NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

30 November 2017

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 30 November 2017 AT BURRAPINE HALL 3953 TAYLORS ARM ROAD BURRAPINE

 

 

5.00pm     LIGHT REFRESHMENTS – Burrapine Hall prior to the commencement of the Council meeting at 5.30pm

 

 

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 16 November 2017.............................................................................. 7

5        NOTICES OF MOTION

5.1     Notice of Motion - Support for Speed Limits at Emergency Incidents................................ 15

5.2     Notice of Motion - Proposal to offer shared Bulky Goods Collection to Local Aboriginal Land Councils..................................................................................................................................... 18

5.3     Notice of Motion - Petition Requesting Small-Dog Park.................................................... 19

5.4     Notice of Motion - Flooding White Albatross.................................................................... 33  

6        PUBLIC FORUM

 

i         Jim Desmond - Argue's Bridge, Maintenance Taylors Arm Road and Telecommunications

ii        Sue Le Maistre – Condition of Taylors Arm Road, Contractors for maintenance of Burrapine Hall

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 37

9.2     Draft Master Plan for Thistle Park.................................................................................... 43

9.3     On-going Complaints by Valla Residents Concerning Pacific Highway Road Noise............ 55

9.4     Macksville Memorial Aquatic Centre................................................................................. 60

9.5     Valla Growth Area Employment Land Stage 1 Engineering Design and Development (Subdivision) Application..................................................................................................................... 66

9.6     Nambucca DCP 2010 - Amendment incorporating Housekeeping Changes and the Valla Urban Growth Area............................................................................................................................... 69

9.7     Development Applications greater than 12 months or where submissions received -  to 21 November 2017............................................................................................................................. 330

9.8     Minutes of the Clean Energy Committee Held 8 November 2017...................................... 333

9.9     Council Ranger's Report October 2017........................................................................... 398

9.10   2017-18 Borrowing Program.......................................................................................... 400


 

10      Assistant General Manager Corporate Services Report

10.1   September 2017 Budget Review.................................................................................... 402

10.2   Utungun Community Hall Committee of Management - Annual General Meeting - 24 October 2017.................................................................................................................................... 464

10.3   Burrapine Hall Committee of Management - Annual General Meeting - 31 October 2017.... 471

10.4   Nambucca Community and Arts Centre Committee of Management - Annual General Meeting - 11 August 2017................................................................................................................. 475

10.5   Schedule of Council Public Meetings end 2017 and beginning of 2018............................ 481

11      Assistant General Manager Engineering Services Report

11.1   2017-18 Capital Works Program Monthly Report............................................................. 482

11.2   Support requested for the 2018 Australia Day Event to be held in Gordon Park Nambucca Heads.................................................................................................................................... 496

11.3   Minutes of the Vehicular Access to Beaches Committee - 10 November 2017.................. 498

11.4   Water Quality Risk Management for water sourced from both the bores and Bowra Dam.. 503

11.5   Bowra Dam River Monitoring Committtee - Record of discussion held on 15 November 2105 506

11.6   Application for Temporary Road Closure - High Street Bowraville for Bowraville Childrens Christmas Party and Carols By Candlelight 2017............................................................................ 510

11.7   Warrell Creek to Urunga Pacific Highway Handover - Proposed Arrangements................. 512    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Valla Growth Area Employment Land Stage 1 Engineering Design - Comparison of Quotations

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 16 November 2017

The following document is the minutes of the Ordinary Council meeting held 16 November 2017.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 30 November 2017 and therefore subject to change.  Please refer to the minutes of 30 November 2017 for confirmation.

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Susan Jenvey

Cr David Jones

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Brian Finlayson

Cr Janine Reed

Scott Norman (AGM Corporate Services)

 

 

 

PRAYER

 

Father Shelwin Fernandez of the Catholic Church, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 26 October 2017

554/17 RESOLVED:        (Wilson/Smyth)

 

That the minutes of the Ordinary Council Meeting of 26 October 2017 be confirmed.

 

 

 

 Mr Paul Gallagher, Assistant General Manager advised that at the recent IPWEA 2017 Engineering Awards, Nambucca Shire Council received Highly Commended Awards in the following categories:

 

1A      Design and/or Construction of a Local Government Public Works Project - Volunteers Providing New Infrastructure; and

 

1B      Design and/or construction of a Local Government/Public Works Project - Macksville Sports Park Revitalisation.

 

 


 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

General Manager Report

ITEM 9.1      SF959                161117      Outstanding Actions and Reports

555/17 RESOLVED:        (Ainsworth/Ballangarry)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

ITEM 9.2      SF42                  161117      Consultation Draft - Model Code of Conduct

556/17 RESOLVED:        (Wilson/Ainsworth)

 

That Council forward a submission to the Office of Local Government on the Consultation Draft – Model Code of Conduct comprised of the concerns identified in the various notes in the Discussion section of the report.

 

 

 

 

ITEM 9.3      SF2303              161117      Motion to LGNSW Conference to transfer RFS Brigade Stations to the RFS or Crown - Response from the RFS

557/17 RESOLVED:        (Smyth/Jenvey)

 

That the information concerning the response by the NSW Rural Fire Service to Council’s motion to the LGNSW Annual Conference be received.

 

 

 

 

ITEM 9.4      SF979                161117      Announcement of New Laws to Create Joint Organisations

558/17 RESOLVED:        (Ainsworth/Jenvey)

 

That the information concerning the announcement of new laws to create voluntary Joint Organisations be received.

 

 


 

 

ITEM 9.5      SF251                161117      Council Meetings - January 2018

559/17 RESOLVED:        (Jenvey/Wilson)

 

That Council agree to hold one Council meeting in January 2018 being on Thursday 18 January 2018 in the Council Chambers and advertise this intention in the local media.

 

 

 

 

ITEM 9.6      SF2292              161117      Minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017

560/17 RESOLVED:        (Jenvey/Jones)

 

That Council endorse the minutes of the Nambucca Shire Council Access Committee meetings held 22 August and 26 September 2017.

 

 

 

 

ITEM 9.7      SF2293              161117      Development Applications greater than 12 months or where submissions received -  to 7 November 2017

561/17 RESOLVED:        (Ainsworth/Wilson)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 7 November 2017 be noted by Council.

 

 

 

 

ITEM 9.8      SF2293              161117      2017 October - Approved Construction and Complying Development Certificates

562/17 RESOLVED:        (Ainsworth/Jenvey)

 

That the Construction and Complying Development Certificates approved for October 2017 be noted and received for information by Council.

 

 

 

 

ITEM 9.9      SF2293              161117      2017 October- Development and Complying Development Applications Received

563/17 RESOLVED:        (Ainsworth/Wilson)

 

That the Development Applications and Complying Development Applications received in October 2017 be received for information.

 

 

 


 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2228              161117      Financial Statements 2016-17

564/17 RESOLVED:        (Wilson/Ballangarry)

 

That Council receive the Audited Financial Statements for the period ended 30 June 2017.

 

 

 

 

ITEM 10.2    SF134                161117      Nambucca Shire Council Annual Report 2016-2017

565/17 RESOLVED:        (Wilson/Ballangarry)

 

That Council note the completion of the 2016/2017 Annual Report and that the 2016/2017 Annual Report be placed on Council’s website and advice be forwarded to the Minister for Local Government as required.

 

 

566/17 Resolved:        (Hoban/Jones)

 

That Council receive a report on options for improving public relations documents including but not limited to Council’s Annual Report.

 

 

 

 

ITEM 10.3    SF2368              161117      Investment Report to 31 October 2017

567/17 RESOLVED:        (Ballangarry/Wilson)

 

That the Accountants’ Report on Investments placed to 31 October 2017 be noted.

 

 

 

 

ITEM 10.4    SF251                161117      Schedule of Council Public Meetings 2017

568/17 RESOLVED:        (Ainsworth/Jenvey)

 

That the schedule of dates for Council meetings in 2017 be noted and received for information by Council.

 

 

 

 

ITEM 10.5    SF298                161117      Argents Hill Hall Committee of Management - Annual General Meeting - 11 September 2017

569/17 RESOLVED:        (Ainsworth/Jenvey)

 

That Council endorse the minutes of the Argents Hill Hall Committee of Management Annual General Meeting held on 11 September 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

ITEM 10.6    SF588                161117      Nambucca District Historical Society Committee of Management - Annual General Meeting - 19 September 2017

570/17 RESOLVED:        (Wilson/Smyth)

 

That Council endorse the minutes of the Nambucca District Historical Society Committee of Management Annual General Meeting held on 19 September 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

ITEM 11.1    SF1575              161117      Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage

571/17 RESOLVED:        (Ainsworth/Wilson)

 

1        That Council receive and note the presentation on the Asset Management Plans for Unsealed Roads, Footpaths and Drainage.

 

2        That Council place the Asset Management Plans for Unsealed Roads, Footpaths and Stormwater Drainage on public exhibition for 28 days, and receive a further report following the completion of the public exhibition.

 

 

 

 

ITEM 11.2    SF1575              161117      Policy Review - Asset Management

572/17 RESOLVED:        (Smyth/Ballangarry)

 

That Council receive the revised Asset Management Policy and place it on public exhibition for 28 days and note that a further report will be presented to Council following the completion of public exhibition.

 

 

 

 

ITEM 11.3    SF1631              161117      Water Quality Management - Risk associated with low contact times impacting the effectiveness of chlorine disinfection

Motion:      (Hoban/Ainsworth)

 

That prior to writing to affected residents Council receive a further report on possible options that could be offered to affected residents including but not limited to a subsidy on electricity costs or financial assistance to convert to rainwater tanks.

 

That Council include a note on the 149 certificate for these properties advising that although the property has a connection to the reticulated water supply the water should be treated as non-potable and boiled for the purposes of drinking and cooking.

 

The Motion was withdrawn.

 

 

 

 

 

573/17 Resolved:        (Jones/Ainsworth)

 

That Council agree to issue a letter to all water consumers connected to the transfer main upstream of the balance tank to advise them that they should treat the reticulated water supplied as non – potable water and boil all water proposed to be used for drinking and cooking with an explanation of the reasons why.

 

Further that the residents be advised that council is investigating options to either subsidise or provide some funding to assist with the cost of upgrading or changing their water supply arrangements.

 

That Council include a note on the 149 certificate for these properties that the although the property has a connection to the reticulated water supply the water should be treated as non-potable and boiled for the purposes of drinking and cooking.

 

 

 

 

ITEM 11.4    SF453                161117      Waste Management Quarterly Report - 1 July to 30 September 2017

574/17 RESOLVED:        (Ballangarry/Ainsworth)

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 July – 30 September 2017.

 

 

 

7.23 pm – 8.02 pm The meeting adjourned

 

     

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

575/17 RESOLVED:        (Ainsworth/Ballangarry)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF839                161117      General Manager's Performance Review

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals.

 

 

 

For Confidential Business Paper in Closed Meeting

ITEM 12.2    SF2089              161117      Potential New Business - Valla Urban Growth Area

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.03 pm.

 

RESUME IN OPEN MEETING

576/17 RESOLVED:        (Wilson/Ballangarry)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  10.30 pm

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

577/17 Resolved:        (Ainsworth/Ballangarry)

 

That Item 12.2 Potential New Business - Valla Urban Growth Area be brought forward.

 

 

ITEM 12.2    SF2089              161117      Potential New Business - Valla Urban Growth Area

578/17 RESOLVED:        (Ainsworth/Wilson)

 

That the information concerning the potential new business for the Valla Urban Growth Area be received.

 

8.45pm – Mr Michael Coulter, General Manager, Mr Paul Gallagher, Assistant General Manager Engineering Services and Mrs Lorraine Hemsworth, Minutes Secretary left the meeting.

 

10.15pm – Mr Michael Coulter, General Manager returned to the meeting.

 

ITEM 12.1    SF839                161117      General Manager's Performance Review

579/17 RESOLVED:        (Hoban/Wilson)

 

That the General Manager note the Council’s comments on his performance.

 

That Council engage a suitably qualified consultant prior to the next General Manager’s Performance Review due in April 2018 to assist Council with the review and to review the process and KPI template for the ensuing year.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 10.30 pm. 

 

Confirmed and signed by the Mayor on 14 December 2017.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)

 

     


Ordinary Council Meeting                                                                                            30 November 2017

Notice of Motion

ITEM 5.1      SF2303            301117         Notice of Motion - Support for Speed Limits at Emergency Incidents

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

Council has received the attached letter from the NSW Rural Fire Service Association seeking support for legislative change to require a 40kph speed limit at all emergency incidents.

 

Although it would seem common sense that drivers should slow down and pay due care and attention when approaching an emergency incident indicated by signage or appliances parked with emergency lights activated, there is no legal requirement to do so and there are drivers who don’t.

 

This places the lives of emergency personnel, often volunteers, at risk. The NSWRFSA is seeking Council’s support to make slowing down to 40kph mandatory.

 

 

Recommendation:

 

That Council write to the NSW Premier and the Roads and Maritime Minister requesting legislative change requiring a 40kph speed limit at emergency incidents to protect all emergency services personnel.

 

 

 

 

Attachments:

1

43643/2017 - Request for support speed limit at emergency incidents

 

  


Ordinary Council Meeting - 30 November 2017

Notice of Motion - Support for Speed Limits at Emergency Incidents

 


 


Ordinary Council Meeting                                                                                            30 November 2017

Notice of Motion

ITEM 5.2      SF2303            301117         Notice of Motion - Proposal to offer shared Bulky Goods Collection to Local Aboriginal Land Councils

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

The three Local Aboriginal Land Councils in our local government area are responsible for the housing arrangements of many disadvantaged people.

 

Many of these residents do not have access to transport, particularly vehicles suitable for taking “end of life” bulky goods to the waste facility.  There is also a significant cost attached to disposing of such bulky goods which many could not afford.

 

The inability of residents to remove “end of life” bulky goods from their premises can stigmatise particular neighbourhoods and discourage people from taking pride in their premises.

 

When the new waste contract commences Land Council housing will receive an annual kerbside bulky goods collection however this is unlikely to occur until May of next year. A one-off collection now will remove bulky goods that are currently on kerbsides.

 

 

Recommendation:

 

That Council approach the Nambucca Heads, Unkya and Bowraville Local Aboriginal Land Councils seeking their interest in providing a one-off bulky goods collection immediately to the residents they are providing housing to, with the costs shared equally between Council and the respective Land Council. Further, that Council seek the assistance of the three Land Councils by issuing reminders to their tenants prior to the annual scheduled collection.

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            30 November 2017

Notice of Motion

ITEM 5.3      SF2303            301117         Notice of Motion - Petition Requesting Small-Dog Park

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

Council has received a petition requesting the provision of a dedicated small-dog park in Nambucca Heads. A small-dog park is essentially a fenced area where dogs can run off-leash but are more contained than they are in our existing off-leash areas. They are very popular with the elderly and those with a disability as it makes it easier to control the dogs and to avoid confrontations with larger dogs. Such a park would require fencing and the provision of shade, water, seating, disposal bags and a bin.

 

Recommendation:

 

That Council note the petition and receive a report on the possibility of providing a dedicated small-dog park at one of the suggested locations in Nambucca Heads.

 

 

 

 

Attachments:

1

44106/2017 - Request and petition for a Small Dog Park in Nambucca Heads

 

2

44102/2017 - Petition - Small Dog Park in Nambucca Heads

 

  


Ordinary Council Meeting - 30 November 2017

Notice of Motion - Petition Requesting Small-Dog Park

 


Ordinary Council Meeting - 30 November 2017

Notice of Motion - Petition Requesting Small-Dog Park

 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                            30 November 2017

Notice of Motion

ITEM 5.4      SF2303            301117         Notice of Motion - Flooding White Albatross

 

AUTHOR/ENQUIRIES:    Rhonda Hoban, Councillor         

 

Summary:

 

Most of the manufactured home estates in the Nambucca Shire are located adjacent to major waterways prone to flooding

 

Recently the Mayor, Assistant General Manager Engineering Services and Manager of Assets met with a representative of the White Albatross Holiday Par Centre Residents’ Committee and the Centre Manager to discuss flooding issues. 

 

There is a Crown reserve drainage line that runs around the back of the Centre and feeds into the lagoon at the front of the park. The lagoon itself is then directly impacted by the rise and fall of the Nambucca River. In high rainfall events the drainage line overflows and floods some of the permanent manufactured homes.

 

Council staff considered a range of options for reducing the flooding but none were deemed affordable or effective as the water levels in the drainage line are directly impacted by the water levels in the lagoon and the river. Widening and/or increasing the depth of the drain or piping the entire area would be extremely expensive and would not help if the water level in the lagoon and river was raised as the water would essentially have nowhere to go. There is also the possibility of the reverse occurring where river water could flow back into the lagoon and cause back-up into the drain and overflow into the Centre. 

 

The drain is immediately adjacent to a steep cliff like embankment and any earthworks to widen or deepen the drain may exacerbate an existing risk of slippage. Consideration was given to creating detention basins but there is limited space available and the benefit would be minimal. Diverting the drain was also considered but it appears that an alternate route would be through solid rock and have significant environmental implications.

 

Not all of the homes backing onto the Crown Reserve flood as many have been placed on elevated footings. However a number of older home placements are almost at ground level. Council staff believe that the most effective solution would be to raise these properties. There is funding available for assisting with the costs of raising privately owned homes in flood prone areas but it is unclear whether privately owned manufactured homes in a commercially operated park would be eligible.

 

The residents have also suggested that if the stormwater from Parkes Street did not add to the natural overland flows then the degree of flooding could be reduced.

 

This matter raises the question as to whether Council’s requirements relating to the placement of manufactured homes on flood prone land should be reviewed. In this case there is also the issue of who would be responsible for carrying out and funding works as the drainage line is on Crown land; the Centre is a privately run business; but control care and management of the reserve is vested in Council.

 

 

Recommendation:

 

1        That Council investigate possible grant funding sources including the Voluntary House Raising Scheme under the Floodplain Management Program to assist with the flooding issues at the White Albatross Holiday Centre.

 

2        That Council investigate the possibility of reducing or redirecting storm water flow from Parkes Street above.

 

3        That the results of the investigations and a brief overview of the current Council requirements for placement of manufactured homes on flood prone land be reported to Council.

 

 

 

 

Attachments:

1

45295/2017 - GIS map - White Albatross

 

  


Ordinary Council Meeting - 30 November 2017

Notice of Motion - Flooding White Albatross

 


 

       


Ordinary Council Meeting                                                                                            30 November 2017

General Manager

ITEM 9.1      SF959              301117         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

JULY 2011

1

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

31/05/17 Now that the Floodplain Management Study and Plan are completed this policy can be referred to the next Estuary Committee meeting for consideration.

