NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

16 November 2017

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 16 November 2017

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 26 October 2017................................................................................. 7

5        NOTICES OF MOTION  

6        PUBLIC FORUM

 

Auditor Office - 4.30 pm - 5.30 pm on behalf of James Sugumar, Cathy Wu and Cathie Wilson

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 20

9.2     Consultation Draft - Model Code of Conduct................................................................... 25

9.3     Motion to LGNSW Conference to transfer RFS Brigade Stations to the RFS or Crown - Response from the RFS........................................................................................................................ 145

9.4     Announcement of New Laws to Create Joint Organisations............................................. 150

9.5     Council Meetings - January 2018.................................................................................... 154

9.6     Minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017............................................................................................................................. 156

9.7     Development Applications greater than 12 months or where submissions received -  to 7 November 2017............................................................................................................................. 164

9.8     2017 October - Approved Construction and Complying Development Certificates............ 166

9.9     2017 October- Development and Complying Development Applications Received........... 172

10      Assistant General Manager Corporate Services Report

10.1   Financial Statements 2016-17........................................................................................ 176

10.2   Nambucca Shire Council Annual Report 2016-2017......................................................... 320

10.3   Investment Report to 31 October 2017........................................................................... 322

10.4   Schedule of Council Public Meetings 2017..................................................................... 327

10.5   Argents Hill Hall Committee of Management - Annual General Meeting - 11 September 2017 328

10.6   Nambucca District Historical Society Committee of Management - Annual General Meeting - 19 September 2017........................................................................................................... 334

11      Assistant General Manager Engineering Services Report

11.1   Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage....... 340

11.2   Policy Review - Asset Management............................................................................... 343

11.3   Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection...................................................................................................... 350

11.4   Waste Management Quarterly Report - 1 July to 30 September 2017................................ 360    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   General Manager's Performance Review

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

12.2   Potential New Business - Valla Urban Growth Area

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 26 October 2017

The following document is the minutes of the Ordinary Council meeting held 26 October 2017.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 16 November 2017 and therefore subject to change.  Please refer to the minutes of 16 November 2017 for confirmation.

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM (Deputy Mayor) – apology for being late – arrived 5.50 pm during Item 6.1

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Clint Fitzsummons (Acting AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

 

APOLOGIES

 

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

 

 

PRAYER

 

Pastor Peter Lott of the Christian Life Centre offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Mayor, Councillor Rhonda Hoban declared a non-pecuniary - less significant conflict of interest in Item 6.1 Notice of Rescission - Item 9.3 Quorum for Planning Proposed to Regulate Horticulture under the Local Government Act as Cr Hoban lives on a property where horticulture is a potential landuse.

 

Councillor John Ainsworth declared a non-pecuniary - less significant conflict of interest in Item 6.1 Notice of Rescission - Item 9.3 Quorum for Planning Proposed to Regulate Horticulture under the Local Government Act as Cr Ainsworth owns rural land.

 

Councillor Janine Reed declared a non-pecuniary - less significant conflict of interest in Item 6.1 Notice of Rescission - Item 9.3 Quorum for Planning Proposed to Regulate Horticulture under the Local Government Act as Cr Reed is a part owner with her husband of a small property in a rural zone.

 

Councillor Brian Finlayson declared a non-pecuniary - less significant conflict of interest in Item 6.1 Notice of Rescission - Item 9.3 Quorum for Planning Proposed to Regulate Horticulture under the Local Government Act as Cr Finlayson owns rural property in the Shire. 

 

Councillor Susan Jenvey declared a non-pecuniary - less significant conflict of interest in Item 6.1 Notice of Rescission - Item 9.3 Quorum for Planning Proposed to Regulate Horticulture under the Local Government Act as Cr Jenvey owns a family share on rural land.

 

Councillor Janine Reed declared a pecuniary interest in Item 10.14 Approved Construction and Complying Development Consents under the Local Government Act as Cr Reed is an elected Director and Chairman of Nambucca Valley Care Ltd. Cr Reed left the meeting for this item.

 

Councillor Janine Reed declared a non-pecuniary - less significant conflict of interest in Item 27.2 Request to Write Off Outstanding Rates and Charges under the Local Government Act as Cr Reed has a close working relationship with Directors of the Organisation.

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 12 October 2017

524/17 RESOLVED:        (Reed/Ainsworth)

 

That the minutes of the Ordinary Council Meeting of 12 October 2017 be confirmed subject to the following amendment:

 

Page:  14 – Short Term Holiday Letting in NSW Option Paper and Point 3 to read:

 

A maximum of two adults per main bedroom and a maximum two adults or four children in subsequent bedrooms subject to adequate fit out.  Only those rooms approved as bedrooms are to be used for the purposes of this subclause.

 

ITEM 5.1      SF2303              261017      Notice of Motion - Request for Leave - Cr Janine Reed

525/17 RESOLVED:        (Reed/Wilson)

 

That Cr Reed be granted leave from 15 to 17 November 2017 inclusive. 

 

 

DELEGATION

 

RECOMMENDATION:

 

That the following delegation be heard:

 

Charlie Higgins on behalf of Nambucca Area Macadamia Growers Association – Notice of Rescission – Item 9.3 SF2381 Quorum for Planning Proposal to Regulate Horticulture – ITEM 6.1 – Notes provided on file.

 

 

Notice of Rescission

ITEM 6.1      SF794                261017      Notice of Rescission - Item 9.3 SF2381 Quorum for Planning Proposal to Regulate Horticulture

526/17 RESOLVED:        (Ainsworth/Wilson)

 

That the resolution passed by Council in relation to Item 9.3 – Quorum for Planning Proposal to Regulate Horticulture of Council’s Agenda for the meeting held on 12 October 2017 be rescinded.

 

 

For the motion:               Councillors Ainsworth, Finlayson, Reed, Wilson and Hoban

                                      (Total 5)

 

Against the motion:         Councillors Ballangarry, Jenvey, Jones, Smyth

                                      (Total 4)

 

 

 

                   SF2381              261017      Planning Proposal to Regulate Horticulture

527/17 RESOLVED:        (Ainsworth/Reed)

 

1           Pursuant to the section 55 of the Environmental Planning and Assessment Act 1979, Council staff prepare a planning proposal to support an amendment to the Nambucca Local Environmental Plan 2010 (NLEP 2010) which:

 

·                Removes ‘horticulture’ from ‘permitted without consent’ in the land use table for the R5 Large Lot Residential, and relocates it to ‘permitted with consent’.

 

2           That a report come back to council on a revision of the DCP to incorporate appropriate standards for Horticulture in the R5 zone.

 

3           That as requested by the NSW Department of Primary Industries (DPI) Council not amend the NLEP in relation to Horticulture in the RU1 and RU2 zones in light of the Blueberry Code of Conduct currently being developed by the Blueberry Interagency Working Group and the Australian Blueberry Growers Association (AGBA) with the support of DPI to address rural land use conflict; and the recently announced proposal by the NSW Department of Planning and Environment to implement “a package of reforms to update and improve the planning framework for primary production and rural development” which includes a new SEPP,  changes to Ministerial Planning Directions under section 117 of the Environmental Planning and Assessment (EP&A) Act 1979 and a revision of definitions and clauses in the Standard Instrument LEP. 

 

4           That Council staff forward the planning proposal to the Minister for gateway determination in accordance with section 56 of the Environmental Planning and Assessment Act 1979.

 

5           That if the Minister determines that the matter should proceed, Council staff undertake community consultation in accordance with section 57 of the Environmental Planning and Assessment Act 1979 and any requirements specified by the Minister.

 

6           Following community consultation, Council staff report the planning proposal back to Council for consideration of any submissions received and a final decision as to whether Council will proceed to make the planning proposal to support an amendment to NLEP 2010. 

 

 

For the motion:               Councillors Hoban, Ainsworth, Finlayson, Jenvey, Jones, Reed, Smyth, Wilson

                                      (Total 8)

 

Against the motion:         Councillor Ballangarry

                                      (Total 1)

 

Cr Ballangarry requested his vote be recorded against the resolution as he does not support the use of chemicals.

 

 


 

 

DELEGATIONS Continued:

RECOMMENDATION:

 

That the following delegations be heard:

 

i         Graham Jones and Peter Gill  – Jones Park, Valla Beach – Complaints concerning Actions by Council Staff  - ITEM 10.1 (Refer Notes on file TRIM PRF5:41242/2017).

 

ii        Gary Cattanach – Jones Park, Valla Beach – Complaints concerning Actions by Council Staff  - ITEM 10.1 – (Refer Notes on file TRIM PRF 5: 40874/2017).

 

 

ITEM 10.1    PRF5                 261017      Jones Park, Valla Beach - Complaints Concerning Actions by Council Staff

528/17 RESOLVED:        (Jones/Smyth)

 

That the information concerning the response of Council staff to complaints about unauthorised clearing of vegetation in Jones Park, Valla Beach be noted, that the surveillance camera signs be relocated into a more appropriate position.; and that there be signage concerning the bush regeneration being undertaken at Jones Park.

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

ITEM 10.1 was dealt with earlier in the meeting.

 

 

General Manager Report

 

ITEM 10.2    SF959                261017      Outstanding Actions and Reports

529/17 RESOLVED:        (Finlayson/Ainsworth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 


 

ITEM 10.3    SF2404              261017      Proposed Change to Organisation Structure - Consolidation of Key Duties of Storekeeper and Engineering Support Officer and Creation of a New Position of Design/Project Engineer

530/17 RESOLVED:        (Jones/Wilson)

 

That the information concerning the proposed change to the organisation structure being the consolidation of the key duties of the Storekeeper and Engineering Support Officer and the creation of a new position of Design and Project Engineer be received.

 

 

 

 

ITEM 10.4    SF842                261017      Council Advisory Committees

531/17 RESOLVED:        (Smyth/Reed)

 

That Council adopt the list of Advisory Committees as shown in the report with the exception of the Nambucca Emergency Operations Committee of Management which is to be disbanded noting that the Nambucca Bush Fire Management Committee no longer exists as at the 26 October 2017.

 

 

 

 

ITEM 10.5    SF2387              261017      Australia Day Committee of Management - Terms of Reference

532/17 RESOLVED:        (Reed/Wilson)

 

1        Council advise the Australia Day Committee of Management to include the proposed acknowledgement in their terms of reference.

 

2        That Council note the minutes of the Committee meeting held on 16 October 2017.

 

 

 

 

ITEM 10.6    SF979                261017      Proposed Great Koala National Park

533/17 RESOLVED:        (Jenvey/Wilson)

 

That Council note the responses from the Forestry Corporation of NSW and the NSW Greens and seek advice from Timber NSW in relation to their assessment of the impact of the proposed Great Koala National Park on their members on the Mid North Coast and particularly those in the Nambucca Valley.

 

 

 


 

ITEM 10.7    SF2329              261017      Business Advisory Committee - Minutes of Meeting on 27 September and Committee Meeting Arrangements

534/17 RESOLVED:        (Reed/Jones)

 

1        That there be a report on amending Council’s policy on Urban and Rural Road Naming to incorporate the recommendation of the Business Advisory Committee for dual road naming.

 

2        Council note its resolution of 12 October 2017 to consider funding a business centre revitalisation program under the NSW Government’s $1.3 billion Regional Growth Fund and that Council staff provide a report on the form of a program and the assistance to be provided to property owners (subject to grant funding).

 

3        Council endorse the proposal for public art in Wallace Lane and support the owner/artist in providing any required traffic control and an elevated work platform.

 

4        Council endorse the engagement of artist, Mr Ian Moule as per his quotation to install public art on the water reservoir in Mann Street with Council to provide an elevated work platform.

 

5        Council note the recommendation of the Business Advisory Committee not to provide sponsorship for the recommencement of the annual Pro-Ag event to be held at the Macksville Showground on Friday 3 November and Saturday 4 November 2017.

 

6        That the art have a finish that will allow for the easy removal of graffiti.

 

 

 

 

ITEM 10.8    DA1996/132        261017      Modification of Development Consent DA1996/132

535/17 RESOLVED:        (Smyth/Ainsworth)

 

1        That Council as the consent authority, pursuant Section 96 of the Environmental Planning and Assessment Act 1979, modify development consent DA1996/132 in accordance with the recommendations of the assessment report contained within attachment 2 except for the following amendments to the recommended conditions:

 

          Condition 12A positive covenant is to be placed on the proposed lots under section 88B of the Conveyancing Act 1919 which states that reticulated electricity is not connected to the land and that any extension of supply will be at the expense of the owner. Necessary easements for electricity purposes as required by the electricity supply authority to provide connection of the proposed lots to reticulated electricity must be provided to the satisfaction of Council.

 

   Written evidence from a telecommunications carrier licenced under the Telecommunications Act 1997 (Cth) confirming that satisfactory arrangements have been made for the provision of telecommunications throughout the subdivision shall be submitted to Council prior to the issue of a subdivision certificate.

 

          Condition 10a - Vehicle access to Lots 8, 9 and 10 must be restricted to the existing entry to Scotts Head Road.  The entry to Scotts Head Road shall be sealed from the edge of the bitumen to a minimum of three (3) metres within the property boundary and for the length of the reciprocal right of carriageway (greater than two lots), whichever is the greater distance.  The internal road (right-of-carriageway) shall be constructed with an all-weather gravel surface at a minimum and in accordance with the conditions of this consent for section 4.1.3 (2) of 'Planning for Bush Fire Protection 2006'.  The road (right-of-carriageway) shall be contained entirely within Lot 10; extend from Scotts Head Road to the northern boundary of Lot 9; be developed with stormwater quality controls to the satisfaction of Council; and be sited so that only the selective clearing of vegetation occurs.    

The full width of the road shall be encompassed by a right-of-carriageway that burdens proposed Lot 10 only.  A Section 88B Instrument shall be created over such right-of-carriageway (Stage 2 only).

