NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

14 May 2015

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 14 May 2015

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 30 April 2015...................................................................................... 6

5        NOTICES OF MOTION  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 17

9.2     Annual NAIDOC Week March- Request for Waiving  Fees for Application and Events on Roads  25

9.3     Aukaka Caravan Park - Request that Council Support Partial Road Closure and Purchase.. 27

9.4     Work for the Dole - Valla Beach Car Park......................................................................... 35

9.5     DA2015/032 Assessment Report..................................................................................... 43

9.6     2015 April - Development and Complying Development Applications Received ................ 63

9.7     2015 April - Construction And Complying Development Certificates Approved .................. 66

9.8     Outstanding DA's greater than 12 months, applications where submissions received not determined from 22 April 2015 to 6 May 2015.................................................................................... 70

10      Assistant General Manager Corporate Services Report

10.1   Borrowing Program  2014-2015........................................................................................ 71

10.2   Purchase Cards - Repeal of Policy.................................................................................. 73

10.3   Draft Operational Plan and Long Term Financial Plan........................................................ 81

10.4   Developer Contributions Plan Review: Community Facilities and Public Open Space - Public Exhibition Period Approval........................................................................................................... 213

10.5   Schedule of Council Public Meetings............................................................................. 215

10.6   Investment Report To 30 April 2015................................................................................ 216

10.7   Review of Policies - Payment of Fees, Expenses & Provision of Facilities to Councillors. 221

11      Assistant General Manager Engineering Services Report

11.1   Off River Storage Project - Dam Filling Options Report.................................................. 230

11.2   Tender T001/2015 for Construction of a Sports Lighting System, Macksville Park Touch Football Fields.................................................................................................................................... 261

11.3   Waste Management Quarterly Report January - March 2015............................................. 263    


12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Valla Growth Area - Acquisition of Employment Land

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

12.2   Borrowing Program 2014-15 Indicative Rate

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.3   Tender T001/2015 Construction of a sports lighting system at Macksville Park

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

TIME

 

 

DESCRIPTION

 

 

WHERE

 

 

OFFICER

4.30

Mr Robert Gorton  from NSW Public Works Department briefing on the Iluka Sewerage Treatment Plant

Council Chambers

AGMES

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 30 April 2015

The following document is the minutes of the Ordinary Council meeting held 30 April 2015.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 14 May 2015 and therefore subject to change.  Please refer to the minutes of 14 May 2015 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Anne Smyth

Cr Bob Morrison

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Kim MacDonald

Scott Norman (AGM Corporate Services)

 

 

PRAYER

 

Rev Ross Duncan from the Anglican Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor Smyth declared a non-pecuniary less significant conflict of interest in Item 9.3 Environmental Levy Community Fund Applications and Selection under the Local Government Act as Cr Smyth’s sister-in-law is employed part-time by Nambucca Valley Land Care who have made an application for funding.

 

Mr Michael Coulter, General Manager declared a pecuniary interest in Item 12.3 General Manager's Total Remuneration Package under the Local Government Act as the matter concerns his salary and superannuation.  Mr Coulter left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 16 April 2015

 

783/15 RESOLVED:        (Smyth/South)

 

That the minutes of the Ordinary Council Meeting of 16 April 2015 be confirmed.

 

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF2049              300415      Notice Of Motion - Minutes Of The Community Safety Precinct Committee 24 February 2015 (SF11)

784/15 RESOLVED:        (Hoban/Smyth)

 

That Council note the minutes of the Community Safety Precinct Committee Meeting held in Nambucca Shire Council Chambers on the 24 February 2015.

 


 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.2      SF2049              300415      Notice Of Motion - Parolee Accommodation In Nambucca Heads (SF1540)

785/15 RESOLVED:        (Hoban/Smyth)

 

1        That Council receive a report on the use of motels for long term accommodation addressing such issues as the maximum length of stay, any required facilities for longer term accommodation and the details of any inspection regimes or compliance checks.

 

2        That Council write to the NSW Attorney General seeking details of the number of parolees rehomed in the Nambucca Valley, the support provided for such people and the reason they are sent to an area with such high levels of unemployment, limited housing opportunities and minimal public transport.

 

 

 

DELEGATION

 

RESOLVED:

 

That the following Delegation be heard:

          Item 9.2 – Dog Breeding at 83 Old Coast Road, North Macksville

          i)       Mr Paul Linder – concerned resident

 

ITEM 9.2      LF13                  300415      Dog Breeding at 83 Old Coast Road, North Macksville

Motion:      (Finlayson/Ainsworth)

 

1        That Council rescind the following part of its resolution made on 11 December 2014 (604/14):

That Council staff commence proceedings against the owners of the site for their offence against section 76B of the Environmental Planning and Assessment Act 1979.

 

2        That Council staff prepare a letter to the owners of 83 Old Coast Road, North Macksville advising that the use of the premises for dog breeding is a prohibited use under the Nambucca Local Environmental Plan 2010 and seeking written confirmation from the owners that dog breeding on the land has ceased (within 14 days).  It is to be advised in the letter that if Council is informed that such an activity is taking place in the future, Council will commence legal proceedings seeking orders to restrain the use and an order for Council’s legal costs.

 

3        That Council permit the owners of 83 Old Coast Road, North Macksville to keep eight dogs on the premises for the remainder of their lifetime subject to the following conditions:

          All females are desexed within 6 months to ensure numbers do not multiply.

          All dogs are to be identified (microchipped) and registered within 28 days in accordance with sections 8(3) and 9(1) of the Companion Animals Act 1998.

          No dogs, other than the eight dogs acknowledged by Council, are kept on the premises unless the total number of dogs kept/registered to the premises does not exceed four.

 

4        That Council staff proceed to issue an order under section 124 of the Local Government Act 1993 to remove two dogs from the premises.

 

5        That Council acknowledge that the owner of number 53 Old Coast Road, North Macksville only keeps two dogs on the property.

 

Amendment:       (Hoban/Morrison)

 

1        That Council rescind the following part of its resolution made on 11 December 2014 (604/14):

That Council staff commence proceedings against the owners of the site for their offence against section 76B of the Environmental Planning and Assessment Act 1979.

 

2        That Council staff prepare a letter to the owners of 83 Old Coast Road, North Macksville advising that the use of the premises for dog breeding is a prohibited use under the Nambucca Local Environmental Plan 2010 and seeking written confirmation from the owners that dog breeding on the land has ceased (within 14 days).  It is to be advised in the letter that if Council is informed that such an activity is taking place in the future, Council will commence legal proceedings seeking orders to restrain the use and an order for Council’s legal costs.  If written confirmation of the cessation of breeding is not received within 14 days the matter comes back to Council.

 

3        That Council give the owners of 83 Old Coast Road, North Macksville a period of 6 months to comply with Council’s policy to reduce the number of dogs on the premises to two dogs and that Council staff proceed to issue an order under section 124 of the Local Government Act 1993 to this effect.

 

4        That the owners of 83 Old Coast Road, North Macksville be advised it is their responsibility to contain their dogs wholly in their own premises and adequate fencing is provided to ensure this.

 

5        That Council acknowledge that the owner of number 53 Old Coast Road, North Macksville only keeps two dogs on the property.

 

The amend was carried and it became the motion and it was:

 

786/15 Resolved:        (Hoban/Morrison)

 

1        That Council rescind the following part of its resolution made on 11 December 2014 (604/14):

That Council staff commence proceedings against the owners of the site for their offence against section 76B of the Environmental Planning and Assessment Act 1979.

 

2        That Council staff prepare a letter to the owners of 83 Old Coast Road, North Macksville advising that the use of the premises for dog breeding is a prohibited use under the Nambucca Local Environmental Plan 2010 and seeking written confirmation from the owners that dog breeding on the land has ceased (within 14 days).  It is to be advised in the letter that if Council is informed that such an activity is taking place in the future, Council will commence legal proceedings seeking orders to restrain the use and an order for Council’s legal costs.  If written confirmation of the cessation of breeding is not received within 14 days the matter comes back to Council.

 

3        That Council give the owners of 83 Old Coast Road, North Macksville a period of 6 months to comply with Council’s policy to reduce the number of dogs on the premises to two dogs and that Council staff proceed to issue an order under section 124 of the Local Government Act 1993 to this effect.

 

4        That the owners of 83 Old Coast Road, North Macksville be advised it is their responsibility to contain their dogs wholly in their own premises and adequate fencing is provided to ensure this.

 

5        That Council acknowledge that the owner of number 53 Old Coast Road, North Macksville only keeps two dogs on the property.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There are no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There are no questions for Closed meeting where due notice has been received.

 

 

787/15 Resolved:        (Flack/Ballangarry)

 

That Item 9.7 be brought forward for consideration as the Town Planner was present to answer questions from Council.

 

 

ITEM 9.7      SF1541              300415      Planning Proposal Commercial Land Use Zones in Macksville

788/15 RESOLVED:        (Flack/Smyth)

 

1        Pursuant to the Clause 55 of the Environmental Planning and Assessment Act 1979, Council endorse the Planning Proposal to support an amendment to the commercial land use zones floor space ratios and minimum lot sizes in Macksville.

 

2        The Planning Proposal and associated material be submitted to the Minister for Planning for consideration under Clause 56 of the Act.

 

For the Motion:               Cr Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth and South.                                  (Total 8)

Against the Motion:         Nil

 

 

General Manager Report

 

ITEM 9.1      SF959                300415      Outstanding Actions and Reports

789/15 RESOLVED:        (Flack/Ballangarry)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

790/15 Resolved:        (Morrison/Ainsworth)

 

1        That in regard to Item 27, Council write to our Local Member the Hon Melinda Pavey MLC and respectfully ask her if she could intervene on Council’s behalf to obtain answers to Council’s questions regarding fishing matters in the Nambucca River and estuaries as listed in Council’s letter to Coffs Harbour Fisheries on 19 February 2015 - which to date has been totally ignored.

 

2        That the letter to Hon Melinda Pavey MLC should mention that Fisheries in Coffs Harbour have to date totally ignored Council’s many requests for them to address Council in order to explain and clarify Council’s concerns about commercial fishing and the fishing situation in the Nambucca River and estuaries.

 

3        That Council ask our Local Member her opinion that if no suitable reply is received to the requested information, how best to proceed and what actions to take to obtain this information to which Council is entitled and expects a government department to provide.

 

 

Item 9.2 was dealt with under Delegations.

 

 


 

ITEM 9.3      SF688                300415      Environmental Levy Community Fund Applications and Selection

791/15 RESOLVED:        (Finlayson/Ainsworth)

 

That Council support Environmental Levy Community Fund Applications for a total of $20,797 including the following projects:

 

-     Scotts Head Coastal Vegetation Management Plan (Nambucca Valley Landcare $5000)

-     Installation of Solar Power at Missabotti Hall (Missabotti Community Centre $3797)

-     Dune Restoration/ Rehabilitation Scotts Head (Scotts Head Protection Group $5000)

-     Duffos Rest Area (Improvements) (Nambucca Lions $5000) subject to the prior preparation of a management plan which includes public consultation

-     I Spy Wildlife Education Pack for Schools (Nambucca Valley District Wires $2000).

 

 

 

ITEM 9.4      SF1031              300415      Deletion of Policies made redundant by Council's adoption of the Local Approvals Policy

792/15 RESOLVED:        (Smyth/Flack)

 

That Council delete the following policies from Council’s Policy Register as the matters they deal with are now covered by Council’s Local Approvals Policy:

 

a.       Appeals Charitable – Information Stands

b.       Local Approvals Policy – Exemption to obtain Section 68 Approvals Under the Local Government Act 1993 for Stormwater Drainage from buildings, structures and disposal of waste water from swimming and spa pools on large rural properties in excess of 20ha in area

c.       Progress Associations and Chambers of Commerce – Busking in Public Place

d.       Use of Road Reserves and Public Lands for A-Frame Signs, Outdoor Dining Areas, Trading Tables and Other Structures by Commercial Premises and Community and Charitable Organisations

e.       Commercial Activities on Parks and Reserves.

 

 

 

ITEM 9.5      SF2038              300415      Outstanding DA's greater than 12 months, applications where submissions received not determined from 9 April 2015 to 22 April 2015

793/15 RESOLVED:        (Ainsworth/South)

 

That the information be noted by Council.

 

 

 

ITEM 9.6      SF1148              300415      Council Ranger's Report March 2015

794/15 RESOLVED:        (Ainsworth/Finlayson)

 

That Council’s Ranger’s report for March 2015 be received and noted by Council.

 

 

Item 9.7 was dealt with earlier in this meeting.

 

 


 

ITEM 9.8      SF1480              300415      Transfer of Encroachment Licence from Shibba to Dennien - 26 Swimming Creek Rd, Nambucca Heads

Motion:      (South/Ainsworth)

 

That a new license agreement for all encroachments be entered into with the owner of the Swimming Creek Caravan Park, the Dennien Group, at an initial rental of $9,307.84 with annual CPI indexation, and that Council’s seal be attached to the licence documents as required.

 

Amendment:       (Smyth/Flack)

 

That the matter be deferred to next the Council meeting so the terms of the licence can be included in the report.

 

The amendment was carried and it became the motion and it was:

 

795/15 Resolved:        (Smyth/Flack)

 

That the matter be deferred to the next Council meeting so the terms of the licence can be included in the report.

 

 

 

ITEM 9.9      SF2044              300415      Sale of Land for Unpaid Rates

796/15 RESOLVED:        (Ainsworth/South)

 

1        That the information concerning the sale of land for unpaid rates be received.

 

2        That Council’s Rates Officer, Mr Chris Wills, be thanked for his initiative and commitment of time and energy in securing outstanding rates and charges through the process for the sale of land for unpaid rates.

 

 

 

ITEM 9.10    DA2008/242        300415      Request for Deferred Payment Arrangements for Developer Contributions - Macksville Heights Drive Subdivision (Mr Barry Kerr)

797/15 RESOLVED:        (Ainsworth/Finlayson)

 

That there be a further report to Council on a policy for the deferred payment of contributions as suggested in the report and that it include a worked example of a Deed of Agreement for Mr Kerr’s subdivision for possible adoption by Council.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF544                300415      Developer Contributions Plan Review: Community Facilities and Public Open Space

798/15 RESOLVEDS:      (Flack/Smyth)

 

That Council consider the reviewed Community Facilities and Public Open Space Developer Contributions Plan before Council approval is sought at a later date for the draft plan to be put on public exhibition for a 28 day period.

 

 


 

ITEM 10.2    SF25                  300415      Donations Program (Section 356) 2015/2016 - Applications for Approval

799/15 RESOLVED:        (South/Ainsworth)

 

That Council:

 

1          Approves applications for donations to the community groups (Lions Club of Nambucca Heads, Macksville Public School, Nambucca Valley Arts Council, Nambucca District Historical Society, Nambucca Valley Garden Club, Westpac Life Saver Rescue Helicopter) totalling $7,800, and $450 for schools and TAFE awards ceremonies.

 

2          Approves applications for a waste waiver from the charitable organisations of Anglican Parish Opportunity Shop Nambucca Heads, Anglican Parish Opportunity Shop Macksville, Camp Quality Opportunity Shop, Nambucca Valley Christian Life Centre – Care n Wear, Nambucca Valley Phoenix, Open Arms Care Inc Disability Service, Salvation Army Community Welfare Centre, Society of St Vincent De Paul and Nambucca Heads Men’s Shed.

 

3          Does not approve applications for a waste waiver from the South Arm Hall Committee of Management, Open Arms Care Inc. Disability Service and the Macksville Scotts Head Surf Life Saving Club.

 

Note:  Cr Flacks supports the resolutions but does not support offering another $1000 to the Lions Club for the Anzac Park jetty project at this time, as last year’s $1000 donation for the same project has not been spent, the project has not yet secured the necessary approvals, has not been the subject of community consultation nor does it have the budget to proceed.

 

 

 

ITEM 10.3    SF251                300415      Schedule of Council Public Meetings

800/15 RESOLVED:        (Ainsworth/Finlayson)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report – LATE

 

ITEM 10.4    SF25                  300415      Donations Program (Section 356) 2015/2016 - Late Application - Life Education Van "Happy Harold"

801/15 RESOLVED:        (South/Ainsworth)

 

That Council approves the in-kind support estimated at $3,000 for the cost of towing Happy Harold in 2015/2016.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF1676              300415      Capital Works Report - March 2015

802/15 RESOLVED:        (Ainsworth/Finlayson)

 

1        That the Capital Works Report for the third quarter of the 2014/15 financial ending 31 March 2015 be received and noted.

 

2        That the proposed variations be endorsed and included in the March 2015 budget review.

 

3        That Council defer the construction of Bakers Creek Bridge ($465,000.00) until 2015/16 financial year and place the funding allocation into the bridge reserve.

 

4        That Council allocate $70,000.00 from working funds to complete the unfunded “betterment” section of pavement on Taylors Arm Road to complete the road pavement works.

 

5        That Council allocate an additional $15,000.00 from working funds for the electrical upgrade and tiling of the Bellwood Park toilet amenities block and note that the completion of the amenities block may not be completed until the end of July and that any unexpended funds as at 30 June 2015 will be transferred into the 2015/16 budget.

 

6        That the following amendments be made to the plant purchases for water and sewerage in the 2014/15 budget:

          a)       Purchase of a tractor valued at $37,000 with no allowance for trade in

          b)       Purchase a trailer valued at $18,000

          c)       Delete the replacement of a water snorter.

 

 

 

ITEM 11.2    SF90                  300415      Nambucca Shire Traffic Committee Meeting Minutes - 7 April 2015

803/15 RESOLVED:        (Flack/Smyth)

 

That Council:

 

1        receive and note the minutes of the Nambucca Shire Traffic Committee held on the 7 April 2015

 

2        refer the extension of the 60 km/h speed zone on Upper Warrell Creek Macksville beyond the new intersection into Macksville Heights Estate to Roads and Maritime Services for consideration.

 

3        defer considerations of No U Turn signage at the entry to Estuary Lane, Nambucca Heads until the Local Traffic Committee examine further options to be presented for Council approval.

4        request additional NSW Police patrols on Seaview Street Nambucca Heads to enforce           compliance with the 50km/h speed limit and Council provide results of tube counts to NSW     Police that demonstrate times of non-compliance.

 

5        request a speed zone authorisation from Roads and Maritime Services for consideration of a         reduced speed of 60km/h on Valla Road between the Pacific Highway and the entrance to         the Valla Quarry for trucks and buses.

