NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

17 August 2017

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 17 August 2017

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 27 July 2017....................................................................................... 7

5        NOTICES OF MOTION

5.1     NOTICE OF MOTION - LGNSW ANNUAL CONFERENCE 2017 - CALL FOR MOTIONS........ 18  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 23

9.2     Code of Meeting Practice - Arrangements for Site Inspections and Acknowledgement of Country..................................................................................................................................... 27

9.3     Resignations - Purchase of Gifts Policy........................................................................... 30

9.4     Proposed Great Koala National Park............................................................................... 34

9.5     Revision of Draft Master Plan for Thistle Park.................................................................. 52

9.6     Street Tree Guidelines and Street Trees Species Considered as part of Urban Design Strategies 54

9.7     Environmental Levy 2016/17 Reconcilliation..................................................................... 68

9.8     Tender T027/2016 for the Construction of Public Amenities at Gordon Park, Nambucca Heads    70

9.9     Nambucca Rivers Creeks Estuaries and Coastline Management Committee - representation 73

9.10   Minutes of the Nambucca Shire Council Access Committee meeting held 27 June 2017..... 76

9.11   Minutes of the Nambucca Shire Council Access Committee meeting held 25 July 2017...... 82

9.12   Development Applications greater than 12 months or where submissions received -  to 5 July 2017..................................................................................................................................... 86

9.13   Minutes of the Clean Energy Committee Held 9 August 2017............................................ 88

9.14   2017 July - Development and Complying Development Applications Received.................. 96

9.15   2017 July - Approved Construction and Complying Development Certificates.................. 100

10      Assistant General Manager Corporate Services Report

10.1   Investment Report to 31 July 2017................................................................................. 105

10.2   Schedule of Council Public Meetings 2017..................................................................... 110

10.3   South Arm Hall Committee of Management - Annual General Meeting - 6 August 2017...... 111

10.4   Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 27 July 2017  115

11      Assistant General Manager Engineering Services Report

11.1   Pressure Sewerage System at Oyster Creek................................................................... 122

11.2   Review of Water Quality Risk Management Including Water Sourced from the New Off River Storage.................................................................................................................................... 124

11.3   Minutes of the Australian Rural Road Group Inc AGM - 20 June 2017............................... 143

11.4   Capital Works Report as at 30 June 2017....................................................................... 153

11.5   2017-18 Capital Works Program Reporting..................................................................... 160    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Tender T027/2016 for the Construction of Public Amenities at Gordon Park, Nambucca Heads

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

12.2   Expression of Interest to Purchase Council's Valla Land - Lot 2 DP 1173066 - 6857 Pacific Highway, Valla

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 27 July 2017

 

The following document is the minutes of the Ordinary Council meeting held 27 July 2017.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 17 August 2017 and therefore subject to change.  Please refer to the minutes of 17 August 2017 for confirmation.

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr John Wilson

Cr Anne Smyth

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

APOLOGIES

 

Cr Janine Reed

 

 

 

PRAYER

 

Reverend Clyde Appleby, of the Macksville Anglican Church, offered a prayer on behalf of the Nambucca Minister's Association.

 

DISCLOSURE OF INTEREST

 

Councillor D Jones declared a non-pecuniary - less significant conflict of interest in Item 10.5 Regional Growth Fund - Stronger Country Communities Fund - Potential applications under the Local Government Act as Cr Jones is a Committee member of Coronation Park Committee of Management as the Public Officer of Nambucca Strikers and funding proposals included works at Coronation Park.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 13 July 2017

358/17 RESOLVED:        (Smyth/Jenvey)

 

That the minutes of the Ordinary Council Meeting of 13 July 2017 be confirmed.

 

 

NOTICE OF MOTION - CR Hoban

ITEM 5.1      SF2303              270717      Notice of Motion - Request for Leave - Cr Janine Reed

359/17 RESOLVED:        (Ainsworth/Wilson)

 

That Cr J Reed be granted leave for the 27 July 2017. 

 

   

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

360/17 Resolved:        (Ainsworth/Jenvey )

 

That Item 9.13 - Review of Donations Policy and 10.5 - Regional Growth Fund – Stronger Country Communities Fund – Potential applications be brought forward as a staff member is present.

 

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 9.13    SF1031              270717      Review of Donations Policy

MOTION:      (Ainsworth/Wilson)          

 

That the reviewed Policy - “Donations Policy” be adopted by Council and Council’s current Policy titled “Donations Policy” be updated at that time, with consideration of the submissions received, but the donation cap included in the policy.

 

Amendment:       (Smyth/Jenvey)

 

That the reviewed Policy - “Donations Policy” be adopted by Council but be capped at $2,000 and Council’s current Policy titled “Donations Policy” be updated at that time, with consideration of the submissions received, but the donation cap included in the policy.

 

The amendment was Lost

 

Amendment:       (Hoban/Ainsworth)

 

That the reviewed Policy - “Donations Policy” be adopted by Council and be capped at $500 but noting that Council has a discretion in the Policy to approve a larger donation.

 

 

The amendment was carried and it became the motion and it was:

 

361/17 Resolved:        (Hoban/Ainsworth)

 

That the reviewed Policy - “Donations Policy” be adopted by Council and be capped at $500 but noting that Council has a discretion in the Policy to approve a larger donation.

 

 

 

 

 


 

Assistant General Manager Corporate Services Report - LATE

ITEM 10.5    SF2307              270717      Regional Growth Fund - Stronger Country Communities Fund - Potential applications

362/17 RESOLVED:        (Jones/Ainsworth) 

 

Council submit applications under the Stronger Country Communities Fund for the following projects:

 

(a)      Lighting for Coronation Park, Nambucca Heads, for both the Rugby League and Soccer fields at approximately $420,000 plus replacement of retaining wall at approximately $150,000 – up to $570,000;

 

(b)      Bowraville Connections – amenities upgrade, children’s playground and BBQ area at Hennessey Tape Oval – up to $500,000;

 

(c)      Macksville Fitness Precinct – lighting for the Rugby League field, major kitchen renovation for the clubhouse, and heating of the Macksville Pool – up to $400,000; and

 

(d)      Any other project/s deemed appropriate by the General Manager in discussion with the Mayor and Grants Officer.

 

 

363/17 RESOLVED:  (Hoban/Ainsworth)

 

That after submitting these projects Council give priority to having the other listed projects shovel ready in anticipation of further funding rounds.

 

 

 

 

 

General Manager Report

ITEM 9.1      SF959                270717      Outstanding Actions and Reports

364/17 RESOLVED:        (Ainsworth/Wilson)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

ITEM 9.2      SF35                  270717      General Manager's Delegations of Authority

365/17 RESOLVED:        (Ainsworth/Wilson)

 

That Council provide additional delegations of authority to the General Manager as follows:

 

1        To impound animals and articles under the Impounding Act 1993;

2        To seize, sell, or destroy animals under the Companion Animals Act 1998.

 

 

 

 


 

 

ITEM 9.3      SF841                270717      Nambucca Heads to Urunga Pacific Highway Upgrade - Post-Construction Operational Noise Report

366/17 RESOLVED:        (Smyth/Ainsworth)

 

That Council make representations to the Member for Oxley and Minister for Roads, and Maritime and Freight supporting the residents’ concerns in relation to the post construction operational noise of the Pacific Highway between Nambucca Heads and Urunga and requesting additional noise attenuation to improve residential amenity.

 

 

 

 

 

ITEM 9.4      SF316                270717      Macksville Gift - Sponsorship Request

367/17 RESOLVED:        (Wilson/Smyth)

 

That Council provide the 2017 Macksville Gift with sponsorship of $1,000.

 

 

 

 

 

ITEM 9.5      SF734                270717      Expression of Interest for Crown Land Negotiation Program

MOTION:      (Ainsworth/Finlayson)     

 

That Council submit an expression of interest to participate in the Crown land negotiation program.

 

Amendment:       (Jenvey/Jones)

 

1        That Council submit an expression of interest to participate in the Crown land negotiation program.

 

2        That Council continue to work with the Local Aboriginal Land Councils to submit a joint expression of interest before the closing date.

 

The amendment was carried and it became the motion and it was:

 

368/17 Resolved:        (Jenvey/Jones)

 

1        That Council submit an expression of interest to participate in the Crown land negotiation program.

 

2        That Council continue to work with the Local Aboriginal Land Councils to submit a joint expression of interest before the closing date.

 

 

 

 


 

 

ITEM 9.6      SF2381              270717      Conflict Arising from Horticulture Development in the Nambucca Shire

MOTION:      (Smyth/Jenvey)

 

1        Pursuant to the section 55 of the Environmental Planning and Assessment Act 1979, Council staff prepare a planning proposal to support an amendment to the Nambucca Local Environmental Plan 2010 which:

 

·       Removes ‘horticulture’ from ‘permitted without consent’ in the land use table for the R5 Large Lot Residential, RU1 Primary Production, and RU2 Rural Landscape zones and relocate it to ‘permitted with consent’.

 

·       Make ‘horticulture’ exempt development in Schedule 2 of the Nambucca Local Environmental Plan 2010 by inserting a clause which permits certain horticultural activities to be undertaken in rural zones without development consent if they meet specified criteria designed to mitigate potential conflicts with existing land uses.

 

2        Prior to Council staff forwarding the planning proposal to the Minister for gateway determination in accordance with section 56 of the Environmental Planning and Assessment Act 1979, the planning proposal must be reported back to Council for consideration of the exempt provisions for horticulture proposed to be implemented into Schedule 2 of the Nambucca Local Environmental Plan 2010.

 

 

Amendment:       (Ainsworth/Finlayson)

 

That the matter be deferred so that the heads of consideration for a Development Application can  be drafted for Council’s consideration being the information required to be lodged with a Development Application and the exemption criteria whereby an application would not have to be lodged.

 

The amendment was carried and it became the motion and it was:

 

369/17 Resolved:        (Ainsworth/Finlayson)

 

That the item be deferred so that the heads of consideration for a Development Application can be drafted for Council’s consideration being the information required to be lodged with a Development Application and the exemption criteria whereby an application would not have to be lodged.

 

 

 

 

ITEM 9.7      DA2017/028        270717      Developer Servicing Charges for Existing Residential Lots Which Have Been Levied a Single Water & Sewerage Access Charge as Part of an Existing Holding

370/17 RESOLVED:        (Wilson/Ballangarry)

 

That Council staff incorporate the following advice in all section 149 planning certificates:

·    Developer contributions may be payable for future development on the land in accordance with the above mentioned section 94 Contribution Plans as well as Councils Development Servicing Plans for Sewerage and Water Supply. You are advised to contact Council’s Development and Environment Section to confirm if developer contributions will be payable as part of any future development on the land.

 

 

 

 

ITEM 9.8      SF2293              270717      Development Applications greater than 12 months or where submissions received -  to 5 July 2017

371/17 RESOLVED:        (Ainsworth/Ballangarry)

 

That the information be noted by Council.

 

 

 

 

 

ITEM 9.9      PRF79                270717      Proposed Section 355 Committee of Management for Public Land in Adin Street Scotts Head - further information regarding nominations

372/17 RESOLVED:        (Finlayson/Ainsworth)

 

1        That Council endorse the formation of a Committee of Management under Section 355 of the Local Government Act, known as the Adin Street Reserve Committee of Management, with the purpose of care, control and management of land known as the Village Green and Adin Street Reserve Scotts Head, to create a vibrant social space for residents and visitors.

 

2        That draft delegation be endorsed.

 

3        That Council endorse the following membership of the Adin Street Reserve Committee of Management being: Mr Jasper Young, Ms Moira Ryan, Mr Chris Mattick, Ms Kelly Pacey, Mr Bernie Ashcroft, Ms Lorien Brien, Mr James Ledger, Ms Judy Browne, Ms Janet Court, Mr Russell Simmons, Mr Paul Foley, Mr Tom Rice and Ms Annette Balfour.

 

4        That the Committee be provided with a copy of the document Section 355 Committees - Guidelines to Operations and Delegations of Authority, and be requested to advise Council of its office bearers when elected.

 

 

 

 

 

ITEM 9.10    SF2251              270717      Tourism Update - Visitor Information Centre

373/17 RESOLVED:        (Finlayson/Ballangarry)

 

That Council note that a lease with Lifetime Connect Incorporated has been negotiated and established for 57 Riverside Drive, Nambucca Heads (Visitor Information Centre) commencing 1 July 2017; and that the process of applying for Accreditation has commenced.

 

 

ITEM 9.11    SF296                270717      New Tourist Drive 15 and Changes for Tourist Drive 14

374/17 RESOLVED:        (Ainsworth/Wilson)

 

That Council accept the approved extension to Tourist Drive 14 by the Tourist Attraction Signposting Assessment Committee (TASAC), and the new Tourist Drive 15 approval (with its conditions) to follow Giinagay Way from Bald Hill Road through Macksville and Nambucca Heads, joining the motorway at Boggy Creek.

 

 

 

 

ITEM 9.12    SF1420              270717      Notification of Community Service exemptions from Waste Levy

375/17 RESOLVED:        (Ainsworth/Finlayson)

 

That Council receive and note the information.

 

 

 

 

Item 9.13 was dealt with earlier.

 

 

 

ITEM 9.14    SF2223              270717      Changes to the Organisation Structure

376/17 RESOLVED:        (Finlayson/Ainsworth)

 

That Council note the following changes to the organisation structure:

 

Deletion: Shared Ranger EFT 0.50

Addition: Pound Attendant EFT 0.36

Addition: Compliance Officer EFT 0.6

Amendment to position title: from Ranger Coordinator to Ranger

 

 

 

 

 

ITEM 9.15    SF1481              270717      White Albatross - Lease of Encroached Land

377/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council as Reserve Trust Manager approve a 10 year licence agreement for the encroachments, advertising signage and pontoon located on Reserve 81153.

 

2        Council’s common seal be applied to the agreements as required.

 

 

 

 

 


 

General Manager Report - LATE

ITEM 9.16    SF2307              270717      Regional Cultural Fund

378/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        The Library Service Strategic Plan Committee in association with Council’s Manager Community Development, library staff and Mr Allan Rudge be requested to develop general floor space     requirements pertaining to an extension of the existing Nambucca Heads library building being the additional required floor space for the library collection, children’s area, “back of house”, computers, a meeting room facility as well as any other requirements by 24 August 2017.

 

2        Council engage Mr Allan Rudge to develop a concept plan for an extension of the Nambucca Heads library building in association with the Library Service Strategic Plan Committee and the library staff with the intent of having a concept plan with indicative budget available for lodgement with the expression of interest on or before 4 September 2017.

 

3        There be a further report to Council’s meeting on 31 August 2017 in relation to the concept plan for the extension of the Nambucca Heads Library prior to the lodgement of the expression of interest.

 

4        Council advise the Nambucca Heads, Unkya and Bowraville Local Aboriginal Land Councils of the opportunity for a keeping place for the Southern Gumbaynggirr peoples on land adjoining the Macksville library and further that Council would be open to discuss the ownership and the custodial arrangements for any building and collection with the opportunity to minimise operating costs by incorporating aspects of its operation into the Council’s library operations.  Further that a response be sought by 24 August if the Council is to lodge an expression of interest by 4 September 2017.

 

5        That the Nambucca Valley Arts Council; the Bowraville Arts Council Inc. and Council’s Business Advisory Committee be advised of the funding available under the Regional Cultural Fund and they be requested to put forward any initiatives by 24 August 2017.

 

 

 

 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2228              270717      Related Party Disclosures

379/17 RESOLVED:        (Finlayson/Ainsworth)

 

That Council place the draft Related Party Disclosures Policy on exhibition for 28 days.

 

 

 

 


 

 

ITEM 10.2    SF2230              270717      Investment Report to 30 June 2017

380/17 RESOLVED:        (Ainsworth/Wilson)

 

That the Accountants’ Report on Investments placed to 30 June 2017 be noted.

 

 

 

 

 

ITEM 10.3    SF251                270717      Schedule of Council Public Meetings 2017

381/17 RESOLVED:        (Wilson/Ainsworth)

 

That the schedule of dates for Council meetings in 2017 be noted and received for information by Council.

 

 

 

 

 

ITEM 10.4    SF341                270717      Valla Beach Community Association Committee of Management - Annual General Meeting - 17 July 2017

382/17 RESOLVED:        (Ainsworth/Finlayson)

 

That Council endorse the minutes of the Valla Beach Community Association Committee of Management Annual General Meeting held on 17 July 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

Item 10.5 Late report was dealt with earlier in the meeting.

 

 

 

Assistant General Manager Engineering Services Report

ITEM 11.1    SF621                270717      Notice of Aboriginal Land Claim 44219 and 44220 at Valla

383/17 RESOLVED:        (Ainsworth/Wilson)

 

That Council note the advice received from the Aboriginal Land Claim Investigation Unit regarding the land claim over Lot 1 DP 1183296, Lot 7014 DP 1054113 and Lot 2 DP 1182476, Valla.

 

 

 

     


 

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

384/17 RESOLVED:        (Ainsworth/Wilson)

 

1          That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1134              270717      Economic Development/Tourism Inquiry

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF600                270717      Expression of Interest to Purchase Council's Valla Land - Lot 2 DP 1173066 - 6857 Pacific Highway, Valla

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 7.14 pm.

 

RESUME IN OPEN MEETING

385/17 RESOLVED:        (Ainsworth/Wilson)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  7.17 pm.

 

 


 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1134              270717      Economic Development/Tourism Inquiry

386/17 RESOLVED:        (Ainsworth/Finlayson)

 

That Council note the advice that the economic development inquiry which was received in late 2016 will not be proceeding to construction.

 

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF600                270717      Expression of Interest to Purchase Council's Valla Land - Lot 2 DP 1173066 - 6857 Pacific Highway, Valla

387/17 RESOLVED:        (Finlayson/Wilson)

 

That the report on Expression of Interest to Purchase Council's Valla Land - Lot 2 DP 1173066 - 6857 Pacific Highway, Valla be deferred until next meeting, 17 August 2017.

 

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.17 pm. 

 

Confirmed and signed by the Mayor on 17 August 2017.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

 

     


Ordinary Council Meeting                                                                                                 17 August 2017

Notice of Motion

ITEM 5.1      SF2303            170817         NOTICE OF MOTION - LGNSW ANNUAL CONFERENCE 2017 - CALL FOR MOTIONS

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

LGNSW is the peak organisation that represents the interests of NSW general purpose councils and associate members including special purpose councils, and the NSW Aboriginal Land Council. The LGNSW Annual Conference has been scheduled to take place from Monday 4 - Wednesday 6 December 2017 at Hyatt Regency Sydney, 161 Sussex Street, Sydney. Councils have been asked to consider whether they wish to submit motions for debate.