 

AUGUST 2015

 

2

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

 

OCTOBER 2015

 

3

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

JANUARY 2017

 

4

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

15/05/17 – Ecologist has been engaged and a report has been prepared. It will be included/ considered in the housekeeping amendment going to the next council meeting.

 

01/06/17 – Housekeeping amendment planned to be finalised by end of 2017.

 

 

MARCH 2017

 

5

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

 

AGMCS

18/3/17 – Report late 2017

 

 

MAY 2017

 

6

SF1541

25/05/17

That the review of the local environmental plan include consideration and a subsequent report on the creation of more residential land near Macksville and more industrial land (including land for bulky goods) near Macksville.

 

GM

31/05/17 – Report in October 2017

 

18/10/17 - Deferred to December due to workload.

 

7

SF818

25/05/17

That Council write to DPI Water requesting a meeting to pursue the licence amendment (for the Bowra Dam).

 

AGMES

31/05/17 – Awaiting response to request

16/06/17 – Letter sent to DPI Water

31/07/17 – Meeting organised with DPI Water in Grafton on Monday 7 August at 1pm

 

9/08/2017 – Mayor, GM and MW&S met Office of Water and Fisheries at Grafton.  Those Departments are insisting Council undertake a 7 part test to change the dam licence to capture flood flows.

 

18/10/17 - Fee offer for ecological assessment received from GHD.  Fee proposal being sought from NSW Urban Water Services for proposed modelling of dam behaviour with rainfall runoff capture to determine any impacts.  This is being reported to River Monitoring Committee (Adaptive Management) in November.

 

Considered by the Committee on 15/11/2017 but there was no quorum.  “Notes” from the meeting coming to Council.

 

 

JUNE 2017

 

8

SF2303

15/06/17

In consultation with Finance staff the GM & AGMCS conduct a review of the capacity of the Finance Section to meet reporting requirements.  Consider matters such as skill sets, training needs, capacity to backfill critical positions, workload spread & opportunities for efficiencies in process & removal of duplication.

 

GM & AGMCS

Report in July 2017

 

15/7/17 - Delayed due to EOFY priorities.  Report in August 2017

 

/8/17 – Due to statements further delayed until September 2017.

 

20/09/17 Report in October 2017.

 

14/10/17 Deferred to return of AGMCS from leave.

 

9

SF2290

15/06/17

That Council revise the Plan of Management for Gordon Park in consultation with the Section 355 Committee of Management.

 

GM

Report in November 2017.

 

22/11/17 Deferred to January 2018 due to workload.

 

JULY 2017

 

10

SF841

27/7/17

Make representations to the Member for Oxley re supporting residents’ concerns in relation to the post construction operational noise of the Pacific h/w between Nambucca Heads and Urunga, requesting additional noise attenuation.

 

GM

Letter sent 31/07/17

 

20/09/17 Valla residents have met with Melinda Pavey who has provided them with an undertaking to investigate their concerns.

 

20/11/17 – matter discussed at Valla Beach Community Association meeting

 

22/11/17 - Report to 30 November Council meeting

 

AUGUST 2017

 

11

SF979

17/8/17

Council receive advice from Council’s planning staff on whether the declaration of a Great Koala National Park would have any impact on the permissible uses of adjoining land.

 

GM

Report in September 2017

 

17/09/17 - Deferred due work load.  Will be reported in October

 

18/10/17 – Deferred to December due to workload.

 

12

SF2278

17/8/17

That council investigate opportunities through the Sustainability Advantage Program to conduct an audit of Council’s electricity use and establish the business case for installing solar panels on the Council’s buildings/assets.

 

GM

Report in October 2017

 

18/10/17 – the opportunities are being investigated by the Clean Energy Committee in terms of priorities.  Council is also awaiting advice on the availability of grant funding.  It is expected that a report will come to Council following the next meeting of the Clean Energy Committee scheduled for 8/11/17.

 

22/11/17 - Report to 30 November Council meeting

 

13

SF1631

17/8/17

Council consider the construction of a water treatment plant in its future capital works (IWCM) program and financial planning.

 

AGMES

8/17 – Report to be done in October 2017

 

6/09/17 - Water filtration plant will be included in IWCM capital works and financial modelling.

 

21/11/17 – GM, MW&S and Grants Officer met with representatives from Ken Gillespie’s office who are investigating funding for water treatment plants in regional NSW (from the Restart funding).

 

22/11/17 - Report to 30 November Council meeting

 

14

SF1631

17/8/17

Grant funding be sought for a conceptual design and costing for a water treatment plant.

 

AGMES

8/17 – Report to be done in September 2017 following submission of EOI.

 

6/09/17 - An EOI will be submitted for funding of a concept design through the Safe and Secure Water program.

 

20/11/17 – EOI still to be submitted but being discussed with reps of Ken Gillespie on 21/11/17.

 

 

15

SF2303

31/8/17

That consideration of the Rainbow Walk be deferred until after the contentious Same Sex Marriage plebiscite has been determined by the Australian Government with information to be provided in relation to the legal ramifications and risk of painting the footpath and there be a further report to Council.

 

GM

Depending on outcome of plebiscite and the Government’s actions.  Estimate report in December 2017.

 

20/11/17 Announcement of plebiscite outcome, legislation imminent.

 

SEPTEMBER 2017

 

16

SF988

14/09/17

GM be provided with delegated authority to engage a suitable consultant to prepare a concept design and cost estimate for the provision of water & sewerage to the new Macksville hospital site.

 

GM

Anticipate a report in November 2017.

 

22/11/17 – GHD engaged to undertake the work.

 

17

DA2017/179

14/09/17

Council determine this DA (Optus mobile base station) & that a site inspection take place.

 

GM

Report to meeting in October.

 

18/10/17 – Anticipate report to Council in November or December 2017.

 

20/11/17 – to be reported to Council’s meeting on 14/12/17.

 

 

18

SF2293

28/09/17

Council approach the Hon Melinda Pavey and request that the control of Casey Drive be handed to Council and further that Minister be asked to reconsider handing control of the Soccer field adjacent Casey at no cost.

 

GM

04/10/17 – Pending

31/10/17 – further representations made to the Member for Oxley and Minister for Roads, Maritime and Freight

 

19

SF2397

28/09/17

Proceed with submission of an EOI for the Hennessey Tape Sporting Precinct in Bowraville

 

GM

EOI Registered - concept plan is being reviewed by Committee of Management

 

 

 

20

SF2397

28/09/17

Engage consultants King & Campbell to conduct an inception workshop for stakeholders of the Macksville Memorial Aquatic Centre and proceed with an EOI for the Macksville Aquatic Centre.

 

GM

31/10/17 – stakeholder workshop being held on 7 November 2017

 

20/11/17 – report to Council on 30/11/17

 

21

SF2319

28/9/17

A reviewed policy on fleet replacement be provided to Council which considers electric cars.

 

AGMES

04/10/17 – Report will be presented to Council in January 2018.

 

OCTOBER 2017

 

22

SF2329

12/10/17

That Council further consider funding a business centres revitalisation under the $1.3 billion Regional Growth Fund.

 

GM

Report in November 2017.

 

20/11/17 – Application for $10,000 in funding from an OEH “mainstreet” heritage funding program closes on 29/11/17.  Council will be submitting an application for the maximum program funding which is $10k from OEH but with Council having to meet it $ for $.

 

 

23

SF2381

26/10/17

Council staff prepare a planning proposal to make horticulture permissible with consent in the R5 zone et al.

A report come back on a revision of the DCP to incorporate appropriate standards for horticulture in the R5 zone et al.

 

GM

Planning proposal for gateway determination to be prepared.

 

24

SF2329

26/10/17

There be a report on amending Council’s policy on Urban and Rural Road Naming to incorporate the recommendation of the Business Advisory Committee for dual road naming.

 

AGMES

7/11/2017 - Policy to be reviewed and reported back to Council in March 2018 with other policy reviews

 

25

SF2329

26/10/17

Council staff provide a report on the form of a program and the assistance to be provided to property owners  (under a “Main Street” business centre revitalisation program.

 

GM

Report in December 2017

 

20/11/17 - Application for $10,000 in funding from an OEH “mainstreet” heritage funding program closes on 29/11/17.  Council will be submitting an application for the maximum program funding which is $10k from OEH but with Council having to meet it $ for $.  Details of the program will be reported following lodgement of the application.

 

 

NOVEMBER 2017

 

26

SF134

16/11/17

Council receive a report on options for improving public relations documents including but not limited to Council’s Annual Report.

 

GM

Report in January 2018

 

27

SF1575

16/11/17

Council place the AMP’s for unsealed roads, footpaths, and stormwater drainage on exhibition for 28 days and note that a further report will be presented to Council following the completion of the exhibition.

 

AGMES

Report in January 2018

 

28

SF1575

16/11/17

Council place the revised Asset Management Policy on public exhibition for 28 days and note that a further report will be presented to Council following completion of the exhibition.

 

AGMES

Report in January 2018

 

29

SF1631

16/11/17

Advice to (41) residents connected to the transfer main upstream of the balance tank that Council is investigating options to either subsidise or provide some funding to assist with the cost of upgrading or changing their water supply arrangements.

 

AGMES

Report in December 2018

 

30

SF839

16/11/17

Council engage a suitably qualified consultant prior to the next GM’s performance review due in April 2018 to assist Council with the review and to review the process and KPI template for the ensuing year.

 

MHR

Consultant to be engaged prior to April 2018.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.2      PRF44              301117         Draft Master Plan for Thistle Park

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Council has completed a public consultation process for a Master Plan for Thistle Park in Dudley Street, Macksville.

 

The report recommends that Council finalise the Master Plan with some modifications.

 

 

Recommendation:

 

1        Council finalise the Master Plan for Thistle Park with King and Campbell being instructed to:

 

a.    reduce the floor area and cost of the proposed clubhouse by about 50%

b.    reduce the proposed tree planting in accordance with the suggestions from the Junior and Senior Cricket but still retaining sufficient trees to define the cricket field and provide adequate shade

c.    correct the spelling mistake re “Phillip Hughes Oval”.

 

2        Subject to the agreement of the Hughes’ family, that Council formally resolve to rename “Thistle Park”, the “Phillip Hughes Oval”.

 

3        Council offer to lease both the “Phillip Hughes Oval” and that area of the Donnelly Welsh playing fields used for cricket to the junior and senior cricket associations for a period of 30 years with   an annual rental of $1.00.  The lease is to provide that the lessee is financially responsible for all expenses and any improvements on the land.

 

4        That Council’s seal be attached to any lease documents as required.

 

5        That upon completion of the Master Plan, Council submit an Expression of Interest for funding under the Regional Sports Infrastructure Fund.

 

 

OPTIONS:

 

Council has discretion as to the provisions of the Master Plan, the naming of “Thistle Park”, any lease to the cricket association and whether or not it wishes to submit an EOI for funding under the Regional Sports Infrastructure Fund.

 

 

DISCUSSION:

 

At Council’s meeting on 17 August 2017 it was resolved to engage consulting firm King & Campbell as per their scope of works to prepare a Master Plan for Thistle Park including the preparation of floor plans and elevations for the proposed clubhouse/amenity building.

 

Subsequently King & Campbell reviewed the previous work and submissions and met with representatives of Junior and Senior Cricket.  King and Campbell have now submitted some preliminary concepts for Council’s consideration.  Their preliminary concepts are attached.  They would like some direction from Council before committing to the final computer aided drafting (CAD).

 

King & Campbell list the components of their plan as follows:

 

·   “A clubhouse - to include all the ‘wishlist’ discussed, the clubhouse has got very big – and it will very likely exceed $1million.

·   2 options for the visual presentation of the building – we are thinking more of a traditional approach may be more appropriate.

·   Carpark with access arrangements for mobility impaired people.

·   Clubhouse on a mound.

·   Cricket nets to stay where they are.

·   White picket fence around oval.

·   6m x 6m maintenance shed.

·   Informal parking (reinforced turf) off the back of the Dudley Street dish drain.

·   Simple tree planting scheme to give the oval more structure, a better backdrop and shade for informal spectating – tree planting to be light foliage. Tree options (use only 1 of the following 4 species) : Exotic  - Zelkova serrata (Japanese Zelkova) or Ulmus parvifolia (Chinese Elm); or Native – Brachychiton acerifolius (Illawarra Flame Tree) or Corymbia maculate (Spotted Gum).”

 

In response to the concept plan the following comments have been received from various representatives of Senior and Junior Cricket.  A comment is provided after each submission.

 

1.  Noel Chapman

 

“The overall concept looks OK.

 

Things to consider,

 

Too many trees at the northern end particularly in line with the wicket and in front of the machinery shed.

Possibly turn the machinery shed to face the ground and shift slightly to be equi-distant from the property boundaries.

Need access to unisex toilet from the function area.

Need access to the kiosk and bar from the function area.

Consider some seating at a few locations around the ground.”

 

Comment

 

Both cricket representatives comment on the concept plan containing too many trees.  It is agreed that the planting could be reduced but equally the field does require some tree planting on its periphery to visually “define” the field as well as to provide an opportunity for shaded seating.

 

In relation to the comments about the proposed amenities it is agreed with King & Campbell that the Clubhouse at 28m x 16m has got too big and too expensive and its cost (and size) should be halved, but with provision for a future extension if required and affordable.  The proposed indoor cricket nets are a significant component of the cost and should be deleted as part of the floor space reduction.

 

2.  Brett Willer

 

The cricket community like the plan and have the following comment.

 

Too many trees at the northern end particularly in line with the wicket and in front of the machinery shed.

 

Possibly turn the machinery shed to face the ground and shift slightly to be equal distant from the property boundaries.

 

Need access to unisex toilet from the function area.

 

Need access to the kiosk and bar from the function area.

 

Consider some seating at a few locations around the ground. (Noel)

 

The machinery shed could be 6m x 9m with a veranda to be able to work on equipment and 3m high doors to be able to get machinery in the shed.

 

Most people didn’t want the trees except in the corners of the grounds in clumps of 4-5 tree. This was due to having to mow around the trees and the thought that the tree surround would take away from the picket fence.

 

In addition people prefer not to sit too close to the boundary especially near a picket fence. The trees would provide shade but block the view for spectators and add shadows onto the grounds.  It was suggested that a low maintenance hedge near the boundaries of the surrounding properties would leave the ground as an open space. The lay out of the building was good and a request for an undercover BBQ area be included has been made.

 

Comment

 

The suggested hedge is unlikely to be low maintenance.

 

The King and Campbell plans were also circulated to all of the residents who adjoin Thistle Park and they were provided with 14 days to provide any comment.

 

In response to this consultation the Council has received a single submission (objection) which follows:

 

3.  Lyn Wood, Richard Watts, Ian Austin

 

I received your new concept plan for Thistle Park.

 

Just a few things could you please clear up for me, some time ago now, the council works came down and pulled up the timber form work that was put there for concreting the nets and the pins, they also had a truck turn up with a machine and a tip truck but because by that time it was going on to 4pm they then left taking the timber form work and pins with them.  Then nothing more happened and we thought they there were waiting for the work to be finished on Dudley Street.

 

Then we get this letter from you and find the nets are staying where they are and we are getting a car park behind our place and it looks like the club house is going to be closer to our place.  What I cannot understand is why it is all going to be at our place, the people in River Street and the bottom end of East Street complained and everything was forgotten there, but then transferred to our place.

 

We have spoke to a guy who is President of the North Coast Cricket and he has been down and had a look and his opinion was that the nets are too close to a residential house and infringed on the road and they should be put further up Thistle Park so as if a ball came out of the nets it would hit the trees and end up in the creek not hitting something or someone in our yard.  His name is Ken Robinson.

 

Also with the car park being put behind us, if someone parks their car too close to our fence and some child climbs over our fence and into our pool, we are not responsible, the council will be for allowing it to be built there.

 

We are putting in an official objection to the nets again and the car park, as there is plenty of parking space down Dudley (St) for the cricket people like they have done for years.  So please take this as my formal objection to both of these.  If these do go ahead then I will be getting surveillance cameras installed, that way I will have proof when a cricket ball comes over into my yard or hits my garage.  Then, I will see my solicitor and I will sue the council and the cricket club.

 

Is this going before a council meeting and if so when as we wish to be there to voice our concerns to the Mayor and the councillors.

 

Thank you”

 

Comment

 

The proposed cricket nets are aligned north/south so the risks of property damage arising out of an errant hit from the cricket nets is considered to be low.  In relation to the risk posed by the car park to a child using a parked car to climb over the fence, there is physical separation between the car park and the boundary fence.

 

The car park itself will be mainly used on the weekend and then mainly in the cricket season so it will not have any impact on the amenity of the adjoining dwelling.  The car park does need to be proximate to the clubhouse and amenities to provide for disability access and with the location of the clubhouse set by the configuration of the ground, there is no reasonable alternative location for the car park.

 

The proposed master plan, if implemented, should enhance the local amenity rather than detract from it.

 

Summary

 

It is recommended that Council proceed to finalise the Master Plan for Thistle Park with King and Campbell being instructed to:

 

d.   reduce the floor area and cost of the proposed clubhouse by 50%

e.   reduce the proposed tree planting in accordance with the suggestions from the Junior and Senior Cricket but still retaining sufficient trees to define the cricket field and provide adequate shade

f.    correct the spelling mistake re “Phillip Hughes Oval”.

 

It is also proposed that subject to the agreement of Phillip Hughes’ family, that Council formally resolve to rename “Thistle Park”, the “Phillip Hughes Oval”.

 

And finally, the Junior Club and the Senior Association have agreed with leasing both Thistle Park and Donnelly Welsh playing field.

 

As Thistle Park is operational land there is no constraint on Council entering into a long term lease with the Junior and Senior Clubs.  The Australian Accounting Standards Board in its framework for the preparation and presentation of financial statements provides than an asset is recognised in the balance sheet when it is probable that the future economic benefits will flow to the entity and the asset has a cost or value that can be measured reliably.  Council’s solicitor has advised that a long term lease can be prepared wherein financial responsibility for all improvements on the property can be vested in the lessee.  In the event that the proposed redevelopment of Thistle Park proceeds, this means that Council should not be financially responsible for any expenses, including the depreciation of buildings.

 

In relation to the Donnelly Welsh fields they are community land and Council is able to lease the land for a purpose prescribed as a core objective of the categorisation and for a period of not more than 30 years.  As a core objective of the Donnelly Welsh fields encompasses the sport of cricket it is open for Council to enter into a 30 year lease of the fields.

 

It is recommended that Council proceed to lease both Thistle Park and that area of the Donnelly Welsh playing fields used for cricket to the junior and senior cricket associations for a period of 30 years with annual rental of $1.00.  The lease will provide that the lessee is financially responsible for all expenses and any improvements on the land.