 

6        advise Beatties Furniture & Manchester it is unable to accede to their request to install ‘No Truck Parking’ signs in Pioneer Street, Nambucca Heads directly outside their store as heavy vehicle parking is allowed in industrial estates and approving No Truck Parking signs outside their premise will set a precedent and further requests will be anticipated.

 

 

 

ITEM 11.3    SF247                300415      NSW Public Works Department briefing on the Iluka Sewerage Treatment Plant

804/15 RESOLVED:        (Ainsworth/Finlayson)

 

That Council receive and note the briefing on the Iluka Sewerage Treatment Plant and thank Mr Gorton for his presentation

 

    

 

The meeting adjourned at 7.41 pm.

The meeting resumed at 8.12 pm

 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

RECOMMENDATION:

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1886              300415      Infrastructure Services Organisation Review 2015

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (f) of the Local Government Act, 1993, on the grounds that the report contains matters affecting the security of the Council, Councillors, Council staff or Council property.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    LF13                  300415      Dog Breeding at 83 Old Coast Road, North Macksville

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (e) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, prejudice the maintenance of law.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    SF2047              300415      General Manager's Total Remuneration Package

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.12 pm.

 

 

 

RESUME IN OPEN MEETING

 

Resolved:          (Morrison/South)

 

That the Ordinary Council Meeting resume in Open Meeting.

The Ordinary Council Meeting resumed IN OPEN MEETING at 9.27 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1886              300415      Infrastructure Services Organisation Review 2015

805/15 RESOLVED:        (Ainsworth/South)

 

1          That Council make the following occupied positions redundant and they be removed from Council’s organisation structure:

 

            Road Construction Crew

            Site leader Roads

            Loader Operator

            Labourer – Roads Crew

 

            Parks and Reserves Crew

            Parks and Reserves Supervisor

            Parks Attendants x 2

 

2          That Council make the vacant position of Labourer - Bridge Gang redundant and remove the position from the organisation structure.

 

3          That Council create a Technical Officer - Assets position within the organisation structure.

 

4          That Council create two (2) Horticulturalist positions (requiring formal horticulture qualifications) within the organisation structure.

 

5          That Council call tenders from suitably qualified contractors to undertake the cleaning of the Council public amenities across the Shire.

 

6          That Council adopt a reduced level of service for the cleaning of public amenities outside of tourist holiday periods and a higher level of service for holiday periods to recognise the increased use of the public facilities.

 

7          That Council adopt a reduced level of service for the waste collection outside of tourist holiday periods and a higher level of service for holiday periods to recognise the increased use of the public facilities.

 

8          That Council purchase an additional ten solar waste compactor bins at a cost of $50,000.00 funded from the general fund or Waste Less Recycle Program and place them in identified high use areas.

 

9          That Council adopts the organisation restructure for the renaming of the supervisors’ titles and change of responsibilities at the supervisor level as presented in this report.

 

10         That Council adopt the organisation restructure for outdoor work gangs as presented in this report.

 

11         That Council amends the 2014/15 plant replacement program to purchase appropriate plant within the adopted 2014/15 plant budget allocation as presented in this report.

 

12      That Council continue to participate and use the Work for the Dole program.

 

Upon being put to the meeting, the motion was declared carried. Cr Ainsworth called for a Division.

For the Motion:               Councillors JA Ainsworth, MB Ballangarry, BJ Finlayson, PF Flack, R Hoban,

                                      B Morrison, Smyth and ES South        Total (8).

Against the Motion:         Nil                                                     Total (0).

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    LF13                  300415      Dog Breeding at 83 Old Coast Road, North Macksville

806/15 RESOLVED:        (Flack/Ballangarry)

 

That Council note the confidential attachments which relate to Item 9.2 in Open Meeting 30 April 2015.

 

 

The General Manager left the meeting the for the duration of this item at 9.17 pm.

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    SF2047              300415      General Manager's Total Remuneration Package

807/15 RESOLVED:        (Ainsworth/Smyth)

 

That Council approve an increase of 0.62% in the total remuneration package in accordance with Clause 8.3 of the Standard Contract of Employment for the General Manager.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 9.28 pm. 

 

Confirmed and signed by the Mayor on 14 May 2015.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

          


Ordinary Council Meeting                                                                                                     14 May 2015

General Manager

ITEM 9.1      SF959              140515         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Estuary Committee met on 30 October and have recommended the appointment of WMA Water to undertake the Floodplain Risk Management Plan.

At Council’s meeting on 13 November it was resolved that WMA Water to appointed to prepare the Flood Risk Management Plan.

The inception meeting will be held on 5 February 2015 to commence the process.

 

WMA Water have advised they are identifying properties requiring survey and reviewing the flood model developed for the highway crossing for application to the Council flood risk study.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

 

AUGUST 2013

 

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

 

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

 

Deferred until September after the budget, restructure and staffing levels settle.

 

 

NOVEMBER 2013

 

4

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

Report deferred to second meeting in November 2014 pending a meeting with Noxious Weeds Inspector and DPI regarding any changes to the Act.

Deferred with staff on leave. Memo to Councillors now set for end February with other policy review, will be provided to Councillors for comment in accordance with adopted procedure.

 

Now deferred to April 2015.

 

Deferred until September after the budget, restructure and staffing levels settle,

 

DECEMBER 2013

 

5

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

 

Media release issued before 13 November Council meeting.

 

Information being sought to enable second media release before meeting on 14 May 2015.

 

FEBRUARY 2014

 

6

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

Deferred until September meeting scheduled with Office of Water and a response will be presented to Council with the outcome of the meeting.

Email provided to Councillors on 4 Sept 2014 advising at this stage meeting in September is not required;

It was an anticipated that a further meeting would be required to finalise the draft options filling report Both the entities (Office of Water and Primary Industries – Fisheries) had no objection to the proposal put forward from Council which basically involved full release of minor rainfall events 5mm or less and increasing percentage of rainfall captured for larger events up to 90% capture for 100mm rainfall or over.

The Office of Water advised that the operating conditions (extraction rules and dam licence) do not come into effect until the dam is commissioned and this is considered to be at 60% full and water levels can be managed.  In effect this means that Council can pump as it likes within current licence and there is no requirement for transparent release of rainfall until the dam is 60% full.

Council has applied to Office of Water for a permit to capture surface water.

Email forwarded to Councillors on dam filling options update following question at Council meeting on 28 August.

 

Dam inspected on 3 February and is about 20% full.

As at 28 February 2015 dam was 28% full.

 

 

AUGUST 2014

 

7

SF1148

14/08/14

That Council receive a report regarding nose to kerb parking including what other LGAs are doing in regard to parking; the pros and cons of various ways of parking; and a parking strategy for Council’s consideration.

 

AGMES

Report March 2015

 

Deferred until September due to resources as Manager Technical Services and relevant staff have a number of large projects and assessments of development and highway upgrades.  Proposed to work on first draft and present the document to Council for comment in September before going out to the public.

 

 

8

SF595

28/08/14

That Council develop a plan of management for the ongoing maintenance of Hughes Creek.

 

GM

March 2015

Strategic planner seeking funding to engage a consultant to look at the entire system as part of the estuaries committee because of the nature of the creek system and its integration to the river PoM deferred pending funding.

 

OEH Estuary Grant application submitted in March 2015 (project value $20,000).  If successful a plan of management will be developed for Dawkins Lake to the Nambucca River via Hughes Creek.  A funding announcement is expected in 2015/16.

 

 

SEPTEMBER 2014

 

9

SF791

11/09/14

There is a further report to Council on the outcome of the tender for the development of the subdivision (Hyland Park) and the reserve price for the lots.

 

GM

Report February 2015.

Lots to be pegged out by Council’s Surveyor on his return from annual leave, ready for listing with an agent for sale “off the plan”.

Work on pegging out land has commenced.  Report to Council in March 2015.

 

Report deferred to April 2015.  Manager Business Development on leave.

 

Council’s Surveyor currently pegging out lots.  Will be reported to meeting in May.  Enquiries with real estate agents suggest listing prices between $140,000 and $165,000.

 

 

 

10

SF399

26/09/14

Pending the outcome of the Fit for the Future reform process Council consider reducing the no. of Councillors from 9 to 7 via a referendum.

 

GM

Deferred to late 2015 (next LG general election scheduled for September 2016).

 

OCTOBER 2014

 

11

PRF72

16/10/14

Council proceed with the proposed reclassification of the Kingsworth Lake Reserve from community to operational land.

 

GM

Strategic Planner preparing a gateway proposal for the Dept of Planning & Environment.  Following approval of the gateway proposal, the proposed reclassification will be advertised and a public hearing undertaken.

 

 

12

SF688

16/10/14

Council give public notice of its intention to reclassify land shown as proposed lots 2 and 3 as operational land and undertake the required public hearing (land to the west of the Valla Beach Pre-School)

 

GM

Strategic Planner preparing a gateway proposal for the Dept of Planning & Environment.  Following approval of the gateway proposal, the proposed reclassification will be advertised and a public hearing undertaken.

A report in the business paper to the meeting on 16/12/2014 regarding outcome of Valla Beach Community Association meeting and an alternative proposal was deferred at the request of the Pre-School.

GM attended meeting at the Valla Beach Pre School on 27 January 2015.  Awaiting advice from Pre School.

 

Report to Council’s meeting on 16 April 2015 concerning Pre-School.

 

 

13

SF952

16/10/14

Unofficial rest area on Link Road – that a management plan for the future improvement of the site be prepared by Council and the Lions Club who have agreed to maintain the site after the management plan has been placed on public exhibition.

 

AGMES

Report March 2015.

Meeting scheduled with Lions Executive in early March to draft a PoM and provide to Council for comment in April/May.

Meeting with Lions Club on 4 March 2015.

 

Current projects and staff resources (doing budgets, Fit for the Future and asset revaluation) proposed to work on first draft and present the document to Council and Lions for comment.

 

 

NOVEMBER 2014

 

14

SF2031

27/11/14

Council’s 2015/16 budget considers a commemorative board for the Council Chambers acknowledging all Councillors and staff who served the Council in its centenary year.

 

GM

Report with operational plan – April/May 2015.

 

To be reported in May 2015.

 

15

SF1997

27/11/14

Council’s Finance Section be asked to review, when time permits, Council’s current liquid equity levels & their relationship to the minimum level of Council’s policy.

 

AGMCS

Early 2015.

 

 

DECEMBER 2014

 

16

SF929

11/12/14

Council seek expressions of interest from BSC and CHCC on an alliance to operate a regional focussed VIC from the proposed highway service centre.

 

GM

Letters sent 18/12/2014

Response received from Bellingen Shire Council on 2 March 2015.  As at 31/3/15 no response from CHCC.

 

To be reported in May 2015.

 

 

17

SF247

11/12/14

Council make a submission to the NSW Office of Water seeking a funding contribution to the provision of sewerage to south Nambucca.

 

AGMES

Letter sent to Minister w/e 16/1/2015

Response received and provided to Council 18 March advising Government are in caretaker mode and there are now funds available under the current Country Town Water and Sewerage Scheme.

Council has not had a response regarding a funding grant through the National Stronger Regions Fund.  This is the trigger for the next report.

 

Funding application to National Stronger Regions fund was unsuccessful.

 

 

18

SF247

11/12/14

There is a further report to Council on the provision of sewerage to south Nambucca following the determination of the grant application under the National Stronger Regions Fund.

 

AGMES

Proposed for March 2015.

Report deferred - Awaiting presentation from the Public Works (see item 24) and outcome of grants status before preparing a report.

 

Funding application unsuccessful.  Report in June.

 

 

JANUARY 2015

 

19

SF84

29/01/15

That Council write to the RFS requesting a detailed breakdown of the State (Head Office) “bid”.

 

AGMES

Further report presented to Council 12 Feb on an amended RFS BID and letter sent to the Commissioner Minister as per Council resolution 16 February.

 

Acknowledgement letters received from the RFS and Premier advising receipt of the Council correspondence and a response will be sent in due course.

 

 

20

SF1541

29/01/15

Housekeeping amendments to Nambucca LEP 2010 (items c and d) is deferred for 2 months.

 

GM

Report April 2015

 

Will incorporate requested report from meeting on 16 April concerning secondary dwellings.  Deferred until May.

 

 

21

LF6687

29/01/15

Council receive a report in relation to clearing opposite this property (15 Gregory St, Valla Beach), including the OEH response and remediation actions.

 

MBD

Manager Business Development to draft a report up after speaking to the Valla Beach Community Association Committee of Management.

 

Report to meeting on 30 April.

 

22

SF674

29/01/15

That Coffs Harbour City Council is requested to establish a Regional Waste Committee to manage the preparation of the Regional Waste and Resource Recovery Strategy comprising a Councillor, responsible Director plus relevant waste services staff from each participating Council.  Further that as part of the Strategy there be a review of the performance to date compared to the original 2004 proposal.

 

AGMES

Contact initiated by CHCC and a meeting date being organised.

 

A report on updated proceedings will be presented to the 28 May 2015 Council meeting.

 

FEBRUARY 2015

 

23

SF2049

12/02/15

That Council write to the Senior Fisheries Manager at NSW Fisheries in Coffs Harbour with a copy to our Local Member requesting the following information …

 

GM

Letter sent to Fisheries on 19 February 2015.

 

24

SF843

26/02/15

Council write to Bellingen Shire Council inviting them to join the Beach Permit System.

 

AGMES

Letter sent 5 March 2015

 

MARCH 2015

 

25

LF4225

12/03/15

2 Nelson Street – Council write to the Minister for Lands setting out the history, the issues Council is facing: there was no community consultation on the sale of the land; the issues faced by the private land owners regarding their land stabilisation; the resolution of Council to support a lease and the conflicting advice given by the Office of Lands in Grafton.  And further, that Council requires an urgent definitive response to finalise the matter.

 

GM

Letter written w/e 20/3/2015

 

 

 

26

SF841

12/03/15

Council write to the Premier, the Leader of the Opposition and the Member for Oxley indicating Council’s disappointment in the complete lack of regard, by the Minister for Roads Office, to Council’s financial wellbeing and clarity for rate payers and reluctance to work together as levels of government.

 

GM

Letter written w/e 20/3/2015

 

27

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015

 

28

SF2049

26/03/15

Council write to the Premier of NSW expressing Council’s support for the recommendations resulting from the Law and Justice Committee’s Inquiry into the Bowraville murders and asking that they be implemented as a matter of urgency.

 

GM

Letter signed by Mayor and sent on 30/03/15

 

29

SF904

26/03/15

That a report be prepared on the implementation of the recommendations from the Coastal Public Safety Risk Assessment for the Nambucca LGA.

 

AGMES

Report to May Council Meeting.

 

APRIL 2015

 

30

2015/003

16/04/15

That Council receive a report on a review of the LEP in regard to secondary dwellings, granny flats and primary dwellings.

 

GM

Report to May Council meeting.

 

31

SF2070

16/04/15

There be a further report to Council on the sources of the required matching funds for the projects approved under the NSW Boating Now Program.

 

GM

Report to June Council meeting

 

32

SF848

16/04/15

That Council approaches the property owners (of the small lot off Wallace Lane, Macksville) and discuss options of dedicating this land to Council as public land or pay the rates or consolidate the land into an adjoining property.

 

AGMCS

Report to June Council meeting

 

33

SF2049

30/04/15

Council receive a report on the use of motels for long term accommodation addressing such issues as the maximum length of stay, any required facilities for longer term accommodation and the details of any inspection regimes or compliance checks.

 

GM

Report to June Council meeting

 

34

SF2049

30/04/15

Council write to the NSW Attorney General seeking details of the number of parolees rehomed in the Nambucca Valley, the support provided for such people and the reason they are sent to an area with such high levels of unemployment, limited housing opportunities and minimal public transport.

 

GM

Letter sent 6/05/2015

 

35

SF959

30/04/15

That Council write to our Local Member and respectfully ask her if she could intervene to obtain answers to Council’s questions regarding fishing matters in the Nambucca River … as listed in Council’s letter on 19 February.

 

GM

Letter sent 6/05/2015

 

36

SF1480

30/04/15

That the matter (transfer of encroachment licence from Shibba to Dennien) be deferred to the next Council meeting so the terms of the licence can be included in the report.

 

GM

Awaiting Crown Lands forwarding revised licence agreement.

 

37

2008/242

30/04/15

There be a further report to Council on a policy for the deferred payment of contributions as suggested and that it include a worked example of a Deed of Agreement for Mr Kerr’s subdivision for possible adoption by Council.

 

GM

Awaiting drafting of Deed of Agreement.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.2      SF24                140515         Annual NAIDOC Week March- Request for Waiving  Fees for Application and Events on Roads

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Council has received a request from the MiiMi Aboriginal Corporation, that the Corporation (together with the Bowraville Central School, Ngambaga Bindarry Girrwaa Community Service Inc, St Mary’s School, Stronger Families and Phoenix) are organising the annual NAIDOC Week (5–12 July 2015) march for 2015 which will be held on Monday 6 July 2015.

 

They have requested that Council waive the fees for 1) the application form for Activities and Events on Roads of $134.00 and 2) for advertising the event – an amount of $154.00 – as this is a community event.

 

 

Recommendation:

 

1        That Council waive the $134.00 Application Fee for Activities and Events on Roads.

 

2        That Council waive the $154.00 advertising free.

 

 

OPTIONS:

 

Council can decide on what, if any, financial assistance it will provide to the MiiMi Aboriginal Corporation in regard to the NAIDOC Week march 2015.

 

 

DISCUSSION:

 

Council has received a request from the MiiMi Aboriginal Corporation, that the Corporation together with the Bowraville Central School, Ngambaga Bindarry Girrwaa Community Service Inc, St Mary’s School, Stronger Families and Phoenix, are organising the annual NAIDOC Week march for 2015 which will be held on Monday 6 July 2015.

 

They have requested that Council waive the fees for 1) the application form for Activities and Events on Roads of $134.00 and 2) for advertising the event – an amount of $154.00 – as this is a community event.

 

 

CONSULTATION:

 

There has been no additional consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

Council, by donating the $288, will be assisting these community groups.

 

Economic

 

There is no economic impact as a result of this report.

 

Risk

 

There is no risk to Council as a result of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgetary impact should be less than $300 and funds are available from the Donations Budget.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level changes or staffing implications.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.3      LF2766             140515         Aukaka Caravan Park - Request that Council Support Partial Road Closure and Purchase

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That the property owner be invited to lodge a Section 138 application under the Roads Act to allow the continued occupation of the land and that this be referred to Roads and Maritime Services for their concurrence.

