NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

22 February 2018

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

4.45PM     Citizenship Ceremony

5.00PM     Dr Peter Sobey – Solar Panel Installation

 

Ordinary Council Meeting - 22 February 2018

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 8 February 2018.................................................................................. 7

5        NOTICES OF MOTION

5.1     NOTICE OF MOTION - Tip Vouchers for rubbish collecting volunteers with the community.. 12

6        Notices of Rescission

6.1     NOTICE OF RESCISSION - ITEM 9.3 SF1398 080218 Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding 13  

7        PUBLIC FORUM

8        ASKING OF QUESTIONS WITH NOTICE   

9        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

10      General Manager Report

10.1   Outstanding Actions and Reports.................................................................................... 16

10.2   Council Reporting on Service Delivery - Auditor General's Performance Audit of NSW Councils   21

10.3   Arts Mid North Coast Annual Subscription....................................................................... 59

10.4   Proposed Sites for Reverse Vending Machines to Claim Container Deposits..................... 63

10.5   Use of Macksville Senior Citizens Hall by the Nambucca District Band............................ 112

10.6   Inquiry into Zonal Taxation............................................................................................. 116

10.7   Briefing on the Renewal of the NSW Regional Forest Agreements................................... 170

10.8   Minutes of Business Advisory Committee Meeting Held 7 February 2018......................... 173

10.9   Macksville Memorial Aquatic Centre Master Plan............................................................ 177

10.10  Easy To Business - Partnership with Service NSW.......................................................... 193

10.11  Impact on the permissible uses of land adjoining the proposed Great Koala National Park 196

10.12  Development Application DA2017/263........................................................................... 198

10.13  Development Application DA2017/196 - Use of Building as Secondary Dwelling.............. 211

10.14  Development Applications greater than 12 months or where submissions received -  to 14 February 2018............................................................................................................................. 223

10.15  Minutes of the Clean Energy Committee Held 7 February 2018........................................ 226

10.16  Request for Donation - Valla Beach Community Playgroup............................................. 279

10.17  Council Ranger's Report January 2018........................................................................... 285

10.18  2018 January - Approved Construction and Complying Development Certificates............. 287

10.19  2018 January - Development and Complying Development Applications Received........... 293

 

 

11      Assistant General Manager Corporate Services Report

11.1   Request to Extend the Playground at Taylors Arm Reserve............................................. 296

11.2   Quarterly Budget Review December 2017....................................................................... 298

11.3   Investment Report to 31 January 2018............................................................................ 304

11.4   Schedule of Council Public Meetings 2018..................................................................... 309

12      Assistant General Manager Engineering Services Report

12.1   Review of Engineering Services Policies........................................................................ 310

12.2   2017-18 Capital Works Program Monthly Report............................................................. 533

12.3   Nambucca Shire Traffic Committee Meeting Minutes - 6 February 2018............................ 548    

13      General Manager's Summary of Items to be Discussed in Closed Meeting

13.1   Purchase of Property for the Nambucca Heads Men's Shed

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) (d) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 9 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

14      MEETING CLOSED TO THE PUBLIC

15      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 08 February 2018

The following document is the minutes of the Ordinary Council meeting held 08 February 2018.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 22 February 2018 and therefore subject to change.  Please refer to the minutes of 22 February 2018 for confirmation.

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones – arrived 5.44pm

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

 

APOLOGY

 

Scott Norman (AGM Corporate Services)

 

 

 

PRAYER

 

Father Shelwin Fernandez (Catholic Church) offered a prayer on behalf of the Nambucca Minister's Association.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 18 January 2018

35/18 RESOLVED: (Wilson/Smyth)

 

That the minutes of the Ordinary Council Meeting of 18 January 2018 be confirmed.

 

 

 

  

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 


 

General Manager Report

ITEM 9.1      SF959                080218      Outstanding Actions and Reports

36/18 RESOLVED: (Ainsworth/Jenvey)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF639                080218      Change to the Organisation Structure

MOTION:      (Ainsworth/Finlayson)

 

That Council note the following change to the organisation structure effective 1 July 2018:

 

Manager Community Development – reduction in FTE from 1.0 to 0.90.

 

 

Amendment:       (Jenvey/Smyth)

 

1        That Council note the following change to the organisation structure effective 1 July 2018:

 

          Manager Community Development – reduction in FTE from 1.0 to 0.90.

 

2        That Council consider providing additional funding to the position in its 2018/2019 Operation Plan and Delivery Program so that it may revert back to full time hours.

 

The amendment was Lost.

 

37/18 Resolved: (Ainsworth/Finlayson)

 

That Council note the following change to the organisation structure effective 1 July 2018:

 

Manager Community Development – reduction in FTE from 1.0 to 0.90.

 

 

 

Councillor Jones entered the meeting at 5.44pm.

ITEM 9.3      SF1398              080218      Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding

38/18 RESOLVED: (Reed/Ainsworth)

 

1        That Council note and endorse the assessment of capacity to deliver services under the Targeted Earlier Intervention program which is reforming Department of Family and Community Services funding.

 

2        That Council advise Family and Community Services (FACS) that subject to assurances that existing FACS funding to the Nambucca Valley will be at least maintained, its preference is that service delivery for targeted early intervention programs be undertaken by other agencies or NGO’s.  Further that Council is willing to work with FACS on a transition of the funding to other service providers but preferably a local Aboriginal NGO which has the capacity to deliver services to Aboriginal people.

 

3        That Council receives a further report on negotiations under the Transition Phase.

 

 

 

ITEM 9.4      SF688                080218      Environmental Levy and Other Projects - December 2017 Report

Motion:      (Ainsworth/Reed)  

 

That Council note the status of the Environmental Levy Program and special projects budget for the 2017/18 financial year.

 

Amendment:       (Jenvey/Smyth)

 

1        That Council note the status of the Environmental Levy Program and special projects budget for the 2017/18 financial year.

 

2        That Council staff report on the feasibility of erecting a plank style sign, near a picnic and toilet facility along Deep Creek in the Valla Beach precinct.  That the sign conforms to good design principles, as well as the appropriate construction and safety standards, and planning requirements with information on ICOLLS and Council’s Deep Creek Entrance Management Policy for Deep Creek when the entrance becomes closed.

 

3        That a draft sign be brought back to Council.

 

The amendment was carried and became the motion.

 

39/18 Resolved: (Jenvey/Smyth)

 

1        That Council note the status of the Environmental Levy Program and special projects budget for the 2017/18 financial year.

