NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

10 September 2015

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 10 September 2015

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 27 August 2015.................................................................................. 5

5        NOTICES OF MOTION  

6        DELEGATIONS/PUBLIC FORUM

9.4     Extension of Star Street Medical Centre - Request for Review of (Section 64) Developer Contributions for Water and Sewerage.................................................................................................. 34

          i)   Dr Peter Lawler/Dr Tony Adams - Applicants

 

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 13

9.2     Voting Arrangements for the Local Government NSW Annual Conference 2015.................. 18

9.3     Financial Assistance Grants to Local Government............................................................ 28

9.4     Extension of Star Street Medical Centre - Request for Review of (Section 64) Developer Contributions for Water and Sewerage—DELEGATION ........................................................................ 34

9.5     Funding of Council Staff under the Natural Disaster Relief and Recovery Arrangements (NDRRA)..................................................................................................................................... 39

9.6     Outstanding DA's greater than 12 months,
applications where submissions received
not determined from 19 August 2015 to 1 September 2015............................................... 45

9.7     2015 August - Development and Complying Development - Applications Received ........... 48

9.8     2015 August - Construction And Complying Development - Certificates Approved ............ 52

10      Assistant General Manager Corporate Services Report

10.1   Investment Report to 31 August 2015.............................................................................. 56

10.2   Schedule of Council Public Meetings............................................................................... 61

11      Assistant General Manager Engineering Services Report

11.1   Capital Works Report - June 2015.................................................................................... 62

11.2   Pacific Highway Transfer of Assets - Meeting 5 - Minutes................................................. 71     

 

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 27 August 2015

The following document is the minutes of the Ordinary Council meeting held 27 August 2015.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 10 September 2015 and therefore subject to change.  Please refer to the minutes of 10 September 2015 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

 

 

ALSO PRESENT

 

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Elaine South

General Manager, Michael Coulter

 

 

PRAYER

 

Pastor Paul Richardson from the Seventh Day Adventist Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor BJ Finlayson declared a pecuniary interest in Item 11.1 Off River Storage Adaptive Management - River Monitoring Committee Meeting 5 August 2015  under the Local Government Act as Cr Finlayson is the owner of a property downstream from the dam and may be perceived to have some interest in water flow rates.  Cr Finlayson left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary interest in Item 11.3 Nambucca Shire Traffic Committee Meeting Minutes - 7 April 2015 under the Local Government Act as (with regard to point 8) Cr MacDonald’s employer is currently in discussion with Council to put in a Bowser at the Macksville Industrial Estate which may be seen in part to be in competition with Caltex Nambucca Heads. Cr MacDonald left the meeting for this item.

 

Councillor BJ Finlayson declared a pecuniary interest in Item 11.3 Nambucca Shire Traffic Committee Meeting Minutes - 7 April 2015 under the Local Government Act as Cr Finlayson is the director of the company that has interests in land in the Wirrimbi area.  Cr Finlayson left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 13 August 2015

 

979/15 RESOLVED:        (MacDonald/Smyth)

 

That the minutes of the Ordinary Council Meeting of 13 August 2015 be confirmed.


 

 

NOTICE OF MOTION - CR AINSWORTH

 

ITEM 5.1      SF2049              270815      Notice of Motion - Naming of New Bridge over Nambucca River at Macksville (SF2033)

980/15 RESOLVED:        (Ainsworth/MacDonald)

 

That Council support the naming of the new traffic bridge over the Macksville River, the Phillip Hughes Bridge in honour of the late Phillip Hughes and his sporting achievements.

 


 

 

PUBLIC FORUM

 

RESOLVED:

 

That the following delegations be heard:

 

i)       Mr Peter Dart        How will NSC adapt to & mitigate climate change

ii)      Ms Rosario Pangahas - Kerb and gutter – request for financial assistance

 

 

981/15 Resolved:        (Finlayson/Ainsworth)

 

That Ms Pangahas be informed that the kerb and gutter in front of her property complies with Australian Standards and that no further action will be taken by Council.


 

 

982/15 Resolved:        (Flack/Smyth)

 

That Item 9.4 be brought forward as there were interested parties in the public gallery.

 

 

ITEM 9.4      SF2038              270815      Outstanding DA's greater than 12 months, applications where submissions received not determined from 4 August 2015 to 18 August 2015

983/15 Resolved:        (Flack/Smyth)

 

That the information be noted by Council.

 

984/15 Resolved:        (Flack/Smyth)

 

That DA2015/103 for the shooting range be called in for determination by Council.


 

 

985/15 Resolved:        (Ainsworth/Finlayson)

 

That Item 9.3 be brought forward as Council’s Strategic Planner was available to answer questions for Council.

 


 

 

986/15 Resolved:        (Flack/Smyth)

 

That the components (a to i) of Item 9.3 below be dealt with individually.

 


 

ITEM 9.3      SF1541              270815      Planning Proposal - Housekeeping Amendments to Nambucca LEP 2010

1           Pursuant to the Clause 55 of the Environmental Planning and Assessment Act 1979, Council prepare a Planning Proposal to support the following amendments as proposed in this report:

 

988/15 Resolved:        (Ainsworth/Finlayson)

 

a.         Amend the Floor Space Ratio Map relating to Lot 5 DP 242819, Lot 9 DP534177, Lot B DP955417, Lot 1 DP 558086, Lot 1 DP 1063510 and Lot 412 DP 625737 to provide a maximum floor space ratio of 0.55:1 and

 

            Amend the Height of Building Map relating to Lot 5 DP 242819, Lot 9 DP534177, Lot B DP955417, Lot 1 DP 558086, Lot 1 DP 1063510 and Lot 412 DP 625737 to provide a maximum building height of 8.5m AHD.

 

For the Motion:            Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison            (Total 8)

Against the Motion:     Nil

 

989/15 Resolved:        (Ainsworth/Flack)

 

b.     Amend clause 7.1 (6) as follows:

(6) Despite subclause (2), development consent is not required under this clause to carry out any works if:

(a)  the works involve the disturbance of less than 1 tonne of soil, and

(b)  the works are not likely to lower the water table.

 

For the Motion:              Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison               (Total 8)

Against the Motion:        Nil

 

990/15 Resolved:        (Ainsworth/Finlayson)

 

c.         Rezone Part Lot 701 DP 1054525 from RE1 Public Recreation to part R1 General Residential and part E3 Environmental Management; and include the lot on the ‘Lot Size Map’, ‘Height of Buildings Map’ and on the ‘Floor Space Ratio Map’ with those standards referred to in this body of this report; and

 

Rezone Lot 470 DP 755550 from RE1 Public Recreation to part R3 Medium Density Residential and part E3 Environmental Management; and include the lot on the ‘Lot Size Map’, ‘Height of Buildings Map’ and on the ‘Floor Space Ratio Map’ with those standards referred to in this body of this report.

 

For the Motion:   Councillors Hoban, Macdonald, Ainsworth, Finlayson and Morrison

(Total 5)

Against the Motion:   Councillors Ballangarry Flack and Smyth               (Total 3)

 

991/15 Resolved:        (MacDonald/Ainsworth)

 

          d.       Amend clause 4.1 (4A) as follows:

(4A) This clause does not apply in relation to the subdivision of land in Zone R1 General Residential, R2 Low Density Residential, R3 Medium Density Residential or R4 High Density Residential:

(a)   If the land contains an existing dual occupancy and there are only 2 lots resulting from the subdivision, with an existing dwelling located on each resulting lot, or

(b)   For the purpose of erecting an attached dwelling or a semi-detached dwelling, or

(c)   If a single development application is made for the subdivision of the land into 2 lots and for the erection of a dwelling house on each of the 2 resulting lots.”

 

For the Motion:              Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison               (Total 8)

Against the Motion:        Nil

 

992/15 Resolved:        (Finlayson/Ainsworth)

 

            e.         Rezone Lot 1 DP 560614 from RU3 Forestry to a combination of RU1 Primary Production and RU2 Rural Landscape. Also amend the minimum Lot Size Map for this land to 100HA.

 

For the Motion:              Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison               (Total 8)

Against the Motion:        Nil

 

993/15 Resolved:        (Ainsworth/Finlayson)

 

f.          Amend the Land Use table for the R5 Large Lot Residential zone to ensure that Secondary Dwellings are identified as being permissible with consent.

 

For the Motion:              Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison               (Total 8)

Against the Motion:        Nil

 

994/15 Resolved:        (Ainsworth/Finlayson)

 

g.         Amend the land use table for the RU1 Primary Production and RU2 Rural Landscape zones by including dual occupancies (detached) as permissible with consent.

 

For the Motion:   Councillors Hoban, Macdonald, Ainsworth, Finlayson and Morrison

(Total 5)

Against the Motion:   Councillors Ballangarry Flack and Smyth               (Total 3)

 

f995/15 Resolved:       (Finlayson/Ainsworth)

 

h.         Amend the land zoning map by removing the E1 National Parks & Nature Reserves zone from Lot 157 DP 755560 and replace it with the corresponding R1 General Residential and E3 Environmental Management zones.

 

For the Motion:              Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison               (Total 8)

Against the Motion:        Nil

 

996/15 Resolved:        (Ainsworth/MacDonald)

 

i.          Amend the land use table to make eco-tourist facilities permissible with consent within the RU1 Primary Production, RU2 Rural Landscape, and R5 Large Lot Residential zones.

 

For the Motion:              Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison               (Total 8)

Against the Motion:        Nil

 

 

997/15 Resolved:        (Ainsworth/Morrison)

 

2          The Planning Proposal and associated material be submitted to the Minister for Planning for consideration under Clause 56 of the Act.

 

For the Motion:              Councillors Hoban, Macdonald, Ainsworth, Finlayson, Smyth, Flack, Ballangarry and Morrison               (Total 8)

Against the Motion:        Nil

 


 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.


 

 

General Manager Report

 

ITEM 9.1      SF959                270815      Outstanding Actions and Reports

998/15 RESOLVED:        (MacDonald/Ainsworth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

Note:  Cr Ballangarry requested his vote be recorded against this resolution as Council was not given an appropriate response from Fisheries for Item 16 in Outstanding Actions.


 

 

ITEM 9.2      PRF11                270815      Buz Brazel Park - Community Building Partnership Funding Application for a Meeting Place

999/15 RESOLVED:        (Finlayson/MacDonald)

 

1        That Council remove all references to the Scotts Head Sports Fields Committee of Management from its list of Section 355 Committees and advise the Community Building Partnership Program accordingly.

 

2        That Council write to those Committees of Management which have not submitted minutes of their Annual General Meeting or a financial report during the past 18 months and advise       that if these documents are not forthcoming that the Council will remove the Committee’s delegations of authority and insurance coverage.

