NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

28 August 2014

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 28 August 2014

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 14 August 2014.................................................................................. 6

5        NOTICES OF MOTION

5.1     Notice Of Motion - Donation of DA Modification Fee, Inspection Fee and Certification Fee - Proposed Additional Storage and Refurbishment of the Macksville-Scotts Head SLSC..................... 13

5.2     Notice of Motion - Request to Attend Local Government Aboriginal Network Conference 10-12 September 2014 - Narrandera (SF352).............................................................................. 14

5.3     Notice of Motion - Request for Leave - Cr Bob Morrison - 30 October to 19 November 2014 (SF1788)..................................................................................................................................... 16

5.4     Notice of Motion – Call For Report On Nambucca Skate Park (SF1690)............................. 17

5.5     Notice Of Motion - Community Feedback On Transition Away From Regional Library Service (SF1759)..................................................................................................................................... 18  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 21

9.2     Update - Vegetation Mapping and Koala Habitat Study ................................................... 28

9.3     DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach..................................................................................................................................... 32

9.4     Outstanding DA's greater than 12 months, applications where submissions received not determined from 23 July - 20 August 2014......................................................................................... 60

10      Assistant General Manager Corporate Services Report

10.1   Missabotti Community Centre Committee of Management AGM - 27 July 2014 - Minutes.... 61

10.2   Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 17 July 2013   65

10.3   Schedule of Council Public Meetings............................................................................... 68

10.4   Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 24 July 2014 - Minutes.......................................................................................................................... 69

10.5   Gordon Park Rainforest Committee of Management - Annual General Meeting - 14 August 2014 - Minutes.......................................................................................................................... 75

11      Assistant General Manager Engineering Services Report

11.1   Tender T030/2014 Mowing and Slashing Rural Roadsides................................................. 82

11.2   Feasability of providing sewerage infrastructure to Pelican Park and the South Nambucca Area  84

11.3   Nambucca District Water Supply Steering Committtee Meeting - 6 August 2014................. 89

11.4   Nambucca Emergency Operations Centre Meeting held on 5 August 2014......................... 95    


 

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Tender T030/2014 Mowing and Slashing Rural Roadsides

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 14 August 2014

The following document is the minutes of the Ordinary Council meeting held on 14 August 2014.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 28 August 2014 and therefore subject to change.  Please refer to the minutes of 28 August 2014 for confirmation.

 

 

PRESENT

 

Cr John Ainsworth (Deputy Mayor)

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Bob Morrison

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr Rhonda Hoban (Mayor)

Cr Anne Smyth

Cr Kim MacDonald

 

 

PRAYER

 

Pastor Paul Richardson from the Seventh Day Adventist Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor JA Ainsworth declared a non-pecuniary less significant conflict of interest in Item 9.4 Development Application DA2013/170 under the Local Government Act as Cr Ainsworth advises that (i) the applicant is a remote relative (ii) he has no business association with that person, and (iii) he has no more social contact with that person than with other residents of the Shire. 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 31 July 2014

391/14/14 RESOLVED:    (South/Flack)

 

That the minutes of the Ordinary Council Meeting of 31 July 2014 be confirmed subject to the following:.

 

Page 12       Item 11.6     Resolution should read:  That Council continue to carry out the testing of river water in the North and South Arms specifically related to base line monitoring for mining activity and testing the full a twelve (12) months period as planned.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF1933              140814      Notice Of Motion - Proposal From Nambucca River Users Group To Reinstate Boat Launching Site (SF437)

Motion:      (Flack/Ballangarry)

 

That Council receives a report regarding the boat launching site opposite Midco including: confirmation of ownership of site; options for a formal agreement with community groups for full responsibility for works and maintenance; need for fisheries approval and any environment assessment  required; traffic issues; public safety; issues regarding flooding; legality of site especially in terms of liability; and waste management.

 

Amendment:       (Morrison/Finlayson)

 

That the matter be deferred until the River Users Group submit a formal proposal to Council.

 

The amendment was carried and it became the motion and it was:

 

 392/14 Resolved:       (Morrison/Finlayson)

 

That the matter be deferred until the River Users Group submit a formal proposal to Council.

 

 

 

DELEGATIONS

 

Resolved:          (Finlayson/South)

 

That the following delegations be heard:

 

Item 9.3       Acquisition of Casey Drive and the North Macksville Soccer Fields.................................... 7

          i)        Mr Jeff Borg

 

Item 9.4       Development Application DA2013/170............................................................................... 8

          i)        Ms Sue Jenvey – Objector

          ii)       Ms Vicki Pade – Objector

          iii)      Mr Andrew Black—Supporter

          iv)      Mr Brad Fortescue—Applicant 

 

Note: The following people addressed Council at the onsite inspection for Item 9.4:

Mr Peter Sobey (objector) Mr Ian Pade (objector) Mr Brian Pade (owner) Mr Wayne Pade (applicant)

 

 

 

Mr Borg addressed Council and stated that he had received a telephone call from Mayor Hoban and resulting from her meeting with the Hon Duncan Gay MLC (Minister for Roads and Freight) that the Minister is willing to look at a land exchange which  would result in the transfer of Casey Drive to Council’s ownership.  This would in turn provide access for the redevelopment of the site..

 

ITEM 9.3      SF600                140814      Acquisition of Casey Drive and the North Macksville Soccer Fields

RESOLVED:

 

That the information in the report and the delegation from Mr Jeff Borg be received.

 

 

DELEGATIONS continued

 

Ms Sue Jenvey addressed Council to a prepared statement which is on file DA2013/170

 

Ms Vicki Pade addressed Council to a prepared statement which is on file DA2013/170

 

Mr Black addressed Council making the following points:

·    Local resident in Macksville area (Upper Warrell Creek Rd)

·    Has done door knock to ascertain how current business is conducted by Fortade

·    Current NSW Police Officer…sees drivers acting and driving professionally on the road

·    Vehicles are always in road worthy condition – never any complaints from his colleagues

·    Mr Pade lived in area since 1950 and seen much change to his land and would know about the environmental impact on his land

·    Give Fortade a go….two locals spending their money in this area.

 

Mr Fortescue addressed Council making the following points:

·    The land size to be used is 2% of the farm, the remaining 98% will remain as farming land

·    Cannot name one person who lives off growing vegetables

·    The 2% will be used to supplement the income of land owner

·    Will not be an eyesore

·    Noxious weeds – wash down bay will be covered

·    Had a successful relationship with neighbours

·    Machines go from job to job and not often on site

·    Complaints on how the business is conducted will be taken on board

 

ITEM 9.4      DA2013/170        140814      Development Application DA2013/170

393/14 RESOLVED:        (Finlayson/South)

 

1        That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2013/170 for a three lot subdivision (boundary adjustment) and truck depot at Lots 2, 3 & 5 DP 881651 & Lot 101 DP825215, subject to the schedule of conditions outlined in attachment 2 of this report.

 

2        That Council note the submissions in the confidential report.

 

For the motion                 Councillors Ainsworth, South, Finlayson and Morrison      (Total 4)

Against the motion           Councillors Flack and Ballangarry        (Total 2)

 

Note:  Cr Flack requested her vote be recorded against the resolution as Cr Flack believes that the development does not comply with Council’s LEP.

Note:  Cr Ballangarry OAM requested his vote be recorded against the resolution as he believes prime agricultural land should remain as farmland.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting were due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                140814      Outstanding Actions and Reports

394/14 RESOLVED:        (Finlayson/South)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF578                140814      Integrated Water Cycle Management (IWCM) Strategies and Strategic Business Planning (SBP) - New Check Lists and Reporting Arrangements

395/14 RESOLVED:        (Finlayson/Flack)

 

1        That Council receive and note the information from the Office of Water in relation to new check lists and reporting arrangements for Integrated Water Cycle Management (IWCM) Strategies and Strategic Business Planning (SBP).

 

2        That Council note the planned timing of the preparation of a new IWCM being in the first half of 2016.

 

 

Item 9.3 was dealt with under Delegations.

 

 

Item 9.4 was dealt with under Delegations.

 

 

 

ITEM 9.5      SF1947              140814      2014 July - Development and Complying Development Applications Received

396/14 RESOLVED:        (Ballangarry/Finlayson)

 

That the Development Applications and Complying Development Applications received in July 2014 be received for information.

 

 

 

ITEM 9.6      SF1947              140814      Construction And Complying Development Certificates Approved July 2014

397/14 RESOLVED:        (Finlayson/South)

 

That the Construction and Complying Development Certificates approved for July 2014 be noted and received for information by Council.

 

 

 

ITEM 9.7      SF1148              140814      Council Ranger's Report July 2014

398/14 RESOLVED:        (Finlayson/Ballangarry)

 

That the Council’s Rangers report for July 2014 be received and noted by Council.

 

399/14 Resolved:        (Flack/Ballangarry)

 

That Council receive a report regarding nose to kerb parking including what other local government areas are doing in regard to parking; the pros and cons of various ways of parking; and a parking strategy for Council’s consideration.

 

 

 

ITEM 9.8      SF1933              140814      Dealing with Straying Cattle on South Arm Road

400/14 RESOLVED:        (Finlayson/Flack)

 

1        That Council endorse the procedure for the handling of straying livestock contained in this report, effective immediately subject to the following:

 

a      That an arrangement be made with cattle carters for the transportation of impounded livestock to the Macksville Showground.

 

b     That the management of Macksville Showground be informed of the procedure for the impounding of livestock.

 

2        That Council write to landholders within the immediate South Arm area advising them of their responsibility to prevent stock from leaving their property onto a public road whether or not the stock is owned or agisted on that property.

 

 

 

ITEM 9.9      SF1915              140814      Status of Swimming Pool barrier inspections

401/14 RESOLVED:        (Flack/Morrison)

 

That the content of the report be noted and that Council officers continue with programmed inspections and processing individual applications for Certificates of Compliance pursuant to Council’s inspection program and the requirements of the Swimming Pools Act 2012

 

 

 

ITEM 9.10    SF988                140814      Invitation for a Representative of Nambucca Shire Council to Join the Mid North Coast Health Promotion Alliance

402/14 RESOLVED:        (Finlayson/Ballangarry)

 

That the Mayor be nominated as Council’s representative on the Mid North Coast Health Promotion Alliance.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF251                140814      Schedule of Council Public Meetings

403/14 RESOLVED:        (South/Finlayson)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

ITEM 10.2    SF1991              140814      Investment Report To 31 July 2014

404/14 RESOLVED:        (Finlayson/Ballangarry)

 

That the Accountant’s Report on Investments placed to 31 July 2014 be noted.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF1103              140814      Off River Storage Project - Compensation for Landowners Affected by Infrastructure Works

405/14 RESOLVED:        (Finlayson/Morrison)

 

1        That Council make offers of compensation to the affected land owners with properties designated as Lot 3 DP 253386, Lot 102 DP 809380 and Lot 1 DP 1076377 based on the amounts determined in the valuation reports prepared by Herron Todd White.

 

2        That Council provide the affected landowners with a draft copy of the easement plans and advise them that payment of compensation will be made once they sign the Administration Sheets associated with the Deposited Plan that is to be lodged with the Lands Titles Office.

 

3        That Council classify the new lots created for the two additional bores and acquired by Council as operational land.

 

 

 

ITEM 11.2    SF90                  140814      Nambucca Shire Traffic Committee Meeting Minutes - 5 August 2014

406/14 RESOLVED:        (Finlayson/South)

 

That Council:

 

1        receive and note the minutes of the Nambucca Shire Traffic Committee held on the 5 August 2014.

 

2        does not request the Roads and Maritime Services to carry out a further speed zone review of Valla Road with a view to reducing the speed limit for trucks or cars on Valla Road.

 

3        widens the intersection of Valla Road and Sullivans Road to allow through traffic to safely pass turning vehicles and also look at appropriate advanced warning signage for the intersection.

 

4        investigate the status of the Code of Conduct for truck drivers using the Valla Quarry, this being a requirement of the recent consent modification.

 

5        approve the following road closures and advertise the road closures seven (7) days prior to the event as follows:

 

          Event:         Drag-Ens Hot Rod Display – Valla Rod Run

          Date:           27 September 2014

          Street:         Bowra Street and Mann Street, Nambucca Heads from West Street to Ridge                                     Street

          Time:          10.00am and 12.00pm

 

          Event:         Ford Falcon GT Show N Shine

          Date:           25 October 2014

          Street:         Bowra Street, Nambucca Heads from Rosedale Street to Ridge Street

          Time:          8.00am and 12.30pm

 

          Event:         St Patricks School Fete

          Date:           14 November 2014

          Street:         Wallace Street, Macksville from Durkin Street to Boundary Street

          Time:          12.00 pm and 7.00pm

 

          subject to the following documentation being received by Council:

 

                   •                  Certificate of Currency for Public Liability Insurance;

                   •                  Traffic Management Plan confirming Accredited Traffic Controllers will be                                      on site, and

                   •                  Police approval for the road closure.

