NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

11 May 2017

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 11 May 2017

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 27 April 2017...................................................................................... 6

5        NOTICES OF MOTION  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports...................................................................................... 9

9.2     Awarding (Sale) of Land and Property Information Concession to Australian Registry Investments..................................................................................................................................... 15

9.3     Rescuing our Waterways Program................................................................................... 18

9.4     Economic Development in Aboriginal Communities - NSW Government Response to the Standing Committee Report by the Standing Committee on State Development............................... 20

9.5     Proposed Subdivision of Land beside Macksville Sewage Treatment Plant - Fund Classification of Macksville Works Depot and Sewage Treatment Plant...................................................... 35

9.6     Thistle Park Master Plan.................................................................................................. 46

9.7     Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding.................................................. 57

9.8     Amalgamation of Taylors Arm Sports Reserve and Taylors Arm Hall Committees of Management..................................................................................................................................... 66

9.9     Future of Welsh Pioneer Park, Welshs Creek Road, Talarm............................................... 69

9.10   Draft Companion Animals On-Leash and Off-Leash Policy................................................ 76

9.11   Development Applications greater than 12 months or where submissions received -  to 2 May 2017..................................................................................................................................... 88

9.12   2017 April - Development and Complying Development Applications Received................. 91

9.13   2017 April - Approved Construction and Complying Development Certificates................... 94

10      Assistant General Manager Corporate Services Report

10.1   Pensioners Concession Rebate Policy ............................................................................ 98

10.2   Draft Revenue Policy (Fees and Charges)...................................................................... 103

10.3   Draft Operational Plan 2017-18...................................................................................... 224

10.4   Investment Report to 30 April 2017................................................................................ 298

11      Assistant General Manager Engineering Services Report

11.1   Waste Management Quarterly Report January - March 2017............................................. 303     


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 27 April 2017

The following document is the minutes of the Ordinary Council meeting held 27 April 2017.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 11 May 2017 and therefore subject to change.  Please refer to the minutes of 11 May 2017 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr John Wilson

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

APOLOGIES

 

Cr Anne Smyth

 

 

DISCLOSURE OF INTEREST

 

There were no disclosures of interest.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 13 April 2017

 

206/17 RESOLVED:        (Reed/Finlayson)

 

That the minutes of the Ordinary Council Meeting of 13 April 2017 be confirmed.

 

 

 

NOTICE OF MOTION - CR Reed

 

ITEM 5.1      SF2303              270417      Notice of Motion - Operational Land held by Council

207/17 RESOLVED:        (Reed/Jones)

 

That a report be prepared to advise Councillors on operational land held by Council as well as Council’s community land and public community land under the control of Council; and that such report includes Council’s industrial land for sale but excludes pump stations, sewage treatment plants and drainage reserves.

 

  

 

PUBLIC FORUM

 

That the following delegations be heard:

 

i)       Mr Kevin Williams provided Council with an overview of projects currently undertaken by Arts Mid North Coast.

 

 

 


ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with Notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 

208/17 Resolved:        (Reed/Jenvey)

 

That Items 11.1 and 9.4 be brought forward as there is an interested party for Item 11.1 and a staff member for Item 9.4 in the Gallery.

 

 

 

ITEM 11.1    SF1208              270417      Proposed Renaming of Kelseys Bridge to Days Bridge

209/17 RESOLVED:        (Reed/Ainsworth)

 

That Council advertise to advise the community of its intention to rename Kelseys Bridge to Days Bridge in accordance with the original pre 1980 Rural Bridge Index for a period of 21 days and replace the bridge name signage, amend the Asset Register for Bridges, GIS and Authority reference accordingly.

 

 

 

ITEM 9.4      SF265                270417      Review of Donations Policy

210/17 RESOLVED:        (Ainsworth/Wilson)

 

That Councillors provide any comments on the reviewed policy within 14 days, after which time it will be reported back to Council, for adoption, with any comments/submissions taken into consideration.

 

211/17 Resolved:        (Hoban/Jenvey)

 

That Council approve an additional $1500 to Nambucca Community Arts Centre.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                270417      Outstanding Actions and Reports

212/17 RESOLVED:        (Ainsworth/Ballangarry)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      DA2017/028        270417      Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

213/17 RESOLVED:        (Ainsworth/Wilson)

 

That this item be deferred.

 

 

 

ITEM 9.3      SF2327              270417      Minutes of the Library Strategic Plan Committee meeting 11 April 2017

214/17 RESOLVED:        (Ainsworth/Reed)

 

That the information be noted.

 

 

Item 9.4 was dealt with earlier in this meeting.

 

 

ITEM 9.5      SF2293              270417      Development Applications greater than 12 months or where submissions received -  to 20 April 2017

215/17 RESOLVED:        (Ainsworth/Wilson)

 

That the information be noted by Council.

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF251                270417      Schedule of Council Public Meetings 2017

216/17 RESOLVED:        (Ainsworth/Reed)

 

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

 

 

 

ITEM 10.2    SF968                270417      Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 8 November 2016

217/17 RESOLVED:        (Ainsworth/Jenvey)

 

That Council endorse the Minutes of the Committee of Management for the Nambucca Valley Netball Association’s Annual General Meeting held on 8 November 2016 and thank the outgoing Committee for their work during the past twelve months.

 

 

Assistant General Manager Engineering Services Report

 

Item 11.1 was dealt with earlier in this meeting.

 

 

ITEM 11.2    SF1031              270417      Habitat Heroes Program

218/17 RESOLVED:        (Reed/Wilson)

 

That Council receive and note the report.

 

   

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 6.23 pm. 

Confirmed and signed by the Mayor on 25 May 2017.

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

            


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager

ITEM 9.1      SF959              110517         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

Draft now being circulated to Estuary Committee and Councillors.

 

Draft being uploaded to Council’s website.

 

Estuary Committee will be considering the study and plan at their meeting on 18 November 2016.

 

The study and plan are on public exhibition until 3 February 2017.  There will be drop in sessions in River Street, Macksville from 9.30am to 12pm on 14 December and also at the Nambucca Entertainment Centre between 1pm and 3.30pm on 14 December.

 

The study and plan will come off exhibition on 3 February 2017.  It is anticipated that they will be reported to a March Council meeting.

 

22/3/17 – Awaiting for consultant response to issues raised during the exhibition.  Aiming to report in April.

 

3/5/2017 - Report with recommended changes to the plan being drafted at present, for consideration at next Council meeting.

 

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

 

DECEMBER 2013

 

3

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

 

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

 

7/3/17 – discussed with AGMES – awaiting IT to provide a report from Authority which identifies all capital expenditure items.

 

 

AUGUST 2015

 

4

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

OCTOBER 2015

 

5

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

GM

Report late 2017

 

APRIL 2016

 

AUGUST 2016

 

6

SF325

25/8/16

That in consultation with the (Gordon Park) Tennis Committee of Management, Council staff investigate the option for not including the new Club house on Council’s asset register.

AGMCS

To be discussed with Auditors.

 


 

JANUARY 2017

7

PRF19

12/01/17

Response from Illawong Village re trusteeship of Crown land at McMorrine Park.

 

GM

Letter sent 18 January 2017.

 

18/03/17 – Follow-up letter drafted

 

22/03/17 – Illawong have advised they accept Council’s recommendation regarding reacquisition of the lots.  Matter to be reported to Council in May.

 

8

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

9

SF1134

12/01/17

There be a further report to Council when there has been some substantive progress in the matter (Council land behind NEOC) or in 6 months’ time, whichever occurs first.

 

GM

Report July 2017

FEBRUARY 2017

10

SF988

9/02/17

Representations re a new Macksville Hospital on a green fields site.

 

GM

Letters sent to RMS, Health Infrastructure, and Police on 13/02/2017

11

SF1031

9/02/17

Council receive a further report at the completion of the exhibition period with a view to endorsing the Policy for Trees and Street Gardens etc.

 

AGMES

13 February - Report to be provided to Council in April.

 

19 April 2017 Report deferred to the Council meeting scheduled for 25 May due to a substantive resident submission received and staff are reviewing the comments

 

12

SF818

9/02/17

Council staff discuss determination by DPI – Water re Bowra Dam licence variation with a view to either requesting a review of the determination or a submission of a new proposal to amend the licence etc.  There be a further report to Council on the preferred course of action.

 

AGMES

13 February - Report to be provided to Council in May

13

SF2094

9/02/17

Council defer the sale of its land at Hyland Park and investigate the cost of undertaking the development itself.

 

GM

Amos & McDonald to be engaged to review development consent (subdivision plan) and following that to prepare a project budget for consideration by Council.

 

18/3/17 – Amos & McDonald not available.  Quote now being sought from De Groot & Benson Pty Ltd.

 


 

14

PRF69

23/02/17

Council advertise its intention to revert the Welsh Pioneer Park to a natural reserve unless a volunteer CoM to undertake the maintenance of the reserve is forthcoming.

 

GM

27/2/17 - report late April or May 2017.

MARCH 2017

15

SF2303

16/03/17

That Council provide locality signs at the village of Taylors Arm.

 

AGMES

Sign to be erected and review of other localities to be undertaken.

16

PRF79

16/03/17

That Council call for expressions of interest for membership of a S355 CoM for the Adin St reserve, Village Green and other public land in the vicinity.

 

GM

To be reported in May 2017

17

PRF79

16/03/17

That the Plan of Management for the Adin St Reserve be reviewed.

 

GM

To be reported in May 2017

18

PRF79

16/03/17

That Council consider an allocation in the 17/18 budget to commence the Village Green planting.  Implementation to be in consultation with the community.

 

GM

18/3/17 - Allocation of $5,000 to listed in draft budget.

19

SF474

16/03/17

That Council support & fund a new tourism website etc.

 

MCD

18/3/17 - Contractor being engaged.  Availability of required staff resources being assessed.

 

2/5/2017 – Quote accepted and website template being developed – this will take approximately 6 weeks

 

20

SF474

16/03/17

That Council receive a report on the development of a tourism strategic plan for consideration in the draft budget.

GM

18/3/17 – Tourism Coordinator is considering brief.  An allocation of $20,000 has been listed in draft budget.

21

SF2230

16/03/17

Council consider budgeting a cash deficit equivalent to excess of liquid equity above conservatively estimated requirements & that deficit funding only be applied to capital works that are included in the Forward Plan.

AGMCS

18/3/17 – To be considered in budget workshop in April

1/05/17 – will leave in place until finalisation of draft budget.

22

SF2230

16/03/17

Council as part of the 17/18 budget deliberation consider all internally restricted reserves & determine if the reserve is still required & remains an appropriate way to fund future expenditure requirements.

 

AGMCS

18/3/17 – To be considered in budget workshop in April

1/05/17 – will leave in place until finalisation of draft budget.


