NAMBUCCA SHIRE COUNCIL

 

 

ORDINARY COUNCIL MEETING - 14 MAY 2015

 

LATE AGENDA                                                                                        Page

 

  

5        Notices of Motion

5 .1    Notice of Motion - Request for Natural Distaster Declaration (SF1862)................................ 2  

9        General Manager Report

9.9     Transport for NSW Regional Boating Plan Mid North Coast Region - Priority Regional Projects Nambucca Shire............................................................................................................... 3   

 

 

 


Ordinary Council Meeting                                                                                                     14 May 2015

Notice of Motion

ITEM 5 .1     SF2049            140515         Notice of Motion - Request for Natural Distaster Declaration (SF1862)

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

The weather event and related flooding that occurred over the three days from Thursday 30 April to Saturday 2 May 2015 caused significant damage to Council infrastructure and private property.  At this stage Council staff are still collating details and costings for the damage to Council owned infrastructure but the rough estimate is $1million.

 

Council is also receiving reports of extensive damage to river and creek flat fencing and other infrastructure on private property, particularly in the Taylors Arm area where long term residents have reported the worst flooding they have ever seen.

 

A Natural Disaster Declaration will unlock the opportunity for Council, Primary Producers, Small Businesses, Trustees of Parks and Reserves, Sporting Clubs, Churches, voluntary non-profit organisations, individuals and families to apply for assistance ranging from grants to low interest loans to help deal with the impacts of the Natural Disaster.

 

 

 

Recommendation:

 

That Council write to the Minister for Emergency Services, The Hon David Elliott MP, with a copy to the Member for Oxley, requesting that the flood event of April 30 to May 2 2015 affecting the Nambucca Shire LGA be declared a Natural Disaster.

 

 

 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                                     14 May 2015

General Manager's Report

ITEM 9.9      SF2070            140515         Transport for NSW Regional Boating Plan Mid North Coast Region - Priority Regional Projects Nambucca Shire

 

AUTHOR/ENQUIRIES:    Grant Nelson, Strategic Planner; Michael Coulter, General Manager         

 

Summary:

 

Transport NSW is offering Council $639,000 for Priority Regional Boating projects in the shire. On the 16 April Council resolved to accept the funding and requested staff provide an additional report on a funding strategy to secure the grant.

 

The purpose of this report is to provide Council with a strategy to fund the project.

 

 

Recommendation:

 

That Council secures the Regional Boating priority projects that have been offered to Council, Council commit the funds identified in this report to the projects and also contribute the following funds to the projects in the 2016/17 and 2017/18 financial years.

 

-     $123,500 general budget over 2 years being ($61,750 2016/17 & $61,750 2017/18)

-     $36,840 s94 Open Space Contribution funds over 2 years being ($18,420 2016/17 & $18,420 2017/18)

 

 

OPTIONS:

 

Council may choose an alternative approach to match the funding.

 

 

DISCUSSION:

 

Project

Description / Comments

Council (including management and in-kind)

Funds Offered

Total Cost &

Supporting documents

1.Stuart Island Boating Facilities Improvements Stage 2

 

 

Replacement of small wharf;

Sealing of inner parking area;

Recreational Shelters x2;

Ancillary facilities;

Pedestrian Paths to parking and foreshore;

Bank stabilisation and landscaping

$98,400

$98,400

Project identified in Nambucca River Masterplan. Stage 1 underway. Conceptual Planning for Stage 2 has been completed. Community facilities and public open Strategy 2015

 

Total Cost: $196, 800

2. Shelly Beach Boat Ramp and Facilities Improvements

Improve access and use of Shelly Beach boat ramp – maintenance of sand levels, redesign of ramp and wash down areas, stormwater drainage. Replace or renovate existing amenities block. Improve car parking.

$137,500

$137,500

Project identified in Coastal Zone Management Plan, Preliminary Stakeholder Consultation completed. Conceptual Planning Completed. Community facilities and public open Strategy 2015

 

Total Cost: $275,000

3. Gordon Park Boat Ramp

Improve access and use of Gordon Park boat ramp.  Improve recreation and parking area around boat ramp – new boat/trailer access and parking, upgrade amenity block for wheelchair access, install new timber deck at water, picnic shelter and shade trees

$287,000

$287,000

Project identified in Nambucca River Master Plan adopted by Council. Community facilities and public open Strategy 2015

 

 

 

 

Total Cost: $574,000

4. Macksville river foreshore facilities improvements

Improve access to waterway with 2 additional pontoons at Macksville.  Provide information and education on vessel safety around the bridges in Macksville.

