NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

11 August 2016

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information.  Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

In the public forum speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 11 August 2016

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 28 July 2016....................................................................................... 7

5        NOTICES OF MOTION

5.1     Notice of Motion - Donation Of Tipping Fees (SF25)--DELEGATION................................. 15  

6        DELEGATIONS

            5.1   Notice of Motion - Donation Of Tipping Fees

          i         Mr Barry Wilkes & Mavis Ward – Bowraville Op Shop

11.1   Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016

          ii)       Mr Graeme Kady/Mr Wayne Kenny on behalf of Rally Australia

12.1   Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777

          iii)      Mr Interested Party—as identified in the report Item 12.1

 

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 16

9.2     Minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016...... 22

9.3     Council Ranger's Report June 2016................................................................................. 28

9.4     Opportunities for Projects using Solar Panels.................................................................. 31

9.5     Outstanding DAs greater than 12 months or where submissions received - 20 July 2016 - 2 August 2016..................................................................................................................................... 45

9.6     2016 July - Development and Complying Development Applications Received.................. 47

9.7     2016 July - Approved Construction and Complying Development Certificates.................... 50

10      Assistant General Manager Corporate Services Report

10.1   Review of Intergrated Planning and Reporting and End of Term Reporting against Community Strategic Plan............................................................................................................................... 54

10.2   Nambucca Shire Council Contract Register...................................................................... 57

10.3   Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 18 July 2016................................................................................................................... 60

10.4   Schedule of Council Public Meetings............................................................................... 68

11      Assistant General Manager Engineering Services Report

11.1   Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016---DELEGATION........ 69    


 

 

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777--DELEGATION

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 28 July 2016

The following document is the minutes of the Ordinary Council meeting held 28 July 2016.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 11 August 2016 and therefore subject to change.  Please refer to the minutes of 11 August 2016 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGY

Cr Brian Finlayson

 

 

PRAYER

 

Pastor Ross Duncan, Anglican Church Nambucca Heads, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor B Morrison declared a non-pecuniary less significant conflict of interest in Item 5.3 Notice of Motion - Outstanding Water Rates - Not for Profit Organisations under the Local Government Act as Cr Morrison is a social member of the Nambucca Heads Island Golf Club.  He holds no executive position in the Club and is not involved in any decision making committees. 

 

Councillor K MacDonald declared a pecuniary significant conflict of interest in Item 11.1 T006/2016 Tender for the Design and Construction of a Pressure Sewerage System at South Nambucca Heads under the Local Government Act as Cr MacDonald's sister will receive an invoice regarding sewerage connection as a result of this tender.  Cr MacDonald left the meeting for this item.

 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 14 July 2016

 

320/16 RESOLVED:        (South/Flack)

 

That the minutes of the Ordinary Council Meeting of 14 July 2016 be confirmed and it should be noted that:

Page 14 Motion: Item 12.2 –Cr Morrison believes that the motion was Withdrawn (not Lost).


 

 

NOTICE OF MOTION - CR Ballangarry

 

ITEM 5.1      SF2183              280716      Notice of Motion - Acknowledgment of Country - Code of Meeting Practice (SF271)

Motion:      (Ballangarry/Flack)

 

1        That Council’s Code of Meeting Practice be amended to include a requirement that an Acknowledgement of Country be performed at the commencement of each Ordinary Council meeting, Committee meetings and Management Committee meetings, with the Acknowledgment to read:

 

          ‘I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the Elders both past and present and extend that respect to any Aboriginal People present.’

 

2        That all Committees be advised of the requirement that an Acknowledgement of Country be included in the agenda and performed at the commencement of each meeting.

 

Amendment:       (Morrison/Ainsworth)

 

That this item be deferred to first meeting of the new Council.

 

The amendment was LOST.

 

321/16 Resolved:        (Ballangarry/Flack)

 

1        That Council’s Code of Meeting Practice be amended to include a requirement that an Acknowledgement of Country be performed at the commencement of each Ordinary Council meeting, Committee meetings and Management Committee meetings, with the Acknowledgment to read:

 

          ‘I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the Elders both past and present and extend that respect to any Aboriginal People present.’

 

2        That all Committees be advised of the requirement that an Acknowledgement of Country be included in the agenda and performed at the commencement of each meeting.


 

 

NOTICE OF MOTION - CR Morrison

 

ITEM 5.2      SF2183              280716      Notice of Motion - Request for Leave - Cr Bob Morrison (SF1788)

322/16 RESOLVED:        (Morrison/South)

 

That Cr Bob Morrison be granted leave of absence in accordance with Section 234(d) of the Local Government Act for Thursday 11 August 2016.


 

 

NOTICE OF MOTION - CR Morrison

 

Item 5.3 was dealt with under Delegations.


 

 

PUBLIC FORUMS and DELEGATIONS

RECOMMENDATION

 

That the following public forums and delegations be heard:

          PUBLIC FORUMS

i)              Miss Jasmin Smith – Youth Fronteer Program, Nambucca Heads High School - —Basketball Court for Valla

ii)             Mr Brent Smee – Youth Fronteer Program, Macksville High School —Basketball Court for Nambucca Heads  

iii)            Mr Paul Kelsall – Acquisition of Council Land – Railway Road

         

          DELEGATIONS

5.3     Notice of Motion - Outstanding Water Rates - Not For Profit Organisations 

i)              Mr John O’Neill – President, Nambucca Heads Island Golf Club

ii)             Ms Henny Oldenhove – Vice President, Nambucca Heads Island Golf Club

 

DELEGATIONS:

Mr O’Neill addressed Council making the following points:

·    Wished to introduce the Vice President

·    Club is run by Board of 7 directors, all retired professionals

·    None receive remuneration

·    Directors provide significant volunteer hours

·    Volunteers work on the course (100 hours per week)

·    Volunteers work in the Club eg raffles

·    Revenue derived from membership, hospitality and gaming

·    Fees at a limit of feasibility

·    No money available for Club enhancements

·    Requires upgrading, refurbishment

·    Thought bridge was to be maintained by Council but it is to be maintained by the Club according to the lease

·    Recent fraud was swiftly dealt with and in hands of insurers

·    Club looking to maintain financial stability and provide Valley for a place to come and enjoy themselves

·    Club runs activities to raise money for charity, veterans’ tournaments (mostly from outside the Valley), support the “grey nomad” golf trail, support local schools

·    Membership is representative of demographic of the Valley

·    Fees are reviewed annually

·    Water consumption per year around 19,000kl

 

Ms Oldenhove addressed Council making the following points:

·    One of the major sporting associations in the Valley

·    300 golfing members   1500 social members

·    Members 60 years and over

·    Social and health benefits for that age group

·    Fee structure set to limits of those members

·    Club provides other community activities

·    Provide access for aged care homes to bring patrons to the Club

·    Attract visitors and tournaments to the Valley

·    80 visitors per week

·    Major attraction is an 18 hole course

·    Work hard to bring visitors to the Valley

·    Provide apprenticeships and employment

·    Maintain a number of Aboriginal sites on the course

·    Challenge to maintain financial viability

·    Need to maintain quality course

·    Challenge is to secure lease

·    Challenge is access to the course, poorly designed bridge

·    Patronage is weather dependent

 


ITEM 5.3      SF2183              280716      Notice of Motion - Outstanding Water Rates - Not For Profit Organisations (SF2128)

Motion:      (Morrison/Ainsworth)

 

That Council apply the "vulnerable customer" concept to the Nambucca Heads Island Golf Club from the beginning of last financial year (1 July 2015) at the applicable water, sewerage and trade waste charges for the golf club at the normal rate for the first 10,000kl usage per year (833kl per month) and thereafter 50% of the applicable rates.

 

Amendment:       (Hoban/Smyth)

 

1        That Council write to Nambucca Heads Island Golf Club and ask them to advise on action they have taken and intend to take to ensure their financial sustainability and reduce their water consumption into the future.

 

2        That Council receive a report on alternate methods to assist the Nambucca Heads Island Golf Club without altering Council’s adopted fees and charges to be considered by the new Council.

 

3        That Council request a definition of the term “vulnerable customer” from the Office of Water.

 

The amendment was carried and it became the motion and it was:

 

323/16 Resolved:        (Hoban/Smyth)

 

1        That Council write to Nambucca Heads Island Golf Club and ask them to advise on action they have taken and intend to take to ensure their financial sustainability and reduce their water consumption into the future.

 

2        That Council receive a report on alternate methods to assist the Nambucca Heads Island Golf Club without altering Council’s adopted fees and charges to be considered by the new Council.

 

3        That Council request a definition of the term “vulnerable customer” from the Office of Water.

 

Note:  Cr Morrison requested his vote be recorded against the motion as he believes there is no equity in the decision. The Aquatic Centre receives $450,000 in assistance but the Golf Club receives no assistance but instead pays $100,000 in fees, charges etc.


 

 

NOTICE OF MOTION - CR Ballangarry – LATE

 

ITEM 5.4      SF2183              280716      Notice of Motion - Request to Attend Local Government Aboriginal Network Conference 24 - 26 August 2016 - Tweed Heads (SF352)

324/16 RESOLVED:        (Ballangarry/Flack)

 

That Cr Martin Ballangarry OAM be granted leave to attend the Annual Local Government Aboriginal Network in Tweed Head from 24 to 26 August 2016

 


 

PUBLIC FORUMS:

i)              Miss Jasmin Smith – Youth Frontiers Mentoring Program, Nambucca Heads High School - —Basketball Court for Valla

ii)             Mr Brent Smee – Youth Frontiers Mentoring Program, Macksville High School —Basketball Court for Nambucca Heads  


 

 


325/16 Resolved:        (Smyth/Flack)

 

That item 10.1 be brought forward as there were interested parties in the gallery.

 

 

ITEM 10.1    SF395                280716      Loan to Committee of Management Gordon Park Tennis Centre

326/16 RESOLVED:        (Ainsworth/MacDonald)

 

1        The information on proposed administrative arrangements for an interest free loan to the Committee of Management, Gordon Park Tennis Centre be received.

 

2        That the information on opportunities for securing financial interests in the Gordon Park Tennis Courts and associated buildings be received.


 

 

Asking of Questions with Notice

 

ITEM 7.1      SF970                280716      Question With Notice - Extracting an Additional 10,000KL of Water - Cost to Council

Recommendation:

 

That Council note the response provided by the Manager Water and Sewerage.


 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed meeting where due notice has been received.


 

 

General Manager Report

 

ITEM 9.1      SF959                280716      Outstanding Actions and Reports

327/16 RESOLVED:        (Ainsworth/South)

 

That the list of outstanding actions and reports be noted and received for information by Council.


