PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

PRAYER

 

Pastor Peter Lott from the Nambucca Valley Christian Life Centre, offered a prayer on behalf of the Nambucca Ministers’ Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor D Jones declared a pecuniary interest in Item 9.10 Rainbow Crossing, Mann Street, Nambucca Heads under the Local Government Act as Cr Jones owns land adjacent to Bowra Street, Nambucca Heads.  Cr Jones left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 14 December 2017

1/18 RESOLVED:  (Wilson/Ainsworth)

 

That the minutes of the Ordinary Council Meeting of 14 December 2017 be confirmed subjected to the following amendment:

 

Page 10 – In title of report ITEM 9.7 - Minutes of the Nambucca Shire Council Access Committee meetings held 28 November 2017 – to read ….meeting held…..

 

 

 

 


 

 

DELEGATIONS

RECOMMENDATION

 

That the following delegations be heard:

 

ITEM 5.1      Notice of Motion - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

 

                   i         Joe Costa

                   ii        Dave Banks

 

ITEM 9.9      Regional Sports Infrastructure Fund - Expressions of Interest

 

                   i         Michelle Jarrett

                   ii        David Taylor

 

ITEM 11.1    Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels

 

                   i         John Tancred

 

ITEM 5.1      Notice of Motion - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

 

i         Joe Costa - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

 

·                2003-2015 resided in Ferry Street

·                In past few years increased campers

·                Ferry Street has become a camping area

·                Campers taking over whole area and using mangroves for sanitation

·                Using boat ramp to camp on

·                Require 3 signs located on Ferry Street in different languages

·                Not opposed to small numbers of campers

 

ii        Dave Banks spoke to notes that are on file PRF45

 

 

ITEM 5.1      SF2433              180118      Notice of Motion - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

2/18 RESOLVED:  (Reed/Ainsworth)

 

That due to concerns raised in relation to the current camping arrangements at Ferry Street, North Macksville, a review be undertaken and that nearby residents; the Chamber of Commerce, businesses and Nambucca Valley Tourism Association be involved in the process.

 

 

 

Thirty Years of Service to Local Government – Cr John Ainsworth

 

The Hon Melinda Pavey MP presented Cr John Ainsworth with an Outstanding Service Award in appreciation of services to the people through Local Government in NSW covering a period of 30 years as a member of the Nambucca Shire Council.

 

 

Delegation continued:

 

ITEM 9.9      Regional Sports Infrastructure Fund - Expressions of Interest

 

i         Michelle Jarrett

 

·                Community member of Bowraville

·                Represent Indigenous community for sporting fields

·                No senior rugby in Valley if not for Bowraville community

·                Support proposal to develop sports fields

·                Sports brings whole community together

·                Memorial Cup at Bowraville

·                Healthy lifestyle on and off the field

·                Opportunity for women’s sport

·                Hold competitions locally

·                Huge boost to sports and request council to support application

 

ii        David Taylor

 

·                Principal of Bowraville Central

·                Supporting application

·                Passionate working party

·                Community to manage and maintain project

·                Project support of all sporting groups

·                No second chance and must abide by EOI requests

·                Employment opportunity in construction

·                Opportunity for business expansion

·                Media exposure

·                Support to other sporting groups

·                Many letters of support

·                Community deliver inkind commitments

·                Financial and operational plans will be provided for the project

·                Ready to submit EOI with Council support

 

 

ITEM 9.9      SF2397              180118      Regional Sports Infrastructure Fund - Expressions of Interest

3/18 RESOLVED:  (Ballangarry/Ainsworth)

 

That Council submit Expressions of Interest for funding under the Regional Sports Infrastructure Fund for the following projects as outlined in the discussion section of the report and including the following financial commitments from Council:

 

1        Nambucca Valley Connected – Sharing Sport Throughout the Region - $700,000

 

2        Macksville Memorial Aquatic Centre Upgrade - $500,000

 

3        Phillip Hughes Memorial Clubhouse and Oval - $400,000

 

 

 

 

 

 

 

Delegation continued:

 

ITEM 11.1    Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels

 

i         John Tancred

 

·                Purchased property on understanding that on town water

·                Received letter from Council regarding water being unsuitable for drinking

·                Council looking into options

·                Sought best advice

·                UV filters most efficient and dual system prior to UV filters

·                Council looked at under bench filter system

·                Whole house system is a requirement

·                Request Council to look at whole house UV filter system

·                Were test done on water when first connected?