$60,000

$60,000

Project identified in the Regional Boating Plan. Community facilities and public open Strategy 2015

 

Total Cost: $120,000

5. RSL Car Park Nambucca Heads

Improve use and access to waterway for passive water craft vessels - resurface boat ramp, establish small craft wash down area.  Improve safety and connectivity for water users – improve parking/trailer area with bollards, improve lighting, identify mix use area connect boardwalk with way-finder, stabilise the bank.

$27,000

$27,000

Project identified in Nambucca River Master Plan adopted by Council, and Regional Boating Plan. Community facilities and public open Strategy 2015

 

 

 

 

Total Cost: $54,000

6. Deep Creek Boat Ramp Improvement

Improve the main ramp for boat and other water activities. Remove debris near ramp. Formalise parking and improve access road following community consultation.

$25,000

$30,000

Project identified in Coastal Zone Management Plan. Community facilities and public open Strategy 2015

Total Cost: $54,000

 

Council contributions or matching funds

 

For each of the projects a funding strategy has been developed using existing budget allocations where possible and an approximate in-kind contribution of 10-15% for each project (typically for project management and consultation).  An overall breakdown of all funding sources is shown in the below table.

 

Funding Source

Contribution

Transport NSW

 $                                            639,000

council in-kind

 $                                            181,760

Council Environmental Levy

 $                                               43,900

Council Crown Land Management Fund

 $                                               20,000

Council Engineering (in kind provision of shelter)

 $                                               16,500

s94 open space (amenities commitment)

 $                                            120,000

Macksville Revitalisation Revote (14/15)

 $                                               30,000

Stuart Island Revote (14/15)

 $                                               33,000

Macksville Community Groups (in kind construction)

 $                                               25,000

Rotary Macksville (financial contribution)

 $                                                 8,500

Funding Gap

 $                                            160,340

total

 $                                        1,278,000

 

As shown in the above table a funding gap has been identified of approximately $160,000.  It is proposed that this be met through a proportion split of the general budget and section 94 Open Space Budget over a 2 year period (2016/17 and 2017/18). The proportional split is approximately 77% general budget and 33% section 94. In monetary terms this is:

 

-     $123,500 general budget over 2 years being ($61,750 2016/17 & $61,750 2017/18)

-     $36,840 s94 funds over 2 years being ($18,420 2016/17 & $18,420 2017/18)

 

The components of individual projects were previously reported to Council and will not be re-iterated in this report. The individual projects are proposed to funded in the following way:

 

Stuart Island Stage 2

 

Council is required to match $98,400 worth of funds offered by Transport NSW this amount is proposed to be funded through the following:

 

$21,160 (in-kind project management consultation)

$33,000 (existing budget allocation)

$15,500 (Crown Reserve fund)

$11,400 (environmental levy 2015/16 – bank stabilisation and landscaping)

$16,500 (Engineering Services in-kind provision of one shelter)

 

Shelly Beach

 

Council is required to match $137,000 of funds offered by Transport NSW this amount is proposed to be funded through the following:

 

$40,500 (in-kind project management consultation)

$60,000 (s94 Open Space contribution towards amenities upgrade/renewal)

$10,000 (Flood Damages/Beach Access Improvements)

$26,500 (2016/17 or 2017/18 funding gap as proposed in this report).

 

Gordon Park

 

This is the largest of the projects and Council is required to match $287,000 of funds offered by Transport NSW.  The application was largely based on the Gordon Park precinct identified in the Nambucca River Masterplan, however discussion with the Assistant General Manager Engineering Services and a number of river users groups have identified that the first requirement for this project will be to re-examine the masterplan.

 

Additional consultation will also be required with organisations such as the Tennis Club, the Gordon Park Rainforest Committee, river users etc as the masterplan is re-examined.

