NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

25 August 2016

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information.  Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

In the public forum speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 25 August 2016

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES—Cr Ballangarry OAM

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 11 August 2016.................................................................................. 6

5        NOTICES OF MOTION

5.1     Notice of Motion - Sewerage Discharge Factors (SF848).................................................. 13  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE    Cr Ballangarry OAM

          How do you dispose of oil filled electric heaters and can any components be recycled?

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 28

9.2     Nambucca District Historical Society - Request for Assistance with Internet Access........... 34

9.3     Proposed Councillor Training and Induction..................................................................... 41

9.4     Fee Waivers (Donation) - Use of Macksville Senior Citizens Centre by the Nambucca Valley Parkinson's Support Group............................................................................................................... 44

9.5     Offer to Acquire North Macksville Soccer Fields and Casey Drive..................................... 46

9.6     NSW Funding for Nambucca Shire Council Industrial Plan................................................. 51

9.7     Outstanding DAs greater than 12 months or where submissions received - 3 August 2016 - 17 August 2016.............................................................................................................................. 57

9.8     Council Ranger's Report July 2016.................................................................................. 59

10      Assistant General Manager Corporate Services Report

10.1   End of Term Report on Progress Towards Implementing the Community Strategic Plan..... 61

10.2   Investment Report To 31 July 2016 ............................................................................... 106

10.3   Schedule of Council Public Meetings............................................................................. 111

10.4   Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 28 July 2016 - Minutes........................................................................................................................ 112

10.5   Gordon Park Rainforest Committee of Management - Annual General Meeting - 10 September 2015 - Minutes........................................................................................................................ 120

11      Assistant General Manager Engineering Services Report

11.1   Drainage Issue - 8 Loftus Lane, Nambucca Heads.......................................................... 126

11.2   Emergency Services Annual Assessment Notice ........................................................... 133

11.3   Supplementary report to  Legalise Access to White Albatross Caravan Park and the V-Wall Tavern - August 2016................................................................................................................. 135     

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 11 August 2016

The following document is the minutes of the Ordinary Council meeting held 11 August 2016.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 25 August 2016 and therefore subject to change.  Please refer to the minutes of 25 August 2016 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Anne Smyth

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Bob Morrison

Scott Norman (Assistant General Manager Corporate Services)

 

 

PRAYER

 

Father Joe Formosa from the Anglican Church, Nambucca Heads, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor K MacDonald declared a pecuniary interest in Item 12.1 Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777 under the Local Government Act as Cr MacDonald's husband is an employee of the proponent.  Cr MacDonald left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 28 July 2016

 

339/16 RESOLVED:        (Flack/South)

 

That the minutes of the Ordinary Council Meeting of 28 July 2016 be confirmed.


 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      Notice of Motion - Donation of Tipping Fees (SF25)

This item was dealt with under Delegations


 

 

DELEGATIONS

 

RECOMMENDATION:

 

That the following delegations be heard:

 

            5.1   Notice of Motion - Donation Of Tipping Fees

          i         Mr Barry Wilkes & Mavis Ward – Bowraville Op Shop

 

11.1   Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016

          ii)      Mr Graeme Kady representing Rally Australia – Available for questions

 

12.1   Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777

          iii)     Mr Interested Party—as identified in the report Item 12.1

 

 

Mr Wilkes addressed Council making the following points:

 

·    Two op shops in Bowraville, and run by volunteers

·    With announcement by Council regarding changes in collection rubbish has tripled at the op shop including oil filled heaters

·    Oil filled heaters are fire hazards

·    Massive quantities of videos which cannot be recycled and fill the op shop’s red bins

·    Clothing is also dumped which is not fit to be sold on

·    Seeking donation from Council for tipping fees

 

ITEM 5.1      SF2183              110816      Notice of Motion - Donation Of Tipping Fees (SF25)

340/16 RESOLVED:        (Hoban/Flack)

 

That Council donate twelve tonne in tipping fees out of the Waste budget to Bowraville/Macksville Uniting Church Op-Shop.


 

Question with Notice from Cr Ballangarry to AGMES - how do you dispose of oil filled electric heaters and can any components be recycled?

 

 

DELEGATIONS continued

 

Mr Graeme Kady was available to answer questions from Councillors.

 

·                Mr Kady advised that the earliest closures planned are as follows:

   Utungun at 7.30 am

   Northbank Road at Taylors arm at 7.40 am

   Bakers Creek stage at 8.30 am

   Nambucca Stage Congarinni Rd at 9.30 am

   Valla stage Valla Road at 10.30 am

·                One way traffic is the least inconvenience to residents.

·                Will be advising school buses of hours.

·                Reconnaissance vehicles are normal vehicles with a speed limit of 80kph and are fitted with GPS trackers.

 

ITEM 11.1    SF90                  110816      Nambucca Shire Traffic Committee Meeting Minutes - 2 August 2016

MOTION       (Ainsworth/Ballangarry)

 

That Council install No Stopping signs on Centenary Parade, Nambucca Heads at the entry and exit of the bus zone and within 10m of intersecting streets outside Nambucca Heads School.

 

Amendment:       (Flack/Smyth)

 

That items 1 and 2 above be dealt with individually.

 

The amendment was carried and it became the motion and it was:

 

341/16 RESOLVED:        (Flack/Smyth)

 

That items 1 and 2 above be dealt with individually

 

342/16 Resolved:        (Ainsworth/Ballangarry)

 

That Council install No Stopping signs on Centenary Parade, Nambucca Heads at the entry and exit of the bus zone and within 10m of intersecting streets outside Nambucca Heads School.

 

Motion:      (Ainsworth/Ballangarry)

 

That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal and including one way traffic for each reconnaissance stage.

 

Amendment:       (Flack/Smyth)

 

That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal and including one way traffic for each reconnaissance stage providing no reconnaissance drivers are on a stage at the same time as a school bus.

 

The amendment was carried and it became the motion and it was:

 

343/16 Resolved:        (Flack/Smyth)

 

That Council provide Rally Australia with permission to conduct their reconnaissance stages for the 2016 Rally in accordance with their proposal and including one way traffic for each reconnaissance stage providing no reconnaissance drivers are on a stage at the same time as a school bus.

 

Note: Cr Flack recorded her vote against the resolution as she does not want the reconnaissance vehicles on the road at the same time as private vehicles.

 

344/16 Resolved:        (Hoban/Smyth)

 

That Rally Australia be advised that Council will review the conduct of the reconnaissance session of the 2016 Rally before considering an approval for the use of the Shire’s roads for any future rally.


 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

RECOMMENDATION:

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:


 

 

345/16 Resolved:        (Ainsworth/MacDonald)

 

That Council go into Closed Meeting at 6.38 pm.

 

 

Cr Macdonald left the meeting for this item at 6.38 pm and returned after the conclusion of the item at 7.03 pm.

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    LF6556               110816      Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.


 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 6.38 pm.

DELEGATIONS continued

 

The interested party—as identified in the report Item 12.1—addressed Council.


 

 

RESUME IN OPEN MEETING

 

346/16 RESOLVED:        (Flack/South)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 7.03 pm.

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    LF6556               110816      Offer to Purchase 2A Yarrawonga Street, Macksville - Lot 1 DP 1197777

347/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council confirm it is agreeable to take the property off the market for three (3) months with a review for an extension if requested.

 


 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.


 

 

General Manager Report

 

ITEM 9.1      SF959                110816      Outstanding Actions and Reports

348/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.


 

 

ITEM 9.2      SF2172              110816      Minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016

349/16 RESOLVED:        (Flack/Smyth)

 

1        The Council note that a submission (to the Legislative Assembly Committee on Community Services inquiry into the access to transport for seniors and disadvantaged people in rural and regional NSW) was made by Cr Smyth along the lines of discussion at the Committee’s previous meeting; and further note that the document cannot be made public until after publishing by the Legislative Assembly sometime in August.

 

2        Based on the availability of 100% of funding from the RMS for a cycleway adjoining the Highway that the cycleway project connecting Upper Warrell Creek Road with the footpath network at the corner of Boundary Street and Pacific Highway (soon Giinagay Way) Macksville be listed as priority in Council’s Cycleway Plan, and be considered in any reviews for Section 94 Plans and the Community Strategic Plan or in future asset planning. 

 

3        That the Access Committee provides a letter of support for applications for funding the cycleway projects.

 

4        That a letter be sent to the Manager Caltex Service Station Macksville enquiring as to future plans for the site (post by-pass) and whether consideration has been given to providing overnight parking for Recreational Vehicles given the site’s central location and excellent wheelchair access.

 

5        That the information regarding the Recharge Scheme be sent to Nambucca Plaza, Macksville Ex-Services Club and the Chambers of Commerce.  

 

6        That Council endorse the remaining minutes of the Nambucca Shire Council Access Committee meeting held 26 July 2016.

 

7        That the PAMP be reviewed to include a footpath extension along River Street east of East Street to recently constructed assisted accommodation units near the Court Hose.


 

 

ITEM 9.3      SF1148              110816      Council Ranger's Report June 2016

350/16 RESOLVED:        (Ainsworth/MacDonald)

 

That Council’s Ranger’s report for June 2016 be received and noted by Council.


 

 

ITEM 9.4      SF688                110816      Opportunities for Projects using Solar Panels

351/16 RESOLVED:        (Flack/Smyth)

 

1        That Council become a Sustainability Advantage Partner at a cost of $4,000 with funds coming from the Environmental Levy Budget – Climate Change Adaptation Fund.

 

2        That one of the sustainability projects to be investigated under the program be the installation of solar panels at Council facilities.


 

 

ITEM 9.5      SF2173              110816      Outstanding DAs greater than 12 months or where submissions received - 20 July 2016 - 2 August 2016

352/16 RESOLVED:        (Ainsworth/MacDonald)

 

That the information be noted by Council.


 

 

ITEM 9.6      SF2173              110816      2016 July - Development and Complying Development Applications Received

353/16 RESOLVED:        (Ainsworth/Ballangarry)

 

That the Development Applications and Complying Development Applications received in July 2016 be received for information.


 

 

ITEM 9.7      SF2173              110816      2016 July - Approved Construction and Complying Development Certificates

354/16 RESOLVED:        (Flack/Ballangarry)

 

That the Construction and Complying Development Certificates approved for July 2016 be noted and received for information by Council.


 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1438              110816      Review of Integrated Planning and Reporting and End of Term Reporting against Community Strategic Plan

355/16 RESOLVED:        (Ainsworth/Flack)

 

That Council note the draft end of term report on the progress on implementation of the Community Strategic Plan and pass on any suggestions or comments to the Assistant General Manager Corporate Services.


 

 

ITEM 10.2    SF707                110816      Nambucca Shire Council Contract Register

356/16 RESOLVED:        (Flack/Ballangarry)

 

That Council receive this report on the Nambucca Shire Council Contract Register for information.


 

 

ITEM 10.3    SF341                110816      Valla Beach Community Association Committee of Management - Minutes of Annual General Meeting - 18 July 2016

357/16 RESOLVED:        (Flack/Finlayson)

 

That Council endorse the Minutes of the Committee of Management for the Valla Beach Community Association’s Annual General Meeting held on 18 July 2016 and thank the outgoing Committee for their work in the past twelve months.


 

 

ITEM 10.4    SF251                110816      Schedule of Council Public Meetings

358/16 RESOLVED:        (Flack/Ballangarry)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.


 

 

Assistant General Manager Engineering Services Report

 

Item 11.1 was dealt with under Delegations.


    

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.09 pm. 

 

Confirmed and signed by the Mayor on 25 August 2016.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

    


Ordinary Council Meeting                                                                                                 25 August 2016

Notice of Motion

ITEM 5.1      SF2183            250816         Notice of Motion - Sewerage Discharge Factors (SF848)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

The aim of this motion is to rectify the matter that some businesses may have been overcharged/be entitled to a discount for their Sewerage Usage Rates as they may not be aware of the following:

 

In accordance with the "Best Practice Management of Water and Sewerage Guidelines"    Page 305 of the guidelines which states:

 

"if a commercial premises in any category has a garden ,e.g. hotel, motel, restaurant, a SDF used can be reduced by about 10% compared to a similar business without a garden".

 

In other words to compensate these commercial premises for water used for the garden, lawns (including irrigation of plants), and cleaning purposes where the water does not go down the sewer.

 

 

Recommendation:

 

1        That Council write to the top 20 prolific water users in the shire and advise them of the "Best Practice Management of Water and Sewerage Guidelines" which states;

 

"if a commercial premises in any category has a garden ,e.g. hotel, motel, restaurant, a SDF used can be reduced by about 10% compared to a similar business without a garden".

 

2        That Council in their next bulletin to ratepayers, advise them of the guideline as mentioned above and advise the owners of any commercial premises, that if they  consider that their premises meets the requirements of the above guidelines, to make application to Council for  consideration for a reduction in their SDF (Sewerage Discharge Factor) for Sewerage Usage Rates.

 

 

 

DISCUSSION:

 

Justification

 

The "Best Practice Management of Water and Sewerage Guidelines" were produced about 12 years ago with the introduction of Sewerage Usage and Trade Waste Fees.  It was apparent at that time that council gave no consideration to the above listed required guideline.  To my knowledge it was only by chance that two prolific water users have applied and been granted this reduction in their SDF for Sewerage Usage rates.

 

It was previously advised that Councils that did not follow the above mentioned guidelines could have their future grant applications affected.

 

Councillors have a fiduciary duty (a duty of trust) to its residents and ratepayers as stipulated in the Local Government Act 1933, part of which states:

 

·      to represent the interests of the residents and ratepayers.

 

Knowing that most, if not all owners of commercial properties have little or no knowledge of the above listed guideline, it would be wrong of Council to play on the ignorance of these owners without giving them every opportunity to apply for this deduction if they consider they meet the appropriate requirements. 

 

 

Comment from General Manager

 

The reference to page 305 in the summary is a reference to the Liquid Trade Waste Regulation Guidelines of April 2009.  The notice of motion relates to one of many potential sewer and trade waste discharge factors.  To place the matter in context the complete Appendix G of the Guidelines is attached.

 

In terms of advising the owners of commercial premises, it should be noted that the Council has 591 rateable business assessments.  It should also be noted that the application of discharge factors is site specific requiring individual assessments and that the existence of a garden, regardless of its size and maintenance, does not automatically lead to a reduction in the SDF by 10%.  Notwithstanding, the Council staff generally apply the sewer and liquid trade waste discharge factors in accordance with the standard discharge factors provided in Table 1 of Appendix G of the Guidelines.

 

Feedback has been obtained from other Councils on the Mid-North Coast concerning their approach to the application of discharge factors and in general terms this Council’s approach is consistent with the approach taken by other councils.  Council does receive regular requests for reviews of sewer usage charges and the application of discharge factors.  These reviews are undertaken by Council’s Technical Officer – Water and Sewerage in association with the Manager Water & Sewerage and Council’s rates staff.

 

Attachments:

1

27678/2016 - Liquid trade waste guidelines

 

  


Ordinary Council Meeting - 25 August 2016

Notice of Motion - Sewerage Discharge Factors (SF848)

 


 


 


 


 


 


 


 


 


 


 


 


 

     


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager

ITEM 9.1      SF959              250816         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

Draft now being circulated to Estuary Committee and Councillors.

 

Update provided by Coordinator Strategic Planning and Natural Resources that the draft will be circulated to Councillors in the week commencing 22 August 2016.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

Council staff are still in the process of reviewing the draft document.

 

AUGUST 2013

 

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

Deferred until September after the budget, restructure and staffing levels settle.

Provided to Councillors on 29 October for comment.

