PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Scott Norman (AGM Corporate Services)

Cr David Jones (for being late—he arrived at 5.37 pm)

 

 

PRAYER

 

Father Selwin from the Catholic Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor R Hoban declared a non-pecuniary significant conflict of interest in Item 9.15 Environment Management Audit of Valla Quarry under the Local Government Act as Cr Hoban was involved in negotiating the conditions of consent for the quarry in the Land and Environment Court prior to becoming a Councillor.  Cr Hoban left the meeting for this Item.

 

Councillor J Reed declared a pecuniary interest in Item 9.9 Macksville Hospital Redevelopment under the Local Government Act as Cr Reed is a member of the Mid North Coast Land Health District Board.  Cr Reed left the meeting for this item.

 

Councillor Jenvey declared a pecuniary interest in Item 9.15 Environment Management Audit of Valla Quarry under the Local Government Act as Cr Jenvey has suffered loss to property and community at Valla from the Valla Quarry.  Cr Jenvey left the meeting for this item.

 

Councillor Jenvey declared a non-pecuniary less significant conflict of interest in Item 9.16 Use of Council owned Land at Valla to Store Caravans for the Lifetime Connect, "Young People in Caravans Project" under the Local Government Act as Cr Jenvey has friendship and membership in an association with Stuart Holmes, Nambucca Men's Shed Coordinator. 

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 12 January 2017

31/17 RESOLVED: (Smyth/Jenvey)

 

That the minutes of the Ordinary Council Meeting of 12 January 2017 be confirmed subject to the following corrections:

 

i)        Item 9.6 Productivity Savings - Organisation Structure – Cr Jenvey requested that her name be recorded against the resolution.

ii)       Item 9.9 should read:

          Note:  Councillors Smyth and Jenvey recorded their reasons for opposing the motion being they do not agree with Items 2.8 and 2.15 but otherwise support the other Items.

 

 

 

NOTICE OF MOTION - CR Smyth – LATE

 

ITEM 5.1      SF2303              090217      Notice of Motion - Cr Anne Smyth - Request for Leave of Absence from 14 February to 22 February 2017

32/17 RESOLVED: (Smyth/Ballangarry)

 

That Cr Anne Smyth is granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 14 February 2017 to 22 February 2017, inclusive, for personal reasons.

 

 

 

CITIZENSHIP CEREMONY,

PUBLIC FORUMS AND DELEGATIONS

 

CITIZENSHIP CEREMONYMr Fitzroy Powell received his Australian Citizenship bestowed on him by the Mayor, Rhonda Hoban on behalf of the Minister for Immigration and Boarder Protection, the Hon Peter Dutton MP.

 

RECOMMENDATION

 

That the following Public Forums and Delegations be heard:

 

PUBLIC FORUM

i)              St Patricks School Girl Captains: Miss Zoe Rudder and Miss Caitlin Mann presenting the

Year 6 Students' suggestions for the Dawkins Park and Macksville Revitalisation Plans

ii)             Mr Peter Gill – Roadside Rubbish, Pacific Highway and Giinagay Way(advised by telephone call that he would like to postpone his address to Council until the March Council meeting).

 

DELEGATIONS

9.2     Replacement of Browns Bridge, Sadlers Lane, Taylors Arm

          i) Mr Peter Watt

 

9.3     Single-Use Plastic Shopping Bags

          i) Ms Melina Murphy – Supporting the recommendations

 

9.12      Use of Adin Street Reserve (Village Green) Scotts Head for Markets

i) Ms Pip Midson representing the Scotts Head Events Committee of Management

          ii) Ms Annie Holcombe—on behalf of Wildlife Rescue Inc

                   iii) Mr Bernard Ashcroft—on behalf of Wildlife Rescue Inc

 

9.13      DA2016/236 - Markets - Lot 3 DP 1202794, Adin Street Reserve,  Scotts Head

          i) Ms Angie Evans, President Scotts Head Community Group—requesting deferral of Item 9.13

 

9.15   Environmental Management Audit of Valla Quarry

          i) Mr Peter Sobey – interested resident

 

 

 

PUBLIC FORUM

 

i)           School Captains, Ms Zoe Rudder and Miss Caitlyn Mann, from St Patricks School addressed Council to a PowerPoint presentation in relation to a submission put to Council by St Patricks School students for the redesign of Dawkins Park and Macksville CBD rejuvenation.