 

2        That Council staff report on the feasibility of erecting a plank style sign, near a picnic and toilet facility along Deep Creek in the Valla Beach precinct.  That the sign conforms to good design principles, as well as the appropriate construction and safety standards, and planning requirements with information on ICOLLS and Council’s Deep Creek Entrance Management Policy for Deep Creek when the entrance becomes closed.

 

3        That a draft sign be brought back to Council.

 

 

 

ITEM 9.5      SF2423              080218      Development Applications greater than 12 months or where submissions received - to 31 January 2018

40/18 RESOLVED: (Wilson/Ballangarry)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 31 January 2018 be noted by Council.

 

 

ITEM 9.6      SF2070              080218      NSW Boating Now - Round 2 - Funding Offer

41/18 RESOLVED: (Finlayson/Reed)

 

1        That Council accept the funding offer of $282,000 from NSW Boating Now Program to carry out the three (3) successful projects identified in Council’s applications for funding.

 

2        As identified in Council’s Forward Operational Plan, Council allocate $175,000 towards these projects in the 2018/2019 budget. This, combined with $20,000 of in-kind input from Council, to projects valued at a total of $477,000.

 

 


 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF251                080218      Schedule of Council Public Meetings 2018

42/18 RESOLVED: (Ainsworth/Reed)

 

That the schedule of dates for Council meetings in 2018 be noted and received for information by Council.

 

 

 

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1575              080218      Adoption of Asset Management Plans - Unsealed Roads, Footpaths, Stormwater Drainage, Water, Sewer and Bridges

43/18 RESOLVED: (Finlayson/Ainsworth)

 

1        That Council note the amendment to Clause 8.3 and endorse the following Asset Management Plans and place them on Council’s website under Integrated Planning and Reporting:

 

·       Unsealed Roads (TRIM 44045/2017)

·       Footpaths (TRIM 8542/2016)

·       Stormwater Drainage (TRIM 44041/2017)

·       Water (TRIM 38203/2017)

·       Sewerage (TRIM 38201/2017)

·       Bridges (TRIM 37801/2017)

 

2        That Council note that the following Asset Management plans will be provided through 2018:

 

·       Sealed Roads

·       Buildings

·       Other infrastructure (parks and reserves)

 

 

 

 

ITEM 11.2    SF1575              080218      Adoption of Reviewed Asset Management Policy

44/18 RESOLVED: (Ainsworth/Finlayson)

 

1        That Council endorse the revised Asset Management Policy (TRIM 42815/2017).

 

2        That Council’s Policy Register and website be updated with the revised Asset Management Policy (TRIM 42815/2017) replacing current Asset Management Policy (27571/2010).

 

 

 

ITEM 11.3    SF1031              080218      Review of Engineering Services Policies

45/18 RESOLVED: (Wilson/Ballangarry)

 

That the Review of Engineering Services Policies be deferred until the Council meeting of 22 February 2018.

 

 

 

ITEM 11.4    SF453                080218      Waste Management Quarterly Report October - December 2017

46/18 RESOLVED: (Ainsworth/Wilson)

 

That Council receive and note the information provided in the Waste Management Quarterly Report for the period 1 October – 31 December 2017.

 

 

47/18 Resolved: (Smyth/Jenvey)

 

That Council receive a report in relation to the feasibility to providing a house hold chemical collection event with the Environment Protection Agency to enable people to dispose of oil filled heaters.

 

 

 

 

ITEM 11.5    SF2402              080218      Advice to Council of Successful quotation for Concrete Cycleway Construction

48/18 RESOLVED: (Ainsworth/Ballangarry)

 

Council note the engagement of Oasis Concreting under delegated authority to construct the 625m long concrete section of the South Macksville Cycleway and that Council note the report in Item 12.1 in the Confidential Agenda and that the Contracts Register be updated.

 

For the motion:                         Councillors Hoban, Ainsworth, Ballangarry, Finlayson, Jenvey, Jones, Reed, Smyth, Wilson

                                      (Total 9)

 

Against the motion:         Councillors Nil

                                      (Total 0)

      

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 6.35 pm. 

 

Confirmed and signed by the Mayor on 22 February 2018.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)

 

     


Ordinary Council Meeting                                                                                              22 February 2018

Notice of Motion

ITEM 5.1      SF2433            220218         NOTICE OF MOTION - Tip Vouchers for rubbish collecting volunteers with the community

 

AUTHOR/ENQUIRIES:    David Jones, Councillor         

 

Summary:

 

Within our valley there are a number of people and groups who collect rubbish from the side of the road. They do this quietly and without asking for reward or praise, however, they do encounter tip fees when the dispose of the rubbish.

 

That the community, through Council, should address this issue by allocating 50 tip passes that will be held at the tip for individuals and groups who are rubbish collectors.

 

That this allocation be annually renewed and that people and groups can join the list by being nominated or by writing to the General Manager.

 

That initially Darren Squib and Joan’s Army be placed on the list. (others)

 

 

COST

 

Most of the rubbish is wrapping paper and light plastics and whilst these are extremely unsightly and in danger of causing havoc to wildlife, especially as our waterways are so close to the sea, they are light. A trailer load of such material is unlikely to weigh more than 200 kgs, so even if all passes were used the cost is unlikely to exceed ten tons of tipping fees.

 

It is unlikely that all 50 tip passes be used, however the cost shall be absorbed by the waste management budget.

 

 

Recommendation:

 

That there be allocated 50 tip passes for community members and group who collect road side rubbish, that this these be held at the tip and that Darren Squib, Joan’s Army, and others nominated be placed on the list.

 

 

 

Manex Comment:

It is suggested that a more practical approach is simply for the volunteer rubbish collectors to make arrangements with Townservice staff to pick up from prescribed locations on nominated days of the week.

 

This will avoid all the bureaucracy associated with Tip Vouchers and alleviate volunteers to transport the waste to the Waste Transfer Centre.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              22 February 2018

Notice of Rescission

ITEM 6.1      SF794              220218         NOTICE OF RESCISSION - ITEM 9.3 SF1398 080218 Community Development at Nambucca Shire Council and Impact of Reform of Department of Family and Community Services Funding

 

AUTHOR/ENQUIRIES:    Anne Smyth, Councillor; Susan  Jenvey, Councillor; David Jones, Councillor         

 

Summary:

 

Our understanding is that the Resolution regarding community development passed by Council on 8th February 2018 in effect means that Nambucca Shire Council would no longer get the funding from Family and Community Services (FACS) that we currently receive, which enables the present level of service delivery to our youth and Aboriginal community.  We believe it is entirely appropriate that Council should be a part of a network of services in this space.  If funding from FACS is removed, financing from Council's already constrained budget would be necessary to continue to provide this level of service to our community (the Designated Aboriginal position and the Senior Community Development Officer's position).

