NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

30 March 2017

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting - 30 March 2017

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

 

TIME

DESCRIPTION

WHERE

3.00 pm

Depart Council for onsite inspection

Old Coast Road (Bonett and Donnelly property)

4.00 pm

Item 9.3 Gordon Park Rainforest

Gordon Park, Nambucca Heads

 

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 16 March 2017.................................................................................... 7

5        NOTICES OF MOTION

5.1     Notice of Motion - Request for Donation - Operation Pilgrimage Team to assist with the rehabilitation of our veterans on the Five Rivers Expedition 2017.............................................................. 21  

6        PUBLIC FORUM

Mr Kevin Williams  on behalf of Arts Mid North Coast

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 23

9.2     Roads and Maritime Services (RMS) Response to Representations about Highway Road Noise at Valla..................................................................................................................................... 33

9.3     Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting................................................................................ 38

9.4     Payment of Road Infrastructure Damage Invoice for 2016 World Rally Championship........ 41

9.5     Access to the Donnelly and Bonett Property - Rosella Drive (formerly Old Coast Road)..... 48

9.6     Proposed Restart NSW Submissions Committee, Mid North Coast................................... 57

9.7     Cost of Local Government Election held on 10 September 2016....................................... 61

9.8     Nambucca Main Beach Coastal Hazard Protection Stage 2............................................... 66

9.9     Boating Now - Gordon Park............................................................................................ 72

9.10   Establishment of a Council 'Clean Energy Committee' ..................................................... 76

9.11   Minutes of the Nambucca Shire Council Access Committee meeting held 28 February 2017 79

9.12   Development Applications greater than 12 months or where submissions received -  to 22 March 2017..................................................................................................................................... 84

9.13   North Coast Regional Plan.............................................................................................. 87

10      Assistant General Manager Corporate Services Report

10.1   Schedule of Council Public Meetings 2017..................................................................... 274

10.2   South Arm Hall Committee of Management - Minutes of Annual General Meeting - 14 August 2016.................................................................................................................................... 275

10.3   Macksville Dance Group - Request for Waiving of Fees for Hiring the Macksville Senior Citizens Centre.................................................................................................................................... 279

10.4   Grant Application Status Report ................................................................................... 281

10.5   Donations Program (Section 356) 2017/2018 - Applications for Approval......................... 291

10.6   Minutes of the Audit Risk and Improvement Committe Meeting - 22 March 2017............... 332

10.7   Internal Audit Charter..................................................................................................... 361

10.8   Audit Risk and Improvement Committee - Amended Strategic Audit Plan ........................ 375

11      Assistant General Manager Engineering Services Report

11.1   Tender RFT-658-TO - CCWS Regional Waste Management Services for the Collection and/or Processing of Waste ................................................................................................... 394

11.2   Tender T401617NAM - Supply and Delivery of Road Base Materials - 1 April 2017 to 31 March 2020 .................................................................................................................................... 399

11.3   RMS Meeting for Highway Handover.............................................................................. 403

11.4   Mid North Weight of Loads Group meeting held on 6 March 2017 and Minutes of the meeting held on 5 September 2016........................................................................................................... 438

11.5   RA151718NAM Reverse Auction for supply of Electricity for Contestable Metered Sites and Street Lighting........................................................................................................................ 469

11.6   Local Environment Plans (LEP) - LEP 2010 Amendment No 23 - Reclassification of Community Land to Operational Land on Multiple Land Parcels..................................................................... 471    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Confidential - Tender RFT-658-TO - CCWS Regional Waste Management Services for the Collection and/or Processing of Waste

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.2   Confidential - Tender T401617NAM Supply and Delivery of Road Base Materials 2017 - 2020

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

12.3   Telstra Compensation Claim - Damage and repair to submarine cable during construction of wharf 28 June 2016

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 16 March 2017

The following document is the minutes of the Ordinary Council meeting held 16 March 2017.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 30 March 2017 and therefore subject to change.  Please refer to the minutes of 30 March 2017 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Scott Norman (AGM Corporate Services)

 

 

PRAYER

 

Capt. Steve Dorman of The Salvation Army offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor Smyth declared a non-pecuniary less  significant conflict of interest in Item 10.2 Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting under the Local Government Act as Cr Smyth is a member of the Committee of Management. 

 

Councillor JA Ainsworth declared a non-pecuniary significant conflict of interest in Item 10.3 Gumma Swamp Land Dedication under the Local Government Act as Cr Ainsworth owns land adjoining the subject land.  Cr Ainsworth left the meeting for this item.

 

 

Notices of Rescission

 

DELEGATIONS

6.1               Notice of Rescission – Mr Paul Shoker representing AusVeg (EnviroVeg)

Mr Shoker addressed Council making the following points:

·         Horticulturist from Coffs Harbour (farmer)

·         Issue not unique to this local government area

·         Dry period last few years

·         Questions Council’s involvement

·         Significant value in blueberry farming in Coffs area, significant industry

·         Water use for bananas is much higher than blueberry farming

·         Chemicals are registered after testing, 52 chemicals registered, mild chemicals used on blueberries

·         Chemicals used on blueberries can/are also used on other crops eg macadamia nuts

 

 

ITEM 6.1      SF794                160317      Notice of Rescission - Item 9.7 Rural Land Use Conflicts - Horticulture (Council Meeting 23 February 2017)

98/17 RESOLVED: (Finlayson/Ainsworth)

 

That the resolution passed by Council in relation to Item 9.7 – Rural Land Use Conflicts of Council’s agenda for the meeting held 23 February 2017 be rescinded.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 23 February 2017

 

99/17 RESOLVED: (Smyth/Wilson)

 

That the minutes of the Ordinary Council Meeting of 23 February 2017 be confirmed subjected to the following amendments:

 

Cr Wilson:   Page 9         Item 9.3, the amendment should read:  "….. The vote on the amendment was tied with four for and four against.  The Mayor elected not to use a casting vote which meant the amendment was lost."

 

Cr Wilson:   Page 10, Delegation from Jane Cooper, the 5th point should read: 

·    "Dam was put in, letting water drain into the dam from the reservoir as water storage"

 

Cr Reid:       Page 7, Public Forum for Kerry Grace should read:…"i)          Ms Kerry Grace CEO Regional Development Aust Mid North Coast - Regional Development – Presentation on the Draft Regional Plan and the Direction in 2017".

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF2303              160317      Notice of Motion - Locality Signs for the Village of Taylors Arm

100/17 RESOLVED:        (Hoban/Smyth)

 

That Council provide locality signs at the village of Taylors Arm.

 

 

 

NOTICE OF MOTION - CR Wilson

 

ITEM 5.2      SF2303              160317      Notice of Motion - Cr John Wilson - Request for Leave of Absence from 1 April to 23 April 2017

101/17 RESOLVED:        (Wilson/Ainsworth)

 

That Cr John Wilson be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 1 April to 23 April 2017, inclusive, for personal reasons.

 

 

 

NOTICE OF MOTION - CR Smyth

 

ITEM 5.3      SF2303              160317      Notice of Motion – Cr Anne Smyth - Request for Leave of Absence from 14 April to 10 May 2017

102/17 RESOLVED:        (Smyth/Jenvey)

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 14 April 2017 to 10 May 2017, inclusive.

 

 

 PUBLIC FORUM AND DELEGATIONS

 

Resolved:          (Smyth/Jenvey)

 

That the following PUBLIC FORUMS and DELEGATIONS be heard:

 

 

103/17 Resolved:        (Ballangarry/Ainsworth)

 

That Gina Donnelly and Tony Bonett be heard in the public forum.

 

 

i)           Mr Peter Gill - Roadside Rubbish, Pacific Highway and Giinagay Way –Mr Gill was not present at the meeting.

 

ii)          Mr Peter Sobey - Highway Noise on behalf of Valla Beach Community Association

·         Increased noise around Valla Beach residential area and Valla

·         Noise is there all day and all night

·         700 signatures collected on a petition in regard to the noise (400 from Valla)

·         Noise created by road surface

·         Requesting more tarmac that currently on Highway

·         Petition will be presented to The Hon Melinda Pavey MP (Minister for Roads)

·         Requesting noise mitigation

·         Requesting Council representative join in presenting the petition

 

104/17 Resolved:        (Jones/Ainsworth)

 

That the Mayor or a Councillor delegated by the Mayor, attend the meeting which will present the petition to the Minister for Roads, the Hon Melinda Pavey MP.

 

 

iii)                     Ms Gina Donnelly and Mr Tony Bonett addressed Council making the following points:

·         Requesting reopening of the roadway from Florence Wilmont Drive and Old Coast Road

·         Bought property 12 years ago

·         Since construction started Old Coast Road cut off from the north

·         Access carriageway has now landlocked their property concern in case of fire

·         Ten year old son catches taxi to school indefinitely

·         Right of carriage way will be fenced off or gated

·         Need to go all the way back to Macksville to get to Nambucca Heads

·         Dust causing asthma attacks (son)

·         Rubbish not being removed

·         No mail or bus service

·         Pay rates and tax and just ask for a fair go

·         No access for emergency services

·         Need house finished before the Highway is opened.

 

105/17 Resolved:        (Ainsworth/Ballangarry)

 

That Council be provided with a report on how the Donnelly and Bonett property became land

locked and that a site visit be conducted prior to the next Council meeting on 30 March 2017.

 

 

DELEGATIONS:

 

10.4.. DA2016/236 - Markets - Lot 3 DP 1202794, Adin Street Reserve, Adin St, Scotts Head................ 10

i)  ..... Ms Angie Evans—on behalf of Scotts Head Community Group

ii) ..... Ms Pip Midson—representing Scotts Head Events Committee of Management

iii) .... Ms Annie Holcombe – Wildlife Rescue Inc—supporting the recommendations

 

10.5.. Use of Adin Street Reserve (Village Green) Scotts Head for Markets.......................................... 11

iv)      Ms Pip Midson—representing Scotts Head Events Committee of Management

v)       Ms Annie Holcombe - Wildlife Rescue Inc—supporting the recommendations

vi)      Mr Bernard Ashcroft - Wildlife Rescue Inc —supporting the recommendations

 

10.8.. Proposed Lease Nambucca Valley Visitor Information Centre..................................................... 12

vi)      Mr Dave Banks—supporting the recommendations

vii)     Mr Stuart Holmes, Lifetime Connect —supporting the recommendations

 

10.12. Development Applications greater than 12 months or where submissions received -.................... 13

viii)  .. Mr Tony Brook - Objector DA 2017/16 Transport Depot, Intermittent parking of buses

ix)      Mr Greg Howle - Objector DA 2017/16 Transport Depot, Intermittent parking of buses

 

 

DELEGATIONS:

 

Ms Angie Evans addressed Council to prepared notes which are on file DA2016/236

·         President of Scotts Head Community Group

·         Issue regarding public land and its management

·         Trade-offs with the Park

·         2011 Council adopted the Adin Street Reserve Plan of Management to be reviewed in 2015

·         Recommend a Section355 Committee be formed

·         Have received grant for a community garden which cannot go ahead if cars are parking everywhere.

 

Ms Pip Midson addressed Council making the following points:

·         Agrees with Ms Evans’ comments

·         Needs to be resolved in the best interest of the community

·         Wants everyone in village to enjoy the Village Green

·         Still waiting on approval from Council regarding the Food and Wine Festival on 9 April 2017

 

Ms Annie Holcombe addressed Council making the following points:

·         Resident of the Nambucca Valley for 30 years

·         Believes Item 10.4 and Item 10.5 have been crossing each other

·         Want to provide a town market

·         Around 25 stalls, no need for overflow parking

·         Conflict toward WRI – simply want to raise money for wild life rescue and the Scotts Head Public School

·         Asking for one market per month (12 in total)

·         Town market idea must be part of Adin Street

·         Unkya and Valla Beach have much larger markets

·         Suggested by Scotts Head Community Group that money be given to the Community group rather than the school

·         WRI has great respect for the community no conflict with other groups

·         Would like to start a market in April 2017 with a review in twelve months

 

ITEM 10.4    DA2016/236        160317      DA2016/236 - Markets - Lot 3 DP 1202794, Adin Street Reserve, Adin Street, Scotts Head

Motion:      (Jones/Ainsworth)

 

That Development Consent be granted to the proposal subject to the recommended conditions in Attachment 1 and plans in Attachment 2a and 2b in this report.

 

Amendment:       (Hoban/Reed)

 

1        That Development Consent be granted to the proposal subject to the recommended conditions in Attachment 1 and plans in Attachment 2a and 2b in this report.

 

2        That Condition No. 5 of the consent be for a maximum of 26 markets in a year.

 

For the motion:               Councillors Hoban, Wilson, Ballangarry, Jenvey, Smyth, Finlayson, Ainsworth, Reed and Jones          (Total 9)

Against the motion:         Nil

 

The amendment was carried it became the motion and it was:

 

106/17 Resolved:        (Hoban/Reed)

 

1        That Development Consent be granted to the proposal subject to the recommended conditions in Attachment 1 and plans in Attachment 2a and 2b in this report.

 

2        That Condition No. 5 of the consent be for a maximum of 26 markets in a year.

 

 

 

DELEGATIONS continued

 

Ms Pip Midson addressed Council making the following points:

·         Represents Scotts Head Events Committee

·         Provides opportunity for people to experience art, craft etc

·         Comes with financial costs

·         Markets could supply funding for the food and wine festival

·         Free sites to charity groups

·         Donate to various local groups and the public school, VRA, Macksville Hospital

 

Ms Annie Holcombe addressed Council making the following points:

·         That Scotts Head Events Committee and the Wild Life Rescue Inc be granted approval to hold markets.

 

Mr Bernard Ashcroft addressed Council making the following points:

·         Incorporated body listed as a charity

·         All members are volunteers

·         Funds raised will be used

·         Requesting 12 markets per year

·         No objection to other groups holding markets

 

ITEM 10.5    PRF79                160317      Use of Adin Street Reserve (Village Green) Scotts Head for Markets

107/17 RESOLVED:        (Ainsworth/Smyth)

 

1        That the Nambucca Shire Council Scotts Head Events Committee of Management and Wildlife Rescue Incorporated be approved to operate markets on the Adin Street Reserve Scotts Head, known as the Village Green; with this approval being reviewed after 12 months operation.

 

2          That the proposed schedule of markets be endorsed as an indicative program. 

 

3        That Council confirm that under its Code of Conduct, a separation of public duties and private business activities is required and therefore when Committees of Management operate markets or other fundraising events, members of that Committee should not operate personal for profit activities.

 

4        That Council call for expressions of interest for membership of a Section 355 Committee of Management for the Adin Street Reserve, the Village Green and other public land in that vicinity.

 

5        That the 2011 Plan of Management for Adin Street Reserve be reviewed.

 

6        That Council consider an allocation in the 2017/18 budget to commence the Village Green planting plan.  The implementation of the plan should be in consultation with the community, with members of the community being invited to assist with the planting.

 

 

DELEGATIONS continued

 

Mr Dave Banks addressed Council and provided speaking notes which are on file SF2251:

·    Looking for assurance that VIC remains providing a service from current site

·    The NVTA is not anti-sharing the VIC facility

 

Mr Stuart Holmes addressed Council making the following points:

·         Lifetime Connect is a not-for-profit organisation with 44 year history in the Valley

·         Many services conducted rely on volunteers eg meals on wheels, men’s shed

·         Some volunteers have been approached in regard to the proposal

·         Interested in working with current volunteers at the VIC and would like to provide an outlet for other groups such as crafters groups

·         Will provide tourist information service, provide computer terminals with Wi-Fi etc for the public

·         Outlet for local arts and crafts to be sold

·         Provide driver change over for local bus stops

·         Do not aim to change what is currently provided by VIC

·         Works well with many organisations throughout the Valley

·         Assist some of the locals travelling away from area but also visitors to the Valley

·         See Lifetime Connect taking on the lease as an asset to the Valley

·         Plan to have a paid employee on site 5 days per week with the addition of volunteers for 7 days per week

 

108/17 Resolved:        (Finlayson/Ballangarry)

 

That Council hears from a volunteer out of the volunteers from the Visitor Information Centre present in the Gallery.

 

Ms Jenny Ballangarry addressed Council making the following points:

 

ITEM 10.8    SF2251              160317      Proposed Lease Nambucca Valley Visitor Information Centre

109/17 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council’s Mayor, General Manager and Manager Business Development be authorised to negotiate a lease or licence with Lifetime Connect Incorporated for the Nambucca Valley Visitor Information Centre, with the continuation of the lease being subject to visitor information being available from the site at the current level of service.

 

2        That Council support an application by Lifetime Connect for accreditation under the NSW Accredited Visitor Information Centre network. 

 

3        That incorporated into the lease is a condition that requires Lifetime Connect to ensure the current level of Visitor Information Centre service is maintained.

 

VOTE:  Cr Reed requested her vote be recorded against the resolution on the grounds that there was no forward strategic plan.

 

 

 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

110/17 Resolved:        (Reed/Jones)

 

That Council move into Closed Meeting to discuss the matters for the reason:

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

COMMENCED CLOSED MEETING AT 8.18 PM

 

 


RESUME IN OPEN MEETING

 

Resolved:          (Ainsworth/Jones)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  8.49 pm.

