NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

11 September 2014

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 11 September 2014

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 28 August 2014.................................................................................. 5

5        NOTICES OF MOTION

5.1     Notice of Motion - Macksville Gift Committee of Management - Request for Donation (SF316; SF24)..................................................................................................................................... 12

5.2     Notice of Motion - Request for Leave from 17 October to 12 November 2014  (SF1228)..... 14  

6        PUBLIC FORUM

There will be a presentation by Mr John Turbill on behalf of Office of Environment and Heritage.

 

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 15

9.2     Development and Sale of Council's Residential Zoned Land at Hyland Park...................... 23

9.3     Minutes of Australia Day Committee Meeting held on 1 September 2014........................... 31

9.4     Council Rangers' Report August 2014.............................................................................. 37

9.5     Minutes of the Access Committee meeting held 26 August 2014....................................... 42

9.6     Outstanding DA's greater than 12 months, applications where submissions received not determined from 2 August to 2 September 2014................................................................................ 46

9.7     Update - Vegetation Mapping and Koala Habitat Study ................................................... 48

9.8     Home Dialysis Patients Allowances - Amendment to Existing Policy................................. 51

9.9     2014 August - Development and Complying Development Applications Received.............. 55

9.10   Construction And Complying Development Certificates Approved August 2014................. 59

9.11   Amended Debt Recovery Policy...................................................................................... 64

10      Assistant General Manager Corporate Services Report

10.1   Progress Report - Business Services Unit........................................................................ 74

10.2   Schedule of Council Public Meetings............................................................................... 80

10.3   Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 21 July 2014 - Minutes.......................................................................................................................... 81

10.4   Mary Boulton Pioneer Cottage and Museum - Committee of Management - Annual General Meeting 16 August 2014................................................................................................................... 85

10.5   South Arm Hall Committee of Management - Minutes of Annual General Meeting - 24 August 2014..................................................................................................................................... 93

10.6   Nambucca Entertainment Centre Committee of Management Annual General Meeting - 20 August 2014..................................................................................................................................... 97

10.7   Investment Report To 31August 2014............................................................................. 104

11      Assistant General Manager Engineering Services Report

11.1   NSW Rural Fire Service Liaison Committee meeting Thursday 14 August 2014 – Service Level Agreement 2013/14....................................................................................................... 109     


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 28 August 2014

The following document is the minutes of the Ordinary Council meeting held on 28 August 2014.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 11 September 2014 and therefore subject to change.  Please refer to the minutes of 11 September 2014 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

PRAYER

 

Pastor Paul Richardson from the Seventh Day Adventist Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor K MacDonald declared a non-pecuniary less significant conflict of interest in Item 11.1 Tender T030/2014 Mowing and Slashing Rural Roadsides under the Local Government Act as one of the tenderers is a distant relation of Cr MacDonald’s and his wife is also an ex-coworker of Cr MacDonald’s.

 

Councillor BJ Finlayson declared a pecuniary interest in Item 5.6 Notice of Motion - Hughes Creek, Macksville - Plan of Management under the Local Government Act as Cr Finlayson has a business interest in the pre-school adjacent to Hughes Creek. Cr Finlayson left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 14 August 2014

 

1/14 RESOLVED:  (South/Ainsworth)

 

That the minutes of the Ordinary Council Meeting of 14 August 2014 be confirmed subject to the following amendment:

          Item 9.3 on page 7 was moved by Cr Flack and seconded by Cr South.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      DA2012/123        280814      Notice Of Motion - Donation of DA Modification Fee, Inspection Fee and Certification Fee - Proposed Additional Storage and Refurbishment of the Macksville-Scotts Head SLSC

409/14 RESOLVED:        (Hoban/Ainsworth)

 

That Council provide a donation to the Macksville-Scotts Head SLSC of $827.50 being the fees required for a modification and construction certificate application submitted to Council on 29 July 2014.

 

 

NOTICE OF MOTION - CR BALLANGARRY OAM

 

ITEM 5.2      SF1933              280814      Notice of Motion - Request to Attend Local Government Aboriginal Network Conference 10-12 September 2014 - Narrandera (SF352)

410/14 RESOLVED:        (Ballangarry/MacDonald)

 

That Cr Martin Ballangarry OAM be granted leave to attend the Annual Local Government Aboriginal Network in Narrandera 10 – 12 September 2014.

 

 

 

NOTICE OF MOTION - CR MORRISON

 

ITEM 5.3      SF1933              280814      Notice of Motion - Request for Leave - Cr Bob Morrison - 30 October to 19 November 2014 (SF1788)

411/14 RESOLVED:        (Morrison/Ainsworth)

 

That Cr Bob Morrison be granted leave of absence in accordance with Section 234(d) of the Local Government Act Thursday 30 October to Friday 19 November 2014 inclusive.

 

 

 

NOTICE OF MOTION - CR Flack

 

ITEM 5.4      SF1933              280814      Notice of Motion – Call For Report On Nambucca Skate Park (SF1690)

412/14 RESOLVED:        (Flack/Smyth)

 

1        That Council receives a report regarding:

 

a.       public safety and liability risk to Council in terms of the barbed wire fence at the Nambucca Heads Skate Park

b.       current management of the skate park including use, complaints, ranger reports, costs and management options

c.       a copy of the Deed of Agreement be presented to Council.

 

2        That Council undertake a site inspection of the Nambucca Heads Skate Park.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.5      SF1933              280814      Notice Of Motion - Community Feedback On Transition Away From Regional Library Service (SF1759)

413/14 RESOLVED:        (Hoban/Flack)

 

That Council note the contents of Ms Pianella’s letter and congratulate Ms Tracey Ross and the library staff on a successful transition to a stand-alone library service for the Nambucca Valley.

 

 

 


NOTICE OF MOTION - CR Ainsworth – LATE

 

Cr Finlayson left the meeting at 5.39 pm and returned after the conclusion of the item at 5.41 pm.

 

ITEM 5.6      SF595                280814      Notice of Motion - Hughes Creek, Macksville - Plan of Management (SF595)

414/14 RESOLVED:        (Ainsworth/MacDonald)

 

That Council develop a plan of management for the ongoing maintenance of Hughes Creek.

 

  

 

ASKING OF QUESTIONS WITH NOTICE

 

There are no Questions with Notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There are no Question for Closed Meeting where due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                280814      Outstanding Actions and Reports

415/14 RESOLVED:        (Ainsworth/Flack)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF1894              280814      Update - Vegetation Mapping and Koala Habitat Study

416/14 RESOLVED:        (Flack/South)

 

That this item be deferred to the next Council meeting on 11 September 2014.

 

 

 

ITEM 9.3      DA2013/129        280814      DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

Motion:      (Smyth/Flack)

 

1        That Council engage a geotechnical firm specialising in coastal and riverine processes to review the geotechnical study.

 

2        The matter be reported back to Council for determination in September 2014.

 

For the motion:                Councillors Ballangarry, Flack and Smyth      (Total 3)

Against the motion:         Councillors  Hoban Morrison, Finlayson, Ainsworth, MacDonald and South                                           (Total 6)

The motion is LOST.

 

Motion:      (Finlayson/Ainsworth)

 

That Council accept the geotechnical report which has been received and that the application be approved subject to the conditions listed in the business paper.

 

Amendment:       (Flack/Ballangarry)

 

That this matter be deferred to Council’s next meeting on 11 September 2014 so that those who made submissions are advised of the date of the meeting when Council will determine the application.

 

For the amendment:        Councillors Ballangarry, Smyth, Flack, MacDonald and South    (Total 5)

Against the amendment:  Councillors Hoban, Morrison, Finlayson and Ainsworth               (Total 4)

 

Note:    Councillors Ainsworth, Morrison and Hoban requested that their votes be recorded as against the amendment because it was previously made clear that the application would be approved subject to a satisfactory geotechnical report.

 

The amendment was carried and it became the motion and it was:

 

Motion:      (Flack/Ballangarry)

 

That this matter be deferred to Council’s next meeting on 11 September 2014 so that those who made submissions are advised of the date of the meeting when Council will determine the application.

 

For the motion:               Councillors Ballangarry, Flack and Smyth      (Total 3)

Against the motion:         Councillors Hoban, Morrison, Finlayson, Ainsworth, MacDonald and South                                          (Total 6)

The motion was LOST.

 

Motion:      (Ainsworth/Morrison)

 

That Council accept the geotechnical report which has been received and that the application be approved subject to the conditions listed in the business paper.

 

Amendment:       (Flack/Ballangarry)

 

That Council accept the geotechnical report which has been received and that the application be approved subject to the conditions listed in the business paper with the exception that condition no 17 be amended to a height of 5.0 metres and that condition no 8 be amended by the addition of a requirement for appropriately sized nesting boxes where any native species found are relocated.

 

For the amendment:                  Councillors Ballangarry, Flack and Smyth      (Total 3)

Against the amendment:            Councillors Hoban, Morrison, Finlayson, Ainsworth, MacDonald and South                                          (Total 6)

The amendment is LOST.

 

Amendment:       (Flack/Smyth)

 

That Council accept the geotechnical report which has been received and that the application be approved subject to the conditions listed in the business paper with the exception that condition no 8 be amended by the addition of a requirement for appropriately sized nesting boxes where any native species found are relocated.

 

For the amendment:        Councillors   Hoban, South, Ballangarry, Flack, Smyth, MacDonald      (Total 6)

Against the amendment:  Councillors Morrison, Ainsworth and Finlayson       (Total 3)

 

The amendment was carried and it becomes the motion and it is:

 

Motion:      (Flack/Smyth)

 

That Council accept the geotechnical report which has been received and that the application be approved subject to the conditions listed in the business paper with the exception that condition no 8 be amended by the addition of a requirement for appropriately sized nesting boxes where any native species found are relocated.

 

For the motion:                Councillors Morrison, Finlayson, Ainsworth, MacDonald, South, Hoban         (Total 6)

Against the motion:         Councillors Ballangarry, Flack, Smyth            (Total 3)

 

417/14 Resolved:        (Flack/Smyth)

 

That Council accept the geotechnical report which has been received and that the application be approved subject to the conditions listed in the business paper with the exception that condition no 8 be amended by the addition of a requirement for appropriately sized nesting boxes where any native species found are relocated.

 

Note:  Cr Flack requested her vote be recorded against the resolution because she believes the geotechnical report should be peer reviewed and those who made submissions should have been advised of this Council meeting being the meeting which would determine the application

 

 

 

ITEM 9.4      SF1947              280814      Outstanding DA's greater than 12 months, applications where submissions received not determined from 23 July - 20 August 2014

418/14 RESOLVED:        (Ainsworth/South)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF321                280814      Missabotti Community Centre Committee of Management AGM - 27 July 2014 - Minutes

419/14 RESOLVED:        (Ainsworth/South)

 

That Council endorse minutes of the Committee of Management for the Missabotti Community Centre’s Annual General Meeting held on 27 July 2014, and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.2    SF339                280814      Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 17 July 2013

420/14 RESOLVED:        (MacDonald/Morrison)

 

That this item be deferred.

 

 

 

ITEM 10.3    SF251                280814      Schedule of Council Public Meetings

421/14 RESOLVED:        (Smyth/Ainsworth)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

ITEM 10.4    SF325                280814      Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 24 July 2014 - Minutes

422/14 RESOLVED:        (Smyth/Ballangarry)

 

That Council endorse the minutes of the Committee of Management Gordon Park Tennis Centre’s Annual General Meeting which was held on 24 July 2014 and that Council thank the outgoing Committee for their work in 2013/2014.

 

 

 

ITEM 10.5    SF312                280814      Gordon Park Rainforest Committee of Management - Annual General Meeting - 14 August 2014 - Minutes

423/14 RESOLVED:        (Morrison/Ainsworth)

 

That Council endorse the minutes of the Committee of Management of the Gordon Park Rainforest Annual General Meeting which was held on 14 August 2014 and that Council thank the outgoing Committee for their work in 2011/2012.

 

424/14 Resolved:        (Morrison/Ainsworth)

 

That a letter be sent to the State Minister for the Environment and copies sent to our Local and Federal Members of Parliament attaching a copy of these minutes and pointing out the destruction caused by the flying fox colony and its effects on the rainforest, the environment, the residents and the effects on our tourism.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    T030/2014           280814      Tender T030/2014 Mowing and Slashing Rural Roadsides

425/14 RESOLVED:        (Ainsworth/Smyth)

 

1        That Council accept the tender submitted by Australian Environmental Services for T030/2014 – Mowing and Slashing of Rural Sealed Roadsides for a three (3) year period commencing 1 October 2014 and terminating on 30 September 2017.

 

2        That Council update the Contract Register.

 

3        That the information in the Closed Report be noted.

 

For the motion:               Councillors Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth,                                     South                                       (Total 8)

Against the motion:         Councillor MacDonald               (Total 1)

 

 

 

ITEM 11.2    SF247                280814      Feasibility of Providing Sewerage Infrastructure to Pelican Park and the South Nambucca Area

426/14 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council correspond with landowners in the South Nambucca area between Teagues Creek to gauge their support for a proposal to provide a pressure sewerage system in that area taking into account the costs that will be imposed on them.

 

2        That Council engage a consultant experienced in pressure sewerage design to complete a concept design report for a pressure sewerage system to provide for existing development and future growth in the South Nambucca area including cost estimates for the initial stage from Teagues Creek to Pelican Park.

 

3        That Council provide a budget variation of up to $10,000 in the 2014/15 sewerage budget for the concept design report.

 

 


 

ITEM 11.3    SF844                280814      Nambucca District Water Supply Steering Committtee Meeting - 6 August 2014

427/14 RESOLVED:        (Ainsworth/South)

 

That the minutes of the record of discussion held on 6 August 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

 

 

 

ITEM 11.4    SF992                280814      Nambucca Emergency Operations Centre Meeting held on 5 August 2014

428/14 RESOLVED:        (Morrison/Ainsworth)

 

1           That Council receive and note the minutes of the Nambucca Emergency Operations Centre Committee held on 05 August 2014.

 

2        That Council restrict the voting rights of the Nambucca Emergency Operations Centre Committee to the adopted Committee Members as follows:

    Any 2 members representing the State Emergency Service

    Any 2 members representing the NSW Rural Fire Service

    Any Councilor appointed to the Nambucca Emergency Operations Centre Committee

    Assistant General Manager Engineering Services (or Nominated representative)

Any other persons present at the meeting to be identified as observers only.

2           That the Asset Management Plan (AMP) presented at the meeting on the 05 August 2914 be received and noted.

 

3           That Council considers the request of the Committee to allocate $40,000 in the draft 2015/2016 budget considerations.

 

4           That Council no longer makes the Council Training Room available for public hire.

 

5           That Council allows the State Emergency Services, NSW Rural Fire Service and associated emergency services to utilise the Council Training Room provided they make a reservation through Council.

 

7        That all future bookings of Council Training Room at the Nambucca Emergency Operations Centre are to be made through Council.

 

    

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.40 pm.

 

Confirmed and signed by the Mayor on 11 September 2014.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

    


Ordinary Council Meeting                                                                                           11 September 2014

Notice of Motion

ITEM 5.1      SF1933            110914         Notice of Motion - Macksville Gift Committee of Management - Request for Donation (SF316; SF24)

 

AUTHOR/ENQUIRIES:    Kim MacDonald, Councillor         

 

Summary:

 

Nambucca Shire Council has been approached by the Macksville Gift Committee to show support for the 2014 Macksville Gift Carnival by way of a Financial Assistance/Donation.