Emergency egress roads for bushfire and flood events must be provided from all building envelopes that are above the 1% probability flood level and included within a section 88B instrument. The egress roads must enter Scotts Head Road at the entrances approved as part of this consent.

          Condition 13D -   Property access roads shall comply with the following requirements of section 4.1.3 (2) of 'Planning for Bush Fire Protection 2006'.

a.   Bridges clearly indicate load rating and pavements and bridges are capable of carrying a load of 15 tonnes.

b.   Roads do not traverse a wetland or other land potentially subject to periodic inundation (other than a flood or storm surge).

c.   A minimum carriageway width of 4 metres.

d.   Any carriageway constriction along the property access road shall be no less than 3.5 metres in width and for a distance of no greater than 30m.

e.   Property access roads shall have passing bays every 200 metres and where the view is restricted, for example on corners and crests, which are 20 metres long by 2 metres wide, making a minimum trafficable width of 6 metres at the passing bay.

f.    A minimum vertical clearance of 4 metres to any overhanging obstruction, including tree branches.

g.   Internal roads provide a loop road around any dwelling or incorporate a turning circle with a minimum 12 metre outer radius.

h.   Curves have a minimum inner radius of 6 metres and are minimal in number to allow for rapid access and egress.

i.    The minimum distance between the inner and outer curves is 6 metres.

j.    The crossfall is not to exceed 10 degrees.

k.   Maximum grades for sealed roads do not exceed 15 degrees and not more than 10 degrees for unsealed roads.

 

Condition 13E – Deleted

 

Condition 13F - Deleted

 

Condition 14A  - The proposed common boundary between Lots 9 and 10 shall be surveyed to avoid, as much as practicable, the waterfront land comprising the Strahler order 3 watercourse and be located to the east of the subject watercourse, generally on the alignment of a former property fence line shown as “Preferred Boundary” on the amended plan dated October 2017.  The amended boundary is to be shown on the plans submitted to Council for a Subdivision Certificate.

 

For the motion:                         Councillors Hoban, Ainsworth, Ballangarry, Finlayson, Jenvey, Jones, Reed, Smyth, Wilson

                                      (Total 9)

 

Against the motion:         Nil

                                      (Total 0)

 

 

ITEM 10.9    SF2293              261017      Development Applications greater than 12 months or where submissions received -  to 17 October 2017

536/17 RESOLVED:        (Reed/Wilson)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 3 October 2017 be noted by Council.

 

 

 

 

ITEM 10.10   SF2327              261017      Minutes of the Library Service Strategic Plan Committee meeting 4 October 2017 and appointment of Consultant

537/17 RESOLVED:        (Jones/Smyth)

 

That Council note the minutes of the Library Service Strategic Plan Committee meeting held 4 October 2017 and the appointment of Project Sisu consultancy for development of the Strategic Plan.

 

 

 

ITEM 10.11   SF271                261017      Code of Meeting Practice - Timing for members of the public to address Council Meetings

538/17 RESOLVED:        (Wilson/Ainsworth)

 

That Council advertise a proposed amendment to its Code of Meeting Practice being a change to Part 6 – Miscellaneous - Public Addresses – Council and Committee Meetings of the following sub-clause to Clause 68 (Local Policy) (1) (b) which deals with the Agenda and Business Papers for Council Meetings, details as follows:

 

(b)   members of the public wishing to address the Council or a committee are to nominate no later than 11.00 am on the day of the meeting and advise the issue to be addressed.

 

 

 

ITEM 10.12   SF1148              261017      Council Ranger's Report August and September 2017

539/17 RESOLVED:        (Reed/Finlayson)

 

That Council’s Ranger’s report for August and September 2017 be received and noted by Council.

 

 

 

ITEM 10.13   SF2293              261017      2017 September - Development and Complying Development Applications Received

540/17 RESOLVED:        (Wilson/Finlayson)

 

That the Development Applications and Complying Development Applications received in September 2017 be received for information.

 

 

 

Councillor Janine Reed left the meeting before the commencement of this item, the time being 8.15 PM

ITEM 10.14   SF2293              261017      2017 September - Approved Construction and Complying Development Certificates

541/17 RESOLVED:        (Ainsworth/Finlayson)

 

That the Construction and Complying Development Certificates approved for September 2017 be noted and received for information by Council.

 

Councillor Janine Reed returned to the meeting at the completion of this item, the time being 8.17 PM

 

 

 

ITEM 10.15   SF222                261017      Reduction in Council's Credit Card Surcharge from 1% to 0.5%

542/17 RESOLVED:        (Ainsworth/Jones)

 

That Council note the information concerning the change to the credit charge transaction fee to take effect from 1 November 2017.

 

 

 

 

ITEM 10.16   SF25                  261017      Request for Donation - Nambucca/Macksville Evening VIEW Club

543/17 RESOLVED:        (Finlayson/Wilson)

 

1           That Council approve a Section 356 donation of $120, from the Donations Budget 2017/2018, to cover the six (6) hours of hire fees for the Senior Citizens Hall kitchen on 24 November 2017 for the Nambucca/Macksville Evening VIEW Club; and

 

2           That Council waive the $205 hire bond on this occasion pending return of the key after completion of the hire period and the kitchen is left in a clean and serviceable state.

 

 

 

 

Assistant General Manager Corporate Services Report

ITEM 11.1    SF2228              261017      Draft Financial Statements 2016-2017

544/17 RESOLVED:        (Ainsworth/Wilson)

 

It is recommended that:

 

(i)       Council's DRAFT Financial Statements are adopted.

 

(ii)      Council resolve in accordance with Section 413 (2c) of the Act that the draft 2016-17 annual financial report is in accordance with;

 

·       the Local Government Act 1993 (as amended) and the Regulations made there under,

·       the Australian Accounting Standards and professional pronouncements, and

·       the Local Government Code of Accounting Practice and Financial Reporting, and

·       presents fairly the Council’s operating result and financial position for the year, and

·       accords with Council’s accounting and other records, and

·       that the Council is not aware of any matter that would render this report false or misleading in any way.

 

(iii)     Council adopt the Councillors/Management "Statement" and resolve that it be signed and attached to the Draft 2016-17 Accounts.

 

(iv)     Delegate to the General Manager the authority to "authorise the YE Accounts" for issue immediately upon receipt of the auditors reports subject to there being no material audit changes or audit issues, in accordance with AASB 110.

 

 

 

 

ITEM 11.2    SF2368              261017      Investment Report to 30 September 2017

545/17 RESOLVED:        (Ainsworth/Wilson)

 

That the Accountants’ Report on Investments placed to 30 September 2017 be noted.

 

 

 

 

ITEM 11.3    SF251                261017      Schedule of Council Public Meetings 2017

546/17 RESOLVED:        (Ainsworth/Reed)

 

That the schedule of dates for Council meetings in 2017 be noted and received for information by Council.

 

 

 

 

Assistant General Manager Engineering Services Report

ITEM 12.1    SF1676              261017      2017-18 Capital Works Program Monthly Report

547/17 RESOLVED:        (Ainsworth/Finlayson)

 

That Council:

 

a)   Receive and note the information pertaining to the progress of the 2017-2018 Capital Works Program.

 

b)   Council note that the gravel resheeting program has been placed on hold due to weather conditions and availability of suitable gravel form the quarry.

 

c)   Reallocate the amount of $68,600.00 from Rodeo Drive (WO2396) to Scotts Head Road (WO2837).

 

 

 

 

 

 

 

ITEM 12.2    SF1676              261017      Work Practice Improvements

548/17 RESOLVED:        (Ainsworth/Reed)

 

1        That Council receive and note the report on some of the work practice improvements since April 2015 following the organisation review of the Engineering Services Department.

 

2        That Council acknowledge the work of the Manager Infrastructure Services; Civic Services; Structures Services; Roads; Green Spaces and Depot Coordinators on the implementation of the change within work practices to gain efficiencies in providing a more cost effective and affordable service to our community.

 

3        That Council acknowledge the outdoor Staff in embracing the changed work practices to improve efficiencies

 

 

 

ITEM 12.3    T013/2017           261017      Tender T013/2017 - Local Government Procurement Quotations 2017/18 Road Rehabilitation Program

549/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council accept the quotation submitted by Stabilcorp for T013/2017 for the 2017/18 Road Rehabilitation Program

 

2        That Council update the Contract Register.

 

3        That Report Item 13.1 in the Confidential Agenda - Tender T013/2017 - Local Government Procurement Quotations 2017/18 Road Rehabilitation Program be noted.

 

For the motion:                         Councillors Hoban, Ainsworth, Ballangarry, Finlayson, Jenvey, Jones, Reed, Smyth, Wilson

                                      (Total 9)

 

Against the motion:         Nil

                                      (Total 0)

 

 

 

ITEM 12.4    SF90                  261017      Nambucca Shire Traffic Committee Meeting Minutes - 10 October 2017

550/17 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council approve changing the priority of traffic flow at the intersection of Carbin Street and William Street, Bowraville, whereby William Street gives way to Carbin Street on both approaches.

 

2        That Council approve the installation of traffic control devices on the crest of the hill at Wurinda Drive once the Developer has committed to build a pedestrian refuge on the crest and a raised intersection platform and submitted plans to the Nambucca Local Traffic Committee for concurrence.

 

3        That Council approve a request from Macksville Gift Procession Committee of Management  to conduct Macksville Gift Procession, noting the following has been received:

 

·      Certificate of Currency for Public Liability Insurance;

·      Traffic Management Plan confirming Accredited Traffic Controllers will be on site;

·      Police and Roads and Maritime Services notification for the road closures, and

·      Road Occupancy Licence for the Pacific Highway closure.

 

4        That Council endorse road closures for the Macksville Gift Procession to be held between 11.30am and 11.50am on 11 November 2017 as follows:

 

·      Wallace Street - Station Street to Cooper Street;

·      Matilda Street - Station Street to Wallace Street; and

·    Cooper Street - Wallace Street to Boundary Street.

 

5        That Council endorse the installation of No Stopping restrictions at the new cul-de-sac head on Albert Drive (North).

 

6        That Council move No Stopping signs a further 5 metres away from Short Street at its intersection from Boundary Street, Macksville to improve sight lines.

 

 

     

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

551/17 RESOLVED:        (Ainsworth/Reed)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 13.2    SF848                261017      Request to Write off Outstanding Rates & Charges

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (b) of the Local Government Act, 1993, on the grounds that the report contains a discussion in relation to the personal hardship of a resident or ratepayer.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.28 pm.


 

RESUME IN OPEN MEETING

552/17 RESOLVED:        (Ainsworth/Reed)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 8.36 pm

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 13.2    SF848                261017      Request to Write off Outstanding Rates & Charges

553/17 RESOLVED:        (Ainsworth/Finlayson)

 

That Council advise the ratepayer that it will agree to defer the repayment of the $10,000 debt and will consider the request to waive same following advice on a restructuring of the organisation or otherwise after 12 months, whichever is the sooner.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.37 pm. 

 

Confirmed and signed by the Mayor on 16 November 2017.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)

 

             


Ordinary Council Meeting                                                                                            16 November 2017

General Manager

ITEM 9.1      SF959              161117         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

JULY 2011

1

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

31/05/17 Now that the Floodplain Management Study and Plan are completed this policy can be referred to the next Estuary Committee meeting for consideration.

 

AUGUST 2015

 

2

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

 

OCTOBER 2015

 

3

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

JANUARY 2017

 

4

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

15/05/17 – Ecologist has been engaged and a report has been prepared. It will be included/ considered in the housekeeping amendment going to the next council meeting.

 

01/06/17 – Housekeeping amendment planned to be finalised by end of 2017.

 

 

MARCH 2017

 

5

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

 

AGMCS

18/3/17 – Report late 2017

 

 

APRIL 2017

 

6

LF6505

13/04/17

Council again request the RMS to construct the road connection to Florence Wilmont Drive on the basis that the RMS has created the situation and that the Minister’s assistance be sought.

 

GM

1/5/17 - Letter sent

 

18/5/17 – Further meeting with head of Pacific Highway requesting funding for the connection as a consequence of Old Coast Road be severed and made a dead end road.  Awaiting response.

 

22/8/17 – Mayor has sent a follow-up email.

 

29/9/17 -Mayor has sent another follow-up email

 

31/10/2017 – RMS has advised that they will make funding available to construct the connection.

 

 

MAY 2017

 

7

SF1541

25/05/17

That the review of the local environmental plan include consideration and a subsequent report on the creation of more residential land near Macksville and more industrial land (including land for bulky goods) near Macksville.

 

GM

31/05/17 – Report in October 2017

 

18/10/17 - Deferred to December due to workload.

 

8

SF818

25/05/17

That Council write to DPI Water requesting a meeting to pursue the licence amendment (for the Bowra Dam).

 

AGMES

31/05/17 – Awaiting response to request

16/06/17 – Letter sent to DPI Water

31/07/17 – Meeting organised with DPI Water in Grafton on Monday 7 August at 1pm

 

9/08/2017 – Mayor, GM and MW&S met Office of Water and Fisheries at Grafton.  Those Departments are insisting Council undertake a 7 part test to change the dam licence to capture flood flows.

 

18/10/17 - Fee offer for ecological assessment received from GHD.  Fee proposal being sought from NSW Urban Water Services for proposed modelling of dam behaviour with rainfall runoff capture to determine any impacts.  This is being reported to River Monitoring Committee (Adaptive Management) in November.

 

 

JUNE 2017

 

9

SF2303

15/06/17

In consultation with Finance staff the GM & AGMCS conduct a review of the capacity of the Finance Section to meet reporting requirements.  Consider matters such as skill sets, training needs, capacity to backfill critical positions, workload spread & opportunities for efficiencies in process & removal of duplication.