 

3        That the General Manager be provided with delegated authority to remove Committees of Management from Council’s register of Section 355 Committees where they have not provided minutes of their Annual General Meeting or a financial report during the past 18 months, with a report coming back to Council.

 

4        That Council update its records regarding the name change for the former Nambucca Entertainment Centre to Nambucca Community and Arts Centre.

 


 

 

Item 9.3 was dealt with earlier.

 


 

Item 9.4 was dealt with earlier.

 


 

 

ITEM 9.5      SF1148              270815      Council Ranger's Report July 2015

1000/15 RESOLVED:       (MacDonald/Smyth)

 

That Council’s Ranger’s report for July 2015 be received and noted by Council.

 


 

 

ITEM 9.6      SF2038              270815      2015 July - Development and Complying Development - Applications Received

1001/15 RESOLVED:       (MacDonald/Finlayson)

 

That the Development Applications and Complying Development Applications received in July 2015 be received for information.


 

 

ITEM 9.7      SF2038              270815      2015 July - Construction And Complying Development - Certificates Approved

1002/15 RESOLVED:       (MacDonald/Finlayson)

 

That the Construction and Complying Development Certificates approved for July 2015 be noted and received for information by Council.


 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF2126              270815      A New Way of Accounting for Wages Costs

1003/15 RESOLVED:       (MacDonald/Ainsworth)

 

That Council note the report.


 

 

ITEM 10.2    SF251                270815      Schedule of Council Public Meetings

1004/15 RESOLVED:       (Ainsworth/Finlayson)

 

1        That the schedule of dates for public Council meetings be noted and received for information by Council.

 

2        That Council bring forward its meeting on 17 December 2015 to 15 December 2015 to coincide with the 100th anniversary of the constitution of the Council and for Councillors and staff to come to the meeting dressed in period attire.

 

3        The representative from Radio 2NVR who attends the meeting on 15 December judge the person with the best period attire and present an appropriate prize.


 

 


ITEM 10.3    SF323                270815      Nambucca Community and Arts Centre Committee of Management Annual General Meeting - 12 August 2015

1005/15 RESOLVED:       (MacDonald/Finlayson)

 

That Council endorse the minutes of the Committee of Management for the Nambucca Community and Arts Centre’s Annual General Meeting held on 12 August 2015 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

Assistant General Manager Engineering Services Report

 

Cr Finlayson left the meeting for Item 11.1 at 7.17 pm and returned after the conclusion of the Item at 7.27 pm.

 

ITEM 11.1    SF1621              270815      Off River Storage Adaptive Management - River Monitoring Committee Meeting 5 August 2015

1006/15 RESOLVED:       (Ainsworth/MacDonald)

 

1        That Council adopt the minutes of the River Monitoring Committee Meeting held on 5 August 2015.

 

2        That Council adopt the Adaptive Management Strategy documented by GHD dated June 2012.

 

3        That Council’s Manager Water and Sewerage further investigate options to provide real time monitoring and report back to Council.

 

4        That the River Monitoring Committee meet annually in August.

 

5        That monitoring be conducted annually in late Spring to capture historical low flow period in the river.

 

6        That the frequency of monitoring be reviewed at the next River Monitoring Committee meeting following the analysis of the data captured.

 

1007/15 Resolved:       (Flack/Smyth)

 

That Council receive a report on the ability of Council to apply for a licence variation to capture a percentage of high flow water at the Bowra Dam for the life of the dam.


 

 

ITEM 11.2    SF1031              270815      Draft Water Supply Policy including Demand Management and Water Conservation

1008/15 RESOLVED:       (Ainsworth/MacDonald)

 

1        That Council approve the draft Water Supply Policy (TRIM 17106/2015) to go on public exhibition for the required period of 28 days.

 

2        That the staff review the impacts on commercial enterprises that are high water users.


 

 

Cr Finlayson and Cr Macdonald left the meeting for Item 11.3 at 7.36 pm and returned after the conclusion of the Item at 7.43 pm.

 

ITEM 11.3    SF90                  270815      Nambucca Shire Traffic Committee Meeting Minutes - 7 April 2015

1009/15 1010/15 RESOLVED:    (Ainsworth/Smyth) 

 

That Council:

 

1        receive and note the agenda and minutes emanating from the Nambucca Shire Traffic Committee held on the 4 August 2015.

 

2        note the concurrence of the Nambucca Shire Traffic Committee and Council’s Resolution No. 953/15 on 30 July 2015 granting approval to close River Street – Wallace Lane to Princess Street for the Vietnam Veterans Day march from 10.00am to midday on 18 August 2015.

 

3        implement one hour parking restrictions within the Council owned McKay Street Car Park, Macksville for 8 parking bays that front the river for a 6 months trial period.

 

4        identify by way of line marking all the parking bays within the McKay Street Car Park.

 

5        install line marking and signs identifying No Stopping zones either side of the pedestrian refuge on Marshall Way adjacent the Nambucca Shopping Plaza.

 

6        install advanced warning signs prior to the refuge on Marshall Way adjacent the Nambucca Shopping Plaza.

 

7        install line marking and reflective pavement markers around the refuge on Marshall Way adjacent the Nambucca Shopping Plaza to provide delineation.

 

9        Request Roads and Maritime Services to conduct a speed zone review of Irvines Road, Newee Creek Road and Wirrimbi Road.

 

8        write to the proprietors of the Caltex Service Station in Mann Street Nambucca Heads, advising them of Council’s and the Nambucca Shire Traffic Committee concerns regarding traffic management adjacent to the entry of their site and the likelihood of potential traffic accidents if measures are not installed to provide a safe access for their customers and passing traffic on the adjacent public roads.

 


 

   

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.45 pm. 

 

Confirmed and signed by the Mayor on 10 September 2015.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

          


Ordinary Council Meeting                                                                                           10 September 2015

General Manager

ITEM 9.1      SF959              100915         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Estuary Committee met on 30 October and have recommended the appointment of WMA Water to undertake the Floodplain Risk Management Plan.

At Council’s meeting on 13 November it was resolved that WMA Water to appointed to prepare the Flood Risk Management Plan.

The inception meeting will be held on 5 February 2015 to commence the process.

WMA Water have advised they are identifying properties requiring survey and reviewing the flood model developed for the highway crossing for application to the Council flood risk study.

 

As at 29 May 2015 public consultation on the preparation of the Flood Risk Management Plan had commenced.

 

Council’s Strategic Planner is to organise a meeting of the Estuary Committee, probably on 10 September 2015, where the consultants will make a presentation in relation to engineering options to reduce floodplain risk – flood levies, home raising etc.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

 

AUGUST 2013

 

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

 

Deferred until September after the budget, restructure and staffing levels settle.

 

 

NOVEMBER 2013

 

4

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

Report deferred to second meeting in November 2014 pending a meeting with Noxious Weeds Inspector and DPI regarding any changes to the Act.

Deferred with staff on leave. Memo to Councillors now set for end February with other policy review, will be provided to Councillors for comment in accordance with adopted procedure.

Now deferred to April 2015.

 

Deferred until September after the budget, restructure and staffing levels settle.

 

DECEMBER 2013

 

5

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

 

Second media release issued 20 May 2015.

 

Third media release planned for an update as of 30 June 2015.

 

AUGUST 2014

 

6

SF595

28/08/14

That Council develop a plan of management for the ongoing maintenance of Hughes Creek.

 

GM

March 2015

Strategic planner seeking funding to engage a consultant to look at the entire system as part of the estuaries committee because of the nature of the creek system and its integration to the river PoM deferred pending funding.

 

OEH Estuary Grant application submitted in March 2015 (project value $20,000).  If successful a plan of management will be developed for Dawkins Lake to the Nambucca River via Hughes Creek.  A funding announcement is expected in 2015/16.

 

 

SEPTEMBER 2014

 

7

SF399

26/09/14

Pending the outcome of the Fit for the Future reform process Council consider reducing the no. of Councillors from 9 to 7 via a referendum.

 

GM

Deferred to late 2015 (next LG general election scheduled for September 2016).

 

OCTOBER 2014

 

8

SF952

16/10/14

Unofficial rest area on Link Road – that a management plan for the future improvement of the site be prepared by Council and the Lions Club who have agreed to maintain the site after the management plan has been placed on public exhibition.

 

AGMES

Report March 2015.

Meeting scheduled with Lions Executive in early March to draft a PoM and provide to Council for comment in April/May.

Meeting with Lions Club on 4 March 2015.

Current projects and staff resources (doing budgets, Fit for the Future and asset revaluation) proposed to work on first draft and present the document to Council and Lions for comment.

 

Draft PoM to be provided to Councillors and Lions Club for comment towards the end of September 2015

 

 

DECEMBER 2014

 

9

SF929

11/12/14

Council seek expressions of interest from BSC and CHCC on an alliance to operate a regional focussed Visitor Information Centre (VIC) from the proposed highway service centre.

 

GM

Letters sent 18/12/2014

Response received from Bellingen Shire Council on 2 March 2015.  As at 31/3/15 no response from CHCC.

To be reported in June 2015.

 

A tender for the Highway Service Centre has been accepted.  The Manager Business Development has made an enquiry in relation to securing 100m2 of floor space for a Visitor Information Centre and associated retail.  Awaiting advice as to potential cost and will then be reported to Council.

 

 

10

SF247

11/12/14

There is a further report to Council on the provision of sewerage to south Nambucca following the determination of the grant application under the National Stronger Regions Fund.

 

AGMES

Proposed for March 2015.

Report deferred - Awaiting presentation from the Public Works and outcome of grants status before preparing a report.

Funding application successful.  Report in July 2015.  Consideration being given to financing options.

 

Council’s Grants & Contributions Officer has written to property owners proposing a financing arrangement for their comment.  The financing arrangement is based on all property owners paying the sewer headworks charge for their existing ET with the Stronger Regions Funding being used to discount that contribution.  For example the Pelican Caravan Park has 38 ET @ $9,335 per ET = $354,730 but the $241,000 funding across 66 existing ET allows a discount of $3,651 per ET.  Therefore the contribution payable by Pelican Park would be $354,730 – ($3,651 x 38) = $215,992.

For the existing 66 ET Council will achieve $616,110 in sewer headworks contributions with further ET contributions possible from new development.

 

Will be reported back to Council following the receipt of any comments from property owners.

 

The period for comment has now closed and the matter will be reported to Council in September 2015.

 

 

MARCH 2015

 

11

LF4225

12/03/15

2 Nelson Street – Council write to the Minister for Lands setting out the history, the issues Council is facing: there was no community consultation on the sale of the land; the issues faced by the private land owners regarding their land stabilisation; the resolution of Council to support a lease and the conflicting advice given by the Office of Lands in Grafton.  And further, that Council requires an urgent definitive response to finalise the matter.

