NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

12 February 2015

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 12 February 2015

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 29 January 2015................................................................................. 6

5        NOTICES OF MOTION

5.1     Notice of Motion - Commercial Fishing in the Nambucca River (SF1496)............................ 13  

6        DELEGATION

 9.2 Management of Bookings at the Visitor Information Centre

       i)    Mr Dave Banks – Against the Recommendation

 

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 16

9.2     Management of Bookings at the Visitor Information Centre............................................... 24

9.3     Naming the Old Pacific Highway...................................................................................... 28

9.4     Future of Grants Hall....................................................................................................... 31

9.5     Environmental Levy - Revegetation and Restoration Project.............................................. 35

9.6     Outstanding DA's greater than 12 months, applications where submissions received not determined from 21 January to 4 February 2015................................................................................. 44

9.7     Official Opening of the Bowraville Off River Water Storage............................................... 48

10      Assistant General Manager Corporate Services Report

10.1   Final Community Facilities and Public Open Space Strategy  2015.................................... 10

10.2   Schedule of Council Public Meetings............................................................................... 68

10.3   Transfer of Ownership - Bowraville Folk Museum from Council to Bowraville Folk Museum Inc     69

10.4   Coronation Park Committee of Management - Minutes of Annual General Meeting - 17 November 2014..................................................................................................................................... 71

10.5   Write Off - Sundry Debtor – NSW Heritage And DSRD Industry Land Strategy (SF1686).... 77

10.6   Investment Report To 31 January 2015............................................................................. 79

11      Assistant General Manager Engineering Services Report

11.1   Result of T501415NAM Tender for Supply and Delivery of Electricity to Small Mass Market Sites ..................................................................................................................................... 84

11.2   Results of RA491415NAM Reverse Auction for supply of Electricity for Contestable Metered Sites and Street Lighting................................................................................................................ 86

11.3   Waste Management Quarterly Report October - December 2014........................................ 88    


12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   T501415NAM Tender for Supply and Delivery of Electricity to Small Mass Market Sites - Confidential Attachment

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.2   RA491415NAM Reverse Auction for supply of Electricity for Contestable Metered Sites and Street Lighting - Confidential Attachment

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 29 January 2015

The following document is the minutes of the Ordinary Council meeting held 29 January 2015.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 12 February 2015 and therefore subject to change.  Please refer to the minutes of 12 February 2015 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

PRAYER

 

Father Michael from the Catholic Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor K MacDonald declared a pecuniary interest in Item 9.2 (1B) Housekeeping amendment to the Nambucca LEP 2010 under the Local Government Act as Cr MacDonald as her brother in law is the proprietor.  Cr MacDonald left the meeting for this item.

 

Mr Michael Coulter, General Manager declared a non-pecuniary less significant conflict of interest in Item 9.5 Planning Proposal Commercial Land Use Zones in Macksville under the Local Government Act as it is proposed to change the zoning of land adjacent to his property at 28 River Street from B3 Commercial core to R1 General Residential.  The adjoining property has always been used for residential purposes.  There is no proposed change to the zoning of my land.

 

Councillor PF Flack declared a non-pecuniary less significant conflict of interest in Item 10.1 Final Community Facilities and Public Open Space Strategy  2015 under the Local Government Act as Cr Flack is a non-executive member of Nambucca Valley Conservation Association which has made a submission.

 

Councillor R Hoban declared a non-pecuniary significant conflict of interest in Item 12.1 Quarry Solutions-v-Nambucca Shire Council under the Local Government Act as Cr Hoban was involved in negotiating the conditions of consent for this quarry prior to becoming a Councillor.  Cr Hoban left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 15 January 2015

 

634/15 RESOLVED:        (MacDonald/South)

 

That the minutes of the Ordinary Council Meeting of 15 January 2015 be confirmed.

 

 

 

 

DELEGATION and PUBLIC FORUM

 

RESOLVED:

That the following delegation and public forum be heard:

          Public Forum:

          (ii)     Ms Leone Bush – Stormwater problems in Alberta Street Bowraville

         

          Delegation:

          Item 11.2     NSW Rural Fire Service Proposed 2015/16 Budget 'Bid'

(i)         Mr Lachlan Ison on behalf of Rural Fire Service

 

         

Ms Leone Bush addressed Council in regard to the stormwater problems in her front yard (and other properties) in Alberta Street, Bowraville.

 

GB1/15 - Cr. John Ainsworth - 4 Albert Street, Bowraville - Site Inspection (Ref LF6900)

634/15  Resolved:       (Ainsworth/Ballangarry)

 

That Council conduct a site inspection of this property

 

 

 

DELEGATION

 

Mr Ison addressed Council on behalf of the NSW Rural Fire Service.

 

ITEM 11.2    SF84                  290115      NSW Rural Fire Service Proposed 2015/16 Budget 'Bid'

635/15 RESOLVED:        (Ainsworth/South)

 

1        That Council receive a presentation from the NSW Rural Fire Service Zone Manager for the Lower North Coast Zone on the proposed 2015/16 NSW Rural Fire Service “BID”.

 

2        That Council thank Mr Ison for his presentation.

 

3        That Council receive a further report at the 12 February 2015 Council meeting concerning the matter.

 

636/15 Resolved:        (Hoban/Ainsworth)

 

4        That Council write to the RFS requesting a detailed breakdown of the State (Head Office) “BID”.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

There were no questions with Notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

There were no questions for Closed Meeting where due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                290115      Outstanding Actions and Reports

637/15 RESOLVED:        (Flack/Smyth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

Motion:      (Morrison/Ainsworth)

 

That, in relation to Item 11, Council ask the Leckies and Crown Lands if they would participate in a mediation session with the Mayor and General Manager representing Council.

The motion was LOST.

 

NOTE: Cr Morrison wished his vote to be recorded as against the decision because he believes that natural justice and due process has not occurred.

 

638/15 Resolved:        (MacDonald/Flack)

 

That, in relation to Item 11, the General Manager and the Assistant General Manager Engineering Services undertake a site inspection and then report to Council on whether advice should be sought from a geotechnical engineer.

 

639/15 Resolved:        (Hoban/Flack)

 

That Council write to Mr and Mrs Leckie reminding them of Council’s previous resolution to provide a recommendation to Crown Lands that a lease be entered into for the purpose of constructing a retaining wall to protect their property.

 

 

 

640/15 Resolved:        (Flack/MacDonald)

 

That the items in 9.2 below be dealt with individually

 

Cr MacDonald declared an interest item 1b leaving the meeting for at 7.08 pm and returned after the conclusion of point 1b at 7.10 pm.

 

ITEM 9.2      SF1541              290115      Housekeeping amendment to the Nambucca LEP 2010

641/15 RESOLVED:        (Ainsworth/MacDonald)

 

1          Pursuant to the Clause 55 of the Environmental Planning and Assessment Act 1979, Council prepare a Planning Proposal to support the following amendments as proposed in this report.

 

a.         Amend the Floor Space Ratio Map relating to Lot 5 DP 242819, Lot 9 DP534177, Lot B DP955417, Lot 1 DP 558086, Lot 1 DP 1063510 and Lot 412 DP 625737  to provide a maximum floor space ratio of 0.55:1. And

 

            Amend the Height of Building Map relating to Lot 5 DP 242819, Lot 9 DP534177, Lot B DP955417, Lot 1 DP 558086, Lot 1 DP 1063510 and Lot 412 DP 625737 to provide a maximum building height of 8.5m AHD.

 

For the motion:               Councillors Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth,                                     MacDonald and South     (Total 9)

Against the motion:         Nil

 

642/15 Resolved:        (Ainsworth/South)

 

b.     Amend clause 7.1 (6) as follows:

(6) Despite subclause (2), development consent is not required under this clause to carry out any works if:

(a) the works involve the disturbance of less than 1 tonne of soil, and

(b) the works are not likely to lower the water table.

 

For the motion:               Councillors Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth,                                     and South    (Total 8)

Against the motion:         Nil

 

Amendment:       (Flack/Smyth)

 

That Council defer item c to receive an option for rezoning.

 

The amendment was carried and it became the motion and it was:

 

643/15 Resolved:        (Flack/Smyth)

 

That Council defer item c to receive an option for rezoning.

 

644/15 Resolved:        (Finlayson/Flack)

 

That Council defer this item d (a to f) for two months.

 

 

 

ITEM 9.3      LF6687        290115         Deck Encroachment on Road Reserve,

15 Gregory Street, Valla Beach

646/15 Resolved:        (Finlayson/Ainsworth)

 

1        That Council advise the owners of 15 Gregory Street, Valla Beach that in relation to their encroaching deck, subject to the approval of any required road closure application, the issue of a building certificate and meeting all costs in relation to these and the preparation of a lease tied to the title, that Council is willing to enter into a 5 year lease for the encroached land at a rental of $720 per annum.

 

2        That Council’s seal be attached to legal documents as required.

 

647/15 Resolved:        (Ainsworth/MacDonald)

 

3        That should the owners decide to remove that portion of the deck that is encroaching they should submit a building certificate for the works.

 

NOTE  Cr Morrison requested his vote be recorded against this resolution as he believes the rent is excessive for the amount of property.

 

648/15 Resolved:        (Flack/Smyth)

 

That Council receive a report in relation to clearing opposite this property including the OEH response and remediation actions.

 

649/15 Resolved:        (MacDonald/Smyth)

 

That the Council staff be acknowledged for their diligence.

 

 

 

ITEM 9.4      SF614                290115      Reuse of Treated Effluent from the Macksville Sewerage Treatment plant by Pacifico

650/15 RESOLVED:        (Ainsworth/South)

 

That the information concerning the potential use of sewage treatment plant water by Pacifico including the options for supply be received and that Council’s Manager Water & Sewerage be provided with delegated authority to make arrangements for the supply of treated effluent from the Macksville Sewerage Treatment Plant if the necessary approvals are obtained.

 

 

The meeting adjourned at 8.01 pm

The meeting resumed at 8.32 pm.

 

 

 

ITEM 9.5      SF1541              290115      Planning Proposal Commercial Land Use Zones in Macksville

651/15 RESOLVED:        (Finlayson/Flack)

 

That this item be deferred for a period of two months.

 

 

 

ITEM 9.6      SF1031              290115      New Draft Policy - Local Approvals Policy

652/15 RESOLVED:        (Finlayson/Ainsworth)

 

That Council adopt the Local Approvals Policy (Our Ref: 16819/2014) included in the approval from the Secretary, Office of Local Government a copy of which is attached to the report.

 

 

 

ITEM 9.7      SF1947              290115      Outstanding DA's greater than 12 months, applications where submissions received not determined from 7 January to 20 January 2015

653/15 RESOLVED:        (Ainsworth/Ballangarry)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF544                290115      Final Community Facilities and Public Open Space Strategy  2015

654/15 RESOLVED:        (Morrison/Finlayson)

 

That this item be deferred.

 

 

 

ITEM 10.2    SF1991              290115      Investment Report To 31 December 2014

655/15 RESOLVED:        (Ainsworth/South)

 

That the Accountants’ Report on Investments placed to 31 December 2014 be noted.

 

 

 

ITEM 10.3    SF338                290115      Tewinga Community Centre Committee of Management AGM - 17 December 2014 - Minutes

656/15 RESOLVED:        (Flack/MacDonald)

 

That Council endorse the Minutes of the Committee of Management for the Tewinga Community Centre’s Annual General Meeting held on 17 December 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.4    SF251                290115      Schedule of Council Public Meetings

657/15 RESOLVED:        (Smyth/Flack)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF674                290115      Coffs Coast Waste Service Regional Waste and Resource Recovery Strategy

658/15 RESOLVED:        (Ainsworth/Ballangarry)

 

1        That Council endorses the preparation of the Coffs Coast Waste Service Regional Waste and Resource Recovery Strategy.

 

2        Following endorsement by all Coffs Coast Waste Service member Councils, that an appropriately qualified consultant be engaged to prepare the strategy on behalf of the member Councils.

 

3        That Coffs Harbour City Council be requested to establish a Regional Waste Committee to manage the project comprising a Councillor, responsible Director plus relevant Waste Services staff from each participating Council.

 

4        That Council requests that as part of the Strategy that there would be a review of the performance to date compared to the original 2004 proposal.

 

 

Item 11.2 was dealt with under Delegations.

 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Resolved:          (MacDonald/Ballangarry)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    DA2001/096        290115      Quarry Solutions-v-Nambucca Shire Council

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

 

 

The Mayor left the meeting for the Closed Item at 8.52 pm.

Cr Ainsworth, Deputy Mayor, took the Chair for the remainder of the meeting.

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.52 pm.

 

 

 

RESUME IN OPEN MEETING

 

RESOLVED:

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 9.10 pm

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    DA2001/096        290115      Quarry Solutions-v-Nambucca Shire Council

659/15 RESOLVED:        (MacDonald/South)

 

1        That after taking legal advice, the Deputy Mayor, General Manager and Manager Development & Environment and any Councillor in attendance be provided with delegated authority to agree as to the terms of a decision in Quarry Solutions-v-Nambucca Shire Council, where they are of the unanimous view that it would be in the Council’s interests to do so.

