PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones – arrived 5.44pm

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

 

APOLOGY

 

Scott Norman (AGM Corporate Services)

 

 

 

PRAYER

 

Father Shelwin Fernandez (Catholic Church) offered a prayer on behalf of the Nambucca Minister's Association.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 18 January 2018

35/18 RESOLVED: (Wilson/Smyth)

 

That the minutes of the Ordinary Council Meeting of 18 January 2018 be confirmed.

 

 

 

  

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 


 

General Manager Report

ITEM 9.1      SF959                080218      Outstanding Actions and Reports

36/18 RESOLVED: (Ainsworth/Jenvey)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF639                080218      Change to the Organisation Structure

MOTION:      (Ainsworth/Finlayson)

 

That Council note the following change to the organisation structure effective 1 July 2018:

 

Manager Community Development – reduction in FTE from 1.0 to 0.90.

 

 

Amendment:       (Jenvey/Smyth)

 

1        That Council note the following change to the organisation structure effective 1 July 2018:

 

          Manager Community Development – reduction in FTE from 1.0 to 0.90.

 

2        That Council consider providing additional funding to the position in its 2018/2019 Operation Plan and Delivery Program so that it may revert back to full time hours.

 

The amendment was Lost.

 

37/18 Resolved: (Ainsworth/Finlayson)

 

That Council note the following change to the organisation structure effective 1 July 2018:

 

Manager Community Development – reduction in FTE from 1.0 to 0.90.

 

 

 

Councillor Jones entered the meeting at 5.44pm.

ITEM 9.3      SF1398              080218      Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding

38/18 RESOLVED: (Reed/Ainsworth)

 

1        That Council note and endorse the assessment of capacity to deliver services under the Targeted Earlier Intervention program which is reforming Department of Family and Community Services funding.

 

2        That Council advise Family and Community Services (FACS) that subject to assurances that existing FACS funding to the Nambucca Valley will be at least maintained, its preference is that service delivery for targeted early intervention programs be undertaken by other agencies or NGO’s.  Further that Council is willing to work with FACS on a transition of the funding to other service providers but preferably a local Aboriginal NGO which has the capacity to deliver services to Aboriginal people.

 

3        That Council receives a further report on negotiations under the Transition Phase.

 

 

 

ITEM 9.4      SF688                080218      Environmental Levy and Other Projects - December 2017 Report

Motion:      (Ainsworth/Reed)  

 

That Council note the status of the Environmental Levy Program and special projects budget for the 2017/18 financial year.

 

Amendment:       (Jenvey/Smyth)

 

1        That Council note the status of the Environmental Levy Program and special projects budget for the 2017/18 financial year.

 

2        That Council staff report on the feasibility of erecting a plank style sign, near a picnic and toilet facility along Deep Creek in the Valla Beach precinct.  That the sign conforms to good design principles, as well as the appropriate construction and safety standards, and planning requirements with information on ICOLLS and Council’s Deep Creek Entrance Management Policy for Deep Creek when the entrance becomes closed.

 

3        That a draft sign be brought back to Council.

 

The amendment was carried and became the motion.

 

39/18 Resolved: (Jenvey/Smyth)

 

1        That Council note the status of the Environmental Levy Program and special projects budget for the 2017/18 financial year.

 

2        That Council staff report on the feasibility of erecting a plank style sign, near a picnic and toilet facility along Deep Creek in the Valla Beach precinct.  That the sign conforms to good design principles, as well as the appropriate construction and safety standards, and planning requirements with information on ICOLLS and Council’s Deep Creek Entrance Management Policy for Deep Creek when the entrance becomes closed.

 

3        That a draft sign be brought back to Council.

 

 

 

ITEM 9.5      SF2423              080218      Development Applications greater than 12 months or where submissions received - to 31 January 2018

40/18 RESOLVED: (Wilson/Ballangarry)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 31 January 2018 be noted by Council.

 

 

ITEM 9.6      SF2070              080218      NSW Boating Now - Round 2 - Funding Offer

41/18 RESOLVED: (Finlayson/Reed)

 

1        That Council accept the funding offer of $282,000 from NSW Boating Now Program to carry out the three (3) successful projects identified in Council’s applications for funding.

 

2        As identified in Council’s Forward Operational Plan, Council allocate $175,000 towards these projects in the 2018/2019 budget. This, combined with $20,000 of in-kind input from Council, to projects valued at a total of $477,000.

 

 


 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF251                080218      Schedule of Council Public Meetings 2018

42/18 RESOLVED: (Ainsworth/Reed)

 

That the schedule of dates for Council meetings in 2018 be noted and received for information by Council.

 

 

 

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1575              080218      Adoption of Asset Management Plans - Unsealed Roads, Footpaths, Stormwater Drainage, Water, Sewer and Bridges

43/18 RESOLVED: (Finlayson/Ainsworth)

 

1        That Council note the amendment to Clause 8.3 and endorse the following Asset Management Plans and place them on Council’s website under Integrated Planning and Reporting:

 

·       Unsealed Roads (TRIM 44045/2017)

·       Footpaths (TRIM 8542/2016)

·       Stormwater Drainage (TRIM 44041/2017)

·       Water (TRIM 38203/2017)

·       Sewerage (TRIM 38201/2017)

·       Bridges (TRIM 37801/2017)

 

2        That Council note that the following Asset Management plans will be provided through 2018:

 

·       Sealed Roads

·       Buildings

·       Other infrastructure (parks and reserves)

 

 

 

 

ITEM 11.2    SF1575              080218      Adoption of Reviewed Asset Management Policy

44/18 RESOLVED: (Ainsworth/Finlayson)

 

1        That Council endorse the revised Asset Management Policy (TRIM 42815/2017).

 

2        That Council’s Policy Register and website be updated with the revised Asset Management Policy (TRIM 42815/2017) replacing current Asset Management Policy (27571/2010).

 

 

 

ITEM 11.3    SF1031              080218      Review of Engineering Services Policies

45/18 RESOLVED: (Wilson/Ballangarry)

 

That the Review of Engineering Services Policies be deferred until the Council meeting of 22 February 2018.

 

 

 

ITEM 11.4    SF453                080218      Waste Management Quarterly Report October - December 2017

46/18 RESOLVED: (Ainsworth/Wilson)

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 October – 31 December 2017.

 

 

47/18 Resolved: (Smyth/Jenvey)

 

That Council receive a report in relation to the feasibility to providing a house hold chemical collection event with the Environment Protection Agency to enable people to dispose of oil filled heaters.

 

 

 

 

ITEM 11.5    SF2402              080218      Advice to Council of Successful quotation for Concrete Cycleway Construction

48/18 RESOLVED: (Ainsworth/Ballangarry)

 

Council note the engagement of Oasis Concreting under delegated authority to construct the 625m long concrete section of the South Macksville Cycleway and that Council note the report in Item 12.1 in the Confidential Agenda and that the Contracts Register be updated.

 

For the motion:                         Councillors Hoban, Ainsworth, Ballangarry, Finlayson, Jenvey, Jones, Reed, Smyth, Wilson

                                      (Total 9)

 

Against the motion:         Councillors Nil

                                      (Total 0)

      

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 6.35 pm. 

 

Confirmed and signed by the Mayor on 22 February 2018.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)