NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

27 April 2017

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 27 April 2017

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

 

WORKSHOP

TIME

DATE

General Fund Budget Workshop cont. plus Water & Sewerage Funds

2.00 PM

Council Chambers

Thursday 27 April 2017

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 13 April 2017...................................................................................... 6

5        NOTICES OF MOTION

5.1     Notice of Motion - Operational Land held by Council ....................................................... 19  

6        PUBLIC FORUM

Mr Kevin Willliams -Presentation on behalf of Arts Mid North Coast

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 20

9.2     Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding.................................................. 26

9.3     Minutes of the Library Strategic Plan Committee meeting 11 April 2017............................. 28

9.4     Review of Donations Policy............................................................................................ 31

9.5     Development Applications greater than 12 months or where submissions received -  to 20 April 2017..................................................................................................................................... 39

10      Assistant General Manager Corporate Services Report

10.1   Schedule of Council Public Meetings 2017....................................................................... 41

10.2   Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 8 November 2016.............................................................................................................. 42

11      Assistant General Manager Engineering Services Report

11.1   Proposed Renaming of Kelseys Bridge to Days Bridge.................................................... 51

11.2   Habitat Heroes Program.................................................................................................. 53     


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 13 April 2017

The following document is the minutes of the Ordinary Council meeting held 13 April 2017.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 27 April 2017 and therefore subject to change.  Please refer to the minutes of 27 April 2017 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr John Wilson

 

 

DISCLOSURE OF INTEREST

 

Councillor Smyth declared a non-pecuniary less significant conflict of interest in Item 5.3 – Notice of Motion – Reinstatement of Macksville as an "RV Friendly Town"  under the Local Government Act as Cr Smyth is a member of CMCA who sponsor the "RV Friendly Town" Program. 

 

Councillor Jenvey declared a non-pecuniary significant conflict of interest in Item 9.4 Environmental Management Audit of Valla Quarry under the Local Government Act as Cr Jenvey has private interests that would influence performance of official duties.  Cr Jenvey left the meeting for this item.

 

Councillor R Hoban declared a non-pecuniary significant conflict of interest in Item 9.4 Environmental Management Audit of Valla Quarry under the Local Government Act as Cr Hoban, prior to becoming a Councillor, was involved in negotiating Conditions of Consent for Valla Quarry.  Cr Hoban left the meeting for this item.

 

Councillor Smyth declared a non-pecuniary less significant conflict of interest in Item 9.6 – Gordon Park Rainforest Committee of Management Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting under the Local Government Act as Cr Smyth is a member of the Gordon Park Rainforest Committee of Management.

 

Councillor J Reed declared a Pecuniary and a Non-Pecuniary significant conflict of interest in Item 9.9 Macksville Revitalisation and Results of Exhibition under the Local Government Act as Cr Reed is a part owner of property mentioned in the report and that Libby Ussher, mentioned in the recommendation is Cr Reed's sister..  Cr Reed left the meeting for this item.

 

Councillor JA Ainsworth declared a non-pecuniary significant conflict of interest in Item 9 Macksville Revitalisation and Results of Exhibition under the Local Government Act as Cr Ainsworth states that a family member has objected to some components of the exhibited plan.  Cr Ainsworth left the meeting for this item.

 

Councillor J Reed declared a non-pecuniary interest in Item 10.2 Utungun Community Centre Committee of Management - Minutes of AGM - 17 January 2017 under the Local Government Act as Cr Reed is a member of the Utungun Community Centre.

 

Councillor J Reed declared a non-pecuniary interest in Item 10.5 Donations Program (Section 356) 2017/2018 - Applications for Approval under the Local Government Act as Cr Reed is a member of the Utungun Community Centre.

 

Councillor Jones declared a non-pecuniary interest in Item 10.5 Donations Program (Section 356) 2017/2018 - Applications for Approval under the Local Government Act as Cr Jones is the Public Officer of Nambucca Strikers Soccer Club – who received rubbish removal as part of "donations programs".

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 30 March and the special meeting on 3 April 2017

 

172/17 RESOLVED:        (Smyth/Reed)

 

1        That the minutes of the Ordinary Council Meeting of 30 March 2017 be confirmed subject to the following amendments:

          Cr Hoban     Item 9.10 Resolution 1 should read: "….as outlined in the body of this report."

          Cr Hoban     Item 10.7 Resolution should read: "That Council adopt resolution."

 

173/17 Resolved:        (Smyth/Ballangarry)

 

2        That the minutes of the Special Council Meeting of 3 April 2017 be confirmed.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.1      SF2303              130417      Notice of Motion - NBN Rollout Options (SF1673)

174/17 RESOLVED:        (Hoban/Reed)

 

That Council receive a report discussing the costs and benefits of an application to NBN Co to change the proposed fibre to the node rollout to either fibre to the kerb or full fibre to premises.

 

 

 

NOTICE OF MOTION - CR Hoban

 

ITEM 5.2      SF2303              130417      Notice of Motion - Charges to Operate Onsite Sewage Management System (SF1232)

175/17 RESOLVED:        (Hoban/Ainsworth)

 

That Council receive a report addressing the matters raised by Mr Brookes in his correspondence regarding charges to operate on-site sewerage management systems (OSSMS) including any recommendations in relation to his suggestions for Council consideration.

 

 

 

NOTICE OF MOTION - CR Smyth

 

ITEM 5.3      SF2303              130417      Notice of Motion - Reinstatement of Macksville as an "RV Friendly Town" (SF1573)

176/17 RESOLVED:        (Smyth/Jenvey)

 

That Council erect signage at Lions Park, Ferry Street, Macksville, indicating that overnight parking is allowed for recreational vehicles.

 

Vote: Cr Finlayson requested his vote be recorded against this motion as he believes that it poses unfavourable competition with caravan parks.

 

 


 

 

PUBLIC FORUMS

 

RECOMMENDATION

 

That the following delegations be heard:

 

i)        Mr Terry Baldwin -  Lower Buccrabendinni Road

ii)       Ms Jenny Argent -  Lower Buccrabendinni Road

 

 

Mr Baldwin addressed Council and his speaking notes are on file SF2305.

 

Ms Robyn McDonald on behalf of Ms Jenny Argent addressed Council; Ms Argent’s speaking notes are on file SF2305.

 

177/17 Resolved:        (Reed/Ainsworth)

 

That Council writes to the Minister for Roads, The Hon Melinda Pavey MP, seeking timing of the funding program for the Fixing Country Roads Grant Program.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                130417      Outstanding Actions and Reports

178/17 RESOLVED:        (Ainsworth/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF42                  130417      Local Government Performance Audit

179/17 RESOLVED:        (Reed/Ainsworth)

 

That Council note the topics for local government performance audits by the Auditor-General of NSW.

 

 

 

ITEM 9.3      LF6505               130417      Access to the Donnelly and Bonett Property - Rosella Drive (formerly Old Coast Road)

180/17 RESOLVED:        (Finlayson/Ainsworth)

 

That Council again request the RMS to construct the road connection to the Florence Willmont Drive on the basis that the RMS has created the situation and that the Minister's assistance be sought.

 

 

 

Cr Hoban and Cr Jenvey left the meeting for Item 9.4 at 6.37 pm and returned after the conclusion of Item 9.4 at 6.38 pm.

The Deputy Mayor Cr Ainsworth took the Chair for the duration of Item 9.4.

The Mayor resumed the Chair at 6.37 pm.

 

ITEM 9.4      DA2001/096        130417      Environmental Management Audit of Valla Quarry

181/17 RESOLVED:        (Finlayson/Reed)

 

1        That the information concerning the implementation of the recommendations of the annual environmental audit prepared by Groundwork Plus and dated November 2016 be received.

 

2        That Council note the assessment by Groundwork Plus that the total volume of in-situ material which has been extracted pursuant to the consent is 412,560.71m3.

 

 

 

ITEM 9.5      SF842                130417      Establishment of a Business Advisory Committee

182/17 RESOLVED:        (Reed/Ainsworth)

 

1        Council accept all expressions of interest for participation on the proposed Business Advisory Committee.

 

2        All Councillors be invited to participate on the Committee with the Mayor to be its Chair.

 

3        Ms Kerry Grace act as a facilitator for at least the initial meetings of the Committee.

 

4        The first meeting of the Business Advisory Committee review the suggested terms of reference for confirmation by Council.