 

2        In the alternative to 1, if agreement as to the terms of a decision cannot be reached that, after taking legal advice, the Deputy Mayor, General Manager and Manager Development & Environment be provided with delegated authority to consent to the Commissioner disposing of the proceedings on the basis of what has occurred at the conciliation conference or following a hearing, whether held forthwith or later.

 

3        That Council note the engagement of Barrister, Mr Robert White to represent Council in the matter.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 9.11 pm. 

 

Confirmed and signed by the Mayor on 12 February 2015.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

    


Ordinary Council Meeting                                                                                              12 February 2015

Notice of Motion

ITEM 5.1      SF2049            120215         Notice of Motion - Commercial Fishing in the Nambucca River (SF1496)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

<Type summary in box>

 

 

Recommendation:

 

1        That Council writes to Fishers in Coffs Harbour with a copy to our Local Member requesting the following information:

 

i.    How many licenses have been issued in region 3?

ii.   The names of the people who hold the licenses.

iii.  The date when the various licenses were issued?

iv.  How many people from the licenses issued live in the Nambucca Shire?

v.   The number of families that hold more than one license and list the number of licenses held by that family.

vi.  The amount paid for each license and periodic fees?

vii. The period of validity of each license?

viii.       The amount of fish caught in region 3 by variety for the last 10 years.

ix.  The amount of fish caught by each license holder for the last five years.

x.   How many research projects have been conducted in the Nambucca region 3 concerning fish and fish habitat in the Nambucca River and estuaries.  Kindly list these research projects?

xi.  In a recent press release by DPI it was stated “Reviews are undertaken periodically, approximately every five years, to ensure healthy and sustainable fish stocks.  Could you please advise when the last review was undertaken with particular mention of the region 3 area and provide a copy of that review?

 

2        That, if the following information is not forthcoming within 28 days or no suitable replies received, then it is suggested that the following questions be again put to Fisheries under the "The Government Information (Public Access) Act 2009 (GIPA Act) in NSW" (Formally the FOI Act).

 

 

 

 

DISCUSSION:

 

In the Nambucca River, Creeks, Estuaries and Coastline Management Committee meeting, held on Friday 20 September 2013, the following motion was proposed and passed unanimously:

 

"That this committee provides support for Council. In any initiative to close our rivers to commercial fishing and encourage our Council to become a fish friendly Council with the aims of protecting fish habitat and encourage sustainable recreational fishing".

 

In passing this motion, it should be noted that recreational fishing is sustainable and that is because of size limits and bag limits placed on recreational fishers and not the free for all we have with commercial harvesting.

 

At the Council meeting on the 31 of October 2013 the following was resolved:

 

"That in respect to item 7 above, Council request the Department of Fisheries to write to those people and organisations where it is considered that this motion may have either a positive or negative effect on their business or the Shire if the river was closed and to ask these organisations and people for their opinions. E.g. those with fish licences, fish shops and other organisations that provide tourist facilities like caravan parks and our local tourist committee and associations."

 

Our request was ignored.  Reminder letters were sent to fisheries but no replies were received.  Again our requests were ignored.

 

As a result of this, Council in their meeting of 29 May 2014:

 

249/14 RESOLVED: (Ainsworth/Finlayson)

 

That Mr Andrew Goulston and Mr Darren Reynolds from the Fisheries (Coffs Harbour) be invited to address Council on the state of recreational fishing in our Shire’s river and be requested to answer questions.

 

Upon being put to the meeting, the motion was declared carried.  Cr Morrison called for a Division.

For the Motion: were Councillors Ainsworth, Ballangarry, Finlayson, Hoban, MacDonald, Morrison and South  Total (7).

Against the Motion: Nil Total (0).

 

On 10 June 2014 Council sent a letter to the Senior Fisheries Manager, Coffs Harbour "requesting a representative of Fisheries address Council on the state of recreational fishing in the Nambucca River and to answer questions in relation to the impact of commercial fishing on fish stocks".

 

 

On 20 August 2014, a reminder letter was sent to Fisheries Coffs Harbour attaching a copy of the letter dated 10 June 2014.    

 

On 12 September 2014, the original letter was finally replied to which totally ignored the contents of the request being made. Most of the information in the letter provided was purely of a background nature to the whole fishing industry that had NO relevance to Council's original request.  The only part of the letter that mentions our region was as follows:

 

"With regard to fisheries management in New South Wales, DPI implements stringent management frameworks, rules and policies across many areas including commercial and recreational fishing, species protection and habitat management to ensure long-term sustainability of NSW fisheries resources. The assertion regarding a lack of fish in the Nambucca River due to commercial fishing is not consistent with commercial catch and fishing effort information. Anecdotal information from the community is valued, but must be considered along with the long-term records of commercial fishery catch and effort. In addition to the suite of fisheries research and environmental impact assessment information that has been done and is available to fisheries scientists, managers and the community."

 

Again, that part of the letter has no relevance to actual fact and ignores the obvious.  Commercial fishers catches over the last many years has decreased and anecdotal evidence over the last 10 years concerning recreational fishing has been ignored, as has this Council's request for the relevant representatives of Fisheries to address Council.   The letter received shows there is a total lack of understanding of the situation concerning the Nambucca River and its estuaries and the effects of unbridled commercial fishing on recreational fishing.  The perception in some quarters is that Fisheries have abrogated their responsibilities to our district as far as recreational fishing is concerned.

 

What is more difficult to understand is that Fisheries have totally ignored sections of the Fisheries Management Act 1994 No 38, in particular the objects of the act as follows;

 

"The objects of this Act include:

(a)             to conserve fish stocks and key fish habitats, and

(b)             to conserve threatened species, populations and ecological communities of fish and marine vegetation, and

(c)             to promote ecologically sustainable development, including the conservation of biological diversity, and, consistently with those objects:

(d)             to promote viable commercial fishing and aquaculture industries, and

(e)             to promote quality recreational fishing opportunities, and

(f)                      to appropriately share fisheries resources between the users of those resources, and

(g)             to provide social and economic benefits for the wider community of New South Wales, and

(h)                     to recognise the spiritual, social and customary significance to Aboriginal persons of fisheries resources and to protect, and promote the continuation of, Aboriginal cultural fishing."

 

Please particularly note sub Para (e), (f) and (h) above.

 

One of the factors lacking in our attempts to improve recreational fishing in our rivers and estuaries is our lack of information concerning licenses, volume of fish caught and personnel who hold these licenses.  It is felt important that detailed information be provided so that a more analytical proposal be put forward to the Minister of Department of Primary industries (DPI).

 

SOME HISTORY

 

At a meeting in 2001, Messers Kent and Hudson - addressed Council.   They tabled a copy of a circularised letter which had been signed by some 520 individuals and forwarded to the Minister – many pointing out that they would not visit the Nambucca again because of the poor fishing.

 

A letter was also tabled from the Local Nambucca Aboriginal Land Council pointing out that this impact and rapidly depleting fish stocks were having an adverse effect on Gumbayngirr culture, heritage, leisure and lifestyle.

 

Now that was the situation in 2001-2003.  Fifteen (15) years have now elapsed, and nothing has changed and the situation has become worse, to the extent that tourists are bypassing our areas and going on further in both directions to rivers that have fish and that are closed to commercial fishing.  Our businesses and the vibrancy of our Shire is declining.  Fewer families are settling in our area.

 

Given the events that have unfolded, particularly the declaration of Recreational Fishing Areas in neighbouring rivers and their closure to commercial fishing, the pressures have increased alarmingly on the Nambucca River to the extent there are hardly any fish remaining in the river for recreational fishing. Because of this, many of the netters (commercial fishers) have moved to our rivers.

 

As a result of a couple of newspaper articles a year or so ago, many replies were received detailing people's experiences of fishing in the Nambucca River and estuaries, basically stating there was hardly any fish and they would not be stopping in our area again.

 

On 11 April 2012, the Mayor at the time in an email reply to a local resident stated the following;

 

"As I stated previously, even if it involves a cost to the taxpayer.  I think the Tasmanian experience of the government buying back licenses and cancelling them may well be in the long-term financial and environmental interests of all concerned, including the commercial fishermen.  Overfishing costs us money in lost tourism and makes the commercial fishing industry unliveable even for licensed commercial operators who do "do the right thing".

 

What really needs to be considered at the moment is a strategy that will benefit both our local long time commercial fishers and recreational fishers and limiting (by buying back) the licenses of commercial fishers from outside our area.

 

The problem at the moment is that nothing is happening and nothing will happen unless we continue to press the matter.  This is the reason for this motion which is intended to provide us with more information so that we will have factual information to include in our future proposals.

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                              12 February 2015

General Manager

ITEM 9.1      SF959              120215         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Estuary Committee met on 30 October and have recommended the appointment of WMA Water to undertake the Floodplain Risk Management Plan.

At Council’s meeting on 13 November it was resolved that WMA Water to appointed to prepare the Flood Risk Management Plan.

 

The inception meeting will be held on 5 February 2015 to commence the process.

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

 

OCTOBER 2011

 

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

Shall be reviewed as part of the 2014-15 budget.

To be included in with proposed rates workshop – April 2014.

2014/15 rating structures set as per Special Rate Variation include with rating workshop August 2014.  Report in October.

Deferred to meeting in November due to the number of inspections in October. 

Draft Presentation partially complete, deferred to due staff on leave and development for Fit for the future response.  Will be conducted early in the new year as part of the IP&R process.

 

 

AUGUST 2013

 

4

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

 

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

 

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate March

 

 

NOVEMBER 2013

 

5

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

Report deferred to second meeting in November 2014 pending a meeting with Noxious Weeds Inspector and DPI regarding any changes to the Act.

 

Deferred with staff on leave. Memo to Councillors now set for end February with other policy review, will be provided to Councillors for comment in accordance with adopted procedure

 

DECEMBER 2013

 

6

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

 

Media release issued before 13 November Council meeting.

 

FEBRUARY 2014

 

7

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

Deferred until September meeting scheduled with Office of Water and a response will be presented to Council with the outcome of the meeting.

Email provided to Councillors on 4 Sept 2014 advising at this stage meeting in September is not required;

It was an anticipated that a further meeting would be required to finalise the draft options filling report Both the entities (Office of Water and Primary Industries – Fisheries) had no objection to the proposal put forward from Council which basically involved full release of minor rainfall events 5mm or less and increasing percentage of rainfall captured for larger events up to 90% capture for 100mm rainfall or over.

The Office of Water advised that the operating conditions (extraction rules and dam licence) do not come into effect until the dam is commissioned and this is considered to be at 60% full and water levels can be managed.  In effect this means that Council can pump as it likes within current licence and there is no requirement for transparent release of rainfall until the dam is 60% full.

Council has applied to Office of Water for a permit to capture surface water.

Email forwarded to Councillors on dam filling options update following question at Council meeting on 28 August.

 

Dam inspected on 3 February and is about 20% full.

 

 

JUNE 2014

 

8

SF988

12/06/14

That Council write to the NSW Minister for Health & the CEO of the MNC Local Health District emphasizing the urgent need for the planning & funding of a replacement of Macksville hospital and the urgent need for support for, and the recruitment of doctors & nurses.  Further that Council extend an invitation to the Minister to inspect the hospital and hear the concerns held for its future.

 

GM

Letter sent 20 June 2014

Mayor discussed matter with Deputy Premier on 27/6/2014.

 

Matter discussed with the Mayor on 21/1/2015. 

 

The NSW State election is now only 2 months away (28 March 2015) and as at the date of preparing this report no funding announcement had been made.  If no announcement is forthcoming in the near future, Council and the community will need to “ramp up” its lobbying to try and secure funding for either a new Macksville hospital or a substantial refurbishment.

 

Mayor meeting with Health District CEO on 4 February 2015.

 

JULY 2014

 

9

SF791

31/07/14

That item 2 (sale of part of Gordon Park to Leckie) be deferred until a further report from Crown Lands is received following their discussion with the Leckies and whether they (Crown Lands) have changed their opinion.

 

GM

Letter emailed to Crown Lands seeking their advice on 6/8/14.

 

Follow up letter sent 17/12/2014

 

AUGUST 2014

 

10

SF1933

14/08/14

Proposal from Nambucca River Users Group to reinstate boat launching site at Wirrimbi be deferred until the Group submit a formal proposal to Council.

 

AGMES

Awaiting receipt of proposal.

 

11

SF1148

14/08/14

That Council receive a report regarding nose to kerb parking including what other LGAs are doing in regard to parking; the pros and cons of various ways of parking; and a parking strategy for Council’s consideration.

 

AGMES

Report March 2015

 

12

SF595

28/08/14

That Council develop a plan of management for the ongoing maintenance of Hughes Creek.

 

AGMES

March 2015

 

SEPTEMBER 2014

 

13

SF791

11/09/14

There be a further report to Council on the outcome of the tender for the development of the subdivision (Hyland Park) and the reserve price for the lots.

 

GM

Report February 2015.

 

Lots to be pegged out by Council’s Surveyor on his return from annual leave, ready for listing with an agent for sale “off the plan”.

 

14

SF399

26/09/14

Pending the outcome of the Fit for the Future reform process Council consider reducing the no. of Councillors from 9 to 7 via a referendum.

 

GM

Deferred to late 2015 (next LG general election scheduled for September 2016).

 

15

SF399

26/09/14

Council review the vacant position of Information and Communications Technology Officer (electronic engagement) in 6 months’ time.