 

23

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

 

AGMCS

18/3/17 – Report late 2017

 

24

SF2303

30/3/17

Council seek further advice from Mr Miles as to ways Council may be able to connect with the veterans either formally or informally on the Nambucca River leg (Operation Pilgrimage)

 

MCD

3/5/2017 – Further investigation being undertaken

25

SF2195

30/3/17

Council seek to further negotiate the offer of compensation from RA for the damage caused by the 2016 World Rally Championship …

 

GM

4/4/17 – letter sent to RA requesting a meeting

20/4/17 – meeting organised for 10am Friday 5 May 2017

26

SF2195

30/3/17

Council make representations to the Min. for Sport concerning damage caused to NSC roads by the 2016 World Rally event …

 

GM

4/4/17 – letter sent to Minister and cc to Member for Oxley

27

SF842

30/3/17

Council call for expressions of interest for membership of Clean Energy Committee.

 

GM

2/5/17 – expressions of interest in participating on the Committee have been sought.  They close on 12 May 2017.  A number of nominations have been received.

 

28

SF25

30/3/17

Allocations of donations be deferred until those organisations requesting funding present Council with advice about their current financial position.

 

AGMCS

 

APRIL 2017

29

SF2303

13/04/17

Council receive a report discussing costs/benefits of an application to NBN Co to change the proposed fibre to node rollout to either fibre to the kerb or full fibre to premises.

 

GM

Report in May 2017

Briefing by NBN staff on 21 April 2017

30

SF2303

13/04/17

Council receive a report addressing the matters raised by Mr Brookes in his correspondence regarding charges to operate on-site sewage management systems including any recommendations in relation to his suggestions for Council consideration.

 

GM

Report in May 2017


 

31

 

13/04/17

Council write to the Minister for Roads, seeking advice as to the timing of Fixing Country Roads Grant Program.

 

GM

Letter sent.

1/5/17 - Council has been informally advised that the program will open in June 2017.

32

LF6505

13/04/17

Council again request the RMS to construct the road connection to Florence Wilmont Drive on the basis that the RMS has created the situation and that the Minister’s assistance be sought.

 

GM

1/5/17 - Letter sent

33

SF2303

1/05/17

A report be prepared to advise Councillors on operational land held by Council as well as Council’s community land; and that such report includes Council’s industrial land for sale but excludes pump stations, sewage treatment plants and drainage reserves.

 

GM

1/5/17 – report to meeting in June 2017

34

SF265

1/05/17

Donations Policy – Councillors provide any comments on the reviewed policy within 14 days, after which time it will be reported back to Council, for adoption, with any comments taken into consideration.

 

GM

1/5/17 – report to meeting in June 2017

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.2      SF578              110517         Awarding (Sale) of Land and Property Information Concession to Australian Registry Investments

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the awarding of the Land and Property Information concession to Australian Registry Investments be received.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

DISCUSSION:

 

Council has been advised that NSW Treasury has recently awarded the Land and Property Information concession to Australian Registry Investments.

 

An associated media release from the Premier states as follows:

 

“An extra $2.6 billion will be invested into new infrastructure across NSW following the successful concession of Land and Property Information’s titling and registry services to a majority Australian consortium, Premier Gladys Berejiklian and Treasurer Dominic Perrottet have announced.

 

The Government has entered into a binding agreement with Australian Registry Investments (ARI) to operate LPI’s titling and registry services following a competitive tender process.

 

The ARI consortium is made up of 80 per cent Australian institutional investors, including First State Super, investment funds from Hastings Funds Management and a 20 per cent stake held by the Royal Bank of Scotland Group’s pension funds, also managed by Hastings.

 

“Once again today’s result has significantly exceeded expectations,” Ms Berejiklian said.

 

“it means even more funding for the schools, hospitals, public transport and roads that people depend on every day.”

 

The Government will invest $1 billion of the proceeds into upgrading Parramatta and ANZ stadiums and refurbishing Allianz Stadium while the remaining $1.6 billion will be invested into other infrastructure projects through its Restart NSW fund.  At least 30 per cent of the total proceeds will be spent in regional NSW.

 

The ARI consortium has received approval from Commonwealth regulators including the Australian Taxation Office, the Australian Competition and Consumer Commission and the Foreign Investment Review Board.

 

Mr Perrottet said ARI has been assisted by Australian registry technology specialist, Advara, in preparing a technology roadmap for LPI as a key part of ARI’s bid.  Advara has led the transformation of Western Australia’s land titling services through the introduction of world leading titling and registry technology.  To ensure that technology meets NSW needs, the Registrar General will review and approve any major changes to LPI’s IT system.

 

“This is an industry on the cusp of huge technological advances, and today we have partnered with some of Australia’s most reputable investors who will make sure the people of NSW get the benefit of those advances,” Mr Perrottet said.

 

“Combined with the tight regulatory framework we have established, the investment innovation and experience ARI will bring mean citizens can expect a better experience.”

 

The Government has placed rigorous legislative and contractual safeguards around the concession to ensure the continued security of property rights and data, while also capping price rises at CPI for the full term of the concession.

 

The Government has created a new external regulator – the Registrar General – to enforce ARI’s performance during the concession, with power to monitor and audit performance, and even resume control of the LPI business if required.

 

Security of title will remain unchanged as the Government will continue to guarantee title and operate the Torrens Assurance Fund, which compensates landowners who suffer a loss due to fraud or error on the register.

 

The Government has secured a four year job guarantee for LPI award staff who will transition to the new operator.

 

The transition to the new operator is expected to be finalised over the coming months.”

 

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no risks to the environment.

 

Social

 

There are no identified social risks.

 

Economic

 

In terms of the Nambucca Valley, the key aspect of the transaction is the promise that at least 30 per cent of the total proceeds will be spent in regional NSW.  As 39% of the proceeds have already been earmarked for the redevelopment of three sporting stadiums in Sydney, at least half of the remaining $1.6 billion will be spent in regional NSW.

 

Risk

 

There are no identified risks to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Regional NSW should expect to receive some tangible benefits from the awarding (sale) of LPI to Australian Registry Investments.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there is no change to service levels or resourcing.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.3      SF2081            110517         Rescuing our Waterways Program

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council note the information from the Hon. Melinda Pavey MP, Member for Oxley and Minister for Roads, and Maritime and Freight concerning the Rescuing our Waterways program.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

 

DISCUSSION:

 

The Hon. Melinda Pavey MP, Member for Oxley and Minister for Roads, and Maritime and Freight has recently advised that the State Government is providing an additional $6 million over four years for the Rescuing our Waterways program, as part of the NSW Coastal Dredging Strategy.

 

The Rescuing our Waterways program is delivered in partnership between State Government and councils.  Councils can apply for up to 50 per cent of the cost of a project.  Ms Pavey is encouraging regional coastal councils to apply for funding for essential dredging projects.

 

Applications for funding are now open and close on 23 June 2017.

 

In relation to dredging the Nambucca River, the Council adopted the following recommendation from its Estuary Committee on 24 November 2016.

 

“1.      That the Committee note the content of the Shoaling Investigation and Dredging Strategy Report for the Nambucca River Lower Estuary prepared by consultants GHD.

 

2.       That Council not commit funds or staff resources to a dredging campaign at this time.

 

3.       That the Council formally write to the Department of Primary Industries, and the Roads and Maritime Services and provide them with a copy of the final report and request advice in respect to future funding opportunities.

 

4.       That Council write to NSW Marine Rescue and advise them of the outcome of the study and request advice in respect to alternative facilities/equipment which may assist in providing their service.”

 

The report by GHD indicated that for dredging to address priority areas at Gordon Park, Nambucca Marine Rescue and shoaling just off Stuart Island there would need to be expenditure estimated at $700,000 plus excluding environmental assessment costs and staff resources/management costs.

 

Even with the offer of 50/50 funding under the Rescuing our Waterways program, the dredging of the Nambucca River to provide more navigable channels is still a very large expense for the Council.  There is also the risk that it would need to be repeated at regular intervals for its benefit to be maintained.

 

Councillors will be aware that no provision has been made for funding for dredging in the draft Operational Plan for 2017/2018 nor in the 4 year Delivery Program.  If the Council wishes to make application for 50/50 funding by the deadline of 23 June 2017 it will need to make provision for its 50% funding in these plans.

 

Given the cost of dredging; the risk that it would need to be repeated at regular intervals; as well as Council’s overall financial position; a program of dredging to provide more navigable channels would seem to be beyond Council’s financial capacity.

 

 

CONSULTATION:

 

There has been consultation with Council’s Coordinator Strategic Planning and Natural Resources.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendation has no implications for the environment.

 

Social

 

The recommendation has no social implications.

 

Economic

 

The recommendation has no economic implications.

 

Risk

 

There are some significant risks associated with the sustainability of dredging program.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level implications.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.4      SF770              110517         Economic Development in Aboriginal Communities - NSW Government Response to the Standing Committee Report by the Standing Committee on State Development

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the Government’s response to the Standing Committee report on Economic Development in Aboriginal Communities be received.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

DISCUSSION:

 

The Council made a submission to this Inquiry and it has now received a copy of the Government’s response to the Inquiry report.  The response is attached.

 

The Standing Committee on State Development’s report into economic development in Aboriginal communities in NSW made 39 recommendations to advance economic development, alleviate disadvantage and support sustainable Aboriginal communities in NSW.

 

The Committee’s recommendations focus on the need to:

 

·      Drive reform through increased government leadership, accountability and policy coordination’

·      Building the capacity and agency of Aboriginal people and communities through enhanced governance and skills; and

·      Remove barriers to Aboriginal communities, realising the economic opportunities associated with their increased land access, management and ownership.

 

The Report highlights the need for leadership and for action to be taken now, particularly given NSW’s unique advantages in tackling Aboriginal economic disadvantage:

 

·      Our highly urban/regional Aboriginal population;

·      Our potentially high rate of Aboriginal land access, management and ownership; and

·      Our $73 billion infrastructure investment over the next four years.

 

The report notes that the Aboriginal community is more prepared and ready to take up the opportunities being presented than ever before.  The rate of Aboriginal people completing high school, going to university, working in senior roles and starting businesses is growing.

 

Despite this and all that is being done, the Standing Committee found economic outcomes for Aboriginal people in NSW are still poor.  Aboriginal people have lower rates of: year 12 attainment (24%); post school qualifications (22%); employment (18%); and workforce participation (9.3%) than the non-Aboriginal population.

 

It is disappointing that the recommendations which have been put forward and largely accepted by the Government tend to be of a general nature and concerned with the relationship of various government and other agencies rather than specific initiatives to build capacity and deliver improved social and economic outcomes.  One example of many is Recommendation 11 which provides as follows:

 

“That the NSW Government ensure place-based, community driven approaches are embedded as a key component of the development and implementation of initiatives to drive Aboriginal economic development”.

 

Whilst the sentiments expressed in Recommendation 11 have broad based support they are more aspirational than demonstrable.

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

It is hoped that the implementation of the Report’s recommendations will enhance the opportunities for Aboriginal people to engage in economic activity and in so doing improve their social outcomes.

 

Economic

 

The report is concerned with enhancing the opportunities for Aboriginal people to engage in economic activity.

 

Risk

 

The major risk is that the lack of specific initiatives will mean there is no or little discernible improvement in existing conditions.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level or resourcing implications.