 

 

 

ITEM 9.6      PRF28                130417      Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting

183/17 RESOLVED:        (Finlayson/Jenvey)

 

That the information concerning the site inspection of the Gordon Park rainforest be received.

 

 

 

ITEM 9.7      SF2336              130417      Proposed Vodafone Communications Tower - 20 Gumma Road, Macksville (adjoining Council's Dog Pound)

184/17 RESOLVED:        (Finlayson/Ballangarry)

 

1        Council endorse in principle a proposed lease with Vodafone of a compound 8.4m x 12m for the purposes of erecting a 43m communications tower.

 

2        Council’s solicitor review the proposed lease including the matters for consideration listed in the report being the proposed indexation arrangements; the cost of preparing a subdivision for lease purposes; and an option for Council to co-locate a microwave transmitter/receiver on the tower.

 

3        That the placement of the tower be adjusted as necessary so as to facilitate a microwave (line of sight) link between Council’s Works Depot and the Macksville Sewage Treatment Plant.

 

4        That the Mayor and General Manager be provided with delegated authority to enter into a lease with Vodafone for a proposed communications tower at 20 Gumma Road, Macksville.

 

5        That Council’s seal be attached to legal documents as required.

 

 

 

ITEM 9.8      DA2014/164        130417      Modification to DA2014/164

185/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council as the consent authority, pursuant to Section 96 of the Environmental Planning and Assessment Act 1979, modify development consent DA2014/164 subject to conditions of consent contained within attachment 1 of this report.

 

2        That Council amend the resolution made on 16 January 2014 relating to the precast facility approved under development consent DA2012/069 by permitting a maximum production of 200,000 TPA until 31 December 2019.

 

3        That Council staff commence the process of reducing the speed limit on the existing Pacific Highway within proximity of its intersection with Upper Warrell Creek Road once it is transferred to Council as a local road.

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Jenvey, Ballangarry

                                      (Total 7)

Against the motion:         Cr Smyth     (Total 1)

 

 

 

Cr Ainsworth and Cr Reed left the meeting for Item 9.9 at 7.15 pm and returned after the conclusion of Item 9.9 at 7.25 pm.

 

ITEM 9.9      SF1855              130417      Macksville Revitalisation and Results of Exhibition

Motion:      (Finlayson/Jenvey)

 

1        That Council endorse the draft revitalisation plan for implementation in principle and subject to design modifications to accommodate works. Council will be consulted on the implementation of plan as required.

 

2        That staff engage with Mrs Libby Ussher and a representative from local volunteer gardeners Joan’s Army in respect to the selection of ornamental tree species for focal points in the town centre. 

 

3        That staff engage with the Macksville RSL and other business owners in Winifred Street in respect to the street trees.

 

4        Council’s Business Development Committee to Council be provided with an opportunity to consider strategies to develop ideas for public art in the Macksville CBD for example Wallace Lane.

 

Amendment:       (Jones/Jenvey)

 

1        That Council endorse the draft revitalisation plan for implementation in principle and subject to design modifications to accommodate works. Council will be consulted on the implementation of plan as required.

 

2        That staff engage with Mrs Libby Ussher and a representative from local volunteer gardeners Joan’s Army in respect to the selection of ornamental tree species for focal points in the town centre;  from the Street Tree Planting Guidelines previously adopted by Council.

 

3        That staff engage with the Macksville RSL and other business owners in Winifred Street in respect to the street trees.

 

4        Council’s Business Development Committee to Council be provided with an opportunity to consider strategies to develop ideas for public art in the Macksville CBD for example Wallace Lane.

 

The amendment was carried and it became the motion and it was:

 

186/17 Resolved:        (Jones/Jenvey)

 

1        That Council endorse the draft revitalisation plan for implementation in principle and subject to design modifications to accommodate works. Council will be consulted on the implementation of plan as required.

 

2        That staff engage with Mrs Libby Ussher and a representative from local volunteer gardeners Joan’s Army in respect to the selection of ornamental tree species for focal points in the town centre;  from the Street Tree Planting Guidelines previously adopted by Council.

 

3        That staff engage with the Macksville RSL and other business owners in Winifred Street in respect to the street trees.

 

4        Council’s Business Development Committee to Council be provided with an opportunity to consider strategies to develop ideas for public art in the Macksville CBD for example Wallace Lane.

 

 

 

ITEM 9.10    SF1398              130417      Community Builders Funding Future - Department of Family and Community Service Targeted Earlier Intervention Reform

187/17 RESOLVED:        (Finlayson/Reed)

 

That Council note the information regarding the Department of Family and Community Service funding reform and that the Community Builders funding agreements will now conclude 30 June 2020.

 

 

 

ITEM 9.11    SF296                130417      Local Government NSW Tourism Conference 2017

188/17 RESOLVED:        (Reed/Smyth)

 

That the report from the 2017 Local Government NSW Tourism Conference be noted.

 

 

 

ITEM 9.12    SF2292              130417      Minutes of the Nambucca Shire Council Access Committee meeting held 28 March 2017

189/17 RESOLVED:        (Smyth/Ballangarry)

 

1        That the success of the Seniors Week luncheon be noted and that the Council staff be thanked for making it such a good day.

 

2        That the information regarding the Chair Scale be circulated by Council to disability and other services which might benefit from access to the equipment and that the Manager Memorial Aquatic and Fitness Centre liaise with the local media about publicity.

 

3        That the information from Council’s Engineering Services and Safety and Risk Officer regarding changes to signage at beaches be referred back to the Access Committee for its information. 

 

4        That Mark Bettini be endorsed as a Committee member. 

 

5        That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 28 March 2017.

 

 

 

ITEM 9.13    SF97                  130417      Review of Alcohol Free Zone in Bowraville CBD

190/17 RESOLVED:        (Ainsworth/Finlayson)

 

That Council establishes an Alcohol Free Zone under Section 644 of the Local Government Act in the business precinct of Bowraville; described as High Street from its intersection with Young Street to its intersection with Bowra Street; Cook Street for the section between Young Street and the T intersection with Belmore/Conen Streets; and Belmore Street to its intersections with Adam Lane and Cook Street.

 

 

 

ITEM 9.14    SF2293              130417      2017 March - Development and Complying Development Applications Received

191/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the Development Applications and Complying Development Applications received in March 2017 be received for information.

 

 

 


ITEM 9.15    SF2293              130417      2017 March - Approved Construction and Complying Development Certificates

192/17 RESOLVED:        (Ainsworth/Finlayson)

 

That the Construction and Complying Development Certificates approved for March 2017 be noted and received for information by Council.

 

 

 

ITEM 9.16    SF2293              130417      Development Applications greater than 12 months or where submissions received -  to 6 April 2017

193/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the information be noted by Council.

 

 

 

ITEM 9.17    SF1148              130417      Council Ranger's Report March 2017

194/17 RESOLVED:        (Reed/Finlayson)

 

That Council’s Ranger’s report for March 2017 be received and noted by Council.

 

 

 

General Manager Report – LATE

 

ITEM 9.18    SF842                130417      Additional Expressions of Interest for the Business Advisory Committee

195/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council accept the additional expressions of interest for participation on the proposed Business Advisory Committee.

 

2        That Mr Ian Moule be added to the list of expressions of interest for participation on the proposed Business Advisory Committee.

 

3        That Council now considers the nomination process is closed.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF2230              130417      Investment Report to 31 March 2017

196/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the Accountants’ Report on Investments placed to 31 March 2017 be noted.

 

 

 

 

ITEM 10.2    SF340                130417      Utungun Community Centre Committee of Management - Minutes of AGM - 17 January 2017

197/17 RESOLVED:        (Ainsworth/Jenvey)

 

That Council endorse the Minutes of the Utungun Community Centre’s Committee of Management for the Annual General Meeting held on 17 January 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.3    SF314                130417      Grants Hall Committee of Management - Minutes of Annual General Meeting - 8 March 2017

198/17 RESOLVED:        (Finlayson/Ainsworth)

 

That Council endorse the minutes of the Committee of Management for Grants Hall’s Annual General Meeting held on 8 March 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.4    SF251                130417      Schedule of Council Public Meetings 2017

199/17 RESOLVED:        (Ainsworth/Reed)

 

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

 

 

 

 

ITEM 10.5    SF25                  130417      Donations Program (Section 356) 2017/2018 - Applications for Approval

200/17 resolved:        (Ainsworth/Finlayson)

 

That Council:

 

1              Approves 4 of the 5 applications for monetary donation requests, for the proposed amounts noted below, and notes the previously approved donation to the Gordon Park Tennis Centre Committee of Management.

