NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

08 February 2018

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 08 February 2018

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 18 January 2018................................................................................. 7

5        NOTICES OF MOTION  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 21

9.2     Change to the Organisation Structure............................................................................... 26

9.3     Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding .................................................................................. 28

9.4     Environmental Levy and Other Projects - December Report.............................................. 63

9.5     Development Applications greater than 12 months or where submissions received -  to 31 January 2018..................................................................................................................................... 70

9.6     NSW Boating Now - Round 2 - Funding Offer .................................................................. 73

10      Assistant General Manager Corporate Services Report

10.1   Schedule of Council Public Meetings 2018....................................................................... 76

11      Assistant General Manager Engineering Services Report

11.1   Adoption of Asset Management Plans - Unsealed Roads, Footpaths, Stormwater Drainage, Water, Sewer and Bridges......................................................................................................... 77

11.2   Adoption of Reviewed Asset Management Policy............................................................ 85

11.3   Review of Engineering Services Policies.......................................................................... 94

11.4   Waste Management Quarterly Report October - December 2017...................................... 308

11.5   Advice to Council of Successful quotation for Concrete Cycleway Construction.............. 312    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Confidential - Advice to Council of Successful quotation for Concrete Cycleway Construction

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 18 January 2018

The following document is the minutes of the Ordinary Council meeting held 18 January 2018.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 8 February 2018  and therefore subject to change.  Please refer to the minutes of 8 February 2018 for confirmation.

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

PRAYER

 

Pastor Peter Lott from the Nambucca Valley Christian Life Centre, offered a prayer on behalf of the Nambucca Ministers’ Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor D Jones declared a pecuniary interest in Item 9.10 Rainbow Crossing, Mann Street, Nambucca Heads under the Local Government Act as Cr Jones owns land adjacent to Bowra Street, Nambucca Heads.  Cr Jones left the meeting for this item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 14 December 2017

1/18 RESOLVED:  (Wilson/Ainsworth)

 

That the minutes of the Ordinary Council Meeting of 14 December 2017 be confirmed subjected to the following amendment:

 

Page 10 – In title of report ITEM 9.7 - Minutes of the Nambucca Shire Council Access Committee meetings held 28 November 2017 – to read ….meeting held…..

 

 

 

 


 

 

DELEGATIONS

RECOMMENDATION

 

That the following delegations be heard:

 

ITEM 5.1      Notice of Motion - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

 

                   i         Joe Costa

                   ii        Dave Banks

 

ITEM 9.9      Regional Sports Infrastructure Fund - Expressions of Interest

 

                   i         Michelle Jarrett

                   ii        David Taylor

 

ITEM 11.1    Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels

 

                   i         John Tancred

 

ITEM 5.1      Notice of Motion - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

 

i         Joe Costa - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

 

·                2003-2015 resided in Ferry Street

·                In past few years increased campers

·                Ferry Street has become a camping area

·                Campers taking over whole area and using mangroves for sanitation

·                Using boat ramp to camp on

·                Require 3 signs located on Ferry Street in different languages

·                Not opposed to small numbers of campers

 

ii        Dave Banks spoke to notes that are on file PRF45

 

 

ITEM 5.1      SF2433              180118      Notice of Motion - Overnight Camping and Parking at Lions Park, Ferry Street, North Macksville

2/18 RESOLVED:  (Reed/Ainsworth)

 

That due to concerns raised in relation to the current camping arrangements at Ferry Street, North Macksville, a review be undertaken and that nearby residents; the Chamber of Commerce, businesses and Nambucca Valley Tourism Association be involved in the process.

 

 

 

Thirty Years of Service to Local Government – Cr John Ainsworth

 

The Hon Melinda Pavey MP presented Cr John Ainsworth with an Outstanding Service Award in appreciation of services to the people through Local Government in NSW covering a period of 30 years as a member of the Nambucca Shire Council.

 

 

Delegation continued:

 

ITEM 9.9      Regional Sports Infrastructure Fund - Expressions of Interest

 

i         Michelle Jarrett

 

·                Community member of Bowraville

·                Represent Indigenous community for sporting fields

·                No senior rugby in Valley if not for Bowraville community

·                Support proposal to develop sports fields

·                Sports brings whole community together

·                Memorial Cup at Bowraville

·                Healthy lifestyle on and off the field

·                Opportunity for women’s sport

·                Hold competitions locally

·                Huge boost to sports and request council to support application

 

ii        David Taylor

 

·                Principal of Bowraville Central

·                Supporting application

·                Passionate working party

·                Community to manage and maintain project

·                Project support of all sporting groups

·                No second chance and must abide by EOI requests

·                Employment opportunity in construction

·                Opportunity for business expansion

·                Media exposure

·                Support to other sporting groups

·                Many letters of support

·                Community deliver inkind commitments

·                Financial and operational plans will be provided for the project

·                Ready to submit EOI with Council support

 

 

ITEM 9.9      SF2397              180118      Regional Sports Infrastructure Fund - Expressions of Interest

3/18 RESOLVED:  (Ballangarry/Ainsworth)

 

That Council submit Expressions of Interest for funding under the Regional Sports Infrastructure Fund for the following projects as outlined in the discussion section of the report and including the following financial commitments from Council:

 

1        Nambucca Valley Connected – Sharing Sport Throughout the Region - $700,000

 

2        Macksville Memorial Aquatic Centre Upgrade - $500,000

 

3        Phillip Hughes Memorial Clubhouse and Oval - $400,000

 

 

 

 

 

 

 

Delegation continued:

 

ITEM 11.1    Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels

 

i         John Tancred

 

·                Purchased property on understanding that on town water

·                Received letter from Council regarding water being unsuitable for drinking

·                Council looking into options

·                Sought best advice

·                UV filters most efficient and dual system prior to UV filters

·                Council looked at under bench filter system

·                Whole house system is a requirement

·                Request Council to look at whole house UV filter system

·                Were test done on water when first connected?

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF1631              180118      Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels

motion:      (Finlayson/Ainsworth)

 

1        That Council advise affected property owners that it will subsidise the purchase cost of an under sink water treatment system incorporating filtration and UV disinfection up to a value of $550 (or subsidise to the value of $550 for a whole of house system) subject to the property owner signing an agreement stating that the ongoing maintenance of the system is the responsibility of the property owner.

 

2        That Council reduce the water access charge to those properties that install an under sink water treatment system by $90 to offset the operational costs.

 

3        That Council allocate an additional amount of $22,500 in the 2017/18 budget to cover the cost of subsidising the purchase of the under sink water treatment units for the 41 affected properties.  Transfer this amount from W1622 – Pumping Energy Costs which has a lower budget expenditure than estimated.

 

Amendment:       (Reed/Jones)

 

That the report on Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels be deferred with a further report to come to Council.

 

The amendment was carried and it became the motion and it was:

 

4/18 Resolved(Reed/Jones)

 

That the report on Water Quality Management – Options for addressing risk to water consumers with chlorine contact times lower than recommended levels be deferred with a further report to come to Council.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 

General Manager Report

ITEM 9.1      SF959                180118      Outstanding Actions and Reports

5/18 RESOLVED:  (Ainsworth/Jones)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

 

ITEM 9.2      SF979                180118      Proposed Great Koala National Park

MOTION:      (Ainsworth/Reed)

 

1        Council note the responses from Bowraville Sawmilling, Timber NSW, the Forestry Corporation, the NSW Greens as well as the information supplied by the National Parks Association of NSW.

 

2        Council not support the proposed Great Koala National Park unless it can be demonstrated that the number of jobs created by the additions to the National Park network will exceed the number of jobs lost in the timber industry.

 

 

Amendment:       (Smyth/Jenvey)

 

That the matter be deferred until the State Labor Party present their Policy on the Great Koala National Park.

 

The amendment was lost and reverted back to the original Motion.

 

 

Amendment:       (Finlayson/Ainsworth)

 

1        Council note the responses from Bowraville Sawmilling, Timber NSW, the Forestry Corporation, the NSW Greens as well as the information supplied by the National Parks Association of NSW.

 

2        Council not support the proposed Great Koala National Park unless it can be demonstrated that the number of jobs created by the additions to the National Park network will exceed the number of jobs lost in the timber industry and subject to adequate compensation for any financial losses associated with the proposed Great Koala National Park.

 

The amendment was carried and it became the motion and it was:

 

 

 

6/18 Resolved(Finlayson/Ainsworth)

 

1        Council note the responses from Bowraville Sawmilling, Timber NSW, the Forestry Corporation, the NSW Greens as well as the information supplied by the National Parks Association of NSW.

 

2        Council not support the proposed Great Koala National Park unless it can be demonstrated that the number of jobs created by the additions to the National Park network will exceed the number of jobs lost in the timber industry and subject to adequate compensation for any financial losses associated with the proposed Great Koala National Park.

 

7/18 Resolved(Jenvey/Smyth)

 

There be a division.

 

 

For the motion:                         Councillors Hoban, Ainsworth, Finlayson, Reed and Wilson

                                      (Total 5)

 

Against the motion:         Councillors Ballangarry, Jenvey, Jones, Smyth

                                      (Total 4)

 

 

8/18 Resolved(Hoban/Smyth)

 

That if and when further information relating to the KMPG report, State Labor Policy or a transition package come forward, that they be reported to Council.

 

 

 

 

 

9/18 Resolved(Ainsworth/Wilson)

 

That Item 9.5 Establishment of Joint Organisations be brought forward.

 

 

 

ITEM 9.5      SF42                  180118      Establishment of Joint Organisations

motionJones/Smyth

 

That Council decline the invitation to join the Joint Organisation.

 

 

10/18 Resolved: (Smyth/Jenvey)

 

There be a division.

 

For the motion:                         Councillors Ballangarry, Jenvey, Jones, Smyth

                                      (Total 4)

 

Against the motion:         Councillors Hoban, Ainsworth, Finlayson, Reed and Wilson

                                      (Total 5)

 

The motion was lost.

 

 

 

 

 

11/18 Resolved: (Hoban/Reed)

 

A       In accordance with Part 7 of Chapter 12 of the Local Government Act 1993, the Nambucca Shire Council resolves:

 

1        That the council inform the Minister for Local Government of the Council’s endorsement of the Minister recommending to the Governor the establishment of a Joint Organisation in accordance with this resolution.

 

2        To approve the inclusion of the Council’s area in the Joint Organisation’s area.

 

3        That the Joint Organisation be established to cover the Council’s area and any one or more of the following council areas:

 

          a)       Clarence Valley Council

          b)       Coffs Harbour City Council

          c)       Bellingen Shire Council

          d)       Nambucca Shire Council

          e)       Kempsey Shire Council

          f)        Port Macquarie – Hastings Council

 

4        That, on the expiry of a period of 28 days from the making of this resolution, the General Manager provide the Minister:

 

          a)       with a copy of this resolution including the date on which Council made this                        resolution, and

 

          b)       inform the Minister that this resolution has not been rescinded,

 

          for the purpose of the Minister issuing a certificate under section 400P of the Act.

 

B       That Council provide the “Forming a Joint Organisation Checklist” answers as shown in the report to the Minister for Local Government (along with the resolution contained in Part A.)

 

 

12/18 Resolved: (Hoban/Finlayson)

 

That a Division be called.

 

For the motion:                         Councillors Hoban, Ainsworth, Finlayson, Reed and Wilson

                                      (Total 5)

 

Against the motion:         Councillors Ballangarry, Jenvey, Jones, Smyth

                                      (Total 4)

 

 

 

 

 

8.14 pm – 8.55 pm - The meeting the adjourned for dinner.

 

ITEM 9.3      SF42                  180118      Proposed Councillor Induction and Professional Development Guidelines

MOTION:      (Reed/Ainsworth)

 

The Office of Local Government be advised of Council’s concerns regarding the cost of individual training plans and suggesting that there be an option for councils to undertake scheduled group training (as opposed to councillor specific training) at the local level, perhaps involving other councils organised through the Joint Organisation and using regionally based trainers and webinars.

 

 

Amendment:       (Jenvey/Jones)

 

The Office of Local Government be advised of Council’s concerns regarding the cost of individual training plans and suggesting that there be an option for councils to undertake scheduled group training as well as individual training at the local level, perhaps involving other councils organised through the Joint Organisation and using regionally based trainers and webinars.

 

The amendment was carried and it became the motion and it was:

 

13/18 Resolved: (Jenvey/Jones)

 

The Office of Local Government be advised of Council’s concerns regarding the cost of individual training plans and suggesting that there be an option for councils to undertake scheduled group training as well as individual training at the local level, perhaps involving other councils organised through the Joint Organisation and using regionally based trainers and webinars.

 

 

 

 

 

ITEM 9.4      SF894                180118      Procurement from Companies involved with the Adani Carmichael Mine

14/18 RESOLVED: (Reed/Ainsworth)

 

That Council note the actions of Byron Shire Council in relation to procurement from companies involved with the Adani Carmichael Mine.

 

 

 

 

Item 9.5 was dealt with earlier

 

 

 

ITEM 9.6      SF42                  180118      Changes to Crown Reserve Management under the Crown Land Management Act 2016

15/18 RESOLVED: (Ainsworth/Wilson)

 

That Council note the changes to Crown reserve management under the Crown Land Management Act 2016 and the rejection of Council’s expression of interest to participate in the Land Negotiation Program.

 

 

 

 

 

 

 

 

ITEM 9.7      SF968                180118      Nambucca Valley Netball Association - Request to Waive Balance of Outstanding Loan

16/18 RESOLVED: (Finlayson/Ainsworth)

 

That Council waive the outstanding loan balance of $6,666 owed by the Nambucca Valley Netball Association to Council for the Marion Wood Netball Courts so that the funds can be used to undertake other improvements to the facilities.

 

 

 

 

 

ITEM 9.8      SF42                  180118      Draft Model Code of Meeting Practice

17/18 RESOLVED: (Ainsworth/Finlayson)

 

That Council make a submission to the Office of Local Government in relation to the identified proposed non-mandatory provisions as per the comments in the discussion section of this report together with any other matters which may be raised by councillors.

 

 

 

 

Item 9.9 was dealt with under Delegations.

 

 

 

 

Councillor David Jones left the meeting before the commencement of this item, the time being 9:10 PM.

 

ITEM 9.10    SF2303              180118      Rainbow Crossing, Mann Street, Nambucca Heads

MOTION:      (Reed/Ainsworth)

 

That Council take no action in relation to a “rainbow crossing”.

 

 

Amendment:       (Jenvey/Smyth)

 

That Council take no action in relation to a “rainbow crossing” and recommend to the Nambucca Heads & Valla Beach Chamber of Commerce & Industry Inc that if they wish to consider a rainbow walk on the footpath that they conduct main street business and community consultation prior to making application to Council.

 

The amendment was carried and became the motion

 

18/18 Resolved: (Jenvey/Smyth)

 

That Council take no action in relation to a “rainbow crossing” and recommend to the Nambucca Heads & Valla Beach Chamber of Commerce & Industry Inc that if they wish to consider a rainbow walk on the footpath that they conduct main street business and community consultation prior to making application to Council.

 

 

Councillor David Jones returned to the meeting at the completion of this item, the time being 9:30 PM

 

 

 

 

ITEM 9.11    SF2329              180118      Minutes of Business Advisory Committee Meeting Held 9 January 2018

19/18 RESOLVED: (Finlayson/Ainsworth)

 

That Council:

 

1     Appoint a project manager to manage the “Main Street” improvement program as proposed   in the Macksville Heritage Study and presentation by Rachel Ward.

 

2     Lodge an expression of interest for $2m in funding from the NSW Government’s Regional      Growth Fund for main street improvements in the Nambucca Valley focussed on buildings          with heritage significance.  Further that to improve the likelihood of funding that Council offer     a co-contribution of cash and in-kind assistance of $400,000.

 

3     Make provision for an expenditure of $15,000 for architectural and design services.

 

4     Make provision for an expenditure of $15,000 for project management services.

 

 

 

 

 

ITEM 9.12    SF134                180118      Nambucca Shire Council Published Documents

20/18 RESOLVED: (Finlayson/Reed)

 

That Council endorse (as amended) the list of published documents and the required quality of presentation.

 

 

 

 

 

ITEM 9.13    SF2354              180118      The Australasian LG Performance Excellence Program 2017

21/18 RESOLVED: (Smyth/Finlayson)

 

1        That Councillors and managers read the full report entitled “The Australasian LG Performance Excellence Program FY17” which has been published on our website.

 

2        That Council consider continuing to participate in the Australasian LG Performance Excellence Program when it considers its 2018/2019 Operational Plan.

 

3        That senior management report back with recommended actions to address the key findings in the report.

 

 

 

 

 

ITEM 9.14    SF941                180118      Nambucca Shire Council Tourism Strategic Plan Appointment of Consultant and Proposed Formation of Plan Steering Committee

22/18 RESOLVED: (Finlayson/Ainsworth)

 

1        That Council note the appointment of Dr Meredith Wray and Claire Ellis in relation to the development of the Nambucca Shire Council Tourism Strategic Plan.

 

2        That Council endorse the formation of a Steering Committee to oversee development of the Plan (with a membership comprising at least two (2) Councillors (Finlayson and Smyth), Manager Community Development, Manager Business Development, Tourism Marketing Co-ordinator, Chairperson Nambucca Valley Tourism Association Inc and a representative from each Chamber of Commerce, and a representative of the Nambucca Shire Council Business Advisory Committee) noting that the intended life of the Committee will be the period required to prepare the Tourism Strategic Plan ie concludes 30 June 2018.

 

 

 

 

 

ITEM 9.15    SF1417              180118      Proposed Civil Works - Council Subdivision, Railway Road, Nambucca Heads

23/18 RESOLVED: (Ainsworth/Finlayson)

 

That Council proceed with the construction of the “missing” road link between Railway Road and the Centenary Parade/Mann Street roundabout as per the quote received from Stabilcorp and construct the required stormwater drainage as per the quote received from Northpipe Constructions.

 

For the motion:                         Councillors Hoban, Ainsworth, Ballangarry, Finlayson, Jenvey, Jones, Reed, Smyth and Wilson

                                      (Total 9)

 

Against the motion:         Councillor Nil

                                      (Total 0)

 

 

 

 

 

ITEM 9.16    SF2423              180118      Development Applications greater than 12 months or where submissions received - to 10 January 2018

24/18 RESOLVED: (Finlayson/Reed)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 10 January 2018 be noted by Council.

 

 

 

 

 

ITEM 9.17    SF2293              180118      2017 December - Approved Construction and Complying Development Certificates

25/18 RESOLVED: (Finlayson/Wilson)

 

That the Construction and Complying Development Certificates approved for December 2017 be noted and received for information by Council.

 

 

 

ITEM 9.18    SF2293              180118      2017 December- Development and Complying Development Applications Received

26/18 RESOLVED: (Finlayson/Reed)

 

That the Development Applications and Complying Development Applications received in December 2017 be received for information.

 

 

 

 

ITEM 9.19    SF1148              180118      Council Ranger's Report November & December 2017

27/18 RESOLVED: (Wilson/Reed)

 

That Council’s Ranger’s report for November and December 2017 be received and noted by Council.