 

DELEGATIONS

 

33/17 Resolved: (Ainsworth/Wilson)

 

That Council defer Item 9.2 until Mr Watt arrives at the Council meeting.

 

9.2               Replacement of Browns Bridge, Sadlers Lane, Taylors Arm

i)                 Mr Peter Watt was in the gallery but chose not to address Council.

 

ITEM 9.2      RF391                090217      Replacement of Browns Bridge, Sadlers Lane, Taylors Arm

Motion:      (Smyth/Jenvey)

 

That Council replace Brown’s Bridge as per Council’s Bridge Replacement Program, utilising the $25,000 offered by the property owner to improve the bridge approaches and adjust the Council budget accordingly.

 

The motion was LOST.

 

34/17 Resolved: (Finlayson/Ainsworth)

 

That Council advise the property owner that Council currently cannot afford the replacement of the bridge and that it will considered as part of Council’s four year delivery program commencing in 2017/18.

 

Note:  Cr Smyth requested her vote be recorded against the motion as she does not believe Council’s financial situation will be any different.

Note:  Cr Ballangarry requested his vote be recorded against the motion.

Note:  Cr Jenvey requested her vote be recorded against the motion as the bridge replacement was already budgeted for and she believes it should be done straight away.

 

 

 

DELEGATIONS continued

 

9.3               Single-Use Plastic Shopping Bags

i)                 Ms Melina Murphy addressed Council making the following points:

·    already being discussed in the community

·    some people threatened by banning of the plastic bag

·    mentioned Boomerang Bags, produce recyclable bags

·    2/3 fish stock suffer from plastic bag ingestion

·    Pollution of our oceans

·    Most States already have banned the plastic bags

·    NSW is behind most of Australia

 

ITEM 9.3      SF617                090217      Single-Use Plastic Shopping Bags

Motion:      (Jenvey/Smyth)

 

1        Council make representations to the Mid North Coast Regional Organisation of Councils (MIDROC) and/or the proposed North Coast Joint Organisation to lobby retailers and the NSW Government for legislation and other action to discourage single use plastic shopping bags.

 

2        Council make representations to the Minister for the Environment and the Member for Oxley in relation to supporting legislation to discourage single use plastic shopping bags by for example only making them available for a minimum 10 cent payment.

 

3        That Council support the Boomerang Bags community initiative, and Council lobby the Chambers of Commerce and local shops to encourage use of these bags.

 

Amendment:       (Ainsworth/Reed)

 

1        Council make representations to the Mid North Coast Regional Organisation of Councils (MIDROC) and/or the proposed North Coast Joint Organisation to lobby retailers and the NSW Government for legislation and other action to discourage single use plastic shopping bags.

 

2        Council make representations to the Minister for the Environment and the Member for Oxley in relation to supporting legislation to discourage single use plastic shopping bags by for example only making them available for a minimum 10 cent payment.

 

The amendment was carried and it became the motion and it was:

 

35/17 Resolved: (Ainsworth/Reed)

 

1        Council make representations to the Mid North Coast Regional Organisation of Councils (MIDROC) and/or the proposed North Coast Joint Organisation to lobby retailers and the NSW Government for legislation and other action to discourage single use plastic shopping bags.

 

2        Council make representations to the Minister for the Environment and the Member for Oxley in relation to supporting legislation to discourage single use plastic shopping bags by for example only making them available for a minimum 10 cent payment.

 

 

DELEGATIONS continued

 

i)         Ms Angie Evans, President Scotts Head Community Group—  requesting deferral of item 9.13

 

36/17 Resolved:(Jones/Ainsworth)

 

That Council hear from the Scotts Head Events Committee or Wildlife Rescue on the impact of delaying a decision on DA2016/236.

 

ITEM 9.13    DA2016/236        090217      DA2016/236 - Markets - Lot 3 DP 1202794, Adin Street Reserve, Adin Street Scotts Head

37/17 RESOLVED: (Smyth/Jenvey)

 

That this Item be deferred to the Council meeting on 16 March 2017.

 

For the Motion:                Councillors Hoban, Wilson, Ballangarry, Jenvey, Smyth, Finlayson, Ainsworth,                                     Reed  (Total 8)

Against the Motion:         Councillor Jones    (Total 1)

 

 

DELEGATIONS continued

 

ITEM 9.12    PRF79                090217      Use of Adin Street Reserve (Village Green) Scotts Head for markets

38/17 Resolved: (Ainsworth/Reed)

 

That on the basis that Item 9.13 was deferred, this item (9.12) be deferred to Council’s meeting on 16 March 2017.