 

 

 

Recommendation:

 

1        That the Nambucca Shire Council donate an amount of $250 to the Macksville Gift Committee of Management out of the 2014-2015 Donations Budget to assist in the running of the 2014 Macksville Gift Carnival.

 

2        That Nambucca Shire Council provide the Committee with a suitable advertisement for the Gift’s Annual Program.

 

3        That a member of staff arrange for a Council Banner to be available to the Gift Committee to display in Macksville Park on Race Day.

 

 

 

OPTIONS:

 

Council could choose one of the following other options available:

 

Other Donation amounts were discussed with Councillor MacDonald, these included:

 

a)       Gate Sponsorship for the event in the vicinity of $750 - $1000.

 

b)       Program Advertisement in the vicinity of $100.

 

Council could choose to make no Financial Donation at all.

 

 

DISCUSSION:

 

The Macksville Gift will be in its 61st year in 2014.  It is the longest running Carnival in NSW under the Patronage the NSWAL.

 

Councillors will recall from Media reports early in 2014 (Guardian News for example) that this year’s Macksville Gift Carnival was in very real jeopardy of not being held.  A combination of several factors led to financial crisis for the Committee following the 2013 Gift.

 

Several years of very poor weather during the staging of the Gift took a definite toll.  I have attended the last two years of the Gift and both were run in very poor weather which reduced crowds and therefore income to the event.

 

2013 was also the first year where no Gift Queen Competition was held due to lack of participants. Historically Charity Queens have donated 25% of their charity funds raised back to the Gift Committee.

 

A long serving and self admittedly tired Committee was also partly a factor.

 

Media speculation about the bleak future of the Gift raised renewed interest from various parts of the community.

 

New committee members were founded including Christian Knight, editor of the Guardian News.  With new members, so came new ideas for the future.  A trivia night was held on Friday 29 August 2014 adding over $300 to the Committee’s coffers run by Committee members and volunteers alike. This follows a barbecue outside Foodworks earlier that week.

 

The donation (if approved by NSC) would go towards general expenses such as insurance.  In return the $250 pledge would entitle Council to an advertisement in the Annual Program and also provision to display a Sponsorship Banner at a suitable site at Macksville Park on Race Day.

 

Discussions with Colleen Henry, Council’s Grants and Contributions Officer indicated that 2014-2015 Donations would not be called for until late 2014 meaning that in all likelihood applications would not close/be determined until after the Gift 2014 has been held.  This has led to this Notice of Motion requesting that $ 250 be pledged in advance given that $250 is a modest part of NSC overall Donations Budget.

 

It is also agreed following discussions with the General Manager that given the funds have to come out of the Council’s Donation fund that the $1000 preferred gate sponsorship was not likely to receive support from Councillors given that the overall budget is only $15,000 and that determination needs to be made prior to other applications even being called for/assessed.

 

 

CONSULTATION:

 

General Manager

Grants and Contributions Officer

Ken Capell – President Macksville Gift Committee

Greg Wood – Treasurer, Macksville Gift Committee

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                           11 September 2014

Notice of Motion

ITEM 5.2      SF1933            110914         Notice of Motion - Request for Leave from 17 October to 12 November 2014  (SF1228)

 

AUTHOR/ENQUIRIES:    Anne Smyth, Councillor         

 

Summary:

 

Cr Smyth requests leave for the period Friday 17 October 2014 to Wednesday 12 November 2014 inclusive.

 

 

Recommendation:

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 17 October 2014 to 12 November 2014 inclusive.

 

 

 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                           11 September 2014

General Manager

ITEM 9.1      SF959              110914         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

 

Update as at 16 April – the consultant brief for the project is with the OEH for their approval.  The OEH are providing contributory grant funding towards the project.  Brief now endorsed by Estuary Committee.

 

As at 20 July – a selective tender is being undertaken through Local Government Procurement.

 


 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

 

Work to commence in 2014.

 

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

 

OCTOBER 2011

 

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

Shall be reviewed as part of the 2014-15 budget.

To be included in with proposed rates workshop – April 2014.

 

2014/15 rating structures set as per Special Rate Variation include with rating workshop August 2014.  Report in October.

 

 

AUGUST 2013

 

4

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

 

 

NOVEMBER 2013

 

5

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

 

AGMES

Letter sent to RMS 15 November 2013.

 

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

 

Letter sent to RMS 6 June seeking update on progress.

RMS advised, still under investigation.

 

 

6

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

 

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

 

DECEMBER 2013

 

7

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

 

GM

Report February/March 2014

DLG have announced a grant scheme arising out of the Companion Animals Taskforce.  Will need to await the formal release of the funding guidelines and criteria.

Grant officer has made enquiries about Grant Scheme.

 

 

8

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

 

JANUARY 2014

 

9

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

 

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

Strategic Planner and Engineers to meet on site with consultants on 20 May to review engineering details.  The aim is to have the draft detailed concept plans completed by early June 2014.

Concepts reported to LATC meeting held on 3 June 2014.

Further concept designs received.  To be reported in September 2014.

 

 

FEBRUARY 2014

 

10

SF1755

13/02/14

Council receive a brief report from the AGMCS indicating the progress in his section, strengths and weaknesses and future direction.

 

AGMCS

Report to March 2014.

Deferred to April 2014.

Deferred to May 2014.

Financial Briefing at the Budget Meeting on 22 May 2014.

Asset Management briefing to meeting 12 June

Invitations emailed to all Councillors 27/5 -

Papers to be distributed prior to the meeting.

Report on asset accounting to Council in August.

BSU report September.

 

 

11

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

 

Deferred until September meeting scheduled with Office of Water and a response will be presented to Council with the outcome of the meeting.

Email provided to Councillors on 4 Sept 2014 advising at this stage meeting in September is not required;

It was an anticipated that a further meeting would be required to finalise the draft options filling report Both the entities (Office of Water and Primary Industries – Fisheries) had no objection to the proposal put forward from Council which basically involved full release of minor rainfall events 5mm or less and increasing percentage of rainfall captured for larger events up to 90% capture for 100mm rainfall or over.

 

The Office of Water advised that the operating conditions (extraction rules and dam licence) do not come into effect until the dam is commissioned and this is considered to be at 60% full and water levels can be managed.  In effect this means that Council can pump as it likes within current licence and there is no requirement for transparent release of rainfall until the dam is 60% full.

 

Council has applied to Office of Water for a permit to capture surface water

 

 

MARCH 2014

 

12

SF125

SF1933

27/3/14

Report on staff training outlining what staff training requirements are, compared to training offered; perceived benefit/value/effectiveness of training

 

GM

MHR

Report in May 2014

Deferred to June 2014

A draft report has been prepared which was considered by MANEX on 18 June.  Requires more work. 

Deferred to July.

Deferred to August due to end of year wrap up.

Deferred to September.

 

 

13

SF841

SF1933

27/3/14

Council make further representations re the option of bridging the NV floodplain in preference to a filled embankment and culverts.

Council make representations to the Minister re concerns regarding impact of construction phase – cut and fill and length of construction period and long term maint-enance costs and impact of addition flooding issue.

 

AGMES

Letter sent 24 April 2014 (TRIM 9433/2014)

Letter drafted 3 April 2014

Mayor discussed matter with the Deputy Premier on 27/6/2014 and is meeting with the Minister for Transport (train timetabling) and the Minister for Roads on 14/8/14.

Response provided to Councillors.

Council has been supplied with preliminary (15% complete) design for Nambucca River Crossing by the Acciona Ferrovial Joint Venture.

The Mayor met with Minister for Transport Gladys Berejiklian MP on and the Minister for Roads Duncan Gay MLC 14 August 2014.

 

 

APRIL 2014

 

14

PRF54

10/4/14

Council allow dogs on leads at the Gumma Reserve up until November 2014 and review the situation prior to the peak season.

 

GM

Report October 2014

 

15

PRF54

10/4/14

Council undertake an inspection of the Gumma Reserve after the grant funds for its upgrade have been expended.

 

GM

To be scheduled – second half of 2014

 

MAY 2014

 

16

SF1496

15/5/14

Commercial Fishing –

Andrew Goulston and Darren Reynolds from Fisheries be invited to address Council on state of recreational fishing

 

GM

Letters sent 6 June 2014.

Follow up letter sent 18 August 2014.

 

Follow up letter to Minister drafted on 4 September to be signed by Mayor.

 

17

SF851

29/5/14

Council make representations to the Member for Cowper, the Australian Labor Party and the Australian Greens calling for the Government to restore FAGs indexation.

 

GM

Letters sent w/e 6/6/2014.

 

18

SF1948

29/5/214

Council make a submission to the RMS in support of the revised policy for the location of highway service centres, and particularly the proposed service centre at the NH’s interchange.

 

GM

Letter sent w/e 6/6/2014

 

JUNE 2014

 

19

SF1933

12/06/14

That, in order to offset the impacts of the loss of FAGs indexation, all Managers be asked to identify and report on opportunities to make savings or increase revenue in their own area of operations which preferably maintain the service levels anticipated in Council's CSP: or alternatively and less preferred, propose a reduction in service levels on matters considered secondary to our mission statement.

 

GM

Report to Council August 2014.

 

Preparation of report underway.  Additional time being made for consideration by management which is to occur in August/September with a report to Council in September 2014.

 

20

SF1933

12/06/14

That based on advice given by the Regional Manager of NSW Trainlink to the public meeting of 26 May 2014, Council again write to Transport NSW and the Hon Andrew Stoner MP requesting reinstatement of the Nambucca Heads stop of the 2.41pm Sydney to Brisbane XPT train.

 

GM

Letter sent 19 June 2014.

Mayor discussed matter with Deputy Premier on 27/6/2014.  Mayor meeting with Minister for Transport on 14/8/2014.

 

21

SF988

12/06/14

That Council write to the NSW Minister for Health & the CEO of the MNC Local Health District emphasizing the urgent need for the planning & funding of a replacement of Macksville hospital and the urgent need for support for, and the recruitment of doctors & nurses.  Further that Council extend an invitation to the Minister to inspect the hospital and hear the concerns held for its future.

 

GM

Letter sent 20 June 2014

Mayor discussed matter with Deputy Premier on 27/6/2014.

 

22

SF988

12/06/14

Council look for possible sites for a new Macksville Hospital which are in flood free areas.

 

GM

Offer to assist MNCLHD in locating a new site referred to Minister and CEO of MNCLHD in letter of 20 June 2014.

Follow up letter to be sent 8 August 2014.

 

23

SF732

26/06/14

Council seek funding in the next round of the Sustainable Dredging Program to employ a consultant to prepare a report on the merits of a dredging strategy etc.

 

GM

Awaiting next round of the Government’s dredging program.

 

24

SF688

26/06/14

Council receive a report on ways to manage the preparation of the Environmental Levy program including consideration of Council’s earlier process that managed a strategic planning aspect.

 

GM

Strategic Planner on leave first 2 weeks in July.  Report in September 2014.

 

 

 

25

SF90

29/06/14

Traffic Committee consider speed zones and the policing of traffic in the Macksville Industrial Estate due to speeding.

 

AGMES

Report back to Council following the next scheduled Traffic Committee meeting.

 

26

SF1496

29/06/14

That RMS and Acciona Ferrovial be invited to attend the next meeting of the Estuary Committee to explain how the new Pacific Highway bridge over the Nambucca River is to be constructed

 

GM

Letter sent w/e 4/7/2014.  As indicated the design of the bridge by the Acciona Ferrovial Joint Venture (AFJV) is 15% complete.  The time available for having an input into its design and construction is running out.

 

JULY 2014

 

27

SF1480

31/07/14

Transfer of encroachment licence from Shibba to Dennien be deferred until 28 August 2014 pending receipt of information from Ms Gee in regard to the legal doc, plus clarification on any order plus advice on previous and proposed licence conditions.

 

GM

Report to 28 August 2014

 

Deferred to September 2014

 

Ms Gee has requested that the matter be deferred until 16 October 2014 so that she may obtain legal advice.

 

28

SF791

31/07/14

Council obtain two valuation assessments from Nambucca Heads Real Estate Agents for the potential sale of the Hyland Park property as is.

 

GM

 

Report to 14 August 2014.

One valuation obtained.  Chasing second valuation.  Report to 28 August 2014.

Valuations in hand, report pending

 

29

SF791

31/07/14

That in relation to the proposed reclassification and sale of part of lot 8 DP 821952, Valla Beach Road, Valla Beach, the item be deferred to a future Council meeting and that there be clarification on whether a reclassification can occur without a plan of management and that the information in the report include all information which Council holds on the land including threatened species, vegetation etc.

 

GM

Report in September 2014

 

30

SF791

31/07/14

That item 2 (sale of part of Gordon Park to Leckie) be deferred until a further report from Crown Lands is received following their discussion with the Leckies and whether they (Crown Lands) have changed their opinion.

 

GM

Letter emailed to Crown Lands seeking their advice on 6/8/14.

 

31

SF791

31/07/14

Consideration of the proposed reclassification and rezoning of the Kingsworth Lake Reserve be deferred for 3 months so the matter can be reconsidered and those Clrs who did not attend the onsite visit have the opportunity to do so.

 

GM

Report November 2014

 

AUGUST 2014

 

32

SF1933

14/08/14

Proposal from Nambucca River Users Group to reinstate boat launching site at Wirrimbi be deferred until the Group submit a formal proposal to Council.

 

AGMES

Awaiting receipt of proposal.

 

33

SF1148

14/08/14

That Council receive a report regarding nose to kerb parking including what other LGAs are doing in regard to parking; the pros and cons of various ways of parking; and a parking strategy for Council’s consideration.

 

AGMES

Report March 2015

 

34

SF1933

28/08/14

That Council receive a report regarding:

a. public safety and liability risk to Council in terms of the barbed wire fence at the Nambucca Heads Skate Park

b. current management of the skate park including use, complaints, ranger reports, costs & management options

c. a copy of the Deed of Agreement presented to Council.

That Council undertake a site inspection of the Skate Park.

 

GM

Council’s Safety and Risk Officer is seeking advice from Council’s insurer.  Anticipate reporting in October.

 

35

SF595

28/08/14

That Council develop a plan of management for the ongoing maintenance of Hughes Creek.

 

AGMES

March 2015

 

36

SF247

28/08/14

Council correspond with landowners in the Lower Nambucca to gauge support for a pressure sewerage system; that Council engage a consultant to complete a concept design; that Council provide a budget variation of up to $10,000 for the work.

 

AGMES

October 2014

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.2      SF791              110914         Development and Sale of Council's Residential Zoned Land at Hyland Park

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Wayne Lowe, Manager Business Development         

 

Summary:

 

The report identifies the potential profit to be gained from the development and sale of residential lots from Council’s approved residential subdivision in Hyland Park.

 

 

Recommendation:

 

1        Council support the preparation of a tender for the development of the 13 lot residential subdivision in Hyland Park with the lots to be sold “off the plan” prior to starting the subdivision civil works.

 

2        There be a further report to Council on the outcome of the tender for the development of           the subdivision and the establishment of sale prices and reserve prices for the proposed lots.