 

6        That Council replace the pedestrian crossing on Centenary Parade, Nambucca Heads with a school crossing with flags and blisters in a location closer to the Nambucca Heads High School entry.

7        That Council install compliant pram ramps either side of the school crossing to cater for all users.

 

8        That Council request Roads and Maritime Services consider providing a grant through the Safety Around Schools Program towards installing a new school crossing at Frank Partridge VC Primary School, Nambucca Heads, and removal of the redundant pedestrian crossing.

 

9        That the Local Traffic Committee recommends Council does not reinstall traffic calming devices on Valla Beach Road, South Valla due to certain vandalism.

 

 

 

ITEM 11.3    SF453                140814      Waste Management Quarterly Report April - June 2014

407/14 RESOLVED:        (Flack/Ballangarry)

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period April - June 2014.

 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

408/14 RESOLVED:        (Finlayson/Ballangarry)

 

That the matters in Closed Meeting be noted.

 

 

 

CLOSURE

 

There being no further business the Deputy Mayor then closed the meeting, the time being 7.30 pm. 

 

Confirmed and signed by the Deputy Mayor on 28 August 2014.

 

 

 

 

CR JOHN AINSWORTH

DEPUTY MAYOR

(CHAIRPERSON)

 

     


Ordinary Council Meeting                                                                                                 28 August 2014

Notice of Motion

ITEM 5.1      DA2012/123      280814         Notice Of Motion - Donation of DA Modification Fee, Inspection Fee and Certification Fee - Proposed Additional Storage and Refurbishment of the Macksville-Scotts Head SLSC

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

After several years of trying without success to secure grant funds to refurbish the clubhouse and provide additional storage, the Macksville-Scotts Head SLSC has finally secured $125,000 in grant funding to refurbish their bathrooms and provide disabled access, to repaint and refurbish the hall and to provide a small extension within their leased area to provide for additional rescue, nippers and training storage.

 

The previous DA approval needed to be modified to incorporate a flat roof and parapet on the storage extension.  It addition to that the Club has to pay for the construction certificate fees and inspections.

 

I am advised that the grant funding will not cover all of the work required and that volunteer effort will be required to complete the project.  Besides the facility being essential for supporting surf life saving activities at Scotts Head, the Club’s management are keen to see the hall used for more public functions and for the benefit of the local community.  These works will assist in this being achieved.

 

The Club has requested Council’s consideration to provide a donation to cover the modification and construction certificate fees which amount to a total of $827.50.

 

Given the volunteer work undertaken by the Club in providing rostered patrols and also their willingness to see the hall used for more public functions and for the benefit of the local community, I recommend that Council provide a donation equivalent to their fees.

 

 

Recommendation:

 

That Council provide a donation to the Macksville-Scotts Head SLSC of $827.50 being the fees required for a modification and construction certificate application submitted to Council on 29 July 2014.

 

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 28 August 2014

Notice of Motion

ITEM 5.2      SF1933            280814         Notice of Motion - Request to Attend Local Government Aboriginal Network Conference 10-12 September 2014 - Narrandera (SF352)

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The NSW Local Government Aboriginal Network (LGAN) has been operating since 1988 to provides an information exchange and forum for discussion on Local Government issues relating to Aboriginal communities, business and the wider community.  The Network is made up of Aboriginal Liaison Officers working in Local Government, and Aboriginal people who have been elected as Councillors.

 

 

Recommendation:

 

That Cr Martin Ballangarry OAM be granted leave to attend the Annual Local Government Aboriginal Network in Narrandera 10 – 12 September 2014.

 

 

 

OPTIONS:

 

There are no other options.

 

DISCUSSION:

 

The main purpose of the Network is to provide all participants, including Aboriginal and non Aboriginal elected Councillors, Aboriginal staff employed by local councils, and representatives from other agencies including members of council advisory and consultative committees, with:

·      An understanding of current issues in Local Government affecting Aboriginal people; and

·      A mechanism for support and a venue for information exchange on existing and new programs and services in local government relevant to Aboriginal communities

The LGAN Conference provides a forum for discussion of issues relating to Aboriginal communities from a local perspective.  The annual conference generally attracts up to 200 delegates from a wide range of areas including Aboriginal Liaison Officers, representatives from the public sector in State and Federal Government, companies and industry consultants from the private sector, representatives from community and volunteer groups, elected representatives, General Managers and senior staff from Local Government throughout NSW.

 

CONSULTATION:

 

General Manager

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This has no impact on the environment.

 

Social

 

There is no social impact.

 

Economic

 

There is no economic impact.

 

Risk

 

There is no risk.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The cost of attendance at the NSW Local Government Aboriginal Network is $670 (the early bird discount rate).  There will be a requirement for four nights accommodation at $99 per night.  The General Manager’s car will be made available to Cr Ballangarry to enable him to travel to Narrandera.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                 28 August 2014

Notice of Motion

ITEM 5.3      SF1933            280814         Notice of Motion - Request for Leave - Cr Bob Morrison - 30 October to 19 November 2014 (SF1788)

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

Councillor Bob Morrison is requesting leave from Thursday 30 October to Friday 19 November 2014 inclusive.

 

 

Recommendation:

 

That Cr Bob Morrison be granted leave of absence in accordance with Section 234(d) of the Local Government Act Thursday 30 October to Friday 19 November 2014 inclusive.

 

 

 

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 28 August 2014

Notice of Motion

ITEM 5.4      SF1933            280814         Notice of Motion – Call For Report On Nambucca Skate Park (SF1690)

 

AUTHOR/ENQUIRIES:    Paula Flack, Councillor         

 

Summary:

 

I have become aware of potential safety risks at the Nambucca Skate Park with regard to the the barbed wire fence in particular the proximity of the fence to the skate park.  At least one skater has connected with the fence while getting ‘air’.  Emergency access is limited because of the fence and gate and vulnerable children can potentially be trapped inside the confined area within the fence with egress limited to the single gate.

 

It is a year since the barbed wire fence was erected following a Land and Environment Court challenge by two local residents and Court mediated agreement.  It is timely for Council to receive a report regarding any safety and liability issues which may now exist and to inform Councillors of the skate park management in general.

 

 

Recommendation:

 

1        That Council receives a report regarding:

 

a.       public safety and liability risk to Council in terms of the barbed wire fence at the Nambucca Heads Skate Park and

b.       current management of the skate park including use, complaints, ranger reports, costs and management options.

 

2        That Council undertake a site inspection of the Nambucca Heads Skate Park.

 

 

 

DISCUSSION:

 

One of the highlights of skilled riding or skating for park users and spectators is getting air and landing a trick after gathering momentum and pushing up to the top of a ramp.  However since the barbed wire fence has been erected, there is a danger of getting propelled onto the barbed wire fence, especially on the southern side.

 

Councillors will recall that the design of the fence was stipulated by the complainants, but the placement of the fence in terms of distance from the skate park was an operational decision by staff in consultation with the fencing contractor only.   It appears the fence has been placed too close to the skate park especially on the south side.  As a result Council has place park users’ safety at risk and left itself vulnerable to litigation.

 

The fence and gate also deny paramedics access to the skate park with an ambulance and delays response time in the event of serious injury.

 

It is appropriate that councillors consider the use and management of the skate park now that the barbed wire fence has been erected and to consider any possible options to improve the situation.

 

CONSULTATION:

 

Michael Coulter, General Manager

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 28 August 2014

Notice of Motion

ITEM 5.5      SF1933            280814         Notice Of Motion - Community Feedback On Transition Away From Regional Library Service (SF1759)

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

Councillors will recall the difficult decision to leave the Clarence Regional Library. Council felt that the financial contributions to the Clarence Regional Library were unsustainable, but there was concern amongst both library users and Council as to our ability to operate a stand-alone library that provided a quality service at an affordable price to our residents.  It was clear that the transition to a stand-alone service was going to be difficult and would require the absolute commitment of our library staff.

 

Under the guidance of Ms Tracey Ross, both libraries have undergone significant change and the feedback from the general public is that the change has been for the better.  Users regularly comment on the improved quality of our collections and this seems to be attributable to the fact that our staff can now order resources tailored to our patrons’ tastes and needs.

 

Councillors will be aware that we recently launched our e-collection which means that library patrons can now download e-books and e-magazines free of charge from the library website on to tablets and other reading devices.

 

There was considerable public concern over our decision to leave the Regional library, but attached is the view of just one of the many people who had their doubts.

 

Also attached is a copy of a poster that one library staff member indicated helped deal with the frustrations and challenges of the transition.

 

 

 

Recommendation:

 

That Council note the contents of Ms Pianella’s letter and congratulate Ms Tracey Ross and the library staff on a successful transition to a stand-alone library service for the Nambucca Valley.

 

 

 

 

Attachments:

1

19892/2014 - Letter of appreciation

 

  


Ordinary Council Meeting - 28 August 2014

Notice Of Motion - Community Feedback On Transition Away From Regional Library Service (SF1759)

 

13th July 2014

To The Mayor

Rhonda Hoban

Nambucca Shire Council

 

 

I’m writing to you (as a senior representative of the counsel) to  thank, congratulate  and encourage the council in their recent and future decision making and actions in regards to our Shire Library Service.

I moved to the district 11 years ago, one of the first things I did was to join the local library. I found the staff always helpful, welcoming and earnest in their work. The service was adequate, ie books and magazines a little limited and older than I was used to, but I realised that a smaller regional library would have limited funds (I came from Canberra where funds were more readily available due to the larger rate paying base).

Then two years ago when I discovered things were about change dramatically due the council decision  to disengage the services of the Clarence Regional Library System I was very nervous and somewhat alarmed.  I was unsure if the Nambucca Shire would adequately fund the new system and also be able to source and employ staff to be able to make it happen. I will even admit to sceptically thinking that this was a cost cutting exercise.  That is, a way for the council to spend less on an essential all encompassing community service.

Instead the opposite has happened. Now I believe we have a much more modern, attractive, and accessible and better stocked library.  It is better resourced in all of its lending material, a staff base even more motivated then they were before, one that is involved in the decision making and organising local activities and events. The number of activities the library hosts is impressive, from author talks, books launches, early childhood learning and involvement. Not to mention the new wonderful e launch of books, audio and magazines. I never thought such a change would be so possible so quickly.

To me an adequately funded and managed library is a window in, to see if we have a caring, community minded, enriched, forward thinking council and community. This is one of the council funded community service available to everyone, regardless of class, race, age or ability. It is a place where many different people can enjoy/ access so many services in a safe friendly non threatening environment. To see our council champion these concepts with continued funding, making difficulty and risky decisions regarding the management (breaking away from Clarence Regional) is pleasing and reassuring.

Of course none of this would have been as successful without the wonderful library staff, lead by the new Head Librarian, Tracey Ross, all of which I also wish congratulate and thank.  That team has successfully and seamlessly managed the tricky transition from an externally managed library to an enriched and locally managed library.  I am aware that lots of new skills were needed to be embraced by the staff with an increase in workload.  However from this Users point of view it has all paid off.  

So let me re-iterate my thanks and encouragement to you, the council and the library staff, for continuing to support our Council Library service, with a continued commitment of funds, faith in the staff and belief that this is a worthwhile use of Rate Payers fees to fund a true all encompassing community service.

Yours sincerely

Donna Pianella

5 Vista Way

Scotts Head, 2447

vIstaway@aapt.net.au

6569717

     


Ordinary Council Meeting                                                                                                 28 August 2014

General Manager

ITEM 9.1      SF959              280814         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

 

Update as at 16 April – the consultant brief for the project is with the OEH for their approval.  The OEH are providing contributory grant funding towards the project.  Brief now endorsed by Estuary Committee.

 

As at 20 July – a selective tender is being undertaken through Local Government Procurement.

 


 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

 

Work to commence in 2014.

 

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

 

OCTOBER 2011

 

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

Shall be reviewed as part of the 2014-15 budget.

To be included in with proposed rates workshop – April 2014.

 

2014/15 rating structures set as per Special Rate Variation include with rating workshop October 2014

 

 

JULY 2013

 

4

RF275

25/7/13

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

 

GM

Letter sent 1 August 2013.

Follow up letter sent 8 November 2013

 

Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles.  National Parks also looking for rehabilitation of eroding slopes.  RMS advised that Council supports the submission from National Parks.

 

Recommend be removed from outstanding list as there has been no proposal by the RMS for funding despite numerous representations.

 

 

AUGUST 2013

 

5

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

 

NOVEMBER 2013

 

6

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

 

AGMES

Letter sent to RMS 15 November 2013.

 

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

 

Letter sent to RMS 6 June seeking update on progress.

RMS advised, still under investigation.