 

With the completion of the Master Plan it is proposed that Council submit an EOI for funding under the Regional Sports Infrastructure Fund.  The fund’s objectives are to:

 

·      increase the number and type of regional level sporting facilities

·      improve the standard of existing regional level sporting facilities

·      increase regular and on-going participation opportunities in sport

·      provide infrastructure that enables economic growth and boosts productivity.

 

The Master Plan addresses these criteria and would be evenly more favourably placed if the usage of the fields could be broadened in some way.  Even with the reduction in the size of the amenities, the cost of implementing the Master Plan is estimated to exceed $1m and therefore eligible for funding under the Regional Sports Infrastructure Fund.

 

CONSULTATION:

 

The consultation which has occurred is detailed in the report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

At this stage there are no implications for the environment.

 

Social

 

At this stage there are no social implications.

 

Economic

 

At this stage there are no economic implications.

 

Risk

 

There are no particular risks.  It is widely understood that Council will be unable to fund the implementation of the Master Plan itself

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no budgetary impact.

 

Source of fund and any variance to working funds

 

There is no further impact on working funds other than the expenditure which has already been approved for the preparation of the Master Plan.

 

Service level changes and resourcing/staff implications

 

There is no significant service level or resourcing implications.

 

Attachments:

1

45012/2017 - Concept Master Plan - Phillip Hughes Oval

 

2

45014/2017 - Zelkova serrata

 

3

45015/2017 - Brachychiton-Acerifolius

 

4

45016/2017 - Corymbia maculata

 

5

45017/2017 - ulmus-parvifolia

 

  


Ordinary Council Meeting - 30 November 2017

Draft Master Plan for Thistle Park

 


 


 


Ordinary Council Meeting - 30 November 2017

Draft Master Plan for Thistle Park

 

 

 



Ordinary Council Meeting - 30 November 2017

Draft Master Plan for Thistle Park

 

 

 



Ordinary Council Meeting - 30 November 2017

Draft Master Plan for Thistle Park

 

 

 



Ordinary Council Meeting - 30 November 2017

Draft Master Plan for Thistle Park

 

 

 



Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.3      SF841              301117         On-going Complaints by Valla Residents Concerning Pacific Highway Road Noise

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

SUMMARY:

 

A summary is not required.

 

 

Recommendation:

 

That Council adopt the motions from the Sub Committee of the Valla Beach Community Association and put motions 2, 3 and 4 to Roads and Maritime Services for a response and in relation to motion 1 request that the Member for Oxley’s office seek a formal response from the Parliament’s Table Office as to why the 700 signature petition was non-compliant.

 

 

OPTIONS:

 

Consideration has been given to Council commissioning its own acoustic assessment of the Highway’s post-construction operational noise.  This is likely to be relatively expensive and will not change the fact that many residents of Valla Rural and Valla Beach have complained about highway noise levels negatively impacting on their residential amenity.

 

The preferred approach is to seek recognition from Roads and Maritime Services (RMS) and the NSW Government that a problem does exist and to work collaboratively to find cost effective solutions.

 

DISCUSSION:

 

At Council’s meeting on 27 July it was resolved to make representations to the Member for Oxley and Minister for Roads, and Maritime and Freight supporting the residents’ concerns in relation to the post construction operational noise of the Pacific Highway in the Valla area and requesting additional noise attenuation to improve residential amenity.  The Council has not received a response to its representations which were contained in a letter dated 1 August 2017.

 

Representatives of Valla and Valla Beach, being a subcommittee of the Valla Beach Community Association, have now written to Council in relation to the matter.  Their letter is attached.

 

They propose that Council adopt a number of motions as follows:

 

1.  Nambucca Shire Council formally approach Ms Melinda Pavey to ascertain as to

a.  Why the petition was rejected

b.  Why we have yet to be informed (even after +45 days) of the reasons for this having taken place.

 

Comment

 

An enquiry has been made with the Member for Oxley’s office and the advice provided was that the Minister submitted the petition to the Parliament’s Table Office on 20 September.  The Table Office undertake a thorough review of all petitions and apparently in this case determined that even though it contained 700 signatures there were less than 500 “compliant” signatures.  Petitions which have more than 500 signatures require a written response from the Minister and those with less than 500 signatures don’t.  However it was only on 20 November that the Secretary of the Association, in following up the matter, was advised that the petition had been rejected being approximately 3 months after petition was handed to the Minister.  The Association has still not been provided with any explanation from the Table Office for the rejection of the petition.  It is agreed that the Table Office (not the Member for Oxely) should provide an explanation to the Association as to why the petition was rejected.

 

2.  Nambucca Shire Council seeks clarification as to how RMS can claim that they have met their acoustic requirements in the Valla district when data from key monitoring stations were totally discarded and further, that a significant volume of data from one of the stations was omitted from their report.

 

Comment

 

Agreed.

 

3.  Nambucca Shire Council seeks written clarification as to whether RMS has any intentions on following through on Melinda Pavey’s suggestion/recommendation to Mr. Bob Higgins (RMS), that “Valla should be a second trial site for the road grinding treatment (as was used in the Hunter Link Road section of freeway).  Prior to this we are also seeking what further investigations the RMS have, or intend to do, with regards to the possible road grinding treatment.

 

Comment

 

Agreed

 

4.  Nambucca Shire Council seeks written clarification as to why the Valla District has been treated so iniquitously; especially given that circa 3,000 people live in this area where:

a.  no noise walls were installed;

b.  no earth mound walls were constructed, and

c.  where only 1.7km of road quietening surface was laid

 

(This in comparison to other communities (eg 6 houses within 300 metres and 30 houses in the wider Warrell Creek area) where a 436m noise wall was constructed and circa 4km of road quietening surface was laid.)

 

Comment

 

It is agreed that the RMS should be requested to provide clarification as to whether the noise treatments provided on the Warrell Creek to Urunga Section of the upgraded Pacific Highway have been equitable.

 

CONSULTATION:

 

There has been consultation with the Valla Beach Community Association.

 

The issue of highway noise was discussed at a meeting of the Community Association on Monday 20 November.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The impact of highway road noise on fauna is not well understood.  Its impacts on people are well understood.

 

Social

 

The level of complaint in relation to the road noise from the new highway is such that there is a significant social impact.

 

Economic

 

The impact of road noise may affect property values in the area, and particularly for homes which have had no acoustic treatment.

 

Risk

 

There are no identified risks to Council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

The recommendation has no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no significant service level/resourcing implications.

 

Attachments:

1

45126/2017 - Excessive Pacific Highway Noise at Valla

 

  


Ordinary Council Meeting - 30 November 2017

On-going Complaints by Valla Residents Concerning Pacific Highway Road Noise

 

20 November 2017            

            

Ms. Rhonda Hoban,          

Mayor           

Nambucca Shire Council

44 Princess Street

Macksville

NSW 2447    

            

Dear Rhonda,         

            

Excessive Pacific Highway Noise            at Valla          

            

Representatives of the    Valla/Valla Beach community (sub Committee) met with Melinda Pavey       MP, Member for Oxley, on 25 August, 2017 and presented a  700+ signature petition,   in addition to a paper titled “Excessive Road Noise in Valla, 25-08-2017”.  The tabled paper sought actions from the Minister (Refer         8.1, 8.2           & 8.3).           

            

We seek Nambucca Shire Council’s support in pursuing the following Motions on behalf of the VBCA:           

            

1.            Given that The NSW Roads Minister tabled the 700+ signature petition on September 29,        2017 in           NSW Parliament – we have been informally informed that the petition was rejected.     We have yet to receive any formal response from the Minister regarding            what action(s) have          been identified as worthy of being pursued.           

                MOTION:  NSC to formally approach Ms      Melinda Pavey to ascertain as to

a)    Why the Petition was rejected and,                 

b)    Why we have yet to           be informed (even after +45 days) of the reasons for this having taken place.       

               

2.         MOTION:  NSC seeks clarification as to how RMS can claim that they have met their Acoustic     requirements in the Valla district when data from key monitoring stations were totally       discarded and further, that a significant         volume             of data           from one of the      other stations was omitted from their report.         

            

3.         MOTION: NSC seeks written clarification as to whether RMS has          any intentions on following        through on Melinda Pavey's suggestion/recommendation to Mr.       Bob Higgins (RMS), that "Valla should be a second trial site for the road grinding           treatment (as was used   in the              Hunter           Link-road section of freeway)."             Prior to          this we      are also seeking what further    investigations the RMS have, or            intend to do, with regards to the possible road grinding         treatment.  

            

4.         MOTION: NSC seeks written clarification as to why the Valla District has         been treated so     iniquitously; especially given that circa 3000 people live in this area where:                                     a) no noise walls were installed,

             b) no earth mound walls were constructed, and    

c) where only 1.7km of road quietening      road surface was laid       

            

This in comparison to other communities (e.g. 6     houses within 300 metres and 30 houses in the wider Warrell Creek area) where a 436m noise wall was     constructed and circa 4km of road quietening surface was laid.

            

The current LEP      (for the          NSC district) is showing that a reasonable area of Valla has been           rezoned for housing development. A high portion of this rezoned area is impacted by excessive noise that emanates from the new     freeway.                                     

            

The excessive noise from the freeway may have   a significant impact on whether             Valla Beach and Valla Rural will ever grow in numbers (as the recent ABS   records          clearly show).         

            

We attach the following  documents:            

            

·  Excessive Road Noise in Valla, 25-08-2017     

·  Satellite pictures of impacted Valla Beach/Valla area        

·  Nambucca Heads to Urunga Pacific Highway upgrade – Operational Noise FAQ      

·  Letter from Melinda Pavey, 8th September, 2017 to chairperson of Sub-Committee

·  x5 Photos of Warrell Creek’s 436m long Noise Wall

 

Regards,       

            

Loredana Warren

John Kingston         

Ian Gadsden           

Glenn Warry

Simon Wagg

            

Sub Committee      Valla Beach Community   Association 

 

 

cc.       Michael Coulter

             General Manager - NSC

            


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.4      SF2397            301117         Macksville Memorial Aquatic Centre

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council engage King & Campbell as per their proposal in their suggested work program to prepare concept plans and a staging and costing schedule for the upgrading of the Macksville Memorial Aquatic Centre.

 

 

OPTIONS:

 

Council has the option of proceeding with the preparation of preliminary concept plans and a staging and costing schedule or not proceeding.

 

DISCUSSION:

 

At Council’s meeting on 28 September 2017 it was resolved to engage consultants King & Campbell to conduct an inception workshop for the community and stakeholders of the Macksville Memorial Aquatic Centre prior to considering a fee proposal for the preparation of concept plans for a EOI under the Regional Sports Infrastructure Fund.

 

Subsequently David Tooby and Nigel Swift from King & Campbell conducted a stakeholder workshop at the Aquatic Centre on 7 November 2017.  The workshop outcomes are attached.

 

The workshop was useful in understanding the priorities of the stakeholders and also in considering some new initiatives including an “altitude training room” (a potential first for the region), changing the gym to 24 hour operation, and converting the child’s pool to a splash pad.  There was also a useful suggestion to reduce future operating costs by cutting away a corner of the building housing the hydrotherapy pool to install a lifeguard tower which could view both the outdoor pool and the hydrotherapy pool.  Currently there is no line of sight between the two pools necessitating a doubling of lifeguards when both pools are in operation.

 

However the heating of the 50m pool is listed as the first priority.

 

King & Campbell have now submitted a proposal for the preparation of preliminary concept plans and a preliminary staging and costing schedule.  The preliminary concept plans would include 3D visualisations of the architectural components including a new grandstand.

 

They have listed a fee proposal of $20,000 excluding GST and advise they can commence work within 4 weeks of an instruction to proceed.  Of the $20,000 in the fee proposal, they have allowed $5,000 for a detailed site survey comprising the preparation of a survey plan, documenting all features, services and levels external to the buildings.  The architect will also do an internal measure up of the buildings themselves.  It is agreed this site survey work is necessary to build an accurate computer model for the CAD concept plans.

 

Given the extent of work involved the fee proposal is considered reasonable.

 

The more salient question is whether or not the expenditure on concept plans is warranted based on the fact that funding much of the identified work will be reliant upon securing funding under the Regional Sports Infrastructure Fund.

 

The preparation of a such a plan may have avoided some of the operational issues which have arisen in the Aquatic Centre as a consequence of on-going additions and alterations, and in particular the addition hydrotherapy pool.

 

Now that consideration is being given to further additions and alterations, the $20,000 expenditure is warranted for the following reasons:

 

·      Some additional, relatively minor investment in the planning and design of the whole facility is the best way of avoiding unnecessary operating and capital costs.

·      The concept plans and costing schedule will provide Council with information as to what components of the concept plans can be implemented with and without grant funding.  This will be relevant information regardless of the outcome of any application for funding under the Regional Sports Infrastructure Fund.

·      The concept plans and staging and costing schedule will improve the prospects of a successful EOI outcome under the Regional Sports Infrastructure Fund or any other similar grant programs which might follow.

 

Accordingly it is recommended that Council engage King & Campbell as per their proposal in their suggested work program which is attached.

 

CONSULTATION:

 

There has been consultation with the stakeholders of the Macksville Memorial Aquatic Centre.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

At this stage there are no implications for the environment.

 

Social

At this stage there are no social implications.

 

Economic

At this stage there are no economic implications.

 

Risk

 

The risks are discussed in the report.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There is no provision in the 2017/18 budget for this work.

 

Source of fund and any variance to working funds

The $20,000 (excl GST) funding for this work will need to come from working funds.

 

Service level changes and resourcing/staff implications

At this stage there are no significant service level or resourcing implications.

 

Attachments:

1

45167/2017 - Macksville_Memorial_Aquatic_Centre_Workshop_Outcomes

 

2

45166/2017 - Macksville_Memorial_Aquatic_Centre_Work_Program

 

  


Ordinary Council Meeting - 30 November 2017

Macksville Memorial Aquatic Centre

 


 


Ordinary Council Meeting - 30 November 2017

Macksville Memorial Aquatic Centre

 


 


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.5      SF2418            301117         Valla Growth Area Employment Land Stage 1 Engineering Design and Development (Subdivision) Application

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Wayne Lowe, Manager Business Development         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1.       That Council engage Mr Ben Jedrej of Jed Civil to undertake the preparation of the           engineering design and cost estimates for Stage 1 of the Valla Growth Area in accordance           with his proposal.

 

2.       That Mr Ben Jedrej of Jed Civil also be engaged to submit a development application for the           Stage 1 subdivision and for this application to be lodged following consultation with           prospective purchasers as to their land area requirements.

 

 

OPTIONS:

 

Council has the option of proceeding or not proceeding with the engineering design for Stage 1 of the employment land in the Valla Growth Area.

 

Council could also defer the engagement to prepare the engineering design and cost estimates until after an announcement has been made about its application for funding under the Regional Growth Fund.  The timing of this announcement is unknown.

 

With the expressions of interest Council has in the land together with the amount of planning and design work still to do, this is not recommended as it will result in undue delays and risk.  Also the Department of Premier and Cabinet – Industry have advised they expect Council to have “skin in the game” and be “shovel ready” so in these terms the proposed investment in engineering design is warranted.

 

DISCUSSION:

 

At Council’s meeting on 17 August 2017 it was resolved that the Mayor, General Manager and Manager Business Development be provided with delegated authority to negotiate a contract of sale for approximately 4 hectares of land contained within Lot 2 DP 1173066 with Midcoast Trucks with the major terms of the contract to be ratified by Council before the contract is entered into.  Since that resolution the Council has received a number of other strong expressions of interest in purchasing serviced industrial land at Valla from businesses based on the Coffs Coast.

 

The Council has also submitted an application for $8m in funding under the Regional Growth Fund for the development of the land.  In the course of preparing the regional economic development strategy for this local government area, the Council received feedback that its planning for employment land in the Valla Growth Area represented the most well developed proposal in the region and accordingly there is some confidence that the Council will secure reasonable grant funding for the required civil works.

 

With the level of interest in the land and the prospect of reasonable grant funding for the civil works it is recommended that Council proceed to undertake the necessary engineering design for the 8 hectares of zoned IN1 land at the front (eastern side) of Council’s land holding.  The engineering design will in turn allow the provision of reasonable cost estimates.

 

It is also proposed that concurrently a development application for the first stage subdivision be lodged so that any requirements arising out of consent conditions can be incorporated in the final design and cost estimates.  It may be that the development approval has to be later modified if, for whatever reason, anticipated land sales do not proceed but this is considered preferable to the risks with completing the engineering design without any development consent.  The development application cannot be determined until after the Development Control Plan, reported elsewhere in this business paper, has been finalised.

 

It is also beneficial for the engineering design to be completed before Council enters into any contracts of sale for the land.  This will provide the opportunity for prospective purchasers, such as Midcoast Trucks, to have input into the final design and enter into a contract for the purchase of land with knowledge of what the developed land will be.

 

Council staff have obtained 3 quotations for the preparation of the civil design and cost estimates from De Groot & Benson Pty Ltd, Jed Civil and Charles Barnes and Partners Pty Ltd.  A comparison of the three quotes is provided in a report in Closed meeting.

 

The assessment by Council staff is that the quotation by Ben Jedrej of Jed Civil provides the best value for money.  Mr Jedrej is currently undertaking the design and project management of Council’s Hyland Park subdivision.  His work to date on that project has been of a high standard and Council staff are confident he can successfully complete this undertaking.

 

CONSULTATION:

 

There has been consultation with the Manager Development & Environment and Manager Technical Services.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The environmental implications of the Valla Growth Area have been subject to extensive reporting and public consultation over many years.

 

Social

 

The social implications of the Valla Growth Area have likewise been previously reported.

 

Economic

 

The Council has received a number of strong expressions of interest in purchasing serviced industrial land at Valla from businesses based on the Coffs Coast.  There is a reasonable degree of certainty that Council will have purchasers for the majority of the land.

 

Risk

 

At this stage the risk is limited to the cost of Mr Jedrej’s services.  As such the risk is relatively modest. 

 

Should Council, for whatever reason, decide not to undertake the development of the land itself, then the work undertaken by Mr Jedrej should increase the value of Council’s land.

 

At a more strategic level it would be advantageous to secure the development of the employment land before there is any residential development in the Valla Growth Area.  There is a risk that residential development may compromise the economic development opportunities which are available on the land zoned for employment purposes.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no provision in Council’s 2017/18 operational plan for this expenditure.  It will need to be met from working funds.  Equally there is no provision for the anticipated grant income which might become available under the Regional Growth Fund.