 

 

Recommendation:

 

1        That the resolution passed by Council on 8th February 2018 in relation to Item 9.3 – SF1398 080218 COMMUNITY DEVELOPMENT AT NAMBUCCA SHIRE COUNCIL AND IMPACT OF REFORM OF DEPARTMENT OF FAMILY AND COMMUNITY SERVICES FUNDING – be rescinded.

 

2        That Council note and endorse the assessment of capacity to deliver services under the Targeted Earlier Intervention program which is reforming Department of Family and Community Services funding.

 

3        That Council negotiate service delivery with the Department of Family and Community Services under the new Targeted Earlier Intervention funding; Council advise the Department that the preferred realm within which Council is best placed to deliver services is the Community Strengthening stream with Service Options 1, 2 or 3.

 

4        That Council receives a further report on negotiations under the Transition Phase.

 

 

 

Part 2 of the Resolution,  (ITEM 9.3 SF1398 080218 COMMUNITY DEVELOPMENT AT NAMBUCCA SHIRE COUNCIL AND IMPACT OF REFORM OF DEPARTMENT OF FAMILY AND COMMUNITY SERVICES FUNDING), resolved by Council on 8th February 2018, reads:

 

That Council advise Family and Community Services (FACS) that subject to assurances that existing FACS funding to the Nambucca Valley will be at least maintained, its preference is that service delivery for targeted early intervention programs be undertaken by other agencies or NGO’s. Further that Council is willing to work with FACS on a transition of the funding to other service providers but preferably a local Aboriginal NGO which has the capacity to deliver services to Aboriginal people.

 

Our understanding is that implementation of Part 2 of the  Resolution passed on February 8th would mean that Council would no longer obtain the FACS funding we now receive, which ensures Council can provide some level of service to our youth and Aboriginal communities.  The Resolution shows a willingness not to deliver services on behalf of FACS.

 

Recommendation 3 above indicates that Council is still interested in providing service delivery to our Aboriginal and youth communities. This provides some hope that funding from the Department of Family and Community Services will be forthcoming in the future.

 

Targeted Earlier Intervention (TEI) is about child protection. When it fails then children are removed under another piece of legislation. The aim is to reduce their risk of significant harm.  The Community Strengthening Stream targets the less-vulnerable members of our community. 

 

According to the Targeted Earlier Intervention Program Guidelines 2017 (page 12), “The Community Strengthening stream of TEI aims to connect vulnerable members of a community with their broader community, and strengthen the whole community ...”. and (page 13) “Community Strengthening activities will focus on ways to build collective engagement and provide more opportunities for the community as a whole.  All communities, particularly Aboriginal people and Aboriginal communities, may have considerable strengths that already exist, which when harnessed can amplify the healing effect on the broader community.  Investing in the cultural strengthening of communities can redress some of the negative impacts of inter-generational trauma and disconnection from country.” 

 

We believe that is entirely appropriate that Council is involved and continues to fill the Aboriginal designated position and the Senior Community Development Officer's position utilising FACS funding. 

 

The two biggest indicators that connect children from being removed from families are Aboriginality and Disadvantage. Nambucca Shire has high levels of both of these indicators and we need to find ways we can support community strengthening.  Nambucca Shire has high rates of removal of children from families. Our community deserves the better targeting and improved co-operation between services that the TEI is trying to implement.  We should endeavour to be as creative and innovative as possible in striving to use the paid positions from FACS to find ways we can help to strengthen our community, so that this disadvantage does not become further entrenched.

 

A Council that understands the needs of the community places itself in a good position for improving the quality of life for those who live and work within its boundaries.  We believe FACS cannot complete its mission, to enable vulnerable people to participate fully in social and economic life and build stronger, more sustainable and inclusive communities, without Council's participation.

 

We believe that Council has a role to play in assisting with addressing the inter-related causes of social disadvantage through place-based solutions that include civil society, business, government agencies, and NGO's to deliver sustained change. We need to harness local skills and resources and be deeply invested in a sense of place, otherwise the disadvantage stays entrenched.

 

Nambucca Valley's 2027 Community Strategic Plan, adopted by Council in 2017, includes a Living Well Aspiration (Page 17) with the objective that “We will support one another for the wellbeing of our community”.

 

Within that Plan, Strategy 3.2  Community support and education, Connected Community,  states – “Council will seek to foster a community that is mutually self-supporting and proud of its identity and will regularly engage with segments of the community across the Shire”;  Engaged Youth – “Nambucca will foster the social well being of the Shire's youth by prioritising and supporting their needs”;  Cultural Diversity -  “The Nambucca Valley  will promote an understanding and respect for the Valley's indigenous culture”.

 

If Council were not to receive FACS funding, it is unlikely that we would have the means to engage as well as we do now with the community.  We will achieve better economic outcomes for the whole Shire when social situations around those people who need assistance work better. We believe we have a moral responsibility to do what we can to improve community well being. The biggest industry for employment in the Shire is the running of services for the care of vulnerable people. It is our belief that Council should be embracing the opportunity to attract the FACS funding and utilise the funds to employ people in Council positions to drive positive social outcomes for community strengthening.

 

Council has successfully delivered services under FACS Community Builders programs over many years. Council has had remarkable success with community engagement, following the Parliamentary Inquiry, with its Bowraville Solutions Brokerage. Council was able to play an active role engaging young people to get past the wallowing of sorry business to a more positive solution. 

 

Council is well placed to pursue regional planning in the community engagement field.  We feel that Council has a role to play in assisting with guiding the development of Aboriginal organisations. Council is also a significant part of a network of services, which support other initiatives in the community to make the community better.

 

We believe Council has an obligation to try to make things better. We believe Council should not be saying, in effect, “no thank you, we as a Council do not want to receive your funding” to the Department of Family and Community Services. With current restraints, it is difficult to perceive that funding would be found within Council's budget to enable continuation of the service our Council presently provides. If that becomes the case, Nambucca Council would stand apart from other Mid Coast Councils, such as Bellingen and Kempsey, who have Community Engagement Officers whose role is to participate in community well being.

 

We believe that removing FACS funding from Nambucca Shire Council would not be in the best interests of our community.

 

 

SIGNED:      Councillor Anne Smyth

                   Councillor Susan Jenvey

                   Councillor David Jones

 

 

 

Attachments:

There are no attachments for this report.       


Ordinary Council Meeting                                                                                              22 February 2018

General Manager

ITEM 10.1    SF959              220218         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2011

1

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

31/05/17 Now that the Floodplain Management Study and Plan are completed this policy can be referred to the next Estuary Committee meeting for consideration.

 

21/1/18 – aim to have a report to the next Estuary Committee meeting in March 18.  Also propose that the policy be referred to the next meeting of the Clean Energy Committee.