 

 

 

DELEGATIONS continued

 

Mr Tony Brook was not in the gallery at this time.

Mr Greg Howle was not in the gallery at this time.

 

 

The meeting adjourned at 8.59 pm.

The meeting resumed at 9.29 pm.

 

 

 

This item was not dealt with under Delegations as the two speakers were not at the meeting.

ITEM 10.12   SF2293              160317      Development Applications greater than 12 months or where submissions received - 16 February 2017 to 9 March 2017

111/17 RESOLVED:        (Reed/Jones)

 

That the information be noted by Council.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There are no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There are no questions for Closed Meeting where due notice has been received.

 

 

 

General Manager Report

 

ITEM 10.1    SF959                160317      Outstanding Actions and Reports

112/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 10.2    PRF28                160317      Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting

113/17 RESOLVED:        (Ainsworth/Finlayson)

 

That this item be deferred until a site inspection can be conducted.

 

 

 

Cr Ainsworth left the meeting for Item 10.3 at 9.37 pm and returned after the conclusion of this Item at 9.49 pm.

 

ITEM 10.3    LF1547               160317      Gumma Swamp Land Dedication

114/17 MOTION:    (Smyth/Ballangarry)

 

1        That Council accept dedication of the section of the Gumma Swamp located within Lot 20 DP 245595 and Lot 1 DP 1204205 as outlined in pink within figure 2 of the report.

 

2        That a report be received for a bio banking assessment of the value of Council’s land at lower Nambucca, the Bowra Dam catchment as well as the Gumma Swamp.

 

The motion was LOST

 

 

 

Item 10.4 was dealt with under Delegations.

 

 

 

Item 10.5 was dealt with under Delegations.

 

 

ITEM 10.6    SF2251              160317      Proposed Accredited Visitor Information Centre for Macksville

115/17 RESOLVED:        (Wilson/Smyth)

 

That Council support the request by Macksville Ex-Services Club to establish a Level 3 Visitor Information Centre. 

 

 

 

ITEM 10.7    SF474                160317      New Tourism Website

Motion:      (Finlayson/Jenvey)

 

That Council support and fund the development and maintenance of a new tourism website to be co-ordinated by the Tourism Co-ordinator in collaboration with Council’s Information Technology staff and Nambucca Valley Tourism Association Incorporated. 

 

Amendment:       (Reed/Ainsworth)

 

1        That Council support and fund the development and maintenance of a new tourism website that would include Arts and Culture to be co-ordinated by the Tourism Co-ordinator in collaboration with the tourism industry.

 

2        That Council receive a report on the development of a Tourism Strategic Plan for consideration in the Draft Budget.

 

The amendment was carried and it became the motion and it was:

 

116/17 Resolved:        (Reed/Ainsworth)

 

1        That Council support and fund the development and maintenance of a new tourism website that would include Arts and Culture to be co-ordinated by the Tourism Co-ordinator in collaboration with the tourism industry

 

2        That Council receive a report on the development of a Tourism Strategic Plan for consideration in the Draft Budget.

 

 

 

Item 10.8 was dealt with under Delegations.

 

 

 

ITEM 10.9    SF2293              160317      2017 February - Development and Complying Development Applications Received

117/17 RESOLVED:        (Ainsworth/Finlayson)

 

That the Development Applications and Complying Development Applications received in February 2017 be received for information.

 

 

 

ITEM 10.10   SF2293              160317      2017 February - Approved Construction and Complying Development Certificates

118/17 RESOLVED:        (Finlayson/Reed)

 

That the Construction and Complying Development Certificates approved for February 2017 be noted and received for information by Council.

 

 

 

ITEM 10.11   SF1148              160317      Council Ranger's Report January and February 2017

119/17 RESOLVED:        (Ainsworth/Reed)

 

That Council’s Ranger’s report for January and February 2017 be received and noted by Council.

 

 

 

Item 10.12 was dealt with under Delegations.

 

 

 


ITEM 10.13   DA2014/198        160317      Modification of DA2014/198 - Proposed 26 Lot Subdivision at Lot42 DP711098 Old Coast Road, North Macksville

120/17 RESOLVED:        (Finlayson/Ainsworth)

 

That Council as the consent authority, pursuant to Section 96 of the Environmental Planning and Assessment Act 1979, modify development consent DA2014/198 for a 26 lot subdivision at Lot 42 DP 711098 - Old Coast Road, North Macksville by amending condition 23 of the original consent as outlined within Attachment 4 of this report.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Smyth, Jenvey, Ballangarry and Wilson           (Total 9)

Against the motion:         Nil

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 11.1    SF2230              160317      Cash Management and Investment Options

121/17 RESOLVED:        (Ainsworth/Wilson)

 

1        That Council note the report.

 

2        That Council as part of the 2017-18 budget deliberations consider budgeting a cash deficit equivalent to excess of liquid equity above conservatively estimated requirements and that deficit funding only applied to Capital Works that are already included in the Forward Plan.

 

3        That Council as part of the 2017-18 budget deliberation consider all internally restricted reserves and determine if the reserve is still required and remains an appropriate way to fund future expenditure requirements.

 

4        That Council assess the appropriateness of the Water and Sewerage Restricted Reserves after the completion of the review of the Water Cycle Management Plan.

 

 

 

ITEM 11.2    SF2230              160317      Avoiding Investments with the Commonwealth Bank to Protest the Closure of the Macksville Branch.

122/17 RESOLVED:        (Reed/Wilson)

 

That Council note that as a form of protest against the closure of the Macksville Branch of the Commonwealth Bank  Council may resolve not to place investments with the Commonwealth Bank in the future for a period of twelve (12) months.

 

 

 

ITEM 11.3    SF2230              160317      Investment Report to 28 February 2017

123/17 RESOLVED:        (Smyth/Ballangarry)

 

That the Accountants’ Report on Investments placed to 28 February 2017 be noted.

 

 

 

ITEM 11.4    SF251                160317      Schedule of Council Public Meetings 2017

124/17 RESOLVED:        (Ballangarry/Wilson)

 

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

 

 

 

ITEM 11.5    SF339                160317      Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 1 September 2016

125/17 RESOLVED:        (Ainsworth/Reed)

 

That Council endorse the Minutes of the Committee of Management for the Unkya Reserve’s Annual General Meeting held on 1 September 2017 and thank the outgoing Committee for their work during the past twelve months.

 

 

 

ITEM 11.6    SF329                160317      Crosswinds Wetland Nature Reserve Committee of Management - Dissolution of Committee

126/17 RESOLVED:        (Finlayson/Reed)

 

1        That Council note that the Crosswinds Wetland Nature Reserve Committee of Management has tendered its resignation.

 

2        That the Committee be thanked for their many years of dedicated voluntary service to Council in administering its Section 355 Committee for the Crosswinds Wetland Nature Reserve.

 

 

 

ITEM 11.7    SF24                  160317      Request for Donating all the Proceeds from the Sale of the Impounded Cattle to the Steve Wood Muster

127/17 RESOLVED:        (Reed/Ainsworth)

 

That Council, in accordance with Impounding Act 1993 s25 (4), donate a percentage of the proceeds from the sale of the impounded cattle to the Steve Wood Muster with a cap of $1000.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 12.1    SF843                160317      Proposed change to 4WD access area from Swimming Creek, Hyland Park to Deep Creek Footbridge at Valla Beach South

128/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That the 4WD beach access be amended to the area between the 4WD access point at Swimming Creek, Hyland Park to coincide with the Deep Creek Footbridge beach access from Valla Beach Reserve and Valla Beach Tourist Park, a distance of approximately 3.2km, effective immediately.

 

2        That the 4WD Beach signage and brochure be amended to read 3.2km.

 

3        That the Vehicular Access To Beaches Committee be notified of this change.

 

 

 

ITEM 12.2    SF61                  160317      Surf Life Saving Report - March 2017

129/17 RESOLVED:        (Reed/Finlayson)

 

1        That Council receive and note the Season Report for 2016/17 from the Australian Lifeguard Service.

 

2        That an extension of hours (9.00am to 5.00pm) at Scotts Head be considered in the draft 2017/18 budget to reflect the service provision offered by Macksville-Scotts Head Surf Life Saving Club during the same period.

 

3        That the provision of lifeguard services during the Spring and Autumn school holiday periods be included for consideration in the draft 2017/18 budget.

 

 

 

ITEM 12.3    SF843                160317      Report to Council - Minutes - Vehicular Access to Beaches Committee - 10 February 2017

130/17 RESOLVED:        (Ainsworth/Reed)

 

1        That the minutes of the Vehicular Access to Beaches Committee meeting held on Friday 10 February 2017 be received and noted.

 

2        That Council accept the resignations of Mr Robert Bennett and Ms Georgette Allen and write to both Honorary Rangers placing on records Council’s appreciation for their help.

 

3        That Council update the Terms of Reference for the Vehicular Access To Beaches Committee (Our Ref: 27957/2011) to reflect the resignation of Mr Bennett and Ms Allen.

 

4        That Council request MIDROC to reconsider the banning of motor bikes from all beaches and the reduction in speed from 50km/h to 40km/h.

 

5        That Council amend the Terms of Reference for the Vehicular Access To Beaches Committee noting that the quorum required to enable business to be transacted at a meeting shall consist of one (1) Councillor who is also to be the Chairperson, three (3) Honorary Rangers and the Assistant General manager Engineering Services or his delegate.

 

9        That Council advertise for additional Honorary Rangers through local community groups as done in the past.

 

 

 

ITEM 12.4    SF1031              160317      Adoption of Pressure Sewerage Policy

131/17 RESOLVED:        (Ainsworth/Wilson)

 

1        That Council adopt the Pressure Sewer Policy and Pressure Sewer Home Owner’s Manual.

 

2        That Council include a reduced sewerage access charge in the adopted fees and charges for properties with pressure sewerage as compensation for the power consumed in operating the on-site pump.  The access charge shall be reduced by $25 for residential properties and $50 for commercial properties and be subject to an annual review.

 

 

 

ITEM 12.5    SF2257              160317      Request for a Temporary Road Closure - Scotts Head Food and Wine Festival

132/17 RESOLVED:        (Smyth/Jenvey)

 

1        That Council approve a request from the Scotts Head Events Committee of Management to the temporary road closure of the following streets on 9 April 2017 as part of the Scotts Head Food, Wine, Music and Art Festival:

 

Adin Street           from Short to 9 Adin Street               9.00am to 3.00pm

Short Street from Waratah to Matthew Street         9.00am to 7.00pm

Ocean Street         from Adin Street to 7 Ocean Street    9.00am to 7.00pm.

 

2        That Council advertise the road closures seven (7) days prior to the Scotts Head Food, Wine, Music and Art Festival.

 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

133/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.1    RF391                160317      Notice of Motion for Closed Meeting - Replacement of Browns Bridge, Sadlers Lane, Taylors Arm

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.2    SF1635              160317      Expressions of Interest in Voluntary Redundancies

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.3    SF2279              160317      Organisation Review - Water and Sewer Section

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting IN CLOSED MEETING commenced at 10.45 pm.

 

 

 

RESUME IN OPEN MEETING

 

RECOMMENDATION:

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 11.00pm.

 

FROM COUNCIL IN CLOSED MEETING

 

ITEM 13.1    RF391                160317      Notice of Motion for Closed Meeting - Replacement of Browns Bridge, Sadlers Lane, Taylors Arm

134/17 RESOLVED:        (Hoban/Smyth)

 

1        That Council replace Browns Bridge subject to the successful negotiation of a Deed of Agreement between Council and the owner of the single property serviced by the bridge.

 

2        That the Deed of Agreement requires a contribution by the property owner of $25,000.

 

3        That the Deed of Agreement confers ongoing responsibility for the maintenance of Browns Bridge on Council.

 

4        That the Deed of Agreement confers responsibility for ongoing maintenance of the approaches to Browns Bridge, including the section of road from the shed entrance to the neighbouring property (Lot 205 DP808114) to the bridge, on the property owner.

 

5        That Council undertake the necessary road closures and openings. 

 

6        That Council's seal be attached to any documents as required.

 

For Confidential Business Paper in Closed Meeting

ITEM 13.2    SF1635              160317      Expressions of Interest in Voluntary Redundancies

135/17 RESOLVED:        (Ainsworth/Reed)

 

That Council note the General Manager’s intention to make offers of voluntary redundancy to the staff listed in the summary section of the report.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 13.3    SF2279              160317      Organisation Review - Water and Sewer Section

136/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the organisation restructure proposed in Scenario One be adopted including:

 

a)       the following positions being made redundant:

 

·      Water and Sewerage Coordinator (presently vacant)

·      Site Leader Sewerage

·      Site Leader Water

·      Water and Sewerage Technical officer

 

b)       the following positions being created with responsibilities as presented in this report: 

 

·      Reticulation Coordinator

·      Treatment Coordinator

·      Senior Plumber

·      Pump Attendants x 2

 

c)       the incumbent Site Leader Water being offered a lateral transfer to the position of Senior Plumber.

 

d)       the Sewer Attendants and Water Attendants positions being retitled Reticulation Attendant and the Sewer Attendants positions being regraded from Grade 4 to Grade 5 within Council’s salary system.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 11.02 pm. 

 

Confirmed and signed by the Mayor on 30 March 2017.

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

    


Ordinary Council Meeting                                                                                                  30 March 2017

Notice of Motion

ITEM 5.1      SF2303            300317         Notice of Motion - Request for Donation - Operation Pilgrimage Team to assist with the rehabilitation of our veterans on the Five Rivers Expedition 2017

 

AUTHOR/ENQUIRIES:    Susan  Jenvey, Councillor         

 

Summary:

 

Request for a Council donation to the Operation Pilgrimage Team to assist with the rehabilitation of our veterans on the Five Rivers Expedition 2017. 

 

The Australian reported on November 18, 2016 that “As many as 50 Australian Defence Force veterans are believed to have killed themselves this year – more than the 41 who died in combat in Afghanistan over 13 years”

 

This shocking suicide statistic galvanized the Operation Pilgrim Group into action. Having had the experience of dealing with self-trauma they wanted veterans to connect with the community and for the community to become involved with veterans. The idea is to stop veterans from becoming isolated,  to move beyond a cycle of words, and to create opportunities for connection.

 

They devised a “Non-Stressful but Exciting” trip which allows for re-connection with the community as well as an opportunity to encourage these veterans to use some of the skills they gained from the military. The trip is a 5 part project commencing in October 2017 with a 12 day trip on the Macleay River. There will also be expeditions on the Hunter, Manning, Hastings and Nambucca Rivers.

 

Operation Pilgrimage invites and welcomes the participation and contribution of Nambucca shire Council in the following ways:

 

•           Active involvement by councillors with the veterans on arrival in Macksville, perhaps joining them at a welcome BBQ at the start point upstream from Bowraville

•           Host a “Civic Reception” when the expedition reaches Macksville on its way to the mouth

•           Fund or part-fund the purchase of one of 5 canoes which council can name “Nambucca River” which is costed at $1500.  The canoe will continue to be used on all 5 rivers.

 

Operation Pilgrimage Group is headed by Valla resident Allan Miles. This group has been in existence since 1992. It is composed of ex-members of the Australian Defence Forces (Special Forces Unit).  The objectives of Operation Pilgrimage Group are to arrange projects that serve the national interest and to continue with a responsibility to not forget the services and sacrifices made by our military service men and women.  Recent projects by this group include: the publication of a Naval Historical Review and touring a Victoria Cross Portrait Exhibition through South Australia and northern Territory.

 

As part of the 5 Rivers Project this group will work with either Mates for Mates or Soldier On who will recommend the candidates.  They have over 61 interested participants for this project.  Each canoe will take one veteran.  Some veterans will have physical issues from Improvised Explosive Devices, others psychological trauma.  Operation Pilgrimage will be providing a safety craft, a safety vehicle, First aid officers, and canoeists.

 

 

Recommendation:

 

1        That Council support Operation Pilgrimage Group with their Five Rivers project with a donation of $1000.00 towards the purchase of a “Nambucca River” canoe.

 

2        That Council seeks to connect with the veterans in either informal or formal ways on the Nambucca River leg of the Five Rivers project.

 

 

 

 

Social

 

Council could use its position to help facilitate meaningful connection with the veterans.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

 

Source of fund and any variance to working funds

 

 

Service level changes and resourcing/staff implications

 

 

Attachments:

There are no attachments for this report.       


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager

ITEM 9.1      SF959              300317         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

Draft now being circulated to Estuary Committee and Councillors.

 

Draft being uploaded to Council’s website.

 

Estuary Committee will be considering the study and plan at their meeting on 18 November 2016.

 

The study and plan are on public exhibition until 3 February 2017.  There will be drop in sessions in River Street, Macksville from 9.30am to 12pm on 14 December and also at the Nambucca Entertainment Centre between 1pm and 3.30pm on 14 December.

 

The study and plan will come off exhibition on 3 February 2017.  It is anticipated that they will be reported to a March Council meeting.

 

22/3/17 – awaiting for consultant response to issues raised during the exhibition.  Aiming to report in April.

