PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Brian Finlayson

Cr Paula Flack

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr Martin Ballangarry OAM and Cr Kim MacDonald

 

 

PRAYER

 

Captain Steve Dorman of The Salvation Army offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor Smyth declared a non-pecuniary less significant conflict of interest in Item 10.5 Gordon Park Rainforest Committee of Management - Annual General Meeting - 10 September 2016 – Minutes under the Local Government Act as Cr Smyth is a Committee member of the Gordon Park Rainforest Committee of Management in a non-executive position.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 11 August 2016

 

359/16 RESOLVED:        (South/Flack)

 

That the minutes of the Ordinary Council Meeting of 11 August 2016 be confirmed.


 

 

NOTICE OF MOTION - CR Morrison

 

ITEM 5.1      SF2183              250816      Notice of Motion - Sewerage Discharge Factors (SF848)

Motion:      (Morrison/Ainsworth)

 

1        That Council write to the top 20 prolific water users in the shire and advise them of the "Best Practice Management of Water and Sewerage Guidelines" which states;

 

"if a commercial premises in any category has a garden ,e.g. hotel, motel, restaurant, a SDF used can be reduced by about 10% compared to a similar business without a garden".

 

2        That Council in their next bulletin to ratepayers, advise them of the guideline as mentioned above and advise the owners of any commercial premises, that if they consider that their premises meets the requirements of the above guidelines, to make application to Council for consideration for a reduction in their SDF (Sewerage Discharge Factor) for Sewerage Usage Rates.

 

Amendment:       (Hoban/South)

 

That Council write to all 591 rateable business assessments advising how the Sewer Usage Charge is calculated and the relevance of the Best Practice Discharge Factors including reference to the discharge factor relating to gardens and advise that businesses can request a review of their Sewer Usage Charge.

 

The amendment was carried and it became the motion and it was:

 

360/16 Resolved:        (Hoban/South)

 

That Council write to all 591 rateable business assessments advising how the Sewer Usage Charge is calculated and the relevance of the Best Practice Discharge Factors including reference to the discharge factor relating to gardens and advise that businesses can request a review of their Sewer Usage Charge.

 

 

NOTICE OF MOTION - CR Morrison – LATE

 

ITEM 5.2      SF2183              250816      Notice of Motion - Sewerage Discharge Factors - Additional Information

Recommendation:

 

That the information be noted in conjunction with Item 5.1.


 

 

361/16 Resolved:        (Ainsworth/Flack)

 

That Item 9.2 be brought forward as Ms Robyn Bunton from the Nambucca District Historical Society was in the gallery.

 

 

ITEM 9.2      SF588                250816      Nambucca District Historical Society - Request for Assistance with Internet Access

362/16 RESOLVED:        (Ainsworth/Flack)

 

That Council make provision in its budget to provide financial assistance of $30.00 per month ($360 per year) to the Nambucca District Historical Society and the other three museums within the Nambucca Valley for the purposes of assisting them in funding ADSL Broadband or NBN connections.


 

 

ASKING OF QUESTIONS WITH NOTICE

 

QWN2/16CR BALLANGARRY OAM - HOW DO YOU DISPOSE OF OIL FILLED ELECTRIC HEATERS AND CAN ANY COMPONENTS BE RECYCLED?

 

Response from Assistant General Manager Engineering Services:

         

·         Information back indicates that oil heaters are only accepted at scheduled clean out events run by ChemClear (similar to Drumuster) which would operate from the waste depot recycling area. These are operated outside of Council operations

·         ChemClear® is a not for profit chemical collection and disposal service for unwanted and unknown agvet chemicals. The program contributes to the ongoing sustainability of Australia’s food and agricultural industries ensuring that unwanted chemicals are collected and disposed of in a safe and responsible manner

·         Residents can register them for collection @ www.chemclear.com.au or Free call 1800 008 182

 

Toxfree who currently undertake the EPA collection via Councils “Community Recycling Centres”. do not accept the oil heaters and we are still awaiting advice from scrap metal recyclers.

 

Question asked by Councillors Thursday 11 August 2016:

1        What and how do we handle oil filled bar heaters - Council does not accept or handle the oil filled heaters

2        Do we receive them - Council does not accept the oil filled heaters

3        Can the oil be recycled from these type of oil bar heaters - Unknown at this stage

4        f we don’t receive them - Who takes these type of oil bar heaters -ChemClear   chemclear.com.au or Free call 1800 008 182.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There are no questions for Closed Meeting where due notice has been received.


 

 

General Manager Report

 

ITEM 9.1      SF959                250816      Outstanding Actions and Reports

363/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.


 

 

Item 9.2 was dealt with above.


 

 

ITEM 9.3      SF256                250816      Proposed Councillor Training and Induction

364/16 RESOLVED:        (Ainsworth/South)

 

1        That the information concerning the proposed training and induction for the new Council be received and any feedback in relation to the proposals be provided to the General Manager.