 

Source of fund and any variance to working funds

 

Provision will need to be made in the December quarter budget review for this expenditure.

 

Service level changes and resourcing/staff implications

 

At this stage there are no significant service level or resourcing/staff iimplications.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.6      SF2328            301117         Nambucca DCP 2010 - Amendment incorporating Housekeeping Changes and the Valla Urban Growth Area

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to gain Council’s endorsement of a draft amendment to the Nambucca Development Control Plan 2010 (DCP) for the purpose of exhibition. This report contains details of the proposed housekeeping changes to the DCP and a new chapter which includes the development controls in respect to the Valla Urban Growth Area.

 

NOTE: This matter requires a “Planning Decision” referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1        Council endorse the draft Development Control Plan 2010 (DCP) contained within attachments 1 and 2 and exhibit the draft DCP pursuant to Part 3 of the Environmental Planning & Assessment Regulation 2000.

 

2        The Draft DCP be exhibited during December 2017 and January 2018 for a period of not less than 28 days.

 

3        The Draft DCP be reported back to Council following the completion of the exhibition period for consideration of any submissions received.

 

4        Council seek quotes for the preparation of a developer contributions plan for the Valla Urban Growth Area and engage a consultant in accordance with Councils procurement policy.

 

OPTIONS:

 

·       Council not endorse the draft DCP.

·       Council endorse the draft DCP in accordance with the staff recommendation.

·       Council endorse the draft DCP subject to amendments.

 

DISCUSSION:

 

The purpose of this report is to gain Council’s endorsement of a draft amendment to the Nambucca Development Control Plan 2010 (DCP) for the purpose of exhibition. This report contains details of the proposed housekeeping changes to the DCP and a new chapter which includes the development controls in respect to the Valla Urban Growth Area.

 

It is proposed to exhibit the draft amendment to the DCP through December 2017 and January 2018 for a period that exceeds the required 28 days. This is a standard approach taken by Council when documents are exhibited during the Christmas period. The following changes to the DCP are recommended.

 

Housekeeping and other minor amendments to the current DCP

 

Due to the preparation of the Valla Growth Area DCP, Council staff have taken the opportunity to undertake a short review of the current DCP which has been included within attachment 1.

 

No major changes are recommended. A summary of the proposed changes is listed below.

 

i)        Spelling/grammatical/layout corrections

          The DCP has been edited to correct the above errors

 

ii)       Corrections to Council/State Government authority names

          Various names/titles have been updated

 

iii)      Definitions

          The definitions of “minor development” and “major development” have been removed as these do not adequately reflect whether or not a particular development will have a major or minor impact on the environment (built, natural, social and economic).

 

iv)      Variations to DCP provisions (A2.3)

          The current DCP states: “Variations to any development controls will only be considered if accompanied by a justification statement, which illustrates that the development control is unreasonable or unnecessary in the circumstances and the guidelines and/or objectives of the controls have been achieved.” (emphasis in this report only)

 

          It is proposed that this be changed to “Variations to any development controls should be accompanied by a justification statement, which illustrates that the development control is unreasonable or unnecessary in the circumstances and the guidelines and/or objectives of the controls have been achieved.” (emphasis in this report only).

 

          It has been the experience of staff that some variations to development controls are so minor that requiring them to be accompanied by a justification statement is unnecessary. The phrase “should be” indicates that such a statement will normally be required, but can be dispensed with in some circumstances.

 

          Section N1.3 has also been amended to reflect the above proposed change.

 

v)       Notification and Public Participation (A3.0)

          It is proposed to expand the types of development that do not require notification, including adding the following clause:

 

          “Council shall notify in writing the owners of adjoining land of any proposed development, except where:

 

it has been determined by the consent authority that the development is unlikely to detrimentally affect the enjoyment of adjoining land or locality or impact on the interests of the public”.

 

          The majority of developments notified by Council to adjoining owners receive no submissions and notification increases the determination time of a development. It is considered appropriate for Council to have greater leeway in determining whether or not a particular development should be notified whilst still ensuring that the public can have a say in those developments which may impact upon them.

 

          The requirement to notify a wide area of property owners when a development for a movable dwelling is received has been removed as many movable dwellings are new structures which will have no additional impacts on nearby property owners.

 

          As it is proposed to remove the distinction between “minor” and “major” developments, it has also been proposed to notify all developments (except those that also require advertising in the local media) for 14 days, instead of 14 days for “minor” developments and 21 days for “major” developments.

 

          It is proposed to alter the types of developments referred to Local Aboriginal Land Councils to be those where there is a higher probability of the development being of interest or concern to the LALC/s. It is also proposed to have a period of a minimum of 14 days, rather than 28 days for a response from the LALC/s to be consistent with all other public notification of development applications

 

          The requirements for speaking about a development application at a Council meeting have been updated to reflect Council’s current policy.

 

          The types of developments to be advertised in the local media have been updated to reflect current land use definitions in the LEP.

 

vi)      Site Contamination (A5.4)

          This section of the DCP has been updated to refer to Council’s new Contaminated Land Management policy and guideline.

 

vii)     Site Analysis (A6.0)

          It is proposed to relax the current requirement for a site analysis so that one is only required when considered necessary by Council.

 

viii)     Street Lighting requirements for subdivisions (B2.3.7)

          LED lighting has now been specified as Council’s requirement, unless an alternative is agreed to by Council.

 

ix)      On-site electricity generation (B2.9.2)

          It is proposed that off-grid renewable energy options be permitted on all rural and large lot residential allotments where it will not impact on the future expansion of the network to surrounding areas.

 

x)       Telecommunications (B2.10)

          It is proposed to permit evidence of ability to connect to the NBN as acceptable provision of telecommunication services for new subdivisions.

 

xi)      Dwelling Envelopes for rural and large lot residential subdivisions (B3.3.1)

          It is proposed that new lots be capable of being provided with a compliant Asset Protection Zone, rather than actually being provided with one. This would mean that clearing of an APZ would not need to occur until a Development Application is lodged for a dwelling-house (or similar development). However, the DA to subdivide the land and create these new lots must clearly demonstrate that such an APZ can be created and fully contained on the proposed lots.

 

xii)     Vehicular Access and Road Frontage for rural and large lot residential subdivisions (B3.3.2)

          Currently, only two lots are permitted to have access via the same right of carriageway (a.k.a battle-axe blocks). It is proposed to increase this to three lots and to alter the requirement to seal such a right of carriageway to only those which service three lots. This brings Councils standards in line with Planning for Bushfire Protection 2006.

 

xiii)     Car Parking and Traffic (Part C)

          The table of car parking requirements has been slightly altered by removing or renaming land uses which are not defined in the Local Environmental Plan (eg bowling club) and re-alphabetising the tables.

 

Valla Urban Growth Area

 

Governance

 

The Valla Urban Growth Area has been included in a suite of Council strategic planning documents as a potential release area since the mid 90’s. The growth area is specifically included in Council’s Local Growth Management Strategy Employment Land and investigations were undertaken as part of the rezoning of stage 1 of the growth area.

 

The area was endorsed as a growth area in the state government’s former Mid North Coast Regional Strategy and more recently the North Coast Regional Plan.

 

The DCP 2010 will be amended to incorporate a new chapter which provides guidance for development in the Valla Urban Growth area. This chapter of the DCP will be exhibited with the other material but as a stand-alone document to allow simple review by the public.

 

Part 6 of the Standard Instrument LEP and the Nambucca LEP 2010 provide requirements for development of Urban Release Areas. Specifically, clause 6.2 indicates that Council must have a DCP in place prior to consenting to development in release areas. Further, this clause details what information a DCP must address in its content. Clause 6.2 is reproduced below.

 

6.2   Development control plan

 

(1)  The objective of this clause is to ensure that development on land in an urban release area occurs in a logical and cost-effective manner, in accordance with a staging plan and only after a development control plan that includes specific controls has been prepared for the land.

 

(2)  Development consent must not be granted for development on land in an urban release area unless a development control plan that provides for the matters specified in subclause (3) has been prepared for the land.

 

(3)  The development control plan must provide for all of the following:

 

(a)  a staging plan for the timely and efficient release of urban land making provision for necessary infrastructure and sequencing,

(b)  an overall transport movement hierarchy showing the major circulation routes and connections to achieve a simple and safe movement system for private vehicles, public transport, pedestrians and cyclists,

(c)  an overall landscaping strategy for the protection and enhancement of riparian areas and remnant vegetation, including visually prominent locations, and detailed landscaping requirements for both the public and private domain,

(d)  a network of passive and active recreational areas,

(e)  stormwater and water quality management controls,

(f)  amelioration of natural and environmental hazards, including bushfire, flooding and site contamination and, in relation to natural hazards, the safe occupation of, and the evacuation from, any land so affected,

(g)  detailed urban design controls for significant development sites,

(h)  measures to encourage higher density living around transport, open space and service nodes,

(i)  measures to accommodate and control appropriate neighbourhood commercial and retail uses,

(j)  suitably located public facilities and services, including provision for appropriate traffic management facilities and parking.

 

Council engaged GHD (Coffs Harbour) to prepare the draft DCP for the Valla Urban Growth Area which has been included within attachment 2 for Council’s consideration. Comprising a separate constraints analysis to guide the process, the DCP for Valla has been prepared to appropriately address clause 6.2 of the Nambucca LEP 2010. The DCP content is relatively self-explanatory; however, some comments on aspects of the plan are provided below to assist Council in its deliberations.

 

Zoning and the DCP Masterplan

 

The masterplan, which is shown as Figure 2.1 forms the basis of the DCP. The existing landuse zoning and constraints analysis has been used to develop the masterplan.

 

The masterplan generally reflects the existing zoning for early stages of the process, however there are some differences that would require future zoning amendments to be realised. These amendments could be undertaken as a combined Development Application/ LEP Amendment process or as a standalone amendment to the LEP. The identification of these zoning changes in the refined master planning process will assist in any future LEP amendment justification.

 

Commercial Area

 

The masterplan includes a reduction to the extent of the B2 Commercial Core area to reflect a more suitably sized local centre to compliment the anticipated growth in the area (approximately 2.5 HA including an area for a potential school).  The draft DCP states the following:

 

A town centre that reinforces a local village character with frontage to a plaza for local farmers and artesian markets offering a sense of place for locals and visitors alike. The centre provides for the daily and weekly convenience needs of the local community. It also provides business services including medical, accounting and household services

 

The reduction in the business zone has largely been replaced with a proposed light industry precinct and open space.

 

B7 Business Park

 

The masterplan does not include a B7 Business Park area. This has been replaced by additional residential zoned land.  The Business Park zone has been offset by the provision of the light industry precinct noting that these zones have similar land use provisions.

 

E3 Environmental Management areas and Open space

 

The existing land use zones do not include any open space areas, however the masterplan has given consideration to these requirements and has highlighted potential areas for open space. Refer to section 3.4 and associated figures.

 

The availability of the recently prepared, ‘Deep Creek Flood Study’ has been used designate additional areas of open space particularly adjoining Boggy Creek where development would not be suitable.

 

It is likely that the provision of open space would be made as land dedicated through the Development Assessment process. Dedicated land would later be appropriately zoned through a housekeeping amendment.

 

Staging

 

A staging plan for the release of land in the Valla Urban Growth Area is provided as Figure 2.3 and further detailed in section 2.3 of the DCP. The logic supporting the staging sequence of land release centres around the release of employment lands initially with the progressive construction of the road network allowing commercial precinct and residential land to be released.

 

Stage 1 will require the upgrading of Red Ash Road to a type B road in order to service initial stages of the development. As the area develops in future stages, access will be required via the collector road.

 

The main collector road forms an important component of the staging plan. This road connects the northern and southern side of Boggy Creek and is required to be constructed prior to residential land release in the northern part of the Growth Area. This will provide alternative exit routes in accordance with Bushfire planning and evacuation requirements.

 

Servicing

 

Servicing will be required at stage 1 of the release area. This will be the full and proper connection to Council’s existing water main and to the Nambucca Sewerage Treatment Plant.

 

Access to services at the newly constructed service centre will not meet servicing requirements for development in the Growth Area. 

 

There is potential to connect both water and sewer to the existing network at Foxes Road, however this will be dependent upon the capacity of particular land uses proposed and would not suit overall development of the growth area. Section 3.3 of the DCP discusses servicing requirements in detail. 

 

Collector Road

 

The proposed collector road provides the main entrance into the release area and has been designed to accommodate industrial and residential traffic as well as pedestrian and cycle access. Along with individual property setback requirements, this corridor will form a significant separation between uses and a visual gateway to the area. 

 

At 35m wide the collector road includes a split carriageway that allows for vertical changes in the topography which suits the variable topography of the area. Landscaping and pedestrian paths will be available on the verge. The collector road will not provide direct access to individual properties; rather, this will be via type B, C and D roads.

 

Environmental Management Area & open Space

 

There is a significant area of open space centrally located along Cow Creek. Part of this land is located on land presently owned by Council but the majority of this land is located on land located directly to the north within and adjoining the existing E3 Environmental Management zone. It is proposed to commence the landscaping/revegetation of this open space area during stage 2 of the process.

 

This existing Boggy Creek Area riparian area is essentially pasture and the commencement of an environmental program early in the process will promote positive environmental outcomes including, re-establishment of landscaping links (corridors) between Mt England and Nambucca State Forest, buffers to improve water quality from future urban growth, visual amenity associated with the local centre and public space. This core area of open space comprises approximately 21 Ha inclusive of the Environmental Management Zone (Riparian Area).

 

Future Environmental Levy budgets could be considered for these environmental improvements and costs associated with part of the works could be re-couped through contributions plan for the area.

 

General Manager Comment

 

Consideration needs to be given to the long term financing arrangements for the major civil infrastructure required to service the Valla Growth area.  The Council has in place developer contributions for water and sewerage (Section 64 contributions) which do take account of the cost of providing water and sewerage infrastructure to the area, the Council does not have the equivalent for other council responsibilities.

 

My preference is for planning agreements with the major property owners as a means of avoiding the risks associated with contributions plans. These risks are:

 

·      underestimating the cost of capital costs

·      inadequate indexing

·      lumpy up front expenditure without offsetting contribution revenue

·      and the reverse problem of having to hold developer contributions for excessive periods to pay for infrastructure

 

However there should be broader consideration of the preferred arrangement for funding being planning agreements, contributions plans or a combination of both.  Consideration also needs to be given to the relationship of Council’s existing contributions plan with the Valla Growth Area.

 

The plan would address particular items required to service the Valla Growth Area that would be in excess of existing contributions plans. For instance the plan would include requirements for the Collector Road, open space management or any community facilities that may be required.

 

CONSULTATION:

 

General Manager

Manager Development and Environment

Manager Business Development

Manager Water and Sewer

Manager Technical Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Historically the land has been managed as agricultural land for grazing and horticulture as well as some mining activities.  Each of these land uses have resulted in extensive clearing of the land including riparian areas and have had some relatively uncontrolled outputs into the local catchment.

 

With appropriate guiding principles for environmental management to support growth within the release area, there is an opportunity to substantially improve the existing environmental condition of the land and outputs from future development.

 

As part of the rezoning of Stage 1 Council committed to zone approximately 71 HA of the Growth Area for Environmental Management which encompassed local watercourses and areas which were substantially vegetated.

 

This draft plan demonstrates a further commitment to improve the environmental condition of the area via:

 

-       Open space requirements for landscaping and revegetation of significant environmental receptors such as Boggy and Cow Creeks;

-       Significant landscaping requirements for the transport network;

-       Stormwater management controls; and

-       Objectives for infrastructure to limit impacts on the natural environment.

Social

 

The DCP will provide the structure and principles to deliver environmentally sustainable growth in the Valla release area. The vision statement included in the DCP states the following:

 

“Valla will be a self-sufficient community where residents can live, work and play in the one

area. The growth area will be focused on a new town centre which will provide shops and

services for the growing community as well as employment opportunities for people living in the

area. The growth area will also offer a range of passive and active recreational pursuits within

an idyllic natural environment.

 

The protection of the natural environment and provision of extensive open space areas and connectivity will be key drivers that contribute to place and liveability in the precinct. 

 

Economic

 

The existing supply of employment lands in the Nambucca and Macksville is limited and often constrained.  The Valla Urban Growth area was identified as the priority release area for employment lands in Council’s Local Growth Management Strategy Employment lands which is reflected in the North Coast Regional Plan.

 

The master plan provided in the draft DCP identifies approximately 8.5 HA of light industry land, 32.5 HA of General Industrial and approximately 2.2 HA of commercial zoned land – providing a total area of employment lands of approximately 42 HA.

 

Risk

 

There is limited risk with Councils endorsement of the DCP for public exhibition. In accordance with the Environmental Planning and Assessment Act 1979 Council will have the opportunity to review and amend the plan exhibition is complete and public comments are considered.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The preparation of the DCP has been funded via grant funds.

 

Source of fund and any variance to working funds

 

Should Council endorse the preparation of a contributions plan for the area these funds would need to be identified.

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

45508/2017 - Attachment 1 - Draft DCP - Housekeeping Amendments

 

2

45327/2017 - Draft VUGA DCP - for Council consideration prior to exhibition

 

  


Ordinary Council Meeting - 30 November 2017

Nambucca DCP 2010 - Amendment incorporating Housekeeping Changes and the Valla Urban Growth Area

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 30 November 2017

Nambucca DCP 2010 - Amendment incorporating Housekeeping Changes and the Valla Urban Growth Area

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.7      SF2293            301117         Development Applications greater than 12 months or where submissions received -  to 21 November 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 21 November 2017 be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/179

3 August 2017

Telecommunications Facility (Mobile Phone Tower)

Lot 3 DP 1147417, 1079 Scotts Head Road, Scotts Head

Thirty-seven submissions have been received within the specified notification period – thirty-four oppose the proposal, one does not object but offers an alternative site and two support the proposal.

 

·           Proposed development is unsightly and will spoil the bushland views and visual amenity

·           It will threaten existing native fauna and impact habitat of native fauna – comprehensive impact study required

·           Concerned about electromagnetic energy impacts on nearby residents and the school

·           No evidence that the local community will benefit from it

·           Exceeds height limit for site – tower is much too high – over 20m above the tree line

·           In Acid Sulphate Soils Class 2 area

·           Located in an area of “threatened Remnant Coastal Wetland” and the site floods

·           This would be better situated on the other side of Scotts Head Road

·           More suitable sites should be investigated

·           Could be bad for people’s health

·           Properties will be devalued

·           If a red light is placed on top of the tower, residents should receive compensation or blinds to reduce the impact

·           Too close to the school, the oval, yarning circle and adjoining residences

·           Low-lying site will not provide for optimal effectiveness of the tower

·           Will have a detrimental impact on lifestyle and tourism for Scotts Head

·           Does not comply with relevant planning principles set by the NSW Land & Environment Court, including impacts on neighbouring properties, including amenity, reasonableness, loss of reasonable development potential and poor design

·           Does not comply with Visual Impact Minimization principles as provided within the NSW Telecommunications Facility Guideline as it does not respond appropriately to its rural landscape setting

·           Exact location of tower not clear from information provided

·           Proposal is not visually aesthetic – too close to neighbouring residences

·           Too much vegetation will need to be cleared.