Not provided to Councillors on 29 October - now propose to provide to Councillors mid December 2015 for comment. 

 

Deferred whilst trialling the International Society of Arboriculture, Tree Hazard Evaluation form which is intended to replace the tree inspection form within the policy. The policy in its present form has shown some issues pertaining to property owners wanting healthy trees removed citing the criteria in the policy, the new form provides greater transparency and clarity   

 

New policy and procedures will be presented to the new Council in October for comment following the local government elections.

 

 

DECEMBER 2013

 

4

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

 

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

 

MARCH 2015

 

5

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015.

As at June 2015 arrangements are being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

Mayor and GM met with the Member for Oxley on 18 September 2015.  Details of Council’s previous submissions forwarded to the Member for Oxley with a request that she make representations on behalf of Council.

The early estimates of annual depreciation for the northern section of the Pacific Hwy (Nambucca Heads to Oyster Creek) assets are proposed to be transferred is approximately $1million per annum.

Council is expecting receiving a written offer from the RMS in relation to the handover.

Council received a briefing from the consultants reviewing the RMS assets to be handed over to Council on 30 June 2016 and a compensation package will not be developed until the transfer of traffic onto the new highway as the pavement can’t be assessed until the traffic is transferred off the old highway.

 

A report on the status of the Bridges is anticipated in August

 

Mayor, GM and AGMES met with Member for Oxley on 16 August 2016.  Agreed that Council consult with other affected councils and submit a paper on the financial implications for the councils and options for a revised policy on Highway handovers.  In particular the Member for Oxley was interested in the proposition of IPART being asked to assess the appropriate handover package.

 

 

AUGUST 2015

 

6

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

 

OCTOBER 2015

 

7

SF95

15/10/15

Following the 6 month trial period of nose-to-kerb parking arrangements in River Street adjacent to the river bank, that Council receive a further report on the outcome of the trial period.

 

AGMES

Report late 2016

Trial date not set as the Coordinator Strategic Planning and Natural Resources has to carry out a further round of public consultation regarding landscaping that includes the design for the roundabout and gauge feedback from effected business.

 

The roundabout is required to slow approaching traffic, and manage vehicles reversing into the carriageway. Design parameters at the bend require greater investigation before changing the parking arrangements.

 

Councillor’s verbally advised by AGMES on 11 August that the Manager Technical Services has advanced the trial and written to the properties on River Street advising that Council will implement the trial in October, signs have been ordered and order raised for the line marking contractor.

 

 

8

DA2015/

191

 

29/10/15

That Council take action regarding the unapproved shipping container at 21 George Street, Bowraville.

 

GM

Notice of Intention to Serve an Order has been issued (was issued prior to the Council meeting on 29/10/15).

Letter sent.10 February 2016.

The number of cats was reduced to an acceptable number but an inspection in January indicated that breeding cages were being used.  A notice of intention to serve an order will be served.

Discussed with staff on 6/4/2016.  Final warning to be provided to lodge a DA or receive a fine for undertaking development without consent.  Raised the matter again with staff on 17 June 2016.  Action to be taken.

 

Discussed with Manager on 3 August.  Property has been inspected.  The container is located in a corner and is unobtrusive.  It is understood that the owner of the property is moving.  The assessment of staff is that the cost associated with the enforcement of the order is not warranted.  No further action to be taken.

 

 

NOVEMBER 2015

 

9

SF2068

12/11/15

Council receive a future report on the preferred treatment options & procurement process to gain the most economical outcome for the recycled water scheme at the Bowraville STP.

 

AGMES

Report in 2016

 

10

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

MARCH 2016

 

11

LF7116

31/3/16

That Council receive a report from the Engineer on options for improving water flow through the property (8 Loftus Lane) and the costs of those options.

 

AGMES

Report to June meeting following of assessment by design staff.

A report will be prepared for July after a catchment assessment is undertaken by design staff as there a number of design priorities for Council’s capital works program.

 

Report deferred to September as Design staff still to complete the assessment due to capital work designs.

 

APRIL 2016

 

12

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

 

AGMES

Letter sent

 

Response from RMS is forthcoming. Councils Manager Technical Services was verbally advised by the RMS that the section does not warrant a reduction in the speed limit to 40km/h and that RMS will be proposing traffic management solutions which are eligible for a 50:50 grant.

 

JUNE 2016

 

13

SF2172

16/6/16

That Council staff provide a report on a revised (bulky goods waste) voucher system being:

a. 2 vouchers used for 2 deliveries

b. 2 vouchers, of which one can be used for collection and the other used for delivery.

 

AGMES

Report to 28 July 2016 following the closure of community survey.

 

Report deferred to August as the survey undertaken by the University for the contractor and results are being correlated by a third party.

 

Still awaiting survey results being compiles by Southern Cross University. Deferred to September.

 

 

JULY 2016

 

14

LF968

14/7/16

Council note the inspection of drainage issues at Bangalow Drive, Nambucca Heads and that the drainage plans be discussed with the residents following which there be a further report to Council for its consideration.

 

AGMES

Letter sent to residents thanking them for the meeting and providing them with the three design options and their cost.

 

15

SF2183

28/7/16

1. That Council write to the NH’s Island Golf Club & ask them to advise on action they have taken & intend to take to ensure their financial sustainability & reduce their water consumption.

2. That Council receive a report on alternate methods to assist the NH’s Island Golf Club without altering Council’s adopted fees & charges to be considered by the new Council.

3. That Council request clarification of the term “vulnerable customer” from the Office of Water.

 

GM

Report in October 2016.

 

 

16

SF42

28/7/16

That Council write to the Office of LG requesting a definition of the term “property developer” and “associate of property developer” for the purposes of Circular No 16-22.

 

GM

Definitions reported to Council’s meeting on 11 August 2016.

 

 

17

SF2081

28/7/16

Following consideration of the report on Shoaling and Dredging by Council’s Estuary Committee, there be a further report to Council concerning a possible maintenance dredging strategy.

 

GM

Report in October 2016.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager's Report

ITEM 9.2      SF588              250816         Nambucca District Historical Society - Request for Assistance with Internet Access

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council make provision in its budget to provide financial assistance of $30.00 per month ($360 per year) to the Nambucca District Historical Society and the other three museums within the Nambucca Valley for the purposes of assisting them in funding ADSL Broadband or NBN connections.

 

 

OPTIONS:

 

Council can elect to provide no funding or a different amount of funding.

 

 

DISCUSSION:

 

Council has received the attached letter from the Nambucca District Historical Society seeking whatever financial assistance that Council may be able to provide towards the cost of an ADSL Broadband connection.

 

The Nambucca District Historical Society is a Section 355 Committee of Management operating the Nambucca Heads Museum.  The Museum provides an important social and cultural service to the Nambucca Valley as the pre-eminent museum for the preservation and display of our maritime history. 

 

From a tourism point of view the museum provides a valuable experience for visitors and therefore support for access to the internet for updating website, emails, accessing information etc is a priority.  The future of museums will require their operation in the digital world and the proposal to provide an ADSL connection is supported.  It is also likely that the Museum will then need to upgrade from ADSL to the NBN when the latter becomes available.

 

The financial resources of the Museums are limited to entry fees and donations and the request for financial assistance in improving their technology is supported.

 

As Council has limited capacity within its ICT (information communication technology) section to support additional digital communication, it is recommended that Council’s assistance be limited to financial support not involving Council’s ICT staff.

 

The Nambucca Valley is served by three other Museums being the Mary Boulton Pioneer Cottage and Museum, the Bowraville Folk Museum and the Frank Partridge VC Military Museum.  In terms of equity it is recommended that the same offer be provided to each of those museums.

 

 

CONSULTATION:

 

There has been consultation with the Manager Community Development.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

Our museums are important repositories of the Valley’s social and cultural heritage, particularly the period of European settlement.  As such they are important to our identity and for this reason the Council has been active in assisting them in their endeavours, notwithstanding budget constraints.

 

Economic

 

The museums are an important part of the tourism experience available to visitors to the Nambucca Valley.

 

Risk

 

There are no significant risks.  The Museums will be advised that Council does not have the staffing capacity to resolve any issues they may have with their ADSL or (future) NBN connections.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The potential impact on Council’s budget will be $1,440 per annum if each Museum has an ADSL connection.

 

Source of fund and any variance to working funds

 

Given the financial year has recently commenced, the funding for 2016/2017 can be met from existing budgets, such as the tourism or building maintenance budgets.  Hence there will be no impact on working funds.

 

Service level changes and resourcing/staff implications

 

As discussed it is not proposed that Council staff be utilised in arranging or maintaining the ADSL or NBN connections so there will be no impact on service levels or staff resources.

 

Attachments:

1

26540/2016 - Request for assistance

 

  


Ordinary Council Meeting - 25 August 2016

Nambucca District Historical Society - Request for Assistance with Internet Access

 


 


 


 


 


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager's Report

ITEM 9.3      SF256              250816         Proposed Councillor Training and Induction

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

It is proposed to provide the new Council with training in the Code of Conduct and Code of Meeting Practice.  Besides the training in the Code of Conduct and Code of Meeting Practice it is proposed to conduct a series of short, one hour briefings on some critical matters and then undertake several separate tours of Council facilities which are not open to the public. 

 

 

Recommendation:

 

1        That the information concerning the proposed training and induction for the new Council be received and any feedback in relation to the proposals be provided to the General Manager.

 

2        That a report on proposed training and induction be provided to the first meeting of the new Council post the 10 September 2016 election incorporating any feedback provided to the General Manager from recommendation no. 1.

 

 

OPTIONS:

 

There are many potential options for councillor training and induction.  A component of a successful council will be one where Councillors feel engaged and confident to question and if necessary challenge the information and views which are presented.

 

 

DISCUSSION:

 

Consideration has been given to Councillor training and induction post the 10 September 2016 election. 

 

Given well publicised governance issues with some Sydney councils and proposed changes to the Local Government Act to mandate some training it is strongly recommended that all Councillors attend, at a minimum, training in the Code of Conduct.

 

A proposed draft program is as follows:

 

Training in Code of Conduct and Code of Meeting Practice

 

Arrangements are being made with Bellingen Shire Council for an external provider to provide a training session for both Councils on the Code of Conduct.  This will be a similar arrangement to that which occurred in 2012 for the reason that a joint session reduces cost.  The training will be scheduled in consultation with Bellingen Shire Council as soon after the election as is practicable.  A date for the training had not been arranged at the time of preparing this report.

 

It is proposed to add some training in the Code of Meeting Practice as some feedback from the candidates briefing was that the meeting procedures can be daunting for new councillors.  A long standing Councillor might be best placed to provide this training as their knowledge of the procedures and their practical application will likely exceed a consultant’s knowledge.

 

Induction

 

Besides the training in the Code of Conduct and Code of Meeting Practice it is proposed to conduct a series of short, one hour briefings on some critical matters and then undertake several separate tours of Council facilities which are not open to the public.  The tours of facilities will assist Council in undertaking the review of its Integrated Water Cycle Management Strategy (IWCM) which is due this financial year.

 

The proposed briefings and tours are set out in the table below.

 

Time/Date

Briefing/Tour

4 pm 22/9/2016

“House-keeping” arrangements for remuneration, reimbursement, conferences,   work health & safety, insurance, Council committees etc.  At this initial induction forms will be distributed for travel reimbursement, IT reimbursement, Conflict of Interest.  Also, Councillors will need to provide contact details, any special dietary requirements.  Photos of the new Council will be taken at this induction.  A paper copy of the business paper for the scheduled Council meeting on 29 September 2016 will be distributed.  For Councillors who may not be available to attend this induction, it can be repeated the following day being Friday 23 September or otherwise by arrangement with the General Manager.

 

4pm 29/09/2016

Information Communication Technology (ICT) and Records Management including the provision of iPads and instruction in their use.  Please note for the first meeting on 29 September a hard copy of the business paper will have been distributed.

 

4pm 13/10/2016

Financial Position and Asset Management

 

4pm 27/10/2016

Integrated Planning and Reporting

 

4pm 10/11/2016

Town Planning Law

 

3pm 24/11/2016

Inspection of Scotts Head STP and River Street Works Depot

 

3pm 15/12/2016

Inspection of Bowraville STP, Bowraville Borefield and Bowra Dam

 

 

Council facilities which are open to the public have not been listed for inspection for the reason that if Councillors wish to learn more about them they can visit them at a time of their convenience.

 

The reason the Scotts Head STP and Bowraville STP are listed for inspection is that they are Council’s oldest operating plants and will likely require capital investment before the more modern plants at Macksville and Nambucca Heads.

 

It is proposed that there be a report on the election of the Deputy Mayor and the composition of Council committees to the scheduled Council meeting on 13 October.  This will allow new Councillors time to consider their potential roles following the initial “house-keeping” briefing on 29 September.

 

 

CONSULTATION:

 

There has been consultation with the Assistant General Manager Corporate Services and the Mayor.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The purpose of the training and induction is so that Councillors are better able to perform their role and as such reduce the risk of mistakes in all their forms.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a cost for the Code of Conduct training shared with Bellingen Shire Council.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.  The cost of the training can be met from the training budget.

 

Service level changes and resourcing/staff implications

 

There are no service level changes.  The briefings will require management staff to contribute to the presentations.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager's Report

ITEM 9.4      SF25                250816         Fee Waivers (Donation) - Use of Macksville Senior Citizens Centre by the Nambucca Valley Parkinson's Support Group

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The Nambucca Valley Parkinson’s Support Group has sought a waiver of the hire charge for the Macksville Senior Citizens Centre for a fund raising auction to be held on Saturday 24 September 2016 between 10am and 4pm.  The hire charge is $19 per hour being $114.00.

 

It is recommended that Council waive (donate) the hire fee due to the community benefit being provided by the Nambucca Valley Parkinson’s Support Group.

 

 

Recommendation:

 

That Council donate the hire fee of $114.00 for the Nambucca Valley Parkinson Support Group for their use of the Macksville Senior Citizens Centre.

 

 

OPTIONS:

 

1              That Council donate a lesser amount

2              That Council donate an increased amount

 

DISCUSSION:

 

Council has received the following email from the Chairman of the Nambucca Valley Parkinson’s Support Group.

 

Dear Michael,

 

I am writing to Council in my capacity as Chairman of the Nambucca Valley Parkinson’s Support Group.

 

A year ago the group hired the Senior Citizens Hall for one day to conduct a fund raising auction the purpose of which was to provide financial support for the newly appointed Parkinson’s Neurology Nurse to the region.  This was a most successful event raising $3,600.  We have currently booked the hall once again for Saturday 24th September from 10am to 4pm to have a further eventfor the same purpose.  Last year Council most generously waived the hiring fee and we ask whether Council could see their way clear to do the same for next month’s auction.  We have submitted the required application form along with

a $200 cheque as deposit.  We looked forward to hearing from you.

 

Yours sincerely,

 

John Mills

Nambucca Valley Parkinson’s Support Group..

 

The Council has previously received advice from the Office of Local Government that it is unable to delegate the provision of financial assistance to community groups.  Such assistance can only be made available if it is part of an adopted program or by resolution.

 

Given that the hire of the Macksville Senior Citizens Centre is to raise funds to directly support those suffering from Parkinson’s disease, it is recommended that Council donate the hire fee of $114.00 in support of this worthy cause.

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no impact on the environment.

 

Social

 

With this Shire’s ageing population, assisting in the support of those suffering from Parkinson’s disease is important.

 

Economic

 

There are no economic impacts.

 

Risk

 

There is no risk to in regard to this report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The donation can be met from Council’s donations budget.

