PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth (Deputy Mayor)

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

APOLOGIES

 

Cr John Wilson

 

 

 

PRAYER

 

Reverend Clyde Appleby, of the Macksville Anglican Church, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor R Hoban declared a pecuniary interest in Item 9.4 Councillor Expenses and Facilities Policy - Better Practice Template under the Local Government Act as Council’s decision will impact on the value of the Mayoral allowance. Cr Hoban left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 29 June 2017

342/17 RESOLVED:        (Jenvey/Smyth)

 

That the minutes of the Ordinary Council Meeting of 29 June 2017 be confirmed.

 

 

 

  

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

                                            

                   PRF44                130717       Draft Master Plan for Thistle Park

 

343/17 Resolved:        (Reed/Ainsworth)

 

That Item 9.3 - Draft Master Plan for Thistle Park be brought forward as members of the public with an interest in the Item were in the Gallery.

 

 

 

 

 

ITEM 9.3      PRF44                130717      Draft Master Plan for Thistle Park

344/17 RESOLVED:        (Finlayson/Ainsworth)

 

1       The General Manager source a suitable consultant to review the concept design option for Thistle Park taking into consideration the opinions expressed in the submissions and this report for the further consideration of Council.

 

2     That a consultancy proposal and budget for the review of the Concept Design Option 4 be the subject of a further report to Council.

 

 

 

 

 

General Manager Report

ITEM 9.1      SF959                130717      Outstanding Actions and Reports

345/17 RESOLVED:        (Finlayson/Reed)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

ITEM 9.2      SF731                130717      Regional Growth Fund

346/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That the information concerning the programs under the Regional Growth Fund be received.

 

2        That any proposals from Councillors for projects which meet the program requirements be forwarded to Council's Grants Officer so they may be considered in the preparation of grant applications.

 

 

 

 

Item 9.3 was dealt with earlier in the meeting.

 

 

 

Mayor, Cr Hoban declared a pecuniary interest and left the meeting and Deputy Mayor Cr Ainsworth took the Chair.

Cr Hoban left the meeting for Item 9.4 at 6.10 pm and returned after the conclusion of the Item at 6.17 pm.

The Deputy Mayor Cr Ainsworth took the Chair for the duration of Item 9.4.

The Mayor resumed the Chair at 6.17 pm.

 

ITEM 9.4      SF42                  130717      Councillor Expenses and Facilities Policy - Better Practice Template

347/17 RESOLVED:        (Reed/Smyth)

 

1        That the draft Councillors Expenses and Facilities Policy be advertised for public submissions for a period of at least 28 days.

 

2        That the Office of Local Government be advised of Council’s concerns about the template arrangements for the Mayoral vehicle and Council’s reasons for not adopting the template recommendations.

 

 

 

 

 

ITEM 9.5      SF2329              130717      Nambucca Valley Business Advisory Committee - Draft Terms of Reference and Draft Future Actions

348/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        Council accept the draft Terms of Reference for the Nambucca Valley Business Advisory      Committee.

 

2        Council note the draft action plan prepared by the Nambucca Valley Business Advisory        Committee and the notes of the meeting held on 19 June 2017.

 

3        That Council thank Ms Kerry Grace for her work as the Committee’s facilitator and endorse her proposal to continue to develop the Committee’s action plan to the point of designating      roles, proposing budgets and assigning a timeline.

 

 

 

 

 

ITEM 9.6      SF2293              130717      Development Applications greater than 12 months or where submissions received - to 5 July 2017

349/17 RESOLVED:        (Reed/Finlayson)

 

That the information be noted by Council.

 

 

 

 


 

 

ITEM 9.7      SF2293              130717      2017 June - Development and Complying Development Applications Received

350/17 RESOLVED:        (Ainsworth/Finlayson)

 

That the Development Applications and Complying Development Applications received in July 2017 be received for information.

 

 

 

 

 

ITEM 9.8      SF2293              130717      2017 June - Approved Construction and Complying Development Certificates

351/17 RESOLVED:        (Ainsworth/Reed)

 

That the Construction and Complying Development Certificates approved for June 2017 be noted and received for information by Council.

 

 

 

 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF251                130717      Schedule of Council Public Meetings 2017

352/17 RESOLVED:        (Ainsworth/Smyth)

 

That the schedule of dates for Council meetings in 2017 be noted and received for information by Council.

 

 

 

 

 

ITEM 10.2    SF332                130717      Scotts Head Tennis Club Committee of Management - Annual General Meeting - 29 June 2017

353/17 RESOLVED:        (Reed/Smyth)

 

That Council endorse the minutes of the Committee of Management for Scotts Head Tennis Club Committee of Management Annual General Meeting held on 29 June 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 


 

Assistant General Manager Engineering Services Report

ITEM 11.1    SF2080              130717      Letter of Offer relating to RMS funding for highway handover from Nambucca Heads to Urunga

354/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council receive and note the Letter of Offer from Roads and Maritime Services, Ref: SF2015/026967 dated 21 June 2017.

 

2        That Council continue to negotiate the unit rates.

 

 

 

     

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

355/17 RESOLVED:        (Ainsworth/Ballangarry)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF2094              130717      Development of Council's 13 Lot Residential Subdivision at Hyland Park

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 6.47 pm.

 

RESUME IN OPEN MEETING

356/17 RESOLVED:        (Ainsworth/Reed)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  7.00 pm

 

 


 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF2094              130717      Development of Council's 13 Lot Residential Subdivision at Hyland Park

357/17 RESOLVED:        (Jones/Jenvey)

 

That Council engage Jedcivil Engineering Design and Drafting for the price nominated in their quotation to undertake the detailed design and project management services for the development of Council’s land at Hyland Park (Lot 22 DP 1036142).

 

 

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.00 pm. 

 

Confirmed and signed by the Mayor on 27 July 2017.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)