 

GM

Letter written w/e 20/3/2015

Follow up letter written 19/05/15

 

Mayor and GM meeting with Crown Lands staff in Grafton on 24 June.  This matter will be raised amongst others.

 

At the meeting on 24 June 2015, the Manager of Crown Lands at Grafton advised that the Minister had received the Council’s letter and that a response would be forthcoming.

 

12

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015.

 

As at June 2015 arrangements are being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

 

APRIL 2015

 

13

SF959

30/04/15

That Council write to our Local Member and respectfully ask her if she could intervene to obtain answers to Council’s questions regarding fishing matters in the Nambucca River … as listed in Council’s letter on 19 February.

 

GM

Letter sent 6/05/2015.

 

Follow up letter sent 30 June 2015.

 

Following the letter from the Minister for Primary Industries the GM has telephoned Fisheries staff in Coffs Harbour seeking their attendance at a Council meeting.  The Fisheries staff member requested that they be provided with a list of the questions to be asked.  The GM is now writing to the Fisheries office with a list of questions.  Letter sent 3 September 2015.

 

 

JUNE 2015

 

14

SF639

11/06/15

That a report go to Council in two months on how the current Ranger is coping and options on enhancing the role.

 

GM

Report August 2015

 

Deferred to September 2015 for reasons of work load.  Also Bellingen Shire Council has expressed an interest in opportunities for sharing ranger and companion animal pound services.

 

Meeting arranged with Bellingen Shire Council on 15 September 2015.

 

 

15

SF2049

25/06/15

Council make a submission to the Dept. of Primary Industry in relation to the proposed changes to the Fisheries Management Act 1994.

 

GM

Submission sent to Dept. on 26/6/15.

 

16

SF95

25/06/15

That the matter (suitability of Nose to Kerb Parking) be deferred for a presentation by the MTS and that the Chambers of Commerce be invited to the presentation.

 

AGMES

Report August 2015.

 

Briefing to be conducted prior to the first meeting in October 2015.

 

AUGUST 2015

 

17

PRF72

13/08/15

Council investigate opportunities to assist in the management of the (Kingsworth Lake) reserve and the matter be reported back to Council in 6 months.

 

GM

Report in February 2016

 

18

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

 

19

SF1031

27/08/15

That Council receive a report on the ability of Council to apply for a licence variation to capture a percentage of high flow water at the Bowra Dam for the life of the dam.

 

AGMES

Report in October 2015.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                           10 September 2015

General Manager's Report

ITEM 9.2      SF1856            100915         Voting Arrangements for the Local Government NSW Annual Conference 2015

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That the Mayor be nominated as a voting delegate to the LG NSW Conference.

 

2        Should one or more other Councillors propose to attend the Conference that they advise the General Manager before 18 September with the first Councillor nominating being Council’s second voting delegate.

 

 

OPTIONS:

 

Council has the option of having 0, 1 or 2 voting delegates to the LG NSW Annual Conference.

 

 

DISCUSSION:

 

Council has received the attached letter from LG NSW setting out the voting arrangements for this year’s Annual Conference.  This year’s conference is being held at the Rosehill Gardens Racecourse on Monday 12 and Tuesday 13 October.  The cost of full registration is $999.  An early bird registration closing 31 August at $899 was taken up by the Mayor and General Manager.  Because of the location of the venue and travel costs, the Mayor and General Manager are proposing to drive to Sydney to attend.

 

In accordance with the Association’s rules, Nambucca Shire Council is eligible to have two voting delegates for motions and two voting delegates for voting on the Board election.

 

As at the date of preparing this report, the Mayor was the only Councillor proposing to attend the conference.  Council has to nominate its voting delegates to the Conference by 18 September 2015.

 

The conference is occurring at a time of foreshadowed tumultuous change for the industry, particularly for Councils in the Sydney metropolitan area.  It is likely that the debate will be boisterous and keenly followed by the media.

 

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no particular risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

So far the costs associated with attending the conference are the registration and accommodation costs for the Mayor and General Manager.  There will also be minor travel costs.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no impact on service levels or resourcing.

 

Attachments:

1

26146/2015 - Voting information for 2015 Annual conference

 

  


Ordinary Council Meeting - 10 September 2015

Voting Arrangements for the Local Government NSW Annual Conference 2015

 









Ordinary Council Meeting                                                                                           10 September 2015

General Manager

ITEM 9.3      SF1856            100915         Financial Assistance Grants to Local Government

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That Council acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of councils services and infrastructure.

 

2        That Council acknowledges that it will receive $3,601,324 in federal financial assistance grants in 2015/16.

 

3        That Council will ensure that this federal funding, and other funding provided by the Federal Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in council publications, including annual reports.

 

4        That Council write to the Deputy Prime Minister and Minister for Infrastructure and Regional Development, the Hon Warren Truss MP, raising the issue of financial sustainability of Local Government, the importance of FAGs to council’s budget and sustainability, and urging Minister Truss to support the restoration of the indexation of FAGs as soon as possible.

 

5        That LG NSW be advised of Council’s resolutions and actions.

 

 

OPTIONS:

 

Council can choose whether or not it wishes to adopt the suggested resolutions or make the suggested representations.

 

 

DISCUSSION:

 

Council has received the attached letter from Local Government NSW (LG NSW) and the Australian Local Government Association (ALGA) seeking Council’s support in the fight to restore indexation to the Financial Assistance Grants (FAGs) from the Commonwealth Government.

 

The Financial Assistance Grants are untied grants and are a vital part of Local Government’s revenue base, allowing the provision and maintenance of community infrastructure such as local roads, swimming pools and libraries.  In general terms the FAGS are more significant in proportionate terms for smaller councils than larger councils.

 

Council will recall that in the Commonwealth Government’s 2014 budget it was decided to freeze indexation for this critical funding source for three years.  This will result in a permanent base reduction of about 13% once the freeze ends.

 

LG NSW and the ALGA indicate that the five councils comprising the Cowper electorate will see an electorate wide loss in funding of up to $11.65 million by the time the freeze ends in 2017-18.  For Nambucca Shire Council they estimate that the freeze will mean a loss of $1.4 million in revenue by 2017/18.

 

It is agreed that this loss of revenue will impact on the quality of the services and infrastructure which Council can provide.  The loss may have been more manageable if Council was not also subject to the strictures of rate pegging.  In real terms the lengthy process which Council undertook to secure a Section 508A special rate variation for three years commencing in 2014/2015 will be largely, if not entirely undone by the FAGS freeze.  The actual outcome will depend on the rate peg determinations for the next two years.

 

Council has previously made representations to the Member for Cowper in relation to the matter.

 

It is recommended that the Council adopt the resolution proposed by the LGNSW and the Australian Local Government Association and also write to the Deputy Prime Minister and Minister for Infrastructure and Regional Development, the Hon Warren Truss MP raising the issue of financial sustainability of Local Government, the importance of FAGs to council’s budget and sustainability, and urging Minister Truss to support the restoration of the indexation of FAGs as soon as possible.

 

The member for Cowper has recently released information on Financial Assistance Grants for 2015/2016 for those Councils in the Cowper electorate.  The FAGs funding by Council is as follows:

 

Cowper Electorate

Total 2015/16 FAGs Funding $

Bellingen Shire Council

3,342,102  

Clarence Valley Council

10,146,245  

Coffs Harbour City Council

6,862,264  

Kempsey Shire Council

5,558,084  

Nambucca Shire Council

3,601,324  

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

To the extent that the FAGs funding could have been applied to environmental work there will be a negative impact on the environment.

 

Social

 

Again to the extent that the FAGs funding could have been applied to community development, there will be a negative impact on social issues.

 

Economic

 

There is no significant economic impact.

 

Risk

 

There are no risks in making representations about the matter.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As indicated the freeze on FAGs indexation will have a significant impact on Council’s future budgets.  LGNSW and the ALGA estimate that by 2017-18 Council will have lost $1.4m in revenue.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no significant resourcing implications in relation to the recommended action.

 

Attachments:

1

25615/2015 - LGNSW request

 

  


Ordinary Council Meeting - 10 September 2015

Financial Assistance Grants to Local Government

 




Ordinary Council Meeting                                                                                           10 September 2015

General Manager's Report

ITEM 9.4      DA2015/116      100915         Extension of Star Street Medical Centre - Request for Review of (Section 64) Developer Contributions for Water and Sewerage

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

On 28 August 2015 Council staff approved an extension to the rear of the Star Street Medical Centre.  The extension comprises 3 additional consulting rooms, a disabled toilet and a small utilities closet.  The floor area of the extension is approximately 57 square metres.

 

Condition no. 5 of the development consent provides for the payment of contributions towards water and sewer headworks pursuant to Section 64 of the Local Government Act being a total of $28,430.67.

 

The applicant requests that this contribution be waived as the purpose of the extension of the medical centre is to provide for on-going GP training and also to accommodate a new Visiting Medical Officer (VMO), Dr David Wong.  Further, the medical centre was not aware of the contribution requirement when they lodged their grant application to the Commonwealth Government and they have made no provision for the cost in their project planning.

 

 

Recommendation:

 

That Council determine to modify DA2015/116 by waiving the Section 64 water and sewer headworks contributions on the grounds that the extensions to the existing medical practice will provide the Macksville Hospital with an additional Visiting Medical Officer (VMO) and Anaesthetist and provide for a continuation of the existing GP training program.

 

 

OPTIONS:

 

Besides the recommendation, a range of other options have been considered.

 

Firstly, consideration was given to discounting the ET (equivalent tenement) requirement based on the fact that the consultation rooms may not be used by full time GP’s.  Whilst this is possible, the suggested ET values from the Water Directorate are quite specific in their reference to consulting rooms.  There is also no guarantee that the consulting rooms will always be used for training purposes.  Any discount would be arbitrary.

 

Secondly, the consent for the recent extension of the Nambucca Health Care Centre at Nambucca Heads was reviewed and consideration was given to scaling a contribution relative to the $21,079.80 which was levied for this development.  However the 441 square metres of floor space in that extension is not based on a consulting room layout but was designed in the style of a “day hospital” to accommodate renal dialysis.  As such the contribution calculation based on two consulting rooms was quite generous in comparison to the bed rates which could have been applied for either a hospital or hostel (medical accommodation).

