PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Scott Norman (AGM Corporate Services)

 

 

PRAYER

 

Capt. Steve Dorman of The Salvation Army offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor Smyth declared a non-pecuniary less  significant conflict of interest in Item 10.2 Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting under the Local Government Act as Cr Smyth is a member of the Committee of Management. 

 

Councillor JA Ainsworth declared a non-pecuniary significant conflict of interest in Item 10.3 Gumma Swamp Land Dedication under the Local Government Act as Cr Ainsworth owns land adjoining the subject land.  Cr Ainsworth left the meeting for this item.

 

 

Notices of Rescission

 

DELEGATIONS

6.1               Notice of Rescission – Mr Paul Shoker representing AusVeg (EnviroVeg)

Mr Shoker addressed Council making the following points:

·         Horticulturist from Coffs Harbour (farmer)

·         Issue not unique to this local government area

·         Dry period last few years

·         Questions Council’s involvement

·         Significant value in blueberry farming in Coffs area, significant industry

·         Water use for bananas is much higher than blueberry farming

·         Chemicals are registered after testing, 52 chemicals registered, mild chemicals used on blueberries

·         Chemicals used on blueberries can/are also used on other crops eg macadamia nuts

 

 

ITEM 6.1      SF794                160317      Notice of Rescission - Item 9.7 Rural Land Use Conflicts - Horticulture (Council Meeting 23 February 2017)

98/17 RESOLVED: (Finlayson/Ainsworth)

 

That the resolution passed by Council in relation to Item 9.7 – Rural Land Use Conflicts of Council’s agenda for the meeting held 23 February 2017 be rescinded.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 23 February 2017

 

99/17 RESOLVED: (Smyth/Wilson)

 

That the minutes of the Ordinary Council Meeting of 23 February 2017 be confirmed subjected to the following amendments:

 

Cr Wilson:   Page 9         Item 9.3, the amendment should read:  "….. The vote on the amendment was tied with four for and four against.  The Mayor elected not to use a casting vote which meant the amendment was lost."

 

Cr Wilson:   Page 10, Delegation from Jane Cooper, the 5th point should read: 

·    "Dam was put in, letting water drain into the dam from the reservoir as water storage"

 

Cr Reid:       Page 7, Public Forum for Kerry Grace should read:…"i)          Ms Kerry Grace CEO Regional Development Aust Mid North Coast - Regional Development – Presentation on the Draft Regional Plan and the Direction in 2017".

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF2303              160317      Notice of Motion - Locality Signs for the Village of Taylors Arm

100/17 RESOLVED:        (Hoban/Smyth)

 

That Council provide locality signs at the village of Taylors Arm.

 

 

 

NOTICE OF MOTION - CR Wilson

 

ITEM 5.2      SF2303              160317      Notice of Motion - Cr John Wilson - Request for Leave of Absence from 1 April to 23 April 2017

101/17 RESOLVED:        (Wilson/Ainsworth)

 

That Cr John Wilson be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 1 April to 23 April 2017, inclusive, for personal reasons.

 

 

 

NOTICE OF MOTION - CR Smyth

 

ITEM 5.3      SF2303              160317      Notice of Motion – Cr Anne Smyth - Request for Leave of Absence from 14 April to 10 May 2017

102/17 RESOLVED:        (Smyth/Jenvey)

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 14 April 2017 to 10 May 2017, inclusive.

 

 

 PUBLIC FORUM AND DELEGATIONS

 

Resolved:          (Smyth/Jenvey)

 

That the following PUBLIC FORUMS and DELEGATIONS be heard:

 

 

103/17 Resolved:        (Ballangarry/Ainsworth)

 

That Gina Donnelly and Tony Bonett be heard in the public forum.

 

 

i)           Mr Peter Gill - Roadside Rubbish, Pacific Highway and Giinagay Way –Mr Gill was not present at the meeting.