 

 

ITEM 9.2      SF42                  280716      Amendments to Election Funding and Disclosure Requirements

328/16 RESOLVED:        (Flack/Smyth)

 

That the information concerning Office of Local Government Circular No. 16-22 concerning changes to the Local Government Act 1993, the Election Funding, Expenditure and Disclosures Act 1981 and the Local Government General Regulation 2005 be received.

 

329/16 Resolved:        (Hoban/Ainsworth)

 

That Council write to the Office of Local Government requesting a definition of the term "property developer" and "associate of a property developer" for the purposes of Circular No 16-22.


 

 

ITEM 9.3      SF316                280716      Macksville Gift - Sponsorship Request

330/16 RESOLVED:        (MacDonald/South)

 

That Council provide the 2016 Macksville Gift with sponsorship of $1,000.


 

 

ITEM 9.4      SF770                280716      Inquiry into Economic Development in Aboriginal Communities - Discussion Paper

331/16 RESOLVED:        (Ainsworth/South)

 

That Council forward a submission on the Discussion Paper, Economic Development in Aboriginal Communities, noting the concerns raised in this report and any other matters which Councillors may wish to include being the concern about the limitations placed on economic development caused by restrictive titles.


 

 

ITEM 9.5      SF2173              280716      Outstanding DAs greater than 12 months or where submissions received - 6 July 2016 - 19 July 2016

332/16 RESOLVED:        (Morrison/MacDonald)

 

That the information be noted by Council.


 

 

ITEM 9.6      SF2081              280716      Nambucca River Shoaling Investigation and Dredging Strategy

333/16 RESOLVED:        (Ainsworth/MacDonald)

 

1        The Council note the Shoaling Investigation and Dredging Strategy Report for the Nambucca River Lower Estuary prepared by consultants GHD

 

2        Following consideration of the report by Council’s Estuary Committee, there be a further report to Council concerning a possible maintenance dredging strategy.

 

3        That Council undertake consultation as per its native title obligations.

 

4        That the native title claimants be provided with a copy of the report.


 

 

General Manager Report – LATE

 

ITEM 9.7      SF453                280716      Fire at Coffs Coast Waste Facility Biomass Plant

334/16 RESOLVED:        (Ainsworth/MacDonald)

 

That Council note the proposed meeting with Coffs Harbour and Bellingen Shire Councils to discuss the implications of the fire at the Englands Road waste processing facility.

 


 

 

Assistant General Manager Corporate Services Report

 

Item 10.1 was dealt with above.


 

 

ITEM 10.2    SF251                280716      Schedule of Council Public Meetings

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.


 

 

Assistant General Manager Engineering Services Report

 

Cr MacDonald left the meeting for Item 11.1 at 7.21pm and returned after the conclusion of the item at 7.25 pm.

 

ITEM 11.1    T006/2016           280716      T006/2016 Tender for the Design and Construction of a Pressure Sewerage System at South Nambucca Heads

335/16 RESOLVED:        (Ainsworth/Ballangarry)

 

1        That Council accept the tender submitted by Pressure Sewer Services Australia Pty Ltd subject to an acceptable financial assessment in accordance with the recommendations of the Tender Recommendation Report prepared by NSW Public Works.

 

2        That Council accept the fee proposal from NSW Public Works for the project management of the construction phase of the project.

 

3        That Council write to affected landowners and advise them that a contract for the pressure sewerage system has been awarded to Pressure Sewer Services Australia and that the contract includes an electrical audit prior to installation of the pump station units.  Property owners will be responsible for costs associated with upgrading electrical works to meet current supply standards.

 

For the motion:               Councillors Hoban, South, Ainsworth, Smyth, Flack, Ballangarry and Morrison                                      (Total 7)

Against the motion:         Nil


 

 

ITEM 11.2    SF1676              280716      Capital Works Report - June 2016

336/16 RESOLVED:        (Ainsworth/MacDonald)

 

1        That the Capital Works Report for the fourth quarter of the 2015/16 financial ending 30 June 2016 be received and noted.

 

2        That the carryover works as presented in 30 June 2016 QBR be noted and revotes included within the 2016/17 financial year

 

3        That Council note the over expenditure of $85,000 on Lovedays Bridge on Upper Warrell Creek Road emanating with the change from a timber structure bridge to a prefabricated concrete bridge structure and that the over expenditure has been contained within the Bridge Capital Works Program and offset with savings within the construction of other bridges.

 

4        That Council allocate an amount of $154,000 within the 2016/17 financial year as a “betterment component” from Working Funds to complement the $250,000 Natural Disaster Recovery Funding (NDRF) received for Bradleys Bridge to construct a prefabricated concrete bridge structure.

 

5        That Council allocate an amount of $175,000 within the 2016/17 financial year from the Plant Reserve and $25,000 from Working Funds to complement the purchase price to replace plant No.5138 Isuzu tipping truck and retain the old truck to convert it into a permanent water cart as resolved by Council at the meeting held 28 April 2016.

 

6        That Council allocate an amount of $80,000 within the 2016/17 financial year from working funds to pay for the replacement of Coleman’s Bridge noting the side track was funded under the bridge maintenance allocation and the material will be recovered for further use on other projects when the new bridge is opened

 

7        That Council note the advice of the Assistant General Manager Engineering Services that the actual construction of the Adin Street detention basin has been placed on hold pending the receipt of the architects plan.  The landscaping will be implemented in accordance with said plan.

 

8        That the Assistant General Manager Engineering Services be asked to pass on Council’s compliments to the staff in regard to the innovative proposal for the replacement of Coleman’s Bridge.


 

 

ITEM 11.3    SF453                280716      Waste Management Quarterly Report April - June 2016

337/16 RESOLVED:        (Flack/Smyth)

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 April – 30 June 2016.


 

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    T006/2016           280716      T006/2016 Tender for the Design and Construction of a Pressure Sewerage System at South Nambucca Heads

338/16 RESOLVED:        (Flack/Morrison)

 

That Council note the recommendations in Item 11.1 in Open Meeting.


 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.52 pm. 

 

Confirmed and signed by the Mayor on 11 August 2016.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

    


Ordinary Council Meeting                                                                                                 11 August 2016

Notice of Motion

ITEM 5.1      SF2183            110816         Notice of Motion - Donation Of Tipping Fees (SF25)

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

Mr Barry Wilkes has made a request on behalf of the Macksville/Bowraville Uniting Church for a donation of tipping fees for twelve tonne of waste.

 

The Macksville/Bowraville Uniting Church operate an Op-Shop in Bowraville and are struggling to cover the cost of tipping fees for the material that cannot be recycled.

 

They were not aware that they could apply for a donation of tipping fees when Council advertised its Donations program.

 

Council currently donates tipping fees to similar organisations in Macksville and Nambucca Heads but not Bowraville. Bowraville is one of the lowest ranking socio-economic areas in the State and the Op-Shop is a valued service. The donation would assist in ensuring its continued operation

 

 

 

Recommendation:

 

That Council donate twelve tonne in tipping fees out of the Waste budget to Bowraville/Macksville Uniting Church Op-Shop.

 

 

 

 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                                 11 August 2016

General Manager

ITEM 9.1      SF959              110816         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

 

Draft now being circulated to Estuary Committee and Councillors.

 

Update provided by Coordinator Strategic Planning and Natural Resources that the draft will be circulated to Councillors in the week commencing 8 August 2016.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

Council staff are still in the process of reviewing the draft document.

 

AUGUST 2013

 

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

Deferred until September after the budget, restructure and staffing levels settle.

Provided to Councillors on 29 October for comment.

Not provided to Councillors on 29 October - now propose to provide to Councillors mid December 2015 for comment. 

 

Deferred whilst trialling the International Society of Arboriculture, Tree Hazard Evaluation form which is intended to replace the tree inspection form within the policy. The policy in its present form has shown some issues pertaining to property owners wanting healthy trees removed citing the criteria in the policy, the new form provides greater transparency and clarity   

 

 

DECEMBER 2013

 

4

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

 

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

 

 

MARCH 2015

 

5

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015.

As at June 2015 arrangements are being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

Mayor and GM met with the Member for Oxley on 18 September 2015.  Details of Council’s previous submissions forwarded to the Member for Oxley with a request that she make representations on behalf of Council.

The early estimates of annual depreciation for the northern section of the Pacific Hwy (Nambucca Heads to Oyster Creek) assets are proposed to be transferred is approximately $1million per annum.

Council is expecting receiving a written offer from the RMS in relation to the handover.

Council received a briefing from the consultants reviewing the RMS assets to be handed over to Council on 30 June 2016 and a compensation package will not be developed until the transfer of traffic onto the new highway as the pavement can’t be assessed until the traffic is transferred off the old highway.

 

A report on the status of the Bridges is anticipated in August

 

 

AUGUST 2015

 

6

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

 

OCTOBER 2015

 

7

SF95

15/10/15

Following the 6 month trial period of nose-to-kerb parking arrangements in River Street adjacent to the river bank, that Council receive a further report on the outcome of the trial period.

 

AGMES

Report late 2016

Trial date not set as the Coordinator Strategic Planning and Natural Resources has to carry out a further round of public consultation regarding landscaping that includes the design for the roundabout and gauge feedback from effected business.

 

The roundabout is required to slow approaching traffic, and manage vehicles reversing into the carriageway. Design parameters at the bend require greater investigation before changing the parking arrangements.

 

 

8

DA2015/

191

 

29/10/15

That Council take action regarding the unapproved shipping container at 21 George Street, Bowraville.

 

GM

Notice of Intention to Serve an Order has been issued (was issued prior to the Council meeting on 29/10/15).

Letter sent.10 February 2016.

The number of cats was reduced to an acceptable number but an inspection in January indicated that breeding cages were being used.  A notice of intention to serve an order will be served.

Discussed with staff on 6/4/2016.  Final warning to be provided to lodge a DA or receive a fine for undertaking development without consent.  Raised the matter again with staff on 17 June 2016.  Action to be taken.

 

Discussed with Manager on 3 August.  Property has been inspected.  The container is located in a corner and is unobtrusive.  It is understood that the owner of the property is moving.  The assessment of staff is that the cost associated with the enforcement of the order is not warranted.  No further action to be taken.

 

 

9

SF1031

29/10/15

That the General Manager follow up the question of the appropriate number of companion animals at 21 George Street, Bowraville, and the requirement for a DA for the shipping container.

 

GM

Inspection being arranged.  Report to Council in late November/early December.  Proposed to report to second meeting in January 2016.