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF1631              180118      Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels

motion:      (Finlayson/Ainsworth)

 

1        That Council advise affected property owners that it will subsidise the purchase cost of an under sink water treatment system incorporating filtration and UV disinfection up to a value of $550 (or subsidise to the value of $550 for a whole of house system) subject to the property owner signing an agreement stating that the ongoing maintenance of the system is the responsibility of the property owner.

 

2        That Council reduce the water access charge to those properties that install an under sink water treatment system by $90 to offset the operational costs.

 

3        That Council allocate an additional amount of $22,500 in the 2017/18 budget to cover the cost of subsidising the purchase of the under sink water treatment units for the 41 affected properties.  Transfer this amount from W1622 – Pumping Energy Costs which has a lower budget expenditure than estimated.

 

Amendment:       (Reed/Jones)

 

That the report on Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels be deferred with a further report to come to Council.

 

The amendment was carried and it became the motion and it was:

 

4/18 Resolved(Reed/Jones)

 

That the report on Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels be deferred with a further report to come to Council.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 

General Manager Report

ITEM 9.1      SF959                180118      Outstanding Actions and Reports

5/18 RESOLVED:  (Ainsworth/Jones)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

ITEM 9.2      SF979                180118      Proposed Great Koala National Park

MOTION:      (Ainsworth/Reed)

 

1        Council note the responses from Bowraville Sawmilling, Timber NSW, the Forestry Corporation, the NSW Greens as well as the information supplied by the National Parks Association of NSW.

 

2        Council not support the proposed Great Koala National Park unless it can be demonstrated that the number of jobs created by the additions to the National Park network will exceed the number of jobs lost in the timber industry.

 

 

Amendment:       (Smyth/Jenvey)

 

That the matter be deferred until the State Labor Party present their Policy on the Great Koala National Park.

 

The amendment was lost and reverted back to the original Motion.

 

 

Amendment:       (Finlayson/Ainsworth)

 

1        Council note the responses from Bowraville Sawmilling, Timber NSW, the Forestry Corporation, the NSW Greens as well as the information supplied by the National Parks Association of NSW.

 

2        Council not support the proposed Great Koala National Park unless it can be demonstrated that the number of jobs created by the additions to the National Park network will exceed the number of jobs lost in the timber industry and subject to adequate compensation for any financial losses associated with the proposed Great Koala National Park.

 

The amendment was carried and it became the motion and it was:

 

 

 

6/18 Resolved(Finlayson/Ainsworth)

 

1        Council note the responses from Bowraville Sawmilling, Timber NSW, the Forestry Corporation, the NSW Greens as well as the information supplied by the National Parks Association of NSW.

 

2        Council not support the proposed Great Koala National Park unless it can be demonstrated that the number of jobs created by the additions to the National Park network will exceed the number of jobs lost in the timber industry and subject to adequate compensation for any financial losses associated with the proposed Great Koala National Park.

 

7/18 Resolved(Jenvey/Smyth)

 

There be a division.

 

 

For the motion:                         Councillors Hoban, Ainsworth, Finlayson, Reed and Wilson

                                      (Total 5)

 

Against the motion:         Councillors Ballangarry, Jenvey, Jones, Smyth

                                      (Total 4)

 

 

8/18 Resolved(Hoban/Smyth)

 

That if and when further information relating to the KMPG report, State Labor Policy or a transition package come forward, that they be reported to Council.

 

 

 

 

 

9/18 Resolved(Ainsworth/Wilson)

 

That Item 9.5 Establishment of Joint Organisations be brought forward.

 

 

 

ITEM 9.5      SF42                  180118      Establishment of Joint Organisations

motionJones/Smyth

 

That Council decline the invitation to join the Joint Organisation.

 

 

10/18 Resolved: (Smyth/Jenvey)

 

There be a division.