 

ii)          Mr Peter Sobey - Highway Noise on behalf of Valla Beach Community Association

·         Increased noise around Valla Beach residential area and Valla

·         Noise is there all day and all night

·         700 signatures collected on a petition in regard to the noise (400 from Valla)

·         Noise created by road surface

·         Requesting more tarmac that currently on Highway

·         Petition will be presented to The Hon Melinda Pavey MP (Minister for Roads)

·         Requesting noise mitigation

·         Requesting Council representative join in presenting the petition

 

104/17 Resolved:        (Jones/Ainsworth)

 

That the Mayor or a Councillor delegated by the Mayor, attend the meeting which will present the petition to the Minister for Roads, the Hon Melinda Pavey MP.

 

 

iii)                     Ms Gina Donnelly and Mr Tony Bonett addressed Council making the following points:

·         Requesting reopening of the roadway from Florence Wilmont Drive and Old Coast Road

·         Bought property 12 years ago

·         Since construction started Old Coast Road cut off from the north

·         Access carriageway has now landlocked their property concern in case of fire

·         Ten year old son catches taxi to school indefinitely

·         Right of carriage way will be fenced off or gated

·         Need to go all the way back to Macksville to get to Nambucca Heads

·         Dust causing asthma attacks (son)

·         Rubbish not being removed

·         No mail or bus service

·         Pay rates and tax and just ask for a fair go

·         No access for emergency services

·         Need house finished before the Highway is opened.

 

105/17 Resolved:        (Ainsworth/Ballangarry)

 

That Council be provided with a report on how the Donnelly and Bonett property became land

locked and that a site visit be conducted prior to the next Council meeting on 30 March 2017.

 

 

DELEGATIONS:

 

10.4.. DA2016/236 - Markets - Lot 3 DP 1202794, Adin Street Reserve, Adin St, Scotts Head................. 4

i)  ..... Ms Angie Evans—on behalf of Scotts Head Community Group

ii) ..... Ms Pip Midson—representing Scotts Head Events Committee of Management

iii) .... Ms Annie Holcombe – Wildlife Rescue Inc—supporting the recommendations

 

10.5.. Use of Adin Street Reserve (Village Green) Scotts Head for Markets............................................ 5

iv)      Ms Pip Midson—representing Scotts Head Events Committee of Management

v)       Ms Annie Holcombe - Wildlife Rescue Inc—supporting the recommendations

vi)      Mr Bernard Ashcroft - Wildlife Rescue Inc —supporting the recommendations

 

10.8.. Proposed Lease Nambucca Valley Visitor Information Centre....................................................... 6

vi)      Mr Dave Banks—supporting the recommendations

vii)     Mr Stuart Holmes, Lifetime Connect —supporting the recommendations

 

10.12. Development Applications greater than 12 months or where submissions received -...................... 7

viii)  .. Mr Tony Brook - Objector DA 2017/16 Transport Depot, Intermittent parking of buses

ix)      Mr Greg Howle - Objector DA 2017/16 Transport Depot, Intermittent parking of buses

 

 

DELEGATIONS:

 

Ms Angie Evans addressed Council to prepared notes which are on file DA2016/236

·         President of Scotts Head Community Group

·         Issue regarding public land and its management

·         Trade-offs with the Park

·         2011 Council adopted the Adin Street Reserve Plan of Management to be reviewed in 2015

·         Recommend a Section355 Committee be formed

·         Have received grant for a community garden which cannot go ahead if cars are parking everywhere.