 

2         

Organisation

Proposed Donation

Nambucca Community and Arts Centre CoM

$1,000.00

Nambucca Valley Craft & Art Inc.

$1,000.00

Utungun Community Hall Committee of Management

$484.00

Parkinsons NSW Inc (Nambucca Support Group)

$500.00

Gordon Park Tennis Centre CoM – approved by Council on 23/02/2017

$1769.21

TOTAL

$4,753.21

 

3          Undertake a review of the Donations Policy. The report for the review of the Donations Policy is to be included in Council’s meeting on 27 April 2017.

 

4          Approves applications for a waste waiver from the charitable organisations of Nambucca Valley Christian Life Centre – Care n Wear, Macksville/Bowraville Uniting Church Op Shop – Bowraville, Anglican Op Shop, Nambucca Heads, Nambucca Valley Phoenix, Anglican Parish Opportunity Shop in Macksville and Nambucca Valley Community Church. Also approve an application from The Salvation Army Family Store (received 15/03/2017).

 

5          Approves applications for a waste waiver, and provision of services, for one-off events/regular events being: bi-monthly markets and Carols at Valla Reserve (Valla Beach Community Association); Christmas Carols at Macksville Park (Salvation Army); Lions Annual Fair at Valla Hall (Lions Club of Valla); and 2018 Challenge Cup at Coronation Park, Nambucca Heads (Nambucca Strikers Football Club).

 

Amendment:       (Smyth/Jenvey)

 

That Council:

 

1          Approves 4 of the 5 applications for monetary donation requests, for the proposed amounts noted below, and notes the previously approved donation to the Gordon Park Tennis Centre CoM;

2         

Organisation

Proposed Donation

Nambucca Community and Arts Centre CoM

$2,000.00

Nambucca Valley Craft & Art Inc.

$1,000.00

Utungun Community Hall Committee of Management

$484.00

Parkinsons NSW Inc (Nambucca Support Group)

$500.00

Gordon Park Tennis Centre CoM – approved by Council on 23/02/2017

$1769.21

TOTAL

$5,753.21

 

3          Undertake a review of the Donations Policy. The report for the review of the Donations Policy is to be included in Council’s meeting on 27 April 2017.

 

4          Approves applications for a waste waiver from the charitable organisations of Nambucca Valley Christian Life Centre – Care n Wear, Macksville/Bowraville Uniting Church Op Shop – Bowraville, Anglican Op Shop, Nambucca Heads, Nambucca Valley Phoenix, Anglican Parish Opportunity Shop in Macksville and Nambucca Valley Community Church. Also approve an application from The Salvation Army Family Store (received 15/03/2017).

 

5          Approves applications for a waste waiver, and provision of services, for one-off events/regular events being: bi-monthly markets and Carols at Valla Reserve (Valla Beach Community Association); Christmas Carols at Macksville Park (Salvation Army); Lions Annual Fair at Valla Hall (Lions Club of Valla); and 2018 Challenge Cup at Coronation Park, Nambucca Heads (Nambucca Strikers Football Club).

 

The amendment was LOST.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    T010/2016           130417      Tender T010/2016 - Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station

201/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council award Tender T010/2016 for the Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station to Beyond Expectations Pty Ltd.

 

2        That Council update the Contract Register (TRIM: 31325/2016).

 

 

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Smyth, Jenvey,                                               Ballangarry            (Total 8)

Against the motion:         Nil

 

 

 

ITEM 11.2    SF90                  130417      Nambucca Shire Traffic Committee Meeting Minutes - 4 April 2017

202/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council:

 

a)   approve the road closures for ANZAC DAY Marches in 2017 for Macksville, and the period 2017- 2019 for Nambucca Heads and Bowraville, noting the following being received by Council:

 

           Certificate of Currency for Public Liability Insurance

           Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

           Police approval for the road closure.

 

b)   endorse the road closures for the ANZAC DAY marches to be held on ANZAC DAY 25 April 2017 – 2019 as follows:

 

Macksville - Dawn Service - Princess and River Streets between Mackay Street and Wallace Lane from 0515 to 0545 hours; then Princess and Wallace Street, Wallace Lane and River Street between Station and Mackay Streets from 1015 to 1230 hours;

 

    Bowraville - High Street between Bowra and Young Streets – from 0900 to 1115 hours;

 

Nambucca Heads - Bowra and Nelson Streets between Rosedale Street and Riverside Drive from 0830 to 0930 hours.

 

c)   advertise the road closures seven (7) days prior to Anzac Day March.

 

d)   note that each RSL branch must reapply if there are any changes to the approved application i.e. times or march route, comply with the approved Traffic Management Plan and/or NSW Police instruction and hold a current Certificate of Currency for Public Liability Insurance.

 

2        That in accordance with the Nambucca Local Traffic Committee recommendations that Council retain the existing posted speed limits for the following roads:

 

Gumma Road

Taylors Arm Road/Maras Creek Road Utungun

North Bank Road - Yarranbella

 

3        That in accordance with the Nambucca Local Traffic Committee recommendations that Council support the installation of 2 hour Parking restrictions in Short Street Nambucca Heads fronting:

 

a)   8 Short Street Nambucca Heads for a distance of approximately 12m, equal to 2 parking bays;

 

b)   6 Short Street Nambucca Heads for a distance of approximately 7m, equal to 1 parking bay; and

 

c)   A “No Parking Zone” fronting 6 Short Street Nambucca Heads for a distance of approximately 6m, equal to 1 parking bay.

 

 

    

 

The meeting adjourned was adjourned at 8.20 pm.

The meeting resumed at 9.00 pm.

 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

 

Resolved:          (Ainsworth/Jones)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    T010/2016           130417      Confidential - Tender T010/2016 - Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF839                130417      General Manager's Performance Review

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    SF839                130417      General Manager's Performance Review - Self Assessment

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 9.00 pm.

 

RESUME IN OPEN MEETING

 

x:      (Ainsworth/Reed)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 10.25 pm.

 

FROM COUNCIL IN CLOSED MEETING

 

Assistant General Manager Engineering Services Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    T010/2016           130417      Confidential - Tender T010/2016 - Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station

203/17 RESOLVED:        (Ainsworth/Jones)

 

That Council note the information contained in the tender evaluation for Tender T010/2016 for the Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF839                130417      General Manager's Performance Review

204/17 RESOLVED:        (Ainsworth/Jones)

 

That the General Manager note the Council’s comments on his performance.

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.3    SF839                130417      General Manager's Performance Review - Self Assessment

205/17 ReSOLVED:        (Ainsworth/Jones)

 

That Council note the General Manager’s self-assessment and provide feedback as required.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 10.35 pm. 

 

Confirmed and signed by the Mayor on 27 April 2017.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

    


Ordinary Council Meeting                                                                                                    27 April 2017

Notice of Motion

ITEM 5.1      SF2303            270417         Notice of Motion - Operational Land held by Council

 

AUTHOR/ENQUIRIES:    Janine Reed, Councillor         

 

Summary:

 

As a new Councillor I am not aware of all land held by Council or under the control of Council.  This information may be of assistance when Councillors are required to consider the upcoming budget.  Most of this information may be available through an existing report which could be updated and therefore may not impose a burden on staff to compile.

 

 

Recommendation:

 

That a report be prepared to advise Councillors on operational land held by Council as well as Council’s community land and public community land under the control of Council; and that such report includes Council’s industrial land for sale but excludes pump stations, sewage treatment plants and drainage reserves.

 

 

OPTIONS:

 

 

Attachments:

There are no attachments for this report.       


Ordinary Council Meeting                                                                                                    27 April 2017

General Manager

ITEM 9.1      SF959              270417         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

Draft now being circulated to Estuary Committee and Councillors.

 

Draft being uploaded to Council’s website.

 

Estuary Committee will be considering the study and plan at their meeting on 18 November 2016.