 

GM

Report March 2015.

 

16

SF399

26/09/14

Council requested a further report on the option of reducing staffing levels in the outdoor workforce.

 

GM

Report November 2014.

The AGMES is preparing a detailed proposal for a change to the organisation structure of the outdoor workforce which will be reported to the Council meeting on 29 January 2015.  The deferral will allow for some input by Council’s new Manager Infrastructure Services, Mr Matt Leibrandt.  The report will assess and recommend on option/s to reduce staffing levels in the outdoor workforce.  There will also be a report to Council’s meeting on 11 December on a general call for voluntary redundancies.

Report deferred until March to assess outcome of invitation for expressions of interest in voluntary redundancy.

 

 

OCTOBER 2014

 

17

PRF71

16/10/14

Council attempt to arrange a meeting with representatives of the Skaters and the residents who undertook legal action against Council to explore opportunities for an agreement etc (Nambucca Heads Skate Park)

 

GM

Letters sent to Skaters and Residents on 23/10/14

Response received from residents’ solicitor advising that all communication has to be between Council’s solicitor and the residents’ solicitor.  Council’s solicitor instructed to act on Council’s behalf in trying to reach agreement for a meeting.

 

Mayor instigated discussion with on resident.  Meeting to be organised in near future.

 

Meeting arranged for Thursday 19 February 2015.

 

 

18

PRF72

16/10/14

Council proceed with the proposed reclassification of the Kingsworth Lake Reserve from community to operational land.

 

GM

Strategic Planner preparing a gateway proposal for the Dept of Planning & Environment.  Following approval of the gateway proposal, the proposed reclassification will be advertised and a public hearing undertaken.

 

 

19

SF688

16/10/14

Council give public notice of its intention to reclassify land shown as proposed lots 2 and 3 as operational land and undertake the required public hearing (land to the west of the Valla Beach Pre-School)

 

GM

Strategic Planner preparing a gateway proposal for the Dept of Planning & Environment.  Following approval of the gateway proposal, the proposed reclassification will be advertised and a public hearing undertaken.

A report in the business paper to the meeting on 16/12/2014 regarding outcome of Valla Beach Community Association meeting and an alternative proposal was deferred at the request of the Pre-School.

 

GM attended meeting at the Valla Beach Pre School on 27 January 2015.  Awaiting advice from Pre School.

 

 

20

SF952

16/10/14

Unofficial rest area on Link Road – that a management plan for the future improvement of the site be prepared by Council and the Lions Club who have agreed to maintain the site after the management plan has been placed on public exhibition.

 

AGMES

Report March 2015.

 

21

SF453

30/10/14

A further report comes to Council on the outcome of the clothing recycling trial, including how the scheme is to be paid for.

 

AGMES

Trial under way and report on the outcome of the clothing recycle project to be included with the January 2015 waste QBR

 

22

SF1947

30/10/14

That DA 2014/158 (pistol range, Missabotti) be called in for determination by Council and that Council undertake a site inspection at an appropriate time.

 

GM

Applicant has been requested to provide additional information.

 

NOVEMBER 2014

 

23

SF841

13/11/14

Council write to the Min. for Roads with a copy to the Local Member pointing out the issues created when the RMS resume land without making clear in the standard contracts the liability for rates….

 

GM

Letter to Minister sent by Mayor w/e 21/11/14

 

24

SF2031

27/11/14

Council’s 2015/16 budget consider an additional, third flag pole for the front of the administrative centre.

 

GM

Report with operational plan – April/May 2015

 

25

SF2031

27/11/14

Council’s 2015/16 budget consider a commemorative board for the Council Chambers acknowledging all Councillors and staff who served the Council in its centenary year.

 

GM

Report with operational plan – April/May 2015

 

26

SF1997

27/11/14

Council’s Finance Section be asked to review, when time permits, Council’s current liquid equity levels & their relationship to the minimum level of Council’s policy.

 

AGMCS

Early 2015.

 

DECEMBER 2014

 

27

SF929

11/12/14

Council seek expressions of interest from BSC and CHCC on an alliance to operate a regional focussed VIC from the proposed highway service centre.

 

GM

Letters sent 18/12/2014

 

28

SF1886

11/12/14

Council make representations to the Premier and Deputy Premier for the appointment of an independent authority to determine the funding package to be provided by the RMS to Councils for the maintenance of the by-passed Pacific Highway.  Further that MIDROC be requested to support Council’s request.

 

GM

Letters sent 18/12/2014

 

Meeting with RMS Thursday 19 February 2015

 

29

SF247

11/12/14

Council make a submission to the NSW Office of Water seeking a funding contribution to the provision of sewerage to south Nambucca.

 

AGMES

Letter sent to Minister w/e 16/1/2015

 

30

SF247

11/12/14

NSW Public Works and/or a rep of Clarence Valley Council be invited to provide Council with a briefing on the establishment & operation of the Iluka sewerage scheme …

 

AGMES

Proposed for March 2015

 

31

SF247

11/12/14

There be a further report to Council on the provision of sewerage to south Nambucca following the determination of the grant application under the National Stronger Regions Fund.

 

AGMES

Proposed for March 2015

 

32

SF929

11/12/14

Council receive a report on how the issue of bookings at the VIC on behalf of businesses might be better managed to ensure transparency and that consideration be given to the appropriateness of booking commissions going to the Nambucca Valley Tourism Association.

 

GM

Report January 2015.

 

Deferred at request of Nambucca Valley Tourism to the Council meeting on 12 February 2015.

 

JANUARY 2015

 

33

SF1480

15/1/15

The transfer and renewal of the encroachment licence (Swimming Creek Caravan Park) be deferred in order for Council to obtain further advice on the legal consequences of an Order for the removal of Ms Gee’s dwelling.

 

GM

Matter discussed with an officer of Crown Lands on 21/1/2015.  It was advised that they (Crown Lands) have received representations from both the caravan park proprietor and Ms Gee.  Crown Lands have concerns about the course of action Council has contemplated in terms of excluding Ms Gee’s dwelling from the licence renewal.  The Crown identifies potential risks to Council as trustee in incurring legal and other costs if it seeks to serve an order to relocate the dwelling.  The officer indicated that Crown Lands staff would be prepared to address Council on the matter.  An invitation to address Council has been sent to the Grafton office of Crown Lands.

 

At this stage legal advice has not been sought.  The cost of this would be in the vicinity of $2,500, but that would only be the start as it is likely that Council would require the endorsement of a Court to enforce the order.

 

 

34

SF2025

15/1/15

The Mayor, Deputy Mayor and General Manager make an appointment for informal discussions with their counterparts at Bellingen Shire Council to explore any interest in a joint meeting of both Councils to discuss possible amalgamation or other joint activities and bring the outcome of this meeting back to this Council.

 

AGMCS

Arrangements being made for discussions.  Anticipate reporting back to Council in March 2015.

 

35

LF6900

29/01/15

That Council conduct a site inspection of 4 Albert Street, Bowraville.

 

AGMES

To be conducted on 12 February 2015.

 

36

SF84

29/01/15

That Council receive a further report at the 12 February 2015 meeting concerning the NSW RFS proposed 2015/16 budget bid.

 

AGMES

 

 

37

SF84

29/01/15

That Council write to the RFS requesting a detailed breakdown of the State (Head Office) “bid”.

 

AGMES

 

 

38

SF959

29/01/15

The GM and AGMES undertake a site inspection (of 2 Fraser Street – Leckie) and then report to Council on whether advice should be sought from a geotechnical engineer.

 

GM

Report 26 February 2015

 

39

SF1541

29/01/15

Housekeeping amendments to Nambucca LEP 2010 (items c and d) be deferred for 2 months.

 

GM

Report April 2015

 

40

LF6687

29/01/15

Council receive a report in relation to clearing opposite this property (15 Gregory St, Valla Beach), including the OEH response and remediation actions.

 

AGMES

 

 

41

SF1541

29/01/15

That the planning proposal in relation to commercial land use in Macksville be deferred for 2 months.

 

GM

Report April 2015

 

42

SF674

29/01/15

That Coffs Harbour City Council be requested to establish a Regional Waste Committee to manage the preparation of the Regional Waste and Resource Recovery Strategy comprising a Councillor, responsible Director plus relevant waste services staff from each participating Council.  Further that as part of the Strategy there be a review of the performance to date compared to the original 2004 proposal.

 

AGMES

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                              12 February 2015

General Manager

ITEM 9.2      SF929              120215         Management of Bookings at the Visitor Information Centre

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Council resolved to receive a report on how the issue of bookings at the Visitor Information Centre on behalf of businesses might be better managed to ensure transparency and that consideration be given to the appropriateness of booking commissions going to the Nambucca Valley Tourism Association.

 

The reports identifies that full transparency is difficult because the information retained by Council is commercial in confidence.  More broadly the report discusses the potential for conflicts of interest in the operation of the Visitor Information Centre.

 

It is recommended that Council transfer responsibility for the reconciliation of the BookEasy bookings (cash, EFTPOS and credit) from Council’s Finance Section to the Nambucca Valley Tourism Association.

 

 

Recommendation:

 

That Council advise Nambucca Valley Tourism Inc. that it intends to transfer responsibility for the reconciliation of the BookEasy bookings (cash, EFTPOS and credit) and the remittance to operators from Council’s Finance Section to the Nambucca Valley Tourism Association as of 1 July 2015.

 

 

OPTIONS:

 

Council can elect to take no action.

 

Council can determine a different course of action.  A range of options were reported to Council’s meeting on 11 December 2014.

 

As discussed in the report another alternative is that Council’s finance section continues to undertake the reconciliation function but that Council retain the commission revenue.  This would be a disincentive for accommodation and tour providers as well as the Association to support the booking system and for this reason is not favoured.

 

Council could consider whether or not it is appropriate for the Tourism Co-ordinator to also be the Treasurer of Nambucca Valley Tourism Inc.  This is discussed in the report. In the context that a primary role of the Visitor Information Centre is to provide direct and indirect support to individual businesses, the fact the Tourism Co-ordinator is engaged to support the peak body is not contrary to her role in supporting business.  The alternative view is that if there is a conflict in the objectives of the Association and Council it is not appropriate that the Tourism Co-ordinator have a work obligation to both.

 

 

DISCUSSION:

 

At Council’s meeting on 11 December 2014 it was resolved:

 

“That Council receive a report on how the issue of bookings at the Visitor Information Centre on behalf of businesses might be better managed to ensure transparency and that consideration be given to the appropriateness of booking commissions going to the Nambucca Valley Tourism Association.”

 

The net cost to Council of its tourism function is $152,100 per annum.

 

Nearly all of this funding is applied directly or indirectly to the operation of the Visitor Information Centre.

 

The Visitor Information Centre has always endeavoured to assist local accommodation and tour providers in advertising their product and securing accommodation and tour bookings.  Increasing visitor stays (both number and duration) and expenditure on local tours is the primary function of a Visitor Information Centre.  In this respect the activities of the Nambucca Visitor Information Centre are no different from any of the other visitor information centres operating on the Mid North Coast.

 

In 2006 Council resolved to purchase the BookEasy reservation system with a budget of $10,000.  It was also resolved that the Nambucca Valley Tourism Association repay the $10,000 in three equal and annual instalments and that any proceeds from the BookEasy reservation system be made available to the Nambucca Valley Tourism Association for tourism promotion.  Prior to purchasing BookEasy the Visitor Information Centre tried to generate commission revenue by undertaking manual bookings but this was clumsy requiring many phone calls and even when bookings were made, commissions were often not paid.  The report to Council’s meeting on 17 August 2006 reported on the financial implications of the proposal as follows:

 

“Following discussions with Nambucca Valley Tourism it is proposed that Council purchase the system and that the Committee pay back this cost over a three year period.  Funding for the purchase can be obtained from a provision of $9,500 made for Country Week in the 2006/2007 budget which Council did not participate in.

 

The system provides an opportunity for our tourism function to generate returns which can be applied to promotional activities.  Currently there are no revenue generating activities being undertaken at the Visitor Information Centre and a previous attempt at achieving returns from accommodation bookings was not successfully partly due to disputes as to who was responsible for the booking and the consequent non-payment of commissions.   This cannot occur with the BookEasy system.”

 

In 2013, the Visitor Information Centre made 379 bookings with a value of $59,481.10.  A significant percentage of the bookings related to one business.  The commission which was received from these bookings was $5,957 and as per the 2006 resolution was remitted to the Nambucca Valley Tourism Association.  As discussed in the report to Council’s meeting on 11 December 2014, in commercial terms this is a relatively modest outcome given the staff and volunteer hours which are applied to the endeavour.

 

Currently Council covers all of the costs for operating the BookEasy booking system which includes:

 

·              the labour and indirect costs in the VIC related to making (and if necessary) cancelling bookings

 

·              $53.00 per month for the use of an EFTPOS machine at the VIC

 

·              all bank merchant charges

 

·           all labour costs associated with the reconciliation of the bookings (cash, EFTPOS and credit) and the remittance of accommodation or tour charges to the provider and the commission on the booking to the Nambucca Valley Tourism Association.  This work is carried out by Council’s finance staff and whilst it does vary significantly according to the season, it is estimated that it averages the equivalent of 2.5 hours per week for one equivalent full time staff member.

