NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

28 July 2016

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information.  Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

In the public forum speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting - 28 July 2016

 

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER Pastor Ross Duncan, Anglican Church Nambucca Heads

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 14 July 2016....................................................................................... 7

5        NOTICES OF MOTION

5.1     Notice of Motion - Acknowledgment of Country - Code of Meeting Practice (SF271).......... 15

5.2     Notice of Motion - Request for Leave - Cr Bob Morrison (SF1788).................................... 16

5.3     Notice of Motion - Outstanding Water Rates - Not For Profit Organisations (2128)............. 17  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

 

Question With Notice: - Cr Bob Morrison: What is the additional cost to Council of extracting an additional 10,000KL of water?

 

Response:

The actual cost of extracting the water is in the order of $60/ML.  An extra 10ML is not going to add significantly to this cost.

 

However the extraction cost is only a small portion of the cost that Council needs to consider in determining its pricing levels.  Council must consider operation and maintenance costs, renewal costs to ensure assets are kept to a standard that allows the desired level of service to be maintained and capital costs for upgrades related to increased demand through population growth or security of supply.  

 

Ideally developer charges are levied to cover the cost of upgrades to Council’s infrastructure required to cater for growth.  However, if the rate of development is less than estimated or the charges have not been introduced at the appropriate time prior to committing to capital works, there can easily be a shortfall in this income.   Any remaining required income must be generated through usage and access charges in accordance with Best Practice Management Guidelines, with75% of the income to be generated through residential charges.  These guidelines are in place to ensure that cost recovery is carried out in a fair and transparent manner.

 

It is difficult to ascertain the additional or marginal cost associated with supplying water to high water users.   However, the main component of costs relates to the larger infrastructure required.   Typically high water users would require a minimum 150mm diameter reticulation main rather than a 100mm main used in many residential areas.  There would also be additional costs  associated with lager upstream mains and reservoirs required to cater for the increased demand.  These costs are reflected  in the access charge which increases significantly with an increase in the size of the service required to cater for the water demand at the individual property.  Note that  the high access charges are not levied on large services that are dedicated fire service only.   Council maintains a single level water usage tariff and it is considered to be reasonable for all consumers to pay the same amount for the water they use. 

 

Richard Spain (Manager Water and Sewerage)


 

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 23

9.2     Amendments to Election Funding and Disclosure Requirements....................................... 28

9.3     Macksville Gift - Sponsorship Request............................................................................ 32

9.4     Inquiry into Economic Development in Aboriginal Communities –

          Discussion Paper........................................................................................................... 36

9.5     Outstanding DAs greater than 12 months or where submissions

          received - 6 July 2016 - 19 July 2016.............................................................................. 131

9.6     Nambucca River Shoaling Investigation and Dredging Strategy....................................... 133

10      Assistant General Manager Corporate Services Report

10.1   Loan to Committee of Management Gordon Park Tennis Centre...................................... 173

10.2   Schedule of Council Public Meetings............................................................................. 179

11      Assistant General Manager Engineering Services Report

11.1   T006/2016 Tender for the Design and Construction of a Pressure

          Sewerage System at South Nambucca Heads................................................................ 180

11.2   Capital Works Report - June 2016.................................................................................. 183

11.3   Waste Management Quarterly Report April - June 2016................................................... 192    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   T006/2016 Tender for the Design and Construction of a Pressure Sewerage System at South Nambucca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 14 July 2016

The following document is the minutes of the Ordinary Council meeting held 14 July 2016.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 28 July 2016 and therefore subject to change.  Please refer to the minutes of 28 July 2016 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

PRAYER

 

Pastor Ross Duncan, Anglican Church Nambucca Heads, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor K MacDonald declared a pecuniary interest in Item 9.4 Modification to Development Consent DA2014/198 - Old Coast Road North Macksville under the Local Government Act as Cr MacDonald’s sister and brother-in-law have property that may be directly affected by Council’s decision in terms of access, and/or amenity and potential land value.  MacDonald left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary interest in Item 9.5  Connection of Old Coast Road & Florence Wilmont Drive under the Local Government Act as Cr MacDonald’s sister and brother-in-law have property that may be directly affected by Council’s decision in terms of access, and/or amenity and potential land value.  MacDonald left the meeting for this item.

 

Councillor PF Flack declared a non-pecuniary less significant conflict of interest in Item 11.4 Tender No. T008/2016 Construction of Landslip Remediation Structures -  Panel Contract under the Local Government Act as one landslip exists on the roadside adjacent to Cr Flack’s property at Girralong.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 30 June 2016

 

296/16 RESOLVED:        (Flack/Ainsworth)

 

That the minutes of the Ordinary Council Meeting of 30 June 2016 be confirmed.


 

 

DELEGATIONS

 

RECOMMENDATION:

 

That the following delegations be heard:

 

9.5     Connection of Old Coast Road & Florence Wilmont Drive

          i)  Peter McGill—Objector

9.7     Gordon Park Revised Masterplan and Plan of Management

          i)  Barry Duffus OAM—Interested Resident

Cr MacDonald left the meeting for Item 9.5 at 5.35 pm and returned after the conclusion of the Item a 6.33 pm

 

Mr McGill addressed Council making the following points:

·    Objects strongly to the opening of Florence Wilmont Drive as a through road to Old Coast Road

·    Safety is an important aspect for Council’s consideration

·    250 home sites in Kingsworth Estate; over 700 residents

·    Pets are walked, bikes ridden: Estate has no lighting, footpaths or road shoulders

·    Non-residential traffic speeds excessively, leaves rubbish and kills wildlife

·    Quiet enjoyment of the established Estate will be destroyed

·    Owner of land of through road does not agree with the through road

·    Questions marketability of new blocks when other blocks are available elsewhere

·    Objects to an additional 29 blocks being developed for one developer at the experience of 700 residents

 

 

ITEM 9.5      RF312                140716      Connection of Old Coast Road & Florence Wilmont Drive

297/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council:

1.       Authorise the connection of Florence Wilmont Drive and Old Coast Road by upgrading the existing road to meet Council design standards. The works must be done by or on behalf of Council.

 

2.       Authorise the use of the road by the general public once upgrade works are complete.

 

3.       Provide delegation to the General Manager to appoint others to undertake the works on Council’s behalf.

 

For the motion:               Councillors Ballangarry; Finlayson, Ainsworth, South and Hoban          (Total 5)

Against the motion:         Councillors Morrison, Flack and Smyth         (Total 3)

 

Note: Cr Flack requested her vote be recorded against this resolution as the road connection is not needed, wanted or required and she cannot condone Council making a decision in favour of one developer over the residents’ wishes.

 

Note: Cr Morrison requested his vote be recorded against this resolution as Council has not rightly considered the humanitarian aspect of retirees living in the area.


 

 

DELEGATIONS continued

 

Mr Duffus addressed Council making the following points:

·    If the proposed plans go ahead and more trees are planted that will encourage more flying foxes

·    More needs to be done to remove the flying fox.

 

ITEM 9.7      SF1092              140716      Gordon Park Revised Masterplan and Plan of Management

298/16 RESOLVED:        (Flack/Smyth)

 

1        That Council endorse the revised Masterplan for Gordon Park Nambucca Heads.

 

2        That Council adopt the amended Plan of Management for Gordon Park Nambucca Heads.

 

3        That Council target grant funding opportunities to prepare a flying fox Plan of Management for Gordon Park.


 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed meeting where due notice has been received.


 

 

General Manager Report

 

ITEM 9.1      SF959                140716      Outstanding Actions and Reports

299/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.


 

 

ITEM 9.2      LF968                 140716      Stormwater/Drainage Issues - No's 7, 9, 10 & 11 Bangalow Drive, Nambucca Heads

300/16 RESOLVED:        (Ainsworth/Morrison)

 

That Council note the inspection of stormwater drainage issues pertaining to No’s 7, 9, 10 and 11 Bangalow Drive, Nambucca Heads and that the drainage plans be discussed with the residents following which there be a further report to Council for its consideration.


 

 

ITEM 9.3      SF271                140716      Code of Meeting Practice - Arrangements for Site Inspections

301/16 RESOLVED:        (Flack/Ballangarry)

 

That Council advertises a proposed amendment to its Code of Meeting Practice being the addition of the following sub-clause to Clause 17 which deals with the Agenda and Business Papers for Council Meetings:

 

17.Site inspections undertaken by Council prior to the commencement of a Council meeting are not part of the Council meeting and accordingly the provisions of the Code of Meeting Practice do not apply.  However the Code of Conduct does still apply.(local policy)


 

 

Cr MacDonald left the meeting for Item 9.4 at 6.58 pm and returned after the conclusion of the Item at 6.59 pm.

 

ITEM 9.4      DA2014/198        140716      Modification to Development Consent DA2014/198 - Old Coast Road North Macksville

302/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council, as the consent authority, pursuant to Section 96 of the Environmental Planning and Assessment Act 1979, modify condition 2 of development consent DA2014/198 in accordance with attachment 6 of the report.

 

For the motion:      Councillors Hoban, South, Ainsworth, Finlayson, Ballangarry and Morrison    (Total 6)

Against the motion:         Councillors Flack and Smyth     (Total 2)

 


Item 9.5 was dealt with under Delegations.


 

 

ITEM 9.6      SF2172              140716      Minutes of the Nambucca Shire Council Access Committee meeting held 28 June 2016

303/16 RESOLVED:        (Hoban/Flack)

 

That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 28 June 2016.

 

304/16 Resolved:        (Hoban/South)

 

That Council approve Cr Smyth to prepare a submission on Council’s behalf to the Legislative Assembly and with staff and Councillors to provide feedback by Sunday 17 July 2016.


 

Item 9.7 was dealt with under Delegations.


 

 

ITEM 9.8      SF1031              140716      Policy Review - Compliance, Enforcement and Prosecution

305/16 RESOLVED:        (Ainsworth/MacDonald)

 

That Council adopt the Compliance, Enforcement and Prosecution Policy.


 

 

ITEM 9.9      SF2173              140716      Outstanding DAs greater than 12 months or where submissions received - 21 June 2016 - 5 July 2016

306/16 RESOLVED:        (Finlayson/Ainsworth)

 

That the information be noted by Council.


 

 

ITEM 9.10    SF2173              140716      2016 June - Received Development Applications and Complying Development Applications

307/16 RESOLVED:        (MacDonald/Ainsworth)

 

That the Development Applications and Complying Development Applications received in July 2016 be received for information.


 

 

ITEM 9.11    SF2173              140716      2016 June - Approved Construction and Complying Development Certificates

308/16 RESOLVED:        (Smyth/South)

 

That the Construction and Complying Development Certificates approved for June 2016 be noted and received for information by Council.


 

 

ITEM 9.12    DA2015/093        140716      DA2015/093 - Use of shed as Depot - Modification - deferral of item

309/16 RESOLVED:        (Ainsworth/South)

 

1        That conditions 17 and 18 of the subject Development Consent be consolidated into one condition stating: ‘The storage and servicing of plant, machinery or goods associated with the development must be confined within the sheds illustrated on the approved plan’.

 

2        That Council does not support the other requested modifications.

 

For the motion:      Councillors Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth,                                     MacDonald and South              (Total 9)

Against the motion:                   Nil


 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF251                140716      Schedule of Council Public Meetings

310/16 RESOLVED:        (Flack/South)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.


 

 

ITEM 10.2    SF300                140716      EJ Biffin Playing Fields Committee of Management AGM - 7 March 2016 - Minutes

311/16 RESOLVED:        (Finlayson/Flack)

 

 

1        That Council endorse the Minutes of the Committee of Management for EJ Biffin Playing Fields Annual General Meeting held on 7 March 2016.

 

2        That Council note that no Office Bearers were nominated and that the Committee of Management has now disbanded.

 

3        That Council thanks the outgoing Committee for their work in the past twelve months.

 

4        That the Council seek expressions of interest for volunteers to form a Committee of Management for the EJ Biffin Playing Fields.


 

 

ITEM 10.3    SF332                140716      Scotts Head Tennis Club Committee of Management - Minutes of the Annual General Meeting - 16 June 2016

312/16 RESOLVED:        (Flack/MacDonald)

 

That Council endorse the Scotts Head Tennis Club Committee of Management’s minutes of the Annual General Meeting held on 16 June 2016 and thank the outgoing Committee for their work in the past twelve months.


 

 

ITEM 10.4    SF2116              140716      Investment Report To 30 June 2016

313/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the Accountants’ Report on Investments placed to 30 June 2016 be noted.


 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF84                  140716      NSW RFS - Amendment to Rural Fire Fighting Fund Allocation Methodology

314/16 RESOLVED:        (South/Ainsworth)

 

That Council receive and note the information on the amendment to the methodology for calculating the Rural Fire Fighting Fund allocation.