 

 

 

DELEGATIONS continued

 

9.15             Environmental Management Audit of Valla Quarry

 

Cr Hoban and Cr Jenvey left the meeting for this Item at 6.29 pm.

Deputy Mayor Cr Ainsworth took the Chair for Item 9.15.

 

i)                      Mr Peter Sobey addressed Council making the following points:

 

·                     No quarry 30 years ago where the current quarry is now

·                     1996 land was leased and a proposal to build quarry

·                     Provided details of history of conditions

·                     Noise levels are unacceptable

·                     Complaints are usually fobbed off

·                     Continuing problems associated with this quarry

·                     Consent conditions still not met in relation to noise

·                     Hopes Council can learn some lessons from the brief history provided.

 

ITEM 9.15    DA2001/096        090217      Environmental Management Audit of Valla Quarry

39/17 RESOLVED: (Finlayson/Wilson)

 

1        That Council seek confirmation from Quarry Solutions, the operators of the Valla Quarry, that they have implemented the recommendations of the annual environmental audit prepared by Groundwork Plus and dated November 2016 and if those recommendations have not been implemented that this be reported to the next Council meeting.

 

2        That Council seek confirmation from Quarry Solutions of their agreement with the assessment that 400,365m3 in situ of the available 950,000m3 in situ resource has been extracted under the consent for DA2001/096 as at 1 October 2016.

 

Note:  Cr Ballangarry requested his vote be recorded against this resolution.

 

Cr Hoban and Cr Jenvey returned to the meeting after the conclusion of this Item, at 6.47 pm.

Cr Hoban resumed the Chair at this time.

 

 

 

DELEGATIONS continued

 

40/17 Resolved: (Wilson/Ballangarry)

 

That Item 9.9 be brought forward as Ms Searle and her mother, Mrs Coombes who are in the gallery would like address Council on the matter of the proposed new hospital for Macksville.

 

Cr Reed left the meeting for this Item at 7.20 pm and returned after the conclusion of the Item at 7.40 pm.

 

Ms Searle addressed Council making the following points:

·         Speaking for her mother Mrs Diane Coombes

·         Letitia Close – first property in Close and highly impacted by highway upgrade

·         Impacts of having proposed hospital in that vicinity

·         Impacts with traffic congestion and on and off ramps in one direction each

·         Emergency services can go across the median strip

·         Local residents and visitors to the proposed hospital

·         Water will bank up in times of flood

·         Mosquitos a health risk (Ross River Fever)

·         There are other parcels of land which would be more suitable eg Bald Hill

·         Completely for the development of a new hospital

·         Suggested the site where currently Pacifico has its work sites on Albert Drive would be more suitable

 

ITEM 9.9      SF988                090217      Macksville Hospital Redevelopment

41/17 RESOLVED: (Finlayson/Ainsworth)

 

1        The information concerning the cost/benefit and financial considerations which need to be resolved if a new Macksville Hospital is to be constructed on a greenfield site be noted.

 

2        That Council make representations to Roads and Maritime Services (RMS) seeking the dedication of approximately 15 hectares of land being the site of the Pacifico pre-cast yard off Old Coast Road for the purpose of establishing the Macksville hospital on the land.

 

3        Health Infrastructure be advised that subject to a detailed assessment indicating that the extension of water and sewerage services to the RMS site will not require major augmentation works, that Council will provide capital assistance to a new hospital through the provision of reticulated water and sewerage to the site.  Further, that Council will waive application fees and any applicable water and sewerage headworks charges.

 

4        In conjunction with Health Infrastructure, Council seek discussions with the RMS Pacific Highway Team in relation to access to the site and particularly the configuration of the roundabout at the western end of Letitia Close.

 

5        That Council suggest to the Mid North Coast Local Health District (MNCLHD) and Health Infrastructure the option of seeking expressions of interest for a 7 day per week GP Super Clinic to be co-located on the site of a new hospital as a means of improving its cost/benefit.

 

6        An enquiry be made with the Mid North Coast Local Area (Police) Command as to their interest in establishing a centralised Nambucca Valley Police Command Station on the RMS site at North Macksville.