 

There is a $180.00 per month fee for the use of the BookEasy system which is deducted from the commission provided to the Nambucca Valley Tourism Association.

 

As reported in closed to Council’s meeting on 11 December 2014 there is a limit to the level of “transparency” which can be provided to the use of the booking system.  Firstly, the bookings by operator would normally be regarded as commercial information held in confidence by Council.  The release of such information would normally only occur with the explicit authority of the business.  Secondly, the Council does not own the BookEasy system.

 

More generally, because the operation of the Visitor Information Centre involves the provision of direct and indirect support to private businesses there will always be the potential for conflict of interests between the outcomes sought by the particular business (and in turn the Nambucca Valley Tourism Association which represents the business) and the public interest.  It is the Council’s role to determine the public interest. 

 

The matters where there are a potential for conflict of interests was identified in the reports to Council’s meeting on 11 December and are listed as follows:

 

·      The opportunity cost of the expenditure on the Tourism Co-ordinator and volunteers in undertaking bookings for businesses compared to other outcomes which could be achieved through the equivalent expenditure, for example in advertising and marketing.  This was the theme of the report to the meeting on 11 December.

 

·      In the absence of any industry volunteer, Council’s Tourism Co-ordinator is the Treasurer for the Nambucca Valley Tourism Association.  There is an arrangement in place whereby Council has employed the Tourism Co-ordinator for 4 additional hours per week (in addition to the 21 hours identified in the organisation structure) to undertake work for the Nambucca Valley Tourism Association.  The Association in turn is invoiced for the cost of the additional 4 hours.  As such the Tourism Co-ordinator has a work obligation to both Council and the Association.  To the extent there may be a divergence between the objectives of Council and the Association, there will be a conflict of interests.  However in the context that a primary role of the Visitor Information Centre is to provide direct and indirect support to individual businesses, the fact the Tourism Co-ordinator is engaged to support the peak body is not contrary to her role in supporting business.

 

·      As indicated Council remits the commission received from BookEasy to the Nambucca Valley Tourism Association for expenditure on tourism promotion.  Notwithstanding that Council’s staff and facilities are being used to generate the commission, Council has no control over how the commission income is spent.

 

·      Council is providing a substantial operating subsidy to the BookEasy booking system in that it bears all of the operational costs but remits all of the commission revenue to the Association.  With such an arrangement there is always the potential for a misallocation of resources wherein the beneficiaries of the commission revenue may have a different perspective if they were bearing the costs.  Again in the context that a primary role of the Visitor Information Centre is to provide direct and indirect support to individual businesses such outcomes might be regarded as inevitable.  However after many years of direct subsidy, transferring responsibility for the reconciliation of the bookings (cash, EFTPOS and credit) from Council’s Finance Section to the Nambucca Valley Tourism Association would be an appropriate step in providing a more commercial focus to the operation of the Visitor Information Centre.

 

The Council resolution referred to the “appropriateness” of booking commissions going to Nambucca Valley Tourism.  Another alternative is that Council’s finance section continue to undertake the reconciliation function but that Council retain the commission revenue.  This would be a disincentive for accommodation and tour providers as well as the Association to support the booking system and for this reason is not favoured.

 

 

CONSULTATION:

 

A copy of this report has been sent to the Nambucca Valley Tourism Association and the Tourism Co-ordinator.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no impacts on the environment.

 

Social

 

There are no particular social impacts.

 

Economic

 

There are no economic impacts.

 

Risk

 

The risks mainly relate to conflict of interests and are detailed in the report.

 

It is expected that the Nambucca Valley Tourism Association will object to the proposed transfer of costs from Council to the Association.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a potential budgetary impact which is discussed in the resourcing/staff implications.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

A shift in responsibility for the reconciliation of the BookEasy bookings (cash, EFTPOS and credit) and the remittance to operators from Council’s Finance Section to the Nambucca Valley Tourism Association does provide Council with the opportunity to either reduce the labour resources in its finance section or alternatively use the time to improve outcomes in other aspects of Council operations, eg debt recovery.  Realising the saving of an average of 2.5 hours EFT per week is unlikely to be achieved except in conjunction with other savings which may be identified in finance processes.  But in terms of Council’s position as having “weak” financial sustainability with a “negative” outlook it is a step in the right direction.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

General Manager's Report

ITEM 9.3      SF98                120215         Naming the Old Pacific Highway

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The Pacific Highway within the Nambucca LGA is undergoing a number of by-pass projects which involve detours of townships that exist on the highway alignment.  Currently 158 properties front the Pacific Highway in these localities and they will all need new addresses.

 

The purpose of this report is to consider a new road name for the existing highway that is suitable as a property address and one that could be inviting for tourists and revitalise / link the communities.

 

 

Recommendation:

 

That Nambucca Shire Council, in conjunction with Bellingen Shire Council, advertise its intention to adopt the name, “Giinagay Way”, for the existing Pacific Highway alignment that will be by-passed across the two local government areas.

 

 

OPTIONS:

 

Giinagay Way is the only remaining option which has been discussed with Bellingen Shire Council.

 

 

DISCUSSION:

 

The upgraded highway through the Nambucca LGA will be known as the "Pacific Highway"

 

The 'old Pacific Highway' will therefore need a new name, and with that new name will come the requirement for a change to road addressing.

 

In terms of a name it is desirable for the road to have the same name as the equivalent sections in the Kempsey and Bellingen LGA’s, however Kempsey Shire have named the Old Pacific Highway from South Kempsey to Eungai, Macleay Valley Way.

 

At Council’s meeting of 31/5/2012 it was resolved as follows:

 

That Council liaise with Bellingen Shire Council with suggestions to rename the existing Pacific Highway that will be by-passed when the Warrell Creek to Urunga Upgrade is complete, with examples being: Nambucca – Bellingen Way or Twin Rivers Way.

 

Council staff had early discussions with consideration being given to naming the road ‘Twin Rivers Way’ extending across the Nambucca LGA, through Urunga and connecting with Waterfall Way.  this name however was not suitable as there are more than two major rivers connected by the road.

 

Consideration was then given to the name “Nambucca Valley Way” but the Geographical Names Board objected to this as a road spanning one or many local government areas needs to have the approval of all of the road naming authorities.

 

As a consequence of the objection, there were further discussions with Bellingen Shire Council representatives.  A new preferred name of “Rivers Way” was referred to the Geographical Names Board (GNB) for preliminary comment.  The GNB have advised that “Rivers Way” would be objected to under Principle 4 Uniqueness, Duplication of the NSW Road Naming Policy as there is already a “River Street” located within the Nambucca LGA as well as a “River Place” and “River Street” located within the Bellingen LGA.

 

Section 6.7.4 of the “NSW Addressing User Manual” dated October 2014 provides as follows:

 

“6.7.4 Uniqueness, Duplication

Uniqueness is the most essential quality to be sought in proposing a new road name.  A road name will be regarded as a duplicate if it is the same or similar in spelling or sound to an existing name, regardless of the road type.  Road names shall not be duplicated:

·      Within the same address locality

·      Within an adjoining address locality

·      Within a local government area, and

·      within 10 kilometres in a metropolitan urban area

·      within 20 kilometres in a regional urban area

·      within 30 kilometres in a rural area

·      within 50 kilometres in remote areas.

·                     Within a duplicated address locality anywhere in NSW

 

The remaining option which has been considered is “Giinagay Way”, with “Giinagay” being the hello/welcome greeting in the local Gumbaynggirr language.  The Gumbaynggirr nation stretches across both the Bellingen and Nambucca Shires.

 

Preliminary advice from Bellingen Shire Council representatives is that the name “Giinagay Way” would likely be acceptable to that Council.

 

Street Numbers

 

Currently 158 properties front the Pacific Highway in the localities of Congarinni, Donnellyville, Macksville, Nambucca Heads, North Macksville, Valla and Warrell Creek with either Urban or Rural Road Numbers assigned, and will require new addresses.  This excludes vacant rural properties that have not been assigned a rural road number.

 

Based on the Australian Standard for Urban and Rural Addressing, properties in the urban areas of Mackville and North Mackville can retain their street numbers and addresses of Cooper Street and Egan Street.

 

The urban street numbering on the Pacific Highway at Nambucca Heads (Bellwood) begins at Bellwood Creek/Riverside Drive and numbering proceeds in a southerly direction, currently the Rural Road Numbers proceed in a northerly direction.

 

A decision on the Datum Point or the point rural addressing commences is needed.  The intersection of Browns Crossing Road can be the Datum Point with numbering proceeding in a northerly direction.

 

 

CONSULTATION:

 

Mayor, Bellingen Shire Council

Mayor, Nambucca Shire Council

General Manager, Bellingen Shire Council

Manager Technical Services

Senior GIS Officer

Geographical Names Board

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

The use of a Gumbaynggirr word for the naming of a significant regional road acknowledges the importance of the Gumbaynggirr people to our social and cultural identity.

 

Economic

 

There is no significant economic impact.

 

Risk

 

There are no discernible risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be minimal costs associated with advertising.

 

Source of fund and any variance to working funds

 

The advertising cost can be met from existing budgets.

 

Service level changes and resourcing/staff implications

 

Several days of staff time will be required in contacting affected residents and in the administration of the proposal.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

General Manager's Report

ITEM 9.4      SF314              120215         Future of Grants Hall

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

It was not possible to form a Committee of Management for the operation of Grants Hall which is located at 82 High Street, Bowraville.

 

It is understood from Mrs Dale Hawkins the long serving Secretary and Committee member that the hall has two regular users being a Taekwondo school and also a group who plays table tennis.  There are other casual hirers including the Bowraville Central School and MiiMi Mothers.

 

At a MANEX A meeting on 29 January 2015 it was agreed that in the first instance the Council should call for expressions of interest for the leasing of the building.

 

 

Recommendation:

 

That Council seek expressions of interest in the leasing of Grants Hall.

 

 

OPTIONS:

 

There are other options besides the recommendation.

 

Council could move the sell Grants Hall.  It is classified as operational land via a Council resolution from 4 November 1993.  However the sale of the property would result in Council losing control over its use and may result in a loss, particularly given the substantial investment made in the property over the past 6 years.  The recommendation would provide the opportunity to test what interest there may be in the use of the building as a hall.

 

Council could move to require Council staff to undertake the day to day management of the building.  This option would make it more difficult for Council to reduce its operating deficit.

 

 

DISCUSSION:

 

The Annual General Meeting of the Grants Hall Committee of Management was held on 20 December 2014.  Six members of the public were in attendance but the only nomination for the Committee of Management was for the position of President.  No other executive positions could be filled.  As a consequence those in attendance resolved to wind up the Committee and approach Council for a resolution on the future management arrangements for the hall.

 

The meeting minutes are attached.

 

It is understood from Mrs Dale Hawkins the long serving Secretary and Committee member that the hall has two regular users being a Taekwondo school and also a group who plays table tennis.  There are other casual hirers including the Bowraville Central School and MiiMi Mothers.

 

Council owns or is responsible for 18 halls/meeting venues across the Shire.  These are located at Valla rural, Valla Beach, Missabotti, Nambucca Heads, Macksville (3), Tewinga, Bowraville (2), Argents Hill, South Arm, Talarm, Utungun, Taylors Arm, Burrapine, Warrell Creek and Eungai.  This number is net of the two halls/meeting facilities which have been transferred to their incorporated operators being the Pioneer Community Centre in Bowraville and the Nambucca Heads Senior Citizens Centre.

 

In 2012, the replacement value of these community halls was estimated to be $13m.  Besides the cost of maintaining these halls, the other risk to Council is its reliance on volunteers to operate them as Section 355 Committees of Management.  Recently the Macksville Senior Citizens Section 355 Committee advised that due to declining membership and the advancing age of its remaining members that it could no longer manage the operations of the Macksville Senior Citizens Centre.  Whilst the Club continue to use the building one day per week, Council staff have taken over the day to day operations of bookings, invoicing, paying accounts for utilities, administering keys and the like.  Because of finite staffing and the need to improve Council’s operating result, there is a limit to the opportunity to transfer operational responsibility for such buildings from the volunteer committees of management to council staff.

 

In recent years Grants Hall has been the subject of significant (mainly grant funded) expenditure which has allowed its roof to be replaced and the interior of the hall to be refurbished.  As a consequence it is in reasonable to good condition. 

 

The future of the facility was discussed by Council’s management committee (Manex A) on 29 January.  The capacity of Council staff to satisfactorily undertake the day to day management of more buildings was discussed.  It was agreed that in the first instance the Council should call for expressions of interest for the leasing of Grants Hall.  An opportunity to lease, whilst retaining the building in Council’s ownership, may elicit other uses whilst providing the tenant with responsibility for the facility’s day to day management.

 

 

CONSULTATION:

 

There has been consultation with Mrs Dale Hawkins and with Council’s management committee (Manex A).

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no significant economic implications.

 

Risk

 

The risks to Council in terms of its ownership of 18 halls/meeting venues across the Shire are discussed in the report.  The risk to Council is not limited to funding the depreciation of the buildings but also maintaining their operations in the event there is insufficient interest to form a Section 355 Committee of Management.

 

In terms of the operations of Grants Hall for the immediate future, the regular users continue to have access to the Hall and Council’s Technical Officer – Assets will check its condition from time to time.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The report discusses the resourcing implications where there is insufficient interest to form Section 355 Committees of Management.