 


 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

DECEMBER 2013

 

3

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

 

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

 

7/3/17 – discussed with AGMES – awaiting IT to provide a report from Authority which identifies all capital expenditure items.

 

 

MARCH 2015

 

4

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

 

GM

Letter written w/e 20/3/2015.

As at June 2015 arrangements are being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

Mayor and GM met with the Member for Oxley on 18 September 2015.  Details of Council’s previous submissions forwarded to the Member for Oxley with a request that she make representations on behalf of Council.

The early estimates of annual depreciation for the northern section of the Pacific Hwy (Nambucca Heads to Oyster Creek) assets are proposed to be transferred is approximately $1million per annum.

Council is expecting receiving a written offer from the RMS in relation to the handover.

Council received a briefing from the consultants reviewing the RMS assets to be handed over to Council on 30 June 2016 and a compensation package will not be developed until the transfer of traffic onto the new highway as the pavement can’t be assessed until the traffic is transferred off the old highway.

A report on the status of the Bridges is anticipated in August

 

Mayor, GM and AGMES met with Member for Oxley on 16 August 2016.  Agreed that Council consult with other affected councils and submit a paper on the financial implications for the councils and options for a revised policy on Highway handovers.  In particular the Member for Oxley was interested in the proposition of IPART being asked to assess the appropriate handover package.

 

GM’s of Bellingen and Nambucca Shire Councils have now issued a joint letter to both the Member for Oxley and the RMS.

 

Representatives of Bellingen and Nambucca Councils have met with the CEO of the RMS to discuss the issue.  Amongst other matters, the RMS is to investigate a whole of government response to the impact on councils Fit for the Future performance ratio that these asset handovers will generate.

 

Further meeting with the CEO of the RMS scheduled for 27 February 2017. Will also be making representations to the new Minister for Roads.

 

Updated report provided in Business Paper

 

AUGUST 2015

 

5

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

OCTOBER 2015

 

6

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

APRIL 2016

 

7

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

 

AGMES

Letter sent

 

Response from RMS is forthcoming. Councils Manager Technical Services was verbally advised by the RMS that the section does not warrant a reduction in the speed limit to 40km/h and that RMS will be proposing traffic management solutions which are eligible for a 50:50 grant.

 

Still no response to date, MTS to send another letter.

 

 


 

AUGUST 2016

8

SF325

25/8/16

That in consultation with the (Gordon Park) Tennis Committee of Management, Council staff investigate the option for not including the new Club house on Council’s asset register.

 

AGMCS

To be discussed with Auditors.

NOVEMBER 2016

9

RF275

10/11/16

Member for Oxley be requested to advise what funding assistance the State can provide to the proposed Bowralea dairy underpass on Bellingen Road.

 

GM

Letter written w/e 18/11/2016

23/3/17 – response received from Member for Oxley and Minister for Primary Industries which is attached to this report.

DECEMBER 2016

10

SF1540

15/12/16

Council enquire with the RMS as to what action is being taken in relation to noise complaints from Valla and Valla Beach residents and secondly whether or not the RMS is reviewing proposed noise mitigation on the WC2NH section of highway.

 

GM

Letter sent to RMS on 20/12/2016

 

18/3/2017 – there was a public forum concerning a petition to Council’s meeting on 16 March.  There is a report in this business paper concerning the response from the RMS.

11

SF2172

15/12/16

That Council’s engineering staff investigate appropriate locations for dump points for RV’s at Macksville, Nambucca Heads and Bowraville and provide a report back to the Access Committee.

 

AGMES

Report back to Access Committee in February 2017.

 

9 March 2017 - Water and Sewerage Manager  provided a report to the Manager Community Development  TRIM record 635/2017 .

Report recognised that the dump point needed to be in a highly visible location. Macksville was considered as the primary location for a dump point located at the aquatic centre

 

12

SF842

15/12/16

Council invite Bellingen Shire Council to be part of this (Clean Energy) Committee in order to take advantage of potential resource sharing on future projects, and further if the response is positive, Council forward a copy of the draft terms of reference for consideration.

 

GM

Letter sent to Bellingen Shire Council w/e 6/1/2017.  Followed up with General Manager on 27/2/2017

 

7/3/17 - It is suggested that NSC proceed independently.

 

Report to this meeting

13

SF2195

15/12/16

That a report be submitted to a future Council advising of the outcome of negotiations in relation to the damages claim of $156,242 for the World Rally event.

 

AGMES

Report by March 2017.

 

Invoice and supporting documentation was sent to Rally Australia prior to 23 December 2016.

 

13 Feb February – Rally Australia disputing the claim and a meeting has been organised for March

 

2/3/17 – GM, AGMES, Manager Assets, met with Rally Australia representatives.  Rally Australia (RA) advised they did not budget for the $156K claim; and would be forwarding a letter stating this and offering their budgeted amount.  They also stated that the World Rally proposal for 2017 would only utilise the Nambucca stage and that the previous stages held at Bakers Creek and Valla would not be held in 2017.  This means that the use of Shire roads by World Rally would be approximately 1/3 of 2016.  The matter will be reported to Council following receipt of RA’s letter.

 

JANUARY 2017

14

PRF19

12/01/17

Response from Illawong Village re trusteeship of Crown land at McMorrine Park.

 

GM

Letter sent 18 January 2017.

 

18/03/17 – Follow-up letter drafted

15

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

16

SF1134

12/01/17

There be a further report to Council when there has been some substantive progress in the matter (Council land behind NEOC) or in 6 months’ time, whichever occurs first.

 

GM

Report July 2017

17

SF2080

12/01/17

A new report be submitted to a future Council meeting, once a final figure for the maintenance diary (Highway handover) has been determined.

 

AGMES

Dependent on RMS.  Report by July 2017.

FEBRUARY 2017

18

SF617

9/02/17

Council make representations to MIDROC and JO re lobbying retailers and the NSW Government for legislation and other action to discourage single use plastic shopping bags.  Council also make similar representations to the Min. for Environment and Member for Oxley.

 

GM

Letters sent 14/02/2017

 

1/03/2017 – acknowledgement from Member for Oxley that she has noted Council’s representations and will keep them in mind during discussions with colleagues.

 

22/3/17 – response received from OEH and circulated to Councillors

19

DA 2001/096

9/02/17

Council seek confirmation from the quarry re implementation of annual audit report recommendations & to be reported to the next Council meeting.

 

GM

Letter sent to quarry consultant on 13/2/17

 

18/3/2017 – Follow-up letter sent to both consultant and quarry

20

SF988

9/02/17

Representations re a new Macksville Hospital on a green fields site.

 

GM

Letters sent to RMS, Health Infrastructure, and Police on 13/02/2017

21

SF1031

9/02/17

Council receive a further report at the completion of the exhibition period with a view to endorsing the Policy for Trees and Street Gardens etc.

 

AGMES

13 February - Report to be provided to Council in April

22

SF1031

9/02/17

Council investigate the feasibility of a Habitat Heroes Program similar to the ones running in some Victorian Councils.

 

AGMES

13 February - Report to be provided to Council in April

 

23

SF818

9/02/17

Council staff discuss determination by DPI – Water re Bowra Dam licence variation with a view to either requesting a review of the determination or a submission of a new proposal to amend the licence etc.  There be a further report to Council on the preferred course of action.

 

AGMES

13 February - Report to be provided to Council in May

24

SF2094

9/02/17

Council defer the sale of its land at Hyland Park and investigate the cost of undertaking the development itself.

 

GM

Amos & McDonald to be engaged to review development consent (subdivision plan) and following that to prepare a project budget for consideration by Council.

 

18/3/17 – Amos & McDonald not available.  Quote now being sought from De Groot & Benson Pty Ltd.

 

25

 

23/02/17

Council receive a report and recommendation regarding the request to rename Kelseys bridge with Mrs Noble to be advised of the meeting date.

 

AGMES

Report to meeting in April 2017

26

PRF69

23/02/17

Council advertise its intention to revert the Welsh Pioneer Park to a natural reserve unless a volunteer CoM to undertake the maintenance of the reserve is forthcoming.

 

GM

27/2/17 - report late April or May 2017.

27

SF842

23/02/17

Establishment of a Business Advisory Committee

 

GM

28/2/17 - Letters to stakeholders and newspaper advertisements re eliciting expressions of interest sent out.

18/3/17 – 11 EOI’s have been received

 

MARCH 2017

28

SF2303

16/03/17

That Council provide locality signs at the village of Taylors Arm.

 

AGMES

Sign to be erected and review of other localities to be undertaken.

29

SF841

16/03/17

That Council be provided with a report on how the Donnelly & Bonett property became land locked and that a site visit be conducted prior to the next Council meeting on 30 March 2017.

 

GM

18/3/17 - Report in business paper for 30/03/2017

30

PRF79

16/03/17

That Council call for expressions of interest for membership of a S355 CoM for the Adin St reserve, Village Green and other public land in the vicinity.

 

GM

To be reported in May 2017

31

PRF79

16/03/17

That the Plan of Management for the Adin St Reserve be reviewed.

 

GM

To be reported in May 2017

32

PRF79

16/03/17

That Council consider an allocation in the 17/18 budget to commence the Village Green planting.  Implementation to be in consultation with the community.

 

GM

18/3/17 - Allocation of $5,000 to listed in draft budget.

33

SF474

16/03/17

That Council support & fund a new tourism website etc.

 

GM

18/3/17 - Contractor being engaged.  Availability of required staff resources being assessed.

 

34

SF474

16/03/17

That Council receive a report on the development of a tourism strategic plan for consideration in the draft budget.

 

GM

18/3/17 – Tourism Coordinator is considering brief.  An allocation of $20,000 has been listed in draft budget.

35

SF2230

16/03/17

Council consider budgeting a cash deficit equivalent to excess of liquid equity above conservatively estimated requirements & that deficit funding only be applied to capital works that are included in the Forward Plan.

 

AGMCS

18/3/17 – To be considered in budget workshop in April

36

SF2230

16/03/17

Council as part of the 17/18 budget deliberation consider all internally restricted reserves & determine if the reserve is still required & remains an appropriate way to fund future expenditure requirements.

 

AGMCS

18/3/17 – To be considered in budget workshop in April

37

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

 

AGMCS

18/3/17 – Report late 2017

38

SF61

16/3/17

An extension of hours (9 to 5) at Scotts Head be considered in the draft 17/18 budget (life guard service)

 

AGMES

18/3/17 – To be considered in budget workshop in April

39

SF61

16/3/17

The provision of lifeguard services during the Spring and Autumn school holiday periods be considered in the draft 17/18 budget.

 

AGMES

18/3/17 – To be considered in budget workshop in April

Attachments:

1

10541/2017 - Response from Minister for Primary Industries

 

 

 


Ordinary Council Meeting - 30 March 2017

Outstanding Actions and Reports

 


 


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.2      SF841              300317         Roads and Maritime Services (RMS) Response to Representations about Highway Road Noise at Valla

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the RMS response to representations about highway road noise at Valla be received.

 

 

OPTIONS:

 

There are no real options.  The report is for information.

 

 

DISCUSSION:

 

At Council’s meeting on 15 December 2016 it was resolved to enquire with the RMS as to the action being taken in relation to complaints which have been received from Valla and Valla Beach residents about the noise from the upgraded Pacific Highway and particularly the concrete sections as opposed to the sections which have been finished in noise reducing asphalt.

 

In response to Council’s resolution the attached letter was sent to the RMS.

 

The Council has now received the attached response from Bob Higgins, General Manager Pacific Highway at Roads and Maritime Services.

 

In summary, the RMS has engaged the firm AECOM Australia to undertake noise monitoring and modelling.  The RMS propose to release a post construction noise assessment report to the public in the first half of 2017.  Should this report find that the noise levels exceed the noise criteria, Roads and Maritime is required to undertake further, “reasonable and feasible” noise mitigation measures.

 

 

CONSULTATION:

 

Council has received representations from many residents in the Valla and Valla Beach localities.  Representations about excessive highway noise have also been made at meetings of the Valla Beach Community Association.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The complaints concern noise pollution adversely affecting the amenity of the area.

 

Social

 

It is understood that a petition with at least 500 signatures is being presented to the Member for Oxley and Minister for Roads.

 

Economic

 

Any economic implications will depend on what effect the noise has on property values.

 

Risk

 

The design and construction of the Pacific Highway is not a Council responsibility.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The report has no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no service level or resourcing implications.

 

Attachments:

1

45234/2016 - Letter to RMS

 

2

9387/2017 - Response from RMS

 

  


Ordinary Council Meeting - 30 March 2017

Roads and Maritime Services (RMS) Response to Representations about Highway Road Noise at Valla

 

Enquiries to:       Mr Michael Coulter

Phone:              02) 6568 0200

Email:                michael.coulter@nambucca.nsw.gov.au

Mobile:              0409 153 788

Our Ref:            SF1540

 

 

20 December 2016

 

 

Mr Robert (Bob) Higgins

General Manager, Pacific Highway

Roads and Maritime Services

PO Box 546

GRAFTON   NSW   2460

 

Dear Mr Higgins

 

PACIFIC HIGHWAY ROAD NOISE AFFECTING VALLA RESIDENTS

 

For your information, Nambucca Shire Council has received representations from residents from Valla and Valla Beach about the noise from the upgraded Pacific Highway and particularly the concrete sections as opposed to the sections which have been finished in noise reducing asphalt.

 

I note the December 2016 quarter project update for the Pacific Highway upgrade between Port Macquarie and Coffs Harbour which notes that Aecom Australia Pty Ltd has been contracted to carry out noise monitoring and prepare the final operational noise report.  I note this report is expected to be released in the first half of 2017.

 

Nambucca Shire Council considered the attached report concerning the matter at its meeting on 15 December 2016 and resolved to enquire with the RMS as to what action is being taken in relation to the noise complaints it has received from Valla and Valla Beach residents and secondly, in view of those complaints, whether or not the RMS is reviewing proposed noise mitigation on the Warrell Creek to Nambucca Heads section of the Highway.

 

I understand that Mr Simon Wagg, on behalf of affected residents, has now received more than 500 signatures on a petition circulated in the community which is to be forwarded to the Member for Oxley, the Hon Melinda Pavey MP. 

 

In due course, Council would appreciate your advice as to what action is being taken to mitigate noise in Valla and secondly, whether or not those complaints will result in a review of proposed noise mitigation on the Warrell Creek to Nambucca Heads section of the Highway upgrade.

 

Council looks forward to your response in due course.

 

Yours faithfully

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

Enc    Copy of report to Council's meeting on 15 December 2016.

 

Season’s Greetings from the Mayor, Councillors and Council Staff

Please note that Council’s Administration Centre will be closed from

Monday 26 December 2016 and will reopen on Tuesday 3 January 2017

 

 


Ordinary Council Meeting - 30 March 2017

Roads and Maritime Services (RMS) Response to Representations about Highway Road Noise at Valla

 


 


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager

ITEM 9.3      PRF28              300317         Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the site inspection of the Gordon Park rainforest be received.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

 

DISCUSSION:

 

Council has received the attached letter from the Gordon Park Rainforest Committee of Management.

 

The letter is self-explanatory.

 

As the letter requests, a site inspection has been arranged for the afternoon of this Council meeting. 

 

 

CONSULTATION:

 

There has been consultation with Council’s Coordinator Strategic Planning and Natural Resources.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The purpose of the inspection is to view the flying fox camp and its impacts.

 

Social

 

The social implications of the flying fox camp have been previously reported on.

 

Economic

 

There are no significant economic implications arising out of this report.

 

Risk

 

There are no identified risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there are no additional budgetary impacts.  The Council has received a grant to assist in undertaking the preparation of a management plan for the flying fox colony.

 

Source of fund and any variance to working funds

 

This report has no impact on working funds.

 

Service level changes and resourcing/staff implications

 

This report has no service level implications.

 

Attachments:

1

7803/2017 - Gordon Park Rainforest CoM - request for meeting

 

  


Ordinary Council Meeting - 30 March 2017

Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting

 

                                                     Gordon Park Rainforest Committee of Management

                                                     10 Wentworth-Smith Street

                                                     Valla Beach NSW 2448

                                                      24 February 2017

 

 

Mr Michael Coulter

General Manager

Nambucca Shire Council

PO Box 177

Macksville NSW 2447

 

Dear Mr Coulter

 

Request for On-Site Meeting regarding Condition of Gordon Park Rainforest and Boardwalk and the Future of this Asset

 

During the last year in particular, the damage to the area of rainforest under the flying fox colony has been considerable. That includes the boardwalk. Without a canopy the weeds have proliferated exponentially and the task of clearing the boardwalk and surrounding areas with a view to the public returning to enjoy this forest asset is currently beyond the present volunteer work force.

 

At our committee meeting on 23 February, as a matter of urgency, it was moved that we ask for an on-site meeting with Councillors, Council staff (including Paul Gallagher, Grant Nelson, Tim Woodward), the ecologist charged with writing the draft Flying Fox Management Plan, our committee members and forest workers.