 

AUGUST 2015

2

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

OCTOBER 2015

3

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

4/12/17 – awaiting effect of highway closure

 

10/01/18 – Will be reported to Council in February.

 

31/01/18 – Pending negotiations with the RMS on the highway handover.

 

 

JANUARY 2017

4

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

15/05/17 – Ecologist has been engaged and a report has been prepared. It will be included/ considered in the housekeeping amendment going to the next council meeting.

 

01/06/17 – Housekeeping amendment planned to be finalised by end of 2017.

 

11/01/18 – Flora and Fauna report completed. Item removed from subject planning proposal to prevent delay in finalisation of housekeeping amendments.  It will be included in upcoming planning proposal to be presented to Council in 2018.

 

MARCH 2017

5

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Integrated Water Cycle Management Plan.

 

AGMCS

18/3/17 – Report late 2017

 

06/12/17 – Report to be presented in 2018 following receipt of draft IWCMP.

 

 

MAY 2017

6

SF1541

25/05/17

That the review of the local environmental plan include consideration and a subsequent report on the creation of more residential land near Macksville and more industrial land (including land for bulky goods) near Macksville.

 

GM

31/05/17 – Report in October 2017

 

18/10/17 - Deferred to December due to workload.

 

06/12/17 - Deferred to 2018 due to workload.

 

 

JUNE 2017

7

SF2303

15/06/17

In consultation with Finance staff the GM & AGMCS conduct a review of the capacity of the Finance Section to meet reporting requirements.  Consider matters such as skill sets, training needs, capacity to backfill critical positions, workload spread & opportunities for efficiencies in process & removal of duplication.

 

GM & AGMCS

Report in July 2017

 

15/7/17 - Delayed due to EOFY priorities.  Report in August 2017

 

/8/17 – Due to statements further delayed until September 2017.

 

20/09/17 - Report in October 2017.

 

14/10/17 - Deferred to return of AGMCS from leave.

 

10/01/18 - Report to Council in February 2018. Staff to be consulted.

 

14/2/18 – Report near in completion.

 

8

SF2290

15/06/17

That Council revise the Plan of Management for Gordon Park in consultation with the Section 355 Committee of Management.

 

GM

Report in November 2017.

 

22/11/17 - Deferred to January 2018 due to workload.

 

10/01/18 – CSPNR on leave.  Will need to be deferred to Feb/March 2018.

 

AUGUST 2017

9

SF979

17/8/17

Council receive advice from Council’s planning staff on whether the declaration of a Great Koala National Park would have any impact on the permissible uses of adjoining land.

 

GM

Report in September 2017

 

17/09/17 - Deferred due work load.  Will be reported in October

 

18/10/17 – Deferred to December due to workload.

 

06/12/17 – Deferred to 2018 due to workload.

 

11/01/18 – Report will be presented in March 2018.

 

SEPTEMBER 2017

10

SF2293

28/09/17

Council approach the Hon Melinda Pavey and request that the control of Casey Drive be handed to Council and further that Minister be asked to reconsider handing control of the Soccer field adjacent Casey at no cost.

 

GM

04/10/17 – Pending

 

31/10/17 – further representations made to the Member for Oxley and Minister for Roads, Maritime and Freight.

 

11

SF2319

28/9/17

A reviewed policy on fleet replacement be provided to Council which considers electric cars.

 

AGMES

04/10/17 – Report will be presented to Council in January 2018.

 

10/01/18 – Deferred due to April 2018 due to workload.

 

OCTOBER 2017

12

SF2381

26/10/17

Council staff prepare a planning proposal to make horticulture permissible with consent in the R5 zone et al.

A report come back on a revision of the DCP to incorporate appropriate standards for horticulture in the R5 zone et al.

 

GM

Planning proposal for gateway determination to be prepared.

 

11/01/18 – Report to be presented to Council by March 2018.

13

SF2329

26/10/17

There be a report on amending Council’s policy on Urban and Rural Road Naming to incorporate the recommendation of the Business Advisory Committee for dual road naming.

 

AGMES

7/11/2017 - Policy to be reviewed and reported back to Council in March 2018 with other policy reviews.

NOVEMBER 2017

14

SF2303

30/11/17

Council receive a report on the possibility of providing a dedicated small dog park at one of the suggested locations in Nambucca Heads.

 

GM

Report February 2018

 

Due to the resignation of the Ranger the report will need to be deferred.

 

Report in March 2018.

 

 


 

15

SF2303

30/11/17

Council investigate grant funding to assist with the flooding issues at the White Albatross Holiday Centre.  Council investigate the possibility of reducing or redirecting storm water flow from Parkes Street above.  That the results of the investigations and a brief overview of the current Council requirements for placement of manufactured homes on flood prone land be reported to Council.

 

GM

Report February 2018

 

Due workload deferred to March 2018.

 

16

 

30/11/17

Council explore further options for domestic waste removal from the Burrapine area.

 

AGMES

Report February 2018.

 

 

17

 

30/11/17

Council receive a report on the setup of water supply and septic at the Taylors Arm Sports Reserve and include other issues raised by Mr Vassalo.

 

AGMES

Report March 2018.

18

SF2418

30/11/17

Council receive a report on comparative price and availability of industrial land in neighbouring councils.

 

GM

Report in February 2018.

 

Deferred due to March 2018.

19

SF2278

30/11/17

Minutes of Clean Energy Committee.

 

GM

Report in March 2018.

DECEMBER 2017

20

SF600

14/12/17

The request by Lesley Flanders to purchase land west of the Bowraville Racecourse be deferred pending advice from Ms Gillin and be listed for a site inspection.

 

GM

Awaiting further advice.

JANUARY 2018

21

SF2433

18/1/18

Overnight camping in Ferry Street – a review be undertaken and that nearby residents, the Chamber of Commerce, businesses and Nambucca Valley Tourism Association be involved in the process.

 

GM

Report in March 2018.

22

SF1631

18/1/18

The report on addressing risk to water consumers with chlorine contact times lower than recommended be deferred with a further report to come to Council.

 

AGMES

31/01/18 – Report back to Council in March 2018.

23

SF979

18/1/18

(Great Koala National Park) That if and when further information relating to the KPMG report, State Labor Policy or a transition package come forward, they be reported to Council.

 

GM

Awaiting further information.

24

SF2354

18/1/18

That senior management report back with recommended actions to address the key findings in the Australasian LG Performance Excellence Report.

 

GM

Report March 2018.

 

14/2/18 - Awaiting comparative report for Mid Coast councils – will report in April 2018.