 

GM & AGMCS

Report in July 2017

 

15/7/17 - Delayed due to EOFY priorities.  Report in August 2017

 

/8/17 – Due to statements further delayed until September 2017.

 

20/09/17 Report in October 2017.

 

14/10/17 Deferred to return of AGMCS from leave.

 

10

SF2290

15/06/17

That Council revise the Plan of Management for Gordon Park in consultation with the Section 355 Committee of Management.

 

GM

Report in November 2017.

 

JULY 2017

 

11

SF841

27/7/17

Make representations to the Member for Oxley re supporting residents’ concerns in relation to the post construction operational noise of the Pacific h/w between Nambucca Heads and Urunga, requesting additional noise attenuation.

 

GM

Letter sent 31/07/17

 

20/09/17 Valla residents have met with Melinda Pavey who has provided them with an undertaking to investigate their concerns.

 

AUGUST 2017

 

12

SF979

17/8/17

Council receive advice from Council’s planning staff on whether the declaration of a Great Koala National Park would have any impact on the permissible uses of adjoining land.

 

GM

Report in September 2017

 

17/09/17 - Deferred due work load.  Will be reported in October

 

18/10/17 – Deferred to December due to workload.

 

13

SF2278

17/8/17

That council investigate opportunities through the Sustainability Advantage Program to conduct an audit of Council’s electricity use and establish the business case for installing solar panels on the Council’s buildings/assets.

 

GM

Report in October 2017

18/10/17 – the opportunities are being investigated by the Clean Energy Committee in terms of priorities.  Council is also awaiting advice on the availability of grant funding.  It is expected that a report will come to Council following the next meeting of the Clean Energy Committee scheduled for 8/11/17.

 

14

SF1631

17/8/17

Advice be sought from NSW Health as to whether it is appropriate for Council to advise water consumers connected to the transfer main upstream of the balance tank that they should treat the reticulated water supplied as non-potable and boil all water proposed to be used for drinking and cooking.

 

AGMES

8/17 – Report to be done in October 2017

 

6/09/17 - Letter sent to NSW Health (Port Macquarie).

 

Waiting on a response.  Can report to Council once received.

 

18/10/17 Still awaiting a response from NSW Health.  Have followed this up and have been informed that a reply should be sent within a week.

 

7/9/2017 response received and a report presented to this meeting.

 

15

SF1631

17/8/17

Council consider the construction of a water treatment plant in its future capital works (IWCM) program and financial planning.

 

AGMES

8/17 – Report to be done in October 2017

 

6/09/17 - Water filtration plant will be included in IWCM capital works and financial modelling.

 

16

SF1631

17/8/17

Grant funding be sought for a conceptual design and costing for a water treatment plant.

 

AGMES

8/17 – Report to be done in September 2017 following submission of EOI.

 

6/09/17 - An EOI will be submitted for funding of a concept design through the Safe and Secure Water program.

 

 

 

17

SF2303

31/8/17

That consideration of the Rainbow Walk be deferred until after the contentious Same Sex Marriage plebiscite has been determined by the Australian Government with information to be provided in relation to the legal ramifications and risk of painting the footpath and there be a further report to Council.

 

GM

Depending on outcome of plebiscite and the Government’s actions.  Estimate report in December 2017.

 

SEPTEMBER 2017

 

18

SF988

14/09/17

GM be provided with delegated authority to engage a suitable consultant to prepare a concept design and cost estimate for the provision of water & sewerage to the new Macksville hospital site.

 

GM

Anticipate a report in November 2017.

 

 

 

19

DA2017/179

14/09/17

Council determine this DA (Optus mobile base station) & that a site inspection take place.

 

GM

Report to meeting in October.

 

18/10/17 – Anticipate report to Council in November or December 2017.

 

20

SF2293

28/09/17

Council approach the Hon Melinda Pavey and request that the control of Casey Drive be handed to Council and further that Minister be asked to reconsider handing control of the Soccer field adjacent Casey at no cost.

 

GM

04/10/17 – Pending

31/10/17 – further representations made to the Member for Oxley and Minister for Roads, Maritime and Freight

 

21

SF2397

28/09/17

Proceed with submission of an EOI for the Hennessey Tape Sporting Precinct in Bowraville

 

GM

EOI Registered - concept plan needs to be finalised

 

 

 

22

SF2397

28/09/17

Engage consultants King & Campbell to conduct an inception workshop for stakeholders of the Macksville Memorial Aquatic Centre and proceed with an EOI for the Macksville Aquatic Centre.

 

 

31/10/17 – stakeholder workshop being held on 7 November 2017

 

 

23

SF2319

28/9/17

A reviewed policy on fleet replacement be provided to Council which considers electric cars.

 

AGMES

04/10/17 – Report will be presented to Council in January 2018.

 

OCTOBER 2017

 

24

SF2329

12/10/17

That Council further consider funding a business centres revitalisation under the $1.3 billion Regional Growth Fund.

 

GM

Report in November 2017.

 

 

 

25

SF2381

26/10/17

Council staff prepare a planning proposal to make horticulture permissible with consent in the R5 zone et al.

A report come back on a revision of the DCP to incorporate appropriate standards for horticulture in the R5 zone et al.

 

GM

Planning proposal for gateway determination to be prepared.

 

26

SF2329

26/10/17

There be a report on amending Council’s policy on Urban and Rural Road Naming to incorporate the recommendation of the Business Advisory Committee for dual road naming.

 

AGMES

7/11/2017 - Policy to be reviewed and reported back to Council in March 2018 with other policy reviews

 

27

SF2329

26/10/17

Council staff provide a report on the form of a program and the assistance to be provided to property owners  (under a “Main Street” business centre revitalisation program.

 

GM

Report in December 2017

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.2      SF42                161117         Consultation Draft - Model Code of Conduct

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council forward a submission to the Office of Local Government on the Consultation Draft – Model Code of Conduct comprised of the concerns identified in the various notes in the Discussion section of the report.

 

 

OPTIONS:

 

Council has complete discretion as to what it includes in any submission, or whether it makes a submission on the draft policies.

 

 

DISCUSSION:

 

The Office of Local Government (OLG) is consulting with Councils and other stakeholders on changes to the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct) and the Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW (the Procedures).

 

A media release issued by the Minister in relation to the matter is attached.

 

The Phase 1 amendments made to the Local Government Act 1993 late last year will see the pecuniary interest provisions of the Act and the Local Government (General) Regulation 2005 incorporated into the Model Code of Conduct.  Once commenced, these reforms will consolidate the prescription of all ethical standards for council officials into a single statutory instrument.

 

As part of the process of implementing the Phase 1 amendments, OLG has undertaken a review of the Model Code of Conduct and the Procedures.  In doing so, OLG has sought the views of councils and other stakeholders on the ethical standards prescribed under the Model Code of Conduct, the operation of the Procedures and the current regime for disclosure of interests under section 449 of the Act.

 

Having considered submissions, OLG has prepared consultation drafts of the new Model Code of Conduct and Procedures.  OLG is seeking the views of councils and other stakeholders on the consultation drafts prior to finalising the new Model Code of Conduct and Procedures.

 

The proposed amendments to the Model Code of Conduct and the Procedures are highlighted in bold type in the attached consultation drafts.  According to the OLG the amendments are designed to update, clarify, and enhance prescribed ethical standards, to address issues identified in the four years the current versions of the Model Code of Conduct and Procedures have been in force and to improve their operation.

 

They also state the new Model Code of Conduct and Procedures will also contain new provisions that are designed to improve ethical standards, more effectively deter non-compliance and lead to improved transparency and accountability.

 

Submissions should be made before Monday 4 December 2017 by email to olg@olg.nsw.gov.au and labelled “Code of Conduct Consultation” and marked to the attention of the OLG’s Council Governance Team.

 

Local Government NSW has made some preliminary comments on the draft documents noting that many of the provisions in the draft code already exist under requirements of the current code and the Local Government Act.  They support measures that improve our sector and its accountability to the community, and note that standards for local government councillors and staff are generally far more rigorous than those for State members of Parliament and employees of State Government agencies.   At first glance, some of the requirements in the draft code – such as councillors recording ANY gift or benefit received OR offered, including a cup of coffee – seem petty and ill-conceived.

 

In reviewing the provisions in the draft Model Code of Conduct there are some proposed new provisions which are of significance.  These are:

 

3.15   You must keep a written record of all meetings and other communications with applicants or objectors to planning applications.  Councillors must disclose in writing any meetings and other communications with applicants or objectors to a planning application at a council or committee meeting where the planning application is under consideration.

 

Note:  Given that residents reasonably expect to discuss contentious issues with Councillors over the telephone, at functions, in the street, in the supermarket et al, this provision is quite onerous and impractical.  In that respect the provision is likely based on the false premise that councillors “grass roots” consultation can and should only occur through formal meetings and communications.

 

The other issue is the reasonable expectation of residents that they should be able to make representations to a councillor/s without those representations necessarily being disclosed via a formal process.  At the very least Councillors should advise those making representations to them that their name and the nature of their representations may be disclosed in a public meeting.

 

On the whole whilst the proposed provision has a noble intent, it will be impractical to implement and will make councillors vulnerable to a breach of the code of conduct if they inadvertently omit any communications they might have had.

 

With the definitions of the Code a new term has been introduced by a “council adviser”.  The definitions state that a council official includes councillors, members of staff of council, administrators, council committee members, delegates of council and, for the purposes of clause 4.16, council advisers.

 

Clause 4.16 provides as follows:

 

4.16   A person who, at the request or with the consent of the council or a council committee, gives advice on any matter at any meeting of the council or committee, must disclose the nature of any pecuniary interest the person has in the matter to the meeting at the time the advice is given.  The person is not required to disclose the person’s interest as an adviser.

 

Note:  It is not readily apparent how broadly based the term “council adviser” is meant to be.  The Council has a number of resident experts providing advice at Council meetings and on Council Committees.  Often these people are providing advice to Council because their business or occupation provides them with particular authority or expertise in a matter.  By definition that means they are reasonably likely to have a pecuniary interest in a matter.  There is also the problem that “lay” people not directly involved in the local government will have no idea of the pecuniary interest provisions in the Code of Conduct, the complexity of which requires training for all Council officials.

 

Clause 7.5 of the draft Model Code addresses inappropriate interactions and provides:

 

7.5     You must not engage in any of the following inappropriate interactions:

 

a)   Councillors and administrators approaching staff and staff organisations to discuss individual or operational staff matters including but not limited to industrial relations matters such as grievances, workplace investigations and disciplinary matters.

 

Note:  Again it is not clear how broadly based this provision is.  It refers to industrial relations matters such as grievances, workplace investigations and disciplinary matters.  But there are broader industrial relations matters which are properly of strategic and policy significance to the Council.  A former Director General of Local Government expressed the view (attached) that decisions relating to industrial policies, including the referral of industrial disputes to the NSW Industrial Relations Commission, are matters for elected councils, not general managers or other senior staff.

 

There are new provisions concerning internet access and use of social media.

 

Clause 8.21 provides as follows:

 

8.21   You must not use social media to post comments, photos, sound recordings or other information that:

 

(a)  compromises your capacity to perform your official duties in an unbiased manner

(b)  has the potential to have a negative impact on your working relationships within the council or with external parties

(c)  is offensive, humiliating, threatening or intimidating to other council officials or those that deal with the council

(d)  has the capacity to damage the council’s reputation or contains content about the council that may be misleading or deceptive

(e)  divulges confidential council information

(f)   breaches the privacy of other council officials or those that deal with council

(g)  contains allegations of suspected breaches of this code of information about the consideration of a matter under this code, or

(h)  could be perceived to be an official comment on behalf of the council where you have not been authorised to make such comment.

 

There are new provisions pertaining to Council record keeping as follows:

 

8.22   All information received in your official capacity is a council record and must be managed in accordance with the council’s approved record management practices and policies.

 

8.23   All information stored in either soft or hard copy on council supplied resources is deemed to be related to the business of the council and can be used by the council as a council record regardless of whether the original intention was to create the information for personal purposes.

 

Note:  These new provisions indicate the risks to councillors in communications concerning council business via private email addresses where those communications are not cc’d to council@nambucca.nsw.gov.au.  Such communication would be a breach of the draft Model Code of Conduct.

 

There are also procedures for the administration of the Model Code of Conduct which are attached.

 

 

CONSULTATION:

 

I did seek feedback from the General Manager of Bellingen Council in relation to some of the new provisions.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 


 

Economic

 

There are no economic implications.

 

Risk

 

The major potential risks are identified in the report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are implications for councillors in relation to note taking.

 

Attachments:

1

40693/2017 - New Code of Conduct Media Release

 

2

40701/2017 - Model Code of Conduct Consultation Draft

 

3

8191/2007 - Circular 07-09

 

4

41538/2017 - Procedures Consultation Draft

 

  


Ordinary Council Meeting - 16 November 2017

Consultation Draft - Model Code of Conduct

 


Ordinary Council Meeting - 16 November 2017

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Ordinary Council Meeting - 16 November 2017

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Ordinary Council Meeting - 16 November 2017

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Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.3      SF2303            161117         Motion to LGNSW Conference to transfer RFS Brigade Stations to the RFS or Crown - Response from the RFS

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the response by the NSW Rural Fire Service to Council’s motion to the LGNSW Annual Conference be received.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

DISCUSSION:

 

The Mayor put forward a notice of motion to Council’s meeting on 14 September 2017 concerning Rural Fire Service Brigade Stations.

 

The background to the motion was as follows:

 

“The operating arrangements for the Rural Fire Service have changed significantly since the 1980’s when they were managed by Councils.  Unfortunately some aspects in relation to RFS financing and assets have not progressed the same way with the ownership and maintenance responsibility for brigade stations remaining with councils.

 

RFS buildings still site on the asset registers of councils and councils must account for their depreciation.