 

Thirdly, another alternative is to seek payment of $28,430 contribution as required by condition 5 but to remit all or part of the contribution on an annual basis subject to Dr Wong’s continued practice in the Nambucca Valley.  For example assuming Dr Wong relocates to the Nambucca Valley and joins the Macksville Hospital VMO (Visiting Medical Officer) staff then the Council could provide a rebate of the contribution over say 2 or 3 years.  The rationale for this approach is that it would increase the nexus between any decision to discount the developer contributions and the significant social benefit of an additional VMO.  This proposition was put to the Practice Manager but her view is that the Practice could accommodate Dr Wong in the existing Registrar’s Room without undertaking the extension.  She reinforced that a primary purpose of the proposed extension is to continue the GP training program which in itself is not of financial advantage to the existing Doctors.

 

The fourth option is for Council to insist on the payment of the $28,430.67 contribution as per the Water Directorate’s Technical Guidelines.  The recommendation to waive the contribution requirement is based on the social value of the Practice’s training program for Rural GPs and the contribution of another VMO to the Macksville Hospital.

 

 

DISCUSSION:

 

On 28 August 2015 Council staff approved an extension to the rear of the Star Street Medical Centre.  The extension comprises 3 additional consulting rooms, a disabled toilet and a small utilities closet.  The floor area of the extension is approximately 57 square metres.

 

Condition no. 5 of the development consent provides for the payment of contributions towards water and sewer headworks pursuant to Section 64 of the Local Government Act.  To determine the applicable contribution, Council staff apply Council’s adopted equivalent tenement (ET) contribution rate to “suggested values” for particular commercial uses in Technical Guidelines issued by the Water Directorate.

 

In the case of a medical centre, the “suggested values” per consultation room are 0.4 ET for water and 0.63 ET for sewer.  Council’s adopted ET contribution rate is $12,568 for water and $7,063 for sewer.  Therefore the applicable contributions levied under Condition no. 5 were:

 

Water = 1.2 ET x $12,568 = $15,081.60

 

Sewer = 1.89 ET x $7,063 = $13,349.07

 

Or a total of                                   $28,430.67

 

The estimated $165,000 cost of the extension is being partially funded by a $ for $ grant from the Commonwealth Government.  The project value for the grant was $200,000, with the difference between the construction cost and the project value being the fit out of the consultation rooms with floor coverings, furniture and computers.  When preparing the grant application the Practice Manager advised that the builder recommended allowing $4,000 for Council fees.

 

By way of an application to modify the consent, Council has now received a request for the deletion of these contributions.

 

In support of the request the Practice Manager has advised as follows:

 

“We currently run a training program for Rural GPs wishing to enter Rural Practice.  We undertook this program in 2012 in an endeavour to boost the number of GPs in Rural Medicine.

 

This program has been very successful and we have been able to fill some of the gap in GPs through this process.  Our purpose in this training program is to hopefully retain and have at least one of these Registrars return to our Valley on a permanent basis.

 

In April of this year Dr David Wong undertook a Locum in our Practice and at Macksville Hospital with a view to moving to this area.  David has now advised us that he would like to commence duties with us in March 2016 when he completes his contract work in Tasmania.  David is also an Anaesthetist and has committed to join our Hospital VMO staff along with taking part in the Anaesthetic Roster at Macksville Hospital.  David has also applied to work some shifts in the Emergency Department at Macksville Hospital.

 

We are very excited about David joining our Practice and extending his services to the Hospital.  You may be aware that 3 of the 5 VMOs at Macksville Hospital are from our Practice and Davie will make 4 out of the 6.

 

To accommodate David and continue our Registrar training program, we need to extend the premises.

 

With David’s commitment to the moving to our Practice, we have been able to open our books to new patients, something we have not been able to do since Dr Willcocks retired from the Practice.

 

The extensions will by no means be a financial advantage to our Associates as they will predominantly be used for training purposes along with consultation space for Dr Wong.

 

The Practice Manager advises that the proposed use of the additional consultation rooms will be for Dr Wong, for a Registrar with the third room being used either for training or potentially an additional Doctor.

 

Therefore the extensions are primarily focussed on delivering the Nambucca Valley an additional VMO and for the continuation of the existing GP training program, both of which are a high priority for the Valley’s health needs and for the continuation of the Macksville Hospital.

 

 It is unfortunate that the grant application to the Commonwealth Government did not include all of Council’s fees but in relation to this the Medical Centre relied on the advice of their builder.  But equally the Federal Government has recognised the need to provide financial support to attract a new VMO to the Nambucca Valley and for the Star Street practice to continue its GP training program and in this regard it is reasonable that Council provide some financial support to this important health initiative.

 

 

CONSULTATION:

 

There has been consultation with the Manager Development & Environment, the Manager Water & Sewerage, and the Senior Town Planner.

 

Both the Mayor and General Manager have received representations from the Practice Manager.

 

The General Manager has discussed the options with the Practice Manager.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are significant potential social issues for the Macksville Hospital if the existing complement of Visiting Medical Officers is further depleted.  The quality of health care and even the future of the hospital itself will be affected if the hospital cannot attract new VMO’s.

 

The Star Street Medical Practice is also undertaking a GP training program as a means of encouraging rural practice and hopefully retaining Registrars within the Valley to continue as GP’s.  This is an important and valuable initiative and is deserving of support.  In other rural local government areas, particularly to the west of NSW, Councils are providing premises and housing to Doctors at no cost or with significantly discounted rent as a means of attracting them to their town.

 

Economic

 

There are no significant economic issues.

 

Risk

 

The major risk is any precedent which might be created in the administration of Council’s policy for developer contributions.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation means that Council will forgo $28,430.67 in revenue for the water and sewer funds.

 

Pursuant to condition no. 6 of the consent Council will be collecting $825 in contributions under Section 94A of the Environmental Planning and Assessment Act.  This contribution comes to the General Fund.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no impact on service levels or staffing.

 

Attachments:

1

23027/2015 - Floor plan lodged with DA2015/116

 

  


Ordinary Council Meeting - 10 September 2015

Extension of Star Street Medical Centre - Request for Review of (Section 64) Developer Contributions for Water and Sewerage

 


Ordinary Council Meeting                                                                                           10 September 2015

General Manager's Report

ITEM 9.5      SF722              100915         Funding of Council Staff under the Natural Disaster Relief and Recovery Arrangements (NDRRA)

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That Council enquire with Roads and Maritime Services or other appropriate State authority regarding the proposal which has been put by the Australian Government for the reform of the NDRRA; whether local government has or will have the opportunity to provide any comment on the reform proposal and thirdly whether or not the offer of a temporary day labour exemption will be taken up.

 

2        That Council provide a copy of the Minister’s letter, this report and Council’s letter to the RMS to LG NSW for their information.

 

 

OPTIONS:

 

Council can make representations as it sees fit.

 

 

DISCUSSION:

 

It will be recalled that Council made representations in relation to advice from the NSW Roads and Maritime Services that it would no longer approve Natural Disaster Relief and Recovery Program funded work undertaken by Council staff in the normal course of their duties.  The standard operational arrangements for Natural Disaster funded work has always been that Council determines the most cost effective and timely solution to undertake the repair work.  This has involved a mix of contract and day labour, depending upon the size and complexity of the job and any urgency in undertaking interim repairs.

 

There is a lengthy approval process for obtaining NDRRA funding, with the RMS firstly agreeing on the jobs to be funded with subsequent agreements relating to the method of repair and the budget for each project.

 

The Council has now received the attached response from the Hon. Michael Keenan MP, Minister for Justice and Minister Assisting the Prime Minister on Counter-Terrorism.  Besides restating Australian Government policy and the benefits provided by the NDRRA, Minister Keenan has indicated the following:

 

“However, in recognition that the use of council labour during disaster reconstruction activities may provide better value outcomes, I have recently written to all states and territories offering a temporary exemption to the standing labour provisions under the NDRRA.  This exemption will enable local councils to seek assistance to fund the use of their own workforce to undertake disaster reconstruction works on local government-owned assets where there is assurance that the use of council labour will be better value than engaging external contractors.

 

The temporary nature of this exemption to the day labour rule recognises that the only long term solution to a range of existing restrictions, including day labour, is to move to an upfront recovery funding model, as proposed by the Australian Government, in the context of broader disaster funding reforms.  This would provide a greater level of flexibility for state and local governments to spend recovery funding in a manner most suitable to local needs.

 

The temporary exemption will only apply to NDRRA eligible disaster events in the 2014-15, 2015-16 and 2016-17 financial years.  I would encourage the Nambucca Shire Council to discuss the offer of a temporary day labour exemption directly with the NSW Government.”

 

Minister Keenan’s office has been contacted to ascertain more information about the proposed move to an “upfront recovery funding model”.  The Minister’s adviser indicates that the Commonwealth has put a proposal to the States for agreement on what might be termed a schedule of rates whereby a fixed “up front” payment is made based on the type of damage to a road and the area of pavement affected and similarly for bridges and other infrastructure.  This would result in an upfront payment being made for the Council to spend as it sees fit rather than the existing arrangement of reimbursement of expenditure.

 

It would seem that one purpose of the reform is to provide Councils with the opportunity and incentive to identify cheaper alternative solutions or construction methods and in so doing improve the overall efficiency and effectiveness of NDRRA funded work.  Such a purpose is supported.  However without knowing what the Commonwealth have put to the States by way of a schedule of rates, another purpose might be to reduce the overall cost of the program, which would amount to cost shifting from the Commonwealth to the States and/or Local Government.  Such a purpose would not be in the interests of the State or local government.

 

The complexity of developing an agreed schedule of rates to enable “up front” payments should not be underestimated.  There are enormous variations in the nature of roads and bridges and other infrastructure affected by natural disasters.  There are also enormous variations in the cost indexes for undertaking the replacement or repair or assets depending upon whether or not it is a metropolitan, rural or outback situation.  Without having access to the proposal which has apparently been put by the Australian Government to the States it is impossible to determine the effect any reform might have on local government finance.

 

 

CONSULTATION:

 

The report concerns consultation with the Australian Government.

 

There has been follow up discussion with an advisor in Minister Keenan’s office.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There may be significant social implications if Council’s response time to the repair of natural disaster damage worsens as a consequence of delays in securing funding.

 

Economic

 

At this stage there are no significant economic implications.  Again there may be significant economic implications if Council’s response time to the repair of natural disaster damage worsens as a consequence of delays in securing funding.

 

Risk

 

There are risks to Council’s finances as well as the social and economic wellbeing of the community.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there are no budgetary impacts.

 

Source of fund and any variance to working funds

At this stage there are no impacts on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there are no service level changes or resourcing implications.