 

For the motion:                         Councillors Ballangarry, Jenvey, Jones, Smyth

                                      (Total 4)

 

Against the motion:         Councillors Hoban, Ainsworth, Finlayson, Reed and Wilson

                                      (Total 5)

 

The motion was lost.

 

 

 

 

 

11/18 Resolved: (Hoban/Reed)

 

A       In accordance with Part 7 of Chapter 12 of the Local Government Act 1993, the Nambucca Shire Council resolves:

 

1        That the council inform the Minister for Local Government of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation in accordance with this resolution.

 

2        To approve the inclusion of the Council’s area in the Joint Organisation’s area.

 

3        That the Joint Organisation be established to cover the Council’s area and any one or more of the following council areas:

 

          a)       Clarence Valley Council

          b)       Coffs Harbour City Council

          c)       Bellingen Shire Council

          d)       Nambucca Shire Council

          e)       Kempsey Shire Council

          f)        Port Macquarie – Hastings Council

 

4        That, on the expiry of a period of 28 days from the making of this resolution, the General Manager provide the Minister:

 

          a)       with a copy of this resolution including the date on which Council made this                        resolution, and

 

          b)       inform the Minister that this resolution has not been rescinded,

 

          for the purpose of the Minister issuing a certificate under section 400P of the Act.

 

B       That Council provide the “Forming a Joint Organisation Checklist” answers as shown in the report to the Minister for Local Government (along with the resolution contained in Part A.)

 

 

12/18 Resolved: (Hoban/Finlayson)

 

That a Division be called.

 

For the motion:                         Councillors Hoban, Ainsworth, Finlayson, Reed and Wilson

                                      (Total 5)

 

Against the motion:         Councillors Ballangarry, Jenvey, Jones, Smyth

                                      (Total 4)

 

 

 

 

 

8.14 pm – 8.55 pm - The meeting the adjourned for dinner.

 

ITEM 9.3      SF42                  180118      Proposed Councillor Induction and Professional Development Guidelines

MOTION:      (Reed/Ainsworth)

 

The Office of Local Government be advised of Council’s concerns regarding the cost of individual training plans and suggesting that there be an option for councils to undertake scheduled group training (as opposed to councillor specific training) at the local level, perhaps involving other councils organised through the Joint Organisation and using regionally based trainers and webinars.

 

 

Amendment:       (Jenvey/Jones)

 

The Office of Local Government be advised of Council’s concerns regarding the cost of individual training plans and suggesting that there be an option for councils to undertake scheduled group training as well as individual training at the local level, perhaps involving other councils organised through the Joint Organisation and using regionally based trainers and webinars.

 

The amendment was carried and it became the motion and it was:

 

13/18 Resolved: (Jenvey/Jones)

 

The Office of Local Government be advised of Council’s concerns regarding the cost of individual training plans and suggesting that there be an option for councils to undertake scheduled group training as well as individual training at the local level, perhaps involving other councils organised through the Joint Organisation and using regionally based trainers and webinars.

 

 

 

 

 

ITEM 9.4      SF894                180118      Procurement from Companies involved with the Adani Carmichael Mine

14/18 RESOLVED: (Reed/Ainsworth)

 

That Council note the actions of Byron Shire Council in relation to procurement from companies involved with the Adani Carmichael Mine.

 

 

 

 

Item 9.5 was dealt with earlier

 

 

 

ITEM 9.6      SF42                  180118      Changes to Crown Reserve Management under the Crown Land Management Act 2016

15/18 RESOLVED: (Ainsworth/Wilson)

 

That Council note the changes to Crown reserve management under the Crown Land Management Act 2016 and the rejection of Council’s expression of interest to participate in the Land Negotiation Program.

 

 

 

 

 

 

 

 

ITEM 9.7      SF968                180118      Nambucca Valley Netball Association - Request to Waive Balance of Outstanding Loan

16/18 RESOLVED: (Finlayson/Ainsworth)

 

That Council waive the outstanding loan balance of $6,666 owed by the Nambucca Valley Netball Association to Council for the Marion Wood Netball Courts so that the funds can be used to undertake other improvements to the facilities.