 

 

 

 

 

ITEM 9.20    SF271                180118      Code of Meeting Practice - Timing for members of the public to address Council Meetings

28/18 RESOLVED: (Reed/Finlayson)

 

That Council’s Code of Meeting Practice be amended to Part 6 – Miscellaneous - Public Addresses – Council and Committee Meetings of the following sub-clause to Clause 68 (Local Policy) (1) (b) which deals with the Agenda and Business Papers for Council Meetings, details as follows:

 

(b)   members of the public wishing to address the Council or a committee are to nominate no later than 11.00 am on the day of the meeting and advise the issue to be addressed.

 

·           A formal notice of motion by a councillor, not being the Mayor, which is to be included in the business paper should be submitted in writing to the General Manager no later than 2pm Tuesday of the week preceding the council meeting.

 

 

 

 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2368              180118      Investment Report to 31 December 2017

29/18 RESOLVED: (Finlayson/Ainsworth)

 

That the Accountants’ report on investments placed to 31 December 2017 be noted.

 

 

 

 

 

ITEM 10.2    SF1120              180118      Grant Application Status Report

30/18 RESOLVEDS:        (Ainsworth/Finlayson)

 

That Council receive the list of grant applications to 31 December 2017.

 

 

 

 

 

 

ITEM 10.3    SF251                180118      Schedule of Council Public Meetings 2018

31/18 RESOLVED: (Reed/Finlayson)

 

That the schedule of dates for Council meetings in 2018 be noted and received for information by Council.

 

 

 

 

 

ITEM 10.4    SF307                180118      Coronation Park Trust Committee of Management - Annual General Meeting - 20 November 2017

32/18 RESOLVED: (Wilson/Ballangarry)

 

That Council endorse the minutes of the Coronation Park Trust Committee of Management Annual General Meeting held on 20 November 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

 

ITEM 10.5    SF339                180118      Unkya Reserve Committee of Management - Annual General Meeting - 29 November 2017

33/18 RESOLVED: (Finlayson/Ballangarry)

 

That Council endorse the minutes of the Unkya Reserve Committee of Management Annual General Meeting held on 29 November 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

 

ITEM 10.6    SF337                180118      Taylors Arm Sports Reserve Committee of Management - Annual General Meeting - 14 December 2017

34/18 RESOLVED: (Reed/Finlayson)

 

That Council endorse the minutes of the Taylors Arms Sports Reserve Committee of Management Annual General Meeting held on 14 December 2017 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

 

Item 11.1 was dealt with under Delegations.

   

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 10.20 pm. 

 

Confirmed and signed by the Mayor on 8 February 2018.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)

 

             


Ordinary Council Meeting                                                                                                8 February 2018

General Manager

ITEM 9.1      SF959              080218         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

JULY 2011

1

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

31/05/17 Now that the Floodplain Management Study and Plan are completed this policy can be referred to the next Estuary Committee meeting for consideration.

 

21/1/18 – aim to have a report to the next Estuary Committee meeting in March 18.  Also propose that the policy be referred to the next meeting of the Clean Energy Committee.

 

AUGUST 2015

 

2

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

 

OCTOBER 2015

 

3

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

4/12/17 – awaiting effect of highway closure

 

10/01/18 – Will be reported to Council in February.

 

31/01/18 – Pending negotiations with the RMS on the highway handover.

 

 

JANUARY 2017

 

4

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

15/05/17 – Ecologist has been engaged and a report has been prepared. It will be included/ considered in the housekeeping amendment going to the next council meeting.

 

01/06/17 – Housekeeping amendment planned to be finalised by end of 2017.

 

11/01/18 – Flora and Fauna report completed. Item removed from subject planning proposal to prevent delay in finalisation of housekeeping amendments.  It will be included in upcoming planning proposal to be presented to Council in 2018.

 

 

MARCH 2017

 

5

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

 

AGMCS

18/3/17 – Report late 2017

 

06/12/17 – Report to be presented in 2018 following receipt of draft WCMP.

 

 

 

MAY 2017

 

6

SF1541

25/05/17

That the review of the local environmental plan include consideration and a subsequent report on the creation of more residential land near Macksville and more industrial land (including land for bulky goods) near Macksville.

 

GM

31/05/17 – Report in October 2017

 

18/10/17 - Deferred to December due to workload.

 

06/12/17 - Deferred to 2018 due to workload.

 

 

 

JUNE 2017

 

7

SF2303

15/06/17

In consultation with Finance staff the GM & AGMCS conduct a review of the capacity of the Finance Section to meet reporting requirements.  Consider matters such as skill sets, training needs, capacity to backfill critical positions, workload spread & opportunities for efficiencies in process & removal of duplication.

 

GM & AGMCS

Report in July 2017

 

15/7/17 - Delayed due to EOFY priorities.  Report in August 2017

 

/8/17 – Due to statements further delayed until September 2017.

 

20/09/17 - Report in October 2017.

 

14/10/17 - Deferred to return of AGMCS from leave.

 

10/01/18 - Report to Council in February 2018. Staff to be consulted.

 

 

8

SF2290

15/06/17

That Council revise the Plan of Management for Gordon Park in consultation with the Section 355 Committee of Management.

 

GM

Report in November 2017.

 

22/11/17 - Deferred to January 2018 due to workload.

 

10/01/18 – CSPNR on leave.  Will need to be deferred to Feb/March 2018.

 

 

AUGUST 2017

 

9

SF979

17/8/17

Council receive advice from Council’s planning staff on whether the declaration of a Great Koala National Park would have any impact on the permissible uses of adjoining land.

 

GM

Report in September 2017

 

17/09/17 - Deferred due work load.  Will be reported in October

 

18/10/17 – Deferred to December due to workload.

 

06/12/17 – Deferred to 2018 due to workload.

 

11/01/18 – Report will be presented in March 2018.

 

 

SEPTEMBER 2017

 

10

SF2293

28/09/17

Council approach the Hon Melinda Pavey and request that the control of Casey Drive be handed to Council and further that Minister be asked to reconsider handing control of the Soccer field adjacent Casey at no cost.

 

GM

04/10/17 – Pending

 

31/10/17 – further representations made to the Member for Oxley and Minister for Roads, Maritime and Freight

 

 

11

SF2319

28/9/17

A reviewed policy on fleet replacement be provided to Council which considers electric cars.

 

AGMES

04/10/17 – Report will be presented to Council in January 2018.

 

10/01/18 – Deferred due to April 2018 due to workload.

 

 

OCTOBER 2017

 

12

SF2381

26/10/17

Council staff prepare a planning proposal to make horticulture permissible with consent in the R5 zone et al.

A report come back on a revision of the DCP to incorporate appropriate standards for horticulture in the R5 zone et al.

 

GM

Planning proposal for gateway determination to be prepared.

 

11/01/18 – Report to be presented to Council by March 2018.

 

13

SF2329

26/10/17

There be a report on amending Council’s policy on Urban and Rural Road Naming to incorporate the recommendation of the Business Advisory Committee for dual road naming.

 

AGMES

7/11/2017 - Policy to be reviewed and reported back to Council in March 2018 with other policy reviews

 

NOVEMBER 2017

 

14

SF1575

16/11/17

Council place the AMP’s for unsealed roads, footpaths, and stormwater drainage on exhibition for 28 days and note that a further report will be presented to Council following the completion of the exhibition.

 

AGMES

Report in January 2018

 

10/01/18 – Report deferred to February 2018.

 

15

SF1575

16/11/17

Council place the revised Asset Management Policy on public exhibition for 28 days and note that a further report will be presented to Council following completion of the exhibition.

 

AGMES

Report in January 2018

 

10/01/18 – Report deferred to February 2018.

 

16

SF839

16/11/17

Council engage a suitably qualified consultant prior to the next GM’s performance review due in April 2018 to assist Council with the review and to review the process and KPI template for the ensuing year.

 

MHR

Consultant to be engaged prior to April 2018.

 

31/01/18 - Blackadder Associates has been engaged.

 

17

SF2303

30/11/17

Council receive a report on the possibility of providing a dedicated small dog park at one of the suggested locations in Nambucca Heads.

 

GM

Report February 2018

 

 

 

18

SF2303

30/11/17

Council investigate grant funding to assist with the flooding issues at the White Albatross Holiday Centre.  Council investigate the possibility of reducing or redirecting storm water flow from Parkes Street above.  That the results of the investigations and a brief overview of the current Council requirements for placement of manufactured homes on flood prone land be reported to Council.

 

GM

Report February 2018

 

 

 

19

 

30/11/17

Council explore further options for domestic waste removal from the Burrapine area.

 

AGMES

Report February 2018

 

20

 

30/11/17

Council receive a report on the setup of water supply and septic at the Taylors Arm Sports Reserve and include other issues raised by Mr Vassalo.

 

AGMES

Report March 2018

 

21

SF2418

30/11/17

Council receive a report on comparative price and availability of industrial land in neighbouring councils.

 

GM

Report in February 2018

 

22

SF2278

30/11/17

Minutes of Clean Energy Committee

 

GM

Report in March 2018

 

DECEMBER 2017

 

23

SF600

14/12/17

The request by Lesley Flanders to purchase land west of the Bowraville Racecourse be deferred pending advice from Ms Gillin and be listed for a site inspection.

 

GM

Awaiting further advice

 

JANUARY 2018

 

24

SF2433

18/1/18

Overnight camping in Ferry Street – a review be undertaken and that nearby residents, the Chamber of Commerce, businesses and Nambucca Valley Tourism Association be involved in the process.

 

GM

Report in March

 

25

SF1631

18/1/18

The report on addressing risk to water consumers with chlorine contact times lower than recommended be deferred with a further report to come to Council.

 

AGMES

31/01/18 – Report back to Council in March 2018.

 

26

SF979

18/1/18

(Great Koala National Park) That if and when further information relating to the KPMG report, State Labor Policy or a transition package come forward, they be reported to Council.

 

GM

Awaiting further information.

 

27

SF2354

18/1/18

That senior management report back with recommended actions to address the key findings in the Australasian LG Performance Excellence Report.

 

GM

Report March 2018.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                8 February 2018

General Manager's Report

ITEM 9.2      SF639              080218         Change to the Organisation Structure

 

AUTHOR/ENQUIRIES:    Joanne Hudson, Manager Human Resources         

 

Summary:

 

The General Manager has determined to make the following change to the organisation structure effective 1 July 2018:

 

Manager Community Development – reduction in FTE from 1.0 to 0.90

 

The determination follows the General Manager’s acceptance of a proposal by the incumbent to change from full-time to part-time employment on the basis of 9 days (63 hours) per fortnight. It also coincides with the conclusion in funding from NSW Ageing Disability and Home Care (some $17,100 per annum).

 

 

Recommendation:

 

That Council note the following change to the organisation structure effective 1 July 2018:

 

Manager Community Development – reduction in FTE from 1.0 to 0.90

 

 

OPTIONS:

 

None - the report is for information.

 

 

DISCUSSION:

 

The General Manager has determined to make the following changes to the organisation structure effective 1 July 2018:

 

Manager Community Development – reduction in FTE from 1.0 to 0.90.

 

The determination follows the General Manager’s acceptance of a proposal by the incumbent to change from full-time to part-time employment on the basis of 9 days (63 hours) per fortnight. It also coincides with the conclusion in funding from NSW Ageing Disability and Home Care (some $17,100 per annum).

 

The change results in the full-time equivalent (FTE) decreasing from 114.70 to 114.60 and a cost saving of $12,437.27 in salary and on-costs.

 

 

CONSULTATION:

 

Manager Community Development

Manager Human Resources

Consultative Committee 21 February 2018

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not applicable

 

Social

 

Not applicable

 

Economic

 

Not applicable

 

Risk

 

Not applicable

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The Manager’s change in employment from 70 hours per fortnight to 63 hours per fortnight provides a cost saving of $12,437.27 (salary and on-costs).

 

Council has lost $17,100 per annum in grant revenue from NSW Ageing Disability and Home Care.

 

Source of fund and any variance to working funds

 

There will be no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The reduction in FTE is not considered significant. It represents one day per fortnight and priorities and workload can be managed by the incumbent accordingly.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                8 February 2018

General Manager's Report

ITEM 9.3      SF1398            080218         Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development         

 

Summary:

 

Nambucca Shire Council currently receives funding from the NSW Department of Family and Community Services (FACS), which Council uses to deliver a range of services and activities on their behalf to disadvantaged people. 

 

This report is to advise Council that reform under the FACS Targeted Earlier Intervention Program (TEI) is progressing and we have reached another milestone which requires Council’s full attention and consideration as the future of community development activities at Council will be affected.  The two areas are:

·      Aboriginal Community Development

·      Youth Development

Whilst Council currently has a Funding Agreement with FACS to deliver a range of services and activities, this concludes June 2020; however it is not just business as usual until then.  During 2018-2019 Council will asked to agree to a plan of transition to the new TEI Program.  In readiness, FACS has asked all service providers to undertake a Self-Assessment by 2 March 2018.  This has been completed and some observations/recommendations are being presented to Council.

 

This exercise gives Council the opportunity to identify its strengths and capacity and where it might like to position itself if it wishes to continue to deliver community development type services for the State Government. 

 

 

Recommendation:

 

1        That Council note and endorse the assessment of capacity to deliver services under the Targeted Earlier Intervention program which is reforming Department of Family and Community Services funding.

 

2        That if Council is willing to negotiate service delivery with the Department of Family and Community Services under the new Targeted Earlier Intervention funding; Council advise the Department that the preferred realm within which Council is best placed to deliver services is the Community Strengthening stream with Service Options 1, 2 or 3.

 

3        That Council receives a further report on negotiations under the Transition Phase.

 

 

OPTIONS:

 

Council may wish to make other or additional recommendations, regardless, the reform has been endorsed by the State Government and the changes are being introduced.  The levels of children at Risk of Significant Harm are at such a level that action must be taken so that FACS funding is focussed on the most vulnerable in the community.

 

DISCUSSION:

 

There have been previous reports to Council on this and related matters, however given that the Reform is bringing about major change, a background in this report is deemed necessary. 


 

 

THE NAMBUCCA SHIRE COUNCIL CONTEXT

 

Currently FACS has a Funding Agreement with Council to deliver a range of services and activities under the Community Builders Program.  Total funding is currently $186,000.  Two staff are employed by Council (fully funded) – a Senior Community Development Officer, and Community Development Officer (Aboriginal Designated) which is currently vacant.  These staff deliver the requirements of the FACS Agreement and report to Council’s Manager Community Development. 

 

STEPS IN THE REFORM PROCESS

 

1    Participate in finalising Mid North Coast district planning. (REACHING CONCLUSION) 

2    Undertake Self-Assessment and begin the process of identifying which of the District Priorities (priority groups) Council could address.  (CURRENT and the subject of this Report)

3    Meetings between FACS and Council to negotiate changes to client groups or service types.  The aim is to better target the identified priority groups (see below) or where services are delivered. (MID 2018)

4    Development of an agreed Transition Plan based on the above. (MID 2018)

5    Phase out unrelated activities, implement Transition activities and commence delivery under new TEI Transition Plan.  (2018 AND 2019)

6    Review of progress against the Transition Plan to determine whether a new contract is offered from 1 July 2020.  (LATE 2019/EARLY 2020)

Note:  Progression through these steps is dependent upon Council’s decision whether to move to service delivery under the new TEI model.  A report to Council following Step 3 is recommended.

 

OUTLINE OF THE NEW TEI PROGRAM

 

Funding from FACS is going to go to activities assisting the most vulnerable in the community and will be directed towards evidence-based programs ie the new Targeted Earlier Intervention approach. 

 

Service delivery under TEI is aimed at the broad target group of children, young people, families and communities who are potentially vulnerable or have known vulnerabilities, including those experiencing crisis.

 

Within this broad target group, the TEI Program has 3 priority groups:

 

·      0-3 year olds - Includes antenatal services

·      Younger parents  - At least one parent under 20 years old

·      Aboriginal children, young people, families and communities – Includes supporting Aboriginal led organisations; providing Aboriginal identified positions; Counselling, Case Management, after hour’s services, providing clients with practical support.

 

The TEI is divided into the following 2 types of programs.  (Also see the diagram below or the attachment.)

 

1    Community Strengthening

 

This program stream encompasses activities aimed at facilitating greater community cohesion, inclusion and wellbeing, and empowerment of Aboriginal communities. Activities seek to maximise social engagement, as well as provide social supports to ensure greater opportunities for both individuals and families within the community, as well as the community as a whole.

 

1    Wellbeing and Safety of Children, Young People and Families

 

This program stream encompasses activities aimed at supporting families and individuals, and providing opportunities for personal development.  Wellbeing and Safety activities are focused on ensuring that individuals and families are supported, regardless of whether they are potentially vulnerable or experiencing crisis, to lead fulfilling and engaged lives with their families, peers and communities.

 

Services are then delivered using 5 Service options:

 

1    Develop community connections

2    Provide a community centre

3    Provide community support

4    Provide targeted support

5    Provide intensive or specialist support

 

Note:  Examples of activities which could be delivered under the Service Options are listed in the Guidelines attached.

 

The first three service options sit within tier one, potentially vulnerable. These services focus on providing children, young people and families with strong connections and support, in line with the TEI program vision to meet peoples’ needs early and prevent escalation of crisis.

 

The remaining two service options sit across tiers two and three, known vulnerability and experiencing crisis. These service options focus on providing young people and families with an integrated service system to ensure they receive more targeted, intensive or specialist support if, and when needed.

 

 

TEI Program Structure

 

 

TEI Service Options

 

Program Streams

Tier One Service Options

 

 

Service option 1:

develop community

connections

Community Strengthening

Service option 2:

provide a community centre

Tier Two Service Options

Tier Three Service Options

Wellbeing and Safety of

Children, Young People

and Families

Service option 3:

provide community support

Service option 4:

provide targeted support

Service option 5:

provide intensive or specialist

support

 

Potentially Vulnerable

Known Vulnerabilities

Experiencing Crisis

 

 

 

 

Quality practices delivered

across all TEI program

streams and tiers

Assessment, supported referrals and information

 

Pathways and partnerships

 

Aboriginal, CALD and disability accessibility and capability

 

THE NEXT STAGE - AGENCY ASSESSMENT

 

As noted earlier all funded agencies have been asked to complete a Self-Assessment by 2 March 2018 which will help define answers to the following questions:

 

Is there a willingness to deliver services on behalf of FACS, under the new TEI Guidelines and District Priorities? 

If so, what type of services is Council comfortable delivering and what capacity does Council have to deliver those services?

 

The completed Assessment will be circulated electronically to Councillors separately as the Assessment template provided has been created in Excel and is best viewed in electronic format.

 

Not all questions are compulsory as some are almost impossible to answer without a clear indication from FACS as to exactly what Council will be invited to deliver in the future.  At that point a further report will come to Council.

 

With the exercise complete, the conclusion is that if Council wishes to pursue the FACS funding, the Community Strengthening stream is a much better fit with Local Government.  Nambucca Shire Council’s capacity is better geared to providing programs that connect vulnerable members of the community (with their broader community) and strengthening the whole community; rather than working with individuals and families experiencing crisis and requiring specialised care and support. 

 

Now to consider the Service Options; and some are a more natural fit for Council than others. 

