NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

10 November 2016

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information.  Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

In the public forum speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 10 November 2016

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

TIME

DESCRIPTION

WHERE

Leave Council Chambers at 1.00 pm for 1.30 pm

Inspection of Buz Brazil Park

Scotts Head

3.00 pm

Brooke Park

Nambucca Heads

4.00 pm

Induction Workshop - Financial Position and Asset Management

Nambucca Heads Community & Arts Centre

5.30 pm

Council Meeting

Community & Arts Centre

 

NAMBUCCA VALLEY YOUTH SERVICES, YOUTH CHOIR  - They are a small group of young people who have written a song that they would like to share with Councillors.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 27 October 2016................................................................................. 7

5        NOTICES OF MOTION

5.1     Notice of Motion - Australia Day...................................................................................... 18  

6        DELEGATIONS

9.14   Year End Financial Working Capital Result - 30 June 2016 Budget Review....................... 134

          i)        Mr Geoff Allen – Presentation by Principal, Forsyths

PUBLIC FORUM

i)           Ms Diane Gulson - President Nambucca Community & Arts Committee of Management

ii)          Ms Marlene Griffin  - Section 356 Donations

iii)         Mr Trevor Keast - Playgrounds

 

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 22

9.2     Future of Brook Park, Nambucca Heads.......................................................................... 28

9.3     Offer to Acquire North Macksville Soccer Fields and Casey Drive..................................... 35

9.4     Proposed Bowralea Dairy Underpass - Bellingen Road, Bowraville.................................... 43

9.5     Crown Land Management Bill.......................................................................................... 48

9.6     Environmental Levy - Progress Report............................................................................. 52

9.7     Macksville Town Centre Revitalisation.............................................................................. 62

9.8     Council Ranger's Report September 2016...................................................................... 110

9.9     Request for Donation -  Bowraville Memorial Cup and Youth Expo - Team Shirt Sponsorship 112

9.10   Development Applications greater than 12 months or where submissions received - 22 October to 1 November 2016............................................................................................................ 118

9.11   2016 October - Development and Complying Development Applications Received.......... 120

9.12   2016 October - Approved Construction and Complying Development Certificates............ 124

9.13   Request for Donation - Cheyenne Baker ........................................................................ 128

9.14   Year End Financial Working Capital Result - 30 June 2016 Budget Review....................... 134

10      Assistant General Manager Corporate Services Report

10.1   Missabotti Community Centre Committee of Management AGM - 28 August 2016 - Minutes 141

10.2   Schedule of Council Public Meetings............................................................................. 145

10.3   Year End Financial Statements – 30 June 2016............................................................... 146

11      Assistant General Manager Engineering Services Report

11.1   Bowraville Sewage Treatment Plant - Procurement of upgrade works to improve the quality of reuse water............................................................................................................................ 161

11.2   Record of Discussion - NDWS BORS River Monitoring Committee meeting held on 26 October 2016.................................................................................................................................... 165

11.3   Waste Management Quarterly Report July - September 2016........................................... 169

11.4   Biennial Contracts 1 October 2016 - 30 September 2018 accepted under Delegated Authority 173

11.5   Temporary Road Closure for Brian Cockbain Ride Around the River 2016........................ 176    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Proposed Change to Council's Organisation Structure

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

12.2   Legal Action to Seek Compensation for Damage to Council Sewer Main caused by Authorised Construction Work - Dickson Lane, Nambucca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 27 October 2016

The following document is the minutes of the Ordinary Council meeting held 27 October 2016.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 10 November 2016 and therefore subject to change.  Please refer to the minutes of 10 November 2016 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Richard Spain (Manager Water and Sewerage)

Monika Schuhmacher (Minute Secretary)

 

APOLOGY

 

Paul Gallagher (AGM Engineering Services)

 

PRAYER

 

Pastor Paul Richardson, from the Seventh Day Adventist Church, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor J Reed declared a pecuniary interest in Item 9.10 Result of Exhibition Nambucca LEP amendment no. 14 to Permit Seniors Housing at 24 Coronation Road, Congarinni North under the Local Government Act as Cr Reed has made a submission on the matter and is an elected board member of Nambucca Valley Care.

 

 

 

MAYORAL MINUTE - CR Hoban - LATE

 

ITEM 5.2      SF873                271016      MAYORAL MINUTE - Closure of the Macksville Branch of the Commonwealth Bank

425/16 RESOLVED:        (Hoban/Ainsworth)

 

1        That Council note the representations made in relation to the closure of the Macksville Branch of the Commonwealth Bank.

 

2        That, in relation to the outstanding report on options for Council investments due in February 2017, Council staff consider the option of avoiding all investment products offered by the Commonwealth Bank, unless the Bank reverses its decision and retains the Macksville Branch in Macksville.

 

425/16 Resolved:        (Reed/Ainsworth)

 

That Council invite the appropriate representative from the Commonwealth Bank to visit Macksville so they can justify their decision to the community and their customers.

 

 

 

NOTICE OF MOTION – CR SMYTH

 

ITEM 5.1      SF2183              271016      Library Committee and Library Strategic Plan (842)

426/16 RESOLVED:        (Smyth/Jenvey)

 

1        That staff provide a report on the library service status and progress as a stand-alone service, including existing infrastructure and future infrastructure needs.

 

2        That the above report be presented to Council by the Manager Community Development.

 

3        That ideas be sought from appropriate staff on the formulation of a Nambucca Shire Library Strategic Plan.

 

4        That the views of appropriate staff be sought on the formation of a Library Committee and suggested membership of such a committee.

 

5        That funding opportunities be explored to develop a Nambucca Shire Library Strategic Plan.

 

 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 13 October 2016

 

427/16 RESOLVED:        (Reed/Smyth)

 

That the minutes of the Ordinary Council Meeting of 13 October 2016 be confirmed.

 

 

 

DELEGATIONS AND PUBLIC FORUMS

 

RESOLVED:

 

That the following delegation be heard:

 

9.10   Result of Exhibition Nambucca LEP amendment no 14 to Permit Seniors Housing........................ 9

i)  Ms Kristy Hodgkinson on behalf of the Applicant

 

That the following public forums be heard in CLOSED MEETING:

 

Grassy Head Road

It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(b) of the Local Government Act, 1993, the personal hardship of any resident or ratepayer; and Section 10A(2)(e)  that the information would, if disclosed, prejudice the maintenance of the law.

i)    Mr Glen Schaefer—Grassy Head Road, ongoing offensive noise

ii)   Mrs Kent—Grassy Head Road development

 

Cr Reed left the meeting for Item 9.10 at 5.38 pm and returned after the conclusion of this Item at 6.01pm.

 

Ms Hodgkinson addressed Council making the following points:

·    Town Planning consultant on behalf of proponent

·    Further milestone in planning process, more detailed work to be done

·    Consultation will continue with Council staff and community

·    Benefits for existing ageing community and those seeking a sea change

·    Will result in substantial economic commitment

·    Residents’ comfort is foremost

·    Specifically for aged care

·    Adequate services must be in place both on and off the site

·    All options for development are being considered

·    DA will be finalised with all dwellings above flood level and emergency contingencies in place

·    Will provide sound economic and social outcomes for the community

·    Alternative accommodation for age 55 and over.

 

ITEM 9.10    SF1852              271016      Result of Exhibition Nambucca LEP amendment no. 14 to Permit Seniors Housing at 24 Coronation Road, Congarinni North

428/16 RESOLVED:        (Finlayson/Ainsworth)

 

1        Council support the planning proposal and forward the relevant information to the Department of Planning and Environment for consideration in respect to compliance/consistencies with the Section 117 Direction 4.3 Flood Prone Land.

 

2        Upon receipt of agreement of the Secretary of the Department of Planning and Environment, that Council proceed to make the plan, pursuant to delegated authority provided to Council by the Minister of Planning and Environment. 

 

For the motion:               Councillors Hoban, Jones, Ainsworth, Finlayson, Ballangarry and Wilson                                              (Total 7)

Against the motion:         Councillors Jenvey and Smyth   (Total 2)

 

 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

RESOLVED:          (Ainsworth/Reed)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

It is recommended that the Council resolve into Closed Session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2)(b) of the Local Government Act, 1993, the personal hardship of any resident or ratepayer; and Section 10A(2)(e)  that the information would, if disclosed, prejudice the maintenance of the law.

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 6.03 pm.

 

Mr Schaefer addressed Council in Closed meeting.

 

Mrs Kent addressed Council in Closed meeting.

 

RESUME IN OPEN MEETING

 

RESOLVED:          (Jones/Ainsworth)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 6.44 pm.

 

FROM COUNCIL IN CLOSED MEETING

 

429/16 Resolved:        (Ainsworth/Finlayson)

 

That this matter, the subject of the Public Forum, is regarded as an operational matter and no further action will be taken by the Elected Council.

 

430/16 Resolved:        (Hoban/Ainsworth)

 

That the General Manager provides options to Council regarding parameters for Public Forums.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There are no questions with Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There are no questions for Closed meeting where due notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                271016      Outstanding Actions and Reports

431/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF707                271016      Contracts Register

432/16 RESOLVED:        (Finlayson/Ainsworth)

 

That the information concerning the updated contracts register be received.

 

 

 

ITEM 9.3      SF1406              271016      Nomination of Members to the Northern Joint Regional Planning Panel

433/16 RESOLVED:        (Reed/Smyth)

 

1        That Council nominate the Mayor and its Senior Town Planner, Mr Daniel Walsh, as its representatives on the Northern Joint Regional Planning Panel to sit on development matters concerning the Kempsey Shire Council.

 

2        That the Mayor and Mr Walsh provide written acknowledgement to the Planning Panels Secretariat that they will comply with the requirements of the recently revised Planning Panels Code of Conduct.

 

 

 

ITEM 9.4      RF391                271016      Replacement of Browns Bridge, Saddlers Lane, Taylors Arm

434/16 Motion:    (Finlayson/Ballangarry)

 

1        That Council contact the property owner benefitting from the proposed replacement of Browns Bridge off Sadlers Lane, Taylors Arm and advise them that Council can no longer accept responsibility for the on-going maintenance and repair of this bridge and invite them to consider the following options:

 

a)       They provide a reasonable capital contribution, say 33.3%, towards the replacement of the bridge or in the alternative make no capital contribution but accept on-going responsibility for its maintenance and repair, or

 

b)       They accept a cash settlement from Council for the replacement of the bridge and its on-going maintenance and repair.

 

2        That the Mayor, General Manager and Assistant General Manager Engineering Services be provided with delegated authority to enter into a negotiated settlement and deed of agreement in relation to a negotiated outcome.

 

3        That Council’s seal be attached to any negotiated settlement and deed of agreement as required.

 

4        That the outcome of the matter be reported back to Council for its information.

 

Amendment:       (Ainsworth/Finlayson)

 

1        That the Mayor, General Manager and Assistant General Manager Engineering Services be provided with delegated authority to enter into a negotiated settlement and deed of agreement in relation to a negotiated outcome.

         

2        That the outcome of the matter be reported back to Council for its information.

 

The amendment was carried and it became the motion and it was:

 

435/16 Resolved:        (Ainsworth/Finlayson)

 

1        That the Mayor, General Manager and Assistant General Manager Engineering Services be provided with delegated authority to enter into a negotiated settlement and deed of agreement in relation to a negotiated outcome.

         

2        That the outcome of the matter be reported back to Council for its information.

 

 

 

ITEM 9.5      SF2279              271016      Overview and Review of Council's Organisation Structure

436/16 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council note the review of its organisation structure.

 

2        That Councillors provide the General Manager with any feedback they have on the appropriateness or otherwise of Council’s organisation structure.

 

3        That Council note the proposed changes to position titles.

 

 

 

ITEM 9.6      SF36                  271016      Model Code of Conduct

437/16 RESOLVED:        (Ainsworth/Finlayson)

 

1        Council note this review of the provisions of its Code of Conduct.

 

2        That Council adopt the 2015 NSW Division of Local Government Model Code of Conduct framework as Nambucca Shire Council's Code of Conduct with the inclusions of Council's specific clauses.

 

3        That Council note the addition of the following statement in Part 1 Introduction:

                   A councillor who has been suspended on three or more occasions for misconduct is  automatically disqualified from holding civic office for five years.

 

4        That Council note the addition of the following clause:

                   4.29 (b) the non-pecuniary conflict of interests arises only because of an interest

                   that a person has in that person's principal place of residence.

 

5        That Council note the exclusion from Part 1 Introduction of the last paragraph:

                   A better conduct guide has also been developed to assist councils to review and enhance their codes of conduct.  This guide supports this code and provides further information on the provisions in this code.

 

 

 

ITEM 9.7      DA2016/156        271016      Request to Waive Development Application Fees - Australia Day Celebrations in Gordon Park - (SF24)

438/16 RESOLVED:        (Jenvey/Smyth)

 

1        That Council waive, by way of a donation, the development application fee of $421.75 for the use of Gordon Park, Nambucca Heads, for the Australia Day celebration event.

 

Motion:      (Jenvey/Smyth)

 

2        That Council notes that national symbols matter; that Council supports celebrating Australian nationhood; that Council notes in its current form that the date of Australia Day alienates Aboriginal and Torres Strait Islander people; that Council considers there are social implications in the current form of Australia Day for significant members of its population; and that Council acknowledges that Aboriginal and Torres Strait Islander people may feel excluded from the day.

 

Amendment:       (Ainsworth/Wilson)

 

That the motion: 

          That Council notes that national symbols matter; that Council supports celebrating Australian nationhood; that Council notes in its current form that the date of Australia Day alienates Aboriginal and Torres Strait Islander people; that Council considers there are social implications in the current form of Australia Day for significant members of its population; and that Council acknowledges that Aboriginal and Torres Strait Islander people may feel excluded from the day.

be deferred to the Council meeting on 10 November 2016.

 

The amendment was carried and it became the motion and it was:

 

439/16 Resolved:        (Ainsworth/Wilson)

 

That the motion: 

          That Council notes that national symbols matter; that Council supports celebrating Australian nationhood; that Council notes in its current form that the date of Australia Day alienates Aboriginal and Torres Strait Islander people; that Council considers there are social implications in the current form of Australia Day for significant members of its population; and that Council acknowledges that Aboriginal and Torres Strait Islander people may feel excluded from the day.

be deferred to the Council meeting on 10 November 2016.

 

 

 

ITEM 9.8      SF24                  271016      Request for Donation - Blue Star Sustainability Awards (Bowraville Chamber of Commerce and Industry)

440/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council make a donation of $250 to the Bowraville Chamber of Commerce and Industry towards costs for their representative Ms Robynne McGinley to attend the Blue Star Sustainability Awards at Orange on 4-6 November 2016.

 

 

 

ITEM 9.9      SF24                  271016      Request for Donation - Bowraville Junior Rugby League (Tigers Under 12's) Football Teams

441/16 RESOLVED:        (Ainsworth/Finlayson)

 

That Council make a donation of $200 to the Bowraville Junior Rugby League (Tigers Under 12's) Football Teams towards the cost of purchasing shirts and to assist with travel and accommodation costs.

 

 

Item 9.10 was dealt with under dealt with under Delegations.

 

 

 

 

ITEM 9.11    SF2173              271016      Development Applications greater than 12 months or where submissions received - 7 October to 21 October 2016

442/16 RESOLVED:        (Ainsworth/Finlayson)

 

That the information be noted by Council.

 

 

 

ITEM 9.12    SF2173              271016      2016 September - Development and Complying Development Applications Received

443/16 RESOLVED:        (Ainsworth/Reed)

 

That the Development Applications and Complying Development Applications received in September 2016 be received for information.

 

 

 

ITEM 9.13    SF2173              271016      2016 September - Approved Construction and Complying Development Certificates

444/16 RESOLVED:        (Finlayson/Ainsworth)

 

That the Construction and Complying Development Certificates approved for September 2016 be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF251                271016      Schedule of Council Public Meetings

445/16 RESOLVED:        (Ballangarry/Ainsworth)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

ITEM 10.2    SF343                271016      Valla Public Hall Committee of Management AGM - 18 August 2016 - Minutes

446/16 RESOLVED:        (Reed/Ainsworth)

 

That Council endorse the Minutes of the Committee of Management for the Valla Public Hall’s Annual General Meeting held on 18 August 2016 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF81                  271016      Request to name the Emergency Operations Room within the Nambucca Emergency Operations complex at Kelly Close Macksville - The Bill Lenthall Room

447/16 RESOLVED:        (Reed/Smyth)

 

That Council support the request from the Nambucca Local Emergency Management Committee to name the Emergency Operations Centre meeting room, The Bill Lenthall Room, in honour of the late Bill Lenthall, subject to the approval of the Lenthall family.

 

 

 

ITEM 11.2    SF85                  271016      Minutes of the NSW Rural Fire Liaison Committee 10 August 2016

448/16 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council receive, note the report and endorse the minutes for the RFS Liaison Committee Meeting Service Level Agreement - 2015/16 held on Wednesday 10 August 2016.

 

2        That Council place the unexpended funds within the RFS 2015/16 budget into the RFS reserve and used towards the 2016/17 budget accordingly.

 

 

 

ITEM 11.3    SF931                271016      Tender REGPRO171617 Supply and Delivery of Concrete Pipes

449/16 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council award the REGPRO171617 Supply and Delivery of Concrete Pipes contract as a Single Source Supplier for the period 1 October 2016 to 30 September 2018 to Holcim (Aust) Pty Ltd T/As Humes.

 

2        That a provision be allowed by Council for a 12 month extension based on satisfactory supplier performance, which may take this contract through to 30 September 2019.

 

3        That Council endorse the tender evaluation for the tenders as provided in the confidential report for REGPRO171617 Supply and Delivery of Concrete Pipes Single Source Tender.

 

4        That Council update the Contract Register (TRIM: 31325/2016).

 

5        That Council note the Item12.1 in Closed Meeting.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Wilson, Ballangarry,                                        Jenvey and Smyth           (Total 9)

Against the motion:         Nil

 

 

 

ITEM 11.4    ND-BV-38           271016      Quotations for Project ND-BV-38 under Tender T008/2016 for Landslip Remediation, North Arm Road, 5.5km west of Bowraville.

450/16 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council accept the quotation from Sporting Services (Const) Pty Ltd t/as Pan Civil.

 

2        That the Contract Register be udated.

 

3        That Council note Item12.2 in Closed Meeting.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Wilson, Ballangarry,                                        Jenvey and Smyth           (Total 9)

Against the motion:         Nil

 

 

 

ITEM 11.5    SF675                271016      Tender T121617MNC - Collection and Removal of Ferrous and Non Ferrous Scrap Metal and Unleaded Acid Batteries

451/16 RESOLVED:        (Finlayson/Ainsworth)

 

1        That the successful tenderer be awarded the contract as the Single Source by Category supplier for Tender T121617MNC for the Collection and Removal of Ferrous and Non-Ferrous Scrap Metal and Unleaded Acid Batteries:

 

          Category A (1)       – Collection of Ferrous Scrap Metals

          Category A (2)       – Degassing of Air Conditioners and Refrigerators

          Category B            – Collection of Non-Ferrous Scrap Metals and

          Category C            – Collection of Unleaded Acid Batteries.

 

          to Matthews Metal Management for the period 1 October 2016 to 30 September 2018.

 

2        That a provision be allowed for a 12 month extension based on satisfactory supplier performance, which may take this contract through to 30 September 2019.

 

3        That the Contract Register be updated.

 

4        That Council note Item12.4 in Closed Meeting.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Wilson, Ballangarry,                                        Jenvey and Smyth           (Total 9)

Against the motion:         Nil

 

 


 

 

ITEM 11.6    SF675                271016      Tender T151617 MNC Crushing of Concrete, Brick and Tile Products

452/16 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council Does Not Accept The Tender Process For Tender T151617 Mnc For Crushing Of Concrete, Brick And Tile In Accordance With Clause 178 (3)(A) Of The Local Government (General) Regulation – Part 7 Tendering Requirements And Invite Tenders Under A New Specification.

 

2        That Council note Item12.5 in Closed Meeting.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Wilson, Ballangarry,                                        Jenvey and Smyth           (Total 9)

Against the motion:         Nil

 

453/16 Resolved:        (Ainsworth/Jenvey)

 

3        That Council receive a report on possible options for the processing and reuse of construction and demolition waste.