 

Source of fund and any variance to working funds

 

Funds are available from the donations budget.

 

Service level changes and resourcing/staff implications

 

There are no implications to service levels or staffing.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager's Report

ITEM 9.5      SF600              250816         Offer to Acquire North Macksville Soccer Fields and Casey Drive

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

For at least the last 9 years, Nambucca Shire Council has been negotiating with Roads and Maritime Services to acquire the North Macksville Soccer Fields and Casey Drive.

 

It is recommended that Council write to the Minister for Roads, the Hon. Duncan Gay, setting out its reasons for disputing the $181,100 valuation of the North Macksville Soccer Fields and offering $65,000 plus any applicable GST for the purchase of the land being Lot 2 DP 562469 and Lot 2 DP 245262.

 

 

Recommendation:

 

That Council write to the Minister for Roads, the Hon. Duncan Gay, setting out its reasons for disputing the $181,100 valuation of the North Macksville Soccer Fields and offering $65,000 plus any applicable GST for the purchase of the land being Lot 2 DP 562469 and Lot 2 DP 245262.

 

 

OPTIONS:

 

There are many potential options.

 

Council has the option of not putting forward an offer.  Given the negotiations for the highway handover are underway it is timely for Council to further pursue the acquisition of the North Macksville Soccer Fields and Casey Drive.

 

Alternatively Council could engage a Valuer to recommend an appropriate valuation for the land.  Given that the land has no potential for any form of urban development, this would seem to be a pointless exercise.

 

Council has the option of determining a different offer to the $65,000 plus GST which is recommended.

 

DISCUSSION:

 

For at least the last 9 years, Nambucca Shire Council has been negotiating with Roads and Maritime Services to acquire the North Macksville Soccer Fields and Casey Drive.  The land is owned by Roads and Maritime Services and is shown on the attached plan.  The land comprises two lots, being Lot 2 DP 562469 which has an area of 1.63 hectares and Lot 2 DP 245262 which has an area of 3.747 hectares.  This is a total area of 5.377 hectares.

 

The acquisition of the land is important as the loss of the playing fields would greatly impact on the sports which use the land, predominantly soccer.

 

In September 2011 Council put a proposal to the Roads and Traffic Authority based on the conditions of the Part 3A approval for the Pacific Highway upgrade from Warrell Creek to Urunga.  The proposal put to the RMS was a straight land swap of Council’s 8.9 hectares of vegetated high conservation value land at Lower Nambucca (adjoining the Nambucca State Forest) as a highway biodiversity offset in exchange for the 5.377 hectares at North Macksville.  This offer was put to the RMS on two separate occasions and rejected.  In March 2014 the Council again wrote to the RMS asking what land was ultimately acquired as biodiversity offsets for the highway upgrade between Warrell Creek and Urunga, but a search of Council’s files has not discovered any response.

 

Recently the Mayor briefly discussed the matter with the Minister for Roads, the Hon. Duncan Gay at the opening of the Nambucca Heads to Urunga section of the Pacific Highway upgrade.  The Minister said that if the Council can provide details of the reasons why we don’t think the land should be valued at $181,100 as per the determination of the Valuer General (base date 1 July 2013), then the RMS would use the information to seek a revaluation.  The $181,100 valuation is based on a valuation for Lot 2 DP 562469 of $62,100 and a valuation for Lot 2 DP 245262 of $119,000.

 

There are many reasons why the valuation of $181,100 is not logical or valid including the following:

 

·      The land is mainly zoned Rural RU1 with some Environmental Management E3, Environmental Conservation E2 and Natural Waterway W1 zoned land.  An extract of Council’s zoning map is attached.

·      It has been confirmed that under the provisions of the Nambucca Local Environmental Plan 2010, neither of the lots have a dwelling entitlement.

·      All of the land is flood liable with a ground level of between 2.0m and 3.0m AHD compared to a 1% AEP flood level of 3.6m AHD.

·      Council’s Floodplain Risk Management Strategy does not support a rezoning of the land for urban purposes

·      The only comparable sale was Council’s purchase of Thistle Park (2.5 hectares) from the Department of Education in 2009 for $25,000.  The Thistle Park transaction was analogous being flood liable land used as a sporting field and with no prospect of being developed for urban purposes.

 

In addition to disputing the valuation of the land it is recommended that Council also put forward an offer for the acquisition of the land.  This will demonstrate Council’s good faith in seeking to acquire the land and hopefully “short circuit” what has been a protracted negotiation process concerning the continued use of “community land”.

 

In 2009 the offer for the purchase of Thistle Park was based on an agricultural (grazing) land valuation of $10,000 per hectare.  Given that the transaction occurred seven years ago, a value of $12,000 per hectare is suggested and when applied to the combined land area of 5.377 hectares, the total is $64,524.  It is therefore recommended that Council write to the Minister for Roads, the Hon. Duncan Gay, setting out its reasons for disputing the $181,100 valuation of the North Macksville Soccer Fields and offering $65,000 plus any applicable GST for the purchase of the land being Lot 2 DP 562469 and Lot 2 DP 245262.

 

CONSULTATION:

 

There has been consultation with the Mayor.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There will be significant social implications if these well used playing fields are sold and the community is deprived of their recreational value.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There is a risk that the land might be sold to an individual or company with the sporting fields no longer being available for community use.

 

There is a risk if Council does nothing and the RMS attempts to sell the land that community pressure might see the land transferred to Council’s ownership for less or no consideration.  This is exactly what transpired with Thistle Park as a consequence of “on air” representations made by broadcaster Ray Hadley.  So Council could be better placed by “doing nothing”.  Notwithstanding, the land does have an inherent value and Council’s lack of ownership of the land will increasingly inhibit its development and use for sporting fields.  The preferred approach is that Council be proactive in seeking to acquire the land.

 

There is also a risk that if Council does not acquire the land and it is sold or is otherwise unable to be used for sport, then Council will have to spend more money in establishing the users on other grounds or through the purchase of a new sporting ground.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The funds for the acquisition of the land have not been budgeted for.  If Council’s offer is accepted there would need to be budget variation to complete the purchase.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds, but as flagged, if Council’s offer is accepted there would need to be a budget variation to complete the purchase.

 

Service level changes and resourcing/staff implications

 

At this stage there is no service level or resourcing implications.  Council staff already mow the grass and undertake general maintenance.  This would not change.

 

Attachments:

1

22147/2014 - Cadastre & Aerial Photo

 

2

22172/2014 - Zoning Map

 

  


Ordinary Council Meeting - 25 August 2016

Offer to Acquire North Macksville Soccer Fields and Casey Drive

 


Ordinary Council Meeting - 25 August 2016

Offer to Acquire North Macksville Soccer Fields and Casey Drive

 


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager's Report

ITEM 9.6      SF731              250816         NSW Funding for Nambucca Shire Council Industrial Plan

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1.       That Council note the provision of a grant of $55,000 for the planning of Council’s Valla           Industrial land.

 

2.       That the Member for Oxley be formally thanked for her work in securing this grant funding.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

DISCUSSION:

 

Council has received advice from the Member for Oxley, the Hon. Melinda Pavey MP of a grant for $55,000 for the planning of Council’s Valla industrial land.

 

A copy of the media release is attached.

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

The funding will assist with Council’s planning work to secure additional industry and jobs for the Nambucca Valley.

 

Risk

 

There are no identified risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council’s budget will need to be adjusted to reflect the grant funding as income as well as its expenditure.

 

Source of fund and any variance to working funds

There will be no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There will be no significant impacts on service levels or resourcing.

 

Attachments:

1

28197/2016 - Industry Funding Announcement

 

  


Ordinary Council Meeting - 25 August 2016

NSW Funding for Nambucca Shire Council Industrial Plan

 


 


 


 


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager's Report

ITEM 9.7      SF2173            250816         Outstanding DAs greater than 12 months or where submissions received - 3 August 2016 - 17 August 2016

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 shows development applications which have been received but not yet determined due to submissions received.  In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

STATUS:

Applicant has met with Council’s assessing officer – now has until 26 September 2016 to submit information.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

SUBMISSIONS RECEIVED

Two public submissions has been received – they oppose the development:

·        The increase in expected traffic raises major concerns re safety (particularly for the elderly and the young), congestion, parking within the Plaza and speeding.

·        Concerned that there isn’t enough local infrastructure and services to support new residents eg doctors.

·        A community forum should be held to gauge dissatisfaction with the proposal

·        Spring Street isn’t wide enough to cope with the increased traffic

·        Stormwater in Spring Street and surrounding areas is already a problem

·        Concerned about the safety of turning out of Spring Street, when Marshall Way is a through road

STATUS:

Applicant has met with Council’s assessing officer – now has until 26 September 2016 to submit information

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2015/048/01

12/05/2016

Garage

Lot 412 DP 611276, 7 Ocean Street, Scotts Head

One submission has been received – it opposes the modification

·           The applicant clearly intends to use the development for accommodation and not just storage

·           Stormwater details shown are incorrect

·           Actual cladding does not agree with that shown on the plans

STATUS: Being assessed – should be determined within two weeks.

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2016/121

21/07/2016

Blueberry Netting

Lot 543 DP 618813, 537 Old Coast Road, North Macksville

Two submissions have been received – one opposes the proposal and one supports it

·           Applicant has not provided sufficient information about the social and visual impacts of the netting

·           Would like a hedge built along entire boundary to reduce the effects of spraying

·           Supporting submission notes that the agricultural industry is being carried out in a professional and pleasing manner

STATUS: Being assessed

DA NO

DATE OF RECEIPT

PROPOSAL

ADDRESS

2014/084/01

08/07/2016

Dwelling-House - modification

Lot 2 DP 1157698, 34 Short Street, Nambucca Heads

One submission has been received – it opposes the modification

·           The alfresco roof will lead to a loss of sunlight and an increase in stormwater runoff. Wants roof lowered and boundary fence height raised.

STATUS: Being assessed

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 25 August 2016

General Manager's Report

ITEM 9.8      SF1148            250816         Council Ranger's Report July 2016

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council’s Ranger’s report regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger for July 2016.

 

 

Recommendation:

 

That Council’s Ranger’s report for July 2016 be received and noted by Council.

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

2

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

2

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

6

Abandoned or Stray

0

1

Surrendered

2

0

Animals transferred from Seizure Activities

0

0

Total Incoming Animals

2

9

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

1

Sold

0

2

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

1

Due to Illness, Disease or Injury

0

0

Feral/infant animal

0

0

Unsuitable for rehoming

0

1

Unable to be rehomed

0

1

Total Euthanased

0

3

Total Outgoing Animals

0

6

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

3

 

Cattle

Breakdown

Total

Seized

2

2

Returned to Owner

0

0

Impounded

               1

1

Total Seized

3

3

 

 

June 2016

PARKING

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

 

June 2016

COMPANION ANIMALS & OTHER

CHIP NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                 25 August 2016

Assistant General Manager Corporate Services Report

ITEM 10.1    SF1438            250816         End of Term Report on Progress Towards Implementing the Community Strategic Plan

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

The attached report details progress on implementation of the Community Strategic Plan 2013-2023.  The Integrated Planning and Reporting guidelines require this report to be presented at the final meeting of an outgoing Council.  It is a record of the achievements of this Council and will be presented to the incoming Council after the election in September 2016. 

 

 

Recommendation:

 

That Council adopt the draft end of term report on the progress on implementation of the Community Strategic Plan 2013-2013.

 

 

OPTIONS:

 

The IPR requirements are statuary in nature.

 

 

DISCUSSION:

 

The IPR process diagram below is well known and summarises the IPR framework. 

 

 

The Guidelines can be found at Integrated-Planning-and-Reporting-Guidelines

 

The IPR Guidelines require a report on the progress on implementation of the Community Strategic Plan must be presented at the final meeting of an outgoing Council.  This report is then presented to the newly elected Council as part of the review of the Community Strategic Plan.  The current Community Strategic Plan can be found at Nambucca Community Strategic Plan 2023.  The End of Term Report is attached.

 

The new Council will be elected in September 2016 and the Community Strategic Plan will need to be reviewed prior to 30 June 2017.  This will flow through the entire IPR suite of documents and necessitate community consultation on the reviewed documents.  Changes in the Community Strategic Plan will flow through the Delivery Program and feed into the Operational Plan.  This review also presents an opportunity to refine linkages between the documents, corporate performance reporting and financial management structures.

 

 

CONSULTATION:

 

Nambucca Shire Council Management Team

Elected Council Nambucca Shire Council

 

 

FINANCIAL IMPLICATIONS and SERVICE LEVEL CHANGES

 

IPR Process sets service levels and budgets

 

 

 

Attachments:

1

28011/2016 - Nambucca Shire Council End of Term Report August 2016

 

  


Ordinary Council Meeting - 25 August 2016

End of Term Report on Progress Towards Implementing the Community Strategic Plan

 

NAMBUCCA SHIRE COUNCIL

 

END OF TERM REPORT

 

AUGUST 2016

 

 

 

 

 

 

Description: C:\Users\scottn\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\IMG_1854.jpg

 

 

The Bowra Dam, Completed in 2015 to secure the Nambucca Valley’s Future Water Supply

 

28011/2016

A MESSAGE FROM THE MAYOR    

 

Nambucca Shire Council faces many challenges in trying to meet community needs within limited resources.  The Community Strategic Plan is a document that helps us to ensure that we are always working towards meeting those needs.

It is a twenty year strategic plan that has been developed in consultation with the community and focuses on achieving our Vision and Mission statement. It is a document that guides a number of other shorter term plans. Many of the aspirations of our community cannot be achieved within a short time-frame and certainly not within an annual budget. If there is not a longer term community-based plan to follow it is easy to lose sight of some of the more long term goals. Every four years Council is required to report the progress on the implementation of the Community Strategic Plan to the final meeting of the outgoing Council and the report is then presented to the newly elected Council as part of the review of the Community Strategic Plan. This report provides Council and the community the opportunity to assess the progress that has been made during the previous four year term of Council and confirm that we are delivering on key strategic directions identified in the Community Strategic Plan.

I am pleased that this report confirms progress in each of the strategy areas adopted by Council with some very notable achievements including the construction of Bowra Dam to secure our water supply; the reconstruction of Riverside Drive to minimise a growing risk to public safety; the completion of the Macksville Fun & Fitness Precinct Project to improve social, recreational and health outcomes; significant progress in addressing our asset and infrastructure backlog, (particularly roads and bridges)  and the financial, management and organisational reforms that resulted in Nambucca Shire Council being declared Fit For the Future by the NSW government.

We are well placed to achieve our Vision “Nambucca Valley – Living at its best”

 

Mayor Cr Rhonda Hoban

 

 

 

 

 

 

 

Description: C:\Users\scottn\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\IMG_0279.jpgThe Nambucca Shire Celebrated its 100th anniversary in December 2015.   The “Centenary” Council Meeting was marked with Councillors and Staff dressed in period costume.


 

 

FORWARD

 

This is a report on the progress on implementation of the Nambucca Valley Community Strategic Plan 2023.

 

New South Wales Local Government uses a legislated Integrated Planning and Reporting Cycle commonly known as I P and R.  It is Based on a 20 Year Community Strategic Plan, a 10 year Financial plan, a 4 year operational plan (that reflects the term of each Council) and annual Delivery Program which contains detailed budgets. 

 

 

Further details are available at Integrated-Planning-and-Reporting-Guidelines

 

A report on the progress on implementation of the Community Strategic Plan must be presented at the final meeting of an outgoing Council.  This report also informs the new incoming Council who must review the Community Strategic Plan prior to the next Budget.