 

 

ITEM 11.2    SF2193              140716      Application for Temporary Road Closure  Drag-Ens Hot Rod Displays - 2016

315/16 RESOLVED:        (MacDonald/Smyth)

 

1        That Council endorse the Temporary Road Closure Application from Drag-Ens Hot Rod Club to hold a Hot Rod Display and Billy Cart Derby between 8.00am and 2.00pm on Friday 30 September 2016 as follows:

 

·      High Street, Bowraville – George Street to Young Street

 

2        That Council endorse the Temporary Road Closure Application from Drag-Ens Hot Rod Club to conduct the annual Hot Rod Display between 8.00am and 1.00pm on Saturday 1 October 2016 as follows:

 

·      Bowra Street and Mann Street Nambucca Heads – Ridge Street to West Street

 

3        That Council notes the following information has been received for both the above 2 events:

 

·      Certificate of Currency for Public Liability Insurance

·      Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

·      Police and Roads and Maritime Services approval for the road closures.


 

 

ITEM 11.3    SF818                140716      Bowra Dam - Endorsement of Review of Environmental Factors to Support an Amendment to the Licence Conditions for Environmental Release.

316/16 RESOLVED:        (Flack/Smyth)

 

1        That Council endorse the Review of Environmental Factors (REF) for submission to the DPI – Water (Our Ref: TRIM 14261/2016) and apply for a amendment to the licence conditions pertaining to environmental releases for the operation of Bowra Dam.

 

2        That Council authorise the Manager Water and Sewerage to meet with DPI–Water, if required, to support Council’s case for seeking the amendment to the licence for operating Bowra Dam.


 

 

ITEM 11.4    T008/2016           140716      Tender No. T008/2016 Construction of Landslip Remediation Structures -  Panel Contract

317/16 RESOLVED:        (MacDonald/Ainsworth)

 

1        That Council adopt the panel of contractors detailed below as “Pre-Approved Providers” for tender T008/2016 Construction of Landslip Remediation Structures as a Panel Contract for a period of two years, with an option at Council's discretion to extend the contract for a further twelve month period:

·      Concrib Pty Ltd

·      Earthtec Pty Ltd

·      Elite Retaining Systems Pty Ltd t/as Australian Marine & Civil

·      Fred Keizer Constructions

·      Fusion Civil Pty Ltd

·      Kerr Earthworks and Road Construction

·      Nviroscope Pty Ltd

·      Specialised Geo

·      Sporting Services (Const) Pty Ltd t/as Pan Civil.

 

2        That the quotations received for landslip remediation works be reported back to Council for authorisation to award individual projects on the basis of a lump sum quotation for specific packages of work.

 

3        That the General Manager be authorised to exercise the options to extend the contract for a twelve month period subject to satisfactory performance of the contractors.

 

4        That the information concerning the individual tenders listed in the confidential report be adopted.

 

For the motion:      Councillors Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth,                                     MacDonald and South              (Total 9)

Against the motion:                   Nil


 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Resolved:          (Ainsworth/MacDonald)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:


 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    T008/2016           140716      Tender T008/2016 - Construction of Landslip Remediation Structures - Panel Contract

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.


 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF2182              140716      Outstanding Water Account

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (b) of the Local Government Act, 1993, on the grounds that the report contains a discussion in relation to the personal hardship of a resident or ratepayer.


 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 7.16 pm.


 

 

RESUME IN OPEN MEETING

 

Resolved:          (Ainsworth/South)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 8.04 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    T008/2016           140716      Tender T008/2016 - Construction of Landslip Remediation Structures - Panel Contract

318/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council note the information provided in the Tender Submission rates (TRIM 22524/2016) attached to this report for the Panel Contract T008/2016 Construction of Landslip Remediation Structures.


 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF2182              140716      Outstanding Water Account

319/16 RESOLVED:        (Hoban/Flack)

 

1           That the information concerning the outstanding water account be noted and that the debtor be requested to meet with the Mayor, General Manager and Rates Officer within 3 weeks for the purposes of agreeing on a payment arrangement for their outstanding balance.  Further, pending the outcome of the meeting that Council continue to waive all accruing interest on the outstanding balance of the customer’s water account.  And further, that the debtor be requested to have representation from their external auditor to attend that meeting.

 

2        That the Mayor, General Manager and Rates Officer be provided with delegated authority to enter into a payment arrangement and that the arrangement be reported to Council for information.

 

Motion:      (Morrison/Ainsworth)

That Council receives a report that a two tiered pricing system be introduced for not-for-profit community clubs and groups where water usage is over 10,000 kl per year.  Normal pricing up to 10,000 kl and 50% thereafter.  This is to include water, sewerage and trade waste.

 

The motion was LOST.


 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.06pm. 

Confirmed and signed by the Mayor on 28 July 2016

 

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

    


Ordinary Council Meeting                                                                                                     28 July 2016

Notice of Motion

ITEM 5.1      SF2183            280716         Notice of Motion - Acknowledgment of Country - Code of Meeting Practice (SF271)

 

AUTHOR/ENQUIRIES:    Martin Ballangarry, Councillor         

 

Summary:

 

Since 2008 an Acknowledgment of Country has been performed by the Mayor at the commencement of each ordinary meeting of Council.  This sign of respect toward the Gumbaynggirr people, who are the traditional custodians of the land covered by Nambucca Shire Council, is most welcome.

 

To ensure that this important procedure continues to be performed at Council meetings, it would be appropriate to include such a requirement into Council’s Code of Meeting Practice.

 

It is also fitting that an Acknowledgement of Country be performed by the Chairperson at the commencement of Council Committee meetings including the Committees of Management.

 

 

Recommendation:

 

1        That Council’s Code of Meeting Practice be amended to include a requirement that an Acknowledgement of Country be performed at the commencement of each Ordinary Council meeting, Committee meetings and Management Committee meetings, with the Acknowledgment to read:

 

          ‘I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the Elders both past and present and extend that respect to any Aboriginal People present.’

 

2        That all Committees be advised of the requirement that an Acknowledgement of Country be included in the agenda and performed at the commencement of each meeting.

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     28 July 2016

Notice of Motion

ITEM 5.2      SF2183            280716         Notice of Motion - Request for Leave - Cr Bob Morrison (SF1788)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

I will not be available for Council’s meeting on Thursday 11 August 2016 and request leave for that day.

 

 

Recommendation:

 

That Cr Bob Morrison be granted leave of absence in accordance with Section 234(d) of the Local Government Act for Thursday 11 August 2016.

 

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     28 July 2016

Notice of Motion

ITEM 5.3      SF2183            280716         Notice of Motion - Outstanding Water Rates - Not For Profit Organisations (2128)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

1.       To provide financial relief for" NOT FOR PROFIT" clubs, charities etc. where it can be shown that they are "vulnerable customers" for their future financial survival with regards to the payment of their water, sewerage and trade waste usage rates.  This motion is put forward at this stage to provide assistance to the Nambucca Heads Island Golf Club in the payment of their outstanding water rates and for other NOT FOR PROFIT organisations in the future that may become "vulnerable customers".

 

2.       To ascertain the fixed and variable costs in the supply of water and for sewerage and trade waste to so that substantiated decisions can be made as to the true cost of water if this Council decides to provide financial assistance for "vulnerable customers" and "financial incentives" to encourage both new households and new businesses setting up in our area.

 

 

 

Recommendation:

 

That, in association with the review of the IWCM strategy, Council prepare a report to look at the whole of Council's water pricing system with emphasis on the following points:

 

1.       Work out our fixed and variable costs for our water rates (including sewerage usage costs and trade waste costs) for our present level of water usage (consumption) for our Shire. Present estimates being around 2,040,000 kls per year or approximately 170,000 kls per month.

 

2.       Investigating the possibility of having a two tiered pricing structure similar to previous pricing structures used in the electricity industry with the ultimate aim of looking at providing financial discounts for NOT-FOR-PROFIT "vulnerable customers" and financial incentives to encourage new households and businesses to set up in our area.

 

3.       Consider the costs and benefits of offering free water for say a period of two years to residents and small businesses as an encouragement to setting up new housing and new business construction in our area and the fact that we would benefit from future rates including council and water rates for many years to come.

 

4.       In terms of one the Best Practice Management and Water Supply Guidelines Para 2.2.2,

          "Best practice water supply, sewerage and liquid trade waste pricing requires transparent tariff structures and price levels that:

 

·      Have due regard for the social implications of price/tariff movements in terms of impacts on "vulnerable customers"

 

          a.       Should Council continue to ignore this guideline as it appears to have done in the past with           the result that this may have an effect on future government grants?

 

          b.       If this Council considers that the above guideline conflicts with the Council and the State's           previous policy of conserving water in our state and the fact that we now have a new $57           million dam which has basically drought proofed us for many years to come, that we           approach the Department of Water and ask their concurrence that we can have a two-tiered           pricing system in order to alleviate the impacts on "vulnerable customers" and to provide           incentives for new residential and business construction in our area.

 

          c.       Positive steps on how can we best serve and reduce the impacts on "our most vulnerable"           customers.  

 

5.       That Council apply the "vulnerable customer" concept to the Nambucca Heads Island Golf Club from the beginning of last financial year (1 July 2015) at the applicable water, sewerage and trade waste charges for the golf club at the normal rate for the first 10,000kl usage per year (833kl per month) and thereafter 50% of the applicable rates.

 

6.       Council to consider that if the above motions 1-3 are beyond their expertise or time constraints, that Council consider employing professional cost accountants to carry out this investigation.

 

7.       If some of these recommendation above are approved in principle, that it be further worked on by Council staff and Councillors for additional improvements to this criteria.

 

 

 

 

DISCUSSION:

 

Some Background

 

1.       Water usage rates approximately 12 years ago were about 60 cents per kl total.    

 

2.       Since that time, additional charges have been added in the form of Sewerage Usage and Trade Waste charges for non-residential businesses to the level it is today as follows: 

 

Water Usage Charge        $2.90

Sewerage Usage Charge  $3.30   X SDF

Trade Waste                    $1.74   X SDF 

 

3.       An increase of possibly 1,000%, which clearly shows an increase like this could have a profound effect on vulnerable customers’ financial viability especially if their businesses are water dependent.  The more so in the case of NOT-FOR-PROFIT – COMMUNITY ORGANISATIONS such as the Golf Club.

 

The Case for a Two Tiered System to Assist the Nambucca Heads Island Golf Club

 

The best way to support a case of this nature is to compare two of the most prolific users of water.  Namely the YMCA Aquatics Centre in Macksville (now managed by Community Aquatics Pty Ltd) and henceforth called the Macksville Memorial Aquatics Centre and the Nambucca Heads Island Golf Club.

 

Club Profiles

 

1.       Macksville Memorial Aquatic Centre

 

The Macksville Memorial Aquatics Centre provides the very best in aquatics and recreational facilities and programs while building opportunities for individuals, families and community groups to connect, feel welcome and grow in body, mind and spirit.

 

The Centre offers a range of aquatics, health and recreation programs and services to cater for the diverse ages, interests and abilities of its surrounding communities and provides the appropriate facilities including heated indoor leisure pool, heated indoor aquatics Ed Pool, 50 meter outdoor pool, waterslide, fitness centre, spin studio and a fitness group area.

 

In 2006 the old Macksville memorial pool was re-developed to the magnificent aquatic centre it has now become.  It is presumed at quite considerable expense provided from a government grant and from Council.

 

No such funding to my knowledge has been provided to the Golf Club.

 

Conclusion

 

A centre that is essential to the fabric, well-being of our community and future of our Shire.

 

2.       Nambucca Heads Island Golf Club

The Nambucca Heads Island Golf Course is located on the Coffs Coast on an island at Nambucca Heads.   Australia’s only public Island Golf Course has Australia’s best average temperatures, unique scenic location with a venue that is surrounded by the pristine Nambucca River with dolphins, birds and wildlife centre stage.  In 1992 the original 9 hole course was extended from 9 to 18 holes - the Ross Watson design creating a challenging experience in both layout and play.

Besides the 18 hole Golf Course, the Club also comprises a club house with public restaurant, bar, meeting and recreational facilities.   On the outside there is the only public squash court in the Nambucca Valley (Shire).

 

The Club is a NOT FOR PROFIT and COMMUNITY CLUB.  It holds charitable Golf Days including those for Legacy and the RSL etc.  It raises money for specific charities and to help our local residents such as the Eli Stig Golf Day that raises money for cancer research and this year raised $13,000 and the STEPUP for TIANA Golf Day that raised $11,800.

 

The other activities run in the Club include;

U3A

Mahjong Club

Scrabble Club

Bingo

The Knitting Club

and provides other meeting facilities for other groups as required at no cost.

This is a community club with a heart, supporting our community and an ICON in our Shire.  The external reviews of this Club by independent reviewers certainly would support the quality the Club as a perfect place to visit and play golf and one would hope to encourage tourism and retirees to visit and settle in our area.  

Club Ownership and Management

1.       Macksville Memorial Aquatic Centre

Is located on Council land and owned by the Nambucca Shire Council.  The Centre has recently been leased to a commercial organisation, "Community Aquatics Pty Ltd" to operate and maintain the facility.   