25

SF1398

8/2/18

Council receives a further report on negotiations under the Transition Phase (of the reform of Dept. of Family & Community Services funding).

GM

Report by 31 December 2018.

26

SF688

8/2/18

Council staff report on feasibility of erecting a plank style sign … along Deep Creek in Valla Beach … with information on ICOLLS and the Deep Creek entrance management policy… that a draft sign be brought back to Council.

 

GM

Report in March 2018.

27

SF453

8/2/18

Council receive a report in relation to the feasibility to providing a household chemical collection event with the EPA to enable people to dispose of oil filled heaters.

 

AGMES

14/2/2018 – Report in April 2018.

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.2    SF66                220218         Council Reporting on Service Delivery - Auditor General's Performance Audit of NSW Councils

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The NSW Auditor-General has released a report on how well councils report to their constituents about the services they provide.  Whilst no one would disagree with improved council reporting, a concern is that the recommendations from the Auditor-General to the Office of Local Government may well result in a raft of new reporting requirements with no rationalisation of the myriad other reports which Council has to submit to various government agencies.

 

 

Recommendation:

 

That the information concerning the NSW Auditor-General’s report on Council Reporting on Service Delivery be received.

 

 

OPTIONS:

 

There are no options.

 

 

DISCUSSION:

 

The Auditor-General has undertaken the Office’s first local government performance audit pursuant to Section 421D of the Local Government Act 1993.  For this first audit the Auditor-General chose to examine how well councils report to their constituents about the services they provide.

 

The overall conclusion of the audit is that whilst councils report on outputs, reporting on outcomes and performance over time can be improved.  Improved reporting would include objectives with targets that better demonstrate performance over time.  This would help communities understand what services are being delivered, how efficiently and effectively they are being delivered, and what improvements are being made.

 

The Auditor-General notes that councils have a high level of autonomy in decisions about how to whom they provide services, so it is important that local communities have access to information about how well they are being delivered and meeting community needs.  This principle of course applies equally to other, arguably better funded, levels of government.

 

The exhibits in the report as to better practice reporting – using financial data to report on efficiency – are illuminating as to just how different councils are in their expenditure priorities.

 

The key findings of the report are:

 

·           Councils’ reporting needs greater emphasis on the efficiency and effectiveness of their services, and their performance over time.

·           Councils should use targets to better demonstrate what they are striving for.

·           Reporting by metropolitan and regional town and city councils was generally better than by rural councils.

·           The Integrated Planning and Reporting framework provides a sound basis for reporting but there is room for improvement.

·           Consolidating council reporting to state agencies would support better reporting on performance over time, and comparative performance.

 

The report recommends that the NSW Office of Local Government should, by mid-2018

1.         Issue additional guidance on good practice in council reporting, with specific information on:

a.         Reporting on performance against targets

b.         Reporting on performance against outcomes

c.         Assessing and reporting on efficiency and cost effectiveness

d.         Reporting performance over time

e.         Clearer integration of all reports and plans that are required by the Framework, particularly the role of End of Term Reporting

f.          Defining reporting terms to encourage consistency.

 

2.         Commence work to consolidate the information reported by individual councils to NSW Government agencies as part of their compliance requirements.

 

3.         Progress work on the development of a Performance Measurement Framework, and associated performance indicators, that can be used by councils and the NSW Government in sector-wide performance reporting.

 

4.         Assist rural councils to develop their reporting capability.

 

Over the past decade there have been significant improvements in the reporting of a Council’s financial position as a consequence of the revaluation of asset classes and asset management planning generally.  Also the State Government in the “Fit for the Future” reforms targeted reporting on key financial targets being the operating performance ratio, the own source operating revenue ratio, the unrestricted current ratio, the debt service cover ratio, the rates and annual charges outstanding ratio, the cash expense cover ratio and the building and infrastructure renewals ratio.

 

In terms of assessing and reporting on efficiency and cost effectiveness the Council recently collaborated in the Local Government Performance Excellence Program which was developed by Local Government Professionals Australia in collaboration with Price Waterhouse Coopers.  The purpose of the program is to provide councils in Australia and New Zealand with research findings, trends and meaningful comparisons on local government performance in the areas of corporate leadership, workforce management, finance management, operations management, risk management and service delivery.  The outcomes of the benchmarking were reported to Council’s meeting on 18 January 2018 with a further report to follow and can be viewed by anyone on Council’s website.

 

Whilst no one would disagree with improved council reporting, a concern is that the recommendations from the Auditor-General to the Office of Local Government may well result in a raft of new reporting requirements with no rationalisation of the myriad other reports which Council has to submit to various government agencies.  As such, additional reporting requirements will come at a cost, and for those Councils which cannot or are struggling to meet their financial, “Fit for the Future” criteria, additional reporting as well intentioned as it may be will not enhance the Council’s sustainability.

 

 

CONSULTATION:

 

There has been consultation with the Assistant General Manager Corporate Services.

 

In relation to the matter, Cr Linda Scott, the LGNSW President has written in the LGNSW newsletter of 2 February 2018 as follows:

 

“Auditor General’s Report – We all know councils’ reporting frameworks, determined by the NSW Government, need to be changed.  That’s why I welcomed the release yesterday of the Auditor General’s report – Council Reporting on Service Delivery.  The Auditor General has recommended the Office of Local Government develop a clearer reporting system that focuses on outcomes rather than outputs – one that allows residents and ratepayers to easily understand the value their councils are delivering.  This is a big win for LGNSW, which has long called for a better reporting system.  We strongly endorsed the recommendation that the NSW Government adopt the findings of the 2016 IPART “Review of reporting and compliance burdens on local government to reduce the overall reporting burden on councils.


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

There are no economic implications.

 

Risk

 

The major risk which is discussed in the report is the concern that Council will be obliged to undertake further reporting without any rationalisation of the myriad other reports which Council has to submit to various government agencies.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there are no budgetary implications.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is very little capacity in the existing staffing structure to undertake further reporting.

 

Attachments:

1

3871/2018 - Council Reporting on Service Delivery

 

  


Ordinary Council Meeting - 22 February 2018

Council Reporting on Service Delivery - Auditor General's Performance Audit of NSW Councils

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.3    SF775              220218         Arts Mid North Coast Annual Subscription

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council make provision in its 2018/2019 operational plan for a subscription to Arts Mid North Coast Inc. of $7,190 plus GST.

 

 

OPTIONS:

 

The Council’s membership of Arts Mid North Coast Inc. is voluntary.  It does not have to be a member in which case it does not have to pay membership.  This option would presumably result in support being withdrawn for artists and art activities being undertaken in the Nambucca valley.

 

DISCUSSION:

 

Council has received the attached letter from Kevin Williams, the Executive Director of Arts Mid North Coast Inc.