 

2        That the property owner be invited to lodge a road closure application for the section of land which is encroached and the concurrence of the Roads and Maritime Services be sought for this.

 

3        That the property owner be responsible for all fees and costs in relation to the Section 138 and road closure applications.

 

 

OPTIONS:

 

Council can elect not to consider the applications.  However given that the encroachment has existing for many years and that the highway is being relocated, there would not seem to be a basis to decline consideration.

 

 

DISCUSSION:

 

Council has received the attached letter from Denis Atkinson Planning Pty Ltd requesting Council’s support for closure of part of the Pacific Highway and its purchase by the owners of the Aukaka Caravan Park.  The reason for the request is that a small part of the caravan park encroaches on the highway reservation.  Given that the encroachment has been in place for many years it is agreed that the encroached land with an area of 806.2m2 is likely to be surplus to the needs of the Pacific Highway, and particularly with the deviation proceeding.

 

Roads and Maritime Services have advised that Council is the Roads Authority for the subject area of public road even though it is the Pacific Highway.  However because the section of public road is a main road/highway, Roads and Maritime does have overarching power relating to what can and can’t be done on the highway.  They suggest that the applicant seek approval under Section 138 of the Roads Act to allow the occupation to continue.  In terms of a more permanent solution, the RMS has suggested the following:

 

·           That application be made to Council to close an area of public road upon which the buildings are encroaching

 

·              Council to refer this application to the RMS for their concurrence

 

It is recommended that Council invite the owners to lodge the necessary applications with the advice that they are to be responsible for all fees and costs.

 

 

CONSULTATION:

 

There has been consultation with Council’s Manager Technical Services.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The identification of the encroachment will potentially reduce risk to Council.  This recent advice seems to demonstrate a pattern of caravan park encroachments onto Crown Land.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

It will be notee that Council’s statutory role in relation to the Pacific Highway is reminiscent of its role as Trustee of Crown Land.  The attached email from the RMS indicates that Council is the “Roads Authority” for the subject land even though it is the Pacific Highway.  However, because the section of road is a main road/highway, the RMS does have overarching power relating to what can and can’t be done on the Highway.  Further, even though Council is the “Roads Authority”, it will be the Crown which benefits from the proceeds of any land which may be transferred to the caravan park.  It does seem that it’s Council’s responsibility to do most of the work but that it has no real power in relation to the outcome nor any opportunity to achieve a financial return for its work.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is considerable consultation and documentation required in effecting the road closure and transfer.  There are fees required to be paid to cover or partially cover these costs.

 

Attachments:

1

12049/2015 - Request for partial road closure and purchase

 

  


Ordinary Council Meeting - 14 May 2015

Aukaka Caravan Park - Request that Council Support Partial Road Closure and Purchase

 







Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.4      SF972              140515         Work for the Dole - Valla Beach Car Park

 

AUTHOR/ENQUIRIES:    Wayne Lowe, Manager Business Development; Michael Coulter, General Manager         

 

Summary:

 

A Work for the Dole crew were apparently instructed to remove rubbish, dead brush, lantana and weeds from the land around the North Valla car park.  About 6 to 7 cubic metres of cleared vegetation matter was left for removal by Council staff.

 

At this time the level of vegetation removal raised concerns from some members of the community and council staff that the “clean up” may have impinged upon the qualities of what may be an endangered ecological community.

 

Since the incident, Council staff have coordinated and drafted a rehabilitation plan including a planting program for the site.  Council staff have spoken with the Office of Environment and Heritage (OEH), the VBCA and the Work for the Dole team about the matter.

 

Council’s Noxious Weeds Inspector is co-ordinating the planting of 200 seedlings through the area the subject of the “clean up”.  The planting of the seedlings will commence on 8 May 2015 (weather permitting).  This work is being undertaken at a cost of $3,500, the funding for which is coming from the Environmental Levy.

 

 

Recommendation:

 

That Council note the information in relation to the “clean up” work around the North Valla car park at the bottom of Gregory Street, Valla Beach and the proposed rehabilitation work.

 

 

OPTIONS:

 

There are many potential options open to Council.  The report discusses the policy and budgetary implications of the incident and what action is proposed around the North Valla car park.

 

DISCUSSION:

 

At Council’s meeting on 29 January 2015 it was resolved that Council receive a report in relation to clearing opposite this property (15 Gregory Street), including the OEH response and remediation actions.  The location of the “clearing” work immediately to the north of the car park is shown on the attached aerial photo.

 

In about June 2014 Council staff became aware of the availability of Work for the Dole crews to undertake mowing and brushcutting work on Council owned land and also on Crown Land Reserves managed by Council.

 

The Manager Business Development was quick to respond to this and signed a contract to engage a Work for the Dole program to maintain the grounds at the Gumma Reserve.  This Work for Dole program at Gumma is continuing.  It is estimated that this program has been a saving to council in terms of reduced contractor costs of $200.00 per month from June 2014.  However in reality the benefit of the program is much greater as the group not only mow the lawns but they remove lantana and noxious weeds under direction from a qualified supervisor that is also provided at no cost to Council under the program.

 

With the immediate success of the work at Gumma Reserve, it was in this context that in the latter part of 2014 there was considerable interest shown by other Council staff and also the Valla Beach Community Association in using Work for the Dole crews to undertake similar work in other locations.

 

The Valla Beach Community Association (VBCA) had been working in cooperation with Council staff over a number of years in spending their own funds to improve the maintenance and presentation of various reserves in Valla Beach.  The attached email from the Secretary of the VBCA demonstrates this.  Also attached is a list of sites which the VBCA had been making representations to Council in relation to requiring maintenance.  One of the sites nominated was the land in question, being site 7, the North Valla Car Park.  The VBCA advised that the area, “was cleaned up a few years ago but needs further maintenance and rubbish removed.  The area below the path to the beach requires a clean up”.

 

Council’s Manager Business Development subsequently introduced the Work for the Dole crew operated by the job search and training provider, ETC to the Valla Beach Community Association. 

 

The Work for the Dole crew were then apparently instructed to remove rubbish, dead brush, lantana and weeds from the land around the North Valla car park.  About 6 to 7 cubic metres of cleared vegetation matter was left for removal by Council staff.  At this time the level of vegetation removal raised concerns from some members of the community and council staff that the “clean up” may have impinged upon the qualities of what may be an endangered ecological community.  It is likely that neither the VBCA nor the Work for the Dole crew were aware of the possible ecological significance of the vegetation nor what was weed or indigenous.  Regeneration work had previously been undertaken at the location and it may have also been compromised by the “clean up”.

 

Without in any way diminishing the tremendous contribution made by volunteers in our community, the incident does highlight the potential risks associated with volunteer groups working with little or no supervision from Council staff.  Previously with other volunteer groups there have been issues in relation to work, health and safety matters and particularly in relation to working on or adjacent to busy roads.  If Council were better resourced it would be desirable to have a position in Council’s organisation structure to co-ordinate the work of volunteer groups and to ensure that all regulatory requirements in relation to work were being met.  The Great Lakes Council has an excellent reputation for harnessing volunteers to improve their community and not surprisingly have a position of volunteer co-ordinator in their structure.

 

Since the incident, Council staff have coordinated and drafted a rehabilitation plan including a planting program for the site.  Council staff have spoken with the Office of Environment and Heritage (OEH), the VBCA and the Work for the Dole team about the matter.  Council has not received any written advice, caution or infringement from the OEH.

 

Council’s Noxious Weeds Inspector is co-ordinating the planting of 200 seedlings through the area the subject of the “clean up”.  The planting of the seedlings will commence on 8 May 2015 (weather permitting).  This work is being undertaken at a cost of $3,500, the funding for which is coming from the Environmental Levy.

 

It is apparent that the car park and beach access provide excellent public views which are valued by surfers to check wave conditions and also by walkers.  There is a concern that if some facility for public views is not maintained then people will make their own path into the vegetation with on-going damage.  Accordingly it is proposed to obtain a quote for the construction of a small viewing platform at the end of the car park.  A gap will be left in the planting to accommodate this.  Foot traffic will be guided to the platform by low fencing.

 

The objective of the platform and the possible fencing is to guide the community to the place we want them to go and avoid the EEC allowing it to recover naturally. An allowance has been made in the beach access improvements program stage 2 to accommodate this and Council’s Strategic Planner has checked with OEH (our funding partner) and they have agreed to the platform and fencing.

 

These arrangements should provide a sustainable balance between environmental and social outcomes.

 

CONSULTATION:

 

In preparing this report there has been consultation with the following bodies and individuals:

 

Enterprise Training Company (ETC)

Enterprise Training Company Supervisor

Council’s Assistant General Manager Engineering Services

Valla Beach Community Association

Council’s Strategic Planner

Council’s Noxious Weeds Inspector

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The report details a number of environmental considerations.

 

Social

 

The use of “work for the dole” crews and volunteers all have positive social outcomes in terms of self-esteem and community development.  The report also discusses the importance of maintaining public views from the North Valla car park.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There is a discussion of risk in the report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The report discusses the financial advantages of using “work for the dole” crews.  It also discusses the $3,500 cost of rehabilitating the land which was the subject of the “clean up”.

 

Source of fund and any variance to working funds

 

No funds or variances are required.

 

Attachments:

1

13154/2015 - North Valla Car Park aerial photo

 

2

13096/2015 - Email from VBCA

 

3

13097/2015 - VBCA - Suggestions for Parks Maintenance

 

  


Ordinary Council Meeting - 14 May 2015

Work for the Dole - Valla Beach Car Park

 

 


Ordinary Council Meeting - 14 May 2015

Work for the Dole - Valla Beach Car Park

 

 



Ordinary Council Meeting - 14 May 2015

Work for the Dole - Valla Beach Car Park

 

 

Valla Beach Community Association

 

Areas of Valla Beach Requiring NSC Maintenance

 

List composed by Andrew Bagust 20/5/2013

65695291, abagust@midcoast .com.au

 

This list is by no means a comprehensive list but reflects the views of many residents of the Valla area. We ask that these areas be initially  cleaned up and then placed on a regular maintenance schedule.

Residents would be prepared to assist if NSC could remove collected debris.

 

1 Garden and surrounds on south/ east corner of railway overpass.

 

2 Nature strip between Buchanan & Gregory Streets

          Partially cleared recently but still needs to be completed.

 

3 Headland areas south of Valla Bch Rd

          There are numerous trees and shrubs surrounded by woody weeds, lantana and general weeds.  These are in the mown area. Some trimming may be required to enable future mowing.

·    Hibiscus plants opposite tennis courts

·    Large tree and smaller tree at roundabout

·    Old garden areas opposite Valla Beach Store including cut tree branches. Perhaps these should be totally removed and area shaped to allow mowing.

·    Large fig adjacent to playground equipment surrounded by woody weeds

·    Hibiscus Plant with woody weeds throughout

·    Rubber tree growing in the palm

·    Grass through out playground mulch

 

4 Headland areas north of Valla Bch Rd

          Again there are numerous trees and shrubs surrounded by woody weeds, lantana and general weeds.  There are many trees in this area and perhaps the 4 or 5 closest to the road could be cleaned up. Some trimming may be required to enable future mowing.

 

5 South Valla Car Park

          This area is mown regularly but could do with brush cutting under and around fences, plants and amenities

 

6 Deep Creek Car Park

          Again this area is mown regularly but could do with brush cutting under and around fences, plants and amenities. A few trees need maintenance and cleaning up around.

 

 

 

 

7 North Valla Car Park

This area was cleaned up a few years ago but needs further maintenance and rubbish removed. The area below the path to the beach requires a clean up.

 

8 Kuta Park

          Small park generally well maintained but trees could be trimmed to enable mowing and some general brush cutting.

 

9 Middle Valla Headland

          Mown regularly but shrubs are overgrown with numerous weeds.

 

Text Box: 4Text Box: 3Text Box: 3Text Box: 3Text Box: 9Text Box: 5Text Box: 6Text Box: 7Text Box: 8Text Box: 2Text Box: 1


Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.5      DA2015/032      140515         DA2015/032 Assessment Report

 

AUTHOR/ENQUIRIES:    Daniel Walsh, Senior Town Planner; Michael Coulter, General Manager         

 

Summary:

 

The proposed development comprises a 25 lot subdivision of Lot 208 DP 755537- Gumbayngirr Road, South Arm. The site is a former Aboriginal reserve owned by the Bowraville Local Aboriginal Land Council and currently contains 26 dwellings, a child care centre, and a constructed access road named Dotti Close.   The plans of the proposed development are attached.  A schedule of proposed conditions are attached.

 

The application has been notified and assessed in accordance with the Environmental Planning and Assessment Act 1979 and is recommended for approval subject to appropriate conditions.

 

It is the applicant’s intent is to provide options for its members with regards to long term leasing and home ownership of the proposed allotments.  As stated by the applicant, the Bowraville Local Aboriginal Land Councils members consist of people/families with very low, low, and moderate incomes. There is concern in relation to the possible transfer of properties once the subdivision is registered. Such transfers could be to people who are unable to pay their rates to Council, resulting in Council having to commence legal proceedings for the payment of the rates and ultimately the sale of land for unpaid rates.

 

This concern was raised by the General Manager in the initial meeting which discussed the proposal for the subdivision of the “Missions” in February 2013.  A copy of the meeting notes from that initial discussion is attached.

 

The General Manager was advised that the proposal for the subdivision of the former Aboriginal Reserves and Missions was an initiative of the Commonwealth Government when the Hon. Kevin Rudd was Prime Minister.  It is understood that the Commonwealth Government have funded the various consultancies which have been required to develop the subdivision plans for their lodgement with Councils.

 

The rationale for the initiative was explained in social justice terms in that the existing tenants should have the same opportunities as other Australians to live in conventional subdivisions with street numbers and postal services.  The potential risk for Council is that the practical outcome of the well intentioned initiative may be the transfer of responsibility for collecting rates from the relevant Local Aboriginal Land Council and the NSW Aboriginal Land Council to Nambucca Shire Council.  Such an outcome would amount to cost shifting.

 

Whilst it is not considered that the potential for the above mentioned transactions are a reason for refusal of the development application under the Environmental Planning and Assessment Act 1979, it is recommended that the Bowraville Local Aboriginal Land Council be advised of the potential impacts of transferring land.

 

Given the potential social and financial issues, it was deemed inappropriate to determine the application under delegated authority.  Hence the application has been referred to Council for determination.

 

NOTE: This matter requires a “Planning Decision” referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1        That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2015/032 for a 25 lot subdivision of Lot 208 DP 755537 - Gumbayngirr Road, South Arm, subject to the schedule of conditions outlined in an attachment to this report.

 

2        That the Bowraville Local Aboriginal Land Council be advised that prior to the transfer of ownership of any lots that consideration be given to:

 

a.       the merits of the Bowraville LALC continuing to own housing which it can continue to make available to Aboriginal people.

 

b.       the on-going ability for any new owners to pay rates to Nambucca Shire Council, as failure to pay may ultimately result in Council selling the land for unpaid rates.  If this were to occur the stock of housing available to Aboriginal people may diminish.

 

 

 

OPTIONS:

 

(a) Grant consent to the development application, either unconditionally or subject to conditions, or

 

(b) Refuse consent to the development application.

 

DISCUSSION:

 

The subject site is located at Gumbayngirr Road, South Arm and is legally known as Lot 208 DP 755537. The site is located within the RU5 Village zone and is a former Aboriginal reserve owned by the Bowraville Local Aboriginal Land Council. It currently contains 26 dwellings, a former child care centre, a formed access road named Dotti Close, and large areas of cleared and forested land.

Locality Plan

 

The proposed development includes a 25 lot subdivision of the subject site. It is proposed to locate the dividing boundaries in the location of existing fences so that lot 1 contains multi dwelling housing (4 dwellings in 2 buildings), lots 2-23 each contain a dwelling house, lot 24 contains the former child care building and lot 25 is a vacant residue allotment. A copy of the plans of the proposed development can be found in the attachment.

 

The applicant’s intent is to provide options for its members with regards to long term leasing and home ownership, as well as to transfer ownership of infrastructure to Council (Dotti Close, water, sewer, stormwater lines). 

 

Subject to the recommended conditions of consent, the proposed development is considered to be satisfactory with regards to the relevant sections of the Environmental Planning and Assessment Act 1979 as follows:

 

Section 5A  - Significant effect on threatened species, populations or ecological communities, or their habitats

 

Due to the proposed development being for the subdivision of existing dwellings with modified sites and surroundings, it is not considered that the proposal will have any significant impacts on threatened species, populations, communities or their habitats.

Section 79C (1) - Evaluation

 

In determining a development application, Council is required to take into consideration the following matters:

 

(a) the provisions of

 

(i) any environmental planning instruments

 

·      The Nambucca Local Environmental Plan 2010 (NLEP 2010)

 

The proposed development is considered to be consistent with the relevant clauses of the NLEP 2010 as follows:

 

2.3 - Zone objectives and land use table

The proposed development is permissible with consent and is considered to be consistent with the relevant objectives of the zone because it will maintain the existing character of the village.

 

4.1 – Minimum subdivision lot size

The proposed subdivision is consistent with this clause because all proposed allotments exceed the 450m² minimum lot size.

 

4.4 - Floor space ratio

The proposed subdivision is considered to be consistent with this clause because the existing buildings on the land will not exceed the 0.55 maximum FSR on the proposed allotments.

 

5.10 – Heritage Conservation

The applicant (Bowraville LALC) has stated that there may be Aboriginal objects in the southern portion of the site. While this may be the case, such objects are not an Aboriginal place of significance as defined by the LEP because they have not been identified in an Aboriginal heritage study adopted by Council after public exhibition. As stated by the applicant, the proposed subdivision will not result in any disturbance to potential Aboriginal objects on the southern portion of the site. Having regard to this, development consent is not required under this clause and an Aboriginal heritage study was not requested from the applicant.

 

7.4 - Public utility infrastructure

Reticulated water, sewer, and electricity are already available to the proposed allotments. Councils Development Engineer has assessed the proposal and considers it to be satisfactory subject to the inclusion of the recommended conditions of consent.

 

7.6 - Earthworks

The required earthworks will not impact significantly on surface water flows, will not result in any significant impacts on the future uses on the land or redevelopment, will not impact any contaminated soil or the amenity of surrounding properties, is unlikely to disturb any relics, and appropriate erosion control measures have been included within the recommended conditions of consent.

 

·      State Environmental Planning Policy No 55—Remediation of Land

 

The land is not considered to be contaminated because there are no known previous uses or activities on the site that would have resulted in any contamination of the land and the proposal does not include a change of use of the land (existing residential).