For all intents and purposes it is a community facility which Council financially supports and operated by a profit seeking company.

2.       The Golf Club

Is located on leased Crown Land and is an Incorporated company and Not for Profit Club. As such the Club (property only) is owned by its members and thus the community.  It is managed by a VOLUNTEER Board of Directors who receives no pay and a paid manager and staff.

For all intents and purposes it is a community facility which Council does NOT financially support.

Financial Assistance Provided by Council

1.       Macksville Memorial Aquatic Centre

a.       Management & Maintenance Fees paid to YMCA last year approximately $280,700 to 31 Jul16.

c.       Other costs included (estimates);

          Building Maintenance                       $  2,500

          Fix Plant & Equipment Maintenance  $     200

          Grounds Maintenance                       $  1,000

          Insurance                                          $14,200

          Loan Repayments                    $  8,200

          Overheads/Internal Recharges            $61,700

          Swimming Pool Maintenance            $37,800

                             TOTAL                           $125,600

b.       Dispensation from paying Sewerage usage costs and Trade waste costs which are estimated as follows;

i.        Sewerage Usage Charge =    Water Usage x Sewerage Usage Charge  x SDF (estimate)

          =  13,374kl x $3.30 x 0.9 = $39,720  Estimate

ii.       Trade Waste Charge =        Water Usage x Sewerage Usage Charge x SDF (estimate)

          =  13,374kl x $1.74 x 0.3 = $6, 981 Estimate

Total Dispensation on Sewerage & Trade Charges per year = $46,701 approximately

TOTAL FINANCIAL ASSISTANCE TO MANAGE AND MAINTAIN THE AQUATICS CENTRE this last year = APPROXIMATELY $453,001 cost to Council Not Including Capital Expenses of $71,100 and Depreciation of $149,300.

2.       The Golf Club

THE GOLF CLUB HAS RECEIVED NO, I REPEAT NO, FINANCIAL ASSISTANCE FROM COUNCIL TO EITHER MANAGE OR MAINTAIN THE GOLF'S CLUBS FACILITIES AND ASSISTANCE WITH ITS WATER EXPENSES.

The Golf Club as a Philanthropic Club

A major difference to the Aquatic Centre is that the Golf Club has also fulfilled its function as a philanthropic organisation to help our local residents and its operation has provided a boost for businesses in our area.   Here are a few examples;

a.       Eli Stig Golf Day which raised money for cancer research  and this year raised $13,000.

 

b.       STEPUP for TIANA Golf Day that raised $11,800 to help a young kid have an improved quality of life.

 

c.       This last week the Club held the Veterans Week Golf Competition which involved 120 golfers playing each day.   These golfers came from all parts of our State and beyond and using our hotel, motels and caravan parks, and injecting many thousands of dollars into small businesses within our region.

 

d.       Another Golf Competition is scheduled in August – the Island Classic.

 

e.       School Holidays – where the Golf Club is an attraction to many of our visitors resulting in an upsurge in business for our area during that period.

 

f.       It also holds charitable golf days for charitable organisations like Legacy and the RSL. etc.

 

g.       There are 58 long distance members who come from outside our shire to use this facility.

The Golf Club over the last few years has had major difficulties in meeting their water usage commitment costs.  This is mainly due to the Golf Club being water dependent, the proliferation of water costs over the last 12 years of approximately a 1,000%, and that maintenance and operational costs are outstripping revenue received and a decreasing golfing membership due to an aging population and the passing of many of its members.

The question is - Can the Golf Club pay its outstanding water rates and the answer is YES but at some costs to the Club’s future as follows;

a.       They can sell some of their Poker Machine Licenses.  This will affect their financial viability for the future.

b.       They can ignore preventative maintenance and renewing equipment at their end of life - also affecting viability and future of the Club.  

c.       They cannot sack staff as they are working at bare minimum levels.

d.       They have stopped watering the first hole fairway to save money.

Council’s suggestions that they reduce the course to Nine Holes, reduce watering the greens are fairly outlandish as their reputation as a draw card to this region would be ruined as would the Club’s greens.   What about the effect on our Shire’ business from outsiders no longer using our facility?  The threat to put water restrictors on the Club’s water supplies is perhaps the most outlandish suggestion I have heard for such a beneficial facility such as the Golf Club.

The Golf Club has never asked for a handout -  what they are asking for is some alleviation to the huge burden of their water rates which no one could have foreseen such proliferation except for the Department of Water who inserted the requirement in their Best Practice Water Supply"

·   Have due regard for the social implications of price/tariff movements in terms of impacts on "vulnerable customers"

The only concession Council has made to the Golf Club is not to charge interest on the "outstanding water rates".  This concession although welcome is miniscule within the whole context of the problem.

It is difficult to understand Council's negative attitude to this fine community and philanthropic facility.   

Comparison with other clubs, sporting facilities and halls

a.       Clubs (not on Council land) – these clubs such as Ex-Services Clubs, Bowling Clubs, Recreation Clubs and the Bridge Club pay all applicable water, sewerage and trade waste charges and why not?  These clubs compared to the Island Golf Club which is a "vulnerable customer" use a minuscule amount of water in comparison.     The Golf Club is prepared to pay normal rates for the first 10,000 kL per year.

b.       Council Owned Sporting Facilities and Halls (managed by Section 355 Committees)

Council does have some Section 355 Committees managing Council owned sporting facilities which are also Clubs.  Examples include the Tennis Clubs and the Nambucca Valley Netball Club.  Historically Section 355 Committees of Management do not pay any water or sewer usage charges. However some of these organisations are given an allowance to restrict previous overuse.  Again these facilities use a minuscule amount of water compared to that of the water dependent Golf Club.

Conclusions to the Golf Clubs Predicament

This Council's future depends on having the financial capacity to provide the services required by its residents, ratepayers and visitors.  Besides government grants the other obvious ways to financial sustainability are to increase the number of residents and ratepayers in our area and to improve tourism with the hope that some of those tourists will eventually retire and settle in our area.

We have a $57 million dam filled to capacity.  There is a balance between using the price of water as a means of reducing water consumption and a dam filled to capacity with water to spare. In the case of a water dependent "vulnerable customer" such as the Golf Club, why would anybody in their right mind use the price of water as a deterrent to affect the future and viability of the Club that is so important to our local residents, businesses and one of the outstanding attractions and icons of our area

Water Pricing

In answer to the second part of the " Aims of the Motions" and the proposed motions 1-4 above, it is essential that we know the true cost of water if we are to consider providing incentives to new residents and businesses coming to and setting up in our area.  An incentive for say two or three years will certainly be more than compensated by the rates and other payments received for the next scores of years to come.

 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                                     28 July 2016

General Manager

ITEM 9.1      SF959              280716         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

 

Draft now being circulated to Estuary Committee and Councillors.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

Council staff are still in the process of reviewing the draft document.

 

AUGUST 2013

 

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

Deferred until September after the budget, restructure and staffing levels settle.

Provided to Councillors on 29 October for comment.

Not provided to Councillors on 29 October - now propose to provide to Councillors mid December 2015 for comment. 

 

Deferred whilst trialling the International Society of Arboriculture, Tree Hazard Evaluation form which is intended to replace the tree inspection form within the policy. The policy in its present form has shown some issues pertaining to property owners wanting healthy trees removed citing the criteria in the policy, the new form provides greater transparency and clarity   

 

 

DECEMBER 2013

 

4

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

 

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

 

 

MARCH 2015

 

5

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015.

As at June 2015 arrangements are being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

Mayor and GM met with the Member for Oxley on 18 September 2015.  Details of Council’s previous submissions forwarded to the Member for Oxley with a request that she make representations on behalf of Council.

The early estimates of annual depreciation for the northern section of the Pacific Hwy (Nambucca Heads to Oyster Creek) assets are proposed to be transferred is approximately $1million per annum.

Council is expecting receiving a written offer from the RMS in relation to the handover.

Council received a briefing from the consultants reviewing the RMS assets to be handed over to Council on 30 June 2016 and a compensation package will not be developed until the transfer of traffic onto the new highway as the pavement can’t be assessed until the traffic is transferred off the old highway.

 

A report on the status of the Bridges is anticipated in August

 

 

AUGUST 2015

 

6

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

 

SEPTEMBER 2015

 

7

Q17/2015

24/09/15

That Council receive a further report and briefing from Greg Powter Consulting once an independent assessment has been completed (re the Pacific Highway Assets Handover)

 

AGMES

Council briefing planned for April 2016

Consultants engaged. RMS reviewing data supply.

Still being assessed; report not complete; briefing now scheduled for 28 April 2016.

Consult not available for 28 April, will report to the 26 May 2016 meeting.

Deferred until Council receives expected offer from the RMS.

 

Council received a briefing from the consultants reviewing the RMS assets to be handed over to Council on 30 June 2016 and a compensation package will not be developed until the transfer of traffic onto the new highway as the pavement can’t be assessed until the traffic is transferred off the old highway.

 

 

OCTOBER 2014

 

8

SF95

15/10/15

Following the 6 month trial period of nose-to-kerb parking arrangements in River Street adjacent to the river bank, that Council receive a further report on the outcome of the trial period.

 

AGMES

Report late 2016

Trial date not set as the Coordinator Strategic Planning and Natural Resources has to carry out a further round of public consultation regarding landscaping that includes the design for the roundabout and gauge feedback from effected business.

 

The roundabout is required to slow approaching traffic, and manage vehicles reversing into the carriageway. Design parameters at the bend require greater investigation before changing the parking arrangements.

 

 

9

DA2015/

191

 

29/10/15

That Council take action regarding the unapproved shipping container at 21 George Street, Bowraville.

 

GM

Notice of Intention to Serve an Order has been issued (was issued prior to the Council meeting on 29/10/15).

Letter sent.10 February 2016.

The number of cats was reduced to an acceptable number but an inspection in January indicated that breeding cages were being used.  A notice of intention to serve an order will be served.

Discussed with staff on 6/4/2016.  Final warning to be provided to lodge a DA or receive a fine for undertaking development without consent.  Raised the matter again with staff on 17 June 2016.  Action to be taken.

 

 

10

SF1031

29/10/15

That the General Manager follow up the question of the appropriate number of companion animals at 21 George Street, Bowraville, and the requirement for a DA for the shipping container.

 

GM

Inspection being arranged.  Report to Council in late November/early December.  Proposed to report to second meeting in January 2016.

 

A letter has been sent requiring the lodgement of a DA for the continued use of the container.

 

NOVEMBER 2015

 

11

SF2068

12/11/15

Council receive a future report on the preferred treatment options & procurement process to gain the most economical outcome for the recycled water scheme at the Bowraville STP.

 

AGMES

Report in 2016

 

12

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

MARCH 2016

 

13

LF7116

31/3/16

That Council receive a report from the Engineer on options for improving water flow through the property (8 Loftus Lane) and the costs of those options.

 

AGMES

Report to June meeting following of assessment by design staff.

A report will be prepared for July after a catchment assessment is undertaken by design staff as there a number of design priorities for Council’s capital works program.

 

Report deferred to September as Design staff are still to complete the assessment due to capital work designs.

 

APRIL 2016

 

14

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

 

AGMES

Letter sent

 

MAY 2016

 

15

SF251

12/5/16

Council investigate opportunities for securing financial interests in the Gordon Park Tennis Courts and associated buildings.

 

GM

Report in July 2016

 

16

SF2130

26/5/16

Staff to investigate opportunities to develop projects using solar panels and report back with ideas including opportunities to reduce energy costs at the Bowra Dam such as floating solar panels.  Report to look at funding opportunities.

 

AGMES

Report being prepared by Technical Officer – Development and Environment - Anticipated report in August 2016

 

 

 

JUNE 2016

 

17

SF2172

16/6/16

That Council staff provide a report on a revised (bulky goods waste) voucher system being:

a. 2 vouchers used for 2 deliveries

b. two vouchers, of which one can be used for collection and the other used for delivery.

 

AGMES

Report to 28 July 2016 following the closure of community survey.

 

Report deferred to August as the survey undertaken by the University for the contractor and results are being correlated by a third party.

 

JULY 2016

 

18

Lf968

14/7/16

Council note the inspection of drainage issues at Bangalow Drive, Nambucca Heads and that the drainage plans be discussed with the residents following which there be a further report to Council for its consideration.

 

AGMES

Letter sent to residents thanking them for the meeting and providing them with the three design options and their cost.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                     28 July 2016

General Manager's Report

ITEM 9.2      SF42                280716         Amendments to Election Funding and Disclosure Requirements

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning Office of Local Government Circular No. 16-22 concerning changes to the Local Government Act 1993, the Election Funding, Expenditure and Disclosures Act 1981 and the Local Government General Regulation 2005 be received.

 

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

 

DISCUSSION:

 

The Office of Local Government has released a Circular detailing amendments to the Local Government Act 1993 and the Election Funding, Expenditure and Disclosures Act 1981 (the Election Funding Act).  The Local Government General Regulation 2005 has also been amended to increase transparency about whether candidates at local government elections are property developers or close associations of corporations that are property developers.