 

A letter has been sent requiring the lodgement of a DA for the continued use of the container.

 

NOVEMBER 2015

 

10

SF2068

12/11/15

Council receive a future report on the preferred treatment options & procurement process to gain the most economical outcome for the recycled water scheme at the Bowraville STP.

 

AGMES

Report in 2016

 

11

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

MARCH 2016

 

12

LF7116

31/3/16

That Council receive a report from the Engineer on options for improving water flow through the property (8 Loftus Lane) and the costs of those options.

 

AGMES

Report to June meeting following of assessment by design staff.

A report will be prepared for July after a catchment assessment is undertaken by design staff as there a number of design priorities for Council’s capital works program.

 

Report deferred to September as Design staff still to complete the assessment due to capital work designs.

 

APRIL 2016

 

13

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

AGMES

Letter sent

 

MAY 2016

 

14

SF2130

26/5/16

Staff to investigate opportunities to develop projects using solar panels and report back with ideas including opportunities to reduce energy costs at the Bowra Dam such as floating solar panels.  Report to look at funding opportunities.

AGMES

Report being prepared by Technical Officer – Development and Environment - Anticipated report in August 2016

 

 

 

JUNE 2016

 

15

SF2172

16/6/16

That Council staff provide a report on a revised (bulky goods waste) voucher system being:

a. 2 vouchers used for 2 deliveries

b. two vouchers, of which one can be used for collection and the other used for delivery.

 

AGMES

Report to 28 July 2016 following the closure of community survey.

 

Report deferred to August as the survey undertaken by the University for the contractor and results are being correlated by a third party.

 

JULY 2016

 

16

LF968

14/7/16

Council note the inspection of drainage issues at Bangalow Drive, Nambucca Heads and that the drainage plans be discussed with the residents following which there be a further report to Council for its consideration.

AGMES

Letter sent to residents thanking them for the meeting and providing them with the three design options and their cost.

 

17

SF2183

28/7/16

1. That Council write to the NH’s Island Golf Club & ask them to advise on action they have taken & intend to take to ensure their financial sustainability & reduce their water consumption.

2. That Council receive a report on alternate methods to assist the NH’s Island Golf Club without altering Council’s adopted fees & charges to be considered by the new Council.

3. That Council request clarification of the term “vulnerable customer” from the Office of Water.

GM

Report in October 2016.

 

* Refer below to the clarification of the term, “vulnerable customer”.

 

18

SF42

28/7/16

That Council write to the Office of LG requesting a definition of the term “property developer” and “associate of property developer” for the purposes of Circular No 16-22.

GM

Letter written 4 August 2016

 

* Refer below to definition of terms.

 

19

SF2081

28/7/16

Following consideration of the report on Shoaling and Dredging by Council’s Estuary Committee, there be a further report to Council concerning a possible maintenance dredging strategy.

GM

Report in October 2016.

 

 

Item 17 - Definition of the term “Vulnerable Customer” – note from GM

 

A letter has not been written to the Office of Water in relation to the definition of the term “vulnerable customer” as there is a detailed explanation in section 2.3.2 of the Best Practice Management of Water Supply and Sewerage Guidelines (page 12).  The explanation is as follows:

 

“2.3.2 Vulnerable Customers

 

Whilst best-practice water supply pricing will allow many customers to reduce their water supply bills, a small number of vulnerable customers may face financial hardship due to increased water bills.  Such customers are large families on low incomes, who have a high level of non-discretionary water use and home dialysis patients.

 

It is recommended that LWUs (Local Water Utilities) define vulnerable customers as families holding a Health Care Card and who have three or more children and households with a patient on home dialysis.

 

To mitigate the impact of best-practice pricing on vulnerable customers, LWUs may implement programs for reducing the bills of such customers.  Options available for LWUs in this regard include:

 

·    Targeted retrofit programs for the installation of low-flow shower roses, tap aerators, tap timers and dual flush toilets;

·    Rebates for the purchase of water-efficient front-loading washing machines; and

·    Cash rebates for part or all of the access charge component of the water bill.

 

Prior to the adoption of such programs, it is recommended the LWU undertake an incidence analysis to identify the likely number of vulnerable customers adversely affected and the likely impacts of each option on the customers and the LWU’s revenue.

 

It is important for LWUs to develop appropriate measures along the above lines for vulnerable customers to maintain social equity, while providing appropriate pricing signals to encourage all customers to avoid waste and to use water efficiently.”

 

Item 18 – Definition of the terms “property developer” and “associate of property developer”

 

A letter has not been written to the Office of Local Government in relation to these definitions as they are set out in Clause 290(5) of the Local Government General Regulation 2005 as follows:

 

 property developer means a person engaged in a business that regularly involves the making of relevant planning applications by or on behalf of the person in connection with the residential or commercial development of land, with the ultimate purpose of the sale or lease of the land for profit.

 

close associate of corporations that are property developers means each of the following:

(a)  a director or officer of the corporation or a related body corporate of the corporation or the spouse of such a director or officer,

(b)  a person whose voting power in the corporation or a related body corporate of the corporation is greater than 20% or the spouse of such a person,

(c)  if the corporation is a trustee, manager or responsible entity in relation to a trust—a person who holds more than 20% of the units in the trust (in the case of a unit trust) or is a beneficiary of the trust (in the case of a discretionary trust),

(d)  if the corporation or a related body corporate of the corporation is a stapled entity in relation to a stapled security—a person who holds more than 20% of the units in the trust that is the other stapled entity.

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                 11 August 2016

General Manager's Report

ITEM 9.2      SF2172            110816         Minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development         

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 26 July 2016 are attached for Council’s endorsement. 

 

There are 5 recommendations for Council’s attention.

 

 

Recommendation:

 

1.       The Council note that a submission (to the Legislative Assembly Committee on Community Services inquiry into the access to transport for seniors and disadvantaged people in rural and regional NSW) was made by Cr Smyth along the lines of discussion at the Committee’s previous meeting; and further note that the document cannot be made public until after publishing by the Legislative Assembly sometime in August.

 

2.       That the cycleway project connecting Upper Warrell Creek Road with the footpath network at the corner of Boundary Street and Pacific Highway (soon Giinagay Way) Macksville be listed as priority in Council’s Cycleway Plan, and be considered in any reviews for Section 94 Plans and the Community Strategic Plan or in future asset planning. 

 

3.       That the Access Committee provides a letter of support for applications for funding the cycleway projects.

             

4.       That a letter be sent to the Manager Caltex Service Station Macksville enquiring as to future plans for the site (post by-pass) and whether consideration has been given to providing overnight parking for Recreational Vehicles given the site’s central location and excellent wheelchair access.

 

5.       That the information regarding the Recharge Scheme be sent to Nambucca Plaza, Macksville Ex-Services Club and the Chambers of Commerce.  

 

6.       That Council endorse the remaining minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

LEGISLATIVE ASSEMBLY COMMITTEE INQUIRY INTO THE ACCESS TO TRANSPORT FOR SENIORS AND DISADVANTAGED PEOPLE IN RURAL AND REGIONAL NSW

 

Council is advised that Cr Smyth made a submission to the Legislative Assembly Committee on Community Services inquiry into the access to transport for seniors and disadvantaged people in rural and regional NSW. Public release of the actual document submitted by Cr Smyth is not permitted until the Legislative Assembly publishes it which is expected to be in August, however the key issues put forward have already been publicly noted as being:

 

·      Access to trains: timetables and night trains

·      Connections South

·      Connections to Schools and Universities outside the Shire

·      Transport for people being discharged from hospital

·      Transport to doctors and specialists.

 

WALKING AND CYCLING PROGRAM – GRANTS AVAILABLE

 

The NSW Government is committed to working with councils to make walking and cycling, a more convenient, safe and enjoyable transport option. By targeting investment to improve walking and cycling in the areas where most short trips occur, the NSW Government supports more accessible, liveable and productive towns, cities and centres, by:

 

·      reducing congestion on our roads

·   freeing up capacity on the public transport system for long distance travellers

·      encouraging walking and cycling as the best choice for short local trips.

 

Transport for NSW is calling for projects under its Walking and Cycling Fund which includes the following programs:

 

For walking:

·      Walking Communities Council Partnership Program

·      Walking Communities Capital Program

Note:  Footpaths are not eligible.

 

For cycling:

·      Connecting Centres Council Partnership Program

·      Priority Cycleways Program

·      Cycling Towns Program

 

Council staff have assessed these options and have identified the Priority Cycleways Program as most appropriate.  This program is to improve cycling access on major routes within five kilometres of major centres. Up to 100% funding is available to bicycle infrastructure proposals identified in a NSW Government plan as a Priority Cycleway or on a NSW Government owned asset such as the Pacific Highway. Applications for Cycleways North and South of Macksville along the Pacific Highway are being prepared for submission under this Program.

 

Note: Council’s recent Customer Satisfaction Survey showed footpaths and cycle ways as “Higher Importance, Lower Satisfaction”.

 

South Project

 

The cycleway south would connect south Macksville with the town centre by a continuous path of travel and in-fills a gap in the cycleway network.  It will provide an important connection to the Nambucca Valley Care aged care facility (under construction), the Hospital, Macksville High School, sporting facilities including the Macksville Memorial Aquatic Centre, as well as connections further afield to St Patricks Primary School and Macksville Industrial Estate. It also provides the most direct route (as opposed to travelling via Wallace Street) and is just under 2 kilometres.  All these factors indicate that this project would rank fairly high.

 

The project is listed as a future option in Nambucca Shire Council Cycleway Plan 2016 however it is fast becoming a high priority with development in south Macksville – the new Primary School, growth in the Industrial Estate and a major subdivision on Upper Warrell Creek Road (eventually around 400 lots).  Also, the forthcoming changes to the Pacific Highway give the project even more importance as cycling from Bald Hill and Donnellyville become a viable option. 

 

Cycleway North

 

This project would involve construction of a cycleway between Kingsworth Estate and Nursery Road North Macksville near Mid Coast Trucks.

 

Whilst this project doesn’t involve the range of destinations that the south project does, and therefore not rate as highly under the Program’s criteria, it does greatly improve access between the two towns.  The current Pacific Highway has narrow shoulders and offers a real challenge for cyclists.  A cycle way improves the prospect of commuting between the towns for work, school, and leisure.

 

SENIORS AND PEOPLE WITH DISABILITIES – TOURISM

 

For some years the Access Committee has been interested in tourism for seniors and people with disabilities to promote access and inclusion and further, they are a growing market.  The Committee has produced Mobility Maps, the Brochure – “Access and Disability Information for Visitors”, and the Missed Business booklet; and is now working towards a project to support the vitality of towns post by-pass by exploring how the community can better respond to the travel needs of so-called “Grey Nomads” and people with disabilities.  Members of the Committee are keen to support initiatives by Council, Chambers of Commerce or others.