 

 

7

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

 

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

 

DECEMBER 2013

 

8

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

 

GM

Report February/March 2014

DLG have announced a grant scheme arising out of the Companion Animals Taskforce.  Will need to await the formal release of the funding guidelines and criteria.

Grant officer has made enquiries about Grant Scheme.

 

 

9

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

 

JANUARY 2014

 

10

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

 

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

Strategic Planner and Engineers to meet on site with consultants on 20 May to review engineering details.  The aim is to have the draft detailed concept plans completed by early June 2014.

Concepts reported to LATC meeting held on 3 June 2014.

Further concept designs received.  To be reported in September 2014.

 

 

FEBRUARY 2014

 

11

SF1755

13/02/14

Council receive a brief report from the AGMCS indicating the progress in his section, strengths and weaknesses and future direction.

 

AGMCS

Report to March 2014.

Deferred to April 2014.

Deferred to May 2014.

Financial Briefing at the Budget Meeting on 22 May 2014.

Asset Management briefing to meeting 12 June

Invitations emailed to all Councillors 27/5 -

Papers to be distributed prior to the meeting.

Report on asset accounting to Council in September.

 

 

12

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

 

Deferred until September meeting scheduled with Office of Water and a response will be presented to Council with the outcome of the meeting.

 

MARCH 2014

 

13

SF125

SF1933

27/3/14

Report on staff training outlining what staff training requirements are, compared to training offered; perceived benefit/value/effectiveness of training

 

GM

MHR

Report in May 2014

Deferred to June 2014

A draft report has been prepared which was considered by MANEX on 18 June.  Requires more work. 

Deferred to July.

Deferred to August due to end of year wrap up.

Deferred to September.

 

 

14

SF841

SF1933

27/3/14

Council make further representations re the option of bridging the NV floodplain in preference to a filled embankment and culverts.

Council make representations to the Minister re concerns regarding impact of construction phase – cut and fill and length of construction period and long term maint-enance costs and impact of addition flooding issue.

 

AGMES

Letter sent 24 April 2014 (TRIM 9433/2014)

Letter drafted 3 April 2014

Mayor discussed matter with the Deputy Premier on 27/6/2014 and is meeting with the Minister for Transport (train timetabling) and the Minister for Roads on 14/8/14.

Response provided to Councillors.

Council has been supplied with preliminary (15% complete) design for Nambucca River Crossing by the Acciona Ferrovial Joint Venture.

 

The Mayor met with Minister for Transport Gladys Berejiklian MP on and the Minister for Roads Duncan Gay MLC 14 August 2014.

 

 

APRIL 2014

 

15

PRF54

10/4/14

Council allow dogs on leads at the Gumma Reserve up until November 2014 and review the situation prior to the peak season.

 

GM

Report October 2014

 

16

PRF54

10/4/14

Council undertake an inspection of the Gumma Reserve after the grant funds for its upgrade have been expended.

 

GM

To be scheduled – second half of 2014

 

MAY 2014

 

17

SF1496

15/5/14

Commercial Fishing –

Andrew Goulston and Darren Reynolds from Fisheries be invited to address Council on state of recreational fishing

 

GM

Letters sent 6 June 2014.

Follow up letter sent 18 August 2014.

 

18

SF851

29/5/14

Council make representations to the Member for Cowper, the Australian Labor Party and the Australian Greens calling for the Government to restore FAGs indexation.

 

GM

Letters sent w/e 6/6/2014.

 

19

SF1948

29/5/214

Council make a submission to the RMS in support of the revised policy for the location of highway service centres, and particularly the proposed service centre at the NH’s interchange.

 

GM

Letter sent w/e 6/6/2014

 

JUNE 2014

 

20

SF1933

12/06/14

That, in order to offset the impacts of the loss of FAGs indexation, all Managers be asked to identify and report on opportunities to make savings or increase revenue in their own area of operations which preferably maintain the service levels anticipated in Council's CSP: or alternatively and less preferred, propose a reduction in service levels on matters considered secondary to our mission statement.

 

GM

Report to Council August 2014.

 

Preparation of report underway.  Additional time being made for consideration by management which is to occur in August/September with a report to Council in September 2014.

 

21

SF1933

12/06/14

That based on advice given by the Regional Manager of NSW Trainlink to the public meeting of 26 May 2014, Council again write to Transport NSW and the Hon Andrew Stoner MP requesting reinstatement of the Nambucca Heads stop of the 2.41pm Sydney to Brisbane XPT train.

 

GM

Letter sent 19 June 2014.

Mayor discussed matter with Deputy Premier on 27/6/2014.  Mayor meeting with Minister for Transport on 14/8/2014.

 

22

SF988

12/06/14

That Council write to the NSW Minister for Health & the CEO of the MNC Local Health District emphasizing the urgent need for the planning & funding of a replacement of Macksville hospital and the urgent need for support for, and the recruitment of doctors & nurses.  Further that Council extend an invitation to the Minister to inspect the hospital and hear the concerns held for its future.

 

GM

Letter sent 20 June 2014

Mayor discussed matter with Deputy Premier on 27/6/2014.

 

23

SF988

12/06/14

Council look for possible sites for a new Macksville Hospital which are in flood free areas.

 

GM

Offer to assist MNCLHD in locating a new site referred to Minister and CEO of MNCLHD in letter of 20 June 2014.

Follow up letter to be sent 8 August 2014.

 

24

SF732

26/06/14

Council seek funding in the next round of the Sustainable Dredging Program to employ a consultant to prepare a report on the merits of a dredging strategy etc.

 

GM

Awaiting next round of the Government’s dredging program.

 

25

SF688

26/06/14

Council receive a report on ways to manage the preparation of the Environmental Levy program including consideration of Council’s earlier process that managed a strategic planning aspect.

 

GM

Strategic Planner on leave first 2 weeks in July.  Report in September 2014.

 

 

 

26

SF90

29/06/14

Traffic Committee consider speed zones and the policing of traffic in the Macksville Industrial Estate due to speeding.

 

AGMES

Report back to Council following the next scheduled Traffic Committee meeting.

 

27

SF1496

29/06/14

That RMS and Acciona Ferrovial be invited to attend the next meeting of the Estuary Committee to explain how the new Pacific Highway bridge over the Nambucca River is to be constructed

 

GM

Letter sent w/e 4/7/2014.  As indicated the design of the bridge by the Acciona Ferrovial Joint Venture (AFJV) is 15% complete.  The time available for having an input into its design and construction is running out.

 

JULY 2014

 

28

SF1232

17/07/14

Council staff investigate and report to Council within 6 months, the viability of a low pressure or vacuum sewer or any other option so as to enable the caravan park (Pelican Park) to be connected to Council’s sewerage system at Bellwood.  The report is to include options to finance the work and the contributions expected from the caravan park and other property owners who may benefit.

 

GM

Report to Council meeting on 28 August 2014.

 

29

SF1480

31/07/14

Transfer of encroachment licence from Shibba to Dennien be deferred until 28 August 2014 pending receipt of information from Ms Gee in regard to the legal doc, plus clarification on any order plus advice on previous and proposed licence conditions.

GM

Report to 28 August 2014

 

Deferred to September 2014

 

30

SF791

31/07/14

Council obtain two valuation assessments from Nambucca Heads Real Estate Agents for the potential sale of the Hyland Park property as is.

GM

 

Report to 14 August 2014.

One valuation obtained.  Chasing second valuation.  Valuations in hand – report pending

 

31

SF791

31/07/14

That in relation to the proposed reclassification and sale of part of lot 8 DP 821952, Valla Beach Road, Valla Beach, the item be deferred to a future Council meeting and that there be clarification on whether a reclassification can occur without a plan of management and that the information in the report include all information which Council holds on the land including threatened species, vegetation etc.

GM

Report in September 2014

 

32

SF791

31/07/14

That item 2 (sale of part of Gordon Park to Leckie) be deferred until a further report from Crown Lands is received following their discussion with the Leckies and whether they (Crown Lands) have changed their opinion.

GM

Letter emailed to Crown Lands seeking their advice on 6/8/14.

 

33

SF791

31/07/14

Consideration of the proposed reclassification and rezoning of the Kingsworth Lake Reserve be deferred for 3 months so the matter can be reconsidered and those Clrs who did not attend the onsite visit have the opportunity to do so.

GM

Report November 2014

 

AUGUST 2014

 

34

SF1933

14/08/14

Proposal from Nambucca River Users Group to reinstate boat launching site at Wirrimbi be deferred until the Group submit a formal proposal to Council.

AGMES

Awaiting receipt of proposal.

 

35

SF1148

14/08/14

That Council receive a report regarding nose to kerb parking including what other LGAs are doing in regard to parking; the pros and cons of various ways of parking; and a parking strategy for Council’s consideration.

AGMES

Report March 2015

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 28 August 2014

General Manager's Report

ITEM 9.2      SF1894            280814         Update - Vegetation Mapping and Koala Habitat Study

 

AUTHOR/ENQUIRIES:    Grant Nelson, Strategic Planner         

 

Summary:

 

The purpose of this report is to provide Council with an update on the Vegetation mapping project and Koala Habitat Study previously endorsed by Council. 

 

 

Recommendation:

 

That Council note the information provided in the report and the presentation by Mr John Turbill from the Office of Environment and Heritage.

 

 

OPTIONS:

 

Nil

 

DISCUSSION:

 

On the 29 May 2013 Council resolved to accept funding offers from the Office of Environment and Heritage as follows:

 

1.       That Council accept the funding offer of $70,000 from the Office of Environment and Heritage to commence CLASS 5 vegetation mapping of the areas (gaps) not included in the previous mapping of Endangered Ecological Communities.

 

1.       That Council accept the funding offer of $50,000 from the Office of Environment and Heritage under the  state government’s Saving Our Species koala ‘iconics’ funding in the next financial year for koala habitat study, mapping and reporting.

 

 

2.       That $10,000 and be committed from Councils Environmental Levy to contribute to the project and staff resources be allocated as necessary to assist OEH in the management of project.

 

 

The Office of Environment and Heritage (OEH) has indicated that it is in a position to offer funding of $70,000 to Nambucca Council to undertake CLASS 5 vegetation mapping of the areas (gaps) not included in the previous mapping of EECs.  This funding would benefit council and the community in all aspects of strategic planning and land management and across the Local Government Area (LGA).

 

Additionally under the state government’s Saving Our Species koala ‘iconics’ funding OEH has identified Nambucca LGA as a priority area for up to $50,000 in funding in the next financial year for koala habitat mapping and reporting.  This work would require the CLASS 5 Vegetation mapping as a scientific basis for the mapping and ranking of koala habitat.

 

There is a commitment from Nambucca Council to support the project by way of ‘in kind’ support through a level of project management and if available additional funding to ensure a level of ownership of the project and project outcomes. 

 

Given the funding for the project is relatively limited in relation to the size of the shire, survey work will be restricted to the precincts of Warrell Creek-Eungai; Nambucca and Valla shown on the below plan. To commence survey work staff have prepared a letter to be distributed to landholders advising of the survey work – please see the attached.

 

One of the major aims of this report is to advise Council that mail out will be occurring in the coming weeks with an aim to commence survey work in September.

 

John Turbill from the Office of Environment and Heritage is available to do a short presentation to Council on the project.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The vegetation mapping and koala plan of management will provide positive result the environment

 

Social

 

Nil

 

Economic

 

The proposed mapping and studies will largely be undertaken with funding provided by OEH. A small amount of funding will be provided from Councils Environmental Levy to contribute to the project.

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A contribution of $10,000 is proposed to be allocated from the environmental levy.

 

Source of fund and any variance to working funds

 

Environmental Levy

 

Service level changes and resourcing/staff implications

 

The vegetation mapping project and koala habitat study will require staff resources to oversee the project but the majority of the engagements, contract management, mapping and reporting will be undertaken by OEH, similar to mapping undertaken last year.

 

It is unknown how much staff time will be required to oversee the Habitat study at this stage as it has not been undertaken in the Nambucca Shire before. However it is estimated that this work would be substantially undertaken by OEH in conjunction with council. Should any issues arise they will be discussed with management and reported as necessary.

 

Attachments:

1

23574/2014 - letter to landholders Koala and veg survey

 

  


Ordinary Council Meeting - 28 August 2014

Update - Vegetation Mapping and Koala Habitat Study

 

 

Enquiries to:     Mr Grant Nelson

Contact Phone:    6568 0248

Our Ref:          sf1804

 

 

Date

 

address

 

 

 

Dear Sir/ Madam,

 

Vegetation and Koala Habitat Study – Nambucca Shire

 

Council is writing to all landholders in the coastal area of the shire regarding a vegetation and koala habitat study being undertaken jointly by Nambucca Shire Council and the Office of Environment and Heritage (OEH). Nambucca’s Koala populations are considered to be of State Significance and Koalas are now listed as a ‘Vulnerable’ species under both State and Federal Legislation.