 

Attachments:

1

2923/2015 - AGM Minutes - Grants Hall CoM

 

  


Ordinary Council Meeting - 12 February 2015

Future of Grants Hall

 


Ordinary Council Meeting                                                                                              12 February 2015

General Manager's Report

ITEM 9.5      SF688              120215         Environmental Levy - Revegetation and Restoration Project

 

AUTHOR/ENQUIRIES:    Grant Nelson, Strategic Planner         

 

Summary:

 

The purpose of this report is to gain Councils support to use unallocated Environmental Levy funds to undertake multiple re-vegetation and restoration project across the shire. Key objectives of the project are to:

 

-     protect enhance sensitive natural habitat through weed management and restoration including areas of High Conservation Value and Ecological Endangered Communities;

-     re-vegetate existing unused Council reserve areas to enhance habitat, amenity and wildlife linkages and temporary refuges through urban landscapes;

-     reduce maintenance costs and greenhouse gas emissions on Council reserve areas.

 

 

Recommendation:

 

1          That Council allocate $30,000 of unallocated Environmental Levy funds to the commencement of a program of landscape restoration with Council reserves.

 

2          That any council contractors affected by the proposed restoration works be notified and fees adjusted appropriately.

 

 

OPTIONS:

 

Council may choose not to support 1 or more of the proposed actions shown in this report.

 

 

DISCUSSION:

 

Council was provided with an update on environmental levy projects and budgets in October 2014. This report identified that there was approximately $80,000 in unallocated funds available in the environmental levy. At this meeting Council resolved to support allocation of $25,000 to a small grants program – for which applications have been now been called. It is proposed to allocate $30,000 of the unallocated funds to the commencement of a landscape restoration program for Council reserves. This funding will be allocated to projects included in this report.

 

Councils Weeds Officer has identified several areas with potential for restoration and enhancement of the natural environment within Council reserves. These areas are described below along with any potential benefits or matters that require additional investigation prior to proceeding or plans and strategies that already support the action. As the program evolves additional sites or areas will be added to the list for future actions – these may be result of environmental investigations, community consultation or advice from government agencies. The objective will be to build a list of project ready sites to address and target for grant funding.

 

The general aims of the project are the following:

 

-     Increase the resilience of and enhance the natural environment, ecosystems and biodiversity

-     Creation of self-sustaining vegetation communities

-     Improve the landscape connectivity for fauna movement

-     To enhance the visual amenity of NVSC managed reserves

-     Reduced council mowing expenses and greenhouse gas emissions

-     Reduce the impact of environmental weeds within NVSC managed reserves

 

Typical weed management techniques will be used on all sites and all revegetation shall be undertaken utilising local provenance tubestock of indigenous tree and shrub species consistent with the vegetation communities present on site. As necessary trees will be provided with guards and weed mating to improve survival rates and some replacement planting will be required overtime through natural attrition. When climatic conditions are unfavourable non-established plants will require watering.

 

A 10 year maintenance program will be developed to support the individual sites. An estimated total fee to allow for maintenance of 7 sites over a 10 years period is $20,000.

 

Councils Weeds Officer will manage the program and contractors will be used to undertake the work.

 

Site 1 - North Valla Headland located at the Corner of Valla Beach rd. and Gregory st. Valla Beach.

 

Site Description - Large area of headland currently maintained as mown grassland by NVSC. Dominated by Broad Leaved Paperbark (Melaleuca quinquenervia) and Kangaroo grass (Themeda australis). A recognised Endangered Ecological Community. Surrounded to the east and north by resilient vegetation receiving ongoing bush regeneration maintenance via NVSC coastal reserves weed control programme. Separated from Valla Nature Reserve by Valla Beach rd.

 

Proposed Works Description

The area displayed in the below map shall be revegetated with canopy and midstorey tree species at spaces of 2.5m centres in all areas devoid of canopy. Revegetation of approximately 3400m2 of headland with 380  trees.  These tree species shall be indigenous species consistent with the vegetation communities present on site.

Consultation – Council staff are presently consulting with NSW Rural Fire Service regarding any potentially unacceptable increase in fire risk that may result from the works.

 

Supporting plans or strategies – This project is supported by the Draft Valla Beach Crown Reserve Plan of Management.

 

 

 

 

Site 2 -  South Valla Reserve - Southern end of Oceanview Drive Valla Beach

 

Site Description

Large area of estuarine riparian area currently dedicated to mowing regime.  Adjacent Deep creek with a thin strip of riparian vegetation undergoing restoration via NVSC coastal reserves weed control programme. The proposed buffer revegetation area is dominated by exotic grasses.The current riparian vegetation is dominated by regenerating Swamp Oak (Casuarina glauca), consistent with the Swamp sclerophyll forest on Coastal Floodplains of the NSW North Coast, a recognised Endangered Ecological Community.

Proposed Works Description

The area displayed in the below map shall be revegetated with canopy and midstorey tree species at  spaces of 2m centres. These tree species shall be indigenous species consistent with the vegetation communities present on site. Approx. 1850m2 of reserve to be revegetated using approximately 600 trees. The works will ensure that recreational use of the reserve is not effected. That is, areas surrounding the footbridge and boat ramp will maintained to allow for future growth and/ or improvements.

 

Consultation – Council staff will consult with the Valla Beach Community Association and Valla Beach Lions to ensure the proposed revegetation area does not encroach on activities regularly held in the reserve such as community markets and community carols.

 

Supporting plans or strategies – The Deep Creek Entrance Management policy endorses this action in relation to improving resilence to climate change and coastal squeeze by increasing the riparian buffer areas.

 

Site 3 – Creek St and Nelson St (Lot 7004 DP1055532)

 

Proposed Works Description

 

The area displayed in the above maps shall be revegetated with low growing canopy, midstorey and hardy smaller rainforest species at 1.5m centres. These species shall be local provenance indigenous species selected for their compatibility with the site and also aesthetic qualities. The planting shall be focussed on providing both aesthetic and biodiversity outcomes. Planting out 1222m2 of habitat island with approximately 306 local indigenous plant species.

 

Consultation: nil

 

Supporting Strategies or Plans: nil

 

 

Site 4 – Riverside Drive Small area of riparian zone with thin strip of vegetation buffering Nambucca river estuary. Mostly exotic grass currently dedicated to mowing regime. Riparian vegetation dominated by Swamp Oak (Casuarina glauca) and Forest Red Gum (Eucalyptus tereticornis).

 

Proposed Works Description

 

The area displayed in the map shall be revegetated with canopy and midstorey tree species at spaces of 2m centres. These tree species shall be indigenous species consistent with the vegetation community present on site. This site will involve the Revegetation of 251m2 of riparian buffer with 40 trees.

 

Consultation: nil

 

Supporting Strategies and/ or Plans: The Nambucca River Estuary Management Plan indicates maintaining riparian habitat as a high priority action. The Nambucca River Masterplan highlights riparian revegetation as a general action in most areas to support habitat and stabilisation of riverbanks.

 

 

 

Site 5  - Bellwood Park

 

Proposed Works Description

 

The area displayed in the map shall be revegetated with canopy and midstorey tree species at spaces of 2.5m centres. These tree species shall be indigenous species consistent with the vegetation community present on site(see site 6 revegetation species list for details).  This action will result in revegetation of 1063m2 of riparian buffer with 170 trees.

 

Consultation: Nil

 

Supporting Plans and/ or strategies: The Nambucca River Estuary Management Plan indicates maintaining riparian habitat as a high priority action. The Nambucca River Masterplan specifically identifies  this area as an action for implementation.

 

 

Site 6 –Nursery Road Macksville

 

Proposed Works Description

 

The area displayed in the below map shall receive comprehensive priority weed control. All high priority environmental weeds shall be controlled across the entire site. These works shall aim at restoring site resilience and removing weed sources from the riparian zone. This action will restore an area of Swamp Oak EEC riparian vegetation.

 

Consultation: Nil

 

Supporting Plans and/ or strategies: The Nambucca River Estuary Management Plan indicates maintaining riparian habitat as a high priority action. The Nambucca River Masterplan specifically identifies  this area as an action for implementation.

 

 

 

 

Site 7 – Tilly Willy Creek and McKay St Macksville

 

Proposed Works Description

 

The area displayed in the map shall receive comprehensive priority weed control and be revegetated with canopy and midstorey tree species at spaces of 2m centres. These tree species shall be indigenous species consistent with the vegetation community present on site(see site 7 revegetation species list for details). This action will result in the control of high priority environmental weeds and revegetation of  approximately 1063m2 of riparian buffer with 170 trees.

 

Consultation: Nil

 

Supporting Plans or Strategies:  The Nambucca River Estuary Management Plan indicates maintaining riparian habitat as a high priority action.

 

 

 

CONSULTATION:

 

Weeds Officer

Assistant General Manager Engineering Services

Manager Infrastructure Services

RFS (ongoing)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The landscape restoration program will provided positive environmental outcomes.

 

Social

 

The landscape restoration program will improve amenity and quality of the local environment. Consultation will be undertaken with community groups to ensure activities do not interfere with the recreational function of open spaces.

 

Economic

 

The program will be funded through the environmental levy.  The program will reduce the extent of reserve areas required to be part of a routine mowing maintenance schedule and considerably reduce resources required to maintain some areas.

 

Risk

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The program will be funded through the environmental levy

 

Source of fund and any variance to working funds

 

The environmental levy

 

Service level changes and resourcing/staff implications

 

Councils Weeds Office will manage this program. Management have been consulted in this regard.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              12 February 2015

General Manager's Report

ITEM 9.6      SF1947            120215         Outstanding DA's greater than 12 months, applications where submissions received not determined from 21 January to 4 February 2015

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer Planning         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

Please note that there are no unresolved Development Applications in Excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2014/158

24/09/2014

Recreation Facility (Outdoor): Shooting Range

Lot 262 DP 755549, 132 Morans Road, Missabotti

SUBMISSIONS RECEIVED/STAFF COMMENTS

66 public submissions have been received (3 late submissions) – 36 oppose the proposal and 30 support it.

 

Opposing submissions

·    Extra traffic would be generated leading to increased dust levels and danger to wildlife. Some of the roads impacted are already in dire need of repair

·    Large area of the forest would need to be cleared, impacting on animal habitat

·    Noise from firearms – area is a natural amphitheatre – end of tranquillity for residents and fauna

·    Potential pollution to waterways and land due to lead contamination

·    Would like whole area declared as a wildlife reserve and speed limit reduced on road.

·    All of Missabotti should be notified

·    Influx of armed strangers to the area a concern – Council should not be supporting the proliferation of guns

·    Negative effect on real estate values

·    Area is not “free from fauna”

·    Property owner is not a local resident

·    Too many people will be using the shooting range

·    Road should be rectified before development is approved – two bad bends and inadequate road surface

·    Stock in the area will be disturbed

·    Will make properties more difficult to sell

·    Area is rural-residential therefore development is inappropriate

·    Once established it may be expanded.

·    Will result in a loss of amenity

·    Independent EIS and sound tests required

·    Council is morally obliged to stand by their Mission Statement “to value and protect the natural environment”

·    Hours of operation – 7am to 8pm for seven days a week – are too long

·    If approved, Section 94 contributions should be levied to cover works created by the increase in traffic

·    The site appears to represent a significant bushfire risk – fire management plan and adequate fire fighting resources should be mandatory

·    Chemical toilets are inadequate – more information required about where the disposal facility will be

·    Spent and unexploded ammunition may lead to land contamination issues

·    Site clearing – preventative measures re erosion are not detailed.

·    Noise measurements were only undertaken for a 30 minute period – more testing required in differing weather conditions

·    Operational issues – will guns/ammunition be stored on site or transported along the road? Will there be alcohol at the proposed BBQs? If guns, etc stored on site – what security measures will there be?

·    If the site is closed, sufficient funds should be set aside at approval stage to ensure the site is remediated.

·    No economic or employment benefit to the Shire

·    Why wasn’t a local company used to do the noise assessment

·    Noise assessment should have tested 30 guns fired at the same time as 30 bays are proposed.

·    DA form not correctly filled in – should not have been accepted by Council

·    How will lead from the site be safely removed and disposed of?

·    Public has been inadequately notified

·    This proposal should only be presented to a Council meeting at which all Councillors are present.

·    Accessing the site will involve crossing a former airstrip – concerns re past pollution

·    Will be a particular health risk to one person as noise induced stress will adversely impact his health.

·    Out of character for the area

·    Proposed hours of operation will mean no respite for locals

·    Proposed hours may mean more traffic on poor quality roads in the dark

·    Fire-fighting measures are not adequately addressed in the application.

·    How will theft of firearms/ammunition be prevented?

·    The area should be securely fenced with warning signs so no-one inadvertently wanders into a potentially dangerous area

·    The Shire doesn’t need another range/club as there is one at Scotts Head with potential for expansion.

·    Concerns about using the range during high bushfire danger.

·    Numbers of members and visitors needs to be monitored – how will this happen?

·    The site is a known breeding area for Black Cockatoos

·    If social activities are held at the site, the mixing of alcohol and firearms could be very dangerous

·    The DA should apply to the 3 Valleys Club as well and their membership numbers should be included.

·    Estimated number of people using the range is unstated.