 

Given the changes that have occurred in the management of the RFS it would seem logical for the ownership of and responsibility for brigade stations to be transferred to the RFS of the Crown.

 

A simple transfer of title without compensation is proposed.”

 

The Council resolved to submit the following motion to LGNSW for inclusion in the LGNSW for inclusion in the LGNSW Annual Conference 2017 Business Paper.

 

“That LGNSW initiate discussion with the state government with a view to transferring without compensation ownership of and responsibility for Rural Fire Service Brigade Stations to either the Rural Fire Service of the Crown”.

 

The Council’s motion to the LGNSW Annual Conference has now apparently been brought to the attention of the NSW Rural Fire Service who have written to Council referring to the provisions of the Rural Fires Act 1997.  A copy of the letter from the RFS is attached.

 

The letter does not address the merits of Council’s motion and simply refers to the provisions of the legislation which is now 20 years old.  It should be noted that the motion simply sought to initiate discussion with the State Government.

 

There is comment by the RFS that both the Audit Office of NSW and NSW Treasury concur with the view that “control” does not rest with the NSW RFS.  The understanding of the writer is that notwithstanding this statement, some councils in NSW have not included RFS building assets in their asset register (balance sheet) and therefore have not shown a depreciation expense for those assets.  As representatives of the Audit Office of NSW will be in attendance at this meeting, this matter can be put to them.

 

The November 2017 edition of the LG “Debits and Credits” newsletter provides some real life examples to describe the “madness” of the issue concerning the “control” of RFS assets and which is at the heart of Council’s motion to the NSW local government conference.  One example is as follows:

 

Example 1

 

A new RFS brigade shed is being constructed (by the RFS) this year just inside Council’s boundary.

 

The Brigade that will utilise the shed is actually attached to a neighbouring Council RFS area but the site that was chosen in in our Council area.

 

RFS have advised that the shed will become an asset of our Council due to its location even though it is actually located on Crown Land and not Council land.

 

As a result of their decision, the end result for Council is:

 

1    We will have a shed that is not on council land

2    The shed is not attached to a “Council” brigade in our area

3    The shed is not funded by Council

4    And yet the Council will be expected to insure, maintain and wear the depreciation expense for it!

 

And all these hits on Council’s bottom line are due to the belief that Council control these assets – assets that we didn’t fund, we didn’t ask for and we didn’t (can’t) sell!  Makes you think!!

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no discernible risks to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Putting aside the issue as to whether or not councils “control” RFS building assets, there are no budgetary impacts.

 


 

Source of fund and any variance to working funds

 

There are no impacts on working funds.

 

Service level changes and resourcing/staff implications

 

There are no significant resourcing implications.

 

Attachments:

1

42834/2017 - Response from NSW Rural Fire Service

 

  


Ordinary Council Meeting - 16 November 2017

Motion to LGNSW Conference to transfer RFS Brigade Stations to the RFS or Crown - Response from the RFS

 


 


Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.4      SF979              161117         Announcement of New Laws to Create Joint Organisations

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information concerning the announcement of new laws to create voluntary Joint Organisations be received.

 

 

OPTIONS:

 

There are no options.  The report is for information.

 

DISCUSSION:

 

The State Government has now announced that it will introduce new laws to allow councils in regional NSW to voluntarily create new Joint Organisations in 2018.  The Government’s media release is attached.

 

Deputy Premier and Minister for Regional NSW John Barilaro has announced that the Government will provide seed funding of $3.3 million to support councils choosing to become a member of a new Joint Organisation.

 

The announcement is welcome news as it will provide a governance framework for cross boundary projects without the participating councils having to commit to the expense, delay and approval requirements for the establishment of a company or incorporated association.

 

The seed funding is also welcome news as it should allow for the establishment of a joint organisation and initial operation of the Joint Organisation at no cost to the participating councils.

 

The potential benefits of closer cooperation across Council boundaries have been proven in a number of recent initiatives.  For example, it has been the case that this Council has benefited from economies of scale with its joint waste service with Coffs Harbour and Bellingen Councils.  More recently the informal alliance of Bellingen Shire Council and this Council in negotiating the Pacific Highway handover from the RMS has certainly demonstrated the benefit of collective lobbying when negotiating with the RMS.

 

MIDROC has previously made representations to the NSW Government for the establishment of a voluntary Joint Organisation based on participation from six (6) councils being Clarence Valley Council, Coffs Harbour City Council, Bellingen Shire Council, Nambucca Shire Council, Kempsey Shire Council and Port Macquarie – Hastings Council.

 

CONSULTATION:

 

There has been no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 


 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no significant risks.  The proposal is that membership of a Joint Organisation be voluntary.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage the budgetary impacts are unknown.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level implications.

 

Attachments:

1

42951/2017 - Joint Organisation Announcement

 

  


Ordinary Council Meeting - 16 November 2017

Announcement of New Laws to Create Joint Organisations

 


 


Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.5      SF251              161117         Council Meetings - January 2018

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council agree to hold one Council meeting in January 2018 being on Thursday 18 January 2018 in the Council Chambers and advertise this intention in the local media.

 

 

OPTIONS:

 

The Council has discretion as to its meeting arrangements.

 

 

DISCUSSION:

 

Council has a scheduled meeting on Thursday 14 December 2017 and then as per usual custom no meeting on Thursday 28 December 2017.

 

In January 2018 the last Thursday of the month is 25 January and the Thursday two weeks before that is 11 January.

 

However Council’s Australia Day Awards Ceremony is being held at Bowraville Central School on Thursday 25 January.  It is also the case that many Council staff will be away in the first week of January which will pose difficulties in putting together a business paper for a meeting on 11 January 2018.

 

Accordingly it is proposed that Council conduct just one meeting in January being on Thursday 18 January before returning to the normal 2 meetings per month in February 2018.

 

 

CONSULTATION:

 

There has been consultation with Executive Assistant – Lorraine Hemsworth who proposed this recommendation.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no identified risks.

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Service level changes and resourcing/staff implications

 

There is no service level or resourcing implications.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.6      SF2292            161117         Minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development        

 

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 22 August and 26 September 2017 are attached for Council’s endorsement. 

 

The minutes are reported to Council together in one report as matters addressed at both meetings are closely connected. 

 

 

 

RECOMMENDATION:

 

That Council endorse the minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

There are a number of comments and recommendations from the Committee relating to Stuart Island.  Overall, the Committee was impressed by the access and continuous paths of travel around facilities and suggestions are relatively minor.  The comment regarding the picnic shelter slabs is a design request so that future installations take into account a little more hard surface area to allow for wheelchair access.  The various matters will be discussed with Council staff for assessment as to their practicality and cost. 

 

The report from site visits has been referred to Council’s Tourism Marketing Co-ordinator with a view to providing content for the Tourism website regarding inclusive tourism for people with disability.

 

CONSULTATION:

 

Nothing required.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Improved access has positive social outcomes for the community particularly people with disability.

 

Economic

 

Improved access has positive economic outcomes where barriers to business are removed. 

 

Risk

 

Nothing identified

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing identified

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

Attachments:

1

30985/2017 - Minutes - Access Committee - 22 August 2017

 

2

36356/2017 - Minutes - Access Committee - 26 September 2017

 

3

41700/2017 - Report from the team that visited the Boardwalk, Visitor Information Centre and Destiny Motor Inn on 22 August 2017

 

  


Ordinary Council Meeting - 16 November 2017

Minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017

 

PRESENT

 

Mr Peter Shales (Chairperson)

Cr Anne Smyth

Ms Lee-anne Funnell

Mr Les Small

Ms Fiona Henwood (Guide Dogs)

Ms Margaret Hutchinson

Mr Mark Bettini

Mr Michael Porter

Ms Nicki Torrelli

Ms Alba Sky

Ms Coral Hutchinson

Cr Susan Jenvey

Mr Lewis Parkins

 

 

 

APOLOGIES

 

Mr Keith Davis

Mr Cameron Gowing

 

 

Note:  The meeting comprised on-site inspections of the Bellwood Park, Stuart Island, the boardwalk between Bellwood and Visitor Information Centre and Destiny Motor Inn.  Members formed 2 groups.

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1      SF2292              220817      Report on General Business to the Access Committee 22 August 2017

RecommendationS (stuart island and bellwood):

 

1   The Committee did not support the request for a disability car parking space in the vicinity of the fish cleaning tables/boat ramp on Stuart Island for the following reasons:  the area is a “no parking manoeuvring area only” and would be costly to reconfigure this to provide a car parking space specifically in this area (especially for car and trailer); there are many different options for parking on the island; the fish cleaning tables aren’t wheelchair accessible; parking is not time-limited; the area cannot be always patrolled and the space is likely to be used unlawfully; and designated disability parking is generally not required on the island. 

2   That a bin be placed adjacent to the toilets for sanitary reasons.

3   The Committee enquires as to the progress of cultural story boards proposed for Stuart Island?

4   That Council note access in and around Bellwood Park and Stuart Island is very good: includes toilets, pathways, BBQ options, pontoon and viewing platform, access to shelters and continuous paths of travel.  

5   That concrete slabs for picnic shelters be extended to allow for people in wheelchairs to use the table.

RecommendationS (boardwalk, visitor centre, destiny motor inn):

 

A report from the team that visited the Boardwalk, Visitor Information Centre and Destiny Motor Inn will be tabled at the September meeting.

 

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 26 September 2017 commencing at 2.00 pm at the Council Administration Centre.

 

 

CLOSURE

 

The inspections concluded at Bellwood Store, where the groups reported back.  There being no further business the Chairperson then closed the meeting the time being 3.00 pm. 

 

 

 

………………………………

PETER SHALES

(CHAIRPERSON)

 


Ordinary Council Meeting - 16 November 2017

Minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017

 

PRESENT

 

Mr Peter Shales (Chairperson)

Cr Susan Jenvey

Ms Alba Sky

Mr Les Small

Mr Michael Porter

Mr Mark Bettini

 

In Attendance:  Ms Alanna Patterson (Australian Hearing)

 

APOLOGIES

 

Ms Coral Hutchinson

Ms Fiona Henwood (Guide Dogs)

Cr Anne Smyth

Ms Lee-anne Funnell

Ms Margaret Hutchinson

 

 

Note:  The meeting opened at 2.15 pm.

  

Assistant General Manager Corporate Services Report

ITEM 3.1      SF2292              260917      Confirmation of the Minutes of the Previous Meetings held 25 July and 22 August 2017

Recommendation:

 

The Committee confirmed the minutes of the meetings held 25 July and 22 August 2017.

 

 

 

ITEM 3.2      SF2292              260917      Business Arising from Previous Meetings held 25 July and 22 August 2017

Recommendation:

 

That the Business Arising be noted, including the report from the team visiting the Nambucca Valley Visitor Centre, Destiny Motor Inn and surrounds, at the site inspection on 22 August 2017.

 

 

 

ITEM 3.3      SF2292              260917      Correspondence to the Access Committee meeting 26 September 2017

Recommendation:

 

That correspondence received be noted.

 

 

 

 

 

ITEM 3.4      SF2292              260917      Report on General Business to the Access Committee 26 September 2017

Recommendation:

 

That the following information from the presentation by Ms Allana Patterson from AUSTRALIAN HEARING  be noted.

Australian Hearing is the only 100% government owned business that tests for hearing loss and supplies hearing aids. They have been in operation for 70 years. They have over 600 sites throughout Australia, and have an outlet in Coffs Harbour. They operate with I-Care Plus outlets.

A doctors referral is a requirement.  Australian Hearing also have a role in education and awareness of exposure to industrial noise and tinnitus. They have a mobile bus for testing that could be brought to Macksville should

 

 

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 24 October 2017 commencing at 1.00 pm at Nambucca Heads RSL car park for a site inspection.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.15 pm. 

 

 

 

………………………………

PETER SHALES

(CHAIRPERSON)

 


Ordinary Council Meeting - 16 November 2017

Minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017

 

REPORT TO NAMBUCCA SHIRE COUNCIL ACCESS COMMITTEE MEETING 22 SEPTEMBER 2017

ON-SITE VISIT TO BOARDWALK, VISITOR INFORMATION CENTRE AND DESTINY MOTOR INN NAMBUCCA HEADS

 

Destiny Motor Inn to Bellwood Store Report, Visit conducted 22 August 2017

The Destiny Motor Inn is a single-story building, on a level site, nestled amongst tropical gardens opposite the beautiful Nambucca River. From the motel, it is delightfully easy to access shops, as well as cafes, clubs, and pubs that are situated along the course of the Nambucca River all the way to the river mouth. Within walking distance from the motel there are a number of well-appointed parks, BBQ areas, river swimming, and children's playgrounds. There is also a historic walk, tracing the town’s early settlement and commercial activities.

The Destiny has one room available, Room 25 that has been set up for disability access.

Entry to the room is via a level access ramp. Car parking is available outside the room, but if more space is required to unload scooters or chairs, there is plenty of parking adjacent to Room 25, where the hotel's internal driveway ends.

The Room contains a single and a queen size bed, with plenty of circulation space around the beds. The single bed has a 9 cm gap for a portable hoist if needed. All light switches, appliances and taps are accessible. It also has a good size storage area. The bathroom has a shower hose with adjustable fittings, a self-draining seat and grab rails. The toilet meets the standards for access.

For the vision impaired the room may be a little too dark as it has a low lux level reading, but in navigating the motel surrounds, high visibility white stripes are in place to indicate any uneven ground.

The Reception at the Destiny Motor Inn has dual accessibility. There are clear white stripes indicating a step under the covered walkway, as well as, a level entry point large enough for scooters. Through the reception area lies the Rendezvous Restaurant. This is sunken room, with 3 steps to navigate, overlooking a tropical lagoon. Hotel management has plans for a ramp to the restaurant, but at this stage access to the dining room for those with mobility issues is available from the cafe/ bar/ reception area.