 

In order to better understand and manage Nambucca’s Koala population, Nambucca Shire Council in partnership with the Office of Environment and Heritage in Coffs Harbour, are embarking on a vegetation and koala habitat study over the coastal area of the shire. The study is being funded by the state government under it’s Saving Our Species funding allocation.

 

An opportunity to assist with this project is currently being sort from  all landholders with land greater than 1HA. The purpose of the project is to map vegetation and important koala habitat at a finer  accuracy and provide information for Council and the community to manage natural assets and biodiversity across the area and better inform strategic planning.

 

To ensure reliable and accurate mapping outputs the project requires site surveys to be undertaken across vegetated lands within the project area, this includes a flora survey and koala survey at each site.

 

Council would like to encourage landholders to take part in the project by allowing brief access to your property.  Please register your interest in this important project by using the contact information below. As a token of your support for the project each participant land holder will be provided with A3 colour printed aerial photograph of their property as well as a list of the species recorded. Further to registering your interest in the project a member of the project team may contact you shortly to discuss your interest in being part of this exciting project.

 

With your cooperation, we will be able to deliver more accurate and comprehensive mapping outputs of the Nambucca LGA which is essential in protecting the values of our local area.

 

Should you require additional information regarding this project, or would like to register your interest please do not hesitate to contact me by phoning me on (02) 65680248 or email council@nambucca.nsw.gov.au by Friday 12 September 2014.

 

Yours faithfully

 

Grant Nelson

Strategic Planner

 

GN:

 


Ordinary Council Meeting                                                                                                 28 August 2014

General Manager

ITEM 9.3      DA2013/129      280814         DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

 

AUTHOR/ENQUIRIES:    Grant Nelson, Strategic Planner         

 

Summary:

 

The purpose of this report is for Council to determine a development application for a proposed 2 lot subdivision at 125 Ocean View Drive Valla Beach.

 

NOTE: This matter requires a “Planning Decision” referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1        That Council engage a geotechnical firm specialising in coastal and riverine processes to review the geotechnical study.

 

2        The matter be reported back to Council for determination in September 2014.

 

 

 

OPTIONS:

 

Council approve the application.

 

 

DISCUSSION:

 

This report relates to a rezoning matter reported to Council on the 30 May 2013 and a later report to Council dated 24 April 2014 regarding a Development Application for subdivision. The later report considered all aspects of the proposed 2 Lot subdivision and Council resolved the following:

 

1        That Council inform the applicant that Council is satisfied with all aspects of the application for it to be approved other than the submission of a geotechnical report and that the matter be deferred.

 

2        That the applicant be advised that if approved, Council would impose a covenant to stipulate a on the height limit to 5 metres.

 

Pursuant to the above resolution Council is satisfied with all aspects of the development accept for the potential geotechnical constraints and for this reason this report only discusses the geotechnical matters.

 

As resolved staff requested the applicant provide a geotechnical report to address the following matters:

 

-   Coastal processes and geotechnical stability (coastal and watercourse considerations geotechnical investigation addressing issues associated with the creek bank stability and both coastal and riverine processes is requested.

 

On the 30 May 2014, Council received a Geotechnical Report (Regional Geotechnical Solutions) to support the proposed subdivision. A copy of the report is attached for Councils information. The report concludes the following:

 

Erosion of the creek bank has occurred and will continue to occur as the creek naturally migrates. The site is located along a straight section of the creek and is underlain by resistant strata including indurated sands and rock. Given the 20m set back between the top of the creek bank and the proposed development, and the resistant nature of the underlying strata there is little or no feasible mechanism for this form of erosion to impact the site within the life of the development.

 

Also

 

The site is currently protected from beach erosion by the sand spit and dune on the southern side of the creek entrance. As such, there is no immediate risk of the site being exposed to direct wave action.

 

In the event of long term predicted sea level rises and the resultant loss of the sand spit separating the beach and creek, the site would remain protected from deep erosion and scour by the remaining presence of  a resistant profile comprising indurated sands and weathered rock below the creek and site. Taking into account the presence of these resistant units, scour associated with wave action is not expected to directly impact on the site within the life of the development.

 

On review of the geotechnical report Council’s Strategic Planner made a number of enquiries to the consultant:

 

Life of the Development

 

Question 1: In your conclusions you indicate that erosion will not impact the site for the life development. Could you please provide some further explanation regarding what is meant by the life of the development. Is this an estimated time period, and are you talking about the subdivision and creation of new allotment or a future dwelling on the site. I assume that this would be within 50 years as referred to on page 1 of the report with regards to the design life of a proposed house on the site; it would be useful for Council to understand what impacts may occur between 50 and 100 years as once the lot is created it will be available for development indefinitely;   

 

Consultant Response 1: We consider there will be a low risk of impact within the typical design life of the structure, which we assumed to be 50 years.  Based on site conditions, likelihood of impact for 100 year period is still considered low.  Any assessment beyond 100 year time frame is not realistic.

 

Question 2: In regards to the location of the bank as I understand it the reserve and the subject site were created by survey in 1967 and 2001; A current survey of the bank would accurately reflect your comments that significant erosion has not occurred over the last 70 years. This would be useful information.

 

Consultant Response 2: I spoke to our surveyor about past and recent survey of creek bank location – wasn’t able to get a hold of anything at the time not sure if there is anything available that shows past and current creek bank location.  Google Earth images go back to 2004. They show sand loss on the beach front on the sand spit over that 10 year period, but no visible change to the creek bank or channel in the vicinity of the site.

 

Question 3: In your experience would you think that any design criteria should apply to future development on the site; Noting the significant sand profiles. Some sites I have been involved with in the past have required piling and socketing into the refusal point. For example: 

 

“A report and design by a professional engineer experienced in soil mechanics is to be provided to the Principal Certifying Authority prior to the issue of Construction Certificate that demonstrates the footings required will be able to sustain the building load as the foundations transform with subsurface water inundation and the bearing capacity of the foundations diminish.  The report shall also assess the effect of rising salinity to account for the degradation of concrete quality if this type of footing is selected.”

 

 Timed consent conditions are being considered for example:

 

“Prior to issue of any subdivision Certificate release, a covenant is to be registered on the land title that will require all buildings and structures to be removed from the site when affected by coastal processes or riverine processes. The following wording may be used:

 

The use of the land permitted by the development consent must cease if at any time:

 

(i)         storm bite/ coastal or creek processes has caused erosion within the property boundary which has the potential to impact on the foundation of the development . 

 

(ii)The buildings and works used in connection with the development must be removed immediately to an approved location by the owner of the land.  Further, the owner must return the landform of the subject land to its natural predevelopment state and vegetate the site.  In this restriction coastal inundation means high tide water levels that reach ground level (mean)for the site.” 

 

Consultant Response 3: This is more along the lines of coastal erosion process where the site is exposed to coastal erosion risk.  This site is well outside the coastal erosion zone based on SMEC report.  With sea level rise and complete erosion of the sand spit approximately 300 metres to the east this may become an issue, otherwise the footings will not be within the zone of reduced foundation capacity resulting from coastal processes.  

 

The development isn’t going to impact on or cause these coastal processes.  The coastal processes are natural processes and will occur whether the development proceeds or not.  It is highly unlikely that the processes will occur to the extent that they reach the site, based on the SMEC report and the geomorphological conditions that surround the site.  The profile is not within the zone of reduced foundation capacity that develops as a result of storm scour based on the SMEC modelling.   Water levels rising within the sand profile beneath the site may cause some densification of the sands at depth, potentially producing small settlements, however, these would be expected to be accommodated by provision of some articulation in the structure.    

 

Other General Comments

 

In various sections of the report including the sampling sections the underlying soils are identified as sands and weakly cemented sands until the depth reaches a refusal point (approx. 2.3 to 3m). It specifically states that the bank comprises approximately 3m of sand overlaying cemented sand with rock exposures.

 

In times of general flow and low flow it would be expected that the resistant subsurface strata would more likely be subjected to erosion. However during a large rainfall events and subsequent high flow velocities the upper more erodible 3m of the bank would be subjected to these processes.

 

The Deep Creek system has not been subject to a large flood in recent times, however even during small events and times of closed entrance Council receives submissions from the public regarding active erosion on the banks and tree slumping. This is visible on the subject land and other nearby areas.

 

Further to these recent observations Council is reminded that in the last 30 years the access road between the south Valla Beach Carpark and Thompson Street was eroded and has not since been replaced. The two (2) areas now disconnected. Aerial Photographs in 1986 show the road still in place see below.

 

 

 

2000 and 2012 aerial photographs have also been examined to estimate bank migration but it is difficult observe changes along bank at the subject site, largely due to the scale and lack of resolution of the older photographs it is difficult to estimate minor incremental areas foreshore loss of such a short period. Parish maps and other available information has also been examined but without knowing exactly where the bank or the creek has been measured from makes the variance mapping sources inconsistent.

 

Conclusion

 

Despite a geotechnical report being received and questions being responded to, Councils Strategic Planner remains unsatisfied that the geotechnical attributes of the site will not pose a significant risk to the property in the future. This partly due to the fact that Council staff do not have the technical expertise in house to critically review the investigation and difficulties in gauging historic creek bank migration.

 

As such a quote has been sourced from another external geotechnical firm to review the document and for a fee of $1500 Council will receive.

 

1.   Peer review of the geotechnical report;

2. Identification of any significant concerns which may be present risk to Council (as an asset manager) or a future land owner;

3. Identification of  potential mitigation measures such as conditions of consent that may accompany a development consent;

 

Given the potential implications for Council and/or future land holders it is recommended Council engage geotechnical expert to review the Regional Geotechnical Solutions Report. This will provide re-assurance that the future development of the site would not expose Council of the landholder to physical or financial risk.

 

CONSULTATION:

 

Nil

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Although the geotechnical attributes of the site have been addressed in the form of a report, it is recommended Council engage the services of another consultant to review the document. To ensure Council is not exposing itself to future risks.

 

Social

 

Nil

 

Economic

 

The proposed development is unlikely to have an economic impact on the locality. Future protection or retreat measures may have significant cost implications for Council. 

 

Risk

 

Section 733 of the Local Government Act provides Council with an exemption from liability

 

(2)      A council does not incur any liability in respect of:

(a)      any advice furnished in good faith by the council relating to the likelihood of any land in the coastal zone being affected by a coastline hazard (as described in a manual referred to in subsection (5) (b)) or the nature or extent of any such hazard, or

(b)      anything done or omitted to be done in good faith by the council in so far as it relates to the likelihood of land being so affected.

 

In respect to these provisions should council base its determination on professional advice provided by a geotechnical expert, it is likely these ‘good faith’ provisions would protect Council from future liability if the land is impacted.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

 

·              Should Council approve the application without appropriate consideration being given to site constraints, Council may not be protected from litigation, should natural hazards affect the property in the future.

 

·              Fee proposal of $1500 has been provided to Council to review the geotechnical study.

 

 

Source of fund and any variance to working funds

 

Environment and Planning Budget

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

9172/2014 - subdivision plan

 

2

10520/2014 - Draft Conditions

 

3

14975/2014 - Geotechnical Report for 2 Lot Subdivision at Lot 8 DP 1031509, 125 Ocean View Drive, Valla Beach - DA2013/129

 

  


Ordinary Council Meeting - 28 August 2014

DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

 


Ordinary Council Meeting - 28 August 2014

DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

 

DETAILS OF CONDITIONS

 

 

GENERAL CONDITIONS OF THIS CONSENT

 

Development is to be in accordance with approved plans

 

1        The development is to be implemented generally in accordance with the plans and supporting documents endorsed with the Council stamp, dated TBC??? and authorised signature, and set out in the following table except where modified by any conditions of this consent.

 

Plan No/Supporting Document

Version

Prepared by

Dated

Statement of Environmental Effects proposed 2 lot subdivision Lot 8 DP1031509 Ocean View Drive Valla Beach

REF:13017

Amos and McDonald Surveyors

September 2013

Proposed Subdivision Plan

REF:13017

Amos and McDonald Surveyors

07/03/2013

 

In the event of any inconsistency between conditions of this development consent and the plans/ supporting documents referred to above, the conditions of this development consent prevail.

 

Integrated Approvals

 

2        The following approvals are granted under Section 78A of Environmental Planning and Assessment Act

 

Integrated Approvals from other Authorities

a        NSW RFS

 

Consent Granted For Works within the Road Reserve

 

3        This development consent includes the works within the road reserve set out in the table below. The work must be carried out in accordance with the standard specified in the column opposite the work. All works are to include the adjustment and/or relocation of services as necessary to the requirements of the appropriate service authorities.