·    Council needs to find out and consider

·    Morans Road is often cut off in a flood event – may also be unsafe if there is a bushfire

·    Given the club will attract people with disabilities, are they included in any evacuation plan?

·    Morans Road/Missabotti Road intersection is very dangerous at the moment, let alone with extra traffic

·    Firearms Registry Approval should be submitted

·    How are club members safeguarded against lead particles in the air?

·    Concerns that a chemical toilet cannot be emptied into a septic tank as the chemicals shouldn’t go into it

·    Will the system the chemical toilet is being emptied into be reassessed by Council?

·    Should Office of Environment and Heritage be notified re potential threat to waterways

·    Noise assessment should be done in differing wind conditions and include continuous shooting

·    No mobile phone reception in this part of Missabotti – how will emergency situations be dealt with?

·    Will additional signage be put on Missabotti Road?

·    There should be a trained safety and first aid officer on site

·    A hazard and risk report should be prepared

·    Will a contamination report be done on the vacated property at Gumma?

·    Closest medical facilities are 30 minutes away

·    A community meeting should be held in Missabotti Hall

·    No facilities shown for hand washing but food will be served

·    Facility does not meet the RU2 zoning objectives

·    SEPP 33 Hazardous and Offensive Development should be applied to the DA

·    Children walk along and ride their bikes on the road

·    One objector says he has had past issues with one of the Clubs

·    Council does not have the staff to enforce the required conditions for this type of development

·    It should take place in an enclosed facility in the industrial estate where the noise will have less of an impact

·    A few shooters will benefit to the detriment of a peaceful community

·    Construction materials will make the noise issues worse

·    If contamination from the range ends up in the river it will affect those whose livelihoods are dependent on it.

·    Does not comply with requisite legislation

·    There is no stormwater management plan

·    Does not comply with the objectives of the NLEP2010

·    The presence of shooters will make it dangerous for people who ride horses in the vicinity of the range.

·    Sound of gunfire will lead to stress for residents.

·    No economic benefit for people living in Missabotti.

 

Supporting submissions

·       Will make the area a major attraction for those who participate in this national sport

·       Encourage others to join the sport

·       Support juniors by giving them safe training

·       Keeps local shooters in the Valley

·       Supports the Valley economically, provides for tourism and hospitality opportunities

·       Bring competitions to the Valley

·       Support and encourage a sustainable, legitimate, family sport

·       Will help the club to grow their membership

·       Reputable organisation that adheres to strict safety rules

·       No complaints from their activities in Gumma

·       Logging permit on proposed site already addresses flora and fauna issues

·       Only lantana at the site

·       Noise will be muffled by surrounding bushland

·       Proposal meets all requirements so it should be approved.

·       The use of firearms is strictly controlled at these facilities

·       A well-planned alternative to Gumma

·       The remote positioning won’t impact their cattle property

·       Club has wide community support

·       The pistol range at Gumma has been well run and hasn’t caused any noise issues or traffic problems

 

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2014/198

1/12/14

26 Lot Subdivision

Lot 42 DP 711098, Old Coast Road, North Macksville

SUBMISSIONS RECEIVED/STAFF COMMENTS

Three public submissions have been received – all oppose the proposal

 

·        Water pressure in Kingsworth Estate is already inadequate and increased usage of the reservoir will only worsen the problem

·        Old Coast Road should be sealed by the developer. Florence Wilmont Drive should not be able to be accessed from Old Coast Road.

·        Siting of the new road will mean it and 25 residences will be able to be seen from Florence Wilmont Drive, diminishing the benefits of rural-residential living. The new road should be re-positioned to be south of the ridgeline.

·        Re-positioning the building envelopes, following from the point above, will lead to the new properties looking out to Mt Yarrahapinni instead of looking at other residences.

·        All services to the new development should be underground.

·        Public reserve should be kept as recreational land, not operational. The reservoir should also not be made operational land.

·        Dwellings are not staggered, but linear.

·        No tree cover to break up visual impact

·        Site access should not be from Old Coast Road, but Lumsdens Lane – allows better access to bus services. Florence Wilmont Drive is not safe for pedestrians or cyclists due to there being no footpath.

·        Lots 1, 2 & 7 are too close to public water - all dwellings and on-site sewage treatment areas should be a minimum of 40m from waterways.

·        Lake edge and trees must remain undamaged.

·        Boundary between Lots 40 and 42 should be surveyed and clearly marked to ensure lake and wildlife remain undisturbed.

·        The development, if approved in its current form, will devalue properties on the south side of Florence Wilmont Drive.

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2014/212

24/12/14

Residential Flat Building

Lot 81 DP 548071, 11 Ridge Street, Nambucca Heads

SUBMISSIONS RECEIVED/STAFF COMMENTS

Three public submissions have been received – all raise similar concerns

 

·        Stormwater/drainage from Woods Lane needs to be rectified

·        Woods Lane should be upgraded if the DA is approved due to the greater volume of traffic it will attract

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

General Manager's Report

ITEM 9.7      SF2021            120215         Official Opening of the Bowraville Off River Water Storage

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That the arrangements for the official opening of the off river water storage at 12 noon on           Saturday 28 February 2015 be noted.

 

2        That the off river water storage be officially known as “Bowra Dam” and the Geographical Names Board of NSW be advised accordingly.

 

 

OPTIONS:

 

The arrangements to secure a prominent State or Federal Government MP to open the dam are such that there is no real choice to the date nominated.  As a Saturday it will work well with the opportunity for public tours.

 

There are many potential options concerning the name of the dam.

 

 

DISCUSSION:

 

The Mayor has been advised that the Deputy Prime Minister and Minister for Infrastructure and Regional Development, the Hon. Warren Truss MP is available on Saturday 28 February to officially open the water storage.

 

The project, with an estimated final completion cost of $56m has been the largest infrastructure work in the history of Nambucca Shire Council, which incidentally is celebrating its centennial year.  About 700,000 cubic metres of earth has been moved to create the dam which will have a surface area of 54 hectares and a maximum depth of 22 metres.

 

An official opening of the dam is being arranged for 12 noon on Saturday 28 February.  All Councillors are of course welcome to attend the opening and you may have already received formal invitations.

 

Another matter which requires Council’s attention is a name for the dam.  Most will agree that the Bowraville Off River Storage project name (or BORS for short) is not a satisfactory permanent name.

 

A number of suggestions have been received for the name of the dam being:

 

Bobo Dam – from the name of the forest road (now private road) access to the dam.  Whilst some people know the name of the area as Bobo, it is not a recorded locality name.

 

Bucca Dam – from an abbreviation of Nambucca

 

Bowra Dam – the dam is located on Bowra Creek and Bowra was the orginal name of Bowraville and is still used as a spoken abbreviation for Bowraville.

 

Because of the relationship of the dam to Bowra Creek and the town of Bowraville it is recommended that the dam be named as “Bowra Dam” and the Geographical Names Board be advised accordingly.

 

 

CONSULTATION:

 

There has been consultation with the Mayor.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no significant social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

A risk assessment will be conducted for the opening.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

 

Source of fund and any variance to working funds

 

 

Service level changes and resourcing/staff implications

 

 

Attachments:

1

3090/2015 - Water Storage 3 February 2015

 

  


Ordinary Council Meeting - 12 February 2015

Official Opening of the Bowraville Off River Water Storage

 

 

 


 


Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Corporate Services Report

ITEM 10.1    SF544              120215         Final Community Facilities and Public Open Space Strategy  2015

 

AUTHOR/ENQUIRIES:    Colleen Henry, Grants and Contributions Officer         

 

Summary:

 

Council at its meeting on 29 January resolved that this item be deferred.

 

The Draft Final Community Facilities and Public Open Space (CFPOS) Study was open for public comment from 13 November to 24 December and seven comments were received. One submission was received after that date, and was considered as part of this report. All submissions are attached. The Final Strategy has been modified to incorporate the comments as outlined in this report.

 

The study is being used by the Grants and Contributions Officer in the review of the Community Facilities and Public Open Space (CFPOS) Developer Contribution Plan 2008. Council is encouraged to pay particular attention to the list of projects in the implementation section (Section 7) as this will inform the works schedule of the Developer Contribution Plan.

 

The draft Developer Contributions Plan will be presented to Council at its 26 February meeting for consideration before its approval for public exhibition.

 

 

Recommendation:

 

That Council adopt the Final Community Facilities and Public Open Space Strategy 2015.  

 

 

 

OPTIONS:

 

That Council not adopt the final CFPOS Strategy 2015.

 

 

DISCUSSION

 

Seven comments were received during the consultation period and one comment after the advertised period, but which has still been considered. The community will also be able to provide comment on the draft CFPOS Developer Contributions Plan, which will be out for public comment for the statutory 28 days following approval by Council.

 

Comments received and how they were addressed are included in the table below.

Respondent

Issue

Treatment

Mike Griffin, Nambucca Entertainment Centre Committee of Management

NEC should be assigned “high priority” within the report, and include all works that have been identified, on the basis that it serves a wider community, not just entertainment purposes.

Agreed. The Strategy has been modified.

Kay Donnelly, Macksville Senior Citizens Centre Committee of Management (now disbanded)

Need for pathway between the Macksville Senior Citizens Centre and the front door of the Macksville Library.

Agreed. Strategy to be amended to reflect the need for a pathway.

Moira Ryan, Scotts Head Community Group

Need for a community facility/hall/space/neighbourhood house for community use.

 

That Environmental Levy expenditure should be for projects in relation to the natural environment only.

Agreed in part. Additional infrastructure in Scotts Head cannot be justified as there are community spaces available, including a recent grant for a community building at Buz Brazel Oval; the population is adequately catered for. No change made to the Strategy in relation to this. Any reference in the strategy to how the Environmental Levy funding will be allocated will be removed as this is a determination for Council.

Colin Edmonds, Kingsworth Estate Resident

Urges Council to reverse its decision to rezone the Kingsworth Lake Public Reserve to operational on the basis of the Strategy recommendations.

Decision to rezone has been made outside the Strategy development process and it is therefore up to Council to reconsider. No change made to the Strategy.

Beverley Gibbs, Nambucca Headland Museum Committee of Management

Suggests the inclusion of signage in Nambucca Heads CBD and at Headland lookout to promote the Museum and increase visitation. Need for storage facility for museum for artefacts not on display and to create space for educational events.

Agreed. The general need for signage and interpretation will be added to the Strategy. A general need for storage for some facilities will also be added to in the Strategy.

Buddy Marshall, Aboriginal Elder

Request for Council to hand over/sell Faringdon Field to local Aboriginal Land Council so that it can be managed in a culturally appropriate way, given the presence of a significant sacred site on the reserve.

The letter was referred to the General Manager for consideration and reply. The Strategy allows for revegetation of the area and the possibility of Aboriginal community management will be added to the Strategy.

Greg Birkett, Scotts Head Resident

Request for the inclusion of physical recreation sites within the Adin Street Reserve, Scotts Head, particularly for use by young people and tourists.

Agreed in part. The land in question is not managed by Council, as it is Crown Land managed by North Coast Holiday Parks. The consultant advises Council’s role could be to provide youth activities in the public open space areas of Scotts Head to meet this  need. Implementation action added that relates to Council providing activities for youth.

Georgette Allen, Nambucca Valley Conservation Association Inc.

Support for Strategy in regards to need for “natural” public open space; encouraged Council to respond positively to opportunities for passive, low-impact recreation; support for Faringdon Fields returned to Aboriginal community for planting with native vegetation.

Noted. All comments are in line with the Strategy so no changes are required.

 

The CFPOS Strategy sets Council’s priorities for community facilities and public open space requirements through the developer contributions framework, as well as Integrated Planning and Reporting Framework. The Implementation Plan, which establishes Council’s future community facilities and public open space projects has been developed in consultation with Council’s relevant staff to ensure the projects are relevant and achievable.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Corporate Services

Assistant General Manager Engineering Services

Manager Community Development

Manager Business Development

Manager Assets

Manager Technical Services

Strategic Planner

Technical Officer – Assets

Community, including Committees of Management and representatives of area sporting groups.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are various positive environmental impacts associated with the Strategy through the recommendation for more “natural” public open space which is made more accessible to residents and visitors. The enhancement of the Crosswinds Nature Reserve is an example.

 

Social

 

There are positive social impacts associated with this report as it will set the direction for Council in relation to Integrated Planning and Reporting’s Community Strategic Plan and provides for the funding of community facilities and public open space for local residents and visitors through grants and developer contributions funding down the track.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There may be a risk that the community will expect the delivery of these community facilities and public open space actions in the short term. An internal implantation plan with costings is under development by the consultant which sets out priorities and timing for the various projects. It will be an important part of the public awareness process for the Strategy that the community understands that each project is dependent on available resources.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct impacts on current and future budgets associated with the Strategy, however as it will be used to develop the new work schedule for the CFPOS Developer Contribution Plan, there will be indirect impacts at a later date when Council is required to contribute funding toward different projects as part of the work schedule.

 

Source of fund and any variance to working funds

 

Not applicable.

 

Service level changes and resourcing/staff implications

 

No change or implications.