 

Attachments:

1

15383/2017 - Government response

 

  


Ordinary Council Meeting - 11 May 2017

Economic Development in Aboriginal Communities - NSW Government Response to the Standing Committee Report by the Standing Committee on State Development

 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.5      SF600              110517         Proposed Subdivision of Land beside Macksville Sewage Treatment Plant - Fund Classification of Macksville Works Depot and Sewage Treatment Plant

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That Council note its Capital Value Register records all of Lot 2 DP 538542 containing Council’s Works Depot, Companion Animals Pound and the Macksville Sewage Treatment Plant as being in the ownership of the Sewer Fund.

 

2        In consideration of recommendation 1 that the proceeds of the sale of the proposed Lot 20 to Mr Tony Gordon be attributed to the Council’s Sewer Fund.

 

3        That Council note the proposed provision of an all-weather gravel access to the proposed Lot 20 at a cost of between $5,000 and $6,000.

 

 

OPTIONS:

 

There is an option for the General Fund to acquire land from the Sewer Fund at fair value.  This would result in expenditure to undertake a subdivision and a significant inter-fund transfer which cannot be justified given the historical use of the land and the fact that the Council is a multi-purpose local authority.  If Council were to ever lose responsibility for the provision of water and sewerage services there would need to be expenditure at that time to subdivide the land to provide for its separate uses by the General and Sewer Funds.

 

 

DISCUSSION:

 

At Council’s meeting on 16 June 2016 it was resolved to enter into a contract of sale with Mr Tony Gordon for 2,500m2 of land approximately adjoining the Macksville Sewage Treatment Plant.

 

Mr Gordon sought the site to establish a processing plant for grease trap effluent.  The plant will allow a large fraction of the effluent to be discharged to Council’s sewage treatment plant instead of it being trucked large distances to processing facilities in regional centres such as Newcastle.

 

In accordance with the contract Mr Gordon has now paid Council the full purchase price being $87,500.  He is now making arrangements to establish his approved processing plant following which Council will complete the subdivision and transfer the proposed lot 20 to Mr Gordon.

 

A copy of the special conditions of the contract and a plan showing the land being acquired by Mr Gordon is attached.

 

The proposed Lot 20 is currently contained within Lot 2 DP 538542.  An aerial photo and cadastral plan showing Lot 2 DP 538542 is attached.  It will be noted that the land contains Council’s Works Depot, Companion Animals pound as well as Council’s Macksville Sewage Treatment Plant.  It also contains numerous stock piles of gravel, bridge timber, concrete bridge decking generally on the western half of the site.

 

In undertaking investigations in relation to the sale of the proposed Lot 2 it was established that the land is classified as operational in Council’s Land Register.  However no consideration had been given to the attribution of land to the two funds which jointly use it, being the General Fund and the Sewer Fund.  There is an historic entry in Council’s Capital Value Register attributing ownership of the land exclusively to the Sewer Fund.  This is notwithstanding the fact that at least for the last decade the western half of the site has been mainly used for General Fund activities whilst the eastern half of the site is occupied by the sewage treatment plant or is otherwise vacant.

 

In terms of providing access to the land which is being sold to Mr Gordon, there is a short section of mown grass adjoining the western fence to Council’s treatment plant which requires some cut and fill to provide a level all weather gravel access to the proposed Lot 20.  The estimate for the cost of this work is between $5,000 and $6,000.

 

 

CONSULTATION:

 

The matter has been discussed with Council’s Finance staff and with the Manager Water & Sewerage.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no identified risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation will mean that the $87,500 in funds, less expenses from the sale of the proposed Lot 20 will be applied to the Sewer Fund.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The recommendation involves the construction of a minor unsealed driveway adjoining Council’s treatment plant.

 

Attachments:

1

11730/2017 - Copy of special conditions of contract

 

2

15435/2017 - Works Depot and Treatment Plant

 

  


Ordinary Council Meeting - 11 May 2017

Proposed Subdivision of Land beside Macksville Sewage Treatment Plant - Fund Classification of Macksville Works Depot and Sewage Treatment Plant

 


 


 


 


 


 


 


 


Ordinary Council Meeting - 11 May 2017

Proposed Subdivision of Land beside Macksville Sewage Treatment Plant - Fund Classification of Macksville Works Depot and Sewage Treatment Plant

 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.6      PRF44              110517         Thistle Park Master Plan

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That Councillors provide the General Manager with any comments on the concept design option 4 for Thistle Park within 14 days for further consideration and reporting to Council.

 

2        In the absence of any comments from Councillors that the Concept Design Option 4 be advertised   for public comment for 28 days including direct referrals to adjoining and adjacent property owners as well as the Nambucca Valley Cricket Association.

 

 

OPTIONS:

 

Council has discretion in relation to how Thistle Park is developed.

 

 

DISCUSSION:

 

In consultation with the Nambucca Valley Cricket Association, Council staff have been industrious in initiating the development of a Master Plan for Thistle Park in Dudley Street, Macksville.  Originally Council staff were going to draw up a plan 'in house' but with the resignation of Council’s Design Engineer and other priorities and indecision in the cricket fraternity it was decided to instruct Redbelly Landscapes to prepare a concept plan.  It was thought this would speed up and simplify the process.

 

The instruction to get a contractor to prepare a concept master plan certainly speeded up the process to the extent that the concept master plan was in the preliminary stages of implementation before its existence became more widely known.  Council staff had commenced the construction of some cricket nets but this was subject to a complaint to the Mayor from a nearby owner and Council staff were then directed by the General Manager to stop work pending appropriate consultation with the rest of the Council and nearby property owners.

 

Long standing Councillors will recall that Thistle Park was owned by the Department of Education and Training but was purchased by Council in 2009 for $25,000 following community concern about the proposed sale of the redundant future public school site on the open market.  The land purchased from the Department and known as Thistle Park is shaded in pink on the attached plan.

 

At the time the land was acquired by Council there was considerable negotiation with the Department in relation to its classification and restrictions as to its future use.  It was agreed that the land be classified as operational, but with restrictions that the land not be used for a non-government school and that any part of the land not be on-sold without the approval of the Minister for Education and Training.

 

It was resolved that Council offer the Nambucca Valley Cricket Association a 20 year lease of the land at nominal rental, subject to them being responsible for all insurances and maintenance.  Advice as to the offer of a 20 year lease was conveyed to the Cricket Association in a letter in July 2009 but it appears that no further action occurred.

 

If the master plan is endorsed and it becomes the trigger for on-going investment for the enhancement of Thistle Park as a premier cricket facility, then it is important that a long term lease be finalised to firstly provide the Nambucca Valley Cricket Association with surety of continuing use and secondly to try and avoid Council being responsible for any additional maintenance and depreciation of the assets which are constructed at the facility.

 

In 2009 It was also resolved that Council suggest to the Nambucca District Cricket Association that the field be named the “Phillip Hughes Oval”.  Of course this occurred before Phillip’s tragic and untimely passing so the suggestion now has some poignancy.

 

As the land is classified as “operational land” under the Local Government Act there is no requirement for the preparation of a plan of management which would normally pertain to parks which are classified as “community land”.  Similarly because of the “operational land” classification there is no constraint on council entering into a long term lease with the Nambucca Valley Cricket Association for the use and development of the land.

 

Notwithstanding there being no legal requirement to prepare a plan of management and to consult with the stakeholders and the public, it is recommended that the proposed Master Plan being Concept Design Option 4 be the subject of public consultation including direct referrals to adjoining and adjacent property owners as well as the Nambucca Valley Cricket Association.

 

The Concept Design Option 4 does identify the opportunity to sell an existing surplus lot located at the rear of No. 23 East Street as a means of providing some funding towards the development of the park.  As shown on the attached plan the lot is zoned General Residential R1 and given its location should yield significant capital for the development of the park.  Depending upon the outcome of the consultation there would need to be a further report to Council in relation to the requirements for dealing with this land, a reserve price etc.

 

 

CONSULTATION:

 

There has been consultation with the Mayor, Manager Infrastructure Services and Assistant General Manager Corporate Services.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

At this stage there are no implications for the environment.

 

Social

 

At this stage there are no social implications.

 

Economic

 

At this stage there are no economic implications.  However it has been demonstrated with the Macksville Aquatic Centre that the opportunity to develop a sporting facility of a standard which is at least equivalent to anything in the region is good for local business.  With the improvements to the Pacific Highway there is no reason why the Nambucca Valley cannot attract premier sporting fixtures if it has the required infrastructure to support those fixtures.

 

Risk

 

The obvious risks with such Master Plan proposals are:

 

a.   Objections from nearby residents to any intensification in the use of the Park.  This has already occurred as a consequence of work to construct two practice cricket nets.

b.   Creating unrealistic expectations as to what can be achieved if the necessary finance cannot be secured.  However in relation to this the concept plan does identify the opportunity for the sale of surplus land which could support grant funding opportunities and in so doing create significant funding for the implementation of the plan.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no budgetary impact.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there are no significant implications for service levels or resourcing.

 

Attachments:

1

15706/2017 - Thistle Park

 

2

15520/2017 - Thistle Park Analysis and Options Report 17 1 17

 

3

15540/2017 - Thistle Park Option 4

 

4

15879/2017 - Thistle Park Zoning

 

  


Ordinary Council Meeting - 11 May 2017

Thistle Park Master Plan

 


Ordinary Council Meeting - 11 May 2017

Thistle Park Master Plan

 


 


 


 


 


Ordinary Council Meeting - 11 May 2017

Thistle Park Master Plan

 


Ordinary Council Meeting - 11 May 2017

Thistle Park Master Plan

 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager

ITEM 9.7      DA2017/028      110517         Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        Council adopt a policy of applying the “grandfathered” developer contributions for water and sewerage being the rates for pre 16/02/2012 consents to all new dwellings on existing holdings within urban areas.

 

2        That Iesha Bellingen Pty Ltd be invited to submit an application to modify their consent to reduce their required Section 64 developer contributions from a total of $19,958 to a total of $9,951.

 

 

OPTIONS:

 

Council has the option of not levying any developer charges on these existing lots.  However this would result in a large loss of funds to Council’s reserves for water and sewerage headworks.  The recommendation provides a compromise which reflects the fact that these lots have been in existence long before the rates for developer contributions were substantially increased in 2012.

 

 

DISCUSSION:

 

Nambucca Shire Council has adopted Development Servicing Plans for the provision of Water Supply and Sewerage Services.  A principal function of these plans is to determine an equitable monetary contribution for the provision of water supply and sewerage infrastructure to meet the demands generated by new development.  Section 64 of the Local Government Act 1993 enables Council to levy developer charges for water supply, sewerage and stormwater.  This derives from a cross reference in that Act to Section 306 of the Water Management Act 2000.

 

The policies contain a methodology for the calculation of developer charges.  In its most simplistic description, the calculation determines the equivalent cost of one brand new set of assets to serve developments as if those assets could be constructed now, with the following being the general equation.

 

Developer charge = Capital Charge – Reduction amount

 

The capital charge is the cost of beneficial assets plus a return on investment, which reflects the cost incurred by Council of providing the assets ahead of development.

 

The reduction amount is the present value of those capital works costs included in the total charge which may be deemed to be already included in annual charges.

 

The policies refer to the increased demands generated by subdivisions and other types of development.  Reference is made to an appendix showing equivalent tenement (ET) calculations for residential lots (1.00) and multi-residential lots, being dual occupancy, units etc.