 

 

OPTIONS:

 

The report proposes that the preparation work including the design and layout of the Hyland Park subdivision be completed so as to prepare a tender for the construction and project management of the subdivision.  The alternative options for the land in Hyland Park are either to defer its development to a later time or to sell the land “englobo” to a developer and for them to undertake its development and sale.  The last option to sell the land “englobo” has been considered but given that Council owns the land with no finance and has obtained development consent, it is difficult to understand how the Council would achieve a higher return by selling it “englobo”.  The major difference between the two options relates to risk, and in this regard it is recommended that Council sell “off the plan” prior to committing to the civil works.

 

 

DISCUSSION:

 

At Council’s meeting on 22 May 2014 it was resolved that:

 

4        That Council obtain an assessment of the current market value of the land at Hyland Park and Valla Beach.

 

At Council’s meeting on 31 July 2014 it was resolved that:

 

“Council obtain two valuation assessments from Nambucca Heads Real Estate Agents for the potential sale of the Hyland Park property as is.”

 

Council has an approved 13 lot subdivision for land it owns in Hyland Park.  A locality plan showing the site is attached.

 

In 2010 Council staff obtained a proposal from Hopkins Consultants for design services as well as an estimate of development costs. 

 

Recently the State Government announced that land development activities being undertaken by Councils with borrowed funds would be eligible for an interest rebate of 3% under the Local Infrastructure Renewal Scheme (LIRS) funding program.  The LIRS program is based on the repayment of principal and interest over a term of not more than 10 years.  With interest rates at historic lows and a 3% rebate being available, the holding costs using finance to undertake the subdivision are very low.

 

With this attractive financing option some consideration has been given to undertaking the Hyland Park residential subdivision.

 

However there are other matters which weigh towards Council continuing to defer the development of the land.

 

A significant factor is that recent modelling undertaken by the Assistant General Manager Corporate Services, suggests that Council cannot continue to support so much of its capital works program with borrowed funds and that the commitment of finance to the Hyland Park project may be at the expense of its capital works program.  This issue may not be significant if the subdivision could be completed and sold within a relatively short period.

 

When previously discussed by Council staff there was not a high level of confidence that Council would receive a reasonable return within a reasonable period and notwithstanding the availability of LIRS funding it would be better deferred to a period when property prices were stronger.  In this respect it was believed that with continuing low interest rates, property prices at Hyland Park should show some improvement following the completion of the Nambucca Heads to Urunga Pacific Highway upgrade.

 

The consensus was that the development should remain on hold however over the past month the Manager Business Development has been contacted by local Nambucca Heads Real Estates asking when the Hyland Park subdivision will be developed.

 

The Manager Business Development recommends that council finalise the civil works design for the subdivision with the intention to “sell off the plan”.  A tender for construction would be undertaken later in 2014/15 and with actual construction occurring in the 2015/2016 financial year.  It is proposed that Council undertake the construction with borrowed funds using the LIRS subsidy, but with a short term loan facility that would see the loan discharged as soon as sufficient lots were sold.

 

As per Council’s resolution of 31 July 2014 valuation appraisals of the land have now been obtained from two Nambucca Heads Real Estate agencies, L J Hooker Nambucca Heads and Bradley’s Real Estate.  The appraisals are attached.

 

The appraisals are reasonably consistent and indicate the englobo value of the land is between $300,000 and $350,000.

 

In terms of developed lots, the appraisals indicate a range of between $100,000 and $155,000 depending on size and position.  The average recommended list price is in the range of $125,000 to $130,000.  Assuming a conservative average sale price of $120,000, the yield from the 13 lots would be $1,560,000.  Based on the work of Hopkins consultants and including an estimate for electricity reticulation which was not included in the Hopkins report, the cost of developing the land is estimated to be $800,000.  Making a provision for contingencies and finance costs, the figures suggest that it is financially advantageous for Council to develop the land itself rather than sell it englobo (as is).

 

 

CONSULTATION:

 

There has been consultation with the Manager Business Development and local real estate agents.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The development and sale of the land will assist with the social wellbeing of the community via employment creation.

 

Economic

 

The development and sale of the land will have positive economic outcomes.

 

Risk

 

There are risks involved with all property development however the risks can be managed through the processes recommended in the report.  Firstly, Council should undertake a tender for the construction of the subdivision.  This will confirm the cost of the development.  Secondly, Council should undertake the sale of lots “off the plan”.  This will confirm the revenue required to undertake the development.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The figures suggest that the development of the Hyland Park residential land will have a positive impact on future budgets.  The additional lots will also have a positive impact on Council’s long term rate revenue.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

Should the proposed subdivision proceed, provision will need to be made for project management as the amount of work required cannot be met by staff considering their existing work load.

 

Attachments:

1

7660/2014 - Hyland Park PDF

 

2

25679/2014 - Hyland Park Valuation - L J Hooker

 

3

25696/2014 - Hyland Park Valuation - Bradley's Real Estate

 

  


Ordinary Council Meeting - 11 September 2014

Development and Sale of Council's Residential Zoned Land at Hyland Park

 


Ordinary Council Meeting - 11 September 2014

Development and Sale of Council's Residential Zoned Land at Hyland Park

 


Ordinary Council Meeting - 11 September 2014

Development and Sale of Council's Residential Zoned Land at Hyland Park

 


Ordinary Council Meeting - 11 September 2014

Development and Sale of Council's Residential Zoned Land at Hyland Park

 

From: David Winton [mailto:david@bradleysrealestate.com.au]
Sent: Tuesday, 1 July 2014 2:25 PM
To: Wayne Lowe
Subject: FW: Proposed Subdivision of Hyland Park Land

 

Hi Wayne,

 

As previously advised, the initial reason for contacting you was to confirm that the real estate market, at present, could sustain the release of residential land at Hyland Park. 

 

Currently, enquiry remains strong for land with numerous sales secured over recent months.  Unfortunately, I do not have a crystal ball and cannot guarantee that holding off the release of the land until 2015/16 will result in any substantial result.

 

For Councils information the first home owners’ grant, which will undoubtedly attract some buyers, reduces from the current $15,000 to $10,000 as of 1st Jan 2016.

 

Our suggestion to Council, is that a survey of the land be completed, marking out the blocks, before commencing a strategic off plan pre-sale marketing campaign. With a completed comprehensive off plan marketing campaign, we believe the market will respond positively at this time.   This would provide Council with re-assurance prior to the actual development being completed.   

 

As you know, all residential sales require a draft Contract of Sale for the development, which your legal representative would prepare according to the required legislation, stating that the development will continue to completion once 50% (or other arbitrary figure as required) pre-sales of the blocks is achieved.   

 

In relation to local englobo land, there is currently little to no enquiry for this type of property.  I have detailed below some examples of recent englobo land and would not suggest selling the property in this way.

 

52 West Street, Nambucca Heads                      34 Lots (STCA) + 3 residential lots                     SOLD               14/9/13             $400,000

 

Lot 42 Old Coast Rd, Nambucca Heads             119 acres                                                          SOLD               2/1/14               $451,000

(Southern side of Kingsworth Estate)

 

 

Casuarina Close, Nambucca Heads                  13 Lots (STCA) + 2 larger residual lots                FOR SALE                                $385,000                      

 (Has been for sale since September 2009.)

 

In our opinion, it would be far more beneficial for council to release the said land to the market as soon as it is possible, securing several pre sales, before developing the land.  Based on the information above, it is our view the englobo appraisal price of between $300,000 -$350,000 would be achieveable.

 

If you have questions in relation to the above, do not hesitate to contact me at any time.

 

 

Kind Regards

 

 

David Winton

SALES CONSULTANT

LICENCED REAL ESTATE AGENT


 

 

From: David Winton [mailto:david@bradleysrealestate.com.au]
Sent: Wednesday, 4 June 2014 11:23 AM
To: Wayne Lowe
Subject: Proposed Subdivision of Hyland Park Land

 

Hi Wayne,

 

Thank you for your time last week!

 

As discussed, we have seen the local real estate market improve within recent months. 

 

The majority of buyers are seeking properties under $350,000.  With an increase in enquiry over recent months there is now a shortage of properties in this price category for sale.  Buyers are therefore resorting back to vacant land and building new homes.  Government grants are also assisting with house and land package options.

 

Over the past few years we have seen little enquiry for vacant land however a large number of residential blocks have sold within the past few months with a number of others currently under offer.  The attached reports confirm this trend and illustrate comparable properties which have sold recently, those currently for sale, together with the amount of time these properties have remained on the market for sale.  As we are required by current legislation, we have based our appraisals on this information and our market experience.

 

Craig, Margaret & I have discussed the land at Hyland Park at length and have agreed on the below mentioned prices.  We recommend that council proceed and ‘develop’ this land to meet the current market trends as soon as possible.

 

Detailed below are our suggested sales prices for the proposed blocks:

 

Block No.                                  Selling Range                                        Listing Price

 

Lot 1                                         $100,000 - $120,000                               $125,000

Lot 2                                         $100,000 - $120,000                               $125,000

Lot 3                                         $100,000 - $120,000                               $125,000

Lot 4                                         $120,000 - $140,000                               $145,000

Lot 5                                         $130,000 - $150,000                               $155,000

Lot 6                                         $120,000 - $140,000                               $145,000

Lot 7                                         $120,000 - $140,000                               $145,000

Lot 8                                         $100,000 - $120,000                               $125,000

Lot 9                                         $100,000 - $120,000                               $125,000

Lot 10                                       $100,000 - $120,000                               $125,000

Lot 11                                       $100,000 - $120,000                               $125,000

Lot 12                                       $100,000 - $120,000                               $125,000

Lot 13                                       $100,000 - $120,000                               $125,000

 

We would welcome the opportunity to assist council with the sale of the above mentioned blocks and can provide a detailed marketing submission if required. 

 If you have any questions in relation to the attached or the above, do not hesitate to contact me at any time.

 Kind Regards

 

David Winton

SALES CONSULTANT

LICENCED REAL ESTATE AGENT

 

 


Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.3      SF1984            110914         Minutes of Australia Day Committee Meeting held on 1 September 2014

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The report concerns the minutes of the Australia Day Committee meeting held on 1 September 2014 and a recommendation from the Committee that Council provide funding for Honour Boards for firstly local OAM recipients and secondly for Citizen of the Year Award recipients. 

 

 

Recommendation:

 

That Council commission the fabrication and signwriting for two Honour Boards, for firstly residents of the Nambucca Valley who are recipients of honours in the Australian Honours system (which commenced in 1975), and secondly for Citizen of the Year Award recipients.   Further that the Boards be placed in a prominent place in the foyer of the Administration Building or in the Council Chambers.

 

 

OPTIONS:

 

Council can accept or not accept the recommendation to provide funding for Honour Boards for OAM recipients and Citizen of the Year recipients.

 

 

DISCUSSION:

 

Council’s Australia Day Committee met on 1 September 2014.  The minutes of the meeting are attached.  Whilst the Committee’s minutes are not normally reported to Council there is a resolution which will incur additional expenditure by Council and which should be reported for adoption.

 

The Committee has resolved that Council provide funding for Honour Boards for firstly local OAM recipients and secondly for Citizen of the Year Award recipients.  The Honours Boards would be placed in a prominent place in the foyer or Council Chambers.

 

Other matters of note in the minutes are:

 

·      Mr Garry Johnson OAM is continuing in the role of Chairperson of the Committee.

·      To avoid clashing with the reactivated Gordon Park Australia Day Festival, the Awards Ceremony is to be held between 9.00am and 11.00am on Sunday morning 25 January 2015 at the Bowraville Central School.

·      It is proposed to introduce special awards when the Committee deems necessary.  The most common problem has been acknowledging the performance of individuals when they have previously been the recipients of the relevant award.  The Committee have a policy of not providing an award to a recipient who previously received the same award within the past 10 years.  In these cases the nominee would be provided with a special award.

·      Consideration is being given to deleting the minimum 25 years age requirement for the Citizen of the Year award.

·      A request will be made to the Australia Day Council for a prominent sports person to be the Australia Day Ambassador for 2015.

 

 

CONSULTATION:

 

There has been consultation with Council’s Australia Day Committee.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

The recognition of those volunteers and residents of the Nambucca Valley who provide exceptional service to their community is of social significance.

 

There are a range of Honours, including the Order of Australia Medal, in the Australian Honours system.  Notwithstanding the minutes of the meeting, it is recommended that the Honour Board record the local recipients of all Australian Honours, not just OAM recipients.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no significant risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary provision for the cost of preparing Honour Boards as recommended by the Committee.  Quotations have not been obtained but based on similar boards in the Council Chambers it is anticipated that the cost would be in the order of $2,000 (boards plus signwriting).  There will be a minor annual cost in updating the Boards with the new recipients.

 

Source of fund and any variance to working funds

 

The cost of preparing the Honour Boards would need to be met from working funds.

 

Service level changes and resourcing/staff implications

 

There is no significant change to the resourcing or staffing implications of the Australia Day festivities.  Some staff time will be required to trace all OAMs awarded to residents of the Nambucca Valley.

 

Attachments:

1

22503/2014 - Agenda & Minutes of meeting on 1 September 2014

 

  


Ordinary Council Meeting - 11 September 2014

Minutes of Australia Day Committee Meeting held on 1 September 2014

 

AGENDA

 

AUSTRALIA DAY COMMITTEE MEETING

 

MONDAY 1 SEPTEMBER 2014

COMMENCING AT 5.00 PM

COUNCIL CHAMBERS

 

 

1        Apologies:  Barry Duffus; Janine Reid; Harry Mills; Harold Fowler and Gloria Connor

 

2        Voting for Position of Chair for Australia Day Committee 2015

 

3        Retirement of John Wood

 

4        Minutes of the last meeting—17 February 2014 (copy attached)

 

5        Venue, Date and Time – Bowraville Central School

 

6          Draft Program (attached)        —Order of Business

                                                  —Categories

                                                  —Decide on Master of Ceremonies

 

7          Draft Nomination Form

 

8          Draft Selection Criteria –Age limits

 

9          Entertainment for Australia Day – Nambucca District Band, Barry Noble

 

10        Cake for Australia Day—do we still want one? Can it be smaller?

 

11      Other business

 

 


 

AUSTRALIA DAY COMMITTEE—MINUTES OF MEETING MONDAY 1 SEPTEMBER 2014

COMMENCING AT 5.00 PM IN THE COUNCIL CHAMBERS                                        SF1984

 

 

PRESENT

 

Michael Coulter (General Manager)

Garry Johnson OAM (Chairperson)

Ray Stig

Merrilyn Sheather

Mike Ryan

Don Parveez

John Harris

Noel Rudder

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Harry Mills

Janine Reed

Barry Duffus OAM

Gloria Connor

Harold Fowler

 

 

 

ELECTION OF CHAIRPERSON FOR 2015

 

RESOLVED:    (Paveez/Stig)

 

That Garry Johnson OAM be elected Chairperson of the Australia Day Committee for 2015.   

 

 

RETIREMENT OF JOHN WOOD

 

Garry read out Mr Wood’s letter of resignation.

 

Monika read out the letter of appreciation which is to be sent to John Wood.

 

 

CONFIRMATION OF THE Minutes OF 17 February 2014

 

RESOLVED:    (Sheather/Parveez)

 

That the minutes of the last meeting held on 17 February 2014 be accepted.