 

Ms Pip Midson addressed Council making the following points:

·         Agrees with Ms Evans’ comments

·         Needs to be resolved in the best interest of the community

·         Wants everyone in village to enjoy the Village Green

·         Still waiting on approval from Council regarding the Food and Wine Festival on 9 April 2017

 

Ms Annie Holcombe addressed Council making the following points:

·         Resident of the Nambucca Valley for 30 years

·         Believes Item 10.4 and Item 10.5 have been crossing each other

·         Want to provide a town market

·         Around 25 stalls, no need for overflow parking

·         Conflict toward WRI – simply want to raise money for wild life rescue and the Scotts Head Public School

·         Asking for one market per month (12 in total)

·         Town market idea must be part of Adin Street

·         Unkya and Valla Beach have much larger markets

·         Suggested by Scotts Head Community Group that money be given to the Community group rather than the school

·         WRI has great respect for the community no conflict with other groups

·         Would like to start a market in April 2017 with a review in twelve months

 

ITEM 10.4    DA2016/236        160317      DA2016/236 - Markets - Lot 3 DP 1202794, Adin Street Reserve, Adin Street, Scotts Head

Motion:      (Jones/Ainsworth)

 

That Development Consent be granted to the proposal subject to the recommended conditions in Attachment 1 and plans in Attachment 2a and 2b in this report.

 

Amendment:       (Hoban/Reed)

 

1        That Development Consent be granted to the proposal subject to the recommended conditions in Attachment 1 and plans in Attachment 2a and 2b in this report.

 

2        That Condition No. 5 of the consent be for a maximum of 26 markets in a year.

 

For the motion:               Councillors Hoban, Wilson, Ballangarry, Jenvey, Smyth, Finlayson, Ainsworth, Reed and Jones          (Total 9)

Against the motion:         Nil

 

The amendment was carried it became the motion and it was:

 

106/17 Resolved:        (Hoban/Reed)

 

1        That Development Consent be granted to the proposal subject to the recommended conditions in Attachment 1 and plans in Attachment 2a and 2b in this report.

 

2        That Condition No. 5 of the consent be for a maximum of 26 markets in a year.

 

 

 

DELEGATIONS continued

 

Ms Pip Midson addressed Council making the following points:

·         Represents Scotts Head Events Committee

·         Provides opportunity for people to experience art, craft etc

·         Comes with financial costs

·         Markets could supply funding for the food and wine festival

·         Free sites to charity groups

·         Donate to various local groups and the public school, VRA, Macksville Hospital

 

Ms Annie Holcombe addressed Council making the following points:

·         That Scotts Head Events Committee and the Wild Life Rescue Inc be granted approval to hold markets.

 

Mr Bernard Ashcroft addressed Council making the following points:

·         Incorporated body listed as a charity

·         All members are volunteers

·         Funds raised will be used

·         Requesting 12 markets per year

·         No objection to other groups holding markets

 

ITEM 10.5    PRF79                160317      Use of Adin Street Reserve (Village Green) Scotts Head for Markets

107/17 RESOLVED:        (Ainsworth/Smyth)

 

1        That the Nambucca Shire Council Scotts Head Events Committee of Management and Wildlife Rescue Incorporated be approved to operate markets on the Adin Street Reserve Scotts Head, known as the Village Green; with this approval being reviewed after 12 months operation.

 

2          That the proposed schedule of markets be endorsed as an indicative program. 

 

3        That Council confirm that under its Code of Conduct, a separation of public duties and private business activities is required and therefore when Committees of Management operate markets or other fundraising events, members of that Committee should not operate personal for profit activities.

 

4        That Council call for expressions of interest for membership of a Section 355 Committee of Management for the Adin Street Reserve, the Village Green and other public land in that vicinity.

 

5        That the 2011 Plan of Management for Adin Street Reserve be reviewed.

 

6        That Council consider an allocation in the 2017/18 budget to commence the Village Green planting plan.  The implementation of the plan should be in consultation with the community, with members of the community being invited to assist with the planting.