 

2        That a report on proposed training and induction be provided to the first meeting of the new Council post the 10 September 2016 election incorporating any feedback provided to the General Manager from recommendation no. 1.


 

 

ITEM 9.4      SF25                  250816      Fee Waivers (Donation) - Use of Macksville Senior Citizens Centre by the Nambucca Valley Parkinson's Support Group

365/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council donate the hire fee of $114.00 for the Nambucca Valley Parkinson Support Group for their use of the Macksville Senior Citizens Centre.


 

 

ITEM 9.5      SF600                250816      Offer to Acquire North Macksville Soccer Fields and Casey Drive

366/16 RESOLVED:        (Ainsworth/South)

 

That Council authorise the Mayor and General Manager to negotiate with the RMS for the purchase of the land (Lot 2 DP 562469 and Lot 2 DP 245262)up to a maximum value indicated in the report.


 

 

ITEM 9.6      SF731                250816      NSW Funding for Nambucca Shire Council Industrial Plan

367/16 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council note the provision of a grant of $55,000 for the planning of Council’s Valla Industrial land.

 

2        That the Member for Oxley be formally thanked for her work in securing this grant funding.


 

 

ITEM 9.7      SF2173              250816      Outstanding DAs greater than 12 months or where submissions received - 3 August 2016 - 17 August 2016

368/16 RESOLVED:        (Flack/South)

 

That the information be noted by Council.


 

 

ITEM 9.8      SF1148              250816      Council Ranger's Report July 2016

369/16 RESOLVED:        (Ainsworth/Flack)

 

That Council’s Ranger’s report for July 2016 be received and noted by Council.

 

Question with notice from Mayor Rhonda Hoban for Council meeting on 29 September 2016

Does Nambucca Shire Council need to take any action to provide some form of transition for greyhound owners to prevent the destruction of dogs that are now of no commercial value?


 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1438              250816      End of Term Report on Progress Towards Implementing the Community Strategic Plan

370/16 RESOLVED:        (Flack/South)

 

That Council adopt the draft end of term report on the progress on implementation of the Community Strategic Plan 2013-2023.


 

 

ITEM 10.2    SF2116              250816      Investment Report To 31 July 2016

371/16 RESOLVED:        (Ainsworth/Morrison)

 

That the Accountants’ Report on Investments placed to 31 July 2016 be noted.


 

 

ITEM 10.3    SF251                250816      Schedule of Council Public Meetings

372/16 RESOLVED:        (Flack/Smyth)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.


 

 

ITEM 10.4    SF325                250816      Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 28 July 2016 - Minutes

373/16 RESOLVED:        (Smyth/Flack)

 

1        That Council endorse the minutes of the Committee of Management Gordon Park Tennis Centre’s Annual General Meeting which was held on 28 July 2016 and that Council thank the outgoing Committee for their work in 2015/2016.

 

2        That Council note the Tennis Club has resolved to enter into a contract with Uniplan for the construction of the new Tennis Club House.  Further, that the Club be advised that they will be responsible for the project management and delivery of the contract.

 

3        That in consultation with the Tennis Centre Committee of Management, Council staff investigate the option for not including the new Club House on Council’s asset register.


 

 

ITEM 10.5    SF312                250816      Gordon Park Rainforest Committee of Management - Annual General Meeting - 10 September 2016 - Minutes

374/16 RESOLVED:        (Flack/Smyth)

 

That Council endorse the minutes of the Committee of Management of the Gordon Park Rainforest Annual General Meeting which was held on 11 August 2016 and that Council thank the outgoing Committee for their work in 2014/2015.


 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    RF135                250816      Drainage Issue - 8 Loftus Lane, Nambucca Heads

375/16 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council advise the owner of No 8 Loftus Lane that they will need to maintain the property in a manner that allows the free flow of storm water along the natural flow path and that Council are unable to provide funding towards this maintenance nor the construction of a concrete low flow pipe and dish drain on private property.

 

2        That Council note it is not Council’s responsibility to install drainage structures in a natural water course to facilitate greater use of the private land for a property owner.


 

 

ITEM 11.2    SF85                  250816      Emergency Services Annual Assessment Notice

376/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council receive, note the information and adjust the budgets accordingly at the next quarterly budget review meeting.


 

 

ITEM 11.3    SF1481              250816      Supplementary report to  Legalise Access to White Albatross Caravan Park and the V-Wall Tavern - August 2016

377/16 RESOLVED:        (Flack/Morrison)

 

1        That Council proceed with the compulsory acquisition of the Extension of Wellington Drive described as Lot 1 in DP 1187844 for the purpose of Road widening in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

2        That Council make an application to the Minister and the Governor for approval to acquire Lot 1 in DP 1187844 the extension of Wellington Drive by compulsory process under section 177(1) of the Roads Act 1993.

3        That Council requests the Minister for Local Government approve a reduction in the notification period from 90 days to 30 days.


 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 6.38 pm. 

 

Confirmed and signed by the Mayor on 29 September 2016.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)