 

Some of the areas being discussed by the Committee are:

 

1.   Cycle Ways

2.   Parking for Recreational Vehicles

3.   Pedestrian Access around towns

4.   Recharge for scooters (discussed later in this report)

5.   Review of the Brochure – Access and Disability Information for Visitors

6.   Sewer dump points

 

THE RECHARGE SCHEME

 

A national program that supports elder residents in electric wheelchairs is calling on local government and community to get involved.  The Scheme promotes initiatives such as introducing designated power point for people to recharge their scooter or wheelchair battery.  Assistance includes a start-up kit, access to a national web platform, promotional material, risk management protocols and insurance.  The Access Committee has not identified any Council owned property as this stage, however there may be local businesses which might wish to provide a facility from a business promotion angle.

 

 

CONSULTATION:

 

Nothing required

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Nothing identified

 

Economic

 

Nothing identified

 

Risk

 

Nothing identified

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on budgets resulting from this report.

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

Attachments:

1

24473/2016 - Minutes - Access Committee - 26 July 2016

 

  


Ordinary Council Meeting - 11 August 2016

Minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016

 

PRESENT

 

Cr E South (Chairperson)

Dr Dorothy Secomb

Cr A Smyth

Ms Coral Hutchinson

Mr Keith Davis

Ms Tamson Mayo (Guide Dogs)

Ms Fiona Henwood (Guide Dogs)

 

 

 

APOLOGIES

 

Mr Peter Shales

Ms Alba Sky

Mr Les Small

Ms Lee-anne Funnell

Ms Jenny Adams

Ms Margaret Hutchinson

 

 

DISCLOSURES OF INTEREST

 

Cr Smyth declared a Non-Pecuniary – Less Significant Conflict of Interest regarding Item 3.4 (2) “Seniors and People with Disabilities – Tourism” as she is a member of CMCA which promotes RV-Friendly Towns.

 

Assistant General Manager Corporate Services Report

 

ITEM 3.1      SF2172              260716      Confirmation of the Minutes of the Previous Meeting held  28 June 2016

Recommendation: (SMYTH/DAVIS)

 

That the Committee confirm the minutes of the meeting held 28 June 2016.

 

 

 

 

ITEM 3.2      SF2172              260716      Business Arising from Previous Meeting held 28 June 2016

Recommendation:

 

The Committee noted that a submission (to the Legislative Assembly Committee on Community Services inquiry into the access to transport for seniors and disadvantaged people in rural and regional NSW) was made by Cr Smyth along the lines of discussion at the Committee’s previous meeting; and further noted that the document cannot be made public until after publishing by the Legislative Assembly sometime in August.

 

 

 

 

ITEM 3.3      SF2127              260716      Correspondence to the Access Committee meeting 26 July 2016

Recommendation:

 

There was no correspondence.

 

 

 

 

ITEM 3.4      SF2127              260716      Report on General Business to the Access Committee 26 July 2016

Recommendation: (davis/secomb)

 

1        That the cycleway project connecting Upper Warrell Creek Road with the footpath network at the corner of Boundary Street and Pacific Highway (soon Giinagay Way) Macksville be listed as priority in Council’s Cycleway Plan, and be considered in any reviews for Section 94 Plans and the Community Strategic Plan or in future asset planning. 

 

2        That the Committee provides a letter of support for applications for funding the cycleway projects.

           

3        That a letter be sent to the Manager Caltex Service Station Macksville enquiring as to future plans for the site (post by-pass) and whether consideration has been given to providing overnight parking for Recreational Vehicles given the site’s central location and excellent wheelchair access.

 

4        That the information regarding the Recharge Scheme be sent to Nambucca Plaza, Macksville Ex-Services Club and the Chambers of Commerce.  

 

 

   

 

Notes: 

 

1        Fiona Henwood and Tamson Mayo left the meeting following the motions relating to Item 3.4 with the time being 2.50 pm.

2              The item on Macksville Memorial Aquatic Centre was deferred.

3        Interested Committee members were invited to attend the Seniors Living Expo and to provide a report to the next meeting.

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 23 August 2016 commencing at 2.00 pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.30 pm. 

 

 

………………………………

CR SOUTH

 (CHAIRPERSON)

 


Ordinary Council Meeting                                                                                                 11 August 2016

General Manager's Report

ITEM 9.3      SF1148            110816         Council Ranger's Report June 2016

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council’s Ranger’s report regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger for June 2016.

 

 

Recommendation:

 

That Council’s Ranger’s report for June 2016 be received and noted by Council.

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

0

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

0

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

3

Abandoned or Stray

0

9

Surrendered

2

1

Animals transferred from Seizure Activities

0

0

Total Incoming Animals

2

13

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

4

Sold

0

1

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

0

Due to Illness, Disease or Injury

0

0

Feral/infant animal

2

0

Unsuitable for rehoming

0

2

Unable to be rehomed

0

0

Total Euthanased

2

2

Total Outgoing Animals

2

7

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

6

 

 

June 2016

PARKING

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

BC-44-ZH

3120797498

Not park in direction of travel

177.00

23/06/2016

YJG-313

3120795500

Not park in direction of travel

177.00

23/06/2016

PKY-947

3120795519

No angle park as on parking control sign

106.00

23/06/2016

13-NIKK

3120795528

No angle park as on parking control sign

106.00

23/06/2016

YDW-43J

3120795537

No angle park as on parking control sign

106.00

23/06/2016

CC-91-TR

3120795546

Stop on path in built up area

106.00

23/06/2016

ASW-48E

3120795555

Taxi Zone

177.00

23/06/2016

CGK-47U

3120795564

No angle park as on parking control sign

106.00

23/06/2016

BN-78TX

3120795573

Loading Zone

177.00

23/06/2016

BX-02-KN

3120795591

No angle park as on parking control sign

106.00

23/06/2016

BP-26-BB

3120795600

Stop on path in built up area

106.00

23/06/2016

CB-83-SG

3120797610

No Parking

106.00

23/06/2016

AFR-09G

3120797629

No angle park as on parking control sign

106.00

23/06/2016

XZU-270

3120797638

No angle park as on parking control sign

106.00

23/06/2016

SYH-51

3120797647

No angle park as on parking control sign

106.00

23/06/2016

XRR-098

3120797656

No angle park as on parking control sign

106.00

23/06/2016

BL-06-AP

3120797665

No angle park as on parking control sign

106.00

23/06/2016

CC-22-KR

3120797674

Not park in direction of travel

177.00

23/06/2016

QIW-327

3120797683

Not park in direction of travel

177.00

23/06/2016

XPG-993

3120797692

Loading Zone

177.00

23/06/2016

CH-15-WY

3120797701

Loading Zone

177.00

23/06/2016

TB-1703

3120797710

No angle park as on parking control sign

106.00

23/06/2016

DCB-47B

3120797720

Not park in direction of travel

177.00

23/06/2016

RJQ-380

3120797739

Not park in direction of travel

106.00

23/06/2016

CWC-09K

3120797748

Not park in direction of travel

106.00

23/06/2016

APX-78N

3120797757

Taxi Zone

177.00

23/06/2016

CF-12-NR

3120797766

Not park in direction of travel

177.00

23/06/2016

BZ-52-TU

3120797775

Loading Zone

177.00

23/06/2016

DDQ-16C

3120797784

No angle park as on parking control sign

106.00

23/06/2016

DBA-65A

3120797802

No angle park as on parking control sign

106.00

23/06/2016

 

June 2016 (cont.)

PARKING

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

IAN-570

3120797811

No angle park as on parking control sign

106.00

23/06/2016

DEE-165

3120797820

Loading Zone

177.00

23/06/2016

CD-20-BW

3120797830

No angle park as on parking control sign

106.00

23/06/2016

DIH-149

3120797849

No angle park as on parking control sign

106.00

23/06/2016

BZ-11-DO

3120797858

Not park in direction of travel

177.00

23/06/2016

CB-68-XI

3120797867

Not park in direction of travel

177.00

23/06/2016

ZFC-726

3120797876

Bus Zone

248.00

23/06/2016

AU-24-MG

3120797885

No angle park as on parking control sign

106.00

23/06/2016

1EQB-867

3120797894

No angle park as on parking control sign

106.00

23/06/2016

AQ-15-VV

3120797903

Not park in direction of travel

177.00

23/06/2016

BKR-12M

3120797912

Stop on path in built up area

106.00

23/06/2016

PT-3003

3120797921

Taxi Zone

177.00

23/06/2016

 

TOTAL:

5801.00

 

 

June 2016

COMPANION ANIMALS & OTHER

CHIP NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

N/A

3120915793

Fail to comply with Notice P/place

110.00

22/06/2016

N/A

3120915582

Fail to comply with Notice P/place

110.00

23/06/2016

N/A

3120797460

Fail to comply with Notice P/place

110.00

23/06/2016

N/A

3120917470

Fail to comply with Notice P/place

110.00

23/06/2016

TOTAL:

440.00

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 11 August 2016

General Manager's Report

ITEM 9.4      SF688              110816         Opportunities for Projects using Solar Panels

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

Council resolved on 26 May 2016 that staff investigate opportunities to develop projects using solar panels and investigate what other authorities across the world are doing and to report this back to Council with ideas including opportunities to reduce energy costs at the Bowra Dam site such as floating solar panels on the Dam surface; further that this report includes funding opportunities.

 

This report provides information about projects using solar panels at Bellingen Shire Council, Lismore City Council and Willoughby City Council, as well as overseas projects in Japan and England.

 

Investigations have revealed a useful and cost-effective initiative – Sustainability Advantage – which is promoted and heavily subsidised by the Office of Environment & Heritage. It is believed that investing in this program will provide the best way, all things considered, to investigate which Council facilities would be best suited to the installation of solar panels, as well as enabling a much fuller audit of all of Council’s operations, with likely increased funding opportunities from OEH if Council participates in the program.

 

 

Recommendation:

 

1        That Council become a Sustainability Advantage Partner at a cost of $4,000 with funds coming from the Environmental Levy Budget – Climate Change Adaptation Fund.

 

2        That one of the sustainability projects to be investigated under the program be the installation of solar panels at Council facilities.

 

 

 

OPTIONS:

 

1        Council may choose to engage a consultant to examine the feasibility of solar panel installation on Council facilities.