 

 

DELEGATIONS continued

 

Mr Dave Banks addressed Council and provided speaking notes which are on file SF2251:

·    Looking for assurance that VIC remains providing a service from current site

·    The NVTA is not anti-sharing the VIC facility

 

Mr Stuart Holmes addressed Council making the following points:

·         Lifetime Connect is a not-for-profit organisation with 44 year history in the Valley

·         Many services conducted rely on volunteers eg meals on wheels, men’s shed

·         Some volunteers have been approached in regard to the proposal

·         Interested in working with current volunteers at the VIC and would like to provide an outlet for other groups such as crafters groups

·         Will provide tourist information service, provide computer terminals with Wi-Fi etc for the public

·         Outlet for local arts and crafts to be sold

·         Provide driver change over for local bus stops

·         Do not aim to change what is currently provided by VIC

·         Works well with many organisations throughout the Valley

·         Assist some of the locals travelling away from area but also visitors to the Valley

·         See Lifetime Connect taking on the lease as an asset to the Valley

·         Plan to have a paid employee on site 5 days per week with the addition of volunteers for 7 days per week

 

108/17 Resolved:        (Finlayson/Ballangarry)

 

That Council hears from a volunteer out of the volunteers from the Visitor Information Centre present in the Gallery.

 

Ms Jenny Ballangarry addressed Council making the following points:

·         Has volunteered with Visitor Information Centres for 22 years

·         Where will the arts and crafts fit if Lifetime Connect take over?

 

ITEM 10.8    SF2251              160317      Proposed Lease Nambucca Valley Visitor Information Centre

109/17 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council’s Mayor, General Manager and Manager Business Development be authorised to negotiate a lease or licence with Lifetime Connect Incorporated for the Nambucca Valley Visitor Information Centre, with the continuation of the lease being subject to visitor information being available from the site at the current level of service.

 

2        That Council support an application by Lifetime Connect for accreditation under the NSW Accredited Visitor Information Centre network. 

 

3        That incorporated into the lease is a condition that requires Lifetime Connect to ensure the current level of Visitor Information Centre service is maintained.

 

VOTE:  Cr Reed requested her vote be recorded against the resolution on the grounds that there was no forward strategic plan.

 

 

 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

110/17 Resolved:        (Reed/Jones)

 

That Council move into Closed Meeting to discuss the matters for the reason:

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

COMMENCED CLOSED MEETING AT 8.18 PM

 

 


RESUME IN OPEN MEETING

 

Resolved:          (Ainsworth/Jones)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  8.49 pm.

 

 

 

DELEGATIONS continued

 

Mr Tony Brook was not in the gallery at this time.

Mr Greg Howle was not in the gallery at this time.

 

 

The meeting adjourned at 8.59 pm.

The meeting resumed at 9.29 pm.

 

 

 

This item was not dealt with under Delegations as the two speakers were not at the meeting.

ITEM 10.12   SF2293              160317      Development Applications greater than 12 months or where submissions received - 16 February 2017 to 9 March 2017

111/17 RESOLVED:        (Reed/Jones)

 

That the information be noted by Council.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There are no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There are no questions for Closed Meeting where due notice has been received.

 

 

 

General Manager Report

 

ITEM 10.1    SF959                160317      Outstanding Actions and Reports

112/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 10.2    PRF28                160317      Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting

113/17 RESOLVED:        (Ainsworth/Finlayson)

 

That this item be deferred until a site inspection can be conducted.

 

 

 

Cr Ainsworth left the meeting for Item 10.3 at 9.37 pm and returned after the conclusion of this Item at 9.49 pm.

 

ITEM 10.3    LF1547               160317      Gumma Swamp Land Dedication

114/17 MOTION:    (Smyth/Ballangarry)

 

1        That Council accept dedication of the section of the Gumma Swamp located within Lot 20 DP 245595 and Lot 1 DP 1204205 as outlined in pink within figure 2 of the report.

 

2        That a report be received for a bio banking assessment of the value of Council’s land at lower Nambucca, the Bowra Dam catchment as well as the Gumma Swamp.

 

The motion was LOST

 

 

 

Item 10.4 was dealt with under Delegations.

 

 

 

Item 10.5 was dealt with under Delegations.