While there could be potential for contamination in sections of the southern part of lot 25 as a result of the former landfill on an adjoining property, it is considered that the site is suitable for the proposed development in its current state because the proposal will not result in any disturbance or change in land use patterns within potentially affected areas. For this reason it is not considered that testing is required as part of the proposal as it should be done as part of any future development on that land.

 

·      State Environmental Planning Policy No 44 - Koala Habitat Protection

 

Due to the cleared and developed nature of the site it is not considered to contain potential koala habitat.

 

(ii) any draft environmental planning instrument

 

There are no draft environmental planning instruments applicable to the proposed development.

 

(iii) any development control plan (DCP)

 

·      Nambucca Development Control Plan 2010 (DCP)

 

The proposed development is considered to be consistent with the relevant clauses of the DCP as follows:

 

Notification and Public Participation (Part A)

The application was notified and advertised in accordance with Part A of the DCP. One submission was received.

 

Environmental context (Part A)

Subject to the recommended conditions of consent and as assessed throughout this report, the proposed development is considered to be satisfactory having regard to the relevant matters for consideration under clause A5.0.

 

Subdivision (Part B)

Considering the location of the existing buildings and roads on the site and the zoning of the land, it is considered that the proposed subdivision is the most appropriate having regard to the controls within this Part.

The proposed subdivision includes the dedication of Dotti Close to Council as a public road. Councils Manager of Technical Services has assessed the proposal and is satisfied that subject to the recommended conditions of consent, the infrastructure being transferred into Councils control will be of an acceptable standard.

All lots will be connected to reticulated sewer, water, stormwater, and electricity; with conditions recommended for the creation of easements over the relevant sections of these utilities.

Dotti Close does not have a footpath. To ensure the proposal complies with clause B2.4.1 which is consistently applied on all residential subdivisions, it is recommended that a footpath be constructed along Dotti Close which connects to the existing footpath within Gumbayngirr Road.

The existing dwellings on the site and Dotti Close were approved as part of a cluster housing development. A footpath was not required in Dotti Close as part of that approval because it was located within private land. However; the construction of the existing footpath along the sites frontage to Gumbayngirr Road was required as part of that approval to provide adequate pedestrian access in public areas.

With Dotti Close being dedicated as a public road, it is not considered that variance to this control can be justified having regards to the objectives of the clause or the existing condition of the proposed road verges.

 

Car Parking (Part C)

The proposed subdivision will not impact the compliance of the existing developments on the site with this Part.

 

Sediment and Erosion Control (Part D)

All works to be undertaken as part of any consent will be subject to a condition of consent requiring the installation of adequate erosion and sedimentation devices which are consistent with Part D of the DCP.

 

(iiia) Any planning agreement that has been entered into under section 93F, or any draft planning agreement that a developer has offered to enter into under section 93F.

 

There are no planning agreements applying to the subject site.

 

(iv) Any Matters prescribed by the Regulation

 

There are no relevant matters prescribed by the regulations.

 

(v) Any coastal zone management plan

 

The Coastal Zone Management Plan for the Nambucca Shire Coastline does not apply to the proposed development.

 

(b)        The likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality.

 

Subject to the recommended conditions of consent, it is not considered that the proposed subdivision will result in any significant impacts on the natural or built environments or any social or economic impacts on the locality because it will not result in any works which will adversely impact the existing character of the area while it will promote improved management of the land.

 

Comment by General Manager

 

As stated by the applicant, the Bowraville Local Aboriginal Land Councils members consist of people/families with very low, low, and moderate incomes. There is concern in relation to the possible transfer of properties once the subdivision is registered. Such transfers could be to people who are unable to pay their rates to Council, resulting in Council having to commence legal proceedings for the payment of the rates and ultimately the sale of land for unpaid rates.

 

This concern was raised by the General Manager in the initial meeting which discussed the proposal for the subdivision of the “Missions” in February 2013.  A copy of the meeting notes from that initial discussion is attached.

 

The General Manager was advised that the proposal for the subdivision of the former Aboriginal Reserves and Missions was an initiative of the Commonwealth Government when the Hon. Kevin Rudd was Prime Minister.  It is understood that the Commonwealth Government have funded the various consultancies which have been required to develop the subdivision plans for their lodgement with Councils.

 

The rationale for the initiative was explained in social justice terms in that the existing tenants should have the same opportunities as other Australians to live in conventional subdivisions with street numbers and postal services.  The potential risk for Council is that the practical outcome of the well intentioned initiative may be the transfer of responsibility for collecting rates from the relevant Local Aboriginal Land Council and the NSW Aboriginal Land Council to Nambucca Shire Council.  Such an outcome would amount to cost shifting.

 

Also, once the land is transferred from the ownership of the Bowraville Local Aboriginal Land Council there is no certainty that it will continue to be available for use by Aboriginal people.  The Bowraville LALC need to carefully consider what their future role will be and whether or not they should be divesting themselves of housing and particularly if it is not going to be replaced with other housing stock.

 

(c)      the suitability of the site for the development

 

Having regard to the zoning, the existing development on the land, and the recommended conditions of consent; it is considered that the site is suitable for the proposed development.

 

(d)      any submissions made in accordance with the Act or the regulations

 

One public submission was received during the notification of the development application with the following matters raised:

 

Summary of Matters Raised in Submissions

Reporting Officers Comment

Support for the application in principle; however, part of lot 25 encompasses Councils previous garbage depot. The application does not identify this previous use or describe it as a potentially contaminated site. The zoning of lot 25 is RU5 and the sustainability of the site for future development poses a hazard and risks to community members now and into the future if subsequent development or remediation of the site is required.

The former Bowraville land fill site was located on the adjoining allotment to the east (Lot 56 DP755537) which was accessed via the road which dissects the southern portion of lot 25. As discussed earlier in this report, it is considered that the site is suitable for the proposed development in its current state because the proposal will not result in any disturbance or change in land use patterns within potentially contaminated areas.

 

(e)      the public interest

 

Subject to the recommended conditions of consent, it is not considered that the proposal is contrary to the public interest because it will not result in any significant impacts on the natural, social, or economic environments.

 

Section 94 - Contribution towards provision or improvement of amenities or services

 

The applicant believes that levying section 94 contributions on the proposed development would be unreasonable because its purpose is to formalise existing development on the site and does not increase the demand for any public infrastructure or services.

 

While it is agreed that contributions should not be charged for the proposed allotments containing the existing buildings on site as contributions have already been paid for those buildings, the proposal will result in the creation of an undeveloped allotment (lot 25) which is subject to a contribution in accordance with the plans listed below. Applying contributions in this instance would be no different to applying contributions to any other residential subdivision which creates additional lots. However, if lot 25 were to be consolidated with one of the other proposed lots, contributions would not be payable.

 

The applicant has stated that they are willing to accept a condition of consent requiring a restriction on title in favour of Council prohibiting the erection of a dwelling on lot 25 without the consent of Council. However, this is not an effective way of ensuring contributions will be paid for future development on the land because such a restriction does not apply to development approved under the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 and it is a common assumption from those issuing complying development certificates that contributions are paid at subdivision stage as required by Councils contribution plans, which will result in the likelihood of conditions relating to the payment of contributions being overlooked.

 

As such, a condition has been included within the recommended conditions of consent requiring the applicant to either consolidate lot 25 with one of the other proposed lots or the payment of the following contributions for the additional undeveloped allotment in accordance with the relevant contribution plan:

 

Development Contribution Plan

Contribution Amount

Community Facilities and Open Spaces

1 lot x $1,956 = $1,956

Surf Lifesaving Equipment

1 lot x $110 = $110

Administration 

10% of the above contributions = $206.60

 

Section 64 – Construction of Works for Developers (Local Government Act 1993)

Section 64 of the Local Government Act 1993 enables council to levy developer charges for water supply, sewerage and stormwater. This derives from a cross-reference in that Act to Section 306 of the Water Management Act 2000.

 

The applicant put the same case forward for waiving these contributions as for the section 94 contributions. For the reasons outlined above, a condition has been included within the recommended conditions of consent requiring the applicant to either consolidate lot 25 with one of the other proposed lots or the payment of the following contributions for the additional undeveloped allotment in accordance with the relevant contribution plan:

 

Development Servicing Plan

Contribution Amount

Water Supply

1 lot x $12,358 = $12,358

Sewerage

1 lot x $6,938 = $6,938

 

 

CONSULTATION:

 

As discussed above, the application was notified to adjoining owners and advertised in accordance with Part A of the Nambucca Development Control Plan 2010. Furthermore, general terms of approval have been issued by the NSW Rural Fire Service for the development as required by section 91A of the Environmental Planning and Assessment Act 1979; with no objections received from Councils Manager of Technical Services subject to the inclusion of the recommended conditions of consent.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

It is not considered that the proposal will result in any significant impacts on the natural environment because it will only result in the subdivision of land around existing buildings, with the only physical works resulting from the development being upgrade works to existing infrastructure prior to being dedicated to Council. Appropriate pollution mitigation measures have been included within the recommended conditions of consent.

 

Social

 

As stated earlier, the development site is a former Aboriginal reserve owned by the Bowraville Local Aboriginal Land Council. It currently contains 26 dwellings which are used to provide affordable housing to people living in very low, low, and moderate income households. The applicant’s intent is to provide options for its members with regards to long term leasing and home ownership, as well as to transfer ownership of infrastructure to Council (Dotti Close, water, sewer, stormwater lines). 

 

The social issues are discussed elsewhere in the report.

 

Economic

 

Aside from what is mentioned above, it is not considered that the proposal will result in any significant economic impacts.

 

Risk

 

The risks are discussed elsewhere in the report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Subject to the works required by the recommended conditions of consent being completed, general maintenance would be required as per any other residential development in which assets are dedicated to Council.

 

Source of fund and any variance to working funds

N/A

 

Service level changes and resourcing/staff implications

N/A

 

Attachments:

1

13086/2015 - Plan of Proposed Development

 

2

13084/2015 - Schedule of Conditions

 

3

13155/2015 - Meeting Notes

 

  


Ordinary Council Meeting - 14 May 2015

DA2015/032 Assessment Report

 



Ordinary Council Meeting - 14 May 2015

DA2015/032 Assessment Report

 

Attachment 2 – Schedule of Conditions

 

GENERAL CONDITIONS OF THIS CONSENT

 

Development is to be in accordance with approved plans

 

1.       The development is to be implemented in accordance with the plans endorsed with the Council stamp, dated TBC, and set out in the following table except where modified by any conditions of this consent.

 

Plan Title

Dwg. Ref No

Prepared by

Dated

Sheet 01 of 02 - Plan of Proposed Subdivision

163-12G L01 [03]-01

Craig & Rhodes

11/2/14

Sheet 02 of 02 - Plan of Proposed Subdivision

163-12G L01 [03]-02

Craig & Rhodes

11/2/14

 

In the event of any inconsistency between conditions of this development consent and the plans referred to above, the conditions of this development consent prevail.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE (SUBDIVISION)

 

Engineering Construction Plans

 

2.       Three (3) copies of engineering construction plans and specifications must accompany the Construction Certificate application. Such plans are to provide for the works in the following table in accordance with Council’s current Design and Construction Manuals and Specifications.

 

Required work

Specification of work

Footpath formation

Footpath formation of Dotti Close shall be trimmed and turfed where required and presented to an acceptable standard for an asset to be handed to Council

Footpath Construction

A 1.2 metre wide concrete footpath on the property side of Dotti Close to Gumbayngirr Road

Street Name Signs

Street name signs, No Through Road signs and posts to all roads.

Full Width Road Seal

Full width asphalt reseal of Dotti Close together with the removal of all protruding weeds and garbage.

Street Lighting

Street lighting being provided to the requirements of the appropriate energy authority.

Access Handle

A five (5) metre wide reinforced concrete driveway (or equivalent), together with all necessary services/service conduits (water, sewer, telephone, power, stormwater) within the access handle of Bridget Lane.

Piping of flow path

The piped drainage system traversing proposed lot 23 shall be realigned to the common boundary of proposed lot 22 away from the building footprint and discharged to the dam.

 

The pipe and entry pit shall be sized to suit a 1 in 20 year storm event. An overland flow path is to be provided above the constructed pipeline to accommodate the pipe exceedance for all storm events, up to and including the 1 in 100 year storm event.

 

Stormwater pits and pipes shall be checked for debris, any material having an impact on stormwater flow  within  the system shall be removed

Fire Hydrants

Install blue reflectors and painted identification of Fire Hydrants

 

Sewerage and Water Mains

 

3.       An approval is to be obtained under Section 68 of the Local Government Act 1993 to carry out water supply and sewerage works involving connections to Council’s existing water and sewer infrastructure. Sewerage and water mains are to be extended to service all residential allotments in the subdivision, proposed lots 15 and 16

 

Engineering plans of the proposed water and sewer works shall be submitted for Council’s approval prior to the issue of the Construction Certificate.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO SUBDIVISION WORKS COMMENCING

 

Construction Certificate 

 

4.       Subdivision work the subject of this development consent MUST NOT be commenced until:

(a)       A construction certificate for the subdivision work has been issued by council or an accredited certifier, and

(b)       The person having the benefit of the development consent has appointed a principal certifying authority for the subdivision work, and

(c)       The person having the benefit of the development consent has given Council written notice, at least two days prior to work commencing on site, of the name and details of the Principal Certifying Authority and the date construction work is proposed to commence.

Erosion & sediment measures

 

5.       Erosion and sedimentation controls are to be in place in accordance with Managing Urban Stormwater - Soils and Construction Vol 1, 4th Edition prepared by Landcom and Development Control Plan (Erosion and Sediment Control) 2009.

 

Note: Council may impose on-the-spot fines for non-compliance with this condition.

Erection of Signs

 

6.       A sign must be erected on site in a prominent position containing the information prescribed by Clause 98A (2) of the Environmental Planning & Assessment Regulation 2000 being the name, address and telephone number of the Principal Certifying Authority for the work, and name of the principal contractor for the work and telephone number on which that person may be contacted outside working hours, and stating that unauthorised entry to the site is prohibited.  This sign must be maintained on site while work is being carried out and removed when the work has been completed.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH DURING SUBDIVISION WORKS

 

Construction times

 

7.       Construction works must not unreasonably interfere with the amenity of the neighbourhood. In particular construction noise, when audible on residential premises, can only occur:

 

a        Monday to Friday, 7.00 am to 6.00 pm.

b        Saturday, 8.00 am to 1.00 pm.

c        No construction work to take place on Sundays or Public Holidays.

 

Discovery of a Relic

 

8.       The development is to proceed with caution. If any Aboriginal objects are found, works are to stop and the NSW Office of Environment and Heritage (OEH) notified. If human remains are found work is to stop, the site is to be secured and the NSW Police and OEH are to be notified.

 

Maintenance of sediment and erosion control measures

 

9.       Sediment and erosion control measures must be maintained at all times until the site has been stabilised by permanent vegetation cover or hard surface.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO THE RELEASE OF THE SUBDIVISION CERTIFICATE

 

Plan of Subdivision

 

10.     An application for a Subdivision Certificate must be made on the approved form. The Subdivision Certificate fees, in accordance with Council's adopted schedule of fees and charges, must accompany such application. Three (3) copies of the plan of subdivision are to be submitted with the application for a subdivision certificate. The location of all buildings and/or other permanent improvements including fences and internal access driveways/roads must be indicated on 1 of the copies.

 

Plan of Subdivision and Section 88B Instrument requirements

 

11.     A Section 88B Instrument and 1 copy are to be submitted with the application for a subdivision certificate. The final plan of subdivision and accompanying Section 88B Instrument are to provide for the items listed in the following table:

 

Item for inclusion in Plan of Subdivision and/or Section 88B Instrument

Details of Item

Dedicated Public Road Access

Dedication of suitable public road accesses to all proposed allotments.

 

Note: Boundary fences shall progressively be installed on the correct boundary alignment at replacement

 

Dedicated Corner Splays

Dedication of corner splays at all street junctions and intersections.

Drainage Easements

The creation of easements for drainage of water over all drainage pipelines and structures located within the proposed allotments in accordance with Council’s policy.

Sewer Easements

The creation of 3m wide easements for drainage of sewage over all sewage pipelines and structures located within the proposed allotments in accordance with Council’s policy.

Water Easement

 

 

The creation of 2m wide easements for water supply over all water pipelines and structures located within the proposed allotments in accordance with Council’s policy.

Rights of Carriageway

The creation of suitable rights of carriageway over the access handle of proposed Lot 25

Easement for Services for access handle

The creation of suitable easements for services over the access handle(s) of proposed Lot 25.

Easement for Electricity

The creation of any necessary easements for electricity purposes as required by the electricity supply authority.

 

 

 

Survey of the location of the existing road carriageway

 

12.     The location of the road carriageway in relation to the road reserve within and adjacent to the property location is to be determined by a registered surveyor. A survey plan showing the location is to be submitted to Council.

 

Where the road carriageway is not within the road reserve, a detailed plan (1:1000 scale) is to be submitted to Council showing the existing road formation and the existing fences and improvements in relation to the boundaries of the road reserve. On receipt of this plan the Authorised Council Officer will advise of the road widening or realignment requirements which must be included on a plan of subdivision. Any road widening required is to be dedicated at no cost to Council.

 

Completion of All Works

 

13.     All roads, drainage and civil works, required by this development consent and associated Construction Certificate, are to be completed.

 

Erection of Street Signs

 

14.     The applicant is to supply and erect street signs for the approved street names in accordance with this development consent and the Construction Certificate approval.

 

Certificates for Engineering Works

 

15.     The submission of all test certificates, owners manuals, warranties and operating instructions for civil works, mechanical and/or electrical plant, together with a certificate from a suitably qualified engineer certifying that all works have been constructed in accordance with the approved plans and Council’s Adopted Engineering Standard.

 

Works-As-Executed Plans

 

16.     Works-as-executed plans, certified by a suitably qualified engineer or a registered surveyor, are to be submitted with the application for a subdivision certificate. Where the design is carried out utilising computer aided design CAD, all cad computer files are required to be provided on CD (Compact Disc) with the final drawings. The CAD files must include all lot and road boundaries, lot numbers and easements. The data is to be supplied in accordance with the requirements of Council’s GIS Officer.

 

Registered Surveyor Certificate

 

17.     A certificate from a registered surveyor is to be submitted to Council certifying that all pipelines, structures, access driveways and/or services are located wholly within the relevant easements.