 

 

 


ITEM 11.7    SF675                271016      Tender T141617 MNC Collection and Removal of Used Oil

454/16 RESOLVED:        (Ainsworth/Jenvey)

 

1        That Tender T141617 MNC for the Collection and Removal of Used Oil from Council’s Waste Management Facility be accepted for the period 1 October 2016 to 30 September 2018 be awarded to B & M Crowe Pty Ltd.

 

2        That a provision be allowed for a 12 month extension, based on satisfactory supplier performance, which may take this contract through to 30 September 2019.

 

3        That the Contract register be updated.

 

4        That Council note the Item12.3 in Closed Meeting.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Wilson, Ballangarry,                                        Jenvey and Smyth           (Total 9)

Against the motion:         Nil

 

 

 

ITEM 11.8    SF90                  271016      Nambucca Shire Traffic Committee Meeting Minutes - 18 October 2016

455/16 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council remove the No Parking restrictions outside the old St Patricks School site on Wallace Street Macksville and reduce the size of the bus zone to accommodate one bus.

 

2        That Council approve a three (3) year long term road closure application from Nambucca Valley Sub Branch for ANZAC DAY marches throughout the Valley provided the following criteria is met by each branch:

 

a)   Reapply every three (3) years for a subsequent three (3) year approval

b)   Reapply if there are any changes to the approved application ie times or route of the march

c)   Comply with approved Traffic Management Plan and/or NSW Police instruction and

d)   Current Certificate of Currency for Public Liability insurance.

 

3        That Council install No Parking signs adjacent to the parking aisles of the Macksville Aquatic Centre Car Park.

 

4        That Council install Bus Zones in High Street Bowraville at the following locations:

 

a)   88 High Street (in front of the old museum) 7.00am to.00 6pm and

b)   25 High Street (in front of the Police Station) 7.00am to 10.00am and 2.00 pm to 6.00pm.

 

5        That Council install No Parking signs on the eastern side of Thompson Street, Valla Beach from 6 metres north of the circle to where the circle meets the standard road alignment.

 

6        That Council approve the Australia Day Carnival 2017 provided the following criteria has been received by Council two (2) weeks prior to the event:

 

·      Certificate of Currency for Public Liability insurance

·      Traffic management plan confirming Accredited Traffic Controllers will be onsite and

·      Police and Roads and Maritime Services approval for the road closures.

 

7        That Council approve the Australia Day temporary road closures on Australia Day, Thursday 26 January 2017 as follows:

 

a)   Access road through Gordon Park to hold the Australia Day event between 6.00am and 6.00pm and

b)   Wellington Drive (from Gordon Park to the V Wall) for short periods only between 7.00am and 10.00am.

 

8        That Council approve the Macksville Gift Procession on 12 November 2016 and endorse the temporary road closures between the hours of 11.30am and 11.50am as follows:

 

·      Wallace Street Station Street to Cooper Street

·      Matilda Street           Station Street to Wallace Street and

·      Cooper Street           Wallace Street to Boundary Street.

 

    

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.35 pm. 

 

Confirmed and signed by the Mayor on 10 November 2016.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

    


Ordinary Council Meeting                                                                                            10 November 2016

Notice of Motion

ITEM 5.1      SF13                101116         Notice of Motion - Australia Day

 

AUTHOR/ENQUIRIES:    Susan  Jenvey, Councillor         

 

Summary:

 

Council deferred consideration of the following motion from its meeting on 27 October 2016.  The report includes some research by the General Manager into the attitudes of Aboriginal people to Australia Day.

 

 

Recommendation:

 

1        That Council notes that national symbols matter.

 

2        That Council supports celebrating Australian nationhood.

 

3        That Council notes in its current form that the date of Australia Day alienates Aboriginal and Torres Strait Islander people.

 

4        That Council considers there are social implications in the current form of Australia Day for significant members of its population.

 

5        That Council acknowledges that Aboriginal and Torres Strait Islander people may feel excluded from the day.

 

 

 

DISCUSSION:

 

At Council’s meeting on 27 October it was resolved that the following motion be deferred to this Council meeting.

 

“That Council notes that national symbols matter;

That Council supports celebrating Australian nationhood;

That Council notes in its current form that the date of Australia Day alienates Aboriginal and Torres Strait Islander people;

That Council considers there are social implications in the current form of Australia Day for significant members of its population;

And that Council acknowledges that Aboriginal and Torres Strait Islander people may feel excluded from the day.”

 

 

Comment from General Manager

 

Following the Council meeting on 27 October 2016 I did email the Chief Executive Officers of the three Local Aboriginal Land Councils seeking their views on the motion as representatives of our Aboriginal community.  As at the date of preparing this report I had not received responses.

 

However I have conducted some research into the attitudes of Aboriginal people to Australia Day and sourced the following media releases from the NSW Aboriginal Land Council (NSWALC).  As the State's peak representative body in Aboriginal Affairs, the New South Wales Aboriginal Land Council aims to protect the interests and further the aspirations of its members and the broader Aboriginal community.  NSWALC is the largest member based Aboriginal organisation in NSW.

 

I have also sourced some recent opinions expressed by the Prime Minister and Opposition Leader in relation to the issue and reported in the Sydney Morning Herald on 14 June 2016.

 

Comments from NSW Aboriginal Land Council

 

According to their website, the New South Wales Aboriginal Land Council is committed to ensuring a better future for Aboriginal people by working for the return of culturally significant and economically viable land, pursuing cultural, social and economic independence for its people and being politically proactive and voicing the position of Aboriginal people on issues that affect them.  The following media releases provide their views of Australia Day.

Face the fact: what is now Australia was invaded

30 March 2016 

The NSW Aboriginal Land Council (NSWALC) has praised the University of New South Wales for providing students with an accurate account of Australia's history.

NSWALC Chair Roy Ah-See said references to the invasion of Australia in the university's Diversity Toolkit were accepted by historians, including conservative professors Geoffrey Blainey and the late John Hirst.

"How else could you describe a process whereby one group of people entered the lands inhabited by another group of people without permission, and then claimed those lands as their own and dispossessed the first group?

"If we remove the emotion and just look at the facts then invasion is the most appropriate and accurate term."

Cr Ah-See said the so-called exclusive in this morning's tabloid media generated predictable responses from shock jocks and other conservative commentators. 

"However, public opinion in Australia moved on a long time ago and accepts the fact that Aboriginal peoples and lands were subject to invasion by a foreign force under the authority of the British Empire.

"In fact, as long ago as the mid-1970s, Australia's most respected conservative historian, Geoffrey Blainey, described the arrival of Europeans as an invasion.

"To continue to claim that Aboriginal land in Australia was settled, not invaded, by the British is the greatest example of rewriting history in this country today.

"Our universities should be commended for ensuring future generations of Australian and international students are provided with facts, not outdated campaigns based on dividing the country."

 

Day of Mourning a key moment in Australian history

25 January 2016

NSW Aboriginal Land Council Chair Roy Ah-See today appealed to young Aboriginal people to take inspiration from the leaders of the 1938 Day of Mourning.

Speaking at the anniversary of the event in Sydney today, Cr Ah-See said the Day of Mourning was a turning point in political advocacy for Aboriginal people in Australia.

"On January 26, 1938, Jack Patten, William Ferguson and William Cooper laid an important foundation that would inform the way we fought for our civil rights and Land Rights.

"The Day of Mourning challenged the so-called celebration of Australia Day and drew attention to 150 years of misery and discrimination endured by Aboriginal people.

"In addition to mourning the loss of our country and our freedom, the leaders of the Day of Mourning issued a manifesto for a new deal based on self-determination and equality," he said.

In the days following the Day of Mourning, Jack Patten led a delegation of 20 Aboriginal men and women who met with Prime Minister Joseph Lyons.

The delegation recommended the Commonwealth assume responsibility for Aboriginal Affairs, a request that would take 30 years to materialise.

Cr Ah-See said the leadership and vision of Jack Patten, William Ferguson and William Cooper created a platform for the Freedom Riders as well as the Land Rights legends in New South Wales who fought for and secured the best Land Rights system in Australia.

He said the courage and determination of those who created the Day of Mourning, which led to NAIDOC, must not be forgotten.

"Last year we had the opportunity to commemorate the 50th anniversary of the Freedom Ride.

"Let's make it our responsibility to ensure the significance of the Day of Mourning inspires us to fight for that new deal - for justice, not charity, for Australia to be proud of Aboriginal culture and for self-determination for Aboriginal people."

Comments from Prime Minister and Leader of the Opposition

 

There was also a report in the Sydney Morning Herald of 14 June 2016 quoting Prime Minister Malcolm Turnbull as agreeing that the colonisation of Australia by British settlers could be described as an “invasion”.  The Sydney Morning Herald article stated as follows:

 

“Mr Turnbull was asked if he accepted Australia had been invaded, a divisive term in the history wars over how to characterise the arrival of the First Fleet from 1788 onwards.

 

“Well, I think it can be fairly described as that and I’ve got no doubt obviously our first Aboriginal Australians describe it as an invasion,” the Prime Minister said.

 

“But, you know, you are talking about an historical argument about a word.  The facts are very well known.  This country was Aboriginal land.  It was occupied by Aboriginal people for tens of thousands of years – 40,000 years.”

But Mr Turnbull distanced himself from pursuing a treaty – a formal agreement between the government and Indigenous people that would involve legal outcomes – at least in the near future.

He said such a proposal could inhibit progress towards constitutional recognition of Indigenous people. The government has signalled it will hold a referendum on that question in 2017.

"We have to be very careful that you don't set hares running that undermine the real goal, which is to secure overwhelming consensus of Australians, overwhelming majority for constitutional recognition of our first Australians," Mr Turnbull said.

He noted that he spoke from bitter personal experience, having chaired the Australian Republican Movement during its 1999 referendum loss on Australian independence from Britain.

The comments, which are likely to draw ire from conservatives who have railed against any "black arm band" view of history, came after Opposition Leader Bill Shorten on Monday indicated he would support a treaty.

Speaking on ABC TV's Q&A program, Mr Shorten said he supported a debate after the referendum – expected in 2017 – arguing practical and symbolic recognition was needed. 

"Do I think we need to move beyond just constitutional recognition to talking about what a post-constitutional recognition settlement with indigenous people looks like? Yes, I do," the Labor leader said. 

"I do think there needs to be a discussion about should you have a treaty or shouldn't you have a treaty. What I'm not going to do is give all the answers on one spot at one time."

Asked if Australia's colonisation by the British amounted to an invasion, Mr Shorten said Indigenous Australians had been "dispossessed."

He agreed Indigenous citizens would consider it an invasion. "If I was Aboriginal, I wouldn't exactly call it a welcome, would you?" he said. "This was Aboriginal land. It is, it always will be."

Speaking in Perth on Tuesday, Mr Shorten said the Prime Minister's criticism was "complete rubbish". 

"Mr Turnbull shouldn't politicise this issue and furthermore ... this nation has been grappling with the equal treatment of Aboriginal and Torres Strait Islanders since 1788 and we haven't got it right yet."

He said he would consider a "settlement" process after the referendum to improve living outcomes for Indigenous Australians. 

"I'm up for the conversation on a treaty. What I am not going to do is impose paternalistic, top-down solutions. 

In February, Mr Shorten left open the option of a treaty with Indigenous Australians. 

Similar agreements have been signed with indigenous peoples in countries including the United States, Canada and New Zealand. 

The Greens have called on Mr Turnbull to consider a treaty process alongside the referendum.

The Victorian this year began talks with Indigenous communities to consider a possible treaty. 

 

Attachments:

There are no attachments for this report.      


Ordinary Council Meeting                                                                                            10 November 2016

General Manager

ITEM 9.1      SF959              101116         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

Draft now being circulated to Estuary Committee and Councillors.

 

Draft being uploaded to Council’s website.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

Council staff are still in the process of reviewing the draft document.

 


 

AUGUST 2013

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

Deferred until September after the budget, restructure and staffing levels settle.

Provided to Councillors on 29 October for comment.

Not provided to Councillors on 29 October - now propose to provide to Councillors mid December 2015 for comment. 

Deferred whilst trialling the International Society of Arboriculture, Tree Hazard Evaluation form which is intended to replace the tree inspection form within the policy. The policy in its present form has shown some issues pertaining to property owners wanting healthy trees removed citing the criteria in the policy, the new form provides greater transparency and clarity   

 

New policy and procedures will be presented to the new Council in October for comment following the local government elections.

 

Deferred to November 2016.

 

DECEMBER 2013

4

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

 

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

 

MARCH 2015

5

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015.

As at June 2015 arrangements are being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

Mayor and GM met with the Member for Oxley on 18 September 2015.  Details of Council’s previous submissions forwarded to the Member for Oxley with a request that she make representations on behalf of Council.

The early estimates of annual depreciation for the northern section of the Pacific Hwy (Nambucca Heads to Oyster Creek) assets are proposed to be transferred is approximately $1million per annum.

Council is expecting receiving a written offer from the RMS in relation to the handover.

Council received a briefing from the consultants reviewing the RMS assets to be handed over to Council on 30 June 2016 and a compensation package will not be developed until the transfer of traffic onto the new highway as the pavement can’t be assessed until the traffic is transferred off the old highway.

A report on the status of the Bridges is anticipated in August

 

Mayor, GM and AGMES met with Member for Oxley on 16 August 2016.  Agreed that Council consult with other affected councils and submit a paper on the financial implications for the councils and options for a revised policy on Highway handovers.  In particular the Member for Oxley was interested in the proposition of IPART being asked to assess the appropriate handover package.

 

AUGUST 2015

6

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 


 

OCTOBER 2015

7

SF95

15/10/15

Following the 6 month trial period of nose-to-kerb parking arrangements in River Street adjacent to the river bank, that Council receive a further report on the outcome of the trial period.

 

AGMES

 

Report late 2016

Trial date not set as the Coordinator Strategic Planning and Natural Resources has to carry out a further round of public consultation regarding landscaping that includes the design for the roundabout and gauge feedback from effected business.

The roundabout is required to slow approaching traffic, and manage vehicles reversing into the carriageway. Design parameters at the bend require greater investigation before changing the parking arrangements.

 

Councillor’s verbally advised by AGMES on 11 August that the Manager Technical Services has advanced the trial and written to the properties on River Street advising that Council will implement the trial in October, signs have been ordered and order raised for the line marking contractor.

 

Trial underway with new markings installed Wednesday, 14 September 2016.

 

NOVEMBER 2015

8

SF2068

12/11/15

Council receive a future report on the preferred treatment options & procurement process to gain the most economical outcome for the recycled water scheme at the Bowraville STP.

 

AGMES

MWS

Report in 2016

To be reported to Council 10 November 2016.

9

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

APRIL 2016

10

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

 

AGMES

Letter sent

 

Response from RMS is forthcoming. Councils Manager Technical Services was verbally advised by the RMS that the section does not warrant a reduction in the speed limit to 40km/h and that RMS will be proposing traffic management solutions which are eligible for a 50:50 grant.

 

JULY 2016

11

LF968

14/7/16

Council note the inspection of drainage issues at Bangalow Drive, Nambucca Heads and that the drainage plans be discussed with the residents following which there be a further report to Council for its consideration.

 

AGMES

Letter sent to residents thanking them for the meeting and providing them with the three design options and their cost.

12

SF2081

28/7/16

Following consideration of the report on Shoaling and Dredging by Council’s Estuary Committee, there be a further report to Council concerning a possible maintenance dredging strategy.

 

GM

Report in October 2016.

A meeting of the Estuary Committee is being arranged but the matter won’t be coming back to Council in October.  Anticipate a report in November or early December at the latest.

AUGUST 2016

13

SF325

25/8/16

That in consultation with the (Gordon Park) Tennis Committee of Management, Council staff investigate the option for not including the new Club house on Council’s asset register.

 

AGMCS

To be discussed with Auditors.

SEPTEMBER 2016

14

PRF14

29/9/16

Matter concerning Brook Park be deferred in order for Council to undertake a site inspection and that adjacent residents of Brook Park be notified of the inspection.

 

GM

To be scheduled for Council’s meeting on 10 November 2016 which is to be held at the Nambucca Community & Arts Centre, Nambucca Heads.

15

SF1541

29/9/16

Council staff report the intended exempt development controls to be implemented into Schedule 2 of the NLEP 2010 to Council for R5 zoned land only.

 

GM

Report in October 2016.

Deferred to November 2016.

OCTOBER 2016

16

SF848

13/10/16

There be a further report to Council on the provision of a design for the replacement of the existing timber bridge which provides access to the car park (Island Golf Club)

 

AGMES

Report in November 2016

17

SF2251

13/10/16

That the Visitor Information Centre Leasing be deferred to a Council meeting in March 2017

 

GM

Report in March 2017

18

SF842

13/10/16

Staff report back on the establishment of a Clean Energy Committee

 

GM

Report in November 2017

19

SF842

13/10/16

Manager Business Development provide Council with an information session on approaches to economic development prior to the establishment of a Business Advisory Committee.

 

GM

Briefing to be provided by November 2017

20

SF2230

13/10/16

There be a report to Council on options for Council’s investments.

 

AGMCS

February 2017

21

SF873

27/10/16

Council consider the option of avoiding all investment products offer by the Commonwealth Bank unless it reverses its decision to close the Macksville Branch.

 

AGMCS

Report in February 2017 in association with the previous report.

22

SF2183

27/10/16

Staff report on the library service status and progress as a stand-alone service, including existing infrastructure & future infrastructure needs.  Ideas be sought on the formulation of a Library Strategic Plan.  Views of appropriate staff be sought on formation of a Library Committee.

 

GM

Report January 2017

23

 

27/1016

GM provide options to Council regarding parameters for public forums.

 

GM

Report December 2016

24

RF391

27/10/16

Outcome of negotiations re replacement of Browns Bridge be reported to Council.

 

GM

Report December 2016

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager

ITEM 9.2      PRF14              101116         Future of Brook Park, Nambucca Heads

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Council has received complaints from many residents concerning anti-social behaviour from a group of juveniles using Brook Park, a small park located in Hibiscus Avenue, Nambucca Heads.

 

It is proposed that Council write to the 117 residential property owners within 150 metres of the park advising of the complaints that Council has received and seeking opinion on the option of closing the park and reclassifying it for use as housing with all proceeds to be applied to improving the facilities at nearby parks such as Richardson Park.  In the interim it is recommended that Council provide signage in the park prohibiting its use outside daylight hours and prohibiting the lighting of fires.

 

 

Recommendation:

 

1        That Council install additional signage at Brook Park, Nambucca Heads prohibiting its use outside daylight hours and also prohibiting the lighting of fires.

 

2        That Council write to the 117 property owners within 150 metres of Brook Park, Nambucca Heads advising of the complaints Council has received and seeking opinion on the option of closing the park and reclassifying it for use as housing with all proceeds to be applied to improving the facilities at nearby parks such as Richardson Park, Nambucca Heads.  Where the property owner is not the occupant, they will be asked to inform the occupant of the consultation.

 

3        There be a further report to Council on the outcome of the consultation with property owners and residents.

 

 

OPTIONS:

 

Council has discretion as to what, if any, action it takes in relation to the complaints about anti-social behaviour at Brook Park.  It can do nothing or implement any or all of the options discussed at the on-site meeting on 14 September.

 

Council can write to property owners within a greater or lesser radius than the 150 metres nominated.

 

There may be other options available but the options listed in this report are those considered feasible by those in attendance at the on-site meeting.

 

 

DISCUSSION:

 

This report was considered by Council at its meeting on 29 September 2016.  It was resolved that the item be deferred in order for Council to undertake a site inspection and that adjacent residents of Brook Park be notified of the site inspection.

 

Council has received complaints from many residents concerning anti-social behaviour from a group of juveniles using Brook Park, a small park located in Hibiscus Avenue, Nambucca Heads.   A photo of the park is attached as well as a cadastre/aerial photo of Brook Park together with the next closest neighbourhood park being Richardson Park, about 360 metres by road to the east.  The park has an area of 1,340m2 and has a drainage easement 3m wide incorporating a low flow pipe running through middle of its frontage to Hibiscus Avenue.