2        Council may choose not to further investigate installing solar panels on Council facilities.

3        Council may choose to investigate establishing a Revolving Energy Fund (REF), similar to that operated by Bellingen Shire Council.

 

 

DISCUSSION:

 

Other authorities in NSW and around the world are using solar panels (and solar hot water heating, where needed) on public buildings, sewage treatment plants, car parks and dams. Five projects are discussed in detail below, together with information on how they were funded, where that information has been made available.

 

Bellingen Shire Council: Solar Photovoltaic Installations on Council sites

 

At Bellingen Shire Council’s (BSC) meeting on 25 May 2016, a report was presented to Council about the above issue. The installation of solar panels on Council sites forms part of the Bellingen Emissions Reduction Program (BERP) – information about BERP can be obtained from the BSC website.

 

A BSC Resolution was made on 22 April 2015 to investigate the feasibility of the installation of renewable energy supply and efficiency measures at Council’s largest energy consuming sites. As such Council engaged Bellingen Solar Depot to complete this work. Whilst the exact cost to BSC is confidential, it is believed to be in excess of $4,000.

 

The consultants reported as follows on the implications of installing solar panels on BSC’s 15 biggest electricity users:

 

Facility

Average annual net cash benefit after installation & maintenance at today’s prices ($)

Average annual net cash benefit after installation & maintenance, incorporating depreciation & CPI

($)

Total net cash benefit during 25 year lifetime after installation & maintenance, incorporating depreciation & CPI

($)

Financial payback period (years)

Main Administration Building

17,960

21,309

532,728

2.85

Raleigh Depot

16,360

19,567

489,180

2.29

Dorrigo Waste Water Treatment Plant

9,330

11,140

278,486

2.72

Urunga Waste Water Treatment Plant

8,675

9,892

249,543

3.21

Bellingen Pool

6,490

7,631

190,779

3.13

Bellingen Water Treatment Plant

4,600

5,309

132,735

3.60

Raleigh Waste Management Facility

4,235

5,044

126,117

3.19

Bellingen Infiltration Well

3,800

4,327

108,185

2.97

Dorrigo Depot

3,800

4,512

112,795

2.92

Bellingen Waste Water Treatment Plant

3,730

4,425

110,634

2.92

Dorrigo Water Treatment Plant

3,640

4,303

107,563

3.05

Dorrigo Library

2,090

2,438

60,950

3.46

Urunga Library

1,500

1,720

43,004

3.79

Bellingen Waste Transfer Station (stand alone system)

860

1,020

25,492

0

Total

$87,070

$102,640

$2,568,190

Average

2.86

 

The following assumptions were made in completing the information above:

 

·              A 25 year service life on Tier 1 performance grade panels

·              A small technology certificate value of $40

·              Inverter lifespan of 13 years for good quality brands

·              A degradation of 0.5% in performance every year due to UV damage to the solar panel cells

·              Depreciation diminishing over 25 years

·              Consumer Price Index increase over time at 2.4% per annum

·              Cleaning cost each year which varies according to installation size

·              A disposal cost of approximately $50 per solar panel

 

It is anticipated that the above installations will save approximately 357 tonnes of carbon dioxide equivalent emissions per year.

 

BSC resolved on 4 December 2007 to set up a Revolving Energy Fund (REF). The REF is maintained through the transfer of savings from energy efficiency measures and the installation of renewable energy supply into an account of funds to be made available to implement further efficiency and cost savings. Savings of $60,470 achieved during 2014/15 have been deposited into the existing amount in the fund, making the total amount now available for expenditure $118,335.

 

BSC has resolved that the Revolving Energy Fund (REF) be used to fund the installations on the main administration building, Raleigh depot and Dorrigo depot. Financial savings resulting from these installations are to be deposited back into the REF for expenditure on future installations. The above allocation of funding out of the REF would allow sufficient remaining funds in the REF to be allocated as matching funds in grant applications to complete the solar installations at the Bellingen Pool, Dorrigo Library and Urunga Library. It is expected that these facilities are more likely to attract grants under community wellbeing funding programs.

 

It is proposed that the funding required to complete installations on the water facilities is sourced from the capital works budget reserves, with the resulting financial savings reducing expenditure from this budget over the life time of the operation of the installations on these facilities. The feasibility assessment of each site identified a maximum payback period for installations on water facilities as 3.60 years, meaning that costs will be recovered by the end of that period. It is also proposed to allocate money from the capital works budget to the installations at the Raleigh Waste Facility and at the Bellingen Waste Transfer Station.

 

Completing all assessed installations would result in a total net cash benefit during the minimum 25 year effective operating period of $2,568,190. It is expected that installations will perform well beyond this period, resulting in ongoing financial savings. The average annual net financial benefit of the installations over this lifetime is expected to be $102,640.

 

Lismore City Council (LCC) – Council operated and community owned Solar farms

 

In December 2014 LCC adopted a Renewable Energy Master Plan with a goal to self-generate all their electricity from renewable source by 2023. The process started in 2013 when Council undertook the largest community consultation in its 134-year history. During the 18-month Imagine Lismore consultation, thousands of residents were asked to identify their priorities and the environment topped the list of things people cared about. The community expressed a wish for Lismore to become a model of sustainability.

 

From this consultation, LCC developed a Renewable Energy Master Plan. It follows on from a decade of work in which Council tried to reduce greenhouse gas emissions after recognising climate change was a reality.

 

The Renewable Energy Master Plan involves two distinct stages:

 

Stage 1 involves significantly reducing consumption with a range of energy efficiency measures such as switching to LED lighting and installing solar PV and solar hot water systems at Council-owned sites. Stage 1 will cost $4 million with a pay-back period of six to seven years.

 

Stage 2 involves construction of a large-scale 3.8-4.7 MW solar plant, which would cost approximately $15 million. The Renewable Energy Master Plan determined that at present Stage 2 is not commercially viable. However, it is expected that developments across a range of areas such as storage technology and the ability to ‘move’ electricity across sites will occur in coming years. Therefore the recommendation is to maintain watch on such developments and prepare for implementation of Stage 2 closer to the target year of 2023

 

LCC and Farming the Sun launched the Lismore Community Solar initiative in May 2013. The goal is to establish a council/community solar farm in Lismore – potentially the first of its kind in Australia.

 

Since then in-depth investigation has gone into suitable sites and suitable financial models to get the solar farm up and running. The initial concept was to have a 250kW solar system owned by the community, with Council agreeing to buy back the power over a decade or more. However, obstacles such as difficulties with sharing power across Council sites and the uncertainty of federal renewable energy policy has led to a change in thinking. It has become clear that two smaller-scale projects will be more viable and the financial model would be in the form of a community loan rather than a power purchase agreement.

 

The Lismore Community Solar investment structure is now based on two community companies, each with 20 shareholders, lending funds to Lismore City Council. The loans will be used to construct and operate two 100kW solar farms at the Goonellabah Sports and Aquatic Centre and the East Lismore Sewage Treatment Plant.

 

Investors would be asked to purchase shares between $8000 and $9000 with a four per cent per annum return and a pay-back period including up-front capital of seven years.

 

Farming the Sun has launched an investor pledge campaign to attract 40 investors to buy shares in Lismore Community Solar. The event was well attended and there are already more than 101 pledges.

 

Council adopted the financial business model at its meeting of 13 October 2015. A prospectus is now being prepared by Farming the Sun for share offers.

 

Willoughby City Council (WCC): Solar Farm, Albert Avenue Car Park

 

In October 2011 the first stage of the Albert Avenue Car Park Solar Farm Project located adjacent to Westfield Shopping Centre, Chatswood was completed on behalf of WCC. The peak capacity of the Car Park Solar Installation is 34kW.

 

Description: Description: http://www.solgen.com.au/wp-content/uploads/2012/11/Government-solar-panel-installation-for-Westfield-Carpark-solgen-energy-group-img4.jpg

 

In July 2012 a contract for an additional 133kW solar power system for Stage 2 of the Albert Avenue Car Park Solar Farm was awarded. The combined system size is 170kWp. It was completed in November 2012 and generates savings of 273 tonnes of CO2 emissions per annum, whilst generating approximately 250 MWh per annum of solar energy

 

One of WCC’s key requirements for the Stage 2 Solar Farm was to feed renewable electricity from the Solar Array into a neighbouring community building called the Dougherty Centre. The green energy produced from the Albert Avenue Solar Farm contributes to the common area electrical load for the centre.

 

The system continues to promote WCC as a community champion in environmental initiatives. It visibly demonstrates Council’s commitment to taking action on climate change and simultaneously provides it with financial and environmental rewards.

 

The benefits of the combined Stage 1 and Stage 2 installations include:

·           Providing a highly visible example to the general community of the potential of renewable energy and sustainable practices

·           The production of  approximately 250 MWh of electricity per annum, thus reducing Council’s energy consumption and associated costs

·           The reduction of CO2 emissions by 273 tonnes per annum and Council’s subsequent carbon footprint

 

Kyocera, Japan – Floating Solar Farm

 

The Japanese electronics multinational Kyocera has recently begun work on what it claims will be the world’s biggest floating solar farm.

 

The power plant is being built on a reservoir in Japan’s Chiba prefecture and is anticipated to supply enough electricity for nearly 5,000 households when it is completed in early 2018.

 

Several floating solar farms have already been built in Japan as part of the country’s drive to exploit more renewable energy in the wake of the 2011 Fukushima disaster. The shutdown of nuclear plants has seen Japan increasingly reliant on fossil fuel imports that have hit its emissions-cutting ambitions.

 

The Yamakura dam power plant will see more than 50,000 solar photovoltaic panels cover 180,000 m sq area, but compared to other land-based plants it is relatively small. At 13.7MW when finished, it would not make the top 100 of the world’s largest solar photovoltaic farms.

 

Finding land for utility-scale solar power plants has become a challenge in Japan due to limited availability of land space and rapid implementation of solar power. The construction of solar power projects on lakes is considered to be a practical solution, as it allows the available land to be used for agriculture, conservation and other developments. Moreover, Japan has a number of inland waterways and reservoirs built for agricultural and flood-control purposes that can be used for the development of solar power plants.

 

With an objective to reduce its burden on the environment, the Public Enterprises Agency of Chiba Prefecture began encouraging companies to build and operate a floating solar power plant at the Yamakura Dam. Kyocera TCL Solar was selected to undertake the solar power project.

 

Kyocera has already built three floating solar farms, which are much smaller than the new one, which was first announced in October 2014.