 

The study and plan are on public exhibition until 3 February 2017.  There will be drop in sessions in River Street, Macksville from 9.30am to 12pm on 14 December and also at the Nambucca Entertainment Centre between 1pm and 3.30pm on 14 December.

 

The study and plan will come off exhibition on 3 February 2017.  It is anticipated that they will be reported to a March Council meeting.

 

22/3/17 – Awaiting for consultant response to issues raised during the exhibition.  Aiming to report in April.

 


 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

DECEMBER 2013

 

3

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

 

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

 

7/3/17 – discussed with AGMES – awaiting IT to provide a report from Authority which identifies all capital expenditure items.

 

 

AUGUST 2015

 

4

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

OCTOBER 2015

 

5

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

APRIL 2016

 

6

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

 

AGMES

Letter sent

 

Response from RMS is forthcoming. Councils Manager Technical Services was verbally advised by the RMS that the section does not warrant a reduction in the speed limit to 40km/h and that RMS will be proposing traffic management solutions which are eligible for a 50:50 grant.

 

Still no response to date, MTS to send another letter.

 

27/4/27 - 12 April 2016 RMS advise:

·   The area does not qualify for a 40 km/h HPAA zone

·   Recent Traffic Counts suggest 96% of vehicles travel within 10km/h of the posted speed limit, speeding therefore is not an issue

·   Council can consider investigating traffic claiming devices with the aim that provides a greater road safety benefit to pedestrians, such as a speed hump and additional line marking to narrow travel lanes

In essence there is a perceived but not a demonstrated issue with speed at Valla Beach Road and Council can if it wishes spend money on additional devices to reduce the likelihood of vehicles speeding

 

 

AUGUST 2016

 

7

SF325

25/8/16

That in consultation with the (Gordon Park) Tennis Committee of Management, Council staff investigate the option for not including the new Club house on Council’s asset register.

 

AGMCS

To be discussed with Auditors.

 

JANUARY 2017

 

8

PRF19

12/01/17

Response from Illawong Village re trusteeship of Crown land at McMorrine Park.

 

GM

Letter sent 18 January 2017.

 

18/03/17 – Follow-up letter drafted

 

22/03/17 – Illawong have advised they accept Council’s recommendation regarding reacquisition of the lots.  Matter to be reported to Council in May.

 

 

9

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

 

10

SF1134

12/01/17

There be a further report to Council when there has been some substantive progress in the matter (Council land behind NEOC) or in 6 months’ time, whichever occurs first.

 

GM

Report July 2017

 

FEBRUARY 2017

 

11

SF988

9/02/17

Representations re a new Macksville Hospital on a green fields site.

 

GM

Letters sent to RMS, Health Infrastructure, and Police on 13/02/2017

 

12

SF1031

9/02/17

Council receive a further report at the completion of the exhibition period with a view to endorsing the Policy for Trees and Street Gardens etc.

 

AGMES

13 February - Report to be provided to Council in April

 

19 April 2017 Report deferred to the first Council meeting in May due to a substantive resident submission received and staff are reviewing the comments

 

 

13

SF1031

9/02/17

Council investigate the feasibility of a Habitat Heroes Program similar to the ones running in some Victorian Councils.

 

AGMES

13 February - Report to be provided to Council in April

 

 

14

SF818

9/02/17

Council staff discuss determination by DPI – Water re Bowra Dam licence variation with a view to either requesting a review of the determination or a submission of a new proposal to amend the licence etc.  There be a further report to Council on the preferred course of action.

 

AGMES

13 February - Report to be provided to Council in May

 

15

SF2094

9/02/17

Council defer the sale of its land at Hyland Park and investigate the cost of undertaking the development itself.

 

GM

Amos & McDonald to be engaged to review development consent (subdivision plan) and following that to prepare a project budget for consideration by Council.

 

18/3/17 – Amos & McDonald not available.  Quote now being sought from De Groot & Benson Pty Ltd.

 

 

16

SF1208

23/02/17

Council receive a report and recommendation regarding the request to rename Kelseys bridge with Mrs Noble to be advised of the meeting date.

 

AGMES

Report to meeting in April 2017

 

17

PRF69

23/02/17

Council advertise its intention to revert the Welsh Pioneer Park to a natural reserve unless a volunteer CoM to undertake the maintenance of the reserve is forthcoming.

 

GM

27/2/17 - report late April or May 2017.

 

MARCH 2017

 

18

SF2303

16/03/17

That Council provide locality signs at the village of Taylors Arm.

 

AGMES

Sign to be erected and review of other localities to be undertaken.

 

19

PRF79

16/03/17

That Council call for expressions of interest for membership of a S355 CoM for the Adin St reserve, Village Green and other public land in the vicinity.

 

GM

To be reported in May 2017

 

20

PRF79

16/03/17

That the Plan of Management for the Adin St Reserve be reviewed.

 

GM

To be reported in May 2017

 

21

PRF79

16/03/17

That Council consider an allocation in the 17/18 budget to commence the Village Green planting.  Implementation to be in consultation with the community.

 

GM

18/3/17 - Allocation of $5,000 to listed in draft budget.

 

22

SF474

16/03/17

That Council support & fund a new tourism website etc.

 

GM

18/3/17 - Contractor being engaged.  Availability of required staff resources being assessed.

 

 

23

SF474

16/03/17

That Council receive a report on the development of a tourism strategic plan for consideration in the draft budget.

 

GM

18/3/17 – Tourism Coordinator is considering brief.  An allocation of $20,000 has been listed in draft budget.

 

24

SF2230

16/03/17

Council consider budgeting a cash deficit equivalent to excess of liquid equity above conservatively estimated requirements & that deficit funding only be applied to capital works that are included in the Forward Plan.

 

AGMCS

18/3/17 – To be considered in budget workshop in April

 

25

SF2230

16/03/17

Council as part of the 17/18 budget deliberation consider all internally restricted reserves & determine if the reserve is still required & remains an appropriate way to fund future expenditure requirements.

 

AGMCS

18/3/17 – To be considered in budget workshop in April

 

26

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

 

AGMCS

18/3/17 – Report late 2017

 

27

SF61

16/3/17

An extension of hours (9 to 5) at Scotts Head be considered in the draft 17/18 budget (life guard service)

 

AGMES

18/3/17 – To be considered in budget workshop in April

 

28

SF61

16/3/17

The provision of lifeguard services during the Spring and Autumn school holiday periods be considered in the draft 17/18 budget.

 

AGMES

18/3/17 – To be considered in budget workshop in April

 

29

SF2303

30/3/17

Council seek further advice from Mr Miles as to ways Council may be able to connect with the veterans either formally or informally on the Nambucca River leg (Operation Pilgrimage)

 

AGMCS

 

 

30

SF2195

30/3/17

Council seek to further negotiate the offer of compensation from RA for the damage caused by the 2016 World Rally Championship …

 

GM

4/4/17 – letter sent to RA requesting a meeting

20/4/17 – meeting organised for 10am Friday 5 May 2017.

 

31

SF2195

30/3/17

Council make representations to the Min. for Sport concerning damage caused to NSC roads by the 2016 World Rally event …

 

GM

4/4/17 – letter sent to Minister and cc to Member for Oxley

 

32

SF842

30/3/17

Council call for expressions of interest for membership of the Clean Energy Committee.

 

GM

 

 

33

SF25

30/3/17

Allocations of donations be deferred until those organisations requesting funding present Council with advice about their current financial position.

 

AGMCS

 

 

APRIL 2017

 

34

SF2303

13/04/17

Council receive a report discussing costs/benefits of an application to NBN Co to change the proposed fibre to node rollout to either fibre to the kerb or full fibre to premises.

GM

Report in May 2017

Briefing by NBN staff on 21 April 2017

 

35

SF2303

13/04/17

Council receive a report addressing the matters raised by Mr Brookes in his correspondence regarding charges to operate on-site sewage management systems including any recommendations in relation to his suggestions for Council consideration.

GM

Report in May 2017

 

36

 

13/04/17

Council write to the Min. for Roads, seeking advice as to the timing of Fixing Country Roads Grant Program.

GM

Letter sent

 

37

LF6505

13/04/17

Council again request the RMS to construct the road connection to Florence Wilmont Drive on the basis that the RMS has created the situation and that the Minister’s assistance be sought.