 

 

ITEM 10.6    SF2251              160317      Proposed Accredited Visitor Information Centre for Macksville

115/17 RESOLVED:        (Wilson/Smyth)

 

That Council support the request by Macksville Ex-Services Club to establish a Level 3 Visitor Information Centre. 

 

 

 

ITEM 10.7    SF474                160317      New Tourism Website

Motion:      (Finlayson/Jenvey)

 

That Council support and fund the development and maintenance of a new tourism website to be co-ordinated by the Tourism Co-ordinator in collaboration with Council’s Information Technology staff and Nambucca Valley Tourism Association Incorporated. 

 

Amendment:       (Reed/Ainsworth)

 

1        That Council support and fund the development and maintenance of a new tourism website that would include Arts and Culture to be co-ordinated by the Tourism Co-ordinator in collaboration with the tourism industry.

 

2        That Council receive a report on the development of a Tourism Strategic Plan for consideration in the Draft Budget.

 

The amendment was carried and it became the motion and it was:

 

116/17 Resolved:        (Reed/Ainsworth)

 

1        That Council support and fund the development and maintenance of a new tourism website that would include Arts and Culture to be co-ordinated by the Tourism Co-ordinator in collaboration with the tourism industry

 

2        That Council receive a report on the development of a Tourism Strategic Plan for consideration in the Draft Budget.

 

 

 

Item 10.8 was dealt with under Delegations.

 

 

 

ITEM 10.9    SF2293              160317      2017 February - Development and Complying Development Applications Received

117/17 RESOLVED:        (Ainsworth/Finlayson)

 

That the Development Applications and Complying Development Applications received in February 2017 be received for information.

 

 

 

ITEM 10.10   SF2293              160317      2017 February - Approved Construction and Complying Development Certificates

118/17 RESOLVED:        (Finlayson/Reed)

 

That the Construction and Complying Development Certificates approved for February 2017 be noted and received for information by Council.

 

 

 

ITEM 10.11   SF1148              160317      Council Ranger's Report January and February 2017

119/17 RESOLVED:        (Ainsworth/Reed)

 

That Council’s Ranger’s report for January and February 2017 be received and noted by Council.

 

 

 

Item 10.12 was dealt with under Delegations.

 

 

 


ITEM 10.13   DA2014/198        160317      Modification of DA2014/198 - Proposed 26 Lot Subdivision at Lot42 DP711098 Old Coast Road, North Macksville

120/17 RESOLVED:        (Finlayson/Ainsworth)

 

That Council as the consent authority, pursuant to Section 96 of the Environmental Planning and Assessment Act 1979, modify development consent DA2014/198 for a 26 lot subdivision at Lot 42 DP 711098 - Old Coast Road, North Macksville by amending condition 23 of the original consent as outlined within Attachment 4 of this report.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Smyth, Jenvey, Ballangarry and Wilson           (Total 9)

Against the motion:         Nil

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 11.1    SF2230              160317      Cash Management and Investment Options

121/17 RESOLVED:        (Ainsworth/Wilson)

 

1        That Council note the report.

 

2        That Council as part of the 2017-18 budget deliberations consider budgeting a cash deficit equivalent to excess of liquid equity above conservatively estimated requirements and that deficit funding only applied to Capital Works that are already included in the Forward Plan.

 

3        That Council as part of the 2017-18 budget deliberation consider all internally restricted reserves and determine if the reserve is still required and remains an appropriate way to fund future expenditure requirements.

 

4        That Council assess the appropriateness of the Water and Sewerage Restricted Reserves after the completion of the review of the Water Cycle Management Plan.

 

 

 

ITEM 11.2    SF2230              160317      Avoiding Investments with the Commonwealth Bank to Protest the Closure of the Macksville Branch.

122/17 RESOLVED:        (Reed/Wilson)

 

That Council note that as a form of protest against the closure of the Macksville Branch of the Commonwealth Bank  Council may resolve not to place investments with the Commonwealth Bank in the future for a period of twelve (12) months.