 

 

 

 

 

ITEM 9.8      SF42                  180118      Draft Model Code of Meeting Practice

17/18 RESOLVED: (Ainsworth/Finlayson)

 

That Council make a submission to the Office of Local Government in relation to the identified proposed non-mandatory provisions as per the comments in the discussion section of this report together with any other matters which may be raised by councillors.

 

 

 

 

Item 9.9 was dealt with under Delegations.

 

 


 

 

Councillor David Jones left the meeting before the commencement of this item, the time being 9:10 PM.

 

ITEM 9.10    SF2303              180118      Rainbow Crossing, Mann Street, Nambucca Heads

MOTION:      (Reed/Ainsworth)

 

That Council take no action in relation to a “rainbow crossing”.

 

 

Amendment:       (Jenvey/Smyth)

 

That Council take no action in relation to a “rainbow crossing” and recommend to the Nambucca Heads & Valla Beach Chamber of Commerce & Industry Inc that if they wish to consider a rainbow walk on the footpath that they conduct main street business and community consultation prior to making application to Council.

 

The amendment was carried and became the motion

 

18/18 Resolved: (Jenvey/Smyth)

 

That Council take no action in relation to a “rainbow crossing” and recommend to the Nambucca Heads & Valla Beach Chamber of Commerce & Industry Inc that if they wish to consider a rainbow walk on the footpath that they conduct main street business and community consultation prior to making application to Council.

 

 

Councillor David Jones returned to the meeting at the completion of this item, the time being 9:30 PM

 

 

 

 

ITEM 9.11    SF2329              180118      Minutes of Business Advisory Committee Meeting Held 9 January 2018

19/18 RESOLVED: (Finlayson/Ainsworth)

 

That Council:

 

1     Appoint a project manager to manage the “Main Street” improvement program as proposed   in the Macksville Heritage Study and presentation by Rachel Ward.

 

2     Lodge an expression of interest for $2m in funding from the NSW Government’s Regional      Growth Fund for main street improvements in the Nambucca Valley focussed on buildings          with heritage significance.  Further that to improve the likelihood of funding that Council offer     a co-contribution of cash and in-kind assistance of $400,000.

 

3     Make provision for an expenditure of $15,000 for architectural and design services.

 

4     Make provision for an expenditure of $15,000 for project management services.

 

 

 

 

 

 

 

ITEM 9.12    SF134                180118      Nambucca Shire Council Published Documents

20/18 RESOLVED: (Finlayson/Reed)

 

That Council endorse (as amended) the list of published documents and the required quality of presentation.

 

 

 

 

 

ITEM 9.13    SF2354              180118      The Australasian LG Performance Excellence Program 2017

21/18 RESOLVED: (Smyth/Finlayson)

 

1        That Councillors and managers read the full report entitled “The Australasian LG Performance Excellence Program FY17” which has been published on our website.

 

2        That Council consider continuing to participate in the Australasian LG Performance Excellence Program when it considers its 2018/2019 Operational Plan.

 

3        That senior management report back with recommended actions to address the key findings in the report.

 

 

 

 

 

ITEM 9.14    SF941                180118      Nambucca Shire Council Tourism Strategic Plan Appointment of Consultant and Proposed Formation of Plan Steering Committee

22/18 RESOLVED: (Finlayson/Ainsworth)

 

1        That Council note the appointment of Dr Meredith Wray and Claire Ellis in relation to the development of the Nambucca Shire Council Tourism Strategic Plan.

 

2        That Council endorse the formation of a Steering Committee to oversee development of the Plan (with a membership comprising at least two (2) Councillors (Finlayson and Smyth), Manager Community Development, Manager Business Development, Tourism Marketing Co-ordinator, Chairperson Nambucca Valley Tourism Association Inc and a representative from each Chamber of Commerce, and a representative of the Nambucca Shire Council Business Advisory Committee) noting that the intended life of the Committee will be the period required to prepare the Tourism Strategic Plan ie concludes 30 June 2018.