 

Council is advised that its subscription for 2018/2019 will be $7,190 plus GST.  By way of comparison the subscription for 2017/2018 was $6,698 plus GST.

 

The key achievements of Arts Mid North Coast Inc. during 2017 are listed in the attachment.  It will be noted that the Nambucca Valley featured in the launching of the Mid North Coast Creative Ageing Festival and in a creative ageing project involving Riverside Gardens in Nambucca Heads.

 

CONSULTATION:

 

There has been no consultation in the preparation of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no impacts on the environment.

 

Social

 

It is agreed that Arts Mid North Coast Inc. is the best means available to council to position the arts as a key activity in social and economic development as well as improving understanding of cultural values.

 

Economic

 

Arts Mid North Coast Inc. is the best means available to council to incorporate the arts into economic development.

 

Risk

 

The risk pertains to Arts Mid North Coast continuing to effectively engage with the arts community and government and in attracting additional funding to the region.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation is that Council make a provision in its 2018/19 operational plan of $7,190 plus GST being the subscription to Arts Mid North Coast for the 2018/19 year.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level or resourcing implications.

 

Attachments:

1

2754/2018 - 2017 Annual Report and advice of financial contribution

 

  


Ordinary Council Meeting - 22 February 2018

Arts Mid North Coast Annual Subscription

 


 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.4    SF2449            220218         Proposed Sites for Reverse Vending Machines to Claim Container Deposits

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

The NSW Government has appointed Tomra Cleanaway Pty Limited as the network operator for the Return and Earn (drinking) container deposit scheme.  The scheme enables people to redeem 10 cents per container at collection points across NSW.  These collection points will predominantly be reverse vending machines which provide the redemption by way of a voucher which can be used in selected stores or alternatively users have the opportunity to donate the proceeds to nominated charities.

 

Tomra Cleanaway Pty Ltd has made unsuccessful enquiries with a number of private property owners in relation to locating reverse vending machines (RVM’s) on their land.  They have now sought assistance from Council in locating two RVM’s in the local government area, one in Nambucca Heads and the other in Macksville.

 

Potential Council owned sites for the location of RVM’s have been identified at the Coronation Park car park in Nambucca Heads and in the tennis courts/Macksville Park car park in Macksville.

 

It is proposed that delegated authority be provided to the Mayor, General Manager and Civic Services Coordinator to enter into an agreement with Tomra Cleanaway Pty Ltd for the placement of container deposit reverse vending machines in Nambucca Heads and Macksville.

 

 

Recommendation:

 

That the Mayor, General Manager and Civic Services Coordinator be provided with delegated authority to enter into an agreement with the network operator for the Return and Earn Scheme, Tomra Cleanaway Pty Ltd, for the placement of container deposit reverse vending machines in Nambucca Heads and Macksville.

 

 

OPTIONS:

 

The Council has discretion as to whether or not it assists the network operator, Tomra Cleanaway Pty Ltd in locating container deposit reverse vending machines in the local government area.  Regardless of people’s views about the value/need for the Scheme it is law and Council should be involved to facilitate its roll out in this local government area.  Otherwise the Shire’s residents will not have the opportunity to realise the redemption benefit of the Scheme except indirectly through the placement of eligible drinking containers in the kerb side recycling service.  The Council will receive revenue for these containers via the outcome of an audit which has been recently undertaken.

 

There is also discretion as to which Council owned or controlled sites can be made available for RVM’s. 

 

Whilst the placement of RVM’s do not require development consent under the Exempt and Complying Development Codes State Environmental Planning Policy, the Council could elect to notify and seek comment from adjoining owners.  This is not recommended as it could result in a lengthy and unproductive assessment of alternative sites initiated from a mainly “not in my backyard” perspective.  In any event the standard agreement with the Network Operator provides that either party may, with 6 months’ notice, terminate the agreement.  Hence if there are issues regarding the use of a site which can’t be resolved, then Council can give notice to terminate the licence and the RVM would need to be relocated.

 

 


 

DISCUSSION:

 

Council is aware of the introduction of a 10 cent container deposit on drinking containers as a litter reduction initiative.

 

The NSW Government has appointed Tomra Cleanaway Pty Limited as the network operator.  The network operator is obliged to manage, administer and operate a network of drinking container collection points throughout NSW.  Tomra is a large waste and recycling company with its head office located in Norway.  It operates approximately 80,000 reverse vending machines (RVM’s) in 60 markets around the world.  Cleanaway is a large Australian based waste management provider.

 

Unlike the South Australian system where redemptions are provided as cash, in NSW the container deposits which are returned via the reverse vending machine are in the form of vouchers redeemable at individual stores.  By way of example Woolworths is a store where vouchers can be redeemed.  The RVM’s also offer the opportunity for users to donate refunds to 4 national charities being Planet Ark, Vinnie’s, Cancer Council NSW and NSW Surf Lifesavers.  However early indications are that charitable donations are only running at about 1% of the total deposits redeemed from RVM’s.

 

A description of the Return and Earn scheme which is being rolled out via the reverse vending machines is attached.

 

If this local government area is to receive its fair share of the container deposit returns residents need to have reasonable access to reverse vending machines.

 

Council staff have been contacted by a representative of Tomra in relation to siting two RVM’s in this local government area, one in Nambucca Heads and the other in Macksville. 

 

Prior to contacting Council, Tomra representatives made a number of enquiries about siting the RVM’s on shopping centre sites being the two Woolworths stores and at the Nambucca Plaza.  For various reasons the owners of these centres were apparently not interested.

 

Myself and Council’s Civic Services Coordinator met with a Tomra representative on 9 February to discuss potential Council owned sites as locations for the RVM’s.  Coincidentally, a Tomra staff member who had been staying in Nambucca Heads over the holidays had identified the potential of the Coronation Park car park in front of the Leagues Club as a possible site.

 

As indicated in the attachment the RVM comprises 2 containers located side by side with an overall area of 7.5m x 5m.  They occupy approximately 4 off street car parking spaces and require space at the front for access by customers as well as access from the rear for a garbage truck to unload their contents.  The RVM has four reverse vending machines being two for glass and two for light weight material (cans, plastic bottles, cartons).  In order to claim the redemption, the RVM has to read the bar code on the container.  Hence containers where the bar code has been destroyed will not be refunded.

 

The Tomra representative noted a number of criteria for the siting of an RVM being:

 

·           First and foremost the safety of users.  This means a site which has reasonable passive surveillance which people will safe using.

·           Reasonably level ground to enable the placement of the kiosks

·           A smooth surface for rolling the containers which are located inside the RVMs.  This in effect means a concrete or bitumen surface.