 

The policies include the following statement:

 

“Subdivision developments are treated as 1 ET for each new lot created.  Proposed developments on each lot are individually assessed for any additional contribution requirement at the time a DA is submitted for Council approval.”

 

There are in a number of locations in the urban areas of the Shire, where individual lots in a single ownership (holding) have been consolidated for the purposes of water and sewerage charges.  Whilst these lots existed at the time that water and sewerage services were provided to the town they were not accounted for as separate lots and accordingly have only ever been charged a single water and sewer access charge rather than multiple charges.

 

One example of this is numbers 12, 14, 16, 18, 20, 22 and 24 Young Street, Bowraville which are shown on the attached plan.  Council staff are aware of other examples being No’s 4 and 6 River Street, Bowraville and also at 40 West Street, Macksville, No’s 11 and 13 East Street, Macksville and at Bellevue Drive, Macksville.

 

In February 2006, Council staff issued a development consent for a dwelling on 12 Young Street and in the consent for that dwelling noted:

 

“NOTE:  Section 94 contributions will not apply to the first lot connected to sewer and water but will be applicable for second and subsequent connections in accordance with Council’s Section 94 Contribution plan at the time.”

 

On 9 March 2017, Council staff issued development consent to Iesha Bellingen Pty Ltd for a dwelling at 14 Young Street, Bowraville.  Plans showing the approved dwelling are attached.  Consistent with the approach to levying contributions on individual lots in these existing holdings the consent conditions included a requirement to pay developer contributions for water being $12,782 for one equivalent tenement (ET) and for sewer being $7,176 for one ET, a total of $19,958. 

 

Iesha Bellingen Pty Ltd has now written to Council objecting to the contribution requirement.  A copy of their letter is attached.

 

One issue with this historical arrangement is that if potential purchasers of lots in these existing holdings do not make particular enquiries before purchase then they will not be aware of the significant financial impost being placed as a condition on development consent for a dwelling.  In the case of Bowraville this equates to a developer contribution totalling $19,958 in 2016/17 dollars.  A further consideration is that Council should be encouraging new residential development in Bowraville to support the town’s economic and social sustainability.

 

The issue for Council in waiving the contribution requirement is that the number of potential lots involved will mean a very large loss of funds to Council’s reserves for water and sewerage headworks.

 

Given that the existing lots in these holdings have been in existence for a long time it is recommended that Council apply the “grandfathered” developer contributions for water and sewerage being the rates for pre 16/02/2012 consents.

 

These are approximately 50% of current rates and for water are $5,163 and for sewer in Bowraville are $4,788, being a total of $9,951 which is about half the amount charged to Iesha Bellingen Pty Ltd.

 

It is proposed that as policy, Council staff apply the “grandfathered” rates to all new dwellings on existing holdings within urban areas as and when development applications are received for new dwellings on the vacant lots.  Council staff would similarly provide advice as to this contribution requirement when taking enquiries from prospective purchasers of vacant lots in these holdings.

 

 


 

CONSULTATION:

 

There has been consultation with Council’s Manager Development and Environment and also with the Manager Water and Sewerage.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The social implications relate to the impact of the contributions in discouraging new development.

 

Economic

 

The economic implications relate to the impact of the contributions in discouraging new development.

 

Risk

 

The risks are discussed in the report.  They principally relate to balancing the required income for Council’s reserves for water and sewerage headworks with discouraging new development.  For example if developer contributions are so high that it is not economic to construct dwellings on this vacant land then Council won’t receive any additional contributions for water and sewerage headworks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgetary implications largely relate to the impact of this policy decision on Council’s Integrated Water Cycle Management Strategy.  The IWCM requires financing over its full 30 year life to provide the identified water and sewerage headworks.  Council should no longer have the expectation that any shortfall in reserves for water and sewerage headworks will be met by the State Government via a grant from the Country Towns Water and Sewerage Program.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level or resourcing/staff implications.

 

Attachments:

1

15645/2017 - Existing Holding, Young Street, Bowraville

 

2

8416/2017 - DA2017/028 - Approved site plan

 

3

8481/2017 - DA2017/028 - Approved floor plan

 

4

8482/2017 - DA2017/028 - Approved northern elevation

 

5

15797/2017 - Iesha homes objection to contributions

 

  


Ordinary Council Meeting - 11 May 2017

Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

 


Ordinary Council Meeting - 11 May 2017

Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

 


Ordinary Council Meeting - 11 May 2017

Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

 


Ordinary Council Meeting - 11 May 2017

Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

 


Ordinary Council Meeting - 11 May 2017

Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

 


 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.8      SF336              110517         Amalgamation of Taylors Arm Sports Reserve and Taylors Arm Hall Committees of Management

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council note the response from the Taylors Arm Hall Committee of Management and advise them that there is no objection to the Hall Committee and Reserve Committee continuing as separate Committees of Management.

 

 

OPTIONS:

 

Council has the option of amalgamating the Committees.  Where the volunteers express a preference for having separate Committees it is recommended that their preference be respected.

 

 

DISCUSSION:

 

Council considered the minutes of the Annual General Meetings for the Taylors Arm Hall and also the Taylors Arm Reserve at its meeting on 9 February 2017.

 

It was resolved as follows:

 

“That given the common membership of the Taylors Arm Hall Committee and the Taylors Arm Reserve Committee, Council write to both committees seeking their views on amalgamation for the purpose of reducing the burden on volunteers of attending two separate meetings, keeping two sets of documents and to provide financial flexibility in the maintenance and management of two community facilities”.

 

Council has now received the attached response from the Taylors Arm Hall Committee of Management advising that the proposal had been discussed at the Committee’s last meeting and it was decided that as they hold their meetings on the same night they are quite happy to continue with the current position unless there is a reason why they can’t.

 

Notwithstanding the additional work and reduced flexibility, if the Committees prefer to continue as separate entities then there is no reason why the status quo can’t continue.

 

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


 

Economic

 

There are no economic implications.

 

Risk

 

There are no identified risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level implications.

 

Attachments:

1

14920/2017 - Response to proposal to amalgamate Committees

 

  


Ordinary Council Meeting - 11 May 2017

Amalgamation of Taylors Arm Sports Reserve and Taylors Arm Hall Committees of Management

 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager

ITEM 9.9      PRF69              110517         Future of Welsh Pioneer Park, Welshs Creek Road, Talarm

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That Council accept the proposal from Mr Geoff Brown, Coordinator – Volunteer Work at Welsh Pioneer Park for a Committee of Management comprising:

 

          President:   Geoff Brown

          Secretary:    Tonia Welsh

          Members:    Greg Welsh

                             Caleab Carter

 

2        That Council provide an annual indexed donation of $500 to the Talarm Hall Committee of Management to cover out of pocket expenses for the volunteers and the Hall Committee in maintaining the Welsh Pioneer Park.

 

3        That Ms Joy Lane be invited to contact Mr Brown in relation to descendants providing volunteer support in the maintenance of the Park.

 

 

OPTIONS:

 

There are not considered to be any realistic alternatives.

 

DISCUSSION:

 

To date the Welsh Pioneer Park at Talarm (just west of the Talarm Hall) has been developed and maintained by volunteers.  The Lions Club of Macksville undertook the maintenance activities for many years as a Council Section 355 Committee.  Volunteers have constructed a range of amenities at the Park including a large shelter, smaller picnic shelters, BBQ’s, a toilet block, a concrete driveway on the steeper bank and a canoe launching platform that has suffered from erosion and is essentially unusable.

 

In January 2014 the Lions Club advised Council that they were unable to continue with the park’s maintenance due to ageing membership and ill health.  They suggested that the maintenance responsibility be transferred to the Talarm Hall Committee of Management.

 

This was agreed and at Council’s meeting on 13 February 2014 it was resolved to relinquish the Macksville Lions Club (being a Section 355 Committee of Council) of the care, control and management of Welsh Pioneer Park and that the Talarm Hall Committee of Management take over its care, control and management.

 

Then in March 2015 the Talarm Hall Committee of Management approached Council seeking assistance in maintaining the Park.

 

It is understood that the Talarm Hall Committee of Management attempted to arrange a sub-committee comprised of residents to look after the park but this didn’t really work and ultimately a small number of residents took responsibility for looking after the park, with considerable assistance from a “Work for the Dole” team which undertook the mowing.

 

However the “Work for the Dole” team which comprised up to 7 people 4 days per week ceased mowing reserves in Valla Beach, Nambucca Heads and also the Gumma camp ground and Welsh’s Pioneer Park in approximately September last year.  It is understood that in an endeavour to increase skill levels, the Australian Government directed Work for the Dole teams to reduce general mowing and brush-cutting activities and undertake other activities instead.

 

Following advice earlier this year concerning the availability of volunteers to maintain the Park, Council resolved at its meeting on 23 February 2017 as follows:

 

1        That Council advise the Talarm Hall Committee of Management and advertise its intention in the local media to revert the Welsh Pioneer Park at Talarm to a natural reserve unless a volunteer committee of management to undertake the maintenance of the reserve is forthcoming.

 

2        That there be a further report to Council following a 1 month notification period during which time proposals for volunteer management can be put forward.

 

Subsequent to this Mr Geoff Brown has written to Council advising that:

 

1.   “A nominal Committee of Management for the park be established by direct nomination.  Names following below.

 

2.   We propose not having a treasurer or any financial responsibilities.  As mentioned, the small costs for ongoing maintenance are met by donations in kind, eg fuel and toilet paper.  We use the Talarm Hall’s mower and/or our own equipment.

 

3.   I appreciate your offer of Council’s assistance with these costs but feel it would be expensive in terms of your staff time to handle payments of such small amounts.  However, in lieu of that, perhaps Council could consider making an annual grant to the Talarm Hall Committee to cover mower servicing, say around $500 per annum?

 

Should this proposal be acceptable, the Committee would comprise;

 

President:  Geoff Brown

Secretary:  Tonia Welsh

Members:  Greg Welsh

                 Caleab Carter

 

All of the above are registered as Council volunteers.

 

A copy of Council’s letter of 7 March 2017 and Mr Brown’s response of 5 April 2017 are attached.

 

In response to the call for assistance in maintaining the Park, Council has also received responses from Joy Lane advising that a group of descendants of David and Eliza Welsh are interested in forming a Committee of Management for the Park.  Council also received advice from the Talarm Hall Committee of Management endorsing the continuation of the maintenance arrangements coordinated by Mr Geoff Brown.

 

In the circumstances it is recommended that Council endorse the arrangements put forward by Mr Brown and advise Joy Lane that Mr Brown and his volunteers would be grateful for any assistance that descendants might be able to provide in maintaining the park.

 

 

CONSULTATION:

 

There has been consultation with Mr Brown.

 

 


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Park is an important focus for the descendants of David and Eliza Welsh.

 

Economic

 

There are no significant economic issues.

 

Risk

 

There will be no change in Council’s risks in relation to the operation of the park.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

It is proposed that Council make an annual indexed donation of $500 to the Talarm Hall Committee of Management to cover out of pocket expenses for the volunteers and the Hall Committee in maintaining the Welsh Pioneer Park.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The proposal from Mr Brown does not affect Council’s service levels.