·           Not required as homes with broadband internet can make and receive calls using the NBN

·           A visual montage should be provided by the applicant

·           Council should conduct a site visit

·           Causing stress and anxiety in the local community

·           Would like it to be considered at a public council meeting

·           Could pose a catastrophic risk to residents in the event of a bushfire

·           More property owners should have been notified and the local community consulted with more thoroughly

·           Appears to be a cost savings exercise by Optus

·           Area is of significance to the Gumbaynggirr people

·           Should be a more suitable colour to blend in with the surrounding landscape

·           Does not comply with Clause 5.5 objectives of the Nambucca Local Environmental Plan 2010 – Coastal Policy

·           Owner of Lot 106 DP 251748 would be happy to have the tower on their property and believes this would have less of an impact as it would be close to main power transmission lines

·           The tower will provide better reception for Scotts Head which is important in emergency situations

·           Mobile phone reception is now an essential service and many parts of Scotts Head do not have mobile phone coverage

 

STATUS: Being assessed.  To be reported to Council on 14 December 2017 with Council undertaking a site inspection.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/225

4 October 2017

4 Lot Subdivision

Lot 34 DP 1212788, 29 Macksville Heights Drive, Macksville

One submission has been received – it opposes the proposal

·             Objector believes they will lose vehicular access to their block

·             Retaining wall needs to be erected prior to erection of boundary fence

·             This and potential future subdivisions will increase traffic volumes exponentially

STATUS: Being assessed

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/247

25 October 2017

Dwelling-House

Lot 17 DP 24431, 32 Allison Road, Hyland Park

One submission has been received – it expresses concerns with some aspects of the development

·             Location of the proposed dwelling may impact on the adjoining property’s solar array

·             Stormwater needs to be dealt with so as not to impact adjoining property

STATUS: Being assessed.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/238

18 October 2017

2 Lot Subdivision & Change of Use to Dwelling

Lot 3532 DP 793199, 349 Newee Creek Road, Newee Creek

One submission has been received – it opposes the development

·           Development will add to dust nuisance of Newee Creek Road unless sealing is undertaken

STATUS: Being assessed – waiting for response from RFS

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/249

24 October 2017

Dwelling-House

Lot 575 DP 1226125, Wirrimbi Road, Newee Creek

One submission has been received – it opposes aspects of the development

·           Objector believes there are restrictions on title as to house size, roof pitch and dwellings required to be new.

STATUS: Being assessed

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/256

7 November 2017

Dual Occupancy

Lot 7 DP 1033603, 3 Sea Breeze Place, Way Way

One submission has been received – it opposes the proposal

·           A dual occupancy would not be compatible with the locality and environment and would detrimentally impact on the environment

·           Two driveways would create a safety hazard – collection of waste and access to corner properties would be compromised

·           Four storey dwelling is incompatible with adjacent, smaller dwellings

·           Dual occupancy development would set a precedent which could lead to over-development of the locality.

STATUS: Being assessed

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.8      SF2278            301117         Minutes of the Clean Energy Committee Held 8 November 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

The minutes of the Nambucca Shire Council Clean Energy Committee meeting held Wednesday 8 November 2017 are attached for Council’s endorsement.

 

The minutes contain 11 recommendations for Council’s attention.

 

 

RecommendationS:

 

1        That Council endorse the minutes of the 8 November 2017 Clean Energy Committee meeting.

2        That Council undertake the Carbon Leadership module offered by Sustainability Advantage (SA) with a view to setting an emissions target.

3        That the SA energy audit be undertaken at Council’s Administration Building, the Works Depot, libraries and one pump station.

4        That Council investigate installing solar PV systems on other buildings identified in Dr Sobey’s attached report, commencing with the largest consumers, including the Macksville STP River Street Pump Station.

5        That Council investigates a grid connected PV solution for small halls and sporting fields that relies on the feed-in tariff to offset the connection charges, including investigating the availability of grant funding for these systems.

6        That Council investigates options to reduce the peak demands of the pumping stations.

7        That Council investigates the potential savings associated with changing the Breakwall lighting to LEDs.

8        That Council note the attached information concerning floating solar panels and community funded solar energy installed in the Lismore City Council area.

9        That Council establish a Revolving Energy Fund, committing 100% of the identified savings resulting from transitioning to clean energy, with the funds in the REF to be invested in future clean energy projects. Savings from each project would be committed to the REF until zero emissions are achieved.

10      That the Mayor write to the NSW Minister for the Environment requesting information on when the Climate Change Fund money will be available and expressing concern that this information has not yet been made available.

11      That Council participate in the Cities Power Partnership program, with the five key actions to be determined by the Clean Energy Committee in discussions with Council staff.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

Information concerning the above recommendations can be found in the 8 November Agenda for the Clean Energy Committee which is attached.

 

Subsequent to the meeting of the Clean Energy Committee, Council received a report concerning solar panel and battery installation from consultants engaged by the Office of Environment & Heritage. Council was able to engage these consultants at a subsidised cost of $300, instead of $3,000. The consultants’ report is attached. Their recommendations differ somewhat from Dr Sobey’s (whilst still acknowledging the benefits of solar panel installation). Accordingly, and because of the limited time the committee has had to study and discuss the report, the Committee wishes to temporarily hold the recommendation in their minutes regarding installing a solar PV system on Council’s Administration Building. Once the report is fully considered by the Committee, a recommendation regarding the best roll-out of solar panel installation will be made to Council.

 

Dr Sobey presented an updated report of his own, which differs slightly from the one included in the agenda to the meeting, as Council’s halls are also considered. The updated report is attached to this report.

 

CONSULTATION:

 

None required

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations of the Committee are aimed to assist Council undertake projects which will lead to better environmental outcomes in the Shire.

 

Social

 

The recommendations of the Committee are aimed to assist Council to become a leader in the community with regards to clean energy.

 

Economic

 

Switching to renewable energy will be a cost-effective investment for Council.

 

Risk

 

Nothing identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Most of the recommendations will have no impact on current budgets as the cost of undertaking the Carbon Leadership module and undertaking the energy audits are included in the cost of belonging to the Sustainability Advantage program. Participation in the Cities Power Partnership is also free to Council. Other recommendations involve investigating the installation of solar PV panels, rather than committing a specific amount of money at this stage.

 

The establishment of a Revolving Energy Fund will indirectly impact future budgets by requiring savings from clean energy installations to be used for future clean energy projects, rather than being directly applied to Council’s working funds.

 

Source of fund and any variance to working funds

 

At this stage, no changes to working funds are required, however, future recommendations for solar PV panel installation will possibly require some variance.

 

Service level changes and resourcing/staff implications

 

Many of the recommendations will require staff time, however it is believed that some of this can be undertaken by Council’s Technical Officer Development & Environment in her two days per week funded from the Environmental Levy. Some assistance may be possible by members of the Clean Energy Committee.

 

 

Attachments:

1

45302/2017 - Agenda - Clean Energy Committee - 8 November 2017

 

2

42443/2017 - Minutes - Clean Energy Committee - 8 November 2017

 

3

45348/2017 - Nambucca Shire Council - Solar PV and Battery Storage Business Case and Prioritisation Report - vFinal

 

4

43107/2017 - 2017-10-20-Report to the Clean Energy Committee - Solar Panel installation

 

  


Ordinary Council Meeting - 30 November 2017

Minutes of the Clean Energy Committee Held 8 November 2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 30 November 2017

Minutes of the Clean Energy Committee Held 8 November 2017

 

PRESENT

 

Cr Anne Smyth (Chair)

Cr Susan Jenvey

Dr Peter Sobey

Mr Philip Margolis

Mr Colin Wilson

Mr Michael Blockey

Ms Lisa Hall

 

 

 

APOLOGIES

 

Cr Martin Ballangarry OAM

Cr Rhonda Hoban

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

CONFIRMATION OF MINUTES

 

 

That the Committee note the adoption and endorsement of the recommendations of the Minutes of the Meeting held 9 August 2017, by Council at its meeting of 17 August 2017, noting that Council also resolved that the Aims and Objectives include that members receive a copy of the draft Environmental Levy Budget.

 

 

 

 

Reports

ITEM 4.1      SF2278              081117      Council's response to the Clean Energy Committee's recommendations of 9 August 2017

RESOLVED:          (Sobey/Margolis)

 

That the information be noted.

 

 

 

ITEM 4.2      SF2259              081117      Sustainability Advantage Program

RESOLVED:          (Sobey/Blockey)

 

1        That the information be noted.

2        That Council undertake the Carbon Leadership module offered by Sustainability Advantage (SA) with a view to setting an emissions target.

3        That the Clean Energy Committee gather information about comparative emissions goals from nearby Councils for reporting to their next meeting.

4        That the SA energy audit be undertaken at Council’s Administration Building, the Works Depot, libraries and one pump station.

 

 


 

 

ITEM 4.3      SF2278              081117      Installation of Solar Panels on Council Assets

RESOLVED:          (Sobey/Margolis)

 

1        That quotations be sought in accordance with Council’s Procurement Policy with the intention to install a 95 kilowatt solar PV system on the Administration Centre in Macksville and that the quotes be reported back to a Council meeting, together with estimated internal rate of return and sources of funding.

2        That Council investigates installing solar PV systems on other buildings identified in Dr Sobey’s attached report, commencing with the largest consumers, including the Macksville STP River Street Pump Station.

3        That Council investigates a grid connected PV solution for small halls and sporting fields that relies on the feed-in tariff to offset the connection charges, including investigating the availability of grant funding for these systems.

4        That Council investigates options to reduce the peak demands of the pumping stations.

5        That Council investigates the potential savings associated with changing the Breakwall lighting to LEDs.

6        That Council note the attached information concerning floating solar panels and community funded solar energy installed in the Lismore City Council area.

 

 

 

ITEM 4.4      SF2278              081117      Establishment of a Revolving Energy Fund

RESOLVED:          (Jenvey/Blockey)

 

That Council establish a Revolving Energy Fund, committing 100% of the identified savings resulting from transitioning to clean energy, with the funds in the REF to be invested in future clean energy projects. Savings from each project would be committed to the REF until zero emissions are achieved.

 

 

 

ITEM 4.5      SF2278              081117      Update on Climate Change Funding from the NSW Government

RESOLVED:          (Sobey/Margolis)

 

That the Mayor write to the NSW Minister for the Environment requesting information on when the Climate Change Fund money will be available and expressing concern that this information has not yet been made available.

 

 

 

ITEM 4.6      SF2278              081117      Cities Power Partnerships

RESOLVED:          (Blockey/Margolis)

 

That Council participate in the Cities Power Partnership program, with the five key actions to be determined by the Clean Energy Committee in discussions with Council staff.

 

 


 

 

ITEM 4.7      SF2278              081117      Nuclear Power Stations

RESOLVED:          (Sobey/Smyth)

 

1        That the report be noted

 

 

 

ITEM 4.8      SF2278              081117      Clean Energy - collaboration between Council and the community

RESOLVED:          (Jenvey/Blockey)

 

1        That the Clean Energy Committee further investigates this issue at a later date.

 

 

   

ASKING OF QUESTIONS WITH NOTICE

 

   There were no questions with notice.

 

 

NEXT MEETING DATE

 

The next meeting will be held on Wednesday 7 February 2018 commencing at 10.30am

 

 

CLOSURE

 

There being no further business the Chair then closed the meeting the time 1.07 pm. 

 

 

 

 

(CHAIRPERSON)

 


Ordinary Council Meeting - 30 November 2017

Minutes of the Clean Energy Committee Held 8 November 2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 30 November 2017

Minutes of the Clean Energy Committee Held 8 November 2017

 

Potential for Savings by using Solar PV on Council Assets

written by Dr Peter Sobey

for the Nambucca Shire Council Clean Energy Committee

31-10-2017

1.    Introduction

There exists a recognised potential for the Council to save a lot of money by installing solar photo-voltaic (PV) panels on Council buildings.

A number of buildings have been identified as being high energy users. A number of works sites, such as pumping stations, are also high energy users.

2.    Benefits of installing photo-voltaic systems

Photo-voltaic systems, also called PV systems or simply solar panels (although this last term can be a bit ambiguous), convert sunlight directly into electricity. The biggest benefit is that most of the electricity generated is done so at the same time as it is required for air-conditioning and indoor lighting and computer use.

The amount of solar energy that can be harvested is variable on a day-to-day basis because of clouds but is quite predictable over the year.

2.1.   Regulatory limitations

At present there are regulatory limitations that prevent or limit the way that power can be shared between different metered locations. Most of this has to do with accounting for the usage of the network, the poles and wires. In short, we are limited to “behind the meter” solutions. That is, our connection to the network is via a meter that measures how much energy is used and how much is exported. What is done on the premises side of the meter is what we can control.

That control can take the form of: 1) a PV system to generate power on-site to offset usage and reduce the amount of power that has to be purchased; 2) a battery system to store power from the PV system and supply it to reduce peak loads (time-shifting); and, 3) feed excess power into the grid to generate income.

Of these, the most effective is the first one. The reason for this is that every kWh that is generated and used on-site is a kWh that does not need to be purchased, saving around 22c. Feeding excess power back into the grid can earn 9.7c/kWh.

2.2.   Types of electricity tariffs

There are three types of electricity tariffs that apply to sites across the shire. These are:

1.   Flat rate. As the name implies, the user is charged the same flat rate for every kWh of energy used at any time on any day. This is usually restricted to sites that use less than 100MWh/yr.

2.   Time of Use (TOU). These tariffs recognise that demand varies predictably throughout the day and charge higher rates during peak times (day time) and lower rates in off-peak times (nights, holidays and weekends). This tariff provides incentive to reduce energy use during peak times by installing PV and/or batteries, or by time shifting the usage of high demand systems like air conditioning. This tariff is usually restricted to sites that use less than 160MWh/yr.

3.   Demand. Demand tariffs further incentivise a shift in user behaviour by charging a flat tariff on all electricity used in the calendar month based upon the highest demand in that month in addition to (lesser) TOU charges. This can make it hard to interpret the bill.

3.    Identified sites

A number of sites have been identified as being suitable, mainly because of their large energy consumption. They are sorted, based on annual energy consumption, into two groups in the table below.

 

3.1.   Buildings

The buildings are identified as the “lowest hanging fruit” for a number of reasons. Firstly, the majority of their consumption is during the day, when the sun shines. Secondly, they have a structure, the roof, to which the PV panels can be attached. Adding PV panels in this situation is a reliable and well understood practice with a large benefit. The Internal Rate of Return (IRR) of these types on installations is often better than 25%.

The only item that is an anomaly in this list is the Nambucca Breakwall Lighting which, of course, has no demand during the day, only at night. Nor does it incorporate a building. For these reasons a PV system would not be practical for this site.

3.2.   Pump stations

The pump stations clearly have the highest energy usage but they present a particular challenge.

Firstly, they often have no structure on which to attach a PV system (as far as I can see). They are often located in highly shaded locations making them unsuitable for PV.

Secondly, and most importantly, their energy usage patterns are often in off-peak times, meaning that a PV system would not be able to offset the majority of their consumption.

All of these pumping stations appear to be on a demand tariff. A pump is, essentially, an electric motor which is a large inductive load. This often results in a poor power factor when the pump is not operating at full power.

Examining the power usage of these sites it can be seen that a better way to save money on these sites may be to modify their usage patterns, if that is possible.

For example, the Borefield Road Bowraville site has an annual consumption of 66,960 kWh, or about 183kWh per day. If this were to be spread evenly over the whole day then, roughly, each half hour period would see a demand of 3.82kVA. As it is the demand is highly variable and the peak demand for the month, upon which all the electricity is charged (for the demand component) is 54kVA.

The demand charge is also separated into peak, shoulder, and off-peak components. It is evident that some form of demand management is already being implemented as the peaks in the peak periods are much lower than the other periods (7kVA vs 54kVA). Unfortunately, the shoulder period, which covers a larger time period, is charged at the same rate as the peak period: $9.08/kVA/mth compared to $2.08/kVA/mth for off-peak.

One notable exception is the Macksville STP River Street pumping station. Although it demonstrates a spiking pattern in common with the other pumping stations it also has a consistent base demand that can be offset with a PV system. Considering that this unit has nearly twice the energy consumption of the Administration Centre there is a potential for a high level of IRR.

3.3.   Small halls

Another identified issue is the matter of small community halls. For many of these hall committees their greatest expense is the cost of electricity, not so much consumption but the ongoing network charges which are often about $1,000pa (this needs to be clarified).

One suggestion is to take these halls off the grid entirely. This will save the network charge but will require a large capital investment in a PV system, a battery, and a backup generator. The downsides to this is that no money can be earned by feeding excess power back into the grid; the added difficulty of maintaining the generator; and, the limitations of maximum power capacity. For example, the generator may prove inadequate when hosting a major event.

In short, disconnecting from the grid is often the most expensive option, as appealing as it may be.

The halls often use no electricity during the day, or very little when there is a yoga class of a club meeting. Much of the demand is often at night, but not regularly. This usage pattern makes batteries an expensive option. A battery would be a large capital expenditure for an asset that is rarely used.1.8

A more practical solution may be to install a grid connected PV system and rely on the feed-in tariff to offset the electricity used and to cover the network connection costs.

For example, a 5kW PV system may cost $10,000. In this simplified example, consider the cost of this money to be $1,000pa for a 10 year loan. This system will generate approximately 5 x 1.1MWh, or 5.5MWh, per year. Some retailers, such as Jinco and Enova, offer a feed-in tariff of 15 to 17c/kWh. At 15c/kWh this adds up to $825pa.

This suggests that the net cost of the system is around $175pa for ten years and then becomes a net saving of $825pa for the life of the system.

Some grant help to get the system off the ground will make a big difference to financial feasibility of this solution.

The big advantage of this solution is that the power is there when you need it (grid connection) and there is a minimal maintenance issue. There is also the fact that all the power fed back into the grid is power that does not have to be generated by burning coal.

The social advantages of assisting the small halls should be considered to be of greater importance than the strictly financial benefit. If a PV system can be shown to reduce the ongoing costs to the hall committees it will make them more viable and ensure their continued existence.