 

Attachments:

1

27502/2015 - Response to concerns

 

  


Ordinary Council Meeting - 10 September 2015

Funding of Council Staff under the Natural Disaster Relief and Recovery Arrangements (NDRRA)

 




Ordinary Council Meeting                                                                                           10 September 2015

General Manager's Report

ITEM 9.6      SF2038            100915         Outstanding DA's greater than 12 months,
applications where submissions received
not determined from 19 August 2015 to 1 September 2015

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer Planning         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

Please note that there are no unresolved Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/067

27/05/2015

Two Lot Subdivision

Lot 10 DP 584683, 9 Richards Road, Newee Creek

SUBMISSIONS RECEIVED/STAFF COMMENTS

One public submission has been received – it opposes the development

·        The development would further contribute to a dust problem, therefore Newee Creek Road should be sealed from the end of the current bitumen to the furthest edge of the proposed subdivision.

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

SUBMISSIONS RECEIVED/STAFF COMMENTS

Two public submissions has been received – they oppose the development

·        The increase in expected traffic raises major concerns re safety (particularly for the elderly and the young), congestion, parking within the Plaza and speeding.

·        Concerned that there isn’t enough local infrastructure and services to support new residents eg doctors.

·        A community forum should be held to gauge dissatisfaction with the proposal

·        Spring Street isn’t wide enough to cope with the increased traffic

·        Stormwater in Spring Street and surrounding areas is already a problem

·        Concerned about the safety of turning out of Spring Street, when Marshall Way is a through road

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/097

30 June 2015

Environmental Protection Works

Lot 7 DP 248676 & Lot 3 DP 817508, 250 & 412 Gumma Rd Gumma

SUBMISSIONS RECEIVED/STAFF COMMENTS

One public submission has been received – it opposes the development

·           The structures will lead to a build-up of storm and flood water on their property

·           Marine and aquatic creatures will not be able to access waterways to breed

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/103

6 July 2015

Recreational Facility (Outdoor) – Shooting Range

Lots 262, 263 & 264 DP 755549, 132 Morans Road, Missabotti

 

SUBMISSIONS RECEIVED/STAFF COMMENTS

Fifty-three public submissions have been received – Fifty-one oppose the proposal and two support it. Additionally, two petitions have been lodged with Council – a paper petition, with approximately 256 signatures and an online petition, with 542 signatures. Both petitions oppose the proposal.

 

Oppose

·           Council should honour their Mission Statement and Community Strategic Plan and reject the application

·           A more thorough and comprehensive environmental assessment should be carried out physically on site – what has been provided lacks sound research

·           A mandatory process of community consultation should be initiated and installed, as procedure, between developers and impacted residents of any proposed development

·           A moratorium should be immediately established on the approval of developments in the catchment of the Bowra Dam and any catchments that supply water to the dam, that pose a risk of contaminating the rural and domestic water supply

·           No guarantees that lead and other metals will not end up in the water supply or will not otherwise affect flora and fauna – no containment system will be 100% effective

·           Regular heavy rain events could wash away the lead catchment mound

·           Safe transportation and storage of weapons have not been addressed

·           Property owner is neither a resident of Missabotti nor the Nambucca Shire

·           There is a well-equipped and under-utilised shooting range at Scotts Head, plus others at Kempsey and Bellingen

·           There is a large amount of local opposition – see objections, Facebook page and online petition

·           Bellingen, Missabotti and Morans Road unsuitable for the increase in traffic. Mirrors at the blind spot are unlikely to be maintained by the Pistol Club

·           Noise pollution will be unacceptable

·           No mobile phone reception in the area, therefore any emergency response to life-threatening situations will be limited

·           Development will reduce property values, possibly by 15 – 20%, as valued by real estate agent

·           Proposed effluent disposal method is inadequate

·           Gun ownership should be discouraged by all levels of government

·           Gun owners from outside the Shire will use the facilities with firearms other than pistols

·           There are large numbers of wildlife who will be negatively impacted by the proposal

·           Children living nearby will be in danger from the people attending the club and the activities carried out

·           Inadequate access to the site is of concern particularly if fires occur

·           The activities at the site increase fire risk

·           Cost of works on the DA form seems under-valued

·           Proposed range is sited within an intermittent water course

·           Missabotti Hall will be under- utilised as patrons will be able to hear gunfire

·           70% of residents in the Missabotti Valley are aged 60 or over and want a peaceful and safe rural lifestyle – approving the DA would only lead to stress and anxiety for them

·           The development is in opposition to a stronger, more sustainable image for the Nambucca Shire

·           Council needs to demonstrate that it is committed to protecting the environment and not compromising natural assets

·           Evacuating the site during an emergency is problematic

·           Current site used at Gumma is polluted and has not been correctly maintained or cleaned up

·           It would have a detrimental effect on the amenity of the area

·           Clearing topsoil and removing natural bush would have a detrimental environmental impact

·           Residents do not support activities which could detract from the tranquillity and beauty of the hinterland region

·           Previous sound tests were inadequate – need to be carried out in a variety of situations and seasons

·           How is security to be addressed? Will the entire site be fenced off?

·           Guns may be stolen from vehicles which stop at local shops along the way to Missabotti

·           Is an appropriate authority able to ensure the development, if approved, complies with all requirements in an ongoing way, eg pollution, unapproved weapons, littering, numbers of shooters, etc?

·           Request that the DA be tabled and considered by all Councillors at a Council meeting

·           Roads have deteriorated further since the previous DA was lodged – these need to be addressed and additional bitumen laid to the proposed shooting range

·           Where will shooters be accommodated if there is a flash flood?

·           Flora and fauna report unacceptable – it has been peer reviewed and found wanting

·           Previous noise test was carried out with members using smaller calibre weapons than would ordinarily be used and firing fewer shots. The noise on properties on the flat was not surveyed. The noise test should be redone

·           Water Control Plan and Line of Sight Plan are not of a high enough quality for submission in a DA

·           Information submitted with DA is inadequate and contradictory

·           No provisions for access for people with disabilities

·           Better suited to an industrial site

·           Cattle will be disturbed by the noise

·           Hours of operation and scale of proposal are both excessive

·           Moran’s Bridge is a popular swimming hole in the summer – people there could be endangered by the extra traffic

·           Bowraville LALC were not consulted – they are the elders and protectors of the area and claim it is an area of significance

·           There is no benefit to the people of Missabotti from the development

·           Section 94 contributions should be charged if the DA is approved

·           This is a remote site that is difficult to police

·           Safety concerns if alcohol is consumed – alcohol should be banned from the site.

·           Information that was required and not submitted with their previous DA (subsequently withdrawn) has not been adequately addressed in this application either.

·           If approved, local relationships will be damaged

·           Wildlife may be accidentally shot

·           Despite the property being 1500 acres, the proposed site for the range is very close to the boundary of the property – probably because the property owners don’t want it close to their homes

·           Distances and other data on the maps provided seem inaccurate

·           Doesn’t comply with the objectives of the RU2 land use zone

·           Any Councillors or staff members involved in shooting clubs should not be involved in assessing this DA

 

Support

·             Young people will be able to be taught professionally about firearms at the range.

·             One adjoining owner has no concerns about the range being next door.

·             The club has a very credible record of activity at Gumma with no complaints from surrounding landowners

·             Pistol shooting is a longstanding Olympic sport

·           Club is well structured and teaches members how to use firearms safely. They have a culture of concern for safety. All activities comply with the National Firearms Safety Code

·           Proposed site has a logging permit that addresses issues of flora and fauna protection

·           Only three properties are adjacent to the property and one of those is State Forest. Therefore, noise will be a minimal concern and will be less than that created by logging operations

·           Strategy for lead capture is entirely adequate and conforms to current best practice

·           No noticeable increase in traffic will occur and any traffic generated will do far less damage than logging trucks

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                           10 September 2015

General Manager's Report

ITEM 9.7      SF2038            100915         2015 August - Development and Complying Development - Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigates the possibility of reporting Development Applications lodged in previous month.”

 

Attached is a list of Development Applications and Complying Development Applications received in August 2015 as at 1 September 2015.

 

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in August 2015 be received for information.

 

 

Attachments:

1

27345/2015 - Development Applications and Complying Development Applications Received - August 2015

 

  


Ordinary Council Meeting - 10 September 2015

2015 August - Development and Complying Development - Applications Received

 




Ordinary Council Meeting                                                                                           10 September 2015

General Manager's Report

ITEM 9.8      SF2038            100915         2015 August - Construction And Complying Development - Certificates Approved

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of August 2015 as at 1 September 2015.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for August 2015 be noted and received for information by Council.

 

 

Attachments:

1

27355/2015 - Construction Certificates and Complying Development Certificates Approved - August 2015

 

  


Ordinary Council Meeting - 10 September 2015

2015 August - Construction And Complying Development - Certificates Approved

 



 


Ordinary Council Meeting                                                                                           10 September 2015

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2116            100915         Investment Report to 31 August 2015

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2015 to 30 June 2016 is expected to be around $1,138.372.

 

The budget allocation for the financial year “2015/16” is $1,039,900.

 

Council currently has $31.80 Million invested:

 

·      $   5.783   Million with Managed Funds,

·      $   3.074    Million with On Call Accounts

·      $ 22.943    Million on Term Deposits

 

This report details all the investments placed during August and Council funds invested as at 31 August 2015.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 31 August 2015 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during August 2015 and Council funds invested as at August 2015.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2015/2016 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2015/2016 will be completed with the September 2015 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2015 Budget Review, Variances will be distributed between the Water, Sewerage and General Funds for the financial year each quarter.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                           10 September 2015

Corporate Services

ITEM 10.2    SF251              100915         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

 

2015

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

27/08/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

10/09/2015

Council Chambers

5.30 PM

Access Committee

22/09/2015

Council Chambers

2.00 PM

Ordinary Council Meeting

24/09/2015

Argents hill Hall

5.30 PM

Ordinary Council Meeting

15/10/2015

Council Chambers

5.30 PM

Access Committee

27/10/2015

Access Committee

2.00 PM

Ordinary Council Meeting

29/10/2015

Eungai Creek Hall

5.30 PM

Ordinary Council Meeting

12/11/2015

Council Chambers

5.30 PM

Vehicular Access to Beaches

13/11/2015

Council Chambers

1.30 PM

Access Committee

24/11/2015

Access Committee

2.00 PM

Ordinary Council Meeting

26/11/2015

Council Chambers

5.30 PM

Ordinary Council Meeting

15/12/2015

Council Chambers

5.30 PM

 

Note:                Council’s Ordinary meeting will be held at ARGENTS HILL HALL on 24 September 2015

                         Council’s Ordinary meeting will be held at EUNGAI CREEK in 29 October 2015

 

An idea which has been discussed is moving Council’s scheduled meeting from 17 December 2015 to 15 December 2015 as the latter date is exactly the 100th anniversary of Nambucca Shire Council’s constitution.  To add a bit of novelty to the event it is suggested that Councillors and Council Staff come to the meeting dressed in period costume.  Of course in 1915 there were no female Councillors and the possibility of a female Mayor would have been as foreign as same sex marriage.  So the call is not for the ladies to cross dress (unless they want to) but to come in “Sunday Best” period attire.