 

Attachments:

1

1143/2015 - Submissions to Draft Final CFPOS Strategy 2015

 

2

3179/2015 - NVCA Submission

 

  


Ordinary Council Meeting - 12 February 2015

Final Community Facilities and Public Open Space Strategy  2015

 

 













Ordinary Council Meeting - 12 February 2015

Final Community Facilities and Public Open Space Strategy  2015

 

 

Macksville Fun and Fitness Precinct Progress Update:

Work on the Fitness Trail linking the netball courts to Willis Oval and the outdoor exercise equipment has started in earnest, with the construction of a bridge over the drain at Willis Street to begin soon, enabling  the trail to extend northward.

Two design options for the skate park were developed by Enlocus and taken to a group of skate park users, who chose a preferred design. The tender for construction will be let shortly, and the project is still on track to begin construction mid-year.

The tender for design and construction of the lighting of Willis Oval will be issued shortly.

Project Overview:

A new community recreation room, lighting of the Willis Street oval for touch football, and a rejuvenated skate park are all part of the Macksville Fun and Fitness Precinct being developed by Nambucca Shire Council.

Linking paths in the form of a fitness trail will also be provided as part of the project. The new year will see a western extension to the culvert in Willis St which then in turn provides for the linking trail to proceed northward along the western side of Willis St adjacent to the touch football fields.

 The community recreation room will be part of the Macksville Memorial Aquatic Centre, and provide a space for exercise classes and other community activities. Dennis Partners of Kempsey have been awarded the design of the new recreation room extension to the existing gymnasium section of the Macksville Aquatic Centre. The design phase will complete in February 2015.

The lighting project will enable more teams to compete during the popular touch football season; organisers have had to turn people away from the sport as they just couldn’t fit any more games into daylight hours.

The project has been made possible through over $950,000 funding from the State government’s ClubGRANTS program, with contributions from Nambucca Shire Council and in-kind support.

 


Ordinary Council Meeting                                                                                              12 February 2015

Corporate Services

ITEM 10.2    SF251              120215         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

 

2015

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

12/02/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

26/02/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

12/03/2015

Council Chambers

5.30 PM

Access Committee

24/03/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

26/03/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

16/04/2015

Council Chambers

5.30 PM

Access Committee

28/04/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

30/04/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

14/05/2015

Council Chambers

5.30 PM

Access Committee

26/05/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

28/05/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

11/06/2015

Council Chambers

5.30 PM

Access Committee

23/06 /2015

Council Chambers

2.00 PM

Ordinary Council Meeting

25/06/2015

Council Chambers

5.30 PM

 

Note:                One Counci meeting will be held at Argents Hill in September

                         One Council meeting will be held at Eungai Creek Hall in October

                         Dates to be advised.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Corporate Services Report

ITEM 10.3    SF309              120215         Transfer of Ownership - Bowraville Folk Museum from Council to Bowraville Folk Museum Inc

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

A summary not required.

 

 

Recommendation:

 

That Council note the transfer of ownership of the Bowraville Folk Museum to the Bowraville Folk Museum Inc was completed on 17 December 2014.

 

 

OPTIONS:

 

There are no options.  It was a Council decision to transfer this property.

 

 

DISCUSSION:

 

Council, at its meeting on 24 April 2014, resolved as follows:

 

1        That Council transfer ownership of the Bowraville Folk Museum to the Bowraville Folk Museum Inc. with legal agreement/s to incorporate the following:

 

i      Council to pay all the legal costs, stamp duty, GST etc associated with the transfer of ownership

ii      Council to pay a “one off” $5,000 for annual fixed charges for water and sewerage

iii       Council to pay $22,000 (excluding GST) for building repairs

iv     That Council have the first option to take the property back for its transfer price ($0) in the event that the Bowraville Folk Museum Inc. is wound up or seeks to transfer the property.

 

2        That Council’s seal be affixed to the legal documents as required.

 

3        That Council continue with its assistance to the Museum through its Grants Officer and other programs.

 

The transfer of ownership of this property was completed on 17 December 2014.

 

 

CONSULTATION:

 

None

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

The Museum contains locally important cultural relics relating to mainly post European settlement.

 

There are many examples of small local museums in NSW which take pride in their ownership and control of their facility.  There is some anecdotal evidence that such museums may be more sustainable than the model of Council control due to the sense of ownership and custodial responsibility for locally important cultural artefacts.  Our Frank Partridge VC military museum has been particularly successful in its operations and has perhaps the strongest volunteer base of all of the Valley’s museums.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no significant risks.  The Bowraville Folk Museum Inc. is an Incorporated Association with an equivalent mission to Council in terms of owning and operating the museum.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The transfer of the building to the incorporated association removed the asset from Council’s balance sheet and with it the unfunded depreciation as well as maintenance expenditure.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

Staff resources have been applied to the negotiations with the Bowraville Folk Museum Committee of Management and to the reclassification of the property from community to operational land.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Corporate Services Report

ITEM 10.4    SF307              120215         Coronation Park Committee of Management - Minutes of Annual General Meeting - 17 November 2014

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Coronation Park Committee of Management and the new Committee.  Copies of the Minutes of this meeting are attached and the Financial Statement is presented at the end of this report.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for Coronation Park’s Annual General Meeting held on 17 November 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of Coronation Park’s Committee of Management was held on 17 November 2014.

 

The Committee of Management for 2014/2015 comprises:

 

          President                        Trevor Keast

          Vice President                 Max Jennings

          Secretary                        Robyn Kennedy

          Treasurer                         Robyn Kennedy

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1

2572/2015 - Minutes of AGM 17 November 2014

 

  


Ordinary Council Meeting - 12 February 2015

Coronation Park Committee of Management - Minutes of Annual General Meeting - 17 November 2014

 





Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Corporate Services Report

ITEM 10.5    SF1931            120215         Write Off - Sundry Debtor – NSW Heritage And DSRD Industry Land Strategy (SF1686)

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

Council’s Auditors have recommended that action be taken to resolve two long standing debts recorded as owed to Council.  The amounts related to grants to Council for environmental projects by NSW Heritage and DSRD Industry Land Strategy in the years 2000 and 2002.

 

The matter has been investigated and there appears no prospect of payment.  It is therefore recommended the amounts are written off.

 

 

 

Recommendation:

 

That Council write off the sundry debts of $12,130.90 owed to Council by NSW Heritage and $5,723.00 by DSRD Industry Land Strategy.

 

 

 

OPTIONS:

 

There are no feasible options.  Council has no prospect of recovering the debt.

 

 

DISCUSSION:

 

Council’s Accountant has requested that the General Manager write off two long standing debts recorded as owed by NSW Heritage and DSRD Industry Land Strategy. Council’s auditors asked for these debts to be investigated.

 

The debts have been recorded as assets of Council and were as part of an end of process to recognise future income, they were not individually raised in the debtors sub ledger, therefore would not have appeared on aged debtors report.

 

The matter has been investigated but no definitive explanation has been found.  There have been changes in staff, computer systems and State Government Programs since the amounts were first recognised in 2000 and 2002.  The most probable reasons include that

 

1.   The funds were received but never applied against the outstanding amount, investigations could not identify this, but it is possible the receipt is not readily identified and the amount may have been split into several amounts over time.

 

2.   That the projects were never completed and Council was never entitled to the amounts.

 

3.   That the projects were completed but the final acquittal and claim for payment was never made.  If this was the case the programs have long since closed and recovery would not be possible even if Council could substantiate the claim.

 

There is other, less likely possibilities but none give rise to any hope that Council could recover any money, and accordingly it is recommended that debt be written off.

 

 

 

The General Manager’s delegation of authority only extends to writing off debts of less than $500.00 where every effort has been made to secure payment.  The debts which Council has recorded totals $17,853.90.

 

Given it is not possible to substantiate the debts are owed and there is no possibility of recovering any money it is recommended that Council resolve that the sundry debts of $12,130.90 owed by NSW Heritage and $5,723.00 by DSRD Industry Land Strategy be written off.

 

 

CONSULTATION:

 

Accountant

Finance Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council’s total assets will be reduced by $17,853.90.  There will be no perceptible impact on current or future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Corporate Services Report

ITEM 10.6    SF1991            120215         Investment Report To 31 January 2015

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2014 to 31January 2015 is $892,041 (Cash Result)

Estimated Accrual interest up to 30.6.15 is $405,664

Anticipated interest return for financial year is $1,297,705

 

The budget allocation for the financial year “2014/15” is $1,315,100

 

Council currently has $32.224 Million invested:

·      $ 5.512      Million with Managed Funds,

·      $ 3.529      Million with On Call Accounts

·      $ 22.667    Million on Term Deposits

·      $ 0.516      Million in a Floating Rate Note.

 

This report details all the investments placed during January and Council funds invested as at 31 January 2015.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds.

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 31 January 2015 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during January 2015 and Council funds invested as at January 2015.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2014/2015 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2014/2015 will be completed with the December 2014 Budget Review and GPG Research & Advisory has provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments has been assessed with the December 2014 Budget Review, and it is expected that it could be about $100,000 down. This will be again assessed with the March Budget Review and a budget variance completed then if required.  Variances will be distributed between the Water, Sewerage and General Funds for the first half of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1696            120215         Result of T501415NAM Tender for Supply and Delivery of Electricity to Small Mass Market Sites

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets         

 

Summary:

 

Council has participated in a tender process for the supply of electricity to Council’s small mass market sites. The small mass market sites are those sites that use below 160MWH of electricity. These sites are the majority of sites within NSC and include pump stations, fire sheds, dog pound, public amenities, etc.

 

A new tender was called through Regional Procurement which closed on 21 January 2015. An online reverse auction was held Friday 23 January 2015.

 

The Mayor and General Manager adopted the tender evaluation report. Due to the commercial confidentiality of the tender, the evaluation reports can be viewed in confidential reports. Transfer papers have been signed and the contract commenced 1 February 2015.

 

 

Recommendation:

 

That Council acknowledge that the offer from Origin Energy to supply retail energy to Council’s small non-contestable sites for a period of 24 months has been accepted to commence from 1 February 2015.

 

 

 

OPTIONS:

 

Nil

 

 

DISCUSSION:

 

Regional Procurement in association with Energy Action conducted a reverse auction for supply of electricity to Council’s small mass market sites. This auction was held 23 January 2015.

 

At the Council Meeting conducted on 15 January 2015 Council resolved that:

 

1        Council authorise the Mayor and General Manager to adopt the tender evaluation recommendation

2        The results of the tender evaluation be reported to the Council meeting 5 February 2015.

 

The Mayor and General Manager adopted the tender evaluation recommendation on 27 January 2015. After formal adoption, the Transfer papers were signed and returned.

 

It is estimated that based on Council’s small sites energy expenditure of $217,921.00 per annum (based on current rates) a saving of $10,248.00 per annum can be achieved over the two year term of this contract. This reflects a 4.7% saving per annum.

 

The new contract commenced 1 February 2015.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Technical Officer - Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Environmental factors are to be considered in the tender evaluation.

 

Social

 

No impact as a result of this report.

 

Economic

 

Savings of approximately $10,248.00 per annum is expected over the two year term of the contract.

 

Risk

 

Offers a degree of risk mitigation, in that rates are “locked in” over a period of time.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Provides a saving on current and future budgets.

 

Source of fund and any variance to working funds

 

General Fund, Water Fund and Sewer Fund.

 

Service level changes and resourcing/staff implications

 

None

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1696            120215         Results of RA491415NAM Reverse Auction for supply of Electricity for Contestable Metered Sites and Street Lighting

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets         

 

Summary:

 

Council participated in a Reverse Auction process on the 23 January 2015 for the supply of electricity for:

 

          Category 1: Contestable Metered Sites

          Category 2: Street Lighting (unmetered supply)

 

The Mayor and General Manager adopted the tender evaluation report. Due to the commercial confidentiality of the tender, the evaluation reports can be viewed in confidential reports. New contracts have been signed and will commence 1 January 2016 and run for 24 months.

 

 

Recommendation:

 

1        That Council acknowledge that the offer from ERM Power for the supply of electricity to its contestable sites for a period of 24 months has been accepted to commence from 1 January 2016.

 

2        That Council acknowledge that the offer from ERM Power for the supply of electricity to its street lighting for a period of 24 months has been accepted to commence 1 January 2016.

 

 

OPTIONS:

 

Nil

 

 

DISCUSSION:

 

Regional Procurement in association with Energy Action conducted a reverse auction for supply of electricity to Council’s contestable sites and street lighting. This auction was held 23 January 2015.

 

At the Council Meeting conducted on 15 January 2015 Council resolved that:

 

1        Council authorise the Mayor and General Manager to adopt the tender evaluation recommendation

 

2        The results of the tender evaluation be reported to the Council meeting 5 February 2015.

 

The Mayor and General Manager adopted the tender evaluation recommendation on 27 January 2015. After formal adoption, the contracts were signed on 28 January 2015.

 

Contestable sites pricing offered shows that the overall savings in costs is expected to be approximately $25,906.00 over the 24 months contract term.

 

For street lighting there is an increase of approximately $3,500 over the 24 months period.  This increase may be less than the CPI increase that may have been applied if no contract had been made.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Technical Officer - Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Environmental factors are to be considered in the tender evaluation

 

Social

 

No impact as a result of this report

 

Economic

 

Approximately saving of $25,906 over 24 months for contestable sites. For street lighting, there is an increase of $3,500 over the 24 months.