 

Attachments:

1

8034/2017 - Welsh Pioneer Park - response

 

2

12501/2017 - Proposal for Committee of Management for Welsh Pioneer Park

 

  


Ordinary Council Meeting - 11 May 2017

Future of Welsh Pioneer Park, Welshs Creek Road, Talarm

 

Enquiries to:       Mr Michael Coulter

Phone:              02) 6568 0200

Email:                michael.coulter@nambucca.nsw.gov.au

Mobile:              0409 153 788

Our Ref:            PRF69

 

 

 

7 March 2017

 

 

 

Mr Geoff Brown

Coordinator—Volunteer Work

Welsh Pioneer Park

514 Welshes Creek Road

TALARM   NSW   2447

 

 

Dear Geoff

 

WELSH PIONEER PARK

 

Thank you for your letter of 6 March 2017 expressing your disappointment that as coordinator of the volunteers who maintain the Park you were not consulted about the matter nor was an attempt made to seek the views of the wider group of volunteers.

 

As discussed, the reasons for Council's action arose out of a complaint/request from one of the volunteers purportedly speaking on behalf of all the volunteers that the residents no longer wanted to maintain it and requesting that Council take responsibility for its maintenance.

 

I was requested to telephone the volunteer, which I did.  She advised me that you had been in poor health and I was left with the definite impression that there would be no volunteers to maintain the Park.

 

Accordingly, I reported to Council on the matter.

 

As it stands there is to be a further report to Council following a one month notification period during which time Council is requesting proposals for volunteer assistance.

 

I apologise for not contacting you directly which was a conscious decision on my part when I was informed of your ill health.  I also apologise for doubting your stamina and resilience and look forward to your continuing association in the volunteer management of the Park.

 

The incident does suggest to me the need to formalise the volunteer management of the Park as a Section 355 Committee of Council with recognised communication channels and stronger protections for volunteer insurance. 

 

 

2

 

Mr Geoff Brown

7 March 2017

 

 

I also note that the volunteers are paying for fuel for mowing and toilet paper whereas Council should be able to assist with these out-of-pocket expenses.

 

No further action will be taken in relation to the maintenance of the Park until there has been further consultation with yourself. 

 

Yours faithfully

 

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

 

Cc     Mayor

 

 


Ordinary Council Meeting - 11 May 2017

Future of Welsh Pioneer Park, Welshs Creek Road, Talarm

 


 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.10    SF1031            110517         Draft Companion Animals On-Leash and Off-Leash Policy

 

AUTHOR/ENQUIRIES:    Daniel Walsh, Manager Development and Environment         

 

Summary:

 

It is not considered that a summary is necessary.

 

Recommendation:

 

That Council adopt the draft Companion Animals On-Leash and Off-Leash Policy contained within attachment 2 of this report.

 

 

OPTIONS:

 

·           Adopt the draft policy as per the recommendation.

·           Make amendments to the draft policy prior to adoption.

·           Not adopt the draft policy.

 

 

DISCUSSION:

 

After receiving a request from members of the Valla Beach community for an off leash area for dogs at the Lions Club Reserve at the end of Ocean View Drive, Council staff undertook a review of the ‘Companion Animals On-Leash and Off-Leash Policy’ (the policy) and reported an amended draft policy to Council for consideration on 16 July 2015. The draft policy included the use of the section of the reserve south of the drainage line as an off leash area for dogs. At that meeting Council resolved to put the draft policy on exhibition.

 

The location of the Lions Club Reserve is illustrated in the aerial photo contained within attachment 1.

 

The policy was placed on public exhibition until 13 October 2015, with three submissions received. The submissions received have been included within attachment 2. There were no objections to the use of the reserve as an off leash area. There was one objection that the area was not large enough. In response to this, Council staff met with the person who lodged this submission, where it was agreed that the area would be extended so that it commences 10 metres from the southern side of the amenities block and extends to the southern end of the reserve. This results in the recommended off leash area being approximately 9,500m². The provision which enables this is included within clause 2(e) of section 4 of the draft policy. Please note that clause 2 lists the only other two off leash areas within Valla Beach. Both of these areas are sections of beaches. The draft policy has been included within attachment 3.

 

The other two submissions received requested the extension of the off leash area outlined within clause 2(a) of section 4 of the draft policy. Currently this off leash area extends between the Swimming Creek beach access northwards to the bridge access from the Lions Club reserve. It is requested that this off leash area be extended north past the bridge access from the Lions Club reserve to the Deep Creek entrance. Such an amendment is not supported for the following reasons:

 

·           There is over 3km of beach between the bridge access from the Lions Club reserve and the Swimming Creek beach access where dogs are permitted off leash.

 

·           There are minimal vehicle movements within this area.

 

·           Council has received numerous complaints from the public regarding off leash dogs on south Valla Beach around the entrance to Deep Creek which has resulted in additional patrols by Council’s Rangers.  Maintaining the off leash area in its current location (500m from the Deep Creek entrance) provides sufficient separation between conflicting users.

 

Due to changes in staff, this matter has unfortunately been neglected as the draft policy has not been reported back to Council for adoption since the above was completed in late 2015.

 

The community member who instigated the initial request for the off leash area has recently alerted Council of this and requested that the policy be adopted with an extension to the originally agreed area at the Lions Club reserve. It was proposed that the off leash area be extended past the amenities block and barbeque shelter to the north and the along the grassed section of Ocean View Drive. The basis for this is that it provides additional flexibility while being consistent with the off leash areas at Stuarts Island at Nambucca Heads which has barbeque shelters within it.

 

However, after consultation with Councils Ranger Coordinator, it’s considered that extending the off leash area past the amenities block will provide unnecessary conflicts with vehicular movement areas. Furthermore, given the Lions Club Reserve is used for public events such as markets, it is not considered appropriate that dogs be permitted off leash in the reserve during these events. This has been incorporated within the draft policy.

 

 

CONSULTATION:

 

Ranger Coordinator

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

It is not considered that there will be any significant environmental impacts resulting from the proposed amendments to the policy.

 

Social

 

The provision of an additional off leash area will provide easier access to off leash areas for dog owners (particularly the elderly) and minimise conflicts between beach users.

 

Economic

 

It is not considered that there are any adverse economic impacts resulting from the proposed amendments to the policy.

 

Risk

 

It is not considered that there are is any significant increase in potential risk resulting from the proposed amendments to the policy.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Costs of additional signage which will be required to identify the off leash area.  This is expected to be less than $1,000.

 

Source of fund and any variance to working funds

 

General fund

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

15280/2017 - Attachment 1 - Aerial Photo

 

2

15278/2017 - Attachment 2 - Submissions

 

3

15277/2017 - Attachment 3 - Draft Policy

 

  


Ordinary Council Meeting - 11 May 2017

Draft Companion Animals On-Leash and Off-Leash Policy

 


Ordinary Council Meeting - 11 May 2017

Draft Companion Animals On-Leash and Off-Leash Policy

 


 


 


 


Ordinary Council Meeting - 11 May 2017

Draft Companion Animals On-Leash and Off-Leash Policy

 

 

Description: Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

 

 DRAFT COMPANION ANIMALS

ON-LEASH AND OFF-LEASH POLICY

 

 

Responsibility:

DEVELOPMENT & ENVIRONMENT

 

 

Adopted: 7 NOVEMBER 1996

Reviewed: 1 JULY 2004

20 NOVEMBER 2008

Last Reviewed: 16 JULY 2015

 

1.0     Policy objective

 

To maintain harmony between the owners of companion animals, other community members, the Council, Council’s staff, RSPCA and rescue groups.

 

2.0     Related legislation

 

Local Government Act 1993

Companion Animals Act 1998

Impounding Act 1993

 

3.0       Definitions

 

As defined in the above Acts.

 

4.0     Policy statement

 

This policy relates to all companion animals that are identified in accordance with the requirements of the Companion Animals Act 1998 and associated Regulations. The Act provides Council with a range of powers and responsibilities with regard to companion animals.

 

This policy is empowered by that Legislation to enable Council to ensure that companion animals and their owners coexist with other members of the community.

 

1        Dogs are prohibited in some public places (whether or not they are leashed or otherwise controlled). These are as follows:

 

a        As per the Companion Animals Act 1998, Section 14 (1-8), dogs are prohibited in the following places:

 

(i)      Children’s play areas (meaning any public place, or part of a public place, that is within 10 metres of any playing apparatus provided in that public place or part for the use of children); and

(ii)      Food preparation/consumption areas (meaning any public place, or part of a public place, that is within 10 metres of any apparatus provided in that public place or part for the preparation of food for human consumption or for the consumption of food by humans); and

(iii)     Recreation areas where dogs are prohibited (meaning any public place, or part of a public place, provided or set apart by a local authority for public recreation or the playing of organised games and in which the local authority has ordered that dogs are prohibited and in which, or near the boundaries of which, there are conspicuously exhibited by the local authority at reasonable intervals notices to the effect that dogs are prohibited in or on that public place or part); and

(iv)    Public bathing areas where dogs are prohibited (meaning any public place or any part of a public place that is used for or in conjunction with public bathing or public recreation (including a beach), in which the local authority has ordered that dogs are prohibited and in which, or near the boundaries of which, there are conspicuously exhibited by the local authority at reasonable intervals notices to the effect that dogs are prohibited in or on that public place); and

(v)     School grounds (meaning any property occupied or used for a purpose connected with the conduct of a government school or non- government school under the Education Act 1990, other than any property used for a residence or the curtilage of a residence); and

(vi)    Child care centres (meaning any property occupied or used for a purpose connected with the conduct of an approved education and care service within the meaning of the Children (Education and Care Services) National Law (NSW) or the Children (Education and Care Services) Supplementary Provisions Act 2011, other than any property used for a residence or the curtilage of a residence); and

(vii)    Shopping areas where dogs are prohibited (meaning a shopping arcade or shopping complex, including any part of it that is used by the public for parking or access to shops, in which or part of which the local authority has ordered that dogs are prohibited and in which, or near the boundaries of which, there are conspicuously exhibited by the local authority at reasonable intervals notices to the effect that dogs are prohibited there). This paragraph does not apply to any shop or part of a shop; and

(viii)   Wildlife protection areas (meaning any public place or any part of a public place set apart by the local authority for the protection of wildlife and in which the local authority has ordered that dogs are prohibited for the purposes of the protection of wildlife and in which, or near the boundaries of which, there are conspicuously exhibited by the local authority at reasonable intervals notices to the effect that dogs are prohibited in or on that public place).

 

In relation to points (iii) and (iv) above, Nambucca Shire Council has prohibited dogs in the following places. Please note that dogs are prohibited from all children’s play areas (point (i) above), whether or not they are listed below:

 

McKay’s Park - Bowraville

Main Beach – Nambucca Heads (except at times stated in section 3b)

Bellwood Park and Reserve – Nambucca Heads

Beilby’s Beach – Nambucca Heads

Shelly Beach – Nambucca Heads

V-Wall Beach – Nambucca Heads

V-Wall River Beach and Park – Nambucca Heads

Wellington Beach – Nambucca Heads

North Valla Beach – Valla Beach (except at times stated in section 3a)

South Valla Beach and Deep Creek Inlet, - Valla Beach

Deep Creek, North of the foot bridge to the creek outlet

Scotts Head Camping Reserve and Road to Headland Car Park

Forsters Beach (Main Beach) – Scotts Head, (except at times stated in section 3c)

Little Beach – Scotts Head

 

          The only exceptions to the list above are noted below.