 

The objective of this meeting is to enable everyone to gain an appreciation of the present condition of the forest and boardwalk, and the conditions for working in the forest. This assessment will determine what future action is deemed necessary for the good of the forest, for the good of the workers, and for the safety and benefit of visitors should the plan be to continue to work towards the re-opening of the forest for the enjoyment of the townspeople and tourists.

 

 

Yours sincerely

 

 

Description: GJH Signature

 

Gwen Harden

President

 

 

cc Mayor Rhonda Hoban, Cr Anne Smyth

 

 

 


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.4      SF2195            300317         Payment of Road Infrastructure Damage Invoice for 2016 World Rally Championship

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Nambucca Shire Council submitted an invoice to Rally Australia for $156,242 for damage caused to Council roads by the 2016 World Rally Championship which held 3 stages in the Nambucca Valley, being at Bakers Creek, the Nambucca stage and also a stage at Valla.  Rally Australia have now met with Council staff to discuss the invoice and have now formally responded offering to immediately pay their budget allowance for damage to Nambucca Shire Council roads of $20,000.  Rally Australia have flagged that for the 2017 Rally they will only be using the Nambucca stage and will not run stages at Bakers Creek or Valla.

 

 

Recommendation:

 

1        That Council seek to further negotiate the offer of compensation from Rally Australia for the damage caused by the 2016 World Rally Championship and going forward the nature of the formal agreement proposed by Rally Australia regarding the use of Council roads, the methodology for assessing any damage to Council roads and the payment of compensation for the repair of any damage.

 

2.       That the Mayor, a Councillor participating on the Rally Australia Community Liaison Committee, the General Manager and Assistant General Manager Engineering Services meet with Rally Australia representatives for the purpose of undertaking the negotiations identified in 1 above.

 

3.       That Council note that the proposed 2017 World Rally Championship will only use the “Nambucca Stage” starting on Congarinni Road North and travelling out to Rhones Creek, Welshes Creek, Williams Hill, South Arm, Simpsons Ridge, Lower Buckrabendinni, North Arm, Graces and Dyers Loop roads.  There will be no stages run at Bakers Creek or at Valla.

 

4        That Council make representations to the Minister for Sport, the Hon. Stuart Ayres concerning the damage caused to Nambucca Shire Council roads by the 2016 World Rally event, and in future seeking his action under Section 7 of the Motor Sports (World Rally Championship) Act in relation to the repair of Council roads.

 

 

OPTIONS:

 

Section 4 of the Motor Sports (World Rally Championship) Act provides that the Minister may, by order, declare any area within the Northern Rivers region, or within any other region of the State prescribed by the regulations, as the area within which a rally event may be conducted (the declared rally area).

 

Section 5 provides that the Minister may, by order, authorise a person (the rally promoter) to conduct a rally event within the declared rally area during the declared rally period, subject to and in accordance with this Act.

 

In relation to damage caused by the World Rally Event, The Motor Sports (World Rally Championship) Act 2009 provides as follows:

 

7   Reinstatement of land

(1)  The rally promoter must reinstate land, within the declared rally period, by:

(a)  repairing any damage to land (including any fixtures) within the declared rally area arising from the conduct of a rally event, and

(b)  removing any rubbish generated by the conduct of a rally event from land within the declared rally area, and

(c)  reinstating any land within the declared rally area affected by the conduct of a rally event, so far as is practicable, to the condition it was in before the carrying out, and dismantling, of any temporary works and the conduct of the rally event.

 

(2)  If the rally promoter fails to carry out the work required to comply with subsection (1), the Minister:

(a)  may cause the work to be carried out, and

(b)  may, by proceedings brought in a court of competent jurisdiction, recover from the rally promoter the cost of carrying out the work.

 

(3)  A document signed by the Minister certifying the cost of carrying out work in accordance with subsection (2) is admissible in any proceedings and is evidence of that cost.

 

(4)  Nothing in subsection (1) is to be construed as requiring the rally promoter to repair damage, remove rubbish or reinstate affected land that was caused by:

(a)  the deliberate vandalism of a person not acting on behalf of the rally promoter, or

(b)  the actions of a person aiming to disrupt or obstruct the conduct of a rally event.

 

The legislation makes it plain that the Minister authorises the rally promoter to conduct the event and that Nambucca Shire Council is not in a legal position to prevent the rally from operating.  The nature of the legislation is such that Council is unlikely to be in a legal position to seek compensation through legal action.  And even if it could the compensation for damage is not something which could be satisfactorily resolved by a court.  Regardless of the methodology used to assess the damage, the quantification of cost is difficult and at best is an estimate.

 

The Council has the option of advising Rally Australia and the State Government that it no longer wishes to host the World Rally event on Nambucca Shire Council roads.  However the rally does bring economic benefits to the Coffs Coast as a whole notwithstanding a perception that the Nambucca LGA has been burdened with a higher ratio of cost to benefit than the other LGAs which are used for the World Rally championship.  Part of the reason for this is that the rallying occurs on local roads in the Nambucca LGA whereas in the other LGAs forestry roads and special stages are more commonly used.

 

Coffs Harbour City Council supports the rally for its economic benefits to that LGA and Nambucca Shire Council needs to balance the primary responsibility it has to its residents with the State Government’s expectation that councils will also be considerate of the regional interest.

 

The Council has the option of accepting the compensation offer from Rally Australia of $20,000 and entering into an agreement with Rally Australia in relation to the use of Council roads.

 

 

DISCUSSION:

 

There was a report to Council’s meeting on 15 December 2016 advising that the estimate of repair costs for the damage to Council roads arising out of the 2016 World Rally Championship held within the Nambucca local government area was $156,242.

 

A video of road conditions on the rally routes was undertaken via a dash mounted camera immediately before and after the Rally event.  The pre and post inspection was carried out by both council staff and a rally representative.  Analysis of the videos provides the proof of damage.

 

Some of the noted damage is loose gravel exported onto sealed sections of road, seal repairs, damaged guideposts, corners cut, deep ruts, loose gravel, and sideways movement of gravel.  In addition to these obvious defects there is also significant loss of gravel through dust and by wheel spray outside the zone where gravel can be recovered by grading.  These less obvious defects have the effect of shortening the life of the unsealed pavement and effects asset management planning and the depreciation expenses for unsealed roads.  In practice, these roads will require an earlier than expected resheet.

 

One other comment is that in isolation the damage is not significant, but when aggregated along the length of road the costs quickly add up to a large amount.

 

Because of the extent of the damage caused by the rally, unlike previous years contractors were engaged to undertake repairs immediately following the rally so that Council has incurred road damage costs directly applicable to the rally event.

 

The details of the invoice sent to Rally Australia in late 2016 is shown as follows.

 

NAMBUCCA SHIRE COUNCIL

World Rally Australia 2016 Roads Damage Assessment

Defect Description

Road

Defect type

 Cost $

Taylors  Arm

Gravel on Sealed Road, seal failure, surface cut, loose Pavement

 8,797

Bakers Creek Road

Damaged guide posts, cut corners, gravel on seal, loose pavement

 3,643

Green Hills Road

Corner cuts, rutting, loose gravel

 5,126

Carsons Rd

Loose pavement and dust

 4,673

North Bank Rd

Damaged guide posts, gravel on seal, corner cuts, rutting

22,555

Congarinni Rd North

Damaged guide posts, rutting

 14,584

Rhones Creek Rd

Corner cuts, shoulder, seal failure, rutting, gravel on seal.

 8,855

Welshs Creek Rd

Gravel on sealed road

 82

William Hills Rd

Damaged guide posts, corner cuts, rutting

 21,302

South Arm Rd

Gravel on sealed road

  144

Simpsons Ridge Road

Rutting  dust loose gravel

 2,400

Lower Buckrabendinni Rd

Corner Cuts, rutting

 15,577

North Arm Rd

Damaged guide posts, gravel on seal

 2,013

Graces Rd

Damaged guide posts, gravel on seal, rutting, corners cut

 11,127

Dyers Loop Rd

Damaged guide posts

  36

Valla Rd

Rutting, damaged guide posts

 14,516

Newee Creek Rd

Damaged guide posts

  360

Birds Rd

Damaged guide posts

  72

 135,863

Project Management (15%)

  20,379

TOTAL

 $156,242

 

 

Council staff met with representatives of Rally Australia on 2 March to discuss Council’s claim.  Rally Australia has now formally responded to Council and a copy of their response is attached.  In summary Rally Australia’s position is that they paid an invoice of $13,000 for road damage arising out of the 2015 event and as a consequence made a budget allowance of up to $20,000 for road damage arising out of the 2016 event.

 

The “Motor Sports (World Rally Championship) Act” contains provision whereby the Minister can seek reinstatement of damage to land and it is proposed to alert the Minister to the road damage issues arising out of the 2016 rally event and seek his support to exercising his authority under Section 7 of the Motor Sports (World Rally Championship) Act in relation to road damage caused by future rally events.

 

 

CONSULTATION:

 

There has been consultation with Rally Australia.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Whilst the Rally has a range of environmental impacts and particularly dust, the report concerns the road damage aspect of the event.

 

Social

 

The Rally has a range of local supporters and detractors.  The Rally is a major impost for residents who reside on the rally stages.  Besides the imposition of road closures on the day of the Rally and one way access on the reconnaissance day, residents on the stages have to contend with significant dust (depending on which way the wind is blowing) as well as road damage.  In the 2015 Rally there were also some significant traffic accidents on the reconnaissance days caused by rally cars travelling at speed colliding with local residents heading in the opposite direction.

 

Economic

 

The economic benefits of the Rally are discussed in the report.  It is a world class event with a world-wide television audience.  The value of this level of marketing to the Coffs Coast region and to NSW as a whole is obviously quite significant.

 

Risk

 

There are a range of risks with the Rally.  The primary risk of serious injury to residents arising out of the reconnaissance days has been addressed with a one-way traffic arrangement, although this has not been without problems.  The other risk discussed in the report is to damage to Council roads and obtaining compensation for the repair of that damage.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The compensation of $20,000 offered by Rally Australia for the damage is less than the $156,242 estimate.

 

As of 2 March 2017, the Council spent $98,905.27 on contractors undertaking unsealed road maintenance on the rally routes.  This maintenance was undertaken immediately after the Rally.

 

Source of fund and any variance to working funds

 

There may need to be a variance to working funds as a consequence of the expenditure of $98,905.27 on contractors undertaking maintenance work on the rally routes.

 

Service level changes and resourcing/staff implications

 

The Rally caused a reduction in the level of service for some unsealed rural roads which has now been attended to mainly by contractors.

 

Attachments:

1

8700/2017 - Response from Rally Australia to invoice

 

  


Ordinary Council Meeting - 30 March 2017

Payment of Road Infrastructure Damage Invoice for 2016 World Rally Championship

 


 


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.5      LF6505             300317         Access to the Donnelly and Bonett Property - Rosella Drive (formerly Old Coast Road)

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The report is relatively short.  A summary is not required.

 

 

Recommendation:

 

That the information concerning the access to the Donnelly and Bonett property be received.

 

 

OPTIONS:

 

The report is for information, so an extensive list of options has not been prepared.

 

In response to the complaint from Ms Donnelly and Mr Bonett the Council has made representations to the RMS (attached) that they fund the construction of the link between Florence Wilmont Drive and Rosella Drive.

 

The other option is that Council construct the link between Florence Wilmont Drive and Rosella Drive.

 

The requirement to construct the link is a condition of consent for DA2014/198 but at this stage there is no certainty as to whether this subdivision will proceed nor its timing if it does proceed.

 

DISCUSSION:

 

At Council’s meeting on 16 March 2016 it was resolved,

 

“That Council be provided with a report on how the Donnelly and Bonett property became land

locked and that a site visit be conducted prior to the next Council meeting on 30 March 2017”

 

A plan showing the location of the Donnelly and Bonett property is attached.  A plan showing the new road arrangements for Old Coast Road is also attached.

 

The property is shown by the red shading on the road which has now been named Rosella Drive and is immediately to the north and west of Kingsworth Estate.  Rosella Drive was formely Old Coast Road but with the construction of the Pacific Highway bypass, Old Coast Road has now been constructed on the western side of the new highway alignment.  Rosella Drive is a cul-de-sac which terminates about 500m north of the Donnelly/Bonett property.

 

Access to the Donnelly/Bonett property is via a right of carriageway which runs along the northern boundary of the property.  A restriction as to user prevents them from having direct access to Rosella Drive.

 

The property is yet to be allocated with a street number as the naming of Rosella Drive occurred only recently.  The property will be allocated with a street number in the near future.

 

There has been lengthy reporting to Council on the access issues identified by Ms Donnelly and Mr Bonett in relation to a subdivision application DA2014/198 on land to the south of the Kingsworth Estate.  There was a report to Council’s meeting on 26 May 2016 which detailed concerns about the access changes caused by the highway upgrade and supporting the construction of a road link between Florence Wilmont Drive and the road which has now been named Rosella Drive.  The relevant extract from the report in relation to these concerns is shown as follows.

 

A plan showing the new access arrangements along Old Coast Road (OCR) as a consequence of the highway upgrade is shown on the attachment .  In summary the existing Old Coast Road will end in a cul-de-sac to the north of Florence Wilmont Drive (FWD) and the through route connection between Wirrimbi Road and the existing Pacific Highway will instead be provided by a new service road located to the west of the new highway alignment.  Without any changes to the existing arrangements, the existing Old Coast Road on the eastern side of the highway alignment will become a 2.8km long cul-de-sac north of Mattick Road, whilst Florence Wilmont Drive will remain a 2.1km long cul-de-sac.

 

Providing the connection between FWD and OCR will provide improved egress from the area in the event of a flood or a bushfire…. The proposed connection is the only flood free egress from the Pelican Caravan Park, The Nambucca Motel, Kingsworth Estate, a church, and future development within the 12ha of business park zoned land which includes the former Kennwal Ford dealership.

 

The proposed connection will also provide an alternate egress from Kingsworth Estate in the event its eastern entrance was cut as a result of a bushfire originating in the State forest to the north and from the development site if a bushfire were to be approaching from the south.  There are also about 5 houses along Old Coast Road north of Mattick Road which would similarly benefit.

 

The NSW Rural Fire Service publication, Planning for Bush Fire Protection contains a performance criteria that public road widths and design allow safe access for firefighters while residents are evacuating an area.  A section on acceptable solutions provides, “all roads are through roads.  Dead end roads are not recommended, but if unavoidable, dead ends are not more than 200 metres in length, incorporate a minimum 12 metres outer radius turning circle, and are clearly signposted as a dead end and direct traffic away from the hazard”.  The proposed connection will result in Kingsworth Estate becoming compliant with the access provisions within Planning for Bushfire Protection 2006.

 

Besides the advantages for emergency access in times of fire and flood, the proposed connection would potentially improve emergency response times (fire, police, ambulance) by allowing emergency vehicles access via either Old Coast Road or Florence Wilmont Drive.  The proposed connection would also provide time and cost benefits for public utilities and publicly funded services such as school busing, Australia Post, Essential Energy, as accessing properties along a “through” route will be more efficient that two x 2km plus cul-de-sacs.

 

Besides inspecting Rosella Drive, it is also recommended that Council take the opportunity to drive along the length of the new service road to the west of the Highway (now Old Coast Road) to view the sections which remain unsealed.

 

There have been continuing representations to the RMS for the past two years in relation to these access issues and requesting the RMS to:

 

1.   Seal the 450m section of Old Coast Road between Mattick Road and the southern end of “Old Coast Road Central

 

2.   Provision of a secondary access to the existing section of Old Coast Road from the western end of Florence Wilmont Drive, Nambucca Heads.

 

Correspondence concerning these requests is attached.

 

CONSULTATION:

 

There has been consultation with Council’s Manager Technical Services.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The report is for information.  There are no significant implications for the environment.

 

Social

 

Council previously received objections from other 30 residents concerning the proposed connection of Florence Wilmont Drive to the cul-de-sac now known as Rosella Drive.  There are other people who support the opening of the connection for the reasons discussed in this report.

 

Economic

 

To the extent that connectivity in the community is improved there are savings for residents in travel time; for school busing; and for public utilities.

 

Risk

 

The particular risks for the Kingsworth Estate and for properties on Rosella Drive from a bush fire originating in the Nambucca State Forest immediately to the north are discussed in the report.  “Dead end” roads are not supported and certainly not “dead end” roads in excess of 200m in length.  Rosella Drive is a “dead end” road 2.8km in length whilst Florence Wilmont Drive is a similar “dead end” road 2.1km in length.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there are no financial implications.  The report is for information.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no significant resourcing issues.

 

Attachments:

1

10178/2017 - Bonett Donnelly Property

 

2

8193/2016 - Plan of new services road on west side of highway

 

3

10349/2017 - RMS Representations

 

  


Ordinary Council Meeting - 30 March 2017

Access to the Donnelly and Bonett Property - Rosella Drive (formerly Old Coast Road)

 


Ordinary Council Meeting - 30 March 2017

Access to the Donnelly and Bonett Property - Rosella Drive (formerly Old Coast Road)

 


Ordinary Council Meeting - 30 March 2017

Access to the Donnelly and Bonett Property - Rosella Drive (formerly Old Coast Road)

 


 


 


 


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.6      SF2334            300317         Proposed Restart NSW Submissions Committee, Mid North Coast

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the proposed Restart NSW Submissions Committee, Mid North Coast be received.