 

In response to resident complaints, on 14 September the General Manager met on-site with six concerned residents from nearby houses and Senior Constable Steve Cherry who is the Crime Prevention Officer for the Mid North Coast Command.  Another resident expressed similar concerns in a separate meeting with the General Manager.  The matters of concern to the residents are the activities of a group of juveniles aged between approximately 8 years and 15 years who they allege frequently occupy the park to all hours of the night and who often display anti-social/unlawful behaviour comprising:

 

·           Loud offensive language

·           Minor vandalism of street lights, park furniture, trees and surrounding fences

·           Lighting of fires, including aerosol cans

·           Trespassing on private property to collect balls and take short cuts

·           Intimidation of other children who may wish to use the park

·           Some drug dealing

 

The residents also expressed concern about retaliatory action taken by the juveniles when they have been counselled including offensive language, threats and minor vandalism.  One example cited was the power supply to an adjoining residence being switched off at the main power board resulting in the contents of the refrigerator being spoiled.

 

Council’s records indicate this is not the first time that there have been issues with the use of the Park.  In response to similar complaints, Senior Constable Cherry undertook a security assessment of the Park in 2013 and made some recommendations in relation to the protection of the surrounding private property.

 

At the on-site meeting on 14 September a range of initiatives to combat the anti-social behaviour were discussed including:

 

·           Additional signage to prohibit the use of the park outside daylight hours and to prohibit the lighting of fires.

·           Lighting.  Constable Cherry advised that his preferred alternatives for lighting were to either maintain the status quo where there is no lighting or alternatively to have exceedingly bright lighting which would be uncomfortable to park users.  However this would mean significant light spillage onto adjoining properties and it would affect the amenity of those residents.

·           Contacting the Police when anti-social behaviour was occurring.  However it was acknowledged that depending upon the location of the police at the time and other priorities they may not be able to respond whilst the problem is occurring.  It was also acknowledged that pursuant to the Young Offenders Act 1997 that the Police can only issue cautions and that generally these only escalate to a conference after an individual receives multiple cautions.  Even if a matter concerning a juvenile with a lengthy record of cautions for minor vandalism proceeds to Court there is reasonable likelihood the Court would order a further conciliation conference.  In summary the process does not lend itself to the alleged anti-social behaviour being satisfactorily addressed within a reasonable period.

·           Installation of CCTV.  This was previously suggested by the residents but given the comments in relation to lighting and Police powers in relation to anti-social behaviour by juveniles, it is unlikely to provide residents with a solution.

 

The option of changing the classification of the park from community to operational land and its subsequent sale for housing was also discussed as a certain and long term solution to the problem.  This option was favoured by those residents in attendance who remarked that the park had very little recreational value and noted its current usage was largely restricted to the juvenile group complained of.

 

As indicated in the attached photo, the park contains a small swing set, a small slippery dip and a single shelter.  The grassed area in the park is too small to kick a ball and avoid the risk of it landing in adjoining private property, this being a source of complaint from the neighbours.

 

As an isolated “pocket” park it is also relatively expensive for Council to maintain.  The very limited playground equipment does not make it an attractive destination for young children and their carers’ which in turn contributes to a loss of passive surveillance/social interaction which in turn results in the anti-social activities by juveniles who are not the target age group for this type of park.  It is difficult to foresee these fundamental design flaws in the park ever being remedied by signage or crime prevention initiatives.

 

It is proposed that Council write to the 117 residential property owners within 150 metres of the park advising of the complaints that Council has received and seeking opinion on the option of closing the park and reclassifying it for use as housing with all proceeds to be applied to improving the facilities at nearby parks such as Richardson Park.  In the interim it is recommended that Council provide signage in the park prohibiting its use outside daylight hours and prohibiting the lighting of fires.

 

Even if more residents express a preference to retain the park than close it and the Council decides to take no further action, the exercise of engaging with the community may improve behaviour by the park users, knowing that the Council will seriously consider its closure if the pattern of complaints continues.

 

 

CONSULTATION:

 

There has been consultation with Senior Constable Steve Cherry, Crime Prevention Officer for the Mid North Coast Command; seven concerned residents being six at the meeting on 14 September and a further resident who approached the General Manager on site on 16 September.

 

Council’s Green Space Coordinator, Tim Woodward, undertook an audit of all of Council’s parks in 2015 and the following is an extract of his comments on Brook Park together with some photos of the play apparatus.

 

Brook Park contains one set of swings, a slide and a shelter. All of the equipment in the park is tagged heavily with graffiti and the slide had been damaged by burning (which has since been plastic welded for safety reasons). Overall the equipment is in good condition.

 

 

Description: C:\Users\timw\Pictures\Playgrounds 29092015\P1000762.JPG

 

Description: C:\Users\timw\Pictures\Playgrounds 29092015\P1000765.JPG

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

The apparent problems with behaviour at Brook Park would seem to arise from social issues being inadequate parental/carer control of juveniles (for whatever reason/s).

 

The location, size and nature of the park are also contributory problems.  It is too small to be very effective for recreation and is inadequately equipped to be attractive to its target users being pre-school children and their carers.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no significant risks.  The recommendation is for additional signage and for additional consultation.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a minor cost associated with the additional signage.  This is estimated to be $300.

 

Source of fund and any variance to working funds

 

The cost of the signage can be met from existing budgets.

 

Service level changes and resourcing/staff implications

 

There will be resourcing required in registering and considering feedback from residents and preparing a further report to Council.

 

Attachments:

1

31956/2016 - Brook Park September 2016

 

2

31958/2016 - Brook Park & Richardson Park

 

  


Ordinary Council Meeting - 10 November 2016

Future of Brook Park, Nambucca Heads

 

 

 



Ordinary Council Meeting - 10 November 2016

Future of Brook Park, Nambucca Heads

 

 

 



Ordinary Council Meeting                                                                                            10 November 2016

General Manager

ITEM 9.3      SF600              101116         Offer to Acquire North Macksville Soccer Fields and Casey Drive

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

For at least the last 9 years, Nambucca Shire Council has been negotiating with Roads and Maritime Services to acquire the North Macksville Soccer Fields and Casey Drive.

 

Recently the Mayor briefly discussed the matter with the Minister for Roads, the Hon. Duncan Gay at the opening of the Nambucca Heads to Urunga section of the Pacific Highway upgrade.  The Minister said that if the Council can provide details of the reasons why we don’t think the land should be valued at $181,100 as per the determination of the Valuer General (base date 1 July 2013), then the RMS would use the information to seek a revaluation.  The $181,100 valuation is based on a valuation for Lot 2 DP 562469 of $62,100 and a valuation for Lot 2 DP 245262 of $119,000.

 

At Council’s meeting on 25 August 2016 it was resolved to authorise the Mayor and General Manager to negotiate with the RMS for the purchase of the land up to a maximum of $65,000 plus GST.  Subsequently the attached offer was made to the RMS.

 

Council has now received the attached correspondence from the Parliamentary Secretary for the Deputy Premier and Regional Roads and Rail, the Hon. Kevin Anderson MP.  As the response refers to a previous land swap proposal and not specifically to Council’s offer to acquire, it is not clear whether the response is to the Mayor’s letter of 29 August 2016 or to a previous letter.

 

 

Recommendation:

 

That Council note the response from the Hon. Kevin Anderson MP.

 

 

OPTIONS:

 

The report is for information.

 

Council has the option of taking other action.  The Council has written many letters and made many representations concerning the acquisition of this land but has made no substantive progress.

 

The response from the Parliamentary Secretary is of interest in that from time to time the Council receives requests from State Government authorities for the acquisition of Council owned land.  It is the case that those authorities can dispute the valuation and seek to pay a lesser price which is not consistent with the principal identified by the Hon. Kevin Anderson MP.

 

 

DISCUSSION:

 

For at least the last 9 years, Nambucca Shire Council has been negotiating with Roads and Maritime Services to acquire the North Macksville Soccer Fields and Casey Drive.  The land is owned by Roads and Maritime Services and is shown on the attached plan.  The land comprises two lots, being Lot 2 DP 562469 which has an area of 1.63 hectares and Lot 2 DP 245262 which has an area of 3.747 hectares.  This is a total area of 5.377 hectares.

 

The acquisition of the land is important as the loss of the playing fields would greatly impact on the sports which use the land, predominantly soccer.

 

In September 2011 Council put a proposal to the Roads and Traffic Authority based on the conditions of the Part 3A approval for the Pacific Highway upgrade from Warrell Creek to Urunga.  The proposal put to the RMS was a straight land swap of Council’s 8.9 hectares of vegetated high conservation value land at Lower Nambucca (adjoining the Nambucca State Forest) as a highway biodiversity offset in exchange for the 5.377 hectares at North Macksville.  This offer was put to the RMS on two separate occasions and rejected.  In March 2014 the Council again wrote to the RMS asking what land was ultimately acquired as biodiversity offsets for the highway upgrade between Warrell Creek and Urunga, but a search of Council’s files has not discovered any response.

 

Recently the Mayor briefly discussed the matter with the Minister for Roads, the Hon. Duncan Gay at the opening of the Nambucca Heads to Urunga section of the Pacific Highway upgrade.  The Minister said that if the Council can provide details of the reasons why we don’t think the land should be valued at $181,100 as per the determination of the Valuer General (base date 1 July 2013), then the RMS would use the information to seek a revaluation.  The $181,100 valuation is based on a valuation for Lot 2 DP 562469 of $62,100 and a valuation for Lot 2 DP 245262 of $119,000.

 

There are many reasons why the valuation of $181,100 is not logical or valid including the following:

 

·      The land is mainly zoned Rural RU1 with some Environmental Management E3, Environmental Conservation E2 and Natural Waterway W1 zoned land.  An extract of Council’s zoning map is attached.

·      It has been confirmed that under the provisions of the Nambucca Local Environmental Plan 2010, neither of the lots have a dwelling entitlement.

·      All of the land is flood liable with a ground level of between 2.0m and 3.0m AHD compared to a 1% AEP flood level of 3.6m AHD.

·      Council’s Floodplain Risk Management Strategy does not support a rezoning of the land for urban purposes

·      The only comparable sale was Council’s purchase of Thistle Park (2.5 hectares) from the Department of Education in 2009 for $25,000.  The Thistle Park transaction was analogous being flood liable land used as a sporting field and with no prospect of being developed for urban purposes.

 

In 2009 the offer for the purchase of Thistle Park was based on an agricultural (grazing) land valuation of $10,000 per hectare.  Given that the transaction occurred seven years ago, a value of $12,000 per hectare is suggested and when applied to the combined land area of 5.377 hectares, the total is $64,524.

 

At Council’s meeting on 25 August 2016 it was resolved to write to the Minister for Roads, the Hon. Duncan Gay, setting out its reasons for disputing the $181,100 valuation of the North Macksville Soccer Fields and offering $65,000 plus any applicable GST for the purchase of the land being Lot 2 DP 562469 and Lot 2 DP 245262.  This was to demonstrate Council’s good faith in seeking to acquire the land and hopefully “short circuit” what has been a protracted negotiation process concerning the continued use of “community land”.

 

A copy of the letter of offer is attached.

 

The attached response has now been received from the Hon. Kevin Anderson MP.  As the letter refers to a land swap proposal, it is not clear whether the letter is in response to Council’s letter of offer or to previous correspondence.

 

 

CONSULTATION:

 

There has been no consultation in relation to this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There will be significant social implications if these well used playing fields are sold and the community is deprived of their recreational value.

 

Economic

 

There are no significant economic implications.

 

Risk

                 

There is a risk that the land might be sold to an individual or company with the sporting fields no longer being available for community use.

 

There is a risk if Council does nothing and the RMS attempts to sell the land that community pressure might see the land transferred to Council’s ownership for less or no consideration.  This is exactly what transpired with Thistle Park as a consequence of “on air” representations made by broadcaster Ray Hadley.  So Council could be better placed by “doing nothing”.  Notwithstanding, the land does have an inherent value and Council’s lack of ownership of the land will increasingly inhibit its development and use for sporting fields.  The preferred approach is that Council be proactive in seeking to acquire the land.

 

There is also a risk that if Council does not acquire the land and it is sold or is otherwise unable to be used for sport, then Council will have to spend more money in establishing the users on other grounds or through the purchase of a new sporting ground.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The funds for the acquisition of the land have not been budgeted for.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there is no service level or resourcing implications.  Council staff already mow the grass and undertake general maintenance.  This would not change.

 

Attachments:

1

36508/2016 - Response from Minister

 

2

29440/2016 - Offer to acquire the north Macksville soccer fields and Casey drive

 

3

22147/2014 - Cadastre & Aerial Photo

 

4

22172/2014 - Zoning Map

 

  


Ordinary Council Meeting - 10 November 2016

Offer to Acquire North Macksville Soccer Fields and Casey Drive

 


Ordinary Council Meeting - 10 November 2016

Offer to Acquire North Macksville Soccer Fields and Casey Drive

 

 

OFFICE OF THE MAYOR

 

Enquiries to:     Cr Rhonda Hoban

Phone No:       6568 0214

Mobile:            0408 661 412

Email:              mayor@nambucca.nsw.gov.au

Our Ref:         SF600

 

 

 

29 August 2016

 

 

 

The Hon Duncan Gay MLC

Minister for Roads, Maritime and Freight

GPO BOX 5341

SYDNEY   NSW   2001

 

 

Dear Minister

 

OFFER TO ACQUIRE THE NORTH MACKSVILLE SOCCER FIELDS AND

CASEY DRIVE—LOT 2 DP 562469 AND Lot 2 DP 245262

 

I refer to our brief discussion, at the opening of the Nambucca Heads to Urunga section of the Pacific Highway upgrade, concerning the transfer of this land to Council's ownership.

 

The RMS is the current owner of two lots being Lot 2 DP 562469 which has an area of 1.63 hectares and Lot 2 DP 245262 which has an area of 3.747 hectares: a total area of 5.377 hectares.

 

The land has been used as local playing fields for many, many years and also includes a section of road known as Casey Drive.

 

The acquisition of the land is important to Council as the loss of the playing fields would greatly impact our local Soccer Club which is the major user.

 

In September 2011, Council put a proposal to the then Roads and Traffic Authority based on the conditions of the Part 3A approval for the Pacific Highway upgrade from Warrell Creek to Urunga.  The proposal put to the RMS was a straight land swap of 8.9 hectares of vegetated high conservation value land that Council owns adjoining the Nambucca State Forest as a Highway biodiversity offset in exchange for the 5.377 hectares at North Macksville.  Whilst the Council is yet to be advised of the land the RMS has acquired as a biodiversity offset, Council's proposal was rejected.

 

I am aware and understand the NSW Treasury requirement that any State Authority achieve best value in any land transaction.  However, the Council does dispute the $181,100 valuation attached to the land by the Valuer General. 

 

The reasons why the valuation of $181,100 is not logical or valid are:


 

2

 

The Hon Duncan Gay MLC

Minister for Roads, Maritime and Freight

29 August 2016

 

 

 

·    The land is mainly zoned Rural RU1 with some Environmental Management E3, Environmental Conservation E2 and Natural Waterway W1 zoned land.

·    It has been confirmed that under the provisions of the Nambucca Local Environmental Plan 2010, neither of the lots have a dwelling entitlement.

·    All of the land is flood liable with a ground level of between 2.0 metres and 3.0 metres AHD compared to a 1% AEP flood level of 3.6 metres AHD.

·    Council's Floodplain Risk Management Strategy does not support a rezoning of the land for urban purposes.

·    The only comparable sale was Council's purchase of Thistle Park (2.5 hectares) in Macksville from the Department of Education in 2009 for $25,000.  The Thistle Park transaction was analogous being flood liable land used as a sporting field for cricket and with no prospect of being developed for urban purposes.  The agreed valuation for Thistle Park was based on an agricultural (grazing) land valuation of $10,000 per hectare.

 

I am pleased to put an offer to you to acquire Lot 2 DP 562469 and Lot 2 DP 245262 on the same terms as were agreed with the Department of Education and Training for Thistle Park, being an offer to acquire the land for $53,770 plus any applicable GST.

 

This offer is made in good faith.  You will appreciate that it is difficult for my fellow Councillors and the Nambucca community to accept that there should be some financial consideration in a transaction that seeks to secure existing public land for an ongoing public use.  In the vernacular, it is not an easy public sell.

 

I have attached a plan showing the land which Council seeks to acquire.

 

I would appreciate your response to this purchase offer in due course.

 

Yours faithfully

 

 

RHONDA HOBAN

MAYOR

 

RH:ms

 

Enc   Cadastral Plan

 


Ordinary Council Meeting - 10 November 2016

Offer to Acquire North Macksville Soccer Fields and Casey Drive

 


Ordinary Council Meeting - 10 November 2016

Offer to Acquire North Macksville Soccer Fields and Casey Drive

 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.4      RF275              101116         Proposed Bowralea Dairy Underpass - Bellingen Road, Bowraville

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The Bowralea Dairy is proposing to build an underpass of Bellingen Road for its dairy cows to use.  The underpass will remove a long standing work health and safety (WHS) animal husbandry and source of resident complaint.  The cost of the underpass is estimated at $267,601.  The report concerns the assistance which the Council can provide in the construction of the underpass.

 

 

Recommendation:

 

1        That Council note the proposal by the Bowralea Dairy to install an underpass on Bellingen Road.

 

2        Given the favourable cost/benefit of constructing the proposed underpass, that the Member for Oxley be requested to advise what funding assistance the State Government can provide towards the project.

 

3        That Council provide in-kind assistance to the construction of the underpass through the means discussed in the report.

 

 

OPTIONS:

 

Council has a range of options in relation to the assistance which it can provide.

 

 

DISCUSSION:

 

The Bowralea (Ussher) Dairy which is located on the Bellingen Road just to the north of Bowraville is proposing to install an underpass on the Bellingen Road to allow dairy cows to pass between their milking facility on the eastern side of the road and their grazing paddocks on the opposite (western) side of the road.  The general location of the underpass will be on the section of road shown on the attached aerial photograph.

 

Representatives of the Bowralea Dairy and their consultants, GEO Link met with myself and the Assistant General Manager Engineering Services on 14 October 2016 to discuss the proposal which they hope to proceed with in 2017.

 

By way of background, the dairy has a milking herd of approximately 500 cows and employs approximately 7 full time equivalent (FTE) staff.  By any measure it is a major agricultural undertaking and the movement of cows across Bellingen Road for milking has been a WHS and animal husbandry issue for the dairy and also the source of complaints to Council from some residents who live to the north of the dairy because of delays, manure and the poor condition of the road pavement.  The proposed underpass is in the interests of all stakeholders.

 

Council has now received from consultants Geolink a pre-design cost estimate for the project which includes a contingency of 30% which is considered appropriate at this early investigation/feasibility stage.  The cost estimate is attached.  It will be noted that the estimated cost of the large culvert structure is $267,600.

 

At the meeting with the dairy representatives on 14 October 2016, there was discussion about the assistance which Council could provide towards the installation of the underpass.  The assistance which was proposed was largely “in-kind” and comprised the following:

 

·      Given the scale of the dairy and the favourable cost/benefit of constructing an underpass, that Council would support the dairy in its endeavours to obtain grant funding.  An offer was made to forward an initial enquiry to the Member for Oxley as to potential sources of grant funding.

 

·      The provision of advice on approval requirements.

 

·      Replacement of road surface.  Council has for some years planned to rebuild the road pavement along this section of Bellingen Road and it is proposed that this work be undertaken in conjuction with the construction of the underpass.

 

·      The provision of survey information compiled by Council’s surveyor to complete the design for the underpass.  In any event some survey information would have been required for the reconstruction of the road.

 

·      Council to investigate whether or not there may be some grant funding available through RMS road safety funding.

 

Whilst it was not discussed at the meeting on 14 October 2016, it is also proposed that Council provide by way of a donation the approval fees for the various applications which will be required, Section 68 of the Local Government Act, Section 138 of the Roads Act etc.  Whilst technically a donation, this form of assistance is still of an “in kind” nature involving the use of Council staff time which has already been incorporated in Council’s budget.

 

 

CONSULTATION:

 

There has been consultation with the Assistant General Manager Engineering Services.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no significant impact on the environment.

 

Social

 

There is a history of complaints about the impact of cattle crossing the Bellingen Road causing delays, manure on clean cars and the like.

 

Economic

 

There are no significant economic implications although the underpass will support the operations of the dairy.

 

Risk

 

The proposed underpass will remove an existing work, health and safety risk and allow the Council to rebuild the existing road pavement on this section of Bellingen Road which is in poor condition.

 

A side track will need to be constructed for the movement of traffic on Bellingen Road whilst the underpass is being constructed.