 

This report records the progress on each strategy adopted by Council to deliver the objectives in the Community Strategic Plan, but in broader terms the notable achievements of the Nambucca Shire Council 2012-2016 included:

 

·      The Bowra Dam was completed to safeguard the Shire against drought and secure a water supply for development.  The project was a proud achievement for a small Council with a total cost of $53M.  The Shire received and Engineering Excellence Award from the Institute of Public Works Engineers for the Project.

 

·      Major reconstruction work was completed to Riverside Drive in Nambucca Heads.  This section of road is an essential access to the town of Nambucca Heads and had a history of landslips.  The unstable nature of the road had become a growing risk to public safety.  The projected cost was $5M and has addressed one of Council’s key proprieties.

 

·      The Macksville Fun and Fitness Precinct Project saw a substantial upgrade to sporting facilities in the Shire and included new netball courts, a fitness trail, a new skate park, upgraded ovals, new lighting and extensions to the Macksville Aquatic Centre.

 

·      On-going financial and asset management reforms resulted in the Shire being declared “Fit for the Future” as part of the NSW Local Government Reform Program.  This was welcome recognition that years of difficult reforms and hard decisions have left the Council in a good position to continue to deliver the infrastructure and facilities required by our community.  Having been declared “Fit”, Nambucca Shire was the first Council to take advantage of the T Corp lending facility that allows NSW councils to borrow money at reduced interest rates.  The financial management reforms were complemented by a restructure of the organisations and a review of the Engineering Section workforce and practices, both of which yielded efficiency gains.  An example of embracing emerging technology was the adoption of solar powered compacting street litter bins that substantially reduced the frequency the bins need emptying.

 

·      This term of Council committed to addressing a backlog of required bridge works.  The Nambucca Shire enjoys a high rainfall, beautiful beaches and rugged hinterland with many river valleys.  The beautiful landscape makes it an expensive place to build and maintain roads and a long list of bridges that needed attention had accumulated.  An infrastructure program funded by a series of special rate variations and an interest subsidy from the New South Wales Governments LIRs program has made substantial progress to addressing this backlog.  The on-going stream of income from the special rate variation has been earmarked to fund future maintenance and replacement of these critical assets.

 

·      This term of Council committed significant resources and effort to ensure the Nambucca Shire was well positioned to take advantage of the new sections of the Pacific Highway that traverse the Shire.  In particular Council welcomed the decision to position a new Service Centre at Nambucca and to provide additional on and off ramps at Macksville.  Council also invested in land adjacent to the Highway to ensure a future supply of well positioned industrial land.  On the flip side, Nambucca Shire will shortly inherit substantial amount of additional roads and bridges as the existing Highway is decommissioned.  Extensive and on-going negations and preparations have taken place to attempt to minimise the impact on the Shire’s financial sustainability.

 

 

Description: C:\Users\scottn\Pictures\Council meetring Valla Hall Rural 14 April 2016\Council meeting Valla Rural Hall 14.4.16.jpg

 

A well-attended Council meeting at Valla Hall in April 2016

 

 

ELECTED REPRESENTATIVES  2012 to 2016

 

 

 

 

 

 

 

 

 

 

 


Mayor Cr Rhonda Hoban                     Deputy Mayor John Ainsworth             Cr Martin Ballangarry OAM

 


 


                                                                                                                                                                          

 

 

 

 

 

                                                               

   

 Cr Brian Finlayson                                        Cr Paula Flack                                   Cr Kim MacDonald

 

 

 

 

 

 

 

 


    Cr Anne Smyth     Cr Elaine South    Cr Bob Morrison                                                                      Cr Anne Smyth                              Cr Elaine South


 

MAP OF SHIRE  

 

Description: scottymap

 

The Nambucca Shire Local Government Area (LGA) is located between Kempsey and Bellingen Shire Councils on the Mid North Coast of NSW, approximately 500km north of Sydney and 480km south of Brisbane.  The Shire is 1492.8 km2 and is situated between 30030’S and 30056’S and 152018’E and 153001’E.  The terrain is steep and intersected by small streams nestled between the foothills of the Great Dividing Range and the coastline of the Pacific Ocean.  The rugged topography of the eastern edge of the New England plateau in the western part of the Shire is dominated by steep slopes and valleys, while the eastern portion of the Shire is characterised by the gentle slopes of the fiver floodplains.

 

The Nambucca River drains the Shire and is 47km long.  The Shire has two National Parks, eight local nature reserves and 25km of coastline.

 

The main localities of the Shire include Nambucca Heads, Macksville, Bowraville, Valla Beach and Scotts Head with many smaller villages and rural settlements. The Shire has a population density of 13 people per km2.

 

NAMBUCCA SHIRE POPULATION - SELECTED CHARACTERISTICS

 

Males

Females

Persons

%

Total persons ABS 2013 estimated data

9,567

9,962

19,529

100.0%

Aged 14 years and under ABS 2013 estimated data

1,696

1,686

3,382

17.3%

Aged 65 years and over ABS 2013 estimated data

2,373

2,626

4,999

25.6%

Born overseas

 

 

 

14.9%

Unemployed Persons (2015)

 

 

787

 

Unemployment Rate (2015)

9.7%

Households with internet access

63%

Occupied Private Dwellings

7,616

Unoccupied Private Dwellings

1,175

 


NAMBUCCA SHIRE - TOWNS, VILLAGES AND RURAL POPULATION

 

1991*

1996*

2001*

2006

2011

Bowraville

969

884

956

954

1,208

Eungai **

158

139

583

584

658

Hyland Park

153

284

321

315

441

Macksville

2,872

2,722

2,661

2,658

2,567

Nambucca Heads

5,669

6,248

6,146

6,121

6,222

Scotts Head

834

832

793

794

821

Valla Beach

488

729

814

819

1,200

Rural/Non-Urban Balance

5,556

5,729

5,444

5,415

5,527

TOTAL SHIRE

16,699

17,567

17,718

17,660

18,644

Source:   ABS Census

** Area extended in 2001 to include Eungai Creek, Eungai Rail and Allgomera

*Includes overseas visitors

Nambucca Heads from 2006 includes Kingsworth Estate (not previously included in town population)

 

 

Achievements in Implementing the Nambucca Community Strategic Plan 2023

 

FOUR YEARS ENDING SEPTEMBER 2016


 

INTRODUCTION

 

The intention of this report is to document Council’s progress and effectiveness of Council activities as it strives to implement its stated strategies to achieve the objectives under each of the eleven (11) Key Strategic Directions outlined in its Community Strategic Plan 2023.

 

The 11 Key Strategic Directions are:

 

1        Civic Leadership and Administration

2        Public Order and Safety

3        Public Health

4        Community Support and Education

5        Environmental Planning

6        Building Regulation

7        Environmental Services and Community Amenities

8        Recreation and Culture

9        Transport

10      Local Economy

11      Water Cycle

 

Under Council’s Community Strategic Plan the 11 Key Strategic Directions are embellished with 31 Objectives which are subsequently supported by some 58 Strategies.  The 58 Strategies are carried through into the 4 year delivery plan and allocated across the organisation with specific tasks, programs or actions.


 

Strategic Direction: Leadership and Administration

 

1.1 Objective: Citizen Engagement

The Council and the community support open government where public participation is encouraged in policy development and major decisions, as well as in Council’s daily operations.

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Using a variety of tools, engage with the community in ways that are accessible and transparent, and use information from the community in decision making


 

Continue to liaise with Council’s Section 355 committees to provide advice on policy areas

AGM Minutes reported.  Councillors and Senior Staff attend S355 AGM’s

 

S355 Information Evenings held

 

Increasing difficulty in retaining sufficient volunteers to operate some S355 Committees

Use public relations, printed materials, Council’s website and personal communications to inform stakeholders and community

Media releases issued.  Rates newsletter issued.  Information Technology Officer periodically checking website 

 

Media release issued on flood damage events, road closure and works and vandalism as required

 

Away Meetings commenced in 2013

 

Special Rate Variation information session conducted

 

Trade night held with local plumbers and other interest members of the public in respect to new Plumbing and Drainage Act

 

Information campaign regarding regulation of safety around private swimming pools

 

New website launched in 2016 which incorporated a review and update of all existing information so that it is current

 

Encourage involvement by a variety of community stakeholders in the activities of Council

Encouraging use of media releases instead of paid advertisements to reduce cost.  Paid advertisements used where there is a statutory or other requirement

 

Dam tours conducted plus official opening

 

Newspaper interview and stories have been used to increase community awareness of dog control and swimming pool legislation

 

Fortnightly radio interview by General Manager on 2HC 639am.  Manager Business Development undertook a series of promotions on Radio 2MC FM

 

Mayor and General Manager provide priority to assisting the media

Undertake Community Satisfaction Surveys

Community Survey of 400 residents undertaken by Jetty Research in June 2013 and May 2016

 

Issue a newsletter with the rates notice

Newsletter mailed out with Rate Notices

 

2016 newsletter restricted to rates and charges information

1.2 Objective: Delivery of Services

Delivery of services to the community is consistent with their requirements and Council’s core values

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Ensure the sustainable delivery of infrastructure and services


 


 

                  


 

Periodic review and ongoing implementation of asset management plans and use in budget and work plan development

Asset Management Working Group comprising of Corporate and Engineering staff was formed to review Asset Management Plans policies, data capture and service delivery

 

Reviewed Policies and Plans reported to Council

 

Three new Asset Management Plans developed and adopted by Council for:

1)   Bridges

2)   Urban and rural sealed roads

3)   Rural gravel roads

 

First draft new Asset Management Plans developed for footpath, buildings and stormwater

 

Implement organisation structure and staffing review outcomes

Organisation Structure Reviewed 2013 - Business Services Unit created

 

Organisation review of outdoor operations adopted May 2015 has resulted in a reduction in EFT to 113

 

Progressively being implemented. Incorporated a review of staff levels as well as work practices

 

Restructure of Infrastructure Services.  Incorporated the development of new position descriptions and creation of more accountability within the Coordinators and Site Leaders positions

 

Continue performance reviews of staff performance and provide training and attendance at external conferences where identified to ensure Council’s goals are being met

Scheduled performance reviews generally complete

 

Performance management on-going

 

Training undertaken to meet statutory and professional development requirements

 

Restructure of Infrastructure Services.  Incorporated the development of new position descriptions and creation of more accountability within the Coordinators’ and Site Leaders’ positions

 

Provide opportunities for Councillors, especially new ones, to attend training relevant to their duties

Ethics and Code of Conduct training for Councillors conducted in 2012

 

Arrangements being made for training and induction for Councillors post the 10 September 2016 election

 

Implement human resource management practices

Staff turnover has been trending down..

11.2%                   in 2011/12

     8%                   in 2012/1

     6%                   in 2013/14

     9.5%       in 2015/16

Three long serving outdoor staff retired in 2015

 

Four long serving outdoor staff scheduled for retirement on 2016

 

Comply with local government legislation, policies and agreed standards

MANEX maintains a register of known legislative or regulatory noncompliance

 

Engineering Services’ works undertaken in accordance with local government legislation, policies and agreed standards - Coverage achieved

 

Public and private swimming pool inspection regime implemented

 

New reporting requirements for Public Health and NSW Food Authority implemented

 

Local Government (Keeping of Animals) Policy being evolved into Local Orders Policy for compliance

 

Empowerment also complaint weighting prepared to improve service delivery in important cases removing vexatious complaint engagement

 

Comply with financial management requirements

All reporting was within statutory timeframes

 

Provide information and assistance at front counter for a range of community needs

Use of MERIT reviewed and improved

 

Information being applied and distributed.  MERITS being taken and processed

 

Improved work practices for incoming calls.  Customer requests can now be placed on line via the Council Web Site.  Customers are allocated a reference number for each MERIT

 

Call Centre established using existing phone system to manage incoming calls

 

Ensure Council adheres to Equal Employment Opportunity (EEO) principles

 

Compliance requirements being met

Provide and maintain information management systems that meet user needs, including GIS, software and data systems to manage corporate information

Implement MERIT customer request system

Council has upgraded MERIT to version 10 and the MERIT Web module has been purchased.  Version 10 provides for a more efficient workbench and allows additional integration options between the Authority property systems

 

Name and Address register and the TRIM records management system.  The web module will allow the entry of customer requests directly via Council’s website and is currently undergoing testing

 

Council is currently upgrading server and network infrastructure to support a more robust and responsive IT environment and to retire end of life equipment and software

 

Council is currently implementing integration between MERIT CRM and Reflect.  This will allow streamlined workflows for customer initiated maintenance resulting in improved communication with customers, better reporting and increased mobility

 

Continue to improve new Authority software operation

Council is currently Civica Authority and has made  incremental improvements including:

·      GIS integration and reporting.  Implementation of Purchase Cards.  Improvements have been made in mobility using tablet devices and electronic forms

·      The successfully integrating septic inspections with Authority register

·      Bi-directional integration between Authority and ArcGIS has also been correctly implemented

·      The implementation of e services and the payment gateway

Council has successfully integrated GIS data with data provided by the LPI

 

Council is currently using TRIM software used for records management and has made incremental improvements including allowing the DA tracker to provide access to publically consumable documentation for Development Applications

 

An app has been developed to support the reading of water meters.  The app takes data directly from Authority via export and allows for updated reads to be subsequently imported

 

Establish community needs through consultation and involve community in review and future development of Community Strategic Plan, and Delivery and Operational Plans

Conduct community consultation to review Delivery and Operational plans for 2014-2015 and promote awareness of Community Strategic Plan

 

Detailed review and community engagement conducted in conjunction with Special Rate Variation application

 

IPR suite of documents updated and adopted in line with legislative requirements

 

Involvement from staff with the various Section 355 Committees and volunteer groups with development and implementation of programs

 

S94 Contribution Plans updated and put out to public consultation

 

Use Community Satisfaction Survey to inform planning processes and help identify infrastructure needs

Community satisfaction survey completed in 2013 and 2016

 

Findings being used as appropriate

 

 

1.3 Objective: Risk Management

Reduce risks to Council’s and community operations through effective, timely and affordable risk management strategies

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Implement the risk management action plan

Review the risk management action plan and update if required

 

Completed – new plan in draft form due to changes in requirements by Insurer

Implement WHS Action Plan, conduct WHS audits and reviewing as required

 

Completed

Annual review of insurance coverage

 

Completed

Manage instances of safety, regulatory or financial mishaps which cause a financial risk to Council

 

Reduction in claims and notifiable incidents

Maintain database of all loss events

 

Database maintained

Maintain and review risk register

Risk Register reviewed and maintained.  Electronic JRS profiler introduced 

 

Deliver relevant training and effective awareness programs to staff on workplace safety

 

All new staff inducted.  Training provided as per training needs plans and supervisor requests. 

 

Number of workers compensation claims reduced

 

 


1.4 Objective: Sustainable Energy Use

Provide community leadership in sustainable energy use and strive to meet the State government’s commitment to becoming carbon neutral by 2020

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Implement technologies in Council facilities and infrastructure to reduce Council’s greenhouse gas emissions

Waste Management activities including resident education package which will reduce the need for waste collection and hence greenhouse gas emissions by using less trucks

 

NSW Crown Land grant of $110,000 for an energy and effluent system infrastructure installed at Gumma Reserve

 

NSW Enviro Fund grant of $70,000.  Major energy efficient infrastructure installed

 

WASIP funding used to implement solar compactor bins for street litter waste reducing truck movements for collection

 

Make information available to the community to help them reduce energy use

Provide links on Council’s website to reputable websites that provide information on sustainable energy use and Government objectives to reduce greenhouse gas emissions

Link provided to Planet Ark

 

Council contributes to the sustainability and educational material for a EEC

 

Link to Our Living Coast with information on sustainable living including energy use.