 

 

OPTIONS:

 

The Council has the option of not being a representative on the Committee.

 

The Council has the option of nominating a Councillor to be this Council’s representative.

 

The preferred position is that the Council should have a representative so that we have knowledge of and input into potentially significant regional investment arising of the Restart NSW program.

 

DISCUSSION:

 

Council has received correspondence from the Regional Manager, Mid North Coast of the NSW Business Chamber inviting myself or a representative of Council, to participate in a Restart NSW project committee that the Mid North Coast NSW Business Chamber is working to form.

 

The overall role of the committee is to identify regionally significant, economic enabling projects, which will contribute to economic growth and development of the Mid North Coast Region, and facilitate application for the funding, and preparation of, appropriate submissions.

 

The committee will develop and prioritise a list of projects that fit the criteria of Restart NSW funding.  It is proposed that the first meeting will be held in Coffs Harbour on the 31st March at C.ex Club Coffs, from 10am to 12 noon.

 

By the end of 2015-16, $16.5 billion had been deposited in the Restart NSW Fund. Use of these funds is focused on accelerating priority projects, including the Rebuilding NSW commitments in the State Infrastructure Strategy Update 2014. These commitments were based on the NSW Governments decision to invest $20 billion in new infrastructure funded by the lease of 49 per cent of the State’s electricity network businesses and Australian Government Asset Recycling Incentive payments.

 

Thirty percent of Restart NSW funds are committed to projects in regional NSW (outside Newcastle, Sydney and Wollongong). This includes an allocation of three percent to the Resources for Regions program, to address infrastructure constraints in communities affected by mining.

 

The proposed Committee Charter is attached.

 

It is open for a Councillor to be this Council’s representative or otherwise the Manager Business Development and in his absence the General Manager would attend the scheduled meetings.

 

CONSULTATION:

 

There has been consultation with the Manager Business Development.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

At this stage there are no implications for the environment.

 

Social

 

At this stage there are no social implications.

 

Economic

 

The Restart NSW program will be delivering significant infrastructure to regional NSW.

 

Risk

 

At this stage there are no identified risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are resourcing requirements for staff or a councillor to attend the Committee meetings which will likely be in Coffs Harbour.

 

Attachments:

1

10563/2017 - Restart NSW Submissions Committee Charter

 

  


Ordinary Council Meeting - 30 March 2017

Proposed Restart NSW Submissions Committee, Mid North Coast

 


 


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.7      SF2079            300317         Cost of Local Government Election held on 10 September 2016

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the cost of the local government election held on 10 September 2016 be received.

 

 

OPTIONS:

 

The report is for information

 

DISCUSSION:

 

Council has now received the invoice from the Electoral Commission of NSW for the conduct of the Council’s September 2016 election.  The invoice is attached.

 

The cost of the election was $130,871.40 which was approximately the provision Council had made in its election reserve.

 

The Council has previously made representations concerning the opportunity to reduce the cost of the election by conducting a compulsory postal vote.  This option is currently available to Victorian Councils but so far has not been accepted in NSW.

 

There is normally a Parliamentary Inquiry which reviews each election and which is responsible for identifying opportunities to improve the process.

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no identified risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council maintains an internally restricted reserve to cover the cost of the election so there is no impact on the budget.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level implications.

 

Attachments:

1

10152/2017 - Invoice and Summary of Costs for the Local Government Election

 

  


Ordinary Council Meeting - 30 March 2017

Cost of Local Government Election held on 10 September 2016

 


 


 


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.8      SF2186            300317         Nambucca Main Beach Coastal Hazard Protection Stage 2

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources; Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The purpose of this report is to advise Council of a grant offer of $207,500 under the Office of Environmental Heritage (OEH) Coastal Program to support the implementation of stage 2 coastal protection works at Main Beach Nambucca Heads. The report requests Council match the funding as required by the grant agreement.

 

 

Recommendation:

 

1        That Council accept the funding offer of $207,500 from the Office of Environment and Heritage to support the Stage 2 Coastal Protection Works at Main Beach Nambucca Heads.

 

2        That Council allocates an amount of $136,278 from working funds towards the Stage 2 Coastal Protection Works at Main Beach Nambucca Heads in the 2016/17 financial year to support Council’s commitment to the project and the funding agreement with the Office of Environment and Heritage.

 

 

OPTIONS:

 

Council may choose not to accept the funding.

 

 

DISCUSSION:

 

Council has recently completed Coastal Protection Works at main beach to protect the Nambucca Heads Surf Club. The works which involved the construction of bleachers (large concrete steps) in front of the surf club were recently completed by Council’s Structures Team to coastal engineering specifications, and within budget. These works were jointly funded by OEH (coastal program) and Council.

 

Some pre-existing small rock incorrectly placed in the coastal zone during previous works in the area has been exposed via the works and tidal movements. These small rocks will be addressed via sieving the sand in the area sporadically over the next 12 months and removed from site.

 

OEH has now offered Council an additional $207,000 to continue the works north from the surf club beach access ramp to the northern end of the carpark. The following is an extract from our grant application:

 

The Nambucca Heads Surf Lifesaving Club and ancillary infrastructure at Main Beach Nambucca Heads is located in a vulnerable area of the coast effected by Coastal Erosion processes. Council's certified Coastal Zone Management Plan prioritises actions for the immediate and urgent maintenance of the seawalls at Main Beach with an aim to maximise the life of existing infrastructure at risk in this area. Stage 2, as funded by this grant, will address the area adjacent to the club facilities, driveway, public foreshore and carparking area to the north of the club and it will also provide a new beach access point between the carpark and the Surf Club.

 

Council and OEH have been progressively implementing our Coastal Zone Management Plan, this project will provide positive outcomes for the community and local infrastructure.

 

The Nambucca Heads Surf Club, associated facilities, carparking, access road, driveway and public space, are significant community and Council assets, and in weighing options for this area from a social and technical aspect, Council's Coastal Zone Management Plan recommended that walls be re-designed and constructed to an appropriate standard in the short term. Action 13 of the plan identifies these works as 'urgent'.

 

The proposed outputs of the project were identified as follows:

 

-           Final design of seawall developed and access points constructed;

-           180m of appropriated designed seawall constructed;

-           20m of beach access constructed;

-           Two (2) beach access points constructed to design;

-           One (1) beach access point removed;

 

The stage 2 area subject to the grant proposal is shown in the below figure.

 

 

 

The concept originally prepared for the site is shown below. Also shown is an indicative sections and the type of activities that will form part of the project. One of the access stairs between the carpark and the ramp shown on the plan will not be constructed due to cost and need, rather this will be directed to the northern most point of the carpark where there is another failed pedestrian walkway access to the beach.

 

Designs will be required to support various parts of the works, it is noted that Council now has a number of standard designs to draw upon. Key factors in the design depend on the depth of bedrock which will be examined during initial phases of the project.

 

Description: S:\Grant from N Drive\Strategic Plannning\Coast and Estuary Projects\surfclub\Namb Hds SLSC Concept Design Issue D_Page_3.jpg

Description: S:\Grant from N Drive\Strategic Plannning\Coast and Estuary Projects\surfclub\Namb Hds SLSC Concept Design Issue D_Page_4.jpg

The offer of this funding is timely given the status of the carpark wall after the March coastal events. The below images show the erosion issues in front of the carpark which has now been fenced off in part.

 

Description: C:\Users\grantn\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\IMG_5871.jpg

 

Description: C:\Users\grantn\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\IMG_5872.jpg

 

Matching Funding

 

Council is required to match the funding being offered by OEH, it is proposed to match this funding in the following manner:

 

1.   Council received $71,222 from Road and Maritime Services in respect to Natural Disaster Funding to aid in the repair of the seawall at this location. This funding is required to be spent by the end of this financial year. It is proposed to use this funding to purchase materials to store on site in the form of temporary revetment until such time that the overall work plan is developed.

 

2.   It is requested that Council allocate $136,278 from working funds this financial year to demonstrate a commitment to the funding offer.

 

 

CONSULTATION:

 

Grants Officer

Assistant General Manager Engineering Services

Manager Infrastructure Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This project is identified as a priority short term action in the Nambucca Coastal Zone Management Plan. The management plan has been prepared taking into consideration environmental, social and economic factors related to various activities.

 

Social

 

This project is identified as a priority short term action in the Nambucca Coastal Zone Management Plan. The management plan has been prepared taking into consideration environmental, social and economic factors related to various activities.

 

Economic

 

This project is identified as a priority short term action in the Nambucca Coastal Zone Management Plan. The management plan has been prepared taking into consideration environmental, social and economic factors related to various activities.

 

Risk

 

Existing funding available to take maintenance work on the seawall in this area is not sufficient to satisfactorily address the erosion issues at Main Beach. The additional funding being offered by OEH will allow Council to appropriately address the issues in this area.

 

Should Council not accept the funding being offered by OEH there is moderate to high risk that the existing seawall will fail and other infrastructure in the area will be compromised.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgetary implications of this funding are identified in the body of this report. The direct impact on the current budget is an allocation of $136,278 from working funds this financial year to demonstrate a commitment to the funding offer and aid in the betterment component of the $71,222 from Road and Maritime Services Natural Disaster Funding to aid in the repair of the seawall.

 

Source of fund and any variance to working funds

 

The budgetary implications of this funding are identified in the body of this report.

 

Service level changes and resourcing/staff implications

 

The project will have the following implications:

 

-     Project administration will be undertaken by the Grants Officer and the Coordinator of Strategic Planning and Natural Resources;

-     Project Planning and Design will be managed by the Coordinator of Strategic Planning and Natural Resources and Assistant General Manager Engineering Services;

-     Project Works and contract management will be undertaken by the Manager of Infrastructure Services

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.9      PRF18              300317         Boating Now - Gordon Park

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to provide Council with a report on the progress of the Boating Now Project for Gordon Park.

 

 

Recommendation:

 

1        That the information concerning progress of the Boating Now Project for Gordon Park be received.

 

2        That, in accordance with the works schedule of S94 Community Facilities and Open Space Plan, Council allocates an additional $124,560 toward the implementation of the improvements to Gordon Park.

 

3        That Council supports the project by allocating project funds towards a suitably qualified Project Manager.

 

4        That Council combine funds allocated to the project through various work orders into a single work order number and the separate assets/activity be clearly separated via tasks.

 

5        That Council note it is anticipated that revotes for the project will be requested at the June quarter to allow for the continued implementation of the project into the next financial year.

 

 

 

OPTIONS:

 

Council may choose to make an alternative recommendation.

 

 

DISCUSSION:

 

Council previously accepted funding of $287,000 under the RMS Boating Now Program to support a project at Gordon Park including new trailer parking, foreshore Jetty, bank stabilisation and promenade, new amenities, pathways and other ancillary features to the space.

 

With matching funds from Council, the project cash budget is $643,750 including allocations made in 2017 for parking changes and footpaths ($92,000 and $64,000 respectively); this budget excludes staff time originally estimated at 15% of costs.

 

Staff have been progressing with background detail for the project and the following activities have been undertaken to date:

 

·              Amended Masterplan prepared

·              Stakeholder consultation undertaken

·              Masterplan exhibited and adopted

·              Further consultation undertaken with landholders and local business owners

·              Geotech investigations undertaken

·              Design Plans and tender documents for the amenities prepared

·              Design Plans for level 1 electrical works prepared and costed

·              Landholder engagement in regard to the proposed power arrangements

·              level 2 electrical works have been quoted.

 

The following activities are presently underway:

 

·              Designs for revetment, jetty and foreshore promenade presently being prepared

·              REF and Part 7 permit (NSW Fisheries) for foreshore works and jetty has been prepared (awaiting finalisation of Jetty Design)

·              Designs for trailer parking and disabled level parking presently being prepared.

 

The Masterplan is shown as follows:

 

 

In respect to the above plan it is noted that after discussions with the off-shore fishing club and some test runs using boat and trailers the parking arrangements and access to the boat ramp will be amended by removing the roundabout and allowing nose in angle parking. Designs are being prepared to reflect this new arrangement which will also gain additional open space on the foreshore side of the carpark.

 

The project has largely been stalled while Council has been awaiting the provision of plans and costing for the initial electrical work. These were required as no works can be undertaken within 10m of the existing high voltage lines. So Council is required to relocate the power to underground.  This is also an improved outcome for the amenity of the area.  The cost to implement the electrical works is approximately $110,000.

 

Note: additional electrical works will be required to connect lights, barbeques and other new facilities.

 

It is expected that the design/ approval phase of the project will be complete by the end of this financial year. Works are targeted for commencement in the new financial year. 

 

As Council progresses with the design work the cost are being refined:

 

Core activities costed:

 

Preliminaries (designs and approvals) ($45,000)

Amenities $170,000 (estimate based on Bellwood and Shelley Beach)

Jetty $250,000 (estimate)

Power Arrangements ($110,000 quoted with allowance for traffic control)

 

Estimated tota $575,000

 

Should Council approve the additional funds requested in this report, $193,310 would remain to complete the parking area changes, pathways, lighting and landscaping.

 

Community Facilities and Open Space s94 Contributions Plan – Works Schedule

 

The Community Facilities and Open Space S94 Plan has approximately $600,000 in the reserve.

 

The Community Facilities and Open Space s94 Works Schedule highlights Regional Boating Facilities at Gordon Park and Shelley Beach as an activity that S94 funds may apply to with a 32% rate. It is noted that Section 94 funds have already committed $156,000 to the Gordon Park and Shelley Beach projects. However, based on the total funding allocated to the project and the 32% application rate an additional $124,560 of Section 94 funds could be made available to implement works at Gordon Park. This is reasonable given the 75% application rate applied to the Macksville Skatepark.

 

Given additional cost estimates for various parts of the project it is requested that an additional $124,560 be allocated to the boating now project at Gordon Park. This funding will bring the total cash budget available to Gordon Park project to $768,310.

 

All commitments to the funding will be pooled and distributed to meet the overall intent of the plan. This will include underground power, pathways, car parking changes, new Jetty and promenade, pathways, safer by design lighting, landscaping, demolition of existing amenities and club house.

 

It is noted that not all actions of the plan will be achieved; the focus of the implementation will be the core infrastructure. Other parts for instance the children’s playground will form part of a future project.

 

Request for Variation with RMS

 

Given the additional contribution Council has committed to the project a variation request has been made with the RMS. At the time of writing this report Council was yet to receive a response.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Engineering Services

Assistant General Manager Corporate Services

Manager of Finance

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Appropriate permits and licences will be received prior to proceeding with any works.

 

Social

 

Council has been consulting with nearby residents and business owners as the project progresses. The overall amenity of the area will be improved by implementing the actions in concept plan.

 

Economic

 

This report details the budget related to the project. It is expected that the proposed improvements will contribute positively area. The location, function and appearance of public spaces are recognised as factors that contribute to investment and tourism.

 

Risk

 

NIL

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgeting matters are discussed in the body of this report

 

Source of fund and any variance to working funds

 

The budgeting matters are discussed in the body of this report

 

Service level changes and resourcing/staff implications

 

The project is complicated due to the various components, staff time and skills are being stretched to manage the project. Councils Engineering Design position remains unfilled and this position has been responsible for the project tendering and contract management of the amenities at both Shelley Beach and Bellwood Park. Combined with overseeing contract work for electrical modifications, construction of significant Foreshore Jetty, promenade, pathways and modifications to parking area the project would benefit from a dedicated Project Manager (preferably an engineer). Without a dedicated project officer there is potential that the project may encounter timing difficulties and other issues with other funding bodies.

 

It is recommend Council engage a Project Manager to oversee the project to completion using funds available under this program.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager

ITEM 9.10    SF842              300317         Establishment of a Council 'Clean Energy Committee'

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources; Michael Coulter, General Manager         

 

Summary:

 

On the 13 October 2016 Council resolved to be provided with a report on the establishment of a Clean Energy Committee.  This report was provided to Council’s meeting on 15 December 2016 wherein it was resolved that Council invite Bellingen Shire Council to be a part of this Committee to order to take advantage of potential resource sharing on future projects.  And further, if the response is positive, Council forward a copy of the draft Terms of Reference for their consideration.

 

Subsequent to Council’s resolution enquiries were made with Bellingen Shire Council regarding their interest in a joint committee but in the absence of an expressed interest it is now recommended that Council proceeds alone.

 

 

Recommendation:

 

1          That Council adopt the Terms of Reference for a ‘Clean Energy Committee’ as outlined in the body of the body of this report.

 

2          That two Councillors, including a Chair, be appointed to the Committee.

 

3          That Council nominates a Chair and a second Councillor.

 

4          That Council formally invites the Office of Environment and Heritage to be a part of this Committee, specifically the Clean Energy Coordinator NE region.

 

5          That Council formally invites Transition Nambucca Valley to be a part of this Committee and nominate two representatives.

 

6          That Council formally invites the Nambucca Valley Conservation Association be a part of this Committee and nominate two representatives.