4.    Calculation of savings

In order to calculate the potential savings from installing a PV system the Sunulator program is used. This is an Excel spreadsheet that uses the half-hourly consumption data for a year, plus the solar insolation data from the Bureau of Meteorology, to calculate costs against the tariffs. However, it does not have the capability to properly calculate for demand tariffs as used in NSW.

For this reason, the Sunulator is only used for the Administration Building which uses a TOU tariff. These results are in good agreement with an evaluation by a local solar installer.  Such a system would cost slightly less than $100,000 based upon an installed rate of $1.04/kW peak for a 95kW system. An IRR of 33.9% suggests that such a system would be advantageous. The annual savings on the power bill are around $22,000pa.

Another analysis done for the Nambucca Library came up with an 8.1kW system, costing $16,570, with an IRR of 35%. This suggests an installed cost of around $2.00/kW peak.

5.    Conclusion

This study is not a rigorous financial analysis but is a reasonable guide as to where to direct efforts to realise the greatest benefit. The following list is the recommended avenues for investigation, with the most beneficial at the top.

1.       Install a solar PV system on the Administration Centre in Macksville. Cost: $98,000. IIR ~34%. Annual savings ~$22,000pa.

2.       Install solar PV systems on the other identified buildings, doing the largest consumers first. This would include the Macksville STP River Street Pump Station.

3.       Investigate a grid connected PV solution for small halls that rely on the feed-in tariff to offset the connection charges. Grant funding may be necessary to get these systems over the line.

4.       Investigate how to reduce the peak demands of the pumping stations.

5.       Investigate the potential savings associated with changing the Breakwall lighting to LED.


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.9      SF1148            301117         Council Ranger's Report October 2017

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

The following is the Council’s Rangers’ reports regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger and other Council Officers for October 2017.

 

 

Recommendation:

 

That Council’s Ranger’s report for October 2017 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

0

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

0

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

2

Abandoned or Stray

7

11

Surrendered

0

3

Animals transferred from Seizure Activities

0

0

Total Incoming Animals

7

16

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

4

Sold

0

1

Released to Organisations for Rehoming

5

3

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

3

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

1

Due to Illness, Disease or Injury

0

0

Feral/infant animal

0

0

Unsuitable for rehoming

0

0

Unable to be rehomed

0

0

Total Euthanased

0

1

Total Outgoing Animals

0

12

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

2

4

 

Cattle

Breakdown

Total

Seized

0

0

Returned to Owner

0

0

Impounded

               0

0

Total Seized

0

0

 


 

October 2017

PARKING

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

 

October 2017

COMPANION ANIMALS & OTHER

CHIP NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

943094320087373

3149305859

Not comply with Menacing dog order

1,320.00

10/10/2017

939000001109709

3149305868

Not comply with Menacing dog order

1,320.00

10/10/2017

TOTAL:

2640.00

 

October 2017

OTHER

Issued By:

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

Dev & Env Section

3081195453

Development Without Consent

3000.00

4/10/2017

Dev & Env Section

3081195352

Development Without Consent

1500.00

4/10/2017

Dev & Env Section

3081195426

Fail to pay fee within time provided

500.00

13/10/2017

TOTAL:

5000.00

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            30 November 2017

General Manager's Report

ITEM 9.10    SF2369            301117         2017-18 Borrowing Program

 

AUTHOR/ENQUIRIES:    Jeneen Fuller, Finance Officer         

 

Summary:

 

Council seeks approval for new borrowings of $2,500,000 for Infrastructure Works from T Corp.

 

 

Recommendation:

 

That Council approves the following:

 

1        New borrowings of $2,500,000 for Infrastructure Works based on the adopted 2017-18 Operational Plan;

 

2        The execution of a Loan Agreement between Nambucca Shire Council and New South Wales Treasury Corporation;

 

3        The approved terms of the loan are Credit Foncier Loan for $2,500,000, for a 15 year term with a fixed interest rate and biannual repayments;

 

4        That the General Manager accepts NSW Treasury Corporation’s interest rate and executes drawdown;

 

5        The Mayor and/or the General Manager to execute the Loan Agreement,

 

6        That in the event NSW Treasury Corporation requires the loan agreement to be executed under seal that the Council Seal be affixed to the Loan Agreement.

 

 

OPTIONS:

 

The options include not borrowing the money, although it is included in the 2017-18 Operational Plan.  The term or amount of the loan could be altered.  Council could seek to borrow the funds from a trading bank.  Borrowing from a trading bank is not recommended as one of the key advantages of the Fit for Future reforms was access to the TCorp loan program and the ability to borrow at the NSW Government credit rating.

 

 

DISCUSSION:

 

This is the third year Council has had access to funds from the TCorp Loan Facility.  The facility has been made available as part of the Fit for the Future reforms.  Council lodged an application to borrow $2,500,000 and the loan facility has been approved by TCorp.

 

It has been Council’s practice to borrow at a fixed rate to lock in future repayments and remove the risk of future rate rises.  With interest rates at historic lows it would be prudent to continue this practice.

 

NSW Treasury Corporation has given an indicative rate of 3.73% fixed for 15 years as at 7/11/17.  TCorp require a complete and up to date copy of an extract of minutes of Council approving execution of the Loan Agreement which are fully effective and have not been varied or revoked.

 

 

CONSULTATION:

 

Scott Norman, Assistant General Manager Corporate Services

Craig Doolan, Manager Financial Services

NSW Treasury Corporation

SUSTAINABILITY:

 

Nil – report relates to a funding process

 

Risk

 

Council’s ability to service the debt is demonstrated in the Long Term Financial Plan.

 

 

FINANCIAL:IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Actual debt service payments will be based on the agreed interest rate and term.

 

Source of fund and any variance to working funds

 

No source of funding and no variance to working funds until an offer has been accepted.

 

Service level changes and resourcing/staff implications

 

Nil – report relates to a funding process.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2359            301117         September 2017 Budget Review

 

AUTHOR/ENQUIRIES:    Craig Doolan, Manager Financial Services         

 

Summary:

 

General Fund:

This review revises the net operating result for 2017/18 to a deficit of $228,100 and varies Current Liquid Equity to $3,200,400, a decline of $81,800 since the Original Budget.

 

Council’s estimated Current Liquid Equity position (available working capital at year end) is healthy at approximately $1,800,000 above the minimum level as per Council’s policy.

 

Water Supplies:

This review revises the net operating result for 2017/18 to a surplus of $121,400 and varies Current Liquid Equity to $3,425,600, an improvement of $28,300 since the Original Budget.

 

Council’s estimated Current Liquid Equity position (available working capital at year end) is strong at approximately $2,300,000 above the minimum level as per Council’s policy.

 

Sewerage Services:

This review revises the net operating result for 2017/18 to a surplus of $123,400 and varies Current Liquid Equity to $3,753,400, an improvement of $23,200 to the Original Budget.

 

Council’s estimated Current Liquid Equity position (available working capital at year end) is strong at approximately $3,000,000 above the minimum level as per Council’s policy.

 

The attached budget review document includes, as variances, amounts required to match unexpected income/expenditure items plus resolved inclusions to the budget. Items varying $5,000 or more are briefly discussed commencing page 2 and referenced to the page no. in the budget review document. Significant variations influencing the result are discussed further in this report. On page 5 of the document is a summary of Council’s Cash and Investments (cash reserves). Restricted reserves and unrestricted cash are presented with the movements of these reserves for the 2017/18 year as at the 30 September 2017. Also on page 5 is a statement of the YTD expenditure associated with consultancies and legal expenses. It should be noted that these expenses are incorporated in the budget.

 

 

Recommendation:

 

1        That the budget review for the quarter ended 30 September, 2017 be received.

 

2        That the recommended increases and decreases in votes be included as subsequent votes for the financial year 2017/2018.

 

 

OPTIONS:

 

Not Applicable

 

DISCUSSION:

 

General Activities:

 

The summary of current liquid equity is on page 1 of the Budget Review document. The estimated net current liquid equity surplus is $3,200,400 inclusive of internal loans.

 

The original 2017/18 budget forecast a net operating deficit of $146,300. Items revoted from 2016/17 amounted to $2,202,900. The balance of internal loans borrowed from current liquid equity was $1,400,400. This review sees an $81,800 decline in the 17/18 result.

 

A further $78,600 was required with this review for betterment works relating to flood damage to Bradley’s Bridge. Per Council’s resolution 28 September, $29,000 was required for Natural Disaster Funding contribution for the March 2017 flood event along with $39,000 for the works at Riverside Drive. Also $50,000 is required for Thompson St, Car Park (also Council resolution 28 September).

 

Other expenditure variances included with this review were, additional costs of $10,000 for the painting of the Olympic pool and $22,000 for the replacement of the heat pump for the indoor pool. Also in relation to the Aquatic Centre the June invoice for the pool contract was paid in 17/18 and therefore the amount of $19,700 is required with this review. With regard to the James Park memorial project, $15,000 grant funding received in 15/16 was not restricted to reserves at that time, therefore this amount plus a further $15,000 in grant funds received in 16/17 were utilised to fund the $30,000 project.

 

A number of favourable variances were able to offset the above to some extent. Reserve rental income was under budget by $11,000 and Road Closure Fees by $10,000. Additional services revenue of $14,000 was received in Domestic Waste, also in relation Waste and in particular the EPA Levy, the 13/14 & 14/15 outstanding payment to Coffs Harbour City Council was committed to be paid in the 17/18 budget but required to be brought to account at the 30 June 2017 and therefore adjusted with this review, with $48,100 relating to Other Waste impacting working funds. After a review of the training budget a net saving of $10,000 has been included with this review. Council’s allocation for Workers Compensation was reduced by $47,100 as the budget was based on the original 16/17 budget.  Also, an allocation of $77,900 for the Biodiversity Coastline Noxious Weeds Project should not have been included in the original budget as the project concluded and was finalised in June 2017.

 

Water Supplies:

 

Water Supplies estimated current liquid equity surplus is $3,425,600.

 

The original 2017/18 budget forecast a net operating surplus of $93,100. Items revoted from 2016/17 amounted to $56,800. This review sees a $28,300 improvement to the 17/18 result.

 

Apart from the deferred replacement of staff vehicles from 3 – 4yrs providing a reduction in replacement costs of $23,500 there were no other variances.

 

Sewerage Services:

 

Sewerage Services estimated current liquid equity surplus is $3,753,400.

 

The original 2017/18 budget forecast a net operating surplus of $100,200. Items revoted from 2016/17 amounted to $231,300. This review sees a $23,200 improvement to the 17/18 result.

 

There were no other major variances affecting CLE apart from an increase of $22,000 in the estimate for access charges. The increase in developer contributions relating to the highway service centre were transferred to reserve.

 

 

CONSULTATION:

 

General Manager

Assistant General Managers

Responsible Officers

Accountant

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not applicable

 

Social

 

Not applicable

 

 

Economic

 

Not applicable

 

 

Risk

 

Not applicable

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Refer to discussion.

 

Source of fund and any variance to working funds

 

Refer to discussion.

 

Service level changes and resourcing/staff implications

 

Refer to discussion.

 

Attachments:

1

45286/2017 - September 2017 Budget Review

 

  


Ordinary Council Meeting - 30 November 2017

September 2017 Budget Review

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.2    SF588              301117         Utungun Community Hall Committee of Management - Annual General Meeting - 24 October 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the Utungun Community Hall Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Utungun Community Hall Committee of Management Annual General Meeting held on 24 October 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Utungun Community Hall Committee of Management was held on 24 October 2017.

 

The Committee of Management for 2017/2018 comprises:

 

Acting President                                          Gwen Green

Vice President 1                                          Janice Tait

Vice President 2                                          Merv Bailey

Secretary                                                     Anne Sutton

Treasurer                                                     Margaret Mottley

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

44657/2017 - AGM Minutes and Financial Statement - 24 October 2017

 

  


Ordinary Council Meeting - 30 November 2017

Utungun Community Hall Committee of Management - Annual General Meeting - 24 October 2017

 


 


 


 


 


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.3    SF306              301117         Burrapine Hall Committee of Management - Annual General Meeting - 31 October 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the Burrapine Hall Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Burrapine Hall Committee of Management Annual General Meeting held on 31 October 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Burrapine Hall Committee of Management was held on 31 October 2017.

 

The Committee of Management for 2017/2018 comprises:

 

Acting President                                          Not filled

Secretary                                                     Sue Le Maistre

Treasurer                                                     Julie Noble

Social Secretary                                          Peter and Jenny McKay

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 


Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

43510/2017 - Minutes and Financial Statement

 

  


Ordinary Council Meeting - 30 November 2017

Burrapine Hall Committee of Management - Annual General Meeting - 31 October 2017

 


 


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.4    SF323              301117         Nambucca Community and Arts Centre Committee of Management - Annual General Meeting - 11 August 2017

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the Nambucca Community and Arts Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Nambucca Community and Arts Centre Committee of Management Annual General Meeting held on 11 August 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Nambucca Community and Arts Centre Committee of Management was held on 11 August 2017.

 

The Committee of Management for 2017/2018 comprises:

 

Acting President                                          Dianne Gulson

Vice President                                             Marlene Griffin

Secretary                                                     Mike Griffin

Treasurer                                                     Pete Rundle

Booking Officer                                           Carol Mckee

Social Secretary                                          Peter and Jenny McKay

 

Committee members:

Nambucca Shire Council                              Cr Anne Smyth

U3A                                                            Wendy Montagne

Orchid Society                                             Harold Fowler

Community                                                  Jo Smyth

Arts Council                                                 Dianne Gulson

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications on the environment.

 


Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

44654/2017 - AGM Minutes and Financial Statement -11 August 17

 

  


Ordinary Council Meeting - 30 November 2017

Nambucca Community and Arts Centre Committee of Management - Annual General Meeting - 11 August 2017

 


 


 


 


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Corporate Services Report

ITEM 10.5    SF251              301117         Schedule of Council Public Meetings end 2017 and beginning of 2018

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2017.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

Comment from General Manager

 

It is recommended that Council undertake some “away” meetings in spring when the weather and insects are kinder to meetings in public halls.  Meetings in Valla Beach or Valla Rural and Burrapine have been scheduled for October and November 2017.

 

 

Recommendation:

 

That the schedule of dates for Council meetings in 2017 and beginning of 2018 be noted and received for information by Council.

 

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

30 November

Burrapine Public Hall

  5.30 PM

Traffic Advisory Committee

5 December

Committee Room

10.30 AM

Land Development Committee Meet

14 December

Council Chambers

  3.30 PM

Ordinary Council Meeting

14 December

Council Chambers

  5.30 PM

Ordinary Council Meeting

18 January

Council Chambers

5.30 PM

Ordinary Council Meeting

8 February

Council Chambers

5.30 PM

Ordinary Council Meeting

22 February

Council Chambers

5.30 PM

Access Committee

27 February

Council Chambers

2.00 PM

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1676            301117         2017-18 Capital Works Program Monthly Report

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets; Matthew Leibrandt, Manager Infrastructure Services; Keith Williams, Manager Technical Services; Richard Spain, Manager Water and Sewerage; Wayne Lowe, Manager Business Development; Michael Coulter, General Manager         

 

Summary:

 

The summary of the entire 2017-18 Capital Works Program is located on the Council website and is attached.  The capital works primarily associated within Engineering Services has been developed to be generally updated on the Council website within the first week of each month. Capital works administered by other departments has been included and staff will provide comment on their individual areas with respect to the progress.

 

In lieu of the quarterly budget review (QBR) reports it is now intended to report the Capital Works monthly to Council through the Business Paper which is a more proactive approach to the review of the program and reporting of potential risks as they arise rather than after the fact as per a QBR report.

 

A hard copy was provided to Councillors and the update was placed on the website on Tuesday 14 November 2017 and is also attached. At the time of preparing this report $4,190,968 has been expended or committed funding (orders raised for goods) on the capital works program representing 26% of the allocation year to date.

 

This report also seeks some variations to the program emanating from unforeseen external factors which are further explained within the discussion of this report.

 

 

Recommendation:

 

That Council

 

a)   Receive and note the information pertaining to the progress of the 2017/2018 Capital Works Programme;

 

b)   Reallocate the amount of $80,000.00 from Allgomera Road (WO 1966) to South Bank Road (WO 3090);

 

c)   Allocate an additional $8,000 from working funds to be transferred into the plant reserve to plumb the necessary hydraulics for the bull blade to be fitted to the Cat grader;

 

d)   Allocate an additional $10,000 from working funds to be transferred into the plant fund for the purchase of Plant 5119 (water service truck) increasing the allocation to $82,000;

 

e)   Allocate an additional $20,000 from working funds to be transferred into the plant fund for the purchase a larger Hiab crane for Plant 5127 (Sewer - light rigid truck and Hiab) increasing the allocation to $105,000;

 

f)    Reduce the allocation for WO 2352 Bowraville STP - upgrade of recycled water system by $500,000 and place the funds into sewer reserve to compliment external grant funding and complete the works with within 2018/19 financial year; and

 

g)   Note that there is still preliminary design investigation in progress and community consultation required for Lanes Bridge WO 3085 and the full allocation within the 2017/18 capital works program may not be expended this financial year.

 

 


 

OPTIONS:

 

No other options were considered with this report

 

 

DISCUSSION:

 

A publicly available, rolling update of the progress of Council’s capital works program will be of assistance to the public, Council staff and Councillors in answering enquiries.  It will also provide Council management with the opportunity to more proactively review the implementation of the program and potential risks.

 

Council were advised on 28 September that the gravel resheeting program was being deferred due to the dry weather conditions being experienced, the availability of water and issues surrounding the gravel supply having enough plasticity to bond the raw material. The work has now recommenced and the program delivery is being amended following an analysis of long term weather forecast. It is anticipated that the program will be completed before the end of the financial year.

 

At the time of preparing this report, the amendments to budget endorsed by Council on 26 October have been made.  Council endorsed the contract for the road rehabilitation works at the October meeting.  The contract is across a number of road rehabilitation projects which will commence in November through to March completing a substantial amount of the capital road works.

 

Variations to the 2017/18 Program:

 

Bridge program:

The AGMES, Manager Assets, Manager Infrastructure Services and Design Engineer have reviewed the bridge capital works program and advise that the following variation may be required in a future report:

 

Lanes Bridge reconstruction WO 3085; A variation may be required in a future report to reduce the allocation and place unexpended funding into a reserve for 2018/19.

 

Reason: It is anticipated that the bridge and associated road works will take up to six months to construct and may not commerce until the third quarter of this financial year. Lanes Bridge was brought forward into the program and placed on the 2017/18 capital works program as there was significant State and Federal funding being provided.