 

 

BUSINESS ARISING FROM THE MINUTES

 

Age Limits to be discussed under General Business

 

 

GENERAL BUSINESS

 

1        Venue, Date and Time – Bowraville Central School

·    Many other councils hold official ceremony prior to Australia Day

·    Provides more opportunity for families to have whole day together

·    People at ceremony may miss Gordon Park or other festivities

·    Gordon Park festivity to commence at about 8.00 am with ‘marathon’ foot race

·    Consider an evening ceremony at Bowraville Central on the day before Australia Day

 

RESOLVED: (Parveez/Sheather)

 

That the Australia Day Ceremony be held on the Sunday morning (9.00 am to 11.00 am) preceding Australia Day if arrangements can be made with venues.  To be reviewed following the 2015 Australia Day ceremony.

 

 

2        Draft Program     

 

The draft Program was accepted including the order of business, categories; and decision for Master of Ceremonies was made.

 

RESOLVED     (Stig/Sheather)

 

That Master Of Ceremonies will be undertaken by Mike Ryan.

 

 

3        Draft Nomination Form

 

The draft nomination form was accepted with the dates being amended to 2015.

 

 

4        Selection Criteria—Age limits

 

Certain Awards will not be issued to the same person within a ten year period.

 

RESOLVED:    (Sheather/Stig)

 

That a Special Award be introduced when the Committee deems necessary eg Bravery Awards; or when the recipient has previously received a similar Award etc.

 

That this Special Award be added to the criteria page on the nomination form.

 

 

NOTICE OF MOTION FOR NEXT MEETING (Harris/Parveez)

 

Age Limits

That the Citizen of the Year Award have no age limit and that the age limit be deleted from the selection criteria and that the matter be determined at the next meeting.

 

 

5        Entertainment

 

It was agree that Barry Noble and the Nambucca District Band be invited to provide entertainment.

 

6        Cake for Australia Day

 

It was agreed that a cake is required and the size should remain the same as usual.

 

 


OTHER BUSINESS

 

7        Ambassador Program

 

It was agree that a sports person was preferred as an Ambassador and that Mr Paul Harrigan is on list of Ambassadors that we request him.

 

RESOLVED:    (Parveez/Stig)

 

That the Ambassador to be taken out to Dinner with the whole Committee and with Committee members and their partners paying their own way.

 

 

8        Honour Boards

 

RESOLVED:    (Harris/Ryan)

 

That Council provide funding for Honour Boards for local OAM recipients and Citizen of the Year Award recipients and further that the boards be placed in the Administrative Centre’s foyer or Council Chambers.

 

 

9        Council celebrating 100 years next year

 

Michael Coulter informed the Committee that Council will turn 100 in 2015 and asked for ideas on how to commemorate this milestone.  It was suggested that a book be produced for this occasion and that a local person should be approached to undertake this project.

 

It was agreed that this matter would be discussed at next Committee meeting.

 

 

CONCLUSION

 

The next meeting will be held on Monday in 13 October 2014 and that the Committee be given at least two weeks’ notice of any meetings.

 

There being no further business, the meeting closed at 6.00 pm.

 

 

 

Garry Johnson OAM

CHAIRMAN

 


Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.4      SF1148            110914         Council Rangers' Report August 2014

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council Rangers’ Report regarding Council’s Companion Animal Activities and listing of penalty notices issued by both Council’s Rangers for August 2014.

 

Recommendation:

 

That the Council’s Rangers report for August 2014 be received and noted by Council.

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         1

6

Returned to Owner

0

2

Transferred to - Council's Facility from Seizure Activities

1

4

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

1

3

Abandoned or Stray

1

4

Surrendered

0

0

Animals transferred from Seizure Activities

1

4

Total Incoming Animals

3

11

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

2

Sold

0

2

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

0

Due to Illness, Disease or Injury

0

0

Feral/infant animal

2

0

Unsuitable for rehoming

0

4

Unable to be rehomed

1

0

Total Euthanased

3

4

Total Outgoing Animals

3

8

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

3

 

 

Aug-14

 

 POEO

 

 

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

 

3106923023

#12572 - Pollute Land - Individual

750.00

04.08.14

 

 

TOTAL VALUE OF PENALTIES:

750.00

 

 

Aug-14

 

 Companion Animals

 

 

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

 

3106923106

#81501 - Companion animal not registered

275.00

08.08.14

 

3106923115

#81540 - Fail to prevent dog escape

220.00

08.08.14

 

3106923124

#15602 - Former owner not notify change of owner

165.00

08.08.14

 

3106923189

#81540 - Fail to prevent dog escape

220.00

19.08.14

 

3106923198

#81537 - Dog not wear collar & tag

165.00

19.08.14

 

 

TOTAL VALUE OF PENALTIES:

1045.00

 

 

Aug-14

 

 Parking

 

 

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

997 TIS

3081195976

#9246 - Not park rear to kerb

104.00

04.08.14

BL 51 AP

3081195985

#9246 - Not park rear to kerb

104.00

04.08.14

BY 23 UI

3081195994

#9246 - Not park rear to kerb

104.00

04.08.14

YCK 738

3106923005

#9246 - Not park rear to kerb

104.00

04.08.14

AUS 09E

3106923032

#9246 - Not park rear to kerb

104.00

05.08.14

AU 03 HV

3106923041

#9246 - Not park rear to kerb

104.00

05.08.14

BM 75 RM

3106923050

#9246 - Not park rear to kerb

104.00

05.08.14

BD 68 GX

3106923060

#8745 - Stop in Loading zone

173.00

05.08.14

BQ 39 FT

3106923079

#8404 - Park longer than allowed

104.00

05.08.14

BW 43 AM

3106923088

#9246 - Not park rear to kerb

104.00

06.08.14

BB 41 LD

3106923097

#9246 - Not park rear to kerb

104.00

06.08.14


 

Aug-14

 

 Parking (continued)

 

 

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

TDM 185

3106923160

#9246 - Not park rear to kerb

104.00

13.08.14

BZE 43F

3106923170

#9246 - Not park rear to kerb

104.00

18.8.14

BG 20 AH

3106923207

#9246 - Not park rear to kerb

104.00

20.08.14

BN 87 BB

3106923216

#9246 - Not park rear to kerb

104.00

20.08.14

BI 81 LR

3106923225

#6963 - Disobey no stop sign

242.00

21.08.14

BY 50 WU

3106923234

#8475 - Stop in loading zone

173.00

22.08.14

BU 76 VJ

3106923243

#9246 - Not park rear to kerb

104.00

22.08.14

BJ 31 GT

3106923252

#9246 - Not park rear to kerb

104.00

22.08.14

AXN 97C

3106923261

#9246 - Not park rear to kerb

104.00

25.08.14

BD 32 KS

3106923270

#9246 - Not park rear to kerb

104.00

25.08.14

RA 557

3106923280

#9246 - Not park rear to kerb

104.00

25.08.14

BP 40 FC

3106923299

#9246 - Not park rear to kerb

104.00

25.08.14

UGY 052

3106923308

#9246 - Not park rear to kerb

104.00

25.08.14

CGB 16U

3106923326

#9246 - Not park rear to kerb

104.00

25.08.14

CTL 62G

3106923335

#9246 - Not park rear to kerb

104.00

27.08.14

CRH 21B

3106923344

#9246 - Not park rear to kerb

104.00

28.08.14

WNN 141

3106923353

#8475 - Stop in loading zone

173.00

28.08.14

BR 44 CL

3106923362

#6963 - Disobey no stop sign

242.00

28.08.14

CA 24 JU

3106923371

#9246 - Not park rear to kerb

104.00

28.08.14

XON 712

3106923380

#8745 - Stop in Loading zone

173.00

28.08.14

AB 48 GS

3106923390

#9246 - Not park rear to kerb

104.00

28.08.14

LKS 437

3106923409

#6963 - Disobey no stop sign

242.00

28.08.14

 

 

TOTAL VALUE OF PENALTIES:

4122.00

 

 


 

Aug-14

Parking

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

BTW38W

3081197552

not park rear to kerb

104.00

6/08/2014

 

BL20AR

3081197570

not park rear to kerb

104.00

6/08/2014

 

AL81GS

3081197580

not park rear to kerb

104.00

6/08/2014

 

CDH85T

3081197599

not park rear to kerb

104.00

6/08/2014

 

BZ04QJ

3081197608

not park rear to kerb

104.00

6/08/2014

 

BD03MJ

3081197617

no parking zone

104.00

6/08/2014

 

JM0202

3081197626

not parallel park in direction of travel

173.00

6/08/2014

 

BV53US

3081197635

no parking zone

104.00

6/08/2014

 

JLP047

3081197644

not park rear to kerb

104.00

6/08/2014

 

BCQ61U

3081197653

no stopping zone

242.00

7/08/2014

 

AI99VA

3081197662

no parking - school zone

173.00

7/08/2014

 

AL82CU

3081197671

not park rear to kerb

104.00

7/08/2014

 

CDL81E

3081197680

not park rear to kerb

104.00

7/08/2014

 

BN86AJ

3081197690

stop in taxi zone

173.00

7/08/2014

 

BB74XP

3081197709

not parallel park in direction of travel

173.00

7/08/2014

 

VIC200

3081197718

disobey no stopping sign

242.00

15/08/2014

 

AE66WJ

3081197745

stop in bus zone

242.00

15/08/2014

 

CMD32A

3081197754

not park rear to kerb

104.00

15/08/2014

 

BK167

3081197763

disobey no stopping sign

242.00

15/08/2014

 

CEZ64N

3081197772

not park rear to kerb

104.00

15/08/2014

 

AL34QM

3081197781

not park rear to kerb

104.00

15/08/2014

 

YDD916

3081197790

disobey no parking sign

104.00

15/08/2014

 

AAA315

3081197800

disobey no stopping sign

242.00

15/08/2014

 


 

Aug-14

 

 Parking (continued)

 

 

 

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

 

AY75GL

3081197819

not park rear to kerb

104.00

20/08/2014

 

CHD92B

3081197828

not park rear to kerb

104.00

20/08/2014

 

ST9395

3081197837

not park rear to kerb

104.00

20/08/2014

 

COL69B

3081197846

not park rear to kerb

104.00

20/08/2014

 

KW760

3081197855

not park rear to kerb

104.00

20/08/2014

 

JE1933

3081197864

stop in bus zone

242.00

20/08/2014

 

AJ15LE

3081197891

disobey no parking sign

104.00

21/08/2014

 

JSI211

3081197900

not park rear to kerb

104.00

21/08/2014

 

BQ20TV

3081197910

disobey no stopping sign

242.00

21/08/2014

 

BQ20TV

3081197929

not parallel park in direction of travel

173.00

21/08/2014

 

BQ20TV

3081197929

not parallel park in direction of travel

173.00

21/08/2014

 

AMS28Q

3081197938

not park rear to kerb

104.00

25/08/2014

 

XJE684

3081197947

stop in disability zone no permit displayed

519.00

25/08/2014

 

BI81LR

3081197956

disobey no stopping sign

242.00

25/08/2014

 

BPL93R

3081197965

not park rear to kerb

104.00

25/08/2014

 

CRH22L

3081197974

not park rear to kerb

104.00

25/08/2014

 

CRG25H

3081197983

not park rear to kerb

104.00

25/08/2014

 

AN47LK

3081197992

not park rear to kerb

104.00

25/08/2014

 

BL40AQ

3106923500

stop in loading zone

173.00

26/08/2014

 

CTB40V

3106923519

not park rear to kerb

104.00

26/08/2014

 

BGH42N

3106923528

not park rear to kerb

104.00

26/08/2014

 

 

 

TOTAL VALUE OF PENALTIES:

 6578.00

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.5      SF1920            110914         Minutes of the Access Committee meeting held 26 August 2014

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Services         

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 26 August 2014 are attached for Council’s endorsement. 

 

The Committee presents the following recommendation for Council’s attention.

 

Recommendation: (smyth/small)

 

That a letter be sent to the Nambucca Hotel Macksville asking whether the small step at the back door could be modified to make it wheelchair accessible.

 

 

 

Recommendation:

 

1.       That a letter be sent to the Nambucca Hotel Macksville asking whether the small step at the back door could be modified to make it wheelchair accessible?

 

2.       That the remainder of the minutes of the Nambucca Shire Council Access Committee meeting held 26 August 2014 be endorsed.

 

3.       That Council note the passing of The Disability Inclusion Bill 2014 by NSW Parliament and the proposed Disability Inclusion Regulation 2014 which will require Council to prepare a 4-year Disability Inclusion Action Plan and report its implementation in its Annual Report to the Division of Local Government.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

DISCUSSION:

 

Council may note from the minutes a mention of the Disability Inclusion Action 2014.  The Act, which replaces the Disability Services Act 1993 has two main roles:

 

·      Committing the NSW Government (and ultimately Local Government) to making communities more inclusive and accessible for people with a disability, now and into the future.

·      Regulating specialist disability supports and services, and introducing better safeguards until the change over to the NDIS (National Disability Insurance Scheme).

 

I specifically mention this to Council because when the Act commences, it will be required to develop a Disability Inclusion Action Plan.  Such a Plan must address:

 

·      How the Disability Inclusions Act’s principles will be addressed

·      Strategies to support people with a disability

·      How people with disability were consulted

·      How it supports the State Disability Inclusion Plan

·      Additional requirements to be set out in the Regulation

 

The Plan must be made available to the public and reviewed every 4 years.  The progress and implementation of the Plan must be reported on annually in Council’s Annual Report.

 

Council’s Disability Action Plan concluded 2013 and the Access Committee was considering a recommendation to Council that access and inclusion strategies be built into its community strategic planning (rather than have a separate plan) mainly due to the reporting framework in which it sits – there was no automatic reporting on the Action Plan as a stand-alone document.  It appears that this new legislation will make Disability Inclusion Plans compulsory and tie them to Council’s annual reporting.  My suggestion to the Access Committee is to continue their work through monthly meetings and await the Regulation before assisting Council to develop a new Plan. 

 

Note:  The next stage will be for the State Government to release the proposed Regulation for public feedback.

 

CONSULTATION:

 

Nothing required.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Nothing identified

 

Economic

 

Nothing identified

 

Risk

 

Nothing identified

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified

 

Source of fund and any variance to working funds

 

Nothing required

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

 

Attachments:

1

24843/2014 - Minutes - Access Committee - 26 August 2014

 

  


Ordinary Council Meeting - 11 September 2014

Minutes of the Access Committee meeting held 26 August 2014

 

PRESENT

 

Cr E South (Chairperson)

Dr Dorothy Secomb

Ms Coral Hutchinson

Ms Alba Sky

Mr Peter Shales

Mr Les Small

Cr A Smyth

Ms Fiona Henwood (Guide Dogs)

Mr Andrew Davis (Ability Links)

 

 

APOLOGIES

 

Mrs Shirley Holmes

Ms Jenny Adams

Ms Lee-anne Funnell

Ms Margaret Hutchinson

Mr Keith Davis

 

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1      SF1920              260814      Confirmation of the Minutes of the Previous Meeting held 24 June 2014

Resolved: (smyth/sky)

 

That the Committee confirm the minutes of the meeting held 24 June 2014.

 

 

 

ITEM 3.2      SF1920              260814      Business Arising from Previous Meeting held  24 June 2014

Recommendation: (smyth/small)

 

That a letter be sent to the Nambucca Hotel Macksville asking whether the small step at the back door could be modified to make it wheelchair accessible.