 

 

 


 

Strategic Direction: Public Order and Safety

 

2.1 Objective: Community Safety

To foster a community where people feel safe and secure

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Provide support for local emergency services and beach safety

Participate in rural fire service management and maintain membership of the Nambucca Bush Fire Management Committee

Cr Ainsworth elected as the Council representative to the Committee

 

Four meetings were held each year and the minutes of each meeting have been reported to Council

 

Rural Fire Service (RFS) presented the draft “BIDs” to Council in January each year and adopted by Council in February

 

RFS budget and KPI’S reviewed quarterly through the Liaison Committee

 

Maintain the urban fire trail network to protect public and private infrastructure from bush fires

 

Trails were maintained as scheduled with the completed works entered into the RFS BRIMS and payment received from the RFS

Contribute statutory 13.3% in budget to fire control and other contributions to Volunteer Rescue Authority and Marine Rescue Authority

A budget allocation was provided and RFS presented the draft “BID” to Council in January and adopted by Council in February

 

Emergency Service levy reported to Council each year

 

Ensure buildings and facilities at fire control centre and SES/Volunteer Rescue/Marine Rescue are managed to meet standards

Asset Management Plan was adopted for the NEOC and implemented in accordance with budget limitations

 

Meeting cycle reduced from four to two meeting per year with general maintenance issues being addressed as they arise through the year

 

Grant received to enhance the EOC in the area vacated by the RFS

 

Provide and replace vehicles in accordance with policy for State Emergency Service

 

This is now administered through NSW RFS

 

Provision of funding remains a Council issue

 

Provide lifeguard services as per contract, including annual contribution through s.94 plan

New five year contract entered into with SLA for the provision of Life Guard Services

 

Life Guard Services provided over Christmas/New Year holiday period

 

The end of season Life Guard Services reports presented to Council

 

Contributions allocation is included in budget

 

Operational Plan Actions

Achievement

Provide and maintain beach safety signage

An audit was undertaken on all Nambucca Shire Council beaches by a State Government program in 2014 for safety on beaches.  All signage installed at the beach and access locations are compliant with regulatory and non-regulatory warnings

 

Provide ranger service to supervise vehicles on beaches

Council Rangers undertook random surveillance of beaches as well as continued passive surveillance from the Volunteer Rangers

 

Community Survey 2013 canvassed resident attitudes towards 4WD vehicles on beaches and level of monitoring

 

Council maintains a tri-party arrangement with Port Macquarie Hastings Council and Kempsey Shire Council with beach permits

 

Provide leadership in safety initiatives

Advocate for adequate police resources

Additional Police Officer (Detective) appointed to Nambucca

 

Mayor regularly attended Community Safety Precinct Committee Meetings

 

Lobbied for the continuation of Court House

 

Attended community meetings concerned with policing

 

Advocate for road safety initiatives, including through active Traffic Advisory Committee considering road safety improvements

 

Traffic Committee meetings conducted which addressed a number of safety improvements resulting in a number of speed zones on rural roads being reduced

 

Minutes reported to Council for formal resolutions and implementation of safety actions

 

Work with District Police to implement specific safety initiatives such as Alcohol Free Zones

 

Consumption of alcohol is prohibited in Gordon, ANZAC and Bellwood Parks

 

Signage reviewed and 29 new signs erected

 

Review of Bowraville Alcohol Free Zone completed and

re-established for 4 years.  Signage updated by 30 June 2013.

 

Review of Alcohol Free Zone at Visitor Information Centre and Brotherhood Park Nambucca Heads completed and re-established for 4 years.  Signage updated by 1 June 2014

 

Review of Alcohol Free Zone in the CBD Nambucca Heads completed and re-established for 4 years.                                         Signage updated by 10 January 2015

 

Fridge Magnet promoting reporting crime prevention was developed and distributed

 

 


 

2.2 Objective: Companion Animal Welfare

To proactively manage companion animals to ensure the community’s safety and to improve animal welfare

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Manage companion animals to ensure the community’s safety and improve animal welfare

Undertake patrols and respond to complaints about companion animals

Web-site improved with impounded animals being photographed and displayed for recovery or sale

 

Council subsidises de-sexing of animals to increase saleability of animals

 

Support programs to improve the welfare of companion animals, including investigating grant opportunities for owner education

Received grant funding for a Responsible Pet Ownership Program twice.  Program offered subsidised de-sexing, immunisation and micro chipping 

 

Have applied for funding for the third round of the program - result pending

 

Free de-sexing , immunisation and micro chipping successfully carried out on both Missions in conjunction with RSPCA

 

Ensure signage identifying permissible dog walking areas is in place and up to standard on Council land

Signs in place

 

Signage replaced and education program instituted to protect bird breeding habitat north of Valla footbridge

 

Additional leash free (off-leash) areas created

 

 


 

Strategic Direction: Public Health

 

3.1 Objective: Safe Food

Reduce the incidence of illness from unsafe food by monitoring systems for food hygiene and safe food handling

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Reduce the incidence of illness from unsafe food

Conduct regular inspections and follow-up of premises that handle food for public consumption

 

Inspections completed

 

Respond to complaints

Ongoing - with matters resolved

 

 

3.2 Objective: Clean Water

Improve and maintain healthy waterways through active catchment management including promoting and, where relevant, implementing the protection and restoration of riparian areas and minimizing pollution sources.

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Carry out 100% of inspections including plumbing and new on-site sewage management systems associated with new developments within 48 hours of being booked

Conduct regular inspections in accordance with risk rankings

 

Weekly monitoring of performance from registration statistical data and departmental appointment calendars

During 2012-13 new requirement for Council, as delegated water authority, to undertake requirements of Pluming and Drainage Act.  Forms and inspection regime provided to user groups ie plumbers

 

All Class 1 (high risk) inspections undertaken plus annual requirement for low to medium risk

 

Stage 1 up-grade of problematic river front installation carried out

 

Funding obtained 2015-16 for pressurised sewerage system to high risk systems OSSMS

 

Inspection regime updated, simplified and payment moved to the rates notice - commenced July 2016

 

Respond to complaints

Ongoing - with matters resolved with emphasis on impactive systems (impactive on health and/or the environment)

 


Implement actions from the Nambucca River Estuary Management Plan

Review plan and identify funding sources through grants and Environmental Levy to complete highest priority actions

Ongoing improvement undertaken on Stuart Island

 

Funding obtained for bank stabilisation and fish habitat projects on Stuart Island, Congarinni and Lower Nambucca

 

Gumma wetlands project continuing

 

Boating Now Projects being undertaken at 6 locations in the Shire

 


 

3.3 Objective: Personal Health and Wellbeing

Help improve the overall health and wellbeing of the community of the Nambucca Valley

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Support existing and initiate new public health activities

Deliver the final year of the Healthy Communities Initiative

 

Project concluded on time and on budget.  Audited Statements were submitted by the deadline of September 2014

 

Lobby State Government for adequate bed allocation for aged care

 

Considerable additional aged care capacity either completed or under construction by Nambucca Valley Care

 

Lobby State Government for infrastructure to provide adequate health services

 

HealthOne Facility constructed in Nambucca Heads.  Lobbying continuing on upgrade of Macksville Hospital

$50m redevelopment of Macksville Hospital approved.  Lobbying continuing in relation to commencing the build

 

Provide grant application support to relevant community organisations

Over 40 applications written and over 30 community organisations assisted with advise

 


 

Strategic Direction: Community Support and Education

 

4.1 Objective: Connected Community

Our community is proud of its identity and is mutually self-supporting

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Engage with the community, providing social and community infrastructure and programs to meet the needs of all residents


 

Continue to support and liaise with Council’s Section 355 Committees which represent a range of community members

Councillors and Senior Staff are rostered for attendance at Section 355 Annual General Meetings

 

Increasing difficulty in retaining sufficient volunteers to operate some Section 355 Committees

Continue to support the community through the auspice of grant applications and grant writing support

 

Over 20 Grants auspiced by Council

 

Over 30 community organisations assisted with advise

Ensure the services of the Visitors Information Centre are of a high standard through training and supporting volunteers

 

Training provided for volunteers in EFTPOS; Sales and Administration; Impart Media; and Book Easy

 

Three industry familiarisations were conducted

Provide Funding for Seniors Week

Live Life – Go for Gold themed event held 20 March 2013 in partnership with Bowraville Central School and Lions Clubs. 170 people attended

 

Colours of the Commonwealth Intergenerational event held 20 March 2014.  160 seniors and 50 young people participated

 

Making Connections Intergenerational event held 19 March 2015.  170 seniors and 55 young people participated

 

Library workshops were attended by 39 seniors

 

Out and About and Active event held 6 April 2016.  170 seniors and 55 young people participated.  Seven services provided information stalls

 

Continue involvement with Regional Arts Development Board, including financial support and representation on Board of Management

 

Financial support provided annually and Councillor representation on the Board

 

The Regional Arts Development Officer made a presentation to Council on 13 August 2015

Manager Community Development role to continue to include aged and disability services

100% achieved

 

Work plan targets being met

 

 

 

 

 

4.2 Objective: Engaged Youth

Foster the social well-being of our youth

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Provide support for  young people through youth-oriented programs including coordination, planning and funding


 

Manage funding provided by the NSW Department of Family and Community Services to undertake youth development

 

Reporting submitted on time

 

Agreed targets and outcomes achieved

 

Identify, quantify, prioritise and publicise the needs of young people

Grants secured for Youth Week, Sports Leadership Camp and two NSW Transport projects

 

Youth Services Forum - 8 April 2016  (80 people);Conducted Youth Survey;  Conducted Skate Park Assessments

 

Other programs included Indigenous Surf Program - Term 4 2015 Nambucca Heads (18 students);

Young Mums and Bubs Water Safety program;

Indigenous Learn to Swim;

Part 1 Screenwave project included film workshops in 3 High Schools,

2-day Water Ways Safety workshop (18 young people trained);

Resilient Young People’s Program (RYPP) at Bowraville Central School (28 students) and Nambucca Heads High (30 students);

Macksville Skate Park Opening – 28 November; Skate; Scooter and Bike Competition and Jam 16 January 2016

 

Run Youth Week activities

2013 Live Life – Go for Gold themed event held in partnership with Bowraville Central School and Lions Clubs. 170 people attended

 

2014 “Big Air School” held at Nambucca Heads Skate Park. Grant of $1,230 received.  150 young people attended

 

2015 Youth Leadership through Sport Camp; Information and Open Mic at Macksville Show and Bowraville Basketball Competition were held.  Around 250 young people participated

 

2016 Bike Safety Workshop – 12 April (40 young people);

Open Mic at Macksville Show; Movie Days and Youth Information Stalls at Nambucca Heads – 18 April (70 young people) and Bowraville - 14 April (100 attended)

 

Run Responsible Educated New Tenant (RENT) program

2012 -13   3 courses held

2013 -14   2 courses held

2014 -15 a partnership was formed with Wesley Accommodation Service to deliver Rent It—Keep It during 2015-2016

 

No programs conducted by Council in 2015-2016 as it is now being delivered by Wesley Accommodation Service

 

Continue to seek funding for the Nambucca Valley Sports Facilitation Program.

 

2012-13 Secured via Grants Officer assistance $75,000 PA for three years

Plan and provide library services in Nambucca Heads and Macksville

Seek external funding to supplement library resources

Funding received from e-book Library Development Grant, Country Libraries Fund, Revitalising Public Libraries Fund Let’s Read Big, Loud Grants and Local Priority Grants

 

Participated in Public Libraries NSW campaign for increased State Government Funding to libraries

 

 

 

4.3 Objective: Cultural Diversity

Promote an understanding of the Nambucca Valley’s Indigenous culture and heritage and develop opportunities and partnerships for people of culturally diverse backgrounds,

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Deliver services appropriate to the needs of Aboriginal and Torres Strait Islander communities and continue to improve awareness and understanding between Council and Aboriginal communities and individuals.

Manage funding provided by the NSW Department of Family and Community Services to undertake community development for Aboriginal people

 

Finance and outcomes reporting submitted on time – 100% achieved

Coordinate and provide funding for NAIDOC week event

2012-13

Council activities included a short Indigenous film screening titled '7 Movies In 7 Hours' at the Bowraville Theatre and 'Town of Origin – Battle of the Postcodes' touch football series at Hennessey/Tape Oval, Bowraville

 

2013-14

Council supported and participated in the newly established Nambucca Valley NAIDOC Committee and supported events across the Shire including the flag raising event at Macksville and exhibition of the Yirrkala Bark Petition theme

 

2014-15

Council supported and participated in the Nambucca Valley NAIDOC Committee and supported events across the Shire such as the flag raising at Bowraville Central School

 

Council’s main event was held in Macksville in collaboration with Unkya (Macksville) LALC.  The Macksville Day included:

-      Local cultural art and basket weaving from Salt Water Fresh Water run by specialist Indigenous people

-      Sydney Swans Academy AFL football club from Coffs Harbour ran AFL activities

And local Indigenous musicians performed

 

Provide activities for learning or social development for young people and their families on school holidays

2012-13

3 events held in January 2013 School holidays – Photography workshop, Fishing Clinic, National Parks canoe and bush tucker activity – 47 young people attended the activities

 

2013-14

2 events held in January 2014 –Surf School and Pool Fun Day

Other activities during the year included Fishing Workshop at Nambucca River Festival, Youth Leading the World (Stage 1 Environmental project), Show Chill Out Zone

 

The Libraries participated in Summer Reading Club during December-January school holiday period

 

2014-15

July – 1 (Bowraville Community Garden)

January – 2 (Public transport to the beach and Aquatic Centre)

April – 4 (Youth Leadership Camp; Bowraville Basketball and Chill Out Space at the Show)

Learn to Swim – all school holidays

 

2015-2016

Music Madness Workshop (25 young people); Bowraville Fun Day;  Canoeing Skills Workshop (16) and Outing, Fishing Workshop at Bellwood(40), Cricket Coaching Clinic (18), Bowraville Basketball Competition (75 young people  + 25 others), The Movie Bus project (35)

 

Support Indigenous heritage and other cultural projects when identified

2012-13

Council resolved to hold an annual Aboriginal Forum using Council’s Aboriginal Culture and Heritage Management Plan as a point of reference with the aim of raising relevant issues that can formally feed into Council’s processes.  In addition, Council is to maintain an annual Elders morning tea

 

Conducted Gumbaynggir Language “Taster” Course held at Nambucca Heads Library; School Holiday Activity at Bongil Bongil incorporated cultural heritage

 

2013-14

Engaged with local Aboriginal community in relation to Stuart Island improvements including the provision of interpretive signage

 

2014-15

Engaged with local Aboriginal community in relation to Stuart Island improvements including the provision of interpretive signage

Project continued during 2015-2016

 

2015-2016

Negotiated with Local Aboriginal Land Councils regarding infrastructure projects including Farringdon Fields; assisted Department of Aboriginal Affairs and families with construction and opening of memorials

 

Saltwater Freshwater Craft and Music Workshops – September 2015

 

 

 

Strategic Direction: Environmental Planning

 

5.1. Objective: Well planned communities

A well-planned community which minimises its environmental footprint and social costs, while maximising its economic and social well-being

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Promote sustainable development

Ensure sustainability is a feature of strategic planning

Vegetation mapping complete

 

Streetscape improvement programs underway

 

Gumma Wetland management ongoing

 

Koala Habitat Study complete

 

Several place based designs prepared with sustainability and focus eg Dawkins Park and Gordon Park