 

Work

Standard to be provided

Driveway for Lot 2

The driveway shall be a minimum 3 metres wide. Paving to be 125mm thick reinforced with construction joints to suit service trenches. The footpath crossing must be designed to provide a cross-fall of 1 % or 1:100 (maximum 2.5% or 1 in 40) for a width of at least 2.4 metres to provide for pedestrians with access disabilities.

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE (SUBDIVISION)

 

Driveway details required

 

4        The application for a Construction Certificate is to include plans and specification that indicate vehicular access from the site boundary to the proposed car space(s). Vehicular access must be in accordance with AS 2890.1-2004: Parking facilities, Part 1: Off-street Car Parking No 1. Plans are to include the following items:

 

Driveway for Lot 2

The driveway shall be a minimum 3 metres wide. Paving to be 125mm thick reinforced with construction joints to suit service trenches. The footpath crossing must be designed to provide a cross-fall of 1 % or 1:100 (maximum 2.5% or 1 in 40) for a width of at least 2.4 metres to provide for pedestrians with access disabilities.

 

The plans must be in compliance with Council's Adopted Engineering Standards.

 

Sewerage and Water Mains

 

7        An approval is to be obtained under Section 68 of the Local Government Act 1993 to carry out water supply and sewerage works involving connections to Council’s existing water and sewer infrastructure. Sewerage and water mains are to be extended to service all allotments in the subdivision.

 

Engineering plans of the proposed water and sewer works shall be submitted for Council’s approval prior to the issue of the Construction Certificate.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO SUBDIVISION WORKS COMMENCING

 

An ecological consultant must supervise works

 

8        A suitably qualified and experienced ecological consultant must inspect all native trees that have been approved for removal before they are felled. If any fauna species is detected in the tree, work in the vicinity is to cease until the animal has moved from the area. If it is likely that hollows are providing habitat for native species, any native species found must be relocated to an appropriate nearby location.

 

Erosion & sediment measures

 

9        Erosion and sedimentation controls are to be in place in accordance with Managing Urban Stormwater - Soils and Construction Vol 1, 4th Edition prepared by Landcom and Development Control Plan (Erosion and Sediment Control) 2009.

 

Note: Council may impose on-the-spot fines for non-compliance with this condition.

 

Construction times

 

10      Construction works must not unreasonably interfere with the amenity of the neighbourhood. In particular construction noise, when audible on residential premises, can only occur:

 

a        Monday to Friday, 7.00 am to 6.00 pm.

b        Saturday, 8.00 am to 1.00 pm.

c        No construction work to take place on Sundays or Public Holidays.

 

THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH DURING CONSTRUCTION

 

Consent required for works within the road reserve

 

5        Consent from Council must be obtained for all works within the road reserve pursuant to Section 138 of the Roads Act 1993. Three (3) copies of engineering construction plans must accompany the application for consent for works within the road reserve. Such plans are to be in accordance with Council's Adopted Engineering Standard.

 

Builders rubbish to be contained on site

 

6        All builders rubbish is to be contained on the site in a ‘Builders Skips’ or an enclosure. Building materials are to be delivered directly onto the property. Footpaths, road reserves and public reserves are to be maintained clear of rubbish, building materials and all other items.

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO THE RELEASE OF THE SUBDIVISION CERTIFICATE

 

Plan of Subdivision

 

11      An application for a Subdivision Certificate must be made on the approved form. The Subdivision Certificate fees, in accordance with Council's adopted schedule of fees and charges, must accompany such application. Seven (7) copies of the plan of subdivision are to be submitted with the application for a subdivision certificate. The location of all buildings and/or other permanent improvements including fences and internal access driveways/roads must be indicated on 1 of the copies.

 

Completion of All Works

 

12      All roads, drainage and civil works, required by this development consent and associated Construction Certificate, are to be completed.

 

Electricity Supply Certificate

 

13      Written evidence from an electricity supply authority is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground electricity supply throughout the subdivision.

 

Telephone Supply Certificate

 

14      Written evidence from Telstra is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground telephone supply throughout the subdivision.

 

Contributions and Certificate of Compliance (Water, Sewer and Drainage)

 

15      Contributions set out in the following table are to be paid to Council.

 

The contributions payable will be adjusted in accordance with relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

 

The Certificate of Compliance under Section 306 of the Water Management Act 2000, identifying payment of the contributions, is to be provided to the Principal Certifying Authority.

 

Public service

No of Equivalent Tenements

Contribution Rate (Amount per ET)

Contribution Levied

Date until which Contribution rate is applicable

Water

1

$12033

$12033

30 June 2014

Sewer

1

$9090

$9090

30 June 2014

TOTAL

 

$21123

$21123

 

 

Contribution to be paid towards provision or improvement of amenities or services

 

16      Contributions set out in the following Schedule are to be paid to Council. The following contributions are current at the date of this consent. The contributions payable will be adjusted in accordance with the relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

 

Evidence of payment of the contributions is to be provided to the Principle Certifying Authority prior to the issue of the Construction Certificate.

 

Schedule of Contributions pursuant to Section 94 of the Environmental Planning and Assessment Act 1979

 

Public amenity or service

Unit type

No of Units

Contribution Rate (Amount per Unit)

Contribution Levied

Date until which Contribution rate is applicable

Community Facilities and Open Space

New lot (2.4 persons)

1

$1,904

$1,904

30 June 2014

Surf Life Saving Equipment

Subdivision lot

1

$107

$107

30 June 2014

Section 94 Administration Charge

-

-

10% of total contribution

$201.10

30 June 2014

TOTAL

 

 

 

$2212.10

 

 

Plan of Subdivision and Section 88B Instrument requirements

 

17      A Section 88B Instrument and 1 copy are to be submitted with the application for a subdivision certificate. The final plan of subdivision and accompanying Section 88B Instrument are to provide for the items listed in the following table:

 

Item for inclusion in Plan of Subdivision and/or Section 88B Instrument

Details of Item

Restriction on height

The height of the building (building height or height of building) on the land is not to exceed a maximum height of 5.5m. In this restriction ‘height of building’ has the same meaning as defined in the Nambucca LEP 2010.

 

NSW Rural Fire Service Requirements

 

18      The following bushfire requirements apply:

 

a        The development proposal is to comply with the subdivision layout identified on the drawing prepared by Amos & McDonald Surveyors numbered 13017 and dated 7th March, 2013 submitted as Figure 5 of the Holiday Coast Bushfire Solutions “Bushfire Hazard Assessment” report dated 7th August, 2013.

 

b        At the issue of the subdivision certificated and in perpetuity the entire property shall be managed as an inner protection area (IPA) as outlined with section 4.1.3 and Appendix 5 of “Planning for Bushfire Protection  2006’ and the NSW Rural Fires Service document “standards for asset protection Zones’.

 

c        New water, electricity and gas are to comply with section 4.1.3 of “Planning for Bushfire Protection 2006”.

 

d        Landscaping to the site is to comply with the principles of Appendix 5 of ‘Planning for Bushfire Protection 2006’.

 

e        The applicant is required to submitted documentary evidence to Council prior to release of the subdivision certificate, demonstrating compliance with the requirements of the NSW Rural Fire Service, relating to the existing dwelling on proposed Lot . This may include a signed statement with photos attached or certification from an accredited Bushfire Consultant.

 


OTHER APPROVALS

 

The following Section 68 Approvals

have been issued with this consent:        NIL

Integrated Development:                          yes NSW Rural Fire Service

 



Ordinary Council Meeting - 28 August 2014

DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

 


















Ordinary Council Meeting                                                                                                 28 August 2014

General Manager's Report

ITEM 9.4      SF1947            280814         Outstanding DA's greater than 12 months, applications where submissions received not determined from 23 July - 20 August 2014

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer Planning         

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

Please note that there are no unresolved Development Applications in Excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2014/083

20/05/14

Alterations to a caravan park

Lot 104 DP 622709, Adin Street, Scotts Head

Two public submissions have been received, one in support and one opposing.

Supporting submission:

·    Central village area will be improved by the removal of unsightly permanent vans/cabins

·    Allows more area for day and family activities

Opposing submission:

·    New entry road location poses significant danger to residents and park visitors as it is on a blind corner with thick vegetation. One fatality at this location.

·    Part Lot 3 should not be used for overflow camping

·    Would like clarification as to location of caretaker’s accommodation/office

·    Footpath along the northern side of Adin Street adjacent to Part Lot 3 should be continued.

To be reported to Council on 11 September 2014.

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                 28 August 2014

Assistant General Manager Corporate Services Report

ITEM 10.1    SF321              280814         Missabotti Community Centre Committee of Management AGM - 27 July 2014 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the Annual General Meeting of the Missabotti Community Centre Committee of Management and the new Committee.  Copies of the Minutes and the Treasurer’s Report are attached.

 

 

Recommendation:

 

That Council endorse minutes of the Committee of Management for the Missabotti Community Centre’s Annual General Meeting held on 27 July 2014, and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Missabotti Community Centre Committee of Management was held on Sunday 27 July 2014.

 

The Committee of Management for 2014/2015 is:

 

President                        Dawn Kennedy

Vice President                 June Owen

Secretary                        Karen Bindoff

Treasurer                         Marnie Moran

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

24062/2014 - Minutes from AGM meeting 27 July 2014

 

2

24069/2014 - Treasurers Report - Annual General Meeting - 27 July 2014

 

  


Ordinary Council Meeting - 28 August 2014

Missabotti Community Centre Committee of Management AGM - 27 July 2014 - Minutes

 

MISSABOTTI COMMUNITY CENTRE

ANNUAL GENERAL MEETING

MINUTES 27TH JULY 2014

 

PRESENT:   Dawn Kennedy, Karen Bindoff, Diana Trilsbach, Brian Creevey, Lisa Milner, Adrian Weir, Tina Holmes, Kerry Smith, Mal Ray, Mick Moran, Marnie Moran, Hugh Frazer (both late arrivals)

 

APOLOGIES:  June Owen, John Owen

 

Meeting started at 10.30 am

 

Reading of Minutes of previous meeting

 

GENERAL BUSINESS:

 

1        Karen has lodged quote for chairs with Colleen Henry.

2        Adrian hasn’t yet repaired window.

3        Diana will do labels for kitchen.

4          Deep freezer and coffee machine moved.  Kerry says she is willing to man coffee machine when we have functions.

5          Advertising hall’s availability for hire:  Discussion of how to proceed.  Diana will do advertising.  The committee decided to make use of free advertising spaces.

6          Outside garbage bins: signs still need to be done.  Adrian tells us that we can’t have new bins.  We will sign the three bins as “general rubbish” and “recyclables”.

7          Digital meter:  Adrian says it will cost $300, but he still needs to approach electrician (Les Craggs).  Lisa moves that we buy the digital meter.  All agree.

8          Dawn informs the committee that Sharon Colman has given back keys and money (for “Thrive”), and has resigned from the committee because of too many home commitments.

9        Karen is to write to Vic Bird thanking him for printing beer fest photos.

 

Treasurer’s Report:  Marnie cannot produce financial report as she is having problems with it.  She will check that payment has been received from Landcare (around $400), but says she thinks they’ve paid.

 

Ordinary meeting ends at 11.00am

 

ANNUAL GENERAL MEETING

TREASURER’S REPORT:  still in production.

 

All positions declared vacant.

Returning Officer:  Hugh Frazer.

 

NOMINATIONS FOR OFFICE:

President

Tina Holmes nominates Dawn Kennedy                                     Brian Creevey seconds             Carried

 

Vice President

Brian Creevey nominates June Owen in her absence                   Dawn Kennedy seconds            Carried

 

Secretary

Diana Trilsbach nominates Karen Bindoff                         Marnie Moran seconds              Carried

 

Treasurer

Brian Creevey nominates Marnie Moran                                     Lisa Milner seconds                  Carried

Lisa moves that we don’t need any more nominated positions, that we can spread the load amongst all other members.  Agreed.

We have three new members:  Silus Boyes, Mal Ray and Hugh Frazer.

Brian brings forward the matter of the use of the shed.  Mick has said that people have approached him about this.  Brian suggests that $25 per day would be a fair price.  We will need to bring this matter up at the next meeting.

Adrian says the rid-on lawnmower needs oil change, and also he wants some lawn fertilizer.  The committee agrees.

 

NEXT MEETING to be held 7th September 2014 at 10 am.

Meeting ends at 11.30 am.


Ordinary Council Meeting - 28 August 2014

Missabotti Community Centre Committee of Management AGM - 27 July 2014 - Minutes

 


Ordinary Council Meeting                                                                                                 28 August 2014

Corporate Services

ITEM 10.2    SF339              280814         Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 17 July 2013

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant         

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting held on 17 July 2013 of the Unkya Reserve Committee of Management and the new Committee.  Copies of the Minutes of this meeting and the financial statement are provided at the end of this report.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Unkya Reserve’s Annual General Meeting held on 17 July 2013 and thank the outgoing Committee for their work during the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Unkya Reserve’s Committee of Management was held on 17 July 2013.