 

 

OPTIONS:

 

Council may propose alternative arrangements for the Clean Energy Committee.

 

 

DISCUSSION:

 

On the 13 October 2016 Council resolved to be provided with a report on the establishment of a Clean Energy Committee.  This report was provided to Council’s meeting on 15 December 2016 wherein it was resolved that Council invite Bellingen Shire Council to be a part of this Committee to order to take advantage of potential resource sharing on future projects.  And further, if the response is positive, Council forward a copy of the draft Terms of Reference for their consideration.

 

Subsequent to Council’s resolution enquiries were made with Bellingen Shire Council regarding their interest in a joint committee but in the absence of an expressed interest it is now recommended that Council proceed alone.

 

The suggested draft terms of reference for the Committee are provided below:

 

Terms of Reference

 

Composition

 

The following is the recommended composition of the Committee:

 

·    2 Councillors (with one as Chair)

·    2 Council Staff in advisory (non-voting) roles

·    1 Office of Environment and Heritage representative in advisory (non-voting) role (Regional Clean Energy Coordinator NE region)

·    2 Transition Nambucca Valley representatives

·    2 Nambucca Valley Conservation Association representative

 

Aims and objectives (Committee Actions)

 

The purpose of the Committee is to provide advice and recommendations to Council in respect to the following:

 

-     the status of Council’s Climate Change Adaptation Plan.  This will including monitoring and reviewing as well as promoting the implementation of actions within Council's Climate Change Adaptation Plan

-     the implementation of the Climate Change Adaptation Fund of the Environmental Levy

-     activities related to Council's membership within the Sustainability Advantage Program

-     provide advice in respect sustainable management of Council assets;

-     identify opportunities for investment in green/sustainable enterprises

-     promote capacity building in the community and

-     external funding applications/projects and programs related to sustainability.

 

Meeting Frequency

 

Quarterly meetings are proposed.  Where a grant application may require consultation with the Committee outside the normal meeting cycle then consultation with committee members could occur via email.

 

Other Activities

 

In a similar manner to the Nambucca River, Creeks, Estuaries and Coastal Management Committee the ‘Clean Energy Committee’ would be circulated a copy of the draft Environmental Levy Budget for comment.

 

Recommendations of the Committee can be reported to Council with the draft budget.

 

 

CONSULTATION:

 

General Manager

Manager Development and Environment

Manager Assets

Technical Officer Development and Environment

Engineering Support Officer - Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

A Clean Energy Committee is likely to provide positive environmental outcomes for the community.

 

Social

 

A Clean Energy Committee is likely to promote sustainability within the community.

 

Economic

 

A Clean Energy Committee may assist Council in sourcing feasible renewable energy for assets which may have positive economic results for Council and the community.

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

The commitment from Council to develop an additional Committee related to Clean Energy will impact on staff resources.  Formalising a Committee which requires the presence of staff will extend Council's already lean resources.

 

A committee of Council requires agendas, reports, business papers and minutes to be prepared, along with the implementation of actions which may arise from meetings.  This may include research, correspondence, project management/implementation, contract management, community education, etc. All these activities can be time intensive and are likely to have an impact on output related to other projects programs and activities.

 

These resourcing implications have to be weighed up against the potential benefits of the Committee as listed in the sustainability assessment.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.11    SF2292            300317         Minutes of the Nambucca Shire Council Access Committee meeting held 28 February 2017

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development        

 

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 28 February 2017 are attached for Council’s endorsement. 

 

The minutes contain the following recommendations:

 

·      That the Committee recommends the establishing a RV dump point next to the public toilets outside the Macksville Memorial Aquatic and Fitness Centre.

·      That funding for installing the dump point be sought from a grant or sponsorship, with the balance (if not fully funded) being requested from the Council’s 2017-2018 budget; and that a letter be sent to Jayco Australia seeking sponsorship for the project.

·      That Council’s compliance with the quality requirements of the Ageing Disability and Home Care funding agreement 2015-2018 be noted. 

·      That Council note the purchase of a medical chair scale to be housed at the Macksville Memorial Aquatic and Fitness Centre, from local fund raising and external grant funding.

 

 

 

RECOMMENDATION:

 

1.   That Council establishes a RV dump point next to the public toilets outside the Macksville Memorial Aquatic and Fitness Centre.

 

2.   That funding for installing the dump point be sought from a grant or sponsorship, with the balance (if not fully funded) being requested from the Council’s 2017-2018 budget; and that a letter be sent to Jayco Australia seeking sponsorship for the project.

 

3.   That Council’s compliance with the quality requirements of the Ageing Disability and Home Care funding agreement 2015-2018 be noted. 

 

4.   That Council note the purchase of a medical chair scale to be housed at the Macksville Memorial Aquatic and Fitness Centre, from local fund raising and external grant funding.

 

5.   That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 28 February 2017.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

RV Dump Point

 

Councillors may recall that in late 2016 it endorsed a request by the Access Committee for feedback from Council’s Engineers regarding establishing sewer dump points for Recreational Vehicles.  Following an internal discussion regarding a site in Macksville, Council’s staff decided that the best possible location would be behind the bus stop outside the Macksville Memorial Aquatic and Fitness Centre.   The location has a car park and access which is will allow RVs and caravans to drive in and out with ease as well as allowing for parking whilst enjoying the town centre or Aquatic Centre.

 

It is proposed that the dump point be locked and the key held at the Aquatic Centre to prevent unauthorised access and dumping.   Signage restricting parking at the dump point will be necessary to allow for vehicles to park so that the dump can be accessible to all types and sizes of vehicles.

 

In terms of timing, it is suggested that the point be installed post by-pass.  Parking in this area is at times in very high demand given the restrictions along the Pacific Highway/Cooper Street.  When this reverts to a local road it is likely there will be increased parking options. 

 

Council’s Engineers estimate installation will cost around $5,000. 

 

Ageing Disability and Home Care funding agreement

 

Council receives funding of $17,000 per annum from Department of Family and Community Services (FACS) Ageing Disability and Home Care, under a 3-year Agreement which concludes 30 June 2018.  Under the Terms and Conditions of the Funding Agreement, Council is required to meet the NSW Quality Framework requirements by having a quality management system in place and by undergoing a process of Third Party Verification against the NSW Disability Service Standards.  This is done once during the funding term. 

 

The cost of TPV is approximately $4,000 which Council argued was difficult to justify given the level of funding and the amount of scrutiny applied generally to local government.  FACS has now released a modified process for non-output services (ie they have no individual clients) which involves a self-assessment.  This has now been completed together with a Statement of Verification.  Council’s compliance has been confirmed. 

 

Medical Chair Scale

 

This specialist piece of equipment allows people with disabilities as well as obesity to obtain an accurate body weight when using a traditional bathroom scale is not practical (or even possible).  Accurate weight monitoring is crucial for many people to maintain optimum health.  Currently people have to use a scale at the Emergency Department at Macksville Hospital (when available) or an industrial scale at the local farm produce store.  The scale will be housed at the Aquatic Centre and available free of charge.  The equipment further enhances the Centre’s ability to provide services to people with disabilities and complements the recent purchase of the Pelican wheelchair used to access the 50m pool.

 

 

CONSULTATION:

 

The following staff were directly involved in the discussion regarding an RV Dump Point in Macksville:  Manager Water and Sewer, Manager Business Development (regarding Aquatic Centre support), Manager Technical Services and Technical Officer (Water and Sewer).

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Nothing identified

 

Economic

 

Nothing identified

 

Risk

 

Nothing identified

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

An amount of $5,000 has been included in the draft 2017-2018 budget.  It is hoped to offset at least partially with subsidies or sponsorship.

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

Attachments:

1

7056/2017 - Minutes - Access Committee - 28 February 2017

 

  


Ordinary Council Meeting - 30 March 2017

Minutes of the Nambucca Shire Council Access Committee meeting held 28 February 2017

 

PRESENT

 

 Mr Peter Shales (Chairperson)

Cr A Smyth

Ms Lee-anne Funnell

Mr Les Small

Cr S Jenvey

Mr Keith Davis

Mr Cameron Gowing

Ms Margaret Hutchinson

Ms Fiona Henwood (Guide Dogs)

Dr Dorothy Secomb

Mr Mark Bettini

Ms Alba Sky

Ms Coral Hutchinson

 

 

APOLOGIES

 

Mr Michael Porter

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1      SF2292              280217      Confirmation of the Minutes of the Previous Meeting held 15 November  2016

Recommendation:  (henwood/sky)

 

That the Committee confirm the minutes of the meeting held 15 November 2016.

 

 

 

ITEM 3.2      SF2292              280217      Business Arising from Previous Meeting held 15 November 2016

Recommendation: (davis/funnell)

 

That the Committee recommends the establishing a RV dump point next to the public toilets outside the Macksville Memorial Aquatic and Fitness Centre.

 

Recommendation: (davis/SMALL)

 

That funding for installing the dump point be sought from a grant or sponsorship, with the balance (if not fully funded) being requested from the Council’s 2017-2018 budget; and that a letter be sent to Jayco Australia seeking sponsorship for the project.

 

 

 

ITEM 3.3      SF2292              280217      Correspondence to the Access Committee meeting 28 February 2017

RESOLVED:

The correspondence received was noted.

 

 

ITEM 3.4      SF2292              280217      Report on General Business to the Access Committee 28 February 2017

Recommendation: (SMYTH/davis)

 

1   That Council’s compliance with the quality requirements of the Ageing Disability and Home Care funding agreement 2015-2018 be noted. 

2   That a site visit to Scotts Head be considered at the March meeting. 

 

Recommendation: (henwood/davis)

 

3   That following discussions regarding access issues around Woolworths in Nambucca Heads, raised on behalf of a member of the public, Council’s staff be asked to provide the Roads and Maritime Services policy position (or other guidelines) regarding the establishing of marked/zebra crossings. 

 

Recommendation: (davis/henwood)

 

4   That Council note the purchase of a medical chair scale to be housed at the Macksville Memorial Aquatic and Fitness Centre, from local fund raising and external grant funding.

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 28 March 2017 commencing at 2.00pm. 

Note:  There will be no meeting in April due to the clash with ANZAC Day.

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being   3.02   pm. 

………………………………

PETER SHALES

(CHAIRPERSON)


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.12    SF2293            300317         Development Applications greater than 12 months or where submissions received -  to 22 March 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2016/232

9 December 2016

Continued Use of Retaining Wall

Lots 22, 23 & 33 DP 1212788 & Lot 28 DP 1207166, Lloyd Street, Macksville

Two opposing submissions have been received.

·           Concerned that wall was erected without consent and that it does not match submitted plans, some of which appear to have been drawn up after the wall’s construction

·           Wall encroaches on a property for which the owner’s consent has not been given

·           Wall is not in character with the surrounding environment – a visual eyesore

·           Concerns re permeability of backfill material, engineering certification of structure and treatment of subsurface water

·           Concerns that a neighbouring fence has not been correctly replaced and contaminated material remains on a neighbouring site.

·           Requesting plantings in front of wall and that it be painted to reduce its visual impact.

STATUS: Amended plans have been received from the applicant – these are being re-notified to adjoining owners.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/003

6 January 2017

18 Lot Subdivision

Lot 1 DP 1212394, 1 Regatta Drive, Valla Beach

Seven opposing submissions have been received.

·      One has no major objections, just want reassurances that stormwater runoff/drainage will be appropriately managed

·      Bought into the park because of its over 50s lifestyle – the proposed subdivision will change that

·      New development will have an adverse effect on wildlife

·      Noise, dust, etc from building will negatively impact them

·      Concerns regarding privacy, overshadowing and drainage

·      Exit will be insufficient in case of an emergency

·      If approved, Council should place controls on new development permitted – drainage, noise, dogs

·      TV and mobile phone reception will be impacted

·      Setback breaches regulation

·      View loss

·      Loss of vegetation – much vegetation was removed prior to the DA being lodged – habitats of kookaburras, possums, kangaroos, frogs and snakes

·      Negative impacts on SEPP 14 Wetlands

·      Traffic will increase

·      Fire risk increased

·      All Valla Park residents should have been notified

STATUS: Being assessed. Amended plans are being prepared by the applicant.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/025

3 February 2017

Continued Use of Shipping Containers

Lots 1 & 5 Section E DP 17707, 2 Vernon Street & 3 Wallace Street, Scotts Head

Three opposing submissions have been received

·      Application should be refused – shipping containers are unsightly and the yard is also overgrown and has rubbish lying around. Looks like an industrial site.

·      Use of containers should be on DA tracking site

·      Containers should be removed immediately and contents stored at an appropriate storage facility

STATUS: Being assessed

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/020

30 January 2017

68 Lot Subdivision

Lot: 176 DP: 1190467, Seaforth Drive, Valla Beach

Four opposing submissions have been received:

·      Developer should provide playground – not enough community space has been provided by the developer

·      Consider speed bumps to slow down traffic to improve safety for children

·      Only one entrance/exit raises safety concerns

·      Footpaths should be provided

·      Disappointed that so many lots are proposed to be crammed in

STATUS: Being assessed.  Issue with location of open space; awaiting receipt of referrals (GTA’s) from Office of Water and RFS. OEH have responded suggesting that plan layout & SEE be amended and further flood assessments be undertaken.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2015/043/02

22 February 2017

Modification of Trading Hours for Cafe

Lot 7 Section 4 DP 245317, 4 Thompson Street, Valla Beach

Seven submissions have been received. Six oppose the proposed modification and one supports it. Additionally, a petition supporting the proposal has been lodged with Council.

Opposing

·      Extended hours are inappropriate in a residential area

·      Extended hours fail to provide additional facilities or services to meet the day to day needs of residents that are not already provided for

·      One submission agreed with earlier opening hours but not later closing hours – too much additional noise in the evening, together with parking issues, vandalism, loitering, littering, petty crime, etc

·      Café is extremely close to adjoining properties, making the extended hours inappropriate

·      There is insufficient off-street parking and formalised on street parking available to minimise disturbance to residents

·      Extended trading hours means extended hours for cleaning up and prepping for the next day with associated noise

·      Will lead to increased waste generation which may cause odours

·      Increased deliveries at inappropriate hours

·      Increased evening traffic movements

·      Impact on adjoining Nature Reserves

·      Potential for anti-social behaviour

·      New owners are already operating outside approved hours, leading to concern that this will escalate further if extended hours are approved (ie that the new owners will operate outside of any approved increase in hours)

·      Extended hours would be ok on the weekends, but not on weekdays.

Supporting

·      Greater flexibility re opening hours will be better for the owner and the community

·      Many of surrounding residences are holiday homes and extended hours would be welcomed by those who use them.

·      Residents will appreciate being able to buy coffee earlier in the morning, as well as healthy takeaway lunches.

STATUS: Being assessed.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/039

17 February 2017

Dwelling-House

Lot 9 DP 1008583, 785 Grassy Head Road, Way Way

One submission has been received. It opposes the proposal

·      The application continues and adds to development previously undertaken on this land. Council should consider the overall scale of all the developments

·      A previous DA remains incomplete. Having two developments under construction at the same time  will greatly increase noise and earthworks.

·      Previous DA resulted in enormous loss of amenity

·      Building times should be restricted to Monday – Friday 8am to 3 pm only

·      Dam that is part of the DA should not be approved – near a natural water course and requires proper environmental assessment

·      Felling of trees has had and will continue to have an enormous impact on biodiversity

·      Applicant is abusing the DA system by trying to spread out developments rather than have them all assessed at the same time in the one DA

·      Applicant/owner is not a licenced builder. Council needs to enforce BCA standards, etc

STATUS: Being assessed

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  30 March 2017

General Manager's Report

ITEM 9.13    SF2222            300317         North Coast Regional Plan

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

The North Coast Regional Plan was released by the Department of Planning & Environment on Wednesday 22 March 2017. The Plan will guide the NSW Government’s land use priorities and decisions to 2036 by providing a framework to guide the development of land use plans, development proposals and infrastructure planning.

 

Many of Council’s current and future plans, policies and strategies will be required to address and comply with the directions of the Plan.

 

 

Recommendation:

 

That the information be noted

 

 

OPTIONS:

 

There are no options – the report is for information only.

 

DISCUSSION:

 

Over the last two to three years, the Department of Planning has been developing the North Coast Regional Plan. The aim of the Plan is to outline a 20 year vision for the North Coast along with directions and actions that will lead to the vision’s delivery. The North Coast Regional Plan is attached.

 

Council will be required to ensure that the Local Environmental Plan (and amendments), and strategies/policies concerning employment lands, tourism, infrastructure, economic growth and biodiversity will comply with the directions in the Plan.

 

The draft North Coast Regional Plan was exhibited for comment from 2 March to 2 June 2016. The draft plan had five goals:

 

GOAL 1:      A natural environment, and Aboriginal and historic heritage that is protected, and landscapes that are productive

GOAL 2:      Focus growth opportunities to create a great place to live and work

GOAL 3:      Housing choice, with homes that meet the needs of changing communities

GOAL 4:      A prosperous economy with services and infrastructure

GOAL 5:      Improved transport connectivity and freight networks

 

During the exhibition period, the Department received 803 submissions, nearly four times as many as for the Central Coast and Hunter draft Regional Plans. The North Coast Regional Plan – Consultation Report (attached) summarises the issues raised by the submissions and the Department’s response to them.