 


 

2        Dogs are permitted on certain beaches and reserves as follows at all times:

 

Off-leash Areas

 

a        Nambucca Heads - from Swimming Creek beach access northwards to the walk bridge access to the beach from the public reserve adjoining Valla Park Resort; and

b        North Valla Beach - from the access path off the car park on the northern end of Cockburn Street (4WD access) to the northern boundary of the Shire; and

c        Scotts Head - from the Christian Youth Centre beach access path on Banksia Crescent northwards. (Below the mean high water mark as defined and administered by National Parks and Wildlife); and

d        The northern end of Stuart Island as an off-leash area on the Crown Land Reserve - dogs are not permitted to chase the wildlife within the inter-tidal zone; and

e        Valla Beach Lions reserve (Lot 7001 DP 1113132). The off leash area commences 10m from the southern side of the amenities block and extends to the southern end of the reserve. Dogs are not permitted to be off leash in this area during organised public events.

 

3        Dogs are also permitted on the following beaches and reserves before 9.00 am and after 6.00 pm:

 

On–Leash Only (certain times as above)

 

a        North Valla Beach – from the timber walkway on the north side of the headland to the access path referred to in 2(b); and

b        Nambucca Heads Main Beach - from the northern end of the main beach car park northward to Swimming Creek beach access; and

c        Forsters Beach (Main beach) – Scotts Head from the Southern main beach car to Banksia Crescent.

 

4        Dogs are also permitted on the following beaches and reserves at any timeOn-Leash Only - Boulton’s Crossing Reserve – Gumma.

 

5        Owners who take companion animals onto permitted beaches, reserves and designated off-leash area must have their animals under effective control at all time and remove and dispose of all faeces.

 

6        Under Section14A (1-6) of the Companion Animals Act, dogs (other than a dangerous, menacing or restricted dog) are not prohibited from outdoor dining areas in the following circumstances:

 

(a)     the dog is under the effective control of some competent person and is restrained by means of an adequate chain, cord or leash that is attached to the dog, and

(b)     the person does not feed the dog or permit the dog to be fed, and

(c)     the dog is kept on the ground.

 

However, if the outdoor dining area is within a public place declared by a local authority to be an off-leash area:

 

(a)     it is not necessary for the dog to be restrained by means of a chain, cord or leash, and

(b)     the dog can be fed while the dog is on the ground, but not using any apparatus provided for the consumption of food by humans, and

(c)     the dog can sit on a person’s lap, but must not be allowed to sit on any table or chairs or make contact with other apparatus provided for the consumption of food by humans.

 

7        An authorised officer, who reasonably suspects a person of having committed an offence against the Companion Animals Act or the regulations, may require the person to state his or her full name and residential address. A person must not fail to comply with a requirement under this section or in purported compliance with such a requirement, furnish a name that is not his or her name or an address that is not his or her residential address.

 

8        The following are some of the on-the-spot fines (as at July 2015 and may vary from time to time) that may be imposed by authorised Council Officers for offences against the Companion Animals Act:

 

OFFENCE

ON-THE-SPOT FINE

Animal not permanently identified (microchipped)

$165*

Animal not lifetime registered

$275*

Owner of dog not under control in Public place

$220*

Dog not identified with a collar & tag

$165*

Sell animal not permanently identified

$165*

Dog in prohibited place

$330*

Fail to remove dog faeces

$275

Not notify change in registration/identification

$165*

Fail to state full name/residential address

$165

Furnish false name/residential address

$275*

Owner of Dangerous/restricted/menacing dog in Public place

$1760

 

          *(Significantly higher penalties apply for a dangerous or restricted dog)

 

Example: A dog is walking with its owner on a beach prohibited to dogs, and faeces have not been removed. An on-the-spot fine $605.00 applies.

 

 

 

 

 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.11    SF2293            110517         Development Applications greater than 12 months or where submissions received -  to 2 May 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/003

6 January 2017

18 Lot Subdivision

Lot 1 DP 1212394, 1 Regatta Drive, Valla Beach

Seven opposing submissions have been received.

·      One has no major objections, just want reassurances that stormwater runoff/drainage will be appropriately managed

·      Bought into the park because of its over 50s lifestyle – the proposed subdivision will change that

·      New development will have an adverse effect on wildlife

·      Noise, dust, etc from building will negatively impact them

·      Concerns regarding privacy, overshadowing and drainage

·      Exit will be insufficient in case of an emergency

·      If approved, Council should place controls on new development permitted – drainage, noise, dogs

·      TV and mobile phone reception will be impacted

·      Setback breaches regulation

·      View loss

·      Loss of vegetation – much vegetation was removed prior to the DA being lodged – habitats of kookaburras, possums, kangaroos, frogs and snakes

·      Negative impacts on SEPP 14 Wetlands

·      Traffic will increase

·      Fire risk increased

·      All Valla Park residents should have been notified

STATUS: Being assessed. Amended plans are being prepared by the applicant.


 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/020

30 January 2017

68 Lot Subdivision

Lot: 176 DP: 1190467, Seaforth Drive, Valla Beach

Six opposing submissions have been received:

·      Developer should provide playground – not enough community space has been provided by the developer

·      Consider speed bumps to slow down traffic to improve safety for children

·      Only one entrance/exit raises safety concerns

·      Footpaths should be provided

·      Disappointed that so many lots are proposed to be crammed in

·      Environmental Protection zone shouldn’t be in private ownership or have a dwelling envelope

·      Climate change projections should be reflected in lot levels

·      Perimeter road be placed to minimise vegetation loss

·      Public access should be maintained along the coastal foreshore

·      Information concerning works within Acid Sulphate Soils Class 2 appears incomplete/inadequate

·      40m buffer to the SEPP 14 boundary is inadequate

·      All APZs should be contained within privately owned areas

·      Roads are too narrow, making parking difficult

·      Highly likely that a bus service will be required – roads should be built accordingly

·      More public open space is required

·      Development not in accordance with Council’s Structure Plan – makes Valla Beach a town, not a village

·      Suitable wildlife corridors need to be retained

·      DA called in for determination by Council.

STATUS: Called in by Council. OEH & the applicant are to meet concerning buffers.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/069

22 March 2017

Additions to Seniors Housing

Lot: 483 DP: 755550, 1a Illawong Drive, Nambucca Heads

One submission has been received by Council. It opposes the proposal

·      Assurances were given in 1991 that no additional units would be built in this location due to the slope of the land

·      Proposed units are too high – would result in loss of privacy and loss of breezes

·      Will devalue adjoining property

STATUS: BASIX Certificate required to be lodged by applicant. Being assessed.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/067

21 March 2017

Residential Flat Building

Lots: 1, 2, & 3 DP: 567861, 8-12 Mann Street, Nambucca Heads

One submission, signed by 11 adjoining or nearby owners has been received.

·      Concerns relate to stormwater runoff and its effects on properties in Loftus Lane. Objectors request that stormwater runoff be directed to Mann Street

·      There are errors in the application – eg rear setback requirements have not been met.

STATUS: Being assessed.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2014/147/02

30 March 2017

Residential Subdivision - modification

Lot 2 DP 1147417, McLeod Drive, Scotts Head

Two submissions have been received – they oppose the modification

·      Concerned about the effects of drainage associated with the proposal – would like more information about size of pipes, etc

·      Would like to know if the easement to be provided for the RFS means that that area will be cleared.

·      Concerned about the trees to be removed – will adversely impact fauna

·      Construction works will make it easier for local motorcycle riders to access the land behind their dwelling – this may have safety impacts on their children

STATUS: Being assessed

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/086

13 April 2017

Dwelling-House

Lot 15 DP 1057791, 3 Edgewater Drive, Nambucca Heads

One submission has been received

·      The submission seeks clarification of the building height and setback – concerns are raised re loss of light, overshadowing and loss of privacy

STATUS: Being assessed

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.12    SF2293            110517         2017 April - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Below is a list of Development Applications and Complying Development Applications received in April 2017 as at 02 May 2017.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in April 2017 be received for information.

 

Attachments:

1

15474/2017 - April 2017 - Development and Complying Applications Received

 

  


Ordinary Council Meeting - 11 May 2017

2017 April - Development and Complying Development Applications Received

 


 


Ordinary Council Meeting                                                                                                     11 May 2017

General Manager's Report

ITEM 9.13    SF2293            110517         2017 April - Approved Construction and Complying Development Certificates

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

 Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of April 2017 as at 2 May 2017.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for April 2017 be noted and received for information by Council.

 

 

Attachments:

1

15470/2017 - April 2017 - Construction Certificates and Complying Developments Approved

 

  


Ordinary Council Meeting - 11 May 2017

2017 April - Approved Construction and Complying Development Certificates

 


 


 

 


Ordinary Council Meeting                                                                                                     11 May 2017

Assistant General Manager Corporate Services Report

ITEM 10.1    SF1031            110517         Pensioners Concession Rebate Policy

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services; Chris Wills, Rates Officer         

 

Summary:

 

A revised Pensioners Concession Rebate Policy is presented for Council’s consideration.  Despite being 10 years since the policy was reviewed no substantive changes are recommended and alterations are restricted to legislative references.  Nambucca offers Pensioners the statutory concessions the eligibility for which is largely prescribed by legislation.

 

 

Recommendation:

 

That Council Adopt the Draft Pensioner Concession Rebate Policy

 

 

OPTIONS:

 

Council can offer rebates above the statutory entitlement.

 

DISCUSSION:

 

All NSW councils give a mandatory rebate to eligible pensioners of up to $250.00 off ordinary rates, $87.50 off water charges and $87.50 off sewer charges. 

 

Council gets 55% of this rebate back from the NSW Government.  The 2017/18 budget expense (45% of the total) is $411,300 for rates $138,800 for Sewerage and $122,800 for water.

 

This policy clarifies administrative procedures around the pensioner rebate.  The draft policy is substantively the same as the current policy but with legislative references updated.  The draft policy does specifically limit the back dating of the concession to the previous year, The current policy is silent on this matter.

 

Nambucca Shire has one of the largest percentages of assessments eligible for pensioner discount in the State which is in keeping with its standing as a popular retirement destination.  This does mean that the expense related to the pensioner rebate is one of the highest in the State as a percentage of rate income. 

 

CONSULTATION:

 

The policy was reviewed by Chris Wills, Rates Officer.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil

 

Social

 

Social equity - ability to pay

 

Economic

 

No Change to economic factors

 

 

 

Risk

 

No change to Council risk profile

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Current cost of rebate - No change as a result of this Draft Policy

 

Source of fund and any variance to working funds

 

Nil variation

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

14726/2017 - DRAFT - Pensioner Concession Rebate Policy - April 2017

 

  


Ordinary Council Meeting - 11 May 2017

Pensioners Concession Rebate Policy

 

 

 

Description: nambucca valley nsc

 

 

 

NAMBUCCA SHIRE COUNCIL

PENSIONERS CONCESSION REBATE POLICY

 

 

 

Responsibility: CORPORATE SERVICES

                          Rates Officer

 

ADOPTED:

This review: 26 April 2017 

Last reviewed by GM: 31 May 2007

 

 

1.0       Policy Objective

 

To provide eligible pensioners with the statutory pensioner concessions relating to rates and charges in accordance with Section 575 of the Local Government Act 1993 (the Act).