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                           10 September 2015

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1676            100915         Capital Works Report - June 2015

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

This report provides Council with a quarterly report on the Capital Works Program for the fourth quarter and end of the 2014/2015 financial year.

 

 

Recommendation:

 

1        That the Capital Works Report for the fourth quarter and end of the 2014/15 financial year ending 30 June 2015 be received and noted.

 

2        That the proposed variations as contained within the report be endorsed and included in the June 2015 budget review.

 

3        That the unexpended funds from the flood damage grant be revoted into the 2015/16 financial year to complete the works in July/August.

 

4        That the allocation of $135,000 for the Bellwood toilet block be revoted to 2015/16 financial year.

 

5        That an allocation from the quarry gravel royalty reserve of $222,000 be drawn from the reserve to supplement the allocation for the rehabilitation and realignment of pavement on Valla Road.

 

6        That the unexpended allocation of $168,000 within the Road Capital Works Renewal Program be revoted to 2015/16 financial year to fund the finalisation of sealing of the pavement works.

 

7        That the unexpended allocation of $85,000 within the Urban Street Rehabilitation be revoted to fund an urban street rehabilitation project in 2015/16 financial year.

 

8        That the unexpended allocation of $98,000 from the Reseal Programme for 2015/16 financial year be revoted to the 2015/16 financial year.

 

9        That the unexpended allocation of $196,000 from the Gumma Road project be revoted to the 2015/16 financial year to complete the project.

 

10      That the unexpended allocations of:

          a)       $29,000 emanating from savings on Purcells Bridge

          b)       $44,000 emanating from savings on Browns Crossing No.2 Bridge

          be placed into the bridge reserve.

 

11      That the unexpended allocation of $69,000 within the K&G fund be revoted towards funding

          a)       the Adin Street footpath at Scotts Head

          b)       Thompson Street Car Park at Valla Beach

          in 2015/16 financial year.

 

12      That the unexpended allocation of $49,000 from Gregory Street Car Park (Section 94 funding) be revoted to fund the Thompson Street Car Park at Valla Beach in the 2015/16 financial year.

 

13      That unexpended allocation of $158,000 from the Environmental levy be placed into a restricted reserve for street lighting pending the LED Street lighting upgrade and a future report be provided to Council once Essential Energy has determined the provider of the LED luminaires and a program for the upgrade within the Nambucca Local Government Area.

 

14      That the unexpended allocation of $22,000 within the Gravel Rural Roads Pavement Maintenance fund be revoted within the 2014/15 budget towards the sealing of a 250m section of pavement on William Hill Road between the existing bitumen and a dust seal constructed under private works.

 

15      That any unexpended funds within the 2014/15 Rural Fire Service Budget be placed onto the RFS reserve and used to assist in funding future over expenditures and or plant replacement and upgrades.

 

16      That the unexpended amount of $438,000 for plant replacement emanating from the Infrastructure Services restructure report be revoted to complete the purchases in 2015/16 financial year.

 

 

OPTIONS:

 

Receive the report.

 

 

DISCUSSION:

 

The Capital Works report is presented for the period ending 30 June 2015:

 

Comments from Assistant General Manager Engineering Services:

 

Fourth quarter review and end of the 2014/15 financial year

 

Council adopted the recommendations emanating from the confidential report titled “time for a change” in April for the restructure of Infrastructure Services.  One of the goals of this change to the organisation structure was to reduce full time staffing, appoint qualified motivated staff, to improve Council’s operations and altering how work is done.

 

The implementation of the restructure in this fourth quarter has had an effect on the delivery of the capital works program with staff taking the option of early redundancy and leaving Council service through May and June.

 

Whilst every endeavour was made to minimise or mitigate revotes, I am disappointed that once again there are a number of revotes required.  I am however pleased to advise that the majority of projects were either completed or well progressed at the end of June even with the disruption to operations by the restructure over this period.

 

There is a requirement for partial revotes to finalise the program through July/August.  These revotes are mostly attributed to the roadworks program which was subject to the restructure and finalisation of the flood damage restoration contracts which required the concurrence and funding agreement through the RMS.

 

Bridge Program - Councillors would recall that the March QBR advised of a confidential operational matter being investigated concerning the operation of the bridge gang and resolved to amend the bridge program accordingly.  The bridge program was completed and with the changes made to the work methods and staffing in this area, there were some substantial savings allowing unexpended funds to be placed into a bridge reserve.

 

Browns Crossing No.2 Bridge required the approval from the rail authority to gain heavy vehicle access to the site, and staff took the opportunity to also repair the gravel pavement between the two rail bridges during this period as the load limit imposed on the rail bridges mitigates Council’s access.

 

Riverside Drive rehabilitation project

 

Council’s Project Manager is very pleased with the progression to date with both projects being on budget and working to a completion date of September. 

 

Flood damage program

 

The flood damage restoration works were to be completed by 30 June 2015 and Council has received the entire payment of the grant allocations for these works.  There is a provision in the funding agreement that works may be extended into July.  With the complications surrounding the concurrence on the agreed rehabilitation techniques, the allocation and tender authorisation and concurrence required from RMS for these works, the timeframe surrounding the finalisation will extend into July/August and unexpended funds will be required to be carried forward.  The majority of this funding is associated with tenders currently in progress or nearing completion. 

 

Macksville Park “Fun & Fitness” Project

 

Work is proceeding to schedule with the project to be completed by December 2015 as per the grant conditions.

 

Fitness Trails and landscaping are currently under construction and will continue into the 2015/16 financial year as per the cash flow.

 

Skate Park The tender was let and work has commenced on the construction.

 

Community Recreation Room The tender was let and work has commenced on the construction.

 

Lighting of the oval The tender was let and work has commenced on the construction.

 

 

Comments from Manager Assets and Manger Infrastructure Services:

 

Bellwood public toilet amenities block

 

Following the receipt of the March quarterly capital works budget report, Council resolved to note that that the completion of the amenities block at Bellwood Park may not be completed and funds as at 30 June 2015 would be transferred into the 2015/16 budget.

 

Quotes for the toilet block have been called, with the lowest quote being awarded to Costa Builders.  The Bellwood Park environment is highly corrosive, which has resulted in an upgrade in roofing timbers and roof sheeting.  As a result, of these upgrades and due to budget constraints, the scope of works has been modified to allow for floor tiling only.  While wall tiles may provide a more attractive finish, they are more susceptible to vandalism and are costly to repair when damaged.  The concrete walls of the tilt slab provide a smooth and robust finish that is suitable for a high use amenities facility such as Bellwood Park.

 

Works on the Bellwood Park public toilet block is scheduled to commence mid-September.

 

Valla Road realignment

 

Council may recall that the General Manager renegotiated the value of the royalty payment from the quarry emanating from the amendment of the DA for quarry.  The royalty is used towards the continued improvements to the pavement on Valla Road.

 

The Valla Road realignment project had an original budget of $300,000 funded under the Roads to Recovery Program (R2R).  With the knowledge of the additional funding that would be made available through the gravel royalty, the project was expanded to encompass the large amount of fill required to achieve the improved vertical alignment along with some significant work to provide safe accesses for adjoining properties.  An amount of $222,000.00 is to be drawn from the reserve and added to the project budget for Valla Road leaving a balance of $20,000 in the reserve.  As a result of the funding model, Valla Road will be funded from Roads to Recovery and quarry royalties.

 

Roads Capital Works Renewal Program

 

Several street segments within Macksville and Nambucca Heads have had pavement rehabilitations carried out on them towards the end of the financial year.  Council practices have been amended and an interim emulsion seal was placed on these works to mitigate continued watering of the pavement until the final asphalt or a two coat seal is placed on these works within the 2015/16 financial year.  This programme is underspent by $168,000 and these funds are to be revoted to finalise the pavement sealing.

 

Urban Street Rehabilitation (Charlton Street)

 

In the March QBR, an amount of $85,000 from the Lower Parkes Street Project was reallocated to the Urban Street rehabilitation program.  Charlton Street was selected from the Asset Management Plan to be rehabilitated utilising this money.  The Charlton Street project was completed at the same time as the Roads Capital Works Renewal Program and, as a result, inadvertently costed to this works number. 

 

The Charlton Street Rehabilitation is underspent by $85,000 and these funds are recommended to be revoted into the 2015/16 program towards another urban street identified within the Asset management Plan.

 

Reseal Program

 

The Reseal program has been completed however some roads identified on the program were not done due to signs of pavement deterioration requiring rehabilitation as the preferred technique.  A reseal on these roads would have had a shortened life due to pavement failure and impacted Council’s depreciation expense and also potential adverse public comment.  The program was underspent by $98,000 on the reseal program and these funds are recommended to be revoted into the 2015/16 program.

 

Rural and Urban Heavy Patch Program

 

The heavy patch program for both urban and rural roads has been completed with all funds expended.

 

Gumma Road Rehabilitation

 

The Gumma Road Rehabilitation project has run into the new financial year and is expected to be completed in August. As of the end of the financial year $204,000 had been spent.  The $196,000 of unspent funds is recommended to be revoted into the 2015/16 program to complete the Gumma Road rehabilitation project.

 

Bridge Program

 

All bridges within the program have now been completed with the exception of Bakers Creek Bridge which has previously been reported to the March QBR and deferred to 2015/16 financial year.

 

Some productivity gains were achieved with the construction of the last two remaining bridges in the program.  Purcells Bridge was completed with savings of $29,000 and Browns Crossing No.2 was completed early in the beginning of July with savings of $44,000.  As Browns Crossing No.2 ran overtime into the new financial year, an amount of $14,000 will need to be carried forward as a revote.  There is an overall saving of $73,000 over the bridge program that is recommended to be placed into bridge reserves.

 

New footpath and kerb and gutter – Valla Beach Road, Valla Beach

 

The new footpath and K&G constructed from the Pre-school to Ocean View Drive, Valla Beach, has been completed utilising capital works budgets from both Footpath and K&G. At the completion of these works, there is $69,000 remaining and these funds are recommended to be revoted into the 2015/16 program carried over to fund the footpath at Scotts Head as part of Council’s contribution towards the Adin Street footpath and towards the Thompson Street car park at Valla Beach. 

 

Street Lighting

 

Council has had for a number of years $158,000 within the budget, from the environmental levy, to upgrade street lighting to energy efficient LED luminaires.  Essential Energy, the provider of these LED luminaires, is only now calling for tenders for the supply of this new technology.  There has been rapid change in this lighting environment, which has resulted in numerous delays due to apprehension in selecting the wrong technology. As tenders for the new luminaires are nearing finalisation, this project is anticipated to proceed in the 2015/16 financial year.  It is recommended that the unspent funds be placed into restricted reserve and carried over to fund the street lighting luminaire project and a further report be provided to Council once a provider and a program of installation is determined.