 

GM

Letter sent

 

38

SF25

13/04/17

The report for the review of the Donations Policy is to be included in Council’s meeting on 27 April 2017.

 

AGMCS

 

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                    27 April 2017

General Manager's Report

ITEM 9.2      DA2017/028      270417         Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

<Type summary in box>

 

 

Recommendation:

 

<Enter recommendation(s)>

 

 

OPTIONS:

 

 

 

DISCUSSION:

 

Nambucca Shire Council has adopted Development Servicing Plans for the provision of Water Supply and Sewerage Services.  A principal function of these plans is to determine an equitable monetary contribution for the provision of water supply and sewerage infrastructure to meet the demands generated by new development.  Section 64 of the Local Government Act 1993 enables Council to levy developer charges for water supply, sewerage and stormwater.  This derives from a cross reference in that Act to Section 306 of the Water Management Act 2000.

 

The policies contain a methodology for the calculation of developer charges.  In its most simplistic description, the calculation determines the equivalent cost of one brand new set of assets to serve developments as if those assets could be constructed now, with the following being the general equation.

 

Developer charge = Capital Charge – Reduction amount

 

The capital charge is the cost of beneficial assets plus a return on investment, which reflects the cost incurred by Council of providing the assets ahead of development.

 

The reduction amount is the present value of those capital works costs included in the total charge which may be deemed to be already included in annual charges.

 

The policies refer to the increased demands generated by subdivisions and other types of development.  Reference is made to an appendix showing equivalent tenement (ET) calculations for residential lots (1.00) and multi-residential lots, being dual occupancy, units etc.

 

The policies include the following statement:

 

“Subdivision developments are treated as 1 ET for each new lot created.  Proposed developments on each lot are individually assessed for any additional contribution requirement at the time a DA is submitted for Council approval.”

 

There are in a number of locations in the urban areas of the Shire, where individual lots in a single ownership (holding) have been consolidated for the purposes of

 

 

CONSULTATION:

 

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

 

 

Social

 

 

 

Economic

 

 

 

Risk

 

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

 

Source of fund and any variance to working funds

 

 

Service level changes and resourcing/staff implications

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    27 April 2017

General Manager's Report

ITEM 9.3      SF2327            270417         Minutes of the Library Strategic Plan Committee meeting 11 April 2017

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development         

 

Summary:

 

Council is advised that the recently form Library Strategic Plan Committee has commenced regular meetings in March, and the minutes of meetings held 11 April 2017 are attached for Council’s attention.

 

Note:  The meeting held 7 March largely dealt with election of a Chair (Cr Smyth) and an analysis of the terms of reference. 

 

 

Recommendation:

 

That after consideration of other Strategic Plans and previous reports to Council, the Library Strategic Plan Committee recommends an allocation be made in the draft 2017-2018 Council Budget for an additional library staff member who is a qualified Librarian with Information Technology skills. 

 

 

 

OPTIONS:

 

Council has the option to endorse the minutes and recommendations or make alternatives

 

 

DISCUSSION:

 

At its meeting on 23 February 2017, Council resolved to establish a Library Service Strategic Plan Committee, Councillors Smyth, Jenvey and Jones, together with the Manager Community Development and Senior Librarian, were appointed to the Committee.

 

Whilst it is not expected that the minutes of every meeting will be presented to Council as the Committee is essentially a working group, the April minutes are presented as they contain a Recommendation to Council which pertains to the 2017-2018 budget.

 

The Committee has made this recommendation now due to the documented urgency for attention to staffing levels in libraries.  It is acknowledged that the Strategic Plan will look into resourcing, however the request for funding for a planning consultant is currently being considered and if supported, the funding will not be available until 1 July 2017 and it will take some months to prepare the Plan.

 

 

CONSULTATION:

 

Timing of the meeting and report preparation has allowed little time for specific consultation on this matter.  There has however been discussions with the General Manager, Manager Human Resources and Senior Librarian about staffing levels generally over the past couple of years.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified.

 

Social

 

Nothing identified.

 

Economic

 

Nothing identified.

 

Risk

 

There are no specific risks identified which arise from this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

It is estimated that $77,000 will be required from the 2017-2018 budget for a qualified Librarian with Information Technology skills.

 

Source of fund and any variance to working funds

 

Should the request be supported by Council, it will be sourced from the general fund.

 

Service level changes and resourcing/staff implications

 

An increase in Library staff by 1 EFT will take staffing to around 5 EFT; still below the State Library Guidelines of 6.5 for a library service the size of Nambucca’s.

 

Attachments:

1

12113/2017 - Minutes - Library Service Strategic Plan Committee - 11 April 2017

 

  


Ordinary Council Meeting - 27 April 2017

Minutes of the Library Strategic Plan Committee meeting 11 April 2017

 

PRESENT

 

Cr Ann Smyth (Chairperson)

Cr Susan Jenvey

Cr David Jones

Coral Hutchinson

Tracey Ross

 

 

 

APOLOGIES

 

Nil

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

 

  

 

Assistant General Manager Corporate Services Report

 

ITEM 3.1      SF2327              110417      Confirmation of the Minutes of the Previous Meeting held 7 March 2017

Recommendation: (jones/jenvey)

 

That the Committee confirm the minutes of the meeting held 7 March 2017.

 

 

 

Under Item 3.2 “Development of Library Strategic Plan” the Committee discussed the following:

Coffs Harbour, Clarence Regional and Yarra Valley Library Strategic plans together with State government policy statements on library eg South Australia.

Limits on Nambucca Shire Library activities due to staffing levels.

The Clarence Regional Library agreement ending: opportunities for regional discussions, sharing of services eg IT/digital services.

Consultant’s Scope:  community survey; staff review; development of goals, strategies, targets or performance measures.

ITEM 3.2      SF2327              110417      Development of Library Strategic Plan

Recommendation: (SMYTH/JENVEY)

 

That after consideration of other Strategic Plans and previous reports to Council, an allocation be made in the draft 2017-2018 Council Budget for an additional library staff member who is a qualified Librarian with Information Technology skills. 

 

 

   

 

NEXT MEETING DATE

The next meeting will be held on Tuesday 16 May commencing at 9.30am.

CLOSURE

There being no further business the Chair closed the meeting at 11.01am.

 

 

 

CR ANNESMYTH

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                                    27 April 2017

General Manager's Report

ITEM 9.4      SF265              270417         Review of Donations Policy

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

A review of the Donations Policy, last adopted on 31 March 2016, has been done to reflect an adjustment to the process of review of applications for Section 356 donations by Council.

 

This review aims to provide for the increased regularity of donation requests throughout the year by introducing 3 programs each year. Capping the donation requests to a maximum of $500 to enable fair and equitable provision of donations to local organisations, to provide clear guidelines for delivery of waste to Council’s facility by Charitable organisations, and the costs involved.

 

 

Recommendation:

 

That Councillors provide any comments on the reviewed policy within 14 days, after which time it will be reported back to Council, for adoption, with any comments/submissions taken into consideration.

 

 

 

OPTIONS:

 

1        Council may provide comments on the reviewed policy.

 

2        Council may choose to adopt the reviewed Policy without any comments or submissions.

 

3        Council may choose not to accept the reviewed Policy and to keep the current Policy without changes.

 

 

DISCUSSION:

 

Section 356 donations are currently called for annually by Council.  Under the current policy there is no upper level limit for donation requests and individuals may apply. There are currently no guidelines in the policy for waste management relating to charitable organisations.

 

Changes to the policy reflect the need for more donation programs each year, as the number of applications received by Council, outside the annual program timeframe, are dealt with ad-hoc, and often result in Council going “over-budget”, and approving donations into the next financial year. If the donation request was to be capped at a limit of $500, this would allow for a more equitable allocation of the limited donations budget.

 

Removal of the mention of individuals, or persons applying for a donation for personal gain, would mean only organisations that are not-for-profit, can apply to Council for assistance.

 

The waste waiver applications have not previously been mentioned in the Donations Policy, however it is a very large donation by Council each year for the dumping of excess waste from these organisations. The total tonnage delivered to Council’s waste facility in 2015/16 was 88.34 tonnes. The proposed addition of Item 5.18 under Donations Policy Funding Guidelines, would grant charitable organisations a waste tonnage amount per month, which would be equivalent to a total donation in a year of approximately $500. If they exceed the 300 kilograms per month, an invoice will be raised monthly, for the waste charges after taking their EPA exemption off the fees.