 

7        An enquiry be made with local emergency services (SES, RFS and Fire Brigade) as to their interest in establishing on the RMS site or alternatively the existing hospital site (in the event of the hospital relocating).

 

8        That there be a further report to Council on the outcome of these consultations and representations as well as the progress with the financing and cost/benefit considerations of a new hospital on the RMS land at North Macksville.

 

9        Irrespective of the outcome of items 1 to 8 above, that approaches be made to the Minister for Roads and the Local Member that the Mayor and General Manager be appointed to the group responsible for the planning of the new hospital.

 

 

The meeting adjoined at 7.56 pm.

The meeting resumed at 8.33 pm.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                090217      Outstanding Actions and Reports

42/17 RESOLVED: (Reed/Jenvey)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

Item 9.2 was dealt with under Delegations.

 

 

 

Item 9.3 was dealt with under Delegations.

 

 

 

ITEM 9.4      SF2173              090217      2016 December - Development and Complying Development Applications Received

43/17 RESOLVED: (Ainsworth/Reed)

 

That the Development Applications and Complying Development Applications received in December 2016 be received for information.

 

 

 

ITEM 9.5      SF2173              090217      2016 December - Approved Construction and Complying Development Certificates

44/17 RESOLVED: (Ainsworth/Ballangarry)

 

That the Construction and Complying Development Certificates approved for December 2016 be noted and received for information by Council.

 

 

 

ITEM 9.6      SF1148              090217      Council Ranger's Report December 2016

45/17 RESOLVED: (Reed/Wilson)

 

That Council’s Ranger’s report for December 2016 be received and noted by Council.

 

 

 

ITEM 9.7      SF2143              090217      Asbestos Policy

46/17 RESOLVED: (Finlayson/Ainsworth)

 

That the Asbestos Policy, based on the Model Asbestos Policy for NSW Councils, be adopted.

 

 

 

ITEM 9.8      SF1320              090217      Provision of Insurance Brokerage Services

47/17 RESOLVED: (Ainsworth/Wilson)

 

That Council proceed with a tender for the provision of Insurance Brokerage Services and if required engage an appropriate expert to assist with the assessment of the tenders.

 

 

Item 9.9 was dealt with under Delegations.

 

 

 

ITEM 9.10    SF2079              090217      Refund of Deposits to 2016 Local Government Election Candidates

Motion:      (Reed/Smyth)

 

That Council refund forfeit nominations deposits to unsuccessful Candidates.

 

The motion was LOST

 

 

 

ITEM 9.11    SF1415              090217      Audit Risk and Improvement Committee - Minutes of Meeting 18 January 2017

48/17 RESOLVED: (Ainsworth/Finlayson)

 

1        That Council note the Minutes of the Audit Risk and Improvement Committee.

 

2        That Council endorse Strategic Internal Audit Plan for 1 July 2016 to 30 June 2019.

 

 

Item 9.12 was dealt with under Delegations.

 

 

Item 9.13 was dealt with under Delegations.

 

 

 

ITEM 9.14    SF630                090217      2016 Shire Wide Revaluation and Proposed Rating Structure for 2017/2018

49/17 RESOLVED: (Ainsworth/Finlayson)

 

That Council note the information concerning the 2016 Shire wide revaluation and the proposed rating structure for 2017/2018.

 

 

Item 9.15 was dealt with under Delegations.

 

 

 

ITEM 9.16    SF617                090217      Use of Council Owned Land at Valla to Store Caravans for the Lifetime Connect, "Young People in Caravans Project"

50/17 RESOLVED: (Ainsworth/Finlayson)

 

1        That Council enter into the Memorandum of Understanding prepared by Lifetime Connect Incorporated for the storage of caravans on Council’s land at Valla.

 

2        That Council’s seal be attached to the Memorandum of Understanding if required.

 

 

 

ITEM 9.17    SF2317              090217      Rally Australia - Community Liaison Committee

51/17 RESOLVED: (Hoban/Smyth)

 

That Cr Finlayson and Cr Ainsworth represent Council on the Rally Australia Community Liaison Committee.

