NAMBUCCA SHIRE COUNCIL

 

 

Ordinary Council Meeting - 12 January 2017

 

LATE AGENDA                                                                                        Page

 

   

9        General Manager Report

9.12   Induction and Ongoing Professional Development for Mayors and Councillors.................... 2

11      Assistant General Manager Engineering Services Report

11.4   RMS Meeting for Highway Handover................................................................................. 8    


      


Ordinary Council Meeting                                                                                                12 January 2017

General Manager's Report

ITEM 9.12    SF42                120117         Induction and Ongoing Professional Development for Mayors and Councillors

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the NSW Office of Local Government (OLG) be advised as follows:

 

1        The impediment impacting on this council’s capacity to comply with the proposed regulations is its focus on improving its financial sustainability and additional governance costs arising out of the required training detract from this focus; and

 

2        This impediment can be partially overcome by the OLG providing a range of training opportunities to councils at no cost.

 

 

OPTIONS:

 

The Council has the option of making a submission to the NSW Office of Local Government.

 

 

DISCUSSION:

 

Council has received a Circular from the Office of Local Government advising that it has commenced work on regulations for professional development for Mayors and Councillors.

 

It seems that Councils will be required to develop an induction program for newly elected and returning councillors and a specialised supplementary program for the Mayor to assist them in the performance of their functions to be delivered within six months of their election.

 

In addition to this, each year councils will be required to develop an ongoing professional development program for the Mayor and each Councillor.  In determining the content of the induction and ongoing professional development program, councils are to have regard to the specific needs of the Mayor, each individual Councillor and the governing body as a whole.

 

Councillors and Mayors will be required to participate in the induction and ongoing professional development training offered to them with attendance being recorded in the council’s annual report.

 

A copy of the circular is attached.  Submissions should be labelled “induction and ongoing professional development for Mayors and councillors”, marked to the attention of the Council Governance Team and emailed to olg@olg.nsw.gov.au

 

The Office of Local Government is seeking comment from councils on the proposed regulations and particularly:

 

·           Whether there are any impediments impacting on their capacity to comply with the proposed regulations; and

·           What support would be required for the council to overcome any such impediments.

 

Any submission to the Office of Local Government (OLG) needs to be made before the close of business on 3 February 2017.

 

It is understood that the OLG is acting in good faith in an endeavour to improve the quality of local government in NSW.  However such regulation does come at a cost to the community and to Councillors and is no guarantee of producing better government.  Consideration also needs to be given to what can reasonably be expected of Councillors at a Council of this size who attend to civic duties for a relatively minor part time stipend.

 

In response to the OLG’s two questions it is proposed to advise them as follows:

 

·           that the impediment impacting on this council’s capacity to comply with the proposed regulations is its focus on improving its financial sustainability and additional governance costs arising out of the required training detract from this focus;

·           that this impediment can be partially overcome by the OLG providing a range of training opportunities to councils at no cost.

 

 

CONSULTATION:

 

There has been consultation with the Mayor.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The initiative for mandatory training is based on the presumption that the additional governance costs will be outweighed by the improvement in the standard of local government.  There are a myriad of different components for successful local governance and whilst councillor training could be advantageous, the same might be said of having a greater emphasis on the myriad of other components.

 

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

Unless the OLG provides the required training at no cost to Councils then the proposed regulations will have a direct impact on future budgets.

 

Source of fund and any variance to working funds

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

Depending upon the final regulations there could be resourcing and staff implications for arranging the necessary training.

Attachments:

1

589/2017 - Councillor Induction and Professional Development

 

  


Ordinary Council Meeting - 12 January 2017

Induction and Ongoing Professional Development for Mayors and Councillors

 

 


Ordinary Council Meeting                                                                                                12 January 2017

Assistant General Manager Engineering Services Report

ITEM 11.4    SF2080            120117         RMS Meeting for Highway Handover

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets         

 

Summary:

 

A meeting was held at the RMS site offices for the Warrell Creek to Nambucca Heads Project on Monday 9 January, representatives from Nambucca Shire, Bellingen Shire and RMS were in attendance. At this meeting, discussions were held regarding actions from the Sydney Meeting with the RMS Chief Executive, and progression of the Maintenance Diary for the northern section of the old Pacific Highway (Giinagay Way). The Maintenance Diary is Council’s claim against the Motorway Project for maintenance items that are required on the old highway. This consists of existing defects and future maintenance activities that are likely to occur over the next 10 year period.