 

Maintenance Bond

 

18.     A maintenance bond of 10% of the value of the works constructed is to be lodged with Council. A copy of the contract construction cost of the subdivision works is to be submitted with the bond. The maintenance period is 12 months and will commence from the date of issue of the final Compliance Certificate. The security may be provided, at the applicant's choice, by way of cash bond or a satisfactory bank guarantee. An application in writing for the release of the bond must be made at the satisfactory completion of the maintenance period.

 

Record of Infrastructure

 

19.     A record of infrastructure coming into Council ownership, upon registration of the final plan of subdivision, is to be submitted to Council.

 

 

 

Bushfire Protection

 

20.     In accordance with Section 91 of the Environmental Planning and Assessment Act 1979 the following conditions are required to be consistent with the General Terms of Approval issued by the Rural Fire Service under section 100B of the Rural Fires Act 1997:

i.    At the issue of the subdivision certificate and for the life of the development, the area within Lot 25 identified in figure 3.1.1 of the Bushfire Assessment Report, prepared by Advanced Bushfire Solutions P/L, dated February 2015 shall be maintained as an asset protection zone as outlined within Section 4.1.3 and Appendix 5 of ‘Planning for Bushfire Protection 2006’ and the NSW Rural Fire Service‘s document ‘Standards for Asset Protection Zones’.

 

ii.    An asset protection zone management plan shall be developed for lot 25. The plan shall identify:

·      Land to be managed as an asset protection zone (figure 3.1.1 of the Bushfire Assessment Report)

·      Actions and procedures to be implemented for managing the land as an asset protection zone.

·      Legal entity responsible for managing the asset protection zone.

 

iii.   At the issue of the subdivision certificate and for the life of the development, lots 1-24 shall be managed as an inner protection area as outlined within Section 4.1.3 and Appendix 5 of ‘Planning for Bushfire Protection 2006’ and the NSW Rural Fire Service’s document ‘Standards for Asset Protection Zones’.

 

Electricity Supply Certificate

 

21.     Written evidence from an electricity supply authority is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of electricity supply throughout the subdivision.

 

Contributions and Certificate of Compliance

 

22.     Either consolidate lot 25 with one of the other proposed lots on the final plan of subdivision, or prior to the issue of a Subdivision Certificate, the developer/consent holder will have to be eligible to obtain a Section 307 Certificate of Compliance under the Water Management Act 2000. To be eligible, the developer/consent holder will have to contribute:

 

Public service

No of Equivalent Tenements

Contribution Rate (Amount per ET)

Contribution Levied

Date until which Contribution rate is applicable

Water

1

$12,358

$12,358.00

30 June 2015

Sewer

1

$6,938

$6,938.00

30 June 2015

TOTAL

$19,296.00

30 June 2015

 

The contributions payable will be adjusted in accordance with relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

 

Contribution to be paid towards provision or improvement of amenities or services

 

23.     Either consolidate lot 25 with one of the other proposed lots on the final plan of subdivision or pay the contributions set out in the following schedule to Council. The following contributions are current at the date of this consent. The contributions payable will be adjusted in accordance with the relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

 

 

Schedule of Contributions pursuant to Section 94 of the Environmental Planning and Assessment Act 1979

 

Public amenity or service

Unit type

No of Units

Contribution Rate (Amount per Unit)

Contribution Levied

Date until which Contribution rate is applicable

Community Facilities and Open Space

Lot

1

$1,956

$1,956

30 June 2015

Surf Life Saving Equipment

Lot

1

$110

$110

30 June 2015

Section 94 Administration Charge

10% of the above contributions

$206.60

30 June 2015

TOTAL

$2,272.60

30 June 2015

 

 

REASONS FOR CONDITIONS

 

·      To ensure that the proposed development:

(a)      achieves the objectives of the Environmental Planning and Assessment  Act 1979;

(b)      complies with the provisions of all relevant Environmental Planning Instruments;

(c)      is consistent with the aims and objectives of Council’s Development Control Plans, Codes and Policies.

 

·      To meet the increased demand for public amenities and services attributable to the development in accordance with Section 94 of the Environmental Planning and Assessment Act 1979 and Section 64 of the Local Government Act 1993.

 

·      To ensure the protection of the amenity and character of land adjoining and in the locality of the proposed development.

 

·      To minimise any potential adverse environmental, social or economic impacts of the proposed development.

 

·      To ensure that all traffic, car parking and access requirements arising from the development are addressed.

 

·      To ensure the development does not conflict with the public interest.

 

 

NOTES

 

·   The land owners, Bowraville Local Aboriginal Land Council, be advised that prior to the transfer of ownership of any lots that consideration be given to:

a.   The merits of the Bowraville LALC continuing to own housing which it can continue to make available to Aboriginal people.

b.   The ongoing ability for any new owners to pay rates to Nambucca Shire Council, as failure to pay may ultimately result in Council selling the land for unpaid rates.  If this were to occur the stock of housing available to Aboriginal people may diminish.

 

·   It is recommended that an Emergency Evacuation Plan be prepared for the proposed residential estate. The plan should be consistent with the NSW Rural Fire Service Document ‘Guidelines for the Preparation of Emergency Evacuation Plans’ and Australian Standard AS 3745 2010 ‘Planning for Emergencies in Facilities’.

 

 


Ordinary Council Meeting - 14 May 2015

DA2015/032 Assessment Report

 





Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.6      SF2038            140515         2015 April - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Emma Shaw, Business Services Officer         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigates the possibility of reporting Development Applications lodged in previous month.”

 

Attached is a list of Development Applications and Complying Development Applications received in April 2015 as at 6 May 2015.

 

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in April 2015 be received for information.

 

 

Attachments:

1

12970/2015 - Applications Received for 1 April 2015 - 30 April 2015

 

  


Ordinary Council Meeting - 14 May 2015

2015 April - Development and Complying Development Applications Received

 



Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.7      SF2038            140515         2015 April - Construction And Complying Development Certificates Approved

 

AUTHOR/ENQUIRIES:    Emma Shaw, Business Services Officer         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of April 2015 as at 6 May 2015.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for April 2015 be noted and received for information by Council.

 

 

Attachments:

1

12985/2015 - Construction Certificates and Complying Development Approved - April 2015

 

  


Ordinary Council Meeting - 14 May 2015

2015 April - Construction And Complying Development Certificates Approved

 




Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.8      SF2038            140515         Outstanding DA's greater than 12 months, applications where submissions received not determined from 22 April 2015 to 6 May 2015

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer Planning         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

Please note that there are no unresolved Development Applications in Excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/032

12/03/15

25 Lot Subdivision

Lot 208 DP 755537, Gumbayngirr Road, South Arm

SUBMISSIONS RECEIVED/STAFF COMMENTS

One public submission has been received

 

·        The submission supports the proposed subdivision in general as it will provide self-determining options for home ownership for the community and a coordinated approach to bushfire protection and planning for the site.

·        The area of concern is that proposed part lot 25 used to be a Council waste depot and is believed to be contaminated. This potential contamination is not noted in the report into the proposed subdivision.

·        The submitter is concerned about risks to the community if residential development is undertaken at a later date on this site.

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/048

08/04/15

Residential Additions

Lot 412 DP 611276, 7 Ocean Street, Scotts Head

SUBMISSIONS RECEIVED/STAFF COMMENTS

Three public submissions has been received. All oppose various aspects of the proposal

·        The submission requests that adequately sized guttering and stormwater drainage be installed due to the large size of the garage roof and the addition of the pergola roof.

·        Proposal will impose on neighbouring dwelling and will block the natural flow of the breeze

·        Proposal will overshadow neighbouring back yard making the area damp and mouldy

·        Proposal is too close to neighbouring boundary

·        Height of garage appears unnecessary for just housing a car.

·        Access issues will be created for an adjoining property

·        The access to the garage will cross over a right of footway

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2006            140515         Borrowing Program  2014-2015

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

Council seeks approval for new borrowings of $300,000 for Infrastructure Works (Roads)

 

 

Recommendation:

 

1        Council approves new borrowings of $300,000 for Infrastructure Works (Roads) as detailed in Council’s Delivery Program 2014-2015.

 

2        The approved terms of the loan are reducing balance loan for $300,000 for a 10 or 20 year term with a fixed interest rate and monthly repayments.

 

3          The General Manager accepts the most cost effective loan based on the requested terms.

 

4          Council authorise the Mayor and the General Manager to execute the Loan Agreement.

 

5        That in the event the successful financial institution requires the loan agreement to be executed under seal that the Council Seal be affixed to the Loan Agreement.

 

 

 

OPTIONS:

No options are presented.

 

 

DISCUSSION:

 

The original loan funding requirements for general fund for the current year was $2,510,000 ($500,000 roads and $2,010,000 bridges).  $1,963,000 has already been borrowed as part of the LIRS program.  Through a combination of project savings of $51,800 and an amended works program the balance of funding requirements for this budget year is $300,000.

 

In the past Council has been presented with a range of quotes for the borrowings.  This has presented practical problems in that Banks have found it difficult to hold their best rates overnight as the Banks operate in constantly traded markets.

 

A practical solution to this is that Council formally resolve to borrow the funds in accordance with Section 377 of the Local Government Act 1993 and the General Manager accepts the most cost effective loan based on the requested terms.  It could possibly be argued that Council have already formally resolved to borrow the funds when they adopted the Budget for 2014-15, but the recommended resolution leaves no room for doubt.

 

Council has received an indicative rate in confidence on 7 May 2015 which is included as a confidential report.  This is for information only and the rate was only obtained to give Councilors an indication of what rate may be expected when firm quotes are received.

 

The National Australia Bank, Commonwealth Bank, Australia & New Zealand Banking Group Ltd, St George Bank, Westpac & Bananacoast Credit Union have been requested to provide Council with an offer on Monday 18 May 2015.

 

 

CONSULTATION:

 

Helen Searle, Finance Officer Revenue

Craig Doolan. Manager Financial Services

Jeneen Fuller, Finance Officer Expenditure

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil – report relates to a funding process

 

Social

 

Nil – report relates to a funding process

 

Economic

 

Nil – report relates to a funding process

 

Risk

 

Council ability to service the debt is demonstrated in the Long Term Financial Plan

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Actual debt service payments will be based on the agreed interest rate and term.

 

Source of fund and any variance to working funds

 

No source of funding and no variance to working funds until an offer has been accepted

 

Service level changes and resourcing/staff implications

 

Nil – report relates to a funding process

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Corporate Services Report

ITEM 10.2    SF265              140515         Purchase Cards - Repeal of Policy

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

A report on the introduction of purchase cards was presented to Council in October 2008, at that time Council adopted a policy on the use of purchase cards.  The proposal was never implemented; however the policy still stands.  Council is about to introduce purchase cards, the procedures will be based around the Authority software which will be used to administer and control the cards.  The existing policy is now redundant and it is recommended that Council resolve that it be deleted as an adopted policy of Council.

 

 

Recommendation:

 

That Council delete Council Purchasing Card Policy (2676/2008) as an adopted policy of Council

 

 

OPTIONS:

 

Council can retain or modify the current policy

 

 

DISCUSSION:

 

A report on the introduction of purchase cards was presented to Council in October 2008, at that time Council adopted a policy on the use of purchase cards.  The proposal was never implemented however the policy still stands.  Council is about to introduce purchase cards, the procedures will be based around the Authority software which will be used to administer and control the cards.  The existing policy is now redundant and it is recommended that Council resolve that it be deleted as an adopted policy of Council.

 

A copy of the current Policy is attached for reference.  The cards are being provided by NAB under the existing arrangements for banking services.  They are being issued to Officers who have delegated purchasing authority.  The administration and control of these cards is centred around a dedicated feature of the Authority software.  The internal controls are documented in procedures based around the software and the operation of Council.  They do borrow from the documentation from other Council’s using this software; notable Port Macquarie-Hastings and Tweed Councils.

 

The introduction of purchasing cards was endorsed by the MANEX group and follows as a natural progression from the successful introduction of online requisitioning facilitated by the Authority software.  It is hoped that after a settling period the Creditor’s Clerk will have time available to implement the capture of asset expenditure through the accounts payable module.  This is another feature of the Authority software that is yet to be implemented and allows for the more efficient and timely recognition of asset expenditure which is recorded in the financial asset register.

 

Purchasing cards are a credit card based system, the NAB cards are Visa Cards.  They reduce the need for purchase orders for smaller purchases and reduce or eliminate the use of petty cash.

 

Possible savings come from

Reduced number of purchase orders raised – this saves time raising and processing the purchase order as well as saving time waiting for a purchase order when an employee has gone straight to a shop to buy something they need urgently. 

 

Reduced number of supplier invoices circulated through the organisation as part of the “approved for payment process.”

 

Reduced number of creditor payments as the supplier is paid (typically overnight) by the card provider.  From the supplier perspective it improves cash flow but costs the card transaction fee.  From a Council point of view payment of card balances is deducted from Council’s bank account once a month.

 

Increased choice of supplier.  Goods and services can be bought from any supplier that will accept a credit card, not only those that Council has an account with.

 

Petty Cash system can be reviewed.  Purchasing cards reduce the need for petty cash, some organisations have found that they can do without petty cash altogether thus removing that administrative process.

 

Assists with online purchases.  Purchasing online is quite often only possible with a credit card.  Typically a select few officers are given higher limit cards for larger purchases such travel and accommodation bookings and conference registrations.  This also assists with one off purchases that are not available locally (an example is telemetry spare parts).

 

Purchasing cards are not a benefit when purchasing from standing contracts such building maintenance services.

 

It is essential that there is sufficient internal controls to ensure the officer’s using the cards remain accountable for the purchases and the transactions can be identified and uploaded into the corporate software.  The Authority software has a dedicated purchase card option that is integrated with the workflow process and creditors. Port Macquarie-Hastings Council is an Authority site that has introduced purchasing cards and Nambucca finance staff has visited and have been shown the process.  Port Macquarie-Hastings Council estimated a saving of approximately 5% of procurement costs by using purchasing cards although this is hard to substantiate.  There was definitely a sudden and substantial decline in the number of purchase orders raised when the cards were introduced.

 

The cards are issued to officers with delegated purchasing authority; the value of the card is typically lower than the delegation as the process is designed for low value purchases.  The normal procurement rules apply to purchases made with purchasing cards.  The officer keeps the tax invoice when a purchase is made, once a month the bank emails the credit card statement and the transactions are uploaded to Authority.  Each card holder is then sent a task through Authority to reconcile and cost the account for their card, this is done online.  The hardcopy tax invoices are then sent to creditors, these are retained as the supporting vouchers to claim GST tax credits. 

 

Analysis of the effectiveness of purchasing cards is set out below; this was done as part of recommendation to MANEX

 

Analysis of Costs versus Benefits based on Purchase Order Transactions:

 

 

Percentage of Purchase Orders in the target Range of up to $1,000

 

 

2013-14 YTD 9/4/2014

2012-13

Number of Purchase Orders

3827   (pro rata 4777 pa)

4675

Value below $100

25%

27%

Value below $200

38%

40%

Value below $500

58%

59%

Value below $1000

73%

73%

 

Conclusion – 73% of Purchase Orders are in the target range for purchasing cards of up to $1,000

 

 

 

 

 

Suppliers with very low number of transactions

 

Suppliers with Purchase orders 1 July 2013 to 10 April 2014

Total Number of Suppliers YTD

491

% with 3 or less Purchase orders

64%

% with 2 or less Purchase orders

56%

% with a single Purchase order

40%

 

 

Suppliers with Purchase orders 1 July 2012 to 30 June 2013

Total Number of Suppliers YTD

541

% with 3 or less Purchase orders

66%

% with 2 or less Purchase orders

57%

% with a single Purchase order

42%

 

Conclusion – there are a lot of creditors that have a very low number of purchase orders raised.  Every time a purchase card is used instead of establishing a single use creditor there would be an operational saving.  It is reasonable to expect that purchasing cards would result in the need for less new creditors to be established, less credit applications and less creditors on the system.

 

 

In Summary the purchase card process is a shorter process than the purchase order process. While precise time savings are difficult to predict there are many potential savings.  Examples are, you can go straight to the shop, there doesn’t need to be credit account established, you don’t need to get a purchase order to the supplier, you don’t have to handle an invoicing process.  If it is assumed a 10 minute saving for half the target transactions (Under $1000) there is an operational saving of $8,700 per year at a wage cost of $30 per hour.  This is a very conservative figure, simplistically calculated but it does demonstrate the investment is sound.

 

 

CONSULTATION:

Michael Coulter (General Manager), Jeneen Fuller (Finance Officer Expenditure), Faye Hawthorne (Accountant)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Nil

 

Social

Nil

 

Economic

Nil

 

Risk

The current policy was never implemented.  The purchasing cards now being implemented rely on internal controls and workflows that are integral to the Authority corporate software.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Purchase cards are being implement to improve the efficiency of the procurement process.

 

 

 

Source of fund and any variance to working funds

The supporting software was already part of the Authority suite owned by Council.  The implementation was supported by Civica which was paid for from the standing ICT support budget.

 

Service level changes and resourcing/staff implications

It is expected that a reduction in purchase orders and payments will result; this should improve efficiency across the organisation.  There will no doubt be an initial settling in period when officers are becoming accustom to the new procedures.  The first objective is to free time up time in the Creditors Clerk position to allow her to implement the capitalisation of assets through the creditors systems.  This is a more efficient and timely way to capture expenditure on assets and is a feature of the Authority software Council is not currently using.

 

Attachments:

1

2676/2008 - DES - POLICY - Council Purchasing Cards

 

  


Ordinary Council Meeting - 14 May 2015

Purchase Cards - Repeal of Policy

 

 

 

 

 

 

NAMBUCCA SHIRE COUNCIL

 

COUNCIL PURCHASING CARDS POLICY

 

 

 

Function:  ENGINEERING SERVICES

 

 

Adopted: 16 OCTOBER 2008

Last reviewed

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

1.0     Policy objective

 

1.1     Streamline the current order process in respect of small value local procurements. 

 

1.2     Promote workplace efficiency by empowering staff to purchase direct from preferred local suppliers.

 

1.3     Reduction in administration costs in respect of small value local procurements.

 

1.4     Free up Council's purchasing staff to enable them to focus on procurements strategy.

 

 

2.0     Related legislation

 

Local Government Code of Accounting Practice and Financial Reporting.

 

3.0       Definitions

 

3.1     A Purchasing Card is a bank credit card or store card used for smaller, miscellaneous purchases.

 

3.2        The Purchasing Coordinator is an employee with the responsibility of overseeing the use of the Purchasing Card.