 

The Committee of Management for 2013/2014 comprises:

 

President               Benita Schuh

Vice President       Sharon Cunial

Treasurer               Jenny Gibson

Secretary               Karina Daniels

Committee             Kathryn Dwyer, Nigel Thurgood, Jenny Gibson, Ali Buckley

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are direct or indirect impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

Service level changes and resourcing/staff implications

 

The matter is being attended to by the General Manager.

 

 

 

FINANCIAL STATEMENT

 

UNKYA RESERVE COMMITTEE OF MANAGEMENT -RECONCILIATION REPORT - 3

1 JULY 2012 - 30 JUNE 2013

 

 

 

 

A/C 53958 - ANNUAL  SUB-ACCOUNT TOTALS

 

 

 

 

 

 

 

 

 

 A/C AT 30/6/12

 INCOME

EXPENSES

 A/C AT  30 JUNE

S11 - RESERVE

7592.75

3010.86

10367.37

236.24

S11.1 - GRANT

3366.86

43501.93

44056.14

2812.65

S11.2 MARKET

0.00

8995.71

4412.70

3482.11

 

 

 

 

(NB adj for outstanding

 

 

 

 

 chqs and mkt cash)

FLOAT TIN AT 30 JUNE

 

 

 

350.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTIVITY JULY 2013 TO DATE

 

 

 

 

 

 

 

 

 

S 11.2 -   MKT TAKINGS BANKED

 

1198.4

 

 

S11 - NSC GST REFUND

 

3531.94

 

 

S11 - REGULAR  TFR

CSH FROM S11.2

200.00

200.00

 

 

 


 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 28 August 2014

Corporate Services

ITEM 10.3    SF251              280814         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Council may wish to consider with some “away” meetings in the spring months.  There had previously been a request that Council meet at Argents Hill Hall.  It has also been some time since Council visited the Talarm community.  Council could visit these halls for its meetings on 25 September 2014 and 30 October 2014.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Access Committee

26/08/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

28/08/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/09/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Economic Directions C’tee

09/09/2014

Council Chambers

11.30 AM

Ordinary Council Meeting

11/09/2014

Council Chambers

5.30 PM

Access Committee

23/09/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

25/09/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

01/10/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

16/10/2014

Council Chambers

5.30 PM

Access Committee

28/10/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

30/10/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

05/11/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/11/2014

Council Chambers

5.30 PM

Access Committee

25/11/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

27/11/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/12/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

11/12/2014

Council Chambers

5.30 PM

 

Note:   Departure times to off-site meetings have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 28 August 2014

Assistant General Manager Corporate Services Report

ITEM 10.4    SF325              280814         Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 24 July 2014 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Gordon Park Tennis Centre Committee of Management and the new Committee which was held on 24 July 2014.  Copy of the minutes is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management Gordon Park Tennis Centre’s Annual General Meeting which was held on 24 July 2014 and that Council thank the outgoing Committee for their work in 2013/2014.

 

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Tennis Centre Committee of Management was held on 24 July 2014.

 

The Committee of Management for 2014/2015 consists of:

 

President                                  David Clayton

Vice President                          Lyn Crane

Secretary                                  Margaret Tait

Treasurer & Public Officer         John Tait

Other Committee Members        John Harris, Tom Hoswell, Peggy Lyons, Heather McPhee, Donna Mills, Errol Nobel and Julie Richard

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

Nil

 

 

Attachments:

1

23544/2014 - Minutes of AGM held 24 July 2014

 

  


Ordinary Council Meeting - 28 August 2014

Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 24 July 2014 - Minutes

 





Ordinary Council Meeting                                                                                                 28 August 2014

Assistant General Manager Corporate Services Report

ITEM 10.5    SF312              280814         Gordon Park Rainforest Committee of Management - Annual General Meeting - 14 August 2014 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Gordon Park Rainforest Committee of Management, which was held on 14 August 2014, and the new Committee.  A copy of the minutes and financial statement is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management of the Gordon Park Rainforest Annual General Meeting which was held on 14 August 2014 and that Council thank the outgoing Committee for their work in 2011/2012.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Rainforest Committee of Management was held on Thursday 14 August 2014

The Committee of Management for 2014/2015 consists of:

 

President                                  Gwen Harden

Vice President                          Edna Stride

Secretary/Treasurer                   John Tait

Work Coordinator                     John Tait

Other Committee Members        Dot Secomb, Anne Smyth, Margaret Anne Wells

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

 

 

Attachments:

1

24194/2014 - Annual Report Minutes - 14 August 2014

 

  


Ordinary Council Meeting - 28 August 2014

Gordon Park Rainforest Committee of Management - Annual General Meeting - 14 August 2014 - Minutes

 

MINUTES OF THE ANNUAL GENERAL MEETING OF

THE GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT

14 August 2014

 

Meeting Opened: 11.26 am

Present:    Gwen Harden, Dot Secomb, Edna Stride, John Tait, Michael Coulter

Apologies:          Cr Anne Smyth, Margaret Ann Wells

Minutes of the last AGM on 8 August 2013 were read, moved, seconded and adopted.

Business arising from the minutes: Nil

 

President’s Report:                       Attached. Moved, seconded, and accepted.

Treasurer’s Report:                       Attached. Moved, seconded and accepted.

Works Coordinator’s Report:      Attached. Moved, seconded and accepted.

 

General Business:

 

Motion 1:  That the President writes to Peter Dingle, Jenni Pass and John Pass to thank them for their tremendous contribution to the work of the committee and to the work in the forest over the years and inviting them to join us again when their circumstances permit.

 

Motion 2: That all future meetings be held at the residence of John Tait to give flexibility to the meeting starting time when required, rather than having to wait for the tennis players to vacate the clubhouse. Starting time to continue to be 11.30 am unless otherwise agreed.

 

Motion 3: That the Committee liaise with Paul Gallagher in devising an amendment to the Management Plan to provide for the now established flying fox colony and the forest area it occupies.

 

There being no further business the President declared all positions vacant and called upon Mr Michael Coulter, the General Manager of Council to be the Returning Officer.

 

Mr Coulter thanked the committee and the forest workers for their efforts in a year made difficult by the flying foxes.

 

The following were nominated, seconded and elected unopposed:

President                    – Gwen Harden

Vice President   – Edna Stride

Secretary/Treasurer   – John Tait

Publicity Officer         – vacant

Works Manager          – vacant

Works Coordinator     – John Tait

Committee Members           –Dot Secomb, Anne Smyth, Margaret Ann Wells

 

Mr Coulter congratulated the new committee and handed the chair to the newly elected President, Gwen Harden.

 

In the absence of a Works Manager and forest worker with carpentry skills the need for a "bush carpenter" was suggested in case any committee member or the General Manager of Council knew of a potential candidate. Edna Stride will sound out the handyman at Illawong Village.

Meeting closed at 12.00 noon

 

 

GWEN HARDEN

President

Date


GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT AGM 2014

PRESIDENT’S REPORT

I would like to thank committee members for their continued support and enthusiasm during the past year. This year has been unsettled due to the impact of the flying foxes on the rainforest. Thank you John for your continued work in the forest and in keeping the committee informed and running smoothly.

 

Flying Foxes The number of flying foxes continued to fluctuate during the year, however, overall the number roosting in the forest is increasing. As a result the boardwalk is continually soiled with droppings and when covered in fallen leaves can be very slippery, especially in wet weather. As these conditions make much of the forest unattractive (and at times quite smelly and dangerous), it was decided to request Council to erect signs and close the boardwalk to the public. These signs were erected in June.

 

The dense congestion of the flying foxes has resulted in many branches becoming denuded of leaves by their continual activity, some branches have broken off and this has led to the death of some trees as well as damaging smaller sub-canopy plants below. This leads to longer-term problems as gaps occur in the forest canopy, which in turn encourages the growth of light-loving weeds.

 

Letters have been sent to members of State (from Port Macquarie to Clarence Valley) and Commonwealth Parliaments with request to review legislation to enable the dispersal of flying fox colonies from urban areas.  Petitions have been circulated in the community to support this action.

 

Workers The number of workers continues to be down compared to previous years with John Tait and Ed Harley the only regular workers for the year. Margaret Anne Wells worked in the forest for the first part of the year, but unfortunately has not been able to return in recent months. Peter Dingle assisted one day with repairs to the bridge NE of the tennis courts. John and Ed are now wearing tick-repellent clothing and they have found it to be effective.

 

Due to the adverse conditions under the flying fox colony it was decided on 20 March to suspend all work in the main rainforest area adjacent to the tennis courts, mainly as it had become a “Health and Safety issue”.

It is essential that more volunteers are found to continue this work at Gordon Park, as at present maintenance is going backwards

 

Forest Conditions Rainfall was reasonable in the first half of the year, but has been lower than usual in the second half year and this has put much of the rainforest under stress.

 

Weeds continue to be one of the main ongoing challenges for the workers and the health of the forest. Madera Vine takes advantage of any clearing in the canopy or of periods of heavy rain.

 

Scrapbook history of Gordon Park rainforest is on hold since Rhonda Davies resigned from the committee.

 

Anonymous Benefactor We greatly appreciate the donation of another $1 000 to assist in funding maintenance requirements in the forest. Thank you.

Committee It is imperative that more interested members are found to assist in the running of the committee, as over the past year Rhonda and Paul Davies have resigned.

Thank you to John for your tireless efforts and time in seeking to maintain and upgrade this attractive rainforest remnant, committee members for your continued involvement. Also, thank you to Nambucca Council for your continued support.

 

GWEN HARDEN

President


GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT

TREASURER’S ANNUAL REPORT 2013/14

Income                                                         $

Anonymous donation                            1000.00

GST  Reimbursement                               48.31

Cancellation of payment                         150.00 (Funds unused by R Davies)

Interest                                                      82.49

Total                                                     1280.80       

 

Payments                                                    $

John Tait                                                166.10  (Anti tick work clothes)

John Tait                                                295.50  (Plants and potting mix)

John Tait                                                193.10  (Tools and equipment)                               

John Tait                                                  24.50  (Ad for AGM)                                             

Total                                                      679.20    

 

Funds Situation                                          $

Balance at 30/6/13                                3218.29           

Income 1/7/13-30/6/14                       +1280.80 

Payments 1/7/13-30/6/14                     - 679.20

Balance at 30/6/14                             $3819.89          

 

Location of Funds                                                                  $           Available

BCU Term Deposit 104657 (2.6% 3 months)                   1035.44       24/7/14

BCU Term Deposit 110386 (2.6% 3 months)                   1013.19       28/8/14

BCU Term Deposit 104656 (2.6% interest 3 months)       1089.51       24/9/14

BCU S20 account                                                                 681.75          Now

Total                                                                                 $3819.89

These figures correspond exactly with those in the 30 June 2014 BCU statement for

account 704-328: 206715  

 

Inventory Gordon Park Volunteer Workers’ Equipment at 30/6/2014

                                                                                                          $          Location

1x FS 85 Stihl Brushcutter Serial No 262614941 purchased 6/7/04                695.00          Peter

1x Earmuffs                                                                     “                                  29.50          Peter

1x Safety Glasses                                                            “                                 12.95          Peter

1x Stihl Chainsaw MS 190T  purchased                                                           595.00          Peter

1x 4 stroke Scorpion generator (from Conservation Volunteers Australia)      395.00          Peter

1x loppers  (CVA)                                                                                                                  Peter

1x loppers  (CVA)                                                                                                                  John

1x wheelbarrow (CVA)                                                                                                          Peter

1x fork (CVA)                                                                                                                        John

1x yard broom (CVA)                                                                                                             John

1x leaf rake (CVA)                                                                                                                  John

1x spade (CVA)                                                                                                                       John

2 luminous vests (NSC)                                                                                                           John

1 Makita angle grinder (23/4/07)                                                                         89.00          Peter

1 Cordless drill battery pack and charger (12/5/07)                                           184.00          Peter

1 bow saw (10/11/11)                                                                                           24.55          John

2 sets anti tick work clothes (2/10/13)                                                               166.10          John & Ed

2 Jerry cans (17/10/13)                                                                                         64.00         John

1 Secateurs, 3 trowels (19/3/14)                                                                           77.35         John

3 picks (4/2/14)                                                                                                    29.82          John

Total (unwritten down value)                                                                     $2362.27

 

JOHN R TAIT

Treasurer

5 August 2014


GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT

WORKS COORDINATOR’S ANNUAL REPORT OF SIGNIFICANT ACTIVITIES

AUG 2013-JULY 2014

 

Executive Summary: The continued and expanding damage being done to the forest by the flying foxes prompted the curtailing of work in the area of the flying fox colony and subsequently the closing of that part of the forest where the colony is located. Loss of public access to the most visited, most historical, and most interesting part of the forest overwhelmingly countered the work that continues in peripheral areas to keep those forest areas regenerating, safe, tidy, free of weeds and attractive.