 

Council will continue to donate to each of the Nambucca Shire’s fourteen (14) schools, for annual presentation days, relieving them of the need to apply formally, however this amount has been altered to reflect increasing costs, to $100 to each school This regular donation is now reflected in the policy as part of the total Donations budget, not the residual 20%.

 

The above procedure aims to allocate 100% of the budget for donations. 

 

Should applications be received outside the three proposed funding rounds, the Mayor and General Manager may consider the applications, up to the capped limit of $500, and only if funds are still available in the current budget, and reported to Council.

 

Council may choose to make submissions or comments on the reviewed policy, and if so, these will be considered prior to reporting the reviewed policy for adoption, or Council may choose to adopt the Policy as reviewed, without a further report.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager – Corporate Services

Manager Financial Services

Grants Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

No environmental impact identified.

 

Social

The reviewed policy identifies a consistent approach to determining applications for Section 356 donations from Council.

 

Economic

 

The reviewed Policy provides more control of Council’s Donations budget and a more equitable allocation to local groups and organisations, throughout the year.

 

Risk

 

No risk identified.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There may be an impact on future budgets, as the waste changes for charitable organisations will increase the budget allocation, and extra donation programs, may mean an additional amount should be allocated in future, including the proposed increase to the annual donation to our Valley’s schools.

 

Source of fund and any variance to working funds

 

There is no variance to the allocation of donations funding.

 

Service level changes and resourcing/staff implications

 

Adoption of the reviewed Policy is likely to result in a positive effect on both service levels and resourcing.

 

Attachments:

1

12244/2017 - CS- POLICY - Review of Donations Policy - April 2017

 

  


Ordinary Council Meeting - 27 April 2017

Review of Donations Policy

 

 

 

Description: Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

 (REVIEWED) POLICY

DONATIONS

(CHARITABLE AND OTHER)

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

Policy Statement:

 

To ensure that Council has a consistent, equitable and transparent process to respond to requests for donations. That equitable consideration is given to all donation applications received meeting this policy. Funding of donations represent value for money to the community

 

1.0        Policy objective

 

To ensure that money provided by Council to community organisations is allocated in the most effective manner, enabling Council to be more accountable to the community in regard to the spending of Council funds and be more transparent about the level of financial support to community events and organisations.

 

1.1     To provide clear guidelines for the management of financial donations made by Council.

1.2     To ensure Council has a consistent, equitable and transparent process to respond to requests for donations of financial assistance funds in an equitable and appropriate manner.

1.3     To provide appropriated in-kind assistance to local not for profit organisations and one-off events.

1.4     To ensure that all applications received, which meet the policy requirements, are given equitable consideration for donation funding.

 

2.0        Related legislation

 

2.1      Section 356 Local Government Act 1993

2.2      Local Government (General) Regulation 2005 (NSW)

               2.3     Local Government and Planning Legislation Amendment (Political Donations) Act 2008

 


 

3.0        Definitions

 

3.1        Contribution

A contribution is a consideration to an independent organisation that will assist the Council in the maintenance and operation of a Council asset or program.

 

3.2       Donation

 A donation is a contribution made by Council without consideration or conditions other than the donation must be used in accordance with Council’s objectives and have a demonstrated benefit to the community. Council may make this donation as a direct monetary contribution, reimbursement for the provision of Council services, facilities or equipment on behalf of Council; or as direct services for which no return benefits are expected. In particular, Council donations can be in the form of payment of rates and charges on behalf of the community or sporting organisations, particularly where the property is leased from Council, and services are provided on behalf of Council.

 

3.3       Grant

            A grant is a consideration made by Council that focuses on a specific activity which is directed at achieving the community goals and objectives of Council.

 

3.4       Sponsorship

A sponsorship is a consideration to support the promotion of activities undertaken by Council.

 

4.0       Policy Content

 

4.1       Nambucca Shire Council in accordance with Section 356 of the Local Government Act annually allocates funds to provide financial assistance to community groups. Council acknowledges the contributions made by the not-for-profit organisations in the local government area, and is willing to support these organisations to achieve their goals wherever possible by committing limited funds in the budget for this purpose.

 

4.2       Council will consider provision of financial assistance by way of donation to local organisations, where in Council’s opinion, the application meets the eligibility criteria and demonstrates a community need.

 

4.3       This policy details the eligibility criteria for the Donations Program, and the types of Donations provided.

 

5.0        Donations Policy Funding Guidelines

 

5.1        During the management planning process each year Council allocates funds for Section 356 Financial assistance.  To optimise the benefit of these funds in the community, funds are allocated in accordance with the guidelines, eligibility and selection criteria outlined in this Policy.

 

5,2        Each year Council will allocate an amount in its annual budget for Section 356 Financial Assistance.

 

5.3        In July, November and March each year Council will publish on its website the opening of funding rounds. Applications will be made available online. Enquiries for financial assistance will be directed to Council’s website. Council will accept applications from groups and organisations until the advertised closing date of each round. Each round will be open for a period of no less than 28 days from the first date of publication.

 

5.4        All applicants will be made aware that there are limited funds available in Council’s budget and donation requests will be capped at $500.

 

 

 

 

 

 

5.5        All applicants will be required to complete an application in the approved form, which will include a brief description of the organisation, the organisation’s viability, the purpose of the funding request and the need to be accountable for any funds provided.

 

5.6        After applications close a report will be included in Council’s next available Business Paper identifying each application and the funds applied for.

 

5.7        Council will base an assessment of each application, in accordance with the requirements of the Act and the selection criteria outlined in this Policy.  Council may choose to fund, part fund or not fund each application.

 

5.8        Due to limited funding available, the maximum amount that can be funded for any single request will be $500.

 

5.9        When the annual budgetary limit is reached, no further applications will be considered.

 

5.10      Funds are to be made available to groups after resolution of Council.

 

5.11      Subsequent applications for assistance, outside the three (3) funding rounds are to be treated as follows:

 

5.11.1 Applications are referred to the General Manager and Mayor for consideration.

5.11.2 An appropriate response will be given where support is not provided.

5.11.3 Only where matters are considered by the General Manager and / or Mayor, to be exceptional circumstances, such a request will be referred to Council for determination.

 

5.12   Council will make an annual provision for:

 

5.12.1 Award presentations for each of the fourteen (14) primary and secondary schools in the Local Government Area of $100 to each school. Those schools are:

 

Bowraville Central School

Eungai Public School

Frank Partridge VC Public School

Macksville Adventist School

Macksville High School

Macksville Public School

Medlow Public School

Nambucca Heads High School

Nambucca Heads Public School

Nambucca Valley Christian Community School

Scotts Head Public School

St Mary’s Primary School

St Patrick’s Primay School

 

5.12.2 Nambucca District Rescue Squad Inc for payment of their waste, water and sewer costs up to a total value of $500 only.

 

5.13      Financial assistance is available to not-for-profit organisations which provide a community service within the Nambucca Valley, and that service assists Council in exercising its functions.

 

5.14      Funding assistance relating to the conduct of events will only be funded if they are one off community based events that provide a social benefit to the community.

 

5.15      Groups who receive funding will be required to show proof of expenditure for the purpose nominated by 31 May each year and whether the objectives of the funding were met, by completion of an Acquittal form.  Groups who fail to comply will not be considered for further funding.

 

5.16      It is not incumbent on Council to donate any, or all, of the funds.

 

5.17      If Council approves a funding request for financial assistance, it is not an ongoing commitment to funding for any following year, unless explicitly stated by Council.

 

5.18      Charitable organisations who make applications each year for a waste waiver, (disposal of inert materials), and have a current exemption in place for the waste levy from the EPA, be granted an allowable disposal tonnage of 300 kg per month, and any waste delivered over this amount will be invoiced monthly, charged at the current landfill disposal rate, less the EPA levy exemption.

 

6.0        Selection Criteria

 

6.1       Other than the annual donations to schools in the local government area for award presentations, and other noted donations, Council requires that organisations applying for funding under this policy are to submit an application.

 

6.2       Applicant organisations must be based in the Nambucca Shire Council local government area or must be affiliated with, or service clients within the Nambucca Shire Council local government area.