 

The amendments are an attempt to provide a more effective deterrent to misuse by councillors or their office for personal gain and in practice mean/require:

 

·    candidates and third party campaigners will not be able to accept more than $2,600 per year from the same donor; and

·    registered parties and groups will not be able to accept more than $5,900 per year from the same donor.

·    a person will be disqualified from holding civic office in a council where:

o they have been convicted of an offence under the Election Funding Act while holding office or within 2 years before nomination for election or

o they have been convicted of an offence carrying a sentence of 5 years or more imprisonment within 7 years before nomination for election;

·    the repeal of the loophole in the LGA that allowed councillors to vote on changes to environmental planning instruments that do not alter the permissible uses of land without disclosing a pecuniary interest in the matter, and

·    the Chief Executive of the Office of Local Government can apply to the Supreme Court for an order that a councillor, who has been found by the NSW Civil and Administrative Tribunal to have participated in the consideration of a matter in which they had a pecuniary interest in breach of their obligations under the LGA, pay to the council an amount equivalent to the financial benefit they received as a result of the council’s decision in relation to the matter in question.

·    candidates at Local Government elections to disclose whether they are a property developer or a close associate of one in the candidate information sheets submitted under section 308 of the Local Government Act and statistical information sheets submitted under clause 289 of the Regualtion.

·    make it clear that a nomination paper is not valid unless the person proposed for nomination has completed the candidate information sheet accompanying the nomination.

 

By way of comment, the circular describes the repeal of the “loophole” in the LGA that allowed councillors to vote on changes to environmental planning instruments that do not alter the permissible uses of land.  Council will be aware of some controversy in Sydney where councillors at one council voted on changes to height limits under this “loophole” provision.  The “loophole” was in fact created by legislation introduced by the State Government not that long ago, with the intention of alleviating the frequency of Councils’ falling short of a quorum when considering changes to their Environmental Planning Instruments.

 

A full copy of the circular is attached.

 

 

CONSULTATION:

 

There has been no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

The legislative changes are concerned with addressing governance risks being to promote confidence in the integrity of local government elections and candidates who stand for election and to offer a more effective deterrent to misuse by councillors of their office for personal gain.  These goals are fully supported.

 

As well intentioned as the changes are, there is rarely any commentary on the corollary of such legislation being the additional complexity which is incrementally added to the responsibilities of being a Councillor.  This in turn is likely to affect endeavours to encourage new candidates and particularly from those groups who are currently poorly represented such as youth, Aboriginal people, and people with a disability.  The issue is most pronounced in smaller councils where the councillor allowance is such that councillors are largely volunteering their time.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no budgetary impact.

 

Source of fund and any variance to working funds

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

There are no changes to service levels or resourcing.  Councillors will have further obligations to consider.

 

 

Attachments:

1

24363/2016 - Legislative Changes to Election Requirements and Pecuniary Interest Provisions

 

  


Ordinary Council Meeting - 28 July 2016

Amendments to Election Funding and Disclosure Requirements

 



Ordinary Council Meeting                                                                                                     28 July 2016

General Manager's Report

ITEM 9.3      SF316              280716         Macksville Gift - Sponsorship Request

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council provide the 2016 Macksville Gift with sponsorship of $1,000.

 

 

 

OPTIONS:

 

Council has discretion as to what, if any, sponsorship it provides to local events.

 

 

DISCUSSION:

 

Council has received the attached letter from Owen Rushton OAM from the Macksville Athletics Club on behalf of the Macksville Gift organising committee.

 

The 63rd Macksville Gift is to be run on 12 November 2016.  Council will be aware that the funding of the event is becoming more difficult and the letter outlines these challenges.

 

The letter discusses a marketing proposal for the Gift being live streaming for a price of $2,000.  The Club considers this has the potential to be a cost effective means of promoting the Gift including its sponsors to a world-wide audience.

 

It is proposed that Council provide the Macksville Gift with a sponsorship of $1,000 towards the running of the 2016 event.  Whilst this sum is relatively nominal, Council does have a limited donations budget and is unable to support all community events.

 

The donations program for 2016/17 was advised early in the calendar year and 21 applications from community groups were recommended for funding.  The donations program does not fund events per se but there was a recommendation to Council’s meeting on 28 April 2016 that Council consider a small donation to each of the ineligible applicants for a Section 356 donation for an event being the VW Spectacular and the Nambucca River Festival from the available balance from the budget.  Council spent $12,000 of the available $15,000 providing a balance of $3,000.  There is also some funding for events available in Council’s tourism/marketing budget.

 

 

CONSULTATION:

 

There has been consultation with Mr Owen Rushton OAM.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Macksville Gift has been a popular fixture on the Shire’s events calendar for 62 years.

 

Economic

 

The Macksville Gift does draw competitors and their families from outside the local government area and accordingly has a positive local economic impact.

 

Risk

 

The risks to the financial sustainable of the event are outlined in the attachment to this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The funding can be met from existing budgets being the donations budget and/or the tourism/marketing budget.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no service level or staffing implications.

 

Attachments:

1

24348/2016 - Macksville Gift - Sponsorship Request

 

  


Ordinary Council Meeting - 28 July 2016

Macksville Gift - Sponsorship Request

 

Dear Michael

The 63rd Macksville Gift will be run on the 12th November and our committee once again is working on raising the $15000 required to run the event. We have been trying to use resources available through NSW Athletics League to reduce costs and discussing locally how we might be able to share resources.

I am aware Council has assisted us in the pass by supplying top soil for the dressing of the running track after the football season has finished and I would like to think this would continue this year. I believe the touch football association may also want a similar deal and combined we would top dress both ovals using our combined manpower.

Our biggest problem is attracting major sponsors and with Professional Runners requiring more events and greater prize money we find ourselves looking for more sponsorship. However we find it difficult to give these sponsors “more bang for their buck” and almost find it impossible to attract major company sponsorship like those who sponsor events such as Stawell, Merimbula and Penrith.

Recently we allocated a budget of close to $2000 towards Television, Radio and printed media to promote the event. We realise this is a pittance compared too many other events, but this is the best we can do. Then another opportunity became available that has long term implications for our event and the Shire.

We were offered “Live Streaming of the Gift” as another source of promotion, for a very reasonable price of $2000. This offer was made by a member of the NSW Athletics League who has been doing this for several of the “Gifts” across the country with “Hits” between 40 and 50 thousand and increasing. These viewers of course are not only in Australia but from around the world.

This is a futuristic way of getting the “The Gift, Sponsors” and even the “Shire” broadcast around the world at a very reasonable price. We see it as a way the sponsors names can be seen not only for the duration of the race day but because it is on the internet, in fact available forever.

The biggest drawback we see in this form of media coverage will be more people will see it after the event which does not help our cause in trying to get more people there on the day. However we do believe the availability of “The Macksville Gift” on the internet would raise its profile and will have many benefits to the event and the Shire in future years.

Upon the offer made, I made investigations through our local Member for Oxley’s Office about how we could get this (in the big picture, small amount of money) maybe through NSW Tourism or any other form of Government promotion. I was sent a number of “Grant applications” none of which would cover this type of expenditure. Also none are available short term or in fact for this year. Which leads me to contacting yourself for ideas or if the Shire has the ability to sponsor this innovation.

I will attach several links of interest for your consideration. I also understand money is tight and it has to go along way but please consider.

 

Owen Rushton

President

Macksville Athletics Club

The Hunter Track Classic
https://www.youtube.com/watch?v=bx0Y4nGhwpE
96,000 views (Live 6500 and repeat 90,000 - 33,000 for athlete Michelle Jenneke)

Botany Bay Gift (without major advertising of being Live)
https://www.youtube.com/watch?v=mWFKtBLoG-Y
24,000 views (Live 1900 and repeat 22,000)

Part of the package would be to cut the footage post event into smaller 2-5min pieces for heats/semi/final and presentations for repeating viewing. This could include an interview with the sponsor and their product as well. All footage would be presented with overlays of final draws, logos and special effects.


Ordinary Council Meeting                                                                                                     28 July 2016

General Manager's Report

ITEM 9.4      SF770              280716         Inquiry into Economic Development in Aboriginal Communities - Discussion Paper

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The NSW Upper House Standing Committee on State Development has now released a discussion paper on Economic Development in Aboriginal communities.  The Council has been invited to make a submission by the closing date being Friday 5 August 2016.

 

 

Recommendation:

 

That Council forward a submission on the Discussion Paper, Economic development in Aboriginal communities, noting the concerns raised in this report and any other matters which Councillors may wish to include.

 

 

 

OPTIONS:

 

Council can choose not to make a submission or make a submission as it sees fit.

 

 

DISCUSSION:

 

On 24 September 2015 Council considered a report on the establishment of an Upper House Inquiry into economic development in Aboriginal communities.  It was resolved that Council forward a submission to the Inquiry proposing that the existing network of Local Aboriginal Land Councils be encouraged and mentored to undertake further economic development, and particularly to secure an on-going return from some of the land they own or control.  It was also resolved there be consultation with the Muurrbay Language Centre.

 

The NSW Upper House Standing Committee on State Development has now released a discussion paper on Economic Development in Aboriginal communities.  The Council has been invited to make a submission by the closing date being Friday 5 August 2016.

 

The purpose of the discussion paper is to seek stakeholder views on how to effectively drive reform in the area of Aboriginal economic development.  The Minister for Aboriginal Affairs, the Hon Leslie Williams MP, has asked the Standing Committee on State Development to inquire into and report on strategies to support economic development in Aboriginal communities in New South Wales, including:

 

·    options for sustainability and capacity building of New South Wales Aboriginal communities into the future, utilising existing community networks and structures

 

·    leveraging economic development support, including provided by the Commonwealth Government and the private sector.

 

·    The establishment and sustainability of Aboriginal owned enterprises.

 

The discussion paper provides an overview of the key issues identified to date and seeks stakeholder views on various questions that have been developed in response to key issues.

 

There is no special format for a submission and it does not need to address all of the questions posed in the discussion paper.

 

The Chair of the Standing Committee, the Hon Greg Pierce MLC advises the discussion paper is focussed on several key themes that were highlighted by inquiry participants as being fundamental to developing strong Aboriginal communities that are self-sustainable and prosperous.  They include:

 

·    the need for a strong coordinating agency to drive economic reform in a way that harmonises Aboriginal economic development with the state’s broader economic policy;

·    the need to develop and harness capacity building opportunities at an individual level, as well as within Aboriginal land councils, enterprises and the private sector; and

 

·    the need to ensure that the economic prosperity and development opportunities envisaged by the returning of land to Aboriginal communities under the Aboriginal Land Rights Act 1983 are able to be realised.

 

It is not proposed to provide comment on all aspects of the Discussion Paper which includes matters of which the Council has little knowledge of or experience in, such as the arrangements in the NSW Government for the management of Aboriginal affairs and economic development and the relationship of the various education and training programs conducted by different levels of government and non-government organisations (NGO’s).  However the report does deal with building the capacity of Aboriginal organisations (Chapter 5) and issues pertaining to land claims under the Aboriginal Land Rights Act 1983 (Chapter 6), both of which Council has some knowledge of.

 

Chapter 5 Building the capacity of Aboriginal organisations

 

Section 5.14 provides a comment from the Office of the Registrar Aboriginal Land Rights Act 1983 that the most successful capacity development approaches are systematic with a long-term outlook, flexible and suited to the circumstances or context, and address capacity at multiple levels.

 

The Registrar also suggested the government be more proactive in encouraging the success of Aboriginal organisations, proposing it adopt a strategy supporting success in Aboriginal organisations who have demonstrated good governance, strong service delivery, value for money and better outcomes in their community.

 

The Committee poses the question (9) as to whether there should be targeted, centralised investment to stabilise and enhance capacity building and development for Aboriginal organisations?  And if so, what would this entail?

 

It is agreed that there should be targeted investment to enhance capacity building and development for Aboriginal organisations with this being directed to Aboriginal organisations which have demonstrated good governance, strong service delivery, value for money and better outcomes for their community.  In this way the development of good organisational role models should enable the success which has been achieved through individual Aboriginal role models, whether it be in sport, the arts, politics or business.

 

There was considerable evidence provided to the Inquiry that mentoring programs were necessary to build enterprise capacity and success.  This was a theme of this Council’s submission.

 

Chapter 6 Land and Water

 

The report includes some concerning evidence as to the delays and backlogs in assessing land claims under the Aboriginal Land Rights Act 1983 (ALRA).

 

The NSW Aboriginal Land Council noted that there are currently more than 28,000 outstanding Aboriginal land claims awaiting Ministerial determination and the vast tracts of Crown Land envisaged by the Parliament have amounted to the transferral of less than 0.4% of the Crown estate.