 

Progressive application of the principles of ESD to Council’s LEP and related environmental policies

Flood Studies finalised and adopted

 

A Deep Creek Entrance Management Policy has also been adopted

 

Flood Risk Management Program underway

 

Several LEP amendments - Completed

 

DCP 2010 has been amended

 

Vigorous assessment of developments to ensure minimum impacts are achieved on built and natural environment as a result of the development, with special regard to high impact developments such as antimony mining

 

Comprehensive assessments completed in relation to higher risk environmental and development compliance issues

Develop new urban designs for town centres and villages

Macksville Revitalisation Plan developed associated Traffic Study Complete.  Draft plan prepared integrating these 2 studies

 

Street trees planted Bowra St Nambucca Heads

Stuart’s Island Improvements complete

South Valla walkway 60% complete

Plan for Dawkins Park adopted

Plan for Gordon Park Adopted

Plan for Duffos Rest a while adopted

Plan for Scotts Head Town Green underway

Plan for Farrington Fields underway

Plan for coastal lookouts in Nambucca complete

 

Manage and regulate impacts of resource development

 

Water Quality Monitoring to obtain base line data

 

Council awarded Best NSW Drinking Water in 2016

Four Year Delivery Objective

Operational Plan Actions

Achievement

Reflect the community’s desires through appropriate planning instruments such as Local Growth Management Plan, and Local Environmental Plan

Consult with community and key stakeholders and government departments prior to preparation of plans/reports and coordinate their input

Consultation held in relation to Nambucca River Flood Study:

Deep Creek Flood Study

Deep Creek Entrance Management Policy

Numerous LEP Amendments

Streetscape improvements

 

Shoaling investigation

 

Stuart Island works

 

Boating Now Projects

 

Engineering Services Consultations with various community groups used as input into the asset management plans

 

Deep Creek Entrance Management Policy

 

Numerous LEP Amendments

 

Streetscape improvements

 

Engineering Services Consultations with various community groups used as input into the asset management plans

 

Local Growth Management Plan:

Review and prepare new strategies for rural residential land release areas and rural lands in accordance with the Mid North Coast Regional Plan and incorporation into the Local Growth Management Plan

 

Rural residential land release strategy completed

 

Review of residential and rural land release strategies to be completed in house as time permits

 

Council’s additions to its Local Growth Management Plan have been incorporated into the draft Mid North Coast Regional Plan

 

Valla Growth Area Local Environmental Plan (LEP): Review, coordinate and prepare various environmental studies, master plan, local environmental study and development control plan required to undertake the LEP amendment to rezone land identified in the Valla Growth Area

 

LEP Completed

 

A DCP has been prepared for the approved Highway service centre

 

Work now underway on preparing a DCP for all of the Valla Growth Area

 

Develop strategies to address impacts of Pacific Highway Upgrade

Consultant to be engaged to determine the impact, cost and condition rating of the assets and being handed to Council from the RMS

 

First draft of anticipated costs valued at $70million presented to Council via a workshop

 

Well advanced in obtaining data on the condition of the Highway and the liability associated with its transfer

 

Lobbying underway to have the RMS retain the large bridges

 

Successful lobbying for on and off ramps at North Macksville

 

Economic impacts have also been addressed via the approved Service Centre and a master plan to improve the amenity of Macksville

 

Report new information relating to land use constraints to Council and include in planning and development activities

Finalise Climate Change Adaptation Policy following completion of flood studies

Council adopted flood planning levels modelled with an allowance for Sea level rise

 

Flood studies complete

 

Flood risk planning matrix being circulated to Councillors and Estuary Committee.  To be finalised post 10 September 2016 local government election

 

Climate Change Adaptation Policy to be reviewed after completion of the flood risk planning matrix

 

 

5.2. Objective: Housing

Housing across the Nambucca Valley provides for choice and is affordable

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Provide diverse, sustainable, adaptable and affordable housing options through effective land use planning

 

Ensure supply of vacant land stocks as per Council’s adopted land release strategy for residential and rural residential land

It is estimated that there are 25 years plus of vacant land and 30 years of vacant rural residential land stock

 


 

Strategic Direction: Building Regulation

 

6.1 Objective: Safe Buildings and Pools

Reduce the risk of public injury through ensuring safe standards for buildings and pools are maintained

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Ensure private infrastructure - buildings and pools - are of a safe standard

Undertake building and swimming pool certification

On-going swimming pool safety/compliance inspections

 

Number of Construction Certificate applications lodged with Council increasing

 

Undertake a risk assessment based compliance program for fire safety and backyard pools

Fire safety addressed as matters arise

 

Register of essential fire safety certification being developed

 

See pools above

 


Promote sustainable building practices including energy and water use efficiency

Information on sustainable building practices made available on Council’s website and at Council’s enquiry counter

Website link to Our Living Coast established

 


 

Strategic Direction: Environmental Services and Community Amenities

 

7.1 Objective: Waste Management

Protect the natural environment through ensuring a regular, cost effective and environmentally responsible system for managing solid waste

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Provide operational and environmentally acceptable waste management facility, including collection, weighbridge and landfill cells

Contract for kerbside collection of separated domestic mixed waste, recycling and green waste materials

Coffs Coast Waste Service contractor’s performance review undertaken in December 2014 in accordance with contract conditions

 

Monthly monitoring undertaken and Council provided with quarterly updates

 

Annual reviews completed in June and reported to Council

 

Trial rural waste collection service provided in 2015/16 funded through WASIP

 

Council initiated formation of working group to address future strategic and operational directions

 

Provide for management of local Transfer Station at Nambucca Waste Management facility to source separate domestic mixed waste, recycling and green waste

 

Review undertaken and completed throughout 2015/16 with transfer station signage being upgraded and colour coded accordingly to enhance waste separation

 

Prepare engineering design plans for construction of landfill cells and rehabilitation of completed landfill cells

 

Future cell 4 area designed awaiting EPA approval

 

Investigations are ongoing into obtaining additional Forest land to ensure longevity of the waste site for an additional 30 years

 

Undertake ground and surface water monitoring to meet licence conditions

 

EPA annual returns completed in for EPL licence 6268

And for EPL licence 11386

 

Undertake pollution studies and reduction programs and any necessary infrastructure works to meet licencing conditions

 

Complied with EPA requirements

 

Wetland upgrade to old landfill completed as per request from EPA June 2012

 

Implement waste minimisation strategies, including reduce, reuse, and recycle

 

Ensure contractor’s delivery of yearly education program

Mixed waste processing plant modifications were implemented in 2012 and processing ongoing

 

Education through the school system undertaken when requested

 

Minimise illegal dumping of waste

Illegal dumping investigated with follow up action & service of clean up notices

 

Waste clean-up of Forestry trails carried out in conjunction with NSW Forestry

 

 

7.2 Objective: Street Cleaning

Provide a level of street cleaning which minimises the creation of litter and the level of contaminants in storm water runoff

Four Year Delivery Objective

Operational Plan Actions

Achievement

Maintain clean and attractive streets, footpaths and public places


 

Regularly service street and park litter bins, daily service of public conveniences, and regularly clean commercial areas

Spot inspections undertaken throughout the year and during peak seasons and remedial action taken when required

 

Cleaning of amenities electronically recorded

 

Street litter bins removed on a rolling program for cleaning at the Works Depot

 

Conducted review on the street litter bins and levels of service completed

 

Solar compactor bins installed at high use areas to remove daily collection

 

Committees of Management placed on domestic collection to reduce operational costs

 

Program implemented to replace and or upgrade dilapidated aging toilet amenities

 

Sweep high profile areas with special vehicle twice this year.

Pressure clean public conveniences quarterly

Programs completed

 

Report adopted by Council as part of the Infrastructures Organisation Review on the cleaning of public amenities and levels of service which has reduced the cleaning regime on low use amenities

 

The program to replace and or upgrade dilapidated aging toilet amenities has improved the cleanliness of the amenities

 

Respond to complaints

Complaints captured in MERIT and responded to by Supervisors within agreed time parameters

 

Written complaints responded to by Council staff

 

The program to replace and/or upgrade dilapidated aging toilet amenities has reduced the number of complaints and electronic data capture introduced to capture when the amenities are cleaned and reporting and repair of vandalism

Maintain footpaths within CBD areas to a clean and aesthetically pleasing standard

Cleaning programs completed

 

 

7.3 Objective: Environmental Protection

Promote the sustainability of the Shire through identification, preservation, protection, restoration and enhancement of the natural environment

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Protect trees from and respond to deliberate damage of trees on public land

Develop public awareness of importance of trees, reward information resulting in conviction and issue fines

 

Vandalism of trees on-going

 

Media releases on-going last one being September 2015

 

Implement strategy to counter tree vandalism

2012-13

Council adopted a new Tree Vandalism Policy.  Event in Parks Street Nambucca Heads followed the new procedures

 

2013-14

Nil occurrences

 

2015/16

One known occurrence reported to the Police and investigated, no warning letter or fine issued as culprit not found – a media release was issued seeking information

 

Implement programs as outlined in the annual State of the Environment Report, Nambucca River Estuary Management Plan, Environmental Levy Program and community environmental programs

 

Highest priority programs implemented as funding allows

 

Review of Environmental Levy Program completed annually and sent out for public consultation

 

Programs ongoing and maximised through grant opportunities

 

Community has been given opportunity to identify or suggest projects for the future of the Environmental Levy

 


Engage and support the community and organisations in undertaking sustainable natural resource management, including best practice farming and land management

Council staff to assist with Landcare, Dunecare and Wetlandcare projects where possible, as identified throughout the year

Works are subject to funding.  Ongoing support is provided to Landcare and other similar organisations such as Wetland Care have been provided when required

 

Council endorsed funding towards to environmental community funds through the environmental levy

 

Council's Estuary Committee has input into projects

 

Place relevant information on Council’s website and ensure it is regularly updated

 

Website content updated including IPR and community surveys

Develop management plans for environmentally sensitive areas

Finalise Coastal Zone Management Plan (CZMP) and implement identified high priority actions where funding is available

CZMP Complete and recently certified by Minister for Environment and Planning

 

Beach access improvement program Stage 1 complete Stage 2 complete

 

A coastal grant obtained to implement protection of the Nambucca Heads Surf Club and improve the amenity of the area

 

Funding allocated to improvements in the Dawkins Lake Reserve.  Proposed Plan adopted

 

Funding received for sea wall maintenance at Scotts Head

 

Funding received for endangered coastal communities at Valla Beach

 

Review on-site Sewage Management Plan

Policy Reviewed as required

2013

Policy was reviewed due to legislation and changes adopted

 

2016

Policy reviewed again to reflect change management practices. New risk management plan evolved to reflect protection of aquaculture areas in line with current legislation

 


Prepare State of Environment Report

Conduct public consultation and review plan in context of any changes

2016

Commitment to regional SoE report

 

The regional report was to be prepared by LLS but they subsequently declined and the regional SoE is now being prepared by a staff member of Coffs Harbour City Council on behalf of many Mid North Coast Councils.  On schedule to be reported to Council’s meeting on 25 August 2016

 

 

 

7.4 Objective: Biodiversity

The biodiversity of Nambucca Valley’s natural areas, including its waterways and bushland are protected and enhanced

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Deliver projects which assist in the protection of biodiversity and the sustainability of our natural areas

 

Control noxious and other environmental weeds on private land and Council controlled land

 

Annual programs developed

 

Grant funding was received to continue with the noxious weed control on the headlands

 


 

Deliver projects under the Environmental Levy Program which are directly related to biodiversity

Saving our Species program for a koala habitat completed

 

Vegetation mapping of endangered ecological communities added to the Environmental Levy Program

 

Most environmental projects include levels of biodiversity management or conservation benefits

 

 

7.5 Objective: Cemeteries

Maintain Shire cemeteries

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Provide well maintained cemeteries

Prepare a Plan of Management for each of Council’s cemeteries

Actioning cemetery extension at Nambucca Heads and Macksville

 

Engagement with Aboriginal community with respect to extension of Aboriginal grave areas

 

Heritage advisor has prepared conservation of monuments and maintenance of grounds documents

 

Overgrown and dangerous vegetation reduced and access improved

 

Respond to complaints

Vandalism reduced by fencing along Hodge Street Macksville

 

 

 


 

Strategic Direction: Recreation and Culture

 

8.1 Objective: Cultural Activities

Active support of cultural services, our local heritage and the arts

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Support the coordination of and networking between arts, social and cultural groups, Council and the community

Support for the Regional Arts Development Board

 

100% achieved with the contribution paid.  Two Councillors are members of the Board

Support community efforts to gain funding for cultural and community events

 

Small grants received for:

Seniors Week

Sport and Recreation projects; and

Youth Week

 

Support local museums

Bowraville Folk Museum was transferred to Incorporated Association.  This was supported by funding to bring building up to a satisfactory standard

 

Museum Adviser Program concluded in November 2012

 

 

8.2 Objective: Meeting Places

Meeting places provide a way of fostering an inclusive community

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Maintain public buildings where justified by community use

Work with Section 355 committees responsible for buildings to ensure they are being maintained

Annual maintenance budget provided in the management plan and liaison with Section 355 Committees for ongoing maintenance and minor upgrades and work programmed as necessary

 

 

8.3 Objective: Recreational Activities

The Nambucca Valley has a variety of safe and well-maintained sporting fields, recreation areas and facilities to meet the recreational need of all age groups in the community

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Ensure all public parks and open spaces are accessible, maintained and managed to meet the needs of residents

Works carried out regularly in existing public parks and open spaces

Council reduced the budget allocation for parks and reserves by $25k in the 2013/14 and has not increased the funding in the 2015/16 budget

 

As part of the restructure in Infrastructure Services maintenance operations were reviewed across the maintenance program to accommodate the available funding

 

No adverse comments were received on the standard maintained

 

Staff implemented a program to plant out larger areas and steep embankments with native vegetation to reduce mowing and remove WHS issues

 

Maintain playing surfaces to an acceptable standard by mowing aeration and fertilisation

 

Ongoing.  Works recorded in the Maintenance Management System

Implement Alcohol Prohibited Zone in Gordon Park and other parks where alcohol consumption has been identified as an issue

 

Consumption of alcohol is prohibited in Gordon, ANZAC and Bellwood Parks together with a number of other smaller locations

 

Appropriate new signage has been erected


 

Playgrounds are maintained in a safe condition and conform to Australian Standards

Inspections were undertaken in accordance with the maintenance risk management program and damaged equipment removed or replaced within available funding

 

Detailed asset inventory undertaken on each site and a review of the relevance of the park undertaken for long term planning

 

Maintain the Macksville Memorial Aquatic Centre

Continue to manage the contractor in the provision of quality facilities and address infrastructure issues when they arise

 

Installed new starter blocks to gain regional swimming pool facility status

 

Implemented maintenance in all areas to core infrastructure

 

Pool painted, facility was extended as part of the Macksville Fun & Fitness Precinct project

 

Pursue partnerships and opportunities to access additional funding to improve recreational facilities

 

Funding received via partnerships and grants to improve recreational facilities

New projects added to Work Schedule of Community Facilities and Public Open Space Contributions Plan

Augmentation Macksville Skate Park and Fun and Fitness Precinct completed

Develop new open space in line with adopted development control plans

 

New parks proceeding as planned in DCPs and contribution plans

Binalong Park off Upper Warrell Creek Road complete

 

Community facilities and open public space study completed

 

Several plans prepared for open space areas

 

 


 

Strategic Direction: Transport

 

9.1 Objective: Private Transport Accessibility

Nambucca Valley residents can get to where they need to go in a way that is safe, efficient and affordable