From outside Room 25, if you cross a short strip of grass, there is a wide concrete path which gently meanders past the lagoon brimming with aquatic life to the crossing on Riverside Drive. For your well-being when crossing the road here, there is a traffic safety island in the middle to help you navigate the traffic, one direction at a time. For the site impaired, both the safety island, and the northern exit would benefit from the placement of tactiles, so when utilizing this crossing, patrons will easily know when the safe place has ended.

 

The crossing on Riverside Drive, will take you to the Nambucca Visitor Information Centre and the jetty for Nambucca River Cruises. The Visitor Information Centre is staffed with friendly local volunteers, happy to be help with knowledge about access to local attractions and services. The Visitor Information Centre has 2 disabled toilets.

From the Nambucca Visitor Information Centre, travellers can turn left to the Gulmani Boardwalk and Bellwood Park, Stuart Island, and the journey along the river to the River mouth. If you turn right access is available to Brotherhood Park and the Nambucca Plaza Shopping Centre.

The Gulmani Walk welcomes you in traditional language, “Giinagay” and reminds you that the tradition custodians of this land are the Gumbayniggrr. The Gulmani walk is a wide boardwalk skirting the edges of a mangrove to the crossing over to Stuart Island.

The board walk is wide and traffic-able for scooters and wheelchairs. However there is a slight dip in a couple of places on the river side of the structure that can make for some hardship with your progress in a wheel chair. This can be rectified by traveling closer to the riverbank.

If you are tall and vision impaired, the riverbank side of Gulmani boardwalk has a couple of mangrove tree branches edging onto the boardwalk at head height that are best avoided.

Once you have crossed the access to Stuart Island you will find yourselves in Bellwood Park. This is a popular destination for tourists and locals. For thousands of years the Gumbayniggirr have enjoyed sitting on the riverbank, catching the sea breezes on a hot day, under the she oaks. In the distance the white caps of the oceans can be seen breaking in the river mouth.

Bellwood Park has numerous covered picnic shelters, BBQ areas, and a riverside swimming beach with pontoon, children's playground and disabled toilet facilities. There is plenty of parking at Bellwood. For those requiring access to the path for chairs and scooters, access is at either end of the park or through a grassed drainage point in the middle of the park.

If you would like a coffee, a milkshake or a hamburger, The Bellwood Store is situated on Riverside Drive across from the entrance to Bellwood Park. The Store has an access ramp to an outside deck. Great care and caution are required crossing Riverside Drive as traffic can come from both directions on Riverside Drive, as well as from Bellwood Park. There is also a short line of sight for cars turning onto Riverside Drive from Seaview Street.

 


Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.7      SF2293            161117         Development Applications greater than 12 months or where submissions received -  to 7 November 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 7 November 2017 be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/179

3 August 2017

Telecommunications Facility (Mobile Phone Tower)

Lot 3 DP 1147417, 1079 Scotts Head Road, Scotts Head

Thirty-seven submissions have been received within the specified notification period – thirty-four oppose the proposal, one does not object but offers an alternative site and two support the proposal.

 

·           Proposed development is unsightly and will spoil the bushland views and visual amenity

·           It will threaten existing native fauna and impact habitat of native fauna – comprehensive impact study required

·           Concerned about electromagnetic energy impacts on nearby residents and the school

·           No evidence that the local community will benefit from it

·           Exceeds height limit for site – tower is much too high – over 20m above the tree line

·           In Acid Sulphate Soils Class 2 area

·           Located in an area of “threatened Remnant Coastal Wetland” and the site floods

·           This would be better situated on the other side of Scotts Head Road

·           More suitable sites should be investigated

·           Could be bad for people’s health

·           Properties will be devalued

·           If a red light is placed on top of the tower, residents should receive compensation or blinds to reduce the impact

·           Too close to the school, the oval, yarning circle and adjoining residences

·           Low-lying site will not provide for optimal effectiveness of the tower

·           Will have a detrimental impact on lifestyle and tourism for Scotts Head

·           Does not comply with relevant planning principles set by the NSW Land & Environment Court, including impacts on neighbouring properties, including amenity, reasonableness, loss of reasonable development potential and poor design

·           Does not comply with Visual Impact Minimization principles as provided within the NSW Telecommunications Facility Guideline as it does not respond appropriately to its rural landscape setting

·           Exact location of tower not clear from information provided

·           Proposal is not visually aesthetic – too close to neighbouring residences

·           Too much vegetation will need to be cleared.

·           Not required as homes with broadband internet can make and receive calls using the NBN

·           A visual montage should be provided by the applicant

·           Council should conduct a site visit

·           Causing stress and anxiety in the local community

·           Would like it to be considered at a public council meeting

·           Could pose a catastrophic risk to residents in the event of a bushfire

·           More property owners should have been notified and the local community consulted with more thoroughly

·           Appears to be a cost savings exercise by Optus

·           Area is of significance to the Gumbaynggirr people

·           Should be a more suitable colour to blend in with the surrounding landscape

·           Does not comply with Clause 5.5 objectives of the Nambucca Local Environmental Plan 2010 – Coastal Policy

·           Owner of Lot 106 DP 251748 would be happy to have the tower on their property and believes this would have less of an impact as it would be close to main power transmission lines

·           The tower will provide better reception for Scotts Head which is important in emergency situations

·           Mobile phone reception is now an essential service and many parts of Scotts Head do not have mobile phone coverage

 

STATUS: Being assessed.  To be reported to Council with Council undertaking a site inspection.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/222

27 September 2017

Earthworks

Lot 21 DP 1149595, 41 Pearl Circuit, Valla

One submission has been received – it opposes the proposal

·             Imported fill may negatively impact the environment, particularly the koala population

·             The amount of fill may impact on drainage and may cause flooding

·             The fill is being placed over the top of the Telstra fibre optic cable – the major communications cable between Sydney and Brisbane.

STATUS: Being assessed

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/225

4 October 2017

4 Lot Subdivision

Lot 34 DP 1212788, 29 Macksville Heights Drive, Macksville

One submission has been received – it opposes the proposal

·             Objector believes they will lose vehicular access to their block

·             Retaining wall needs to be erected prior to erection of boundary fence

·             This and potential future subdivisions will increase traffic volumes exponentially

STATUS: Being assessed – referred to RFS and Essential Energy

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.8      SF2293            161117         2017 October - Approved Construction and Complying Development Certificates

 

AUTHOR/ENQUIRIES:    Candice Lopez, Business Service Officer         

 

 Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of October 2017 as at 7 November 2017.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for October 2017 be noted and received for information by Council.

 

 

Attachments:

1

43154/2017 - Construction Certificates and Complying Developments Approved - October 2017

 

  


Ordinary Council Meeting - 16 November 2017

2017 October - Approved Construction and Complying Development Certificates

 


 


 


 


 


Ordinary Council Meeting                                                                                            16 November 2017

General Manager's Report

ITEM 9.9      SF2293            161117         2017 October- Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Candice Lopez, Business Service Officer         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Attached is a list of Development Applications and Complying Development Applications received in October 2017 as at 7 November 2017.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in October 2017 be received for information.

 

Attachments:

1

43152/2017 - Development Applications and Complying Applications Received - October 2017

 

  


Ordinary Council Meeting - 16 November 2017

2017 October- Development and Complying Development Applications Received

 


 


 

 


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2228            161117         Financial Statements 2016-17

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services; Craig Doolan, Manager Financial Services; Faye Hawthorne, Accountant         

 

Summary:

 

Pursuant to Section 418 and Section 419 of the Act, Council is required to present the audited Financial Statements and Auditor’s Reports to the public.

 

The Financial Statements for the year ended 30 June 2017, have been completed and the audit reports have been received and copies are attached providing an independent and comprehensive explanation of Council’s financial position. 

 

The financial statements indicate Council’s financial position as at 30 June 2017 which once again remains sound, continuing the trend of positive financial results. The financial statements in conjunction with the June Budget Review provide Council with its financial performance for the year.

 

With regard to the 2016/2017 Financial Statements, the Income Statement, Statement of Comprehensive Income, Statement of Financial Position, Statement of Changes in Equity and Statement of Cash Flows consolidate the information contained in the notes to the accounts and provide the big picture of Council’s operations and financial position as at the 30 June 2017.

 

Recommendation:

 

That Council receive the Audited Financial Statements for the period ended 30 June 2017.

 

 

OPTIONS:

 

This is a report is for Council’s information and to satisfy requirements stipulated by The Local Government Act. There are no other options.

 

 

DISCUSSION:

 

It is anticipated that Mr James Sugumar, the Director Financial Audit with The Audit Office of New South Wales will be in attendance at this Council meeting to speak to Council’s financial statements for 2016-17 and to answer any questions.

 

As soon as practicable after receiving the auditor's report, Council must resolve a date to present its audited financial reports and auditors report to the public (Section 418 (1) (a) & (b)).  The date fixed for the meeting must be at least 7 days after the date on which the notice is given, but not more than 5 weeks after the auditor’s reports are given to the council (Section 418 (2)).  This responsibility has been delegated to the General Manager and due notice was provided as part of the notification for this meeting of Council.

 

The Public Notice included:

 

(i)       a summary of the financial reports in the approved format; and

(ii)      a statement that any person can make a submission in accordance with Section 420.

 

Copies of the Council’s Audited Financial Reports, together with the Auditor’s Reports, have been available at Council for inspection by members of the public on and from 9 November 2017 being the public notice of the holding of the meeting.

 

Any submissions on the audited financial statements must be in writing and be lodged with the Council within 7 days from the notice on 9 November.

 

No submissions have been received to date.  Council will ensure that copies of any submissions received are referred to the Auditor.

 

The Audited Financial Statements will be included in the 2016-17 Annual Report.

 

OPERATING RESULT

 

The Income Statement shows a consolidated operating surplus for the year of $11,376,000 compared to a surplus of $633,000 the previous year. Council’s operating result before capital grants and contributions is a surplus of $7,124,000. The result is largely affected by an advanced payment of the 2017/18 Financial Assistant Grant and $3.9 million in found assets, particularly in sewerage through the revaluation of Water & Sewerage assets in 2016/17.

 

For Council’s category 1 business activities Water Supplies and Sewerage Service, the continuing operations result for the year after imputation of tax equivalents is a surplus of $1,499,000 and a surplus of $3,431,000 respectively.

 

The operating results distinguish from the Working Capital Result figures reported with the June Budget Review as they do not include capital expenditure and include non cash items of depreciation, fair value adjustments and increase in employees leave entitlement liability. In addition, the operating results do not recognise the transfers to and from restricted assets, or commitments revoted to 2017/18. Slight variations to the Current Liquid Equity (CLE) positions have occurred during the finalisation of the audited financial statements. The net CLE position of each fund is General $3,429,000, Water $3,304,000 and Sewerage $3,630,000.

 

 

TOTAL EQUITY

 

Council’s Total Equity or Net Assets increased to $429,181,000 from the $417,172,000 held as at 30 June 2016. The Statement of Financial Position lists the items that make up this equity and the Statement of Changes in Equity shows the increase from 2015/16 to 2016/17.

 

 

STATEMENT OF PERFORMANCE MEASUREMENT INDICATORS

 

Note 13 of the Financial Statements displays Local Government Industry Indicators.

 

The Operating Performance Ratio is aimed to assess Council’s ability to meet operating expenditure through its operating revenue. Logically an ongoing average ratio of >0% would be required to prove sustainability. This ratio indicates that Council’s operating income was sufficient to cover operating expenses. It has improved significantly from last year and is well above the TCorp benchmark of <4%. The combination of the advanced 17/18 payment of the Financial Assistance Grant, Natural Disaster contributions, additional Roads to Recovery subsidy, found Sewerage assets revenue and a reduction in expenses, particularly Materials & Contracts; were the prime sources in the improvement. 

 

Own Source Operating Revenue measures how much financial flexibility Council has through the non-reliance of external funding sources.  The TCorp benchmark is >60%. At 68.15% Council remained consistent with last year showing it continues to have autonomy in funding its operations.

 

The Unrestricted Current Ratio is the financial indicator that is the truest of the indicators reflecting Council’s working funds position. The TCorp benchmark is >1.5x. Council’s ratio at 2.51x confirms its strong working funds position.

 

Council’s Debt Service Cover Ratio which highlights the magnitude of available cash being utilised to service debt improved on the previous year primarily due to the operating result factors mentioned above. Council therefore once again exceeded the TCorp benchmark of >2x.

 

Rates, Annual Charges, Interest & Extra Charges Outstanding Percentage indicator assesses the impact of uncollected rates and charges on liquidity and the adequacy of recovery efforts. Council’s ratio of 5.11% is a further improvement on the previous year and well below that of the TCorp benchmark of 10%.

 

The Cash Expense Cover Ratio is another liquidity measure and shows the number of months Council can continue paying immediate expenses without cash inflows. TCorp’s benchmark is 3 months. The reported ratio of around 11 months also highlights Council’s strong liquidity position.

 

 

INFRASTRUCTURE ASSET PERFOMANCE INDICATORS

 

Special Schedule 7 (attached) includes indicators designed to provide a measure on Council’s management of its infrastructure assets.

 

The Building and Infrastructure Renewals Ratio reflects the extent to which council is preserving the condition of its building and infrastructure assets or the capital renewal capacity of council i.e. the amount of funds spent on renewing building and infrastructure assets (as opposed to maintaining them). TCorp considers a ratio of 100% as acceptable. The ratio is still below the benchmark.  Council has been dealing with this scenario through its Fit for the Future assessment process with an Improvement Proposal that shows Council will meet this benchmark by 2020.