 

 

 

ITEM 9.18    SF2293              090217      Development Applications greater than 12 months or where submissions received - 8 December to 3 January 2017

52/17 RESOLVED: (Finlayson/Reed)

 

That the information be noted by Council.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF336                090217      Taylors Arm Hall Committee of Management - Annual General Meeting 15 December 2016

53/17 RESOLVED: (Jones/Ainsworth)

 

That Council endorse the minutes of the Annual General Meeting held on 15 December 2016 for the Committee of Management for the Taylors Arm Hall and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.2    SF337                090217      Taylors Arm Reserve Committee of Management - Annual General Meeting 15 December 2016

54/17 RESOLVED: (Reed/Finlayson)

 

That Council endorse the minutes of the Annual General Meeting held on 15 December 2016 for the Committee of Management for the Taylors Arm Reserve and thank the outgoing Committee for their work in the past twelve months.

 

55/17 Resolved: (Hoban/Reed)

 

That given the common membership of the Taylors Arm Hall Committee and the Taylors Arm Reserve Committee Council write to both committees seeking their views on amalgamation for the purpose of reducing the burden on volunteers of attending two separate meetings, keeping two sets of documents and to provide financial flexibility in the maintenance and management of two community facilities.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF2319              090217      Funding for Natural Disaster Flood Event - June 2016

56/17 RESOLVED: (Ainsworth/Ballangarry)

 

1        That Council formally advise the Roads and Maritime Services that it accepts the Natural Disaster funding (RMS Ref 17033AR:SF2016/156439) for the amount of $1,072,354.00 for restoration to local roads following the June 2016 flood event.

 

2        That Council allocate an amount of $29,000.00 from working funds for the Council contribution in accordance with the conditions of funding for ‘Natural Disaster Arrangements and this be reported through the December financial QBR.

 

 

 

ITEM 11.2    SF1031              090217      Review of Policy: Trees and Street Gardens - Maintenance and Removal of Trees and Street Gardens on Public Land Managed by Council

Motion:      (Smyth/Jenvey)

 

1        That Council place the revised Draft Policy - Trees and Street Gardens – Maintenance and Removal of Trees and Street Gardens on Public Land Managed by Council (Our Ref:  13154/2013) on public exhibition for the required period of 28 days.

 

2        That Council receive a further report at the completion of the exhibition period with a view to endorsing the Policy for Trees and Street Gardens – Maintenance and Removal of Trees and Street Gardens on Public Land managed by Council.

 

Amendment:       (Jenvey/Smyth)

 

1        That Council place the revised Draft Policy - Trees and Street Gardens – Maintenance and Removal of Trees and Street Gardens on Public Land Managed by Council (Our Ref:  13154/2013) on public exhibition for the required period of 28 days.

 

2        That Council receive a further report at the completion of the exhibition period with a view to endorsing the Policy for Trees and Street Gardens – Maintenance and Removal of Trees and Street Gardens on Public Land managed by Council.

 

3        That Council investigate the feasibility of a Habitat Heroes Program similar to the ones running in some Victorian Councils.

 

The amendment was carried and it became the motion and it was:

 

57/17 Resolved: (Jenvey/Smyth)

 

1        That Council place the revised Draft Policy - Trees and Street Gardens – Maintenance and Removal of Trees and Street Gardens on Public Land Managed by Council (Our Ref:  13154/2013) on public exhibition for the required period of 28 days.

 

2        That Council receive a further report at the completion of the exhibition period with a view to endorsing the Policy for Trees and Street Gardens – Maintenance and Removal of Trees and Street Gardens on Public Land managed by Council.

 

3        That Council investigate the feasibility of a Habitat Heroes Program similar to the ones running in some Victorian Councils.

 

 

 

ITEM 11.3    SF1031              090217      Review of Guidelines: Trees on Public Land

58/17 RESOLVED: (Reed/Wilson)

 

That Council endorse the amendments to the Guidelines: Trees on Public Lands and place the amended Guidelines on Council’s website.

 

 

 

ITEM 11.4    SF818                090217      Bowra Dam - Request for Variation to Licence Conditions for Environmental Release.

Motion:      (Finlayson/Ainsworth)

 

That Council note the response from Department of Primary Industry – Water which does not approve the proposal to amend the Bowra Dam operational licence to allow for the capture of a percentage of runoff during high rainfall events.

 

Amendment:       (Hoban/Smyth)

 

1        That Council staff discuss the determination by the Department of Primary Industry – Water with Council’s consultants GHD with a view to either requesting a review of the determination or the submission a new proposal to amend License 30SL067140.