 

A preliminary concept design was created for funding purposes, and Council has since signed the deed of agreement to accept $1miilion of Federal funding which is matched by Council through loan funds. Council has 18 months to complete the bridge replacement under the terms of the grant. It is anticipated that additional funding may also be announced in December by the State Government as part of the timber bridge replacement program and Council has made an application for $500,000.

 

The design investigation is presently in progress. The geotechnical investigation for the substructure design (piles and abutments) has been completed and forwarded to the structural engineering consultant engaged to design the bridge. The designers have been advised that it is proposed to use the precast beams fabricated out of the Macksville casting yard which will allow a larger span of 23m which may potentially remove one span across the waterway area.

 

At the time of preparing this report Council are waiting on the stream water way design analysis from the hydraulics consultant. The analysis will allow consideration within the design of the structure to determine the effects of localised flooding in the event the deck of the structure is raised, lowered or retained at the current deck level. It is anticipated that lifting the deck level between 1.5 to 3m will reduce the time frequency that the bridge is closed due to flooding and allow debris to pass under the bridge, however an analysis is required to ensure that there is no adverse effect to properties downstream and there is also additional cost associated with the road approaches.

 

Once the height of the bridge is determined Council will then be in a position to undertake community consultation. Environmental considerations and construction techniques are presently being reviewed and it is foreshadowed that the most economical solution will be to close the existing bridge for the period of construction and detour traffic which will allow the new structure to be built over the same alignment using the old bridge as a platform for formwork to drive the centre piles. 

 

A further report will be presented to Council with a view of placing part of the allocation within the 2017/18 capital works program into a reserve for the next financial year once a position on the design is determined.

 

Buildings:

The AGMES, Manager Assets and RFS have reviewed the building capital works program and advise that the following variation may be required in a future report:

 

It was reported to Council that additional external grant funding from the Rural Fire Service for a station extension at Eungai ($130,000) was received. Staff have obtained a design and architects estimate which exceeds the allocation provided by the RFS by some $30,000.

 

The matter has been referred back to the RFS with the options to defer the project, seek additional funding or reduce the scope of work to fit the available budget. Quotes are being sought for the additional funding provided for the upgrade to the toilet at Utungun Brigade Station ($5,000) and it is anticipated that these works will be completed by the end of the financial year.

 

Road works:

The Manager Infrastructure Services, Manager Assets and Design Engineer have reviewed the capital works program and recommend that the following variation should be made;

 

Allgomera Rd - WO 1966: It is recommended to reduce the allocation provided for Allgomera Road by $80,000 and reallocate the amount to South Bank Road (WO 3090).

 

Reason: The design and geotechnical investigation for the rehabilitation of Allgomera Road has been completed and the subgrade found to be more suitable than originally anticipated. The original proposal was to stabilise the full pavement depth with a cement additive. The geotechnical investigation indicates that there is adequate strength within the subgrade and pavement which will only require additional gravel material to strengthen the pavement ready for bitumen sealing. The investigation has decreased the original project scope and allows approximately $80,000 saving on the project which can be reallocated.

 

Conversely the design and geotechnical investigation for the rehabilitation of South Bank Road (WO 3090) will require additional expenditure due to the pavement requiring substantial work and replacement of very poor quality subgrade as well the reconstruction of a significant amount of drive way entrances to merge the driveway access onto the new pavement. The driveway culverts were not considered in the original scoping of the budget estimates.

 

During the survey and design, the drainage culvert located at the intersection of South Bank Road was also found to be in very poor condition and had been originally laid at a relatively flat grade and this has resulted in significant localised flooding of the intersection and local properties that adjoin the road due to debris and blockages with in the culvert pipe. The culvert was not considered in the original scoping of the budget estimates and a decision was made to replace the culvert as part of the works.

 

Sewer capital works program:

The Manager of Water and Sewerage has reviewed the capital works program and recommends the following variation should be made;

 

WO 2352 Bowraville STP - upgrade of recycled water system: It is recommended to reduce the allocation provided in the 2017/18 budget of $785.000 by an amount of $500,000 and place the funds back into the sewer reserve for draw down in the 2018/19 financial year.

 

Reason: Council has been advised that it was successful in gaining a grant under the “Safe and Secure Water Program” – The funding is not anticipated to be received until sometime in the new calendar year which will delay the process of providing the upgrade to the Bowraville STP.

 

Council has signed and returned the agreement to the State government and are now awaiting the Minister to return a signed agreement. Council is unable to call tenders until the signed funding deed of agreement is provided and it is envisaged that tender for the work will not be called until late January and reported to Council in March or April 2018.

 

The Manager now recommends that the majority of the allocation being $500,000 be placed back into the sewer reserve and drawn down into the 2018/19 financial year. It is also recommend that when the grant is received it is also included in the 2018/19 budget.

 

Plant replacement:

The Manager of Infrastructure Services, Manager Assets and Depot Coordinator has reviewed the plant replacement program and recommend that the following variation should be made:

     

      Purchase of a bull blade A late inclusion adopted within the 2017/18 budget allocation provided $22,000 for the purchase and fitting of a bull blade on the maintenance grader and an additional $8,000 is required to be added to the budget for hydraulic plumbing.

     

      Reason: The quote obtained was a late inclusion leading up to the budget preparation for the installation of a bull blade to be fitted to Councils maintenance grader. The Depot Coordinator obtained quotes for the bull blade and the budget allocation was suffice, however it appears that when the grader was purchased the additional hydraulics required for the operation for accessories such as the bull blade were omitted from the purchase to reduce the cost of the machine. Staff have obtained the quote from both Cat and other suppliers which is $8,000.

     

      The Manager of Water and Sewerage, Manager Assets and Depot Coordinator has reviewed the plant replacement program and advise that the following variations should be made:

 

      Plant 5119 (water service truck). The 2017/18 budget allocation provided for the replacement truck is $72,000 and an additional $10,000 is required to be added to the budget.

 

      Reason: The quote obtained leading up to the budget preparation was based on a standard replacement truck body. Staff have identified a gain in efficiencies in having a tipping body which is more beneficial to operations and removes the reliance on having a contractor. The quotes for the purchase of this truck have been obtained and has come in at $81,884 approximately $10k more than the budgeted allocation. Council also sought additional quotes from other truck suppliers and will purchase from a local supplier as the quotations were substantially higher.

 

      Plant 5127 (Light rigid truck and Hiab). The 2017/18 budget allocation provided for the replacement truck is $85,000 and an additional $20,000 is required to be added to the budget to purchase a new Hiab.

 

      Reason: The quote obtained leading up to the budget preparation was based on a standard replacement truck body and removal and reconditioning of the existing Hiab for reuse on the new truck. The Hiab is reaching 10 years in age and is on its second recycle plant replacement and with the changes to legislation now requiring certification for further use, the Depot Coordinator has advised that the cost benefit of purchasing a new Hiab will far outweigh the cost of X-raying and reconditioning the old Hiab.

 

      The sewer pump reticulation staff have identified an efficiency gain in having a larger Hiab which is more beneficial to their operations for the lifting of all of the pumps across the various wells negating the reliance on having to engage a contractor. Significant maintenance issues are now more prevalent with the use of wet wipes from the public and this has resulted in an increase in the larger pumps requiring more servicing to remove blockages. The quotes for the purchase of the truck are within the budget allocation and quotes for a larger Hiab obtained are approximately $20,000.

     

      Whilst not the recommended option by staff there is an option to purchase the truck towards the end of this financial year and place the purchase of the Hiab into the 2018/19 budget which will not require an amendment to the 2017/18 budget.

 

The 2017/18 works program is in progress in accordance with the time parameters listed on the Council website.

Some variations to the time parameters have been made to the capital works to reflect where works are up to with planning, funding and weather intervention. 

 

At the time of preparing this report the following works have been completed or are in progress:

 

WORKS COMPLETED to date:

 

·      Scotts Head Road WO 2837

·      Mann Street WO 2752

·      Browns Bridge WO 2760

·      Nash’s Bridge WO 3081

·      No1 Lemans Bridge WO 3083

·      Thompson Street embankment WO 2392

·      Old Coast Road – Interaction of Link Rd WO 1507

·      Taylors Arm Hall Painting WO 2853

·      Kerb and Gutter Valla Beach Road (State Forest & Henderson) WO 3070

·      Footpath Scotts Head - McLeod Drive to Hill Street WO 3073

 

IN PROGRESS to date:

 

·      Bellingen-Bowraville Road WO 2364:

·      South Bank Road WO 3090

·      Allgomera Road WO 1966

·      The urban and rural road rehabilitation; is programmed from mid-November through to the end of March. Further geotechnical investigation of the subgrade pavement on Mann Street from the Service Station to the Round-a-bout is scheduled as the initial testing has indicated that the subgrade is very poor and revised pavement design is required and possibly a different construction technique.

·      Various building works: The majority of the capital works allocated to buildings and the depot are presently in progress with orders raised and contractors engaged.

·      Various parks and reserves works: The capital works allocated to parks and reserves are presently in progress in accordance with the program schedule.

·      Car parks:  Work on Coronation car park WO 3078

·      Plant replacement; is proceeding to schedule as detailed on the website.

·      Water and sewerage; the program is proceeding to schedule as detailed on the website.

 

 

CONSULTATION:

 

General Manager

Manager Water and Sewer

Manager Infrastructure Services

Manager Assets

Manager Technical Services

Finance staff

Engineering Services staff

Coordinators at the Works Depot

Coordinator of Strategic Planning and Natural Resources

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report. Review of Environmental Factors have been undertaken for projects where required.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There are no direct risk issues associated with this report, the risk in delivering the program are external factors encompassing suppliers and weather.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The capital works are funded within the adopted 2017/18 budget. There is a potential impact on future budgets with the Bowraville Sewer project and Lanes Bridge funding being placed in a reserve to be included within the 2018/19 program described within the

 

Source of fund and any variance to working funds

 

There are number of variations required as outlined in the report

 

Service level changes and resourcing/staff implications

 

There are additional staff resources to prepare the reporting, however, the IT Department have assisted in automating the reports to remove the burden of manually having to go to each individual Work Order to retrieve the information.

 

Attachments:

1

45229/2017 - Capital Works Program Status - November 2017

 

  


Ordinary Council Meeting - 30 November 2017

2017-18 Capital Works Program Monthly Report

 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.2    SF24                301117         Support requested for the 2018 Australia Day Event to be held in Gordon Park Nambucca Heads

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council provide an amount up to $500.00 from working funds to cover staff wages and advertising fees associated with the support requested from the Australia Day Organising Committee and assistance for the Australia Fun Day being held on 26 January 2018 at Gordon Park by providing the following:

 

·           Provide 10 “wheelie bins” prior to and removal after the event

·           Electricity

·           Provide bollards

·           Provide safety tape

·           Assistance to erect signage

·           Waiving of the Application and Advertising Fees

 

 

OPTIONS:

 

·           Council has the option as to the level of assistance it provides to community groups undertaking public events to celebrate national days. 

·           It is recommended that Council provide the requested support to the Committee.

 

DISCUSSION:

 

Council has received a request from the Australia Day Organising Committee requesting the provision of the following for the Gordon Park event:

 

·           Provide 10 “wheelie bins” and remove after the event

·           Electricity

·           Provide bollards

·           Provide safety tape

·           Assistance to erect signage

·           Waiving of the Application and Advertising Fees

 

Generally the request should be considered with the donations policy, in this instance the $value is associated with Council staff wages to deliver the bins, erect signage and waiving of advertisement fees.

 

CONSULTATION:

 

The request has been reviewed by relevant Council staff.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant environmental issues.

 

Social

 

There are no significant social issues.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There are no identified risks.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a $500.00 budget implication associated with the donation of wages and advertising fee.

 

Source of fund and any variance to working funds

 

There a variation to working funds of $500.00 if Council endorses the recommendation.

 

Service level changes and resourcing/staff implications

 

There are some resourcing implications for staff in attending to the request.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.3    SF843              301117         Minutes of the Vehicular Access to Beaches Committee - 10 November 2017

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

A meeting of the Vehicular Access to Beaches Committee (VABC) was held on Friday, 10 November 2017.

 

 

Recommendation:

 

That the minutes of the Vehicular Access to Beaches Committee meeting held on Friday 10 November 2017 be received and noted.

 

 

OPTIONS:

 

1        Adopt the recommendations.

2        Amend the recommendations.

 

DISCUSSION:

 

The VABC convenes twice per annum and if a quorum cannot be achieved comprising of 1 Councillor, 3 Honorary Rangers plus the Assistant General Manager Engineering Services or his delegated officer, the VABC cannot formally resolve recommendations to be presented to Council for consideration and only discussions on the reports occurred with consensus agreeing to the recommendations and a record of the discussion presented to Council.

 

On this occasion a quorum was achieved with 2 Councillors, 3 Honorary Rangers and a delegated officer representing the Assistant General Manager Engineering Services.

 

CONSULTATION:

 

Vehicular Access To Beaches Committee

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The monitoring of 4WD Beach Permit holders when driving on beaches in the Shire by Council’s Ranger and volunteer Honorary Rangers will aid in the protection of sand dunes within the beach environment.  It also assists in the prevention of unregistered or vehicles without permits driving on the beaches.

 

Social

 

The safety of other beach users is enhanced and is consistent with public requests.

 

Economic

 

There are economic issues associated with tourism as the access to beaches is a draw card for visitors to the region.

 

Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be no direct or indirect impact on current or future budgets as the income realised from the sale of the beach permits is used for the maintenance of the beach access tracks and signage and is cost neutral to the budget.

 

Source of fund and any variance to working funds

 

There are no changes to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or resourcing/staff implications associated with this report.

 

Attachments:

1

43681/2017 - Minutes - Vehicular Access to Beaches Committee - 10 November 2017

 

  


Ordinary Council Meeting - 30 November 2017

Minutes of the Vehicular Access to Beaches Committee - 10 November 2017

 

 PRESENT:

 

Cr J Ainsworth - CHAIRPERSON

Cr B Finlayson

Dale Edwards

Greg Artlett

James Sakker

Heather Leclercq (Assistant General Manager Engineering Service’s delegate)

 

 

APOLOGIES:

 

Bill Watts

Kevin Morrison Snr

Kevin Morrison Jnr

Mark Lollback – Ranger Nambucca Shire Council

Paul Gallagher – Assistant General Manager Engineering Services

 

 

CONFIRMATION OF MINUTES

 

10/17 RESOLVED:           (Finlayson/Artlett)

 

That the Committee note the adoption of the Minutes of the Meeting held on 10 February 2017.

 

 

 

  

Assistant General Manager Engineering Services Report

ITEM 6.1      SF843                101117      Appointment of Volunteer Beach Ranger - James Sakker

11/17 RESOLVED: (Artlett/Finlayson)

 

1        That the Vehicular Access To Beaches Committee welcome James Sakker as a volunteer Honorary Beach Ranger.

 

2        That the Vehicular Access to Beaches Committee Terms of Reference (TRIM 27957/2011) be updated to reflect the appointment of James Sakker.

 

 

 

 

 

ITEM 6.2      SF843                101117      Outstanding Actions - Reported to 10 November 2017 meeting

DISCUSSION:

 

Item 2 – Dale Edwards – Could Council’s Assistant General Manager Engineering Services please provide further information on the pursuit of grant funding to update beach signage.

 

Item 7 – Sought confirmation that motorbikes were permitted on the beach. Chairperson advised yes, providing they were registered.

 

12/17 RESOLVeD::         (Finlayson/Edwards)

 

The progress on the outstanding actions presented to the meeting on the 10 November 2017 be received and noted.

 

 

 

 

 

ITEM 6.3      SF843                101117      Financial Report as at 6 November 2017

13/17 RESOLVED: (Finlayson/Edwards)

 

That the Financial Report as at 6 November 2017 and presented to the Vehicular Access To Beaches Committee on 10 November 2017 be received and noted.

 

 

 

 

 

ITEM 6.4      SF843                101117      Report on 4WD Access Tracks from the Green Space Coordinator as at 6 November 2017

DISCUSSION:

 

Dale Edwards brought to the attention of the Committee that although the Swimming Creek 4WD Beach Access was open and accessible, as pointed out in the report from Honorary Ranger James Sakker, a vehicle was bogged on the access track and that fallen Banksia trees on the beach north of Swimming Creek makes access difficult for 4WD’s especially during high tides in the eroded areas. Reminded that 4WD’s are prohibited from travelling above the high water mark on all beaches in the Shire.

 

14/17 RESOLVED:          (Finlayson/Sakker)

 

That the report on the beach access tracks as at the 6 November 2017 and presented to the Vehicular Access To Beaches Committee on 10 November 2017 be received and noted.

 

 

 

 

Assistant General Manager Engineering Services Report - LATE

ITEM 6.5      SF843                101117      Honorary Rangers Reports - November 2017

DISCUSSION:

 

Cr Ainsworth (Chairperson) thanked James Sakker for his written report and encouraged other rangers to provide a written report when possible.

 

Dale Edwards - Phoned and emailed some issues through to Ranger.  Motorcross bike rider (as mentioned in James Sakker’s report still prevalent on the beach.  Thank you to James Sakker for the report and also suggested all Rangers provide a written report when possible.

 

Greg Artlett

Beach Permits - General discussion about the display of Beach Permits.  AGMES delegate advised of the 2 week tourist permit which was only a receipt valid for 2 weeks from the date of issue and applicants were advised to have it visible at all times.  Rangers can ask to see the permit.  If there are any issues Ranger should take vehicle details and report it to the Ranger or Council’s After Hours 1800 26 27 28 number.

Shelley Beach – New Ramp - Requested an update on the status of the new ramp for Shelley Beach – Could AGMES please advise further on its progress.  Council is in the area doing some restoration rock works.

Gumma Reserve - Queried a $10 charge for boat launching.  Clarified with Manager Business Development who confirmed that the parking area for boat launching is open in the morning until sunset and then closed and this attracts no fee.  This is for safety purposes for people camping on the Reserve. Mr Artlett disagreed that you should be charged a $10 fee if you are parked overnight. 

 

 

15/17 RESOLVED: (Artlett/Edwards)

 

That the written and verbal reports from the Honorary Rangers James Sakker, Dale Edwards and Greg Artlett provided on the 10 February 2017 be received and noted.

 

 

   

 

 

NEXT MEETING DATE

 

The next meeting will be held on 9 February 2018 commencing at 1.30pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 2.00pm.

 

 

 

 

CR JOHN AINSWORTH

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.4    SF1631            301117         Water Quality Risk Management for water sourced from both the bores and Bowra Dam

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage; Michael Coulter, General Manager         

 

Summary:

 

A report has previously been prepared for Council providing details of a recently documented Water Quality Risk Assessment which highlighted a number of issues that pose a significant risk to the water supply.