 

Associate Professor Janet Hunt, an academic from the Australian National University provided evidence that it would take over a century to clear the backlog at the current rate and that this stymieing of claims had a detrimental impact on Aboriginal communities economic potential.  Her evidence was that:

 

“There is a huge backlog of land claims – even approved claims worth some $719 million have not been transferred to the relevant Local Aboriginal land councils according to the NSW Auditor-General’s 2014 report.  Furthermore, there are over 25,000 additional land claims yet to be determined, some 500 of them have been waiting over a decade for determination.  At the current rate of progress, the Auditor-General has estimated it will take 122 years to clear the backlog of claims.  Since land is a key asset for development, this backlog is a significant barrier to Aboriginal peoples’ ability to undertake economic development.  It is within the control of the NSW Government to expedite these claims.”

 

In addition to the unacceptable delays in the processing of Aboriginal land claims there is further complication introduced by the interaction between native title and land rights.  Unlike statutory land rights under the ALRA, native title is not granted by the government.  It is recognised through a determination made by a court.  The court decides what sort of native title rights and interests exist in an area.  The Inquiry has heard of particular issues in regard to successful land claims which are transferred to land councils, subject to native title claims on the land.  This creates issues for councils that then wish to “deal” with the land, as they are required to follow complex and time consuming processes to extinguish any native title claims that might apply.  The Law Society of NSW suggest that the NSW Government liaise with the Commonwealth and the Federal Court to develop a procedure that would simplify and accelerate the process.

 

The Committee poses question 17 being what actions should the NSW Government take to address the backlog of land claims yet to be assessed?

 

And question 18 being what actions the NSW Government should take to address the backlog of land claims that have been assessed but where the land has not yet transferred to land councils?

 

Land rights are obviously a key factor to building the capacity of Aboriginal organisations.  This is acknowledged by the Law Society of NSW in their submission.  They pointed out that the failure to transfer land efficiently is a deprivation of an economic asset and for this reason the Government should ensure that all claimable Crown land be transferred promptly.

 

Overall the Committee received strong evidence that the backlog of land claims, both those yet to be investigated and assessed and those already determined and granted but not yet transferred, is having a negative impact on local Aboriginal land councils by depriving them of the economic opportunities that land ownership presents.

 

Council is not in a position to be able to determine what the NSW Government needs to do to address the backlog of land claims.  Nor should it be Council’s role.  It is NSW Government legislation that is not being implemented, and it is the NSW Government which needs to address it.

 

It is proposed to make a submission on the Discussion Paper raising these matters and any other matters which Councillors may wish to raise.

 

 

CONSULTATION:

 

There has been no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The submission by Council has no social implications.

 

Economic

 

The submission by Council has no economic implications.

 

Risk

 

There are no identified risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no significant service level implications.

 

Attachments:

1

24465/2016 - Discussion Paper

 

  


Ordinary Council Meeting                                                                                                     28 July 2016




























































































General Manager's Report

ITEM 9.5      SF2173            280716         Outstanding DAs greater than 12 months or where submissions received - 6 July 2016 - 19 July 2016

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 shows development applications which have been received but not yet determined due to submissions received.  In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

STATUS:

Applicant has received a letter giving them until 25 July to supply information required or withdraw DA, otherwise it will be recommended to the JRPP for refusal.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

SUBMISSIONS RECEIVED

Two public submissions has been received – they oppose the development:

 

·        The increase in expected traffic raises major concerns re safety (particularly for the elderly and the young), congestion, parking within the Plaza and speeding.

·        Concerned that there isn’t enough local infrastructure and services to support new residents eg doctors.

·        A community forum should be held to gauge dissatisfaction with the proposal

·        Spring Street isn’t wide enough to cope with the increased traffic

·        Stormwater in Spring Street and surrounding areas is already a problem

·        Concerned about the safety of turning out of Spring Street, when Marshall Way is a through road

STATUS:

Awaiting RFS and Environment & Heritage comments

DA NO

DATE OF RECEIPT

PROPROSAL

ADDRESS

2016/074

12/05/2016

Dwelling Additions

Lot 102 DP 1134631, 13 Edgewater Drive, Nambucca Heads

Two submissions have been received – they oppose the proposal

·           Rear east boundary measurements are incorrect

·           New patio may extend onto adjoining block

·           Roofline should be altered

·           Will possibly generate noise that could be heard from next door

·           Want to ensure stormwater is adequately dealt with

·           Roof does not comply with requirements of 88b instrument

·           Earthworks are already unstable

·           Overshadowing and privacy issues

STATUS: Being assessed – approval will be conditioned accordingly

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2015/048/01

12/05/2016

Garage

Lot 412 DP 611276, 7 Ocean Street, Scotts Head

One submission has been received – it opposes the modification

·           The applicant clearly intends to use the development for accommodation and not just storage

·           Stormwater details shown are incorrect

·           Actual cladding does not agree with that shown on the plans

STATUS: Being assessed

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     28 July 2016

General Manager's Report

ITEM 9.6      SF2081            280716         Nambucca River Shoaling Investigation and Dredging Strategy

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        The Council note the Shoaling Investigation and Dredging Strategy Report for the Nambucca River Lower Estuary prepared by consultants GHD

 

2        Following consideration of the report by Council’s Estuary Committee, there be a further report to Council concerning a possible maintenance dredging strategy.

 

3        That Council undertake consultation as per its native title obligations.

 

 

OPTIONS:

 

At the completion of the presentation the committee may wish to make additional recommendation.

 

 

DISCUSSION:

 

The Council has now received a report from consultants GHD on their investigation of shoaling in the Nambucca River Lower Estuary.  The report also sets out a potential dredging strategy.

 

The purpose of this report is to provide councillors with the opportunity to read the GHD report and provide any comments to staff.  It is also proposed to refer the report to Council’s Estuary Committee for their formal consideration.  Following consideration by the Estuary Committee the matter would be again reported to Council for a final determination as to a possible maintenance dredging strategy.

 

Given that Council enters into the caretaker period on Friday 12 August 2016, the final determination of a strategy will be a matter for the new Council post the September 10 election.

 

Council was successful in in receiving $10,000 in grant funds to support a shoaling study in the lower estuary of the Nambucca River. Council has resolved to match the funding through the environmental levy.

 

 

CONSULTATION:

 

The purpose of this report is to provide for consultation arrangements.  The report documents the consultation undertaken by the consultant.

 

Any dredging strategy will require consultation with the native title claimants and possibly negotiation.  It is recommended that the native title claimants be provided with a copy of the report and that Council commence the required actions pursuant to its native title obligations."

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environmental implications of the investigation and dredging strategy are set out in the report.

 

Social

 

The social impacts are set out in the GHD report.

 

Economic

 

The economic impacts are discussed in the GHD report.

 

Risk

 

The report identifies the risks associated with any maintenance dredging strategy.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The project is funded $ for $ through grant funding from the Department of Primary Industry and by Council’s environmental levy.

 

The lump sum fee for the report excluding GST is $14,821.50.  This compares with the project budget of $20,000.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there are no service level or resourcing implications.

 

Attachments:

1

24640/2016 - Shoaling Investigation and Dredging Strategy

 

  


Ordinary Council Meeting - 28 July 2016

Nambucca River Shoaling Investigation and Dredging Strategy

 






































 


Ordinary Council Meeting                                                                                                     28 July 2016

Assistant General Manager Corporate Services Report

ITEM 10.1    SF395              280716         Loan to Committee of Management Gordon Park Tennis Centre

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

At meeting of the 12th May 2016 Council resolved to make $70,000 loan available to the Committee of Management, Gordon Park Tennis Centre to assist with the building of a new club house.  The proposed administrative arrangements for this loan are provided below for Council’s Information.   Council also requested a report on the opportunities for securing financial interests in the Gordon Park Tennis Courts and associated buildings.  This is not practical because the Committee of Management is effectively the same legal entity as Council itself and the buildings are situated on crown reserve for which Council is Trustee.

 

 

Recommendation:

The information on proposed administrative arrangements for an interest free loan to the Committee of Management, Gordon Park Tennis Centre is received.

 

That the information on opportunities for securing financial interests in the Gordon Park Tennis Courts and associated buildings is received.

 

 

OPTIONS:

Council could alter the proposed terms of the loan agreement or engage a solicitor to draft an agreement.

 

In regard to opportunities for securing financial interests in the Gordon Park Tennis Courts and associated buildings; a legal opinion has not sought so there may possible avenues that have not been considered.  The idea of seeking personal guarantees from the Committee Executive has been discounted.

 

DISCUSSION:

 

At meeting of the 12th May 2016 Council resolved to make $70,000 loan available to the Committee of Management, Gordon Park Tennis Club to assist with the building of a new club house.  In making this decision Council took into considerations the Club’s previous achievements and Club’s record of good management and delivering on their commitments and objectives.

 

Tennis Club and the Committee of Management of the Gordon Park Tennis Centre, together, have $70,000 in their bank accounts to put towards the new tennis club house. However as it could potentially take some years to secure grant funding to match their funds and they have requested Council assistance to provide an amount of $70,000 via an interest free loan to expedite this project.

 

The updated total cost of this project is $186,547 (net of GST) over five staged components as follows:

 

Stage 1

D/A, C/C, Long Service Levy - New storm water pipe and its relocation

$  12,545

Stage 2

Club House Building

$130,909

Stage 3

West deck,  Fencing

$  19,093

Stage 4

Landscaping Pathways

    $    4,000

Stage 5

Practice Wall

    $  20,000

 

Total

   $ 186,547

 

 

A more detailed breakdown of the budget is attached.

 

An expression has been submitted to Tennis Australia for Grant funding and a response is pending.  The Club has also applied for the Community Building Partnership grant and have approached the RSL in Nambucca Heads and Macksville and the Bowling Club in Nambucca Heads to consider contributing to the project under the Club Grants Scheme. The Club will continue to apply for grants as opportunities become available.

 

It is proposed that the Loan be formalised by an exchange of letters between Council and the Committee.  The letters containing a Deed of Agreement, the term of which being based on

 

Amount of the Loan - $70,000

 

Term of the Loan - 10 years Interest Free

 

Repayments - $7,000 per year due by the 31st May each year.  The first payment is due on the 31st May after the first advance of funds.

 

Loan Drawdown and acquittal of expenditure - That the funds are advanced in arrears after agreed milestones are reached.  The milestones to be based on the stages proposed above, Stage two -  Club house building may have to be divided into several milestones to cover cash flow requirements.  It is expected that loan funds would be spent during stage two.

 

The Deed of Agreement would be endorsed by the Council’s General Manager and the Executive of the Gordon Park Tennis Centre.

 

Council also requested a report on the opportunities for securing financial interests in the Gordon Park Tennis Courts and associated buildings.  Two practical considerations have been identified that indicate that this is difficult to achieve and offers no surety against the loan.

 

1.   The Committee of Management is effectively the same legal entity as Council itself.  The Committee uses the Council Australian Business Number (ABN) and their financial transactions are included on Councils Business Activity Statement.  The buildings and tennis courts are included in Council’s Asset Register and the depreciation of these assets is recorded as an annual expense in Council’s Financial Statements.

 

2.   The buildings and tennis courts are situated on crown reserve for which Council is trustee.  Therefore any security would be held only against the infrastructure which is not practically divisible from the land; so would be no surety at all.

 

CONSULTATION:

 

General Manager, Manager of Finance, John Tait - Committee of Management for Gordon Park Tennis Centre.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There is no impact on the environment associated with this report. Council has approved the relocation of the tennis club and amended the Master Plan and change included in the Management Plan.

Social 

The tennis club provides social outlet for the community and visitors to the Shire.

Economic

There are economic implications for the tennis club as they have made a commitment to repay the loan over a ten year period relying on membership, court hire and grants.

Risk

There is a potential risk that the tennis club may default on the payments, however they have demonstrated that they are financial and have the capacity to repay the loan and have met their previous loan commitments for the upgrade to the tennis court surface.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a direct impact to the current budget with Council providing the $70,000 from working funds, and an income stream for future budgets for the repayment of the loan.