 

 

 

ITEM 11.3    SF2230              160317      Investment Report to 28 February 2017

123/17 RESOLVED:        (Smyth/Ballangarry)

 

That the Accountants’ Report on Investments placed to 28 February 2017 be noted.

 

 

 

ITEM 11.4    SF251                160317      Schedule of Council Public Meetings 2017

124/17 RESOLVED:        (Ballangarry/Wilson)

 

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

 

 

 

ITEM 11.5    SF339                160317      Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 1 September 2016

125/17 RESOLVED:        (Ainsworth/Reed)

 

That Council endorse the Minutes of the Committee of Management for the Unkya Reserve’s Annual General Meeting held on 1 September 2017 and thank the outgoing Committee for their work during the past twelve months.

 

 

 

ITEM 11.6    SF329                160317      Crosswinds Wetland Nature Reserve Committee of Management - Dissolution of Committee

126/17 RESOLVED:        (Finlayson/Reed)

 

1        That Council note that the Crosswinds Wetland Nature Reserve Committee of Management has tendered its resignation.

 

2        That the Committee be thanked for their many years of dedicated voluntary service to Council in administering its Section 355 Committee for the Crosswinds Wetland Nature Reserve.

 

 

 

ITEM 11.7    SF24                  160317      Request for Donating all the Proceeds from the Sale of the Impounded Cattle to the Steve Wood Muster

127/17 RESOLVED:        (Reed/Ainsworth)

 

That Council, in accordance with Impounding Act 1993 s25 (4), donate a percentage of the proceeds from the sale of the impounded cattle to the Steve Wood Muster with a cap of $1000.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 12.1    SF843                160317      Proposed change to 4WD access area from Swimming Creek, Hyland Park to Deep Creek Footbridge at Valla Beach South

128/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That the 4WD beach access be amended to the area between the 4WD access point at Swimming Creek, Hyland Park to coincide with the Deep Creek Footbridge beach access from Valla Beach Reserve and Valla Beach Tourist Park, a distance of approximately 3.2km, effective immediately.

 

2        That the 4WD Beach signage and brochure be amended to read 3.2km.

 

3        That the Vehicular Access To Beaches Committee be notified of this change.

 

 

 

ITEM 12.2    SF61                  160317      Surf Life Saving Report - March 2017

129/17 RESOLVED:        (Reed/Finlayson)

 

1        That Council receive and note the Season Report for 2016/17 from the Australian Lifeguard Service.

 

2        That an extension of hours (9.00am to 5.00pm) at Scotts Head be considered in the draft 2017/18 budget to reflect the service provision offered by Macksville-Scotts Head Surf Life Saving Club during the same period.

 

3        That the provision of lifeguard services during the Spring and Autumn school holiday periods be included for consideration in the draft 2017/18 budget.

 

 

 

ITEM 12.3    SF843                160317      Report to Council - Minutes - Vehicular Access to Beaches Committee - 10 February 2017

130/17 RESOLVED:        (Ainsworth/Reed)

 

1        That the minutes of the Vehicular Access to Beaches Committee meeting held on Friday 10 February 2017 be received and noted.

 

2        That Council accept the resignations of Mr Robert Bennett and Ms Georgette Allen and write to both Honorary Rangers placing on records Council’s appreciation for their help.

 

3        That Council update the Terms of Reference for the Vehicular Access To Beaches Committee (Our Ref: 27957/2011) to reflect the resignation of Mr Bennett and Ms Allen.

 

4        That Council request MIDROC to reconsider the banning of motor bikes from all beaches and the reduction in speed from 50km/h to 40km/h.

 

5        That Council amend the Terms of Reference for the Vehicular Access To Beaches Committee noting that the quorum required to enable business to be transacted at a meeting shall consist of one (1) Councillor who is also to be the Chairperson, three (3) Honorary Rangers and the Assistant General manager Engineering Services or his delegate.

