NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 30 June 2016

 

LATE AGENDA                                                                                        Page

 

1        ASKING OF QUESTIONS WITH NOTICE

 

   

L9      General Manager Report

9.11   2016 World Rally - Management of Reconnaissance Stages............................................... 2

9.12   "Caretaker" Arrangements Prior to the 2016 Local Government Election............................... 6    

 

 

 


      


Ordinary Council Meeting                                                                                                    30 June 2016

General Manager's Report

ITEM 9.11    SF2195            300616         2016 World Rally - Management of Reconnaissance Stages

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

In response to the accidents which occurred with the 2015 World Rally, Rally Australia are proposing different arrangements for the reconnaissance (reccee) sessions in 2016.  The major proposed changes are restricting the duration of the reccee sessions and imposing a one-way traffic flow for their duration.  There will also be increased official and police presence during the reccee sessions.

 

 

Recommendation:

 

That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal, including a one way traffic arrangement for each reconnaissance stage.

 

 

OPTIONS:

 

The letter from the NSW Police Force provides approval to the proposed reconnaissance arrangements subject to conditions including the written permission of Council.  If Council elects not to support the proposed arrangements for whatever reason, it is not known what the consequences would be.  As the World Rally is an international event, it is unlikely that Council will be determinative in the arrangements for the event.

 

Council could seek a public consultation process for the proposed reccee arrangements.  Unlike a road closure where there is a statutory requirement for public consultation, there is no similar requirement for implementing a temporary one way traffic arrangement.  The only other alternative in terms of traffic safety to the one way arrangement would be a complete road closure.  Given the closures already required for the event, it is difficult to perceive affected property owners being supportive of a full road closure for the reccee sessions compared to the proposed one way traffic arrangement.

 

DISCUSSION:

 

It will be recalled that stages of the World Rally Championship were held on rural roads within the Nambucca Shire on Friday 11 and Saturday 12 September 2015.  Reconnaissance (reccee) sessions were held prior to the event with the expectation drivers were to obey normal road rules and to share the road with regular users.

 

However a series of accidents occurred in the 2015 reccee sessions.  The first notable accident occurred when a Norwegian rally driver crashed head on with an unladen log truck during a reccee on the Valla stage.  This was one of three crashes on the Tuesday reccee sessions with one on Newee Creek and one on Graces Road.  There was also an accident at Baker’s Creek and other near misses went unreported.

 

Given the accidents that occurred it was only good luck that a local resident was not killed.

 

Council considered the matter at its meeting on 15 October 2015 and resolved to provide feedback to the organisers and NSW Premier and Cabinet expressing its concern with the severity of accidents during the reconnaissance sessions, and requesting that further measures be implemented to reduce the likelihood of accidents during future events.

 

The Community Engagement Officer for Rally Australia met with Council staff and local Police on 23 June 2016 to detail revised arrangements for reconnaissance management for the 2016 Rally.  These revised arrangements have also been reviewed by a Chief Inspector of the Major Events and Incidents Group with the NSW Police Force who has indicated no official objection provided the following conditions are complied with:

 

1.       Authorised traffic controllers are engaged in accordance with the event traffic management plan to implement the required closures;

2.       Written permission is obtained from the relevant local Council with respect to these arrangements;

3.       All residents and businesses affected are advised of these arrangements in writing;

4.       Extra marshals are located along the reconnaissance route to provide advice to residents unaware of the temporary arrangements; and

5.       Transport for NSW are advised of this proposal and have no objections.

 

A copy of the correspondence is attached.

 

In summary, the proposed revised arrangements for the reccee sessions for the 2016 Rally are as follows:

 

·    The reccee sessions will be held for each Nambucca stage over an approximate 3 hour period on 15 November 2016.

·    For the duration of each reccee session the road remain open but with one way traffic only

·    There will be increased Police presence on all of the reccee stages

·    Rally Australia will increase the allocation of senior officials on each of the stages to monitor reconnaissance behaviour of the drivers

·    Rally Australia will have copies of registration and insurance documentation at rally headquarters for all vehicles which drive on the reconnaissance route

·    Rally Australia will hold an overseas driver briefing to be conducted by the Clerk of Course prior to reconnaissance starting.

·    All residents on the reccee stages will receive a letter (example attached) detailing the one way traffic arrangement for the reccee stage and the date and time this will apply.

 

It is agreed with Rally Australia and the NSW Police Force that the proposed revised arrangements for the reccee sessions should significantly improve road safety for the general public.

 

CONSULTATION:

 

There has been consultation with the Manager Technical Service, the Manager Community Development, the NSW Police Force and Rally Australia.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are some property owners and residents who do not support the World Rally stage being conducted on their road.

 

Economic

 

The proposed changes to the Reccee stages have no significant economic impact.

 

Risk

 

The road safety risks are discussed in the report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no budgetary impact.

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level impacts.

 

Attachments:

1

21650/2016 - Draft Reconnaissance Schedule - 2016 Rally Australia

 

  


Ordinary Council Meeting - 30 June 2016

2016 World Rally - Management of Reconnaissance Stages

 


Ordinary Council Meeting                                                                                                    30 June 2016

General Manager's Report

ITEM 9.12    SF578              300616         "Caretaker" Arrangements Prior to the 2016 Local Government Election

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the “caretaker” arrangements which will commence on Friday 12 August 2016 and end on Saturday 10 September 2016 be received.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

 

DISCUSSION:

 

The Office of Local Government has released a circular pertaining to the “caretaker” arrangements prior to the scheduled 10 September 2016 local government elections.  The circular is attached.

 

Clause 393B of the Local Government (General) Regulation 2005 limits councils’ ability to exercise some of their functions in the four weeks preceding the date of an ordinary local government election (the caretaker period).  The legislation is designed to ensure that major decisions are not made which would limit the actions of an incoming council.

 

The Circular provides that councils, the general manager, or any other delegate of the council (other than a Joint Regional Planning Panel or the Central Sydney Planning Committee) must not exercise the following functions during the caretaker period:

 

·           Entering into any contract or undertaking involving an expenditure or receipt by the council of an amount equal to or greater than $150,000 or 1% of the council’s revenue from rates in the preceding financial year (whichever is the larger);

·           Determining a “controversial development application”, except where a failure to make such a determination would give rise to a deemed refusal, or such a deemed refusal arose before the commencement of the caretaker period;

·           Appointing or reappointing the council’s general manager (except for temporary appointments).

 

In certain circumstances, these functions may be exercised with the approval of the Minister.

 

A controversial development application is defined as an application for which at least 25 persons have made submissions by way of objection.

 

The caretaker period for the 10 September 2016 ordinary local government elections commences on Friday 12 August 2016 and ends on Saturday 10 September 2016.

 

CONSULTATION:

 

Council staff whose reporting might be affected by the caretaker period have been advised of the circular from the Office of Local Government.

 

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social issues.

 

Economic

 

There are no significant economic issues.

 

Risk

 

Council must comply with the directive from the Office of Local Government.  One potential effect of the caretaker period is that a newly elected Council will have to deal with more “major” issues in its first few months of office than would otherwise be the case.  The “loss” of a month may also affect (delay) the delivery of some grant funded projects where a decision is required on a tender.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Service level changes and resourcing/staff implications

 

There are no implications for service levels or staffing.

 

Attachments:

1

21882/2016 - Caretaker arrangements

 

  


Ordinary Council Meeting - 30 June 2016

"Caretaker" Arrangements Prior to the 2016 Local Government Election