 

3.3     Council’s Allocation Number is the job number as identified in the Fujitsu Administration System.

 

 

4.0     Policy statement

 

4.1        Council purchase cards will be issued to employees authorised by the General Manager to enable them to purchase small value goods and services direct from participating local suppliers.  There is a maximum of ten (10) cards which will have a monetary limitation of $500.00 and a maximum of five (5) cards being provided with a limit of $300.  the recipients of the cards to be at the discretion of the general manager.  The selected purchase card is to be the most cost effective for Council.  Further, the policy is to be subject to a twelve months trial and a valuation against previous purchasing arrangements.

 


4.2        The Local Government Code of Accounting Practice and Financial Reporting provides (Accounting Records 11.3.3(b)) "Council must not enter into a contract for the acquisition and services without an approved order except under the following circumstances:  contract resulting from credit/procurement cards which have been approved by Council and are within its authorised terms and conditions".

 

 

5        Card Procedures

 

          Conditions applying to purchasing card purchases

 

5.1     Are the Goods available from the Council Store?

 

If the goods are held as an inventory item and it is not impractical because of distance, time or other constraints, you should obtain the item through the Council Store rather than use the purchase card.

 

5.2     Does the purchase exceed my delegated card limit for the amount of expenditure?

 

5.2.1     It is the cardholder's responsibility to ensure purchases are within the limits of delegated authority as defined by the General Manager and noted on the employee's purchase card ($500.00 per card for Site Leaders and $300 per card for other employees).

 

5.2.2     The monetary limit on the card refers to the maximum value of goods to be accrued on the card at any one time.  Cardholders are prohibited from splitting purchases for the purpose of acquiring goods and services above the cardholder's maximum limit. 

 

5.3     Participating suppliers

 

5.3.1     The purchasing card may be used only at participating suppliers, the list of suppliers (Suppliers Listing attached) will be maintained and reviewed on a regular basis by the Purchasing Coordinator.

 

5.4     Cards are assigned to employee

 

5.4.1     A maximum of ten (10) cards will be available for issue to site Leaders and five (5) cards for other employees.

 

5.4.2     The cards will be issued to individual employees who are to assume responsibility for the card's security and usage.  Card rights are non transferable, should work practices indicate that additional cards be required, application should be made in accordance with the policy.

 

5.5     Personal use

 

5.1        The card is for official Council business only and may not be used for personal items under any circumstances.  Breaches of this will constitute disciplinary action in accordance with Council's policies and Code of Conduct.

 

5.6     Card information

 

The following information will be recorded on the Council purchase card:

 

·               Employee Name

·               Employee Number

·               Employee Signature

·               Employee designated purchase limit.

 

5.7     Information to be recorded on purchase

 

5.7.1  Employees using purchase cards will ensure that the following information is provided to the supplier:

 

·      Purchase card is to be produced as authority to purchase

·      Employee is to provide Council's allocation number in respect of the items purchased, the allocation number is to be recorded on the suppliers invoice/tax invoice.  Separate invoices/tax invoices are required for each allocation.

·      Employee is to sign the supplier's tax invoice and record their employee number on the  invoice/tax invoice

·      Suppliers shall ensure that the above information is provided and that the total value of the purchase is less than the monetary limits as recorded on the employee's purchase card

·      Suppliers shall retain the authorised supplier invoice/tax invoice and shall attach them to the  supplier statement

·      Suppliers have the right to refuse supply where the above requirements are not met.

 

5.8     Card cancellation

 

5.8.1  Cancellation of a purchasing card will occur when the:

 

·               Cardholder changes job function within Council

·               Cardholder terminates employment with Council

·               Cardholder has not adhered to set procedures

·               Card is no longer required

·               Card is misused.

 

5.8.2     Upon cancellation the purchase cards are to be returned to Council's Purchasing Coordinator, the Purchase Coordinator shall:

 

·               Cancel the card

·               Update the Purchase Card Register to record the card cancellation.

 

 

6        Account Payment

 

6.1     Council shall maintain a separate Account with suppliers in respect of the purchase card transaction.

 

6.2        Supplier shall forward statements and supporting tax invoices within seven (7) days of the end of the preceding month to Council for payment on the last Thursday of the month.

 

6.3     Council's Purchasing Coordinator shall check the statement and authorise payment of the accounts. 

 

          The Purchasing Coordinator in authorising the account shall ensure:

 

·      all supporting documentation is duly signed by the Council employee

·      invoices are within the monetary limits assigned by the cardholder

·      purchases are ones reasonably expected to be made on behalf of Council

·      Purchasing Coordinator may seek the concurrence of the employee's supervisor when

·      conducting an audit of card usage.

 

6.4        Council undertakes to pay all invoices for goods purchased using Council's purchase card and duly authorised by the Council employee's signature.

 

7        Purchasing card application

7.1        Application for a purchase card shall be made on the Council "Purchase Card Application Form".  The criteria and procedure for the assessment and issue of the purchase card is set out below:

 

7.1.2  Proposed Cardholder

·      Demonstrate to his/her supervisor how the provision of purchasing cards will improve and simplify the purchasing procedure for the work area defined by the proposed cardholder

·                      Complete the application form and obtain approval of the Supervisor and Director

·                      Forward these forms to the Purchasing Coordinator

·      The issue of the card to the employee will serve as a delegated authority to acquire goods and services on behalf of Council subject to the monetary limitations as set out on the card.


 

7.2     Supervisor

 

7.2.1  Must approve the issue of the card and verify the monetary limit in respect of the card. 

 

7.2.2  The maximum monetary limit per invoice shall be $500.00.

 

7.2.3     Must accept responsibility for the correct use of the purchasing card and ensure its security at all times.

 

7.3     Purchasing Coordinator

 

7.3.1     Will check that the proposed cardholder has been authorised and that mandatory forms have been completed.

 

7.3.2     Arrangements for the issue of the card.  Cards will be handed personally to those persons applying for the purchasing card.  The Purchasing Coordinator shall instruct the cardholder on the use of the card and ensure the cardholder signs for the card.

 

 

8        Supplier Agreement

 

8.1        Supplier Agreement setting out the provisions as outlined under the policy for acceptance of the Council Purchase Cards will be required.

 

 

9        List of Suppliers

 

Includes:

·     Mitre 10, Macksville

·     Tinks

·     Norco

·     Macksville Paint Barn

·     Harris Hire

·     Sable Engineering

·     Nambucca Plumbing

·     Nambucca Building hardware

·     M & H Webb Pty Ltd

·     Repco

·     Others as authorised by the General Manager.

 

 

10      History

 

Information received from Kempsey Shire Council expenditure patterns reveals that some 65% of local invoices processed by Council were for value under $250.00, considerable administration work is involved in processing these orders.  It is expected that the same trend would apply to Nambucca Shire Council.

 

 

11      Review

 

Operation of the use of purchasing cards will be monitored on a regular basis and the policy reviewed at the expiration of twelve (12) months.

 

 


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Corporate Services Report

ITEM 10.3    SF1620            140515         Draft Operational Plan and Long Term Financial Plan

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

Consideration of the draft 2015-2016 Operational Plan, draft 2015-16 Revenue Policy (Fees and Charges) and draft 2015-2025 Long Term Financial Plan (LTFP)

 

 

Recommendation:

 

That Council adopt the draft 2015-2016 Operational Plan, draft 2015-16 Revenue Policy (Fees and Charges) and draft 2015-2025 Long Term Financial Plan and that the draft documents be placed on display for public comment.

 

 

OPTIONS:

 

No options were considered.  An adopted Operational Plan, Revenue Policy and LTFP are required as the Integrated Planning and Reporting requirements.

 

 

DISCUSSION:

 

Integrated Planning and Reporting (IP&R) Framework

 

 

Council’s Operational Plan and Long Term Financial Plan are part of the integrated planning and reporting framework utilised in NSW Local Government. 

 

Council must have an annual Operational Plan adopted before the beginning of each financial year, outlining the activities to be undertaken that year as part of the Delivery Plan program.  The Draft Operational Plan must be exhibited for at least 28 days and public submissions can be made to Council during this period.

 

The Delivery Program details the principal activities Council will undertake to achieve the objectives established in the Community Strategic Plan, within the resources available under the Resourcing Strategy.   It has a four year planning horizon to match Council terms of Office.  Council has historically presented the Delivery Program in conjunction with the Operational Plan (budget), this is a practical approach as the two documents are intrinsically reliant upon one another. 

 

Council is in the second year of the approved three year special rate variation.  The approved total increase in rates yield is 5%, IPART’s rate peg for 2015-16 is 2.4%.  The revenue received above the rate peg has been applied to a borrowing program to fund a transport works program (principally bridges).  In the first year of the program (2014-15) Council obtained a Local Infrastructure Renewal (LIRS) interest subsidy.  The LIRS program is not available in the 2015-16 year.   A summary of proposed rating for 2015-16 is attached for reference.

 

The Long Term Financial Plan (LTFP) forecasts income and expenditure, the balance sheet and the cash flow statement for the next 10 years.  It is used to inform decision making regarding the financial implications of longer term strategic planning and should be referenced when developing the Community Strategic Plan and the Delivery Program.  Tcorp use the 10 year financial plan when assessing the financial sustainability of NSW Local Governments.  

 

The LTFP must be updated at least annually as part of the development of the Operational Plan.  In previous years the draft LTFP indicates Council faces a significant challenge to fund ongoing maintenance and renewal of the infrastructure it relies upon to deliver services.

 

The draft LTFP has been significantly reworked as part of the financial reforms prompted by Council’s Fit for the Future (FFTF) response.  The forward works program is based on a more robust methodology and improved information.  This has been driven by the development of several new Asset Management Plans and of a review of transport asset life cycles as part of the MIDROC “Apples with Apples” project.  Typically this process resulted in adopting longer useful lives as forward planning was adjusted to reflect current service levels and away from the aspirational service levels that had been assumed in the past.  The longer useful lives have generally flowed into decreased funding requirements for forward works programs and reductions in annual depreciation expense.  This has tended to improve the Fit for the Future performance indicators.

 

To be financially sustainable Council needs long term financial planning that manages likely developments and unexpected financial shocks without having to introduce economically significant or socially destabilising income or expenditure adjustments.   A series of reports has been presented to Council as part of developing the Council’s FFTF Submission.  The LTFP adopted by Council needs to reflect the projections contained in the submission, as such the draft LTFP will be the basis projected FFTF ratios.

 

CONSULTATION:

 

Council Budget Workshop 19th March 2015

Fit for the Future Reports developing reform strategy

Apples with Apples MIDROC asset management project

Budget development team lead by Craig Doolan, Manager of Finance

Council’s Asset Management Team lead by Clint Fitzsummons, Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Draft Operational Plan and LTFP contain activities involving environmental investigations, work, reporting and compliance activities.  The program funded by the Environmental Levy will be advertised for public comment concurrently with the Budget documents.

 

 

 

Social

 

The support provided in the Draft Operational Plan and LTFP for community services and not for profit organisations is similar to the plan adopted in the prior year.

 

Economic

 

The support provided in the Draft Operational Plan and LTFP for economic development is similar to the Plan adopted in the prior year.  There is no significant change suggested in the activities undertaken by Council.

 

Risk

 

Service levels and asset management practices inherently reflect the risk appetite of Council.  Both of these are established as part of the IPR process.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets 

 

The attached documents details draft future budgets.

 

Source of fund and any variance to working funds

 

The Draft Operating Plan has a cash deficit of $288,100 in the General Fund.  There is a very minor cash deficit ($13,600) in the water fund and the cash position in Sewerage is no net movement.

 

Movements since the draft budget meeting are:

 

Deficit Workshop 19/3/2015

$215,900

Post Council Workshop 19/3/15

15/16 Loan repayments $1m Bridges, $0.5m Roads

$56,300

Interest & principle not previously included

Responsible Pet Ownership Grant

$1,300

Original figure was inclusive of GST

Internet Charges

$8,000

Website redesign for Mobile and WCAG2

Administration Sundry Expenditure

$1,000

Centenary Commemorative Boards

Diesel Fuel Rebate

$(10,000)

Revised

Interest on Investments

$14,100

Revised returns

Overheads

$1,500

Distribution and reconciliation

Sub total

$72,200

Current cash deficit general fund

$288,100

 

 

The current restructure of the Engineering Services Department is expected to deliver savings close to this magnitude.  Adjustments reflecting these changes will be included in the final draft presented for Council’s consideration at the meeting 25 June 2015.

 

The budget operational deficit for General Fund is $511,000.  This is the result that drives the operating position ratio which is the key FFTF ratio for Council.  This represents a significant improvement on past results, in the order of around $4M, but still has some way to go as the target is an average of zero or better over three years.  Further analysis will be presented as part of the FFTF submission.

 

Service level changes and resourcing/staff implications

 

The only proposed significant change to service levels is the replacing of Boat Harbour Bridge which is currently timber with a concrete bridge.   The proposed bridge will be 1 metre above the current height and subsequently longer.  This will offer increased resilience to flooding.  This was discussed by Councillors as part of the 2014-15 budget deliberations.

 

Addressing the funding deficits contained in the forward projections will involve critical analysis of service levels provided by Council.  These have previously been revised on a case by case basis as projects were considered for funding.  The IPR process dictates that asset related service levels are managed within Asset Management Plans (AMP’s).  Council’s  AMP’s are not currently at this level of maturity and in the future this process will be integrated into planning process as Council’s asset management systems are further refined and service levels are agreed upon in consultation with the community.

 

 

Attachments:

1

13095/2015 - 2015  Draft Budget 2015

 

2

13271/2015 - Draft  2015-16 Rates Summary 7 May 2015

 

3

13283/2015 - DRAFT Fees and Charges 2015 - 2016 Meeting 14 May 2015

 

4

13059/2015 - Draft LTFP 6 May 2015

 

  


Ordinary Council Meeting - 14 May 2015

Draft Operational Plan and Long Term Financial Plan

 





























































Ordinary Council Meeting - 14 May 2015

Draft Operational Plan and Long Term Financial Plan

 


Ordinary Council Meeting - 14 May 2015

Draft Operational Plan and Long Term Financial Plan

 



























































Ordinary Council Meeting - 14 May 2015

Draft Operational Plan and Long Term Financial Plan

 










Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Corporate Services Report

ITEM 10.4    SF544              140515         Developer Contributions Plan Review: Community Facilities and Public Open Space - Public Exhibition Period Approval

 

AUTHOR/ENQUIRIES:    Colleen Henry, Grants and Contributions Officer         

 

Summary:

 

Council received the Draft Community Facilities and Public Open Space Developer Contributions Plan at its meeting of 30 April 2015 for consideration before approval was sought for the draft plan to be put on public exhibition. This report seeks approval for the plan to be publicly exhibited from 21 May 2015 to 18 June 2015, the required 28-day period.

 

Following the public exhibition period, comments will be assessed, the draft plan updated where required, and a report to Council on the comments and the changes made with a recommendation for adoption. The Contributions Plan would come into effect at the date of adoption and public notification of this date would then occur. 

 

 

RecommendationS:

 

That Council approve the Draft Community Facilities and Public Open Space Developer Contributions Plan be put on public exhibition from 21 May 2015 to 18 June 2015.

 

 

 

OPTIONS:

 

That Council not approve the public exhibition of the plan due to changes which might be required to the Draft Plan. 

 

 

DISCUSSION

 

The existing plan was developed reasonably recently, in 2008, and it meets current legislative requirements for the collection of developer contributions.  However, the works schedule in the original plan has not only been completed, but has been updated to include a number of projects over the past three years. 

 

The community profile section of the draft plan has been updated with statistics available from the 2011 Census, and the Shire’s household characteristics and population projections have also been updated.

 

The major change for consideration was the works schedule and the contribution rate determined thereby.  A new works schedule has been developed in consultation with Council staff, building on the recommendations of the CFPOS Strategy which was formally adopted by Council at its meeting of 12 February 2015.  The projects have been independently costed by the consultant with assistance from a quantity surveyor.

 

Under s94 planning requirements, necessary works to meet the needs of an increased population are identified and costed.  The contribution rate is calculated based on the value of these works, the number of additional people in the Shire, and the apportionment of these costs to the new population.

 

The contribution rate under the existing plan is $718.52 per person.  The new contribution rate, based on the identified works, is $689.10 per person, a difference of $29.42.  This decrease is brought about primarily through the estimated population growth which decreases the overall cost per person. 

 

The estimated balance of funding available within the existing Community Facilities and Public Open Space s.94 fund is $480,928.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts associated with this report.

 

Social

 

There are no social impacts associated with this report at this time.

 

Economic

 

There are no economic impacts associated with this report at this time.

 

Risk

 

There are no risks at this time.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct or indirect impacts on current or future budgets at this point. When the plan is adopted and contributions are charged at new rates there will be an impact on future budgets – there will be a slight decrease in the contribution rates collected for new developments. 

 

Source of fund and any variance to working funds

 

Not applicable.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or resourcing/staff implications.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     14 May 2015

Corporate Services

ITEM 10.5    SF251              140515         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

2015

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

14/05/2015

Council Chambers

5.30 PM

Access Committee

26/05/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

28/05/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

11/06/2015

Council Chambers

5.30 PM

Access Committee

23/06 /2015

Council Chambers

2.00 PM

Ordinary Council Meeting

25/06/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

16/07/2015

Council Chambers

5.30 PM

Access Committee

28/07/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

30/07/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

13/08/2015

Council Chambers

5.30 PM

Access Committee

25/08/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

27/08/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

10/09/2015

TBA

5.30 PM

Access Committee

22/09/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

24/09/2015

TBA

5.30 PM

Ordinary Council Meeting

15/10/2015

TBA

5.30 PM

Access Committee

27/10/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

29/10/2015

TBA

5.30 PM

Ordinary Council Meeting

12/11/2015

Council Chambers

5.30 PM

Vehicular Access to Beaches

13/11/2015

Council Chambers

1.30 PM

Ordinary Council Meeting

26/11/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

17/12/2015

Council Chambers

5.30 PM

 

Note:                Argents Hill in September

                         Eungai Creek in October

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Corporate Services Report

ITEM 10.6    SF1991            140515         Investment Report To 30 April 2015

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2014 to 30April 2015 is $1,404,769. (Cash Result)

Estimated Accrual interest up to 30.6.15 is $47,684

Anticipated interest return for financial year is $1,452,453.

 

The budget allocation for the financial year “2014/15” is $1,315,100.