 

To outline Council’s Policy in relation to the granting of rebates to eligible pensioners, including previous rating years.

 

2.0     Related Legislation

 

Local Government Act 1993 - Section 575, 577 & 582. Local Government Regulation 2005 – Clause 134 & 135

 

3.0 Definitions

 

“Eligible pensioner” as stipulated in clause 134 of the Regulations.

“Rates and Charges” relates to ordinary rates and domestic waste, water supply special rates and sewerage special rates.

 

4.0     Policy Statement

 

In accordance with Section 575 of the Local government Act 1993, you must be an eligible pensioner to receive a pensioner concession and you must own and occupy the dwelling as your sole or principal place of residence.

 

          Eligible pensioners generally are:-

·    People who receive a pension, benefit or allowance under Chapter 2 of the Social Security Act 1991 of the Commonwealth and hold a pensioner concession card issued by or on behalf of the Commonwealth government;

·    People who receive a service pension under Part 111 of the Veterans’ Entitlements Act 1986 of the Commonwealth and hold a pensioner concession card issued by or on behalf of the Commonwealth Government;

·    People who receive a pension from the Commonwealth Department of Veterans’ Affairs (DVA) as:

o The widow or widower of a member of the Australian Defence or Peacekeeping Forces or

o The unmarried or widowed mother of a deceased unmarried member of either of those Forces.

·    People who receive a general rate of pension adjusted for extreme disablement under section 22(4) of the Veterans’ Entitlements Act 1986 of the Commonwealth, or a special rate of pension under section 24 of the Act. That is those that hold a DVA Gold Card with TPI (Totally Permanently Incapacitated) EDA (Extreme Disablement Adjustment) embossed on it.

 

 

 

 

Nambucca Shire Councils’ policy is to grant a pensioner concession;

·    to all War Widows regardless of whether they hold a centrelink pension card in addition to their Gold Card.

·    to pensioners who have a life time tenancy of the premises in which they reside. Proof of life time tenancy is required in the form of a copy of the will or contract of sale.

·    If a pensioner owner is hospitalised or living in a retirement village they are entitled to keep the concession on their home until such time as it is sold or rented out.

·    In the case of a Family Law dispute where a partner has left the premises a full concession will be granted if a Statutory Declaration is provided by the remaining eligible pensioner stating that they are responsible for all the rates and charges payable on the property.

·    For defacto relationships where both partners reside at the property. A full concession will only be granted if both peoples names are on the pension card otherwise it is a percentage of the concession in accordance with their percentage of ownership.

·    Married couples are entitled to a 100% concession even if only one name appears on the pension card and both reside at the property.

·    For a married couple where the home is owned by one partner but a pension concession is held by the other partner a full concession will be granted if it is their principal place of residence.

 

The amount of concession will be determined on the basis that:

·    You own the property (or are liable for the rates) on your own. A statutory declaration will be accepted as evidence of liability if partners have separated; or

·    You own the property (or are liable for the rates) with one or more eligible occupiers (an eligible occupier can be your spouse, another eligible pensioner and his or her spouse if they use the property as their sole or principal residence; or,

·    You own the property (or are liable for the rates ) with someone who is not an eligible occupier; or

·    A registered company, of which you are a director/secretary, owns the property and you are liable to pay rates or charges, either

On you own; or

With one or more eligible occupiers, or

With someone who is not an eligible occupier.

You provide evidence of your involvement in the Company. e.g. Company Search

 

     Section 575 (3) stipulates that the total amount by which:-

(a)  all ordinary rates and charges for domestic waste management services  levied on any land for the same year are reduced is not to exceed $250.00, and

(b)  all water supply special rates or charges so levied are reduced is not to exceed $87.50, and

(c)  all sewerage special rates or charges so levied are reduced is not to exceed $87.50

 

     People who become, or cease to be, eligible pensioners during the year will receive a concession proportionate to the number of full quarters in which they are an eligible pensioner.

     People who were and still are eligible, but for one reason or another had not applied for the pensioners concession, will on request be additionally allowed the rebate for rating year immediately preceding the current year.

    

     Pensioners requesting a rebate are required to submit an application on the prescribed form which is available from Council or can be downloaded from Council’s website.

     The declaration and consent must be signed by the applicant or a person holding power of attorney for the applicant; a copy of the Power of Attorney will be required. Applicants current Pensioner Concessions Card or a photocopy thereof must be produced with the application.

 

   

 


Ordinary Council Meeting                                                                                                     11 May 2017

Assistant General Manager Corporate Services Report

ITEM 10.2    SF2246            110517         Draft Revenue Policy (Fees and Charges)

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services; Craig Doolan, Manager Financial Services         

 

Summary:

 

The draft 2017-18 Revenue Policy (Fees and Charges) is presented for Council consideration prior to being displayed for public comment.

 

 

Recommendation:

 

That Council endorse the draft 2017-18 Revenue Policy (Fees and Charges) and that the draft documents be placed on display for public comment.

 

 

OPTIONS:

 

No options were considered.  An adopted Revenue Policy is required as the Integrated Planning and Reporting requirements.

 

 

DISCUSSION:

 

Integrated Planning and Reporting (IP&R) Framework

 

 

 

Council’s Draft 2017-18 Revenue Policy is presented for Council’s consideration

 

Council’s Draft Revenue Policy contains the fees and charges for the next financial year; the revenue for which is forecast in the Council’s Draft Operational Plan (Budget).  Both documents form part of the integrated planning and reporting framework utilised in NSW Local Government. 

 

Council must have a Revenue Policy adopted before the beginning of each financial year.  The Draft Revenue Policy must be exhibited for at least 28 days and public submissions can be made to Council during this period.

 

The review of the Fees and Charges this year utilised Cloud based software that automated the process. This was a success and produced a more rigorous and efficient process.  The software can also produce a variety of reports for different users, for example a version suitable for posting on the net with a search capability and version for internal use with receipting codes for each fee or charge.

 

The implementation of the software included a review of the GST treatment of each fee and charge by an independent expert.  This is a complex area of tax law with frequent changes and the review was excellent value and referenced tax rulings or legislative reference for each fee or charge.

 

Below is a summary of major changes to the 2017/18 Fees & Charges.

 

New Fees:

 

·      Beach Permit – “2 week Tourist Permit” - $30.00

·      Boulton’s Crossing camping fees – structure of fees changed from “$21 per site for max 5 persons” to “$21 for Family of 4 (2 adults & 2 children 4-15 years old)”

·      Companion Animals – “Release of companion animal three or more times within a 12 month period” - $180.00

·      Certificate & Search Fee – “BAL Associated with CDC application lodged with Council for assessment / determination” - $250.00

·      Plant /Equipment Hire – “12t Roller” - $140.00

 

Discontinued fees:

 

·      Development  Applications:

·      Boundary Adjustments – all 3 fees removed

·      Modification of Consent - Modifications of Not Minimal Consent:

–    “Notification Fee – if notice of the application is required”

–    “Residential Apartment Development  Additional Fee [see Clause 115 (30]”

·      Plant /Equipment Hire discontinued fees:

·      Aerator

·      Grader plus free role

·      Tractor

·      Trailer

·      Truck Spray Patcher

 

 

Ranger Services is a new Category that encompasses fees previously listed separately:

–    Companion Animals Fees: registration and impounding

–    Impounding Fees : vehicles and stock

 

When the GST status of fees were reviewed by external consultants, Genesis Accounting, it was noted the Swimming Pool Certificate of Compliance and Inspection Fee was listed incorrectly as GST exempt.  These fees should be GST inclusive as private certifiers can also undertake the inspections and issue the certificate.  From 1 July 2017 the regulatory fee of $150 will include GST and the Swimming Pool Register will be updated to ensure correct invoicing.

 

The Rates in the Draft document are believed to be materially accurate.  However, there may be very minor rounding changes when the final rates are calculated for the adoption budget.

 

 

CONSULTATION:

 

The budget development team lead by Craig Doolan, Manager of Finance. 

 

Frances Milne, Finance Assistant co-ordinated the review of fees and charges and produced the draft document and Chris Wills, Rates Officer produced the rates modelling and calculations.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Revenue Policy contains fees and charges that support activities involving environmental investigations, work, reporting and compliance activities.

 

Social

 

The Revenue Policy contains fees and charges that support community services and not for profit organisations.

 

Economic

 

The Revenue Policy contains fees and charges that support economic development activity.

 

Risk

 

Service levels and asset management practices inherently reflect the risk appetite of Council.  Both of these are established as part of the IPR process.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets 

 

Impacts are detailed in the Operational Plan and Long Term Financial Plan

 

Source of fund and any variance to working funds

 

The Revenue Policy relates to income to Council

 

Service level changes and resourcing/staff implications

 

It is not expected that the Draft Revenue Policy will alter service levels or future resourcing.

 

Attachments:

1

15997/2017 - DRAFT 2017-18 Fees  Charges (Internal)

 

  


Ordinary Council Meeting - 11 May 2017

Draft Revenue Policy (Fees and Charges)

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                     11 May 2017

Assistant General Manager Corporate Services Report

ITEM 10.3    SF2246            110517         Draft Operational Plan 2017-18

 

AUTHOR/ENQUIRIES:    Craig Doolan, Manager Financial Services; Scott Norman, Assistant General Manager Corporate Services; Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The financial data associated with the Draft Operation Plan is provided for Council’s information prior to Council adopting the Draft Community Strategic Plan for public exhibition. The Net Change in Working Capital for General Fund is a deficit of $181,900, Water Supplies $22,300 surplus, and Sewerage Services $4,300 deficit.

 

 

Recommendation:

 

1        Council note the changes to the Draft 2017/2018 Budget made post Council’s 27 April 2017 Workshop Document.

 

2        Council endorse the draft Budget for incorporation with the Draft Community Strategic Plan to be endorsed for public exhibition at the next meeting of Council.

 

 

OPTIONS:

 

Not Applicable

 

 

DISCUSSION:

 

GENERAL ACTIVITIES.

 

Council workshopped the Draft Budget on 27 April 2017 endorsing earlier alterations by MANEX and making further changes which left a Net Change in Working Capital of $109,400 deficit in General Fund, $47,000 surplus in Water Supplies and a $80,600 deficit in Sewerage Services.

 

Since the workshop a number of other changes have been made based on queries emanating from the workshop, review of financial reserves and fresh information coming to hand.  Attached is the revised Draft Budget and associated summary information. Listed below is a summary of these changes and the revised Net Change in Working Capital results made during the workshop 27 April 2017:

 

Water Fund                     - Cost of ute in water from $35,000 to $33,000

Sewerage Fund               - Hyab being purchased $12,000

General Fund  W2737      - development control plan $40,000 deleted page 16 of the workshop document

 

Questions from workshop 27 April 2017

 

1.   W2790- page 24 Climate change adaption fund $25000 from environmental levee – what is it being used for Cr Jenvey

 

This is to fund the Clean Energy Advisory Committee advisory committee of Council that is being set up now.  There is a $5000 membership fee to a regional co-ordination group.  It is hoped to use the balance to lever grant funding from the upcoming NSW Clean Energy Grants program.