 

The Board of LGNSW has resolved that motions will be included in the Business Paper for the Conference where they:

 

1        are consistent with the objectives of the Association (see Rule 4 of the Association’s rules);

2        relate to Local Government in NSW and/or across Australia;

3        concern or are likely to concern Local Government as a sector;

3        seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

4        have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

5        are clearly worded and unambiguous in nature; and

6        do not express preference for one or several members over one or several other members.

 

It is recommended that individual councillors consider any matters they think meet the criteria and are worthy of putting forward. Councillors are requested to forward a Notice of Motion detailing any proposed motions and a brief summary of the reasons behind each motion to Council staff no later than 2.00pm Monday 4 September 2017. Those motions meeting the criteria and supported by Council will be forwarded to the Association for inclusion in the Conference Business Paper.

 

 

Recommendation:

 

That councillors submit Notices of Motion detailing any proposed motions for the LGNSW Annual Conference 2017 Business Paper for consideration and endorsement by Council before 2.00 pm Monday 4 September 2017.

 

 

 

 

Attachments:

1

29960/2017 - Local Government NSW Annual Conference - Checklist for submitting Motions

 

  


Ordinary Council Meeting - 17 August 2017

NOTICE OF MOTION - LGNSW ANNUAL CONFERENCE 2017 - CALL FOR MOTIONS

 

Local Government NSW Annual Conference

·      Date:

4 December - 6 December 2017

·      Location:

Hyatt Regency Sydney, 161 Sussex Street, Sydney NSW 2000

Submit Motions

All members (including newly merged councils which are LGNSW members) are able to put forward motions to be considered at conference.

Before submitting motions, please read the criteria and other important information below.

Please submit motions via the online form by COB Monday 9 October 2017 to allow printing and distribution of the Business Paper before Conference. In line with the LGNSW rules, the latest date motions can be accepted for inclusion in the Conference Business Paper is 12 midnight on Monday 6 November 2017.

Checklist for submitting motions

·      Have you read all of the information on submitting motions on the LGNSW website?

·      Does your motion(s) meet all 7 of the board-endorsed criteria?

·      Is your motion clearly worded with a call to a specific body (eg Minister, LGNSW, State Government) and have a specific outcome it seeks to achieve?

·      Have you considered into which of the five categories the motion will fit?

Do you have evidence of your council's formal support of motion(s)?

Criteria for Motions+

The LGNSW Board seeks to ensure that the motions debate advances the sector wide policy agenda.  Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions. When drafting motions, please consider the resolutions and outcomes of last year’s conference by viewing the 2016 Action Report.

Furthermore, LGNSW has recently revised the policy framework consisting of Policy Principles and Position Statements. These can be viewed on the Policy Principles web page. Members should consider how proposed motions adhere to the policy principles or provide strong justification for a proposed motion which seeks to change LGNSW policy. 

Criteria:

The Board has resolved that motions will be included in the Business Paper for the Conference only where they:

1.   are consistent with the objects of the Association (see Rule 4 of the Association’s rules);

2.   relate to Local Government in NSW and/or across Australia;

3.   concern or are likely to concern Local Government as a sector;

4.   seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5.   have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

6.   are clearly worded and unambiguous in nature; and

7.   do not express preference for one or several members over one or several other members.

Reasons for a motion to be excluded:

Please note the Board will not include motions in the Business Paper which do not advance the local government policy agenda. Therefore a motion will not be included if it is operational, rather than strategic; not local government business; focused on a local issue only or if the motion is consistent with longstanding actions of LGNSW and the Local Government and Shire's Association.

Further, for a motion to be included in the Conference Business Paper the submitting member needs to provide accompanying evidence of its support for the motion. Such evidence may include an extract of the minutes of the meeting at which the member resolved to submit the motion for consideration by the Conference.

How to write a motion - examples+

The format of motions, as much as possible, should call on a specific body (e.g. LGNSW, state government, federal government, a specific Department or Minister) and have a specific outcome that the motion is aiming to achieve. The wording of the motion should be unambiguous. Some examples of motions submitted by the LGNSW Board to conference in 2015 are:

26 The Board – Minister for Rural and Regional NSW

That LGNSW lobbies the NSW State Government to appoint a Minister for Rural and Regional NSW with suitable resources to undertake meaningful representative activities.

57 Board – Natural Disaster Funding, Day Labour

That LGNSW requests the Australian and NSW governments reinstate the claimable expense for the use of council staff during their normal working hours to attend to natural disaster relief and recovery funded works and reverse the present policy that effectively requires the mandatory use of contractors for recovery works.

89 Board – Companion Animal Act matters

That LGNSW advocates that the NSW Government takes the following steps to improve the management of companion animals:

·      establish an integrated on-line statewide registration process as an improved service to companion animal owners;

·      resolve difficulties with the Companion Animals Act 1998 definition of an “Authorised Officer”, by using the definition contained in the lmpounding Act 1993 as the definition in both Acts, allowing councils choice in the business model for its area; and

·      review the dismissal of charges under section 10 of the Crimes (Sentencing Procedure) Act 1999 in relation to offences under the Companion Animals Act 1998.

Each motion submission, made via the online form should include:

1.   Name of submitting Officer

2.   Contact details

3.   Indicative category of the motion

4.   Motion wording

5.   Background justification for motion.

6.   Attach evidence of council support for the motion (minutes of the council meeting)

Multiple forms and motions can be submitted.

How motions are processed+

Consistent with last year’s Annual Conference, the LGNSW Board has established a conference sub-committee to delegate the function of managing incoming motions for the 2017 Annual Conference. The Chief Executive will refer to the sub-committee motions which are either deemed not to meet the criteria, or it is unclear whether they meet the criteria, and the sub-committee will make the final decision on inclusion of those motions into the conference business paper.

Prior to the sub-committee making a final decision, LGNSW may contact the council which submitted the motion to seek clarity about its intent or wording.

Motions will be grouped into categories of like motions and you are asked to suggest a category when submitting each motion. The five categories are:

·      Industrial relations and Employment

·      Economic

·      Social Policy

·      Environmental

·      Governance/Civic Leadership (e.g. legislative and regulatory setting, elections, participation, reform)

Deadline for motions         

To allow printing and distribution of the Business Paper before the Conference, members are asked to submit their motions by COB Monday 9 October 2017. In line with the LGNSW rules, the latest date motions can be accepted for inclusion in the Conference Business Paper is 12 midnight Monday 6 November 2017.

The full Conference Business Paper is expected to be available on the LGNSW website and forwarded to members approximately one week prior to the Conference (assuming motions are submitted by 6 November 2017).

Assistance+

For assistance in the content of conference motions please contact Elizabeth Robertson, Policy Officer, on 02 9242 4028 or email Elizabeth. Also contact Elizabeth if councils have updates to add to the Action Report from last year’s conference.

 

       


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager

ITEM 9.1      SF959              170817         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

JULY 2011

1

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

31/05/17 Now that the Floodplain Management Study and Plan are completed this policy can be referred to the next Estuary Committee meeting for consideration.

 

DECEMBER 2013

 

2

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

15/7/17 – AGMCS has prepared a Rates Newsletter

 

AUGUST 2015

 

3

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

OCTOBER 2015

 

4

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

AUGUST 2016

 

5

SF325

25/8/16

That in consultation with the (Gordon Park) Tennis Committee of Management, Council staff investigate the option for not including the new Club house on Council’s asset register.

 

AGMCS

To be discussed with Auditors.

 

31/7/17 Advice from the Auditor-General is that buildings located on Crown land for which Council is trustee are Council’s responsibility.

 

JANUARY 2017

 

6

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

15/05/17 – Ecologist has been engaged and a report has been prepared. It will be included/ considered in the housekeeping amendment going to the next council meeting.

01/06/17 – Housekeeping amendment planned to be finalised by end of 2017.

 

 

MARCH 2017

 

7

SF2303

16/03/17

That Council provide locality signs at the village of Taylors Arm.

 

AGMES

Sign to be erected and review of other localities to be undertaken.

 

8

SF474

16/03/17

That Council support & fund a new tourism website etc.

 

MCD

18/3/17 - Contractor being engaged.  Availability of required staff resources being assessed.

 

2/5/2017 – Quote accepted and website template being developed – this will take approximately 6 weeks

 

 

9

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

 

AGMCS

18/3/17 – Report late 2017

 

 

10

SF2303

30/3/17

Council seek further advice from Mr Miles as to ways Council may be able to connect with the veterans either formally or informally on the Nambucca River leg (Operation Pilgrimage)

 

MCD

3/5/17 – Further investigation being undertaken

22/6/17 – Contact has been made with Mr Miles.  There are 7 veterans involved with Operation Pilgrimage.  The MCD is awaiting information from Mr Miles confirming dates and the assistance which Council might be able to provide.

 

 

APRIL 2017

 

11

LF6505

13/04/17

Council again request the RMS to construct the road connection to Florence Wilmont Drive on the basis that the RMS has created the situation and that the Minister’s assistance be sought.

 

GM

1/5/17 - Letter sent

 

18/5/17 – Further meeting with head of Pacific Highway requesting funding for the connection as a consequence of Old Coast Road be severed and made a dead end road.  Awaiting response.

 


 

MAY 2017

12

SF1541

25/05/17

That the review of the local environmental plan include consideration and a subsequent report on the creation of more residential land near Macksville and more industrial land (including land for bulky goods) near Macksville.

 

GM

31/05/17 – Report in October 2017

13

SF818

25/05/17

That Council write to DPI Water requesting a meeting to pursue the licence amendment (for the Bowra Dam).

 

AGMES

31/05/17 – Awaiting response to request

16/06/17 – Letter sent to DPI Water

31/07/17 – Meeting organised with DPI Water in Grafton on Monday 7 August at 1pm

 

9/08/2017 – Mayor, GM and MW&S met Office of Water and Fisheries at Grafton.  Those Departments are insisting Council undertaking a 7 part test on the effective change the dam licence to capture flood flows.

JUNE 2017

14

SF2303

15/06/17

In consultation with Finance staff the GM & AGMCS conduct a review of the capacity of the Finance Section to meet reporting requirements.  Consider matters such as skill sets, training needs, capacity to backfill critical positions, workload spread & opportunities for efficiencies in process & removal of duplication.

 

GM & AGMCS

Report in July 2017

 

15/7/17 - Delayed due to EOFY priorities.  Report in August 2017

15

DA2015/43

29/06/17

That a review be undertaken of the operating hours for The Beach House Providore, Valla Beach as per condition 2a of the modified consent.

 

GM

Report in August 2017

16

SF2195

29/06/17

That Council’s position on the holding of the Rally be deferred to the Council meeting at the end of August 2017 pending a meeting with Rally Australia to discuss the matter of unresolved claims for damage to Council roads and unresolved claims from private property owners along the route.

 

GM

Report 31 August 2017.

14/7/17 – Senior Executive Officer and Clerk of the Course for Rally Australia advised that Council’s claim would not be raised in the community consultative committee meeting – suggested a separate meeting.  Arrangements being made to have a meeting which Councillors can attend.

 

19/7/17 - arrangements made with Rally Australia at 4.00pm on 27 July 2017.

 

28/7/17 – telephone representations made to Destination NSW as well as written representations to the office of the Member for Oxley.

 

17

SF1676

29/06/17

Council receive a further report on the 2016/17 capital works at the end of July 2017 following finalisation of invoices.

 

AGMES

Report in July 2017

JULY 2017

18

PRF44

13/07/17

GM source a suitable consultant to review the concept design for Thistle Park and that a consultancy proposal and budget be the subject of a further report.

 

GM

Report in August 2017

19

SF841

27/7/17

Make representations to the Member for Oxley re supporting residents’ concerns in relation to the post construction operational noise of the Pacific h/w between Nambucca Heads and Urunga, requesting additional noise attenuation.

 

GM

Letter sent 31/07/17

20

SF2381

27/7/17

Matter be deferred so heads of consideration can be drafted being information required to lodge a DA and the exemption criteria.

 

GM

Report in August 2017

21

SF2307

27/7/17

There be a further report in relation to the concept plan for the extension of the Nambucca Heads library prior to the lodgement of the expression of interest.

 

GM

Report to Council on 31/8/17

22

SF600

27/7/17

The report on Expression of Interest to Purchase Council’s Valla Land be deferred until 17 August 2017.

 

GM

Report to Council on 17/8/17

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.2      SF271              170817         Code of Meeting Practice - Arrangements for Site Inspections and Acknowledgement of Country

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The report finalises changes to Council’s Code of Meeting Practice which were reported on and advertised in 2016 but never reported back to Council for finalisation.

 

The changes relate to confirming that site inspections undertaken by Council prior to the commencement of a Council meeting are not part of the council meeting and accordingly the provisions of the Code of Meeting Practice do not apply and secondly that an Acknowledgement of Country be performed at the commencement of each Ordinary Council meeting, Committee meetings and Management Committee meetings.

 

 

Recommendation:

 

A       That Council adopt the following amendments to its Code of Meeting Practice being:

 

1        the addition of the following sub-clause to Clause 17 which deals with the Agenda and           Business Papers for Council Meetings:

 

          7. By way of clarification, site inspections undertaken by Council prior to the commencement           of a Council meeting are not part of the Council meeting and accordingly the provisions of       the Code of Meeting Practice in relation to public addresses, limitation on the number of speakers and other matters pertaining to the conduct of Council meetings do not apply (local policy).

 

2        The inclusion of a requirement that an Acknowledgement of Country be performed at the commencement of each Ordinary Council meeting, Committee meetings and Management Committee meetings, with the Acknowledgment to read:

 

          ‘I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the Elders both past and present and extend that respect to any Aboriginal People present.’

 

B       That all Committees be advised of the requirement that an Acknowledgement of Country be included in the agenda and performed at the commencement of each meeting.

 

 

OPTIONS:

 

Council has the option as to whether or not it proceeds with the proposed changes to the Code of Meeting Practice.

 

 

DISCUSSION:

 

At Council’s meetings on 14 July and 28 July 2016 respectively, the Council resolved to advertise proposed amendments to its Code of Meeting Practice being:

 

1.       the addition of the following sub-clause to Clause 17 which deals with the Agenda and Business Papers for Council Meetings:

 

17. Site inspections undertaken by Council prior to the commencement of a Council meeting are not part of the Council meeting and accordingly the provisions of the Code of Meeting Practice do not apply.  However the Code of Conduct does still apply. (local policy)

 

and also:

 

1.       to include a requirement that an Acknowledgement of Country be performed at the commencement of each Ordinary Council meeting, Committee meetings and Management Committee meetings, with the Acknowledgment to read:

 

          ‘I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the Elders both past and present and extend that respect to any Aboriginal People present.’

 

2        That all Committees be advised of the requirement that an Acknowledgement of Country be included in the agenda and performed at the commencement of each meeting.

 

The proposed changes were subsequently advertised for public comment via a notice in the Guardian News on 25 August 2016 with the deadline for making submissions being 7 October 2016.

 

No submissions were received and the relisting of the changes for Council’s final determination was overlooked.

 

To recap on the reasons for the recommended changes, Council’s Code of Meeting Practice does not make specific provision for the conduct of site inspections and indeed whether or not they are part of a Council meeting.

 

There has been confusion as to whether or not the provisions of Clause 68 of the Code of Meeting Practice restricting speakers and representatives either for or against a proposal to two speakers in favour and two speakers against apply to site inspections themselves or cumulatively with the following Council meeting which determines the matter.

 

If site inspections are part of Council meetings then the provisions of Clause 68 apply, meaning speakers either for or against a proposal are limited to two in favour and two against either on-site or cumulatively with the following Council meeting.  If site inspections are not part of Council meetings then the provisions of Clause 68 do not apply, nor indeed do any provisions of the Code of Meeting Practice.

 

After assessing the advantages and disadvantages of site inspections being part of the Council meeting on balance it was considered that Council continue its existing practice whereby the inspections are not part of the Council meeting and the conduct of the inspection and opportunities to speak are not governed by the Code of Meeting Practice.

 

The notice of motion in relation to the Acknowledgement of Country noted that since 2008 an Acknowledgement of Country has been performed by the Mayor at the commencement of each ordinary meeting of Council.  This sign of respect toward the Gumbaynggirr people, who are the traditional custodians of the land covered by Nambucca Shire Council, is most welcome.  To ensure that this important procedure continues to be performed at Council meetings, it would be appropriate to include such a requirement into Council’s Code of Meeting Practice.  It is also fitting that an Acknowledgement of Country be performed by the Chairperson at the commencement of Council Committee meetings including the Committees of Management.

 

 

CONSULTATION:

 

The matter has been previously discussed with the Mayor.

 

Thank you to Cr Smyth for advising the General Manager that the finalisation of these changes to the Code of Meeting Practice had been overlooked.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The existing arrangements for site inspections allow residents and other stakeholders to put forward their views with minimal formality.  The arrangements are conducive to public participation and are supported for this reason.  There is a positive social implication in the Acknowledgement of Country.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no identified risks.  The proposed changes provide certainty in relation to Council’s existing practices.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no implications for service levels or resourcing.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.3      SF88                170817         Resignations - Purchase of Gifts Policy

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council adopt the draft Resignations – Purchase of Gifts Policy as per the second attachment to this report.

 

 

OPTIONS:

 

There are many different options from providing no Council funded gifts to more generous arrangements than those recommended.

 

DISCUSSION:

 

The Council adopted a policy on the purchase of gifts for staff who resign from the organisation.  A policy was apparently adopted by the council in 1998 and has subsequently been amended on a number of occasions by management and the Management Executive (Manex), apparently on the basis of it being an operational policy rather than a council policy.

 

The current policy is attached.

 

There have been some recent issues with the operation of the policy and given the gifts are financed by ratepayers’ funds and the staff have a general conflict of interest in relation to the generosity of the policy it is considered preferable that the matter be considered by the Council.

 

In relation to the operation of the policy the following considerations warrant a review of the policy.

 

1.       Fringe Benefits Tax (FBT)

 

Exemption from paying the Fringe Benefits Tax (FBT) on such resignation gifts only apply to service of 15 years or more to the value of $1,000 and $100 for each additional year.  In the existing policy the 10 to 15 year gift to the value of $356 will attract a fringe benefits tax payable by Council of approximately $344.  Under the FBT rules the limit for an FBT exemption on a minor benefit is that it must be under $300

 

2.       Length of Service

 

The policy provides no material benefit until a staff member has provided at least 10 years’ service.  Length of service is one but not the only indicator of an employee’s contribution to the Council.  It does disenfranchise those staff who make a significant contribution to the Council over a shorter period and who then move on in their careers or to retirement.

 

3.       Termination of Employment for Reasons of Poor Performance or for Breaches of the Code of Conduct

 

The policy makes no reference to the applicable arrangements where a staff member is terminated for reasons of poor performance of for breaches of the Code of Conduct.  Obviously the Council shouldn’t be providing a material benefit for a staff member who has been terminated for these reasons.

