PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Anne Smyth

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Bob Morrison

Scott Norman (Assistant General Manager Corporate Services)

 

 

PRAYER

 

Father Joe Formosa from the Anglican Church, Nambucca Heads, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor K MacDonald declared a pecuniary interest in Item 12.1 Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777 under the Local Government Act as Cr MacDonald's husband is an employee of the proponent.  Cr MacDonald left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 28 July 2016

 

339/16 RESOLVED:        (Flack/South)

 

That the minutes of the Ordinary Council Meeting of 28 July 2016 be confirmed.


 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      Notice of Motion - Donation of Tipping Fees (SF25)

This item was dealt with under Delegations


 

 

DELEGATIONS

 

RECOMMENDATION:

 

That the following delegations be heard:

 

            5.1   Notice of Motion - Donation Of Tipping Fees

          i         Mr Barry Wilkes & Mavis Ward – Bowraville Op Shop

 

11.1   Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016

          ii)      Mr Graeme Kady representing Rally Australia – Available for questions

 

12.1   Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777

          iii)     Mr Interested Party—as identified in the report Item 12.1

 

 

Mr Wilks addressed Council making the following points:

 

·    Two op shops in Bowraville, and run by volunteers

·    With announcement by Council regarding changes in collection rubbish has tripled at the op shop including oil filled heaters

·    Oil filled heaters are fire hazards

·    Massive quantities of videos which cannot be recycled and fill the op shop’s red bins

·    Clothing is also dumped which is not fit to be sold on

·    Seeking donation from Council for tipping fees

 

ITEM 5.1      SF2183              110816      Notice of Motion - Donation Of Tipping Fees (SF25)

340/16 RESOLVED:        (Hoban/Flack)

 

That Council donate twelve tonne in tipping fees out of the Waste budget to Bowraville/Macksville Uniting Church Op-Shop.


 

Question with Notice from Cr Ballangarry to AGMES - how do you dispose of oil filled electric heaters and can any components be recycled?

 

 

DELEGATIONS continued

 

Mr Graeme Kady was available to answer questions from Councillors.

 

·                Mr Kady advised that the earliest closures planned are as follows:

   Utungun at 7.30 am

   Northbank Road at Taylors arm at 7.40 am

   Bakers Creek stage at 8.30 am

   Nambucca Stage Congarinni Rd at 9.30 am

   Valla stage Valla Road at 10.30 am

·                One way traffic is the least inconvenience to residents.

·                Will be advising school buses of hours.

·                Reconnaissance vehicles are normal vehicles with a speed limit of 80kph and are fitted with GPS trackers.

 

ITEM 11.1    SF90                  110816      Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016

MOTION       (Ainsworth/Ballangarry)

 

That Council install No Stopping signs on Centenary Parade, Nambucca Heads at the entry and exit of the bus zone and within 10m of intersecting streets outside Nambucca Heads School.

 

Amendment:       (Flack/Smyth)

 

That items 1 and 2 above be dealt with individually.

 

The amendment was carried and it became the motion and it was:

 

341/16 RESOLVED:        (Flack/Smyth)

 

That items 1 and 2 above be dealt with individually

 

342/16 Resolved:        (Ainsworth/Ballangarry)

 

That Council install No Stopping signs on Centenary Parade, Nambucca Heads at the entry and exit of the bus zone and within 10m of intersecting streets outside Nambucca Heads School.

 

Motion:      (Ainsworth/Ballangarry)

 

That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal and including one way traffic for each reconnaissance stage.

 

Amendment:       (Flack/Smyth)

 

That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal and including one way traffic for each reconnaissance stage providing no reconnaissance drivers are on a stage at the same time as a school bus.

 

The amendment was carried and it became the motion and it was:

 

343/16 Resolved:        (Flack/Smyth)

 

That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal and including one way traffic for each reconnaissance stage providing no reconnaissance drivers are on a stage at the same time as a school bus.

 

Note: Cr Flack recorded her vote against the resolution as she does not want the reconnaissance vehicles on the road at the same time as private vehicles.

 

344/16 Resolved:        (Hoban/Smyth)

 

That Rally Australia be advised that Council will review the conduct of the reconnaissance session of the 2016 Rally before considering an approval for the use of the Shire’s roads for any future rally.


 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

RECOMMENDATION:

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:


 

 

345/16 Resolved:        (Ainsworth/MacDonald)

 

That Council go into Closed Meeting at 6.38 pm.

 

 

Cr Macdonald left the meeting for this item at 6.38 pm and returned after the conclusion of the item at 7.03 pm.

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    LF6556               110816      Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.


 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 6.38 pm.