 

Plant Replacement Program

 

As a result of the restructure, a number of changes to the plant budget have occurred.  The timing of this restructure has affected the plant replacement program resulting in the need for some carryovers. Some deliveries have not occurred within the 2014/15 financial year, and replaced vehicles have been held onto until the new vehicles have been fitted out and are suitable for use.  The following vehicle procurements and disposals are carryovers to the 2015/16 financial year:

 

·      Truck     (5125)          – Medium Tipper (to be disposed at auction Aug/Sep)

·      Truck     (5139) – Bridge, (purchased waiting on arrival, to be traded Aug/Sep)

·      Crane     (5101)          – Truck mounted, Bridge (attachment to Bridge Truck)

·      Trailer    (5153)          – Plant transportation, Roads (purchased waiting on arrival)

·      Trailer    (5150)          – Dog, Roads (purchased waiting on arrival)

·      Trailer    (5314)          – Plant transportation, Green Space (purchased waiting on arrival)

·      Truck     (5122)          – Green space (arrived July, auction Aug/Sep)

·      Truck     (5123)          – Roads maintenance (arrived July, trade Aug/Sep)

·      Excavator (5205)       – Structures (arrived Jul)

·      Truck     (5123)          – Roads construction (arrived Jul, trade Aug/Sep)

·      Truck     (5106)          – Workshop (trade Aug)

·      Folk Lift          (5228)          – Depot (arrived Jul)

·      Trailer    (5258)          – Plant, Sewer (arrived Aug)

·      Tractor   (5256)          – Sewer (arrived Aug)

·      Slasher (5257)          – Sewer (arrived Aug)

 

McNeil Close Stormwater Drainage

 

Additional funds were voted by Council for the rehabilitation of a drainage line in McNeil Close and these works have been completed.

 

Gregory Street Car Park

 

The asphalting of the car park along with the kerb and guttering have been completed. An amount of $49,000 remains unexpended. These funds are recommended to be revoted into the 2015/16 program and carried over to fund Thompson Street car park.

 

Williams Hill Road

 

This is a Private Works job, to provide a 150m dust seal past a property on Williams Hill Road.  This work would have resulted in a 250m short section of unsealed road between the existing bitumen seal and the new works (dust seal), and a decision was made to provide the link to save on gravel maintenance costs.  The additional expense is $22,000 to be funded from Gravel Roads Pavement Maintenance as leaving this section of unsealed road would have had an increased maintenance cost.

 

DESCRIPTION

COMMENTS

CARRYOVER

EXPENDITURE

$ VARIATION

Valla Road Realignment

Significant fill requirements to reach vertical alignment and construction of safe accesses for adjoining  properties

$ Nil

$522,000

+$222,000

To be funded from Quarry Royalties

Roads Capital Works Renewal

Various Rehabilitation sites in Macksville and Nambucca Heads

$168,000

 

$580,000

-$168,000

Revote to 2015/16

Urban Street Rehabilitation

Charlton Street was identified for rehabilitation. The works have been completed, but costed in the Roads Capital Works Renewal Program

$85,000

 

 

-$85,000

Funds to be revote to fund a rehabilitation project in 2015/16

Bellwood Park Amenities

Additional electrical upgrade required

$ 135,000

$ Nil

Nil

Gumma Road Rehabilitation

 

$196,000

$204,424

Nil

Bridge renewal program

Purcells Bridge

$ Nil

$56,000

-29,000

To be placed in Bridge reserves

Bridge renewal program

Browns Crossing No.2

$14,000

$81,000

-$44,000

To be placed in Bridge reserves

Valla Beach Footpath and K&G

Works completed under budget

$69,000

$49,000

-$69,000

Revoted to 2015/16 for Scoots Head Footpath

Street lighting

Waiting on Essential Energy to determine LED luminaire product

$158,000

$ Nil

Nil

Williams Hill Road

Private Works with an extension to remove unsealed portion between seals

$ nil

$67,000

($45,000 Private contribution)

 

$22,000 from maintenance vote

Plant Replacement Program

Plant replacement program was delayed and amended as a result the Infrastructure Services restructure

$438,000

$1,035,500

 

 

 

 

Comments from Manager Water and Sewerage:

 

The following variations to the water and sewerage capital works budget have been identified for the June 2014/15 Budget review. 

 

Water Supply

 

Programmed reservoir improvement works were delayed due to the unavailability of the preferred contractor as a result of ongoing variations to works they were already committed to.  The works were rescheduled to early 2015/16 and the budget item reduced accordingly for 2014/15.

 

Emergency works to replace the water supply pipe crossing Deep Creek were completed successfully with a new smaller diameter pipe pulled through the existing main.  Whilst the pipe welding equipment and excavator was on site the opportunity was also taken to replace an additional section of main within Valla Park that had a history of breakages.

 

A variation of $32,000 is required to cover this work $20,000 of which is to be diverted from non-critical pipe upgrade works to cover this expenditure so these works will have no impact on the overall budget.  This leaves an overall expenditure increase of $12,000 in the water mains capital works budget.

 

The Off River Storage Project is yet to be commissioned but is scheduled to take place in September 2015.  There are also some outstanding payments to be made for additional works associated finalising all outstanding construction works and some river bank stabilisation work required to protect a new electrical control cabinet for the bores on the south side of the river.  A carryover of a portion of the unspent budget allocation will be required.

 

Offers of compensation have now been made of the landowners affected by the easements and acquisitions associated with the Off River Storage project.  However settlement of the compensation payments has not been a straightforward process and there are still two landowners where settlement is, in all cases, not be completed this financial year.  A carryover of the unspent funding from 2014/15 budget is expected to cover all the remaining costs.

 

Works to seal the bores have again been delayed due to difficulties in programming the work around staff leave and retirements. Attempts were made to undertake the work in May/June, however, ground conditions on the river flats were unsuitable for a large crane to access the site to lift the bores.  A carry over is requested for this work.

 

Sewerage

 

The program of improvement works for sewage pump stations was postponed due to a delay in the delivery of an electrical switchboard.  As these are essentially proactive replacement/upgrade works and the existing equipment is still operational the works will be deleted from the budget and future works re prioritised.

 

The documentation of the Recycled Water Management Plan has been put on hold due to the fact that a risk and critical control workshop identified that the wastewater is not suitable for its proposed end use when assessed against the current guidelines.  The consultant has been requested to prepare an Options Report for the upgrade of the treatment train at the STP that will ensure the wastewater is of an acceptable quality.  Unspent funds will be carried over.

 

The variations are summarised in the table below:

 

ITEM

DESCRIPTION

COMMENTS

VARIATION

CARRYOVER

W1

Reservoir Improvements  (W1629)

Postponed due to unavailability of preferred contractor.

-$47,000

 

W2

Water Mains Replacement  (W1642)

Emergency replacement of existing main crossing Deep Creek to supply Valla Beach

$32,000

 

W3

Water Mains Upgrading (W1643)

Upgrade works are non-critical and have been deferred to accommodate emergency repair above

-$20,000

 

W4

Off River Storage (W2012)

Carry over to finalise cover outstanding construction costs and commissioning costs.

 

$100,000

W5

Storage Land Matters (W1810)

A carry over is required to finalise two outstanding compensation payments.

 

$290,000

W6

Sealing Bore Casings (W2149)

Difficulties in scheduling around staff leave and retirement as well as unsuitable ground conditions for heavy lifting equipment.

 

$43,000

S1

Pump Station Improvements (W1982)

Delay in procurement of new switchboard meant that a decision made not to proceed with construction this year

-$50,000

 

S2

Bowraville Recycled Water Management Plan (W2352)

Consultant engagement delayed due to risk workshop identifying that effluent is not suitable for proposed end use in accordance with current guidelines.  Variation to engagement to prepare Options Report for upgrade of the STP treatment train.

 

$24,962

 

 

Comments from Waste Management Officer:

 

There are no capital works to report in this period.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Engineering Services

Manager Infrastructure Services

Manager Water and Sewerage

Manager Technical Services

Manager Assets

Civic Services Coordinator

 

 

SUSTAINABILITY ASSESSMENT:

 

There are no environmental issues associated with this report.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There is no risk issues associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is direct impact on the budget with the over expenditure on Touts Bridge which will be met through savings within the bridge replacement program and working funds.

 

Source of fund and any variance to working funds

 

Sources of funds are across a various range of functions.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or implications to resourcing or staff.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                           10 September 2015

Assistant General Manager Engineering Services Report

ITEM 11.2    SF2080            100915         Pacific Highway Transfer of Assets - Meeting 5 - Minutes

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

The agenda and minutes of the Warrell Creek to Urunga Pacific Highway Upgrade Transfer of Assets to Nambucca Shire Council meeting held on 10 August 2015 are attached for Council’s information.

 

 

Recommendation:

 

That Council receive and note the minutes emanating from the Warrell Creek to Urunga Pacific Highway Upgrade Transfer of Assets meeting held on the 10 August 2015.

 

 

OPTIONS:

 

Seek clarification or refer matters back from staff attending the meeting.

 

 

DISCUSSION:

 

The Nambucca Shire is currently experiencing two Pacific Highway projects being the Nambucca Heads to Urunga (NH2U) and Warrell Creek to Nambucca Heads (WC2NH).  The first project NH2U is scheduled to be completed towards the end of 2016 and the WC2NH project is scheduled to be completed approximately one year later towards the end of 2017.

 

A series of asset handover meetings are being held between Council staff and RMS regarding the progress of the projects and assets to be transferred to Council.

 

RMS advises there is no obligation to transfer bypassed roads with any financial assistance, however, they recognise that Council is concerned about a further maintenance burden on its ratepayers and is looking for assets to be transferred in a reasonable condition.

 

The meetings provide an opportunity to work through the process to identify any handover conditioning works that could be applied to the road and associated structures on transfer.

 

Any project handover funding package will be based on the new function and status of the bypassed road taking into account the bypassed highway lengths were built to sustain higher traffic volumes than those to be carried in its new role.

 

Council will also be handed a number of new sections of local road to service properties that currently enjoy highway frontage and need new links to the local road network.

 

A particular issue with the proposed handover of the existing Pacific Highway is that this Council will become responsible for a disproportionate number of bridges and large culverts.and at its meeting of 12 March 2015 resolved to “make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain state assets and not be handed over to Council”.  At this stage a favourable response has not been received.

 

The next meeting is scheduled for 15 October 2015

 

 

CONSULTATION:

 

Roads and Maritime Services

Assistant Manager Engineering Services

Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no particular social issues.