 


 

2.   W1715 – page 27 Public amenities maintenance from $162,700 to $208,000 why the increase?

 

The table below indicates projected costs for the 17/18 budget year. This is factoring in casual relief staff sourced from a recruitment agency.

 

Job Number

Expenditure Town Services

Estimate

Workings

 

Public Amenities

 

 

1715-8090-301

Amenities Cleaning

$170,000.00

Staff for amenities cleaning and consumables

1715-703-402

Recruitment Agency Wages

$  38,000.00

Casual relief staff (annual / sick / long service leave and weekend relief)

 

For both the Waste and Town Services budgets, a line item is factored in for casual relief staff sourced from either a recruitment agency or use of Councils cleaning contractor totalling $76,000.00 across both sections for times of annual leave and or sickness. (The use of contract cleaners is at a base rate and cheaper than day labour and on-costs) The street litter waste collection and cleaning of public amenities had a reduction of two EFT staff emanating from the April 2015 organisation restructure which reduced  EFT from 5 to 3 EFT. Council’s level of service for street litter collection and cleaning of waste facilities was maintained and is spread over a 7 day roster for the three EFT which attracts penalty rates provisions under the award.  

 

A review of the Civic Services is currently in progress with the intention to retain the existing staff numbers across both the sections (6) and review the operations to eliminate the need for recruitment agency staff, create a multi skilled work team to cover and back fill all positions in times of leave whilst creating career progression for employees.

 

3.   When to turn over light vehicles? – Mayor

 

Question was referred  to the Depot Coordinator, Neale Howe - His suggestion was 4 years or 150,000km  whichever occurs first, he also suggested that high use vehicles be swapped between employees to extent their there useful life.  He was hesitant that a hard and fast rule would produce the best results.

 

4.   Can we apply S94 contributions for Valla railway over bridge to other valley projects?  If so what is in the budget - Mayor

 

Yes we can, the balance will be applied to kerb and Gutter Valla Beach (Thompson Road South - included in the summary below)

 

5.   What money is available in S94 sealed roads reserve (page 51)  that can be applied to works in the draft budget – Mayor

 

Scotts Head Road rehabilitation $345,000 (included in the summary below)

 

A significant portion of the reserve comes from the Extractive Industries S94 Contribution plan and these contributions can only be applied to roads related to those developments.

 

6.   What money is available in S94 Urban Roads S94 reserve that can be applied to works in the draft budget – Mayor

 

Valla Beach kerb and guttering. (included in the summary below)

 

7.   Water reserves - Is there anything in the 2017-18 program that can be funded from water fund reserves (Page 59)

 

The water fund in already in surplus - any additional surplus would be recognised in the closing balance of the reserve making this nil gain exercise.

 

 

 

 

CONSULTATION:

 

General Manager

Responsible Officers

 

FINANCIAL IMPLICATIONS:

 

Refer to discussion

 

Attachments:

1

16016/2017 - draft operating plan 2017-18 meeting 11.5.17

 

  


Ordinary Council Meeting - 11 May 2017

Draft Operational Plan 2017-18

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


 


 


 


 

 


Ordinary Council Meeting                                                                                                     11 May 2017

Assistant General Manager Corporate Services Report

ITEM 10.4    SF2230            110517         Investment Report to 30 April 2017

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2016 to 30 June 2017 is $1,185,327.

 

The original budget allocation for the financial year “2016/17” was $876,100, and revised with December 2016 Review to $1,067,100.

 

Council currently has $34.277 Million invested:

 

·           $   6.032        Million with Managed Funds

·           $   2.165        Million with On Call Accounts

·           $ 22.080         Million on Term Deposits

·           $   4.000        Million with Floating Rate Notes

 

This report details all the investments placed during April and Council funds invested as at 30 April 2017.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 30 April 2017 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

DISCUSSION:

 

This report details all the investments placed during April 2017 and Council funds invested as at April 2017.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2016/2017 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2016/2017 will be completed with the March 2017 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the March 2017 Budget Review. Variances have been distributed between the Water, Sewerage and General Funds for the financial year up to 31 December 2016.

 

Service level changes and resourcing/staff implications

 

Not applicable.

 

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                     11 May 2017

Assistant General Manager Engineering Services Report

ITEM 11.1    SF453              110517         Waste Management Quarterly Report January - March 2017

 

AUTHOR/ENQUIRIES:    Simon Chapman, Civic Services Coordinator         

 

Summary:

 

A report be presented to Council on a quarterly basis for the status of waste management issues for the Nambucca Shire.

 

 

Recommendation:

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 January – 31 March 2017.

 

 

OPTIONS:

 

Quarterly Waste Management Report for information only.

 

DISCUSSION:

 

CCWS Kerbside Waste Collection Services

 

Kerbside collections for the last quarter being 1 January to 31 March 2017 across the Coffs Coast region indicated the hotline received a total of 4604 during the period for the whole regional area.

 

Nambucca Shire had a total of 8300 properties receiving a waste collection service, 18 new services were implemented with repairs/damaged or stolen bins totalling 53.

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the last quarter:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

611.24

CCWS Recycling Facility

Greenwaste organics

Kerbside

776.84

CCWS Biomass Facility

Mixed waste

Kerbside

0

CCWS Biomass Facility

Bulky goods

Kerbside

102.44

Nambucca Landfill

Reject & residual

Kerbside

897.30

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

80.52

CCWS Recycling Facility

Greenwaste organics

Transfer station

50.056

CCWS Biomass Facility

Mixed waste

Transfer station

0

CCWS Biomass Facility

Batteries

Transfer station

3.70

Matthews Metal Management

Scrap metal

Transfer station

228.49

Matthews Metal Management

Motor oil (lts)

Transfer station

2200

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

0

Drum Muster

Concrete & masonry

Transfer station

96.42

Reprocessing at Nambucca Landfill

E-waste

Transfer station

0

Matthews Metal Management

Asbestos

Landfill

7.68

Nambucca Landfill

Biosolids (grit)

Landfill

19.74

Nambucca Landfill

Building demolition

Landfill

1084.56

Nambucca Landfill

Clean fill

Landfill

0

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

0

CCWS Biomass Facility

Commercial building waste

Landfill

360.86

Nambucca Landfill

Charity groups

Landfill

29.66

Nambucca Landfill

Dead animals (small)

Landfill

0.46

Nambucca Landfill

 

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the last quarter.

 

Charitable Organisation

Source

Tonnes

Destination

Anglican Opp Shop Nambucca

Self Hauled

3.32

Nambucca Landfill

Anglican Parish Macksville

Self Hauled

7.44

Nambucca Landfill

Camp Quality

Self Hauled

3.90

Nambucca Landfill

Care “n” Ware

Self Hauled

3.48

Nambucca Landfill

Nambucca Valley Phoenix

Self Hauled

1.72

Nambucca Landfill

Nambucca Heads Men’s Shed

Self Hauled

0.00

Nambucca Landfill

St Vincent De Paul

Self Hauled

0.00

Nambucca Landfill

Salvation Army

Self Hauled

9.64

Nambucca Landfill

 

Total

29.50

 

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% with ongoing current markets for recovered glass fines still developing:

 

Tonnes Processed

Usable Product

Total Waste

Glass Waste

Days of Operation

3,807.17

3,463.91

343.26

N/A

64

 

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

 

Education

 

Month

School or Group

No’s Attending

January 2017

N/A

N/A

February 2017

N/A

N/A

March 2017

Footprints Early Learning Centre

Karangi Public School

25

60

 

Media Releases

 

Month

Articles

Method

January 2017

N/A

N/A

February 2017

N/A

N/A

March 2017

Bellingen Transfer Station

Newspaper

 

Social Media

 

Month

Twitter Followers

Facebook

January 2017

143

793 likes

February 2017

144

805 likes

March 2017

142

802 likes

 

NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

 

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

70% recovery by 2022

1019.68

1620.27

64

Commercial  Industrial (C&I)

70% recovery by 2022

390.98

131.08

25

Construction Demolition (C&D)

80% recovery by 2022

1092.24

114.20

9.5

 

Community Recycling Facility (CRC)

 

NSW Environmental Trust approved a grant for the construction of a Community Recycling Centre for Nambucca Shire under the Improved Systems for Household Problem Wastes – Community Recycling Centre (drop offs) Grants program.

 

The Environmental Trust’s goal of the program is to assist communities to look after their own neighbourhoods and environments through the establishment of a network of Community Recycling Centres to make it easier for people to recycle and remove problem wastes from their households.

 

Nambucca Councils CRC facility is located at the Nambucca Waste Management Facility and was commissioned on 1 July 2015. The table below identifies the household problem wastes that are now acceptable at the centre and tonnages received over the last quarter:  

 

Problem Waste Streams

Source

Kgs

Destination

Acid

CRC drop Off

30

Tox Free

Alkali

CRC drop Off

31

Tox Free

Batteries (nicad)

CRC drop Off

19.1

Tox Free

Fluorescent Tubes

CRC drop Off

48

Tox Free

Gas Cylinder (propane)

CRC drop Off

1050.5

Tox Free

Gas Cylinder (other)

CRC drop Off

50

Tox Free

Hydrocarbon / Fuel

CRC drop Off

59.5

Tox Free

Smoke Detector

CRC drop Off

4.5

Tox Free

Paint (water based)

CRC drop Off

1103

Tox Free

Paint (oil based)

CRC drop Off

526.5

Tox Free

Toxics

CRC drop Off

192.5

Tox Free

 

Along with existing contracts in place, Tox Free has been engaged by the NSW EPA as its preferred collection contractor for the collection and processing of household problem wastes presented at the facility.

 

 

CONSULTATION:

 

·           Handybin Waste Services

·           Tox Free

·           Matthews Metal Management

 

 

Mechanical Street Sweeping Program

 

Specialised Pavement Services (SPS) were engaged during March/April to undertake the annual mechanical street sweeping program to remove loose gravels and leaf litter from kerbs & gutters located in all townships throughout the Shire. Dangerous intersections identified by Councils Assets Department were also swept to remove loose gravels during this period.

 

As a result of these works the total amount of materials disposed of to landfill equated to 115 tonnes.

 

Due to budget constraints the street sweeping program is undertaken annually with monies only being directed to kerb and gutter and minor intersection sweeping. There is a real need to increase this level of service to incorporate the removal of gravel and leaf litter by suction from Council’s drainage pits and removal of loose gravels from Council’s road pavements.

 

 

SUSTAINABILITY ASSESSMENT

 

Environment:

 

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social:

 

Potential increased costs.

 

Economic:

 

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk:

 

No identifiable risks.

 

 

FINANCIAL IMPLICATIONS

 

Direct and indirect impact on current and future budgets:

 

Potential increases in the garbage service and landfill gate fees per year.

 

Source of fund and any variance to working funds:

 

Additional income will need to be sourced from the annual domestic waste management charge.

 

Service level changes and resourcing/staff implications:

 

No identifiable changes or implications at this point.

 

 

Attachments:

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