 

Service option 1: Develop community connections

 

This option is probably the most natural fit for Council due to its focus on building social capital and local networks; increasing social inclusion and sense of belonging to different communities; and promoting tolerance and understanding of diversity to increase social cohesion and solidarity in the community.  The suggested activities are also a good fit and cover areas which are consistent with the Community Strategic Plan and/or are areas where Council involvement is expected by the community Eg community and sector planning, events and festivals, Reconciliation Week.

 

This option also provides the most opportunity for whole of community outcomes and value back to Council’s core business.  Activities in areas such as Leadership, Network/interagency work, and local and regional community planning also sit well in a Local Government context.

 

Service option 2: Provide a community centre

 

The opportunities under this option are perhaps less obvious and require some creative thinking if Council was to pursue this service type noting that it could or would be blended with elements of other options.

 

Given that physical infrastructure is the foundation for many of the types of activities under this service type, Council could be well placed to deliver under this option.  However the locations would probably need to be narrowed down to existing places under Council’s direct control and even then, the option may not be viable from a staffing and operating cost point of view.

 

Nevertheless, there is perhaps merit in considering establishing a place for people to meet, interact and volunteer, which would provide a soft-entry point for people who need more targeted or intensive support.  Some of the flexible activities suggested by FACS are a better fit than others (access to internet and Wi-Fi and/or equipment – Yes; early childhood education, care or support – No).  Another reason to consider, this service type is that it provides the most flexibility for a whole of community response to need – beyond the 3 priority groups. 

 

Service option 3: Provide community support

 

Providing programs is one area of service delivery where Council has shown strong capacity.  Using community development staff and Community Builders funding Council has conducted numerous programs to increase knowledge, skills, experience, confidence and wellbeing; or increase social inclusion, participation, and individual capacity. 

 

Again, some of the suggested activities are not a not a good fit (Eg providing or arranging community transport); but some are. (Eg providing learning or providing opportunities for volunteers to be involved.)

 

Service option 4: Provide targeted support

 

Notwithstanding that Council would have a real concern for its community when it comes to the wellbeing and safety of children, young people and families; the types of activities proposed under this option are mostly outside Council’s mandate for its community and also its capacity to deliver.  Clients serviced under this option are highly vulnerable and likely to have significant person and/or family issues.  They are likely to be on some type of case management plan which the Council would need to be a party to and involved with.  Further, there are some activities which could not be delivered by a sole worker and the current funding levels barely stretch to two. 

 

Service option 5: Provide intensive or specialist support

 

Given that service delivery for this option will focus on providing intensive or specialist support and meeting the needs of people with high and/or complex needs; this option has not been put forward in the Self-Assessment.  It is considered outside the scope of Council.

 

There are other reasons not to consider Option 4 and 5.   Employees do not operate in isolation and there would be a flow on to others within the organisation including management, record keeping, human resources, that is, others would need to be involved in the day-to-day business of service delivery from time to time and possibly even involved in the details of people or groups being worked with.  Delivering services under these Options requires highly skilled staff with access to professional support, especially when working with people with significant personal and/or family problems.  The not-for-profit sector, charities and established community based organisations (or State Government departments) would be more appropriate locations for these services, as workers can operate from an environment more commensurate with these service types. 

 

WRAP UP

 

Council may have some reservations about changing, reducing or even not delivering services for FACS in the future as Council is well aware of the levels of community need and endeavours to support its community where possible.  So, it may be of some use to assure Council that FACS is applying a number of principles to this exercise – two of which may assist Council with its decision.

 

One is to increase investment in geographical areas with greatest relative need. Council is assured by FACS that funding levels to the Nambucca Shire will not decrease under these changes, as the level of need is just too great.

 

The other is the concept of funding for Aboriginal people being managed by Aboriginal organisations.  The Guidelines note that “all services should be culturally safe and culturally relevant for Aboriginal children, young people, families and their communities. Where possible, services are best delivered by Aboriginal-led services that have a strong connection to the community, who are governed and staffed by Aboriginal people, and who understand the complexities of the needs of the people they are serving.”  It is possible that should a suitable Aboriginal-led organisation be available, the current Aboriginal Community Development funding could move away from Council eventually anyway. 

 

If Council is willing to negotiate service delivery with FACS under the new TEI funding, the internal assessment has identified that the Community Strengthening stream with Service Options 1, 2 and 3; is the preferred realm within which Council is best placed to deliver services. Council has successfully delivered services under FACS Community Builders over many years and is therefore in a good position to negotiate with FACS on service delivery under the new model. 

 

CONSULTATION:

 

General Manager

Senior Community Development Officer

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications arising from this report.

 

Social

 

The advice Council staff have received is that children at Risk of Significant Harm in the Nambucca Valley are on the increase.  This is despite a very large and on-going investment of State Government funding in community services.  The fact that social outcomes are deteriorating is what has prompted FACS to change their approach and reform funding.

 

Positive social outcomes for individuals and community are at the core of this discussion.  The Department of Family and Community Services mission is to enable vulnerable people to participate fully in social and economic life and to build stronger, more sustainable and inclusive communities.

 

Economic

 

There are no economic impacts identified. 

 

Risk

 

There is a heightened risk to Council’s reputation arising from changes to State Government priorities which may result in funding for Community Development positions changing or ceasing altogether.  The community may not understand that some of the changes are beyond Council’s control.  The matter is noted in Council’s Strategic Risk Register and information and reports to Council and community are two of the controls and actions identified. 

 

Should Council contemplate pursuing service delivery under “Wellbeing and Safety of Children, Young People and Families”, it should be aware that the potential risks to Council and its staff are highly increased – Council would be working with high risk groups experiencing complex personal and family problems.  Further, introducing service delivery to people with known vulnerabilities would require Council to introduce a new range of Risk Management strategies and staff support mechanisms, and would need to recruit staff with the appropriate specialised skills and training probably at an increased salary.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct impacts on budgets arising from this report.  Council has a Funding Agreement with the Department of Family Services through to June 2020.  Having said that during the Transition phase, new funding levels may be put to Council for its consideration.  This would be the subject of a further report.

 

Source of fund and any variance to working funds

 

Nothing required.

 

Service level changes and resourcing/staff implications

 

This report in itself has no impact on services or staffing levels; however the Reform has the potential for significant impact, depending on the Transition Plan and negotiations with FACS. This will be the subject of a follow-up report. 

 

Attachments:

1

874/2018 - Guidelines - Targeted Earlier Intervention Program (TEI) Program

 

2

755/2018 - Program Structure - Department of Family and Community Services Targeted Earlier Intervention

 

  


Ordinary Council Meeting - 8 February 2018

Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 8 February 2018

Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding

 


Ordinary Council Meeting                                                                                                8 February 2018

General Manager's Report

ITEM 9.4      SF688              080218         Environmental Levy and Other Projects - December Report

 

AUTHOR/ENQUIRIES:    Grant Nelson, Coordinator Strategic Planning & Natural Resources         

 

Summary:

 

The purpose of this report is to provide Council with an update on the status of the Environmental Levy Program and other special projects budgeted for in the 2017/18 financial year

 

 

Recommendation:

 

That Council note the status of the environmental levy program and special projects budget for in the 2017/18 financial year.

 

 

OPTIONS:

 

The report is for information.

 

DISCUSSION:

 

This report provides an overview of the status of the Environmental Levy Program at the first half of the 2017/18 financial year with a focus on the major projects and outcomes. The report also provides an update on a number of other large projects being managed by the Environment and Planning section that are largely funded through external grants, or other Council funds.

 

Deep creek – overview of recent closure

 

As Council would be aware Deep Creek is regarded as an Intermittent Closed and Open Lake or Lagoon. Unlike many ICOLL’s Deep Creek is predominately open and rarely closes, so when it does close Council often receives concerns from local residents, in respect to odour, water quality, land inundation etc. These are all natural attributes of an ICOLL.

 

Deep Creek closed for a period between November 17 and December 27 2017. At closure Council enacted the protocols contained in our Deep Creek Entrance Management Policy. This included water quality and water level monitoring, letters to residents in Hyland Park and the Valla Beach Resort and advice was provided to the Valla Community Association for dissemination.

 

Pursuant to our policy there are two (2) main triggers for mechanically opening the entrance:

 

-     Water level height of 1.4 AHD (measured at Hyland Park)

-     Water Quality exceeding recreational water quality thresholds (measure at several Locations)

 

Neither of these triggers were reached prior to the entrance opening naturally.

 

Between 25 and 26 December Nambucca received approximately 51mm of rain and this time the water level was approximately 1.2m AHD. Staff had all documents and approvals in place to open the entrance at this time.

 

On 27 December 31mm of rain was received and a large portion of this was in the early morning. At this time the water level increased to a maximum of 1.4m AHD. Staff were prepared to execute a mechanical opening at this time however a site inspection revealed that the berm had breached naturally.

 

Unfortunately the berm had breached on the northern side of the Valla Beach carpark. This was not ideal as the continued scour in this area has the potential to exacerbate erosion in front of the carpark which Council had recently inspected.

On 17 January Deep Creek entrance closed again and at the time of writing this report staff were in continued discussions with fisheries in respect to opening the entrance.

 

As the ICOLL has now completed its natural closure and sensitive vegetation such as state wetlands, saltmarsh and other Endangered Communities have received natural inundation, staff sought permission to open the entrance further south of the carpark. This may have already occurred by the time Council meets.

 

Funds to monitor water quality of the Deep Creek during and immediately after its closure were provided by the Water Quality monitoring budget within the environmental levy. Combined with monitoring of Dawkins Lake and other areas this budget has now been used.

 

Indian Myna Program ($2500)

 

Nambucca Valley Landcare continue to coordinate the Indian Myna Bird Program on behalf of Council. We are presently awaiting an update of the results for the last 12 months.

 

There are no issues with the delivery of this program.

 

Riverbank Erosion Program ($31,000) ($10,200 remaining)

 

This program has contributed to stabilisation works at the Thompson St carpark at Valla Beach and some small scale works at Stuart Island. Further works will be designated as the budget allows.

 

Heritage Places Grants ($7500)

 

Council accepted grant funding from the NSW Office of Environment and Heritage (OEH) for the preservation of heritage items within the Nambucca Shire. OEH have provided $6,000 for this round (2017-2018) which is to be matched by Council. However, Council set aside $7,500 from its Environmental Levy for this program. This means a total of $13,500 is available to be allocated to works as part of any applications received this round. Landowner contributions to works are required to match or exceed the offered grant amount in most instances.

 

Under this round of the project Council received 6 expressions of interest to participate in the program and funds have been awarded to the following projects:

 

Pioneer Community Centre:                

Bowraville Post Office:                     

Bowraville Folk Museum:          

Historic Coach House:    

 

There are no issues with the delivery of this program.                

 

Restoration and Rehabilitation Fund ($20,000)

 

This fund has contributed to various natural plantings of open space area in the last few years. The works target reserve areas that are largely unused or difficult to manage and have a number of environmental and amenity benefits.

 

There are no issues with the delivery of this program.

 

Climate Change Adaptation Fund ($46,000)

 

The Clean Energy Committee is currently considering how best to move forward with installing solar panels on Council’s facilities. It is anticipated that the entire $46,000 will be required for this purpose and, if not spent prior to June 30, will be spent shortly after this time. A recommendation should go to Council after the Committee’s February meeting outlining how these funds should be used.

 

 

Gordon Park Flying Fox Camp Management ($20,900)

 

This project is assisted though funding from Local Government NSW. A draft Vegetation Management Plan for the Gordon Park Rainforest has been prepared. This has been forwarded to representatives of the rainforest committee and feedback has been passed on to contractors for consideration.

 

Staff are in the process of preparing a Review of Environmental Factors to undertake minor maintenance activities in the rainforest and the surrounding facilities including the tennis courts. Once complete this document will guide general maintenance in the area.

 

Staff have also commenced preparation of content for interpretive signage for the area, providing information to the public on Flying Fox camp and other environmental attributes of the area.

 

Council continues to receive comments from the public in respect to issues associated with the flying fox camp.

 

There are no issues with the delivery of this budget.

 

Coast and Estuary Management Planning Program ($45,000)

 

$25,000 has been made available to Council under the Office of Environmental Heritage (OEH) Coastal & Estuary Grant Program to support Council to convert our current Coastal Zone Management Plan (CZMP) and our Estuary Management Plan (EMP) to a Coastal Management Program to support applications for funding for estuary management actions. Council has accepted the funding and allocated funding from Councils Environmental Levy program.

 

Staff developed a brief and placed it on vendor panel to receive quotes. It is expected that a consultant will be appointed shortly.

 

It is anticipated that the majority of these funds will be spent by the end of the financial year. Unspent will be revoted as necessary.

 

Ecohealth Monitoring ($38,000)

 

Commencing in the 15/16 financial year this two year project is now approaching completion and will be complete by the end of the financial year. 

 

The draft ecohealth monitoring report will be available to Council in the coming month. This project is generally running on time and budget. The results of this investigation will assist in directing future environmental management programs.

 

One (1) of the identified hotspots in the Buckrabendinni locality has been targeted for a large smart farming partnership grant. Nambucca Valley Landcare have applied for the funds with the support from Council and the University of NSW   If successful the program would contribute $450,000 over four years to investigations and works in the Buckra Bendinni Creek area.

 

The project will use innovative river reach mapping, community based planning and strategic on-ground restoration works to empower the community to protect and restore the soils, water and biodiversity of the local waterways.

 

There are no issues with the delivery of this budget.

 

Dawkins Park  ($240,000)

 

Staff have been receiving quotes and other materials to commence water quality improvement works in Dawkins Park. The works will primarily focus on water sensitive urban design improvements which at this stage will include the provision of:

 

-     Gross Pollutant traps;

-     Floating Wetlands;

-     Biofiltration systems;

-     Improved aeration and bacterial application to promote processing of sludge and dissolved oxygen health in the pond;

-     Subject to funding the outdoor education space fronting the lagoon adjoining the library space will also be constructed.

 

Council will be commencing some de-silting procedures in the near future, prior to implementing other works. Council has applied for a 50:50 Estuary Management Grant to install a number of the items listed above. If successful this will allow Council to use its own funds on upgrades to other infrastructure in the area.  An update on the progress will be delivered to Council in March/April.

 

Further funding of facility upgrades will be considered in next year’s budget. Council has also recently applied for a grant to support the upgrade of the footpaths in Dawkins Park and we are awaiting the result.

 

Scott’s Head Seawall Project and Stormwater improvements ($114,000)

 

This project is presently in the design phase which has been placed on hold as Council seeks advice from OEH’s coastal section on the viability of relocating the stormwater outlet from the existing corner of the beach to the seaward side of the boat ramp. The other works included the replacement/ upgrade of the existing seawalls.

 

It is anticipated that the works related to this project will be commenced by June 2018, in accordance with the grant requirements works will be complete prior to the end of 2018. Funds for this project will be placed into reserve until the design of the improvements are complete and contractors engaged.

 

Nambucca Flood Risk Management Plan – implementation ($60,000)

 

Council was recently notified that we were successful in a grant application to install telemetry on two (2) gauges in the Nambucca River System. The installation of the telemetry will provide more accurate and timely information in emergency response management for flood events in the Nambucca River. The telemetry will provide up to date information to the Bureau of Meteorology which will then delivered to local SES for action and delivery to the community.

 

Council has approached DPI water who are responsible for the management of the gauges to assist Council staff to prepare details for a brief to receive quotes in accordance with Councils procurement policy. As the project has only recently commenced it is too early to determine contactor availability to complete the project by the end of the financial year. Further, updates will be provided to Council in March/ April.

 

Macksville Town Centre (Street Tree Planting and other Actions) ($337,100)

 

The General Manager has recently reported on a number of actions underway in consultation with the Business Advisory Committee. In respect to the street tree planting, after some internal deliberations regarding the method for installing the street trees due to the swampy characteristic of the subgrade it was decided to get some external expertise to design the street tree blisters.

 

The proposed locations of approximately 15 street trees in River St, Wallace St and Cooper Street were surveyed in early January 2018. Designs are presently being prepared for each location.

 

Funds have been committed to the purchase of trees and the construction of an outdoor parklet.

 

If a grant application is successful part of this budget would be committed to the lighting the Macksville Bridge. Release of grant funding such as this often delays implementation of project works.

 

Although the project is progressing, it is anticipated that not all the works involved in this project will be completed by the end of the financial year. A further report will be provided to Council in March/ April and it likely at that time Council will know if our grant applications have been successful and contractor availability to undertake works.

 

Nambucca Main Beach Seawall Project Stage 2 ($343,800)

 

Council has engaged Royal Haskoning DHV to prepare the design for the Main Beach seawall. The investigation commenced in December 2017.  Geotechnical investigations and site survey are now complete.  Council has received a design report which makes recommendations about the construction of the seawall.

 

The design work is anticipated to be completed over a 14 week period, (by approximately April). At this time a further report will be provided to Council. As this project is partially grant funded and not due for completion in full prior to the summer of 2018/19 it is proposed to place funds required for construction in reserve until designs are complete and works are to commence.

 

Boating Now Program – Gordon Park ($662,900) (remaining $366,929)

 

This project is progressing well and the following actions have been completed:

 

-     power upgrades complete, including underground power internally within the park;

-     new amenities complete and operational;

-     old amenities demolished;

-     designs for the foreshore jetty and revetment complete;

-     REF & aquatic assessment complete for the foreshore jetty;

 

Foreshore Promenade and Jetty - In respect to the next phases of the project staff have submitted an application to the Crown for a license to construct the foreshore jetty and adjoining bank stabilisation. This process includes a referral to NSW Fisheries. Staff have met with fisheries on site and modifications were made to the design of the foreshore jetty to minimise the direct impacts on seagrasses.

 

The original plan included new rock revetment along the waters’ edge at the site which would directly impact seagrasses. The design of the Jetty was then amended to maintain the existing revetment footprint protecting a significant amount of seagrass. The only direct impact to seagrass is related to the combined area of piers to support the Jetty which is less than 3m2 (minor impact). If approved by NSW Fisheries Council will be required to pay an offset for the loss of this seagrass.

 

NSW Fisheries also consider shading a potential indirect impact on seagrasses. Council has designed the Jetty to maximise the amount light to penetrate the water by using enviromesh or similar product which is commonly used on these types of structures. It is likely that Council will be required to pay a bond for potential loss of seagrass due to shading. The bond would be held by Fisheries for up to 12 months and returned to Council if the seagrass is not impacted. It is noted that measuring the impact of the jetty shade on sea grass is difficult as shoaling in the area changes monthly covering seagrasses in various areas. For this reason staff have acquired both mapping of the sea grass and aerial photographs of the area taken from a drone in order to provide comparable changes in the local area.

 

Staff are presently awaiting a response from Fisheries and Crown Lands in respect to the project. The approval period for the Jetty may affect the delivery of this part of the project. As such an estimated budget for the construction of the Jetty will be placed in Reserve until construction is ready to commence. Council will be updated on the status of this part of the project in March/ April. 

 

Trailer Parking – This part of the project is expected to be delivered prior to end of the financial year.

 

Boating Now Program – Shelly Beach – Complete ($233,000 largely complete in 2016/17)

 

The replacement of the amenities and upgrade to boat ramp funded under this program is now complete and is considered successful. The facilities have been well received and Council has received positive feedback about the upgrades to Shelly Beach.