 

Attachments:

1

24875/2016 - Gordon Park New Tennis Clubhouse updated Budget

 

  


Ordinary Council Meeting - 28 July 2016

Loan to Committee of Management Gordon Park Tennis Centre

 

 

 

New Tennis Clubhouse Gordon Park - Budget 20160409

Provided by John Tait 20.7.2016

Stage 1                                                                                                   $                               $

Submission of D/A                                                                       1460.41                     1459.10

Construction Certificate & Long Service Levy                        2139.29                     1994.54

Relocation of stormwater pipe                                                    10000                      9090.91

Total Stage 1 (GST inclusive)                                                 $13,599.70

Total Stage 1 (GST exclusive)                                                                                     $12,544.55

 

Stage 2

Clubhouse building including two verandah roofs                 $102,941

Temporary fencing during construction                                          360

Building site preparation (materials)                                             2940

Building site preparation (voluntary labour)                                5400

Concrete verandah slabs (2) and pathway                                    7744

Electrician                                                                                            4070

Plumber                                                                                               2000

Verandah railing (materials)                                                             300

Verandah railing (voluntary labour)                                                502

Security doors and window grilles (materials)                            2650

Security doors and window grilles (voluntary labour)               2002

Contingency/Inflation                                                                      13091

Total Stage 2 GST inclusive                                                        $144,000

Total Stage 2 GST exclusive                                                                                       $130,909

 

 

 

Stage 3

Fences and gates (materials)                                                          3285

Fences and gates (voluntary labour)                                             3500

 Kitchen sink, benches                                                                       6801

West deck (materials)                                                                       2200

West deck (voluntary labour)                                                           200

 2 soap dispensers                                                                                78

2 electric hand dryers                                                                      2970

1 toilet paper dispenser                                                                      60

Contingency/inflation                                                                     1909

Total Stage 3 GST inclusive                                                       $21,003

Total Stage 3 GST exclusive                                                                                  $19,093

Stage 4

L-shaped concrete pathway for wheelchair access                  3500

Landscaping (materials)                                                                    250

Landscaping (voluntary labour)                                                       250

Contingency/inflation                                                                       400

Total Stage 4 (GST inclusive)                                                      $4,400

Total stage 4 (GST exclusive)                                                                                  $4,000


 

 

Stage 5

Tennis practice wall, concrete slab & shade sail                    20,000            

Contingency/inflation                                                                    2,000

Total Stage 5  GST inclusive                                                     $22,000

Total Stage 5 GST exclusive                                                                                   $20,000

Grand Total (GST inclusive)                                                     $205,003

Grand Total (GST exclusive)                                                                                 $186,547

For starting immediately:                       

Costing of stages 1, 2 & 3  (GST inclusive)                              $178,603                                        

Net voluntary labour costs                                                        $166,999

Funds in bank now (NHTC & GPTC)                                           $75,689

Cash available for project (maximum)                                     $70,000

Council Loan (approved but not yet received)                       $70,000

Annual excess of income over expenditure                             $15,000 approx

For whole project:

Costing of stages 1-5 (GST inclusive)                                     $205,003

Net voluntary labour costs                                                      $193,149

Cash available for project (maximum)                                    $70,000

Council Loan (approved but not yet received)                      $70,000

    


Ordinary Council Meeting                                                                                                     28 July 2016

Corporate Services

ITEM 10.2    SF251              280716         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

2016

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

28 July

Council Chambers

5.30 PM

Ordinary Council Meeting

11 August

Council Chambers

5.30 PM

Access Committee Meeting

23 August

Council Chambers

2.00 PM

Ordinary Council Meeting

25 August

Council Chambers

5.30 PM

No Council Meeting on 15 September due to Local Government Elections

Access Committee Meeting

27 September

Council Chambers

2.00 PM

Ordinary Council Meeting

29 September

Council Chambers

5.30 PM

Ordinary Council Meeting

13 October

Bowraville Theatre

5.30 PM

Access Committee Meeting

25 October

Council Chambers

2.00 PM

Ordinary Council Meeting

27 October

Council Chambers

5.30 PM

Ordinary Council Meeting

10 November

Nambucca Community & Arts Centre, Nambucca Heads

5.30 PM

Access Committee Meeting

22 November

Council Chambers

2.00 PM

Ordinary Council Meeting

24 November

Council Chambers

5.30 PM

Ordinary Council Meeting

15 December

Council Chambers

5.30 PM

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                     28 July 2016

Assistant General Manager Engineering Services Report

ITEM 11.1    T006/2016        280716         T006/2016 Tender for the Design and Construction of a Pressure Sewerage System at South Nambucca Heads

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Council has previously resolved to proceed with a project to provide a pressure sewerage system to properties in the South Nambucca area along the Pacific Highway from Teagues Creek to Florence Wilmont Drive.

 

Council has also been successful in obtaining a Federal Grant of $241,240 through the National Stronger Regions Program for the construction of the sewerage system.

 

Expressions of interest were called from which 3 contractors were pre-selected to tender on the project. Tenders closed on the 16 June 2016 and have been now been assessed and it is recommended that Pressure Sewer Services Australia Pty Ltd be awarded the contract.

 

NSW Public Works (Coffs Harbour) have also provided an upper limit fee proposal for the Project Management of the construction phase of the project.  The fee is considered to be reasonable and it is recommended that it be accepted.

 

 

 

Recommendation:

 

1        That Council accept the tender submitted by Pressure Sewer Services Australia Pty Ltd subject to an acceptable financial assessment in accordance with the recommendations of the Tender Recommendation Report prepared by NSW Public Works.

 

2        That Council accept the fee proposal from NSW Public Works for the project management of the construction phase of the project.

 

3        That Council write to affected landowners and advise them that a contract for the pressure sewerage system has been awarded to Pressure Sewer Services Australia and that the contract includes an electrical audit prior to installation of the pump station units.  Property owners will be responsible for costs associated with upgrading electrical works to meet current supply standards.

 

 

OPTIONS:

 

No other options are considered for the award of the contract as the contractors were pre-selected for the tender process and the recommended tender price is considered to be reasonable.

 

Council could decide to cover all costs associated with the installation of the pump units including any upgrades to electrical systems that may be required to ensure that they meet current standards.

 

 

DISCUSSION:

 

As noted above the tender for this project closed on 16 June 2016 and the lowest tender was received from Pressure Sewer Services Australia Pty Ltd (PSSA).  NSW Public Works have prepared a tender recommendation report that provides a detailed assessment of the tenders and as the tenderers were preselected price was the only factor considered and it is recommended that this tender be accepted by Council.

 

An anomaly in the tender was identified in that PSSA were found to be part of a trust arrangement.  Advice was sought on this matter and provided that the contract was awarded to the trust and proprietary company “jointly and severally” there was considered to be minimal risk to Council in awarding the contract to them.

 

PSSA are a company well regarded in the pressure sewerage industry and have carried out numerous installation projects in both NSW and Victoria.  It is considered that any apparent risk can be readily managed by closely monitoring progress payments on the contract to ensure that claims match with completed works.  The fact that Council is also supplying the pump station units means that it is in control of a significant component of the expenditure for materials required on the project.

 

The contract award is subject to a satisfactory financial assessment which is scheduled to be completed just prior to the Council meeting.  However it was considered that this was also a minor risk that should not delay a decision on the awarding of the contract.  If there are any issue with this assessment they will be reported to Council at a later date.

 

NSW Public Works were also requested to provide a fee offer for the project management of the construction phase of the project.  The upper limit fee is considered to be reasonable and Council would benefit from their significant experience in managing similar pressure sewerage system design and construction projects.  All of the proposed team have been involved in the recently completed lluka project for Clarence Valley Council.

 

The tendered work involves liaison with property owners and an electrical audit to check the suitability of existing electrical supply and meter box installations for the installation of the pressure pump unit.   No allowance has been made for upgrading any electrical installations if they do not comply with current standards.

 

It has been assumed that property owners will bear the cost of any upgrades works to ensure electrical supply works on the property comply with current standards.  It is recommended that Council advise property owners that the contract has been awarded, that it will include and audit of electrical installations and that property owners will be required to upgrade installations that don’t meet current electrical standards at their own cost.

 

An allowance has been made in the contract for Council to pay for electrical upgrade for installations that are currently compliant with standards but do not have spare capacity to accommodate the new pump station units.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Engineering Services

NSW Public Works

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The provision of a sewerage system to the South Nambucca area should provide an environment benefit by removing the risks associated with on site septic systems located in close proximity to the Nambucca River and minor tributary watercourses.

 

Social

 

The provision of a sewerage system to the South Nambucca area would have no direct social impact.

 

Economic

 

The provision of a sewerage system to the South Nambucca area will have a significant economic impact on existing landowners who would be required to pay sewerage contributions and connect to the system.  However it may also provide an economic benefit as a stimulus for further development in that area.

 

Risk

 

The provision of a sewerage system to the South Nambucca reduces the risk of ongoing problems with on site sewerage systems in this area.  The awarding of the contract presents minimal risk to Council as the contractors are very experienced at carrying out this type of work and the contract allocates appropriate risk to the contractor and Council.

 

The company recommended to be awarded the contract is involved in a trust relationship.  This matter has been discussed with Public Works and the company director.  The contract will be awarded jointly and severely to both the company and the trust to mitigate any perceived risk.

 

Pressure Sewer Services Australia Pty Ltd is a reputable company who has completed numerous pressure sewerage installation contracts throughout Victoria and NSW and there is considered to be negligible risk in their engagement.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

Funding to construct the pressure sewerage system proposed for South Nambucca has been allowed for in the 2016/17 budget.

 

The contract documents allowed Provisional Sums for a number of additional items that may possibly be required in the contract works and would otherwise have been claimed as variations.  If it turns out that all these items are required then a budget variation in the order off $50K may be required. 

At this stage this is considered unlikely but will be reported once construction has commenced.

 

Source of funds and any variance to working funds

There is significant scope for potential savings to be gained from the upper limit fee proposal as it allows for site surveillance and a construction period running to February 2017.  At this stage the contractor’s program proposes to have construction works completed by December 2016.

 

Funding for the construction works would be sourced from loans and from the grant moneys obtained from the Federal Government.

 

Landowners benefiting from the sewerage system will be required to connect to the system and pay the appropriate connection fees.  All landowners have been advised of the fees that will apply to them and the terms of payment that Council agreed to in order to allow payment over a number of years.

 

Service level changes and resourcing/staff implications

There are currently no implications related to levels of service. 

 

For this type of pressure sewerage systems it is considered appropriate for Council to take responsibility for the operation and maintenance of the pumping stations that are initially installed at the developers / owners cost.  If the number of pressure sewerage pump stations in the Shire continues to increase this may eventually require an additional position in the sewer crew dedicated to pressure pump maintenance.  Other general sewer attendant duties would be carried out in down time as required.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     28 July 2016

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1676            280716         Capital Works Report - June 2016

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

This report provides Council with a quarterly report on the Capital Works Program for the fourth and final quarter of the 2015/2016 financial year with expenditure YTD week ending 30 June2016 and a summary of the required revotes to finalise capital projects.

 

The end of year financials are being finalised and will be reported through the end of year finance QBR.

 

 

Recommendation:

 

1        That the Capital Works Report for the fourth quarter of the 2015/16 financial ending 30 June 2016 be received and noted.

 

2        That the carryover works as presented in 30 June 2016 QBR be noted and revotes included within the 2016/17 financial year

 

3        That Council note the over expenditure of $85,000 on Lovedays Bridge on Upper Warrell Creek Road emanating with the change from a timber structure bridge to a prefabricated concrete bridge structure and that the over expenditure has been contained within the Bridge Capital Works Program and offset with savings within the construction of other bridges.

 

4        That Council allocate an amount of $154,000 within the 2016/17 financial year as a “betterment component” from Working Funds to complement the $250,000 Natural Disaster Recovery Funding (NDRF) received for Bradleys Bridge to construct a prefabricated concrete bridge structure.

 

5        That Council allocate an amount of $175,000 within the 2016/17 financial year from the Plant Reserve and $25,000 from Working Funds to complement the purchase price to replace plant No.5138 Isuzu tipping truck and retain the old truck to convert it into a permanent water cart as resolved by Council at the meeting held 28 April 2016.

 

6        That Council allocate an amount of $80,000 within the 2016/17 financial year from working funds to pay for the replacement of Coleman’s Bridge noting the side track was funded under the bridge maintenance allocation and the material will be recovered for further use on other projects when the new bridge is opened

 

 

OPTIONS:

 

Receive the report.

 

DISCUSSION:

 

Comments from Assistant General Manager Engineering Services:

 

Weather has generally proved favourable with the delivery of the works program this financial year. There were a series of storm events with the biggest impact emanating from the April flood event (declared as a Natural Disaster Event) and the East Coast low that hit the region in early June (also declared as a Natural Disaster Event). The latter event hampered the delivery of the last of the minor works (concrete kerb and guttering, drainage and footpath works) that had been programmed for completion through June and will be required to carry forward to complete the projects within July.

 

Revotes for 2016/17 financial year

 

The progress of capital works have been reported to Council through the September, December and March capital QBR reports and Council advised of anticipated revotes required to be carried forward in the 2016/17 financial year which are now summarised in the table below with relevant comments:

 

Water and sewerage:

 

Work Order

Description

Amount to be revoted to 2016/17

Comment

WO 1690

Telemetry

$36,000

Reported to Council March 2016 QBR.

Works in progress - Further work required from consultant to finish the staged upgrade and improvements to allow remote control of pump stations.

WO 1945

Sewer rehabilitation

$87,000

Reported to Council March 2016 QBR.

Planned works temporarily placed on hold to get further investigation from contractors in the use of new technology in the field of sewer pipe rehabilitation for relining sewers for a more cost effective result.

WO 2352

Bowraville STP upgrade

$86,000

Reported to Council March 2016 QBR.

Project has been delayed with the consultant going into liquidation.  Concept design is now in progress.