 

At the meeting on 14 October 2016 there was some discussion as to who would have on-going responsibility for the structural integrity of the underpass.  Whilst the underpass would be in the nature of a large concrete culvert with a long life and minimal maintenance/structural risk, if no action is taken, responsibility for the underpass would automatically revert to Council as it will lie within the road reservation.  It may be possible for Council to enter into an agreement in relation to on-going responsibility for the culvert, but as it will be Council’s residents who will be at risk if it fails then from a practical perspective Council won’t be able to avoid responsibility.  This can be subject to further investigation and reporting once the final plans are developed.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed financial support is “in-kind” through the provision of staff time which is already costed in other budgets.  The planned reconstruction of Bellingen Road past the dairy would be scheduled to be undertaken with the construction of the underpass.

 

The report proposes by way of donation the application fees for the construction of the underpass.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The provision of in-kind support will require resourcing by Council staff, and particularly the allocation of time by Council’s surveyor.

 

The survey information which Geolink is seeking from Council includes picking up the crown, edge of bitumen, top and bottom of batter.  In addition the following survey of ground features would be required to prepare designs for the cattle underpass;

·      sufficient spot levels to create a digital terrain model over the area

·      edge of existing tracks,

·      edge of effluent ponds,

·      edge of concrete for the existing dairy,

·      vegetation including diameter of trunk.

 

 

Attachments:

1

38421/2016 - Bowralea Underpass Survey Area

 

2

38396/2016 - Bowralea Underpass Pre-design Estimate

 

  


Ordinary Council Meeting - 10 November 2016

Proposed Bowralea Dairy Underpass - Bellingen Road, Bowraville

 


Ordinary Council Meeting - 10 November 2016

Proposed Bowralea Dairy Underpass - Bellingen Road, Bowraville

 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.5      SF734              101116         Crown Land Management Bill

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council note the Crown Land Management Bill 2016.

 

 

OPTIONS:

 

There are no options.  The Crown Land Management Bill 2016 has been introduced to the NSW Parliament and this report is for information.

 

 

DISCUSSION:

 

The long anticipated Crown Land Management Bill was introduced into the NSW Parliament on 19 October 2016.  The introduction of the Bill follows a major review of Crown land management and legislation that commenced in 2012.

 

In response to the introduction of the Bill, Local Government NSW (LGNSW) has issued the following statement:

 

“LGNSW strongly advocated for reform of Crown land management for many years and is pleased that many of the changes sought by local government have been taken up in the Bill.

 

In particular, LGNSW argued that any transfers of Crown land to councils must be subject to council agreement, to protect councils from cost and responsibility shifting.  Our advocacy on this point has been successful with this condition provided by Section 4.6.1 (b) of the Bill.

 

Transferred land will remain subject to existing provisions like the Commonwealth native title legislation and we understand government will provide training to councils in this regard.

 

Other key elements advocated by LGNSW that are included in the Bill include:

 

·      Streamlining Crown lands legislation with the repeal of 8 existing Acts and consolidation into one single Act

·      Land with predominantly local value may be vested in councils by the Minister, subject to agreement of councils

·      Less red tape with Crown lands managed by councils, to be managed as public land under the Local Government Act (1993)

·      Recognition and facilitation of Aboriginal involvement in Crown land management

 

The attached summary brochure of the Bill has been prepared by the Department of Industry Lands.

 

The opportunity, subject to agreement, for crown land which is already managed by councils as trustees to be transferred to those councils is strongly supported.  This council has lengthy experience with the costs and delays associated with the existing trustee arrangements whereby the arrangements for crown land approval can add considerable delay and cost to the renewal of simple leases and licences.  It is also the case that parties can use the trustee arrangements to “play off” Crown Lands and Council.

 

Of course any transfer of crown land to councils would come with the requirement for Council to manage that land under the provisions of the Local Government Act 1993.  This Act contains significant safeguards in relation to the reclassification of “community” land to “operational” land, including the need for public hearings and a rezoning process to achieve a reclassification.  The process is so stringent and consultative that it is not agreed that the Bill is a “green light” for the development or sale of crown land.

 

The Bill properly opens up the opportunity for crown land, which councils have maintained and improved at their expense as trustee, to be transferred to councils as local open space.

 

 

CONSULTATION:

 

There has been no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no identified risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Bill should reduce the amount of time Council staff require to manage crown land.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level changes or resourcing/staff implications.

 

Attachments:

1

37347/2016 - Crown Land Manager Bill 2016 - Summary Brochure

 

  


Ordinary Council Meeting - 10 November 2016

Crown Land Management Bill

 


 


 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.6      SF688              101116         Environmental Levy - Progress Report

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to provide Council with a quarterly progress report in respect to Environmental Levy programs presently underway or completed during the 2016/17 financial year.

 

 

 

Recommendation:

 

1        That Council note the progress of the Environmental Levy for 2016/17 financial year.

 

2        That Council allocate $10,000 from the Environmental Levy reserve to support the preparation of a Flying Fox Management Plan for Gordon Park. This represents Council's contribution to a $15,000 grant funded by LGNSW.

 

 

OPTIONS:

 

Council may choose to make an alternative recommendation.

 

 

DISCUSSION:

 

The first Environmental Levy for Nambucca Shire was approved for a two year period covering the budgets of 2003 - 2005. More recently IPART has approved the Environmental Levy as permanent component of Council's income. Increasing annually since its commencement the income from the Environmental Levy is presently $395,000.

 

Since its inception the Environmental Levy has contributed to a significant number of important initiatives that could not have been supported through general funds.  These initiatives have spanned a number of core themes contributing to both environmental and social wellbeing. Examples of some core studies and plans completed over the last decade include:

 

·      Nambucca River Estuary Study and Management Plans;

·      Nambucca River, Warrell Creek and Deep Creek Flood Studies;

·      Nambucca Coastal Hazard Studies;

·      Nambucca Coastal Zone Management Plan; and

·      Nambucca River Masterplan

Now that direction has been provided by these studies and plans the levy funds are being directed towards on-ground works that support the actions identified in these plans. Information on many of the completed and progressing environmental projects can be found on Council's website.

 

Council is committed to leveraging the income from the Environmental Levy revenue through various State and Federal Government agencies in the form of grant funding. Essentially, Council has used the environmental levy funding to attract $ for $ funds to support projects.

 

For the 2013/14 period other agencies contributed $199,000 to environmental levy programs.  This represents a 57% funding increase in the funds available in the levy. For the 2014/15 year Council has been successful at acquiring $462,581 of grant funding for environmental projects which represents a 126% increase in funding.  The project funding received in 2015/16 was over $500,000 which included $364,000 in general environmental projects and $193,000 to support Boating Now projects in the Shire which are largely actions identified in the estuary management plan or Nambucca River Masterplan.

 

It is important to note that many of the projects undertaken with funds from the environmental levy deal with sensitive environmental and social issues and often span multiple years.  As such many projects from previous years are still being progressed. The Environmental Levy may also only form part of a financial contribution to a project as funds may be contributed from the General Budget or S94 funds. 

 

Council has resolved to annually request the community comment on the Environmental Levy program and identify potential future projects. The following brief project descriptions provide updates on the recently completed or active environmental levy programs.

Councils Flood Risk Management Study and Plan

Council received 2:1 funding through the Flood Management Funding Program to commence preparation of a Flood Risk Management Study and Plan. Council has engaged WMA Water to undertake the project.  An initial round of community consultation regarding the effects of flooding was undertaken in 2015 using on street discussions and local markets to engage with the community.  The consultation was successful in engaging with 100+ local residents. A draft Flood Risk Management Study and Plan has now been prepared and will be reported to the Nambucca River, Creeks Estuaries and Coastline Management Committee for consideration. With Council endorsement both documents will then be placed on exhibition.

 

Stuart Island – North

Council received matching funding from OEH through its estuary management program to undertake weed management, revegetation and access consolidation on Stuart Island. The project protected and  enhanced local habitat. Replanting is largely complete and weed management is ongoing. The project compliments other funding made available to Stuart Island for a new pontoon and amenities and stage 2 works under the RMS Boating Now program which are nearing completion.  These works will include sealing of the trailer parking area, wharf upgrade, new facilities and pedestrian links. Council has been working with the Nambucca Local Aboriginal Lands Council to develop interpretive signage to acknowledge the significance the island to the Aboriginal community.

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Stuart Island – South

Council received matching funding from OEH through its estuary management program to undertake bank stabilisation works on the golf course side of Stuart Island. The project will enhance riparian vegetation and habitat on the Island and protect the banks from further scour. This involved approximately 500m of bank stabilisation works. 30 reef balls have been installed between the half tide wall and the island to enhance fish habitat in the river. Staff arranged pre-works meeting with representatives of the aboriginal community to designate no go areas for the proposed works. The works were undertaken in partnership with OEH and Nambucca Valley Landcare. The works were completed in early 2016 and the grants have been acquitted. OEH determined the results of the project to be ‘excellent’.

 

 

 

 

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Restoration and Revegetation projects on Council reserves

Environmental Levy Funds are used for restoration and rehabilitation projects. Works are presently being undertaken on various Council reserves to support improvements to the natural environment. The project aims to:

 

-           Increase resilience and enhance the natural environment;

-           Create self-sustaining communities

-           Improve landscape connectivity

-           Enhance amenity

-           Reduce council mowing expenses

-           Reduce impact of environmental weeds with NSC reserves

In respect to this program Council received funding from Local Land Services and OEH to enhance the Valla Beach Coastal Reserve pursuant to our Coastal Zone Management Plan and also the Deep Creek Entrance Management Policy. This particular project is planting out part of the Valla Beach Headland Crown Reserve and part the riparian area fringing Deep Creek. Both areas were previously managed as part of a mowing contract for the area.

 

 

Scotts Head Endangered Population (glycine clandestina – broad leaf form Scotts Head)

Council has received funding from the environmental trust ($86,000 over three years) to improve habitat for an endangered plant population and community at Scotts Head in the coastal crown reserve. The program is identified as a priority project under the Bitou Bush Threat Abatement Plan. Council commenced works on the project towards the end of 2015 and has been progressing well. Council held a field day in the area where staff and local natural resource experts educated Scotts Head Public School on the project, local coastal weeds and coastal processes.

 

The value of this project is recognised by natural resource agencies in the area and as a commitment to the successful outcomes of the project Local Land Services have committed an additional $10,000/ year over three years to support the program.

 

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Indian Myna Control Program

The Indian Myna control project seeks to reduce the impacts of the growing Indian myna invasion in our urban and rural environments. In 2008 Nambucca Valley Landcare, in partnership with Bellinger and Coffs Regional Landcare were successful in applying for Environmental Trust funding to implement the Indian Myna Control Project on the NSW mid north coast. From December 2014 the project has been administered by Council jointly with Nambucca Valley Landcare to ensure the ongoing success of the project. Other Councils in our local area have expressed an interest in our partnership.

Riverbank Stabilisation and Revegetation

A program of riverbank stabilisation works has been ongoing.  Standard rock stabilisation methods were used in areas of most concern. Council is partnering with a number of other agencies including the OEH, NSW Fisheries, Nambucca Valley Landcare to continue with bank stabilisation projects and the RMS is providing significant in-kind support to the project by providing root balls and timber pins from the Pacific Highway upgrade program to assist with stabilisation of the banks and provide fish habitat. Further stabilisation will be continued in accordance with Council’s Estuary Management Plan and Nambucca River Masterplan. We have a number of active projects addressing bank stabilisation issues including projects jointly funded by the Environmental Levy, OEH and Fisheries. Council is also presently receiving quotes from contractors to undertake bank stabilisation works on the River Street Foreshore (see the below image).

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Council recently successfully acquitted a Fish Habitat Grant with Fisheries and some images of the project are shown below.

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Gumma Swamp

Privately owned land comprising part of Gumma Swamp has been identified as having acutely toxic levels of acidity and aluminium which could lead to potentially chronic long term effects on estuary health and associated industries.  Council in partnership with OEH and Wetland Care Australia are working towards a solution for the acid sulphate soil hot spot.  A long term monitoring program is now complete and a containment strategy has been developed to resolve the issues. Council has received all necessary approvals to proceed with the works and water control structures (flood gates) have been constructed. We are presently awaiting suitable conditions to access the area prior to installing the devices.

 

The main objective of the devices is to remove tidal waters from the effected sites. The devices are not expected to impact on water levels on other properties due to existing drainage lines and natural barriers up stream of the devices. To monitor the area council has installed water level and conductivity monitors at strategic locations so we may monitor changes over the coming 12 months following installation.

 

Beach Access improvement stage 2

Council’s Coastal Zone Management plan identified that beach access in the Shire needed immediate action. Council was successful at attracting funds from both the CMA and the OEH to commence a program of beach access improvements. Stage 1 of the program addressed 8 beach accesses. At each access dune and weed management was undertaken.

 

Funding for stage 2 was also made available and works are now complete and the project is acquitted.  A number access tracks at Scotts Head were  improved and major improvements were undertaken at Shelly Beach, where two (2) failing accesses were consolidated into a single access point. Images of the stairs constructed under this program are provided below.

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Coastal Zone Management Plan Implementation

Council has been progressively implementing actions contained in its Coastal Zone Management Plan. Along with the beach access improvements detailed above, Council has upgraded facilities such as carparks, viewing platforms and undertaken substantial habitat management activities resulting in near pristine coastal vegetation communities (clean energy biodiversity fund program).  Many of these works have been undertaken by Engineering Services.

 

Nambucca Heads Surfclub Protection

A significant project presently underway is the protection of the Nambucca Heads Surf Club, a valuable community asset, located in the coastal zone. The project involves the concept design of the space surrounding the club, the design of seawall protection and on-ground works. The $180,000 project has received matching funds from OEH coastal engineers were engaged to assist with design work and materials have been ordered for the works. The focus of this funding will be the works immediately in front of the club. A grant application has been made with OEH to support maintenance of the seawall north of the club and in front of the existing carpark

 

Macksville-Scotts Head Surfclub Precinct

Council has also received funding under OEH’s Coastal Program to undertake maintenance on the seawalls in front of the Macksville-Scotts Head Surfclub. The project will also examine solutions to the stormwater outlet and the access in this area. See the below image. Coastal engineers have been engaged to provide options for the area and options should be available in the near future.

 

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Heritage Assistance Program

After more than decade Council has restored its heritage program with the assistance of the Office of Environmental and Heritage. The program allows Council to provide opportunities for privately owned properties to benefit from funding support to conserve our valuable heritage through the ‘heritage assistance fund’. The historic village of Bowraville has been the main beneficiary of the fund in the last three years with several buildings being subject to important restoration work. The 2016/17 program is presently calling for applications to program. The funding is not isolated to Bowraville.  Macksville for instance has many building which may be considered for funding, a condition of the funding agreement is that the owner would not object to future listing of the premises as a heritage item.

 

Shoaling Investigation – Lower Nambucca Estuary

As previously advised Council received funding from the Crown to support a shoaling investigation into the Lower Estuary. The grant has been acquitted.  The investigation will be reported to the estuary committee in the near future.

 

Valla Beach Crown Reserve pedestrian link

Council received $56,000 funding from the Crown Reserve Management fund to support a pedestrian link connection the coastal reserves and Valla Beach urban areas to Valla Beach. The Environmental Levy contributed $25,000 to the project. The project provides a solution to a safety matter that had been raised by the community. This project is complete and has now been acquitted.

 

Ecohealth Monitoring Program

This project will provide an assessment of the health of Nambucca catchments using standardised indicators and reporting. The project will assess estuaries and freshwater river reaches using hydrology, water quality, riparian vegetation and habitat quality, and macro invertebrates assemblages as indicators of ecosystem health in streams of the Nambucca region, and contribute scientific information to the development of a report card system for communicating the health of the estuarine and freshwater systems in the Nambucca LGA.

 

This Ecohealth project will ensure the Nambucca catchment has taken a consistent approach to monitoring and reporting as other Councils in the North Coast region.

 

Council has engaged the University of New England and the Department of Primary Industries to undertake the required sampling of the Nambucca catchments. Sampling has now commenced and will conclude mid 2017 with a report being furnished to Council midway through 2017.

 

The program is jointly funded through Council and OEH.

 

Dawkins Park Reserve (Macksville) – Water Quality and Environmental Improvement Investigations

This levy budget is proposed to support environmental specialist input into water quality improvements and fauna management actions at Dawkins Park. Council recently resolved to support implementation of the Australian White Ibis Management Plan.

 

Staff have engaged stormwater management specialists, to examine the lake and make recommendations in respect to stormwater management and water quality. Prior to progressing with the investigation Council staff need a full site survey to be prepared and some depth surveys to be undertaken. This will be completed by Council staff as resources allow.

 

Investigate/ Implement environmental improvements at Bowraville

This program will develop an environmental masterplan for the area which will guide future management and be used to attract grant funds, similar to the coastal masterplans and management plans.

 

A significant proportion of the Environmental Levy funds have been targeted at Coastal areas in past years.  This is largely because government programs direct a lot of funding towards environmental issues in the coastal environment. Rural areas such as Bowraville have been subject to limited funds from the levy in the past. The Bowraville community and town has significant connections with the Nambucca River and there are a number of environmental actions that could be commenced in this area.

 

The Community Development section is working with the Bowraville community on a number of projects that connect with the environment.  This allocation will provide an opportunity to leverage grant applications and support these projects in the area.

 

Staff will engage with local natural resource agencies to examine issues in the Bowraville area which will form part of the plan.

 

Macksville Streetscape Revitalisation

Council has been developing plans to support the revitalisation of Macksville for some time. Original master planning for the area is being revised to take into consideration traffic matters, and this will be available to Council in the near future. A $40,000 allocation from the levy will be targeted at street tree installation within the Town Centre. As previously mentioned Council has also allocated funds to bank stabilisation on the foreshore. The allocation of this funding is timely given the impending bypass of the town.

 

Council has recently applied for $80,000 under the Building Climate Change Resilience Program to leverage the funds already allocated. 

 

Bowra Street Landscaping Improvements

The environmental levy previously supported the installation of street trees in Bowra Street Nambucca Heads. Eighteen (18) trees in total were installed. An environmental levy budget of $10,000 was allocated to the project this year. This budget will allow staff to revisit the trees and undertake activities to promote their health. The program has also addressed the garden beds in this area which were consumed with Wort (an introduced species).  The beds have now been replanted with low maintenance and attractive native species (dianella sp. and pigface sp.).

 

Ongoing our living Coast

This allowance in the environmental levy supports a sustainability alliance with Bellingen Shire Councils and Coffs Harbour Shire Council.

 

The budget also supports initiatives of the alliance such as the Sustainability Road Show held in November.  Organised events for this year are now available on the our living coast website. A link the website is provided http://www.ourlivingcoast.com.au/

 

Scotts Head – Adin Street Reserve Landscape Plan

Council resolved to support a request from the community to prepare a landscape plan for the Council managed reserves adjoining Adin Street, Scotts Head. A draft plan was prepared and forwarded to stakeholder groups for consideration. We have received feedback and are proceeding to finalise the documents.

 

The plan has generally refined the Masterplan that was prepared for the area and included several years of consultation. The plan will be used to support/ guide works in the area.

 

Climate Change Adaptation Fund

Council included a budget of $25,000 in the environmental levy for 2016/17 period and has since resolved to participate in the OEH program ‘sustainability advantage’.   A link to the program is presented below.

 

http://www.environment.nsw.gov.au/sustainabilityadvantage/

 

Council management will take part in a workshop organised by OEH as part of the program. The workshop will introduce the program and aim to identify opportunities for improvement within the organisation.

 

Flying Fox Management Plan – Gordon Park

During consideration of the revised Masterplan for Gordon Park, Council resolved to seek grant funding to prepare a Management Plan for the Flying Fox Camp at Gordon Park. Since this time Councils Grant Officer has applied for a grant through LGNSW.

 

Council has recently been advised that we were successful at receiving $15,000 to support the preparation of a Flying Fox Management Plan. It is recommended that Council accept the funds and allocate $10,000 from the Environmental Levy Reserve to support the program.  In-kind resources will also need to contribute to the preparation of the plan.

 

The first step in the process will be the engagement of a suitably qualified Ecology firm to assist in the preparation of the plan. Given existing staff resources it is unlikely that the project will commence until February 2017. Subject to fee proposals being received the full allocation may not be necessary.