 

Infrastructure Backlog Ratio highlights the accumulation of outstanding infrastructure spending required to bring infrastructure assets up to a satisfactory condition. The ratio shows that Council’s backlog has declined on the improved position at the 30 June 2016. As mentioned previously it will take time for data pertaining to this ratio to be confidently applied to asset management decisions during the period where Council is refining and building asset management practises and gears towards a robust long term asset management strategy.

 

Supplementing the above indicator is the Asset Maintenance Ratio that highlights the percentage of actual to required maintenance. Anything below 100% reflects deterioration in the condition of Council’s assets. Council’s ratio has declined, although caution also needs to be applied when considering this ratio as Council is in the early stages of methodically building its asset information database as part of its strategic asset management journey.

 

The Capital Expenditure Ratio which is total asset expenditure over annual depreciation is excluded from the audited reports. This indicator expresses the growth of Council’s assets. The benefit over time of this indicator is to show whether Council is providing an appropriate level of infrastructure for the community. The ratio was 2.98 in 2014 and 2.52 in 2015 reflecting construction on the Dam. The ratio has further reduced from 1.45 in 2016 to 1.20 in 2017 with Council spending less on additional assets and also incurring an increase in depreciation primarily in other structures (waste depot cells). The ratio shows that Council is still investing positively in infrastructure and at the same time not over capitalising.

 

Revotes of Expenditure is another indicator not required for disclosure in the Financial Statements but is considered important to illustrate how well Council is planning and utilising its resources. Re-votes at year end are the commitments of expenditure that were not carried out during the budget year.

 

The ratio is intended to highlight the effectiveness of planning and the co-ordination of resources in terms of meeting project objectives in Council’s operational plan and delivery program.

 


 

The measure used to indicate this level is the percentage of expenditure re-votes to the total ordinary and capital expenditure of Council for the year.

 

Year

Total Expenditure Re-Votes

Ordinary & Capital Expenditure

 

Ratio

 

2016/2017

$3,597,300

$45,216,000

8.0%

2015/2016

$3,372,400

$48,138,000

7.0%

2014/2015

  $3,049,600

$52,406,800

5.8%

2013/2014

$1,155,400

$42,404,000

2.7%

2012/2013

$1,009,400

$43,472,000

2.3%

2011/2012

$4,285,000

$41,932,000

10.2%

 

 

 

 

2010/2011

$3,504,000

8.8%

 

$39,955,000

 

 

 

 

2009/2010

$3,660,100

9.4%

 

$38,912,000

 

 

The 2016/17 ratio has again increased, remaining above the industry benchmark of 5%. A Capital Works monthly report to Council has now been introduced offering a more timely approach to the review of the capital works program and reporting of potential risks as they arise.

 

 

CONSULTATION:

 

The Statements were prepared by the Accountant Faye Hawthorne, with the assistance from the Finance and Asset Management Team.

 

LG “Debits & Credits” Aug 2017.

 

The NSW Local Government Industry Accounting Newsletter and Financial Management Best Practice Guide from LG Solutions.

 

Attachments:

1

42283/2017 - Report on the Conduct of the Audit 2017

 

2

42282/2017 - Client Service Report 2017 Audit

 

3

42292/2017 - Financial Statements 2016-17

 

  


Ordinary Council Meeting - 16 November 2017

Financial Statements 2016-17

 


 


 


 


 


Ordinary Council Meeting - 16 November 2017

Financial Statements 2016-17

 


 


 


 


 


Ordinary Council Meeting - 16 November 2017

Financial Statements 2016-17

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.2    SF134              161117         Nambucca Shire Council Annual Report 2016-2017

 

AUTHOR/ENQUIRIES:    Scott Norman, Assistant General Manager Corporate Services         

 

Summary:

 

In accordance with the Local Government Act 1993, Council is required to prepare an annual report within 5 months of the end of each year. The annual report must address the Council’s actual performance against its original projected performance of its principal activities.  It covers the period 1 July 2016 to 30 June 2017.

 

The Annual Report must have annexed to it the Audited Statements.

 

 

Recommendation:

 

That Council note the completion of the 2016/2017 Annual Report and that the 2016/2017 Annual Report be placed on Council’s website and advice be forwarded to the Minister for Local Government as required.

 

 

OPTIONS:

 

There are no options as Council must place the Annual Report on its website and advise the Minister by 30 November 2017.

 

DISCUSSION:

 

Council must prepare its Annual Report within 5 months of the end of the financial year and advise the Minister for Local Government.  The report is to include as an annexure, the Audited Statements.

 

The Annual Report has now been completed in accordance with the Act and will be placed on Council’s website and advice extended to the Minister for Local Government by 30 November 2017.

 

CONSULTATION:

 

All responsible officers within Nambucca Shire Council

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There are no risks associated with this report as it has been completed within the prescribed time limits outlined in the Local Government Act.

 


FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Not Applicable

 

Source of fund and any variance to working funds

 

Not Applicable

 

Service level changes and resourcing/staff implications

 

Not Applicable

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.3    SF2368            161117         Investment Report to 31 October 2017

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2017 to 30 June 2018 is currently estimated to be $1,004,174

 

The original budget allocation for the financial year “2017/18” is $979,000.

 

Council currently has $34.467 Million invested:

 

·      $   6.191     Million with Managed Funds,

·      $   2.186     Million with On Call Accounts

·      $ 22.090      Million on Term Deposits

·      $   4.000     Million with Floating Rate Notes

 

This report details all the investments placed during October and Council funds invested as at 31 October 2017.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds.

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 31 October 2017 be noted.

 

 

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during October 2017 and Council funds invested as at 31 October 2017.

 

Details below are the following report and graphs:

 

·           Investments Matured & Interest & Returns 1 to 31 October 2017

·           Investments Held at 31 October 2017

·           Managed Funds, On/Call and Floating Rate T/D & Notes

·           Term Deposits

·           Monthly Investments Revenue Earned

·           Weighted Average Return

 

 

 

 

 

 

 

 

 

 

 

 

.CONSULTATION:

 

Grove Research and Advisory

 


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2017/2018 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2017/2018 will be completed with the September 2017 Budget Review and GPG Research & Advisory will provide Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the September 2017 Budget Review. Variances will be distributed between the Water, Sewerage and General Funds for the financial year during the year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            16 November 2017

Corporate Services

ITEM 10.4    SF251              161117         Schedule of Council Public Meetings 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2017.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Comment from General Manager

 

It is recommended that Council undertake some “away” meetings in spring when the weather and insects are kinder to meetings in public halls.  Meetings in Valla Beach or Valla Rural and Burrapine have been scheduled for October and November 2017.

 

 

Recommendation:

 

That the schedule of dates for Council meetings in 2017 be noted and received for information by Council.

 

MEETING

DATE

VENUE

COMMENCING

Audit & Risk Improvement Committee

16 November

Council Chambers

10.00 AM

Ordinary Council Meeting

16 November

Council Chambers

  5.30 PM

Access Committee

28 November

Council Chambers

  2.00 PM

Ordinary Council Meeting

30 November

Burrapine Public Hall

  5.30 PM

Traffic Advisory Committee

5 December

Committee Room

10.30 AM

Land Development Committee Meet

14 December

Council Chambers

  3.30 PM

Ordinary Council Meeting

14 December

Council Chambers

  5.30 PM

Ordinary Council Meeting (proposed)

18 January

Council Chambers

5.30 PM

Ordinary Council Meeting

8 February

Council Chambers

5.30 PM

Ordinary Council Meeting

22 February

Council Chambers

5.30 PM

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.5    SF298              161117         Argents Hill Hall Committee of Management - Annual General Meeting - 11 September 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the Argents Hill Hall Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Argents Hill Hall Committee of Management Annual General Meeting held on 11 September 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Argents Hill Hall Committee of Management was held on 11 September 2017.

 

The Committee of Management for 2017/2018 comprises:

 

President                                           David Foley

Vice President                                    Rob Argent

Secretary                                           Jenny Argent

Treasurer                                            Jenny Phillips

Coordinator, Fundraising & Events      Denise Deboer

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

41999/2017 - Annual General Meeting - Argents Hill Hall Committee of Management - 11 September 2017

 

  


Ordinary Council Meeting - 16 November 2017

Argents Hill Hall Committee of Management - Annual General Meeting - 11 September 2017

 


 


 


 


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.6    SF588              161117         Nambucca District Historical Society Committee of Management - Annual General Meeting - 19 September 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the Nambucca District Historical Society Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Nambucca District Historical Society Committee of Management Annual General Meeting held on 19 September 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca District Historical Society Committee of Management was held on 19 September 2017.

 

The Committee of Management for 2017/2018 comprises:

 

Acting President                                 Edna Stride

Vice Presidents                                  Edna Stride and Fran Bond

Secretary                                           Jenny Ballangarry

Assistant Secretary                            Sue Cambage

Treasurer                                            Sue Cambage

Photographic Coordinator & Archivist  Georg Micolich

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

38270/2017 - Minutes of AGM held 19 September 2017

 

2

43470/2017 - Statement of Income and Expenditure

 

  


Ordinary Council Meeting - 16 November 2017

Nambucca District Historical Society Committee of Management - Annual General Meeting - 19 September 2017

 


 


 


Ordinary Council Meeting - 16 November 2017

Nambucca District Historical Society Committee of Management - Annual General Meeting - 19 September 2017

 

 


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1575            161117         Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets         

 

Summary:

 

In accordance with past practice, it is intended to place the Asset Management Plans (AMP’s) on public exhibition and have Council formally endorse the documents via a Council resolution.

 

Council uses the IPWEA NAMS (National Asset Management Strategy) template for the development of the AMP’s and Councillors will receive a briefing on the AMP’s summarising each AMP prior to the Council meeting.

 

The three Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage will be provided to Councillors on Monday 13 November 2017 via the iPad.

 

 

Recommendation:

 

1        That Council receive and note the presentation on the Asset Management Plans for Unsealed Roads, Footpaths and Drainage.

 

2        That Council place the Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage on public exhibition, and receive a further report following the completion of the public exhibition.

 

 

OPTIONS:

 

No other options have been considered

 

 

DISCUSSION:

 

This asset management plan details information about infrastructure assets including actions required to provide an agreed level of service in the most cost effective manner while outlining associated risks. The plan defines the services to be provided, how the services are provided and what funds are required to provide the services over a 20-year planning period. The plans being presented cover the infrastructure assets of unsealed roads, stormwater drainage and footpaths.

 

Council’s goal in managing infrastructure assets is to meet the defined level of service (as amended from time to time) in the most cost effective manner for the present and future. The key elements of infrastructure asset management are:

 

·      Providing a defined level of service and monitoring performance,

·      Managing the impact of growth through demand management and infrastructure investment,

·      Taking a lifecycle approach to developing cost-effective management strategies for the long-term that meet the defined level of service,

·      Identifying, assessing and appropriately controlling risks, and

·      Linking to a long-term financial plan which identifies required, affordable expenditure and how it will be allocated.

 

The key points within the plans are:

 

Levels of Service - Service levels are defined service levels in two terms as, customer levels of service and technical levels of service.

 

Customer Levels of Service measure how the customer receives the service and whether value to the customer is provided. Customer levels of service measures used in the asset management plan are:

 

Quality:              How good is the service?… What is the condition or quality of the service?

 

Function:           Is it suitable for its intended purpose?…. Is it the right service?

 

Capacity/Use:     Is the service over or under used?… Do we need more or less of these     assets?

 

Technical Levels of Service:       Supporting the customer service levels are operational or technical measures of performance. These technical measures relate to the allocation of resources to service activities to best achieve the desired customer outcomes and demonstrate effective performance

 

Operations:        the regular activities to provide services (e.g. chemical dosing, water quality monitoring, infrastructure inspections / condition assessments, energy, monitoring pumping times etc.

 

Maintenance:      the activities necessary to retain an asset as near as practicable to an appropriate service condition. Maintenance activities enable an asset to provide service for its planned life (e.g. pump maintenance and water main flushing).

 

Renewal:            the activities that return the service capability of an asset up to that which it had originally (e.g. pump renewal, pipeline replacement and test equipment renewal).

 

Upgrade/New:     the activities to provide a higher level of service (e.g. telemetry, new pressure reduction valves) or a new service that did not exist previously (e.g. new subdivision water mains or upgrading the size of existing mains).

 

Financial summary

 

Funding for assets is provided from the budget and long term financial plan, resulting from all the information presented within the asset management plan. The financial strategy of the entity determines how funding will be provided, whereas the asset management plan communicates how and when this will be spent, along with the service and risk consequences of differing options. The financial projections will be improved as further information becomes available on desired levels of service and current and projected future asset performance.

 

Risk Management

 

An assessment of risks associated with service delivery from infrastructure assets has identified critical risks that will result in loss or reduction in service from infrastructure assets or a ‘financial shock’. The risk assessment process identifies credible risks, the likelihood of the risk event occurring, the consequences should the event occur, develops a risk rating, evaluates the risk and develops a risk treatment plan for non-acceptable risks.

 

Future demand

 

The infrastructure reality is that only what is funded in the long term financial plan can be provided. The emphasis of the Asset Management Plan is to communicate the consequences that this will have on the service provided and risks, so that decision making is “informed”.

 

 

CONSULTATION:

 

Asset Management Steering Group

MANEX

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are environmental implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Social

 

There are social implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Economic

 

There are economic implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Risk

 

There are risk implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no implications to the budget associated with this report.  It is worthy to note that the AMPs reflect the long term financial plan adopted by Council.

 

Source of fund and any variance to working funds

 

There are no implications or variations associated with this report. The AMPs reflect the long term financial plan adopted by Council.

 

Service level changes and resourcing/staff implications

 

There are no proposed service levels changes associated with this report. All work is undertaken within current staff resources within the Assets team.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1575            161117         Policy Review - Asset Management

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets         

 

Summary:

 

The Asset Management Policy has been reviewed and amended to reflect the current changes within the industry and accountably for staff engagement and understanding of AM principles.