 

Thames Water, UK – Floating solar power farm

 

On the outskirts of London, work is nearing completion on what will soon be Europe’s largest floating solar power farm. The £6m QEII project will generate enough electricity to power the utility’s local water treatment plants for decades. The energy will help provide clean drinking water to a populace of close to 10 million people in greater London and the south-east of England, a huge and often unrecognised drain on electricity, rather than nearby homes.

 

Thames Water has decided to install solar panels on water because the water is there, and might as well be used for this purpose. Floating panels, covering only about 6% of the reservoir, will have no impact on the ecosystem of the reservoir.

 

Though waterbirds, including moorhens and gulls, live on the margins, and a thin scum of litter is visible at the shore, the reservoir is not intended as a home to wildlife, and any fish living here are accidental visitors. Eighteen metres deep, it provides water for Londoners in a constantly churning stream. Although most of the population growth in London tends to be towards the east, most of the water still comes from reservoirs to the west of the city.

 

But future projects to make use of water companies’ reservoirs in order to provide solar power might be in doubt, as the government has reduced subsidies for solar and wind power. This would not affect the QEII project, but might have an effect on whether follow-up projects could go ahead.

 

Options for Nambucca Shire Council

 

It is possible that there may be savings to be found for Council by installing solar panels on Council’s facilities, including the Bowra Dam. The issue to be resolved is determining which, if any, facilities will benefit from the installation of solar panels. Due to the relatively low levels of feed in tariffs paid in NSW, Council is unlikely to see any financial benefit unless it is able to directly use, or to store and then use, any power it generates.

 

Council’s staff, particularly Council’s Manager Water & Sewerage, have undertaken some investigations into this issue. He notes that Council’s water supply and sewerage systems are large energy users so there may be some opportunity for offsetting costs with solar power. However, it is very complicated with the different tariffs and peak demand charges that are imposed by the energy suppliers as well as the intermittent demands of the treatment plants and pump stations themselves, to determine what savings can be made.

 

The sewerage treatment works at Nambucca Heads and Macksville are high energy users consuming around 20, 000 kWh of energy per month at a cost of around $5,000 per month. This is around 600 – 700 kWh per day. The predominant use of energy is for the aeration blowers that operate for around an hour at a time with 8 cycles during a 24 hour period. If the power requirement for the blowers could be provided during the daylight hours the cost of this might halve during this time and could save in the order of $1,000 /month or $12,000 per year. If the system cost $200,000, which is the assumed cost of the Lismore City Council system, it would take around 17 years to recoup the cost of this system.

 

The water supply headworks including bores and transfer pumps use approximately 100 kWh per month. Peak demands average around 150 KVA and can go over 300 KVA. The current cost is around $20,000 per month when filling the dam, down to $12,000 when the dam is full. This allows for no pumping during peak tariff times.

 

Given the large power demand of the pumps and our current management of pump run times Council’s Manager Water & Sewer doesn’t see solar as being cost effective in the short term. As water demand increases with population growth and more daytime pumping is required the use of solar power may become more viable particularly as its cost decreases. However having the space to accommodate panels close to the headworks infrastructure will remain a big problem.

 

Power usage at the dam itself is only around $400 - $500 per month so it is not believed that there is any great benefit to be obtained from installing solar power. Significant expenditure would be required on infrastructure to transfer the electricity generated to the water headworks site where it is used.

 

So that accurate information about costs and savings can be evaluated, he believes it would be better to engage a consultant to thoroughly investigate energy usage patterns at our largest power consuming installations and determine whether the energy likely to be produced by solar in this area is a match to provide cost savings.

 

Council’s Technical Officer – Assets also raised the issue of vandalism. The solar water heating panels on top of the Macksville Aquatic Centre were rendered useless due to the easy target they provided to vandals. There would be an ongoing cost to keeping solar panels operational in the public domain

 

Sustainability Advantage Program

 

Contact was made with the Office of Environment & Heritage (OEH) to seek their input on these matters. Information was provided about the Sustainability Advantage program (SA), which is a program through which OEH assists organisations who are committed to improving sustainability in their business operations. Sustainability Advantage is open to organisations from the not-for-profit, government and medium-to-large business sectors, and attracts participants from many industries, including manufacturing, commercial property, registered clubs, health, aged care, transport and education.

 

If Council was to join the program, we would receive:

 

·           Dedicated support from a Sustainability Advantage Advisor

·           Annual Diagnostic (sustainability health check) and agreed action plan

·           Assistance from expert sustainability consultants (up to 30 hours, valued at around $6,000)

·           Access to the Sustainability Advantage Recognition Scheme

·           Invitations to expert forums and networking events

·           Use of resources, tools and templates developed by Sustainability Advantage

·           Opportunities for leadership development and networking

·           Funding for special projects

·           Connection to other organisations in the Sustainability Advantage network

·           Access to Membership Hub (business information resources and online resources)

·           E-Bulletin

 

It would be possible for Council to use the 30 hours of expert assistance to have a report provided about installing solar panels on Council’s facilities and assets. Additionally, it is likely that other ways of becoming more sustainable and saving funds would be identified on top of this. Together with the opportunities for additional funding from OEH, the $4,000 cost involved to become a partner seems much better value than spending more than this to obtain a report about solar panel installations.

 

SA is forming clusters of similar businesses/sectors to provide greater opportunities to share information and conduct research into common areas of sustainability which that sector shares. Council would become part of the Local Government Cluster, which is aiming to implement 2 to 3 projects that address priority issues. The projects could be waste, energy, procurement & supply chain or policy or anything else identified by the cluster. There is no additional charge for this aspect of the program.

 

Currently, approximately ten Councils are Partner Councils and OEH and SA are working to have more Councils join.

 

Wollondilly Shire Council joined SA last year with a focus on improving sustainability in waste services through a Resource Recovery hub. Their Waste Officer believes it has been highly beneficial to be involved in the program. They have had sustainability training for staff, provided at no charge by OEH, additional funding from OEH, the opportunity to work collaboratively with other Councils and excellent provision of information. He highly recommended the program and said the benefits generated from the $4,000 program cost were highly worthwhile.

 

Discussions have also been held with Bellingen Shire Council staff who would be very interested to hear of Council’s experience and, if positive, would definitely consider investing in SA as well.

 

There is further information at http://www.environment.nsw.gov.au/sustainabilityadvantage/index.htm - including case studies and learning modules that Council can complete.

 

Two documents with additional information are attached - an introductory information brochure and a form about the Diagnostic that is carried out.

 

The cost to Council is $,4000 and membership lasts for one year. It can be renewed annually for a long or short as Council wishes for whatever the annual fee is at the time.

 

A core group of Council staff - six to eight - will need to commit time to this project. It is anticipated that the majority of them will need to spend 3 to 4 hours a month on the project, with half a day needed for the diagnostic and other commitments to be determined once priorities are set.

 

Funding for identified projects

 

If Council was to join SA and sustainability projects were identified, the following sources of funds should be considered:

 

The Environmental Levy Budget – Climate Change Adaptation Fund could be a funding source for smaller projects. This fund has $20,200 this year – if $4,000 was invested in the SA program, $16,000 remains.

 

Grant funding could be sourced from OEH – it appears that participation in the program will lead to additional funding opportunities – some of which may be fully funded.

 

If larger projects are considered, Council may wish to allocate funds in the 2017-2018 Environmental Levy or seek a loan from the Clean Energy Finance Corporation. This entity has a Local Government Finance Program and is offering Australian councils access to tailored finance to help them invest in a range of clean energy technologies which will reduce energy costs while lowering emissions.

 

The CEFC Local Government Finance Program is designed to provide flexible and competitive fixed-rate, long-term finance tailored to the needs of Australian councils.

 

The program is targeting major investment projects with the potential to make a significant difference to a council’s energy consumption.

 

Eligible projects previously funded by the CEFC include:

 

·           Energy from waste projects – to create an energy source from council waste, reducing both landfill and energy costs

·           Rooftop solar PV on council buildings – to provide a renewable energy source using the council’s own assets

·           Street lighting upgrades – to convert to more efficient LED lighting, which can cut energy costs as well as operation and maintenance costs

·           Building upgrades – to improve energy efficiency through a broad range of options, reducing energy costs

·           Leisure and aquatic centres – to systematically address these high energy users, with a combined approach to introduce better heating, ventilation and air conditioning solutions as well as renewable energy sources

·           Electric and low emissions vehicles – to lower council fuel bills at the same time as lowering emissions; can include related infrastructure such as charging stations

 

If Council chooses to fund projects which save money as well as improving environmental sustainability, consideration should be given to creating a fund similar to Bellingen Shire Council’s Revolving Energy Fund. Council could choose to have a policy of investing a certain percentage of monies saved into such a fund to provide funding for future sustainability projects.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Manager Water & Sewerage

Manager Assets

Technical Officer – Assets

Manager Development & Environment

Coordinator Strategic Planning & Natural Resources

Office of Environment & Heritage

Wollondilly Shire Council

Bellingen Shire Council

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The aim of the program is to identify ways in which Council’s processes can become more environmentally sustainable. It is expected that participation as a partner will have a beneficial environmental impact, not only initially, but on an ongoing basis.

 

Social

 

Whilst the main benefits to the Shire will be environmental and financial, it is considered that most of the community will endorse Council’s participation in such a project. Further, membership of the program is open to businesses, not-for-profit organisations and other government bodies – Council’s participation could lead to other organisations in the Shire also becoming involved, raising community interest in environmental issues.

 

Economic

 

It is expected that participation in the program will help identify savings to Council’s expenditure on such items as power, etc and increase levels of grant funding from OEH. The experience of other Councils, not-for-profits, government organisations and businesses is that savings discovered through the program have vastly offset the initial costs involved of implementing sustainability measures and staff time incurred.

 

Risk

 

There is no risk involved in participating in the program.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a one-off fee of $4,000 to become a Sustainability Advantage partner for one year. Council may then choose to pay the same fee each year to renew its partnership. Partnership can cease whenever Council chooses.

 

Source of fund and any variance to working funds

 

If Council wishes to go ahead with the program, it is suggested that the $4,000 fee come from the Environmental Levy Fund – Climate Change Adaptation Fund.

 

Service level changes and resourcing/staff implications

 

A small group of Council staff - probably six to eight - will need to meet from time to time as part of the partnership. For most participants, this commitment will be approximately 2-3 hours per month. Given the potential budgetary savings and environmental improvements, it is considered that this commitment is reasonable.