 

Other matters noted without formal motion were:

 

1.   Discussion on successful Living Well Expo

2.   TAFE Access project – in progress and concentrating on River St

3.   Reverse/Nose-in parking in River St?

4.   Nambucca Plaza – concreting car park is progressing

5.   Pedestrian Refuge – Bellwood Road completed.

 

 

 

ITEM 3.3      SF1920              260814      Correspondence to the Access Committee meeting 26 August 2014

Recommendation: (shales/secomb)

 

That the correspondence be noted with the addition of a letter of thanks from Mrs Brenda Gadsby for the access solution outside Star St Medical Centre.

 

 

 

ITEM 3.4      SF1920              260814      Report on General Business to the Access Committee 26 August 2014

 

The following matters were addressed.

 

Andrew Davis (Ability Links, Mid Coast Communities) briefed the Committee on this new program which works with people with disabilities, their carers/families to enable them to participate more fully in daily community life.

 

Draft Local Approvals Policy – submissions close 25 September 2014

 

Disability Inclusion Act 2014 – has been passed by Parliament but is not yet proclaimed. The Act will require Councils to develop, implement and formally report on Disability Inclusion Action Plans.

 

All-abilities Sports Day planned for Bowraville in October.

 

Macdonalds Nambucca Heads – front door is difficult for people in wheelchairs (Alba Sky to follow up)

 

Water Mark Café – wheelchairs can’t access toilet (Alba Sky to follow up)

 

Outdoor exercise equipment – good attendance at opening, included people in wheelchairs

 

Roundabout Marshall Way – garden blocks access to footpath from pedestrian refuge (Guide Dogs will write to Council)

 

Pedestrian refuge v pedestrian crossing on Riverside Drive.  Council’s resolutions from April 2014 were read out, however Guide Dogs have received requests for a marked crossing and will write to Council.

 

 

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 23 September 2014 commencing at 2.00pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.30 pm. 

 

 

 

 

 

………………………………

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.6      SF1947            110914         Outstanding DA's greater than 12 months, applications where submissions received not determined from 2 August to 2 September 2014

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer Planning         

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

Please note that there are no unresolved Development Applications in Excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2014/136

07/08/14

Dwelling-House

Lot 249 DP 755550, 22 Bemago Street, Nambucca Heads

One public submission has been received.

 

Opposing submission:

·    Positioning of air-conditioning motor is directly outside the submitter’s main bedroom. Would like it relocated.

·    Lower windows in SW elevation will be overlooked by submitter’s deck. These rooms are believed to be a bathroom and storeroom. Submitter would like the windows screened.

·    Height limit exceeded in SE elevation A – submitter will leave this to Council to administer.

Plans being amended

2014/131

01/08/2014

Boundary Adjustment, Rural

Lot 11 DP 730826, 382 Mitchells Road, Valla

One Public submission has been received.

 

·    Negotiations ongoing with applicant

·    Resides in Dwelling has and established house yard and gardens. 

·    Dwelling C has no access outlined on site map

2001/096

11/08/2014

Extractive Industry

Modification

Lot 100 DP 1118337, 491 Valla Road, Valla

Two Public submission has been received.

 

·      Violation of spirit of agreement reached in Land and Environment Court 2001

·      EPA monitoring at home and noise exceeded limits

·      Dust, noise , blasts and quarry trucks on Valla Road

·      Should not have to sell home

·      No trust in law and monitoring of the extractive industries

·      Illness following last blast for approximately 20 minutes

·      Altering an amendment approved in May 2014

·      Altering method of notification

·      Increase in public risk

·      Not notified of urgent blasting

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                           11 September 2014

General Manager

ITEM 9.7      SF1804            110914         Update - Vegetation Mapping and Koala Habitat Study

 

AUTHOR/ENQUIRIES:    Grant Nelson, Strategic Planner         

 

Summary:

 

The purpose of this report is to provide Council with an update on the Vegetation mapping project and Koala Habitat Study previously endorsed by Council. 

 

Recommendation:

 

That Council note the information provided in the report and the presentation by Mr John Turbill from the Office of Environment and Heritage.

 

OPTIONS:

 

Nil

 

 

DISCUSSION:

 

On the 29 May 2013 Council resolved to accept funding offers from the Office of Environment and Heritage as follows:

 

1        That Council accept the funding offer of $70,000 from the Office of Environment and Heritage to commence CLASS 5 vegetation mapping of the areas (gaps) not included in the previous mapping of Endangered Ecological Communities.

 

2        That Council accept the funding offer of $50,000 from the Office of Environment and Heritage under the  state government’s Saving Our Species koala ‘iconics’ funding in the next financial year for koala habitat study, mapping and reporting.

 

 

3        That $10,000 and be committed from Councils Environmental Levy to contribute to the project and staff resources be allocated as necessary to assist OEH in the management of project.

 

The Office of Environment and Heritage (OEH) has indicated that it is in a position to offer funding of $70,000 to Nambucca Council to undertake CLASS 5 vegetation mapping of the areas (gaps) not included in the previous mapping of EECs.  This funding would benefit council and the community in all aspects of strategic planning and land management and across the Local Government Area (LGA).

 

Additionally under the state government’s Saving Our Species koala ‘iconics’ funding OEH has identified Nambucca LGA as a priority area for up to $50,000 in funding in the next financial year for koala habitat mapping and reporting.  This work would require the CLASS 5 Vegetation mapping as a scientific basis for the mapping and ranking of koala habitat.

 

There is a commitment from Nambucca Council to support the project by way of ‘in kind’ support through a level of project management and if available additional funding to ensure a level of ownership of the project and project outcomes. 

 

Given the funding for the project is relatively limited in relation to the size of the shire, survey work will be restricted to the precincts of Warrell Creek-Eungai; Nambucca and Valla. To commence survey work staff have prepared a letter to be distributed to landholders advising of the survey work.

 

 

One of the major aims of this report is to advise Council that the mail out will be occurring in the coming weeks with an aim to commence survey work in September.

 

John Turbill from the Office of Environment and Heritage is available to do a short presentation to Council on the project.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

The vegetation mapping and koala plan of management will provide a positive result for knowledge about biodiversity and for the environment generally.

 

Social

 

Nil

 

Economic

 

The proposed mapping and studies will largely be undertaken with funding provided by OEH. A small amount of funding will be provided from Councils Environmental Levy to contribute to the project.

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A contribution of $10,000 is proposed to be allocated from the environmental levy.

 

Source of fund and any variance to working funds

 

Environmental Levy

 

Service level changes and resourcing/staff implications

 

The vegetation mapping project and koala habitat study will require staff resources to oversee the project but the majority of the engagements, contract management, mapping and reporting will be undertaken by OEH, similar to mapping undertaken last year.

 

It is unknown how much staff time will be required to oversee the Habitat study at this stage as it has not been undertaken in the Nambucca Shire before. However it is estimated that this work would be substantially undertaken by OEH in conjunction with council. Should any issues arise they will be discussed with management and reported as necessary.

Attachments:

1

25843/2014 - Letter to landholders - Koala and Vegetation Survey

 

  


Ordinary Council Meeting - 11 September 2014

Update - Vegetation Mapping and Koala Habitat Study

 

Enquiries to:     Mr Grant Nelson

Contact Phone:    6568 0248

Our Ref:          SF1804

 

 

4 September 2014

 

 

address

 

 

 

Dear Sir/Madam,

 

VEGETATION AND KOALA HABITAT STUDY – NAMBUCCA SHIRE

 

Council is writing to landholders in the coastal area of the Shire regarding a vegetation and koala habitat study being undertaken jointly by Nambucca Shire Council and the Office of Environment and Heritage (OEH).  Nambucca’s Koala populations are considered to be of State Significance and Koalas are now listed as a ‘Vulnerable’ species under both State and Federal Legislation.

 

In order to better understand and manage Nambucca’s Koala population, Nambucca Shire Council, in partnership with the OEH in Coffs Harbour, are embarking on a vegetation and Koala habitat study over the coastal area of the Shire.  The study is being funded by the State Government under its Saving Our Species funding allocation.

 

An opportunity to assist with this project is currently being sought from landholders on rural and some large lot residential land.  The purpose of the project is to map vegetation and important Koala habitat at a finer accuracy and provide information for Council and the community to manage natural assets and biodiversity across the area and better inform strategic planning.

 

To ensure reliable and accurate mapping outputs the project requires site surveys to be undertaken across vegetated lands within the project area, this includes a flora survey and koala survey at each site.

 

Council would like to encourage landholders to take part in the project by allowing brief access to your property.  Please register your interest in this important project by using the contact information below.  As a token of your support for the project each participant land holder will be provided with A3 colour printed aerial photograph of their property as well as a list of the species recorded.  Further to registering your interest in the project a member of the project team may contact you shortly to discuss your interest in being part of this exciting project.

 

With your cooperation we will be able to deliver more accurate and comprehensive mapping outputs of the Nambucca local government area which is essential in protecting the values of our local area.

 

Should you require additional information regarding this project, or would like to register your interest please do not hesitate to contact me by phoning me on (02) 65680248 or email council@nambucca.nsw.gov.au by Thursday 25 September 2014.

 

Yours faithfully

 

 

 

Grant Nelson

Strategic Planner

 

GN:


Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.8      SF265              110914         Home Dialysis Patients Allowances - Amendment to Existing Policy

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The report is short.  A summary is not required.

 

 

Recommendation:

 

1.       Council adopt the amended policy on Home Dialysis Patients Allowances.

 

2.       That Council’s policy register be updated with the amended policy.

 

 

OPTIONS:

 

The assistance which Council chooses to provide home dialysis patients is a discretionary matter.

 

DISCUSSION:

 

Council staff are aware of two residents who undertake home dialysis.

 

Based on medical advice, Council applied a policy which provided a free water allowance of 100 kl per year to patients on home dialysis machines.  This is assessed as the annual volume of water required to clean the machine.

 

However in response to a recent inquiry (attached), Council staff are now aware that there is a large amount of packaging and contaminated waste which needs to be disposed of into the mixed domestic waste service and there is justification for the supply of an additional mixed domestic waste service to those patients.

 

It is proposed to amend the existing policy by the provision of an additional 240 litre mixed waste (red) bin at no additional cost to the resident.  The revised policy is attached.

 

The allowances provided for in the policy are only provided upon receipt of a completed application supported by a suitable medical certificate.  These have to be supplied on an annual basis.

 

CONSULTATION:

 

There has been consultation with Council’s Rates Officer.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

Home dialysis patients are saving the public sector substantial costs in terms of the delivery of dialysis services.  The service is also far more convenient for the patient and their carer/s.  It is recommended that Council bear the cost of the additional mixed waste service so that dialysis patients are not discriminated against on the basis of their medical condition.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no identifiable risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a minor additional cost to the domestic waste budget for the provision of the additional 240 litre mixed waste (red) bin service.  The cost to Council for an additional red bin service is $156 per annum.

 

Source of fund and any variance to working funds

 

There will be no discernible impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are only minor resourcing/staff implications in processing applications under the policy.

 

Attachments:

1

25798/2014 - Enquiry - redacted version

 

2

25743/2014 - Draft Home Dialysis Patients Allowances Policy

 

  


Ordinary Council Meeting - 11 September 2014

Home Dialysis Patients Allowances - Amendment to Existing Policy

 

From:Michael Coulter[EX:/O=NSC/OU=NSCDOMAIN/CN=RECIPIENTS/CN=MICHAELC]

To:Loreto Wright[SMTP:Loreto.Wright@nambucca.nsw.gov.au]

Received-Date:20140902

Received-Time:4:13:39 AM

Sent-Date:20140902

Sent-Time:4:13:37 AM

Subject:Rate Enquiry - Loreto - can you please redact the identifying features of this email so I can attach it to a business paper report. thanks

 

 

 

From:

Sent: Monday, 18 August 2014 6:18 PM

To: council

Subject: ATT RATES

 

TO WHOM IT MAY CONCERN

 

I ERIC DAY OF 2 ROCK ST NAMBUCCA HEADS, WISH TO ASK FOR A SECOND RED GARBAGE BIN

AS PER MY WIFE'S CONVERSATION WITH CHRIS LAST WEEK

AS I AM CURRENTLY ON HOME DIALYSIS AND UNFORTUNATELY , WITH ALL THE STORES NEEDED TO KEEP ME WELL. OUR GARBAGE BIN IS FULL AFTER ONE WEEK ON DIALYSIS.

THE CARTONS I AM SUPPLIED WITH FILL OUR RECYCLE BIN, ALTHOUGH THE RECYCLING IS MANAGEABLE .

I AM CURRENTLY UNDER THE CARE OF SEVEN SPECIALIST

THE FINANCIAL BURDEN OF THE EXTRA WATER AND ELECTRICITY ACT IS QUITE HIGH AND WE WOULD NOT BE ABLE TO PAY ANOTHER $160 PER YEAR FOR THE EXTRA BIN

SO ANY HELP YOU COULD GIVE ON THIS OCCASION WOULD BE GRATEFULLY APPRECIATED

THANK YOU

 

 

 

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Ordinary Council Meeting - 11 September 2014

Home Dialysis Patients Allowances - Amendment to Existing Policy

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

POLICY

HOME DIALYSIS PATIENTS ALLOWANCES

 

 

 

Function:  ENGINEERING SERVICES

 

 

Adopted:       15 DECEMBER 2005 (082)

Last reviewed: 20 AUGUST 2014 

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

1.0     Policy objective

 

To provide financial assistance to home dialysis patients in regard to the water used by their dialysis machines and the additional waste generated.

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

4.1        On receipt of an application, a free water allowance of 100 kl per year be granted to patients on home dialysis machines.

            

4.2        An additional 240litre mixed waste (red) bin will also be provided at no additional cost.

 

4.3        The applicant shall provide suitable medical certificate that the treatment has been undertaken.

 

4.4        Applications and medical certificates need to be provided on an annual basis, preferably in June.

 

5.0     History

 

Council resolved to adopt this policy at its meeting on 5 September 1996.

 

 

 

 


Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.9      SF1947            110914         2014 August - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Attached is a list of Development Applications and Complying Development Applications received in August 2014 as at 2 September 2014.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in August 2014 be received for information.

 

 

 

 

Attachments:

1

25794/2014 - Complying Development Applications Received - August 2014

 

2

25795/2014 - Development Applications Received - August 2014

 

  


Ordinary Council Meeting - 11 September 2014

2014 August - Development and Complying Development Applications Received

 


Ordinary Council Meeting - 11 September 2014

2014 August - Development and Complying Development Applications Received

 



Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.10    SF1947            110914         Construction And Complying Development Certificates Approved August 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of August 2014 as at 2 September 2014.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for August 2014 be noted and received for information by Council.

 

 

Attachments:

1

25777/2014 - Complying Development approved - August 2014

 

2

25778/2014 - Construction Certificates - August 2014

 

  


Ordinary Council Meeting - 11 September 2014

Construction And Complying Development Certificates Approved August 2014

 


Ordinary Council Meeting - 11 September 2014

Construction And Complying Development Certificates Approved August 2014

 




Ordinary Council Meeting                                                                                           11 September 2014

General Manager's Report

ITEM 9.11    SF265              110914         Amended Debt Recovery Policy

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The report is short.  A summary is not required.

 

 

Recommendation:

 

That Council adopt the amended Debt Recovery Policy.

 

 

OPTIONS:

 

There are no realistic options.  For reasons of financial sustainability and to avoid the socially destabilising practice of forcibly selling land for unpaid rates, Council needs to maintain effective debt recovery practices.

 

DISCUSSION:

 

Council’s Rates Officer has recommended minor changes to Council’s Debt Recovery policy to reflect existing practice.

