PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr Brian Finlayson

Cr Martin Ballangarry OAM

Cr Kim MacDonald

Cr Paula Flack

Cr Anne Smyth

Cr Bob Morrison

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr John Ainsworth

 

 

PRAYER

 

Rev Jilleen Chambers (Anglican Church) offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

There were no disclosures of interest.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 26 June 2014

 

338/14 RESOLVED:        (Flack/South)

 

That the minutes of the Ordinary Council Meeting of 26 June 2014 be confirmed.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF1933              170714      Notice Of Motion - Proposal From Nambucca River Users Group To Reinstate Boat Launching Site (SF437)

339/14 RESOLVED:        (Hoban/Smyth)

 

That Council arrange a site inspection with representatives of the Nambucca River Users Group to consider the merit of a proposal to reinstate the informal boat launching site off Rodeo Drive near MIDCO.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.2      SF1933              170714      Notice of Motion - Request For Report On Options To Deal With Straying Cattle (SF1540)

340/14 RESOLVED:        (Hoban/Smyth)

 

That Council receive a report on the options available to deal with the issue of straying cattle on South Arm Road.

 

  

 

DELEGATIONS

 

Resolved:          (Smyth/South)

 

That the following delegations be heard:

Item 9.4       Transfer of encroachment licence from Shibba to Dennien

i)       Ms Vicki Gee – seeking deferral to have an onsite meeting.

 

Ms Gee addressed Council to a prepared statement which is on file SF1480

 

ITEM 9.4      SF1480              170714      Transfer of encroachment licence from Shibba to Dennien

341/14 RESOLVED:        (Morrison/Smyth)

 

That Council defer a decision on this matter until after an onsite inspection has been held and that the park owner be requested to attend the onsite meeting.

 

 

 

342/14 RESOLVED:        (South/Flack)

 

That item 9.8 be brought forward as the Proprietors of Pelican Park were present.

 

ITEM 9.8      SF1232              170714      Pelican Park - Review of On Site Sewerage Management System

343/14 RESOLVED:        (Morrison/Flack)

 

1        That the on-site sewerage management system licences for the Park be renewed for 6 months incorporating those recommendations in the Whitehead and Associates report that relate specifically to the management of the system and its components being:

       A maintenance contract is to be signed by the park owners with a reputable servicing agent.  Quarterly inspections must be undertaken as well as an annual report to Council;

       6 monthly effluent grab samples are to be collected and analysed for TSS, BOD, FC and residual Cl;

       The treatment systems and pump-wells are to be repaired by pump out, alarm repair, chlorination repair etc, as noted in the report;

       To ensure that the risks to offsite receptors are reduced, within a reasonable period ultraviolet lamps are to be installed on both treatment plants to ensure that disinfection is occurring;

       To ensure effluent from the top LAA is not being pumped to the lower LAA;

       Placement of a run-on berm between the bottom LAA and the Pacific Highway;

       Repair of the top OSMS by removing any flood or spray application hoses, or taps, and installing surface mulch covered drip lines on the vegetated northern boundary and embankment area near the top amenities; and

       Placement of signage at all LAA’s to warn users of the irrigation of effluent.

 

2        That Council staff investigate and report to Council within 6 months, the viability of a low pressure or vacuum sewer or any other option so as to enable the caravan park to be connected to Council’s sewerage system at Bellwood.  The report is to include options to finance the work and the contributions expected from the caravan park and other property owners who may benefit.

 

 

 

 

344/14 Resolved:        (Flack/South)

 

That Item 9.6 be brought forward as the Treasurer of the Club was present.

 

 

ITEM 9.6      SF1141              170714      Nambucca River Masterplan and Proposed Tennis Club Building

345/14 RESOLVED:        (Flack/Smyth)

 

That Council endorse the proposed relocation of the Tennis Club as shown on the western side of the existing tennis courts within the Nambucca River Master Plan to a position on the southern side of the courts subject to appropriate environmental and infrastructure considerations during the design of the building.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                170714      Outstanding Actions and Reports

346/14 RESOLVED:        (Flack/MacDonald)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF42                  170714      Comparative Information on NSW Local Government 2012-2013

347/14 RESOLVED:        (Flack/MacDonald)

 

That the comparative information on NSW Local Government and Mid North Coast councils be received.

 

 

 

ITEM 9.3      SF1310              170714      Official Opening of the Nambucca Heads Sewerage Augmentation

348/14 RESOLVED:        (Flack/MacDonald)

 

That Council note the official opening of the Nambucca Heads Sewerage Augmentation and Council express its appreciation to the staff who were involved with the project..

 

 

Item 9.4 was dealt with under Delegations.

 

 

 

ITEM 9.5      SF669                170714      Draft NSW Growth Planning Regions

349/14 RESOLVED:        (MacDonald/Finlayson)

 

1        That Council make a submission to the NSW Department of Planning and Environment regarding the draft Regions for Growth Planning NSW publication which is presently on exhibition.

 

2        That Council note the NSW Department of Planning and Environment has commenced the process of preparing Regional Growth Plans.

 

 

 

Item 9.6 was dealt with earlier.

 

 

 

ITEM 9.7      SF1541              170714      Commercial Land Use Zones in Macksville

350/14 RESOLVED:        (Flack/Smyth)

 

That Council’s Strategic Planner proceed to consult with landholders affected by the proposed amendment and after this consultation has been concluded a further report be provided to Council on a final Planning Proposal for adoption.