DELEGATIONS continued

 

The interested party—as identified in the report Item 12.1—addressed Council.


 

 

RESUME IN OPEN MEETING

 

346/16 RESOLVED:        (Flack/South)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 7.03 pm.

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    LF6556               110816      Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777

347/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council confirm it is agreeable to take the property off the market for three (3) months with a review for an extension if requested.

 


 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.


 

 

General Manager Report

 

ITEM 9.1      SF959                110816      Outstanding Actions and Reports

348/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.


 

 

ITEM 9.2      SF2172              110816      Minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016

349/16 RESOLVED:        (Flack/Smyth)

 

1        The Council note that a submission (to the Legislative Assembly Committee on Community Services inquiry into the access to transport for seniors and disadvantaged people in rural and regional NSW) was made by Cr Smyth along the lines of discussion at the Committee’s previous meeting; and further note that the document cannot be made public until after publishing by the Legislative Assembly sometime in August.

 

2        Based on the availability of 100% of funding from the RMS for a cycleway adjoining the Highway that the cycleway project connecting Upper Warrell Creek Road with the footpath network at the corner of Boundary Street and Pacific Highway (soon Giinagay Way) Macksville be listed as priority in Council’s Cycleway Plan, and be considered in any reviews for Section 94 Plans and the Community Strategic Plan or in future asset planning. 

 

3        That the Access Committee provides a letter of support for applications for funding the cycleway projects.

 

4        That a letter be sent to the Manager Caltex Service Station Macksville enquiring as to future plans for the site (post by-pass) and whether consideration has been given to providing overnight parking for Recreational Vehicles given the site’s central location and excellent wheelchair access.

 

5        That the information regarding the Recharge Scheme be sent to Nambucca Plaza, Macksville Ex-Services Club and the Chambers of Commerce.  

 

6        That Council endorse the remaining minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016.

 

7        That the PAMP be reviewed to include a footpath extension along River Street east of East Street to recently constructed assisted accommodation units near the Court Hose.


 

 

ITEM 9.3      SF1148              110816      Council Ranger's Report June 2016

350/16 RESOLVED:        (Ainsworth/MacDonald)

 

That Council’s Ranger’s report for June 2016 be received and noted by Council.


 

 

ITEM 9.4      SF688                110816      Opportunities for Projects using Solar Panels

351/16 RESOLVED:        (Flack/Smyth)

 

1        That Council become a Sustainability Advantage Partner at a cost of $4,000 with funds coming from the Environmental Levy Budget – Climate Change Adaptation Fund.

 

2        That one of the sustainability projects to be investigated under the program be the installation of solar panels at Council facilities.


 

 

ITEM 9.5      SF2173              110816      Outstanding DAs greater than 12 months or where submissions received - 20 July 2016 - 2 August 2016

352/16 RESOLVED:        (Ainsworth/MacDonald)

 

That the information be noted by Council.


 

 

ITEM 9.6      SF2173              110816      2016 July - Development and Complying Development Applications Received

353/16 RESOLVED:        (Ainsworth/Ballangarry)

 

That the Development Applications and Complying Development Applications received in July 2016 be received for information.


 

 

ITEM 9.7      SF2173              110816      2016 July - Approved Construction and Complying Development Certificates

354/16 RESOLVED:        (Flack/Ballangarry)

 

That the Construction and Complying Development Certificates approved for July 2016 be noted and received for information by Council.


 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1438              110816      Review of Integrated Planning and Reporting and End of Term Reporting against Community Strategic Plan

355/16 RESOLVED:        (Ainsworth/Flack)

 

That Council note the draft end of term report on the progress on implementation of the Community Strategic Plan and pass on any suggestions or comments to the Assistant General Manager Corporate Services.


 

 

ITEM 10.2    SF707                110816      Nambucca Shire Council Contract Register

356/16 RESOLVED:        (Flack/Ballangarry)

 

That Council receive this report on the Nambucca Shire Council Contract Register for information.


 

 

ITEM 10.3    SF341                110816      Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 18 July 2016

357/16 RESOLVED:        (Flack/Finlayson)

 

That Council endorse the Minutes of the Committee of Management for the Valla Beach Community Association’s Annual General Meeting held on 18 July 2016 and thank the outgoing Committee for their work in the past twelve months.


 

 

ITEM 10.4    SF251                110816      Schedule of Council Public Meetings

358/16 RESOLVED:        (Flack/Ballangarry)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.


 

 

Assistant General Manager Engineering Services Report

 

Item 11.1 was dealt with under Delegations.


     

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.09 pm. 

 

Confirmed and signed by the Mayor on 25 August 2016.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)