 

As identified in the Masterplan the area has significant potential for not only river users, but the broader community and tourism.  With careful planning this project provides an opportunity to revitalise the water front area. The matching funding for this project is proposed to be matched in the following way:

 

$86,100 (in-kind project management consultation)

$60,000 (s94 Open Space contribution towards amenities upgrade/renewal)

$15,000 (Environmental Levy – Masterplan review, bank stabilisation, landscaping)

$125,900 (2016/17 or 2017/18 funding gap as proposed in this report)

 

Deep Creek

 

Council has been offered $30,000 from Transport NSW to upgrade this ramp and surrounds.  Council is only required to match this project with $24,000. Again this project will require additional consultation, the matching funding for this project is proposed as follows:

 

$9,000 (in-kind project management consultation)

$7,500 (2016/17 or 2017/18 funding gap as proposed in this report)

$7,500 (Environmental Levy - riverbank and riparian works, protection, interpretative signage)

RSL Carpark

 

Council has been offered $27,000 from Transport NSW, which we are required to meet with matching $27,000 for this boat ramp. As previously indicated this ramp is proposed to be retro fitted to better suit passive craft (canoes, kayaks, stand up paddle boards etc). The matching funding for this project is proposed to be allocated in the following way:

 

$12,500 (in-kind project management consultation)

$4,500 (Crown Reserve Management Fund)

$10,000 (Environmental levy - riverbank and riparian works, protection, interpretative signage)

 

Macksville Foreshore Facility Improvements

 

Council has been offered $60,000 from Transport NSW which Council is required to match with $60,000. The project has significant community support and will provide valuable assets for the river users as well as the Macksville community. Macksville Rotary have committed $8,500 to the project and the community is offering $25,000 worth of in-kind labour via builders (J Bilson; D Banks and D Ainsworth).  With the community support for this project Council’s and the community’s contribution to the project surpasses the required amount.  The matching funding for this project is proposed to be allocated in the following way:

 

$30,000 (2014/15 Macksville Revitalisation Funds)

$12,500 (Council In-Kind)

$25,000 (Community In-kind, local builders)

$8,500 (Rotary financial contribution)

 

It is noted that it is proposed to use $30,000 of the funding set aside for the revitalisation of Macksville in the 2014/15 budget. A traffic study has been drafted with other available funds from this budget, the results of the study will be reported to Council soon. This is an opportune time commence some improvements to the foreshore area with the funding assistance provided by Transport NSW.

 

Funding the Gap

 

The works schedule included in the Community Open Space Plan includes provision for boating infrastructure projects and the amenities upgrades as proposed by this project. The S94 funds have been committed to two (2) amenities upgrades as part of this project ($120,000). Relying on the s94 funds to cover the full $160,000 funding gap would detract from future projects and grants that the s94 funds may leverage which are included in the Community Facilities and Public Open Space Plan. Rather it is proposed to apportion the funding gap through part of the S94 open space funds and part of the general fund being $36,840 and $123,500 respectively.

 

In respect to the general fund, much of infrastructure to be replaced, removed or upgraded is approaching a state where future maintenance is likely to be required,  for example the Shelly Beach Boat ramp, handrails, decking and revetment in Gordon Park. The grant funding provides and opportune time to provide substantial improvements to the community facilities which would be likely requirement in the near future.

 

In respect to the in-kind contributions $181,760 is a significant commitment from Council staff time over two and half years. This will distributed through the planning and development stages including consultation, fisheries permits, REF’s, designs, project reporting (Council and Transport NSW), product selection and other such activities. It will also be distributed through construction and contractor management.

 

As the projects are refined there may be opportunities to use some of the funds to assist in managing projects subject to a grant variation. Variations to funding and timing are typically available subject to approval of the grant body. No formal agreements have been reviewed at this stage so the contractual arrangements are not known.

Given many of the projects are in the initial concept phase the cost estimates for the various components have not be subject to formal quotes and could be less than proposed. Staff will work within the proposed budgets but if works can be achieved for a lesser value variations will be identified or proposed.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Engineering Services

Manager Financial Services

Asset Manager

Grants and Contributions Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Staff will be required to undertake appropriate environmental assessment for each of the proposed projects and environmental approvals from relevant agencies will be required for all works.

 

Social

 

The offer of funding for Council to improve the facilities related to some of our greatest assets (our waterways), is anticipated to contribute positively to the community facilities and spaces.

 

Economic

 

By providing improvements to well used facilities the funding and associated projects is likely to provide a positive economic outcomes associated with tourism and some commercial activities in our waterways.

 

Risk

 

There is NIL risk associated with the acceptance of these funds and allocation of matching funds.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

This report and its recommendations present a funding strategy for Council to commit to this project.

 

Source of fund and any variance to working funds

 

To be determined by Council

 

Service level changes and resourcing/staff implications

 

There is a significant amount of staff time required to finalise projects and implement works as identified in this report.

 

Attachments:

There are no attachments for this report.