 

 

 

 


 

 

ITEM 9.15    SF1417              180118      Proposed Civil Works - Council Subdivision, Railway Road, Nambucca Heads

23/18 RESOLVED: (Ainsworth/Finlayson)

 

That Council proceed with the construction of the “missing” road link between Railway Road and the Centenary Parade/Mann Street roundabout as per the quote received from Stabilcorp and construct the required stormwater drainage as per the quote received from Northpipe Constructions.

 

For the motion:                         Councillors Hoban, Ainsworth, Ballangarry, Finlayson, Jenvey, Jones, Reed, Smyth and Wilson

                                      (Total 9)

 

Against the motion:         Councillor Nil

                                      (Total 0)

 

 

 

 

 

ITEM 9.16    SF2423              180118      Development Applications greater than 12 months or where submissions received - to 10 January 2018

24/18 RESOLVED: (Finlayson/Reed)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 10 January 2018 be noted by Council.

 

 

 

 

 

ITEM 9.17    SF2293              180118      2017 December - Approved Construction and Complying Development Certificates

25/18 RESOLVED: (Finlayson/Wilson)

 

That the Construction and Complying Development Certificates approved for December 2017 be noted and received for information by Council.

 

 

 

ITEM 9.18    SF2293              180118      2017 December- Development and Complying Development Applications Received

26/18 RESOLVED: (Finlayson/Reed)

 

That the Development Applications and Complying Development Applications received in December 2017 be received for information.

 

 

 

 

ITEM 9.19    SF1148              180118      Council Ranger's Report November & December 2017

27/18 RESOLVED: (Wilson/Reed)

 

That Council’s Ranger’s report for November and December 2017 be received and noted by Council.

 

 

 

 

 

ITEM 9.20    SF271                180118      Code of Meeting Practice - Timing for members of the public to address Council Meetings

28/18 RESOLVED: (Reed/Finlayson)

 

That Council’s Code of Meeting Practice be amended to Part 6 – Miscellaneous - Public Addresses – Council and Committee Meetings of the following sub-clause to Clause 68 (Local Policy) (1) (b) which deals with the Agenda and Business Papers for Council Meetings, details as follows:

 

(b)   members of the public wishing to address the Council or a committee are to nominate no later than 11.00 am on the day of the meeting and advise the issue to be addressed.

 

·           A formal notice of motion by a councillor, not being the Mayor, which is to be included in the business paper should be submitted in writing to the General Manager no later than 2pm Tuesday of the week preceding the council meeting.

 

 

 

 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2368              180118      Investment Report to 31 December 2017

29/18 RESOLVED: (Finlayson/Ainsworth)

 

That the Accountants’ report on investments placed to 31 December 2017 be noted.

 

 

 

 

 

ITEM 10.2    SF1120              180118      Grant Application Status Report

30/18 RESOLVEDS:        (Ainsworth/Finlayson)

 

That Council receive the list of grant applications to 31 December 2017.

 

 

 

 

 

 

ITEM 10.3    SF251                180118      Schedule of Council Public Meetings 2018

31/18 RESOLVED: (Reed/Finlayson)

 

That the schedule of dates for Council meetings in 2018 be noted and received for information by Council.

 

 

 

 

 

ITEM 10.4    SF307                180118      Coronation Park Trust Committee of Management - Annual General Meeting - 20 November 2017

32/18 RESOLVED: (Wilson/Ballangarry)

 

That Council endorse the minutes of the Coronation Park Trust Committee of Management Annual General Meeting held on 20 November 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

 

ITEM 10.5    SF339                180118      Unkya Reserve Committee of Management - Annual General Meeting - 29 November 2017

33/18 RESOLVED: (Finlayson/Ballangarry)

 

That Council endorse the minutes of the Unkya Reserve Committee of Management Annual General Meeting held on 29 November 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

 

ITEM 10.6    SF337                180118      Taylors Arm Sports Reserve Committee of Management - Annual General Meeting - 14 December 2017

34/18 RESOLVED: (Reed/Finlayson)

 

That Council endorse the minutes of the Taylors Arms Sports Reserve Committee of Management Annual General Meeting held on 14 December 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

Item 11.1 was dealt with under Delegations.

    

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 10.20 pm. 

 

Confirmed and signed by the Mayor on 8 February 2018.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)