 

Risk

 

Offers a degree of risk mitigation, in that rates are “locked in” over a period of time.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

May provide a saving on current and future budgets.

 

Source of fund and any variance to working funds

 

General Fund, Water Fund and Sewer Fund

 

Service level changes and resourcing/staff implications

 

None

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              12 February 2015

Assistant General Manager Engineering Services Report

ITEM 11.3    SF453              120215         Waste Management Quarterly Report October - December 2014

 

AUTHOR/ENQUIRIES:    Simon Chapman, Waste Management Officer         

 

Summary:

 

Council resolved to receive a quarterly report on the status of waste management issues for the Nambucca Shire and this report covers the period October to December 2014.

 

 

Recommendation:

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period October – December 2014.

 

 

OPTIONS:

 

For information only

 

 

DISCUSSION:

 

CCWS Kerbside Waste Collection Services

 

Kerbside collections for the last quarter being 1 October to 31 December 2014 across the Coffs Coast region indicated the hotline received a total of 2558 calls during the period for the whole regional area.

 

Nambucca Shire had a total of 8109 properties receiving a waste collection service, 21 new services were implemented with repairs/damaged or stolen bins totaling 29. A total of 2,210.44 tonnes of kerbside and transfer station materials were collected and transported for reprocessing at the Coffs Coast Resource Recovery Park from the Nambucca Shire.

 

Kerbside bulky goods collections were undertaken throughout the Nambucca Shire during the quarter. The collections commenced November 2014 with all materials collected being received at Nambucca Landfill for disposal.

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the last quarter:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

558.98

CCWS Recycling Facility

Greenwaste organics

Kerbside

723.70

CCWS Biomass Facility

Mixed waste

Kerbside

725.28

CCWS Biomass Facility

Bulky goods

Kerbside

213.62

Nambucca Landfill

Reject & residual

Kerbside

305.04

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

78.94

 CCWS Recycling Facility

Greenwaste organics

Transfer station

52.60

 CCWS Biomass Facility

Mixed waste

Transfer station

70.94

CCWS Biomass Facility

Batteries

Transfer station

1.78

Matthews Metal Management

Scrap metal

Transfer station

165.86

Matthews Metal Management

Gas bottles (kg’s)

Transfer station

853.5

Transpacific Industries

Hazardous chemicals (kg’s)

Transfer station

2860.5

Transpacific Industries

Motor oil (lts)

Transfer station

3000

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

76

Drum Muster

Concrete & masonry

Transfer station

41.02

Reprocessing at Nambucca Landfill

E-waste

Landfill

3.97

Matthews Metal Management

Asbestos

Landfill

2.34

Nambucca Landfill

Biosolids (grit)

Landfill

12.12

Nambucca Landfill

Building demolition

Landfill

759.12

Nambucca Landfill

Clean fill

Landfill

17.14

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

5.36

CCWS Biomass Facility

Commercial building waste

Landfill

87.18

Nambucca Landfill

Charity groups

Landfill

15.60

Nambucca Landfill

Dead animals (small)

Landfill

0.22

Nambucca Landfill

 

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the last quarter.

 

Charitable Organisation

Source

Tonnes

Destination

Charity Anglican Opp Shop

Self Hauled

4.36

Nambucca Landfill

Charity Anglican Parish

Self Hauled

0.40

Nambucca Landfill

Charity Camp Quality

Self Hauled

0.64

Nambucca Landfill

Charity Care & Ware

Self Hauled

2.48

Nambucca Landfill

Men’s Shed Nambucca

Self Hauled

0.00

Nambucca Landfill

Charity Lifeline

Self Hauled

0.68

Nambucca Landfill

Charity Salvation Army

Self Hauled

7.04

Nambucca Landfill

 

Total

15.60

 

 

The kerbside contamination program continued throughout the quarter with some properties in the following areas identified in the table below having contamination warnings issued:

 

Date

Address

Suburb

Bin

Offence No

Comment

06/10/2014

Piggott Street

Nambucca

Organics

1st

Contaminated

06/10/2014

Riverside Drive

Nambucca

Organics

 1st

Contaminated

07/10/2014

Ketut Close

Nambucca

Organics

1st

Contaminated

07/10/2014

Zingara Close

Valla

Organics

 1st

Contaminated

07/10/2014

Reed Street

Nambucca

Organics

1st

Contaminated

13/010/2014

Bismark Street

Nambucca

Organics

1st

Contaminated

13/10/2014

Nelson Street

Nambucca

Organics

1st

Contaminated

13/10/2014

Pelican Crescent

Nambucca

Organics

1st

Contaminated

17/10/2014

Nancy Roberts Drive

Nambucca

Organics

1st

Contaminated

17/10/2014

Royal Palm Drive

Nambucca

Recycle

1st

Contaminated

21/10/2014

Raleigh Street

Nambucca

Organics

1st

Contaminated

21/10/2014

Wellington Drive

Nambucca

Organics

1st

Contaminated

11/11/2014

Mann Street

Nambucca

Organics

1st

Contaminated

18/11/2014

Mann Street

Nambucca

Organics

1st

Contaminated

25/11/2014

Charlton Street

Nambucca

Organics

1st

Contaminated

25/11/2014

Exceisor Street

Nambucca

Organics

1st

Contaminated

25/11/2014

Reed Street

Nambucca

Organics

1st

Contaminated

02/12/2014

Lee Street

Nambucca

Organics

1st

Contaminated

02/12/2014

Loftus Street

Nambucca

Organics

1st

Contaminated

02/12/2014

Mann Street

Nambucca

Organics

1st

Contaminated

19/12/2014

Doncaster Place

Hyland Park

Organics

2nd

Contaminated

09/12/2014

Mann Street

Nambucca

Organics

1st

Contaminated

15/12/2014

Bismark Street

Nambucca

Organics

1st

Contaminated

16/12/2014

Mann Street

Nambucca

Organics

1st

Contaminated

18/12/2014

Wall Street

Macksville

Organics

1st

Contaminated

22/12/2014

Blue Gum Street

Nambucca

Organics

1st

Contaminated

23/12/2014

Mann Street

Nambucca

Organics

1st

Contaminated

23/12/2014

Thornbill Glen

Nambucca

Organics

1st

Contaminated

25/12/2014

Banksia Street

Nambucca

Organics

1st

Contaminated

29/12/2014

Nelson Street

Nambucca

Organics

1st

Contaminated

29/12/2014

Old Coast Road

Nambucca

Organics

1st

Contaminated

29/12/2014

Pelican Crescent

Nambucca

Organics

1st

Contaminated

30/12/2014

Bemago Street

Nambucca

Organics

1st

Contaminated

30/12/2014

Doncaster Place

Hyland Park

Organics

1st

Contaminated

30/12/2014

Julie Ann Court

Hyland Park

Organics

1st

Contaminated

30/12/2014

Ridge Street

Nambucca

Organics

1st

Contaminated

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% with ongoing current markets for recovered glass fines still developing:

 

Tonnes Processed

Usable Product

Total Waste

Glass Waste

Days of Operation

4,327.06

3,944.86

382.20

81.38

69

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

 

Education

 

Month

School or Group

No’s Attending

October 2014

November 2014

Boambee East Seniors Group

Dorrigo Hospital (Nurses & Orderlies

MRF Open Day (General Public)

Tyalla Public Primary School

St Marys Bellingen Primary School

35

15

40

90

30

December 2014

Nil

Nil

 

Media Releases

 

Month

Source

Method

October 2014

Nil

Nil

November 2014

Nil

Nil

December 2014

Nil

Nil

 

 

Website

 

Month

Visits

Social Media

October 2014

2566

512 likes

November 2014

1894

514 likes

December 2014

2237

517

 

CCWS Clothing Trial

 

On the 24 October and 7th November 2014 Coffs Coast Waste Service carried out a trial collection of used clothing which was collected through the kerbside co-mingled recycling service. The aim of the clothing collection trial was to assess the quantity, types and quality of used clothing that may potentially be recovered from households. The area chosen for the trial covered 298 households in the Valla Beach area which included 167 permanent dwellings in the Valla Beach Tourist Park. A range of media coverage was undertaken prior to the trial by advertising in the local papers etc. Each household in the trial area was provided with a 3 x custom made plastic bags and an information flyer inviting them to participate in the trial. Residents were requested to place clean used clothing in the bags provided, sealing them and placing them on top of or next to the recycling bin on the scheduled collection days. Once collected the loads were tipped at the Materials Recovery Facility (MRF) Coffs Harbour. The clothing bags were then removed through the normal recycling process at the first hand sort point and placed into bulk bins. Handybin Waste Services Staff then sorted the contents of the bags into resaleable quality, export quality, rag and waste at the MRF site in Coffs Harbour.

 

 

 

The table below identifies the key facts as a result of undertaking the trial in the Valla Beach area.

 

Key Facts

1st Collection

2nd collection

Total

Number of bags collected

60

71

131

Number of households presenting bins

130

124

254

Total clothing weights

224.6 kgs

263.2 kgs

487.8 kgs

Number of bags outside bins

29

36

65

Number of bags inside bins

31

35

66

Total load weights                    

2.68 t

6.68 t

9.36 t

 

The table below identifies the category and weight of contents contained in the bags as a result of the trial.

 

Clothing Category

Weight by Product Category

Total Weight by %

Saleable / Export

439.8 kgs

90.15%

Rag

27.4 kgs

5.62%

Waste

20.6 kgs

4.23%

 

The table below identifies Charitable Organisations registered under Nambucca Councils donations policy 2014/15 and the distribution of saleable clothing items as a result of the trial.

 

Charitable Organisation

Comments

Quantity Received

Charity Anglican Opp Shop - Fred Coaldrake

Fred advised that the store is at capacity for second hand clothing and cannot accept any more.

 

Nil

Charity Anglican Parish - Rev Jilleen Chambers

Rev Chambers advised that the store could receive additional second hand clothing

Equal share of saleable clothing and ragging material

Charity Camp Quality – Geoff Byron

Store representative advised that the store is at capacity for second hand clothing and cannot accept any more.

 

Nil

Charity Care & Ware – Narelle Heather

Store representative advised that the store is at capacity for second hand clothing and cannot accept any more.

 

Nil

St Vincent de Paul Society - Angelo Grande

Angelo advised that the Macksville store could receive additional second hand clothing

Equal share of saleable clothing and ragging material

Charity Lifeline – Allister Donald

Store representative advised that the Nambucca store could receive additional second hand clothing

Equal share of saleable clothing and ragging material

Charity Salvation Army – Judy Cooper

Judy advised that the store could receive additional second hand clothing

Equal share of saleable clothing and ragging material

 

NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

 

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

70% recovery by 2022

530.78

2179.57

80

Commercial  Industrial (C&I)

70% recovery by 2022

502.28

207.84

30

Construction Demolition (C&D)

80% recovery by 2022

761.46

58.76

7

 

Midwaste – Regional Waste Group

 

Midwaste is a voluntary forum made up of representatives from eight member Councils located on the Mid North Coast of NSW stretching from Great Lakes in the South to Coffs Harbour in the North. The group formalised in 2003 and has the focus of regional co-operation in waste management and waste minimization.

 

E-waste Recycling – The National e-waste recycling scheme recently advised during November 2014 that they have reached their estimated quantities for this financial year. Therefore acceptance of additional e-waste materials will not be allowed under the scheme for the remainder of the year. As a result Midwaste has negotiated with Matthews Metal Management (National E-waste collection contractor) to have 5 e-waste cages allocated at Councils Waste Facility with one free collection scheduled per calendar month for the following materials identified in the table below.

 

Computers / Laptops / Servers

Routers / Switches

Landline phones / Mobile phones

Computer peripherals – keyboards, mice, joysticks, webcams etc

UPS units / Networking / Equipment

Data cabling

 

All other e-waste items such as scanners, LCD TV’s, computer monitors, printers, fax machines, cameras etc will incur collection and disposal charges should these items be placed in the e-waste cages with the above materials listed in the table.

 

As free disposal of all e-waste materials have been made public during the 2014/15 financial year, Council will need to continue to accept e-waste free of charge with staff required to sort through the cages to separate the above items for recycling or landfilling. 

 

School Education Programs – Midwaste are looking to engage Cascade Environmental Education to run a school based pilot program during Term 1, 2015. An overview of the proposed program is identified in the table below.

 

Pilot program is based on the successful “Water Wise Schools” model

Targets both Primary and High Schools with voluntary participation

Aim to have 1 High School and 1 – 3 feeder Primary Schools

Focused curriculum mapped classroom activities

Practical hands on activities

School waste audit carried out by students

Development of community waste reduction project addressing local waste issues

Development of skills to assist students and teachers to interact with local communities

Program to be conducted by locally based professional teachers

Follow up support for Schools

 

If the pilot program is successful Midwaste will consider funding the program across the region for 12 months reaching between 1 – 4 schools per LGA.

CONSULTATION:

 

Handybin Waste Services

Environment Protection Authority

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social

 

Potential increased costs.

 

Economic

 

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk

 

No identifiable risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Potential increases in the garbage service and landfill gate fees per year.

 

Source of fund and any variance to working funds

 

Additional income will need to be sourced from the annual domestic waste management charge.

 

Service level changes and resourcing/staff implications

 

No identifiable changes or implications at this point.

 

 

Attachments:

There are no attachments for this report.