 

Attachments:

1

25337/2016 - Sustainability Advantage Partner Membership

 

2

25338/2016 - Sustainability Advantage Diagnostic

 

  


Ordinary Council Meeting - 11 August 2016

Opportunities for Projects using Solar Panels

 


 


 


 


Ordinary Council Meeting - 11 August 2016

Opportunities for Projects using Solar Panels

 


Ordinary Council Meeting                                                                                                 11 August 2016

General Manager's Report

ITEM 9.5      SF2173            110816         Outstanding DAs greater than 12 months or where submissions received - 20 July 2016 - 2 August 2016

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 shows development applications which have been received but not yet determined due to submissions received.  In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

STATUS:

Applicant has met with Council’s assessing officer – now has until 26 September 2016 to submit information.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

SUBMISSIONS RECEIVED

Two public submissions has been received – they oppose the development:

·        The increase in expected traffic raises major concerns re safety (particularly for the elderly and the young), congestion, parking within the Plaza and speeding.

·        Concerned that there isn’t enough local infrastructure and services to support new residents eg doctors.

·        A community forum should be held to gauge dissatisfaction with the proposal

·        Spring Street isn’t wide enough to cope with the increased traffic

·        Stormwater in Spring Street and surrounding areas is already a problem

·        Concerned about the safety of turning out of Spring Street, when Marshall Way is a through road

STATUS:

Applicant has met with Council’s assessing officer – now has until 26 September 2016 to submit information

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2015/048/01

12/05/2016

Garage

Lot 412 DP 611276, 7 Ocean Street, Scotts Head

One submission has been received – it opposes the modification

·           The applicant clearly intends to use the development for accommodation and not just storage

·           Stormwater details shown are incorrect

·           Actual cladding does not agree with that shown on the plans

STATUS: Being assessed – should be determined within two weeks.

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2016/121

21/07/2016

Blueberry Netting

Lot 543 DP 618813, 537 Old Coast Road, North Macksville

One submission has been received – it opposes the proposal

·           Applicant has not provided sufficient information about the social and visual impacts of the netting

·           Would like a hedge built along entire boundary to reduce the effects of spraying.

STATUS: Being assessed

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2014/084/01

08/07/2016

Dwelling-House - modification

Lot 2 DP 1157698, 34 Short Street, Nambucca Heads

One submission has been received – it opposes the modification

·           The alfresco roof will lead to a loss of sunlight and an increase in stormwater runoff. Wants roof lowered and boundary fence height raised.

STATUS: Being assessed

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 11 August 2016

General Manager's Report

ITEM 9.6      SF2173            110816         2016 July - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Below is a list of Development Applications and Complying Development Applications received in July 2016 as at 4 August 2016.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in July 2016 be received for information.

 

Attachments:

1

26670/2016 - DAs and CDCs Received - July 2016

 

  


Ordinary Council Meeting - 11 August 2016

2016 July - Development and Complying Development Applications Received

 


 


Ordinary Council Meeting                                                                                                 11 August 2016

General Manager's Report

ITEM 9.7      SF2173            110816         2016 July - Approved Construction and Complying Development Certificates

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

 Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of July 2016 as at 4 August 2016.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for July 2016 be noted and received for information by Council.

 

 

Attachments:

1

26672/2016 - Construction Certificates and CDCs Approved - July 2016

 

  


Ordinary Council Meeting - 11 August 2016

2016 July - Approved Construction and Complying Development Certificates

 


 


 

 


Ordinary Council Meeting                                                                                                 11 August 2016

Assistant General Manager Corporate Services Report

ITEM 10.1    SF1438            110816         Review of Intergrated Planning and Reporting and End of Term Reporting against Community Strategic Plan

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

A report on the progress on implementation of the Community Strategic Plan must be presented at the final meeting of an outgoing Council; a draft of this report has been circulated for Council’s consideration. 

 

This report also informs Council about the review of the Community Strategic Plan by the incoming Council which will be elected in September 2016. 

 

 

Recommendation:

 

That Council note the draft end of term report on the progress on implementation of the Community Strategic Plan and pass on any suggestions or comments to the Assistant General Manager Corporate Services.

 

 

OPTIONS:

 

The IPR requirements are statuary in nature.

 

 

DISCUSSION:

 

The IPR process diagram below is well known and summarises the IPR framework. 

 

 

The Guidelines can be found at Integrated-Planning-and-Reporting-Guidelines

 

The IPR Guidelines require a report on the progress on implementation of the Community Strategic Plan be presented to the final meeting of an outgoing Council.  This report is then presented to the newly elected Council as part of the review of the Community Strategic Plan.  A draft report has been circulated for Councillor’s consideration.

 

The new Council will be elected in September 2016 and the Community Strategic Plan will need to be reviewed prior to 30 June 2017.  Any changes will flow through the entire IPR suite of documents and necessitate community consultation on the reviewed documents.  Changes in the Community Strategic Plan will flow through the Delivery Program and feed into the Operational Plan.  This review also presents an opportunity to refine linkages between the documents, corporate performance reporting and financial management structures.

 

The time table below was developed by Council Management team.  It sets targets for actions needed to produce IPR documents commencing July 2017 based on a reviewed Community Strategic Plan.

 

 

DATE

ACTION

23 June  MANEX A

Agree to strategy.  Appoint Working Group - Commence report on final progress report against Community Strategic Plan

11 August 2016

Report to Council and Draft End of Term Report circulated for comment.

25 August 2016

A report on the progress on implementation of the Community Strategic Plan must be presented at the final meeting of an outgoing Council

10 September 2016

Council Election

16 Sept MANEX A

Report presented to MANEX A on progress including a community engagement strategy.

Oct  2016

Commence initial review Delivery Program and Corporate Reporting

November 2016

Community Plan Council Workshop follow by Draft to Council meeting

Nov - Dec 2016

Community Plan out for Public Consultation

February 2017

Draft Delivery Program to Council - Reflects New Community Plan

May 2017

Draft Operational Plan to Council - Budget

June 2017

Draft Delivery Program and Operational Plan Public Consultation

Prior 30 June 2017

Delivery Program and Operational Plan adopted.

Jan 2018

Report Achievements Against Delivery Program 6 months ended December 2017

 

 

The plan is to review the documents in preparation for Council’s consideration and prepare a report with suggested changes.  This process will be mindful of the objectives to produce concise meaningful direction from which to develop Council’s Delivery Program and make funding decisions in the operational plan. 

 

There should be a “clean line of sight” where an objective is described in the Strategic Community Plan is linked to the strategies to achieve that objective in the delivery program; which are in turn linked to funded programs in the operational plan which are designed to deliver those strategies. 

 

Specialised Corporate Planning and Reporting software packages where recently evaluated to determine if such a system could be justified.  A report was considered at Manex A and it was concluded that the review should be conducted using existing tools and special software not be purchased. The principle reasons for this decision were it was not likely Nambucca would realise many advantages given the scale and complexity of Councils operations and the purchase and implemations costs far outwieghed any probable benefits.

 

 

CONSULTATION:

 

General Manager

Manager Financial Services

Manager Information Technology

MANEX A

 

 

FINANCIAL IMPLICATIONS and SERVICE LEVEL CHANGES

 

IPR Process sets service levels and budgets

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 11 August 2016

Corporate Services

ITEM 10.2    SF707              110816         Nambucca Shire Council Contract Register

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

Council has previously requested the Contracts Register be reported to Council at least once a year.  A list of current contracts on the Register is provided for Council’s information.

 

 

Recommendation:

 

That Council receive this report on the Nambucca Shire Council Contract Register for information.

 

 

 

DISCUSSION:

 

Council has previously requested the contract be reported to them on at an annual basis.  It is proposed to present the register shortly after the end of the financial year as this co-insides with collating the information for the Annual Report.

 

An extract of current contracts from the Register is included below.  The Register in its current form commenced in 2010. The full Register can be found on the Council Website at http://www.nambucca.nsw.gov.au

 

For Council’s further information a list of standing offer contracts is included below – these contracts don’t reach the threshold for inclusion in the Contract Register.

 

GENERAL BIENNIAL CONTRACTS - 1 OCTOBER 2014 – 30 SEPTEMBER 2016

 

NUMBER

DESCRIPTION

CONTRACTOR

Q004/2014

Cleaning of Beaches

NIL – QUOTATIONS REQUIRED

Q005/2014

Columbarium Services

T M & L Johnson

Q006/2014

Builder/Carpenter – Panel

Beyond Expectations

 

 

T M & L Johnson

 

 

Boulus Constructions Pty Ltd

Q007/2014

Electrician – Panel

Gary Welsh Electrical and/or

 

 

Trisleys Electrical Pty Ltd

 

 

Whatalec Electrical & Communication

Q008/2014

Painter

One Plus Two Painting & Decorating

Q009/2014

Plumber - Panel

Hightide Plumbing

Q010/2014

Welding Services - Panel

Sable Engineering & Metaland P/Ltd

Q011/2014

Kerb & Gutter Construction

All Kerb Pty Limited

Q012/2014

Effluent Collection – Various

NIL – QUOTATIONS REQUIRED

Q013/2014

Tree Lopping/Chipping

Langham’s Tree Services

Q014/2014

Turf

NIL – QUOTATIONS REQUIRED

Q015/2014

Bridge Timbers -(Sawn & Girders)

Lumara Timber Sales Pty Ltd

 

Bridge Timbers - (Sawn)

Campbell Sawmills

 

Bridge Timbers - (Piles)

Leonard J Williams (Timber)

 

Bridge Timbers - (Piles)

Coffs Harbour Hardwoods (Trading) Pty Ltd

Q016/2014

Security Services

Strudwick Security Pty Ltd

Q017/2014

Essential Fire Safety Services

Douse Fire Protection

Q018/2014

Plant Maintenance NSW RFS Brigade Vehicles

Nambucca Exhaust & Brake Pty Ltd

Q019/2014

Provision of Pest Control Services

Amalgamated Pest Control

 

GENERAL TRIENNIAL MOWING CONTRACTS PERIOD: 1 OCTOBER 2014 – 30 SEPTEMBER 2017

 

NUMBER

DESCRIPTION

CONTRACTOR

Q020/2014

Boultons Crossing

Tidy Grounds

Q021/2014

Cemeteries

Valley Lawnmowing & Garden Services

Q022/2014

Eungai Creek

Tidy Grounds

Q023/2014

Eungai Rail

Tidy Grounds

Q024/2014

Princess Street Properties

Tidy Grounds

Q025/2014

Scotts Head

Tidy Grounds

Q026/2014

Taylors Arm

Valley Lawnmowing & Garden Services

Q027/2014

Unkya Reserve (Eungai)

Brett Moe Lawns

Q028/2014

Valla Beach

Tidy Grounds

Q029/2014

Fire Trails and Vacant Lots

Country Road Mowing

T030/2014

Mowing & Slashing Rural Sealed Roadsides

Australian Environmental Services P/Ltd

 