 

The most significant change to the policy reflects the practice which has been in place for some time whereby Council no longer issues reminder letters for outstanding rates and instead arranges for its contract collection agency to issue a reminder letter in the form of a “letter of demand”.  The collection agency provides this service at no cost to Council or the ratepayer.  It has been found that this practice has improved debt recovery as reminder letters from Council were more likely ignored and only served to extend the period of time before there was effective action taken to repay outstanding rates.

 

It is also proposed that the Council, not the General Manager, make the final decision in relation to selling land for unpaid rates.

 

For Council’s information, the initial reminder letter or “Letter of Demand” from the collection agency is provided at no cost to the ratepayer or Council.  However if the matter progresses to a Statement of Liquidated Claim (SOLC), the typical fee which is charged to the ratepayer is $505.40 being comprised of legal costs, an issue fee and a service fee.  If the matter proceeds to judgement the typical fee charged to the ratepayer will be an additional $157.00.

 

A copy of the existing policy and the proposed amended policy is attached.

 

CONSULTATION:

 

There has been consultation with Council’s Rates Officer.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no discernible risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Given the community’s means, in general terms the Council performs very well in its debt recovery activity.  This is achieved by the consistent application of policy, an effective debt recovery agency as well as persistent staff.

 

The amended policy reflects Council’s current practice.

 

Source of fund and any variance to working funds


There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no change to service levels.

 

Attachments:

1

13422/2007 - CS - POLICY - Debt Recovery - Recovery of Rates

 

2

25768/2014 - Proposed Amended Debt Recovery Policy

 

  


Ordinary Council Meeting - 11 September 2014

Amended Debt Recovery Policy

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

 POLICY

DEBT RECOVERY- RECOVERY OF RATES

 

 

 

Responsibility: CORPORATE SERVICES

 

 

Adopted: 4 April 1996     

Last reviewed by Council: 16 September 2004

Last reviewed by General Manager:14 September 2007

Last reviewed by Council: 20 October 2010

Last amended by General Manager (14.3.10): 4 April 2012

(Trim 13422/2007)

Last amended by General Manager (28 February 2013) (Trim 5355/2013)

 

1.0     Policy objective

To ensure the prompt recovery of all amounts due to Council.

 

2.0     Related legislation

 

3.0       Definitions

 

4.0     Policy statement

 

That appropriate action be taken on a regular and consistent manner for the recovery of rates, charge and outstanding amounts including sundry debtors to ensure collections in any one year are at a minimum of 90% of recovery of amounts due.

 

That appropriate action be in accordance with Council’s current debt recovery procedures. It should be noted  that there will be years when the target will not be achieved due to various economic and social difficulties, however if the recovery action is consistent and regular, that the amount of legal action and the outstanding debt should reduce as ratepayers become aware of Councils commitment to recovery action.

 

4.1     Recovery of Rates

 

4.1.2  603 Certificate are issued upon Request

4.1.3  New owners letters following land transfers where account not paid on settlement

Reminder Notices issued after 1st, 3rd & 4th instalments (2nd if time permits) giving twenty-one (21) days for payment.  The Notice includes the offer to make suitable arrangements for payment of outstanding rates.

Reminder Notices are not issued if prior payment arrangements are made and are being maintained (Arrangements codes are used bases on severity).

4.1.4    Legal Action Notice (Final Notice) issued if no response to Reminder Notice or defaulted in prior arrangements. Fourteen 14 days given for settlement of account and the offer to make suitable arrangements for weekly/fortnightly payments of outstanding rates. Such payments to be monitored on a regular basis, contact to be made if payment missed, preferably by phone or a reminder letter forwarded stressing Council’s daily interest charges and legal action if arrangements are not honored immediately.

4.1.5    Statement of Liquidated Claim issued on assessments with rates arrears outstanding equal to or greater than two instalments with a minimum balance of $1,000.00. All costs involved with the issue and filing of the Statement of Claim (summons) to be recovered.(charged to rate assessment)


2

DEBT RECOVERY POLICY continued

 

4.1.6    Arrangements for payment after service of summons will only be accepted if via a Court Instalment Order or weekly/fortnightly periodical payments through CentrePay or a Financial Institution direct to Council’s account. Such payments are to be monitored on a regular basis, contact to be made is payment missed, preferably by phone or a reminder letter forwarded stressing Council’s daily interest charges and legal action if arrangements are not honored immediately. Further action on Statement of Claim can be taken within 6 months from date of service should the debtor defaults on payment arrangements.

4.1.7    Notice of Motion Default Judgment for Liquidated Claim issued after twenty eight (28) days plus four (4) days of court mail, if summons is ignored. (affects credit rating) A Judgment debt remains enforceable for twelve (12) years.

4.1.8  Legal action continued immediately with appropriate action :

Writ of Execution, Examination Order, Garnishee or Wages or Bank Account Rents for Rates (Local Government Act 1993 Sect. 569)

All costs involved with these applications are to be recovered (charged to rate assessment).

4.1.9    Debt recovery staff is able to exercise option to withhold action on a Writ, and also to reactivate a writ anytime within six (6) months of the date of issue.

4.1.10  In the instance of the issue of a Garnishee Order, if the employer fails to comply, and Council can establish payment was made to the ratepayer(s), appropriate legal action be instigated against the employer for recovery of the debt.

4..1.11 Council pursue to provisions of Section 713 of the Local Government Act for the sale of land for overdue rates and charges.

4.1.12  Council maintains collections to achieve a minimum 90% recovery of amount due in any one year.

4.1.13  Rates assessments that are to the point of selling for unpaid rates (Local Government Act 1993 Sect. 713) will be subject to approval by the General Manager in each circumstance.

4.1.14  If searches are required to establish ownership or details of Mortgagee in Possession, etc, Council may apply for such searches and recover the costs involved in accordance with Section 605 of the Local Government Act.

4.1.15  If letters are forwarded to tenants under Local Government Act 1993 Sect. 569 –“Rent for Rates”- and Council can establish receipt of such letter, (letter served by staff or ordinance officer or forwarded by registered post), legal action will be commenced against the tenants if they do not respond as instructed.

4.1.16  Returned Rate Notice: these are to be noted in Returned Mail Register and noted on customer data base alter memo. Every effort is to be made to locate to property owner and if applicable Rents for Rates (Local Government Act 1993 Sect. 569) can be served (Owner of property unknown)

 

4.2       Recovery of Water Usage Charges

4.2.1    Final Notice sent out on all six monthly accounts, still outstanding after the due date has expired and no special arrangements entered. Fourteen (14) days given to finalise payment or arrangements to pay.

4.2.2    Arrangements for payment after issue of a Final Notice will only be accepted via weekly/fortnightly periodical payments through CentrePay or a Financial Institution direct to Council’s account. Such payments are to be monitored on a regular basis and if not received, contact is to be made, preferably by phone or a reminder letter forwarded stressing Council’s daily interest charges and action on restriction of water flow if arrangements are not honored immediately.

4.2.3    Seven (7) days Notice of Intention letter to restrict the water flow on premises with outstanding accounts. Tenants of properties are also to be notified of this intention.

4.2.4    The General Manager be delegated authority to approve the restriction of the water supply to premise that have ignored the Notice of Intention letter. The 1993 Local Government (Water, Sewerage & Drainage) Regulation Clause 31 provides Council with the power to take such action.

 

4.2.5    Flow restrictors only to be fitted to properties with an amount outstanding in excess of $30.00. All steps are to be taken by Council’s officer to collect this debt prior to installation of the device. If premises are unoccupied on day nominated for installation, a signed letter is left for the occupier and the restrictor is fitted.

4.2.6    After such device is fitted Council will charge a “Water Restrictor Removal fee” of  $57.50 as adopted in Council’s Revenue Policy, to remove the device and restore the normal flow of water to the premises.

4.2.7    Restrictors will only be removed after full payment of account including removal fee. (However, under exceptional circumstances a special arrangement will be consider.)

4.2.8    If, after flow restrictor is fitted, no contact is made, Council will then commence legal action, as outlined in the Recovery of Rates, to recover the monies owed if this is deemed an economical course of action by the debt recovery officer.

4.2.9    In the case of Council’s monthly water account users, once the accounts are in arrears for two (2) months, the action is as for six (6) monthly accounts.

4.2.10  Council maintain collections to achieve a minimum 90% recovery of amounts in any one year.

4.2.11  Returned Water Usage Notice: these are to be noted in Returned Mail Register and noted on customer data base alter memo. Every effort is to be made to locate to property owner

 

4.3     Recovery of other Outstanding amounts including Sundry Debtors

 

4.3.1    Reminder Notice issued on all account overdue for more than thirty (30) days and no special arrangements. Fourteen 14 days given for settlement of account and if this is not possible by due date an offer to make weekly/fortnightly payment arrangements.

4.3.2    Final Notice/Demand letter to be sent to debtors that have not responded to Reminder notice. Seven (7) days given for settlement of account or make arrangements for payments of outstanding account. This letter is also to advise legal acting will commence after the seven (7) days. All costs associated with this action will be recovered.

4.3.3    Statement of Liquidated Claim issued to debtor with accounts more than 60 days and amount greater than $1000. All costs involved with the issue and filing of the Statement of Claim (summons) to be recovered.

4.3.4    Arrangements for payment after service of summons will only be accepted if via a Court Instalment Order or weekly/fortnightly periodical payments through CentrePay or a Financial Institution direct to Council’s account. Such payments are to be monitored on a regular basis and if not received, contact is to be made, preferably by phone or a reminder letter forwarded. re missed payment, stressing Council’s daily interest charges and legal action if arrangements are not honored immediately. Further action on Statement of Claim can be taken within 6 months from date of service should the debtor default on payment arrangements.

4.3.5    Notice of Motion Default Judgment for Liquidated Claim issued after twenty eight   (28) days plus four (4) days of court mail, if summons is ignored. (affects credit rating) A Judgment debt remains enforceable for twelve (12) years.

4.3.6  Legal action continued immediately with appropriate action :

Writ of Execution, Examination Order, Garnishee or Wages or Bank Account, Rents for Rates (Local Government Act 1993 Sect. 569) if a property related debt only.

All costs involved with these applications are to be recovered.

4.3.7    Debt recovery staff is able to exercise option to withhold action on a Writ, and also to reactivate a writ anytime within six (6) months of the date of issue.

4.3.8    In the instance of the issue of a Garnishee Order, if the employer fails to comply, and Council can establish payment was made to the ratepayer(s), appropriate legal action be instigated against the employer for recovery of the debt.

4.3.9    In the event that the account outstanding is less that $500.00, follow-up action through telephone contact and letters.

4.3.10  In the event that a debt if considered irretrievable, refer to the General Manager’s Delegations of Authority as at 28 February 2013 (Trim 5355/2013) – (Finance – Writing off debts).

 

4.3.11  Council maintain collections to achieve a minimum 90% recovery of amount due in any one year.

4.3.12  Returned Water Usage Notice: These are to be noted in Returned Mail Register     and noted on customer data base alter memo. Every effort is to be made to locate Debtor.

 

 

 

 

 

 


Ordinary Council Meeting - 11 September 2014

Amended Debt Recovery Policy

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

 POLICY

DEBT RECOVERY- RECOVERY OF RATES

 

 

 

Responsibility: CORPORATE SERVICES

 

 

Adopted: 4 April 1996     

Last reviewed by Council: 16 September 2004

Last reviewed by General Manager:14 September 2007

Last reviewed by Council: 20 October 2010

Last amended by General Manager (14.3.10): 4 April 2012

(Trim 13422/2007)

Last amended by General Manager (28 February 2013) (Trim 5355/2013)

 

 

1.0     Policy objective

 

To ensure the prompt recovery of all amounts due to Council.

 

2.0     Related legislation

Local Government Act 1993 and Local Government Regulation 2005

 

3.0       Definitions

 

4.0     Policy statement

 

That appropriate action be taken on a regular basis and in a consistent manner for the recovery of rates and charges, including sundry debtors, to ensure collections in any one year are a minimum of 90% recovery of amounts due.

 

4.1     Recovery of Rates

4.1.1  603 Certificate are issued upon Request

4.1.2  New owners letters are sent following land transfers.

4.1.3    The Full Rate Notice is produced and mailed in July each year. This detail all rates and charges raised, any arrears or credits carried forward and any rebates granted, the four instalments and their due dates and various methods for payment.

Those ratepayers electing to pay by instalments will also receive Instalment Notices approximately 30 days prior to the due date of the instalment. These instalment notices will include any arrears and accrued interest and therefore act as a ‘reminder’.

4.1.4    Ratepayers may make suitable arrangements for regular payments (weekly, fortnightly or monthly) of overdue or outstanding rates. Such payments will be monitored on a regular basis and contact may be made if payments are missed, preferably by phone or email.

            Assessments with overdue rates equal to or greater than two instalments with an overdue amount of more than $1,000.00 (unless they have made and maintained an arrangement)  will be referred to an credit collection agent for the issue of a Letter of Demand. There is no ‘legal’ costs to the ratepayer associated with the Letter of Demand.

4.1.5    A Statement of Liquidated Claim (SOLC) will be served on those ratepayers not responding the the Letter of Demand within the stipulated time. (SOLC will be issued by credit collection agent only upon Councils instructions) All costs involved with the issue, filing and service of the SOLC will be on-charged to the ratepayer’s rate assessment.


2

DEBT RECOVERY POLICY continued

 

4.1.6    Suitable arrangements for payment after service of the SOLC will still be accepted, but must be strictly maintained. Further action on a SOLC can be taken within 9 months from date of service should the debtor defaults on payment arrangements.

4.1.7    Notice of Motion Default Judgment for Liquidated Claim will be issued after twenty eight (28) days plus four (4) days of court mail, if there is no response to the SOLC. Entry of Default Judgment will affect credit rating. A Judgment debt remains enforceable for twelve (12) years.

4.1.8    Legal action will continue with a range of options, namely, Writ of Execution, Examination Notice, Examination Order, Garnishee of Wages or Bank Account and Rents for Rates where the subject property is leased or rented.

All costs involved with these applications will be on-charged to the ratepayer’s rate assessment.

4.1.9    Debt recovery staff is able to exercise option to withhold action on a Writ, and also to reactivate a writ anytime within six (6) months of the date of issue.

4.1.10  In the instance of the issue of a Garnishee Order, if the employer fails to comply, and Council can establish payment was made to the ratepayer(s), appropriate legal action can be instigated against the employer for recovery of the debt.

4.1.11  Council, pursuant to the provisions of Section 713 of the Local Government Act can instigate the sale of land for overdue rates and charges.

4.1.12  Rates assessments that are to the point of selling for unpaid rates will be subject to approval by the General Manager in each circumstance.

4.1.13  All cost associated with the sale process such as advertising, postage title searches(required to verify ownership and details of Mortgagees or other registered interests), Real Estate Agent and Auctioneer Council will be recovered from the sale proceeds in accordance with Section 718 of the Local Government Act.

4.1.14  If letters are forwarded to tenants under Local Government Act 1993 Sect. 569 –“Rent for Rates”- and Council can establish receipt of such letter, (letter served by staff or ordinance officer or forwarded by registered post), legal action will be commenced against the tenants if they do not respond as instructed.

4.1.15  Returned Mail: Every effort is to be made to locate the property owner and if unsuccessful an Alert Memo will be created in the Name and Address Register. This will alert all office users of returned mail.