 

4.       The Procurement of Gifts

 

Some consideration should be given to minimising the time required to procure an appropriate gift.  Sometimes this requires a staff member in their own time travelling to Coffs Harbour.  The provision of gift cards which can be purchased locally or on-line obviates the time commitment to procure a gift.

 

5.       Community Norms

 

The purchase of a gift upon resignation to acknowledge a staff member’s contribution to the Nambucca Valley is at the discretion of the Council.  Whilst most businesses acknowledge a person’s contribution in some manner, the more difficult question is establishing a value which is reasonable.

 

CONSULTATION:

 

The matter concerns a discretionary gift from the Council and for this reason the view of Council’s Consultative Committee has not been sought.  As previously indicated there is also a conflict of interest issue.

 

Given the operational nature of the policy it is not proposed that it be advertised.  There is no evidence that the previous policy was advertised and there is an expense in advertising costs and staff time which is difficult to justify in relation to the matter.  There will be a range of views as to a reasonable policy and the Council is probably best placed to adjudicate on the preferred arrangement.  However it is open for the Council to advertise the policy for public comment should it wish to.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.

 

Social

There are no social implications.

 

Economic

There are no economic issues.

 

Risk

The major risk pertains to setting a reasonable policy.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The proposed revised policy will have no significant budgetary impact.  The revised policy has a more generous arrangement for staff who resign with less than less than 10 years’ service and a less generous arrangement for staff who staff who leave with more than 15 years’ service.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The implementation of the policy will require less work than the existing policy.

 

Attachments:

1

23024/2007 - POLICY - Resignations - Purchase of Gifts

 

2

30368/2017 - Draft Resignations - Purchase of Gifts Policy

 

  


Ordinary Council Meeting - 17 August 2017

Resignations - Purchase of Gifts Policy

 

 

 

Description: nambucca valley nsc

 

 

 

NAMBUCCA SHIRE COUNCIL

RESIGNATIONS - PURCHASE OF GIFTS POLICY

 

 

 

Function:  Human Resources

 

 

Adopted by Council:  19 March 1998

Minutes No: 043

Last reviewed: July 2013 (by A/g AGMCS)

24 September 2015 (MANEX A)

13 June 2016 (Rates supplied by Accountant)

 

 

 

1          Policy objective

 

The aim of this policy is to establish guidelines for the purchase of gifts and other forms of recognition for members of staff resigning from Council’s employ.

 

2          Related legislation

 

Not applicable

 

3              Definitions

 

Not applicable

 

4          Policy statement

 

The following schedule shall be referred to in the event of a staff resignation for the year 2015/16:

 

Less than 10 years’ service                 Certificate of Appreciation

 

10 to 15 years’ service                         Gift to the value of $356.00 plus Certificate of Appreciation

 

15 to 20 years’ service                         Gift to the value of $475.00 plus Certificate of Appreciation

                                                                          

20 to 25 years’ service                         Gift to the value of $593.00 plus Certificate of Appreciation

 

Greater than 25 years’ service            Gift to the value of $593.00 plus Certificate of Appreciation

 

5          Annual review

 

The schedule shall be adjusted annually in accordance with the CPI.

 

Last Review

Period

CPI All Groups

10-15 yrs

15-20 yrs

20-25 yrs

>25 yrs

June 2008

300

400

500

500

June 2009

06/08-06/09

1.50%

305

406

508

508

June 2010

06/09-06/10

3.10%

314

419

523

523

June 2011

06/10-06/11

3.60%

325

434

542

542

June 2012

06/11-06/12

1.20%

329

439

549

549

June 2013

06/12-06/13

2.40%

337

449

562

562

June 2014

06/13-06/14

3.00%

347

463

579

579

June 2015

06/14-06/15

1.50%

352

470

587

587

June 2016

06/15-06/16

1.00%

356

475

593

593

 


Ordinary Council Meeting - 17 August 2017

Resignations - Purchase of Gifts Policy

 

 

 

Description: nambucca valley nsc

 

 

 

NAMBUCCA SHIRE COUNCIL

RESIGNATIONS - PURCHASE OF GIFTS POLICY

 

 

 

 

 

 

Adopted by Council:  19 March 1998

Minutes No: 043

Last reviewed: July 2013 (by A/g AGMCS)

24 September 2015 (MANEX A)

13 June 2016 (Rates supplied by Accountant)

17 August 2017 (by Council)

 

 

 

 

1        Policy objective

 

The aim of this policy is to establish guidelines for the purchase of gifts and other forms of recognition for members of staff resigning from Council’s employ.

 

 

2        Related legislation

 

Not applicable

 

 

3          Definitions

 

Not applicable

 

 

4        Policy statement

 

All resigning staff members will be provided with a certificate of appreciation.

 

The following schedule shall be used to determine a “thank you” gift in the event of a staff resignation.

 

More than 5 years’ service and less than 10 years’ service         Gift card to the value of $100

 

More than 10 years’ service and less than 15 years’ service       Gift card to the value of $200

 

More than 15 years’ service and less than 20 years’ service       Gift card to the value of $300

 

More than 20 years’ service                                                   Gift card to the value of $400

 

The gift card is to be chosen by the employee in consultation with their supervisor.

 

A certificate of appreciation or gift card will not be provided where a staff member is terminated for reasons of poor performance or for breaches of the Code of Conduct.


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.4      SF979              170817         Proposed Great Koala National Park

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

There is a proposal from the NSW National Parks Association to convert existing State Forests in the Nambucca, Bellingen and Coffs Harbour local government areas into a new Great Koala National Park.  This would add 175,000 hectares of state forests to the existing 140,000 hectares of protected areas.

 

 

Recommendation:

 

1        Council seek advice on the implications of the proposed Great Koala National Park from the Forestry Corporation of NSW and the three main local sawmills.

 

2        Council seek advice from the NSW Opposition Leader, the Hon. Luke Foley MP on the funding which would be made available to support the proposed Great Koala National Park, including arrangements for funding assistance to any local workers and businesses who might be affected by the conversion of State Forests to National Park as well as the additional jobs which the proposed National Park would create.

 

3        Council seek advice from the Premier of NSW, the NSW Greens and the NSW Shooters Fishers and Farmers Party in relation to their respective positions’ on the proposed Great Koala National Park.

 

4        The advice of the Forestry Corporation of NSW, the three main local sawmills as well as the Opposition Leader, Premier, NSW Greens and NSW Shooters Fishers and Farmers Party be further reported to Council.

 

 

OPTIONS:

 

There are a variety of potential options.  The Council can adopt a position in relation to the proposed Great Koala National Park, seek further information or take no action.

 

The proposal is likely to be an issue for the next State Government election to be held in March 2019.  The NSW Opposition Leader has previously committed the next Labor Government of NSW to prioritising the creation of national parks that protect the remaining koala populations of the north coast.  It would be desirable for Council to be informed about the implications of the proposal in the run-up to the next State election.

 

DISCUSSION:

 

The Mayor, Cr Jenvey and the General Manager were invited to and attended a presentation by the NSW National Parks Association at Bellingen Shire Council on 27 July concerning a proposal for a Great Koala National Park.

 

According to the National Parks Association:

 

“Large and well-managed protected areas remain the single most effective tool to protect biodiversity around the world, and Australia is no different. The Great Koala National Park, which is designed as the key component of a larger strategic koala reserve network for the north coast, is the best chance for koalas to have a secure future in NSW  The new National Park will encompass 315,000 ha of public land in the Coffs Harbour region. This biodiversity hotspot includes two nationally recognised koala meta-populations, estimated to contain almost 20% (about 4,500) of NSW’s remaining wild koalas. The Great Koala National Park is comprised of 175,000 ha of state forests added to 140,000 ha of existing protected areas. Because it’s all public land, it’s a cost-effective reserve option. View a map of the region.

 

Importantly, this koala population is one of the more stable in NSW. This is most likely due to Bongil Bongil National Park acting as a source area of animals which has – so far – offset losses of koalas from land clearing and logging. Because the population has not yet dramatically declined like many others in NSW, the Great Koala National Park has an outstanding chance of making a real difference to koalas. But we must act now while there’s still a chance!

 

Scientists tell us that as the climate changes koala feed trees and populations will move east as inland NSW becomes too hot. So protecting habitat on the eastern seaboard is a vital strategy to help koalas cope with climate change. The Great Koala National Park would both protect coastal forests on the east coast and restore a link between coastal forests and the escarpment to allow koalas to move in response to extreme weather events and climate change.”

 

A booklet setting out the proposal for, “The Great Koala National Park” is attached.

 

A map showing the proposed extent of, “The Great Koala National Park” is also attached.

 

The proposal for the Great Koala National Park coincides with the imminent expiry of the Regional Forest Agreements (RFAs).  Regional Forest Agreements are 20 year agreements between the State and Commonwealth Governments that permit logging of public native forests in NSW, Victoria, Tasmania and Western Australia.  In NSW there are four RFAs applying to the coastal and near coastal forests of NSW:  Upper and Lower North East, Eden and Southern.  Eden is the first RFA to expire in NSW in 2019, followed by Upper and Lower North East in 2020 and Southern in 2021.

 

There is considerable political debate as to the triple bottom line success and on-going value of the RFAs.

 

The NSW National Parks Association (NPA) believes that the RFAs have failed in all of their aims to a greater or lesser extent, particularly those pertaining to ecologically sustainable forest management, but including failing to deliver economic stability for the logging industry.  The NPA proposes that the expiry of the RFAs in NSW be the point at which the State exits native forest logging on public land, transitions to 100% plantation timber and alternative fibres for wood and fibre needs and protects public forests for the benefit of the entire community.  They wish to see all public forests in the RFA regions protected and access to forests promoted for Indigenous uses, recreation and nature based tourism to benefit regional communities.

 

The NPA lists key areas of failure in the RFAs as loss of tree hollows; Bell Miner associated dieback; fire; impacts on native species; and climate change.

 

The NPA also disputes the main arguments to perpetuate logging being about jobs.  They note that the 2011 census figures show that forestry and logging and associated services (excluding log processing and product manufacture) directly employ 2,131 people in NSW.  Note that this figure aggregates native forest logging and plantation forestry.  They estimate that native forest logging employs approximately 600 people throughout NSW.

 

Of course besides the people directly employed in the industry there are other people employed indirectly, in log processing and product manufacture.  This local government area contains a number of timber mills and it is unknown to what extent their timber supplies are sourced from State Forests compared to privately owned land and plantation supplies.  It also needs to be understood the extent to which an initiative, such as the Great Koala Park, may result in an increased demand for plantation and privately owned timber which then adversely impacts on the smaller timber mills operating in this area.  There are also locally based log hauliers who take logs to the larger mills in Herons Creek and Grafton who would be affected by a reduced supply of forest hardwood.

 

Without in any way being critical of the NPA, it is recommended that Council obtain other perspectives of the local economic impact of the Great Koala National Park from different stakeholders.  This is in terms of both employment loss as well as potential employment gain.  Whilst aggregate employment outcomes are one matter there is the further consideration of the effort required to transition the workers who may lose employment in one industry to alternative employment in another industry.

 

Accordingly it is suggested that Council seek advice on the implications of the proposed Great Koala National Park from the Forestry Corporation of NSW and the three main local sawmills.

 

It is also recommended that Council seek advice from the NSW Opposition Leader as to the funding which would be available to support the proposed Great Koala National Park and for the sake of political fairness seek the advice of the Premier, NSW Greens and NSW Shooters, Fishers and Farmers Party as to their respective positions in relation to the proposal.

 

CONSULTATION:

 

The NSW National Parks Association has provided a briefing on the proposed Great Koala National Park to councillors and staff from Coffs Harbour City Council, Bellingen Shire Council and Nambucca Shire Council.

 

The Member for Oxley has issued a media release in relation to the matter which is attached.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is extensive scientific literature on the environmental effects of logging State Forests.  Some of the research is the basis of NPA’s concerns being loss of tree hollows; Bell Miner dieback; impacts on native species, bush fire risk and climate change.  There is also other research which is less definitive in relation to the detrimental impacts.  It is not proposed to distil all of the research

 

Social

 

The potential social impacts are discussed in the report.  It is apparent that further information is required to make an assessment of the social impact on this LGA.

 

Economic

 

The potential economic impacts are discussed in the report.  Further information is required to make an assessment of the economic impact on this LGA.

 

Risk

 

The risks mainly pertain to correctly balancing the environmental, social and economic risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary impacts.

 

Source of fund and any variance to working funds

 

There are no impacts on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there are only minor resourcing implications pertaining to the preparation of this report and undertaking the recommended consultation.

 

Attachments:

1

28893/2017 - Great Koala National Park booklet

 

2

28895/2017 - Proposed Great Koala NP Map

 

3

29141/2017 - Managing Koala Country Media Release

 

  


Ordinary Council Meeting - 17 August 2017

Proposed Great Koala National Park

 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 17 August 2017

Proposed Great Koala National Park

 


Ordinary Council Meeting - 17 August 2017

Proposed Great Koala National Park

 


 


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.5      PRF44              170817         Revision of Draft Master Plan for Thistle Park

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

There has been a number of issues raised pertaining to a draft Master Plan for Thistle Park in Dudley Street, Macksville.  Council has undertaken consultation with adjoining residents and it is apparent that the draft plan requires review.  The opportunity should also be taken to obtain detail in relation to the proposed amenities/club room so that it may be costed and used to support a future grant application.

 

 

Recommendation:

 

That Council engage King & Campbell as per their scope of works to prepare a Master Plan for Thistle Park including the preparation of floor plans and elevations for the proposed clubhouse/amenity building.

 

 

OPTIONS:

 

Council has complete discretion in relation to the development of Thistle Park.

 

 

DISCUSSION:

 

At Council’s meeting on 13 July 2017 it was resolved:

 

1     The General Manager source a suitable consultant to review the concept design option for Thistle Park taking into consideration the opinions expressed in the submissions and this report for the further consideration of Council.

 

2     That a consultancy proposal and budget for the review of the Concept Design Option 4 be the subject of a further report to Council.

 

A fee proposal for the preparation of a Master Plan including the preparation of floor plans and elevations for the proposed Clubhouse/Amenity block has now been received from consultants, King and Campbell.

 

King and Campbell is a Port Macquarie based multi-disciplinary firm providing specialist services in urban design, civil engineering, architecture, town planning, landscape architecture and surveying.

 

The scope of works listed in their proposal is as follows:

 

Tasks

Fee

Task 1 – Base plan preparation from base survey provided by Council and detailed site inspection

$500

Task 2 – Site visit (David Tooby and Nigel Swift) to inspect site and meet with Council and stakeholders as required – including travel time

$2,340

Task 3 – Preparation of preliminary concept plan, including floor plans and elevations for proposed clubhouse/amenity block

$9,500

Task 4 – Council review of plans

-

Task 5 – Finalisation of concept plans and forward to client

$800

Total fees (excluding GST)

$13,140

 

The nominated key staff are David Tooby, a registered Landscape Architect with considerable experience in civic work and Nigel Swift, a registered Architect.

 

As there are very few, if any, Mid North Coast based firms with a similar capacity it is not proposed to obtain another quote for the preparation of this plan.  The quoted fees for the identified tasks are considered to be reasonable based on the nominated hourly rates for David Tooby and Nigel Swift.

 

The scope of works will provide Council with a detailed Master Plan which can be costed and used to apply for grant funding.  With the current availability of grants from the NSW Government via the various Restart programs it will be advantageous to get the work completed to support funding applications in 2018.

 

 

CONSULTATION:

 

There has been consultation with Mr David Tooby of King and Campbell.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

At this stage there are no implications for the environment.

 

Social

 

At this stage there are no social implications.

 

Economic

 

At this stage there are no economic implications.

 

Risk

 

If the master plan is endorsed and it becomes the trigger for on-going investment for the enhancement of Thistle Park as a premier cricket facility, then it is important that a long term lease be finalised to firstly provide the Nambucca Valley Cricket Association with surety of continuing use and secondly to try and avoid Council being responsible for any additional maintenance and depreciation of the assets which are constructed at the facility.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage the budgetary impact is unknown.  Given the location of the sewer it does not seem that Council will realise any value from the suggested land sale.  However this will be reviewed with King and Campbell.

 

Source of fund and any variance to working funds

 

The preparation of the Master Plan will need to be funded from working funds at a cost of $13,140 excluding GST.

 

Service level changes and resourcing/staff implications

 

At this stage there are relatively minor resourcing/staff implications relating to the management of the project.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.6      SF1855            170817         Street Tree Guidelines and Street Trees Species Considered as part of Urban Design Strategies

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources; Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The purpose of this report is to seek Council consideration in amending section five (5) and six (6) of the “Guidelines – Trees on Public Land” to facilitate the planting of non-native plant species as focal points within the Macksville Revitalisation Plan.

 

 

Recommendation:

 

1        That Council endorse an amendment to Section 5 – Tree Selection and Section 6 – Local Conditions of the “Guidelines – Trees on Public Land” to facilitate the planting of non-native plant species as focal points within the Macksville Revitalisation Plan.

 

2        That the amendment to include non-native species is specifically for the CBD and immediate environs used in strategic locations identified as part of the Council endorsed Urban Design or Landscape Plan publicly exhibited within the Macksville Revitalisation Plan.

 

3        The following non-native trees species be added to “Guidelines – Trees on Public Land” for the Macksville Revitalisation Plan only:

 

·      Tibouchina (Alstonville)

·      Tibouchina (Jazzy)

·      Magnolia Little Gem

 

 

OPTIONS:

 

Council may choose not to adopt the amendment to “Guidelines – Trees on Public Land” policy or select alternative non-native species for consideration in the Macksville Town Centre.

 

The plan has been through substantial community consultation and has the support of the various stakeholders consulted.

 

 

DISCUSSION:

 

“Guidelines – Trees on Public Land” – Assistant General Manager Engineering Services

 

Over the past five years the general budget allocated to green space management combined with funding from the Environmental Levy has contributed to the planting of thousands of locally occurring native trees and vegetation across the Shire environs.

 

These plantings have occurred in various areas including but not limited to the dune systems, riparian corridors and more recently across the parks and reserves. The long term value of this work is difficult to quantify in a monetary sense, but would have a definitive positive influence on river health, dune management, natural bushland, tourism as well as overall amenity and liveability of the urban areas.

 

Council has specifically adopted the use on native species of plants and trees as a general theme for the Shire within the “Guidelines – Trees on Public Land” due to their low maintenance, resilient habit and general attractive appearance. Council resolved that staff should engage dialogue with Mrs Libby Ussher and a representative from local volunteer gardeners “Joan’s Army” in respect to the selection of ornamental tree species for focal points in the town centre of Macksville; from the “Guidelines – Trees on Public Land” adopted by Council.