·           Room for access by a garbage truck

·           Access to electricity for lighting of the RVM, modem operation and the electronic recording and voucher issue

·           Connectivity to 4G wireless communication for real time monitoring of bin capacity and possibly CCTV

·           Reasonably central to users

·           At least 25m of separation to the nearest house

A number of potential Council owned or controlled sites in Nambucca Heads were inspected being the Coronation Park car park, Bellwood Park, and Stuart Island.  In addition to the locational criteria noted by Tomra, from Council’s perspective consideration needs to be given to balancing the need for passive surveillance against any noise nuisance and littering which may arise.  It is acknowledged that pending people becoming familiar with the operations of the RVM that littering can be a problem requiring daily attention.  The potential RVM sites at Coronation Park and on the Macksville Park car park are shown in the following aerial photos and site photos.

 

Potential Site for a Reverse Vending Machine – Coronation Park carpark, Nambucca Heads

 

Description: C:\Users\michaelc\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\1KJ6B310\Nambucca Heads sports and Rec overview.jpg

 

Potential Site for a Reverse Vending Machine – Macksville Park carpark, Macksville

 

Description: C:\Users\michaelc\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\1KJ6B310\Macksville op Tennis court overview.jpg

 

 

 

Description: C:\Users\michaelc\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\1KJ6B310\Nambucca Heads sports and Rec 1.jpg

 

 

Description: C:\Users\michaelc\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Word\Macksville op Tennis court 3.jpg

 

It will noted from the aerial photos that the RVM’s occupy a relatively small space in each car park being equivalent to 4 car parking spaces.

 

Whilst there may be other Council owned or controlled sites in Nambucca Heads and Macksville which may be equally suitable in terms of the listed criteria, there are no obviously superior sites.  The car parks’ major use is for weekend events; there is a reasonable buffer to the nearest dwellings; there is good access for a garbage truck to enter and leave the sites; and electricity and wireless communication is available at both locations.

 

CONSULTATION:

 

There has been discussion with Trevor Keast from the Coronation Park Committee of Management.  Trevor received an initial enquiry from the network operator and referred them to Council.  The proposal has been forwarded to Trevor who is to list the matter for consideration by the Committee of Management.  The proposal has been forwarded to a representative of the Macksville Park Committee of Management and the Macksville Tennis Courts Committee of Management.  At the date of preparing this report the respective Committees of Management had not considered the proposal.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The purpose of the Return and Earn Scheme is to reduce littering across NSW by 40% by the year 2020.  LG NSW have long advocated for the introduction of the Scheme which occurred on 1 December 2017.

 

There is evidence from the operation of a similar scheme in South Australia over many years that such schemes do lead to a substantial reduction in littering.  However this is achieved via the substantial cost required to establish and operate the scheme.

 

There has been recent commentary in the media about the issues in the implementation of the Scheme with the NSW Premier admitting the scheme was going through “teething problems”.  Since the Scheme commenced on 1 December consumers have paid an additional $110m in higher drink prices but have only received $8.3m through the 10 cent refunds.  Besides the Nambucca Valley it is still the case that many centres in NSW still do not have collection points including Mudgee, Parkes, Narrabri, Kurri Kurri, Muswellbrook, Taree, Bryon Bay and others.

 

Social

 

In South Australia there is evidence that the scheme provides financial support to many people who otherwise would be unable to undertake regular employment for a variety of reasons.  Whether or not the NSW scheme which provides vouchers rather than cash proves as popular in supplementing people’s incomes is yet to be ascertained.

 

Economic

 

The roll out of RVM’s in the Nambucca valley has no significant economic implications.

 

Risk

 

The major risks pertain to illegal dumping occurring at the RVM sites and regular complaints being received about such dumping and litter.  There is also the possibility that there may be some noise nuisance.

 

The licence agreement requires the licensee to have public risk insurance with a minimum cover of $20m for each occurrence.

 

 


 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The template licence agreement for the RVM’s is attached.

 

It will be noted that the agreements are for a 5 year period with clause 2.3 providing that either party may terminate this licence at any time during the term by giving at least six (6) months’ notice to the other party.

 

It will be noted that the template licence provides that the licensee will arrange and pay for the electricity installation.  The operating cost for the electricity is borne by the licensor.  The network operator estimates the electricity running costs at $496 per annum per RVM.

 

Clause 6.2 provides that the licensee clean the RVM kiosk and the immediate surrounding area at least three times per week and removal all graffiti.  It has been raised with the Tomra representative that this frequency of cleaning may not be acceptable and the advice provided to Council is that the appropriate cleaning arrangements can be negotiated.  It is suggested that a daily cleaning will be required initially but this could be reviewed over time as people become educated in the use of the RVM.

 

The licence fee which is payable to Council is $9,000 per annum plus GST.

 

It is proposed that the licence fee revenue be provided by Council to the respective Committees of Management as a source of income.  In the case of Macksville it is suggested that the revenue be split between the Tennis Courts Committee of Management and the Macksville Park Committee of Management.

 

A further consideration in negotiation is Council’s intention to seal the Coronation Park car park in this financial year.  The Tomra representative indicated they would consider making a contribution towards this work as they require an area of sealing to wheel the container receptacles from inside the RVM’s.  If the RVM is placed in the Coronation Park car park Tomra should be requested to fund half the $9,000 cost of sealing the car park (ie $4,500).

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The licence agreements should not result in any service level changes or resourcing requirements by Council.

 

Attachments:

1

4812/2018 - CDL Reverse Vending Machines

 

2

4817/2018 - RVM operations

 

3

4930/2018 - RVM Licence

 

  


Ordinary Council Meeting - 22 February 2018

Proposed Sites for Reverse Vending Machines to Claim Container Deposits

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 22 February 2018

Proposed Sites for Reverse Vending Machines to Claim Container Deposits

 


Ordinary Council Meeting - 22 February 2018

Proposed Sites for Reverse Vending Machines to Claim Container Deposits

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.5    SF2064            220218         Use of Macksville Senior Citizens Hall by the Nambucca District Band

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council waive hire charges for the Nambucca District Band’s use of the Macksville Senior Citizens Centre.

 

 

OPTIONS:

 

It is a matter for the Council as to what, if any, support it provides to the Nambucca District Band.

 

 

DISCUSSION:

 

The Council has received the attached letter from the Nambucca District Band seeking permission to become permanent users of the facility.  The Band has requested that hire fees for their use of the facility be waived as they are a Council Committee of Management and have a long history of volunteer community service and civic duty.

 

Hire charges for the Macksville Senior Citizens Centre Hall are $20 per hour with a minimum charge of $40.