 

 

4.2       Recovery of Water Usage Charges

4.2.1    Final Notice/Reminder is sent out on all six monthly accounts over $5.00, still outstanding after the due date has expired and no special arrangements entered. Fourteen (14) days is given to finalise payment or to make arrangements to pay.

4.2.2    Arrangements for payment after issue of a Final Notice will only be accepted via weekly/fortnightly periodical payments through CentrePay or a Financial Institution direct to Council’s account. Such payments are to be monitored on a regular basis and if not received, contact is to be made, preferably by phone or an arrangement default letter, requesting re-commencement of arrangement, advising Council’s daily interest charges and restriction of water flow if arrangements are not honored immediately.

4.2.3    Non payment of accounts, failure to re-commence payment arrangements or failure to increase payments to an amount that will have outstanding balances paid within a suitable timeframe will result in the issuance of a Notice of Intention to Restrict to restrict the water flow to property. Tenants of properties are also to be notified of this intention. Seven (7) days is given to either finalise payment or to make an arrangement with the owner/agent to pay.

4.2.4    Authority has been delegated to the General Manager, Assistant General Manager Corporate Services, Manager Financial Services, Rates Officer and Rates Assistant to approve the restriction of the water supply to property that have ignored the Notice of Intention to Restrict. The Local Government (General) Regulation 2005, Clause 144 provides Council with the power to take such action.

 

4.2.5    Flow restrictors only to be fitted to properties with an amount outstanding in excess of $100.00. All steps are to be taken by Council’s officer to collect this debt prior to installation of the device. If premises are unoccupied on day nominated for installation, a signed letter is left for the occupier and the restrictor is fitted.

4.2.6    After such device is fitted Council will charge a “Water Restrictor Removal Fee” as adopted in Council’s Revenue Policy, to remove the device and restore the normal flow of water to the premises.

4.2.7    Restrictors will only be removed after full payment of account including removal fee or a suitable arrangement has been entered into.

4.2.8    If, after flow restrictor is fitted, no contact is made, Council will then commence legal action, as outlined in the Recovery of Rates, to recover the monies owed if this is deemed an economical course of action by a delegated officer.

4.2.9    As per the Local Government (General) Regulation 2005, Clause 144 also provides Council with the power to cut off the supply of water to premises because water rates or charges for the property are unpaid.

4.2.10  In the case of Council’s ‘monthly’ water account users, once the accounts are in arrears for two (2) months, the action is as for six (6) monthly accounts.

4.2.11  Returned Water Usage Notice: Returned Mail: Every effort is to be made to locate the property owner and if unsuccessful an Alert Memo will be created in the Names and Address Register. This will alert all office users of returned mail.

 

4.3       Recovery of other Outstanding amounts including Sundry Debtors/Account Receivable

 

4.3.1    A detailed monthly statement is issued on all accounts. Thirty days is given for settlement of account and if this is not possible by due date an suitable offer to make weekly/fortnightly payment arrangements will be accepted.

4.3.2    If the account remains unpaid the next monthly statement will have the aging band on the bottom of the statement will be highlighted. Letter of Demand will to be sent to debtors whose account remains unpaid after 90 days.

4.3.3    Statement of Liquidated Claim issued to debtor with accounts more than 90+ days and amount greater than $1000. All costs involved with the issue and filing of the Statement of Claim (summons) to be recovered.

4.3.4    Arrangements for payment after service of summons will only be accepted if via a Court Instalment Order or weekly/fortnightly periodical payments through CentrePay or a Financial Institution direct to Council’s account. Such payments are to be monitored on a regular basis and if not received, legal recovery action will proceed.

4.3.5    Notice of Motion Default Judgment for Liquidated Claim issued after twenty eight   (28) days plus four (4) days of court mail, if summons is ignored. (affects credit rating) A Judgment debt remains enforceable for twelve (12) years.

4.3.6  Legal action continued immediately with appropriate action, being

Writ of Execution, Examination Order, Garnishee or Wages or Bank Account.

All costs involved with these applications are to be recovered where allowed.

4.3.7    Delegated staff are able to exercise option to withhold action on a Writ, and also to reactivate a writ anytime within six (6) months of the date of issue.

4.3.8    In the instance of the issue of a Garnishee Order, if the employer fails to comply, and Council can establish payment was made to the ratepayer(s), appropriate legal action be instigated against the employer for recovery of the debt.

4.3.9    In the event that the account outstanding is less that $1000.00, follow-up action through telephone contact, emails and letters.

4.3.10  In the event that a debt if considered unrecoverable, refer to the General Manager’s Delegations of Authority as at 13 January 2014 (Trim 898/2014) – (Finance – Writing off debts).

4.3.11  Debt recovery for Category 6 Waste Facility monthly accounts. Application to establish a credit account is signed by debtor prior to approval and opening account. Trim 5626/2010 Strictly 30 day account, Interest charged on any amounts exceeding 60 days are noted in application. If debtor has an amount outstanding greater than 30 days on their monthly statement a Final Payment Notice letter is issued requesting payment within 14 days or suitable arrangements. If no response by due date a Suspensions of Waste Facility Account is issued suspending account until payment is made. Suspension is advised to Waste Management Officer and Waste Facility staff. Suspension is noted into Weigh Bridge software at Depot to alter staff. Debtors can continue to use facility but must pay cash or by card.

            Once debtors account is back in order, use of monthly account will be reactivated but should arrears occur more than three (3) times the Monthly Credit account will be cancelled

            Please refer to points 4.3.3 should outstanding balance exceed $1,000.00

4.3.12  Debt recovery for Category 42 Conveyancing Debtors account Application to establish a credit account is signed by debtor prior to approval and opening account. Trim 20388/2014 Strictly 30 day account, Interest charged on any amounts exceeding 60 days are noted in application. If debtor has an amount outstanding greater than 30 days on their monthly statement a Final Payment Notice letter is issued requesting payment within 14 days or suitable arrangements. If no response use of the credit account will be cancelled.

Please refer to points 4.3.3 should outstanding balance exceed $1,000.00.

 

 

            Council maintain collections to achieve a minimum 90% recovery of amount due in any one year.

 

 

 

 

 

 

 

 


Ordinary Council Meeting                                                                                           11 September 2014

Assistant General Manager Corporate Services Report

ITEM 10.1    SF1755            110914         Progress Report - Business Services Unit

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

Council has previously requested half yearly progress reports on the implementation of the Business Services Unit (BSU).  This report updates the report of February 2014

 

The BSU team continues to operate effectively, although stretched at times the team has risen to the challenges that have presented themselves.  The role of the BSU continues to evolve with increases in work load in the areas of swimming pool compliance, development assessment, building regulation and procurement.

 

BSU team members have been part of the process improvements including transitioning of onsite sewerage management files from a paper based system to electronic and introducing additional payment options (monthly invoicing) for conveyancing searches making the process quicker and more convenient for customers.

 

Not all the proposed benefits have been realised; most notably some internal services have not matched the convenience and collaboration possible with dedicated administration team members under the previous structure.  However, in summary, it is my opinion the fundamental reasoning behind creating the BSU has proven sound and role and the operation of the BSU will continue to evolve as circumstances demand.

 

Recommendation:

 

That Council notes this progress report on the implementation of Business Services Unit.

 

 

OPTIONS:

 

This report is for information and no options are presented.

 

 

DISCUSSION:

 

The responsibilities of the BSU are:

 

1.       First Contact – Customer Service.  This includes customer enquiries and transactions via all channels

 

2.       Supporting the smooth operation of the democratic process of local government.  Ensuring the smooth delivery of business papers, minutes and supporting Councillors and the General Manager with other local government processes

 

3.       Corporate support for professional officers across the organisation.  Providing a central hub for administrative support for officers in technical and professional roles.

 

It is now approaching 12 months since the BSU was brought together as an entity.  Council has previously asked for a review of its operations at this point.  The initial turmoil that accompanies change has subsided and the operations have normalised to the extent that a review of the wins, potential wins and challenges is timely.

 

Changes in focus since the February 2014 report

 

Procurement

Council has a decentralised procurement function with each department responsible for their own procurement processes.  Previously Noel Chapman (retired Manger of Civil Works) acted as a mentor and unofficial co-ordinator.  Noel provided expert knowledge, dealt with correspondence related to procurement and represented Council on procurement related activities such as joint purchasing initiatives.  It was a role Noel had assumed over the years and was not officially part of his job.  On Noel’s retirement a review of Council’s procurement was commenced buy Paul Gallaher (AGMES) and a working group has been established to review processes and roles.  The process is ongoing but in the meantime much of the work in preparing and running tenders has fallen to the BSU.  It is likely that BSU will have a significant procurement role in in the future.

 

Pool Inspection Program 

In the interest of public safety Council has made a decision to accelerate the pool inspection program.  The BSU provides administrative support to the inspection program; a part time temporary position has been created specifically to administer pool inspections.  The additional wages are offset by the additional inspection fees.

 

Increase in Development Applications and Certification Services

There has been a substantial increase in the number of development applications received and customers for Council’s building certification services.  This is a pleasing upturn in local confidence and investment. The increase in investment has driven demand for building certification but Council also appears to be the preferred certifier for a greater percentage of the building work. 

 

 

Updates on issues raised in February 2014 Report

 

Structure: - The current BSU staff structure saves 1 FTE on the pre BSU arrangements.  This structure has proved effective and staff leave can normally be managed without additional resources.  There is currently one vacancy that will initially be filled with a temporary appointment.

 

Use of the call centre feature of the telephone system to share the responsibility of answering the phone: The observed effect is the occasional delay in answering the telephone and on rare occasions a call will go to message bank.  This decrease in service appears to have accepted by customers with no known complaints to date.  However every member in the BSU reported that the system was a constant interruption and had an adverse effect on productivity.  The principal budget saving on creating the BSU was achieved by losing the “switch” position, the call centre feature has been the best alternative to date but some other ideas have been offered for consideration.

 

1.         Limit the call centre group to a portion of the BSU at one time, so BSU members have “phone free days.’’

 

2.         There is a standing policy to include direct phone numbers on correspondence to reduce double handling of calls.  There are still a lot of calls coming to the call centre that would be better directed straight to the offcier that can help.  A strategy needs to be developed to promote this in the longer term providing customers more convenient ways to find information and contact Council.  This would focus around Council’s web site and other vehicles for electronic engagement.

 

3.         An automated answering service to direct calls.  While these systems lack human interaction they are an accepted part of society and may well facilitate a quicker resolution to a customer’s enquiry.

 

Internal Service levels: - services delivery to internal customers is effective, however both Engineering and Health and Environment have reported a reduction in internal service levels.  In both cases it has been a result of a loss of the convenience and collaboration possible with a dedicated administration position as part of the team.  Not having administrative support within line of sight and hearing has reduced interaction and the level of support offered.

 

Accommodation: – The BSU members were all relocated in the centre of the building prior to the February report.  There has since been a small additional expense in replacing desks to improve the use of the space.  The location is functional but with the following negatives highlighted by the BSU members:

 

1.         The drop in internal service levels noted above

 

2.         The open plan office design can get very noisy

 

3.         The planning and building files are located at the other end of building.

 

A proposed improvement is to relocate the three officers now supporting development and environment and engineering back to these respective sections.  The Officers would remain part of the BSU, can still be part of the Call Centre Group and can still assist with duties from other areas.

 

This would address the internal service level issues, reduce traffic from other section to the BSU and therefore reduce noise levels and mean the location of the building and planning files is more convenient.

The challenge would be maintain the functionality of the BSU team when it is spread across the building. The last six month of working together as a team from the one location would assist in achieving this.

 

 

Wins with process improvements

 

On site sewerage management files: – paper files have previously been maintained as part of the management of onsite sewerage systems.  The BSU (in particular Teresa Boorer) has worked closely with the IT and development and environment departments to phase out paper files in favour of electronic ones.  The transition will take some time; files are replaced when the onsite sewerage system is inspected.  The use of tablet based “eforms” is currently being trialled.  This has the potential to make the process paperless.

 

Alternate payment methods for searches and certificates: - Council now offers debtor accounts for conveyancing firms to pay for searches and certificates.  The process incorporates more effective use of the integration offered by Council’s corporate software (Authority).  This was an initiative of Teresa Boorer and improves the service offered to customers.

 

Use of Merit: - Merit is Council’s customer request system.  A review was undertaken on how and when it is used.  The revised process was documented and implemented.  In co-operation with the IT Department improvements were made to the set up to allow responsible officers to automatically forward Merit request when they are on leave.

 

In conjunction with development and environment and IT departments procedures were developed for:

 

·              The adoption of companion animals

·              Responding to injured or young animals

·              Responding to stock on road

·              Procedures for Rangers after hours call out.

 

Future Opportunities

 

Use of eforms for inspections: – the trial of eforms for onsite sewerage inspections is progressing well.  Once the bugs are ironed out of the procedure a similar process should be able be used with other Council inspections.  Health and swimming pool compliance inspections are likely candidates.

 

Website content management: - the BSU already provides much of the content on Council’s website.  This role could potentially be expanded to an oversight role to ensure content is up to date.  How this works will be dependent upon whether the position of Electronic Engagement Officer is filled.  This is on hold pending budget adjustments to reflect the freeze on FAG grants.

 

DA’s Online: - this is an ongoing process for which Council has received grant funding.  The initiative is being managed out of the development and environment department but the BSU is heavily involved.  Progress has been made, predominately modifying processes to make it suitable for a paperless web environment.  Applications can be accepted digitally over the counter and the next step is to enable online applications.

 

eServices: - Authority has a module dedicated to online services.  Currently it is only partially utilised.  The module’s current use and future potential needs reviewing.

 

Cemeteries: – the BSU provides administrative support for the operation of Council’s cemeteries and is currently involved with a review of operations.

 

Challenges

 

Multiskilling BSU Members: – several BSU members have specialist skills in areas such as building and health compliance and records management.  The strategy for covering duties while these specialists are on leave is to have one other BSU member with the skills and experience to relieve these positions.  This does not provide the flexibility for covering leave that was first promoted for the BSU but is workable most of the time.  Skilling up additional staff is done when the opportunity arises.  Some traditional career paths are not as easily available to BSU members; for instance, using a BSU officer as relief staff in the Finance section typically leaves a gap in BSU operations.  This is not an insurmountable problem but there is no longer a seamless transition between departments.

 

Name and Address Register (NAR): – Council’s corporate software (Authority) and document management software (TRIM) have separate name and address registers.  On occasions the Authority NAR will automatically update the Trim NAR with incorrect information.  The fact most entries that Council deals with have 2 name and address records that need to be maintained is problematic and a waste of resources.  Ideally both systems would share a NAR or each have an identical NAR which automatically updates the other.  There is currently no preferred solution to this problem.   A brief examination of the options indicates any meaningful solution will require substantial budget and resources.

 

Measuring Success: - Customer counter and telephone statistics have been kept from February 2014 (Soon after the current BSU Co-ordinator was appointed)  In a week the average number of phone enquires was 620 with a recorded maximum of 803, with the average number of counter enquiries being 290 with a maximum of 470.  This provides good base information for predicting demand and measuring the impact of changes to how customers interact with Council.

 

 

 

There are two principal ways that have been considered to reduce this work load while still maintaining service levels.

 

1.   Encourage customers to call the responsible officer directly.  It is already Council policy that all correspondence list direct numbers and not the general advertised number.  An audit of Council correspondence needs to be done to ensure this is being complied with.