WO 1810

Bowra Dam land matters

Funds were placed into reserve

Reported to Council March 2016 QBR.

One outstanding land finalisation remains and the funds placed into reserve pending finalisation.

WO 2149

Bore sealing   

$5,000

Electrical work required to complete the sealing of the bores

 

Infrastructure Services:

 

Work Order

Description

Budget

Expenditure 30 June 2016

Amount to be revoted to 2016/17

Comment

WO 2302

Bakers Creek Bridge

$654.500.00

$125.447.00

$529.053

Reported to Council March 2016. QBR This is attributed to the move to construct concrete bridges and the time required to establish a contract for the supply of bridge components as there were no tenders in place with prescribed entities (Local Government Procurement and Regional Procurement) to enable the long term supply of materials as they exceeded the tender limit prescribed under the Local Government tendering regulation.

WO 2389

Boat Harbour Bridge

$1,010,000

$535.993.00

$474,007

Reported to Council December 2015 and March 2016 QBR Council had let the tender and the contractor took delivery of the site on 2 May 2016. Council were advised that the funding will not be fully expended by 30 June and will require a revote of funds for the completion of road approaches as well as final contract payments.

 

W2118

K&G renewal Main Beach

$54,309.40

nil

$54,309.40

Works commenced by contractor in June and delayed due to the effect of the east coast low weather event and saturation of subgrade.

W2139

Lions Reserve Valla Beach Drainage Construction

$34,800

nil

$34,800

Works have been completed by the Contractor in June and first week of July and has not provided Council with the invoice for works.

W2696

Footpath Capital Brotherhood Park

$6,000

nil

-$6,000

Transfer to complete W1572 footpath at Main Beach

Project identifies as a link from the Tourist information centre through the park and now deferred to compensate for additional funding required with footings required on the embankment for the footpath at Main Beach.

W1572

Stage one Footpath Capital – Main Beach

$7,400

nil

+$6,000

total

$13,400

Works commenced by contractor in June and delayed due to the effect of the east coast low weather event and saturation of subgrade.

W2699

Stage two Footpath and handrail Capital – Main Beach

$19,000

nil

$19,000

Works commenced by contractor in June and delayed due to the effect of the east coast low weather event and saturation of subgrade Footpath with a composite handrail.

W2695

Adin Street footpath

 

 

 

The project was delayed due to community engagement issues.

W2697

Stuart Island Footpath

 

 

 

Works placed on hold waiting for sub-contractor to complete adjacent wharf as part of the RMS better Boating program.

WO 1339

WO 1339

WO 1353

 

 

 

 

$26,773

$  7,853

$40,715

Works completed but two invoices remain outstanding awaiting for payment. PO’s were created works completed in 2015/16 financial year, however one invoice was held from payment by Council staff waiting for warranty works to be finalised and the other due to a measurement discrepancy.

 

Assets section:

 

Work Order

Description

Budget

Expenditure 30 June 2016

Amount to be revoted to 2016/17

Comment

WO 2410

Shelly Beach Amenities

$233,500

$38,215

$195,285

Reported to Council March 2016 QBR Works deferred due to further consultation with stakeholders and change to the prefabricated design that had been constructed at Bellwood Park. Tender approved by Council and let with the contractor commencing in June with completion scheduled for mid-August

 


 

WO 2411

Gordon Park Beach Amenities

$120,000

$10,002

$109,998

Reported to Council March 2016 QBR Deferred due to further consultation on the site location and the advertising of amendments to the River Master Plan and Plan of Management for Gordon Park. Design is shelf ready to call tenders.

WO 2420

South Valla Beach Amenities

$81,000

$15,620

$65,380

Reported to Council March 2016 QBR Scope of works for the external and internal upgrade to amenities amended to fit with available funding and disabled access requirements. Contractor delayed and commenced works in June. Progress payment made with works to be completed by mid-August

 

THE CAPITAL WORKS REPORT IS PRESENTED FOR THE PERIOD ENDING 30 JUNE 2016:

 

This current review reflects the fourth quarter of the 2015/16 financial year with expenditure reported to 30 June 2016.

 

 

Bridge Program

 

Construction of prefabricated bridges - The $50,000 allocation for seed funding provided by Council at the December 2015 quarterly review has been used to fund the geotechnical investigation and bridge designs for the up and coming bridge programs in 2016/17 and 2017/18 to have some designs shelf ready for construction. A total of seven bridges have been identified over the next four years to be replaced as full concrete structures and the remaining bridges are to be composite bridge structures.

 

Lovedays Bridge Upper Warrell Creek Road The change from a timber structure to a prefabricated bridge structure was reported to Council in the March 2016 QBR. The bridge has proved to be a significant learning experience for all of the bridge staff involved with this bridge.

 

The cost of the construction of this bridge exceeded the budgeted amount of $220,000 by $85,000. However the overall expenditure has been contained within the bridge capital works program and offset with savings from other bridges.

 

 

Being the first prefabricated structure, it was anticipated that there would be some potential issues with using a completely new technique and these have been reviewed and documented to enhance the delivery of the next bridge.

 

The significant design component with the construction of concrete bridge structures is the geotechnical investigation which determines whether the piles are potted (augured hole and grouted into place) or driven. The site conditions for Loveday’s Bridge required the piles to be potted as the abutments were situated within the stream also requiring significant work on the supporting the earth material behind the abutments.

 

The augured piles required steel fabricated sleeves which has shown that this method requires is labour intensive and not economical as the sleeves cannot be retrieved for reuse and become sacrificial within the structure.. The work techniques have been reviewed and refined with a view of marginally increasing the length of the bridge and using driven piles which will lessen the time in construction and works associated with the abutments.

 

Whilst the cost of the constructed bridge exceeded the budget allocation the asset life has been doubled and the costs refined to ensure an economic outcome that is far more a beneficial than that of a timber structure.

 

Coleman’s Bridge - Council may recall the email that was sent out on Wednesday 28 June 2016 advising that the timber bridge on Coleman’s Road Valla recently had a level 2 bridge inspection undertaken on it. The results of the inspection revealed that the bridge was in very poor condition due to extensive rot and timber splitting.

 

A cost comparison of repair versus reconstruction instead of undertaking extensive maintenance on the bridge was undertaken and a decision was made to replace this bridge instead. The structure will be a composite construction by replacing it with a concrete sill abutment and concrete deck. The funding of the side track was drawn from the bridge maintenance vote allocated in 2015/16 financial year. The works will be capitalised and need to be funded from 2016/17 working funds.

 

Council is presently undertaking level 2 inspections focused on all bridges identified for replacement in the next Five Year Bridge Replacement Program as well the bridges constructed during the 1980’s, due to their potential shortened life cycle.

 

The replacement cost is $80,000 noting the side track was funded under the Bridge Maintenance Allocation and the material will be recovered for further use on other up and coming projects when the new bridge is opened.

 

 

Road Works:

 

The 2015/2016 Capital Road Works, Rural And Urban Heavy Patching Program were completed with all works finalised this financial year. With plant and equipment onsite at Scotts Head Road and funded under the Roads to Recovery (R2R) programmed being very close to the end of the financial year and a continued construction program in 2016/17, a decision was made to draw down on the external R2R program and continued works on the road due to the economic savings on not leaving the site and then having to transport plant and equipment back a month later to continue the program. The expenditure has been amended in Council’s program to reflect the change and the Valla Road works funded from the same program transferred into the 2016/17 program.

 

Unsealed Road Maintenance - The gravel resheeting program was completed using a combination of day labour and external contractors. A hopper was fabricated to go on the rear of a haulage truck to allow patch gravelling with Council’s maintenance grading crew. The gravel mix has been further refined with a view to securing an appropriate source of gravel at a specification that provides long term performance on our road network. The trial sections have held up quite well under traffic to date and have not fretted as is the case with the standard gravel received from the quarries.

 

 

Projects:

 

Macksville Park “Fun & Fitness”

All work on this project has now been completed as per the grant conditions and the grant acquitted.

 


Riverside Drive

All work on this project has now been completed as per the grant conditions with the remaining $251,000 grant to be acquitted in August. The $251,000 from savings with the contracts and scope of works completed additional works located at Section 2, Riverside Drive between Piggott and Nelson Streets.

 

 

April 2015 flood event:

 

Council’s natural disaster funding for the flood event that occurred in April 2015 was approved and reported to Council. The value of the claim is $1,883,500.00. The program is to be funded over two financial years with the major landslip remedial works programmed in 2016/17 to allow geotechnical investigation, design and tenders to be called.

 

 

Bradleys Bridge (WO2708)

 

The damage to the bridge was caused by the creek changing its course over time which resulted in the scouring behind the north eastern wing wall and eastern abutment. Investigation of the damage revealed that bridge could not simply be reconstructed as it was on its present alignment. The eastern abutment needs to be moved to the east and the abutment skewed to follow the line of the stream. This requires the construction of a new, longer bridge with skewed abutments. A side track was constructed adjacent to the bridge due to the damage caused to the bridge.

 

Design options were considered for Bradleys Bridge looking at a design to accommodate the change in the stream alignment which has now been completed and costed. The cost of the replacement bridge on a new alignment and in concrete is outside the approved natural disaster funding provided and is classified as “betterment”.

 

Work on the bridge is scheduled to be undertaken within 2016/17 financial year. The RMS has allocated $250,000 from natural disaster funding for the replacement of the eastern abutments, which requires the complete dismantling of the bridge to undertake the repair.

 

In accord with Council’s decision to construct new bridges from precast concrete components wherever feasible, the design obtained is a two lane, 15m long bridge incorporating a 15 degree skew using the prefabricated Rocla M-Lock piles, headstocks and deck planks.

 

The total cost is estimated to be $404,000. This will require a Council funding allocation of $154,000 in addition to the natural disaster funding.

 

 

Miscellaneous Works:

 

The planned upgrades to Main Beach Nambucca Heads access improvements were commenced in June; however they have not been completed and will require a revote into the 2016/17 financial year due to being hindered by the influence of the east coast low that hit the region in early June.

 

The Thompson Street car park at Valla Beach, Swimming Creek car park, drainage upgrade to Lions Park, Valla Beach South and Stuart Island parking and landscaping upgrades have all been completed. The car park program is funded through Section 94 contributions and Council funding. The scope of works was reduced at Thompson Street and saving in the allocation put towards the completion of the car park at Swimming Creek.

 

 


COMPLETED 2014/15 REVOTES CARRIED FORWARD INTO 2015/16:

 

Civil Works:

 

The revotes for Civil Works at 30 June 2014 as endorsed by Council and carried forward into 2015/16 financial year as a revote have all been completed and all funding expended with the exception of the Adin Street drainage and detention basin.

 

Adin Street drainage and footpath works - Following further consultation the footpath was relocated to the toe of the batter being a substantial cheaper and safer option instead of being constructed as a suspended path adjacent to the road. The footpath was a 50/50 funding arrangement with the Crown and has now been completed but will require a revote within the Footpath Capital Works Program as the works entered into the new financial period.

 

The drainage works associated with the Adin Street detention basin have been subject to further change from external parties since reported within the December and March QBR reports.  The contractor engaged to undertake the drainage works completed the installation of drainage pipes and pits in mid July and Council are awaiting the final invoice for the works completed.

 

The actual construction of the detention basin has been placed on hold pending receipt of the landscape architects plan as resolved by Council at its meeting on 30 June 2016 and will now be undertaken once Council has received the landscape plan.

 

The detention basin and drainage works are funded by the Crown via a private works arrangement to which an invoice will generated to the Crown for payment in the 2016/17 financial year. A revote is not necessary for this project.

 

Plant - The revotes for plant at 30 June 2014 as endorsed by Council and carried forward into 2015/16 financial year as a revote have now been sourced and funds expended.

 

Water and Sewerage - The revotes for funds associated with the Bowraville Off River Storage project at 30 June 2014 as endorsed by Council and carried forward into 2015/16 financial year as a revote have now been expended to finalise outstanding construction and commissioning costs There is still an outstanding compensation payment which has not been finalised as reported in the section from the Water and Sewerage Manager.

 

Flood Damage Program - All Flood damage works stemming back to 2009 have now been completed and final acquittal with the RMS completed.

 

Disposal of Council owned surplus materials - Council staff have been instructed that surplus material will not be sold directly to the general public as the disposal of any surplus equipment or materials must be sold in a safe condition and must comply with Work Health and Safety requirements and Workcover Code of Practice.

 

An auction sale was scheduled for the end of March 2016 for the disposal of surplus material. However surplus plant (vehicles) has been disposed via auction and the majority of surplus materials from Council works are now being recycled and reused where feasible. There was not enough material to warrant an auction sale with unsuitable material taken to the waste facility. Surplus steel is presently disposed of through the Midwaste steel collection contract.

 

Suitable reclaimed bridge materials are being stored for reuse in Council parks and reserves. Where feasible, consideration is being given to the reuse of materials rather than waste.