 

Future Grant Applications

Council is presently awaiting the results of a number of grant applications for various coastal and estuary projects as well as other environmental projects:

 

-           Coastal grant application for Stage 2 of the Main Beach Protection (OEH)

-           Fish Habitat Grant for bank stabilisation at Devil’s Elbow and weed management within the Grassy Park riparian area (Bowraville) . The project will also provide a passive launching area at Grassy Park which will support a canoe trail between the two (2) locations.  Community services identified this as a potential project through consultation with Bowraville Youth. (DPI)

-           Building resilience to Climate Change grant to support tree planting in Macksville

Partnerships with other agencies

The Environmental Levy is supported by partnerships with other government agencies and not-for profit organisations that have a role in supporting natural resource initiatives in our region. Each of these agencies have experts in various areas of natural resource management and provide advice on project actions and management.  Active partnerships at present include:

 

-           Bellingen Council and Coffs Harbour Council (our living coast alliance and living coast festival)

-           Nambucca Valley Landcare (Indian myna program; bank stabilisation and riparian projects)

-           NSW Fisheries (bank stabilisation projects)

-           RMS and contractors (bank stabilisation projects)

-           Wetland Care Australia (Gumma Swamp; Environmental Trust Riparian projects)

-           OEH Coast and Estuary Unit

-           OEH Floodplain Management Unit

-           Local Land Services (threatened species management; estuary management)

-           Nambucca Local Aboriginal Lands Council (signage on Stuart Island)

-           Rotary and Lions Clubs

 

As necessary, contractors are also engaged to assist in the delivery of projects.

 

 

CONSULTATION:

 

General Manager

Manager Development and Environment

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Environmental Levy supports environmental projects and initiatives.

 

Social

 

Many of the projects actioned through the Environmental levy provided positive outcomes for the community.

 

Economic

 

The majority of the projects supported by the environmental levy are leveraged through grant funding.

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Projects listed are generally funded through the environmental levy which is leveraged through grant funding.

 

Source of fund and any variance to working funds

 

If required, variations will be reported to Council.

 

Service level changes and resourcing/staff implications

 

The environmental levy is coordinated by Council's Coordinator of Strategic Planning and Natural Resources.  Council’s Technical Officer Development and Environment contributes to the management of Environmental Levy projects two (2) days/ week.

 

Council's Development and Environment section typically delivers the coordination and planning of projects and funding requirements of the Environmental Levy. Council's Engineering section will typically oversee delivery of on-ground works.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.7      SF1855            101116         Macksville Town Centre Revitalisation

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to gain Council endorsement of an amended plan of improvements for the Macksville Town Centre.

 

Council had previously prepared a revitalisation plan for the Macksville Town Centre which was endorsed by Council for exhibition and subsequently reviewed by Traffic Consultants. This amended plan incorporates the traffic report recommendations and takes into consideration submissions received during the exhibition period.

 

The amended plan is largely focused on the refining detail of street tree planting locations. Council endorsed a budget in the Environmental Levy to commence a street tree planting program this financial year.

 

 

Recommendation:

 

1    That Council endorse the draft plan for exhibition and the plan be made available in the Council Chambers, Macksville Library and Councils Website, for four (4) weeks.

 

2    Macksville community/stakeholder groups be provided with a copy of the draft plan and be invited to provide comment.

 

3    Council undertake a survey during the exhibition period requesting comments on the draft plan in general, with specific questions relating to the trial traffic arrangements in River Street.

 

 

OPTIONS:

 

-     Council may choose not to endorse the plan or to make additional changes prior to exhibition;

 

DISCUSSION:

 

In 2013 Council commenced preparation of revitalisation plans for Macksville in preparation of the future Pacific Highway bypass. The draft plans were exhibited and feedback received was generally positive and included a number of practical suggestions and recommendations.

 

The draft plans were also reported to the traffic committee who made a number of recommendations and highlighted the need for review of the traffic arrangements.  To support the development of the revitalisation strategy a traffic study was prepared for Macksville. Council considered the traffic report and its outcomes at its meeting 26 November 2015 where it resolved the following:

 

1        That Council update the revitalisation plan to incorporate the recommendations of the traffic study except for the configuration of traffic lights.

 

2        That Council proceed to prepare final concept plans for the Macksville CBD taking into consideration the options presented by the Traffic Consultant and the recommendations in this report including:

 

          - on footpath landscaping including trees and garden beds

          - mountable roundabout at Princess Street and River Street.

 

3        That a report come to Council regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by pass.

 

4        That the mountable roundabout be added to the concept plan as an option for comment.

 

The preparation of the revised plans are now complete and have been attached for Council information. The plan takes positive elements from the original plan, proposed traffic suggestions and includes further detail in respect to the planting of street trees which have now been more accurately located.

 

Implementation and Budget

Council has not dedicated a significant budget to the project and the development of project has taken this into consideration, as such it proposes relatively low cost actions such as:

 

-     blisters designed to incorporate existing kerb and gutter;

-     using focal points for upgrades rather than full pavement replacement (corners with feature pavement and landscaping);

-     focal areas for Urban/ Community Art; and

-     street trees to soften the urban form;

 

Other ideal but costly improvements would be items such providing underground power and replacement of existing light poles with more attractive alternative lighting.

 

For Councils information the costs the works in the recently completed works in Smith Street Kempsey was for a reported 3.8 million included works tender, project management, other costs and a contingency of 10%. Kempsey has allocated and estimated 6.8 million to works within the their corridor Masterplan area. This has been partially funded through general budget, low interest loan, and S94 funds including borrowing from this reserve.

 

Underground Power

Although not identified on the plan it is recommended that Council seek opportunities to provide underground power and new lighting in select areas of the CBD, and also replace existing light poles. At a minimum it is recommended that the following be noted in the plan for underground power and new lighting:

 

-     Wallace Street (to Princess Street);

-     Princess Street (Wallace Street to River Street)

-     River Street to Cooper Street;

-     Cooper Street (Wallace Street to River Street)

 

Works of this nature would need to occur prior to pavement upgrades and street tree installations. If no funding is allocated to this type of work in the initial phases of works it is likely to involve duplication of costs of may simply not occur.

 

Street Trees

A focus of the plan is the installation of street trees, which are largely absent from the town Centre. It is recognised that not all the community will accept change in the Town Centre, and it is anticipated that Council will receive some negative feedback in respect to the street trees. Common concerns include:

 

-     loss of parking;

-     leaf & fruit drop;

-     impact on business visibility or advertising; 

 

Nevertheless, the Highway bypass is now imminent and Macksville should prepare for this change and presentation of the town for visitors/travellers should be a priority. The benefits of street trees is well documented and recognised as a key feature of other attractive and popular urban areas.

 

Council has committed $40,000 from the Environmental Levy to commence the installation of street trees in Macksville and has recently applied from a climate change resilience grant for $80,000 to support the program. The locations of the trees have been selected to maximise the provision street trees in the CBD and minimise impacts on pedestrian movements, parking spaces and the private domain. Resilient low maintenance species suitable for urban/ commercial areas have been selected. The plan separates the tree planting into three (3) general categories, paved verge, soft verge and parking lane.

 

Paved Verge plantings – have been located in areas where the footpath has substantial width to not impeded pedestrian movements, and shop awnings will not interfere with canopy spread. An example is the existing footpath on Winnifred Street outside the BCU and the RSL. To achieve the installation of trees in these locations the existing footpath will need to be removed, this provides an opportunity to replace with an alternative pavement.

 

 

Soft Verge Plantings – These are the most simple and inexpensive of the planting and they are proposed in areas that have an existing grassed verge, for example the grassed verge on Mckay Street, Princess Street and parts of Winnifred Street.

 

 

Parking Lane Plantings – these will be located in the parking lane, but have been located to minimise lose potential loss of parking for example they have been placed in existing no stopping areas adjoining corners, and within existing island verges (such as the existing crossing in Wallace Street). They will also adjoin two (2) proposed outdoor dinning stations on River Street. A design is provided in the plan to allow more simple vehicle manouvering in and out of spaces.

 

 

Given the limited budget only a small area will be targeted in the first instance but we will use advanced plants to gain immediate effect. The location of services will also influence which locations which are addressed in the first instance.

 

Landscaped corners

A number of corners within the Town Centre are proposed to have landscaping, low walls with seating. These areas will not only provide an opportunity to create attractive focal points but eliminate unsafe pedestrian movements from corners, guiding pedestrians to more suitable crossing points.

 

 

 

Parking

River Street - In respect to River Street the plan has been prepared giving consideration to the 90 degree parking and mountable roundabout presently being trialled. The trial period proposed is 6 months. Council has received several submissions regarding the trial most of these expressing safety concerns in respect to the nose in parking arrangement. At the end of the trial period Council will need to determine what traffic  arrangement in River Street is preferred. The advantages and disadvantages of each have previously been reported. In respect to this plan the 90 degree arrangement offers the following additional opportunities:

 

-     reshaping of the blisters on the northern side of River Street to allow additional landscaping;

-     reshaping of the blister on the western end of the street allows the amenities to be relocated opening site lines to the river from Princess Street, should the amenities be identified for replacement.

-     up to two (2) additional parking spaces would be available with the increased blisters as shown. Should the landscape blister be reduced in size it would be possible to gain more parking spaces.

 

The mountable roundabout offers the following:

 

-     access into the Mckay Street carpark;

-     traffic calming prior to entry into River Street; and

-     legalises U turn movements that frequently carried out.

 

The provision of outdoor dinning decks will remove up to four spaces on the southern side of River Street.

 

In respect to the planting in carparks at McKay Street and Winnifred St the exact placement of trees will be subject to final on site determination. In total eight spaces would be lost between these carparks. Tree planting within these carparks is ideal from an amenity point of view and is a standard requirement Council places on new private commercial carpark developments. However focus on others area will be a priority.

 

Staff have also been considering existing carparking at Star Street, and other privately owned land presently used for parking. A future report to Council will be prepared on these matters.

 

Opportunities for Community Involvement

As with the original document this plans identifies a number of areas where public art could be used to add interest to and improve the amenity CBD. Within these areas opportunities exist for community involvement for instance Wallace Lane and opportunities for public artwork in other areas of the CBD.

 

The community should be encouraged to put forward other ideas which may add creativity and interest to the Town Centre.

 

River Street Foreshore

Council has allocated environmental levy funds to undertake immediate foreshore stabilisation on River Street which will be occurring in the near the future. The plans show other potential changes to the foreshore area which if embraced by the community and Council could occur in the future subject to funding.

 

CONSULTATION:

General Manager

Manager Technical Services

Manager Infrastructure Services

Green Space Coordinator

Technical Officer Development and Environment

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposed improvements to the Macksville Town Centre will have a number of environmental benefits particularly in respect to the installation of Street Trees.

 

Social

 

The proposed improvements to the Macksville Town Centre will have a number of social benefits, and provide the community with the opportunity to have input into the process.

 

Economic

 

The proposed revitalisation of the Macksville Town Centre was identified in the Nambucca Employment Lands Strategy as a key action to mitigate against the impact of the Highway Bypass.

 

Risk

 

As the plan is being placed on exhibition there are limited risks at this stage.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

By endorsing the plan it will create an expectation that improvements will occur. Although Council can actively seek grant funding to support implementation of the plan once it is endorsed, there is no guarantee that funding will be received and many of the grants available require matching funds from Council.

 

Source of fund and any variance to working funds

nil

 

Service level changes and resourcing/staff implications

nil

 

Attachments:

1

38785/2016 - Macksville TC Final Draft Report 1 11 16

 

  


Ordinary Council Meeting - 10 November 2016

Macksville Town Centre Revitalisation

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.8      SF1148            101116         Council Ranger's Report September 2016

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council’s Ranger’s report regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger for September 2016.

 

 

Recommendation:

 

That Council’s Ranger’s report for September 2016 be received and noted by Council.

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

0

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

0

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

9

Abandoned or Stray

0

7

Surrendered

0

4

Animals transferred from Seizure Activities

0

0

Total Incoming Animals

0

11

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

5

Sold

0

3

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

0

Due to Illness, Disease or Injury

0

0

Feral/infant animal

0

1

Unsuitable for rehoming

0

2

Unable to be rehomed

0

2

Total Euthanased

0

5

Total Outgoing Animals

0

13

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

7

There were 3 dogs held in Council’s facility to assist Kempsey Shire Council during September 2016.

 

Cattle

Breakdown

Total

Seized

0

0

Returned to Owner

0

0

Impounded

               0

0

Total Seized

0

0

 

 

September 2016

PARKING

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

BP-72-MY

3120916490

No angle park as on parking control sign

108.00

30/09/2016

BP-72-MY

3149091038

CANCELLED ISSUED TWICE

 

30/09/2016

XHE-725

3149091047

No angle park as on parking control sign

108.00

30/09/2016

CWM-73X

3149091056

No angle park as on parking control sign

108.00

30/09/2016

ZZ-707

3149091065

No angle park as on parking control sign

108.00

30/09/2016

CRT-95A

3149091083

No angle park as on parking control sign

108.00

30/09/2016

DCC-14J

3149090506

No angle park as on parking control sign

108.00

30/09/2016

335-SAP

3149090515

No angle park as on parking control sign

108.00

30/09/2016

KAZ-11L

3149090524

No angle park as on parking control sign

108.00

30/09/2016

BN-89-JE

3149090533

No angle park as on parking control sign

108.00

30/09/2016

WRE-916

3149090542

Not park in direction of travel

180.00

30/09/2016

CD-43-ZG

3149091092

            Taxi Zone

180.00

30/09/2016

WWD-141

3149091101

No angle park as on parking control sign

108.00

30/09/2016

BJM-74F

3149091110

No Stopping

253.00

30/09/2016

JW-338

3149091120

No Stopping

253.00

30/09/2016

AQL-88V

3149091139

No angle park as on parking control sign

108.00

30/09/2016

CTN-469

3149091148

Loading Zone

180.00

30/09/2016

CTX-96S

3149091157

No Stopping

253.00

30/09/2016

 

 

TOTAL:

2379.00

 

 

September 2016

COMPANION ANIMALS & OTHER

CHIP NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

982009105392800

3149091000

Not Identified (microchipped)

$165.00

22/09/2016

982009105392800

3149091010

Not registered

$275.00

22/09/2016

982009105392800

3149091029

Owner of dog that attacks

$550.00

22/09/2016

939000001096125

3149091074

Not under control public place

$220.00

30/09/2016

982009106437248

3149091166

Not under control public place

$220.00

30/09/2016

 

 

TOTAL:

$1,430.00

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.9      SF24                101116         Request for Donation -  Bowraville Memorial Cup and Youth Expo - Team Shirt Sponsorship

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

Council has received a letter from Ready Mob Galambila Aboriginal Health Service seeking Council's financial assistance towards the purchase of shirts for the Touch Footy Team and that will carry the Bowraville Memorial Cup Logo, team names and donators' names.  The Youth Expo will be held on 25 November 2016 and the Memorial Cup will be on 26 November 2016 at Hennessy Tape Oval in Bowraville. 

 

There will be approximately five teams for each age group:

Boys under 14 and Girls under 14

Boys under 16 and Girls under 16

Boys under 18 and Girls under 18.  See attached letter and program.

 

 

Recommendation:

 

That Council make a donation of $200 to the Bowraville Memorial Cup towards the cost of purchasing the Touch Footy Team shirts

 

 

OPTIONS:

 

1     Council can agree to donate $200

2     Council can donate a larger amount

3     Council can choose not to donate.

 

 

DISCUSSION:

 

Council has received a letter from Ready Mob Galambila Aboriginal Health Service seeking Council's financial assistance towards the purchase of shirts for the Touch Footy Team and that will carry the Bowraville Memorial Cup Logo, team names and donators' names.  The Youth Expo will be held on 25 November 2016 and the Memorial Cup will be on 26 November 2016 at Hennessy Tape Oval in Bowraville.

 

The organisers of the Bowraville Memorial Cup (Ready Mob, Aboriginal Affairs and the Bowraville community) are organising this event.  The event will be the first of an annual event where surrounding areas would travel and play at the Hennessy Tape Oval.

 

This event has been named in honour of the victims and their families (Bowraville murders)

 

 

CONSULTATION:

 

General Manager

Grants Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There is no impact on the environment.

 

Social

Council's donation would assist towards the purchase of 240 shirts (total cost $6,000).

 

Economic

There are no economic issues.

 

Risk

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Funds are available from Council's donation budget.

 

Source of fund and any variance to working funds

There is no impact on source of funds or any variance to working funds.

 

Service level changes and resourcing/staff implications

This has no impact on service level changes or resourcing/staff implications.

 

Attachments:

1

37231/2016 - Attachment sponsorship for Bowraville Memorial Cup team shirts

 

  


Ordinary Council Meeting - 10 November 2016

Request for Donation -  Bowraville Memorial Cup and Youth Expo - Team Shirt Sponsorship

 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.10    SF2173            101116         Development Applications greater than 12 months or where submissions received - 22 October to 1 November 2016

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 shows development applications which have been received but not yet determined due to submissions received.  In accordance with Minute 848/08 from the Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

STATUS: Additional information has been referred to the RFS and OEH. A response has been received from the RFS – it is anticipated that this application will go to the JRPP in November.

 

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/099

2 July 2015

132 Lot Residential Subdivision

Lot 1 DP 1119830, Marshall Way, Nambucca Heads

SUBMISSIONS RECEIVED

Two public submissions has been received – they oppose the development:

·        The increase in expected traffic raises major concerns re safety (particularly for the elderly and the young), congestion, parking within the Plaza and speeding.

·        Concerned that there isn’t enough local infrastructure and services to support new residents eg doctors.

·        A community forum should be held to gauge dissatisfaction with the proposal

·        Spring Street isn’t wide enough to cope with the increased traffic

·        Stormwater in Spring Street and surrounding areas is already a problem

·        Concerned about the safety of turning out of Spring Street, when Marshall Way is a through road

STATUS: Additional information has been referred to the RFS and OEH. A response has been received from the RFS – it is anticipated that this application will go to the JRPP in November.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2016/147

5 September 2016

Telecommunications Facility

Lot: 28 DP: 1048659, Vernon Street Scotts Head (Buz Brazel Park)

29 opposing submissions, two late supporting submissions and four late opposing submissions have been received

·           Too close to the Yarning Circle and other parts of the park where people relax

·           The proposed fence is divisive and aggressive

·           It is too close to the school – health and safety concerns from exposure to radiation

·           Not enough community consultation

·           Incompatible land use

·           Proposed screening is not sufficient

·           Unsuitable visual impact

·           Another site should be used instead – Gumma or Yarrahapinni

·           Properties will be devalued

·           Will impact on mental health of those who live nearby

·           Information in SEE is incorrect – pole is not screened, the vegetation to the east is not dense, there is no vegetation to the north.

·           Will disturb the habitat of the glossy black cockatoo and other wildlife

·           4G data and voice already available in Scotts Head

·           Emf information appears to be incorrect

·           Submission period shouldn’t be in the school holidays.

·           Department of Education believes Council should adopt their policy of “prudent avoidance” and have the tower relocated further away from the school

 

Supporting submission:

·           Incorrect information is being circulated around the community

·           Better mobile phone reception would be a positive for the community

STATUS: An on-site meeting has been organised for 10 November 2016, with both the applicant and those who made submissions invited to attend.

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.11    SF2173            101116         2016 October - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Below is a list of Development Applications and Complying Development Applications received in October 2016 as at 2 November 2016.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in October 2016 be received for information.

 

Attachments:

1

38676/2016 - Development Applications and Complying Development Applications Received - 2016 October

 

  


Ordinary Council Meeting - 10 November 2016

2016 October - Development and Complying Development Applications Received

 


 


 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.12    SF2173            101116         2016 October - Approved Construction and Complying Development Certificates

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

 Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of October 2016 as at 2 November 2016.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for October 2016 be noted and received for information by Council.

 

 

Attachments:

1

38679/2016 - Construction Certificates and Complying Development Certificates Approved - October 2016

 

  


Ordinary Council Meeting - 10 November 2016

2016 October - Approved Construction and Complying Development Certificates

 


 


 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.13    SF24                101116         Request for Donation - Cheyenne Baker

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

Council has been approached to assist local junior shot-putter, 11 year old Cheyenne Baker who is currently in Year 6 at Nambucca Heads Public School and is placed third in the 11yrs Shot-Put and has now qualified for the National Championships on 24 and 29 November 2016 at the Sydney Athletic Centre, Homebush Bay.  A copy of the letter from Ms Baker's mother, Lorraine Donovan, is attached.