 

However; as part of the Pacific Highway bypass strategy, Council engaged a consultant to develop the Macksville revitalisation plan with significant community consultation conducted with the various stakeholders in and around the CBD area. Although the plan included predominately native species a number of submissions recommended various selected non-native species to add a colour or other qualities to the town centre. The use of non-native trees as focal points within the plan for consideration has the support of Mrs Libby Ussher and the representative from local volunteer gardeners “Joan’s Army”.

 

The planting of non-native ornamental trees to highlight architectural features, frame view corridors and provide more prominent contrast to the urban area to great effect is supported by staff providing the species are an ever-green and limited fruit drop species to minimise maintenance and maintain amenity.

 

The support is based on the fact that the Nambucca Shire has a substantial amount of natural vegetation (69% Regional SOE) and the placement of several non-native ornamental trees in an urban landscape as part of the revitalisation will not greatly impact on the natural environment also noting that the urban landscape is substantially altered from that of a natural landscape and opportunities to plant trees that display colour or other attractive qualities should not be dismissed purely because they are not native

 

A copy of the amended Guidelines – Trees on Public Land with the amendments shown in red is attached for consideration.

 

Macksville Revitalisation – Coordinator of Strategic Planning and Natural Resources

 

On 13 April 2017 Council resolved the following:

 

1        That Council endorse the draft revitalisation plan for implementation in principle and subject to design modifications to accommodate works. Council will be consulted on the implementation of plan as required.

 

2        That staff engage with Mrs Libby Ussher and a representative from local volunteer gardeners Joan’s Army in respect to the selection of ornamental tree species for focal points in the town centre; from the Street Tree Planting Guidelines previously adopted by Council.

 

3        That staff engage with the Macksville RSL and other business owners in Winifred Street in respect to the street trees.

 

4        Council’s Business Development Committee to Council be provided with an opportunity to consider strategies to develop ideas for public art in the Macksville CBD for example Wallace Lane.

 

Council has now progressed in respect to Items in respect to items 2, 3 and 4 with the following results:

 

Item 2 – Focal Point Tree Selection

 

Council’s Coordinator of Strategic Planning and Green Space Coordinator met with Mrs Libby Ussher and Marie Lenthal (Joans Army) on Wednesday 28 June 2017 to discuss features trees which may be suitable for Street Tree planting in the Macksville Town Centre. The discussion was positive and various species were considered.

 

Based on these consultations and additional deliberations the following feature trees were proposed to be used at focal points in the town centre. Each of the following will be pruned to have a standardised habit similar to those shown in the images (clear trunk for visibility). To enable non-native species to be used in the Macksville Town Centre the Assistant General Manager of Engineering Services has provided a recommendation to allow non-native species to be considered in areas where Urban Design or Landscape Strategies/ Plans have been prepared in consultation with the community is well supported.


 

Waterhousia floribunda – Weeping Lili pilli (Native)

Description: SWEEPER® Waterhousea floribunda 'DOW20' PBR

 

Locations: Northern Entrance to Wallace Lane (x2)

 

Tibouchina (Jazzy or Alstonville)

Description: Image result for • Tibouchina (Jazzy or Alstonville)

 

Locations:

 

-     Gateway to Cooper St from the Macksville Bridge (2-4 on both the east and west of Cooper St);

-     Southern Side of Wallace Lane (x2)

-     Southern side of Wallace St opposite Wallace Lane (x2)

 

Magnolia Little Gem

Description: Image result for magnolia little gem street tree

 

Location: (framing the Lifetime Connect Building on Princess Street x 6)

 


 

Item 3: Winifred Street

 

Council staff met with representatives from the Ex-services club and Macksville Auto Sales to discuss the location of trees to be planted in Winifred Street. Concerns were raised in respect to security, loading zones, visibility and parking arrangements. Some compromise and agreement was reached between staff and the land owners in respect to the location and number of trees.  The outcome allows for satisfactory number of plantings to contribute to the aesthetics of the street. 

 

Item 4 Councils Business Advisory Committee to Council be provided with an opportunity to develop strategies for public art in Macksville for instance Wallace Lane.

 

The business advisory committee has been giving consideration to various public art or creative projects in various other parts of the Shire.

 

In respect to Macksville, committee representatives are presently investigating ideas for the two (2) outdoor parklets shown on the endorsed revitalisation plan in River Street.

 

Priority for Works

 

It is proposed commence works in River St. These works will build on the recent improvements to the foreshore area. Works would include: 

 

Street Tree Planting and associated infrastructure;

Lighting improvements;

Outdoor Parklets;

Corner embellishments;

Public Art/ Creative Spaces (to be determined);

 

Opportunities to extend works into Wallace Street/ Princess St and Cooper St will also be given consideration, as will tree planting on the green verges as appropriate.

 

Staff have under taken some preliminary investigations into potential costs associated with underground power in River Street. Options are available but would be at significant cost, preliminary estimates being $500,000+. This cost could not be considered within the available budget.

 

 

CONSULTATION:

 

Green Space Coordinator

Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The use of some non-native species in our planned improvements to towns or other spaces would have limited impact on the environment. Council will maintain it current theme of predominately native species unless other suitable species are nominated in a plan.

 

Weed Species nominated under federal, state or local policies and plans will not be used ever.

 

Social

 

The improvements to Councils green spaces have been recognised and well received by the community. Greening of urban spaces is well recognised as contributing to liveability and wellbeing of the community.


 

Economic

 

Greening of urban spaces is well recognised as a contributor to the liveability and amenity of a neighbourhood which has contributing effects to the value of commercial and residential areas and investment within urban areas.

 

Risk

 

NIL

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council has allocated a budget to the improvement of Macksville in the 2017/18 financial year.

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

25051/2011 - Guidelines - Trees on Public Land  (Adopted on 10/02/17)

 

  


Ordinary Council Meeting - 17 August 2017

Street Tree Guidelines and Street Trees Species Considered as part of Urban Design Strategies

 

 

 

Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

GUIDELINES - TREES ON PUBLIC LAND 

VERSION 5.0

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

 

 

1      INTRODUCTION.. 1

2      AIMS.. 1

3      OBJECTIVES.. 1

4      APPLICATION.. 2

5      TREE SELECTION.. 2

6      LOCAL CONDITIONS.. 3

7      TREE LOCATIONS.. 4

8      MAINTENANCE AND/OR REMOVAL OF TREES ON PUBLIC LAND.. 4

9      UNSUITABLE STREET TREES.. 5

APPENDIX A – Tree Selection (Suitable Australian Street Tree Species) 6

APPENDIX B - Tree Selection (Unsuitable Trees) 8

 

 

 


Ordinary Council Meeting - 17 August 2017

Street Tree Guidelines and Street Trees Species Considered as part of Urban Design Strategies

 

1       INTRODUCTION

 

A visually appealing streetscape can improve the social desirability of a district.  This can be achieved through planning and design to incorporate and enhance the natural conditions.

 

The streetscape can be a harsh, man-made environment consisting of structures, poor and compacted soils, cramped conditions and pollution.  Difficult site conditions combined with the risk of vandalism and limited maintenance resources makes growing and caring for street trees a challenging exercise.

 

The benefits of planning and design are twofold.  The adverse impact of a man-made environment can be minimised through the planting of a suitable selection of native trees and shrubs within the streetscape thereby reducing the maintenance required and enhancing the natural environment in otherwise adverse conditions.

 

2       AIMS

 

The principal aims are to ensure suitable tree selection to improve aesthetics, provide shade, reduce noise, provide screening, wind protection, create habitat for native fauna and importantly create a theme that enhances the overall amenity of each township.

 

 

3       OBJECTIVES

 

These aims can be expanded to become the following list of objectives:

 

a      To ensure where practicable compliance with Council’s insurance and risk management best practice guidelines for street trees.

b      enhance the overall amenity of each township.

c      improve the aesthetics of urban areas.

d      provide shelter from the sun and wind.

e      Minimise conflict between trees and pedestrians.

f       Minimise the effect of trees on traffic safety in the areas of sight distance and roadside hazards.

g      protect trees on streets from damage and vandalism.

h      Protect historically important trees.

i       Minimise possible damage to vehicles.

j       Reduce and prevent conflict between trees and services such as stormwater, water and sewerage assets.

k      Reduce and prevent damage to structures such as road, footpaths, kerb and gutter and buildings.

l       select trees suitable to the local climate and site conditions.

m     Where possible, select species which provide habitat for local nature and wildlife.

n      Where appropriate, integrate water sensitive urban design (WSID) initiatives.

 


4       APPLICATION

 

These guidelines are to be used to facilitate the selection of appropriate tree species for any planting on road reserves or any other public place.

 

Any person or organisation involved in the tree selection process must make reference to the requirements of these guidelines.

 

 

5       TREE SELECTION

 

The tree species to be planted can be selected from the list in Appendix A.

 

The final site conditions and constraints such as power lines, footpaths and traffic view lines must be considered when selecting appropriate tree species.

 

Regard should also be given to the selected species contributing to the town or village. Refer 6 – Local Conditions.

 

Planting unsuitable tree species at a given site can cause problems in regard to:

 

·    road safety

·    interference to overhead electrical wires and lighting

·    damage to footpaths, gutters and roads

·    blockage and breakage of sewerage, water, or stormwater assets.

·    foundation damage to buildings

·    obstruction to pedestrians (branches)

·    risk to pedestrians and private property (fruit, seed pods and dropping limbs)

·    failure of tree to grow and thrive.

 

The aim is to select desirable trees that can combat such conditions and possess these characteristics:

 

·    long lived to reduce replacement costs and provide continuity

·    drought and wind tolerant

·    low maintenance - tree does not drop limbs, require extra watering or regular pruning after establishment and fruit and seedpod drop is minimal.

·    deep rooted - a central tap root causes less damage than spreading roots

·    does not grow excessively tall

·    disease and pollution resistant

·    suitable to the local climate and site conditions

·    provides habitat for native fauna.

 

Further information can be obtained from the free publication titled Nambucca Valley Vegetation and Planting Guide available from Nambucca Valley Landcare.

 

Council has agreed to the use of non-native species identified as part of the already endorsed Urban Design or Landscape Plan publicly exhibited within the Macksville Revitalisation Plan. 

 

 

6       LOCAL CONDITIONS

 

      Each urban area has a unique set of local conditions and the aim is to enhance this by choosing appropriate street trees with consideration being given to a theme in each town and village.

 

a)    Macksville

 

This town is the commercial and civic centre of the Shire.

 

The theme should reflect this view of the town.  Landscaping needs to emphasise this theme by using trees that are traditional, conservative, durable, even stately.

 

Street tree planting that suits this style includes avenues, formal planting, use of deciduous trees and those Australian natives with symmetrical shapes.

 

The use of non-native species has been agreed to by Council following the public exhibition and endorsement of the Urban Design or Landscape Plan for the Macksville Revitalisation Plan.  The tree species to be used are Tibouchina (Alstonville), Tibouchina (Jazzy) and Magnolia Little Gem

 

 

b)    Nambucca Heads

 

This is the largest town and focus of the greatest tourist numbers.  The theme needs to reflect a holiday atmosphere.

 

Suitable street trees to emphasise this mood would have colourful flowers or foliage and be Australian natives.

 

c)    Scotts Head and Valla Beach

 

Both are small coastal villages that cater to a large influx of visitors at holiday periods.

 

The nominated theme is again to reflect a coastal holiday.  Australian natives tolerant to the harsh conditions are appropriate.

 

d)    Bowraville

 

This town has an historical background that can be emphasised by compatible tree planting.

 

Trees with a heritage value need to be protected.  Australian natives would best promote the theme.


 

 

e)    Eungai Creek, Eungai Rail, Taylors Arm

 

These are small villages typical of rural Australia and the tree planting should reflect this feeling.

 

Australian natives are the most appropriate species to use as street trees.

 

 

7       TREE LOCATIONS

 

To avoid future problems it is necessary to plant trees in the correct locations.  The following guidelines are to be used in positioning new trees:

 

a)    The roadside edge of a mature tree trunk should be no closer than 1.5 metres to the kerb face where there is no likelihood of a concrete path being constructed.  Council does not permit landscaping within 1.5 metres of the kerb to prevent obstructions to pedestrians.

 

Where a concrete path has been built or is likely to be built (eg near schools, commercial areas and high density housing) then the roadside edge of the mature tree should be located 2.4 metres from the kerb face.

 

b)    At intersections the trees are to be no closer than 10 metres from the property boundary line.

 

c)    Sharp bends in streets may be unsuitable areas for street trees as they may restrict vision for motorists.

 

d)    Trees are not to be planted in areas where there is obvious evidence of vehicle accidents such as scuffed power poles and kerbs or repaired house fences.

 

e)    At driveways, pedestrian crossings and bus stops no minimum distance is nominated but trees should be chosen that are suitable for pruning of the lower branches to give a clear sight for motorists and not be a “bushy” type tree.

 

 

8       MAINTENANCE AND/OR REMOVAL OF TREES ON PUBLIC LAND

 

Please refer to Council’s Policy: Trees and Street Gardens (Maintenance and Removal of Trees and Street Gardens on Public Land Managed by Council).

 

Requests by residents for maintenance and/or removal of trees on public land can be made in writing.  A Tree Removal/Pruning Application on Public Land form can be downloaded from Council’s website, www.nambucca.nsw.gov.au.

 

Generally, maintenance of trees in public reserves will be minimal and will only be carried out if a particular hazard is identified.  Routine maintenance is carried out to ensure:

 

·    sight distance or road lighting is not obstructed by existing tree and shrub canopies; and

·    juvenile trees do not develop lower limbs that block footpaths, prevent parking or are likely to be struck by vehicular traffic travelling in designated traffic lanes.

 

Requests by residents for maintenance and/or removal of trees on public land can be made in writing.  A Tree Removal/Pruning Application on Public Land form can be downloaded from Council’s website, www.nambucca.nsw.gov.au.

 

 

9       UNSUITABLE STREET TREES

 

Many trees are well known as “troublesome”.  They may have substantial root systems, grow very tall, drop large fruit or be “illegal” trees because they are declared as noxious plants or environmental weeds.

 

Some of the trees are already planted and growing within footpaths.  No new plantings of these trees will be permitted and any existing trees will be progressively removed from streets as funds permit.

 

This list of unsuitable trees is attached as Appendix B.

 

 


Ordinary Council Meeting - 17 August 2017

Street Tree Guidelines and Street Trees Species Considered as part of Urban Design Strategies

 

APPENDIX A – Tree Selection (Suitable Australian Street Tree Species)

 

Species

Risk of Sewerage Damage

Possible Pedestrian Obstruction

Local

Native

Acacia chrysotricha (Newry Golden Wattle)

 

 

Y

Acacia elata (Cedar Wattle)

 

 

 

Acacia floribunda (White Sally)

 

Y

Y

Acacia prominens (Gosford Wattle)

 

 

 

Acmena smithii (Lily Pily)

 

 

Y

Alphitonia excelsa (Red Ash)

 

 

Y

Angophora bakeri (Small Leaved Apple)

 

 

 

Archidendron grandiflorum (Pink laceflower)

 

 

Y

Backhousia myrtifolia (Grey Myrtle)

 

 

Y

Banksia ericifolia (Heath Banksia)

 

 

Y

Banksia integrifolia (White Honeysuckle)

 

 

Y

Banksia serrata (Red Honeysuckle)

 

 

Y

Brachychiton acerifolius (Flame Tree)

 

 

Y

Buckinghamia celsissima (Ivory Curl Flower)

 

 

 

Callistemon citrinus (Red Bottle Brush)

 

 

Y

Callistemon salignus (Willow Bottle Brush)

Y

 

Y

Callistemon viminalis (Drooping Bottle Brush)

Y

Y

 

Casuarina glauca (Swamp Oak)

 

 

Y

Casuarina Littoralis (Black She Oak)

 

 

Y

Ceratopetalum gummiferum (Christmas Bush)

 

 

 

Cupaniopsis anacardiodes (Tuckeroo)

 

 

Y

Elaeocarpus reticulatus (Blueberry Ash)

 

 

Y

Eucalyptus ficifolia (Red Flowering Gum)

 

 

 

Eucalyptus gummifera (Red Bloodwood)

 

 

 

Eucalyptus nicholii (Small Leaved Peppermint)

 

 

 

Glochidion ferdinandi (Cheese Tree)

 

 

Y

Grevillea banksii (Banks Grevillea)

 

 

 

Grevillea banksii x G whiteana (Grevillea Moonlight)

Y

 

 

Grevillea “sandra gordon” (Sandra Gordon)

 

 

 

Hakea laurina (Pincushion Hakea)

Y

 

 

Hakea salicifolia (Willow Leaved Hakea)

Y

 

Y

Harpullia pendula (Tulip Wood)

 

 

Y

Hymenosporum favim (Native Frangipani)

 

 

Y

 

Species

Risk of Sewerage Damage

Possible Pedestrian Obstruction

Local

Native

Jagera pseudorhus (Foambark tree)

 

 

Y

Lagunaria patersonii (Norfolk Island Hibiscus)

 

 

 

Leptospermum petersonii (Lemon Scented Tea Tree)

 

Y

Y

Melaleuca alternifolia (Needle Leaf Tea Tree)

 

 

 

Melaleuca armillaris (Giant Honey Myrtle)

 

Y

 

Melaleuca bracteata (White Cloud Tree)

 

 

Y

Melaleuca linariifolia (Snow in Spring)

 

 

Y

Melaleuca quinquenervia (Broad-leaved Paperbark)

 

 

Y

Melaleuca styphelioides

 

 

Y

Mischocarpus australis (Red Pear Fruit)

 

 

Y

Neolitsea dealbata (White Bolly Gum)

 

 

Y

Parachidendron pruinosum (Snow Wood)

 

 

Y

Pittosporum phylliraeoides (Butterbush)

Y

 

 

Pittosporum rhombifolium (Queensland Pittosporum)

 

 

 

Pittosporum undulatum (Pittosporum)

 

 

Y

Podocarpus elatus (Plum Pine)

 

 

Y

Syzygium luehmanni (Lilly Pilly)

 

 

 

Syzygium oleosum (Blue Lilly Pilly)

 

 

Y

Syzygium paniculatum or australis (Brush Cherry)

 

 

 

Tristania laurina (Water Gum)

 

 

Y

Westringia fruiticosa (Native Rosemary)

 

 

Y

 

 


APPENDIX B - Tree Selection (Unsuitable Trees)

 

Plantings of trees from this list are NOT permitted within footpaths and road reserves and existing trees will progressively be removed from streets by Council subject to funding allocations:

 

·    Ailanthus altissima (Tree of Heaven)

·    Araucaria heterophylla (Norfolk Island Pine)

·    Casuarina cunninghamiana (River She Oak)

·    Casuarina glauca (Swamp Oak)

·    Cinnamomum camphora (Camphor Laurel)

·    Cotoneaster species (Cotoneaster)

·    Eucalyptus citriodora (Lemon Scented Gum)

·    Eucalyptus cladocalyx (Sugar Gum)

·    Eucalyptus maculata (Spotted Gum)

·    Eucalyptus torelliana (Cadagi)

·    Ficus elastica (Rubber Tree)

·    Fraxinus oxycarpa (Desert Ash)

·    Grevillea robusta (Silky Oak)

·    Ligustrum species (Privet)

·    Jacaranda mimosifolia (Jacaranda)

·    Koelreuteria paniculate (Golden Rain Tree)

·    Melia azedarach (White Cedar)

·    Nerium oleander (Oleander)

·    Ochna serrulata  (Ochna)

·    Pinus radiata (Radiata Pine)

·    Plantanus (Plane Tree)

·    Poplus species (Poplars)

·    Salix species (Willows)

·    Saplum sebiforum (Chinese Tallow Tree)

·    Schefflera actinophylla (Umbrella Tree)

·    Schinus molle (Peppercorn)

·    Syagrus romanzoffiana (Cocus Palm)

·    Tristania conferta (Brush Box)

·    Ulmus Procera (Elms)

·    Syagrus romanzoffianum (Cocos Palm)

·    Erythrina x sykesii (Coral Tree)

·    Erythrina crista-galli (Cockscomb Coral Tree)

·    Eucalyptus grandis (Flooded Gum)

·    Eucalyptus pilularis (Blackbutt)

·    Gleditsia triacanthosa (Honey Locust)

·    Pinus elliottii (Slash Pine)

·    Tecoma stans (Yellow Bells)

·    Toxicodendron succedaneum (Rhus Tree )

 

Noxious plants (plants that are gazetted as noxious plants which include Pampas Grass, Tree of Heaven, Blackberry and Scotch Broom) are not to be planted under any circumstances.