 

 


PLANT REPLACEMENT 2016/17:

 

Council resolved to retain plant No. 5138 an Isuzu tipper truck which was scheduled for replacement within the 2016/2017 financial year and supported the option to retain this vehicle within the heavy plant fleet and convert it to a water cart for use on Council’s construction and maintenance works.

 

The intent to convert plant No.5138 from a tipping truck to a water cart resulted in an increase in the 2016/17 plant budget emanating from a decrease in the income generated from not disposing of the vehicle through private sale or trade.

 

With the various drafts that were presented during the preparation of the draft budget, the cost of the replacement truck was inadvertently left off the final budget that was presented to Council and this report is provided to rectify the anomaly by requesting that Plant Reserve and Working Funds be provided to purchase the new truck this financial year.  The report presented to Council demonstrated substantial ongoing road construction/maintenance costs savings with the proposed conversion recouping costs within the second year of operation.  The financial forecasting of this proposal over a 5 and 10 year period shows a significant saving to Council operations.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Engineering Services

Manager Water and Sewerage

Manager Technical Services

Manager Assets

Civic Services Coordinator

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There is no risk issues associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a minor impact on the current budget with the forecasted revotes..

 

Source of fund and any variance to working funds

 

Sources of funds are across a various range of functions.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or implications to resourcing or staff.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     28 July 2016

Assistant General Manager Engineering Services Report

ITEM 11.3    SF453              280716         Waste Management Quarterly Report April - June 2016

 

AUTHOR/ENQUIRIES:    Simon Chapman, Civic Services Coordinator         

 

Summary:

 

A report is presented to Council on a quarterly basis for the status of waste management issues for the Nambucca Shire.

 

 

Recommendation:

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 April – 30 June 2016.

 

 

 

OPTIONS:

 

Quarterly Waste Management Report for information only.

 

 

DISCUSSION:

 

CCWS Kerbside Waste Collection Services

 

Kerbside collections for the last quarter being 1 April to 30 June 2016 across the Coffs Coast region indicated the hotline received a total of 3773 during the period for the whole regional area.

 

Nambucca Shire had a total of 8228 properties receiving a waste collection service, 18 new services were implemented with repairs/damaged or stolen bins totaling 62. A total of 2,061.96 tonnes of kerbside and transfer station materials were collected and transported for reprocessing at the Coffs Coast Resource Recovery Park from the Nambucca Shire.

 

Kerbside bulky goods were collected throughout the Nambucca Shire during May / June with 230.82 tonnes of material being collected and disposed of to landfill.

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the last quarter:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

473.40

CCWS Recycling Facility

Greenwaste organics

Kerbside

654.38

CCWS Biomass Facility

Mixed waste

Kerbside

778.46

CCWS Biomass Facility

Bulky goods

Kerbside

230.82

Nambucca Landfill

Reject & residual

Kerbside

302.46

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

64.02

 CCWS Recycling Facility

Greenwaste organics

Transfer station

67.34

 CCWS Biomass Facility

Mixed waste

Transfer station

24.36

CCWS Biomass Facility

Batteries

Transfer station

2.80

Matthews Metal Management

Scrap metal

Transfer station

259.24

Matthews Metal Management

Motor oil (lts)

Transfer station

2600 lts

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

0

Drum Muster

Concrete & masonry

Transfer station

197.42

Reprocessing at Nambucca Landfill

E-waste

Transfer station

0

Matthews Metal Management

Asbestos

Landfill

5.38

Nambucca Landfill

Biosolids (grit)

Landfill

15.52

Nambucca Landfill

Building demolition

Landfill

1087.72

Nambucca Landfill

Clean fill

Landfill

0

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

395.90

CCWS Biomass Facility

Commercial building waste

Landfill

410.12

Nambucca Landfill

Charity groups

Landfill

21.44

Nambucca Landfill

Dead animals (small)

Landfill

0.50

Nambucca Landfill

 

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the last quarter.

 

Charitable Organisation

Source

Tonnes

Destination

Anglican Opp Shop Nambucca

Self Hauled

1.32

Nambucca Landfill

Anglican Parish Macksville

Self Hauled

3.94

Nambucca Landfill

Camp Quality

Self Hauled

1.52

Nambucca Landfill

Care “n” Ware

Self Hauled

5.50

Nambucca Landfill

Nambucca Valley Phoenix

Self Hauled

0.60

Nambucca Landfill

Nambucca Heads Men’s Shed

Self Hauled

0.00

Nambucca Landfill

St Vincent De Paul

Self Hauled

0.00

Nambucca Landfill

Salvation Army

Self Hauled

8.56

Nambucca Landfill

 

Total

21.44

 

 

2015/16 overall collection statistics

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the 2015/16 financial year:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

2113.08

CCWS Recycling Facility

Greenwaste organics

Kerbside

2948.12

CCWS Biomass Facility

Mixed waste

Kerbside

3135.24

CCWS Biomass Facility

Bulky goods

Kerbside

513.28

Nambucca Landfill

Reject & residual

Kerbside

1258.73

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

273.90

 CCWS Recycling Facility

Greenwaste organics

Transfer station

221.34

 CCWS Biomass Facility

Mixed waste

Transfer station

135.90

CCWS Biomass Facility

Batteries

Transfer station

11.51

Matthews Metal Management

Scrap metal

Transfer station

586.18

Matthews Metal Management

Motor oil (lts)

Transfer station

8800 lts

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

224

Drum Muster

Concrete & masonry

Transfer station

996.48

Reprocessing at Nambucca Landfill

E-waste

Transfer station

1.01

Matthews Metal Management

Asbestos

Landfill

62.58

Nambucca Landfill

Biosolids (grit)

Landfill

57.34

Nambucca Landfill

Building demolition

Landfill

3971.82

Nambucca Landfill

Clean fill

Landfill

28.66

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

1647.60

CCWS Biomass Facility

Commercial building waste

Landfill

1376.76

Nambucca Landfill

Charity groups

Landfill

84.18

Nambucca Landfill

Dead animals (small)

Landfill

1.98

Nambucca Landfill

 

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the 2015/16 financial year.

 

 

Charitable Organisation

Source

Tonnes

Destination

Anglican Opp Shop Nambucca

Self Hauled

17.06

Nambucca Landfill

Anglican Parish Macksville

Self Hauled

9.66

Nambucca Landfill

Camp Quality

Self Hauled

5.02

Nambucca Landfill

Care “n” Ware

Self Hauled

19.50

Nambucca Landfill

Nambucca Valley Phoenix

Self Hauled

4.56

Nambucca Landfill

Nambucca Heads Men’s Shed

Self Hauled

0.60

Nambucca Landfill

St Vincent De Paul

Self Hauled

0.00

Nambucca Landfill

Salvation Army

Self Hauled

31.94

Nambucca Landfill

 

Total

88.34

 

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% with ongoing current markets for recovered glass fines still developing:

 

Tonnes Processed

Usable Product

Total Waste

Glass Waste

Days of Operation

3856.46

3589.96

266.50

20.91

65

 

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

 

Education

 

Month

School or Group

No’s Attending

April 2016

Orara High School

Coffs Christian Community School

Woolgoolga Garden Club

80

95

30

May 2016

Woolgoolga High School

Nambucca High School

Coffs Harbor John Paul College

Coffs Harbour Tafe

20

62

170

12

June 2016

Coffs Harbour Tafe

Coffs Garden Club

15

20

 

Media Releases

 

Month

Articles

Method

April 2016

2

Radio

May 2016

2

Newspaper

June 2016

1

Newspaper

 

Social Media

 

Month

Twitter Followers

Facebook

April 2016

142

784 likes

May 2016

141

789 likes

June 2016

140

787 likes

 

NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

 

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

70% recovery by 2022

548.80

2168.28

79.5

Commercial  Industrial (C&I)

70% recovery by 2022

827.96

155.72

16

Construction Demolition (C&D)

80% recovery by 2022

1093.10

197.42

15

 

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last financial year.

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

70% recovery by 2022

1829.35

8795.24

82.5

Commercial  Industrial (C&I)

70% recovery by 2022

3110.52

631.14

17

Construction Demolition (C&D)

80% recovery by 2022

4034.40

1025.14

20

 

Community Recycling Facility (CRC)

 

NSW Environmental Trust approved a grant for the construction of a Community Recycling Centre for Nambucca Shire under the Improved Systems for Household Problem Wastes – Community Recycling Centre (drop offs) Grants program.

 

The Environmental Trust’s goal of the program is to assist communities to look after their own neighbourhoods and environments through the establishment of a network of Community Recycling Centres to make it easier for people to recycle and remove problem wastes from their households.

 

Nambucca Councils CRC facility is located at the Nambucca Waste Management Facility and was commissioned on 1 July 2015. The table below identifies the household problem wastes that are now acceptable at the centre and tonnages received over the last quarter:  

 

Problem Waste Streams

Source

Kgs

Destination

Acid

CRC drop Off

18

Tox Free

Alkali

CRC drop Off

52

Tox Free

Batteries (nicad)

CRC drop Off

23

Tox Free

Fluorescent Tubes

CRC drop Off

41.50

Tox Free

Gas Cylinder (propane)

CRC drop Off

178.50

Tox Free

Gas Cylinder (other)

CRC drop Off

0

Tox Free

Hydrocarbon / Fuel

CRC drop Off

38

Tox Free

Smoke Detector

CRC drop Off

3.0

Tox Free

Paint (water based)

CRC drop Off

313

Tox Free

Paint (oil based)

CRC drop Off

442

Tox Free

Toxics

CRC drop Off

0

Tox Free

 

Along with existing contracts in place, Tox Free has been engaged by the NSW EPA as its preferred collection contractor for the collection and processing of household problem wastes presented at the facility.

 

CCWS Bulky Goods Collection Service (Update)

A combination of increased illegal dumping, the unsightly nature and potential health and safety risks associated with the scheduled kerbside bulky goods collection service coupled with current negotiations for the next Coffs Coast Waste Service collection contract presented Council with an opportunity to move away from the scheduled collection service and trial the use of a voucher system where the community could evaluate another alternative to the existing service.

 

The voucher system is administered under Coffs Coast Waste Services (CCWS) and mailed out to the resident of the property upon request for a voucher and is available to both town and rural residents making it a much fairer system for all. Each property can receive two (2) tipping vouchers per calendar year by contacting the CCWS Hotline. Each voucher identifies conditions of use being maximum 3 cubic meters (6x4 trailer load) per voucher, disposal at the Nambucca Waste Management Facility 711 Old Coast Road Nambucca Heads, all disposal items must be separated i.e. domestic waste, recycling, greenwaste, building demolition, scrap metals and hazardous materials.

Transport options available to residents at this point during the trial period are as follows,

·      Passing landfill disposal vouchers onto a friend/neighbour/family member for assistance and transport to the Waste Facility

·      Hire/borrow a trailer to transport material to the Waste Facility

·      Passing landfill disposal vouchers onto a contractor for transport (skin bin operators or local rubbish removers charges may apply)

The table below indicates the total number of vouchers, mailed out at the time of preparing this report, with the breakup between urban and rural and the number of vouchers presented at the Waste Facility to date.

 

 

Urban

Rural

Total

Vouchers Mailed Out

196

78

274

Vouchers Presented

9

3

11

 

Discussions within industry contractors interested in the new waste contract have indicated that a new tendered price for the same or an upgraded bulky goods collection service may significantly increase resulting in an anticipated increase in Councils garbage charges which have already been highlighted as being relatively high compared to other rural and regional councils.

A specific report will be made available to Council accordingly on the results of the bulky goods survey which closed on the 30 June 2016 and is being correlated by Southern Cross University. The results will identify the community’s reaction and thoughts on the trial and options moving forward for infirmed residents located on the current kerbside waste collection route.

CCWS electronic reporting data base has also been modified to incorporate the ability to extract reports on the trial voucher system identifying both town and rural residents that have requested vouchers.


Nambucca Waste Management Facility

 

Following Councils meeting in September 2015 and extensive education, the following changes have been implemented at Councils Waste Facility from 1 July 2016.

 

Payment Methods – Council is no longer accepting cash or cheques as a payment method for the disposal of waste materials. As an alternative, the following payment methods are available.

 

·      Eftpos

·      Credit card

 

Opening Hours – The Facilities opening hours are now 8am to 4pm 7 days per week with the Facility remaining closed on all Public Holidays

 

 

CONSULTATION:

 

Assistant General Manager – Engineering Services

Handybin Waste Services

Tox Free

Matthews Metal Management

Midwaste

 

 

SUSTAINABILITY ASSESSMENT

 

Environment:

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social:

Potential increased costs.

 

Economic:

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk:

No identifiable risks.

 

 

FINANCIAL IMPLICATIONS

 

Direct and indirect impact on current and future budgets:

Potential increases in the garbage service and landfill gate fees per year.

 

Source of fund and any variance to working funds:

Additional income will need to be sourced from the annual domestic waste management charge.

 

Service level changes and resourcing/staff implications:

No identifiable changes or implications at this point.

 

 

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