 

It is anticipated that this project will have exceeded the budget by approximately $15,000.  This is largely due to cost to construct the amenities and also difficulties in estimating the concrete required for the boat ramp resurfacing.

 

The final budget for this project will be reported to Council in the next quarter upon receipt of final payment from the RMS.

 

Boating Now Program – Deep Creek ($35,000)

 

The Deep Creek Boat Ramp is to be replaced with pre-cast concrete boat ramp planks. These are presently at site as Council awaits Crown and Fisheries approval to replace the ramp. It is anticipated that the project will be complete by March.

 

Access and parking surrounding the ramp will also be improved. This project will be delivered by the end of the financial year.

 

Boating Now Program – RSL Carpark ($30,000)

 

This project has been delayed due to other project commitments. Staff have commenced investigations and it is proposed to provide a mixed use facility retaining part of the boat ramp for powered vessels and part for passive craft launching.

 

It is considered that the area provides enough space for both and from discussions with boating users the ramp is frequently used for boat launching particularly when Gordon Park has limited depth.

 

This project will be delivered by the end of the financial year.

 

 

CONSULTATION:

 

General Manager

Director of Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The project and programs identified in this report have benefits for environmental, economic and social values. Issues associated with any of the projects and programs area identified in the body of the report.

 

Social

 

The project and programs identified in this report have benefits for environmental, economic and social values. Issues associated with any of the projects and programs area identified in the body of the report.

 

Economic

 

The project and programs identified in this report have benefits for environmental, economic and social values. Issues associated with any of the projects and programs area identified in the body of the report.

 

Risk

 

Any risks are addressed in the body of this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budget implication for each of the programs and projects is identified in the body of this report.

 

Source of fund and any variance to working funds

 

The budget implication for each of the programs and projects is identified in the body of this report.

 

Service level changes and resourcing/staff implications

 

Nil.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                8 February 2018

General Manager's Report

ITEM 9.5      SF2423            080218         Development Applications greater than 12 months or where submissions received -  to 31 January 2018

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

Recommendation:

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 10 January 2018 be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/179

3 August 2017

Telecommunications Facility (Mobile Phone Tower)

Lot 3 DP 1147417, 1079 Scotts Head Road, Scotts Head

Thirty-seven submissions have been received within the specified notification period – thirty-four oppose the proposal, one does not object but offers an alternative site and two support the proposal.

·           Proposed development is unsightly and will spoil the bushland views and visual amenity

·           It will threaten existing native fauna and impact habitat of native fauna – comprehensive impact study required

·           Concerned about electromagnetic energy impacts on nearby residents and the school

·           No evidence that the local community will benefit from it

·           Exceeds height limit for site – tower is much too high – over 20m above the tree line

·           In Acid Sulphate Soils Class 2 area

·           Located in an area of “threatened Remnant Coastal Wetland” and the site floods

·           This would be better situated on the other side of Scotts Head Road

·           More suitable sites should be investigated

·           Could be bad for people’s health

·           Properties will be devalued

·           If a red light is placed on top of the tower, residents should receive compensation or blinds to reduce the impact

·           Too close to the school, the oval, yarning circle and adjoining residences

·           Low-lying site will not provide for optimal effectiveness of the tower

·           Will have a detrimental impact on lifestyle and tourism for Scotts Head

·           Does not comply with relevant planning principles set by the NSW Land & Environment Court, including impacts on neighbouring properties, including amenity, reasonableness, loss of reasonable development potential and poor design

·           Does not comply with Visual Impact Minimization principles as provided within the NSW Telecommunications Facility Guideline - it does not respond appropriately to its rural landscape setting

·           Exact location of tower not clear from information provided

·           Proposal is not visually aesthetic – too close to neighbouring residences

·           Too much vegetation will need to be cleared.

·           Not required as homes with broadband internet can make and receive calls using the NBN

·           A visual montage should be provided by the applicant

·           Council should conduct a site visit

·           Causing stress and anxiety in the local community

·           Would like it to be considered at a public council meeting

·           Could pose a catastrophic risk to residents in the event of a bushfire

·           More property owners should have been notified and the local community consulted with more thoroughly

·           Appears to be a cost savings exercise by Optus

·           Area is of significance to the Gumbaynggirr people

·           Should be a more suitable colour to blend in with the surrounding landscape

·           Does not comply with Clause 5.5 objectives of the Nambucca Local Environmental Plan 2010 – Coastal Policy

·           Owner of Lot 106 DP 251748 would be happy to have the tower on their property and believes this would have less of an impact as it would be close to main power transmission lines

·           The tower will provide better reception for Scotts Head which is important in emergency situations

·           Mobile phone reception is now an essential service and many parts of Scotts Head do not have mobile phone coverage

STATUS: Applicant is reviewing the application

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/238

18 October 2017

2 Lot Subdivision & Change of Use to Dwelling

Lot 3532 DP 793199, 349 Newee Creek Road, Newee Creek

One submission has been received – it opposes the development

·           Development will add to dust nuisance of Newee Creek Road unless sealing is undertaken

STATUS: Being assessed – RFS requires additional information from applicant

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/272

30 November 2017

Shop Top Housing

Lot 413 DP 611276, 7A Ocean Street, Scotts Head

Six submissions have been received – they oppose the proposal

·           Affect the amenity of the adjoining properties with respect to views, solar access, shading and privacy

·           Reducing side setback to zero will impact light and solar access on that boundary and may create issues with stormwater.

·           Bulk and scale of the proposed building not in keeping with the village appeal of Scotts Head

·           Design of building does not respond to constraints of the site or the controls in the DCP

·           Boundary fence design will result in noise and fumes being experienced next door

·           Floor space ratio should not be exceeded and applicant has not submitted a formal request in writing to justify varying the LEP development standard

·           Assumptions have been made in the SEE about future plans of an adjoining property which are speculative and misleading. SEE is biased, inconsistent and misleading.

·           Proposal to build over the right of carriageway exceeds the limitations and provisions of the Conveyancing Act 1919. Large/heavy (eg removalist trucks) would no longer be able to use the right of carriageway.

·           Excessive number of requests to vary DCP (over 12 controls not complied with) and LEP.

·           Concerns regarding the safety and risk of proposed construction methods on the adjoining property

·           Not enough off-street parking is being provided plus it will be difficult to use that which is being proposed leading to more parking on the street

·           Council should consider referring the proposal to a Design Review Panel or external expert for advice

·           Proposed commercial use is very minor – difficult to see how development meets criteria and development standards for “mixed use”.

·           Unclear what some of the ground floor will be used for

·           Proposed development will compromise the amenity and aesthetic appeal of the Scotts Head coastline as it will be highly visible from the adjacent Little Beach

·           No visible green space provided for. Deep Soil Zone does not meet DCP requirement of 25%

·           Documentation with DA insufficient – bushfire assessment done on single dwelling template, no BASIX documentation, no written request/justification for Clause 4.6 variation to development standards and no statutory evaluation of the proposal in the SEE

STATUS: Being assessed.  Will be reported to Council for determination.

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                8 February 2018

General Manager's Report

ITEM 9.6      SF2070            080218         NSW Boating Now - Round 2 - Funding Offer

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

The purpose of this report is to advise Council of grant offers totalling $282,000 for three (3) projects under the NSW Boating Now Program – Round 2. The three (3) successful projects are:

 

1        (MN2-08) Establish passive craft launching area and canoe trail at Grassy Park and upgrade boat ramp at Devil’s Elbow – Grant funding: $70,000; Council commitment: $0;

2        (MN2-09) Improve boat ramp and parking at Gumma Reserve – Grant funding: $122,000; Council commitment: $110,000;

3        (MN2-10) Upgrade boat ramp and parking at Weir Reserve – Grant funding: $90,000; Council commitment: $85,000;

 

The report requests Council support the acceptance of the grant funding offer and the $195,000 commitment from Council, for the three (3) Boating Now projects, as required by the grant agreement.

 

 

Recommendation:

 

1        That Council accept the funding offer of $282,000 from NSW Boating Now Program to carry out the three (3) successful projects identified in Council’s applications for funding.

 

2        As identified in Council’s forward operational plan, Council allocate $175,000 towards these projects in the 2018/2019 budget. This, combined with $20,000 of in-kind input from Council, to projects valued at a total of $477,000.

 

 

 

OPTIONS:

 

Council may choose not to accept the funding.

 

DISCUSSION:

 

Transport for NSW opened applications for Round 2 of the Boating Now Program on 23 June 2017, closing on 20 August 2017, and Council submitted three (3) applications for funding, being:

 

1    Establish passive craft launching area and canoe trail at Grassy Park and upgrade boat ramp at Devil’s Elbow – total project cost: $70,000;

2    Improve boat ramp and parking at Gumma Reserve – total project cost: $232,000;

3    Upgrade boat ramp and parking at Weir Reserve – total project cost: $175,000;

 

Council’s commitment, in total, for all three (3) projects is to be $195,000, and of this $20,000 is in-kind contribution.

 

Council was advised of our success with the applications, by way of a Media Release from Melinda Pavey’s office, on 11 January 2018, and the formal Letter of Offer was received on 17 January 2018. Council is required to accept, or decline, the funding offer by 17 February 2018. If Council accepts the funding offer, the projects are to commence within six (6) calendar months of signing the Grant Acceptance Document and be completed by 31 December 2019.

 

Matching/Committed Funding

 

Council is required to commit resources to the program in order to accept the funds as offered by Roads and Maritime Service. It is proposed to commit the required resources to the three (3) projects in the following manner:

 

1    (MN2-08) Establish passive craft launching area and canoe trail at Grassy Park and upgrade boat ramp at Devil’s Elbow – Grant funding: $70,000; Council commitment: $0;

 

2    (MN2-09) Improve boat ramp and parking at Gumma Reserve – Grant funding: $122,000; Council commitment: $110,000; The amenities facilities at Gumma Reserve were identified for renewal in Councils 2021/2022 forward plan. A major part of this grant application is the upgrade to the amenities. It is proposed to bring the commitment forward to the 2018/2019 financial year.

 

3    (MN2-10) Upgrade boat ramp and parking at Weir Reserve – Grant funding: $90,000; Council commitment: $85,000; It is noted that $60,000 of Council funds were highlighted in the forward budget for the 2018/2019 financial year to replace the amenities at Weir Reserve. The replacement of the amenities at this location formed a major component of the grant application.

 

4    Council has noted in-kind contributions to the three (3) projects totalling $20,000 in the applications for funding, and a total cash contribution of $175,000. The total project costs are $477,000.

 

 

CONSULTATION:

 

Coordinator Strategic Planning & Natural Resources

Manager Development & Environment

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

By accepting the grant funding under Round 2 of this funding program, Council will be able to implement some projects in the Shire for the benefit of the community and visitors alike.

 

Social

 

If Council implement these three (3) projects the social benefit to our community will be substantial.

 

Economic

 

These projects have been identified for future works by Council, and accepting the grant funds offers, it will enable Council to realise these three (3) projects.

 

Risk

 

There is no risk to Council, however should Council not accept the funding being offered by the Boating Now Funding Program, to implement the three (3) projects, it may be some time before we can carry out any of the identified works. Considering the projects were identified in the forward plan, it seems logical to act while funding from external sources are on offer.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The direct impact on the future budget is an allocation of $175,000 in the 2018/2019 financial year to demonstrate a commitment to the funding offers and implement the three (3) projects.

 


 

Service level changes and resourcing/staff implications

 

The projects will have the following implications:

 

-     Project administration will be undertaken by the Grants Officer and the Coordinator of Strategic Planning and Natural Resources;

-     Project Planning will be managed by the Coordinator of Strategic Planning and Natural Resources;

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                8 February 2018

Corporate Services

ITEM 10.1    SF251              080218         Schedule of Council Public Meetings 2018

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2018.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for Council meetings in 2018 be noted and received for information by Council.

 

 

MEETING

DATE

VENUE

COMMENCING

Traffic Advisory Committee

6 February

Committee Room

10.30AM

Clean Energy Committee

8 February

Council Chambers

10.30AM

Ordinary Council Meeting

8 February

Council Chambers

5.30 PM

Vehicular Access to Beaches Committee

16 February

Council Chambers

1.30 PM

NSW Rural Fire Service SLA Meeting

21 February

NEOC Building

9.30 AM

Ordinary Council Meeting

22 February

Council Chambers

5.30 PM

Access Committee

27 February

Council Chambers

2.00 PM

Ordinary Council Meeting

15 March

Council Chambers

5.30 PM

Traffic Advisory Committee

3 April

Committee Room

10.30AM

Ordinary Council Meeting

12 April

Council Chambers

5.30 PM

Ordinary Council Meeting

26 April

Council Chambers

5.30 PM

NSW Rural Fire Service SLA Meeting

9 May

Kempsey Fire Control Centre

9.30 AM

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                8 February 2018

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1575            080218         Adoption of Asset Management Plans - Unsealed Roads, Footpaths, Stormwater Drainage, Water, Sewer and Bridges

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

In accordance with past practice, Council placed six (6) Asset Management Plans (AMP’s) encompassing Unsealed Roads, Footpaths and Stormwater Drainage, Water, Sewerage and Bridges on public exhibition and these are now presented to Council to formally endorse via a Council resolution.

 

Council uses the IPWEA NAMS (National Asset Management Strategy) template for the development of the AMP’s and Councillors were provided with a briefing on each the AMP’s summarising each AMP on 12 October and 16 November 2017 respectively.

 

The AMP’s were placed on public exhibition at the end of November and through December closing on 4 January 2018 with one public submission received concerning the AMP for Unsealed Roads. The Asset Management Plans have been provided to Councillors previously on their Ipads as separate documents due to their size. 

 

As a result of the public submission received, staff recommend one minor change to Clause 8.3 in all six (6) Asset Management Plans.  Clause 8.3 to be amended to read:

 

“The AM Plan has a life of 4 years and should be revised before 2021. This cycle matches the Council election cycle and IP&R periods.”

 

 

Recommendation:

 

1        That Council note the amendment to Clause 8.3 and endorse the following Asset Management Plans and place them on Council’s website under Integrated Planning and Reporting:

 

·       Unsealed Roads (TRIM 44045/2017)

·       Footpaths (TRIM 8542/2016)

·       Stormwater Drainage (TRIM 44041/2017)

·       Water (TRIM 38203/2017)

·       Sewerage (TRIM 38201/2017)

·       Bridges (TRIM 37801/2017)

 

2        That Council note that the following Asset Management plans will be provided through 2018:

 

·       Sealed Roads

·       Buildings

·       Other infrastructure (parks and reserves)

 

 

OPTIONS:

 

The AMPS align to the adopted LTFP. No other options have been considered, the plans have been presented to Council with a briefing prior to placing them on public exhibition and the comments from the submission received have been addressed.

 

 

DISCUSSION:

 

This asset management plan details information about infrastructure assets including actions required to provide an agreed level of service in the most cost effective manner while outlining associated risks. The plan defines the services to be provided, how the services are provided and what funds are required to provide the services over a 20-year planning period. The plans being presented cover the infrastructure assets of unsealed roads, stormwater drainage and footpaths.

 

Council’s goal in managing infrastructure assets is to meet the defined level of service (as amended from time to time) in the most cost effective manner for the present and future. The key elements of infrastructure asset management are:

 

·      Providing a defined level of service and monitoring performance,

·      Managing the impact of growth through demand management and infrastructure investment,

·      Taking a lifecycle approach to developing cost-effective management strategies for the long-term that meet the defined level of service,

·      Identifying, assessing and appropriately controlling risks, and

·      Linking to a long-term financial plan which identifies required, affordable expenditure and how it will be allocated.

 

The key points within the plans are:

 

Levels of Service - Service levels are defined as, customer levels of service and technical levels of service.

 

Customer Levels of Service measure how the customer receives the service and whether value to the customer is provided. Customer levels of service measures used in the asset management plan are:

 

Quality:              How good is the service?  What is the condition or quality of the service?

 

Function:           Is it suitable for its intended purpose?  Is it the right service?

 

Capacity/Use:     Is the service over or under used?  Do we need more or less of these assets?

 

Technical Levels of Service:       Supporting the customer service levels are operational or technical measures of performance. These technical measures relate to the allocation of resources to service activities to best achieve the desired customer outcomes and demonstrate effective performance

 

Operations:        the regular activities to provide services (e.g. chemical dosing, water quality monitoring, infrastructure inspections / condition assessments, energy, monitoring pumping times etc.

 

Maintenance:      the activities necessary to retain an asset as near as practicable to an appropriate service condition. Maintenance activities enable an asset to provide service for its planned life (e.g. pump maintenance and water main flushing).

 

Renewal:            the activities that return the service capability of an asset up to that which it had originally (e.g. pump renewal, pipeline replacement and test equipment renewal).

 

Upgrade/New:     the activities to provide a higher level of service (e.g. telemetry, new pressure reduction valves) or a new service that did not exist previously (e.g. new subdivision water mains or upgrading the size of existing mains).

 

Financial summary

 

Funding for assets is provided from the budget and long term financial plan resulting from all the information presented within the asset management plan. The financial strategy of the entity determines how funding will be provided, whereas the asset management plan communicates how and when this will be spent, along with the service and risk consequences of differing options. The financial projections will be improved as further information becomes available on desired levels of service and current and projected future asset performance.

 

Risk Management

 

An assessment of risks associated with service delivery from infrastructure assets has identified critical risks that will result in loss or reduction in service from infrastructure assets or a ‘financial shock’. The risk assessment process identifies credible risks, the likelihood of the risk event occurring, the consequences should the event occur, develops a risk rating, evaluates the risk and develops a risk treatment plan for non-acceptable risks.

 

Future demand

 

The infrastructure reality is that only what is funded in the long term financial plan can be provided. The emphasis of the asset management plan is to communicate the consequences that this will have on the service provided and risks, so that decision making is “informed”.

 

Submission received from a resident on the unsealed roads AMP:

 

Exhibition period over Christmas:

 

AGMES comment:  The AMPS were advertised as per the standard 28 day reporting period after endorsement from Council and placed on public exhibition which was extended through to 4 January 2018 being a longer exhibition period.  It is acknowledged that the period closed on 4 January and was through the Christmas holiday period from 23 December 2017 to 4 January 2018.  The submission raised a valid point on people preparing for holidays and not necessarily noting an advertisement of public documents, however, having said that, the Manager Assets did respond to the submission from the resident and the report to Council was pushed back into February to allow any further potential comment from the resident.

 

The submission asked to reserve the right to add additional comment which staff do not have an issue with.  The comments made about the AMP for unsealed roads are outlined below with a comment from the Manager Assets and Assets Staff involved in the development of the AMPS.

 

Tables 3.2 & 3.5

AGMES comment: The submission alleges that the level of service within the AMP has been reduced with the frequency of grading. This is acknowledged, however this must be considered within the realm that the former work practice was to grade an unsealed gravel road immediately following natural moisture from rain events and when the moisture dried up the grading ceased. It could therefore be perceived that Council has reduced the frequency of grading attributed to this past practice as Council returned back to site upon the next rain event, and it is also acknowledged that Council also ceased the practice of dry grading pavements as this is an ineffective method and waste of funds and resources.

 

Whilst the grading frequency has been reduced across the rural road network, there have been significant changes to Council’s work practices with the introduction of a water cart and roller for maintenance grading, the introduction of a blended gravel for pavement longevity, the use of fly ash and the zipper to address corrugations plus a significant gravel resheeting program, reflecting in less frequent work required on unsealed roads attributed to the new work practices.