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Continue to work with State and Federal governments toward upgrade of Pacific Highway

Support community consultation activities and help keep the community informed

Construction of Nambucca Heads to Urunga completed 2016

 

Warrell Creek to Nambucca Heads scheduled to be completed late 2017

 

Council negotiating with RMS in relation to handover of existing Pacific Highway

 

Council has proposed RMS retain responsibility for bridges because of the disproportionate number

 

Council briefed by consultant on the anticipated cost of assets being handed over to Council

 

Provide expertise in the planning and implementation of aspects of the highway development

Engineering Services has provided ongoing input to RMS into plans regarding localised needs and traffic management and have commenced negotiations to the handover of Pacific Highway assets to Council once the bypass has been finalised

 

A consultant has been engaged to inspect the condition and value the assets to be handed over to Council post by-pass completion and presented a briefing to Council on the cost of the assets

 


Maintain the condition of rural road bitumen seal, rural road gravel network and urban streets in accordance with Road Hierarchy policy

Pavements inspected to monitor maintenance requirements

Ongoing inspections carried out

 

Normal maintenance of pavements ongoing

 

Emergency maintenance undertaken when necessary

 

MERIT complaints inspected and appropriate action initiated

 

All roads and infrastructure are inspected during and immediately after a storm event to ascertain damage and collect data and anticipated costs for Natural Disaster Declaration

 

The restructure within Engineering Services in 2016 has seen the implementation of two dedicated staff to inspect roads on an inspection program and also deal with MERITS and complaints received

 

Roads are inspected and rated with repairs scheduled in accordance with the risk matrix

 

 

Pavements inspected to determine current condition rating in setting forward plans and future financial commitments

Testing is undertaken on the pavements and is used in the design of forward plans and projects which are included within the Draft Budget

 

Priorities have continued with Valla, Gumma , Scotts Head Roads and urban streets

 

Record completed maintenance works in Maintenance Management System

 

Ongoing – traffic counts conducted as required

Construct roads as required

Extension of bitumen road network for sections that have undergone a significant change that warrants expenditure

Council policy is to direct funding towards the rehabilitation of the existing sealed road network

 

Funding for the extension of the bitumen road network was provided in 2016 for North Arm Road to compliment natural disaster grant funding and remove long term maintenance issues

 

Private external funding was provided to extend the bitumen seal on Williams Hills Road

 

Maintain and replace bridges according to Infrastructure Management Plan

Bridge Inspection Program implemented to determine bridge condition and risk rate

The two year major Inspection program for bridges was carried out during 2012/13

 

Spot inspections were undertaken as required through 2013/14 and a detailed review of the Asset Management P7lan for bridges was completed

 

Information from the 2013/14 was used to determine the bridge replacement program and program amended as needed and changes reported to Council for approval

 

Spot inspections were undertaken as required through 2015/16 and new Asset Management Policy and Service Level Statement were adopted

 

Detailed level two inspections commenced in 2016 to determine a five year maintenance program for bridges

 


 

Inspect poor condition bridges to ensure adequate maintenance

Ongoing – inspections carried out through the period on bridges identified as poor condition to monitor whether maintenance required

 

Detailed level two inspections commenced in 2016 to determine a five year maintenance program for bridges

 

Inspect bridges with load limits three times this year to ensure safe usage

Three inspection of the bridges not always completed due to staff resources and work priority on the bridge program

 

Bridges were monitored when staff in the area

 

Bridges with a load limit have been programmed for replacement in the bridge replacement program

 

Load limited bridges are posted on Councils website

 

Inspect bridges after each flood event

As required after storm events

 

All bridges and infrastructure are inspected during and immediately after a storm event to ascertain damage and collect data and anticipated costs for Natural Disaster Declaration

 

Bradley’s bridge was closed and a side track constructed due to natural disaster event

 

Maintain and enhance footpaths and cycle ways in the Nambucca Valley

Implement next stage of cycle way plan if funding is found

Cycleway from Nambucca to Kingsworth Estate completed following a $650k grant

 

Council provided an additional $20k from the RMS to investigate the extension from Kingsworth Estate to Macksville

 

Cycleway Management Plan adopted by Council

 

A strategy with the Highway asset handover is to reduce the pavement width to facilitate the extension of cycle lanes

 

Make footpaths safe for use by pedestrians

Annual inspection of 100% of footpath network

 

Inspections completed as part of Council's risk management

 

Develop list of reconstruction priorities

Reconstruction priorities identified from annual inspections based on the risk rating and a program developed to match available funds

 

Implement maintenance program to address damaged section and trips

 

Work program generated from 'Reflect' and to available funding following the footpath inspections and rating of the risk

Conduct emergency repairs

Inspections of hazards are undertaken as soon as the hazard is reported to Council

 

Provide new footpaths in high use areas

Construct footpaths as identified

Footpath at Valla Beach linking the shop complex to the Pre-school constructed as well as the Adin Street (Scotts Head) footpath linking the tennis courts to the Bowling Club

 

Provide car parking spaces

Ensure new developments provide for required number of car spaces as per Council’s off-street parking code

 

All applicants have met the onsite parking requirements

Review parking in CBD areas in context of S94 plan review

 

S94A Plan (flat rate contribution on new development) now in place.  S94 Plan for parking is repealed

 

Maintain car parks

Provide biennial remarking of lines and regular intermediate inspections

 

In 2013/14 and 2015/16 Council completed the remarking of lines across the full car park and off street parking network

 

Repair bitumen surface

Ongoing throughout the period

 

Maintain landscape by weeding and replanting as necessary

 

Ongoing throughout the period

 

 


 

Strategic Direction: Transport

 

9.2 Objective: Public Transport

Be involved, to the extent possible, in the maintenance and improvement of existing public transport services provided by private bus companies, community transport and the north coast rail line

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Lobby for the provision of public transport options for people who do not have access to private transport

 

Continue the work of the Shire’s Access Committee

Monthly meetings were conducted during the reporting period

 

Tran-Ed project was conducted to promote use of public transport by young people (60 young people)

 

School holiday activities use public transport and have an education component where possible eg Minions Movie Day

 

Install bus shelters at all locations where minimum number of commuters is 10

Conduct annual review based on statistics from bus operators

New shelter installed at the new residential estate area in Macksville

 

Ongoing maintenance undertaken

 

Survey undertaken with bus companies in 2016 to ascertain whether new locations were warranted

 

 

 


 

Strategic Direction: Dynamic, Resilient Local Economy

 

10. 1 Objective: Economic Activity

The Nambucca Valley has a strong economy, with a thriving and diverse business community

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Foster local development opportunities and economic self-sufficiency through promotion, lobbying and direct action

Seek out and attend to all new business and investment enquiries

New RMS Service Centre at Cow Creek

 

Develop the Macksville Memorial Aquatic Centre into a regional swimming facility new FINA blocks and starting system now 8 lanes, painting of facility

 

Establishment of Norco distribution facility, RCA Civil Contractors, Master Hire, BDS Precision Placements, Mitchbrooke Masons, Crackerjack Cleaning, DSK Media

 

Facilitated new Bio Dental facility

 

Maintain the cattle industry network by gaining EPA approval for implementing new effluent system ensuring the sustainability of the sale yards into the future

 

Provide business and marketing information to all new business and investment enquiries

 

Developing new social media marketing material including investment attraction material data, skills attraction

 

Develop electronic media material

 

Develop new 2013 economic profile; deliver new marketing material and promote at the Australian Tourism exchange to promote international tourism visitation

 

Present new Aboriginal tourism product to the market

 

Seminars held on marketing, banking, e finance and procurement

 

Promotion of Valla growth area

 

Liaise with local business and State and Federal government departments concerned with industrial and regional development

 

Australian Precast solution/Boral concrete

 

Established CIVMEC pre caste yard - Macksville Pacifica precast yard Old Cost Road

 

Implemented new clean energy funding AusIndustry for Mainstar

 

Business feasibility funding for Mid Coast Trucks and Express Coaches future developments

 

Australian Precast solution/Boral concrete traffic study for new highway upgrade Upper Warrell Creek

 

Funding for sale yards effluent and Swimming pool upgrade

 

Implementation of NBN wireless communication poles throughout the Shire

 

NSW trade and investment funding export funding for Business expansion funding; establishment funding

 

Telstra ADSL2 install Macksville Estate industrial estate, NBN to follow

 


 

 

Participate in local and regional marketing events and promotions, including regional tourism promotions and events

 

Ongoing – Focus on regional – Regional Food Network – RDA Board

 

Participated in Country Week, Regional Tourism events and marketing initiatives including the Legendary Pacific Coast x 4 campaigns

 

Attended Newcastle Tourism trade show

 

Facilitate the adequate supply and take-up of land for new business development

 

Industrial land, Nambucca civil construction completed

 

Land for developing industrial subdivision in the Valla Urban Growth area purchased (Cow Creek)

 

Additional industrial land, Macksville - sold

 

Apply for and secure grant funding from State and Federal government agencies for project development within the Shire

Funding for Express Coach (coach building business) expansion $150,000

 

Gumma Reserve-funding acquitted

 

Funding application for Cow Creek pending

 

Funding for Gumma Reserve

 

Federal Government funding to Mainstar for solar energy

 

Bio Dental for expansion funding

 

EPA for sale yard effluent system implementation.  WASIP funding for effluent system and acquitting funding

 

Foster local development opportunities and economic self-sufficiency through promotion, lobbying and direct action (continued)


 

Skill up community organisations through workshops/seminars to apply for available grant funding from government agencies

 

One-on-one assistance provided in relation to specific applications

 

Tourism Award; Community Achievement Awards Bowraville; Tidy Towns Bowraville

 

Implementation of NBN wireless as per telecommunication strategy achieved

 

Report to Council on development proposals for Council-owned land

Sold Lots 11 & 12 Nambucca Industrial Estate 5 Lots ready for sale

 

Sold Lot 1 and 3 Coronation Park, Short Street Nambucca Heads

 

Sold Lot 11 Nambucca Industrial Estate

 

Ensure the services of the Visitor Information Centre are well-utilised through training volunteers and developing promotional materials

 

Training for volunteers in EFTPOS; Sales and Administration; Impart Media; and Book Easy was held

 

Famils; new Do Your Bit campaign energy efficiency; visitor guides; new website look; and updated and upgraded booking system; reprint of brochures

 

Redevelopment of Gumma Reserve

Increased visitation, move to contractor services, increase income and reduced overheads

 

 

 

10.2 Objective: Employment

Nambucca Valley residents have increased opportunities for employment

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Foster local employment opportunities, reducing the unemployment rate in the Nambucca Valley

Promote the availability and benefits of providing apprenticeships and traineeships to industries, businesses and schools

 

Industry Skills Expo with local TAFE and Industry Technology workshops ETC

 

Online Marketing Workshop Coffs Coast Digital Enterprise NBN

 

Assist industry with sustainability to retain existing staff levels

 

Inform local business of the New Dam project to ensure local content

 

Inform local business networks of Pacific Highway business opportunities

 

Unemployment 2010 was 10.4%; in 2014 was 8.4%

 

2014-15

Tendering workshops at 3 levels – national regional and local- particular focus on Highway extension work

 

Maintain links with the State and Federal agencies and non-government agencies with a role in employment and economic development

 

Trade and Investment

Industry Mid North Coast

Manufacture Coffs Coast

NSW Business Chamber

Industry Mid North Coast

 

 

10.3 Objective: Income and Wealth

Our residents have access to an improved standard of living

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Assist people to improve their standard of living through the support of programs

Provide financial support for Rural Financial Counselling.

 

Offer of funding for Rural Financial Counselling Service was withdrawn following Council’s review of its Donations Policy

 

Conduct regular meetings with existing businesses to disseminate information and build networks

 

Maintained all existing networks

 

 

10.4 Objective: Skills Development

Residents of the Nambucca Valley have access to a range of opportunities to improve skills which will enable them to participate in the local economy

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Increase opportunities for and participation in school and post school education and training

Lobby for and support the establishment of education and training facilities and initiatives

 

DEEWR, RDA, Industry Mid North Coast, Aged Care, tourism, CSU, SCU, Catholic Church, Uniting Church

 

Promote the availability and benefits of providing apprenticeships and traineeships, to industries, businesses and schools

 

New trade training allowance

 

Local Skills Expo with Industry - ongoing

 

 


 

Strategic Direction: A Sustainable Water Cycle

 

11.1 Objective: Water Management

Ensure the water resources of the Nambucca Valley are used sustainably, meeting current and future demand

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Provide a water supply that meets Government standards, through continued  implementation of the integrated water cycle management strategy for water supply

Let tender for construction of proposed Off River Storage project, subject to State funding being received

Tender awarded by Council for two contracts in August 2012 and project completed in October 2014.  Project totals $54M with Federal and State Governments contributing $24.8M

 

Construction of the Bowra Dam was completed in 2015 and awarded an IPWEA Engineering Excellence Award

 

Refurbish existing older concrete reservoirs

Ongoing removal of redundant rusted fixtures and replacement of internal steel ladders with FRP ladders

 

Continue replacement of remaining asbestos cement pipework in reticulation system

 

Program for ongoing replacement of older mains focused on AC pipe with known record of breakages as funds permit

Renewal of fluoridation and chlorination plants

 

New dosing equipment installed and operating satisfactorily

Regular maintenance and improvements to the system

 

Installation of pressure reduction valves to reduce leakage and number of breakages

Timely responses to emergencies

 

Staff respond within two (2) hours

 

 


 

11.2 Objective: Sewerage Services

Ensure the capacity of Nambucca Valley’s sewerage services meet population growth and community expectations for improved effluent quality

 

Four Year Delivery Objective

Operational Plan Actions

Achievement

Provide a water and sewerage supply which meets Government standards through implementation of the integrated water cycle management strategy for sewage collection and treatment

Completion of Nambucca Heads Sewerage Augmentation project

 

Plant upgrade completed in 2012 and responsibility for operation and maintenance of plant with Council

 

Effluent test results are meeting all license requirements

Construction of sewerage pump stations at South Macksville urban release area

 

Pump stations installed, completed and residential land now being released

 

Ongoing sewage pump replacements and mains replacement/rehabilitat-

ion works

 

Ongoing replacement of pumps as required as well as general improvements including new pumps station lids

 

CCTV investigation of existing sewerage pipe network

CCTV investigations completed and a works program developed for rectification works

 

Cross connections of stormwater drainage to sewer have been identified through testing and ratepayers requested to implement remedial action

 

Effective treatment and maintenance of the system

 

Council carries out monitoring program in accordance with EPA requirement

 

Target of 100% compliance has not yet been reached

 

Timely response to emergencies

 

All surcharge incidents are responded to in a timely manner

 


Ordinary Council Meeting                                                                                                 25 August 2016

Assistant General Manager Corporate Services Report

ITEM 10.2    SF2116            250816         Investment Report To 31 July 2016

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2016 to 30 June 2017 is $936,412.

 

The budget allocation for the financial year “2016/17” was $876,100.

 

Council currently has $30.608 Million invested:

 

·      $   5.962     Million with Managed Funds,

·      $   1.124     Million with On Call Accounts

·      $ 20.522      Million on Term Deposits

·      $   3.000     Million with Floating Rate Notes

 

This report details all the investments placed during July and Council funds invested as at 31 July 2016.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 31 July 2016 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during July 2016 and Council funds invested as at July 2016.