 

2        That consideration of a new proposal to amend License 30SL067140 include for rainfall events of over 50mm, to release a volume of water equivalent to a 50mm event and retain runoff in excess of this.

 

3        There be a further report to Council on the preferred course of action.

 

The amendment was carried and it became the motion and it was:

 

59/17 Resolved: (Hoban/Smyth)

 

1        That Council staff discuss the determination by the Department of Primary Industry – Water with Council’s consultants GHD with a view to either requesting a review of the determination or the submission a new proposal to amend License 30SL067140.

 

2        That consideration of a new proposal to amend License 30SL067140 include for rainfall events of over 50mm, to release a volume of water equivalent to a 50mm event and retain runoff in excess of this.

 

3        There be a further report to Council on the preferred course of action.

 

 

 

ITEM 11.5    SF453                090217      Waste Management - Quarterly report October - December 2016

60/17 RESOLVED: (Reed/Wilson)

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 October – 31 December 2016.

 

 

 

ITEM 11.6    SF679                090217      Waste Management Facility Construction Works

61/17 RESOLVED: (Reed/Ainsworth)

Re/ai

1        Council reallocate the $100,000.00 for the stage 2 land acquisition within the 2016/17 budget towards the construction works at the Nambucca Waste Management Facility.

 

2        Council allocate an additional $232,400.00 from the waste management reserves to cover the remaining costs of construction works at the Nambucca Waste Management Facility.

 

 

 

ITEM 11.7    SF452                090217      Waste Management - Processing and Reuse of Construction and Demolition Waste

62/17 RESOLVED: (Ainsworth/Reed)

 

That Council receives and notes the information provided on the waste management processing and reuse of construction and demolition waste.

 

 

 

ITEM 11.8    SF1696              090217      Tender T381617NAM for the Supply and Delivery of Electricity to Small Mass Market Sites

63/17 RESOLVED: (Ainsworth/Ballangarry)

 

1        That Council award the Tender T081617NAM to supply retail energy to Council’s small non-contestable sites for a period of 24 months to Origin Energy commencing on 28 January 2017.

 

2        That Council endorse the tender evaluation as provided in the confidential report to supply retail energy to Council’s small non-contestable sits for a period of 24 months.

 

3        That Council update the Contract Register (TRIM: 31325/2016).

 

For the Motion:               Councillors Hoban, Wilson, Ballangarry, Jenvey, Smyth, Finlayson, Ainsworth,                                     Reed and Jones    (Total 9)

Against the Motion:         Nil

 

 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

64/17 RESOLVED: (Jones/Jenvey)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1696              090217      Confidential Report - Tender T381617NAM for the Supply and Delivery of Electricity to Small Mass Market Sites

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF2094              090217      Proposed  Auction of Council Owned Englobo Residential Land - Lot 22 DP 1036142, Treleaven Street, Hyland Park

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 10.10 pm.

 

 

RESUME IN OPEN MEETING

 

65/17 RESOLVED: (Ainsworth/Jenvey)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 10.30 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1696              090217      Confidential Report - Tender T381617NAM for the Supply and Delivery of Electricity to Small Mass Market Sites

66/17 RESOLVED: (Ainsworth/Wilson)

 

That Council note the Evaluation Report for Tender T381617NAM for the Supply and Delivery of Electricity to Small Mass Market Sites.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF2094              090217      Proposed  Auction of Council Owned Englobo Residential Land - Lot 22 DP 1036142, Treleaven Street, Hyland Park

Motion:      (Finlayson/Reed)

 

1        That Council endorse the proposed sale by public auction of Lot 22 DP 1036142 with the reserve price to be as noted in the report and with the Mayor, General Manager and Manager Business Development being provided with delegated authority to sell the land on behalf of Council where all are in agreement with the price and any conditions of purchase.

 

2        In the event that the land is sold that Council be provided with a report on the sale and the proposed application of the proceeds.

 

3        That Council’s seal be applied to any contract of sale as may be required.

 

Amendment:       (Ainsworth/Reed)

 

That Council defer the sale of the land and investigate the cost of undertaking the development itself.

 

The amendment was carried and it became the motion and it was:

 

67/17 Resolved: (Ainsworth/Reed)

 

That Council defer the sale of the land and investigate the cost of undertaking the development itself.

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 10.31 pm. 

 

Confirmed and signed by the Mayor on 16 March 2017.

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)