PLANT AND TRUCK (WET) HIRE – T009/2016 PERIOD: 1 JULY 2016 – 30 JUNE 2018

 

§ Wayne Noble General Carrying

§ Greatwood P/L t/as TG Hire

§ Stabilised Pavements

§ Stabilcorp Pty Ltd

§ Rollers Australia Pty Ltd

§ Peter White

§ NorthPipe Constructions Pty Ltd

§ Nambucca Valley Equipment

§ Mitchbrook Management Pty Ltd

§ Mid North Coast Contractors Pty Ltd

§ Kingston Industries T/as Tutt Bryant Hire

§ Kennards Hire Pty Ltd

§ K B McMillan & R L Baker

§ Howle Earthmoving Pty Ltd

§ Fortade Pty Ltd

§ Ezyquip Hire Pty Ltd

§ Mifsud Excavations & Earthmoving

§ Drew Walker

§ Coates Hire

§ Bucca Creek Pastoral Company Pty Ltd

§ Blue Dog Earthmoving Pty ltd

§ BJL Water Deliveries

§ Archie Turner Excavations Pty Ltd

§ Aqua Assets Pty Ltd

§ Advance Sweepers Pty Ltd

 

CONTRACTS AWARDED DURING 20150 - 2016 IN EXCESS OF $150,000

NAME OF CONTRACTOR

DESCRIPTION OF GOODS

TOTAL PAYABLE

Australian Environmental Services

Mowing and slashing of rural sealed roadsides

Not available

EarthTEC Pty Ltd

Construction of landslip stabilisation Riverside Drive below Foreshore Close, Nambucca Heads

$668,500.00

Sporting Services (Const) Pty Ltd t/as Pan Civil

Road slip – Taylors Arm Road

$2,974,290.00

The Rix Group Pty Ltd

Construction of landslip, remediation Rodeo Drive Wirrimbi

$386,028.00

Pan Civil Pty Ltd

Construction of landslip remediation, Taylors Arm Road, Thumb Creek

$547,650.00

Specialised Geo

Stabilisation Riverside Drive, Nambucca Heads

$3.3million

Precision Skate Parks Pty Ltd

Construction of Skate Park

$223,705.00

ex GST

Commercial Project Group Pty Ltd

Construction of a recreational room at Macksville Aquatic Centre

$434,390.00

ex GST

Alan Kneale Electrical Pty Ltd

Construction of sport lighting at Macksville Park

$217,610.00

ex GST

Macksville Aquatic Centre

Operation and management 5 year contract

 

$1,123,595

 over 5 years

   

Lower Nambucca Sewerage Extension

Design and installation of a pressure sewerage system to serve South Nambucca Heads

$536,174

Legal Services

Panel comprised of:

Marsdens Law Group

Wilshire Webb Staunton Beattie

Terry Perkins

Varies from year to year.  In 2014/15 Council’s total expenditure on legal services was $90,000 comprised of $62,000 for town planning related advice and appeals, $24,000 for conveyancing and local government matters and $4,000 for incidental matters

Costa Builders Pty Ltd

Construction of public amenities – Shelly Beach Nambucca Heads

$190,975.00

Wayne Noble

Supply of Plant and Truck Hire and Road Maintenance Services

Variable according to tender rates

CONSULTATION:

Nil – This report is for information

 

SUSTAINABILITY ASSESSMENT:

Nil – This report is for information

 

FINANCIAL IMPLICATIONS:

Nil – This report is for information

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 11 August 2016

Assistant General Manager Corporate Services Report

ITEM 10.3    SF341              110816         Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 18 July 2016

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Valla Beach Community Association Committee of Management and the new Committee.  Copies of the Minutes of this meeting and the Financial Statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Valla Beach Community Association’s Annual General Meeting held on 18 July 2016 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Valla Beach Urban and Hall Committee of Management was held on Monday 18 July 2016.

 

The Committee of Management for 2016/2017 comprises:

 

          President                        John Windmill

          Vice President                 Peter Sobey

          Secretary                        Melvyn Best

          Treasurer                         Pete Rundle

          Committee Members       Tracey Suter, Graham Jones, Christine Vincent

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

 

Attachments:

1

25627/2016 - Minutes of AGM 18 July 2016

 

  


Ordinary Council Meeting - 11 August 2016

Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 18 July 2016

 



Ordinary Council Meeting                                                                                                 11 August 2016

Corporate Services

ITEM 10.4    SF251              110816         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

2016

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

11 August

Council Chambers

5.30 PM

Access Committee Meeting

23 August

Council Chambers

2.00 PM

Ordinary Council Meeting

25 August

Council Chambers

5.30 PM

No Council Meeting on 15 September due to Local Government Elections

Access Committee Meeting

27 September

Council Chambers

2.00 PM

Ordinary Council Meeting

29 September

Council Chambers

5.30 PM

Ordinary Council Meeting

13 October

Bowraville Theatre

5.30 PM

Access Committee Meeting

25 October

Council Chambers

2.00 PM

Ordinary Council Meeting

27 October

Council Chambers

5.30 PM

Ordinary Council Meeting

10 November

Nambucca Community & Arts Centre, Nambucca Heads

5.30 PM

Access Committee Meeting

22 November

Council Chambers

2.00 PM

Ordinary Council Meeting

24 November

Council Chambers

5.30 PM

Ordinary Council Meeting

15 December

Council Chambers

5.30 PM

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                 11 August 2016

Assistant General Manager Engineering Services Report

ITEM 11.1    SF90                110816         Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

The agenda and minutes of the Nambucca Shire Traffic Committee meeting held on 2 August 2016 are attached for Council’s information and adoption.

 

In relation to Item 4.2 - Rally Australia Request For One Way Traffic Reconnaissance – please read the information in the Discussion section below.

 

 

Recommendation:

 

1        That Council install No Stopping signs on Centenary Parade, Nambucca Heads at the entry and exit of the bus zone and within 10m of intersecting streets outside Nambucca Heads School.

 

2        That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal and including one way traffic for each reconnaissance stage.

 

 

 

OPTIONS:

 

Seek clarification or refer matters back to the Traffic Committee.

 

 

DISCUSSION:

 

Rally Australia (RA) have requested Council review their decision for a road closure and offer the information supporting their request for approval for One Way flow during the reconnaissance stages for the 2016 World Rally.

 

The Council motion requested a road closure under the same terms as the Rally race day. This requires RA to have an official at various property gates, fire trails, or well used tracks, that lead onto the rally stage.

 

Based on RA set up documentation from past years, 220 is the number of officials RA would be required to use. For the stages in the Taylors Arm area RA need 70 officials on the Friday and then 150 on Saturday for the Nambucca and Valla stages.

 

In the One Way flow, RA would have officials and Traffic Controllers at the start and finish of each stage, with traffic controllers at each intersection within the stage.

 

RA would not need to place a person at each property gate or fire trail, but instead RA will have completed a community / property owner information process and have signs at each property gate indicating the required traffic direction as a reminder.

 

A full road closure would be an inconvenience to residents to be locked in for 3 hours, (each stage) particularly if needing to travel to work or school. RA understands that closing the road on one day for residents is enough of a problem, but needing to do it again places an unfair burden on the residents.  Up to 510 properties will have their access closed.

 

Under the One Way plan, the residents will be advised that they can still travel to and from their properties, albeit in a certain direction only. Each property will be given specific travel directional information, not just a general advisement.

 

With a One Way managed traffic scenario RA are able to manage the speed at which Recce is completed, a Closed Road scenario will encourage higher speeds, as there is no traffic expected.

 

A one way scenario will also set a precedent across the entire WRC and FIA worldwide rally events.

 

Rally Australia is developing a signs package to be placed at each intersection showing the traffic directions and one way roads. There will be sufficient signs per intersection to show allowable travel directions from all approaching directions – signs in place 3 weeks prior to event.

 

RA will place advertisements in local newspapers for 3 weeks prior to recce.  There will be information placed on NSW Police, TMC and Rally Australia websites. RA will ask Council to include the information on the Council website also.  RA will have information regarding this on all their social media platforms – Facebook & Twitter.

 

There will be a full Traffic Management Plan implemented (TMP) and a detailed mail out of information to all residents.

 

NSW Police have been advised of Council’s resolution of 30 June 2016. Chief Inspector Paul Carrett has provided a response, see attached, strongly objecting to the full road closure.  He further advised that NSW Police have primacy with respect to public safety.

 

Local Traffic Committee (LTC)

 

The Roads and Maritime Services (RMS) are legislated as the organisation responsible for the control of traffic on all roads in New South Wales.  Traffic is controlled by the installation of prescribed traffic control devices, such as regulatory signs, or traffic control facilities, such as medians.

 

The Local Traffic Committee (LTC) has no decision making powers and is primarily a technical review committee.  It only advises the Council on matters for which the Council has delegated authority, being certain prescribed traffic control devices and traffic control facilities.

 

The Council must refer all traffic related matters to the LTC prior to exercising its delegated functions.  Matters related to State Roads or functions that have not been delegated to the elected Council must be referred directly to Roads and Maritime Services or relevant organisation.

 

Council is not bound by the advice given by its LTC.  However, if Council does wish to act contrary to unanimous advice of the LTC or when the advice is not unanimous, it must notify Roads and Maritime Services and the NSW Police and wait 14 days before proceeding.

 

The Nambucca Shire Traffic Committee meets every two months, generally on the first Tuesday of that month.  The members of the Committee met on 2 August 2016 and determined a number of matters as per the attached Agenda and Minutes. 

 

 

CONSULTATION:

 

Members of the Local Traffic Committee offered no objection to the recommendations above, now being the resolution to Council. The Local Traffic Committee meeting was carried out electronically with agendas sent out via email.

 

Greg Aitken                     Roads and Maritime Services

Barry Reid                       Members Representative

Inspector Guy Flaherty    NSW Police

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental impact as a result of the recommendations.

 

Social

 

The recommendations aim to achieve an acceptable road environment for drivers and pedestrians.

 

Economic

 

No economic impact as a result of the recommendations.

 

Risk

 

Risks associated with the recommendations have been balanced with available funding and public acceptance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Costs associated with sign installation and line marking ($2,000).

 

Source of fund and any variance to working funds

 

Working fund

 

Service level changes and resourcing/staff implications

 

Time associated with installation signs.

 

Attachments:

1

25891/2016 - NSW Police Response to Councils resolution for a full road closure for World Rally

 

  


Ordinary Council Meeting - 11 August 2016

Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016