 

Construction: 9 steps were replaced

 

Plantings: 66

 

Donations: We were fortunate again to receive $1000 from a person who wishes to remain anonymous, and 8 plants from John Tait and his neighbour Peter.

 

Guided Walks: 0

 

Workforce: During the year this comprised Margaret Ann Wells, Ed Harley and John Tait, though health problems particularly for Margaret Ann have kept the weekly hours to the lowest for 13 years.

 

Work Clothing: A set of work shirts, trousers and sox were purchased for Ed and John and have been very successful in fending off ticks. The wearing of work shirts alone steeped in Permethrin and usual trousers and sox have prevented any ticks adhering to the skin during the past 10 months.

 

Vandalism: None of any note by human visitors but the flying foxes have proven so destructive that it became pointless to continue working in the area where the colony has become well and truly established. As the flying foxes numbers have expanded so has the area and extent of the destruction of the canopy and the underlying vegetation. There has been no work in the area of the colony since 23 March. With no maintenance to the boardwalk and no removal of fallen branches, on the basis of safety issues the recommendation was made to Council that the area should be closed off to the public and signage erected to explain the closure. In fact the eventual signage seems to suggest potential danger from flying foxes rather than danger from unmaintained walkways and this fits in with the expectation of the uninformed or misinformed members of the public viz a viz flying foxes. 

 

Other comment: Unfortunately the area of the forest bounded by the Rats of Tobruk Walk, the Tennis Courts, Wellington Drive and Ridge Street (the most historic, most interesting and most popular section of the forest) is now no longer available for the enjoyment of the towns people nor the town's visitors. As the town can ill afford to lose one of its assets, in cooperation with the Tennis Club, about 1500 signatures were collected on a petition seeking that the whole issue of flying fox colonies in urban situations be debated in State Parliament, a petition organised by the Member for Clarence and seeking 10000 signatures statewide. The debate is a first step towards getting some action approved to move the flying foxes humanely out of towns - as is permitted in Queensland.

 

JOHN R TAIT

Works Coordinator

10 August 2014

 

 

 


Ordinary Council Meeting                                                                                                 28 August 2014

Assistant General Manager Engineering Services Report

ITEM 11.1    T030/2014        280814         Tender T030/2014 Mowing and Slashing Rural Roadsides

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

In accordance with Council’s tendering and procurement procedures, the General Manager gave approval to proceed to tender under delegated authority on 25 July 2011.

 

The tender closed on 14 August 2014.  Tender submissions were received from the following:

 

1        Stephen Hooper Earthmoving

2        Prime Facility & Asset Management Pty Ltd

3        J L & D M Welsh Pty Ltd T/As Country Road Mowing

4        Australian Environmental Services Pty Ltd

 

 

Recommendation:

 

1        That Council accept the tender submitted by Australian Environmental Services for T030/2014 – Mowing and Slashing of Rural Sealed Roadsides for a three (3) year period commencing 1 October 2014 and terminating on 30 September 2017.

 

2        That Council update the Contract Register.

 

 

OPTIONS:

 

1        Accept the recommendation.

 

2        Not accept the recommendation.

 

Please note:  If Council wishes to discuss the tenders and/or accept a different tender it will be necessary to move into closed meeting.

 

 

DISCUSSION:

 

The submissions were evaluated using the assessment criteria and weightings in the confidential report together with the evaluation summary detailing name, price and comments. 

 

The tender with the highest weighted score has been recommended. 

 

Two referees were provided being a major metropolitan utility and a large council.  At the date of writing the major metropolitan utility indicated they undertook a monthly audit of the work undertaken by this contractor and were satisfied with their performance. 

 

The recommended contractor presently holds the current contract and is meeting the required specification standards.  It is estimated that eight (8) full services will be required per year.

 

 

CONSULTATION:

 

·           Overseer

·           Parks and Reserves Supervisor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no issues as a result of this report.

 

Social

 

Mowing roadsides improves visual impact and road safety.

 

Economic

 

There are no issues as a result of this report.

 

Risk

 

Long grass along roadsides presents a safety hazard to vehicles and wildlife.  The slashing is in accordance with Council’s policy of single width and dual width where applicable on crests and curves and fence to fence at the entrance to Taylors Arm.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funds included in the 2014/2015 budget.

 

Source of fund and any variance to working funds

 

Funds included in the 2014/2015 budget and there are no variations expected.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 28 August 2014

Assistant General Manager Engineering Services Report

ITEM 11.2    SF247              280814         Feasability of providing sewerage infrastructure to Pelican Park and the South Nambucca Area

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

A report to the meeting of Council held on 17 July 2014 regarding issues associated with the on site sewerage management system at Pelican Park Caravan Park, South Nambucca has again focused attention on the feasibility of providing a sewerage system for the South Nambucca area.  At this meeting Council made a resolution that included the following:

 

“That Council staff investigate and report to Council within 6 months, the viability of a low pressure or vacuum sewer or any other option so as to enable the caravan park to be connected to Council’s sewerage system at Bellwood.  The report is to include options to finance the work and the contributions expected from the caravan park and other property owners who may benefit.”

 

Pressure sewer is considered to be the most cost effective means of providing a sewerage system to the South Nambucca Area.  The findings of this report indicate that connecting this area to Council’s existing sewerage system is a viable proposition all be it at significant cost to existing property owners in the area.

 

 

Recommendation:

 

1        That Council correspond with landowners in the South Nambucca area between Teagues Creek to gauge their support for a proposal to provide a pressure sewerage system in that area taking into account the costs that will be imposed on them.

 

2        That Council engage a consultant experienced in pressure sewerage design to complete a concept design report for a pressure sewerage system to provide for existing development and future growth in the South Nambucca area including cost estimates for the initial stage from Teagues Creek to Pelican Park.

 

3        That Council provide a budget variation of up to $10,000 in the 2014/15 sewerage budget for the concept design report.

 

 

OPTIONS:

 

Council may choose to maintain the status quo and continue to inspect and monitor on site sewerage systems in the area and ensure compliance with current standards of operation.

 

 

DISCUSSION:

 

Council has previously looked at the feasibility of providing a sewerage system for the South Nambucca area.

 

A South Nambucca Sewerage Strategy Draft Options Report was prepared for Council by de Groot Benson Pty Ltd in 2004.  This report investigated the provision of sewerage to the entire South Nambucca area extending from Teagues Creek through to Kingsworth Estate including the proposed development area to the south of the existing established area.

 

This study looked at a traditional gravity reticulation and pump station type sewerage system with total cost in 2004 dollars in the order of $5.7M.  This cost did not include the new development area to the south of the existing Kingsworth Estate as it was assumed that this area would be sewered at the developers cost.

 

There is no immediate need to sewer the existing houses in Kingsworth estate as they all have on site systems that are assumed to be operating satisfactorily.  If this component of the cost is removed from the estimate the report indicates that cost to provide sewer to the South Nambucca area up to Florence Wilmont Drive would be in the order of $5.1M.

 

However if Council were to provide the infrastructure in this area it would only be required to provide the backbone of the system, consisting of pump stations and rising mains. The gravity sewers would be installed at the cost of the developers as development takes place.  For this scenario the cost to Council would reduce to $2.245M in 2004 dollars ($3.37M in 2014 dollars).

 

A report was prepared for Council in September 2008 advising Council that it was not considered to be economically viable to extend the sewer to this area.  The Developer Servicing Plan current at that time meant that Council would be highly unlikely to recoup the cost of the infrastructure through development contributions.

 

Since that time a number of things have changed:

 

·   Council has updated its Development Servicing Plans and developer contributions for sewerage in Nambucca Heads have increased significantly to $9,335/ET in 2014/15 mainly as a result of recently completed augmentation works.

 

·   The Development Servicing Plan made an allowance for future works in South Nambucca in its capital works program.

 

·   Pressure sewer systems have become a more accepted means of providing sewer services and provide a significant cost advantage over traditional sewer systems.

 

The increase in development charges is still considered to be insufficient to make a traditional sewerage gravity system viable. The linear nature and flatness of the development area means that relatively deep sewers and multiple pump stations would be required. This combined with the low lot densities and expected slow pace of development makes the cost per lot or ET very high and these costs are unlikely to be recouped.

 

A pressure sewer system is considered to be the most practical means of providing sewerage services to this area although a vacuum sewer may provide another viable alternative. However they are considered to be a more complicated system and although the capital cost may be similar the workings are less familiar to operations staff and there is likely to be higher operation and maintenance costs.

 

Pressure sewer systems involve the use of individual high head, low flow pump stations at each property sharing common pressure mains to transport the sewage to the point of discharge. The pumps macerate the sewage to a workable slurry and because it is a pressure system smaller diameter pipes at shallow depth are able to be used, reducing installation costs significantly.

 

These systems also operate at significantly lower flow rates than traditional pump stations thus reducing the impact on upstream infrastructure.  This is very relevant as a large increase in flows from South Nambucca would likely require a significant upgrade of a number of pump stations in the existing system to enable sewage to be transported to the treatment works at Nambucca Heads.

 

The pressure sewer system also allows for the installation of pump station units as and when development of a lot occurs thus reducing the initial capital expenditure.  It is envisaged that the cost of the pump station would be borne by the developer or landowner and that Council would specify the particular make and type of pump station that has to be installed.

 

There are also a number of issues associated with pressure sewer systems that would need to be addressed particularly during the early stages of development in this area.

 

Long detention times in the pressure main as a result of the low flows and distance from the discharge point can cause the sewage to become septic resulting in odour issues at locations where discharges occur.  Odour management and control must be carefully considered in the design of the system.

 

The low velocities associated with low flows may be insufficient to enable self scouring and this may resulting in blockages in the main.  The pressure mains must be correctly sized to obtain the desired balance between catering for ultimate development and achieving self scouring velocity when development is in its early stages.

 

A preliminary budget estimate to connect Pelican Park back to Council’s existing sewerage system near Teagues Creek by constructing a pressure main to suitable for use in a pressure sewer system that will cater for development of the South Nambucca area is detailed below.

 

DESCRIPTION

UNIT

QUANTITY

RATE

AMOUNT

Preliminary Works

Item

1

$15,000

$15,000

Common Pressure Main – PE pipe

m

2200

$200 *

$440,000

Allowance for underboring

Item

1

$50,000

$50,000

Odour Control

Item

1

$50,000

$50,000

Treatment of downstream access chambers

No

4

$3,000

$12,000

Sub Total

 

 

 

$567,000

Contingency (30%)

 

 

 

$170,100

Total

 

 

 

$737,100

* Assumes 150 NB pipe using NSW reference rates for moderately difficult construction (considered to be conservative) Say $750,000

 

With the Developer Contribution currently set at $9,335 per Equivalent Tenement (ET) this equates to a requirement for approximately 80 equivalent tenements to be connected to the system for Council to recoup its costs.  For the proposal to be considered Council would have to make it mandatory for all existing development along the proposed pipe route to connect to the system. 

 

Each property owner would also be required to pay for their own pump station and internal pipework to connect to the boundary junction box.  The cost of a pump stations is estimated to be in the order of $25,000 for a caravan park or motel site and $15,000 for a residential dwelling.

 

It is estimated that the existing development that could be connected to the system equates to approximately 70 ETs and they would provide a contribution of $653,450.  This is still some $100,000 short of the estimated cost to provide the pressure sewer pipe.

 

The main contributors would be the Pelican Caravan Park and the Nambucca Motel as estimated below:

 

Location

Rooms / Sites

ET rating

ET

Contribution

Pelican Park

60 sites*

0.63/ site

37.8

$352,863

Nambucca Motel

30 rooms

0.45 / room

13.5

$126,022

* Figure needs to be verified (estimated from aerial photography)

 

There contributions alone would equate to approximately 64% of the estimated installation cost.

 

The provision of the pressure pipe would also present an opportunity for the developers of the site adjoining the southern boundary of Kingsworth Estate to connect that development to the sewer system.

The developer would be responsible for installing a pressure sewer system through the development site at his cost but could benefit from a decrease in the required lot size.

 

Council would also have the potential to benefit from receiving Developer Contributions for sewerage for each lot developed in this subdivision.

 

If Council decided to proceed with the proposed sewerage connection it would have to borrow the money required to finance the construction works and recoup it through the ongoing collection of Sewerage Developer Contributions.  The financial modelling completed as part of the documentation of the Development Servicing Plan for Sewerage dated November 2011 allowed for sewerage works in South Nambucca. This would indicate that projected rates and developer charges are sufficient to service this loan over the long term without the need for any significant change.