 

Following consideration of the submissions, the Department formulated the finalised North Coast Regional Plan.

 

It now has the following vision:

 

“The best region in Australia to live, work and play thanks to its spectacular environment and vibrant communities.”

 

This vision is to be achieved by the following four goals:

 


 

• The most stunning environment in NSW

• A thriving, interconnected economy

• Vibrant and engaged communities

• Great housing choice and lifestyle options

 

These goals are then divided into 25 Directions and 80 Actions, which can be found in the North Coast Regional Plan – Implementation Report (attached).

 

Council made a submission to the draft Plan (attached). An initial reading of the Plan reveals that some of Council’s concerns have been addressed, including more emphasis on achieving the cultural, Aboriginal heritage and environmental aspects of the vision. Also, the Plan states on pages 4 and 41 the following, in relation to coal seam gas mining:

 

“The NSW Government has listened to the North Coast community and has no intention to revive coal seam gas on the North Coast. More than $27 million has been spent to buy back the exploration licences handed out by the previous government. This Plan makes it manifestly clear that coal seam gas resources on the North Coast will remain in the ground.” And

 

“The NSW Government has no intention to revive coal seam gas on the North Coast. More than $27 million has been spent to buy back the exploration licences to ensure that coal seam gas resources on the North Coast will remain in the ground.”

 

Council’s request that land at Harriman’s Lane be included in the urban growth area maps has been rejected, however, land in the Lower Nambucca area has been identified as an investigation area for Urban Land.

 

Page 80 of the Plan contains the following priorities for the Nambucca LGA:

 

Regional priorities

• Protect important environmental assets to support the tourism sector and centres such as Nambucca Heads, Valla Beach and Scotts Head.

• Foster stronger connections and alignment with the regional city of Coffs Harbour and other surrounding local government areas such as Bellingen and Kempsey.

• Identify agribusiness opportunities that harness the flourishing dairy, beef and macadamia industries.

 

Economy and employment

• Deliver job opportunities by supporting Nambucca’s growing economy, competitive land prices and diverse industrial base.

• Direct future growth away from important farmland and towards Macksville, Nambucca, Bowraville, Valla and Scotts Head.

• Use the Pacific Highway upgrade and improved digital technology to drive growth and reinforce and strengthen connections with Coffs Harbour and other surrounding centres.

• Develop employment lands at Macksville and Valla.

• Identify opportunities to expand nature-based, adventure and cultural tourism.

 

Housing

• Deliver housing at Macksville, Valla and Scotts Head.

• Support rural residential housing opportunities in appropriate locations.”

 

The Urban Growth Area Map for Council is on page 81.

 

CONSULTATION:

 

General Manager

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

If successfully implemented, the actions in the Plan should lead to greater protection of environmentally sensitive areas and greater use of renewable energy.

 

Social

 

If successfully implemented, the actions in the Plan should lead to stronger, safer, healthier and more vibrant local communities. The directions concerning collaboration and partnership with and stronger economic self-determination of Aboriginal communities are welcomed by Council.

 

Economic

 

If successfully implemented, the actions in the Plan should lead to further growth in the local economy, particularly in the areas of agribusiness and tourism.

 

Risk

 

The plan presents no foreseeable risk to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Undertaking the actions required of Council by the State Government will necessarily directly impact on future budgets. Until more detailed directions from the State Government are provided, together with any offers of financial assistance, the impact is unable to be quantified.

 

Source of fund and any variance to working funds

 

This will need to be determined at a later date.

 

Service level changes and resourcing/staff implications

 

It is likely that Council staff will be required to prepare additional plans, policies and strategies as a result of the Plan. Until more detailed directions from the State Government are provided, together with any offers of financial assistance, the impact is unable to be quantified.

 

Attachments:

1

10345/2017 - North Coast Regional Plan 2036

 

2

10346/2017 - North Coast Regional Plan - Consultation Report

 

3

10347/2017 - North Coast Regional Plan - Implementation Report

 

4

18792/2016 - Nambucca Shire Council submission

 

  


Ordinary Council Meeting - 30 March 2017

North Coast Regional Plan

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Ordinary Council Meeting - 30 March 2017

North Coast Regional Plan

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 30 March 2017

North Coast Regional Plan

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 30 March 2017

North Coast Regional Plan

 


 


 


 


 


 


 


 


 


 


 


 

 


 


 


 

 

 


 


 


 


 



 


 


 


 


 


 


 


 


 


 

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Ordinary Council Meeting                                                                                                  30 March 2017

Corporate Services

ITEM 10.1    SF251              300317         Schedule of Council Public Meetings 2017

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2017.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Access Committee

28 March

Council Chambers

2.00 PM

Ordinary Council Meeting

30 March

Council Chambers

5.30 PM

Special Council Meeting

3 April

Council Chambers

5.30 PM

Community Strategic Plan Workshop

6 April

Council Chambers

5.30PM

Library Service Strategic Plan

11 April

Committee Room

9.30 AM

Ordinary Council Meeting

13 April

Council Chambers

5.30 PM

General Fund Budget Workshop

20 April

Council Chambers

5.30PM

Access Committee

25 April

ANZAC DAY

 

General Fund Budget Workshop cont. plus Water & Sewerage Funds

27 April

Council Chambers

2.00PM

Ordinary Council Meeting

27 April

Council Chambers

5.30 PM

Budget Workshop cont. (if required)

4 May

Council Chambers

5.30PM

Ordinary Council Meeting

11 May

Council Chambers

5.30 PM

Access Committee

23 May

Council Chambers

2.00 PM

Ordinary Council Meeting

25 May

Council Chambers

5.30 PM

Audit Risk & Improvement

14 June

Council Chambers

10.00 am

Ordinary Council Meeting

15 June

Council Chambers

5.30 PM

Access Committee

27 June

Council Chambers

2.00 PM

Ordinary Council Meeting

29 June

Council Chambers

5.30 PM

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                  30 March 2017

Assistant General Manager Corporate Services Report

ITEM 10.2    SF334              300317         South Arm Hall Committee of Management - Minutes of Annual General Meeting - 14 August 2016

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the South Arm Hall Committee of Management and the new Committee.  A copy of the minutes and financial reports are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Committee of Management for the South Arm Hall’s Annual General Meeting held on 14 August 2016 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the South Arm Hall Committee of Management was held on 14 August 2016.

 

The Committee of Management for 2016/2017 comprises:

 

          President                                  Alba Sky

          Vice President                          Robyn Wilson

          Secretary                                  Anama (Maria) Tesser

          Treasurer                                  Robyn Wilson

          Grants and Publicity Officer      Joan Rossington

          Committee Member                   Ilse Nobel, Rhonda Matthews, Gail Perry and Robyn Melvaine

 

 

CONSULTATION:

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications on the environment.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

There are no changes or implications stemming from this report.

 

 

Attachments:

1

27933/2016 - Minutes of AGM - 14 August 2016.

 

2

8470/2017 - Annual financial return

 

  


Ordinary Council Meeting - 30 March 2017

South Arm Hall Committee of Management - Minutes of Annual General Meeting - 14 August 2016

 

South Arm Hall Management Committee AGM14th August 2016.

 

Present: Robyn Melvaine, Gail Perry, Joan Rossington, Ilse Noble, Alba Sky, Robyn Wilson, Rhonda Matthews, Anama Tesser.

All positions declared vacant. As there was no Business from previous year  as all was discussed in the General Meeting.

There was no one to chair the meeting and no one to take on the positions vacated, all positions remain the same.

President..............                               Alba Sky

Vice President/Treasurer...........      Robyn Wilson

Secretary..........                                    Anama Tesser(aka Maria Tesser)

Grants /Publicity officer ...........                Joan Rossington.

Committee Members...........             Ilse, Noble, Rhonda Matthews,

Gail Perry, and Robyn Melvaine.

 

It was decided by the committee to make Mary Noble a life member of the Hall committee for her service to the community over a very long period.

Also the committee paid tribute to Gwen Gatter who moved to Macksville after Many long years on South Arm and her long standing support to the community in June this year.

 Meeting closed and the next AGM at a date to be fixed in 2017.

Anama Tesser

Secretary............................ President................................date...............................


Ordinary Council Meeting - 30 March 2017

South Arm Hall Committee of Management - Minutes of Annual General Meeting - 14 August 2016

 


Ordinary Council Meeting                                                                                                  30 March 2017

Assistant General Manager Corporate Services Report

ITEM 10.3    SF2064            300317         Macksville Dance Group - Request for Waiving of Fees for Hiring the Macksville Senior Citizens Centre

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

Council has received a request from the Macksville Dance Group to waive the rental fees for hiring of the Macksville Senior Citizens Centre on Saturday 20 May 2017.  On this occasion the Group will be conducting Charity Dance with proceeds going to the Nambucca Valley Cancer Support Group.

 

A copy of their request is provided below.

 

The rental charge for the use of the Centre is $19 per hour and the Group is requesting the use of the Centre for six (6) hours ie $114.

 

 

Recommendation:

 

That Council waive the rental fee to the Macksville Dance Group for the hire of the Macksville Senior Citizens Centre for six hours on Saturday 20 May 2017 for the conduct of a Charity Dance for the Nambucca Valley Cancer Support Group.

 

 

OPTIONS:

 

That Council waive the rental fee of $114.

That Council waive a percentage of the rental fee.

That Council not waive the rental fee.

 

 

DISCUSSION:

 

The Macksville Dance Group has been hiring the Macksville Senior Citizens Centre for many years to conduct dances for mostly senior members of the Valley.  These dances are held for 3 hours during the day on Wednesdays and for three hours most Saturday nights.

 

This is the first time the Group has asked Council to waive the rental as on this occasion all proceeds raised from the dance and additional funds raised by the Group will be presented to the Nambucca Valley Cancer Support Group.  The Dance Group's target is to raise $1500.

 

 

CONSULTATION:

 

General Manager

Finance Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This has no impact on the environment.

 

Social

 

The Macksville Senior Citizens Centre provides a venue for many activities including several dance groups/clubs.  Many of these activities are provided for our senior residents, providing them with a healthy social outlet.

 

Economic

 

There are no economic effects.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

None

 

Source of fund and any variance to working funds

 

None.  If Council agrees with the recommendation, the Macksville Dance Group will not be sent an invoice for the six hours pertaining to the Charity Dance night rental.

 

Service level changes and resourcing/staff implications

 

None

 

COPY OF REQUEST FROM MACKSVILLE DANCE GROUP:

 

"The Macksville Dance Club are holding a Charity Dance for the Nambucca Valley Cancer Support Group. The Dance will be held at the Seniors Hall on Saturday 20th MAY,  7pm to 11pm . All proceeds raised from the dance and additional funds raised by the dance club will be presented to the Nambucca Valley Cancer Support Group. Out target is to be able to present them with a cheque for $1500.

 

We extend an invitation to you and all the council members and staff to attend the event either as dancers or just to watch the dancing, enjoy the music, join us in a traditional dance supper, and possibly win some of the great door prizes. I have attached our current advertising flier for you.

 

We will be using the hall for 4 hours on Saturday 20th MAY  7pm to 11pm . We would also need some additional time prior for setting up, bringing in additional tables, and after for cleanup.

 

We would like to ask the council to consider not charging us for hire of the Senior Citizens Hall for the 4 hours of this event, which is in effect donating the hall hire cost to the Nambucca  Valley  Cancer  Support  Group.  We in return would be most grateful and would promote the Council as a supporter in our advertising. If this event is successful we would like to hold it as a yearly event.

 

Kind Regards

Philip Healy

Vice President, Charity Dance Chairman

Macksville Dance Club."

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                  30 March 2017

Assistant General Manager Corporate Services Report

ITEM 10.4    SF1120            300317         Grant Application Status Report

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

This report provides an overview of grant applications and their status for the previous quarter.

 

 

RecommendationS:

 

That Council receive the list of grant applications to 20 March 2017 and the list of current grant funding available from Council’s Grants Calendar.

 

 

 

Successful grant applications (ACTIVE PROJECTS):

 

Grant and date of approval

Funding Amount

Amount Council

Description

OEH Floodplain Management Grant

Closed 21 March 2013

$90,000

$45,000

(Enviro Levy)

Develop Flood Plain Management Study and plan for Nambucca River and Deep Creek

**Ongoing**

OEH Coastal Management Grant

Closed 13 March 2014

 

$91,000

$91,000 (EL)

Nambucca Heads SLSC Protection Works – Stage 1

**Works completed – acquittal pending**

OEH Estuary Management Grant

Closed 13 March 2014

 

$50,000

$50,000 (EL)

Stuart Island estuary health improvement (rock revetment, fillets, reef balls, revegetation)

**COMPLETED**

Environmental Trust Restoration and Rehabilitation Grant

Closed 19 September 2014

 

$86,160

$23,060 (in-kind)

Protection of two endangered populations and treatment of Wakki Beach, Scotts Head and bush track

**Ongoing – Glycine Project**

Indigenous Advancement Strategy – Nambucca Valley Sport and Wellbeing Program

$154,442

NA

Two year program paying Ritchie Donovan’s contract for continuation of program

**Ongoing**

Department of Trade and Investment – Crown Lands

Rescuing Our Waterways

Closed 15 December 2014

$10,000

$10,000 (EL)

Shoaling Strategy/Study for the Lower Nambucca River Estuary

**COMPLETED**

Department of Infrastructure and Regional Development - National Stronger Regions Fund

Closed 28 November 2014

$241,340

$241,340

South Nambucca Sewerage Infrastructure Installation

**Works in progress – construction to be completed by 30/06/2017**

Office of Environment and Heritage – Local Government Heritage Program

2016/17

$7,500

$7500

Provision of Heritage Places Grants

**Ongoing**

Transport for NSW – Community Transport

 

$12,000

In-kind only

Young people’s awareness raising/skills sessions using public transport

**Ongoing**

Office of Environment and Heritage Estuary Management

$43,500

$43,500 (EL)

Nambucca River – Bank stabilisation and restoration

**Most works completed – awaiting suitable planting weather**

Office of Environment and Heritage Coastal Management

$82,150

$82,150 (EL)

Nambucca EcoHealth Monitoring Programme

**Ongoing**

Office of Local Government Responsible Pet Ownership Grant

Closed September 2015

$15,000

$15,000

Desexing, vaccination and microchipping of companion animals – Round 2

**COMPLETED**

 


 

GRANT AND DATE OF APPROVAL

FUNDING AMOUNT

AMOUNT COUNCIL

DESCRIPTION

Office of Environment and Heritage Coastal Management

$85,000

$50,000 (EL) $25,000 (NSW Coastal Holiday Parks Trust) $10,000 (Local Land Services)

Scotts Head Headland Coastal Hazard Reduction

**Ongoing**

Office of Environment and Heritage Coastal Management

$10,000

$10,000 (EL) $10,000 (Local Land Services)

Valla Crown Reserve (Valla Beach) Endangered Ecological Community Restoration – Weed Management & Revegetation

**Most works completed – awaiting suitable planting weather**

Community Building Partnership Programme – Dept of Family & Community Services

 

$13,695

$13,695 (cash CoM)

 

Sun shade at Anderson Park Valla Beach Community Association

**Due to be completed by end of March 2017 – weather may delay completion – extension for acquittal requested**

Fish Habitat Grant (Large)

 

$40,000

$44,450 (in-kind and EL)

Restoring Fish Habitat on the Nambucca River – Congarinni North Stage 2

**Most works completed – awaiting suitable planting weather**

Walking Communities (Regional) Partnership Fund – RMS

$10,000

 

$10,000

T/08312 – Riverside Drive Pedestrian Refuge, Nambucca Heads

**COMPLETED**

Flying Foxes Grants Program – Stream 2

 

$15,000

$10,800 (NSC)

$4,375 (In-kind)

Gordon Park Flying Fox Camp – Preparation of Management Plan

**Consultant engaged**

Regional Communities Fund

$55,000

N/A

Design & Development Plan for Valla Industrial Estate

**Preliminary works underway**

EPA – Derelict UPSS CRR Program

Variation - $100,000 returned to EPA as 2 Bowraville sites identified as infrastructure on private property

$200,000

 

N/A

Remediation of 3 Sites being:

4-6 Princess Street, Macksville - $75,000;

60 High Street, Bowraville - $75,000;

56 High Street, Bowraville - $50,000;

**Funds returned to EPA – COMPLETED**

EPA – Derelict UPSS CRR Program

Investigation conducted – August 2016 – final report being prepared – not all funds spent so money to be returned also

 

$40,000

 

N/A

Investigation of 3 Sites being:

4-6 Princess Street, Macksville - $15,000;

60 High Street, Bowraville - $15,000;

56 High Street, Bowraville - $10,000;

**Funds returned to EPA – COMPLETED**

NSW Boating Now (2015-2017) – RMS – 6 Projects:

Stuart Island – MN-16 – started December 2015

Shelley Beach – MN-17 – started: September 2015

Gordon Park – MN-18 – started January 2016

Nambucca Heads RSL boat ramp – MN-19 – to be started

 

Macksville Foreshore – MN-20 – started August 2015

Deep Creek – MN-21 – to be started

 

 

$98,400

 

$137,000

 

$287,000

 

$27,000

 

 

$60,000

 

$30,000

 

 

$98,400

 

$137,000

 

$287,000

 

$27,000

 

 

$76,000

 

$24,000

 

 

MN-16: Stage 2 – Stuart Island, Nambucca Heads **Ongoing**

MN-17: Upgrade boat ramp & car park at Shelley Beach, Nambucca Heads **Ongoing**

MN-18: Upgrade boat ramp & car park at Gordon Park, Nambucca Heads **Ongoing**

MN-19: Improve access for non-powered vessels at Nambucca Heads RSL boat ramp **Yet to be started**

MN-20: Macksville River Foreshore Improvements **Ongoing**

MN-21: Upgrade boat ramp and car park at Deep Creek **Yet to be started**

 


SUCCESSFUL APPLICATIONS IN THIS QUARTER:

 

Grant and Date of Notice

Amount

Amount - Council

Description

Pedestrian Infrastructure around schools Program – Application submitted April 2016 – advised part successful December 2016

 

Cost of works – fully funded

 

Install traffic calming devices and enhanced signage – Nambucca Heads Public School

Back to Business Week – submitted 13/01/2017 – funding received February 2017

$5,000

N/A

Supporting Back to Business Week to promote and celebrate the success of small & medium sized businesses and the critical role they play in local communities across NSW

Community Building Partnership Grant funding

Closed 22 July 2016 – advised successful 15 December 2016

$8,200

$5,700 (NSC)

$2,500 (CoM)

Taylors Arm Hall CoM – painting the hall

CBP16 - 1258

Community Building Partnership Grant funding

Closed 22 July 2016 – advised successful 15 December 2016

$4,519

$4,520 (CoM)

Valla Beach Community Association CoM – upgrade of the community hall

CBP16 - 1035

Community Building Partnership Grant funding

Closed 22 July 2016 – advised successful 15 December 2016

$3,307

$3,000 (CoM)

Valla Beach Tennis Club Inc CoM – Completion of concrete works, new table & seating & equipment

CBP16 - 0736

2017 NSW Seniors Festivals Grants

Closed 12 September 2016 – advised successful January 2017

$1,000

$1675 (NSC)

$5370 (in-kind)

Public Event – Age? Who’s Counting?