 

Council currently has $33.397 Million invested:

·      $ 5.820      Million with Managed Funds,

·      $ 3.551      Million with On Call Accounts

·      $ 23.51      Million on Term Deposits

·      $ 0.516      Million in a Floating Rate Note.

 

This report details all the investments placed during April and Council funds invested as at 30 April 2015.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 30 April 2015 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during April 2015 and Council funds invested as at April 2015.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2014/2015 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2014/2015 will be completed with the March 2015 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the March 2015 Budget Review, Variances have been distributed between the Water, Sewerage and General Funds for the first three quarters of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Corporate Services Report

ITEM 10.7    SF270              140515         Review of Policies - Payment of Fees, Expenses & Provision of Facilities to Councillors

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

In accordance with Section 252 of the Local Government Act 1993, Council is required to review its Policy relating to the Payment of Fees, Expenses and Provision of Facilities to Councillors annually.

 

Pursuant to Section 253 of the Act, Council does not need to provide public notice of any amendments to the Policy if it is of the opinion that the proposed amendments are not substantial.

 

The Local Government Remuneration Tribunal has released its annual determination on the fees payable to Councillors and Mayor’s.  The Tribunal has awarded an annual fee increase of 2.5% effective from 1st July 2015. In line with current policy it is recommended that Council confirm that remuneration will be set at the maximum allowed under the determination.  It is suggested that the proposed amendments are not substantial and it is not necessary to seek public comment on the proposed changes.

 

 

Recommendation:

 

1          That Council endorse the proposed minor changes to the Policies: Payment of Fees, Expenses and Provision of Facilities for Councillors Policy; Councillor Training and Development Policy; Use of Internet and Email Policy.

 

2          That Council confirm that remuneration will be set at the maximum allowed under the determination of the Local Government Remuneration Tribunal.

 

3          That Council determine that the amendments are not substantial and the Policies not be placed on Public Exhibition.

 

4          That the new amended Policies replace the Polices currently on Council’s website.

 

 

OPTIONS:

 

Council could resolve to set remuneration for the Mayor and Councillors anywhere between the minimum and maximum annual fees for Rural Councils as determined by the Local Government Remuneration Tribunal.

 

Council could choose to place the Draft amendments on Public Exhibition for a period of not less than 28 days.

 

DISCUSSION:

 

In accordance with the Act, the Policy for the Payment of Fees, Expenses and Provision of Facilities to Councillors has been reviewed.

 

There is only one proposed amendment to reflect a minor legislative change and a reference to section 428 the Local Government Act.  This is only a change to update to the current numbering of sections within the act.  A draft copy of the new policy is attached for reference.

 

Section 3.1.2 of the policy states

 

“The Mayor and Councillors will be paid the maximum annual fee for the category classification for Nambucca Shire Council determined from time to time by the Tribunal.”

 

The current category classification for Nambucca Shire is Rural.

 

The Tribunal has recently released its annual determination and according it is recommended that from 1st July 2015 Mayor and Councillors remuneration will increase 2.5%; being a maximum of $24,030 PA for the Mayor and $11,010 for Councillors.  An extract from the determination is attached for reference.  The complete determination can be found at http://www.remtribunals.nsw.gov.au/local-government/current-lgrt-determinations

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts associated with this report.

 

Social

 

There are no social impacts associated with this report.

 

Economic

 

There are no economic impacts associated with this report.

 

Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A 2.5% increase in Mayoral and Councillor remuneration.

 

Source of fund and any variance to working funds

 

Accommodated in the 2015-16 budget.

 

 

Attachments:

1

13195/2015 - Extract  - 2015 Annual Determination-LGRT

 

2

13220/2015 - Draft Corporate Policy Payment of Fees, Expenses & Provision of Facilities to Councilors Policy

 

  


Ordinary Council Meeting - 14 May 2015

Review of Policies - Payment of Fees, Expenses & Provision of Facilities to Councillors

 


Ordinary Council Meeting - 14 May 2015

Review of Policies - Payment of Fees, Expenses & Provision of Facilities to Councillors

 

 

 

Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

COUNCILLORS—

PAYMENT OF FEES, EXPENSES &

PROVISION OF FACILITIES TO COUNCILLORS - POLICY

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

1.0     Policy objective

 

1.1       To comply with the requirements of the Local Government Act and the Code of Conduct.

 

1.2       To ensure that Councillors are able to effectively carry out their responsibilities as members of the Council and as community representatives without suffering financial hardship

 

1.3       To provide appropriate insurance coverage for Councillors in respect of Personal Accident, Public Liability and Professional Indemnity and Councillors' and Officers' Liability.

 

1.4       To limit claims by Councillors for resources and expenses to those specifically identified in this policy.

 

2.0     Related legislation

 

2.1     Local Government Act 1993, Section 232

2.2     Local Government Act 1993, Sections 248 to 254

2.3     Code of Conduct

2.4     Local Government Remuneration Tribunal

 

 

3.0     Policy statement

 

3.1     Annual Fees

 

            3.1.1         The Mayor and Councillors will be paid an annual fee in accordance with the determination of the Local Government Remuneration Tribunal.

 

            3.1.2         The Mayor and Councillors will be paid the maximum annual fee for the category     classification for Nambucca Shire Council determined from time to time by the Tribunal.

 

            3.1.3         If a Councillor is absent, with or without leave of the Council, from ordinary meetings of    the Council for any one period of more than 3 months, payment will not be made for the    period in excess of 3 months.

 

3.2     Expenses

 

          3.2.0  Responsibility and Accountability

 

a          Councillors are responsible for providing original receipts to support claims for reimbursement of expenses and to complete any documentation in support of a claim for reimbursement.  Only those expenses explicitly covered in this policy will be reimbursed.

 

b          Requests for reimbursement must be received within one month of the cost being incurred.

 

c          Any advance payment made for the cost of a service associated with a civic duty must be reconciled within one month of receiving such payment.

 

          3.2.1  Travel

 

            a     Councillors will be reimbursed for travelling to and from meetings of Council or meetings of any Committee of Council or meetings of any Organisation to which a Councillor has    been appointed as a delegate or any other activity which has been authorised by Council. 

 

            b     Travel by private motor vehicle will be reimbursed at the kilometre rate applicable in the    Local Government (State) Award.

 

            c     Councillors should determine from the General Manager the availability of a Council          vehicle for travel outside the Shire and during  business hours.

 

            d     If a Council vehicle is available and a Councillor chooses to use a private vehicle, only     fuel costs will be reimbursed.

 

            e     Claims for travel expenses must be made on the Councillors expenses claim form and will         be reimbursed with the normal monthly claim.

 

          3.2.2  Sustenance

 

a      A meal and refreshments will be provided for Councillors at Council and Committee          meetings and Working Parties or any other time deemed appropriate by the Mayor or          General Manager while on Council business.

 

b     Councillors will be reimbursed for sustenance expenses if the Councillor partakes of a      meal not provided by Council as part of official function, while on Council business.

 

c      The maximum level of reimbursement will be appropriate to the circumstances of    attendance and will be determined by the General Manager.

 

d     Claims for sustenance expenses must be supported by receipts and will be reimbursed    with the normal monthly claim.

 

          3.2.3  Out of Pocket Expenses

 

a          Reasonable out of pocket expenses incurred while attending an authorised Council      function will be reimbursed as determined by the General Manager.

 

b          Expenses of a personal nature are excluded

 

c          Claims must be supported by a receipt and must be made no later than three (3) months        after the expenses were incurred.

 

          3.2.4  Internet Connection

 

a       Upon submission by a Councillor of a claim for internet access which is to include a copy of an invoice for such access, the Council will reimburse the cost of such access on a monthly basis up to a maximum of $40.00 per month, or

 

b     Where a Councillor has been provided with a tablet (i-Pad) computer, and upon submission by a Councillor of a claim for internet access which is to include a copy   of an invoice for such access, Council will reimburse the cost of such internet access on a monthly basis up to a maximum of $40.00 per month.

 

c       Wi-Fi connectivity will be provided in all areas accessed by Councillors within the Council Administration Centre (Council Chambers, Committee Room, Foyer and Mayoral office).

 

Note: In accepting this expense Councillors shall abide by Council’s policy on the use of the internet and email. Councillors shall also forward any email which may concern Council business to Council’s email address, council@nambucca.nsw.gov.au so that it may be stored on Council’s electronic records systems in accordance with the State Records Act. A copy of Council’s policy on the use of the internet and email as well as Councillors’ responsibilities under the State Records Act will be provided upon receipt of an initial claim.

 

          3.2.5  Carer Expenses

 

Upon submission by a Councillor of a claim for carer’s expenses which is to include a copy of an invoice for such expenses, the Council will reimburse the cost of those expenses up to a maximum annual limit of $500.  Expenses for carer arrangements, including child care expenses and the care of elderly, disabled and/or sick immediate family members of councillors, are payable when a Councillor attends meetings of Council or meetings of any Committee of Council or meetings of any Organisation to which a Councillor has been appointed as a delegate or any other activity which has been authorised by Council.

 

          3.2.6  Councillor Training and Development

 

Council has a separate policy on Councillor training and development. Council allocates $2,500 per Councillor and $3,500 for the Mayor to support their training and development activities.  Councillors may exceed their budget allocation by resolution of Council.

 

          3.2.7  Legal Costs

 

Councillors are entitled to reimbursement of some legal expenses and to the extent described below:

 

a          A Councillor defending an action arising from the performance in good faith of a function under the Local Government Act (section 731 refers); or

 

b          A Councillor for proceedings before the Local Government Pecuniary Interest and Disciplinary Tribunal or an investigative body provided the subject of the proceedings arises from the performance in good faith of a function under the Act and the Tribunal or investigative body makes a finding substantially favourable to the Councillor.

 

c          Legal expenses incurred in relation to proceedings arising out of the performance by a Councillor of his or her functions under the Act should be distinguished from expenses incurred in relation to proceedings arising merely from something that a Councillor has done during his or her term in office.  An example of the latter is expenses arising from an investigation as to whether a Councillor acted corruptly by using knowledge of a proposed rezoning for private gain.  This latter type of expense will not be reimbursed by Council.

 

d          Prior approval for a potential legal expense should be sought from the General Manager before the expense is incurred.

 

e          Council will not meet the costs of an action in defamation where a Councillor is either the plaintiff or defendant.

 

f           Council will not meet legal expenses in respect of any legal proceedings initiated by the Mayor and/or councillors in any circumstances.

 

3.3     Provision of Facilities

 

The following facilities will be provided to assist Councillors in the performance of their duties:

 

          3.3.1  Councillors

 

a          Provision of business cards and name badges, but not specialist secretarial services.

b          Provision of official stationary including letterheads upon application to the General Manager.

c          Postage of official correspondence—all mail is to be directed through the Council's own mailing system.

d          A Councillor’s Room for official business, located in the Administration Centre and use of a computer in that room or, access to Wi-Fi should Council proceed to provide a tablet (i- Pad) computer for Councillors.  The room, subject to availability, will be the Council Chambers, the Committee Room, or the Mayoral office.

e      Use of Council's copying facilities for official business.

f           Suitable personal protective equipment in accordance with the Occupational Health and Safety Act 2000 and the Occupational Health and Safety Regulations 2001 as amended, relating to general construction site requirements.

g          Subject to Council’s approval, provision of a tablet (i-Pad) computer and all required software to facilitate the timely and electronic distribution of meeting agendas, reports, minutes, correspondence or other relevant information to enable the Councillor to perform their duties electronically.

 

          3.3.2  Council Information

 

a          Council staff will provide appropriate information and documentation to assist Councillors in the performance of their duties.

b          Where copies of documents or information are required a request should be made to the General Manager, the appropriate Director or Manager.

c          Requests from Councillors for in depth information, research or reports to Council shall be initiated by way of either Council resolution or by authorisation from the General Manager or Mayor.

d          Requests for information or assistance should be made to the appropriate Director or Manager or, if such officers are not available, to the most senior person available at the time.

 

          3.3.3  Mayor

 

            In addition to those facilities that may be provided to the Councillors as set out in 3.3.1 above, the Mayor is entitled to receive the benefit of:

a          A fully serviced and maintained motor vehicle for the purposes of discharging the function of civic office

b          Full private use of the motor vehicle in accordance with Council's Use of Council Vehicle Agreement

c          A furnished office located in the Administration Centre

d          Secretarial services associated with the office of Mayor

e          Administrative assistance associated with functions of the office

f           Office refreshments

g          A 24 hour access card to the Council offices

h          A facsimile machine at place of residence

i           A mobile telephone with car kit, serviced and maintained

j           Use of a computer.

 

3.4     Travel on Council Business

 

          3.4.1  Accommodation

 

a          Accommodation will be booked and paid for by Council at accommodation where government rates apply.

b          Accommodation booked for attendance at a conference will be at the venues suggested by the conference organiser.

c          Accommodation shall be paid on a single room per night basis, based on reimbursement for actual costs involved.

d          The standard of accommodation is not to exceed four stars except where a conference or seminar venue exceeds four stars, or as determined by the General Manager.

 

          3.4.2  Travel

 

a          Councillors will travel by air service, economy class

b          Where air travel is not available or unsuitable, a Council vehicle will be provided

c          Where a Councillor elects to travel by private vehicle, reimbursement will be on a rate per kilometre as per 3.2.1 or equivalent air travel cost, whichever is the least cost

d          Council will meet the cost of transferring Councillors from their place of abode to the airport and return from the airport to their place of abode

e          Council will meet the cost of transferring Councillors from the airport to the hotel and return

f           Should a Councillor be accommodated in a hotel not being the site of a conference or seminar, Council will meet the cost of travelling from the hotel to the site of the conference or seminar and return each day.

 

          3.4.4  Reimbursement of Costs

 

a          All costs associated with travel on Council business will be paid in advance by Council ie

i. Conference/seminar registration and associated documentation

ii. Travel

iii.  Accommodation

iv.  Sustenance

v.  Councillors’ partners may accompany them on Council business trips at no expense to Council.

 

Note: Specific provisions relating to conferences and seminars are now contained within Council’s Councillor Training and Development Policy.

 

3.5     Insurance

 

Councillors will receive the benefit of insurance cover to the limit specified in Council's insurance policies for the following:

 

          3.5.1  Personal Injury

 

            Personal injury or death whilst on Council business, worldwide, covering bodily injury caused by accidental, violent, external and visible means.  Personal injury insurance also provides specified benefits for lost income and other expenses arising from permanent disablement, temporary total disability and temporary partial disability.  The cover does not include medical expenses.  Full details of personal accident insurance are available from Council's Risk Manager.

 

          3.5.2  Professional Indemnity

 

            Professional Indemnity insurance applies in relation to claims arising out of the Councillor’s (alleged) negligent performance of civic duties or exercise of their functions as a Councillor is, provided the performance or exercise of the relevant civic duty or function is in the opinion of council bona fide and/or proper.  This is subject to any limitations or conditions set out in the policy of insurance that is taken out at the direction of Council.

 

          3.5.3  Public Liability

 

            Public Liability insurance applies in relation to claims arising out of the Councillors' (alleged) negligent performance of civic duties or exercise of their functions as Councillors. This is subject to any limitations or conditions set out in the policy of insurance that is taken out at the direction of Council.

 

          3.5.4  Councillors' and Officers' Liability (Including Employment Practices Liability)

 

            Applies to cover expenses incurred by Councillors in respect of claims made against them for any alleged wrongful acts arising out of their official capacities (but excludes cover for statutory penalties (see 3.5.5 below).

 

          3.5.5  Statutory Liability

 

            Applies to cover penalty and defence costs payable by Councillors to any regulatory authority pursuant to any Act of a (not deliberate) wrongful statutory breach, while acting within the scope of their duty.

 

          3.5.6  Personal Effects—Council Premises

 

          Councillors are not covered for loss or damage of personal effects.

 

          3.5.7  Use of Private Motor Vehicle while on Council Business

 

            Councillors using their private motor vehicles to undertake civic duties or when attending Council and Committee meetings or Conferences are not covered for the loss of or damage to their vehicles.  This is covered by the kilometre hire rate.

 

4        Accountability

 

4.1        The Annual Report for a year shall include a disclosure of the Councillor expenses incurred during that year pursuant to the provisions of Section 428(2)(f) of the Local Government Act 1993.

 

4.2        In addition, a letter will be issued to all Councillors showing all fees, expenses and all payments made to Councillors in performance of their duties for the financial year.

 

4.3        Facilities supplied to Councillors are not to be converted or modified in any way and may only be used for carrying out the functions of civic office.

 

 

 

Department:

Corporate & Community Services

Last Reviewed

Resolution Number

Author:

Greg Meyers

15 February 2007

(049)

Document No.

 

15 November 2007, 

 

First Adopted:

8 April 2004

18 December 2008

1/08

Resolution No:

(038)

11 March  2009

1071/09

Review Due:

 

16 July 2009

2/09

 

 

2 October 2009

3/09

 

 

20 October 2010

All policies reviewed

 

 

7 April 2011

4/11

 

 

20 October 2011

5/11

 

 

29 November 2012

6/12

 

 

14 May 2015

 

 

 


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Engineering Services Report

ITEM 11.1    SF818              140515         Off River Storage Project - Dam Filling Options Report

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Toward the end of the dam construction Council approached the NSW Office of Water with a request for approval to capture rainfall runoff during the initial filling of the dam to mitigate the cost of pumping.

 

The Office of Water advised that they would agree to allow the capture of rainfall subject to Council preparing a dam Filling Options Report and providing evidence of consultation and agreement by relevant  statutory authorities and  landowners on Bowra Creek that may be affected by the proposal

 

Council has consulted with landowners and prepared a dam Filling Options Report that has in principal approval of the NSW Office of Water and NSW Department of Primary Industries – Fisheries.  The Office of Water has issued a Permit under Part II of the Water Act 1912 allowing Council to capture rainfall runoff and release flows in accordance with schedule 1 of the Dam Filling Options Report.  The Permit is valid for a period of 1 year.

 

Council is currently filling the dam utilising both pumping and rainfall runoff and is releasing a portion of the runoff to Bowra Creek after rainfall events in accordance with the Permit requirements.

 

The storage is currently just over 30% full.

 

 

Recommendation:

 

That Council note the information provided.

 

 

OPTIONS:

 

No options

 

 

DISCUSSION:

 

Council’s licence for operation of the off river storage requires that all runoff from rainfall falling within the dam catchment area must be released into Bowra Creek to mimic as close as possible the flow that would have occurred if the dam was not there.