 

Economic

 

There are currently no economic issues

 

Risk

 

The report concerns the unacceptable risk to Council’s financial sustainability presented by the proposed handover of the old Pacific Highway and particularly its bridge and culvert structures.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed handover of the old Pacific Highway will have a profound effect on Council’s future budgets.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage the resourcing/staff implications relate to lobbying activities.

 

 

Attachments:

1

26525/2015 - Minutes of Transfer of Assets meeting # 5

 

2

1096/2015 - Pacific Highway—Warrell Creek To Nambucca Heads Upgrade—Handover Of Surplus Assets—Macksville Traffic Bridge - response

 

3

5677/2015 - Response in relation to proposed transfer of assets following the completion of the Pacific Highway Upgrade from Warrell Creek to Nambucca Heads

 

4

6711/2015 - Pacific Highway handover

 

  


Ordinary Council Meeting - 10 September 2015

Pacific Highway Transfer of Assets - Meeting 5 - Minutes

 

 

 

Name of meeting:

Nambucca Heads to Urunga Pacific Highway Upgrade

Transfer of Assets to Nambucca Shire Council

Meeting 5

 

Location of meeting:

Nambucca Heads to Urunga Site Compound, Ballards Road , Urunga

Meeting facilitator:

Paul Leonard

 

Date

10 August 2015                          

Time:   

9am to 11am

 

Attendees:

Paul Leonard (PL) – RMS project team (Nambucca to Urunga)

Andrew Mula (AM) – RMS project team (Warrell Creek to Nambucca)

Leon Petrohelos (LP) – RMS project team (Nambucca to Urunga)

Brett Butcher (BB) – RMS Asset Management Team

David Fleming (DF) – RMS Asset Management Team

Keith Williams (KW) – Nambucca Shire Council

Clint Fitzsummons (CF) – Nambucca Shire Council

Paul Gallagher (PG) – Nambucca Shire Council

 

Apologies:

Merhdad Doushabchizadeh – (Warrell Creek to Nambucca)

Brad Hartley – RMS Asset Management Team

Dennis Clancy – RMS Asset Management Team

 


MEETING MINUTES                                     

 

 

ID

Item

Action

Who

When

1.0

Project Update

 

 

 

1.1

NH2U

· Major earthworks approx. 90% complete, UZF 75% and SMZ 60%

· Base paving 7.3km complete.

· All girders have been delivered and bridges looking to be completed by the end of October 2015

· East West Road is scheduled to open late September.

· Program is ahead of schedule and the announced completion date of end 2016. 

Note

PL

 

1.2

WC2NH

· Erosion and sedimentation control works are still ongoing.

· On/Off ramps North of Macksville

· Additional ramps north of Macksville are still being assessed. When selected, the preferred option will require an environmental assessment to be undertaken as it’s additional to the original scope.

· Perm site office has been established in Donnellyville.

· Northern site compound, concrete batch plant and girder plant on RMS land between Letitia Close and Mattick Road has been approved. Site is currently being established.

· Detailed design is ongoing

· Community Information sessions scheduled in the next month or two.

Note

AM

 

2.0

Road Classification Process

 

 

 

2.1

Checklist/Draft Map: state/regional/local roads were provided. Draft checklist needs to be filled out for discussion.

Council looking to challenge road designation between Macksville and Nambucca. Council not looking to challenge Riverside Drive North.

Assets advised that they will provide a report which provides traffic volumes and reasoning for designation.

The North facing ramps at Macksville may affect this designation.

Action: RMS Assets to provide report with reasoning for road designation. 

BB/DF

10/9/2015

2.2

Council has escalated concerns about the number of bridges that are being handed over. Council to be “fit for the future” would prefer no bridges however there is more concern with larger bridges, ie Warrell Creek.

 

Action: RMS Assets to make a decision on ownership of bridges on bypass section of Pacific Highway

BB

Next Meeting

2.3

Council may want to retain traffic signals at Macksville. Council advises that as a minimum they may be required for pedestrians and are looking to monitor pedestrian traffic. Assets advised for traffic signals if they are required they stay, otherwise they are removed.

Note

 

 

3.0

Transfer of Asset Policy

 

 

 

3.1

Assets (DF) have drafted 10 year maintenance diary. To be checked by BB and provided to Council for their input. BB explained conditioning maintenance v specified maintenance.

Action: RMS Assets to provide maintenance diary to Council

DF/BB

17/8/15

3.2

Council requested GIS and Arc GIS information on culverts. Assets advised they will look into and provide.

Action: RMS Assets to provide GIS and Arc GIS information

 

 

DF

17/8/15

3.3

Bridges over rail to be handed to Council. General discussion about rails maintenance obligations and the roads maintenance obligations. Rail does structure and roads do surface. Assets can provide information regarding road and rails obligations.

Action: Assets to provide information on maintenance obligations for rail overpasses.

BB/DF

10/9/15

4.0

Other

 

 

 

4.1

Renaming of existing Pacific Highway

Council advised Both Councils agree to intention to adopt “Giinagay Way”, being the hello/welcome greeting in the local Gumbaynggirr language.  Council advised that they will be liaising with the Aboriginal Communities.

Council is currently waiting for Bellingen Shire Council to confirm that this is the name that they will adopt also. Once confirmed consultation and resident number changing can commence. Consultation requires advertising for 28 days.

Project Team and Council need to confirm with Bellingen Shire Council where this is up to.

Action: Project Team and Council to confirm name status with Bellingen Shire Council. Once Council have confirmed with Bellingen Shire Council consultation to commence.

KW/PL

 

 

17/8/15

 

4.2

Naming of the Nambucca River Bridge

Council have sent letter to Bob Higgins for RMS to confirm if RMS has any objections. Once confirmed Council to undertake consultation.

Action: RMS to confirm if there are any objections to naming.

 

AM

 

17/8/15

 

4.3

The left turn out of the Link Road is to be removed for safety reasons as the speed limit will be 110km/h.

note

 

 

4.4

Burkes Lane Bus Route: RMS is in discussion with Busways and Transport for NSW to negotiate a possible route modification.

PL to continue discussions

PL

Ongoing

 

4.5

North of Mattick Road is an isolated gravel section that Council would prefer to be sealed. A letter was sent to Bob Higgins before Christmas. AM to follow up status of RMS position.

Action: AM to follow up status of RMS position

AM

21/8/15

4.6

Council raised concern regarding the condition of local roads that the Warrell Creek to Nambucca project is using (ie Old Coast Road). Council has a meeting with Pacifico to discuss this matter further.

Note

 

 

5.0

Next Meeting

 

 

 

5.1

Proposed 15 October 2015 (Approximately 2 mts)

Note

 

 

 


Ordinary Council Meeting - 10 September 2015

Pacific Highway Transfer of Assets - Meeting 5 - Minutes

 

OFFICE OF THE MAYOR

 

Enquiries to:     Cr Rhonda Hoban

Phone No:       6568 0214

Mobile:            0408 661 412

Email:              mayor@nambucca.nsw.gov.au

Our Ref:          SF841

Your Ref:         CR2014/005812(14267DC)

 

 

 

14 January 2015

 

 

 

Mr Wes Stevenson

Acting General Manager Pacific Highway

Roads and Maritime Services

PO Box 546

GRAFTON   NSW   2460

 

 

Dear Mr Stevenson

 

PACIFIC HIGHWAY—WARRELL CREEK TO NAMBUCCA HEADS UPGRADE—HANDOVER OF SURPLUS ASSETS—MACKSVILLE TRAFFIC BRIDGE

 

Thank you for your letter of 22 December 2014 in response to Council’s letter of 7 November 2014.

 

It is noted that Roads and Maritime Services (RMS) is agreeable to retaining ownership and management responsibilities for the Macksville Traffic Bridge, subject to Council’s agreement to play a minor role in the ongoing management of this bridge.  In this respect, you state that the retention of the bridge as a State asset would be subject to Council agreeing to maintain the bridge “running surface”.

 

You state that “running surface” maintenance would include the clearing/cleaning of objects from the road and walkway surfaces for the full length of the bridge, including walkway and approach spans.  Council would also be required to report to the RMS any of the more obvious defects that it may become aware of, such as impact damage, surface defects etc.

 

Whilst the request for Council to attend to “running surface” maintenance should only involve minor expense on Council’s part, it is queried whether this arrangement is consistent with arrangements you have with other councils for the maintenance of State assets.  For example, it is Council’s understanding that the Bellingen Shire Council has a maintenance contract for the maintenance of Waterfall Way and is in effect paid to undertake such responsibilities. 


 

2

 

Mr Wes Stevenson

Acting General Manager Pacific Highway

14 January 2015

 

 

 

My major concern with the “handover process” is that it continues to proceed in a “piecemeal” way with ongoing discussions between Council staff and RMS staff as issues arise.  I understand the most recent discussions concerned the landscaping treatment for roundabouts at the Macksville interchange. 

 

I am sure there is a meeting scheduled involving myself, Council staff and RMS staff for Thursday 19 February 2015 to discuss the “handover process”.  What I would like is that well before that meeting, the RMS puts to Council an offer which can be assessed by Council staff and discussed at the meeting on 19 February.  Council will wish to raise other matters with the RMS including “missing links” in the construction of local roads; the proposed swap of Casey Drive and the North Macksville Playing Fields with Council owned compensatory habitat at Bellwood; and the arrangements for compensatory habitat generally.

 

For your information and in the interests of transparency I advise that it is Council’s belief that the RMS has a significant conflict of interest in being the sole determining authority of the “handover package” whilst at the same time having an opportunity to cost shift maintenance responsibility for road and bridge assets from its budget to Council’s.  For this reason, Council has written to the Premier of New South Wales suggesting that IPART be appointed as the determining authority for the appropriate road classification and funding for the asset “handover”.

 

As you are aware, the NSW Treasury Corporation has determined Council to have weak financial sustainability with a negative outlook.  This is almost entirely attributable to Council’s lack of financial capacity to properly fund the renewal of its assets which includes about 170 bridges, 352 kms of sealed roads and 345 kms of unsealed roads.  Put in context, the “handover process” presents the greatest financial risk to Council’s future of any financial issue Council has dealt with over the past ten years.  For this reason I foreshadow that Council will be committing significant resources to the review of the “handover” offer when it is eventually forthcoming.

 

Yours faithfully

RHONDA HOBAN

MAYOR

RH:ms


Ordinary Council Meeting - 10 September 2015

Pacific Highway Transfer of Assets - Meeting 5 - Minutes

 



Ordinary Council Meeting - 10 September 2015

Pacific Highway Transfer of Assets - Meeting 5 - Minutes