 

 

Recommendation:

 

That Council make a one-off donation of $200 to assist Ms Cheyenne Baker attend and compete at the National Championships on 24 and 29 November 2016 in the 11 Years Shot-Put at the Sydney Athletic Centre.

 

 

OPTIONS:

 

1        Council can resolve to donate $200

2        Council can resolve to donate a larger amount

3        Council can resolve not to donate.

 

 

DISCUSSION:

 

11 year old Cheyenne Baker is currently in Year 6 at Nambucca Heads Public School and is placed third in the 11yrs Shot-Put and has now qualified for the State Level and will be held at the National Championships on 24 and 29 November 2016 at the Sydney Athletic Centre, Homebush Bay.  A copy of the letter from Ms Baker's mother, Lorraine Donovan, is attached.

 

 

CONSULTATION:

 

General Manager

Mr Ritchie Donovan

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment/

 

Social

 

Council's donation would assist a young athlete compete at National Championship level for her School and for the Nambucca Valley.

 

Economic

 

There are no economic issues.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funds are available from Council's donation budget.

 

Source of fund and any variance to working funds

 

There are no implications on source of funds or any variance to working funds.

 

Service level changes and resourcing/staff implications

 

There is no impact on service level changes or resourcing/staff implications.

 

 

Attachments:

1

38821/2016 - Request for Donation for Cheyenne Baker

 

  


Ordinary Council Meeting - 10 November 2016

Request for Donation - Cheyenne Baker

 


 


 


 


Ordinary Council Meeting                                                                                            10 November 2016

General Manager's Report

ITEM 9.14    SF2129            101116         Year End Financial Working Capital Result - 30 June 2016 Budget Review

 

AUTHOR/ENQUIRIES:    Craig Doolan, Manager Financial Services         

 

Summary:

 

A substantial fourth quarter surplus has been attained.  The end of year surplus as it is currently displayed within this June Budget Review differs significantly to the result forecast at the March Budget Review.

 

Once again major variations at year end have occurred and it is again pointed out that this hinders the ability to undertake confident analysis during the year for Councils forward financial planning. Proposed enhancements to management budget procedures did not occur during the financial year and this will need to become a priority this financial year.

 

A summary of Current Liquid Equity is shown on page 1 of the circularised budget review document.  A list of revotes and explanations commence page 2 of the Budget Review document and a review of the estimated results for 2015/16 is discussed below and explanations from responsible officers for items impacting the budget result by 5% and $10,000 are shown from pages 9 to 20. From page 21 actual totals and the variances for each budget review heading are shown.

 

Council’s General, Water Supplies and Sewerage Services funds’ CLE levels are sound and healthy enough to deal with unforeseen budget variations.

 

The figures are subject to audit which is in its final stages. Once complete, Council’s Annual Financial Statements will be reported to Council along with the audit report.

 

 

 

Recommendation:

 

That the list of revotes be approved and included as subvotes for 2016/17.

 

 

 

OPTIONS:

 

The June Budget Review is not mandatory since the commencement of the IP&R regime in accordance with paragraph 203 of the General Regulation. Continued reporting year end of budget vs actuals is considered important along with advising of Council’s working capital result and approval of revotes.

 

 

DISCUSSION:

 

Working Capital Results

 

Current Liquid Equity (CLE) represents Council’s ‘working funds’ account or Council’s short term uncommitted cash and receivables balance. The greater the level of CLE the more ability Council has to manage day to day and short term contingencies. At the 30 June after taking into account non-cash operational items such as depreciation and employees leave liability the remaining surplus or deficit either increases or decreases CLE respectively. During a budget year CLE will fluctuate depending on blowouts or savings in expenditure, unplanned inclusions to the budget, and new, greater or less than estimated sources of income.

 

It should be noted that as part of the June Capital Works Report Council committed $259,000 in additional expenditure from working funds for the 16/17 financial year.

 

The results shown are preliminary and are subject to any further end of year annual statement procedures and audit. Any changes to the estimated position as a result of the completion of the Annual Statements will be reported as part of the presentation of the audited Financial Statements.

 

Net Change in Working Capital as at 30 June 2016

 

General Fund:               The original 2015/16 budget forecast a net operating surplus of $67,900. Items revoted from 2014/15 amounted to $1,199,500. The balance of internal loans borrowed from current liquid equity was $1,101,642.

 

The estimated 30 June 2016 net change in working capital for the year 2015/16 (incorporating year ending reconciliations as part of the statements preparation post budget review document) is a deficit of $39,242, which changes to a deficit of $2,716,206 after net revotes to 2016/17 of $1,163,500 and internal loans due of $1,513,464. Thus, a decline in working capital of $415,064 and a deficit of $482,964 on the original budget.

 

Water Supplies:             The original 2015/16 budget forecast a net operating surplus of $41,600. Items revoted from 2014/15 reflected a zero net amount.

 

The estimated 30 June 2016 net change in working capital for the year 2015/16 (incorporating year ending reconciliations as part of the statements preparation post budget review document) is a surplus of $369,758, which changes to a surplus of $319,758 after net revotes to 2016/17 of $50,000. Thus, an improvement in working capital of $319,758 and a surplus of $278,158 on the original budget.

 

Sewerage Services:       The original 2015/16 budget forecast a net operating surplus of $11,100. Items revoted from 2014/15 amounted to $66,300.

 

The estimated 30 June 2016 net change in working capital for the year 2015/16 (incorporating year ending reconciliations as part of the statements preparation post budget review document) is a surplus of $1,033,769, which changes to a surplus of $911,769 after net revotes to 2016/17 of $122,000. Thus, an improvement in working capital of $978,069 and a surplus of $966,969 on the original budget.

 

General Activities

 

Current Liquid Equity

 

At the 30 June 2016, the current liquid equity position for General, net of depreciation and employees leave liability provision is estimated as a surplus of $5,556,189. Allowing for net revotes of $1,163,500 and internal loans due of $1,513,464, the adjusted estimated position is $2,879,226 (Surplus).

 

General’s net current liquid equity position at the 30 June 2015, was a surplus of $3,294,290, therefore the estimated position has declined by $415,064.

 

Current Liquid Equity will still remain in a satisfactory position at $1,300,000 above the minimum level as per Council’s policies.

 

Budget Review Result

 

The 2015/16 General Activities Budget was adopted with a $67,900 surplus.

 

Recapping the first three quarterly budget review reports;

 

·      September saw a net variation of $314,000 in relation to a number of variations arising from the Capital Works report of 10th September relating to 2014/15 financial year. In relation to current year variations, Council’s Financial Assistance Grant (FAG) budget was reduced by $43,000 after allocation advice was received from the Grants Commission.  Further, $100,000 was required to cover consultant costs in relation to the Pacific Highway handover. Also, $22,000 for a seal extension to Williams Hill Road was included. The purchase costs and internal loan funding associated with the acquisition of Lot 2 in the Valla Growth Area were also brought in at the September Budget Review. The forecast result at September was a decline of $667,800 on the original budget.

 

·      The forecast result at the December Budget Review was revised to a $901,100 deficit via net variations of $301,200. This variation did not incorporate the $180,000 dividend from Water Supplies to General that was awaiting approval from NSW Office of Water. The major items in December came from the AGMES Capital Works Report where an additional $200,000 was required for Bakers Creek Bridge to be constructed from concrete in lieu of timber. Also, $50,000 was included for geotechnical investigations for future concrete bridge constructions and $21,000 required for the purchase of RevuMap service review software.

 

·      Despite the bringing to account of the Water Surplus Dividend of $180,000 and additional Waste Depot Gate Fees of $160,000 and Cemetery Fee income increasing by $23,000, a further decline in Council’s working capital of $125,300 was forecast with the March Budget Review. This came from the mid-year review of overhead distributions where General’s net allocation increased by $210,000 with Water Supplies and Sewerage Services’ overheads declining conversely; the $175,000 for the North Arm Road bitumen seal as per Council’s resolution 17th March; transfer costs of $25,000 for the Eungai Pre School site; and, $27,000 for the replacement of Ridge St fence.

 

With Council’s forecast level of working capital bordering Council’s minimum required level at the March review it is comforting that it was been rejuvenated with the result at the 30 June. Once again though, the end of year surplus as it is currently displayed within this June Budget Review, contradicts that predicted at each of the previous Quarterly Budget Reviews with another major turnaround from the March Budget Review occurring. As mentioned in the corresponding reports for the past two years this is a continual trend and a concern as various major revenue and expenditure budget items aren’t acknowledged until year end. It is again reiterated that if council was devoid of adequate working funds this phenomenon would create problematic cash issues. Notwithstanding, accurate budget calculation and analysis along with timeliness of budget variations is critical for Council’s financial planning. The proposed review of current budget management procedures mentioned in last year’s June Budget review report have not yet occurred. Given the significant organisational structure changes in recent years, this will need to be a matter of priority going forward.

 

The following provides a brief review of the major variations in General Activities for the final quarter.

 

A large portion of the work on Rodeo Drive was framed in the original budget to be funded by working funds. Unspent Regional Road funding from 2014/15 and additional subsidy for 2015/16 was not brought into the budget during the year. This has contributed $191,000 to the end of year result.

 

Cumulatively through reseal, rehabilitation and flood damage, road capital works were under budget by $45,000. This was offset by Kerb & Gutter construction overestimated by $43,000 and Stormwater drainage capital works over budget by $32,000.

 

Urban Streets maintenance came in under budget by $131,000. Bridge & Culvert maintenance was underspent by $141,000 partly due to the decision to upgrade rather than maintain Coleman’s Bridge, now programmed for 16/17. A net saving of $32,000 in sealed & unsealed roads maintenance occurred through a delay in sealed maintenance works complicated by issues through the individual unsealed road Work Order reporting system introduced mid year. Footpath maintenance was under budget by $26,000.

 

The above savings in roads & bridge operations were also attributed by Co-ordinators’ salary budgeted in these areas but charged to Engineering salaries which ran over by $155,000. Consultant costs engaged for highway hand over were under budget by $13,000. Offsetting a proportion of the underspend in operational budgets was an underestimation of supervisory vehicle costs. This came about through greater than expected usage on some vehicles and out dated internal hire rates. The net cost above budget was $118,000. Individual hire rates are earmarked for review.

 

Rural Fire Services grant was overestimated by $20,000 as reimbursable items now paid in current year with previous year figure shown in budget and therefore overstated. Also additional fire track maintenance occurred with a claim submitted for reimbursement not yet approved.

 

Council experienced considerably less insurance claims and therefore excess costs were well down to the tune of $20,000 although Council incurred $31,000 in additional legal costs through the unsuccessful defence of the Community Housing Limited rates write off claim.

 

Internal loan repayments were $28,000 above budget as loan for the 14/15 Excavator purchase was not expected to be required at the time of framing 15/16 budget.

 

Councillor expenses were under the budget allocation resulting in a saving of $22,000. There were savings of $18,000 in internet and $16,000 in telephone charges as budget allocations for these costs were also applied directly to cost centres. Correspondingly the 16/17 budget was adjusted to ensure there is not a repeat occurrence. Savings were also forthcoming in cleaning and external maintenance of the administration building and building maintenance costs for the works depot were underestimated by $15,000. Costs of $11,000 set aside for internal audit were not required due to the delayed commencement of the process. Survey costs were $10,000 under budget as the canopy allocated for the survey vehicle was captured in plant capital costs. Geotechnical investigations and design assessment costs were overestimated for 15/16 by $10,000 but this estimate will need to remain for the 16/17 year due to investigation of concrete bridges.

 

The call centre investigation did not get underway in 15/16 and was also budgeted in 16/17, resulting in unspent funds of $19,000. Library administration costs were overestimated by $11,000. Cemetery ground maintenance costs were underestimated by $11,000. Aquatic Centre contractor subsidy payments were $27,000 less than estimated. This was offset by the plant & equipment purchase from the previous contractor where the gym equipment component of $25k is to be reimbursed by new contractor in 16/17.

 

There were savings in employee oncost payments of $135,000 primarily due to a reduction in superannuation contributions due to exit of Retirement Scheme members, others to have reached maximum scheme points and the non-replacement of positions. Also part of this figure was a saving in Council’s workers compensation premium. In addition a $24,000 workers compensation premium rebate was received in December, this was not noticeable at previous budget reviews as it was allocated to another income ledger account at time of receipt.  Also staff training was overestimated in general activities by $40,000, Environmental Services by $13,000 and Corporate Services $11,000.

 

Council picked up $61,000 additional Development Application Fess through greater than expected development activity particularly two large developments. On top of that additional $61,000 in parking infringements, $41,000 in camping fees (partly offset by additional $35,000 operating costs) at Gumma Reserve, fees for road closures were above budget by $20,000 and animal fines by $17,000. Further additional Waste Depot gate fee revenue exceeded the revised budget by $76,500 due to the highway construction. This was slightly offset by DECC levy of $23,000 due for same. Offsetting the additional income received from the above fees and charges was $57,000 shortfall of OSSM inspection fees as original budget was overestimated. Slightly relieving this shortfall was $13,000 drawn from reserves for income restricted in previous years.

 

Interest income was over budget by $48,900 through better than expected investment performance and timing of expenditure cash flows as well as revenue returned to General Fund from the Land Development advance.

 

Rent from Lot 11 at the Nambucca Heads Industrial Estate was not budgeted for and therefore the $20,000 received compliments the budget result. Contribution towards K&G works of $19,000 at Valla Beach are yet to be received and therefore a shortfall for the 15/16 year.

 

Domestic Waste operated with a surplus $266,000 through additional landfill levy and gate fees from highway construction, overestimation of staff costs which was slightly offset by an underestimation of other waste facility operations and extra material costs associated with disposal of reject materials processed by CCWS plants. As the Domestic Waste activity is required to be self-funding this surplus is transferred to the Domestic Waste Surplus Reserve.

 

As with the previous financial year forecast, Real Estate sales did not eventuate and as Real Estate Development is a self-funding activity, a further transfer from the Land Development Reserve of $394,000 is shown as a consequence. At the 30th June the Land Development Reserve was overdrawn by $549,000. Council has since secured sales revenue of $296,000 for Lots 11 & 12 Industrial Land at Nambucca Heads. Further sales revenue in the order of $490,000 is expected for Yarrawonga Street, Macksville and Lots 131 & 132 Railway Rd, Nambucca Heads, which should replenish funds in the reserve by year end.

 

Water Supplies

 

Current Liquid Equity

 

The current liquid equity position for Water Supplies, net of depreciation is estimated as a surplus of $2,981,825. Allowing for net revotes of $50,000, the adjusted estimated position is $2,931,825 (Surplus).

 

Water Supplies’ net current liquid equity position at the 30 June 2015, was a surplus of $2,612,067, therefore the estimated position has improved by $319,758.

 

Current Liquid Equity levels remain strong at approximately $1,900,000 above the minimum level as per Council’s policy.

 

Budget Review Result

 

Council adopted a $41,600 surplus net change in working capital in the original budget.

 

There were no major variances of note in the September Budget Review.

 

The purchase of a Vacuum Excavator required a variation of $64,000 in the December review where the estimated result declined by $49,000.

 

The dividend paid to General Fund and an adjustment in overhead distribution saw a declined in the forecast result by $110,500 at the March Budget Review.

 

In relation to the final quarter, the uptake of operation of the new Off Water Storage Facility (Dam) has resulted in substantial savings to the budget. Reservoir maintenance costs were well below estimate by $65,000 as an understanding of what is required to operate and maintain the Dam is firmed. Pumping costs to fill the Dam were overestimated as the original budget was framed on higher electricity prices and did not allow for capture runoff. In addition, management of pumping times to avoid peak surcharge periods has resulted in significant savings to Pump Station Maintenance costs of $248,000.

 

Further to the above, as Council did not commence the IWCM during the year the $100,000 allocated in the original budget was not utilised.

 

Water infrastructure environmental expenses were down by $55,000 through the expiry of river testing at South Arm Creek, less take up of water rebates and an overestimation of DLWC bulk water charges. Water Mains maintenance forecasting was under budget by $58,000. Water Treatment Plant filtration maintenance lime costs were overestimated resulting in a saving of $22,000. Insurance costs were overestimated by $11,000. There were also savings in water meter maintenance costs of $11,000 primarily from backflow certification work not completed.

 

Much of the returns through investments are returned to the specific reserves through a transfer to the reserve with the figure to the Augmentation Reserve $145,000 greater than the original estimate due to the reduced need to draw on these reserves for the Dam construction.

 

Plant Hire recovery income was overestimated by $48,000 with individual hire rates to be reviewed.

 

A combined net saving of $47,000 was achieved on the budgeted plant replacement figures in Water and Sewerage.

 

Sewerage Services

 

Current Liquid Equity

 

The current liquid equity position for Sewerage Services, net of depreciation is estimated as a surplus of $3,102,142. Allowing for net revotes of $122,000, the adjusted estimated position remains $2,980,142 (Surplus).

 

Sewerage’s net current liquid equity position at the 30 June 2015, was a surplus of $2,002,073, therefore the estimated position has improved by $978,069.

 

Current Liquid Equity level is also strong at $1,400,000 above the minimum level as per Council’s policy.

 

Budget Review Result

 

Council adopted a $11,100 surplus net change in working capital in the original budget.

 

As with Water Supplies there were no major variances impacting on the result for the September Budget Review.

 

The December review saw a substantial improvement in the estimated result by $271,000. This mainly came about through the deferment of the Bowraville STP treatment process. Other variances were $32,000 for biosolids processing, $20,000 for South Nambucca Heads. In addition, a variance of $72,000 was required for the operation & maintenance of Macksville STP which were offset by savings to the energy costs at Nambucca Heads ($50,000) and Macksville ($20,000).

 

The March review saw a further improvement in the forecast result. The $185,000 improvement came as a result of the mid-year distribution review of overheads as well as Effluent Disposal income increasing by $40,000 as well as savings of $51,000 associated with the Bowraville STP Recycled Water System. The only major expense item was an additional $27,000 for Telemetry upgrades for remote control pump stations.

 

For the June quarter, sewer mains maintenance and pump station maintenance requirements can vary greatly creating difficulties with original estimates i.e. variations in sewer chokes. Savings in these areas were $71,000 and $163,000 respectively. As with Water Supplies the $100,000 allocated for the ICWM were not required. Treatment works filtration plant maintenance experienced less equipment breakdowns and savings in alum through improved operations coupled with an overestimation of electricity increases resulted in savings of $66,000.

 

Other income came in $102,000 over budget with better than expected investment performance and timing of expenditure cash flows as well as additional septic tank effluent disposal revenue.

 

As with Water Supplies, plant hire recovery income was overestimated by $34,000 with individual hire rates to be reviewed. Offsetting this slightly was plant expenditure which was overestimated by $11,000.

 

 

CONSULTATION:

 

General Manager

AGMCS

AGMES

Accountant
Budget item responsible officers

 

 

SUSTAINABILITY ASSESSMENT:

 

Not applicable.

 

 

FINANCIAL IMPLICATIONS:

 

Refer to discussion.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            10 November 2016

Assistant General Manager Corporate Services Report

ITEM 10.1    SF321              101116         Missabotti Community Centre Committee of Management AGM - 28 August 2016 - Minutes

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting of the Missabotti Community Centre Committee of Management which was held on 28 August 2016.  Copies of the Minutes and the Treasurer’s Report are attached.

 

 

Recommendation:

 

That Council endorse minutes of the Committee of Management for the Missabotti Community Centre’s Annual General Meeting held on 28 August 2016, and thank the outgoing Committee for their work in the past twelve months.

 

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Missabotti Community Centre Committee of Management was held on 28 August 2016.

 

The Committee of Management for 2016/2017 is:

 

Chairperson                    Dawn Kennedy

Vice President                 June Owen

Secretary                        Diana Trilsbach

Treasurer                         Dawn Kennedy

Committee Members       Tina Holmes, Kerrie Smith, John Owen, Adrian Weir, Lee and Geoff Unwin

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no financial implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

34440/2016 - Minutes of the AGM - 28 August 2016

 

2

37611/2016 - Financial Report for year ending 30 June 2016

 

  


Ordinary Council Meeting - 10 November 2016

Missabotti Community Centre Committee of Management AGM - 28 August 2016 - Minutes

 

MISSABOTTI  COMMUNITY  CENTRE

ANNUAL GENERAL MEETING

28 August 2016

Meeting Opens:  1005

 

Welcome by Dawn Kennedy Chairperson . Todd Vercoe appointed Returning Officer

 

Present:  Dawn Kennedy  Diana Trilsbach  June Owen  John Owen  Tina Holmes  Adrian Weir  Kerrie Smith  Lee Unwin  Jeff Unwin.     Apologies:  Mal Rae  Becky Trilsbach  Margrit Rickenbach

 

Reading of Minutes of previous AGM 9 August 2015. Moved: T Holmes  Seconded: D Kennedy. Carried.