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.7      SF688              170817         Environmental Levy 2016/17 Reconcilliation

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to advise Council of the financial status of the Environmental Levy at the completion of the 2016/17 financial year.

 

 

Recommendation:

 

Council note the financial status of the Environmental Levy

 

 

OPTIONS:

 

As the report is for information there are no options.

 

 

DISCUSSION:

 

Environmental Levy Income, expenses & reserve

 

Environmental Levy income $397,346

 

Approximately $302,810 was received in subsidies from funding partners to Environmental Levy projects including OEH, LLS, NSW Fisheries and LGNSW this financial year. Council has effectively leveraged the Environmental Levy Income by 76% with these subsidies.

 

It is noted that most grant payments are often not received until work has reached a particular milestone to demonstrate evidence of completion. In these cases the environmental levy covers costs of the projects for a temporary period. A number of current grants are ongoing, and council will not realise full payment until the 2017/18 financial year.

 

Total Expenditure for the Environmental Levy was $886,980 it is noted that some of this budget is also sourced from working funds or s94 funds as resolved by Council.

 

Total Environmental Levy Revotes $119,800 (typically this is to continue with incomplete or ongoing projects). As an example the unspent funds from the Gumma Healthy Wetland project have been carried over to continue to water quality monitoring in the area.

 

At reconciliation Council has $42,553 unallocated and held in the Environmental Levy Reserve. It is noted with the recent acceptance of grant funds for Flying-fox management at Gordon Park and also to update Council Estuary Management and Coastal Management Planning a proportion of this funding is already committed.

 

Boating Now Roads and Maritime Services (RMS)

 

Council should be aware of the progress of the Boating Now Program. For the last financial year the following applies:

 

-     Boating Now total Expense $320,451; and

 

-     Boating Now RMS $109,706 subsidies

 

It is noted that these projects are generally funded 50:50 and funding is received at relevant milestones for individual projects. The RMS will contribute to the projects this financial year as the projects near completion.

 

CONSULTATION:

 

Manager of Finance

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environmental levy contributes to various projects and programs which provide both social and environment benefits

 

Social

 

The environmental levy contributes to various projects and programs which provide both social and environment benefits

 

Economic

 

Many of the projects funded through the environmental levy provide various economic benefits to the shire.

 

Risk

 

Nil

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As identified in the report.

 

Source of fund and any variance to working funds

 

As identified in the report.

 

Service level changes and resourcing/staff implications

 

NIL

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.8      PRF18              170817         Tender T027/2016 for the Construction of Public Amenities at Gordon Park, Nambucca Heads

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

An open tender for a lump sum price for the Construction of Public Amenities at Gordon Park, was conducted through Tenderlink, and closed on Tuesday 1st August 2017.

 

Submissions have been received from two (2) Contractors as follows:

 

·           Commercial Projects Group Pty Ltd, Port Macquarie                          

·           Costa Builders Pty Ltd, Macksville                                                     

 

NOTE: This matter requires a “Tender Decision” meaning a decision made in the exercise of a function of the Council and requires the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1        That Council accept the submission for T027/2016 Construction of Public Amenities at Gordon Park, Nambucca Heads from Costa Builders Pty Ltd.

 

2        That Council note the report in closed meeting.

 

 

OPTIONS:

 

1        Accept the recommendation.

2        Not accept the recommendation and not proceed with the project.

3        Not accept the recommendation and select another tenderer.

 

 

DISCUSSION:

 

Funding has been made available to construct new toilet amenities blocks located at Gordon Park through an RMS Better Boating Grant and Section 94 contributions. The total budget for the Gordon Park Project is approximately $743,000.  To receive the grant funding from the RMS the priority actions for the project are the new amenities, the new foreshore jetty and the alterations to the parking area. The remainder of the funds will go towards new pathways, lighting, and landscaping.

 

Original budget estimates for the amenities were approximately $150,000 to $160,000, based on the cost of other amenities constructed at Bellwood and Shelly Beach. The additional cost of the Gordon Park amenities will reduce the scope of works for the non-priority actions.

 

Both submissions where evaluated using Councils numerical evaluation matrix. The evaluation criteria and weightings below were pre-determined and published in the tender documents.

 

Evaluation Criteria and Weightings:

 

·           Value for money                                          50%

·           Evidence of Expertise and Resources          25%

·           Proposed Duration                                                15%

·           Enhancement of Local Economy                  10%

 

 

The submission by Costa Builders Pty Ltd achieved the highest score in the numerical evaluation. Costa Builders have recently completed two (2) similar projects for Council and have demonstrated they have the expertise and resources to successfully undertake this project.

 

Costa Builders are a local company which given the comparable costs and other similarities was the key attribute differentiating the two (2) submissions. Costa builders have also proposed to use all local subcontractors except for the pre-cast supplier.

 

Assuming the tender is endorsed by Council and contracts are awarded on 18 August 2017 following the Council meeting, the project construction period under the contact is 10 weeks, which will see the construction completed in late October.

 

The numerical evaluation matrix is included as an attachment to this report.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Manager of Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

A Review of Environmental Factors (REF) has been prepared and construction will be undertaken in accord with the mitigation measures outlined in the REF. Erosion and sediment controls will limit impact of construction on the environment.

 

Social

 

The project will provide a new and attractive amenities building for public use.

 

Economic

 

The new amenities will be easier to clean than the existing amenities. Otherwise the project will have no ongoing impact on council funds.

 

Risk

 

The project has been significantly delayed while Council completed essential upgrades to the power supply in Gordon Park. Further delays in the project are not recommended as it may have consequences for our contractual arrangements with the RMS to deliver the project by December 2017.

 

The RMS have been advised that the construction of the foreshore jetty may be delayed beyond this period and have indicated that if other parts of our commitment are complete there should not be an issue.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funding is included with tin the 2017/18 budget

 

Source of fund and any variance to working funds

 

No variations anticipated for the project.

 


Service level changes and resourcing/staff implications

 

An external project manager will be sought to oversee the management of the contractor. This cost of this will come from Budget associated with this project.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.9      SF1496            170817         Nambucca Rivers Creeks Estuaries and Coastline Management Committee - representation

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to gain Councils endorsement for the current membership to the Nambucca Rivers Creeks Estuaries and Coastline Management Committee

 

 

Recommendation:

 

That Council endorse the membership of the Nambucca Rivers Creeks Estuaries and Coastline Management Committee as outlined in the discussion of this report.

 

 

OPTIONS:

 

Council may choose not to endorse the representation of the committee.

 

 

DISCUSSION:

 

At Councils meeting dated 24 November 2016 Council resolved the following.

 

496/16 RESOLVED:        (Ainsworth/Smyth)

 

1          That Council adopt the minutes of the Nambucca Rivers Creek Estuaries and Coastline Management Committee held on the Friday 18 November 2016.

 

2          That Committee delegates be provided with an overview of roles and responsibilities at the next Committee meeting.

 

497/16 Resolved:        (Ainsworth/Finlayson)

 

3          That Council endorse the existing membership for the Rivers Creeks Estuaries and Coastline Management Committee and voting rights to the Committee and acknowledge that representation for each group may change from time to time.  And further, that Council writes to all member organisations requesting them to advise changes to or confirm their delegates and alternate delegates and this is then to be ratified by Council.

 

498/16 Resolved:        (Reed/Ainsworth)

 

4        That the Terms of Reference and membership of the Nambucca Rivers Creeks Estuaries and Coastline Management Committee be reviewed by the Committee and then ratified by Council.

 

There have been a number of changes to representation to the committee over the last few years and as at last notification to the secretary of the committee the current proposed membership is as follows:

 

MEMBERS

 

Councillors (Chairperson)

John Ainsworth

Councillors

Cr Reed/ Cr Finlayson

Oyster Growers

Theresa Spens-Black

Agriculture

·      NSW Farmers Association

Jim Hallam

 

Nambucca Valley Tourism

Robert Kennedy

Landcare

Logan Zingus

Flood Affected Landowner

Faye Lawson

Environmental Group:

·      Nambucca Valley Conservation Association

Paula Flack

Nambucca Valley River Users Group

?

Aboriginal Groups:

·      Unkya LALC

·      Nambucca LALC

·      Bowraville LALC

 

CEO or Delegate

CEO or Delegate

CEO or Delegate

 

ATTENDEES — ORGANISATION (as required)

REPRESENTATIVE

 

Department of Lands

n/a

 

Office of Environment and Heritage – Estuary and Coastal

John Schmidt

 

NSW RMS (Maritime)

Anna Sedlak

Rod McDonagh

 

Office of Environment and Heritage - Flooding

Nicholas Denshire

 

Office of Environment and Heritage (National Park)

Craig Smith

 

NSW Department of Primary Industries

Patrick Dwyer

 

State Emergency Service

Peter McNally or Lewis Parkins (alternate)

Mr Michael Stubbs or

Coordinator of Strategic Planning and Natural Resources (Secretariate)

Grant Nelson

 

Nambucca Shire Council General Manager

Michael Coulter

 

Manager Planning and Environment

Daniel Walsh

 

 

It is recommended to council that the committee membership be endorsed.

 

CONSULTATION:

 

Committee Groups or representatives

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil

 

Social

 

Nil

 

Economic

 

Nil

 

Risk

 

Nil

 


 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

nil

 

Source of fund and any variance to working funds

 

nil

 

Service level changes and resourcing/staff implications

 

nil

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.10    SF2292            170817         Minutes of the Nambucca Shire Council Access Committee meeting held 27 June 2017

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development        

 

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 27 June 2017 are attached for Council’s endorsement. 

 

The minutes contain 5 recommendations for Council’s attention.

 

Recommendation:  (JENVEY/SMYTH)

 

1    That the Access Committee creates a report, over the next 6 months, rating accessibility to the Shire’s tourism resources, with the goal to publishing a brochure or placing the report on the Shire’s tourism web site.

                          

2    That the report begins with the walk along the Nambucca River from the Visitor Information Centre in Nambucca Heads to the V-Wall rating for access and information:  parking, amenities, attractions, access to cafes, restaurants, clubs, pubs, the length of the walk, an estimate of the time it takes to do it and nearby, if any, suitable hotel accommodation or hotel accommodation in the Shire that is accessible.

 

3    That as part of this report, the Nambucca Access Committee make a representation to the Gordon Park Rainforest Committee to investigate the feasibility of a wheelchair path through the rainforest to view Flying Foxes similar to the Urunga wetlands.

 

4    That the Access Committee investigate other tourism attractions like Gumma Swamp or our National Parks or State Forests and reserves for possible walks.

 

Recommendation:  (SHALES/DAVIS)

 

That Lewis Parkins be endorsed as a member to the Committee.

 

 

RECOMMENDATION:

 

1        That the Access Committee creates a report, rating accessibility to the Shire’s tourism resources, with the goal to updating the brochure “Access and Disability Information for Visitors” and placing the information on the Shire’s tourism web site.

 

2        That the report begins with the walk along the Nambucca River from the Visitor Information Centre in Nambucca Heads to the V-Wall rating for access and information:  parking, amenities, attractions, access to cafes, restaurants, clubs, pubs, the length of the walk and an estimate of the time it takes to do it.

 

3        That the Access Committee investigate other tourism attractions like Gumma Swamp or our National Parks or State Forests and reserves for possible walks.

 

4        That Lewis Parkins be endorsed as a member to the Committee.

 

5        That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 27 June 2017.

 

 


 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

The recommendations are broad in scope and require further comment.

 

Inclusive Tourism could be regarded as a growth industry and the Access Committee is keen to provide support for the concept by collecting information on accessible facilities and tourist operations.  Further, it will assist with assessments for access which will be incorporated into information for tourists eg via the new Website.

 

The walk between the Bellwood and the river mouth in Nambucca Heads passes a number of sites of historical significance and Council’s Manager Community Development is working on promotional material for a history walk similar to that developed for Bowraville some years ago (this is being updated). 

 

Promotional material (via print and web) should include information for people with disabilities and the Committee can assist to develop this. 

 

(Note: A History Walk for Macksville is also on the drawing board.)

 

The recommendation regarding the Gordon Park Rainforest Access has been left out due to a decision at the Committee’s July meeting to make a submission to the Flying-Fox Camp Management Plan with the suggestion that pathways and boardwalks be wheelchair accessible.

 

It is unknown, given the ambitious scope of work involved in the above, what the time-frame would apply to the investigation into forest or other walks but the concept has merit and perhaps National Parks could assist in the first instance. 

 

CONSULTATION:

 

Nothing required.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Improved access has positive social outcomes for the community particularly people with disability.

 

Economic

 

Improved access has positive economic outcomes where barriers to business are removed. 

 

Risk

 

Nothing identified

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

Attachments:

1

22739/2017 - Minutes - Access Committee - 27 June 2017

 

  


Ordinary Council Meeting - 17 August 2017

Minutes of the Nambucca Shire Council Access Committee meeting held 27 June 2017

 

PRESENT

 

Cr Anne Smyth (Chairperson)

Mr Mark Bettini

Mr Keith Davis

Cr Susan Jenvey

Mr Peter Shales

Ms Margaret Hutchinson

Ms Fiona Henwood

Mr Lewis Parkins

Ms Coral Hutchinson

 

 

 

APOLOGIES

 

Ms Lee-anne Funnell

Mr Les Small

Mr Michael Porter

Ms Alba Sky

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1      SF2292              270617      Confirmation of the Minutes of the Previous Meeting held 23 May 2017

Recommendation: (henwood/smyth)

 

That the Committee confirm the minutes of the meeting held 23 May 2017.

 

 

 

 

 

ITEM 3.2      SF2292              270617      Business Arising from Previous Meeting held 23 May 2017

Recommendation: (henwood/smyth)

 

That the Business Arising be noted.

 

 

 

 


ITEM 3.3      SF2292              270617      Correspondence to the Access Committee meeting 27 June 2017

Recommendation:

 

The correspondence was noted.

 

 

 

ITEM 3.4      SF2292              270617      Report on General Business to the Access Committee 27 June 2017

Recommendation:  (JENVEY/SMYTH)

 

1   That the Access Committee creates a report, over the next 6 months, rating accessibility to the Shire’s tourism resources, with the goal to publishing a brochure or placing the report on the Shire’s tourism web site.

 

2   That the report begins with the walk along the Nambucca River from the Visitor Information Centre in Nambucca Heads to the V-Wall rating for access and information:  parking, amenities, attractions, access to cafes, restaurants, clubs, pubs, the length of the walk, an estimate of the time it takes to do it and nearby, if any, suitable hotel accommodation or hotel accommodation in the Shire that is accessible.

 

3   That as part of this report, the Nambucca Access Committee make a representation to the Gordon Park Rainforest Committee to investigate the feasibility of a wheelchair path through the rainforest to view Flying Foxes similar to the Urunga wetlands.

 

4   That the Access Committee investigate other tourism attractions like Gumma Swamp or our National Parks or State Forests and reserves for possible walks.

 

Note: the Brochure “Access and Disability Information for Visitors” was reviewed and found to be a useful hard copy resource.  The Committee agreed that the new Tourism website should contain a link to the National Public Toilet map for information on accessible toilets, as well an interactive map identifying disability car parking. 

 

Recommendation:  (SHALES/DAVIS)

 

That Lewis Parkins be endorsed as a member to the Committee.

 

 

   


 

 

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 25 July 2017 commencing at 2.00pm.

 

Notes: 

·   The Living Well Expo will be held in Coffs Harbour on 16 August. 

·   July meeting – report on the History Walk project

·   August meeting – site inspection of board walk as per the recommendation in General Business.

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.07 pm. 

 

 

 

………………………………

Cr ANNE SMYTH

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.11    SF2292            170817         Minutes of the Nambucca Shire Council Access Committee meeting held 25 July 2017

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development        

 

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 25 July 2017 are attached for Council’s endorsement. 

 

The minutes contain 2 recommendations for Council’s attention.

 

That the Committee make a submission to the Flying-Fox Camp Management Plan requiring that any plans for pathways and boardwalks in the Gordon Park Rainforest be wheelchair accessible.

 

That Council’s staff be asked for Council’s Policy regarding the use of Tactile Ground Surface Indicators (TGSI).

 

 

RECOMMENDATION:

 

1.   That Council note the Committee’s submission to the Flying-Fox Camp Management Plan requiring that any plans for pathways and boardwalks in the Gordon Park Rainforest be wheelchair accessible.

 

2.   That Council’s staff be asked for Council’s Policy regarding the use of Tactile Ground Surface Indicators (TGSI).

 

3.   That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 25 July 2017.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

Submissions to the Flying-Fox Camp Management Plan closed on 28 July 2017 and the following very short submission was made on behalf of the Committee.

 

On behalf of the Nambucca Shire Council Access Committee:

 

The Access Committee requests that any plans for pathways and boardwalks in the Gordon Park Rainforest be wheelchair accessible.

 

The Access Committee is advocating for accessible tourism and given the intention to promote the site from an environmental perspective and its proximity to places tourist use, access for people with disabilities into and through the site, must be considered.

 

Just a quick note on TGSI:  these are the areas of raised dots or short lines used in footpaths, walkways etc to guide people with vision impairment who use a cane.  There are few local examples – the crossings in Bowra Street Nambucca Heads are one.  The Committee is interested in finding out how Council determines where/when they are used.

