PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Susan Jenvey

Cr David Jones

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Brian Finlayson

Cr Janine Reed

Scott Norman (AGM Corporate Services)

 

 

 

PRAYER

 

Father Shelwin Fernandez of the Catholic Church, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 26 October 2017

554/17 RESOLVED:        (Wilson/Smyth)

 

That the minutes of the Ordinary Council Meeting of 26 October 2017 be confirmed.

 

 

 

 Mr Paul Gallagher, Assistant General Manager advised that at the recent IPWEA 2017 Engineering Awards, Nambucca Shire Council received Highly Commended Awards in the following categories:

 

1A      Design and/or Construction of a Local Government Public Works Project - Volunteers Providing New Infrastructure; and

 

1B      Design and/or construction of a Local Government/Public Works Project - Macksville Sports Park Revitalisation.

 

 


 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

General Manager Report

ITEM 9.1      SF959                161117      Outstanding Actions and Reports

555/17 RESOLVED:        (Ainsworth/Ballangarry)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

ITEM 9.2      SF42                  161117      Consultation Draft - Model Code of Conduct

556/17 RESOLVED:        (Wilson/Ainsworth)

 

That Council forward a submission to the Office of Local Government on the Consultation Draft – Model Code of Conduct comprised of the concerns identified in the various notes in the Discussion section of the report.

 

 

 

 

ITEM 9.3      SF2303              161117      Motion to LGNSW Conference to transfer RFS Brigade Stations to the RFS or Crown - Response from the RFS

557/17 RESOLVED:        (Smyth/Jenvey)

 

That the information concerning the response by the NSW Rural Fire Service to Council’s motion to the LGNSW Annual Conference be received.

 

 

 

 

ITEM 9.4      SF979                161117      Announcement of New Laws to Create Joint Organisations

558/17 RESOLVED:        (Ainsworth/Jenvey)

 

That the information concerning the announcement of new laws to create voluntary Joint Organisations be received.

 

 


 

 

ITEM 9.5      SF251                161117      Council Meetings - January 2018

559/17 RESOLVED:        (Jenvey/Wilson)

 

That Council agree to hold one Council meeting in January 2018 being on Thursday 18 January 2018 in the Council Chambers and advertise this intention in the local media.

 

 

 

 

ITEM 9.6      SF2292              161117      Minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017

560/17 RESOLVED:        (Jenvey/Jones)

 

That Council endorse the minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017.

 

 

 

 

ITEM 9.7      SF2293              161117      Development Applications greater than 12 months or where submissions received -  to 7 November 2017

561/17 RESOLVED:        (Ainsworth/Wilson)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 7 November 2017 be noted by Council.

 

 

 

 

ITEM 9.8      SF2293              161117      2017 October - Approved Construction and Complying Development Certificates

562/17 RESOLVED:        (Ainsworth/Jenvey)

 

That the Construction and Complying Development Certificates approved for October 2017 be noted and received for information by Council.

 

 

 

 

ITEM 9.9      SF2293              161117      2017 October- Development and Complying Development Applications Received

563/17 RESOLVED:        (Ainsworth/Wilson)

 

That the Development Applications and Complying Development Applications received in October 2017 be received for information.

 

 

 


 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2228              161117      Financial Statements 2016-17

564/17 RESOLVED:        (Wilson/Ballangarry)

 

That Council receive the Audited Financial Statements for the period ended 30 June 2017.

 

 

 

 

ITEM 10.2    SF134                161117      Nambucca Shire Council Annual Report 2016-2017

565/17 RESOLVED:        (Wilson/Ballangarry)

 

That Council note the completion of the 2016/2017 Annual Report and that the 2016/2017 Annual Report be placed on Council’s website and advice be forwarded to the Minister for Local Government as required.

 

 

566/17 Resolved:        (Hoban/Jones)

 

That Council receive a report on options for improving public relations documents including but not limited to Council’s Annual Report.

 

 

 

 

ITEM 10.3    SF2368              161117      Investment Report to 31 October 2017

567/17 RESOLVED:        (Ballangarry/Wilson)

 

That the Accountants’ Report on Investments placed to 31 October 2017 be noted.

 

 

 

 

ITEM 10.4    SF251                161117      Schedule of Council Public Meetings 2017

568/17 RESOLVED:        (Ainsworth/Jenvey)

 

That the schedule of dates for Council meetings in 2017 be noted and received for information by Council.