 

 

Recommendation:

 

That Council receive the revised Asset Management Policy and place it on public exhibition and note that a further report will be presented to Council following the completion of public exhibition.

 

 

OPTIONS:

 

No other options have been considered.  The policy has been developed from the NAMS template.

 

 

DISCUSSION:

 

Defined in the International Infrastructure Management Manual, the Asset Management policy broadly outlines the principles and requirements for undertaking asset management across the organisation in a structured and co-ordinated way.  The policy contains:

 

·      The Organisational context and importance of Asset Management

·      The Organisation’s overall vision, mission , and strategic goals

·      Supports Asset Management vision and goals

·      Mandatory Asset Management requirements

·      Asset Management Policies underpinning the strategic goals

·      Asset Management responsibilities for implementing the policy and relationships.

·      And the Audit, review and updating procedures.

 

In developing the Asset Management Plan for Nambucca Shire Council the IPWEA NAMS Asset Management Policy has again been used. This template has been developed and improved over a number of years and represents the industry standard for an Asset Management Policy.

 

The Asset Management Policy together with the Asset Management Strategy and the various Asset Management Plans are the key document’s used to ensure that all the components of the Asset Management System work cohesively to achieve the objectives. The Asset Management System links to the organisations strategic objective.

 

 

CONSULTATION:

 

Asset Management Steering Group

MANEX

 

 


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are environmental implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Social

 

There are social implications associated with this report with respect to levels of service and acceptable risk.

 

Economic

 

There are economic implications associated with this report with respect to levels of service and acceptable risk.

 

Risk

 

There are risk implications associated with this report with respect to levels of service and acceptable risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no implications to the budget associated with this report.

 

Source of fund and any variance to working funds

 

There are no implications or variations associated with this report.

 

Service level changes and resourcing/staff implications

 

All work is undertaken within current staff resources within the Assets team.

 

Attachments:

1

42815/2017 - DRAFT - Review of Policy - Asset Management

 

  


Ordinary Council Meeting - 16 November 2017

Policy Review - Asset Management

 

 

 

Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

DRAFT ASSET MANAGEMENT POLICY

 

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

1.0       Purpose

 

To set guidelines for implementing consistent asset management processes throughout Nambucca Shire Council.

The purpose of the policy is to articulate Nambucca Shire Council's commitment to sound asset management in an integrated, consistent, co-ordinated and financially sustainable manner. The policy provides a clear direction by defining the key principles that underpin the management of assets.

 

 

2.0       Policy objective

 

To ensure adequate provision are made for the long-term replacement of major assets by:

·      Ensuring that Council’s services and infrastructure are provided in a sustainable manner, with the appropriate levels of service to residents, visitors and the environment.

·      Safeguarding Council assets including physical assets and employees by implementing appropriate asset management strategies and appropriate financial resources for those assets.

·      Creating an environment where all Council employees take an integral part in overall management of Council assets by creating and sustaining asset management awareness throughout the organisation by training and development.

·      Meeting legislative requirements for asset management.

·      Ensuring resources and operational capabilities are identified and responsibility for asset management is allocated.

·      Demonstrating transparent and responsible asset management processes that align with demonstrated best practice.

 

 

3.0       Scope

 

This policy applies to all Council activities.

To meet the Principles of Local Government, Council shall be the custodian of assets it has control of and manage them though their lifecycle.  Asset Lifecycle Management is the term used to describe the management of an asset through the stages of life from planning and creation to disposal. The management of assets is to be documented within the Strategic Asset Management Plan and should ensure that issues addressed are prioritised in line with organisational objectives and aligned with the Community's goals as detailed in the Community Strategic Plan. The Strategic Asset Management Plan shall address the asset lifecycle by documenting:

 

•        Background Data of the Asset

•        Planning     

•        Creation/Acquisition/Augmentation Plan       

•        Financial/Risk Management Plan        

•        Operations and Maintenance Plan      

•        Condition and Performance Monitoring        

•        Rehabilitation/Renewal/Replacement Plan     

•        Consolidation/Rationalisation Plan     

•        Audit Plan/Review

 

Key elements that drive the above asset lifecycle management processes include:

•        Levels of Service

•        Future Demand

•        Lifecycle Management Plan

•        Financial Summary

•        Asset Management Practices

•        Plan Improvement and Monitoring

 

Council will maintain and regularly review the Strategic Asset Management Plan within the term of a Council.

 

 

4.0       Background

 

Nambucca Shire Council is responsible for a large and diverse asset base. These assets include, but not limited to; parks, pools, wharves, jetties, foreshores, roads, bridges, footpaths, drains, library resources, cDRAFTommunity buildings, sporting facilities, fleet, transport infrastructure, land, commercial business assets, water, sewerage and information communication technology-related assets. These assets are used to provide facilities and services to the community, visitors and persons undertaking business in our Local Government Area.

 

The Local Government Act 1993, section "Principles of Local Government" legislates Council's responsibility and manner in which Council must conduct itself when providing services to the community. These Principles include Council's asset management responsibility.

 

4.0.1    Council is committed to implementing a systematic asset management methodology in order to apply appropriate asset management best practices across all areas of the organisation.  This includes ensuring that assets are planned, created, operated, maintained, renewed and disposed of in accordance with Council’s priorities for service delivery.

 

4.0.2    Council owns and uses approximately $175M $425M of non-current assets to support its core business of delivery of service to the community.

 

4.0.3    Asset management practices impact directly on the core business of the organisation and appropriate asset management is required to achieve our strategic service delivery objectives

 

4.0.4    Adopting asset management principles will assist Council in achieving its Strategic Longer-Term Plan and Long Term Financial objectives.

 

4.0.5    A strategic approach to asset management will ensure that the Council delivers the highest appropriate level of service through its assets.  This will provide positive impact on:

 

·   Members of the public and staff;

·   Council’s financial position;

·   The ability of Council to deliver the expected level of service and infrastructure; and

·   The political environment in which Council operates; and the legal liabilities of Council.

 

 

5.0       Related legislation

 

Local Government Act, (1999), Sections 402-6

 

 

6.0       Related documents

 

1    Asset Management Planning for NSW Local Government (Department of Local Government)

2    Asset Management Strategy and associated Asset Management Plans

3    NAMS

4    Planning and reporting guidelines for Local Government in NSDRAFTW 2010

 

 

7.0       Policy statement

 

Council is committed to undertake the management of assets in accordance with current global best practice and Asset Lifecycle Management as noted in the scope of this policy

 

 

7.1       Principles

 

7.1.1    A consistent Asset Management Strategy must exist for implementing systematic asset management and appropriate asset management best-practice throughout all Departments of Council.

 

7.1.2    All relevant legislative requirements together with political, social and economic environments are to be taken into account in asset management.

 

7.1.3    Asset management principles will be integrated within existing planning and operational processes.

 

7.1.4    Asset Management Plans will be developed for major service/asset categories.  The plans will be informed by community consultation and financial planning and reporting.

 

7.1.5    An inspection regime will be used as part of asset management to ensure agreed service levels are maintained and to identify asset renewal priorities.

 

7.1.6    Asset renewals required to meet agreed service levels and identified in adopted asset management plans and long term financial plans will form the basis of annual budget estimates with the service and risk consequences of variations in defined asset renewals and budget resources documented in budget documentation.

 

7.1.7    Service levels defined in adopted asset management plans will form the basis of annual budget estimates with the service and risk consequences of variations in defined services levels and budget resources documented in budget documentation.

 

7.1.8    Asset renewal plans will be prioritised and implemented progressively based on agreed service levels and the effectiveness of the current assets to provide that level of service.

 

7.1.9    Systematic and cyclic reviews will be applied to all asset classes and are to ensure that the assets are managed, valued and depreciated in accordance with appropriate best practice and applicable Australian Standards.

 

7.1.10  Future life cycle costs will be reported and considered in all decisions relating to new services and assets and upgrading of existing services and assets.

 

7.1.11  Future service levels will be determined in consultation with the community.

 

7.1.12  Training in asset and financial management will be provided for councillors and relevant staff.DRAFT

 

 

8.0       Responsibility

 

Councillors are responsible for adopting the policy, allocation of resources, providing high level oversight of the delivery of the organisation’s asset management strategy and plan and maintaining accountability mechanisms to ensure that organisational resources are appropriately utilised to address the organisation’s strategic plans and priorities.

 

The General Manager has overall responsibility for developing an asset management strategy, plans and procedures and reporting on the status and effectiveness of asset management within Council.

 

The Assistant General Managers and Asset Manager to develop asset management plans for assets categories under their control and provide leadership in implementing and monitoring asset management principles across the organisation.

 

All Staff are to have an understanding of asset management principles and the effect of the work undertaken to enhance or maintain the asset.

 

9.0       Definitions

           

            Assets

            An item that has potential value to an organisation and is used to provide a service to community, customers or stakeholders

 

            Strategic Asset Management Plan

            Plan that documents the assets activities and programs for each service area and resources applied to provide a defined level of service in the most cost effective way based on the      services required

 

9.0 10  History

 

This is the third fourth policy review for Asset Management within Nambucca Shire Council. As with previous versions this policy is based on the IPWEA’s Asset Management Policy, which has been developed over a number of years in consultation with local governments across Australia and New Zealand.

 

DRAFT

© Copyright, All rights reserved.

To be read in conjunction with the NAMS.PLUS2 ebook guidelines.

The Institute of Public Works Engineering Australia

 

Department:

Engineering Services Department

Last Reviewed

Resolution Number

Author:

Manager Assets and AGMES

PB Dec 2010

2633/10

Document No.

7594/2008

CF Jun 2014

473/14 – 25/09/14

First Adopted:

21/02/2008

PG;CF October 2017

 

Resolution No:

 

 

 

Review Due:

Every 4 years – June  2018 June 2022

 

 

 

 


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.3    SF1631            161117         Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Following a report to Council regarding the risks associated with the operation of its water supply system including the new off river storage the following resolution was made:

 

That Council:

 

Note the information provided in the attached risk assessment report prepared by Bligh Tanner dated.

 

Note that the introduction of water from the dam to the potable water supply may necessitate the implementation of a boiled water alert subject to consultation with and the recommendations of NSW Health and that Council should be prepared to act on that recommendation.

 

Seek advice from NSW Health as to whether it is appropriate for Council to advise water consumers connected to the transfer main upstream of the balance tank that they should treat the reticulated water supplied as non – potable water and boil all water proposed to be used for drinking and cooking.  If so write to these consumers advising them to boil drinking water with an explanation of the reasons why.

 

Include the construction of a water treatment plant in its future capital works program and financial planning and set all Section 64 contribution charges on the assumption that the plant being built.”

 

Advice has been sought from NSW Health regarding consumers connected to the transfer main, with a recommendation that Council advise these consumers that they should treat the reticulated water supplied to them as a non – potable supply and boil all water proposed to be used for drinking and cooking.

 

A copy of the response received from NSW Health is attached for Council’s information along with a proposed draft of the letter to the affected residents and a plan showing those properties impacted.

 

 

Recommendation:

 

That Council agree to issue the letter provided with this report as a draft to all water consumers connected to the transfer main upstream of the balance tank to advise them that they should treat the reticulated water supplied as non – potable water and boil all water proposed to be used for drinking and cooking with an explanation of the reasons why.

 

That Council include a note on the 149 certificate for these properties that the although the property has a connection to the reticulated water supply the water should be treated as non-potable and boiled for the purposes of drinking and cooking.

 

 

OPTIONS:

 

The recommendations have been provided as a result of a risk assessment workshop and consultation between the parties noted below and no further options are proposed.

 

 


 

DISCUSSION:

 

Council recently received a report on a risk assessment carried out on Council’s water supply system which identified the following issues that need to be addressed.  These were:

 

·      Cryptosporidium is not killed by chlorine and the presence of cattle in the near vicinity of the bores and with access to the river means there is serious risk that it could at some time be present in the water supply.

 

·      Chlorine’s effectiveness as a disinfectant may be significantly reduced as the water turbidity increases and the turbidity of the water in the dam exceeds the recommended limits

 

·      Chlorine’s effectiveness as a disinfectant is dependent on contact time and the contact time for consumers connected to the transfer main before the balance tanks is significantly lower than recommended.

 

There is no easy fix to the problem of the low contact time for rural and rural residential properties off the transfer main as the increase in the chlorine dosing rate required to overcome the short contact time would make the water unpalatable to drink.  As a result it was considered that it may be prudent to advise all consumers in these areas to boil any water that is proposed to be used for drinking or cooking purposes.

 

Council therefore made a resolution to seek advice from NSW Health as to whether it is appropriate for Council to advise water consumers connected to the transfer main upstream of the balance tank that they should treat the reticulated water supplied as non – potable water and boil all water proposed to be used for drinking and cooking.

 

NSW Health have responded to Council’s request for advice and confirmed that it was their view that Council should advise these consumers to treat the reticulated water supply as non – potable.  They also provided a list of measures that Council could consider implementing to address the situation.  Most of these were inappropriate for this situation and it is considered that the best course of action would be to write to all the affected consumers advising that they should treat the reticulated water supply as non – potable with an explanation of the reasons why.

 

 

CONSULTATION:

 

·      NSW Health

·      DPI – Water

·      Bligh Tanner Consultants

·      Director Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Water Quality Risk Assessment has no environmental implications.

 

Social

 

The Water Quality Risk Assessment will have some social implications given that it is considered necessary to advise some consumers to boil their water as the chlorine limited contact time has been identified as a significant risk.

 


 

Economic

 

The Water Quality Risk Assessment may have economic implications as the construction of a water filtration plant is likely to be the only way to completely eliminate the risk of supplying potable water from both the borefield and dam.

 

Risk

 

Appropriate advice to consumers regarding the quality of their water supply is the responsible course of action and mitigates any risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendations has no impact on current or future budgets.