 

CONSULTATION:

 

Nothing required.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Improved access has positive social outcomes for the community particularly people with disability.

 

Economic

 

Improved access has positive economic outcomes where barriers to business are removed. 

 

Risk

 

Nothing identified

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

Attachments:

1

26968/2017 - Minutes - Access Committee - 25 July 2017

 

  


Ordinary Council Meeting - 17 August 2017

Minutes of the Nambucca Shire Council Access Committee meeting held 25 July 2017

 

PRESENT

 

Mr Peter Shales (Chairperson)

Cr Anne Smyth

Ms Lee-anne Funnell

Mr Les Small

Ms Coral Hutchinson

Cr Susan Jenvey

Mr Keith Davis

Ms Alba Sky

Ms Fiona Henwood

Mr Mark Bettini

 

APOLOGIES

 

Ms Margaret Hutchinson

Mr Michael Porter

Mr Cameron Gowing

Mr Les Small

 

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1      SF2292              250717      Confirmation of the Minutes of the Previous Meeting held 27 June 2017

Recommendation: (jenvey/parkins)

 

That the Committee confirm the minutes of the meeting held 27 June 2017.

 

 

 

ITEM 3.2      SF2292              250717      Business Arising from Previous Meeting held 27 June 2017

Recommendation: (PARKINS/DAVIS)

 

That the Committee make a submission to the Flying-Fox Camp Management Plan requiring that any plans for pathways and boardwalks in the Gordon Park Rainforest be wheelchair accessible.

 

 

 

ITEM 3.3      SF2292              250717      Correspondence to the Access Committee meeting 25 July 2017

Recommendation:

 

There was no correspondence.

 

 

 

 

 

 

ITEM 3.4      SF2292              250717      Report on General Business to the Access Committee 25 July 2017

Recommendation: (parkins/davis)

 

1   That Council’s staff be asked for Council’s Policy regarding the use of Tactile Ground Surface Indicators (TGSI).

 

Note:  There was discussion regarding the concept of a pedestrian  refuge on Fraser Street or Riverside Drive in the vicinity of the entry to the RSL Club, Beer Parade, Creek Street, Nelson Street.  The Committee questioned the pedestrian activity across roadway and  if  there is actually  a suitable location given the number of vehicle access points.  The Committee also expressed concerns about the speed of vehicles and lack of connecting footpaths.  For further discussion.

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 22 August 2017 commencing at 1.00pm.  This will be on-site at Bellwood Park Nambucca Heads for site inspections of the Boardwalk, Destiny Motor Inn and Stuart Island.

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.32 pm. 

 

 

………………………………

PETER SHALES

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager

ITEM 9.12    SF2293            170817         Development Applications greater than 12 months or where submissions received -  to 5 July 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

That the information be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/092

29 April 2017

19 Lot Residential Subdivision

Various Lots, 24 Bellevue Drive, North Macksville

Four submissions have been received. They each oppose parts of the development.

·           Lot 9 does not need to have access to McLennans Lane, as it will be able to access the new road

·           Residents should be notified before demolition works commence

·           Wants absolute proof that stormwater from the development will not impact property

·           Asbestos removal must be done to appropriate safety standards

·           Developer should erect a colourbond fence on the west and retaining walls to the north of property

·           Power supplied should be underground

STATUS: Being assessed. Response received from Office of Water.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/127

5 June 2017

Subdivision

Lot 322 DP 1021922, 657 Upper Warrell Creek Road, Congarinni

Two submissions have been received – they oppose the application and/or have questions about it.

·           Access to at least one lot could be unsafe and cause accidents.

·           Road sealing on Congarinni Road South should be a requirement

STATUS: Being assessed. Response received from RFS. Consent to be issued shortly.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/161

12 July 2017

Community Facility (Men’s Shed)

(Part of ) Lot 7300 DP 1120505 Foxs Road, Nambucca Heads

One submission has been received – it opposes the proposal

·           A traffic study should be done concerning access from the highway

·           Lack of public transport will make it difficult for socially isolated/disabled men to attend

·           No information in application concerning the amount/type of vegetation that will need to be removed to construct shed

·           No information in application re evacuation procedures if there is a natural disaster eg bushfire

·           Would be more suitably located in industrial estate – the noise emanating from the proposed development could potentially disturb the proposed Crematorium on the adjoining land.

STATUS: Being assessed – to be reported to Council

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.13    SF2278            170817         Minutes of the Clean Energy Committee Held 9 August 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

The minutes of the Nambucca Shire Council Clean Energy Committee meeting held Wednesday 9 August 2017 are attached for Council’s endorsement.

 

The minutes contain six recommendations for Council’s attention.

 

1/17 RESOLVED:  (Wilson/Jenvey)

 

1        That the Clean Energy Committee recommend to Council that the Nambucca Valley Conservation Association be elected as a member of the Clean Energy Committee, noting that Philip Margolis has been nominated by the Association as their current representative.

 

2        That the Clean Energy Committee recommend to Council that Philip Margolis’s individual membership be rescinded.

 

2/17 RESOLVED:  (Jenvey/Sobey)

 

That Council adopt the Terms of Reference which have been amended as follows:

 

Membership

 

That the membership of the Committee be as follows:

          Three Councillors, as elected by Council

          Nambucca Valley Conservation Association (current representative Mr Philip Margolis)

          Dr Peter Sobey

          Mr Michael Blockey

          Mr Colin Wilson

 

          Advisory (non-voting) members:         Office of Environment & Heritage

                                                                   Council staff members as required

 

Aims and objectives (Committee Actions)

 

The purpose of the Committee is to provide advice and recommendations to Council in respect to the following:

 

-         the status of Council’s Climate Change Adaptation Plan.  This will including monitoring and reviewing as well as promoting the implementation of actions within Council's Climate Change Adaptation Plan;

-         the implementation of the Climate Change Adaptation Fund of the Environmental Levy;

-         activities related to Council's membership within the Sustainability Advantage Program;

-         the sustainable management of Council assets;

-         identifying opportunities for investment in green/sustainable enterprises;

-         promoting capacity building and sustainability education in the community; and

-         external funding applications/projects and programs related to sustainability.

 

Meeting Frequency

 

The committee will meet quarterly.  Where a grant application may require consultation with the Committee outside the normal meeting cycle then consultation with committee members may occur via email.

 

 

Other Activities

 

In a similar manner to the Nambucca River, Creeks, Estuaries and Coastal Management Committee the ‘Clean Energy Committee’ would be circulated a copy of the draft Environmental Levy Budget for comment.

 

3/17 RESOLVED:  (Sobey/Wilson)

 

That Council:

 

1        Recommit to membership in the Sustainability Advantage program

2        Investigate opportunities through the Sustainability Advantage program to conduct an audit of Council’s electricity use and establish the business case for installing solar panels on the Council’s buildings/assets

3        Investigate purchasing electric (or similar) vehicles for the Mayor and General Manager prior to the next replacement date

 

 

Recommendation:

 

1        That the Nambucca Valley Conservation Association be elected as a member of the Clean Energy Committee, noting that Philip Margolis has been nominated by the Association as their current representative.

 

2        That Philip Margolis’ individual membership be rescinded.

 

3        That the Terms of Reference of the Clean Energy Committee be adopted as detailed in this report.

 

4        That Council recommit to membership in the Sustainability Advantage program.

 

5        That Council investigate opportunities through the Sustainability Advantage program to conduct an audit of Council’s electricity use and establish the business case for installing solar panels on the Council’s buildings/assets.

 

6        That Council investigate purchasing electric (or similar) vehicles for the Mayor and General Manager prior to the next replacement date.

 

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

DISCUSSION:

 

The first two recommendations seek to clarify a misunderstanding about the nature of Mr Philip Margolis’ membership of the committee. When he nominated for membership it was unclear that this was to be as the representative of the Nambucca Valley Conservation Association (NVCA). Both Mr Margolis and the NVCA have confirmed that the nomination to the committee was for the NVCA. The recommendations reflect this.

 

The third recommendation relates to the Terms of Reference of the committee. The membership section has been altered to reflect Council’s resolution. The Aims and Objectives are largely as suggested by Council, with some minor rewording and refinements. The other sections remain unchanged. They are listed below:

 


 

“Membership

 

That the membership of the Committee be as follows:

          Three Councillors, as elected by Council

          Nambucca Valley Conservation Association (current representative Mr Philip Margolis)

          Dr Peter Sobey

          Mr Michael Blockey

          Mr Colin Wilson

 

          Advisory (non-voting) members:           Office of Environment & Heritage

                                                                   Council staff members as required

 

Aims and objectives (Committee Actions)

 

The purpose of the Committee is to provide advice and recommendations to Council in respect to the following:

 

-         the status of Council’s Climate Change Adaptation Plan.  This will including monitoring and reviewing as well as promoting the implementation of actions within Council's Climate Change Adaptation Plan;

-         the implementation of the Climate Change Adaptation Fund of the Environmental Levy;

-         activities related to Council's membership within the Sustainability Advantage Program;

-         the sustainable management of Council assets;

-         identifying opportunities for investment in green/sustainable enterprises;

-         promoting capacity building and sustainability education in the community; and

-         external funding applications/projects and programs related to sustainability.

 

Meeting Frequency

 

The committee will meet quarterly.  Where a grant application may require consultation with the Committee outside the normal meeting cycle then consultation with committee members may occur via email.

 

Other Activities

 

In a similar manner to the Nambucca River, Creeks, Estuaries and Coastal Management Committee the ‘Clean Energy Committee’ would be circulated a copy of the draft Environmental Levy Budget for comment.”

 

The fourth recommendation relates to Council’s membership of the Sustainability Advantage program, auspiced by the Office of Environment and Heritage. Membership costs approximately $4,400 per year and provides Council with 30 hours of expert advice on sustainability issues, access to monthly webinars concerning Council-specific sustainability issues and many resources from OEH to assist Council in transitioning our policies, procedures and practices to enhance sustainability. Membership of the program will assist the committee and Council in achieving clean energy objectives at a reasonable price. These funds will come from the Climate Change Adaptation section of the Environmental Levy, as it was in the 2015-2016 financial year.

 

The fifth recommendation concerns how the committee believes how best to use some of the 30 hours of expert advice from the Sustainability Advantage program. An electricity audit will result in at least two outcomes – showing where electricity is being wasted and where a change in practices can lead to less electricity being required; and secondly, where opportunities exist to generate electricity on-site by installing solar panels on Council’s facilities. As well as the audit, the SA experts can provide the business case for installing solar panels on various Council facilities, as well as templates for tender documents and tools to assist in evaluating tenders/quotes.

 

The sixth recommendation is a more medium to long-term one, as the committee is aware that the Mayor’s vehicle is being replaced in the current financial year. The recommendation in no way ties Council to purchasing electric vehicles, but merely investigating the purchase of them. The price of such vehicles has fallen considerably in recent months. Recharging points are being established at various points in NSW, including Port Macquarie and Coffs Harbour. Council may wish to consider (although this is not a recommendation of the committee at this stage) installing a recharging point in the Shire.

 

 

CONSULTATION:

 

None required

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations of the Committee are aimed to assist Council undertake projects which will lead to better environmental outcomes in the Shire.

 

Social

 

The recommendations of the Committee are aimed to assist Council to become a leader in the community with regards to clean energy.

 

Economic

 

Nothing identified.

 

Risk

 

Nothing identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The funds for the Sustainability Advantage membership will come from the Climate Change Adaptation portion of the Environmental Levy.

 

Any future recommendations which impact budgets will come to Council fully costed.

 

Source of fund and any variance to working funds

 

The funds for the Sustainability Advantage membership will come from the Climate Change Adaptation portion of the Environmental Levy.

 

Service level changes and resourcing/staff implications

 

The energy audit will be undertaken by an external consultant, but staff will be required to commit some time to assist with the audit.

 

 

Attachments:

1

29491/2017 - Minutes - Clean Energy Committee - 9 August 2017

 

  


Ordinary Council Meeting - 17 August 2017

Minutes of the Clean Energy Committee Held 9 August 2017

 

PRESENT

 

Cr Anne Smyth

Cr Susan Jenvey

Ms Lyn Delgado

Mr Colin Wilson

Dr Peter Sobey

Mr Philip Margolis

Ms Lisa Hall

Mr Grant Nelson

 

 

APOLOGIES

 

Mayor, Cr Rhonda Hoban

Mr Michael Blockey

 

Cr Martin Ballangarry OAM was not present at the meeting.

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

Reports

ITEM 4.1      SF2278              090817      Election of Chair of Committee

1/17 RESOLVED:  (Jenvey/Sobey)

 

1        That the election of a Chairperson proceed by ordinary ballot if a ballot is required.

 

2        That nominations be invited and received by the Technical Officer Development & Environment as returning Officer for the election of Chairperson.

 

3        That Cr Anne Smyth be nominated for the election of Chairperson.

 

4        The Technical Officer Development & Environment declares Cr Anne Smyth elected as Chairperson for the term of office expiring in September 2020. 

 

 

 

 

 

ITEM 4.2      SF2278              090817      Induction - Membership on a Committee of Council

2/17 RESOLVED:  (Jenvey/Wilson)

 

That the information be noted.

 

 

 

 


 

 

ITEM 4.3      SF2278              090817      Clarification of Membership - Nambucca Valley Conservation Association

3/17 RESOLVED:  (Wilson/Jenvey)

 

1        That the Clean Energy Committee recommend to Council that the Nambucca Valley Conservation Association be elected as a member of the Clean Energy Committee, noting that Philip Margolis has been nominated by the Association as their current representative.

 

2        That the Clean Energy Committee recommend to Council that Philip Margolis’s individual membership be rescinded.

 

 

 

 

 

ITEM 4.4      SF2278              090817      Policies and Budgets

4/17 RESOLVED:  (Jenvey/Wilson)

 

1        That the committee note the information presented in this report and verbal information presented by Grant Nelson

 

2        That the committee be provided with an updated copy of the Climate Change Risk Adaptation Strategy progress spreadsheet.

 

3        That the committee be provided with a link to the greenhouse gas emissions reports.

 

 

 

 

 

ITEM 4.5      SF2278              090817      Office of Environment & Heritage - opportunities for funding and support

5/17 RESOLVED:  (Sobey/Margolis)

 

That the information be noted.

 

 

 

 

 

ITEM 4.6      SF2278              090817      Review of Terms of Reference of Clean Energy Committee

6/17 RESOLVED:  (Jenvey/Sobey)

 

That Council adopt the Terms of Reference which have been amended as follows:

 

Membership

 

That the membership of the Committee be as follows:

          Three Councillors, as elected by Council

          Nambucca Valley Conservation Association (current representative Mr Philip Margolis)

          Dr Peter Sobey

          Mr Michael Blockey

          Mr Colin Wilson

 

          Advisory (non-voting) members:       Office of Environment & Heritage

                                                                   Council staff members as required

 

Aims and objectives (Committee Actions)

 

The purpose of the Committee is to provide advice and recommendations to Council in respect to the following:

 

-         the status of Council’s Climate Change Adaptation Plan.  This will including monitoring and reviewing as well as promoting the implementation of actions within Council's Climate Change Adaptation Plan;

-         the implementation of the Climate Change Adaptation Fund of the Environmental Levy;

-         activities related to Council's membership within the Sustainability Advantage Program;

-         the sustainable management of Council assets;

-         identifying opportunities for investment in green/sustainable enterprises;

-         promoting capacity building and sustainability education in the community; and

-         external funding applications/projects and programs related to sustainability.

 

Meeting Frequency

 

The committee will meet quarterly.  Where a grant application may require consultation with the Committee outside the normal meeting cycle then consultation with committee members may occur via email.

 

Other Activities

 

In a similar manner to the Nambucca River, Creeks, Estuaries and Coastal Management Committee the ‘Clean Energy Committee’ would be circulated a copy of the draft Environmental Levy Budget for comment.

 

 

 

 

ITEM 4.7      SF2278              090817      Setting of Priorities for the Clean Energy Committee

7/17 RESOLVED:  (Sobey/Wilson)

 

That Council:

 

1        Recommit to membership in the Sustainability Advantage program

2        Investigate opportunities through the Sustainability Advantage program to conduct an audit of Council’s electricity use and establish the business case for installing solar panels on the Council’s buildings/assets

3        Investigate purchasing electric (or similar) vehicles for the Mayor and General Manager prior to the next replacement date

 

That the Clean Energy Committee:

 

1        Investigate establishing a Revolving Energy Fund

2        Be advised of relevant grant opportunities when they become available

3        Be provided with further information about the Australia’s Cities Power Partnership

 

 


 

 

   

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions without notice.

 

 

NEXT MEETING DATE

 

The next meeting will be held on Wednesday 8 November commencing at 10.30am

 

 

CLOSURE

 

There being no further business the Chair then closed the meeting the time being 1.26 pm. 

 

 

 

 

Councillor Anne Smyth

CHAIRPERSON


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.14    SF2293            170817         2017 July - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Attached is a list of Development Applications and Complying Development Applications received in July 2017 as at 08 August 2017.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in July 2017 be received for information.

 

Attachments:

1

29921/2017 - Development Applications and Complying Developments

 

  


Ordinary Council Meeting - 17 August 2017

2017 July - Development and Complying Development Applications Received

 


 


 


Ordinary Council Meeting                                                                                                 17 August 2017

General Manager's Report

ITEM 9.15    SF2293            170817         2017 July - Approved Construction and Complying Development Certificates

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

 Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of July 2017 as at  8 August 2017.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for July 2017 be noted and received for information by Council.

 

 

Attachments:

1

29920/2017 - Construction Certificates and Complying Developments

 

  


Ordinary Council Meeting - 17 August 2017

2017 July - Approved Construction and Complying Development Certificates

 


 


 


 

 


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2368            170817         Investment Report to 31 July 2017

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2017 to 30 June 2018 is currently estimated to be $993,443.

 

The original budget allocation for the financial year “2017/18” is $979,000.

 

Council currently has $34.346 Million invested:

 

·      $   6.082     Million with Managed Funds,

·      $   2.176     Million with On Call Accounts

·      $ 22.088      Million on Term Deposits

·      $   4.000     Million with Floating Rate Notes

 

This report details all the investments placed during June and Council funds invested as at 31 July 2017.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds.

 

 

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 31 July 2017 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during July 2017 and Council funds invested as at July 2017.

 

 

CONSULTATION:

 

Grove Research and Advisory

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2017/2018 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2017/2018 has been completed with the September 2017 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2017 Budget Review. Variances will be distributed between the Water, Sewerage and General Funds for the financial year up during the year.