 

Treasurer's Report:

Pending;   due to resignation of Treasurer Brian Creevey 30 April 2016, financial reports handed to Council by June Owen pending election at the AGM.

 

Todd Vercoe, Returning Officer takes the Chair and declares all positions vacant and proceeds with Election of Office Bearers.

 

Chairperson:  Dawn Kennedy  Nominated by: D Trilsbach  Seconded:  T Holmes. Accepted

Vice  "         :  June Owen        Nominated by: T Homes      Seconded:   K Smith.  Accepted

 

Secretary   :   Diana Trilsbach Nominated by: D Kennedy   Seconded:  J Unwin

 

Treasurer   :   Dawn Kennedy  Nominated by:T Holmes      Seconded: A Weir Second signatory for cheques:  D Trilsbach. 

 

Committee Members: Tina Holmes  Kerrie Smith  John Owen  Adrian Weir. Welcome to new members Lee Unwin and Jeff Unwin.

 

No Annual fees required. Chairperson Dawn Kennedy thanked Todd Vercoe for presiding as Returning Officer, thanked and welcomed the new Committee.

 

AGM CLOSED: 1035 a.m. at the Missabotti Hall.

 

 

 


Ordinary Council Meeting - 10 November 2016

Missabotti Community Centre Committee of Management AGM - 28 August 2016 - Minutes

 


Ordinary Council Meeting                                                                                            10 November 2016

Corporate Services

ITEM 10.2    SF251              101116         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

 

Recommendation:

 

1        That the schedule of dates for public Council meetings be noted and received for information by Council.

 

2        That Council agree to only one meeting in January 2017 that being 12 January as Thursday 26 January 2017 is Australia Day Public Holiday.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

10 November

Nambucca Community & Arts Centre, Nambucca Heads

5.30 PM

Access Committee Meeting

22 November

Council Chambers

2.00 PM

Ordinary Council Meeting

24 November

Council Chambers

5.30 PM

Ordinary Council Meeting

15 December

Utungun Community Hall

5.30 PM

2017

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

12 January

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

26 January

Australia Day Public Holiday

Ordinary Council Meeting

9 February

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

23 February

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

16 March

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

30 March

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

13 April

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

27 April

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

11 May

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

25 May

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

15 June

Ordinary Council Meeting

5.30 PM

Ordinary Council Meeting

29 June

Ordinary Council Meeting

5.30 PM

 

Note:   Departure times to off-site meetings have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            10 November 2016

Assistant General Manager Corporate Services Report

ITEM 10.3    SF2114            101116         Year End Financial Statements – 30 June 2016

 

AUTHOR/ENQUIRIES:    Craig Doolan, Manager Financial Services; Faye Hawthorne, Accountant         

 

Summary:

 

Pursuant to Section 418 and Section 419 of the Act, Council is required to present the audited Financial Statements and Auditor’s Reports to the public.

 

The Financial Statements for the year ended 30 June 2016, have been completed and the audit reports required by the provisions of Section 417 of the Local Government Act 1993 have been received and copies are attached.

 

The attached Audit Report under Section 417(2) and 417(3) provides an independent and comprehensive explanation of Council’s financial position and Geoff Allen of Forsyths, has advised that he will attend the public meeting to report on the Statements. 

 

The financial statements indicate Council’s financial position as at 30 June 2016 which once again remains sound, continuing the trend of positive financial results. The financial statements in conjunction with the June Budget Review provide Council with its financial performance for the year.

 

With sound asset management critical to Council’s future sustainability it is imperative that Council applies a committed strategic approach by firmly abiding by its long term financial and asset planning proposals to ensure the performance targets set in its Community Strategic Plan are met in the most cost effective way.

 

With regard to the 2015/2016 Financial Statements, the Income Statement, Statement of Comprehensive Income, Statement of Financial Position, Statement of Changes in Equity and Statement of Cash Flows consolidate the information contained in the notes to the accounts and provide the big picture of Council’s operations and financial position as at the 30 June and are attached for Council’s information along with the notes and schedules showing Council’s financial indicators. Copies of the Consolidated Financial Statements are available on Council’s website and hard copies can be provided upon request. 

 

Also attached is a copy of Council’s investments detailing external and internal restrictions for which the investments are held as at 30 June 2016.

 

 

 

Recommendation:

 

That the Financial Statements and the Auditor’s Reports for the year ended the 30 June 2016 be received.

 

 

 

OPTIONS:

 

Presentation of the audited Financial Statements and Auditor’s Reports is a requirement under the Local Government Act 1993.

 

 

DISCUSSION:

 

Operating Result

 

The Income Statement shows a consolidated operating surplus for the year of $633,000 compared to a surplus of $6,801,000 the previous year. Council’s operating result before capital grants and contributions is a deficit of $1,598,000.

 

It should be noted that this deficit includes a net loss on disposal of assets of $2.7M.  This “loss” includes the disposal of land at the Scott’s Head Reverse and the Eungai Community Centre; both these transactions involved Council handing control of assets to another party for what it considered to be the greater good of the community - however the impact is to push the Income Statement into a deficit position.  Another contributor to the loss on disposal of assets is the revaluation process, the asset accounting processes within Council continues to mature with each revaluation cycle producing more detailed and precise valuations, this has produced losses on revaluation as accounting methodologies have been updated and at times overstated asset values have been adjusted.

 

The impairment expense included in the Income Statement relates to flood damage sustained to Council assets in the 2015-16 year.  Council has an approved National Disaster Relief and Recovery Arrangement (NDRRA) submission for the restoration of these assets.  

 

These asset transactions are not representative of the underlying operating position (income less expenses) of Council and not included when calculating performance ratios used the Fit for the Future (FFTF) Assessments.  Using the FFTF methodologies Council has achieved a small operational surplus and positive operating position for the second year in a row.

 

For Council’s category 1 business activities Water Supplies and Sewerage Service, the continuing operations result for the year after imputation of tax equivalents is a deficit of $3,000 and a surplus of $259,000 respectively.

 

The operating results distinguish from the Working Capital Result figures reported with the June Budget Review as they do not include capital expenditure and include non cash items of depreciation, fair value adjustments and increase in employees leave entitlement liability. In addition, the results do not recognise the transfers to and from restricted assets, or commitments revoted to 2016/17.

 

 

Total Equity

 

Council’s Total Equity or Net Assets increased to $417,172,000 from the $406,159,000 held as at 30 June 2015. The Statement of Financial Position lists the items that make up this equity and the Statement of Changes in Equity shows the increase from 2014/15 to 2015/16.

 

 

Performance Indicators

 

Note 13 of the Financial Statements displays Local Government Industry Indicators and is attached for Council’s information.

 

The Operating Performance Ratio is aimed to assess Council’s ability to meet operating expenditure through its operating revenue. Logically an ongoing average ratio of >0% would be required to prove sustainability. This ratio indicates that Council’s operating income was sufficient to cover operating expenses. It is favourable with the TCorp benchmark of <4%. The combined additional $1.5m in Roads to Recovery and environmental protection grants along with a significant $1.6m reduction in roads depreciation had strong hands in keeping this ratio favourable. 

 

Own Source Operating Revenue measures how much financial flexibility Council has through the non-reliance of external funding sources.  The TCorp benchmark is >60%. Council was able to improve its performance in this area to almost 70% indicating that Council had greater autonomy to fund expenditure.

 

The Unrestricted Current Ratio is the financial indicator that is the truest of the indicators reflecting Council’s working funds position. The TCorp benchmark is >1.5x with Council’s ratio at 2.38x confirming its strong working funds position.

 

Council’s Debt Service Cover Ratio which highlights the magnitude of available cash being utilised to service debt is again favourable 2.29x against the TCorp benchmark of >2x.

 

Rates, Annual Charges, Interest & Extra Charges Outstanding Percentage indicator assesses the impact of uncollected rates and charges on liquidity and the adequacy of recovery efforts. Council’s ratio is again 5.68% and well below that of the TCorp benchmark of 10%.

 

The Cash Expense Cover Ratio is another liquidity measure and shows the number of months Council can continue paying immediate expenses without cash inflows. TCorp’s benchmark is 3 months. The reported ratio of just under 9 months also highlights Council’s strong liquidity position.

 

 

Infrastructure Asset Perfomance Indicators

 

Special Schedule 7 (attached) includes indicators designed to provide a measure on Council’s management of its infrastructure assets.

 

The Building and Infrastructure Renewals Ratio reflects the extent to which council is preserving the condition of its building and infrastructure assets or the capital renewal capacity of council i.e. the amount of funds spent on renewing building and infrastructure assets (as opposed to maintaining them). TCorp considers a ratio of 100% as acceptable. Although the actual ratio has risen over the past three years, is still below the benchmark.  Council has been dealing with this scenario through its Fit for the Future assessment process with an Improvement Proposal that shows Council will meet this benchmark by 2020.

 

Infrastructure Backlog Ratio highlights the accumulation of outstanding infrastructure spending required to bring infrastructure assets up to a satisfactory condition. Council has improved its backlog over the past 12 months and at 2.9% is just outside TCorp’s benchmark of <2%. It will take time for data pertaining to this ratio to be confidently applied to asset management decisions during the period where Council is refining and building asset management practises and gears towards a robust long term asset management strategy.

 

Supplementing the above indicator is the Asset Maintenance Ratio that highlights the percentage of actual to required maintenance. Anything below 100% reflects deterioration in the condition of Council’s assets. Council’s ratio has improved over the past 12 months to 181% although the same caution needs to be applied when considering this ratio as Council is in the early stages of methodically building its asset information database as part of its strategic asset management journey.

 

The Capital Expenditure Ratio which is total asset expenditure over annual depreciation is excluded from the audited reports this year. This indicator had been reported for the past two years and expresses the growth of Council’s assets. The benefit over time of this indicator is to show whether Council is providing an appropriate level of infrastructure for the community. The ratio dropped from 2.98 in 2014 to 2.52 in 2015 and now is 1.45. The completion of the Off River Storage Facility would be the primary reason for the reduction. The ratio shows that Council is investing positively in infrastructure but at the same time not over capitalising.

 

Revotes of Expenditure is another indicator not required for disclosure in the Financial Statements but is considered important to illustrate how well Council is planning and utilising its resources. Re-votes at year end are the commitments of expenditure that were not carried out during the budget year.

 

The ratio is intended to highlight the effectiveness of planning and the co-ordination of resources in terms of meeting project objectives in Council’s operational plan and delivery program.

 

The measure used to indicate this level is the percentage of expenditure re-votes to the total ordinary and capital expenditure of Council for the year.

 

Year

Total Expenditure Re-Votes

Ordinary & Capital Expenditure

 

Ratio

 

2015/2016

$3,372,400

$48,138,000

7.0%

2014/2015

  $3,049,600

$52,406,800

5.8%

2013/2014

$1,155,400

$42,404,000

2.7%

2012/2013

$1,009,400

$43,472,000

2.3%

2011/2012

$4,285,000

$41,932,000

10.2%

 

 

 

 

2010/2011

$3,504,000

8.8%

 

$39,955,000

 

 

 

 

2009/2010

$3,660,100

9.4%

 

$38,912,000

 

 

 

 

2008/2009

$4,338,100

12.2%

 

$35,596,000

 

 

 

The 2015/16 ratio has again increased slightly, remaining above the industry benchmark of 5% but as can be seen still an improvement to that of 5 years and prior ago.

 

 

CONSULTATION:

 

Assistant General Manager Corporate Services

Accountant
Budget item responsible officers

Local Government Act 1993

Local Government (General) Regulation 2005

Local Government Code of Accounting Practice and Financial Reporting

Local Government Asset Accounting Manual

 

 

SUSTAINABILITY ASSESSMENT:

 

Refer to discussion.

 

 

FINANCIAL IMPLICATIONS:

 

Refer to discussion.

 

 

Attachments:

1

38733/2016 - Consolidated Information 

 

  


Ordinary Council Meeting - 10 November 2016

Year End Financial Statements – 30 June 2016

 


 


 


 


 


 


 


 


 


 


 

 


Ordinary Council Meeting                                                                                            10 November 2016

Assistant General Manager Engineering Services Report

ITEM 11.1    SF2068            101116         Bowraville Sewage Treatment Plant - Procurement of upgrade works to improve the quality of reuse water

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Council has previously resolved to proceed with a project to upgrade the treatment process at the Bowraville Sewage Treatment plant to improve the quality of wastewater so that it is suitable to be reused to irrigate food crops. 

 

The approved upgrade as works allows for filtration and UV disinfection to be included as additional components on the end of the current treatment process.

 

A concept design based on this proposal is currently being prepared for DPI Water approval. 

 

Following the approval process, it is recommended that Council procure the proposed new works through a tender for a Design and Construct contract.

 

 

Recommendation:

 

That Council:

 

1        Provide the concept design to the DPI Water for their approval.

 

2        Subject to DPI approval on the concept design, commence the procurement of the project as a Design and Construct contract.

 

3        Supply the UV unit and sand filter to the successful contractor as a Principal (Council) supplied item within tender specifications for the Design and Construct Contract.

 

4        Seek a fee proposal from NSW Public Works to project manage the construction phase of the project.

 

5        Provide delegated authority to the Assistant General Manager Engineering Services and the Manager Water and Sewerage to engage NSW Public Works to undertake the additional project management work should the fee be considered reasonable.

 

 

OPTIONS:

 

Council may choose to procure the project using separate tender processes for detailed design and construction.

 

 

DISCUSSION:

 

The effluent quality from the Bowraville STP fails to consistently meet the licence limits imposed by the EPA.  Council has previously taken action to implement a wastewater reuse system in order to mitigate any perceived environmental impact of discharging the effluent to the Nambucca River.

 

Council has previously been made aware that the wastewater is not of a sufficient quality to obtain EPA Section 60 approval for the preferred intended use of growing tomatoes.   An options report was prepared to identify the most cost effective means of upgrading the Bowraville STP treatment plant to produce a consistent effluent quality suitable for use on food crops.

 

Following a review of the options report, Council resolved to engage the Public Works to project manage the works and a quotation was then called for the preparation of a concept design report to seek DPI Water approval.

 

WaterOz (formerly HydroScience Consulting) was engaged to prepare the Concept Design which is now nearing completion. The investigation and consultation with government bodies during the design phase has confirmed that filtration and UV disinfection is the most preferred means for Council to polish the effluent to a consistent quality that is suitable for use on food crops. 

 

The concept calls for treated wastewater to be filtered and stored in a collection tank that has the capacity to hold the approximate equivalent of an average days flow through the plant (200kL). This water will then by pumped to the farm dam via an online pressure UV unit that will eliminate pathogens as the water flows through it.

 

The filter and transfer system will have the capacity to treat up to 3 x average dry weather flow (600 kL) on a daily basis.  Flows in excess of this will be diverted to the existing tertiary ponds which are proposed to be for overflow storage only.  This diverted water will be pumped back to the inlet of the treatment plant for treatment overnight or at other times when flow is low.  This will significantly reduce the volume of wastewater discharged to the Nambucca River.

 

In the event of the farm dam being full or wet conditions reducing the need for recycled water the wastewater can be pumped to river discharge following additional treatment through the sand filter and the UV system by making adjustments to the valve arrangement.

 

The concept design must be approved by DPI Water prior to Council proceeding to tender for the construction of the upgrade works.

 

Council has two options for the procurement of the construction works, these being:

 

·      A design and construct contract.

·      A detailed design engagement followed by a construct only contract.

 

Significant work has already gone into the preparation of an options report and a concept design for the proposed upgrade works.  Following consultation with NSW Public Works and WaterOz it is considered that a design and construct contract is the preferred option for Council to pursue.

 

The layout of the required infrastructure has been determined along with the expected performance characteristics leaving only the more common items of work such as pumps, pipework a light weight shed and a storage tank to be fully detailed.  The scope of the work will be clearly defined and a specification will be prepared as part of the concept design engagement.

 

The biggest risk to Council is considered to be in the procurement of the major pieces of equipment such as the filter and the UV system.  However, during discussions with suppliers to investigate and assess the most suitable types of filter equipment for our application an offer was made to Council to purchase a sand filter that had been used for demonstration purposes at a significantly reduced price.  This type of filter was originally proposed by the consultant in the options report and the offer provides a substantial saving to council as well as not incurring a priced up profit margin from the successful tender and is in accordance with the procurement guidelines.

 

The filter is constructed of stainless steel and will be completely refurbished to as new condition prior to delivery to site.  The filter is also oversized so is expected to perform at the design flow rate and was priced at a significant discount to a new filter that was optimally sized for the same flow rate.  This type of filter has been used in a similar application at the new treatment plants located at Yamba and Illuka and Clarence Valley Council have provided very positive feedback on their performance.

 

It is recommended that Council supplies the UV unit and sand filters system as a Principal (Council) supplied item.  This ensures that Council has complete control over the quality, performance and price it accepts for these critical pieces of infrastructure and there is no premium paid to a contractor for supplying them through the tender.

 

Another risk to Council is the electrical works and the additional power requirement for the operation of the new equipment required in the upgrade such as the filter, UV system and pumps.  As part of the concept design the consultant is required to assess the power requirements and determine whether the existing infrastructure has the capacity to supply the upgraded work otherwise a separate scope of work will have to be developed for the power supply upgrade works.

 

The electrical works on site need to be rationalised as far as possible and connected to Council’s upgraded telemetry/SCADA network.  Safegroup have recently been engaged by Council to complete upgrade works to transfer the sewage pump station telemetry to the new ClearSCADA platform and it is proposed that they will be stipulated as a nominated sub-contractor in the construction contract to ensure that all works are compatible with what has been completed to date.

 

NSW Public Works have been engaged for the pre-construction phase of the project on the assumption that a design and construct contract would be awarded after the completion of the concept design. This included a review of the detailed design and the issue of a single set of collated comments on the design.

 

Public Works would be prepared to facilitate a procurement workshop as a variation to their proposal however this is not considered to be necessary.  It is considered that there would be significant additional cost involved in proceeding with separate contracts for the detailed design and constructions works.  Two separate quotes or tenders would be required and design consultants fees in particular are likely to be higher than necessary for a relatively simple project that has already had significant design input.

 

As a measure to ensure Council gets best value for money it is recommended that Public Works be engaged to manage the construction phase of this project so that they oversee it to final completion.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

DPI - Water

WaterOz

NSW Public Works

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Improving the quality of the final wastewater pumped for reuse and ensuring that effluent reuse is maximised will provide a positive environmental outcome.  If there is a requirement to discharge effluent to the river it will also have been treated to an improved standard.

 

Social

 

The proposed works at the Bowraville STP will have no direct social benefits.

 

Economic

 

The proposed works at the Bowraville STP will postpone any possible requirement for a major upgrade or replacement of the existing plant.  This will reduce the financial burden on Council in the short to mid-term.

 

Risk

 

Any of the proposed procurement methods have advantages and disadvantages that present risks to Council.  It is considered that a design and construct contract will allow the project to be completed in the shortest time frame and provides Council with the most economical option for delivery of the project.

 

The proposed works will ensure that the wastewater pumped for reuse is fit for purpose and will minimise the amount of effluent being discharged to the Nambucca River.   Any river discharge will also consistently meet licence requirements thus reducing Councils risk in managing wastewater disposal from the plant.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Procurement of the project using a design and construct contract is considered to provide Council with the most cost effective means of completing the project.

 

It is considered that there will not be any impact on the current budget however the scope of the electrical works is not clear at this stage.  There have also been delays to the project to date and progress is subject to a DPI approval process which may mean that construction is unlikely to be completed this year. 

 

At this stage it is considered that a carry over and additional funding will be required in the 2017/18 budget to complete the project.  This will be reported to Council closer to the end of this financial year.

 

Source of funds and any variance to working funds

 

Funding for the project will be sourced from working funds.