 

Council has also introduced a quick reaction or emergency gravel patching program so that potholes on gravel pavement can be manually patched from a purpose built hopper on the rear of a truck without having to deploy a full maintenance team as well as significant vegetation control to increase the sight distance and remove overhanging limbs.

 

Clause 1.6 Shortfall of funds required each year to meet projected expenditure:

MA comment:  The shortfall is $86,000 per year over a 10 year period out of $1,204,000 Budget. Section 7.1 also shows that long term life cycle costs are in the positive with an expected life Cycle Indicator of 134%.

 

Clause 1.8 addition of Annual Average Daily Traffic (AADT) Counts:

MA comment:  While useful, AADT surveys capture data for small periods of time (typically 2 weeks). Council has four units, and if fully utilised throughout the year can determine AADT for 104 sites maximum. Council has in the past received complaints that Traffic Classifiers are on roads during school holidays, and these are not periods of typical traffic usage. Council has approximately 500 roads with some roads having multiple sites. As a result, some data maybe several years old but is still relevant, Properties being served can be quickly determined using other means such as the aerial photography on the GIS, rates data, or a physical inspection.

 

Clause and Table 3.4:

Asset Officers and AGMES Comment:  ‘Function’ and ‘Capacity and Usage’ will be defined in the future and will be unique to NSW OLG reporting The IPWEA Asset Working group have been tasked by the NSWOLG with further investigation and definition of these points and a series of dashboard reports are in draft format.

 

Table 3.5 Defect Surveys and Routine inspections too long:

Asset Officers, MA and AGMES Comment: Council’s past practice had developed over many years into a “knee jerk reaction or reactive” to service the complaint, more so than a “pro-active” approach which is more common to todays practice across other Local Government Authorities. The “knee jerk reaction or reactive” decision as to whether work was undertaken or not was done without any form of rating system other than the individual staff judgement (which at times may be biased) and generally was not well documented.

 

The organisation restructure adopted by Council in April 2015 introduced a dedicated officer to inspect the roads.  The intent of the inspectors role is to inspect the complaint, request or defect, then rate the risk, allocate a rating for an intervention level which determines whether the matter is urgent (that requires immediate intervention) or can be scheduled into a program or simply not done at all, and a close out procedure to advise the person of the outcome of their request and or complaint.

 

An inspection regime was developed across the road network which meets the requirements of Councils risk management and is resourced by Council. The implications of increased number of surveys would have a staff resourcing implication, and result in an increase of staff costs or the potential reduction of other services within other areas to match the required funds. Conversely the reduction of the inspections could impact in greater maintenance costs.

 

Council also rely on the general public reporting matters which are placed into Council’s MERIT system and inspected, rated and appropriate action implemented.

 

Table 5.3.1 Criterion ‘number of properties served’ as a weighting for determining road renewal:

Asset Officers, MA and AGMES Comment:  Considering the ‘number of properties served’ in the renewal plan is a consideration, however, could well result in the funding being incorrectly directed to roads containing a higher number of properties. These properties could well be untenanted and receive work that should be undertaken with higher tenancies of properties along another road having a far higher traffic influence. The comments within 1.8 above are also relevant pertaining to traffic counts and data collection via other means.

 

The NSW IPWEA Roads Directorate have developed a road hierarchy for the NSW OLG and staff are reviewing the current Council road hierarchy to redevelop the road hierarchy, this will take into account the AADT and traffic movements.

 

Clause 8.3 Final sentence is meaningless:

Asset Officers, MA and AGMES Comment:  The staff agree and the sentence should be ‘The AM Plan has a life of 4 years and should be revised before 2021. This cycle matches the Council election cycle and IP&R periods.’

 

 

CONSULTATION:

 

Asset Management Steering Group

MANEX

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are environmental implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Social

 

There are social implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Economic

 

There are economic implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Risk

 

There are risk implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no implications to the budget associated with this report.  It is worthy to note that the AMPs reflect the long term financial plan adopted by Council.

 

Source of fund and any variance to working funds

 

There are no implications or variations associated with this report. The AMPs reflect the long term financial plan adopted by Council.

 

Service level changes and resourcing/staff implications

 

There are no proposed service levels changes associated with this report. All work is undertaken within current staff resources within the Assets team.

 

Attachments:

1

3502/2018 - Submission - Unsealed Roads Asset Management Plan - Report Attachment

 

  


Ordinary Council Meeting - 8 February 2018

Adoption of Asset Management Plans - Unsealed Roads, Footpaths, Stormwater Drainage, Water, Sewer and Bridges

 


 


 


Ordinary Council Meeting                                                                                                8 February 2018

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1575            080218         Adoption of Reviewed Asset Management Policy

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets         

 

Summary:

 

The amended Asset Management Policy was placed on public exhibition and is now presented to Council to formally endorse the amended policy via a Council resolution.

 

Council uses the IPWEA NAMS (National Asset Management Strategy) and NSW IPWEA Policy  template for the policy content and Councillors were provided with a copy on 16 November 2017 and resolved to place the document on public exhibition

 

The policy was placed on public exhibition at the end of November and through December closing on 4 January with nil comment received.  The Asset Management Policy has been reviewed and amended to reflect the current changes within the industry, accountably for staff engagement and understanding of AM principles and an additional recommended inclusion for reference to sustainability assessment as contained within Council business paper reports.

 

 

Recommendation:

 

1        That Council endorse the revised Asset Management Policy (TRIM 42815/2017).

 

2        That Council’s Policy Register and website be updated with the revised Asset Management Policy (TRIM 42815/2017) replacing current Asset Management Policy (27571/2010).

 

 

OPTIONS:

 

No other options have been considered.  The policy has been developed from the NAMS template and amended to reflect the current changes within the industry and accountably for staff engagement and understanding of AM principles as well as the inclusion for reference to sustainability assessment as contained within Council business paper reports.

 

 

DISCUSSION:

 

Defined in the International Infrastructure Management Manual (IIMM), the Asset Management policy broadly outlines the principles and requirements for undertaking asset management across the organisation in a structured and co-ordinated way.  The policy contains:

 

·      The organisational context and importance of Asset Management

·      The organisation’s overall vision, mission , and strategic goals

·      Supports Asset Management vision and goals

·      Mandatory Asset Management requirements

·      Asset Management Policies underpinning the strategic goals

·      Asset Management responsibilities for implementing the policy and relationships.

·      And the Audit, review and updating procedures.

 

In developing the Asset Management Plan for Nambucca Shire Council the IPWEA NAMS Asset Management Policy has again been used. This template has been developed and improved over a number of years and represents the industry standard for an Asset Management Policy.

 

The Asset Management Policy together with the Asset Management Strategy and the various Asset Management Plans are the key documents used to ensure that all the components of the Asset Management System work cohesively to achieve the objectives. The Asset Management System links to the organisations strategic objective.

 

The following has been added to the Policy since Council received the draft in November:

 

5.0     Related Legislation:

 

Local Government (Integrated Planning & Reporting) Act 2009

 

9.0     Sustainability Assessment

 

·    Environmental Implications

 

            The policy impacts on protection and conservation of environmental assets, resource use, energy and water conservation.

 

·    Social Implications

 

            This policy has implications of community safety, needs and priorities, equity, amenity and utilisation.

 

·    Economic Implications

 

              The provision of assets such as roads, drainage and lighting facilitates economic development and employment locally. Of particular economic impact are assets such as sports grounds, parks, beaches and open space in the Nambucca Shire. Asset condition, availability of external funds, user and owner costs have local economic implications. Maintaining quality infrastructure facilitates transport and attracts businesses and tourists to the LGA. This policy recognises the contribution these assets make to the economy of the LGA.

 

·    Risk Implications

 

              Maintaining quality infrastructure facilitates and transport attracts a level of risk with respect to levels of service, budget constraints and Council risk appetite for an acceptable risk. Detailed levels of service for all its asset groups will be developed in partnership with the community to ensure that the needs of the Community and the Council are met.

 

              The agreed level of service for each service area shall take into account the capability of Council to maintain that infrastructure in an economically sustainable fashion. Council will implement Maintenance Management Systems and inspection regimes for all its assets to ensure agreed levels of service are maintained.

 

 

CONSULTATION:

 

Asset Management Steering Group

MANEX

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are environmental implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Social

 

There are social implications associated with this report with respect to levels of service and acceptable risk.

 

Economic

 

There are economic implications associated with this report with respect to levels of service and acceptable risk.

 

Risk

 

There are risk implications associated with this report with respect to levels of service and acceptable risk.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no implications to the budget associated with this report.

 

Source of fund and any variance to working funds

 

There are no implications or variations associated with this report.

 

Service level changes and resourcing/staff implications

 

All work is undertaken within current staff resources within the Assets team.

 

Attachments:

1

42815/2017 - DRAFT - Review of Policy - Asset Management

 

  


Ordinary Council Meeting - 8 February 2018

Adoption of Reviewed Asset Management Policy

 

 

 

Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

 

DRAFT ASSET MANAGEMENT POLICY

 

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

1.0       Purpose

 

The purpose of the policy is to articulate Nambucca Shire Council's commitment to sound asset management in an integrated, consistent, co-ordinated and financially sustainable manner. The policy provides a clear direction by defining the key principles that underpin the management of assets.

 

 

2.0       Policy objective

 

To ensure adequate provision are made for the long-term replacement of major assets by:

 

·      Ensuring that Council’s services and infrastructure are provided in a sustainable manner, with the appropriate levels of service to residents, visitors and the environment.

·      Safeguarding Council assets including physical assets and employees by implementing appropriate asset management strategies and appropriate financial resources for those assets.

·      Creating an environment where all Council employees take an integral part in overall management of Council assets by creating and sustaining asset management awareness throughout the organisation by training and development.

·      Meeting legislative requirements for asset management.

·      Ensuring resources and operational capabilities are identified and responsibility for asset management is allocated.

·      Demonstrating transparent and responsible asset management processes that align with demonstrated best practice.

 

 

3.0       Scope

 

To meet the Principles of Local Government, Council shall be the custodian of assets it has control of and manage them though their lifecycle.  Asset Lifecycle Management is the term used to describe the management of an asset through the stages of life from planning and creation to disposal. The management of assets is to be documented within the Strategic Asset Management Plan and should ensure that issues addressed are prioritised in line with organisational objectives and aligned with the Community's goals as detailed in the Community Strategic Plan. The Strategic Asset Management Plan shall address the asset lifecycle by documenting:

 

•        Background Data of the Asset

•        Planning

•        Creation/Acquisition/Augmentation Plan

•        Financial/Risk Management Plan

•        Operations and Maintenance Plan

•        Condition and Performance Monitoring

•        Rehabilitation/Renewal/Replacement Plan

•        Consolidation/Rationalisation Plan

•        Audit Plan/Review

 

Key elements that drive the above asset lifecycle management processes include:

 

•        Levels of Service

•        Future Demand

•        Lifecycle Management Plan

•        Financial Summary

•        Asset Management Practices

•        Plan Improvement and Monitoring

 

Council will maintain and regularly review the Strategic Asset Management Plan within the term of a Council.

 

 

4.0       Background

 

Nambucca Shire Council is responsible for a large and diverse asset base. These assets include, but not limited to; parks, pools, wharves, jetties, foreshores, roads, bridges, footpaths, drains, library resources, community buildings, sporting facilities, fleet, transport infrastructure, land, commercial business assets, water, sewerage and information communication technology-related assets. These assets are used to provide facilities and services to the community, visitors and persons undertaking business in our Local Government Area.

 

The Local Government Act 1993, section "Principles of Local Government" legislates Council's responsibility and manner in which Council must conduct itself when providing services to the community. These Principles include Council's asset management responsibility.

 

4.0.1    Council is committed to implementing a systematic asset management methodology in order to apply appropriate asset management best practices across all areas of the organisation.  This includes ensuring that assets are planned, created, operated, maintained, renewed and disposed of in accordance with Council’s priorities for service delivery.

 

4.0.2    Council owns and uses approximately $425M of non-current assets to support its core business of delivery of service to the community.

 

4.0.3    Asset management practices impact directly on the core business of the organisation and appropriate asset management is required to achieve our strategic service delivery objectives

 

4.0.4    Adopting asset management principles will assist Council in achieving its Strategic Longer-Term Plan and Long Term Financial objectives.

 

4.0.5    A strategic approach to asset management will ensure that the Council delivers the highest appropriate level of service through its assets.  This will provide positive impact on:

 

·   Members of the public and staff;

·   Council’s financial position;

·   The ability of Council to deliver the expected level of service and infrastructure; and

·   The political environment in which Council operates; and the legal liabilities of Council.

 

 

5.0       Related legislation

 

Local Government Act, (1999), Sections 402-6

Local Government (Integrated Planning & Reporting) Act 2009

 

 

6.0       Related documents

 

1    Asset Management Planning for NSW Local Government (Department of Local Government)

2    Asset Management Strategy and associated Asset Management Plans

3    NAMS

4    Planning and reporting guidelines for Local Government in NSW 2010

 

 

7.0       Policy statement

 

Council is committed to undertake the management of assets in accordance with current global best practice and Asset Lifecycle Management as noted in the scope of this policy

 

 

7.1       Principles

 

7.1.1    A consistent Asset Management Strategy must exist for implementing systematic asset management and appropriate asset management best-practice throughout all Departments of Council.

 

7.1.2    All relevant legislative requirements together with political, social and economic environments are to be taken into account in asset management.

 

7.1.3    Asset management principles will be integrated within existing planning and operational processes.

 

7.1.4    Asset Management Plans will be developed for major service/asset categories.  The plans will be informed by community consultation and financial planning and reporting.

 

7.1.5    An inspection regime will be used as part of asset management to ensure agreed service levels are maintained and to identify asset renewal priorities.

 

7.1.6    Asset renewals required to meet agreed service levels and identified in adopted asset management plans and long term financial plans will form the basis of annual budget estimates with the service and risk consequences of variations in defined asset renewals and budget resources documented in budget documentation.

 

7.1.7    Service levels defined in adopted asset management plans will form the basis of annual budget estimates with the service and risk consequences of variations in defined services levels and budget resources documented in budget documentation.

 

7.1.8    Asset renewal plans will be prioritised and implemented progressively based on agreed service levels and the effectiveness of the current assets to provide that level of service.

 

7.1.9    Systematic and cyclic reviews will be applied to all asset classes and are to ensure that the assets are managed, valued and depreciated in accordance with appropriate best practice and applicable Australian Standards.

 

7.1.10  Future life cycle costs will be reported and considered in all decisions relating to new services and assets and upgrading of existing services and assets.

 

7.1.11  Future service levels will be determined in consultation with the community.

 

7.1.12  Training in asset and financial management will be provided for councillors and relevant staff.

 

 

8.0       Responsibility

 

Councillors are responsible for adopting the policy, allocation of resources, providing high level oversight of the delivery of the organisation’s asset management strategy and plan and maintaining accountability mechanisms to ensure that organisational resources are appropriately utilised to address the organisation’s strategic plans and priorities.

 

The General Manager has overall responsibility for developing an asset management strategy, plans and procedures and reporting on the status and effectiveness of asset management within Council.

 

The Assistant General Managers and Asset Manager to develop asset management plans for assets categories under their control and provide leadership in implementing and monitoring asset management principles across the organisation.

 

All Staff are to have an understanding of asset management principles and the effect of the work undertaken to enhance or maintain the asset.

 


9.0       Sustainability Assessment

 

Environmental Implications

 

The policy impacts on protection and conservation of environmental assets, resource use, energy and water conservation.

 

Social Implications

 

This policy has implications of community safety, needs and priorities, equity, amenity and utilisation.

 

Economic Implications

 

The provision of assets such as roads, drainage and lighting facilitates economic development and employment locally. Of particular economic impact are assets such as sports grounds, parks, beaches and open space in the Nambucca Shire. Asset condition, availability of external funds, user and owner costs have local economic implications. Maintaining quality infrastructure facilitates transport and attracts businesses and tourists to the LGA. This policy recognises the contribution these assets make to the economy of the LGA.

 

Risk Implications

 

Maintaining quality infrastructure facilitates and transport attracts a level of risk with respect to levels of service, budget constraints and Council risk appetite for an acceptable risk. Detailed levels of service for all its asset groups will be developed in partnership with the community to ensure that the needs of the Community and the Council are met.

 

The agreed level of service for each service area shall take into account the capability of Council to maintain that infrastructure in an economically sustainable fashion. Council will implement Maintenance Management Systems and inspection regimes for all its assets to ensure agreed levels of service are maintained.

 

 

10.0     Definitions

 

Assets

An item that has potential value to an organisation and is used to provide a service to community, customers or stakeholders

 

Strategic Asset Management Plan

Plan that documents the assets activities and programs for each service area and resources applied to provide a defined level of service in the most cost effective way based on the services required

 

 

11.0     History

 

This is the fourth policy review for Asset Management within Nambucca Shire Council. As with previous versions this policy is based on the IPWEA’s Asset Management Policy, which has been developed over a number of years in consultation with local governments across Australia and New Zealand.

 

The new revision includes defined responsibilities and sustainability assessment.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

© Copyright, All rights reserved.

To be read in conjunction with the NAMS.PLUS2 ebook guidelines.

The Institute of Public Works Engineering Australia

 

Department:

Engineering Services Department

Last Reviewed

Resolution Number

Author:

Manager Assets and AGMES

PB Dec 2010

2633/10

Draft Document No.

42815/2017

CF Jun 2014

473/14

Current Document:

27571/2010

PG;CF October 2017

 

First Adopted:

21/02/2008 (7594/2008)

 

 

Resolution No:

 

 

 

Review Due:

Every 4 years – June 2022

 

 

 


Ordinary Council Meeting                                                                                                8 February 2018

Assistant General Manager Engineering Services Report

ITEM 11.3    SF1031            080218         Review of Engineering Services Policies

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The Polices referred to in the discussion have been reviewed and have either no or only minimal amendments as outlined within the discussion.

 

Further Polices with detailed review and amendments will be provided to Councillors through 2018.

 

 

Recommendation:

 

1        That Council note the review and endorse the following Engineering Services policies with no amendments:

 

·        Trees and Street Gardens (Our Ref 13154/2013)

·        Pressure Sewerage (Our Ref: 22015/2016)

·        Sewerage - Building In The Vicinity Of Sewers (Our Ref: 26055/2012)

·        Easements for Sewerage, Water and Stormwater Pipelines (Our Ref: 26057/2012)

·        Water Supply (Our Ref 17106/2015)

·        Road Signage On Public Land (Our Ref: 12436/2013)

·        Roadside Maintenance (Our Ref: 25823/2007)

·        Erection of Public Gates and Motor Bypass (grids) (Our Ref: 18220/2008)

·        Procurement of Goods and Services Policy (Our Ref: 2610/2008)

·        Bridge Services Level (Our Ref: 13327/2014)

·        Tree Vandalism (Our Ref: 13553/2012)

·        Memorials on Council controlled lands (Our Ref: 941/2010)

·        Bushfire buffer on public land Policy (Our Ref: 25165/2007)

·        Smoke Free Outdoor Areas (Our Ref: 13836/2010)

 

2        That Council note the review and endorse the minor amendments (highlighted in red) to the Waste Collection Service Availability Conditions Policy (Our Ref: 47228/2017 to replace 32471/2008).