 

Service level changes and resourcing/staff implications

 

Not applicable.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 17 August 2017

Corporate Services

ITEM 10.2    SF251              170817         Schedule of Council Public Meetings 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2017.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Comment from General Manager

It is recommended that Council undertake some “away” meetings in spring when the weather and insects are kinder to meetings in public halls.  By way of suggestion it is proposed that there be meetings in Scotts Head, Valla Beach or Valla Rural and Burrapine.  These have been tentatively scheduled for September, October and November 2017.

 

 

Recommendation:

 

That the schedule of dates for Council meetings in 2017 be noted and received for information by Council.

MEETING

DATE

VENUE

COMMENCING

Access Committee

22 August

Council Chambers

2.00 PM

Nambucca Rivers Creeks estuaries and coastline management Committee

23 August

Council Chambers

9.00 AM

Ordinary Council Meeting

31 August

Council Chambers

5.30 PM

Audit & Risk Improvement Committee

13 September

Council Chambers

10.30 AM

Land Development Committee Com

14 September

Council Chambers

3.30 PM

Ordinary Council Meeting

14 September

Council Chambers

5.30 PM

Access Committee

26 September

Council Chambers

2.00 PM

Ordinary Council Meeting

28 September

Scotts Head at SLSC

5.30 PM

Traffic Advisory Committee

3 October

Committee Room

10.30 AM

Ordinary Council Meeting

12 October

Council Chambers

5.30 PM

Access Committee

24 October

Council Chambers

2.00 PM

Ordinary Council Meeting

26 October

Valla Beach Community Association Hall

5.30 PM

NSW Rural Fire Service SLA Meeting

8 November

NEOC Building

09.00 AM

Audit & Risk Improvement Committee

8 November

Council Chambers

10.30 AM

Vehicular Access to Beaches Committee

10 November

Council Chambers

1.30 PM

Ordinary Council Meeting

16 November

Council Chambers

5.30 PM

Access Committee

28 November

Council Chambers

2.00 PM

Ordinary Council Meeting

30 November

Burrapine Hall

5.30 PM

Traffic Advisory Committee

5 December

Committee Room

10.30 AM

Land Development Committee Meet

14 December

Council Chambers

3.30 PM

Ordinary Council Meeting

14 December

Council Chambers

5.30 PM

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Corporate Services Report

ITEM 10.3    SF334              170817         South Arm Hall Committee of Management - Annual General Meeting - 6 August 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the South Arm Hall Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the South Arm Hall Committee of Management Annual General Meeting held on 6 August 2017 and thank the outgoing Committee for their work in the past twelve months.

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the South Arm Hall Committee of Management was held on 6 August 2017.

 

The Committee of Management for 2017/2018 comprises:

 

President                                  Alba Sky

Vice President                          Ilse Noble

Secretary                                  Maria Lucas

Treasurer                                  Robyn Wilson

Grants Officer                           Joan Rossington

 

Committee Members                 Gail Perry, Rhonda Matthews

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

29891/2017 - Minutes - South Arm AGM - 6 August 2017

 

2

30047/2017 - Annual Income and Expenditure Return 2017 - South Arm Hall Committee of Management

 

  


Ordinary Council Meeting - 17 August 2017

South Arm Hall Committee of Management - Annual General Meeting - 6 August 2017

 


Ordinary Council Meeting - 17 August 2017

South Arm Hall Committee of Management - Annual General Meeting - 6 August 2017

 


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Corporate Services Report

ITEM 10.4    SF325              170817         Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 27 July 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the Gordon Park Tennis Centre Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Gordon Park Tennis Centre Committee of Management Annual General Meeting held on 27 July 2017 and thank the outgoing Committee for their work in the past twelve months.

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Gordon Park Tennis Centre Committee of Management was held on 27 July 2017.

 

The Committee of Management for 2017/2018 comprises:

 

President                                  Lyn Crane

Secretary                                  Margaret Tait

Treasurer and Public Officer      John Tait

 

Committee Members                          Heather McPhee, John Harris, Tom Hoswell, Merilyn Nelius, Melissa Legend

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

29025/2017 - AGM Minutes - 27 July 2017

 

2

29924/2017 - AGM Treasurers Report - 27 July 2017

 

  


Ordinary Council Meeting - 17 August 2017

Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 27 July 2017

 

MINUTES OF THE ANNUAL GENERAL MEETING OF THE GORDON PARK TENNIS CENTRE COMMITTEE OF MANAGEMENT THURDSAY 27 JULY 2017

The meeting was opened  at 11 a.m. and the President welcomed Cr. Anne Smyth.

PRESENT: Cr. Anne Smyth, Lyn Crane, Margaret Tait, John Tait, Anne Williams, Julie Richards, Donna Mills, Graham Harris, Pauline Fuller, Rick de Ruiter, Trish Bretherton, Linda Brice, Alan Jobling, Heather McPhee, John Harris, Merilyn Nelius, Neville Cook,

Terry Newman, Ed Harley

APOLOGIES: Dianne Luffman, Lyn Tonkin, Carol Donnelly

 

MINUTES:

 Minutes of the 2016 AGM were read, seconded and carried.

BUSINESS ARISING

Change of signatories

Motion: That the name of Natalie Welsh be added to the list of signatories so that the list of signatories for the Gordon Park Tennis Centre Committee of Management becomes Lyn Crane, John Tait, Tom Hoswell, John Harris and Natalie Welsh and that the financial institutions we deal with be notified of the change.

Seconded and carried.

Increase in Lease Fee

Motion: That the Nambucca Heads Tennis Club be advised of the increase in the lease fee from $900 per quarter 24/7 to $913 per quarter from the next payment when due.

Seconded and carried.

PRESIDENT'S REPORT

See attached. Lyn thanked the Nambucca Shire Council for their interest-fee loan, without which we would not have been able to proceed with the new clubhouse. She also thanked Tom Hoswell for all the effort he had put into the clubhouse, as well as all others who had helped at working bees and other ways, and she wished the incoming committee a successful year. The report was moved seconded and carried.

TREASURER'S REPORT

See attachment for the whole report.

Total Income: $174,165.95

Total Payments: $154,013.76

Cashbook Balance: $35,341.30

The Treasurer moved that the report be accepted. Seconded and carried.

GENERAL BUSINESS

Outdoor seating

Motion: So that the parents of the children being coached on Wednesday evenings have somewhere to sit at the tennis courts it was moved that after the Wednesday morning tennis chairs be left out on the deck as long as Natalie Welsh is in attendance in the evening to ensure that the seats are returned inside the clubhouse. Seconded and carried.

Problem of tennis gear on the decks

Motion: That the new committee look at a solution to the problem of tennis racquets and bags on the clubhouse deck. 

 

There being no further business, the President declared all committee positions vacant and called on Cr.Anne Smyth to chair the meeting for the election of new committee members.

Cr. Smyth acknowledged the traditional owners of the land and thanked the outgoing committee on behalf of Council for the work they had carried out over the past year. She also offered her congratulations on the construction of a wonderful new clubhouse building.

 

Election of Officers

The following nominations and seconders were received:

 

President: Lyn Crane (Errol Noble/Julie Richards)

Secretary: Margaret Tait  (Donna Mills/Graham Harris)

Treasurer and Public Officer: John Tait (Pauline Fuller/Lyn Crane)

 

Nominations and seconders were also received for the positions of committee members:

 

Heather McPhee   (Errol Noble/Donna Mills)

John Harris           (Donna Mills/Julie Richards)

Tom Hoswell        (John Tait/Graham Harris)

Merilyn Nelius      (John Tait/Graham Harris)

Melissa Legend     (Margaret Tait/John Harris)

 

Cr. Smyth asked if there were any more nominations. There being none the nominated members were declared elected.

Cr. Smyth told the meeting that John Mills has indicated that he is prepared to be the honorary auditor.

Cr. Smyth then invited the newly-elected President to take the chair.

 

President Lyn Crane thanked Cr. Smyth for chairing the elections and closed the Gordon Park Tennis Committee of Management meeting at 11.25 a.m.

 

 

 

 

 

 

Lyn Crane--President                                Date.......

 

 

 

 

 


Ordinary Council Meeting - 17 August 2017

Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 27 July 2017

 

Gordon Park Tennis Centre Committee of Management

Treasurer’s Report 2016/17

 

Funds at 30/6/17 = Funds at 30/6/16 ($15189.11) plus income for 2016/17($174165.95) minus expenditure for 2016/17 ($154013.76) = $35341.30

 

Funds Trend                                                    $                           

                               At 30/6/14                   $2272.09   

                               At 30/6/15                   $9645.35  

                               At 30/6/16                 $15189.11  Purchased batmobile & blower

                               At 30/6/17                 $35341.30  New clubhouse

 

Location of Funds at 30/6/17                                           $               Available              

ANZ  Cheque Account (no interest)                               13520.08              Now

ANZ Bus Prem Saver 292993883 (no interest)             1766.35              Now

ANZ Term Deposit                                                      10000.00              Aug 2017

BCU Term Deposits                                                     10026.94             July 2017

BCU S20                                                                            27.93              Now

Total                                                                          $35341.30  

 

                                                                             2014/15       2015/16         2016/17

Receipts                                                                    $                  $                     $

Leasing Fees                                                        1100.00        4345.00        3600.00

Uncommitted Donations from NH Tennis Club              8000.00        2000.00      88399.65

PO Box Rental Contribution from NH Tennis Club                 111.07                0                   0

Interest from ANZ/BCU                                       117.77            66.65          166.48

GST Reimbursement from NSC                           690.67          160.06      11499.82

Council Loan                                                              0                   0          70000.00

Council Donation                                                        0                   0             500.00

Part D/A Reimbursement                                           0            1000.00               0

Grant for kitchen cupboards                                       0            3000.00               0

½ Blower cost from rainforest group                         0              129.10               0

Total Income                                                  $10019.51    $10700.81  $174165.95

 

                                                                               2014/15      2015/16        2016/17

Payments                                                                   $                  $                  $

Repairs & maintenance - courts                             675.10       1135.78         1747.30

Repairs & Maintenance - clubhouse                            0             242.00               0

Electricity                                                              1523.95       1230.95        1570.21

Equipment Purchase                                                308.00         939.00               0

PO Box Rental                                                         115.00         121.00         124.00

GST owed to NSC                                                        0               27.91              0

AGM Ad                                                                    24.20              0                  0

Clubhouse build                                                            0           1460.41    150557.25

Miscellaneous                                                               0                   0                15.00

Total Payments                                                  $2646.25     $5157.05   $154013.76

 

Notes:

1. The much larger than normal sum in cheque account is because the GST refund from Council arrived after bank closing time on 30/6/17

2. Maintenance consisted mainly of repair to lights and purchase of court sand

3. We are awaiting the $15,000 from Tennis Australia now that the clubhouse build is completed. Expected during July.

4. Reimbursement of the Construction Certificate fee by Council ($1769.21) will take place after 30/6/17

 

Inventory of Movable Assets at 30/6/17                                         $

1 BCU share                                                                                   10.00

2 new nets purchased  14/6/12                                                     514.00

1 Rheem HWS                                                                                  -

3 glare reduction sheets purchased 1999                                           -

1x 5 litre spray pump                                                                     34.00

1x hedgeclippers purchased 24/4/12                                              53.00

1x court squeegee purchased 4/8/12                                            193.00

2 barrel winders                                                                            341.00

1 plastic storage container & 2 court light globes                       100.00

2 net straps purchased 15/9/13                                                      51.00

2 glare reduction sheets purchased 5/9/13                                   200.00

1 fire blanket – provided by NSC                                                      -

1 fire extinguisher – provided by NSC                                              -

10kg Kleen Sweep Absorbent – provided by NSC 

1 Net and 2 straps purchased 17/3/15                                          308.00

1 Stihl Petrol Blower (half share)  17/11/15                                140.00

1 Silvan Trolley Sprayer 6/5/16                                                    79.00

5l Fuel container for blower 11/4/16                                             13.00

1 Batmobile & 3 brushes 22/9/15                                              1000.00

1 Jerry can for batmobile donated                                                     -

Fuel for batmobile and blower (21l)                                              25.00

2 Flexi funnels & 2 taps                                                                    -

1l 2 stroke oil                                                                                10.00

30 Buckets court sand                                                                 300.00

Various chemicals (Turps, Glyphosate, Mortein etc)                    20.00

14 concrete blocks donated                                                           46.90

80% of roll of court fence wire                                                   280.00

Total                                                                                        $3717.90 

 

ASSETS                                  2016/17

Cash                                               $35,341.30

Inventory                                          $3,717.90

Total Assets                                   $39,059.20

LIABILITIES

10 year interest free loan                $70,000.00

NET LIABILITIES             $30,940.80           

 

 

 

 

 

 

 

 

 

 

Major Expenses of Clubhouse Build 2016/17 (99.5%)

Uniplan building                                          102255-19

Uniplan kitchen                                                6215-00

Gary Welsh Electrician                                    4070-00

ATF - Temp Fencing                                         621-60

Security Fence                                                 2624-76

Stormwater pipe relocation                              8008-00

D/A lodgement                                                1460-41 

Construction certificate  NSC                         2166-21

Shutters - CW Products                                  2917-16

Hardware & blocks (NBH)                             1309-41

Hand dryer HPA                                             1595.00

Railings - Watson's Aluminium                       765-60

Pebbles 'R' Us                                                 1322-20 

NC Contracting (concrete)                             9332-29  

Plumber (Hibiscus Gas & Plumbing)             3322-00

Pavers & various components                        1556-83

Disabled access signs & tactile tiles                 317.30

Sub Total                                                 $149,858.96

 

 

Description: Signature JRT 2

John R Tait – Treasurer

1/7/2017

Books audited by John Mills (Honorary Auditor)

 


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Engineering Services Report

ITEM 11.1    SF205              170817         Pressure Sewerage System at Oyster Creek

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Council has documented a Pressure Sewerage Policy in conjunction with the construction of a pressure sewerage system servicing properties in South Nambucca Heads.  The policy stipulates that Council is responsible for the operation and maintenance of the pressure sewerage pump stations that are required to be located on each private property.

 

The Oyster Creek subdivision has had pressure sewerage for a number of years although take up of lots has been very slow. The arrangement in this subdivision is at odds with the Council policy as the property owners have been responsible for the operation and maintenance of the on-site infrastructure including pump station, control panel and discharge pipework.  Council has only accepted responsibility for the common transfer pipeline located in the road reserves and also running between Oyster Creek and Valla Beach.

 

It is recommended that Council address this anomaly by informing residents in Oyster Creek that the pressure sewerage systems on their property will be operated and maintained by Council from here on in.

 

 

Recommendation:

 

1        That Council write to existing property owners in the Oyster Creek subdivision and inform them that the pressure sewerage systems on their properties will now be operated and maintained by Council and include a copy of the Pressure Sewer Home Owner’s Manual with the letter.

 

2        That Council apply the adjusted pressure sewerage rate to their properties which incorporates a discount for electricity usage in accordance with Council resolution 131/17 of the meeting dated 16 March 2017.

 

 

OPTIONS:

 

Council could decide to leave the current arrangement at Oyster Creek in place however this would not be an equitable arrangement.

 

 

DISCUSSION:

 

Council has recently completed a project for the design and construction of a pressure sewerage system at South Nambucca Heads.  A Pressure Sewerage Policy was documented in conjunction with this project and was adopted by Council on 16 March 2017.

 

The policy stipulates that Council is responsible for the operation and maintenance of the pressure sewerage pump stations that are required to be located on each private property.

 

The Oyster Creek subdivision in the north of the Shire was also designed and constructed to be serviced by a pressure sewerage system, many years prior to the South Nambucca Heads project.  This development was approved on the basis that the lot owner would be responsible for the installation and ongoing operation and maintenance of the pressure pump station, control panel and discharge pipework and that Council would only be responsible for the common transfer pipeline located in public land and running between Oyster Creek and the discharge point at Valla Beach

 

Now that Council has documented and adopted a formal Pressure Sewerage Policy that stipulates that Council is responsible for the operation and maintenance of the on property infrastructure it would seem appropriate to include the Oyster Creek subdivision in the a same arrangement so that the policy applies equally to that subdivision and all other areas developed with pressure sewerage in the future.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues raised by the proposed changes to the way pressure sewerage systems are managed at Oyster Creek.  Responses to any potential overflow issues are likely to be more prompt if Council maintains responsibility.

 

Social

 

There are no social issues raised by the proposed changes to the way pressure sewerage systems are managed at Oyster Creek

 

Economic

 

The proposed changes to the way pressure sewerage systems are managed at Oyster Creek will have no economic benefit.

 

Risk

 

The proposed changes to the way pressure sewerage systems are managed at Oyster Creek means that Council will have to manage the risk associated with operating the pumps stations.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

The policy will have minimal impact on current and future budgets.  Council’s asset management plan will have to budget for the future replacement of the pumps every 10  to 15 years at the end of their useful life.

 

Source of funds and any variance to working funds

 

Not applicable

 

Service level changes and resourcing/staff implications

 

There are no implications related to levels of service.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1631            170817         Review of Water Quality Risk Management Including Water Sourced from the New Off River Storage

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage; Michael Coulter, General Manager         

 

Summary:

 

A Risk Based Water Quality Management Plan has previously been prepared for the supply of drinking water into the Nambucca Shire potable water supply system.  The current plan does not include a methodology for managing the quality of water sourced from the new off river storage.

 

NSW Health were recently approached to provide funding to assist Council in completing a risk assessment to investigate the potential risk associated with the introduction of dam water to the water supply system in order to enable the new water source to be included in the documented Water Quality Management Plan.  NSW Health agreed to the request and a consultant Bligh Tanner was engaged to complete the task.

 

Bligh Tanner completed an investigation of the water supply system and presented a risk management workshop on the supply of drinking water from the bore fields and the off river storage on the 20 June 2017

 

The investigation and workshop highlighted a number of issues that pose a significant risk to the water supply.

 

·    Cryptosporidium is not killed by chlorine and the presence of cattle in the near vicinity of the bores as well as having access to the river means there is potential serious risk that it could at some time be present in the water supply.

 

·    Chlorine’s effectiveness as a disinfectant may be significantly reduced as the water turbidity increases and the turbidity of the water in the dam exceeds the recommended limits

 

·    Chlorine’s effectiveness as a disinfectant is dependent on contact time and the contact time for consumers connected to the transfer main before the balance tanks is significantly lower than recommended.

 

The consultants’ advice was that the only sure way to eliminate risk to the water supply was to provide an increased level of treatment involving filtration.

 

 

Recommendation:

 

1        The information provided in the attached risk assessment report prepared by Bligh Tanner be noted.

 

2        Council note that the introduction of water from the dam to the potable water supply may necessitate the implementation of a boiled water alert subject to consultation with and the recommendations of NSW Health and that Council should be prepared to act on that recommendation.

 

3        Advice be sought from NSW Health as to whether it is appropriate for Council to advise water consumers connected to the transfer main upstream of the balance tank that they should treat the reticulated water supplied as non–potable water and boil all water proposed to be used for drinking and cooking.  If so that Council write to these consumers advising them to boil drinking water with an explanation of the reasons for this.