 

 

Item 9.8 was dealt with earlier.

 

 

 

ITEM 9.9      SF1920              170714      Minutes of the Access Committee meeting held 22 April 2014

351/14 RESOLVED:        (Smyth/Flack)

 

That the minutes of the Nambucca Shire Council Access Committee meeting held 22 April 2014 be endorsed.

 

 

 

ITEM 9.10    SF1920              170714      Minutes of the Access Committee meeting held 27 May 2014

352/14 RESOLVED:        (Smyth/South)

 

That the minutes of the Nambucca Shire Council Access Committee meeting held 27 May 2014 be endorsed.

 

 

 

ITEM 9.11    SF1920              170714      Minutes of the Access Committee meeting held 24 June 2014

353/14 RESOLVED:        (Smyth/MacDonald)

 

1        That the streetscape works identified in the PAMP and proposed for 2014-2015 works schedule be noted.

 

2        That the Access Committee supports an application to Roads and Maritime Services for funding to establish a school crossing in Centenary Parade Nambucca Heads. 

 

3        That Mrs Shirley Holmes be granted Leave of Absence for a period of 3 months and that Cr South steps up to the position of Chairperson for this period.  

 

4        That Ms Fiona Henwood be endorsed as a Committee member following her return to Guide Dogs, in place of Lyndel Bosman.  

 

5        That the remainder of the minutes of the Nambucca Shire Council Access Committee meeting held 24 June 2014 be endorsed.

 

 

 

ITEM 9.12    SF1947              170714      Outstanding DA's greater than 12 months, applications where submissions received not determined from 24 June - 9 July 2014

354/14 RESOLVED:        (MacDonald/Smyth)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

ITEM 9.13    SF1148              170714      Council Ranger's Report June 2014

355/14 RESOLVED:        (Flack/MacDonald)

 

That the Council’s Rangers report for June 2014 be received and noted by Council.

 

 

 

ITEM 9.14    SF1947              170714      2014 June - Development and Complying Development Applications Received

356/14 RESOLVED:        (MacDonald/Flack)

 

That the Development Applications and Complying Development Applications received in June 2014 be received for information.

 

 

 

ITEM 9.15    SF1947              170714      Construction and Complying Development Certificates Approved June 2014

357/14 RESOLVED:        (Smyth/Flack)

 

That the Construction and Complying Development Certificates approved for June 2014 be noted and received for information by Council.

 

 

 

ITEM 9.16    DA2014/098        170714      Development Application DA2014/098

358/14 RESOLVED:        (Flack/South)

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2014/098 for additions to a community facility at Lot 147 DP 711481, subject to the schedule of conditions outlined in attachment 2 of this report.

 

For the Motion: Councillors Hoban, South, MacDonald, Finlayson, Smyth, Flack, Ballangarry

and Morrison                   Total   8

Against the Motion:         Nil

 

 

 

General Manager Report – LATE

 

ITEM 9.17    SF661                170714      NSW Small Business Commissioner - Invitation to Join the Small Business Friendly Councils Program

359/14 RESOLVED:        (Smyth/Ballangarry)

 

That Council participate in the Small Business Friendly Councils Program by signing and returning the Charter to the Office of the Small Business Commissioner on or before Friday 18 July 2014.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1120              170714      Grant Application Status Report

360/14 RESOLVED:        (MacDonald/Flack)

 

That the list of grant applications and their status to 3 July 2014 be received with congratulations to go to the Grants Officer and any other staff involved in securing grants and in particular the Club Grant for Macksville Park.

 

 

 

ITEM 10.2    SF25                  170714      North Coast Academy of Sport request for Donation - Additional Information

361/14 RESOLVED:        (Flack/South)

 

1        That Council note the information.

 

2        That Council write to the North Coast Academy of Sport inviting they submit an application to the Donations Program 2015/2016, for which they will receive notification from the Grants and Contributions Officer.

 

 

 

ITEM 10.3    SF251                170714      Schedule of Council Public Meetings

362/14 RESOLVED:        (MacDonald/Ballangarry)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

ITEM 10.4    SF332                170714      Scotts Head Tennis Club Committee of Management - Minutes of the Annual General Meeting - 12 June 2014

363/14 RESOLVED:        (MacDonald/South)

 

That Council endorse the Scotts Head Tennis Club Committee of Management’s minutes of the Annual General Meeting held on 12 June 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.5    SF1873              170714      Sewerage Usage and Trade Waste Charges

364/14 RESOLVED:        (Morrison/South)

 

That Council notes this report.

 

 

 

ITEM 10.6    SF1875              170714      Investment Report To 30 June 2014

365/14 RESOLVED:        (Ballangarry/Smyth)

 

That the Accountants’ Report on Investments placed to 30 June 2014 be noted.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF844                170714      Nambucca District Water Supply Steering Committee Meeting – 2 July 2014

366/14 RESOLVED:        (South/Smyth)

 

1        That the minutes of the record of discussion held on 2 July 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

 

2        That Council negotiate with Haslin for the purchase of the automatic gate and have it installed as a permanent arrangement subject to the price being acceptable.

 

    

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 6.35 pm. 

 

Confirmed and signed by the Mayor on 31 July 2014.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)