 

 

 

 

ITEM 10.5    SF298                161117      Argents Hill Hall Committee of Management - Annual General Meeting - 11 September 2017

569/17 RESOLVED:        (Ainsworth/Jenvey)

 

That Council endorse the minutes of the Argents Hill Hall Committee of Management Annual General Meeting held on 11 September 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

ITEM 10.6    SF588                161117      Nambucca District Historical Society Committee of Management - Annual General Meeting - 19 September 2017

570/17 RESOLVED:        (Wilson/Smyth)

 

That Council endorse the minutes of the Nambucca District Historical Society Committee of Management Annual General Meeting held on 19 September 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

ITEM 11.1    SF1575              161117      Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage

571/17 RESOLVED:        (Ainsworth/Wilson)

 

1        That Council receive and note the presentation on the Asset Management Plans for Unsealed Roads, Footpaths and Drainage.

 

2        That Council place the Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage on public exhibition for 28 days, and receive a further report following the completion of the public exhibition.

 

 

 

 

ITEM 11.2    SF1575              161117      Policy Review - Asset Management

572/17 RESOLVED:        (Smyth/Ballangarry)

 

That Council receive the revised Asset Management Policy and place it on public exhibition for 28 days and note that a further report will be presented to Council following the completion of public exhibition.

 

 

 

 

ITEM 11.3    SF1631              161117      Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection

Motion:      (Hoban/Ainsworth)

 

That prior to writing to affected residents Council receive a further report on possible options that could be offered to affected residents including but not limited to a subsidy on electricity costs or financial assistance to convert to rainwater tanks.

 

That Council include a note on the 149 certificate for these properties advising that although the property has a connection to the reticulated water supply the water should be treated as non-potable and boiled for the purposes of drinking and cooking.

 

The Motion was withdrawn.

 

 

 

 

 

573/17 Resolved:        (Jones/Ainsworth)

 

That Council agree to issue a letter to all water consumers connected to the transfer main upstream of the balance tank to advise them that they should treat the reticulated water supplied as non – potable water and boil all water proposed to be used for drinking and cooking with an explanation of the reasons why.

 

Further that the residents be advised that council is investigating options to either subsidise or provide some funding to assist with the cost of upgrading or changing their water supply arrangements.

 

That Council include a note on the 149 certificate for these properties that although the property has a connection to the reticulated water supply the water should be treated as non-potable and boiled for the purposes of drinking and cooking.

 

 

 

 

ITEM 11.4    SF453                161117      Waste Management Quarterly Report - 1 July to 30 September 2017

574/17 RESOLVED:        (Ballangarry/Ainsworth)

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 July – 30 September 2017.

 

 

 

7.23 pm – 8.02 pm The meeting adjourned

 

     

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

575/17 RESOLVED:        (Ainsworth/Ballangarry)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF839                161117      General Manager's Performance Review

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF2089              161117      Potential New Business - Valla Urban Growth Area

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.03 pm.

 

RESUME IN OPEN MEETING

576/17 RESOLVED:        (Wilson/Ballangarry)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  10.30 pm

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

577/17 Resolved:        (Ainsworth/Ballangarry)

 

That Item 12.2 Potential New Business - Valla Urban Growth Area be brought forward.

 

 

ITEM 12.2    SF2089              161117      Potential New Business - Valla Urban Growth Area

578/17 RESOLVED:        (Ainsworth/Wilson)

 

That the information concerning the potential new business for the Valla Urban Growth Area be received.

 

8.45pm – Mr Michael Coulter, General Manager, Mr Paul Gallagher, Assistant General Manager Engineering Services and Mrs Lorraine Hemsworth, Minutes Secretary left the meeting.

 

10.15pm – Mr Michael Coulter, General Manager returned to the meeting.

 

ITEM 12.1    SF839                161117      General Manager's Performance Review

579/17 RESOLVED:        (Hoban/Wilson)

 

That the General Manager note the Council’s comments on his performance.

 

That Council engage a suitably qualified consultant prior to the next General Manager’s Performance Review due in April 2018 to assist Council with the review and to review the process and KPI template for the ensuing year.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 10.30 pm. 

 

Confirmed and signed by the Mayor on 14 December 2017.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)