 

9        That Council advertise for additional Honorary Rangers through local community groups as done in the past.

 

 

 

ITEM 12.4    SF1031              160317      Adoption of Pressure Sewerage Policy

131/17 RESOLVED:        (Ainsworth/Wilson)

 

1        That Council adopt the Pressure Sewer Policy and Pressure Sewer Home Owner’s Manual.

 

2        That Council include a reduced sewerage access charge in the adopted fees and charges for properties with pressure sewerage as compensation for the power consumed in operating the on-site pump.  The access charge shall be reduced by $25 for residential properties and $50 for commercial properties and be subject to an annual review.

 

 

 

ITEM 12.5    SF2257              160317      Request for a Temporary Road Closure - Scotts Head Food and Wine Festival

132/17 RESOLVED:        (Smyth/Jenvey)

 

1        That Council approve a request from the Scotts Head Events Committee of Management to the temporary road closure of the following streets on 9 April 2017 as part of the Scotts Head Food, Wine, Music and Art Festival:

 

Adin Street           from Short to 9 Adin Street               9.00am to 3.00pm

Short Street from Waratah to Matthew Street         9.00am to 7.00pm

Ocean Street         from Adin Street to 7 Ocean Street    9.00am to 7.00pm.

 

2        That Council advertise the road closures seven (7) days prior to the Scotts Head Food, Wine, Music and Art Festival.

 

     

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

133/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.1    RF391                160317      Notice of Motion for Closed Meeting - Replacement of Browns Bridge, Sadlers Lane, Taylors Arm

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.2    SF1635              160317      Expressions of Interest in Voluntary Redundancies

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.3    SF2279              160317      Organisation Review - Water and Sewer Section

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting IN CLOSED MEETING commenced at 10.45 pm.

 

 

 

RESUME IN OPEN MEETING

 

RECOMMENDATION:

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 11.00pm.

 

FROM COUNCIL IN CLOSED MEETING

 

ITEM 13.1    RF391                160317      Notice of Motion for Closed Meeting - Replacement of Browns Bridge, Sadlers Lane, Taylors Arm

134/17 RESOLVED:        (Hoban/Smyth)

 

1        That Council replace Browns Bridge subject to the successful negotiation of a Deed of Agreement between Council and the owner of the single property serviced by the bridge.

 

2        That the Deed of Agreement requires a contribution by the property owner of $25,000.

 

3        That the Deed of Agreement confers ongoing responsibility for the maintenance of Browns Bridge on Council.

 

4        That the Deed of Agreement confers responsibility for ongoing maintenance of the approaches to Browns Bridge, including the section of road from the shed entrance to the neighbouring property (Lot 205 DP808114) to the bridge, on the property owner.

 

5        That Council undertake the necessary road closures and openings. 

 

6        That Council's seal be attached to any documents as required.

 

For Confidential Business Paper in Closed Meeting

ITEM 13.2    SF1635              160317      Expressions of Interest in Voluntary Redundancies

135/17 RESOLVED:        (Ainsworth/Reed)

 

That Council note the General Manager’s intention to make offers of voluntary redundancy to the staff listed in the summary section of the report.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.3    SF2279              160317      Organisation Review - Water and Sewer Section

136/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the organisation restructure proposed in Scenario One be adopted including:

 

a)      the following positions being made redundant:

 

·      Water and Sewerage Coordinator (presently vacant)

·      Site Leader Sewerage

·      Site Leader Water

·      Water and Sewerage Technical officer

 

b)      the following positions being created with responsibilities as presented in this report: 

 

·      Reticulation Coordinator

·      Treatment Coordinator

·      Senior Plumber

·      Pump Attendants x 2

 

c)      the incumbent Site Leader Water being offered a lateral transfer to the position of Senior Plumber.

 

d)      the Sewer Attendants and Water Attendants positions being retitled Reticulation Attendant and the Sewer Attendants positions being regraded from Grade 4 to Grade 5 within Council’s salary system.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 11.02 pm. 

 

Confirmed and signed by the Mayor on 30 March 2017.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)