 

3        Note that further policies will be provided in 2018.

 

 

OPTIONS:

 

The Polices presented have either no or minimal amendments as outlined within the discussion.

 

 

DISCUSSION:

 

Review of policies with no recommended changes to the Policy:

 

 

POLICY

TRIM

COMMENTS

Trees and Street Gardens 13154/2013

13154/2013

No changes recommended; Policy has been subject to a number of recent reviews, its intent was to define Council’s role and responsibilities in managing trees, shrubs and gardens on parks, reserves and other operational land (including road verges) managed by Council and to provide clear guidelines on the removal and pruning of trees located in streets, roads and reserves that are managed by Council.

Pressure Sewerage Policy

22015/2016

No changes recommended; New Policy adopted by Council  16 March 2017 for the new sewer pressure system

 

Sewerage - Building in the vicinity of sewers

26055/2012

No changes recommended; Significant revision of the Policy was undertaken in 2012 and adopted by Council 31 January 2013.

 

Easements for sewerage, water and stormwater pipelines policy

26057/2012

No changes recommended; New Policy adopted by Council 31 January 2013 to ensure easements were created for services in new development For many years easements were not considered necessary where water supply pipelines and sewer mains were installed in private property. This was due to the extensive powers given to Councils for access under the Local Government Act 1919 (Section 382 – 384) and the Public Works Act 1912

 

Water supply

17106/2015

No changes recommended; Significant revision of the Policy was undertaken in 2015 and adopted by Council 26 September 2015.

 

This Water Supply Policy is a standalone document that provides consumers with all the information relating to water supply matters and its adoption meant that the following specific policies become redundant.

·      Water Account Charges - Faulty meters (Our Ref 25351/2007)

·      Rural Connection to Water Supply (Our Ref: 25358/2007)

·      Reimbursement of Water Saving Devices (Our Ref: 25360/2007)

·      Undetected Water Leakage (Our Ref: 20464/2013)

·      Water Accounts - Dialysis Patients “Free Water” Allowance (Our Ref: 25350/2007)

·      Water Policy - Water Service Connections (Our Ref: 25359/2007)

·      Rainwater tank rebate Schemes (Our Ref: 3760/2013)

·      Backflow prevention Containment Policy (Our Ref: 2551/2009)

 

Road signage on public land Policy

12436/2013

No changes recommended; New Policy adopted by Council 31 October 2013.

 

This policy was developed from a resolution of Council 3488/12 “That Council develop a policy in relation to the erection of signs on public land” emanating from a request to install a school information sign on a road reserve. Significant consultation on policy and guidelines was undertaken in 2013 and adopted by Council 31 October 2013.

 

Roadside Maintenance Policy

(relates to slashing of road shoulders)

25823/2007

No changes recommended; Significant revision of the Policy was undertaken in 2010 to reduce the level of service for road side slashing. Policy was amended in 2013 to incorporate additional slashing between the fences on the road reserve at the entrance to Taylors Arm Hall following representation from the hall committee

 

Note; the Policy is to be placed on new template format

 

Erection of Public Gates and Motor Bypass (grids)

18220/2008

No changes recommended; Significant revision of the Policy was undertaken in 2009 and reviewed in 2010 to increase road safety by no longer allowing Public Gates (grids) to be installed on public roads. Council conduct inspections of the grids as part of the road inspection program and issue notice to land holders to repair or remove unsafe structures. The next inspections are programmed for June/July 2018.

 

Note; the Policy is to be placed on new template format

 

Procurement of Goods and Services Policy

2610/2008

No changes recommended; Significant revision of the Policy was undertaken in 2010 and incorporated three other policies into one policy,

 

Internal guidelines for purchasing were developed by the internal Procurement Group and adopted by MANEX General purchasing, tenders and quotations are conducted in accordance with Council's Procurement Procedures Manual.

 

Note; the Policy is to be placed on new template format

 

Bridge Service Level Policy

13327/2014

No changes recommended; This was a new Policy adopted by Council  25 September 2014 and addressed Councils compliance with the Australian Standards and adopted levels of service are defined within this policy

 

Tree vandalism Policy

13553/2012

No changes recommended; Significant revision of the Policy was undertaken in 2012 and no further changes are recommended.

Memorials on Council controlled lands

941/2010

No changes recommended; Policy to be placed on new template format.

 

Bushfire buffer on public land Policy

25165/2007

No changes recommended; Significant revision of the Policy was undertaken in late 2011 and revised policy endorsed by Council 19 January 2012 to ensure that private developers in an effort to reduce the size of the bushfire buffer on the development site no longer include adjacent public land in the required buffer.

 

Smoke Free Outdoor Areas

13836/2010

No changes recommended; Council adopted the first version of the policy for Smoke Free Outdoor Areas in 2008 and revised the policy in 2010 to add additional areas. In 2013 Council received a grant from the cancer council to implement signage in reserves.

 

 

 

Review of Policies with minimal recommended changes to Policy

 

ENGINEERING General

TRIM

COMMENTS

Waste Collection Service Availability Conditions Policy

32471/2008

Minor changes recommended; The changes that have been made are noted in Red to reflect the new subdivision/development areas added within the collection area.

 

Policy to be placed on new template format

 

 

 

CONSULTATION:

 

General Manager

Manager Water and Sewerage

Manager infrastructure Services

Manager Assets

Civic Services Coordinator

Internal Procurement Group

MANEX

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The policies may have environmental implications associated with respect to their implementation.

 

Social

 

The policies may have social implications associated with respect to their implementation.

 

Economic

 

The policies may have economic implications associated with respect to their implementation.

 

Risk

 

The policies are developed to reduce and risk implications.

 

 


 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct or indirect impacts on the budget associated with the review of these polices, Budgets are developed around the implementation of the policies Ie road side slashing

 

Source of fund and any variance to working funds

 

Budgets are developed around the implementation of the policies Ie road side slashing and are sourced from grant funding and working funds.

 

Service level changes and resourcing/staff implications

 

There are no service changes or additional staff resources associated with the review of the policies

 

Attachments:

1

13154/2013 - POLICY - Trees and Street Gardens Maintenance and Removal of Trees and Street Gardens on Public Land Managed by Council (adopted 25/05/2017)

 

2

22015/2016 - POLICY - Pressure Sewerage

 

3

26055/2012 - POLICY - Sewerage - Building in the Vicinity of Sewers

 

4

12436/2013 - POLICY - Road Signage on Public Land

 

5

25823/2007 - POLICY - Roadside Maintenance

 

6

13553/2012 - POLICY - Tree Vandalism

 

7

13327/2014 - POLICY - Bridges Service Level

 

8

17106/2015 - POLICY - Water Supply Policy (adopted November 2015)

 

9

26057/2012 - POLICY - Easements for Sewerage, Water and Stormwater Pipelines

 

10

18220/2008 - POLICY - Roads - General - Erection of Public Gates and Motor Bypass (Grids)

 

11

2610/2008 - POLICY - Procurement of Goods and Services

 

12

941/2010 - POLICY - Memorials on Council Controlled Land Policy

 

13

25165/2007 - POLICY - Bushfire Buffers on Public Land

 

14

13836/2010 - POLICY - Smoke Free Outdoor Area - June 2010

 

15

47228/2017 - DRAFT - Policy - Waste Collection Service Availability Conditions

 

  


Ordinary Council Meeting - 8 February 2018

Review of Engineering Services Policies

 

 

 

Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

POLICY - TREES AND STREET GARDENS

MAINTENANCE AND REMOVAL OF TREES AND STREET GARDENS ON PUBLIC LAND MANAGED BY COUNCIL

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

 

 

1.0       Policy objective

 

To preserve and enhance the Nambucca Valley’s attractive streetscape and ecological systems whilst at the same time recognising the responsibility to minimise risk to the public and property.

 

To define Council’s role and responsibilities in managing trees, shrubs and gardens on parks, reserves and other operational land (including road verges) managed by Council.

 

To provide clear guidelines on the removal and pruning of trees located in streets, roads and reserves that are managed by Council.

 

Council shall only consider the removal of trees on parks, reserves and other operational land (including road verges) managed by Council through a written application form submitted to Council stating the person’s name, address and reasons they believe the tree(s) should be removed.  This shall allow the application to be assessed and actioned under delegated authority.

 

Senescent or Significant Trees

 

Removal of a senescent or a significant tree shall be considered as a last resort only, unless the tree has been identified by Council’s delegated staff member as being dead, dying, diseased, dangerous, destructive or disadvantageous

 

Council shall seek an Arborist’s report on trees that are considered or determined as either a senescent or a significant tree to determine treatment measures if they are in a suitable location and can be saved.  These trees will be captured in Council’s GIS data base with a copy of the Arborist’s report attached to the file.

 

Habitat Trees

 

All reasonable measures, when practicable, must be undertaken to relocate any species or ecological community occupying the tree.  

 

 


2.0       Related legislation

 

·     Environment Planning and Assessment Act 1979

·     Local Government Act 1993 Section 124

·     Roads Act 1993 Sections 88 and 107

·     Native Vegetation Act 2003,

·     Threatened Species Conservation Act 1995

·     Electricity Supply Act 1995. Section 45 and 48

·     Bush Fire Act 1997

·     Environmental Protection and Biodiversity Conservation Act (1999)

·     Relevant SEPPs eg SEPP 4 Coastal Wetlands, SEPP 44 Koala Habitat Protection, SEPP 26 Littoral Rainforests

·     Public Sector Agencies Fact Sheet No. 4 NSW Ombudsman – Discretionary Powers

 

 

3.0       Definitions

 

Affected Owners - Means the owners of properties abutting the location of the tree(s).

 

Appropriate Staff - Means the staff provided with due delegation via the General Manager.

 

Arboriculture - The study, cultivation, care and management of trees, particularly in the urban environment.

 

AS 4373-2007 - The current Australian Standard (AS) which refers to the pruning of amenity trees.

 

AS/NZS 4360-2004 - The current Australian Standard (AS) which refers to Risk Management.

 

Habitat Tree- A tree which is permanently, periodically or intermittently occupied by a species population or ecological community including biotic or abiotic components (i.e. biotic – living, abiotic – non-living). Refers to any tree providing a niche supporting the life of a plant or animal

 

Moderate Impact – Being within reasonable limits, not excessive or extreme.

 

Public land and reserves – refers to road reserves, public parks, beaches and foreshores and all Crown land managed by Council.

 

Qualified Arborist – A person certified by an appropriate professional association.

 

Qualified Person - A staff member or person working for or contracted by Nambucca Shire Council who provides advice on tree removal or pruning and has appropriate qualifications and or experience in performing an assessment.

 

Risk Management - The systematic application of management policies, procedures and practices to the tasks of identifying, analysing, evaluating, treating and monitoring risk.

 

Senescence - the organic process of growing older and showing the effects of increasing age.

 

Senescent Tree – Refers to any tree that is over mature and at a stage of decline.

 

Shrub – A woody plant smaller than a tree and generally divided into separate stems from near ground level.

 

Significant Tree – A significant tree is defined as any tree which is listed as a threatened species, EEC species, or critical habitat for a threatened species or any tree with a trunk circumference in excess of 2.0 metres.  In addition, trees with multiple trunks that have trunks with a total circumference of 2.0 metres or more and an average circumference of 625mm or more are also classed as significant.  In each situation the circumference of the trunk(s) is taken at a height of one metre above natural ground level.

 

Streetscape – Describes the appearance of a street, which is achieved through a combination of road design, surface treatments, street trees, landscaping, architecture, street furniture and artwork.  Items situated within private property, which contribute to the appearance of the street are also considered components of the streetscape.  For the purpose of this policy an emphasis is placed on the specific contribution to the streetscape made by trees and shrubs.

 

Sustainable – Maintaining all elements compatibly within an infrastructure, in safe operating condition, to deliver their facility in the most economical, maintenance-reduced manner, having regard to amenity, for as long as possible within the limits of acceptable wear and tear, technological best practice, and funding provisions.

 

Tree – A plant having a permanently woody main stem or trunk, ordinarily growing to a considerable height, and usually developing branches at some distance from the ground.

 

 

4.0       Policy statement

 

This Policy applies to all Council activities undertaken by Council’s staff, contractors, consultants, volunteers, committees of management, the general public and ratepayers.

 

This Policy does not include trees located on private lands or any other lands not under the trusteeship or maintained by Council and excludes weeds declared as Noxious Weed under the Noxious Weeds Act 1993.

 

Nambucca Shire Council is committed to ensuring the protection and retention of its trees in open spaces to improve the visual and environmental quality of streetscapes, open space and the foreshore areas within the Shire. 

 

The requirements of AS 4373 – 2007 ”Pruning of Amenity Trees” shall be observed for all pruning activities.  Trees shall only be pruned by persons with recognised skills and qualifications that ensure they are capable of complying with this standard.

 

Council will take reasonable steps to manage existing tree assets in a manner that minimises the risk of injury to any person and prevents damage to public and private property and to preserve the trees that provide a benefit to the community and the environment.

 

The removal of trees on parks, reserves and other operational land (including road verges) managed by Council shall only be considered through a completed application form (Annexure A) submitted to Council stating the person’s name, address and reasons they believe the tree(s) should be removed.  This shall allow the application to be assessed and actioned by Council staff under delegated authority.

 

Council shall conduct tree removal or pruning in a reactive manner.  Council will direct resources for this activity to those trees that present a high risk following the principles within section 6 “consent for removal” contained herein and the completion of a tree assessment and risk evaluation.

 

Council has recognised that it has limited resources and funding and does not undertake routine inspections of trees in rural and urban areas for the purpose of identifying trees that may require removal.  If a resident has concerns about a specific tree and they are able to provide Council with specific location details (road name, distance from nearest cross road, side of road, species if known etc) Council staff will undertake an assessment and if removal or treatment of the tree is required will program the removal or treatment of the tree when time and resources permit.

 

Council may direct property owners, who have planted trees, shrubs or gardens within the road reserve or their property, and where these trees, shrubs or gardens represent an obstruction or risk as defined in this policy, to remove or prune the tree, shrub or garden at their cost.  If said works are not completed within one month of notification, Council will remove or prune the tree and reserves the right to recover costs from the owner.

 

Council recognises the importance of community groups and volunteers in the assistance with maintenance and construction of garden beds across the shire.  Any new garden bed and planting of trees from such groups will be subject to approval by Council taking into account the suitability of species, location of the proposed garden beds with respect to pedestrians, traffic and infrastructure, Work Health and Safety of the volunteer and potential future maintenance issues.

 

 

5.0             Delegation for the removal of trees:

 

5.1        The General Manager or staff provided delegation from the General Manager have the authority to determine applications and other matters under this policy.

5.2        A staff member who has been provided delegation from the General Manager has the authority to remove trees in accordance with the guidelines and procedures herein.

5.3        Delegation is not extended to the removal of trees that are considered or determined as either senescent or significant, unless the tree has been identified by Council’s delegated staff member as being dead, dying, diseased, dangerous, destructive or disadvantageous.  Removal of a healthy tree shall be subject to an arborist report provided at the Applicant’s expense and a report to Council for a formal resolution.

5.4       Delegation is not extended to trees that have been subject to Council resolution or development conditions.  These trees are currently identified as:

Tree Type

Address

Locality

Reason

Cabbage Tree Gum

Link Road (Duffo’s Rest Awhile)

Nambucca Heads

Council resolution 2007

 

5.5       Delegation is not extended to trees on land as described under clause 18 of Nambucca Local Environmental Plan 2010 within Rural zones 1(a1), 1(a2), 1(a3), 1(a4) and 1(d).  In these cases, a development application may be required.

5.6       Delegation is not extended to trees on land within Environmental Protection zones 7(a), 7(b), 7(f) and 7(g) under clause 11 of Nambucca Local Environmental Plan 2010.  In these cases, a development application may be required.

5.7       Delegation is not extended to trees within Heritage Conservation Areas and on sites containing Heritage Items (see Section 3 Definition of Terms and Schedules 2 and 3 of Nambucca Local Environmental Plan 2010).

5.8       Delegation is not extended where trees are proposed to be removed as part of development on lands greater than one hectare in area to which State Environmental Planning Policy (SEPP) 44 – Koala Habitat Protection applies.  The following species (listed on Schedule 2 of SEPP 44) have been adopted for the Nambucca Local Government Area – Forest Red Gum (Eucalyptus tereticornis), Tallowwood (Eucalyptus microcorys), Large-fruited Grey Gum (Eucalyptus biturbinata), Small-fruited Grey Gum (Eucalyptus propinqua), Ribbon Gum (Eucalyptus nobilis), Scribbly Gum (Eucalyptus signata) and Swamp Mahogany (Eucalyptus robusta)(NPWS, 2003).

5.9       Delegation is not extended to trees within State Environmental Planning Policy (SEPP) 14 – Coastal Wetlands areas.  Such designated wetlands are marked on a map, a copy of which can be viewed at Council’s Administration Offices.  Clause 7 of SEPP 14 provides that the consent of Council and the concurrence of the Director General of the NSW Department of Planning is required for “clearing” of this land.  A number of exemptions apply.

5.10     Delegation is not extended to trees where a tree or trees are proposed to be removed outside the footprint of the building or the proposed vehicular access for development that would otherwise be regarded as “Complying Development” as defined in Clause 5A of Nambucca Local Environmental Plan 2010.  In this case, all trees that are proposed to be removed must be clearly marked and identified on the site plan along with justification and/or review of environmental factors for its/their removal.

5.11     Delegations should not extend to trees which are listed as threatened species or EEC species under the TSC Act.  Also within SEPP26.

 

 

6.0     Assessment of applications

 

Maintenance or removal of trees and shrubs will only be considered by Council when a completed application form is received from a resident stating the person’s name, address and reasons why they believe the tree(s) should be removed on the Council’s parks, reserves and other operational land (including road verges).

 

All measures should be taken to retain trees and shrubs in public places within the townships and rural environs.  Council recognises that this may require a higher level of maintenance on a more frequent basis or potential replacement of infrastructure.  Measures that may be considered to ensure the retention of trees may include the relocation or replacement of footpaths and road pavement where the tree is causing root damage or redesign of a project around existing trees.

 

Where a request for tree removal or pruning relates to the potential for injury to any person or damage to property, a Council officer will use the Tree Assessment and Risk Evaluation Form to evaluate the risk in the first instance.  (Appendix B and C)

 

6.1     The application will be assessed along the lines of:

 

6.1.1    Where a request for tree removal or pruning relates to the potential for injury to any person or damage to property, a Council officer will use the Tree Assessment and Risk Evaluation Form to evaluate the risk in the first instance. (Appendix B and C).

An assessment shall be completed by qualified persons for all proposed tree removal or major pruning according to the procedures in Tree Rating Procedure for Trees on Council Owned or Controlled Land (TRP) The application will be assessed along the lines of:

6.1.2       Risk of personal injury posed by the tree;

6.1.3       Risk of a negative health impact to the adjacent property owner;

6.1.4       Risk of damage to buildings, structures or services;

6.1.5       The health, growth habit, stability and structural soundness of the tree.

6.1.6       The significance of the tree;

6.1.7    The role of the tree to the surrounding landscape (including cumulative impact of tree removal).

 

6.2     The assessment will then lead to one of the following outcomes:

 

6.2.1      Refusal;

6.2.2      Agree to maintenance;

6.2.3      Agree to removal;

6.2.4      Agree to remove and seek a financial contribution;

6.2.5    Approve work by applicant at their total cost provided a qualified contractor is used (NB: The adjacent neighbours will be advised when removal is approved).