 

6.3       Federal or State Funded initiatives will generally not receive assistance under this Policy, nor will requests by organisations raising funds on behalf of another organisation, which is the recipient of financial assistance from the State or Federal Government.

 

6.4       Generally, Council will only provide financial assistance to incorporated not-for-profit organisations or unincorporated not-for-profit organisations, auspiced by an incorporated organisation.

 

6.5       Applicants for funding are required to demonstrate the financial viability of their organisation.

 

6.6       Preference is given to organisations that provide a valuable service or benefit for which there are no alternative funding sources.

 

6.7       The donation request must be for an activity or service to be provided within that financial year as approved by Council. Should an applicant not be in a position to expend the funds within the year, the applicant should prepare a written explanation and proposed time frame for the expenditure.

 

6.8       If an organisation wishes to modify its request or alter the proposed project or event, the applicant should make this request in writing. It is at the discretion of the General Manager as to whether the intent of this modification meets Council’s objectives.

 

6.9       Council will not make retrospective donations. Requests for donations made to the Mayor and General Manager outside of the Donations Policy, should be lodged at least six weeks prior to the date on which they are required.

 

6.10      Council does not provide special funds for significant achievements which relate to ambassadorial roles in the community. Council will also not provide financial assistance to individuals, or organisations raising funds on behalf of an individual.

 

6.11      Activities ancillary to the functions of registered educational institutions, such as Parents and Citizens organisations are not eligible for funding under this Policy.


 

6.12      Consideration will be given regarding how each project will assist Council exercise its functions.

 

i  Consider the impact each project will have on the community or on disadvantaged groups within the community.

ii  Consider the number of potential beneficiaries from the proposed project or service.

iii Where the project has a smaller number of potential beneficiaries from the proposed project or service, consider the relative disadvantage of that group of people (eg low income, youth, Aboriginality, rural or social isolation, disability, etc).

iv Consider the availability of other funding sources.

v Consider resources/projects availability to the general community.

vi Consider the equity of support to groups across the area.

vii          Consider whether or not the applicant has received Section 356 Financial Assistance

viii         Include consideration of whether requirements for previous funding have been met.

 

7.0        Donation of Council Development Application (DA) fees

 

7.1       Council will make an annual provision for the refund of half of DA fees, to a maximum value of $500, not including fees collected on behalf of the State Government, from appropriate funds, pending submission, and acceptance, of a written application for a refund, for:

 

7.1.1          non-profit charitable organisations.

7.1.2          Council’s s.355 Committees.

7.1.3          non-profit community and sporting organisations.

 

7.2     Council will not refund DA fees and developer contributions where the applicant:

 

7.2.1         is providing a personalised service for fees e.g. nursing homes, preschools or   childcare centre.

7.2.2         is a profitable operation

7.2.3         operates licensed premises.

 

7.3.      All Council fees must be paid in full, prior to Council considering an application to refund DA fees or developer contributions.

 

8.0        In-Kind Donations

 

8.1       Council may consider providing material, equipment or human resources support to community organisations. Any such in-kind donation would need to take into account the impact on the essential work of the Council through consultation with the relevant Assistant General Manager, before being committed.

 

8.2       Council provides a photocopying service for not for profit and community based service organisations with the Nambucca local government area.  Council will undertake copying of up to 1,000 double sided A4 pages twice per annum at no cost provided the organisation gives Council the necessary photocopy paper at a specification which meets the requirements of Council’s copier.  This copying will be in black and white only.  No colour copying to be provided.

 

9.0     Acknowledgement

 

9.1       Where possible or feasible, recipients of the Donations Program are requested to give public recognition to the donation received from Council, and acknowledge Council’s financial assistance on any related promotional material.


 

10.0   Acquittal

 

10.1   Council requires an acquittal of all donations.

10.2      The recipient organisation is required to detail the manner in which the funds have been expended and a brief description of outcomes.

10.3   Council is to receive the acquittal of these funds by 31 May the following year.

10.4      Organisations that do not complete an acquittal of the donation, will not be eligible for a future donation.

 

11.0   Table of Amendments

 

1.

Department:

Corporate Services

Last Reviewed

Author:

Monika Schuhmacher

Teresa Boorer

Document No.

6416/2011

5556/2016

First Adopted:

27 September 2012

31 March 2016

Resolution No:

 

150/16

Review Due:

 

 

 

2.

Department:

Corporate Services

Last Reviewed

Author:

Teresa Boorer

Teresa Boorer

Document No.

5556/2016

12244/2017

Adopted:

31 March 2016

4 April 2017

Resolution No:

150/16

 

Review Due:

 

 

 


Ordinary Council Meeting                                                                                                    27 April 2017

General Manager's Report

ITEM 9.5      SF2293            270417         Development Applications greater than 12 months or where submissions received -  to 20 April 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/003

6 January 2017

18 Lot Subdivision

Lot 1 DP 1212394, 1 Regatta Drive, Valla Beach

Seven opposing submissions have been received.

·      One has no major objections, just want reassurances that stormwater runoff/drainage will be appropriately managed

·      Bought into the park because of its over 50s lifestyle – the proposed subdivision will change that

·      New development will have an adverse effect on wildlife

·      Noise, dust, etc from building will negatively impact them

·      Concerns regarding privacy, overshadowing and drainage

·      Exit will be insufficient in case of an emergency

·      If approved, Council should place controls on new development permitted – drainage, noise, dogs

·      TV and mobile phone reception will be impacted

·      Setback breaches regulation

·      View loss

·      Loss of vegetation – much vegetation was removed prior to the DA being lodged – habitats of kookaburras, possums, kangaroos, frogs and snakes

·      Negative impacts on SEPP 14 Wetlands

·      Traffic will increase

·      Fire risk increased

·      All Valla Park residents should have been notified

STATUS: Being assessed. Amended plans are being prepared by the applicant.


 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/020

30 January 2017

68 Lot Subdivision

Lot: 176 DP: 1190467, Seaforth Drive, Valla Beach

Six opposing submissions have been received:

·      Developer should provide playground – not enough community space has been provided by the developer

·      Consider speed bumps to slow down traffic to improve safety for children

·      Only one entrance/exit raises safety concerns

·      Footpaths should be provided

·      Disappointed that so many lots are proposed to be crammed in

·      Environmental Protection zone shouldn’t be in private ownership or have a dwelling envelope

·      Climate change projections should be reflected in lot levels

·      Perimeter road be placed to minimise vegetation loss

·      Public access should be maintained along the coastal foreshore

·      Information concerning works within Acid Sulphate Soils Class 2 appears incomplete/inadequate

·      40m buffer to the SEPP 14 boundary is inadequate

·      All APZs should be contained within privately owned areas

·      Roads are too narrow, making parking difficult

·      Highly likely that a bus service will be required – roads should be built accordingly

·      More public open space is required

·      Development not in accordance with Council’s Structure Plan – makes Valla Beach a town, not a village

·      Suitable wildlife corridors need to be retained

·      DA called in for determination by Council.

STATUS: Called in by Council. OEH & the applicant are to meet concerning buffers.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/069

22 March 2017

Additions to Seniors Housing

Lot: 483 DP: 755550, 1a Illawong Drive, Nambucca Heads

One submission has been received by Council. It opposes the proposal

·      Assurances were given in 1991 that no additional units would be built in this location due to the slope of the land

·      Proposed units are too high – would result in loss of privacy and loss of breezes

·      Will devalue adjoining property

STATUS: BASIX Certificate required to be lodged by applicant. Being assessed.

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                    27 April 2017

Corporate Services

ITEM 10.1    SF251              270417         Schedule of Council Public Meetings 2017

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2017.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

General Fund Budget Workshop

20 April

Council Chambers

5.30PM

Access Committee

25 April

ANZAC DAY

No Meeting

General Fund Budget Workshop cont. plus Water & Sewerage Funds

27 April

Council Chambers

2.00PM

Ordinary Council Meeting

27 April

Council Chambers

5.30 PM

Budget Workshop cont. (if required)

4 May

Council Chambers

5.30PM

Ordinary Council Meeting

11 May

Council Chambers

5.30 PM

Access Committee

23 May

Council Chambers

2.00 PM

Ordinary Council Meeting

25 May

Council Chambers

5.30 PM

Audit Risk & Improvement

14 June

Council Chambers

2.00 PM

Ordinary Council Meeting

15 June

Council Chambers

5.30 PM

Access Committee

27 June

Council Chambers

2.00 PM

Ordinary Council Meeting

29 June

Council Chambers

5.30 PM

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    27 April 2017

Assistant General Manager Corporate Services Report

ITEM 10.2    SF968              270417         Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 8 November 2016

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

Summary:

 

The report acknowledges the Minutes of the Annual General Meeting of the Nambucca Valley Netball Association Committee of Management and the new Committee.  Copies of the Minutes of this meeting and the financial statement are attached.