 

Council has always been mindful of the high costs associated with pumping water from the borefields to the dam particularly in regard to the initial fill.  For that reason a written request was forwarded to the Office of water seeking approval to capture rainfall runoff during the initial filling of the dam.

 

Following this request the Office of Water advised that would be prepared to consider a temporary relaxation of the relevant licence condition for a 12 month period without the need to prepare and approve an environmental impact assessment subject to Nambucca Shire Council:

 

1        Preparing a “Dam Filling Options” report detailing proposed operational rules to apply during the term, such as limits for low flows to be passed, imposition of first flush rule, stakeholder consultative protocols etc

2        Seeking feedback on the “Dam Filling Options” report through written responses from Fisheries NSW within the Department of Primary Industries, and the Environmental Protection Authority on the proposed 12 month flow rule relaxation

3        Instigate a formal consultative process with the downstream landholders regarding management of water release over the 12 month period; and

4        Providing Office of Water with the information detailed in points 1 and 2 above, and confirmation of the acceptance of landholders to the process detailed in point 3.

 

As a result a draft “Dam Filing Options Report” was prepared by NSW Public Works and Council issued a total of 15 letters to property owners on Bowra Creek downstream of the dam seeking feedback on how they thought the proposal would impact on them.  Land owners where asked to respond to the following questions:

 

·                      Whether or not they believe that they will be impacted by a reduced flow out of the dam?

·                      How they currently use water from the creek?

·                      Whether they have an extraction licence and for what volume of water?, and

·                      Any concerns they may have regarding the proposal and how they may be addressed?

 

Only two (2) responses were received expressing concerns regarding the level of flow in the creek.  On follow up one of these responses was more concerned with the dust generated by construction traffic on Valla Road than anything else.

 

Council and its Project Manager NSW Public Works met with representatives of the NSW Office of Water and NSW Department of Primary met on 8 August 2014 to seek agreement on the draft Dam Filling Options Report and to advise on progress with landowner consultation.  The report proposed to capture a percentage of all runoff that would occur during a rainfall event other than in low rainfall event where all runoff would be released.  The larger the rainfall event the higher the percentage of runoff retained.  In this way some water would be released in all rainfall events to maintain an environmental flow in Bowra Creek.

 

All parties gave in principal agreement to the draft report and it was agreed that a copy of the report would be provided to the landowners seeking their feedback.  The Office of Water also advised that the flow release rules would not apply until wet commissioning which will take place when the dam is 60% full.

 

The Office of Water subsequently issued a Permit under Part II of the Water Act 1912 on 10 September 2014 allowing Council to capture rainfall runoff and release flows in accordance with schedule 1 of the Dam Filling Options Report.  The Permit is valid for a period of 1 year.

 

A letter with an enclosed copy of the draft report was issued to the landowners on 29 August 2014.  No responses were received, however a follow up phone conversation with one of the landowners shed some doubt as to whether the documents had been received by all parties.  As a result the letter and report was reissued to all landowners on 19 November 2014.

 

Only one response was received, this being from one of the original respondents who now advised that they were generally satisfied with the proposal.

 

The Dam Filling Options Report was finalised and forwarded to the Office of Water for approval on 18 February 2015.  To date no response has been received however the permit to only release a portion of the run off from rainfall events has already been issued.  A copy of the final report is included for Council’s information.

 

The first water was pumped into the dam on 11 September 2014 during initial testing of the pumps however pumping to fill the dam did not commence until later in the year.  In any event water was unable to be released from the dam until such time as the water level reached the level of the lower gate in the inlet/outlet tower.

 

Pumping to fill the dam has continued in earnest during the first quarter of this year.  Water was able to be released following rainfall events since late February and this practice has continued since that time.  The storage is currently just over 30% full.

 

The first quarterly filling report was also forwarded to the Office of Water on 8 April 2015.  A copy of this documentation is also included for Council’s information.

 

 

CONSULTATION:

 

NSW Public Works (Coffs Harbour)

Assistant General Manager Engineering Services

NSW Office of Water

NSW Department of Primary Industries – Fisheries

Landowners

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed capture a portion of rainfall runoff for the initial filling of the dam is considered to have minimal impact on the environment.

 

Social

 

The proposed capture a portion of rainfall runoff for the initial filling of the dam will have no direct social impact.

 

Economic

 

The proposed capture a portion of rainfall runoff for the initial filling of the dam result in a significant reduction in Council’s operating costs over the first year due to savings in the amount of pumping required to fill the dam.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The reduction in pumping costs will provide savings to the energy cots allowed for in the current budget.

 

Source of funds and any variance to working funds

 

No additional funds will be required

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service and resourcing.

 

Attachments:

1

5128/2015 - Copy Dam Filling Options Report V8.1 - 15/02/15

 

2

10274/2015 - Quarterly Report on flow releases to end March 2015

 

3

10288/2015 - Table of environmental flow release from dam - February 2015

 

4

10290/2015 - Table of environmental flow release from dam - March 2015

 

  


Ordinary Council Meeting - 14 May 2015

Off River Storage Project - Dam Filling Options Report

 

























Ordinary Council Meeting - 14 May 2015

Off River Storage Project - Dam Filling Options Report

 

Enquiries to:     Richard Spain

Phone No:       02 65680234

Our Ref:          SF818

Your Ref:        

 

 

 

8 April 2015

 

 

 

ATTENTION:  Mr J Findlay

Department of Primary Industries

NSW Office of Water

Locked Bag 10

GRAFTON  NSW  2460

 

 

Dear Sir

 

NAMBUCCA HEADS OFF RIVER STORAGE – QUARTERLY REPORT ON FLOW RELEASES TO END OF MARCH 2015

 

Council has recently completed the construction of an off river storage near Bowraville aimed at providing water supply security for the Nambucca Shire.  Wet commissioning of the dam is scheduled to occur once it has been filled to 60% capacity and this is expected to be toward the end of 2015.

 

Council has sought dispensation from the Office of Water to capture and retain rainfall runoff during the initial filling of the dam as a means of mitigating the high cost of pumping water to the dam.  The Office of Water has provided in principal agreement to this proposal subject to a number of conditions

 

A Dam Filling Options Report has been prepared by Council to satisfy these conditions and proposes that Council retain a certain percentage of all rainfall runoff with the percentage increasing in accordance with an increase in the rainfall measured for each event.  A copy of this report was forwarded to the Office of Water for approval on 18 February 2015.

 

Council commenced filling of the dam in late 2014 following on from testing of the pumps and pipelines which was required to complete the construction contracts for these works.

 

Initial filling was taken up as dead storage as no water could be released from the dam until the water level had reached the level of the lower gate on the outlet tower.  Due to this constraint water was not actually released from the dam until February 2015.

 

The attached tables provide information relating to the environmental releases that have occurred following rainfall since Council has been able to release water from the dam.  Releases usually occur a day after the event following the reading of an onsite rain gauge by the operator each morning.  The total rainfall over a weekend is recorded and releases for these events occur on the Monday when the operator is back at work.

 

Unfortunately Council has been having problems with the communication within the SCADA system and the release system is not operating automatically at this stage.  All releases are currently being undertaken manually by the operator.

 

The dam was just over 30% full at the end of March 2015.

 


2

 

Department of Primary Industries

8 April 2015

SF818

 

 

 

Council has had some discussion with the following landowners in regards to the flow of water in Bowra Creek:

 

·     Ms Jo Simon                         120 Bellingen Road, Bowraville

·     Mrs Julie Handley                 2 Paulownia Place, Bowraville

 

The discussions related to weed and algae growth that they claim has been caused by stagnation of the water flow. At this stage the issue is being treated as part of ongoing negotiations in relation to the payment of compensation for infrastructure works that have affected their properties.

 

Now that water is being released from the storage following all rainfall events to provide an environmental flow in Bowra Creek Council considers that stagnation of flow in the creek should no longer be an issue.

 

Should you have any queries regarding this matter please contact the undersigned on (02) 6568 0234.

 

Yours faithfully

 

 

 

 

 

Richard Spain

MANAGER WATER AND SEWERAGE

 

RS:hl

 

Enc    Table of Flow Releases for February 2015

          Table of Flow Releases for March 2015


Ordinary Council Meeting - 14 May 2015

Off River Storage Project - Dam Filling Options Report

 


Ordinary Council Meeting - 14 May 2015

Off River Storage Project - Dam Filling Options Report

 


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Engineering Services Report

ITEM 11.2    T001/2015        140515         Tender T001/2015 for Construction of a Sports Lighting System, Macksville Park Touch Football Fields

 

AUTHOR/ENQUIRIES:    John Hembry, Project Engineer         

 

Summary:

 

In accordance with Council’s procurement and tendering procedures, the General Manager gave approval on 4 August 2014 to invite tenders for T001/2015 for the Construction of a Sports Lighting System, Macksville Park Touch Football Fields.

 

An open tender was conducted through Tenderlink which closed on 23 April 2015. A compulsory site meeting was held on 31 March 2015 which was attended by Council staff and a total of three (3) representatives from three potential tenderers.

 

Three (3) conforming tender submissions were received from the following contractors:

 

·           Alan Kneale Electrical Pty Ltd

·           BRL Electrical Services

·           Musco Lighting Australia Pty Ltd

 

 

Recommendation:

 

1        That Council accept the conforming submission for T001/2015 Construction of a Sports Lighting System, Macksville Park Touch Football Fields, from Alan Kneale Electrical Pty Ltd.

 

2        That Council update the Contract Register.

 

 

OPTIONS:

 

1        Accept the recommendation.

2        Not accept the recommendation and not proceed with the project.

3        Not accept the recommendation and select another tenderer.

 

 

DISCUSSION:

 

Council was successful in winning a grant from The Department of Trade and Investment, Regional Infrastructure and Services for the Macksville Park Fun & Fitness Precinct.  Grant works include the lighting of the touch football fields.

 

All five fields will be lit to 100Lux which is appropriate for club competition and match practice. The design has allowed for switching the fields (remotely via a phone control link) in two different sectors, the southern two fields and the northern three fields. 

 

This represents significant power savings on occasions when all five fields are not required to be lit. The design conforms strictly with relevant Australian codes with respect to lighting levels, glare and light ‘spill’ to neighbouring private properties. 

 

The entire lighting system is warranted for 10 years (or 5000 hours usage) and includes any faulty lamp replacement at no cost to Council.  The control link is remotely monitored and reported back to Council for any faults, lamp failures as well as the appropriate power bill generation to user group(s).

 

Tenders were invited on 24 March 2015, and the tender closed 23 April 2015.  The submissions have been assessed by the evaluation panel in accord with the criteria and weightings set out in the tender documents:

 

·           Value for money                                          50%

·           Evidence of Expertise and Resources          30%

·           Proposed Duration                                                10%

·           Enhancement of Local Economy                  10%

 

A numerical evaluation resulted in the submission by Alan Kneale Electrical (AKE) receiving the highest overall score.  AKE is a well-established contractor in the area with a good reputation for competency in this line of work.

 

The tendered price is within the budget allocated within the grant funds procured by Council for this project

 

Details of the tender submissions and evaluation are included in the confidential report.

 

Contractors have been requested to start in early May 2015 and complete the project by 31 August 2015, well before recommencement of the touch football season. 

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Manager Assets

Technical Officer Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

Strict environmental light control parameters are set out in AS 4282 to protect all nearby private properties. The specification calls for compliance based on site verification.

 

Social

The project will enable vastly improved public sporting amenity usage.

 

Economic

Council can easily identify users and usage and recoup power charges accordingly.

 

Risk

All infrastructure involved in the project is structurally designed and certified

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Grant funds have been allocated in the 2015/16 budget.

 

Source of fund and any variance to working funds

No variation anticipated.

 

Service level changes and resourcing/staff implications

No implications.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     14 May 2015

Assistant General Manager Engineering Services Report

ITEM 11.3    SF453              140515         Waste Management Quarterly Report January - March 2015

 

AUTHOR/ENQUIRIES:    Simon Chapman, Waste Management Officer         

 

Summary:

 

Council resolved to receive a quarterly report on the status of waste management issues for the Nambucca Shire and this report covers the period January to March 2015.

 

 

Recommendation:

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period January – March 2015.

 

 

 

OPTIONS:

 

For information only

 

 

DISCUSSION:

 

Coffs Coast Waste Service (CCWS) Kerbside Waste Collection Services

 

Kerbside collections for the last quarter being 1 January to 31 March 2015 across the Coffs Coast region indicated the hotline received a total of 3102 calls during the period for the whole regional area.

 

Nambucca Shire had a total of 8130 properties receiving a waste collection service, 15 new services were implemented with repairs/damaged or stolen bins totaling 35.  A total of 2,430.18 tonnes of kerbside and transfer station materials were collected and transported for reprocessing at the Coffs Coast Resource Recovery Park from the Nambucca Shire.

 

Kerbside bulky goods collections were not undertaken throughout the Nambucca Shire during the quarter. The next collection commences June 2015 with all materials collected being received at Nambucca Landfill for disposal.

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the last quarter:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

526.00

CCWS Recycling Facility

Greenwaste organics

Kerbside

817.68

CCWS Biomass Facility

Mixed waste

Kerbside

856.54

CCWS Biomass Facility

Bulky goods

Kerbside

0.00

Nambucca Landfill

Reject & residual

Kerbside

345.74

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

71.34

CCWS Recycling Facility

Greenwaste organics

Transfer station

65.44

CCWS Biomass Facility

Mixed waste

Transfer station

93.18

CCWS Biomass Facility

Batteries

Transfer station

1.90

Matthews Metal Management

Scrap metal

Transfer station

133.29

Matthews Metal Management

Gas bottles (kg’s)

Transfer station

650

Transpacific Industries

Hazardous chemicals (kg’s)

Transfer station

1164

Transpacific Industries

Motor oil (lts)

Transfer station

1800

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

76

Drum Muster

Concrete & masonry

Transfer station

365.74

Reprocessing at Nambucca Landfill

E-waste

Landfill

0.00

Matthews Metal Management

Asbestos

Landfill

22.56

Nambucca Landfill

Biosolids (grit)

Landfill

14.52

Nambucca Landfill

Building demolition

Landfill

901.08

Nambucca Landfill

Clean fill

Landfill

40.76

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

0.00

CCWS Biomass Facility

Commercial building waste

Landfill

257.08

Nambucca Landfill

Charity groups

Landfill

25.18

Nambucca Landfill

Dead animals (small)

Landfill

0.45

Nambucca Landfill

 

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the last quarter.

 

Charitable Organisation

Source

Tonnes

Destination

Charity Anglican Opp Shop

Self Hauled

5.00

Nambucca Landfill

Charity Anglican Parish

Self Hauled

1.82

Nambucca Landfill

Charity Camp Quality

Self Hauled

2.20

Nambucca Landfill

Charity Care & Ware

Self Hauled

6.34

Nambucca Landfill

Men’s Shed Nambucca

Self Hauled

0.00

Nambucca Landfill

Charity Lifeline

Self Hauled

0.00

Nambucca Landfill

Charity Salvation Army

Self Hauled

12.54

Nambucca Landfill

 

Total

27.90

 

 

The kerbside contamination program continued throughout the quarter with some properties in the following areas identified in the table below having contamination warnings issued:

 

Date

Address

Suburb

Bin

Offence No

Comment

06/01/2015

Mann Street

Nambucca

Organics

1st

Contaminated

12/01/2015

Nelson Street

Nambucca

Organics

1st

Contaminated

12/01/2015

Riverside Drive

Nambucca

Organics

1st

Contaminated

14/01/2015

Scotts Head Road

Scotts Head

Recycling

1st

Overweight

19/01/2015

Nambucca Street

Nambucca

Organics

1st

Contaminated

20/01/2015

Liston Street

Nambucca

Organics

1st

Contaminated

22/01/2015

West Street

Macksville

Recycling

1st

Contaminated

27/01/2015

Hallidise Street

Nambucca

Organics

1st

Contaminated

27/01/2015

Mann Street

Nambucca

Organics

1st

Overweight

02/02/2015

High Street

Nambucca

Organics

1st

Contaminated

03/02/2015

Mann Street

Nambucca

Organics

1st

Overweight

03/02/2015

Lee Street

Nambucca

Organics

1st

Contaminated

03/02/2015

The Glen

Hyland Park

Organics

1st

Contaminated

09/02/2015

Bank Street

Nambucca

Organics

1st

Contaminated

11/02/2015

Banksia Street

Scotts Head

Organics

1st

Overweight

16/02/2015

High Street

Nambucca

Organics

1st

Contaminated

02/03/2015

Ridge Street

Nambucca

Organics

2nd

Contaminated

03/03/2015

The Glen

Hyland Park

Organics

1st

Contaminated

05/03/2015

Partridge Street

Nambucca

Organics

1st

Overweight

10/03/2015

Mann Street

Nambucca

Organics

1st

Contaminated

16/03/2015

Banksia Crescent

Nambucca

Organics

1st

Contaminated

17/03/2015

Forest Road

Nambucca

Organics

1st

Contaminated

24/03/2015

Glen Sheather Drive

Nambucca

Organics

1st

Contaminated

 

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% with ongoing current markets for recovered glass fines still developing:

 

Tonnes Processed

Usable Product

Total Waste

Glass Waste

Days of Operation

4,364.08

3,987.04

377.04

83.46

63

 

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

 

Education

 

Month

School or Group

No’s Attending

January 2015

Nil

Nil

February 2015

Hopscotch Preschool

25

March 2015

St Augustines Primary School

Woolgoolga High School

Karangi Public School

Christian Community School

Orara High School

100

45

20

90

60

 

Media Releases

 

Month

Source

Method

January 2015

Nil

Nil

February 2015

Nil

Nil

March 2015

Nil

Nil

 

 

Website

 

Month

Visits

Social Media

January 2015

2821

518 likes

February 2015

3143

518 likes

March 2015

3372

493

 

NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

 

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

70% recovery by 2022

360.26

2335.41

87

Commercial  Industrial (C&I)

70% recovery by 2022

478.18

229.96

30

Construction Demolition (C&D)

80% recovery by 2022

923.64

406.50

30.5

 

 

CONSULTATION:

 

Handybin Waste Services

Environment Protection Authority

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled.  Self-hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social

 

Potential increased costs.

 

Economic

 

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk

 

No identifiable risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Potential increases in the garbage service and landfill gate fees per year.

 

Source of fund and any variance to working funds

Additional income will need to be sourced from the annual domestic waste management charge.

 

Service level changes and resourcing/staff implications

No identifiable changes or implications at this point.

 

 

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