 

The Office of Waters Best Practice Guidelines stipulate that these Plans are reviewed regularly and updated at maximum interval of 8 years to ensure that Council’s financial position is tracking as expected.

 

The time frame in which money is recouped and the loan paid off will be dependent on the rate of further development in the area and the collection of the related developer charges.  Before making a final decision on whether to provide a sewer connection to South Nambucca Council should consider the following:

 

·      Engaging the existing landowners in the South Nambucca area to determine whether or not they are supportive of a proposal to sewer the area taking into account the costs that would be imposed on them.

 

·      Engaging a consultant with expertise in the field of pressure sewerage to complete a concept design and cost estimate to confirm the infrastructure required to provide a pressure sewerage system that will cater for both the existing development and future growth in this area. 

 

Discussions have been held with PS Solutions who have been involved in the design and documentation of a significant number of pressure sewerage systems including those for a number of communities on the north coast for Clarence Valley and Richmond Shire Council’s.  They have indicated that with Council involvement a study could be completed for less than $10,000.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

A proposed sewer connection for the South Nambucca area may provide an environment benefit by removing the risks associated with on site septic systems located in close proximity to the Nambucca River and minor tributary watercourses.

 

Social

 

A proposed sewer connection for the South Nambucca area would have no direct social impact.

 

Economic

 

A proposed sewer connection for the South Nambucca area would have a significant economic impact on existing landowners who would be required to pay sewerage contributions and connect to the system.  It may also provide an economic benefit as a stimulus for further development in that area.

 

Risk

 

A proposed sewer connection to South Nambucca reduces the risk of ongoing problems with on site sewerage systems in this area.  There is a risk that Council will have to take more serious action to ensure ongoing compliance of existing facilities if things stay as they are.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

Funding to further investigate or construct a proposed sewer connection has not been provided in the current budget.  An allowance has been made in the forward capital works program for this work and it has been included in the cost base for the calculation of Sewerage Development Contributions.

 

The proposed feasibility report would be a variation to the current budget.

 

Source of funds and any variance to working funds

 

The proposed feasibility report would be a variation to the current budget and could be sourced from sewerage resources.  Funding for any construction works would be sourced from loans.

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service.

 

However if Council was to pursue the option of utilising pressure sewerage systems it is considered appropriate for Council to take responsibility for the operation and maintenance of the pumping stations that are initially installed at the developers / owners cost.  This may eventually require an additional position in the sewer crew dedicated to pressure pump maintenance.  General sewer attendant duties would be undertaken at times when work on the pressure sewerage system was not required.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 28 August 2014

Assistant General Manager Engineering Services Report

ITEM 11.3    SF844              280814         Nambucca District Water Supply Steering Committtee Meeting - 6 August 2014

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Water and Sewerage Steering Committee (WSSC) meetings relating to the Nambucca District Water Supply Bowraville Off-River Storage Project are scheduled to be held monthly at the construction site office.

 

A quorum was not available at the meeting held on 6 August 2014 so the agenda items were raised for the information and discussion only.

 

The minutes of the record of discussion relating to the meeting are attached for Council’s information.

 

 

Recommendation:

 

That the minutes of the record of discussion held on 6 August 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

 

 

OPTIONS:

 

No other options considered.

 

 

DISCUSSION:

 

Main items of discussion were the ongoing risks to the project and their impact on the project budget including the following:

 

·   Haslin’s major claim for delay and additional work with Public Works advising that negotiations had arrived at a settlement figure which will be formalised in the coming weeks.

·   Construction of the upstream clay blanket has been progressing well and based on works to date it should be completed within the original budget figure.

·   Backfilling of the downstream pipeline excavation utilising material excavated from the adjacent ridge using dozers.

·      Design consultants’ fees to complete the project.

·   Commissioning of the dam and the impact that the extended period of dry weather experienced to date may have on pumping to fill the dam.  Pumping may commence in September.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Engineering Services

NSW Public Works

NSW Office of Water

Haslin Construction Pty Ltd

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environment impacts of the project are detailed in the Environmental Impact Statement (EIS) that was prepared by GHD.  The contractors are required to prepare and work to Environmental Management Plans that conform to the requirements of the EIS.

 

Social

 

The project aims to provide a social benefit through security of water supply.

 

Economic

 

The project will have a significant economic impact on the community as increases in both the typical residential bill and developer charges will be required to service Council’s financial commitment to the project.

 

The construction works should also provide an economic stimulus to the Shire.

 

Risk

 

This is a major project for the Shire and there are significant risks associated with construction contracts of this size.  An updated project risk register is kept by the Project Managers and the risks are discussed during the meetings.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

Delays to the construction program and the contractor claim for delay and additional works has required additional funding to be allocated in the 2014/15 budget.

 

Source of funds and any variance to working funds

 

Funding for the project will be sourced from reserves, grants and loans.

 

The Office of Water has confirmed a $14.8 million subsidy as part of the existing Country Towns Water Supply and Sewerage program.  $14.3 million of the funding has been claimed to date.

 

Council has also signed a Stage 2 funding deed for the remaining $9 million of a $10 million grant offered by the Federal Government.  The full amount of $9 million has now been claimed and paid.

 

A significant variation is being negotiated between the NSW Public Works and the Contractor which will have a major impact on the budget. 

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service and resourcing.

 

 

Attachments:

1

23422/2014 - Minutes of Steering Committee held on 6 August 2014.

 

  


Ordinary Council Meeting - 28 August 2014

Nambucca District Water Supply Steering Committtee Meeting - 6 August 2014

 





Ordinary Council Meeting                                                                                                 28 August 2014

Assistant General Manager Engineering Services Report

ITEM 11.4    SF992              280814         Nambucca Emergency Operations Centre Meeting held on 5 August 2014

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets         

 

Summary:

 

The Minutes of the Nambucca Emergency Operations Centre Committee held on 05 August 2014 are attached for Council’s information and adoption.

 

 

Recommendation:

 

1        That Council receive and note the minutes of the Nambucca Emergency Operations Centre Committee held on 05 August 2014.

2        That Council restrict the voting rights of the Nambucca Emergency Operations Centre Committee to the adopted Committee Members as follows:

·      Any 2 members representing the State Emergency Service

·      Any 2 members representing the NSW Rural Fire Service

·      Any Councilor appointed to the Nambucca Emergency Operations Centre Committee

·      Assistant General Manager Engineering Services (or Nominated representative)

Any other persons present at the meeting to be identified as observers only.

3        That the Asset Management Plan (AMP) presented at the meeting on the 05 August 2914 be received and noted.

4        That Council considers the request of the Committee to allocate $40,000 in the draft 2015/2106 budget considerations.

5          That Council no longer makes the Council Training Room available for public hire.

6        That Council allows the State Emergency Services, NSW Rural Fire Service and associated emergency services to utilise the Council Training Room provided they make a reservation through Council.

7        That all future bookings of Council Training Room at the Nambucca Emergency Operations Centre are to be made through Council.

 

OPTIONS:

 

1        Accept the recommendations

 

2        Not accept the recommendations

 

 

DISCUSSION:

 

The programmed meeting of the Nambucca Emergency Operations Centre Committee (NEOC) was held on 05 August 2014. There were three agenda items being:

1       Review of voting requirements for the Nambucca Emergency Operations Centre Committee.

It was resolved at the meeting held on the 12 February 2010 that the Nambucca Emergency Operations Centre Committee comply with the voting requirements enabling Committee members or nominated alternatives only to vote.  Voting on items is restricted to the adopted Committee Members as follows:

 

J Ainsworth                              M Moran OAM (deceased)         P Gallagher

M McHugh                                I Perkins                                   P King                            R Townend

 

Other persons present at the meeting will be identified as observers.

 

This list now needs to be updated and it is recommended that in order to facilitate changes within the organisations attending the Nambucca Emergency Operations Centre Committee that the list be amended as follows:

 

·           Any 2 members representing the State Emergency Services

·           Any 2 members representing the NSW Rural Fire Service

·           Any Councillor appointed to the Nambucca Emergency Operations Centre Committee

·           Assistant General Manager Engineering Services, or nominated representative

 

Other persons present at the meeting will be identified as observers only.

2       Asset Management Plan update August 2014

The Asset Management Plan (AMP) provides a summary of all known current works identified for the site. Since the last NEOC meeting held on the 25 February 2014, no additional items have been completed.

The 2014/15 Budget has now been adopted. Due to competing demands, the allocation of $40,000 for the car par was not included

3       Review of Council’s training room as a public hire facility

Now that the NSW RFS is now no longer on the premises 5 days per week, it is time to review the current process which is as follows:

 

·      Hirer either contacts NSW RFS direct and is referred to Council, or

·      Hirer contacts Council

·      Council contacts NSW RFS to check if room is available and makes the reservation

·      Council confirms the reservations by email to the Hirer

·      Payment must be made prior to using the room

·      Room needs to be opened and closed with alarm deactivated and reactivated as required.

·      Cleaning Contractor needs to be advised of reservation if outside normal cleaning roster.

 

The reason for ceasing the external hire is because there are no on site staff to deal with the following:

 

a    Provide access through the front gate and into the building itself

b    Deactivate alarm system

c    Reactivate alarm system

d    Secure building and gate on departure

e    Rubbish removal

f     Cleaning of facilities

g    Return layout of room to original set up

 

Currently, we rely on either the Hirer or Council’s Stores Officer to open and close the building and look after the alarms.  This has, on occasion, proved to be unsatisfactory, resulting in callouts from the Security Service necessitating a call out to the SES outside of normal working hours.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Technical Officer – Assets

NSW Rural Fire Service

SES

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This plan supports ongoing social benefits associated with the provision of emergency services.

 

Social

 

This plan supports ongoing social benefits associated with the provision of emergency services.

 

Economic

 

This plan supports the economic development of the Shire.

 

Risk

 

Risk factors associated with each issue will be considered as the issue is progressed and work undertaken.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Impacts on budgets are to be determined on a case by case basis.  Pre-planning will allow consideration in Council’s budget process.

 

Source of fund and any variance to working funds

 

Variances to working funds are to be determined on a case by case basis.  Funding will be provided from a range of sources including Council, Rural Fire Service, State Emergency Services and possibly Government grants.

 

Service level changes and resourcing/staff implications

 

 Council may no longer provide a service to external customers for room hire.

 

Attachments:

1

22446/2014 - Minutes - Nambucca Emergency Operations Centre Committee - 5 August 2014

 

  


Ordinary Council Meeting - 28 August 2014

Nambucca Emergency Operations Centre Meeting held on 5 August 2014

 

PRESENT

 

Cr B Morrison (Chair)

P Gallagher (Nambucca Shire Council)

C Fitzsummons (Nambucca Shire Council

R Monk (Nambucca Shire Council)

L Ison (NSW Rural Fire Service)

P Shales (State Emergency Services)

 

 

APOLOGIES

 

Cr J Ainsworth

P King (NSW Rural Fire Service)

 

 

CONFIRMATION OF MINUTES

 

8/14 RESOLVED:       (Ison/Shales)

That the Committee note the adoption of the Minutes of the Meeting held 25 February 2014 with amendment to Item 5.1 Asset Management Plan Update February 2014 (Dot Point 2) which should read as follows:

The windsock has been installed and meets the RFS requirements.

 

 

 

Assistant General Manager Engineering Services Report

ITEM 5.1      SF992                050814      Review of voting requirements for the Nambucca Emergency Operations Centre Committee

9/14 RESOLVED:       (Gallagher/Morrison)

 

That the Nambucca Emergency Operations Centre Committee note that the voting on items is restricted to the adopted Committee Members as follows:

 

·           Any 2 members representing the State Emergency Services

·           Any 2 members representing the NSW Rural Fire Service

·           Any Councillor appointed to the Nambucca Emergency Operations Centre Committee

·           Assistant General Manager Engineering Services (or nominated representative)

 

Any other persons present at the meeting to be identified as observers only.

 

 

 

 

 

ITEM 5.2      SF992                050814      Asset Management Plan Update August 2014

10/14 RESOLVED:     (Morrison/Shales)       

 

That the Asset Management Plan (AMP) presented at the meeting on the 5 August 2014 be received and noted.

 

11/14 RESOLVED:     (Morrison/Ison)

 

That the Committee note that $40,000 was not made available and should be put forward to the next budget.

 

 

 

 

 

ITEM 5.3      SF992                050814      Review of Council's Training Room as a public hire facility

12/14 RESOLVED: (Ison\Shales)

 

1        That Council no longer make the Council Training Room available for public hire.

 

2        That Council allow the State Emergency Services, NSW Rural Fire Services and associated emergency services to utilise the Council Training Room provided they make a reservation through Council.

 

3        That all future bookings are to be made through Council.

 

 

   

 

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 24 February 2015 commencing at 1.30pm

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 2.12pm.

 

 

 

 

Cr B Morrison

(CHAIRPERSON)