Coastal & Estuary Grants Program 2016-2017

Closed 18 August 2016 – advised successful 14 March 2017

$207,500

$207,500 (NSC)

Nambucca Shire Council – Stage 2 Nambucca Heads Surf Lifesaving Club Protection

 

 

Applications made but not yet determined:

 

Funding Body

Amount

Amount - Council

Project Name

2017/2018 Walking & Cycling Programs – RMS – Priority Cycleways

Nominations Closed 9 September 2016

$2,185,694

$0

Cycleway – 4.25km – Florence Wilmont Drive to Nursery Road, North Macksville

2017/2018 Walking & Cycling Programs – RMS – Priority Cycleways

Nominations Closed 9 September 2016

$864,889

$0

Cycleway – 1.81km – Upper Warrell Creek Road to Boundary Street, South Macksville

Local Heritage Places Grants 2017 – 18 to 2018 – 19

Closed 12 December 2016

$7,500 each year

$7,500 (NSC)

Nambucca Shire Council Local Heritage Places grant - #LGP2017076

NSW Community Safety Fund 2017

Closed 20 February 2017

$249,608

$35,000 (in-kind NSC)

Bowraville Connections –Stage 1 – BBQ area and children’s play area

Building Better Regions Fund – Infrastructure Projects Stream

Closed 28 February 2017

$200,000

$200,000 (cash and in-kind NSC)

Revitalisation of Dawkins Park, Macksville

 


Unsuccessful applications in this period:

 

Funding PROGRAM

Amount

Amount - Council

Project Name

Community Building Partnership Grant funding

Closed 22 July 2016

$7,750

$7,750 (NSC)

Nambucca Shire Council – Establish Basketball & Handball courts in Macksville Fitness Precinct

CBP16 - 1606

Community Building Partnership Grant funding

Closed 22 July 2016

$26,402

$13,202 (NSC)

$13,201 (CoM)

Scotts Head Tennis Club CoM – Enhance & repair tennis facility including fencing and facilities

CBP16 - 2557

Community Building Partnership Grant funding

Closed 22 July 2016

$8,000

$1217 (CoM)

NVAC & NCAC CoM – Provision of an additional 150 chairs for NCAC building

CBP16 – 0735

 

 

Community Building Partnership Grant funding

Closed 22 July 2016

$12,610

$12,610 (NSC)

Nambucca Shire Council – Pool Blanket for 50m pool at Macksville Memorial Aquatic Centre

CBP16 -

Pedestrian Safety Infrastructure Program around Schools – nominations only

Closed 8 April 2016

 

 

Bowraville Central School

Landcare Australia Support Grants 2016

Closed 29 April 2016

$1,000

$160 (CoM)

Unkya Bush Regeneration – Stage 2

(Submitted by Unkya Reserve CoM – see TRIM #14376/2016)

15-17 Community Resilience Innovation Program (CRIP)

Closed 26 September 2016

$39,000

$2,500 (NSC)

We’re Message Ready – LED Variable signs for Bushfire Risk and Flood warnings

15-17 Community Resilience Innovation Program (CRIP)

Closed 26 September 2016

 

$28,000

$1,250 (NSC)

Eagle Eye – Constant Monitoring at Lanes Bridge, Bowraville

Habitat Action Grants – Department of Primary Industries

Closed 30 September 2016

$35,120

$35,120 (Cash & In-kind NSC)

Bowraville Canoe Launching Site – Grassy Park Bowraville and Devil’s Elbow, Bowraville

Building Resilience to Climate Change – Office of Environment & Heritage

Closed 10 October 2016

$80,000

$67,125 ($40,000 Cash & in-kind NSC)

Growing Resilience – Planting for the Future

(Street Tree Planting Macksville CBD)

Building Resilience to Climate Change – Office of Environment & Heritage

Closed 12 October 2016 (extended)

$30,000

$16,125 (Cash & in-kind NSC)

Shade sails over Bellwood Park playground, Nambucca Heads

FRRR Repair-Restore-Renew Round 5

Closed 17 October 2016

$13,500

$11,000 (in-kind NSC)

Messaging for the Community – 1 X digital messaging board for flood warnings and bush fire risk advice that can be changed/updated remotely

 


NOTES

 

1.   Made contact with local organisations re Volunteers grant funding;

2.   Trimmed Volunteer Grants application by Nambucca Heads Tennis Centre - #43950/2016 and Bowraville Recreation Club - #45357/2016;

3.   Submitted Progress Report – 12 months on – Macksville Fun & Fitness Precinct – ClubGRANTS – (CG313/14APP15)

4.   Assisted Bowraville Arts Council with grant application preparation;

5.   Assisted Utungun Hall Committee of Management with grant applications preparation;

6.   Assisted Nambucca Valley Crafters with grant applications preparation;

7.   Meeting with Nambucca Valley Landcare re input and assistance with BBRF applications for Community Investment Stream – closing 31 March 2017;

8.   Met with Nambucca Marine Rescue representatives to discuss grant applications and DA submission – meeting with Brad Lane & Keith Williams;

9.   Met with Valla Hall Committee of Management regarding application for Festival of Small Halls  - assist with application;

10.  Met with 3D Archers to discuss grant applications and assist with submission of a grant application;

11.  Submitted a request for extension of time to complete CBP grant for Valla Anderson Park – due to wet weather affecting completion date;

12.  Registered Council for Future Ready – part of Smart Cities Program;

13.  Attended “Bowraville Solution Brokerage” workshop and Q&A session - a great community opportunity to move forward - with all the Department Secretaries at Bowraville on 20/03/2017, and Caroline McNally, the Coordinator of the Solution Brokerage, and Secretary for the Department of Planning & Environment, announced that the NSW Department of Justice has allocated $150,000 in funding to the Skate Park at Bowraville.

 

A Grants Calendar has been created and an excerpt outlining current available funding and grant purposes is attached to the Grants Report each quarter.

 

Attachments:

1

9814/2016 - Grants Calendar excerpt quarterly for Council report

 

  


Ordinary Council Meeting - 30 March 2017

Grant Application Status Report

 


 


 


 


 


Ordinary Council Meeting                                                                                                  30 March 2017

Assistant General Manager Corporate Services Report

ITEM 10.5    SF25                300317         Donations Program (Section 356) 2017/2018 - Applications for Approval

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

Council’s Donations Program 2017/2018 accepted applications from 6 January 2017 to 10 March 2017. Five (5) community group applications were received, plus an additional application received from the Gordon Park Tennis Centre Committee of Management, previously approved by Council from the 2017/2018 Donations Budget. Council’s Donations Policy states that each application will be identified, the amount applied for noted, and the purpose for which the funds are being requested.  This year the applications total $11353.21.   Council has an allocation of $12,000 of Council’s donations budget in this round.

 

All applications meet the eligibility criteria and can be considered for funding from the 2017/2018 donations budget.

 

As per Council’s adopted revised Donations Policy, Council will donate $50 to each of the Nambucca Shire’s fourteen (14) schools for annual Presentation Days, and this amount is set aside from the remaining 20% of the donations budget, being $3,000. Once the schools are paid their donation, there will be available funds left of $2,300. 

 

The Donations Program also includes charitable organisations seeking to dispose of excess waste at the Nambucca Waste Management Facility, and organisations requiring additional waste services for scheduled and special one-off events.  A total of ten (10) waste waiver applications were received within the deadline, and one (1) after –on Wednesday, 15/03/2017.

 

All applications are attached.

 

 

That Council:

 

1          Approves applications for all monetary donation requests, for amounts of less than $2,000;

 

2          Approves reduced donations, to organisations that have received donations in the past two (2) years, being: Nambucca Community & Arts Centre CoM and Marine Rescue – Nambucca, to a maximum donation amount of $2,000, hence leaving funds in the donations budget for one-off requests throughout 2017/2018.  This would be a total reduced donation of $9253.21;

 

3          Undertake a review of the Donations Policy to consider the following options: a) put a “cap” on donation requests of $2,000 maximum, as the annual budget is limited; b) donations for operating costs cannot be accepted for Section 356 donation applications; c) preference will be given to Section 356 applicants that have not received donations in the past two (2) years; d) applicants that have not spent, nor acquitted, previous year’s Section 356 donations, will not be eligible to apply;

 

4          That there be a further report to Council in relation to Recommendation 3.

 

5          Approves applications for a waste waiver from the charitable organisations of Nambucca Valley Christian Life Centre – Care n Wear, Macksville/Bowraville Uniting Church Op Shop – Bowraville, Anglican Op Shop, Nambucca Heads, Nambucca Valley Phoenix, Anglican Parish Opportunity Shop in Macksville and Nambucca Valley Community Church. Also approve an application from The Salvation Army Family Store (received 15/03/2017);

 

 

 

6          Approves applications for a waste waiver, and provision of services, for one-off events/regular events being: bi-monthly markets and Carols at Valla Reserve (Valla Beach Community Association); Christmas Carols at Macksville Park (Salvation Army); Lions Annual Fair at Valla Hall (Lions Club of Valla); and 2018 Challenge Cup at Coronation Park, Nambucca Heads (Nambucca Strikers Football Club).

 

7          Considers increasing the annual target limit of waste waivers for charitable organisations and one-off events to a total limit of 80 tonnes given the reported increase in volume of waste from these organisations, reflected in the applications received.

 

 

OPTIONS:

 

That Council reject all the above recommendations and decide to approve or not approve individual applications for funding or waste waivers.

 

 

DISCUSSION

 

Donations Program Assessment

Five (5) applications were received from community organisations, plus one (1) previously received, and approved by Council, under the Donations Program (Section 356) 2017/2018 program, open from 6 January 2017 to 10 March 2017 and eleven (11 ) applications for waste waivers were received, as summarised in the tables below:

 

Community Group Applications:

 

Organisation

Amount Requested

Use of funds

Source of funds

Nambucca Community and Arts Centre CoM

$2,500.00

Contribution toward replacement of seating in the main hall of the NCAC building

GL

Nambucca Valley Craft & Art Inc.

$1,000.00

Contribution towards insurance for the next 12 months, and electricity accounts for the current premises at Nambucca Heads Plaza

GL

Marine Rescue Nambucca Heads

$3,600.00

Replacement of a rusted and collapsing staircase and balustrade between the wharf and egress door

GL

Utungun Community Hall Committee of Management

$484.00

Purchase of a new freezer for hall kitchen, including delivery costs

GL

Parkinsons NSW Inc (Nambucca Support Group)

$2,000.00

Contribution towards provision of Neurological Nurse for an extra day per fortnight to cover additional workload

GL

Gordon Park Tennis Centre CoM

$1769.21

Reimbursement of fees for CC for new Tennis Club at Gordon Park – approved by Council from 2017/2018 budget on 23/02/2017

GL

TOTAL

$11,353.21

 

GL

 

·      Marine Rescue Nambucca Heads received $2,000 through last year’s funding round, to contribute towards construction of rails to launch their vessel at low tide. To date this work hasn’t taken place, so the funds have not been spent or acquitted. 

 


 

Waste Waiver Applications – One-off/Regular events:

 

Organisation

 

Estimated tonnage

Valla Beach Community Association – bi-monthly markets on Reserve and Christmas Carols in the Park – December 8, 2017

0.5

Nambucca River Salvation Army – Annual Carols in Macksville Park – December 17, 2017

1

Lions Club of Valla – Lions Annual Fair (Sunday, 7 January 2018)

1

2018 Challenge Cup – 16,17,18 March 2018

1

Total

3.5

 

Waste Waiver Applications (Charitable Organisations):

 

Organisation

 

Estimated tonnage

Nambucca Valley Christian Life Centre – Care n Wear

11

Macksville/Bowraville Uniting Church Op Shop

12

Nambucca Heads Anglican Op Shop

5.7

Nambucca Valley Phoenix

10

Macksville Anglican Op Shop

15

Nambucca Valley Community Church

5

Salvation Army Family Store, Macksville (received 15/03/2017)

17

Total

75.7

 

·      All four (4) applicants for the one-off/regular events have previously applied, and six (6) of the seven (7) waste waiver applications for bulk drops at our waste facility, have been previous applicants. The only new applicant is the Nambucca Valley Community Church.

·      If Council adopts the recommendation for waste waiver applications, there will be an allowable tonnage of 79.2 tonnes per annum, which is above the target limit of 75 tonnes set by Council last year. A review of the target limit to 80 tonnes, should be considered given the volume of waste from charitable organisations is increasing each year.

 

RELATED DONATIONS INFORMATION

 

As per Council’s determination of 13/03/2013 in relation to an ongoing donation to the Nambucca District Rescue Squad Inc for payment of their waste, water and sewer costs, the amount that the NDRS was exempted from paying in 2016/2017 was $499.00.

 

 

CONSULTATION:

 

Assistant General Manager Corporate Services

Manager Financial Services

Waste Management Officer

Rates Assistant

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts associated with this report.


 

Social

 

There are positive social benefits associated with the donation of money to various community groups throughout the Nambucca Shire.

 

Economic

 

There are positive economic impacts for the charitable organisations which would otherwise be unable to meet the costs of disposal of unwanted goods.

 

Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A total amount of $12,000 (80% of the total allocation of $15,000) is available in the 2017/2018 budget.

 

Source of fund and any variance to working funds

 

General ledger funds as established by Council.

 

Service level changes and resourcing/staff implications

 

No change or implications.

 

 

Attachment 9534/2017:

 

Please be advised that the application for the Charitable Organisations – waiver of waste management fee for the 2017/ 2018 financial year had stated that the estimated tonnage of waste to be disposed was 100 tonnes.

This is in error and the estimated tonnage would be 10 tonnes.

thanks

 

Robyn Wilson

Finance Officer

Nambucca Valley Phoenix Ltd

Ph 02 65647 677

Fax 02 65647 933

Email finance@nvp.org.au

 

Description: nambucca-logo.jpgDescription: ISC Logo 72_NSDSDescription: ISC Logo JAS ANZ72_Disability Service Std

National Standards for Disability Services certification Registration number: DS/R61/036

Nambucca Valley Phoenix acknowledges and pays due respect to the traditional custodians of the Nambucca Valley

 

 

Attachments:

1

9444/2017 - Section 356 donation applications - 2017-18 - Requests for Monetary Donations with supporting documentation (5)

 

2

7745/2017 - Reimbursement Of Construction Certificate Application Fee

 

3

9443/2017 - Section 356 donation applications - 2017-18 - Special & Scheduled Events - Additional Waste Services (4)

 

4

9442/2017 - Section 356 donation applications - 2017-18 - Charitable Organisations - Waste Waivers (6)

 

5

9536/2017 - Late application - Section 356 for Waiver of Waste Management fee 2017-18 - from Salvation Army Family Store, Macksville

 

  


Ordinary Council Meeting - 30 March 2017

Donations Program (Section 356) 2017/2018 - Applications for Approval