6.2.6    Council will not contribute to the removal of a tree in which a property access has been constructed.  The removal of such is at the expense of the property owner.

 

Any requests for the removal of trees deemed healthy by Council staff shall be accompanied by an Arborist’s report at the Applicant’s expense.

 

The General Manager or delegated staff members shall take into account any comments from the Arborist’s report in determining whether or not to proceed with the work.  If an agreement cannot be reached, the matter may be reported to Council for determination.

 

An Arborist’s report shall be undertaken to determine treatment measures on trees that are considered or determined as either senescent or a significant tree unless the tree has been identified by Council’s delegated staff member as being dead, dying, diseased, dangerous, destructive or disadvantageousRemoval of these trees shall be considered as a last resort.  These trees will be captured in Council’s GIS data base with a copy of the Arborist’s report attached to the file.

 

Applications for removal or pruning of trees by other Government Authorities shall be made via the application form.  Any approvals will be subject to conditions as indicated on the form and or as determined by the General Manager or delegated staff members.

 

 

6.3       Trees may only be removed or pruned for one or more of the following purposes:

 

6.3.1    The tree is dead, dying, diseased or dangerous, destructive or disadvantageous;

6.3.2    Branch overhangs on private property which represents a risk;

6.3.3  A tree in poor condition with cavities in the trunk or in ill health from natural causes;

6.3.4    The tree is dangerous (as determined by a risk assessment including consideration of the ‘clear zone’ as defined by RMS guidelines);

6.3.5  An emergency situation;

6.3.6    A tree with poor structure resulting from problems during growth such as multi trunks that make it inherently weaker;

6.3.7    Large trees on public property that are prone to drop branches and represents a risk where signage or fencing is not an appropriate technique;

6.3.8    As part of bushfire control or prevention;

6.3.9    The tree is limiting the field of vision of a motor vehicle, is obstructing traffic or is causing a traffic hazard;

6.3.10  For the purposes of constructing or maintaining roads, drains, buildings or any other asset that is owned and or maintained by Council;

6.3.11  For the purposes of preventing damage to any roads, drains, buildings or any other asset that is owned and or maintained by Council;

6.3.12  The removal or pruning of the tree is identified in an approved management strategy, environmental approval or decision of Council relating to the subject land;

6.3.13  Where the tree may be required to be removed to enable construction of a fence on a private or Council property boundary in the rural and urban area, providing that disturbance is kept to a minimum (Note that if a tree is located on the fence line it shall be taken to be within private land and not be subjected to this policy when clearing for fences);

6.3.14  Tree removal for emergency purposes in streets and parks will not require a formal tree removal application.  However, verbal permission from the Council (delegated staff member) or SES is required;

6.3.15  Existing tree blocks the only access to a new development (eg driveway into new building) and where there is no alternative access.

 

 

6.4       Trees shall not be removed or pruned for one or more of the following purposes:

 

6.4.1    To obtain or retain scenic views from residential, commercial or industrial properties. Nor shall trees be removed solely for the purpose of gaining access to a site for construction purposes (eg. building a house);

6.4.2    To reduce or eliminate leaves in roof guttering and on property;

6.4.3    To reduce or eliminate “dirty” tree, fruit or sap drop, bird or bat droppings;

6.4.4    To reduce or eliminate shading of house or yard;

6.4.5    To improve television or internet reception or solar panels in urban areas;

6.4.6    Healthy and stable trees;

6.4.7    In response to damage to sewer pipes/built structures unless all engineering alternatives have been considered;

6.4.8    Trees located within any identified conservation zone within the Nambucca LGA are subject to a Development Application and approval must be gained pursuant to the Environmental Planning and Assessment Act (EP&A Act). A Development Application (DA) must be submitted with the tree report attached. Depending on the significance of the tree an independent report may be required for the DA.  The provision of the conservation zone overrules this policy;

6.4.9    When clearing of larger areas of native vegetation is required for the purposes of infrastructure construction, Council may require approval under the Native Vegetation Act 2003.  In these instances, Council needs to consult with the relevant Authority.

 

 

7.0     Consent for tree removal

 

Trees shall not be removed or pruned on Council owned or controlled land (including street trees) without permission under this policy.  If consent is granted in accordance with section 6.3 of this policy the costs associated with removal or pruning of trees on public land managed by Council shall be subject to available funding and resources determined as follows:

 

•    If a tree is dangerous it is to be removed at Council cost;

•    If a tree is causing asset damage it is to be removed at Council cost;

•    The Applicant will be notified in writing within 14 days after the inspection and assessment that their application has been approved and consent granted.

 

 

8.0     Refusal of consent

 

8.1       The applicant will be notified in writing within 14 days that their application has been refused.

 

8.2     Rights of appeal if an application is refused.

 

•     Where an applicant is dissatisfied with a determination by Council, a request for a review of that decision can be submitted and the review determined by another qualified member of Council staff. 

 

•     If Council staff considers that the application will again be refused, staff are to provide Council with a report for determination by resolution and the Applicant may be required to provide an Arborist report to support their request for removal at their expense.

 

8.2.1    Regardless of the outcome of the independent assessment Council will not reimburse the applicant the cost of the arborist report.

 

 

9.0       Garden, shrub or tree encroachment

 

Council may direct property owners, who have planted gardens, shrubs or trees within the road reserve or their property, and where these planted gardens, shrubs or trees are identified as environmental weeds or represent an obstruction or risk as defined in this policy, to remove or prune the tree at their cost.  If said works are not completed within one month of notification, Council will remove or prune the tree and recover costs from the owner.

 

Council will not permit any form of gardens within 1.5 metres of the kerb face to the property boundary due to sight restrictions.  Council’s written consent is required for any vegetation in the zone from 1.5 metres of the kerb line to the property boundary to ensure vision for motorists and pedestrians is not obstructed.

 

Excluded from this policy are street planter boxes and landscaped traffic medians installed for or by Council.

 

 

10        Revegetation

 

10.1     Vegetation removed should be replaced in a suitable location with appropriate numbers and species of vegetation as determined in consultation with Council (delegated staff member).

 

 

11.0   Notification of tree removal in urban areas

 

Notification and assessment requirements shall not apply to “Minor/Moderate impact removal” in urban areas for the following:

 

11.1     Where the works are classed as “Minor/Moderate impact removal”, the General Manager or their delegate will undertake the work under delegated authority;

11.2     Minor Pruning;

11.3     Emergency works;

11.4     Works authorised in accordance with the Bush Fires Act 1949, dependent on scale and location;

11.5     Pruning and regrowth removal in regularly maintained gardens or regularly cleared easements and road reserves;

11.6     A tree that must urgently be removed or pruned that is obstructing traffic, is causing a traffic hazard or is creating a dangerous situation where persons or property are likely to be damaged.

 

Notifications shall apply to all tree removal as follows:

 

11.7     Affected owner and adjoining properties (either side of tree location) shall be notified in writing at least 7 days prior to work commencing, where practicable.

 

11.8     Notifications shall apply to all “high impact tree removal or major pruning” in urban areas as follows:

 

a)   Where the works are classed as “High impact removal”, the General Manager or their delegate shall circulate a memo to all Councillors outlining details on the proposed works at least 7 days prior to work commencing (where practicable).

 

b)   Affected owner and adjoining properties shall be notified in writing at least 7 days prior to work commencing (where practicable).

 

 

12.0   Routine Inspection of tree removal in rural and urban areas

 

Council has recognised that it has limited resources and funding and does not undertake routine inspections of trees in rural and urban areas for the purpose of identifying trees that may require removal.  If a resident has concerns about a specific tree they are to provide council with specific location details (road name, distance from nearest cross road, side of road, species, etc) Council staff will then undertake an assessment and if removal is required will program removal when time and resources permit.

 

In rural areas where trees do not pose any possible threat to dwellings and it is ascertained that a tree is dead, has a precarious lean or is burnt out, it may be removed only if there is a real possibility of it causing damage to persons or property.

 

 

13.0   Vandalism of trees

 

Trees that are lopped, removed or poisoned on Council controlled lands (including street trees) are administered by the Tree Vandalism Policy (TRIM Ref 13553/2012). 

 

 

14.0     Trees under power lines

 

Council recognises that street tree pruning or removal by Energy authorities shall be undertaken under the Electricity Supply Act 1995 and seek cooperation for these works to be advertised in the local media by the relevant electricity supplier and Council advised at least 4 weeks prior to the works commencing on programmed maintenance.

 

Only those trees which are under power lines, which constitute a traffic/pedestrian hazard, or for the health of the tree require pruning, are to be pruned.

 

Council recognises the requirement for buffer zones in and around new infrastructure, and will seek alternative methods to clearing vegetation zones in the first instance (ie underground power lines).

 

 

15.0     History

 

The removal of trees on public land without approval is an offence and can be subject to large fines imposed by the courts.  This has occurred in many locations.  In some cases maintenance or removal may have been approved when there was no need for illegal activity.

 

Removal of Trees - Adopted on 18 August 1988

The policy has been modified to include reference to Government Acts.

 

Garden Encroachment - Adopted on 9 September 1995

Amended to allow planter boxes and landscaped medians constructed by Council.

 

The situation will be addressed along the lines of:

 

·     Risk of personal injury posed by the tree;

·     Risk of damage to buildings, structures or services;

·     The health, growth habit, stability and structural soundness of the tree;

·     The significance of the tree;

·     The role of the tree to the surrounding landscape (including cumulative impact of tree removal).

 

The assessment will then lead to one of the following outcomes:

 

·     Refusal;

·     Agree to maintenance;

·     Agree to removal;

·     Agree to remove and seek a financial contribution;

·     Approve work by applicant at their total cost provided a qualified contractor is used;

·     (NB: The adjacent neighbours will be advised when removal is approved).

 

This policy replaces the policies Trees in Parks, Streets and Street Gardens (TRIM Ref. 25354/2007) and Tree Maintenance and Removal Application (TRIM Ref.13482/2007).

 

 

16.0     Annexures

 

Annexure A         Tree Removal/Pruning Application Form           (TRIM Ref. 27010/2007)

Annexure B         Tree Hazard Evaluation Form                   (TRIM Ref. 18678/2013)

 

 


ACKNOWLEDGEMENTS

 

The Nambucca Valley Vegetation and Planting Guide (Local Native Plants and Weeds 2007) First Edition by Nambucca Valley Conservation Association and Nambucca Valley Landcare Designed and Produced by Fugerkanism Design Studio

 

Please note: A further edition of the above mentioned guide was published in 2012 by Mira Design Studios.

 

 

Department:

Engineering Services

Last Reviewed

Resolution Number

Author:

Assistant General Manager Engineering Services

August 2013

 

Document No.

13154/2013

February 2017

57/17 to go on Public Exhibition

First Adopted:

5 July 2007 Document No. 25354/2007

May 2017

271/17 –Adopted 25/05/17

Resolution No:

 

 

 

Review Due:

June 2012

 

 


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ANNEXURE A

 

 

 

Tree Removal/Pruning Application Form

 

(TRIM Ref. 27010/2007)

 


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TREE REMOVAL PRUNING APPLICATION

 

Address Application to:      The General Manager Nambucca Shire Council PO Box 177 Macksville NSW 2447

 

Enquiries to:                         Department Engineering Services – Telephone: (02) 6568 0230

 

Note:                                       Application to be completed in black pen pleaseCouncil does not have a Tree Preservation Order, so consent to remove a tree on your land in an urban area is not required.

 

PART 1     APPLICATION AND SITE DETAILS (Applicant Details)

 

1

Full Name

(Mr/Mrs/Ms)

 

 

Postal Address

 

 

 

 

 

 

 

Phone

  

   Email

 

 

 

Mobile

 

   Facsimile

 

 

 

2

Property Location - Please provide full unit and/or house number, street address and suburb

 

 

 

 

 

(We need this to correctly identify the land in relation to the tree)

 

 

PART 2     APPLICATION DETAILS (Nature of Application)

 

3

Please describe briefly everything that you want approved by the Council.

 

 

 

 

 

 

 

 

 

 

 

Remove

 

Prune

 

 

 

4

Required Sketch

·   2 copies of a plan indicating position of the tree to be removed or pruned

·   Photograph

 

 

PART 3      DECLARATION

 

5

I apply for approval to have the works described in this application carried out.  I declare that all the information in the application and checklist is, to the best of my knowledge true and correct. 

I acknowledge that if the information provided is misleading any approval granted ‘may be void’.

 

 

 

Signature

 

Date

 

(Please refer to the Tree Maintenance and Removal Application Policy on Council’s website)


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ANNEXURE B

 

 

 

Tree Hazard Evaluation Form

 

(TRIM Ref. 18678/2013)

 

 


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Description: nambucca valley nsc

 

 

NAMBUCCA SHIRE COUNCIL

PRESSURE SEWERAGE POLICY

 

 

Our Vision

 

Nambucca Valley ~ Living at its best

 

Our Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’’

 

 

 

 

1.0       Policy objective

 

To provide clear guidelines and instruction on how the installation and operation of pressure sewerage systems will be managed in the Nambucca Shire given that there are significant differences to gravity sewer systems.

 

 

2.0       Related legislation

 

Local Government Act 1993

Environmental Planning and Assessment Act 1979

Water Management Act 2008

Local Government (General) Regulation 2005

 

 

3.0       Definitions

 

Accredited Installer an installer accredited by the Period Supply Contractor for undertaking on-property works in accordance with Section 9.4 of this policy

Actual Pump Head This is the actual static head plus the frictional losses that the pump has to meet in discharging the collection tank’s contents. The final or actual pump head is determined from field measurement, to confirm previous design calculations of the pump head.

Alarm Volume This is the volume that is stored in the on-property collection tank, before the collection tank alarm activities.

As constructed drawings – see work as executed drawings

Backlog area - existing residential areas that do not currently have a centralised (or reticulated) sewerage system

Boundary kit – see Property Boundary Assembly

Collection/Pump unit a collection tank and associated pumping equipment including grinder pump, level switches, pipework and valves

Collection/Pump unit supplier a company that supplies collection/pump units, technology (primarily Grinder pumps) and knowledge and guarantees the performance of the individual items within the collection/pumping unit

Collection Tank that part of a collection/pump unit which collects and stores flows from sanitary drains

Control/Alarm Panel The power and control panel which controls operation of the Grinder pump and which contains audible and visual alarm components. The panel also contains a dedicated circuit breaker for power disconnection.

Council This term should be interpreted to mean Nambucca Shire Council and its successors.

Designer This is the individual responsible for the design of either the pressure sewerage reticulation system or the on-property works (or both).

D&C Design and Construction Tender/ Contract.

Emergency Volume- This is the volume which is stored in the pressure sewerage collection tank from just above the alarm activation level to just before the overflow relief gully begins to discharge.

Flushing Point This is a formal point in the reticulation to which a large supply of water can be connected under pressure to flush out the reticulation pipelines, or alternatively to remove sewage from the reticulation system.

Grinder Pump - a mechanical device designed to pump liquid and in the process reduce the size of solids contained in the sewage

High Level Alarm This is both an audio and visual alarm system activated when the level of the sewage in the on-property pressure sewer collection tank reaches the alarm volume level.

Home Owner’s Manual a manual informing resident of what they can and cannot do in relation to the pressure sewerage system on their property, as well as what to do if their system should fail.

Installer This is the company/ individual responsible for carrying out all of the on-property works. Council will only permit accredited installers to undertake works.

Low Pressure Sewerage Scheme – This is a different name also often used to describe pressure sewerage schemes.

On-property Works These are the total works undertaken on a property, including any excavation, installation, compaction and restoration associated with the Collection/Pump unit, Property discharge line/s, Control/Alarm panel, Property boundary assembly, Pump control/power cable and a one (1) metre stub of gravity sanitary drain extending outside the pressure sewerage collection tank.

Overflow Relief Gully This is a control overflow device to prevent overflows occurring inside the dwellings on the property, by ensuring that as such overflows occur outside of the dwelling. Its arrangements and dimensions are contained in the NSW Plumbing Code.

Construction Contractor This is the company/ individuals responsible for constructing the off property works, such as the reticulation system and the property boundary assemblies. This company/ individuals might also be the Installer.

Period Supply Contract This is a Contract Council enters into for supply of Goods and Services for a set period.

Pressure Sewerage Lateral– This is the continuation of the property discharge line from the property boundary assembly to the reticulation system pipeline and includes any road crossings (where applicable).

Pressure Sewerage Reticulation System the series of pipelines laid in the streets connecting the properties to either a treatment plant or some designated discharge point in an existing sewerage system, and includes the property boundary assemblies.

 

Pressure Sewerage Systems This is a specialist system wherein all of the property sewage is connected to an on-property pumping station (or series of pumping steps). This dedicated pumping unit incorporates a grinder to reduce solids in the sewage to watery slurry. The pumping station then discharges through small diameter pipelines laid minimum depth.

Council’s pressure main reticulation systems rely on the pressure generated by all the “on property” pumps in the system to move sewage from the pumping unit to the treatment plant or the set discharge point in a gravity reticulation network.

Pressure Zone This is a collection of properties, that are capable of being isolated from upstream and downstream areas during the construction phase and are clearly marked as such on the reticulation drawings. The zones are used to allow one area to become operational whilst the upstream areas are still being constructed.

Property Boundary Assembly - This is a valve box at the property boundary incorporating an isolating valve, flow directional valve and an inspection tee piece.

Property Diagram – A drawings showing the “on property” works.

Property discharge Line – The pipeline that connects the on-property pumping station to the property boundary assembly.

Pumping Units (or Station) this includes the pumps, collection tank, alarm system, pump pressure switches, etc and is installed on the property.

Sanitary Drains pipelines installed by licenced plumbers which convey sewage from buildings to a connection point (also called house drains, house sewer or house service line).

Work as Executed (WAE) Drawings – These are the Work as Executed or as Constructed Drawings.

 

 

4.0       Policy statement

 

Nambucca Shire Council will permit the installation of pressure sewerage systems to provide sewerage services where other forms of sewerage cannot be effectively or economically used, or where pressure systems have particular environmental, economic or social benefits. While pressure systems are an internationally recognised sewerage system, they are sufficiently different to gravity reticulation systems to require a separate policy statement.

 

 

5.0       History

 

Pressure Sewerage systems have gained mainstream acceptance in the wastewater industry in Australia and many Local Government Authorities have been installing the systems in recent times.

 

Nambucca Shire Council has previously installed a pressure sewerage system at a rural residential development site at Oyster Creek following a court order that on site wastewater disposal systems could not be used in this area.  At this time Council only takes responsibility for the common transfer pipe and the individual pump units remain the responsibility of the property owner to maintain.

 

A history of ongoing problems with the onsite wastewater disposal systems in this area has initiated an investigation by Council into a means of providing sewerage services to existing developments in South Nambucca Heads.  It was considered that pressure sewerage was the only viable option for providing such a service.