2.   Make more information available via Council’s web site, and increase the number and type of transactions that can be done via the web.   Web site traffic is a key indicator of success.

 

 

CONSULTATION:

 

Michael Coulter - General Manager

Paul Gallagher - Assistant General Manager Engineering Services

Paul Guy – Manager of Development and Environment

Ron Monk – Technical Officer Assets

Neil Ramsay - Business Services Coordinator

BSU Membership

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no significant implications for the environment.

 

Social

There are no significant social implications.

 

Economic

There are no significant implications for the economic wellbeing of the Shire.

 

Risk

Operational risks associated with the change of processes and procedures.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There has been a small expense incurred replacing desks.  Now office layout has been bedded down.

BSU is operating effectively on current resources.  This is 1FTE less than the restructure.

 

Source of fund and any variance to working funds

 

The cost of the move was accommodated in the building operations and maintenance budget.

 

Service level changes and resourcing/staff implications

 

There are no staffing changes proposed as part of this report.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                           11 September 2014

Corporate Services

ITEM 10.2    SF251              110914         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

11/09/2014

Council Chambers

5.30 PM

Access Committee

23/09/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

25/09/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

01/10/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

16/10/2014

Council Chambers

5.30 PM

Access Committee

28/10/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

30/10/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

05/11/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/11/2014

Council Chambers

5.30 PM

Access Committee

25/11/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

27/11/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/12/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

11/12/2014

Council Chambers

5.30 PM

 

Note:   Departure times to off-site meetings have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                           11 September 2014

Assistant General Manager Corporate Services Report

ITEM 10.3    SF308              110914         Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 21 July 2014 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Donnelly-Welsh Playing Fields Committee of Management, which was held on 21 July 2014, and the new Committee.  A copy of the minutes and financial statements is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management of the Donnelly-Welsh Playing Fields Annual General Meeting which was held on 21 July 2014 and that Council thank the outgoing Committee for their work in 2013/2014.

 

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Donnelly-Welsh Playing Fields Committee of Management was held on 21 July 2014

 

The Committee of Management for 2014/2015 consists of:

 

Chairman                        Gavin Vernon

Secretary                        Tom Mann

Treasurer                         Donna Willer

Committee Members       Liesl Garzoli, Brett Willer, Barry Lockyer, Den Welsh, Vin Butler, Tim Davidson,                                    Todd Bartlett and Terry Baldwin

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

 

 

Attachments:

1

24470/2014 - Minutes of AGM - 21 July 2014

 

  


Ordinary Council Meeting - 11 September 2014

Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 21 July 2014 - Minutes

 



Ordinary Council Meeting                                                                                           11 September 2014

Assistant General Manager Corporate Services Report

ITEM 10.4    SF315              110914         Mary Boulton Pioneer Cottage and Museum - Committee of Management - Annual General Meeting 16 August 2014

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General meeting of the Mary Boulton Pioneer Cottage and Museum Committee of Management held on 16 August 2014, and the new Committee.  A copy of the minutes including the Treasurer’s Report is attached.

 

 

 

Recommendation:

 

That Council endorse the minutes of the Annual General Meeting held on 16 August 2014 for the Committee of Management for the Mary Boulton Pioneer Cottage and Museum and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Mary Boulton Pioneer Cottage and Museum Committee of Management was held on 16 August 2014.

 

The new office bearers for the Committee are:

 

President                        Joy Lane

Secretary                        Geoff Minett and Joy Lane

Treasurer                         Gwenda Dew

Research Officer             Geoff Minett

Committee Members       Col Naphtali and John Kirkman

 

 

CONSULTATION:

 

There has been no further consultation in regard to these minutes.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This Committee is dedicated to the care, control and management of the Mary Boulton Pioneer Cottage and Museum.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact direct or indirect on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1

24454/2014 - Minutes and Reports of AGM - 16 August 2014

 

  


Ordinary Council Meeting - 11 September 2014

Mary Boulton Pioneer Cottage and Museum - Committee of Management - Annual General Meeting 16 August 2014

 







Ordinary Council Meeting                                                                                           11 September 2014

Assistant General Manager Corporate Services Report

ITEM 10.5    SF334              110914         South Arm Hall Committee of Management - Minutes of Annual General Meeting - 24 August 2014

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the South Arm Hall Committee of Management and the new Committee.  A copy of the minutes the Treasurer’s report is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the South Arm Hall’s Annual General Meeting held on 24 August 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the South Arm Hall Committee of Management was held on Sunday 24 August 2014.

 

The Committee of Management for 2014/2015 comprises:

 

          President                                  Alba Sky

          Vice President                          Robyn Wilson

          Secretary                                  Anama (Maria) Tesser

          Treasurer                                  Robyn Wilson

          Grants and Publicity Officer      Joan Rossington

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.


 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

COPY OF MINUTES AND TREASURER’S REPORT

 

 

 

Attachments:

1

24852/2014 - Minutes of AGM - 24 August 2014

 

  


Ordinary Council Meeting - 11 September 2014

South Arm Hall Committee of Management - Minutes of Annual General Meeting - 24 August 2014

 

Maria Tesser                                                                 25th August 2014

Secretary

South Arm Hall Committee

SOUTH ARM 2449.

Michael Coulter

General Manager

NAMBUCCA SHIRE COUNCIL.

 

Dear Michael

Following our AGM yesterday I would like to inform you that all positions have remained as they were. There are no new members.

We were very honoured to have our Mayor Rhonda attend our humble meeting and we were very surprised, and indeed thankful for her attendance.

Present at the meeting were: Rhonda Hoban, Ilse Noble, Gail Perry, Rhonda Mathews, Joan Rossington, Mary Noble, Alba Sky, Anama Tesser (aka Maria)

Moved Maria that minutes be accepted, 2nd by Joan.

No business arising, as was dealt with during the year and the preceding general meeting.

Alba thanked the Mayor for attending, and the Mayor in turn thanked the Committee for the work that they put in to keeping the hall in good order and available for the community to use.

The Mayor was asked to chair the meeting and all positions were made vacant.

All were nominated and accepted by those who had held them for the last 12 months.

 

Please find the Annual

Treasurers Report for Council.

30th June 2013 - 1st July 2014

Opening Balance:             $4803. 49

Income:                               $391.70

Expenditure:                    $1000.77

Outstanding Cheque:            $10.00

Closing Balance:               $3412.02.

 

We trust this is all in order.

 

Sincerely

Maria Tesser

6564 7521


Ordinary Council Meeting                                                                                           11 September 2014

Assistant General Manager Corporate Services Report

ITEM 10.6    SF323              110914         Nambucca Entertainment Centre Committee of Management Annual General Meeting - 20 August 2014

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) which was held on Wednesday 20 August 2014, of the Nambucca Entertainment Centre Committee of Management and the new Committee.  Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the Nambucca Entertainment Centre’s Annual General Meeting held on 20 August 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca Entertainment Centre Committee of Management was held on Wednesday 20 August 2014.

 

The Committee of Management for 2014/2015 comprises:

 

          President                                  Dianne Gulson

          Vice President                          Marlene Griffin

          Secretary                                  Mike Griffin

          Treasurer/Booking Officer         Carol McKee

          Committee Members:                Pat Richardson, Tony Waugh, Cr Anne Smyth, Wendy Garland,

                                                         Arlene Duffus, Audrey Williams, Harold Fowler

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1

24874/2014 - Minutes of AGM held 20 Augusts 2014 

 

  


Ordinary Council Meeting - 11 September 2014

Nambucca Entertainment Centre Committee of Management Annual General Meeting - 20 August 2014

 






Ordinary Council Meeting                                                                                           11 September 2014

Assistant General Manager Corporate Services Report

ITEM 10.7    SF1991            110914         Investment Report To 31August 2014

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2014 to 31 August 2014 is $178,358.98 (Cash Result)

Estimated Accrual interest up to 30.6.15 is $1,498,990.92.

Anticipated interest return for financial year is $1,677,349.90.

 

The budget allocation for the financial year “2014/15” is $1,315,100.

 

Council currently has $34.816 Million invested:

·      $ 5.581    Million with Managed Funds,

·      $ 0.510    Million with On Call Accounts

·      $ 28.209    Million on Term Deposits

·      $ 0.516    Million in a Floating Rate Note.

 

This report details all the investments placed during August and Council funds invested as at 31 August 2014.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountant’s Report on Investments placed to 31 August 2014 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during August 2014 and Council funds invested as at August 2014.

 

CONSULTATION:

 

Grove Research and Advisory

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2014/2015 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2014/2015 will be completed with the September 2014 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2014 Budget Review.  Variances will be distributed between the Water, Sewerage and General Funds for the first quarter of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                           11 September 2014

Assistant General Manager Engineering Services Report

ITEM 11.1    SF85                110914         NSW Rural Fire Service Liaison Committee meeting Thursday 14 August 2014 – Service Level Agreement 2013/14

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The NSW Rural Fire Service, Lower North Coast Zone, Liaison Committee met on Thursday 14 August 2014.  This report provides Council with an overview of the activities of the RFS for the fourth quarter and end of the 2013/14 financial year.

 

 

Recommendation:

 

1        That Council receive, note the report and endorse the minutes for the RFS Liaison Committee Meeting Service Level Agreement - 2013/14 held on Thursday 14 August 2014.

 

2        That Council transfer any unexpended funds from the RFS budget allocation to the RFS reserve for instances where there are RFS budget overruns due to fire activity or purchase of fire assets.

 

 

OPTIONS:

 

Receive and note the report.

 

 

DISCUSSION:

 

The Liaison Committee considered the following agenda items:

 

1        The SLA quarterly business plan, financial and performance reports

2        Operational reports

 

The minutes of the meeting held Thursday 14 August 2014 are included within the report for Council’s information and the SLA quarterly business plan, financial and performance reports have been provided under separate cover due to their size.

 

SLA Business Plan/Quarterly Performance Report

 

The Zone Manager, RFS Lower North Coast Zone presented the quarterly performance reports for June 2014 period and advised the committee that they are generally met the agreed outcomes as shown on the enclosed report (hatched in green being either on target or completed and red not achieved or behind target).

 

The Zone Manager, RFS Lower North Coast Zone raised issues regarding the quarterly report with some as follows:

 

 

CORPORATE OBJECTIVE

INITIATIVE/PROGRAM/ACTIVITY

(What are we doing to achieve the Corporate Objective)

 

WHAT HAPPENED

(include any issues)

KFA1

Effective people and property protection programs

Achieve hazard reduction works and kilometre targets for the 13/14 FY

Number of HRs already prepared for burning (pending suitable weather conditions), no additional areas requiring preparation at this stage

 

KFA4

Informed, engaged and valued members

 

Ensure work plans and professional development plans are in place in accordance with Service Standards

 

Awaiting roll-out of new WDP process (including capability framework) following introduction of new GSE Regulations

KFA1

Effective people and property protection programs

Inspect properties subject to Bush Fire Hazard complaints

Recruitment of DSO1 December 2013 not competent in HC & HRC issuing. Incumbent transferred and position has been vacant since June 2014.

 

KFA4

A safe working culture

Foster a safe working culture

Training scheduled for July 2014

Revised completion date December 2014 for Kempsey and June 2015 for Nambucca

 

7th staff member currently completing 2 outstanding modules

 

 

Operational Report

 

There were a total of 466 incidents across the two Local Government Areas, compared to 432 the previous year.

 

 

Nambucca

Kempsey

total

2012/13

127

305

432

2013/14

132

134

466

 

Liaison Committee meeting

 

The next Liaison Committee meeting is scheduled Thursday 12th November 2014 at Kempsey Fire Control Centre

 

 

CONSULTATION:

 

NSW Rural Fire Service

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are no social implications associated with this report.

 

Economic

 

There are no economic implications associated with this report.

 

Risk

 

There are no risk implications associated with this report.

 

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The 2013/14 budget incorporated the RFS contribution for 2013/14

 

Source of fund and any variance to working funds

 

There is anticipated variation to working funds attributed to under expenditure which will be placed into the RFS reserve.

 

 

Attachments:

1

25597/2014 - Minutes of Service Level Agreement (SLA) meeting held  14 August 2014

 

  


Ordinary Council Meeting - 11 September 2014

NSW Rural Fire Service Liaison Committee meeting Thursday 14 August 2014 – Service Level Agreement 2013/14

 

 

MINUTES OF LOWER NORTH COAST (LNC) SERVICE LEVEL AGREEMENT (SLA) LIAISON COMMITTEE MEETING WITH KEMPSEY & NAMBUCCA SHIRE COUNCILS HELD THURSDAY, 14th AUGUST 2014 AT NAMBUCCA EMERGENCY OPERATION CENTRE (NEOC)

 

 

 

PRESENT

Cr Bruce Morris             Councillor, Kempsey Shire Council (Chair)

Steve Sproule                NSW Rural Fire Service – Kempsey Brigade Volunteer

Paul Gallagher               Assistant GM Engineering Services Nambucca Shire Council

Cr John Ainsworth         Councillor, Nambucca Shire Council

Darryl Lang                    NSW Rural Fire Service – Nambucca Brigade Volunteer

Kathy Oliver                   Director Community Engagement, Kempsey Shire Council

Lachlann Ison                 Exec Officer – Zone Manager, RFS Lower North Coast Zone

Narelle Jones                NSW Rural Fire Service (Minutes)

 

 

Meeting commenced 0918hr.

 

1.       WELCOME

 

Committee Chair Bruce Morris welcomed members of the LNC Zone SLA Liaison Committee.

 

 

2.       APOLOGIES

Nil

 

3.         PREVIOUS MINUTES

 

Recommendation: Minutes of the meeting held 14th May 2014 be accepted.

 

Moved: Paul Gallagher           Seconded: Kathy Oliver           Motion Carried

 

 

4.       BUSINESS ARISING

 

Some of the figures that were adjusted in the 3rd quarterly report should not have been changed.  The figures tabled were only up to 31st March 2014 (3rd quarter), not as of mid May when the meeting was held.

 

HR reimbursements – Belinda followed up with both Nambucca and Kempsey Councils.  Both Councils submitted claims for reimbursement of the HR program, although well short of what had been budgeted for.      

 

 

5.       AGENDA ITEMS

 

a/    SLA Business Plan/Quarterly Performance Report – 2013/14 Q4

 

·    All line items reviewed, general discussion.

 

Moved: Steve Sproule     Seconded: Paul Gallagher    Motion Carried

 

 

b/    Financial Reports

·    Financial Summary Reports provided by both Councils for the full year.

Lachlann Ison has met with Kempsey Council, still to meet with Nambucca Council to review the 2013/14 budget.

 

Paul Gallagher reminded Lachlann Ison that the first draft of the 2015/16 budget is to be provided by the next meeting in November.

 

 

c/    Operational Report (Incidents attended)

 

 

Nambucca

Kempsey

Total

13/14

132

334

466

12/13

127

305

432

 

 

6.       GENERAL BUSINESS

 

Commissioner Shane Fitzsimmons will be at the Coffs Harbour FCC on Tuesday 26th August 2014 for a Local Government Forum.  All Councils strongly encouraged to attend.

 

Steve Sproule stepping down as a member of the LNC SLA Committee.  Paul Bourne will be replacing him as the RFS Kempsey Volunteer Member.

 

7.       DATE AND TIME FOR NEXT MEETING

 

0900 Wednesday – 12th November 2014 (Kempsey FCC)

 

 

8.       CLOSURE

 

                   Meeting closed at 0947 hours