 

CONSULTATION:

 

Grove Research and Advisory

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2016/2017 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2016/2017 will be completed with the September 2016 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments have been assessed with the September 2016 Budget Review, Variances will be distributed between the Water, Sewerage and General Funds for the financial year each quarter.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 25 August 2016

Corporate Services

ITEM 10.3    SF251              250816         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

2016

MEETING

DATE

VENUE

COMMENCING

Access Committee Meeting

23 August

Council Chambers

2.00 PM

Ordinary Council Meeting

25 August

Council Chambers

5.30 PM

No Council Meeting on 15 September due to Local Government Elections

Council Induction Briefing

22 September

Council Chambers

4.00 pm

Access Committee Meeting

27 September

Council Chambers

2.00 PM

Ordinary Council Meeting

29 September

Council Chambers

5.30 PM

Ordinary Council Meeting

13 October

Bowraville Theatre

5.30 PM

Access Committee Meeting

25 October

Council Chambers

2.00 PM

Ordinary Council Meeting

27 October

Council Chambers

5.30 PM

Ordinary Council Meeting

10 November

Nambucca Community & Arts Centre, Nambucca Heads

5.30 PM

Access Committee Meeting

22 November

Council Chambers

2.00 PM

Ordinary Council Meeting

24 November

Council Chambers

5.30 PM

Ordinary Council Meeting

15 December

Council Chambers

5.30 PM

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 25 August 2016

Assistant General Manager Corporate Services Report

ITEM 10.4    SF325              250816         Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 28 July 2016 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Gordon Park Tennis Centre Committee of Management and the new Committee which was held on 28 July 2016.  Copy of the minutes is attached.

 

 

Recommendation:

 

1        That Council endorse the minutes of the Committee of Management Gordon Park Tennis Centre’s Annual General Meeting which was held on 28 July 2016 and that Council thank the outgoing Committee for their work in 2015/2016.

 

2        That Council note the Tennis Club has resolved to enter into a contract with Uniplan for the construction of the new Tennis Club House.  Further, that the Club be advised that they will be responsible for the project management and delivery of the contract.

 

3        That Council staff investigate the option for not including the new Club House on Council’s asset register.

 

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Tennis Centre Committee of Management was held on 28 July 2016.

 

The Committee of Management for 2016/2017 consists of:

 

President                                  Lyn Crane

Secretary                                  Margaret Tait

Treasurer                                  John Tait

Other Committee Members        John Harris, Tom Hoswell, Heather McPhee, Merilyn Nelius and

Graham Parker

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

Nil

 

 

Attachments:

1

27160/2016 - Minutes - AGM held 28 July 2016

 

  


Ordinary Council Meeting - 25 August 2016

Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 28 July 2016 - Minutes

 


Ordinary Council Meeting                                                                                                 25 August 2016

Corporate Services

ITEM 10.5    SF312              250816         Gordon Park Rainforest Committee of Management - Annual General Meeting - 10 September 2015 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Gordon Park Rainforest Committee of Management, which was held on 11 August 2016, and the new Committee.  A copy of the minutes and financial statement is attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management of the Gordon Park Rainforest Annual General Meeting which was held on 11 August 2016 and that Council thank the outgoing Committee for their work in 2014/2015.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Rainforest Committee of Management was held on 11 August 2016.

 

The Committee of Management for 2016/2017 consists of:

 

President                                  Gwen Harden

Vice President                          Edna Stride

Secretary/Treasurer                   John Tait

Publicity Officer                        Celia Ramsay

Work Coordinator                     John Tait

Works Manager                        Vacant

Other Committee Members        Dot Secomb, Anne Smyth, Margaret Anne Wells

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

 

 

Attachments:

1

27871/2016 - AGM minutes - 11 August 2016

 

  


Ordinary Council Meeting - 25 August 2016

Gordon Park Rainforest Committee of Management - Annual General Meeting - 10 September 2015 - Minutes

 

 


Ordinary Council Meeting                                                                                                 25 August 2016

Assistant General Manager Engineering Services Report

ITEM 11.1    RF135              250816         Drainage Issue - 8 Loftus Lane, Nambucca Heads

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Stephen Fowler, Engineering Designer         

 

Summary:

 

In response to the request for options to be presented to Council, further investigation has been undertaken on the drainage flow path between Loftus Lane and Rock Street encompassing No 8 Loftus Lane.

 

The drainage channel follows a natural flow path through private property over which there are no easements for access by Council. The problems being encountered at No 8 Loftus Lane seem to be primarily caused by a lack of maintenance of the property at the invert of the natural flow path.

 

In essence, the long grass is holding back the flow of water, so that the ground conditions are perpetually wet. This conclusion is demonstrated by the fact that other properties further downstream are being well maintained and are not experiencing the same boggy conditions on their properties. (see attached photos).

 

It has not been Councils practice to acquire easements to maintain private property or to undertake drainage works in natural flow paths.

 

 

Recommendation:

 

That Council:

 

1        Advise the owner of No 8 Loftus Lane that they will need to maintain the property in a manner that allows the free flow of storm water along the natural flow path and that Council are unable to provide funding towards this maintenance nor the construction of a concrete low flow pipe and dish drain on private property.

 

2        Note it is not Council’s responsibility to install drainage structures in a natural water course to facilitate greater use of the private land for a property owner.

 

 

OPTIONS:

 

1          Council accept the recommendation.

 

2        Council adopt responsibility for the installation of drainage infrastructure and maintenance of the natural drainage channel through private property, with an initial cost of approx. $83,500 plus ongoing maintenance and depreciation.

 

 

DISCUSSION:

 

Between Loftus Lane and Rock Street there is a natural flow path that continues east and eventually discharges into Swimming Creek. At the upstream extent of the catchment Council has undertaken works to improve the effectiveness of the detention basin in Glen Sheather Drive and hence relieve the impact of upstream development on the properties downstream, including No 8 Loftus Lane.

 

From the eastern end of Glen Sheather Drive there is no easement for drainage purposes and Council has not maintained the natural water course as it traverses across private lands.. Works have been undertaken at No 12 & 14 Loftus lane as well as No 41 West Street to mitigate the scouring that was being caused by Council piped road drainage which was discharging into the natural flow path. (the scouring at No12 & 14 can be seen in the aerial photo attached).

 

It is not physically feasible due to funding limitations or Council’s responsibility to install drainage structures within a natural water course to facilitate greater use of the private land for a property owner.

 

Further downstream east of Rosedale Street the natural channel does flow through a Council owned reserve, and in 1984 Council installed a low flow pipeline and a concrete dish drain in the channel invert for the purpose of maintaining the Council reserve.

 

If Council wishes to take on the responsibility for this natural drainage flow path a similar treatment could be undertaken, this would cost approximately $83,500 and include the following:

 

·           Acquire 3 metre wide easements over the drainage channel through properties 2, 2a, 4, 6 and 8   Loftus Lane (Estimated Cost $11,250 Compensation based on 50% of Land values for shared use, plus legal costs, Estimate $15,000).

 

·           Installation of 125 lm of pipework and dish drain (Estimated Cost $37,250).

 

·           Removal and reinstatement of private structures currently built over the water course (Estimated Cost $20,000).

 

·           On-going maintenance and depreciation of Council owner asset.

 

This would potentially set a precedent that would see other properties across the Shire seeking formal drainage in natural water courses.

 

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

At this stage there are no implications for the environment.

 

Social

 

There are no social implications associated with this report as the natural flow path traverses through private property.

 

Economic

 

There are no significant economic implications other than the price of properties may be enhanced if Council; undertook the drainage work.

 

Risk

 

If council adopts responsibility for this natural flow path, a precedent will be established that could have continuing cost implications for Council

 

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there are no financial impacts.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there is no service level or resourcing/staff implications.

 

Attachments:

1

27019/2016 - Photo - Drainage channel through No8 Loftus Lane

 

2

27018/2016 - Photo - Drainage channel through No 2A, 4 Loftus Lane

 

3

27016/2016 - Photo - Drainage reserve east of Rosedale St

 

4

27015/2016 - Loftus Lane aerial photo

 

  


Ordinary Council Meeting - 25 August 2016

Drainage Issue - 8 Loftus Lane, Nambucca Heads

 

 

 



Ordinary Council Meeting - 25 August 2016

Drainage Issue - 8 Loftus Lane, Nambucca Heads

 

 

 



Ordinary Council Meeting - 25 August 2016

Drainage Issue - 8 Loftus Lane, Nambucca Heads

 

 

 



Ordinary Council Meeting - 25 August 2016

Drainage Issue - 8 Loftus Lane, Nambucca Heads

 


Ordinary Council Meeting                                                                                                 25 August 2016

Assistant General Manager Engineering Services Report

ITEM 11.2    SF85                250816         Emergency Services Annual Assessment Notice

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The Ministry for Police and Emergency Services collects contributions on behalf of Fire and Rescue NSW, the Rural Fire Service and the State Emergency Service under the provisions of the following Acts:

 

•        Fire Brigades Act 1989,

•        Rural Fires Act 1997

•        State Emergency Service Act 1989

 

The Minister for Emergency Services has approved the estimated expenditure of the services, of which councils are required to pay 11.7%.

 

 

Recommendation:

 

That Council receive, note the information and adjust the budgets accordingly at the next quarterly budget review meeting.

 

 

OPTIONS:

 

Receive and note the report.

 

DISCUSSION:

 

The total expenditure for the three Services is as follows:

 

 

NSW Fire and Rescue

NSW Rural Fire Service

State Emergency Service

Estimated Annual Expenditure

$635,874,000.00

                                                        

$314,553,000.00

$115,199,000.00

Local Government Contribution

$74,399,958.00

$36,802,704.00

$13,478,283.00

 

Council’s contributions based on 11.7% are as follows:

 

 

Instalments

FR NSW

Contribution

RFS

Contribution

SES

Contribution

Total

Contribution

 

Due Date

1st  Quarter

$15,452.25

$65,876.75

$8,961.31

$90,290.31

1 August 2016

2nd Quarter

$15,452.25

$65,876.75

$8,961.31

$90,290.31

1 October 2016

3rd  Quarter

$15,452.25

$65,876.75

$8,961.31

$90,290.31

1 January 2017

4th  Quarter

$15,452.25

$65,876.75

$8,961.31

$90,290.31

1 April 2017

Total 2016/17

$61,809.00

$263,507.00

$35,845.25

$361,161.25

 

 

Emergency Services Levy transitional arrangements;

From 1 July 2017, the NSW Government will abolish the Emergency Services Levy (ESL) on insurance policies and replace it with the Emergency Services Property Levy (ESPL), paid alongside Council rates.

 

For this transitional year of 2016-17, the NSW Treasurer and the Minister for Emergency Services have agreed to base the first quarter invoices on the approved annual expenditure budgets of the three emergency services agencies as follows:

 

 

 

 

Estimated Expenditure

$m

Insurers Contributions

$m

Councils Contributions

$m

Treasurers Contribution

$m

FRNSW

635.87

468.639

74.400

86.319

RFS

314.553

231.825

36.803

69.239

SES

115.2

84.902

13.479

21.419

Total

1065.623

785.366

124.682

176.977

 

Commencing in 2016-17, any variation between the original estimate and actual budget outcome for fire and emergency services for the prior year will be recovered or offset against future ESPL collections, over a period of up to two years.  Unlike past practice where final council contributions were advised in December, total council contributions for 2016-17 have now been fixed.

 

The first quarter invoice is calculated taking the Councils’ total contributions of $124.682 million, and dividing that by four to arrive at the total amount to be invoiced in Quarter 1. This has then been allocated to individual Councils based on the apportionment provided by the Emergency Service Agencies

 

CONSULTATION:

 

There was no consultation undertaken with this report

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are no social implications associated with this report.

 

Economic

 

The are no economic implications associated with this report

 

Risk

 

There are no risk implications associated with this report

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The 2015/16 budget incorporated emergency services contribution

 

Source of fund and any variance to working funds

There is a variation to working funds attributed to the budget in the RFS reserve which has been reported to Council via a separate report. The contributions for the other two services are under what Council had estimated.

 

Service level changes and resourcing/staff implications

There are no service levels or staff resource implications.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 25 August 2016

Assistant General Manager Engineering Services Report

ITEM 11.3    SF1481            250816         Supplementary report to  Legalise Access to White Albatross Caravan Park and the V-Wall Tavern - August 2016

 

AUTHOR/ENQUIRIES:    Nigel Petersen, Surveyor         

 

Summary:

 

This supplementary report seeks Council resolution in addition to Council Resolution dated 10 July 2013 to rectify the legal access to the White Albatross Caravan Park and the V-Wall Tavern.

 

 

Recommendation:

 

1        That Council proceed with the compulsory acquisition of the Extension of Wellington Drive described as Lot 1 in DP 1187844 for the purpose of Road widening in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

2        That Council make an application to the Minister and the Governor for approval to acquire Lot 1 in DP 1187844 the extension of Wellington Drive by compulsory process under section 177(1) of the Roads Act 1993.

3        That Council requests the Minister for Local Government approve a reduction in the notification period from 90 days to 30 days.

 

OPTIONS:

 

There are no other options considered as this is tidying up an unresolved issue to allow legal access to the two properties.

 

 

DISCUSSION:

 

This report aims to address outstanding issues relating to the legalising of the access to the White Albatross Caravan Park and V-Wall Tavern from Wellington Drive.

 

An application to Office of Local Government has been prepared under consultation with officers and the Crown Lands Department in Grafton.

 

As such the previous Council Resolution dated 10 July 2013 (as outlined below) did not investigate the need to compulsorily acquire the land for Road through the Land Acquisition (Just Terms Compensation) Act, LA (JTC),1991.  The plan was registered as DP 1187844.

 

29/13 RESOLVED: (South/Finlayson)

 

1          That Council in its capacity as Trust Manager for Reserve No.81262 (Nambucca Heads Public Recreation Reserve Trust) agree to divest itself of part of the reserve land for public road, giving legal access to the White Albatross Caravan Park and the V-Wall Tavern (Lots 519 and 520 DP 859627).

 

2          That Council, upon gazettal of the public road dedication, being an extension of Wellington Drive, take over care, control and maintenance of said road.

 

3          That Council approve the re-definition of the boundaries of Wellington Drive adjacent to Lot 7067 DP 1113434 (Part Reserve 81262) pursuant to Clause 18-21 of the Roads Act 1993, and as shown on the plan herewith.

 

4          That Council include the dedicated road portion within Council’s Road Asset register once gazetted.

 

This report aims to achieve this as the Office of Local Government require this to complete their assessment of the acquisition to allow the legalising of the access to the White Albatross Caravan Park and V-Wall Tavern as outlined in the Council resolution dated 10th July 2013.

 

 

CONSULTATION:

 

Manager Business Development, Mr B Hurcum, Crown Lands Grafton

Manager Performance – Sue Hartley Office of Local Government, Nowra

Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no perceivable environmental impacts associated with this report.

 

Social

 

It is conceivable that failure to act by Council may cause social hardship for the affected parties.

 

Economic

 

It is conceivable that failure to act by Council may cause economic hardship for the affected parties.

 

Risk

 

There are liability issues if Wellington Drive remains part of the Crown Reserve and legal access denied to the two properties.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Due to the fact that the assessment is based on LA (JTC) Act, 1991, Council may be held liable to the Crown Lands for compensation, and as such this figure is unquantified.

 

Source of fund and any variance to working funds

 

Any impact would have to be borne from working funds.

 

Service level changes and resourcing/staff implications

 

Staff will prepare the necessary plans and documents in house.

 

Attachments:

1

19225/2013 - Registered Plan DP 1187844

 

  


Ordinary Council Meeting - 25 August 2016

Supplementary report to  Legalise Access to White Albatross Caravan Park and the V-Wall Tavern - August 2016