 

Any proposal to provide additional levels of treatment would have a significant effect on future budgets.  It is recommended that Council include a filtration plant in the future capital works program used to calculate development contributions levels.

 

Source of fund and any variance to working funds

 

Funding for any proposed improvements in the future would be funded from reserves and loans.

 

Service level changes and resourcing/staff implications

 

The level of service to the affected properties will be reduced.  Their water supply will now have to be considered as non-potable and boiled for the purposes of Drinking and cooking.

 

There are no implications for resourcing and staffing.

 

 

Attachments:

1

42020/2017 - Copy of response from NSW Health (40814/2017)

 

2

42016/2017 - NSW Health guidance to water utilities non-potable supplies

 

3

42017/2017 - Draft letter to consumers advising that water supply should be treated as non - potable water due to insufficient chlorine contact time.

 

4

42019/2017 - Plan showing properties to be advised that water supply should be treated as non-potable.

 

  


Ordinary Council Meeting - 16 November 2017

Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection

 


 


 


Ordinary Council Meeting - 16 November 2017

Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection

 


Ordinary Council Meeting - 16 November 2017

Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection

 


 


Ordinary Council Meeting - 16 November 2017

Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection

 


Ordinary Council Meeting                                                                                            16 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.4    SF453              161117         Waste Management Quarterly Report - 1 July to 30 September 2017

 

AUTHOR/ENQUIRIES:    Simon Chapman, Civic Services Coordinator         

 

Summary:

 

A report be presented to Council on a quarterly basis for the status of waste management issues for the Nambucca Shire.

 

 

Recommendation:

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 July – 30 September 2017.

 

 

OPTIONS:

 

For information only

 

 

DISCUSSION:

 

CCWS Kerbside Waste Collection Services

 

Kerbside collections for the last quarter being 1 July to 30 September 2017 across the Coffs Coast region indicated the hotline received a total of 3599 during the period for the whole regional area.

 

Nambucca Shire had a total of 8375 properties receiving a waste collection service, 28 new services were implemented.

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the last quarter:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

507.00

CCWS Recycling Facility

Greenwaste organics

Kerbside

608.02

CCWS Biomass Facility

Mixed waste

Kerbside

722.56

CCWS Biomass Facility

Bulky goods

Kerbside

105.70

Nambucca Landfill

Reject & residual

Kerbside

17.16

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

67.30

 CCWS Recycling Facility

Greenwaste organics

Transfer station

60.34

 CCWS Biomass Facility

Mixed waste

Transfer station

21.58

CCWS Biomass Facility

Batteries

Transfer station

2.64

Matthews Metal Management

Scrap metal

Transfer station

174.54

Matthews Metal Management

Motor oil (lts)

Transfer station

2100

BMC Oil

Chemical containers (farm drums)

Transfer station

0

Drum Muster

Concrete & masonry

Transfer station

126.12

Reprocessing at Nambucca Landfill

E-waste

Transfer station

0.422

Matthews Metal Management

Asbestos

Landfill

9.78

Nambucca Landfill

Biosolids (grit)

Landfill

18.66

Nambucca Landfill

Building demolition

Landfill

918.36

Nambucca Landfill

Clean fill

Landfill

74.44

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

0

CCWS Biomass Facility

Commercial building waste

Landfill

368.80

Nambucca Landfill

Charity groups

Landfill

21.24

Nambucca Landfill

Dead animals (small)

Landfill

0.64

Nambucca Landfill

 


 

The table below reflects the successful charities that applied under Councils Donations Policy and the disposal tonnages from each organisation for the last quarter.

 

Charitable Organisation

Source

Tonnes

Destination

Anglican Opp Shop Nambucca

Self Hauled

1.04

Nambucca Landfill

Anglican Parish Macksville

Self Hauled

5.44

Nambucca Landfill

Camp Quality

Self Hauled

0.00

Nambucca Landfill

Care “n” Ware

Self Hauled

4.84

Nambucca Landfill

Nambucca Valley Phoenix

Self Hauled

1.28

Nambucca Landfill

Nambucca Heads Men’s Shed

Self Hauled

0.00

Nambucca Landfill

St Vincent De Paul

Self Hauled

0.00

Nambucca Landfill

Salvation Army

Self Hauled

8.14

Nambucca Landfill

Macksville / Bowraville Opp Shop

Self Hauled

0.50

Nambucca Landfill

 

Total

21.24

 

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% with ongoing current markets for recovered glass fines still developing:

 

Tonnes Processed

Usable Product

Total Waste

Glass Waste

Days of Operation

3713

3379

334

26.42

64

 

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

 

Education

 

Month

School or Group

No’s Attending

July 2017

Key Employment

Carlle King Local Resident

10

1

August 2017

Coffs Harbour Probus Club

St Augustines Primary School

Dorrigo Public School

Family Day Care

Corindi Public School

20

100

150

12

95

September 2017

Coffs Coast Alesco School

The Pacific Collective

Coffs Harbour TAFE

Mr Phillip Goodall Local Resident

17

1

15

1

 

Media Releases

 

Month

Articles

Method

July 2017

Recycled Clothing

Newspaper

August 2017

Raleigh Recycling Centre

Newspaper

September 2017

Household Problem Wastes

Newspaper

 

Social Media

 

Month

Twitter Followers

Facebook

July 2017

140

N/A

August 2017

140

N/A

September 2017

140

N/A

 

NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

 

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the updated NSW 2013-21 targets set for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

70% recovery by 2022

141.52

1840.22

92.5

Commercial  Industrial (C&I)

70% recovery by 2022

413.43

149.22

26

Construction Demolition (C&D)

80% recovery by 2022

928.14

200.56

18

 

Community Recycling Facility (CRC)

 

NSW Environmental Trust approved a grant for the construction of a Community Recycling Centre for Nambucca Shire under the Improved Systems for Household Problem Wastes – Community Recycling Centre (drop offs) Grants program.

 

The Environmental Trust’s goal of the program is to assist communities to look after their own neighbourhoods and environments through the establishment of a network of Community Recycling Centres to make it easier for people to recycle and remove problem wastes from their households.

 

Nambucca Councils CRC facility is located at the Nambucca Waste Management Facility and was commissioned on 1 July 2015. The table below identifies the household problem wastes that are now acceptable at the centre and tonnages received during the last quarter:

 

Problem Waste Streams

Source

Kgs

Destination

Acid

CRC drop Off

43.00

Tox Free

Alkali

CRC drop Off

46.00

Tox Free

Batteries (nicad)

CRC drop Off

47.50

Tox Free

Fluorescent Tubes

CRC drop Off

53.00

Tox Free

Gas Cylinder (propane)

CRC drop Off

788.50

Tox Free

Gas Cylinder (other)

CRC drop Off

230.00

Tox Free

Hydrocarbon / Fuel

CRC drop Off

136.00

Tox Free

Smoke Detector

CRC drop Off

0.00

Tox Free

Paint (water based)

CRC drop Off

1,478.50

Tox Free

Paint (oil based)

CRC drop Off

675.50

Tox Free

Toxics

CRC drop Off

176.00

Tox Free

 

Along with existing contracts in place, Tox Free has been engaged by the NSW EPA as its preferred collection contractor for the collection and processing of household problem wastes presented at the facility.

 

Proposal for Minimum Standards in the Scrap Metal Industry

 

A consultation paper has been released by the NSW Environment Protection Authority for industry comment on the proposed minimum environmental standards for the scrap metal industry. The proposed standards will include Council operated sites which currently manage scrap metal as part of its operations on licensed and unlicensed waste facilities.

 

A submission has been prepared by MIDWASTE voluntary regional waste group, which represents six councils on the Mid North Coast of NSW, including Bellingen Shire, Coffs Harbour City, Kempsey Shire, MidCoast, Nambucca Shire, and Port Macquarie-Hastings Councils. Member Councils are concerned that the proposed standards will result in a significant cost burden and therefore increased potential that the scrap metal resources will be refused or landfilled due to an inability to meet the proposed standard.

 

The Councils are likely to be impacted by the proposed standards in two key ways:

 

1        The Councils welcome improved environmental standards for scrap metal facilities. However, they are concerned that meeting the Proposed Standards may be too cost prohibitive for many scrap metal facilities, resulting in further ‘underground’ operations, illegal dumping and closure of businesses. The latter would likely result in increased scrap metal being received at council managed sites.

 

2        As operators of sites containing scrap metal stockpiles The Proposed Standards currently apply to “any site that stores, stockpiles, collects, dismantles, or processes scrap metal from end-of-life vehicles, white goods or other sources, regardless of the quantities they store or process”. The Councils believe this definition is far too broad, capturing landfills, transfer stations and depots (and potentially CDS collection points), as well as the actual scrap metal industry it was designed to improve. Council facilities manage many materials, including scrap metal. All facilities, licensed and unlicensed, have strong environmental standards and practices in place and are specifically engineered for the types of materials they receive. Additionally, Council facilities do not process scrap metal. They stockpile, crushed / baled and then remove for processing. Therefore many of the concerns for which the Proposed Standards were developed do not apply to these facilities.

 

Midwaste member Councils recommended that a clear definition of the scrap metal industry is included in the Proposed Standards, which does not include Council waste and recycling facilities. Importantly, the definition needs to distinguish between facilities that store scrap metal and those that process it.

 

The Midwaste member Council responses to the 8 proposed standards are listed below. The response focused on Council’s role as owners of facilities that stockpile scrap metal rather than a site that process scrap metal materials.

 

1        Storage and dismantling of end-of-life Vehicles, White Goods and Other Scrap Metal

 

Proposed Standard - All end-of-life vehicles, white goods and other scrap metal must be stored and dismantled/processed on hardstands under-covered areas with appropriate drainage infrastructure.

 

Submission - This standard is completely inappropriate for the types of waste and recycling facilities operated by Councils. The cost associated with compliance would likely result in scrap metal being refused entry or landfilled, and potential for increased illegal dumping of these materials.

 

Not only would this be cost prohibitive, it is likely to be unachievable on many sites due to,

 

·      Stockpiles often being managed on intermediate capped landfills due to space restrictions, making hardstand inappropriate

·      the roof clearance height required to allow the necessary machinery.

 

Councils could ban vehicles from scrap metal piles, however, are concerned that this may result in increased illegal dumping. For regional councils, the only real option for providing a service to the community for the recycling of scrap metal is to stockpile enough material to attract a collection and processing company to service the site. For some sites, it may take up to 12 months to aggregate enough material to make it economically viable to dispose of. To store materials on hardstand under-covered areas with drainage (other than existing leachate systems) is considered inappropriate.

 

2        Clean and Dirty Water Systems

 

Proposed Standard - Clean and dirty water systems and areas must be separated (including bunding to separate them), and all dirty water is to be contained and treated on site.

 

Submission - The installation of new drainage systems on an existing waste or recycling facility is considered inappropriate. Landfills and transfer stations have existing leachate management systems in place.

 

3        Liquid and chemical controls

 

Proposed Standard - Liquids, spills and chemicals must be handled, stored and disposed of appropriately.

 

Submission - The removal of liquids from end-of-life vehicles while stored at council operated sites is inappropriate. This type of activity would require an on-site mechanic, which is impractical and would be cost prohibitive for councils.

 

4        Battery Handling and Storage

 

Proposed Standard - Battery handling and storage areas are to be bunded, covered and on a hardstand.

 

Submission - Councils agree that this standard is appropriate and it is currently standard practice on all council sites, including CRCs.

 

5        End-of-life Vehicles, White Goods, and Other Scrap Metal to be free of Other Waste

 

Proposed Standard - End-of-life, white goods, and other scrap metal sent to a hammermill and/or shredder or for other processing either on site or off site must be free of other waste material (including waste tyres).

 

Submission - Councils agree that the intent of this standard is appropriate and that vehicles, white goods and other metal products should not be used as receptacles for other waste material when sent for processing. Midwaste regional contracts require scrap metal contractors to remove ozone depleting substances from refrigeration units in accordance with current industry best practice. Refrigeration units should be stored separately to the main scrap metal pile. Some components of this standard are considered inappropriate when applied to council

facilities, including,

 

·      Removal of capacitors in vehicle lights at waste and recycling facilities. As with removing liquids, this would require a specialist (mechanic) which would be costly and impractical;

·      Removal of tyres from the vehicles on site would be cost prohibitive and impractical. It is assumed that tyres that were part of the original vehicle are acceptable and not considered ‘waste’ in this context.

 

6        No burning of waste

 

Proposed Standard - No burning of waste materials.

 

Submission - Councils agree that this standard is appropriate.

 


 

7        Noise vibration and controls

 

Proposed Standard - Transporting, tipping, handling, processing and storing scrap metal at facilities must be carried out in a controlled and competent manner so noise and vibrations are minimized.

 

Submission - Councils agree that this standard is appropriate. Council operated facilities already have noise/vibration management controls in place where applicable.

 

8        Construction of bunds

 

Proposed Standard – Before any work starts, facility operators must consider whether the local authority needs to be consulted regarding necessary planning approvals for the bunds

 

Submission - Councils considers it inappropriate that the appropriate authority needs to be consulted in relation to the construction of bunds. It is also considered inappropriate that facilities containing scrap metal require bunds. As mentioned previously, council managed sites have appropriate leachate management controls in place for the materials accepted. The construction of bunds for stockpile areas would be cost prohibitive and impractical.

 

 

CONSULTATION:

 

Midwaste

Handybin Waste Services

Tox Free

Matthews Metal Management

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social

Potential increased costs

 

Economic

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk

No identifiable risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

Potential increases in the garbage service and landfill gate fees per year.

 

Source of fund and any variance to working funds

Additional income will need to be sourced from the annual domestic waste management charge.

 

Service level changes and resourcing/staff implications

No identifiable changes or implications at this point

 

Attachments:

There are no attachments for this report.