 

 

A concept design was produced for the proposal and residents of Kingsworth Estate were also requested to provide feedback as to their willingness to be included in a pressure sewerage scheme given that they would have to contribute to the cost.  The feedback was overwhelmingly against the proposal.

 

Council therefore resolved to provide a pressure sewerage system in South Nambucca Heads to serve properties along the existing Pacific Highway south to Florence Wilmont Drive only.  Council also successfully applied for Federal Government funding to assist in the construction of the project.

 

Once installed it is proposed that all components of the pressure sewerage system including on property pump stations and discharge pipework will be operated and maintained by Council.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Department:

Engineering Services

Last Reviewed

Resolution Number

Author:

Manager Water and Sewerage

 

 

Document No.

22015/2016

 

 

First Adopted:

16 March 2017

 

 

Resolution No:

131/17

 

 

Review Due:

 

 

 

 


Ordinary Council Meeting - 8 February 2018

Review of Engineering Services Policies

 

TABLE OF CONTENTS

1.         Introduction.. 1

1.1          What are Pressure Sewerage Systems. 1

1.2          Application of Policy. 1

1.3          Supporting Documentation. 1

2.         USE OF PRESSURE SEWERAGE SYSTEMS IN NAMBUCCA SHIRE. 2

2.1          Where Can Pressure Sewerage Systems be used in the Nambucca Shire?. 2

2.2          Likely General Applications of the Pressure Sewerage Systems. 2

2.3          Ownership of “On-Property” Works. 3

2.3.1      Requirements for Easements over On Property Works. 3

2.4          Power for the Pumping Unit. 3

2.5          Number of Pump Units per Residential Property. 4

2.6          Non-Residential Properties. 4

2.7          Property owners required to connect to Pressure Sewerage. 4

2.8          Discovering the Property has a Pressure Sewerage System.. 4

3.         PERIOD SUPPLY CONTRACT FOR PRESSURE SEWERAGE COLLECTION / PUMPING UNITS. 4

4.         design and constructionof pressure sewerage systems. 5

4.1          Design and Construction of Pressure Sewerage Reticulation System.. 5

4.1.1      Backlog areas. 5

4.1.2      New developments. 5

4.2          Installation of On-Property Works. 5

4.2.1      Backlog areas. 5

4.2.2      New Developments. 5

4.2.3      Pumping Unit to be Fully Tested before Commissioning. 6

4.3          Connection of property sanitary drains to Pressure Sewerage Collection / Pumping Unit. 6

5.         Operation and Maintenance of PRESSURE SEWERAGE SYSTEMS. 6

5.1          Normal Operation of the Collection/Pumping Unit. 6

5.2          Power Operation. 6

5.3          Maintenance of the Pumping Unit. 6

5.4          Levels of Services. 7

5.5          Home Owner’s Manual. 7

5.6          Identification of Maintenance Employees and Contractors. 7

5.7          Maintaining the Overflow Relief Gully. 8

5.8          Special Requirement for Spas and Swimming Pools. 8

5.8.1      Spas. 8

5.8.2      Swimming Pools. 8

5.8.3      Cost of special modifications for spas and swimming pools. 9

6.         Modifications to on Property Works. 9

6.1          Relocating Collection/Pumping Units and Property discharge Lines. 9

7.         New Developments / Subdivisions. 9

7.1          General Requirements. 9

7.2          Collection/Pumping Units. 10

7.3          Design of Pressure Sewerage Reticulation System.. 10

7.4          Pressure Sewerage Reticulation Construction. 11

7.5          “On-Property” Works. 11

7.5.1      Requirements. 11

7.6          Connection of Sanitary Drains. 12

 

8.         Special Provisions for Pressure Sewerage in Close Proximity to Existing Gravity reticulation Areas  12

8.1          Provision of reticulated sewerage. 12

8.2          Existing Private Pump-out Systems. 13

9.         Administration.. 13

9.1          Sewer Charges and Repairs. 13

9.2          Property Diagrams. 13

9.3          Spare Pumps. 13

9.4          Accredited Installers. 13

9.5          Home Owner’s Manual. 14

9.6          General Information. 14


Ordinary Council Meeting - 8 February 2018

Review of Engineering Services Policies

 

1.     Introduction

1.1          What are Pressure Sewerage Systems

A pressure sewerage system is a complete system where raw sewage is conveyed under pressure generated by pumping units contained on each property to a nominated discharge point. The system comprises three components:

 

a)   Pressure Sewer reticulation, which is a network of pressure mains (including pressure sewer laterals and property boundary assemblies) which transports sewage from properties to a nominated discharge point.

b)   “On Property” works, which includes a collection/pumping unit located on and draining individual properties, a Control/Alarm panel and associated electrical connections, and a property discharge line which connects the collection/pumping unit(s) to the property boundary assembly, and

c)   Property Sanitary drains, which are pipelines installed by licenced plumbers which convey sewage from buildings to a connection point (also called house drains, house sewer or house service line).

 

The sanitary drains flow by gravity into the collection/pumping unit. From the collection/pumping unit, flows are then moved to the designated system discharge point via the collective pressure generated by pumps located in each unit. The pump will also contain a grinder to minimise blockages in the pipe systems, and an alarm system to warn the resident that the unit is not operating within preset parameters.

 

Typically, pressure sewer systems require much smaller pipelines than conventional gravity sewerage systems, and are also laid shallower (generally following the contours of the land). Pressure sewer systems do not contain manholes or lamp holes as these facilities are not needed or suitable.

 

1.2          Application of Policy

This policy applies to pressure sewerage systems as defined in Section 2.1. An individual pumping unit which pumps sewage to Council's gravity reticulation is not classified as a pressure sewerage system and is therefore not covered by this policy. However, approval for any new individual pump-out arrangements may require that the collection/pumping unit meet the technical requirements of this policy.

 

1.3          Supporting Documentation

This policy is supported by the following documents which provide the “how to” detail in respect of pressure sewerage systems:

 

WSA 07 – 2007: Pressure Sewer Code of Australia.  A Technical Specification covering the supply and installation of the pressure sewerage systems and

A home owner’s manual to inform the resident of what they can and cannot do in relation to the pressure sewerage system on their property, as well as what to do if their system should fail.

 

Council will review these documents periodically and update them as required.


 

2.     USE OF PRESSURE SEWERAGE SYSTEMS IN NAMBUCCA SHIRE

Pressure sewerage systems may be permitted where they represent a more appropriate or cost effective method of sewerage than conventional gravity systems. Their adoption should not be assumed in any application.

 

2.1     Where Can Pressure Sewerage Systems be used in the Nambucca Shire?

As a general principle, pressure sewerage systems may be permitted either:

 

a)   In sewerage catchments where Council has resolved that pressure sewerage is to be the method of providing reticulated sewerage,

b)   Within developments where pressure sewerage is demonstrated to be a significantly lower overall life cycle cost option for Council than gravity sewerage.

 

In considering whether pressure sewerage may be permitted, Council will consider the following issues:

 

a)   Whether there are particular circumstances which makes the use of pressure sewerage preferred (e.g. where conventional gravity systems are considered to present a high risk of future infiltration).

b)   Whether other means of sewerage reticulation are currently provided or proposed for the subject area. For example, without other justification pressure sewerage is unlikely to be supported in areas where gravity reticulation is already installed. Developers proposing to use pressure sewerage are advised to check with Council’s Manager Water & Sewerage.

c)   Whether pressure sewerage is specified as the preferred reticulation proposed in a sewerage strategy or Environmental Impact Statement approved by Council for a particular area.

 

Although pressure sewerage may, in some locations, have a lower construction cost, this will not necessarily mandate its use. Accordingly Developers proposing to use pressure sewerage will need to justify why Council should permit these systems in their particular application.  Any final decision on the use of pressure sewerage systems is at the discretion of Council.

 

2.2     Likely General Applications of the Pressure Sewerage Systems

The most common applications for pressure sewerage in the Nambucca Shire area are likely to be:

 

a)   Areas where Council has resolved that pressure sewerage will provide the centralised reticulation.

b)   Future backlog sewerage areas where ground and/or topography conditions are more suited to a pressure sewerage system than gravity sewerage systems.

c)   New subdivisions where it can be demonstrated that there is a significant environmental benefit in the use of a pressure sewerage system and it has a lower all of life cost than a gravity sewerage systems,

d)   For individual homes (or small clusters of homes) that are currently in close proximity to or are part of a sewered urban area but have not been serviced by that area’s current sewerage scheme and connection would involve one or more pump stations and/or site conditions are such that construction of a gravity sewerage system would compromise sensitive environmental areas. This also includes existing vacant urban blocks of land under the same circumstances. These properties will be subject to an application for connection to the sewerage system and subsequent investigation that confirms that this connection is possible and viable.

2.3     Ownership of “On-Property” Works

Conditions of connection to Council’s pressure sewerage systems under Clause 18(1) of the Local Government (General) Regulation 2005 are that:

 

Ownership of “On Property” works, which include the following components (as defined in WSA 07) shall reside with Council:

§ Collection/Pump unit

§ Property discharge line/s from the pump to the property boundary assembly

§ Control/Alarm panel

§ Property boundary assembly

§ Pump control/power cable

§ Pipework downstream of an inspection shaft which shall be located a maximum of one (1) metre on the property side of the pressure sewerage collection tank.

 

Collection/pumping units installed within the system shall be compatible with the collection/pumping units supplied under Council’s period supply contract or as specified by Council.

 

Pressure sewerage systems do not have any resident serviceable parts, and under Section 635 of the Local Government Act it is an offence to willfully or negligently remove, damage, destroy or interfere with a sewer system. Property owners should note that the property discharge line is also defined as part of the system. In particular, property owners/residents should locate the property discharge line before commencing any excavation works which may damage the line. Council may attempt to recover costs for any willful or negligent damage to pressure sewerage systems.

 

2.3.1      Requirements for Easements over On Property Works

Easements will generally not be required over any part of the “on property” works, so as to enable property owners to subsequently relocate on property works (normally the property discharge line) as required to accommodate future property modifications etc. However, an easement will be required if the property discharge line is required to pass through a neighbouring property.

 

Council reserves the right to create an easement (if required) on a particular property, so as to ensure the safe ongoing operation of the system, the minimisation of any health concerns or the protection of any Council Property.

 

2.4     Power for the Pumping Unit

Pumping units shall be connected to a property’s switchboard as part of the “on property” installation, and a separate circuit shall be added to the property switchboard so as not to interfere with the normal electrical operation of the house.  Council will be responsible for all electrical cabling back to the circuit breaker on this circuit and no other wiring shall be connected to this circuit.

 

The pumping unit will not be metered separately as this would increase operational costs (reading meter, sending out bills and other general administration by the energy supplier). Residents will meet the individual power costs as part of their electricity bill, and the cost of power is likely to be offset by an overall cheaper system in terms of capital and operational costs.

 

Council will apply a lower sewerage rate to properties with pressure sewerage to offset the cost of power consumption.  The rate will be documented in Council’s annual fees and charges.

 

2.5     Number of Pump Units per Residential Property

Generally, only a single pumping unit shall be permitted for each residential property. For multiple dwellings on the same property, a single unit (if of sufficient capacity) may be approved to serve more than one dwelling; however this unit may have more than one pump.

 

However, Council may consider approving more than one pumping unit on a property if the general property layout or the layout of the different dwellings on the property requires more than one unit. In these cases, each pumping unit will attract a sewer access charge. In backlog sewer schemes, Council will only provide one pumping unit per residential property, and the cost of any approved additional pumping units shall be borne by the property owner.

 

2.6     Non-Residential Properties

Where pressure sewerage systems are to be provided to non-residential properties such as schools, hotels, caravan parks, industrial etc, owners will need to satisfy Council’s Water Cycle staff regarding the adequacy of any “on property” designs, including the adequacy of the property discharge lines. All pumping units shall be installed as per the plans submitted to and approved by Council.

 

Onsite storage shall be provided to allow for a minimum 4 hour emergency response time.  Generally a two pump system will be required and the pump type shall be determined by Council.

 

2.7     Property owners required to connect to Pressure Sewerage

Once Council has formally determined that pressure sewerage systems are applicable to an area, all properties serviced by the system (and/or within the distance specified in the regulation) will be required to connect to Council’s system by pressure sewerage within a period of 6 months.  Sewage access charges will be levied from the time the sewer is available for connection.

 

2.8     Discovering the Property has a Pressure Sewerage System

The property’s drainage diagram, and in some areas the Section 88B instrument (depending upon the nature of the property) will be marked to indicate that the property is served by a pressure sewerage system. This is specifically to allow the prospective land purchaser to discover prior to their purchase that the property is serviced by a pressure sewerage unit.

 

In addition to the drainage diagram a positive covenant reinforcing Council’s right of access onto the property to service the units will also be required as a condition of consent for new subdivisions serviced by pressure sewerage.

3.     PERIOD SUPPLY CONTRACT FOR PRESSURE SEWERAGE COLLECTION / PUMPING UNITS

At any time Council may enter into a period supply contract for the supply of pressure sewerage collection/pumping units. The supply arrangement includes the collection tank, collection / pump unit, control / alarm panel and property boundary assembly.


 

4.     design and constructionof pressure sewerage systems

4.1          Design and Construction of Pressure Sewerage Reticulation System

4.1.1      Backlog areas

In backlog areas, Council will be responsible for the design and construction of the pressure sewerage reticulation system.

 

4.1.2      New developments

For new developments, a design and analysis for pressure sewerage reticulation must be completed prior to construction of reticulation commencing. Where pressure sewerage systems are approved for new developments, design shall be undertaken in accordance with Section 8.3 of this policy.

 

Construction contractors must be approved by Council.

 

Construction shall be carried out on accordance with the requirements of WSA 07 using appropriate pipe material laid at minimum specified depth generally in a fixed alignment within the road reserve. Pressure sewerage reticulation pipes will also be adequately identified to enable location of the main at a later date, and to prevent cross connections. Pipes shall be tested to the appropriate standards prior to acceptance by Council.

 

General construction requirements are:

 

a)   Sealed roads shall be directional drilled rather than excavated.

b)   The area disturbed by construction shall be minimised and any disturbed area shall be restored back to a condition as close to that which existed prior to the disturbance, as can be practically achieved.

c)   Appropriate, well maintained plant is to be used at all times.

d)   Minimal amounts of trench shall be left open at any time.

e)   All road permits and other formal approvals are to be obtained prior to the commencement of any construction and all approval requirements observed during the construction phase.

f)    A property boundary assembly shall be provided for each lot.

 

4.2     Installation of On-Property Works

 

4.2.1      Backlog areas

In backlog areas, Council will be responsible for the installation of on-property works in consultation with property owners.

 

4.2.2      New Developments

For other installations, approved contractors shall be used for design of on- property works and installation of collection/pumping units on individual properties. Contractors must be able to demonstrate proof of accreditation from the pump station suppliers.

 

As a general principle in “on property” design, the pipelines should parallel property boundaries so as to minimise the impacts of the sewerage system on the property. However this principle may need to be changed to meet specific onsite needs. The pumping units should be located in close proximity to the “on property” dwelling so as to further maximise flexibility. The power supply to the units is to be installed in accordance with the requirements of the local energy supplier.

 

4.2.3      Pumping Unit to be Fully Tested before Commissioning

The final connection to the sewer main will also only be made after the pumping unit has been tested in accordance with the manufacturer’s recommendations and found to be suitable for formal commissioning.

 

4.3     Connection of property sanitary drains to Pressure Sewerage Collection / Pumping Unit

The property sanitary drains upstream of the pressure sewerage collection tank must incorporate an overflow relief gully, with all such plumbing to be in accordance with AS3500. In particular, the relief gully must not permit ingress of storm water to the pressure sewer unit. Connection of property sanitary drains to the stub extending from the collection/pumping unit may only be undertaken by licensed plumbers.

 

In backlog areas, Council shall nominate a timeframe within which properties must connect to the sewerage system.

5.     Operation and Maintenance of PRESSURE SEWERAGE SYSTEMS

Council’s intent is that residents with pressure sewerage systems should not be required to carry out significantly more operational input than for other sewerage systems. The infrequent reporting of an alarm is not seen as a significant impost and is offset by other advantages offered by pressure sewerage.

 

Council will achieve these goals by:

 

a)   Being responsible for the maintenance and repair of the collection / pumping units, which will be funded through the annual sewerage charges.

b)   Providing a 24 hour emergency response line.

c)   Providing residents with a Home Owner’s Manual to guide them in the operation of the pumping unit and tell them what to do when the unit requires maintenance.

 

5.1     Normal Operation of the Collection/Pumping Unit

The collection/pumping units operate automatically and do not require any specific input from the resident. The collection tank is sized to provide sufficient storage to cater for power outages that might be experienced as part of normal operation. The resident Home Owner’s Manual sets out how the units operate and what resident should do if an alarm occurs.

 

5.2          Power Operation

Residents are not permitted to interfere with the electrical operation of the collection/pumping units. To facilitate this, Council requires the collection/pumping units to be wired into the household switchboard in such a manner so as not to interfere with the normal electrical operation of the property.

 

5.3          Maintenance of the Pumping Unit

Council will maintain collection/pumping units within the system as part of its normal sewerage maintenance. As the “on-property” works are owned by Council, it is necessary for Council staff or agents to access properties for maintenance purposes. Section 191A of the Local Government Act, 1993, gives Council authority to enter private property to undertake maintenance of works on its sewerage systems.

 

Council may enter into agreements with property owner as a condition of connection to the pressure sewerage system to permit Council or its agents to enter the property and undertake any repairs to the collection/pumping unit. For new properties, Council may require as a condition of consent that a positive covenant be placed on the property title to enforce the needs for:

a)   Council access to the collection/pumping unit, including suitable access to enable a new pump to be carried onto the site to replace the existing pump

b)   The residents role as defined in the Home Owner’s Manual

5.4          Levels of Services

In general Council will endeavour to provide the same level of service as provided in gravity sewerage systems, particularly during business hours. For afterhours service, Council will specifically provide the following additional services:

 

a)   Next day repairs or replacement of the pumps for after-hours responses to high level alarms. This is to minimise inconvenience to the resident by utilising the emergency storage in the collection tank.

b)   Immediate response to any emergency situation with the potential for an overflow.

 

The Home Owner’s Manual will detail Service Standards between Council and the Property owner, as well as what the home owner should do in response to any emergency (or alarm) situation.

 

5.5          Home Owner’s Manual

Council will supply (and keep up to date) a Home Owner’s Manual to all owners of properties where pressure systems are installed. The Manual will outline operation and maintenance requirements of the pumping units. The Manual will include:

 

a)   Details on the operation of pressure sewerage systems including appropriate contact numbers and/or web site details for further enquires.

b)   Emergency contact phone numbers.

c)   What to do if the alarm sounds?

d)   What to do in the case of a power failure?

e)   How to minimise waste generation in the case of emergencies.

f)    How to install and operate swimming pools, spas etc in pressure sewerage areas, and detail requirements for design and installation of any new pools or spas.

g)   What can be safely discharged into the sewerage system?

 

5.6          Identification of Maintenance Employees and Contractors

Council or its agents will normally respond to a property request for maintenance, and any Council employee entering private property will have identification and appropriate authorisation to enter the land. Staff shall show their identification on entering the property. Where there is, or is a