 

 

Recommendation:

 

That Council endorse the Minutes of the Committee of Management for the Nambucca Valley Netball Association’s Annual General Meeting held on 8 November 2016 and thank the outgoing Committee for their work during the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The Annual General Meeting of the Nambucca Valley Netball Association’s Committee of Management was held on 8 November 2016.

 

The Committee of Management for 2016/2017 comprises:

 

President                        Leanne Porter

Vice President                 Jane Dancey

Secretary                        Caitlin Holman

Treasurer                         Danielle Green

 

 

CONSULTATION:

 

There was no consultation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

This report poses no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are direct or indirect impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no implications on working funds.

 

 

 

Attachments:

1

12959/2017 - AGM Minutes - 8 November 2016

 

  


Ordinary Council Meeting - 27 April 2017

Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 8 November 2016

 

 


Ordinary Council Meeting                                                                                                    27 April 2017

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1208            270417         Proposed Renaming of Kelseys Bridge to Days Bridge

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council received a delegation from the South Arm Hall Management Committee on 23 February 2017, requesting that Council change a bridge name. That bridge being Kelseys Bridge just before Simpsons Ridge turn off on South Arm Road, Bowraville.

 

Council resolved to receive a report and recommendation regarding the request to rename Kelseys bridge and advise Ms Ilse Noble of the meeting date that the report will be considered.

 

 

Recommendation:

 

That Council advertise to advise the community of its intention to rename Kelseys Bridge to Days Bridge in accordance with the original pre 1980 Rural Bridge Index for a period of 21 days and replace the bridge name signage, amend the Asset Register for Bridges, GIS and Authority reference accordingly.

 

 

OPTIONS:

 

·      That Council take no action and retain the existing name Kelseys Bridge.

·      That Council rename Kelseys Bridge to Days Bridge.

 

 

DISCUSSION:

 

In its letter to Council, Maria Tesser, for and on behalf of South Arm Hall Management Committee advised:

 

The reason we would like to have the bridge name changed is, very simply put, was one of the last wishes of the unofficial, but community proclaimed Matriarch of South Arm, Mrs Mary Noble, nee Day aged 90years.

 

After a conversation with Mary about 2 months before she passed away on November last year 2016, Mary was very upset to see the name Kelsey on the bridge that before had had no name attached to it. Mary was adamant that they had never lived in South Arm and in her words had been the owners of it for 5 minutes. Mary went on to tell me that she was born and breed on that land and would like to see it called Days Bridge.

 

As Council and Councillors may or may not be aware, Mary Noble nee Day, lived her entire 90 years and two weeks on South Arm, and that the property where we would like the bridge name change, had been in her family for well over 100 years. She had 4 children all of whom live on South Arm, to this day. Mary was part of the community in ways it would take me a very long time to write here, however she was involved with the South Arm Community Hall for all of her married life and probably met her husband in that hall, this I do not know. Mary was at our last function in the hall before her passing, her funeral was held in the Hall she loved, and gave at least 70 years of service to.

 

As a committee of management and part of council in this regard, we would like to have our wishes, to see our very dear Marys last wishes come to fruition, how Council can enable this I am unaware of, but I strongly urge all councillors to give it consideration and ask that you make the re naming of the Bridge to Days Bridge happen.

 

Yours very Sincerely

Maria Tesser, for and on behalf of South Arm Hall Management Committee

 

The issue pertaining to the name of the bridge emanated with the erection of the bridge name signs (and their asset number) across the bridge network within the Shire.

 

Council’s Asset Register for Bridges was created in early 1990 denoting the name of this bridge structure as Kelseys Bridge and this has been used within the GIS and Authority. Council does not have a record of the origin of the name of the bridge and presumably it was called Kelseys Bridge being the adjacent property and a local identifier used by staff.

 

The Manager Assets reverted to the handwritten Rural Bridge Index which predates 1980, (the index has no reference to who the author of the index was) which revealed that the bridge was then referred to as Days Bridge. There is no evidence that the pre 1980 Rural Bridge Index was used to create the 1990 Asset Register for Bridges.

 

Given the history provided by the South Arm Hall Management Committee together with the pre 1980 handwritten Rural Bridge Index the renaming of Kelseys Bridge to Days Bridge appears to be justified and supported by staff on this occasion.

 

 

CONSULTATION:

 

Assistant General Manager – Engineering Services

Manager Assets

Ms Ilse Noble

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental implications with this report.

 

Social

There are potential social implications with this report. Naming and renaming roads and bridges can be a difficult and emotive process, as previously experienced when Council was asked to rename Congarinni Bridge. The matter virtually split the community, going through the renaming process is not supported unless there is clear evidence to support the request.

 

Economic

There are no economic implications with this report.

 

Risk

There is a risk that the community will only object to name changes when the changes are actually made.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is a small impact on the bridge maintenance budget associated with the cost of replacing 2 bridge signs, approximately $400.

 

Source of fund and any variance to working funds

There are no variations to working funds.

 

Service level changes and resourcing/staff implications

Minor staff administration time with amending the GIS, Authority, Council Asset Register for Bridges reference and installation of the new signs.

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                    27 April 2017

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1031            270417         Habitat Heroes Program

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

At the Council meeting held on 9 February 2017, Council resolved to investigate the feasibility of a Habitat Heroes Program similar to the ones running in some Victorian Councils.

 

The Habitat Hero’s program was launched for Earth Day in 2009 and ceased its existence in September 2016. It was a program introduced into the school syllabus and had at its height some 550 Victorian schools participating in the program.

 

The sustainability programs that Victorian Councils are aligned to are operated through an organisation called “CERES” – Centre for Education and Research in Environmental Strategies, which is a “not-for-profit” sustainability centre located on a 4.5 hectare former landfill site on the Merri Creek in East Brunswick, Melbourne.

 

 

Recommendation:

 

That Council receive and note the report.

 

 

 

OPTIONS:

Receive the report.

 

 

DISCUSSION:

 

Background: Habitat Heroes was the first global, social networking site for eco-kids and was created by Sharon Lowe, an Australian mother of three, after she observed her daughter online and decided her daughter and children, like her, needed a safe social network that was entertaining as well as worthwhile.

 

Designed for kids between the ages of 6-12 years and was free to join, the site was created and launched for Earth Day 2009 and had approximately 550 Victorian schools participating in the program at its height.

 

Habitat Heroes was an interactive online destination where school students could adopt an endangered animal, create a life for it, play games, learn facts about the planet, and communicate with other young conservationists. They could also create and personalise animal avatars. Students could play, interact and learn – exploring themes like recycling, the environment and endangered species.

 

The Habitat Heroes Program was established for a safe and fun environment to educate students, through education-based games, activities, treasure hunts and puzzles to entertain and teach children about animal extinction, healthy eating, water and land rejuvenation, recycling, climate change and other challenges facing Planet Earth using an interdisciplinary approach.  Habitat Heroes School Safari includes hundreds of resources that assisted teachers in the classroom including lesson plans, teacher’s notes, videos and projects which direct and support students in their learning.

 

The Assistant General Manager Engineering Services contacted Sharon Lowe who advised that the program was well received but it required a “champion” within the participating schools to keep the program going, as well as funding and there was no government assistance forthcoming and reluctantly closed the program last year.

 

 

CONSULTATION:

 

Green Space Coordinator

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications associated with this report.

 

Social

 

There are no social implications associated with this report.

 

Economic

 

There are no economic implications associated with this report.

 

Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect impact on current and future budgets.

 

Source of fund and any variance to working funds

 

There are no variances to working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level changes and resourcing/staff implications.

 

Attachments:

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