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service and resourcing.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            10 November 2016

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1621            101116         Record of Discussion - NDWS BORS River Monitoring Committee meeting held on 26 October 2016

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

A meeting of the Nambucca District Water Supply Bowraville Off River Storage River Monitoring Committee was scheduled for 26 October 2016.

 

A quorum could not be achieved at the meeting however a general discussion of the Agenda occurred and a record of the discussion is attached for Council’s information.

 

 

Recommendation:

 

1        That the record of discussions of the attendees at the NDWS BORS River Monitoring Committee meeting held on Wednesday 26 October 2016 be received and noted.

 

2        That the River Monitoring Committee received and noted the following documents:

 

a)   Terms of Reference;

b)   Minutes of the meeting held on 5 August 2015;

c)   Bowra Dam filling and Operational Licence Report;

d)   GHD Aquatic Ecology Monitoring Report; and

e)   Pentair Environmental Systems real time monitoring report including costs.

 

3        That Council engages GHD to undertake another river monitoring survey in late spring this year 2016, and prepare a report on the findings.

 

4        That Council request Pentair Environmental Systems to provide a firm quote for the installation of two river monitoring probes to provide real time data on salinity and water level in the Nambucca River.

 

5        That Council allocates an amount of $50,000 in the Off River Storage Construction budget for capital works to allow for the installation of the monitoring points to be completed in 2016/2017 budget.  The money can be reallocated from the Pump Station Energy costs budget with no net effect on the overall budget.

 

 

OPTIONS:

 

No other options are considered appropriate for the matters raised.

 

DISCUSSION:

 

The Nambucca District Water Supply Bowraville Off River Storage River Monitoring Committee (NDWS BORS River Monitoring Committee) convenes once per annum and if a quorum cannot be achieved the Committee cannot formally resolve recommendations to be presented to Council for consideration and only discussion on the reports occurred with consensus agreeing to the recommendations and a record of the discussion presented to Council.

 

As a quorum was not achieved, the attending members of the NDWS BORS River Monitoring Committee agreed to discuss the items so that Council could progress with the business arising from the NDWS BORS River Monitoring Committee Agenda 26 October 2016.

 

The reports contained in the Agenda for the NDWS BORS River Monitoring Committee have not been included with this report as all members of the Committee, including all Councillors have already received these reports.

A record of the meeting discussion is attached.

 

CONSULTATION:

 

Nambucca District Water Supply Bowraville Off River Storage River Monitoring Committee comprising of:

 

·      Mayor

·      All Councillors

·      General Manager

·      Assistant General Manager Engineering Services

·      Manager Water and Sewerage

·      DPI – Fisheries

·      DPI - Water

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Any actions discussed by the River Monitoring Committee are aligned to reducing the environmental impact of operating the off river storage.

 

Social

 

The actions discussed by the River Monitoring Committee have no social implications for the community.

 

Economic

 

The actions discussed by the River Monitoring Committee have no economic implications for the community

 

Risk

 

The actions discussed by the River Monitoring Committee will assist in providing a good base of data that can be used to assess the impact that water extraction for the dam is having on the Nambucca River.  This will mitigate the risk of these operations adversely impacting on the river.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The installation of the monitoring points has not been included in the 2016/2017 budget and will have an impact if included.

 

Source of fund and any variance to working funds

 

A variation to the budget will be required, however, the funding can be reallocated form the Water Pumping Station Energy Costs (W1622) budget which will be underspent.

 

Service level changes and resourcing/staff implications

 

There is no impact to service levels or staff resources.

Attachments:

1

37358/2016 - Record of Discussion - NDWS BORS River Monitoring Committee - 26 October 2016

 

  


Ordinary Council Meeting - 10 November 2016

Record of Discussion - NDWS BORS River Monitoring Committee meeting held on 26 October 2016

 

PRESENT

 

Mayor Rhonda Hoban

Cr John Wilson

Cr Susan Jenvey

Cr Anne Smyth

Patrick Dwyer (DPI – Fisheries)

Glenn George (DPI - Water)

Michael Coulter (General Manager)

Richard Spain (Manager Water and Sewerage)

 

 

APOLOGIES

 

Cr David Jones

Cr John Ainsworth

Cr Janine Reed

Cr Martin Ballangarry

Paul Gallagher (Assistant General Manager Engineering Services)

Ivars Reinfields (DPI - Water)

 

 

NO QUORUM

 

As there was no quorum at this meeting, it was decided on the consensus of all members attending that discussions would be held on all items and forwarded as recommendations to Council for their consideration.  Council’s Manager Water & Sewerage, Richard Spain, chaired the meeting.

 

 

CONFIRMATION OF MINUTES

 

1/16 BY CONSENSUS OF THE RMC ATTENDEES:

That the Committee note the adoption of the Minutes of the Meeting held 5 August 2015.

 

 

  Assistant General Manager Engineering Services Report

ITEM 6.1      SF1621              261016      Background and Terms of Reference for the Nambucca District Water Supply - Bowraville Off-River Storage River Monitoring Committee

2/16 BY CONSENSUS OF THE RMC ATTENDEES:

 

That the Terms of Reference for the River Monitoring Committee be received and noted.

 

 

 

ITEM 6.2      SF1621              261016      Minutes of the Nambucca District Water Supply - Bowraville Off-River Storage River Monitoring Committee 5 August 2015

3/16 BY CONSENSUS OF THE RMC ATTENDEES:

 

That the Committee receive and note the minutes of the NDWS BORS River Monitoring Committee held on 5 August 2015.

 

 

 

ITEM 6.3      SF1621              261016      Bowra Dam Filling and Operational Licence

4/16 BY CONSENSUS OF THE RMC ATTENDEES:

 

That the information on dam filling is for information only and be received and noted.

 

 

 

ITEM 6.4      SF1621              261016      GHD Monitoring Reports

5/16 BY CONSENSUS OF THE RMC ATTENDEES:

 

1        That the information in the GHD Aquatic Ecology Monitoring report dated February 2016 be received and noted

 

2        That GHD be engaged to undertake another river monitoring survey in late spring this year and prepare a report on the findings.

 

 

 

ITEM 6.5      SF1621              261016      Real Time Monitoring Report

6/16 BY CONSENSUS OF THE RMC ATTENDEES:

 

1        That the report on real time monitoring including costing prepared by Pentair Environmental Systems be received and noted.

 

2        That Pentair Environmental Systems be requested to provide a firm quote for the installation of two river monitoring probes to provide real time data on salinity and water level in the Nambucca River.

 

3        That Council allocate an amount of $50,000 in the Off River Storage Construction budget for capital works to allow for the installation of the monitoring points to be completed in 2016/17 budget.  The money can be reallocated from the Pump Station Energy costs budget with no net effect on the overall budget.

 

     

NEXT MEETING DATE

 

The next meeting will be held on a date to be advised.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 11.30am 

 

 

 

Richard Spain

MANAGER WATER & SEWERAGE

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                            10 November 2016

Assistant General Manager Engineering Services Report

ITEM 11.3    SF453              101116         Waste Management Quarterly Report July - September 2016

 

AUTHOR/ENQUIRIES:    Simon Chapman, Civic Services Coordinator         

 

SUMMARY:

 

A report is presented to Council on a quarterly basis for the status of waste management issues for the Nambucca Shire.

 

 

Recommendation:

 

That Council receives and note the information provided in the Waste Management Quarterly Report for the period 1 July to 30 September 2016.

 

 

 

OPTIONS:

 

Quarterly Waste Management Report for information only.

 

 

DISCUSSION:

 

CCWS Kerbside Waste Collection Services

 

Kerbside collections for the last quarter being 1 July to 30 September 2016 across the Coffs Coast region indicated the hotline received a total of 3365 during the period for the whole regional area.

 

Nambucca Shire had a total of 8249 properties receiving a waste collection service, 41 new services were implemented with repairs/damaged or stolen bins totaling 37.

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the last quarter:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

527.24

CCWS Recycling Facility

Greenwaste organics

Kerbside

615.64

CCWS Biomass Facility

Mixed waste

Kerbside

684.82

CCWS Biomass Facility

Bulky goods

Kerbside

30.50

Nambucca Landfill

Reject & residual

Kerbside

362.55

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

71.22

 CCWS Recycling Facility

Greenwaste organics

Transfer station

55.08

 CCWS Biomass Facility

Mixed waste

Transfer station

14.92

CCWS Biomass Facility

Batteries

Transfer station

3.86

Matthews Metal Management

Scrap metal

Transfer station

255.02

Matthews Metal Management

Motor oil (lts)

Transfer station

2500 lts

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

0

Drum Muster

Concrete & masonry

Transfer station

130.10

Reprocessing at Nambucca Landfill

E-waste

Transfer station

1.03

Matthews Metal Management

Asbestos

Landfill

7.64

Nambucca Landfill

Biosolids (grit)

Landfill

15.04

Nambucca Landfill

Building demolition

Landfill

1129.61

Nambucca Landfill

Clean fill

Landfill

81.88

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

102.43

CCWS Biomass Facility

Commercial building waste

Landfill

392.72

Nambucca Landfill

Charity groups

Landfill

20.40

Nambucca Landfill

Dead animals (small)

Landfill

0.54

Nambucca Landfill

 

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the last quarter.

 

Charitable Organisation

Source

Tonnes

Destination

Anglican Opp Shop Nambucca

Self Hauled

1.00

Nambucca Landfill

Anglican Parish Macksville

Self Hauled

4.54

Nambucca Landfill

Camp Quality

Self Hauled

2.14

Nambucca Landfill

Care “n” Ware

Self Hauled

4.80

Nambucca Landfill

Nambucca Valley Phoenix

Self Hauled

0.88

Nambucca Landfill

Nambucca Heads Men’s Shed

Self Hauled

0.00

Nambucca Landfill

St Vincent De Paul

Self Hauled

0.10

Nambucca Landfill

Salvation Army

Self Hauled

6.94

Nambucca Landfill

 

Total

20.40

 

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% with ongoing current markets for recovered glass fines still developing:

 

Tonnes Processed

Usable Product

Total Waste

Glass Waste

Days of Operation

3606.00

3290.00

316

35.00

65

 

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

 

Education

 

Month

School or Group

No’s Attending

July 2016

Infants School

Infants School

130

32

August 2016

Adult Group

Primary School

Primary School

Primary School

25

15

100

85

September 2016

High School

Primary School

Primary School

9

66

350

 

Media Releases

 

Month

Articles

Method

July 2016

2

Newspaper

August 2016

3

Newspaper

September 2016

1

Newspaper

 

Social Media

 

Month

Twitter Followers

Facebook

July 2016

141

788 likes

August 2016

139

787 likes

September 2016

143

790 likes

 


NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

 

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

70% recovery by 2022

408.09

2080

81

Commercial  Industrial (C&I)

70% recovery by 2022

516.09

141.22

22

Construction Demolition (C&D)

80% recovery by 2022

1137.25

211.98

16

 

Community Recycling Facility (CRC)

 

NSW Environmental Trust approved a grant for the construction of a Community Recycling Centre for Nambucca Shire under the Improved Systems for Household Problem Wastes – Community Recycling Centre (drop offs) Grants program.

 

The Environmental Trust’s goal of the program is to assist communities to look after their own neighbourhoods and environments through the establishment of a network of Community Recycling Centres to make it easier for people to recycle and remove problem wastes from their households.

 

Nambucca Councils CRC facility is located at the Nambucca Waste Management Facility and was commissioned on 1 July 2015. The table below identifies the household problem wastes that are now acceptable at the centre and tonnages received over the last quarter:  

 

Problem Waste Streams

Source

Kgs

Destination

Acid

CRC drop Off

25.50

Tox Free

Alkali

CRC drop Off

1.50

Tox Free

Battries (nicad)

CRC drop Off

17.7

Tox Free

Fluorescent Tubes

CRC drop Off

0

Tox Free

Gas Cylinder (propane)

CRC drop Off

459.50

Tox Free

Gas Cylinder (other)

CRC drop Off

62

Tox Free

Hydrocarbon / Fuel

CRC drop Off

80.5

Tox Free

Smoke Detector

CRC drop Off

2 (each)

Tox Free

Paint (water based)

CRC drop Off

228

Tox Free

Paint (oil based)

CRC drop Off

313

Tox Free

Toxics

CRC drop Off

54.5

Tox Free

 

Along with existing contracts in place, Tox Free has been engaged by the NSW EPA as its preferred collection contractor for the collection and processing of household problem wastes presented at the facility.

 

 

CONSULTATION:

 

Handybin Waste Services

Tox Free

Matthews Metal Management

 

 

SUSTAINABILITY ASSESSMENT

 

Environment:

 

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self-hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social:

 

Potential increased costs.

 

Economic:

 

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk:

 

No identifiable risks.

 

 

FINANCIAL IMPLICATIONS

 

Direct and indirect impact on current and future budgets:

 

Potential increases in the garbage service and landfill gate fees per year.

 

Source of fund and any variance to working funds:

 

Additional income will need to be sourced from the annual domestic waste management charge.

 

Service level changes and resourcing/staff implications:

 

No identifiable changes or implications at this point.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            10 November 2016

Assistant General Manager Engineering Services Report

ITEM 11.4    SF755              101116         Biennial Contracts 1 October 2016 - 30 September 2018 accepted under Delegated Authority

 

AUTHOR/ENQUIRIES:    Heather Leclercq, Executive Assistant/Business Service Unit         

 

Summary:

 

Council invites quotations for a range of commonly required services on a biennial basis.  These general service contracts are of low value and where the lowest submission is from a satisfactory contractor this has been accepted under ‘Delegated Authority’.

 

The current biennial contracts expired on 30 September 2016.  Council staff reviewed the range of services required and on completion, invited electronic submissions from interested parties through Tenderlink for services to commence from 1 October 2016 to 30 September 2018. 

 

The advertising period closed at 2.00pm on Thursday 22 September 2016.

 

 

Recommendation:

 

1        That Council note the following list of services and contractors that have been accepted for general works for the period commencing 1 October 2016 to 30 September 2018 under Delegated Authority:

         

FILE REF

DESCRIPTION

CONTRACTOR

Q013/2016

Builder/Carpenter (Panel)

Beyond Expectations (1)

TM & L Johnson (2)

Q017/2016

Effluent Collection – Various Locations

NIL received – seeking submissions

Q014/2016

Electrician (Panel)

Gary Welsh Electrical (1)

Trisleys Electrical (2)

Desert Power Pty Ltd (3)

Q020/2016

Plant Maintenance Brigade Vehicles Volunteer RFS

Fortade Pty Ltd

Q015/2016

Painter (Panel)

One Plus Two Painting & Decorating

Q016/2016

Plumber (Panel)

Nambucca Plumbing (1)

Drew Walker Plumbing (2)

Hightide Plumbing (3)

Brenton Dyer Plumbing (4)

Q019/2016

Provision of Essential Fire Safety Services

Essential Safety Protection Pty Ltd

Q021/2016

Provision of Pest Control Services

Rentokil Pest Control

Q018/2016

Provision of Security Services

Strudwick Security

Q026/2016

Columbarium Services

TM & L Johnson

 

2        That the Contract Register (TRIM 31325/2016) be updated.

 

 

 

OPTIONS:

 

This report is for information only and as a result there are no options for this report.

 

 

DISCUSSION:

 

Quotations have been assessed on the basis of Council’s Value Selection System whereby quotations are scored against a list of assessment criteria. 

 

These criteria are weighted and the individual scores summed to give an overall value for each quote. The quote with the highest value becomes the recommended quotation.  If required, clarification and additional information may be sought from Contractors in order to ascertain an appropriate score against each criterion.  Quotations have been assessed against the following criteria:-

 

Ø     Quoted price

Ø     Business Address

Ø     Experience and performance in similar works

Ø     Plant and equipment

 

The Business Address criterion is given a weighting of 10%.  A local business address will receive the maximum score for this criterion.  The weighting of other criteria shall not be disclosed to contractors.  A local business address is defined as one that is operating within the Nambucca Shire Council area and which maintains a locally staffed company office within the Nambucca Shire.

 

In the case of a non-local supplier/contractor using local subcontractors, the score for the local business address criterion is on a pro-rata basis in proportion to the quoted cost which relates to local subcontractors.

 

Any quotation where the lowest price is not the preferred contractor or where the cost is significant will be referred to Council for their consideration and acceptance.

 

The following contractors have been accepted for the 2016/2018 biennial contract period on the basis of the lowest price, providing the contractor is able to do the work. 

 

FILE REF.

TYPE

CONTRACTOR

Q013/2016

Builder/Carpenter (Panel)

Beyond Expectations (1)

TM & L Johnson (2)

Q017/2016

Effluent Collection – Various Locations

NIL received – seeking submissions

Q014/2016

Electrician (Panel)

Gary Welsh Electrical (1)

Trisleys Electrical (2)

Desert Power Pty Ltd (3)

Q020/2016

Plant Maintenance Brigade Vehicles Volunteer RFS

Fortade Pty Ltd

Q015/2016

Painter (Panel)

One Plus Two Painting & Decorating

Q016/2016

Plumber (Panel)

Nambucca Plumbing (1)

Drew Walker Plumbing (2)

Hightide Plumbing (3)

Brenton Dyer Plumbing (4)

Q019/2016

Provision of Essential Fire Safety Services

Essential Safety Protection Pty Ltd

Q021/2016

Provision of Pest Control Services

Rentokil Pest Control

Q018/2016

Provision of Security Services

Strudwick Security

Q026/2016

Columbarium Services

TM & L Johnson

Q022/2016

Tree Pruning, Lopping and Chipping (Panel)

Currently under evaluation as further information is being sought from contractors

Q023/2016

Cleaning of Beaches

Currently under evaluation as further information is being sought from contractor

 

Please note that as there were no submissions received for Q017/2016 Effluent Collection, Council’s Assistant General Manager Engineering Services, Paul Gallagher, has authorised that invitations be issued to any known effluent service providers within the Nambucca Shire and adjoining local government areas.

 

 

CONSULTATION:

 

Manager Assets

Manager Infrastructure Services

Manager Development and Environment

Green Space Coordinator

Structures Coordinator

Roads Coordinator

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No identified environmental issues.

 

Social

 

No identified social issues.

 

Economic

 

No identified economic issues.

 

Risk

 

No identified risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect impact on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no identifiable variances to working funds.

 

Service level changes and resourcing/staff implications

 

There are no implications to service levels or resourcing implications.

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            10 November 2016

Assistant General Manager Engineering Services Report

ITEM 11.5    SF2193            101116         Temporary Road Closure for Brian Cockbain Ride Around the River 2016

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council has received a late application for an event to be held by the Macksville Cycle Club to conduct the Brian Cockbain Ride Around the River 2016 cycling event.

 

 

Recommendation:

 

1        That Council approve a request from the Macksville Cycle Club to conduct the Brian Cockbain Ride Around the River 2016, noting the following has been received:

 

·      Certificate of Currency for Public Liability Insurance

·      Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

·      Police and Roads and Maritime Services approval for the road closures.

 

2        That Council endorse temporary road closures for the Brian Cockbain Ride Around the River to be held between 7.15am  and 8.30 am Sunday 27 November in Macksville as follows:

 

·      River Street (east) - Pacific Highway to Willis Street

·      Princess Street – Winifred Street to River Street

·      Wallace Lane

·      Wallace Street – Princess Street to Pacific Highway and;

·      Pacific Highway, Wallace Street and Princess – Ferry Street to Mackay Street -  for 5 minutes between 8.05am to 8.15am.

 

 

OPTIONS:

 

Refuse the application.

 

 

DISCUSSION:

 

The event was held last year in conjunction with the Nambucca River Festival and the applicants have obtained a Road Occupancy Licence from the RMS for the temporary closure of the Pacific Highway.

 

The event is scheduled for the 27 November 2016 and the applicants are applying for temporary road closures for:

 

·      5-10 minutes on the Pacific Highway (both lanes across the bridge) from 8.05am to 8.15am

·      7.15 – 830 am local roads in Macksville identified in Appendix C

 

 

CONSULTATION:

 

Rod Edwards

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

The event will draw a large number of riders from the region.

 

Economic

 

There should be a minor economic boost for local business.

 

Risk

 

Risks associated with riding on Public roads have been addressed in the applicants risk assessment and appropriate insurance indemnity.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect implication on the budget.

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

There are no direct or indirect staff and/or resource implications.

Attachments:

There are no attachments for this report.