 

It is recommended that Council take action to engage suitably qualified consultants to validate the effectiveness of chlorination as the treatment for the future management of water quality and to prepare an Options Report on how Council may best manage the risk of supplying water from both the bores and Bowra Dam to the water supply networks.

 

This would be the initial step in a project aimed at providing additional infrastructure to mitigate Council’s risk.  It is considered that the project would be eligible for 50% funding through the State Government’s Safe and Secure Water Program.

 

 

Recommendation:

 

1        That Council seek a fee proposal from Water Futures and Bligh Tanner to prepare;

 

a)     A sampling and testing regime to validate the effectiveness of chlorine disinfection for water from Bowra Dam and;

b)    Provide Council with an Options Report for appropriate infrastructure treatment that can manage the water quality and mitigate any risk associated with the supply of water from both the bores and Bowra Dam.

 

2        That Council provide an amount of up to $50,000 from the water reserves to fund the consultants brief in recommendation No.1

 

3        That Council provide delegated authority to the Assistant General Manager Engineering Services to engage the preferred consultant to complete the work.

 

4        That Council prepare and submit an Expression of Interest for funding of the business case phase of the project through the Safe and Secure Water Program.

 

 

OPTIONS:

 

The recommendations have been provided as a result of a Risk Assessment Workshop and consultation between the parties noted below and no further options are proposed.

 

DISCUSSION:

 

Council has previously received a report outlining the findings of a risk assessment completed on the water supplied to the Nambucca Shire Water Supply System direct from the bores or via Bowra Dam.

 

The following issues were identified as posing a significant risk to the water quality and the supply of water to consumers:

 

·      Cryptosporidium is not killed by chlorine and the presence of cattle in the near vicinity of the bores and with access to the river means there is serious risk that it could at some time be present in the water supply.

 

·      Chlorine’s effectiveness as a disinfectant may be significantly reduced as the water turbidity increases and the turbidity of the water in the dam currently exceeds the recommended limits.

 

·      Chlorine’s effectiveness as a disinfectant is dependent on contact time and the contact time for consumers connected to the transfer main before the balance tanks is significantly lower than recommended.

 

Now that these issues have been identified Council should be taking action to determine suitable options for managing these risks.

 

As a first step it is recommended that Council engage a suitably qualified consultant to complete the following work:

 

·      A sampling and testing regime to validate the effectiveness of chlorination as a disinfectant for Water from Bowra Dam supplied to the water supply network; and

 

·      An Options Report detailing the options available for Council to manage the risk of supplying water from all available sources to the water supply network

 

Council has previously engaged Water Futures and Bligh Tanner to complete work on its Water Quality Management Plan and it is recommended that they be requested to submit a fee proposal for this engagement.  They are already familiar with our supply sources and systems and are well known to NSW Health and DPI Water.

 

This information can be used to determine and document a preferred option for the ongoing management of water quality issues in order to mitigate any risk associated with supplying water to the water supply network from either the bores and/or Bowra Dam.  Council needs to be prepared to invest in additional infrastructure to ensure water quality is consistently high and poses minimum risk to consumers.

 

The solution may continue to be chlorination, a combination of chlorination and UV disinfection or a fully-fledged filtration plant including appropriate disinfection.  With the talk of health based targets for drinking water quality it is very likely that an improved form of water treatment will be required.

 

Funding for these types of projects is available through the State Government Safe and Secure Water Program and Council would be eligible for 50% funding subsidy for each of the three phases of the project.

 

On 21 November Council staff (General Manager, Manager Water & Sewerage and Grants Officer) met with Nick White and Bruce Whitehall who have been employed by the State Government to facilitate proposals for funding under the Safe and Secure Water Program.  The Council staff impressed the need for a speedy determination of Council’s EOI for funding this investigation.  However if the Expression of Interest and detailed application process takes an excessive period to determine it may be in Council’s best interest to fund this themselves and prepare an Expression of Interest to be submitted for the next stage of the project which is the development of a business case.

 

 

CONSULTATION:

 

·      NSW Health

·      DPI – Water

·      Bligh Tanner Consultants

·      Assistant General Manager Engineering Services

·      General Manager

·      Mayor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Water Quality Risk Assessment has no environmental implications.

 

Social

 

The Water Quality Risk Assessment may have social implications should the risks be considered to require the implementation of boiled water alerts.

 

Economic

 

The Water Quality Risk Assessment may have economic implications as the construction of additional treatment infrastructure is highly likely if the risk of supplying potable water from both the bore fields and dam is to be adequately mitigated.

 

Risk

 

The previously reported Water Quality Risk Assessment has identified the risks that Council needs to address in supplying water from its current sources.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Council will need to approve additional funding to the current budget to complete the consultant engagement.

 

Any proposal to provide additional levels of treatment would have a significant effect on future budgets.  It is recommended that Council include a filtration plant in the future capital works program used to calculate development contributions levels.

 

Source of fund and any variance to working funds

 

Funding for this engagement any proposed improvements in the future would be funded from reserves and loans.  Council is eligible for funding through the Safe and Secure Water Program for 50% costs associated with the project should an Expression of Interest be approved.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.5    SF1621            301117         Bowra Dam River Monitoring Committtee - Record of discussion held on 15 November 2105

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

A meeting of the Nambucca District Water Supply Bowraville Off River Storage River Monitoring Committee was held for 15 November 2017.

 

A quorum could not be achieved at the meeting however a general discussion of the Agenda items occurred and a record of the discussion is attached for Council’s information.

 

 

Recommendation:

 

That Council:

 

1        Receive and note the record of discussions of the attendees at the NDWS BORS River Monitoring Committee meeting held on Wednesday 15 November 2017.

 

2        Give delegated authority to the Assistant General Manager Engineering Services to engage Urban Water Services to complete dam modeling to investigate the effects of capturing storm water runoff in accordance with their fee proposal dated 25 October 2017.

 

3        Defer a decision on further pursuing a licence amendment to allow capture of a portion of rainfall runoff until the information received from the dam modeling report has been received and reviewed.

 

4        Receive and note the information in the GHD Aquatic Ecology Monitoring report dated July 2017.

 

5        Engage GHD to undertake another river monitoring survey in December this year excluding sampling works to locate the salt water wedge and prepare a report on the findings.

 

6        Note that the two real time monitoring stations have been installed on the Nambucca River to collect data on salinity concentrations and water levels and that the data can be correlated with times Council is pumping water to assess any impact that may be occurring.

 

7        That a trigger point be determined for “cease pumping” based on the salinity level at the upstream monitoring point.

 

 

 

OPTIONS:

 

No other options are considered appropriate for the matters raised.

 

DISCUSSION:

 

The Nambucca District Water Supply Bowraville Off River Storage River Monitoring Committee (NDWS BORS River Monitoring Committee) convenes once per annum and the latest meeting was held on the 15 November 2017.

 

As a quorum was not achieved, the attending members of the NDWS BORS River Monitoring Committee agreed to discuss the items so that Council could progress with the business arising from this meeting.

 

The reports contained in the Agenda for the NDWS BORS River Monitoring Committee have not been included with this report as all members of the Committee which includes all Councillors have already received these reports.

A record of the meeting discussion is attached.

 

CONSULTATION:

 

Nambucca District Water Supply Bowraville Off River Storage River Monitoring Committee comprising of:

 

·      Mayor

·      All Councillors

·      General Manager

·      Assistant General Manager Engineering Services

·      Manager Water and Sewerage

·      DPI – Fisheries

·      DPI - Water

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Any actions discussed by the River Monitoring Committee are aligned to reducing the environmental impact of operating the off river storage.

 

Social

 

The actions discussed by the River Monitoring Committee have no social implications for the community.

 

Economic

 

The actions discussed by the River Monitoring Committee have no economic implications for the community

 

Risk

 

The actions discussed by the River Monitoring Committee will assist in providing a good base of data that can be used to assess the impact that water extraction for the dam is having on the Nambucca River.  This will mitigate the risk of these operations adversely impacting on the river.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Funding of any recommended actions can be sourced from the existing budget

 

Service level changes and resourcing/staff implications

 

There is no impact to service levels or staff resources.

 

Attachments:

1

44359/2017 - Minutes - NDWS BORS River Monitoring Committee - 15 November 2017

 

  


Ordinary Council Meeting - 30 November 2017

Bowra Dam River Monitoring Committtee - Record of discussion held on 15 November 2105

 

PRESENT

 

Mayor Rhonda Hoban

Cr J Ainsworth

Cr Anne Smyth

Cr John Wilson

Glenn George (DPI – Water)

Michael Coulter (General Manager)

Paul Gallagher (Assistant General Manager Engineering Services)

Richard Spain (Manager Water and Sewerage)

 

 

APOLOGIES

 

Cr Finlayson

Patrick Dwyer (DPI – Fisheries)

 

 

CONFIRMATION OF MINUTES

 

7/17 BY CONSENSUS OF THE RMC ATTENDEES:

That the Committee note the adoption of the Minutes of the Meeting held 26 October 2016.

 

 

  

Assistant General Manager Engineering Services Report

ITEM 6.1      SF1621              151117      Minutes of the Nambucca District Water Supply - Bowraville Off-River Storage River Monitoring Committee 26 October 2016

8/17 by consensus of the rmc attendees:

 

That Council receive and note the record of discussions of the attendees at the NDWS BORS River Monitoring Committee meeting held on Wednesday 15 November 2017.

 

 

 

 

ITEM 6.2      SF1621              151117      Bowra Dam Filling and Operational Licence

9/17 BY CONSENSUS OF THE RMC ATTENDEES:

 

1        That Council Give delegated authority to the assistant General Manager Engineering Services to engage Urban Water Services to complete dam modeling to investigate the effects of capturing stormwater runoff in accordance with their fee proposal dated 25 October 2017.

 

2        That Council Defer a decision on further pursuing a licence amendment to allow capture of a portion of rainfall runoff until the information received from the dam modeling report has been received and reviewed.

 

 

 

 

 

ITEM 6.3      SF1621              151117      GHD Aquatic Ecology Monitoring Report

10/17 by consensus of the rmc attendees:

 

1        That Council receive and note the information in the GHD Aquatic Ecology Monitoring report dated July 2017.

 

2        That Council engage GHD to undertake another river monitoring survey in December this year excluding sampling works to locate the salt water wedge and prepare a report on the findings.

 

 

 

 

 

ITEM 6.4      SF1621              151117      Real Time Monitoring River Monitoring Stations

11/17 BY CONSENSUS OF THE RMC ATTENDEES

 

1        That Council note that two real time monitoring stations have been installed on the Nambucca River to collect data on salinity concentrations and water levels and that the data can be correlated with times Council is pumping water to assess any impact that may be occurring.

 

2        That a trigger point for cease pumping based on the salinity level at the upstream monitoring point be determined.

 

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Wednesday, 22 August 2018 commencing at 10.00am

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 11.30am. 

 

 

 

 

Richard Spain

(CHAIRPERSON)

 

 


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.6    SF2257            301117         Application for Temporary Road Closure - High Street Bowraville for Bowraville Childrens Christmas Party and Carols By Candlelight 2017

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Council has received a late request from Dr Guard, Bowraville Lions Club and Bowraville Chamber of Commerce for the approval of a temporary road closure of High Street, Bowraville between Young and Belmore Streets for a children’s Christmas party to be held on Thursday 14 December 2017.

 

 

Recommendation:

 

That Council approve a temporary road closure for the following event:

 

Event:         Bowraville Children’s Christmas Party and Carols by Candlelight 2017

Date:           14 December 2017

Street:         High Street, Bowraville between Young and Belmore Streets

Time:          2.45 pm and 9.30 pm

 

noting that the following documentation has been received by Council:

 

·           Certificate of Currency for Public Liability Insurance

·           Traffic Management Plan confirming Accredited Traffic Controllers will be on site

·           Police approval granted

·           Confirmation advertising will be carried out 7 days prior to the event by Nambucca Shire Council.

 

That Council advise the Bowraville Lions Club and Chamber of Commerce that they must make an application three months prior to the event in accordance with the guidelines for events on public land to ensure adequate consultation and approvals are obtained.

 

 

OPTIONS:

 

1        Refuse the application for a road closure.

2        Approve the application for a road closure.

 

DISCUSSION:

 

The concurrence for this road closure is being sought from members of the Local Traffic Committee prior to the scheduled meeting on Tuesday 5 December 2017. Further verbal advice may be provided by AGMES at the Council meeting as the recommendations have been drafted assuming that there will be no objections received from the Local Traffic Committee members.

 

This popular and successful event is organised by the Bowraville Healthcare Centre for children and has been held without incident, annually, over the past few years.

 

CONSULTATION:

 

Local Traffic Committee

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment associated with this report.

 

Social

The event has been a success in previous years.

 

Economic

 

There are no economic impacts associated with this report.

 

Risk

 

There is minimal risk to road users and the general public noting that the risk will be mitigated with the use of qualified traffic controllers will be on site.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current or future budgets.

 

Source of fund and any variance to working funds

 

Not applicable

 

Service level changes and resourcing/staff implications

 

There is no impact on resourcing or staff implications

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                            30 November 2017

Assistant General Manager Engineering Services Report

ITEM 11.7    SF2080            301117         Warrell Creek to Urunga Pacific Highway Handover - Proposed Arrangements

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets; Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

Council has received a letter from the Roads and Maritime Services (RMS), Grafton office that outlines the proposed arrangements for the Warrell Creek to Urunga Pacific Highway Handover. This letter confirmed the proposed arrangements discussed at the meeting held 29 August 2017 between Council staff, Mayors of BSC and NSC and the Roads and Maritime Services in Bellingen and a further meeting held on the 26 September 2017 with the Office of Local Government (OLG) and Local Government NSW in Sydney.

 

The letter reaffirms the RMS will provide a one off grant to enable Nambucca Shire Council to bring Giinagay Way back to good condition, and to assist with maintenance over the next 10 years. Negotiations are continuing between RMS and Council officers, and are nearing completion for the Nambucca Heads to Urunga (NH2U) section of the old Pacific Highway. While not finalised as yet, the handover package for the 8km section of road pavement is expected to be in the vicinity between $1.65 to $1.9million dollars.

 

The Office of Local Government advised at the meeting on the 26 September 2017 that Council’s ‘Fit’ assessment will not be subject to any reassessment process. A letter is pending confirming this statement.

 

 

Recommendation:

 

That Council receive and note the information on the progress of negotiations pertaining to the Nambucca Heads to Urunga (NH2U) section of the old Pacific Highway.

 

 

OPTIONS:

 

There are no other options as this report is for information

 

DISCUSSION:

 

The RMS resolution arrangements are detailed in the letter included as an attachment to this report and summarised below.

 

1)  Fit for the Future Solution:

a.  At the meeting with BSC, NSC and OLG on Tuesday 26 September it was confirmed that there will not be any future ‘Fit for the Future’ assessments for Council.

b.  There was no support for the request to agree to IPART involvement.

 

2)  Bridges Solution:

a.  RMS to retain ownership of the following bridges;

·    Deep Creek,

·    Newee Creek,

·    Lower Warrell Creek,

·    Upper Warrell Creek,

·    Rosewood Creek, and

·    Bellwood Creek Bridges, subject to Council agreeing to undertake ‘running surface’ maintenance.

·    The two bridges on the Old Pacific Highway traversing the rail corridor are owned by John Holland

3)  Roads solution:

 

a.  RMS agree to reclassify the old Pacific Highway as a Regional Road and include in Regional Roads Block Grant scheme

b.  RMS will allocate a yearly Block Grant to NSC, and has calculated this to be in the vicinity of $438,000 per annum. Calculation will be based on usage.

c.  RMS has calculated that the likely annual Repair grant to be $70,000 per annum for NSC

 

In regards to the Highway handover meeting, negotiations are continuing with defects identified. Most of the costs have been agreed on, with negotiations continuing around the condition and treatment of the culverts. Once these are finalised the Maintenance Diary for the Nambucca Heads to Urunga section of the old Highway will be complete and will be formalised by the RMS through a funding offer to Council. The offer will be subject to a Council report to consider the acceptance of the offer.

 

Going forward to the Warrell Creek to Nambucca Heads section, all the unit rates will have been agreed on, so negotiations will only be on the treatment requirements.

 

CONSULTATION:

 

Roads and Maritime Service

General Manager

Bellingen Shire Council

Greg Powter Consulting

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are environmental implementations associated with the works required to manage the vegetation along the road corridor and the lack of maintenance undertaken over the past few years. Part of the handover package will include an allocation to undertake vegetation control and long term maintenance of the corridor will be funded through the Block grant allocation for Regional Roads.

 

Council is negotiating to maintain the vegetated areas contained within the round-a-bouts at the entry to Nambucca Heads to ensure a clean, friendly invitation as the northern entry statement of the Shire.

 

Social

 

There are social implementations associated the handover of the old Pacific Highway in keeping the road open for the residents as a link road parallel to the new National Highway.

 

Economic

 

There are economic implementations associated the handover of the old Pacific Highway in keeping the road open for the residents as a link road parallel to the new National Highway

 

Risk

 

There is significant risk implementations to Council associated with the handover of the old Pacific Highway from a financial point of view to bring some $30million worth of assets and associated depreciation onto Council financial records.

 

The acceptance of aging infrastructure is partially offset with a financial contribution as part of the handover package to undertake short and long term maintenance of the road pavement corridor and additional funding through the Old Highway classification as a Regional Road which will receive additional RMS Block Grant allocation.

 

Council risk has been marginally reduced with the RMS retaining ownership of six large bridge structures and two other bridges over the rail corridor being owned by John Holland.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a direct impact on the current and future budgets with a one off payment made by the RMS as a hand over package and ongoing Block Grant funding.

 

·      RMS yearly Block Grant calculated this to be in the vicinity of $438,000 per annum.

·      RMS has calculated that the likely annual Repair grant of $70,000 per annum

·      RMS handover package for the northern of Nambucca to Urunga anticipated to be in the vicinity between $1.65 to $1.9million dollars.

·      Southern section is yet to be determined

 

There will also be a direct impact on the current and future budgets with the recognition of the additional assets and depreciation

 

Source of fund and any variance to working funds

 

There will be a variation to the budget to recognise the additional Block Grant funding and hand over package from the RMS.

 

Service level changes and resourcing/staff implications

 

There will be service level implications with managing the additional road assets.

Attachments:

1

42352/2017 - Proposed arrangements for Warrell Creek to Urunga Pacific Highway handover subject to RMS finalisation and request for response

 

  


Ordinary Council Meeting - 30 November 2017

Warrell Creek to Urunga Pacific Highway Handover - Proposed Arrangements