 

4        Council consider the construction of a water treatment plant in its future capital works (IWCM) program and financial planning.

 

5        Grant funding be sought for a conceptual design and costing of a water treatment plant.

 

 

OPTIONS:

 

The recommendations have been provided as a result of a risk assessment workshop and consultation between the parties noted below.

 

Council has the option of taking no action but this would expose Council to significant risk in terms of the future impact of a boiled water alert, including both the potential health risks as well as damage to Council’s reputation.

 

DISCUSSION:

 

Council has previously prepared a Risk Based Water Quality Management Plan for the supply of drinking water to consumers drawing water from the Nambucca Shire Water Supply System.  The Management Plan currently makes no reference to water sourced from the new off river storage which is proposed to be used during times of low flow in the river.

 

Council has been testing the dam water and is aware that the turbidity is higher than desired.  As a result NSW Health were approached to provide funding for a project to complete a risk assessment to investigate any potential risk of sourcing water from the off river storage and to enable amendments to be made to Council’s Water Quality Management Plan based on the findings of a  risk assessment workshop.

 

Council's water supply system relies exclusively on chlorine disinfection for the removal of pathogens from the water that may be a potential source of illness for consumers.  The risk assessment workshop investigated all aspects of the water supply system and identified the following major issues that were considered to pose a significant risk to the water quality and the supply of water to consumers

 

·    Cryptosporidium is not killed by chlorine and the presence of cattle in the near vicinity of the bores and with access to the river means there is serious risk that it could at some time be present in the water supply.

 

·    Chlorine’s effectiveness as a disinfectant may be significantly reduced as the water turbidity increases and the turbidity of the water in the dam exceeds the recommended limits

 

·    Chlorine’s effectiveness as a disinfectant is dependent on contact time and the contact time for consumers connected to the transfer main before the balance tanks is significantly lower than recommended.

 

The risk assessment document is included as an attachment to this report for Council’s information.

 

The presence of cattle in and around the water supply source poses a real risk of cryptosporidium being present in the water supply.  During the investigation of the water supply observations were made of a dead beast adjacent to the river, a dead calf in an overflow path and cattle defecating in the water and on top of the bore pit lids.  Whilst this is by no means a normal occurrence, the fact that Council’s bores are located on private property that is used for beef and dairy cattle farming makes it almost impossible to control what happens in the immediate vicinity of the bores.

 

The natural filtration effect of the aquifer provides some protection and the water quality would generally be considered to be good with a raw water turbidity usually around 0.5 -1.0 NTU.  However a turbidity less than 0.2 is the recognised level to safeguard against the presence of cryptosporidium.

 

Council should be aware that there is discussion of health based targets being introduced for potable water supply systems.  Should this be the case then it is almost certain that filtration would have to be incorporated as part of the water treatment process.

 

Although Council’s water quality sample results confirm that residual chlorine levels throughout the system have consistently met recognised standards over many years there is no guarantee that cryptosporidium could not become present in the water at some time in the future given the conditions around the bore field.  It is also important to note that chlorine disinfection does not kill cryptosporidium and this is currently the only form of disinfection that is utilised.  Additional treatment in the form of filtration or UV disinfection would be required to mitigate the risk.

 

The turbidity of the water in the dam is also a concern. Current turbidity levels sit around 3 NTU and the desirable turbidity level is less than 1 NTU in order to comply with Australian Drinking Water Guidelines.  A higher turbidity can compromise the effectiveness of chlorine disinfection and it may not achieve the level of pathogen kill required to safeguard against illness.

 

Should the situation arise that the dam water was required to be used as a result of low flow in the river and its turbidity level remains around 3 NTU it is highly likely that NSW Health would require a boil water alert to be raised before the water was introduced into the potable supply.

 

Council also has a significant number of historic water connections off the pressure main from the headworks to the balance tanks that service rural and rural residential properties on the outskirts of Bowraville.  It is not good practice to place consumer services on transfer or trunk mains for operational reasons.  However the risk assessment has identified a far more significant concern, being that the time taken for the water to reach the consumer is not long enough to ensure that the chlorine has had sufficient time to effectively kill any pathogens that may be present.

 

There is no easy fix to this problem as any increase in the chlorine dosing rate to compensate for the shorter contact time would make the water unpalatable to drink. It is considered that it would be prudent to advise these consumers to boil any water that is proposed to be used for drinking or cooking purposes.  

 

This may result in some significant repercussions from the consumers, however water borne disease can have catastrophic outcomes and much more serious consequences.

 

The following actions have been recommended as ways Council can mitigate the risk to the water supply.

 

·    Seal the bores so that surface water cannot enter the bore casing.

 

·    Introduce a tighter control on the turbidity of the water being pumped from the bores so that pumping is ceased should the level exceed 1 NTU for a 15 minute period.  This may result in an increased downtime for pumping that may impact on the system’s ability to meet demand.

 

·    Increase the chlorine dosing rate to compensate for higher turbidity levels when using water from the dam and monitor the chlorine residuals in the system

 

·    Liaise closely with NSW Health and issue boil water alerts when it is considered that the recommended chlorine residuals cannot be met.

 

However it should be noted that these measures will not eliminate the risk of cryptosporidium being present in the water.  It would appear that the only way to completely eliminate the risk to the water supply is to provide an additional level of treatment.  This may be in the form of a filtration plant or perhaps an ultra violet disinfection system.  It would appear that additional treatment is something that Council should be planning for in the future.

 

 

CONSULTATION:

 

·      NSW Health

·      DPI – Water

·      Bligh Tanner Consultants

·      Director Engineering Services

·      General Manager

·      Mayor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Water Quality Risk Assessment has no environmental implications.

 

Social

 

The Water Quality Risk Assessment may have social implications should the risks be considered to require the implementation of boiled water alerts.

 

Economic

 

The Water Quality Risk Assessment may have economic implications as the construction of a water filtration plant is likely to be the only way to completely eliminate the risk of supplying potable water from both the borefield and dam.

 

Risk

 

The Water Quality Risk Assessment has identified the risks that Council needs to address in supplying water rom it current sources.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The majority of the recommendations required to mitigate Council's risk in supplying water can be met utilising funding from the current budget.

 

Any proposal to provide additional levels of treatment would have a significant effect on future budgets.  It is recommended that Council include consideration of a filtration plant in the future capital works program used to calculate development contributions levels.

 

Source of fund and any variance to working funds

 

Funding for any proposed improvements in the future would be funded from reserves and loans 

 

Attachments:

1

28371/2017 - Nambucca Water Quality Risk Register

 

  


Ordinary Council Meeting - 17 August 2017

Review of Water Quality Risk Management Including Water Sourced from the New Off River Storage

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Engineering Services Report

ITEM 11.3    SF851              170817         Minutes of the Australian Rural Road Group Inc AGM - 20 June 2017

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The minutes of the Australian Rural Road Group AGM held in Canberra on 20 June 2017 are attached.

 

 

Recommendation:

 

That Council receive and note the report containing the minutes of the Australian Rural Road Group AGM held on 20 June 2017.

 

 

OPTIONS:

 

No options were considered with this report

 

 

DISCUSSION:

 

Council has not attended past meetings as it is hard to justify the cost of travel and accommodation to attend a 1.5 hour meeting in Canberra. Council terminated its membership to this group several years ago during budget deliberations but still receive an invite to the AGM and minutes of the meeting. 

 

 

CONSULTATION:

 

No consultation was undertaken in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There is no risk associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no direct or indirect impact on the budget, Council received an invoice for $500 for membership and advised the Group that we had terminated our membership.

 

Source of fund and any variance to working funds

 

Not applicable

 

Service level changes and resourcing/staff implications

 

There is no impact on staff resources; Council has not attended past meetings as it is hard to justify the cost of travel and accommodation to attend a 1.5hour meeting.

 

Attachments:

1

28497/2017 - Australian Rural Road Group AGM Minutes 20 June 2017

 

  


Ordinary Council Meeting - 17 August 2017

Minutes of the Australian Rural Road Group Inc AGM - 20 June 2017

 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Engineering Services Report

ITEM 11.4    SF1676            170817         Capital Works Report as at 30 June 2017

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets; Simon Chapman, Civic Services Coordinator; Matthew Leibrandt, Manager Infrastructure Services; Keith Williams, Manager Technical Services; Terri Brown, Engineering Support Officer; Richard Spain, Manager Water and Sewerage         

 

Summary:

 

This report provides Council with a quarterly report on the Capital Works Program for the fourth quarter of the 2016/2017 financial year.

 

It is disappointing to report that the roads program was not finalised until the third week in July. Measures have been put into place to ensure the 2017/18 program is completed with a substantial amount of works scheduled to be completed by December 2017.

 

A monthly report will now be presented to Council to monitor the progress of capital works and a tender is presently being advertised through Vendor Panel for identified works to be undertaken via a contractor.

 

 

Recommendation:

 

1        That the Capital Works Report for the fourth quarter of the 2016/17 financial year ending 30 June 2017 and expenditure YTD week ending 14 July 2017, be received and noted.

 

2        That the identified works within the report be revoted along with under expenditures on projects to the 2017/18 financial year to complete the various programs.

 

 

OPTIONS:

 

Receive and note the report

Endorse the revoted

 

 

DISCUSSION:

 

The Capital Works Report is presented for the period ending 30 June 2017.  This current review reflects the fourth quarter of the 2016/17 financial year with expenditure reported to 30 June 2017.

 

A number of works were completed by a contractor at the end of the financial year with some invoices not received by the closure of the reporting and payment period and staff identifying works as executed on ground variations to the quantities billed. There are some retentions also held attributed to warranty work required.

 

Miscellaneous Works:

 

Council resolved to revote or place the following funding into a reserve at the March QBR:

 

·      The Coordinator of Strategic Planning and Natural Resources reported that the $64,000.00 allocation under WO 2791 for Gordon Park would not eventuate this financial year and Council resolved to place the amount into a reserve to be used during 2017/18.

 

·      The Thistle Park cricket nets are subject to a management plan being developed following a complaint from a nearby resident and the allocation of $15,000.00 under WO 2396 will require a revote for the works to undertaken in 2017/18 following the adoption of the Management Plan.

 

·      The replacement of two light poles at Coronation Park are subject to grant application and potential partial subdivision to fund the replacement of the whole lighting system, The replacement of two poles is not recommended and the allocation of $13,000.00 under WO 2741 will require a revote and place the funding into a reserve to go toward the upgrade of the lights;

 

 

Plant replacement program:

 

As reported in the March QBR the Isuzu truck and a Parks and Reserves trailer were ordered in January and March respectively and both items were not supplied by 30 June.

 

The truck was delivered to the works depot in the last week of July and after a number of attempts to gain a response from the trailer manufacturer the order for the trailer was cancelled and the supplier advised that Council will not be conducting any further business with the locally based company:

 

·      The truck arrived 25 July cost $195,238.

·      The trailer cost was $15,428 the order has been cancelled and another supplier being sourced.

 

At the March QBR the allocation for the replacement of the two Civic Service utilities was placed back into the plant reserve until the organisation review of this service area was completed.

 

Building program:

 

As reported in the March QBR the carpet for the Shire Chambers was deferred due to the work required on upgrading the PA system.

 

An Order was issued to the electrical supplier in mid-March to design the electrical upgrade and supply new switchboard. The supplier has liaised with Councils electrician but could not supply and install the switchboard before the end of the financial year due to other electrical issues identified through further investigation at the depot and the allocation will require a revote to compliment the funding within the 2017/18 allocation.

 

The new water and sewerage shed was completed at the 30 June, the final invoice was outstanding and carried forward, the painting of existing sheds at the depot to tidy up the sighting from the new highway (included within the same allocation) was not completed and a revote is required to finalise the project.

 

The toilets upgrade for the RFS shed did not occur due to the not being able to source appropriate quotes from a builder.

 

 

Bridge replacement program:

 

The Bridge Program was substantially completed, however as reported in the March QBR Council has experienced a number of issues with the supply of bridge components and staff has taken up the matter with the supplier. Whilst the revote is $280,200.00, the anticipated expenditure will result in a lower amount required to finalise the works, as of 30 June:

 

·      Little Broughys Bridge was not completed with bridge decking arriving on the last day of the financial year. The bridge was constructed in the first three weeks of July and the side track and approaches are outstanding – revote to complete is $61,572.00.

 

·      McHughes Creek Bridge was completed but invoices for the prefabricated bridge components were not received from the supplier by close of end of financial year payments. The approaches and guard rails are outstanding –revote is $140,076.00

 

·      Bradleys was completed with exception of the side-track removal and installation of guardrail revote is $78554

Council has provided the 2017/18 bridge program to the contractor and placed an order for the first two bridges in the first week of July to ensure there are no further supply issues.

 

 

Gravel Resheeting program:

 

The gravel resheeting program was completed.

 

 

Road rehabilitation program:

 

The program was identified to be completed by 30 June or the first week in July, and it is disappointing to report that a number of projects were not completed until the third week of July requiring a revote of funds. All works have now been completed and invoices are currently being checked against the quantity of works on the ground before being paid.  Staff have also withheld some payments due to potential warranty work required.

 

At the time of letting the works, the contractor provided Council with a time frame for completion of works by the 30 June, and was to supply two separate teams to address the quantity of work; however one team had been held up on another job outside the Shire and arrived a week late. The contractors experienced various mechanical breakdowns during the period as well as some latent ground conditions (even though geotechnical investigation and design was undertaken) and the contractor further lost time to wet weather which has seen the program roll into the third week of July.

 

Once the program entered the second week of July the second team was sent away due to other contractor commitments and the main team stayed to complete the program. Council advised the contractor that they had also missed Greenhills Road which was on their program whilst in the area and they had to return to complete the work towards the third week of July.

 

To ensure that revotes do not occur in the future, part of the 2017/18 program has already been prepared and a portion of the works let to the contractor as a variation of the existing contract to continue into the first quarter. A second contract is presently being advertised which will ensure all work will be completed by the third quarter.

 

As previously reported, some of the projects have a primer seal placed onto the pavement and an asphalt or final rubber seal required to be placed in September and October, therefore whilst some projects will be invoiced for the contract work done, they may appear under the budgeted amount and the remaining expenditure across the work orders is required to be transferred into the 2017/18 program to complete the final surface course.

 

 

 

 

 

·      WO 2393 - The construction of the Bellingen Road was completed with the exception of the bitumen sealing which was held over until the first week of July to allow the pavement dry and harden.

 

·      WO 2396 – Rodeo Drive was completed in the first week of July and the program continued as a variation of the contract to complete a portion of the 2017/18 program.

 

·      WO 2364 - Bowraville Bellingen Road was reported to Council at the March QBR as being project that will require a revote to complete in 2017/18. The contractors engaged to remediate the slippages have completed their work, however there is another section outside their scope of work that has been identified requiring soil nailing and this will be sourced within the remaining funds  from a contractor on the tender panel.

 

Flood damage program:

 

The April 2015 program - The remaining projects on North Arm landslips were completed.

 

 

The June 2016 program - The funding provided for the June 2016 Natural Disaster is able to be expended over two financial years, it was anticipated that the entire program could have been completed by 30 June 2017 but was hindered by lateness of the RMS approval of the grant allocation. 

 

The payment of the grant funding from the RMS is via a monthly expenditure forecast completed by Council. As projects are completed the claim is submitted at the end of the month and the RMS then reimburses Council for the approved expenditure.

 

There are three projects under the June 2016 event that Council have provided a forecast of not being completed within the 2016/17 financial year which is not an actual revote of funds as Council has not received the funding.  These include:

 

·      McHughs Creek Road

 

·      Upper Buccrabendinni Road

 

·      Upper Warrell Creek Road

 

At 30 June three projects were in progress and a partial budget revote is required to carry forward:

 

·      Dyers Loop $39,753 – contractors in progress at 30 June.

 

·      Main Beach $28,480 – high tides hindered the placement of rock and the remainder of the works will be undertaken in conjunction with the coastal grant funding.

 

·      South Arm $34,994  – work was completed but invoice has not been received from the contractor at the time of end of year closure for accounts.

 

 

 

Water and sewerage program:

 

Council endorsed the variations within water and sewer in the March QBR report.  Two revotes will be required at 30 June as follows:

 

·      WO 2352 – Bowra STP upgrade   - $85,000 (purchase of UV system with long lead time from Europe)

 

·      WO2787 – Macksville ST upgrades - $15,000 (refurbished effluent pump from Stevco)

 

 

CONSULTATION:

 

•        General Manager

•        Assistant General Manager Engineering Services

•        Manager Water and Sewerage

•        Manager Technical Services

•        Manager Assets

•        Civic Services Coordinator

•        Engineering Support Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There is no risk issues associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be an impact on the current 2017/18 budget with the forecasted revotes

 

Source of fund and any variance to working funds

 

Sources of funds are across a various range of functions.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or implications to resourcing or staff.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                 17 August 2017

Assistant General Manager Engineering Services Report

ITEM 11.5    SF1676            170817         2017-18 Capital Works Program Reporting

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The summary of the entire 2017-18 Capital works program will now be placed onto the Council website. The report is for capital works primarily associated within Engineering Services and has been developed to be updated on the Council website on the first Friday of each month.

 

In lieu of the QBR reports it is now intended to report the capital works monthly to Council through the business paper which have a more transparent and proactive approach in the review of the program and report potential risks as they arise and not respective after the fact as per a QBR report

 

A hard copy is provided to Councillors.

 

 

Recommendation:

 

That Council receive and note the information.

 

 

OPTIONS:

 

No options were considered with this report.

 

 

DISCUSSION:

 

The capital works primarily associated within Engineering Services has been developed to be updated on the Council website within the first week of each month. Capital works administered by other departments has been included and staff will provide comment on their individual areas with respect to the progress.

 

 

CONSULTATION:

 

General Manager

Manager Water and Sewer

Manager Infrastructure Services

Manager Assets

Manager Technical Services

Finance staff

Engineering Services staff

Coordinators at the Works Depot

Coordinator of Strategic Planning and Natural Resources

 

Comment from General Manager

 

A publicly available, rolling update of the progress of Council’s capital works program will be of assistance to the public, council staff and councillors in answering enquiries.  It will also provide Council management with the opportunity to more proactively review the implementation of the program and potential risks.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There are no direct risk issues associated with this report, the risk in delivering the program are external factors encompassing suppliers and weather.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The capital works are funded within the adopted 2017/18 budget.

 

Source of fund and any variance to working funds

 

No applicable at this point in time.

 

Service level changes and resourcing/staff implications

 

There are additional staff resources to prepare the reporting, however, the IT Department have assisted in automating the reports to remove the burden of manually having to go to each individual Work Order to retrieve the information.

 

Attachments:

There are no attachments for this report.