 

A preliminary estimate for the Maintenance Diary has been developed by Council’s Consultants, Greg Powter Consulting. Further refinement will be undertaken before final submission; however a preliminary figure of $2.2M has been identified. This consists of $1.2M for conditioning works (existing defects) and $1M for future Maintenance activities, within the 10 year period.

 

It should also be noted that this is for the northern section only and a second Maintenance Diary will be completed for the WC2NH Project as it approaches completion.

 

 

Recommendation:

 

1        For Council information.

2        A new report is to be submitted at future Council Meeting, once a final figure for the Maintenance Diary has been determined.

 

OPTIONS:

 

No other options, as this report is for Council Information

 

 

DISCUSSION:

 

In addition to the discussion regarding the Maintenance Diary, the RMS representative took the opportunity to outline the actions that have come out of the Council representation to the RMS Chief Executive in December 2016. These actions are:

 

1) RMS to confirm old highway Regional Road status. Also, discussed need to decide whether it will become a classified or unclassified Regional Road. RMS is to further consider this, and advise Council of the results.

2) RMS to provide any missing asset data to Council.

3) RMS to work with councils to develop a brief to engage a third party independent assessment of bridges to assess current condition, requirements to move condition into 'good' rating, and 30yr specified maintenance requirements and estimates.

RMS is to draft initial brief for council comment.

4) RMS to advise position with regard to deferring formal handover until July 2017.

5) RMS to investigate whole of Government response to impact on councils Fit for the Future performance ratio that these asset handovers will generate.

 

The rest of the meeting centred on obtaining information required, to accurately assess the Maintenance Diary figures. Actions are:

 

6) RMS to provide the Level 2 bridge inspections reports they have for all bridges.

7) RMS to provide Works As Executed drawings and any survey files for the old highway.

8) RMS to advise on slip at Dalhousie Ck. Note RMS is arranging to re-rate the slope & will also prepare advice into treatment options – to be done by end January. (This is an issue for Bellingen Shire)

9) RMS to provide maintenance responsibility plans. Note NH2U drawings were provided in emails from Leon to councils on 6/10/2016. Action – RMS to provide WC2NH drawings.

10) RMS to provide advice on the Road Safety Audit – council would like RMS opinion into whether central Wire Rope Safety Fencing is still required, considering:

·      New speed zone outcome

·      New (lower) traffic volumes

·      Desire to remove & create more room to fit an on-road cycle way i.e. other Road safety benefits.

·      Removal of traffic onto new highway may have eliminated fatigue and other risks associated with former long distance travel and higher volumes of traffic.

11) RMS to provide contact details for Ian Drinkwater - for purpose of informing if councils will do any work on Giinagay Way e.g. culvert clearing work.

12) Chase up latest on bridge naming - Kalang (Uncle Tom) and Phil Hughes.

13) Council to cost what they have identified so far with the maintenance diary items. This should be submitting to RMS for early comments.

 

 

CONSULTATION:

 

General Manger

Assistant General Manager Engineering Services

Manager Technical Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report does not have an impact on the Environment

 

Social

 

This report does not have an impact on the Social environment.

 

Economic

 

The Maintenance Diary is expected to cover maintenance activities for the northern section of highway for a period of 10 years. A Regional Road status will mean that Nambucca Shire Council will receive an additional income from Block Grants into the future.

 

Risk

 

There may be unidentified issues that are not included in the Maintenance Diary. As this is the only opportunity to make this claim, any repairs not identified, may have to be sourced from existing Council Funds.

 


 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The additional length of road and associated infrastructure will have a direct impact on future budgets.

Source of fund and any variance to working funds

 

The Maintenance Diary is a once off payment which should cover maintenance activities for a 10 year period, while the regional road status will provide additional block grant funding each year.

 

Service level changes and resourcing/staff implications

 

Taking ownership of this section of road will create an increase in Council’s depreciation expense. This expense is not covered in the Maintenance Diary and is likely to impact on service levels and resourcing. There is an impact on Nambucca Shires status as a council that has been assessed as ‘Fit for the Future’

 

Attachments:

There are no attachments for this report.