 

The Band is also seeking some secure storage for uniforms and instruments.  At the date of preparing this report the a storage arrangement had not been resolved.

 

It is agreed that because the Band has a long history of volunteer community service and civic duty that Council should waive the hire fees for the band’s use of the Macksville Senior Citizens Centre.

 

 

CONSULTATION:

 

There has been consultation with the Band’s Music Director, Mr Ian Flarrety.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The Band provides opportunity for youth to learn a musical instrument and support civic functions.

 

Economic

 

There are no economic implications.

 

 

 

Risk

 

The main risk is that the Band may cease to function without a suitable rehearsal space.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation will result in a relatively minor loss of revenue.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There may be some resourcing implications in terms of a secured storage area but this will be subject to further discussion.

 

Attachments:

1

3850/2018 - Use of the Senior Citizens Hall

 

  


Ordinary Council Meeting - 22 February 2018

Use of Macksville Senior Citizens Hall by the Nambucca District Band

 


 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.6    SF578              220218         Inquiry into Zonal Taxation

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council respond to the Inquiry into Zonal Taxation as per the responses to the issues listed 1-5 in the report.

 

 

OPTIONS:

 

The Council can make a submission as it sees fit or choose not to make a submission.

 

 

DISCUSSION:

 

The NSW Legislative Assembly Committee on Investment, Industry and Regional Development is conducting an inquiry into zonal taxation in NSW and have recently published an interim report which is attached.  In association with the interim report the Committee has relaunched a call for submissions for its final report.  The deadline for submissions is 23 February 2018.

 

The Inquiry’s terms of reference are to investigate and report on the possible benefits of zonal taxation for regional economies, infrastructure and services in NSW with particular reference to:

 

i.    Exemptions from, or concessions in relation to payroll tax, stamp duty, and land tax;

ii.    Concessions in relation to utility charges;

iii.   The impact of fuel levies on regional growth; and

iv.   Any other related matters.

 

In relation to payroll tax it should be noted that it is a state tax applied to the wages of a business once they have exceeded a payroll tax threshold.  Currently, the payroll tax rate in New South Wales is 5.45%, with a threshold for the 2017-18 financial year of $750,000.  Therefor payroll tax effectively captures all medium size as well as large business.  In 217-18, payroll tax is expected to contribute 27.4% of NSW taxation revenue.

 

In relation to the payroll tax rate it is of interest that the Victorian Government announced that from 1 July 2017 the payroll tax rate would be reduced from 4.85% to 3.65% for all businesses based in regional Victoria.  The Victorian Treasurer Tim Pallas explained the new approach in the 2017-18 budget speech:

 

“We’re reducing the payroll tax rate by 25 per cent for all businesses operating substantially in regional Victoria – an Australian first that directly reduces costs for around 4,000 businesses.  It will mean Victoria’s regional employers will have the lowest payroll tax rate in the nation.  This will support employers to grow their businesses, encourage job creation, and ensure our regional communities share the benefits of economic growth.”

 

The Committee notes that whilst the Victorian payroll tax rate is lower than in New South Wales, the New South Wales threshold at $750,000 remains higher than the Victorian threshold of $625,000 even after the recent Victorian reforms.

 

Whilst it is easy to decry payroll tax as a tax which works directly against reducing unemployment, its quantum is such that advocates of reducing the tax rate or increasing the threshold need to put forward viable alternatives for its replacement.  The Henry tax review did just this nominating a broadly based land tax as a means of allowing state governments the revenue they need to replace inefficient taxes like payroll tax and stamp duty.

 

Similarly with stamp duty the Henry tax review found that stamp duties on the transfer of commercial and residential land are inconsistent with the needs of a modern tax system.  The Review suggested that stamp duty affects people who move more frequently, rather than being focussed on their income or wealth.  This may in turn affect housing affordability, and particularly affect regions in NSW where average incomes can be lower than metropolitan areas.

 

The Committee has identified five key issues for discussion and further inquiry.  The issues with the suggested response from Council are listed below

 

ISSUE 1 – The current $750,000 payroll tax threshold may act to discourage regional businesses from expanding due to the payroll tax liability that would apply should a business exceed the threshold.

 

RESPONSE – Agree

 

ISSUE 2 – The recently implemented Victorian regional payroll tax rate (which although applying after a lower threshold, at 3.65% is lower than for non-regional Victorian businesses at 4.85%, compared to 5.45% in NSW) represents a new approach to payroll tax in Australia.

 

This scheme should be closely reviewed by the Government, and if successful, consideration could be given to applying it in NSW regions.  The Victorian scheme will require particular analysis to determine if it creates disparities for NSW communities on the Victorian border.

 

The Committee is seeking further evidence on possibilities for regional payroll tax approaches in NSW.

 

RESPONSE – Agree.  The economy of the Nambucca Valley is more sensitive to payroll tax than larger regional centres because the size of its public sector is relatively smaller.  Exemptions from payroll tax exist for NGO’s, private schools, public hospitals and Area Health Services, some health care providers, defence personnel, charities and public benevolent institutions.

 

ISSUE 3 – Providing a favourable payroll tax scheme to a specific geographic area may disadvantage neighbouring areas and unfairly provide assistance to only some businesses within the state.  The viability of a more widespread model could be examined, such as the Victorian approach, which only distinguishes between “regional” and “metro” zones, rather than particular regions.  The Committee is looking at this in greater detail and invites submission on this issue.

 

RESPONSE – The Victorian approach is the preferred model for the reasons of its equity and simplicity.  There are any number of economic studies which demonstrate the strength of the metropolitan economy of Newcastle, Sydney and Wollongong over the rest of NSW so there is sufficient policy justification to pursue the Victorian model in NSW.

 

ISSUE 4 – The application of different regional payroll tax thresholds and rates within the state could result in additional administrative complexity for businesses that operate across multiple regions.

 

RESPONSE – Agreed and for this reason the Victorian approach is preferred.

 

ISSUE 5 – Stamp duty concessions for the purchase of commercial property in regional areas could stimulate regional business investment.  The Committee is seeking further evidence on possibilities for (and implications of) such stamp duty concessions in regional NSW.

 

RESPONSE – Agreed.  Whilst Council has no evidence on the extent of stimulation of regional business investment which would occur, a modest, affordable reduction for all regional areas should be considered.

 


 

CONSULTATION:

 

There has been no consultation.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no social implications resulting from Council’s submission.

 

Economic

 

The report discusses the economic implications of these taxes.

 

Risk

 

There are no risks in Council making a submission.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no budgetary implications.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There is no service level or resourcing implications.

 

Attachments:

1

4389/2018 - Interim Report - Inquiry into Zonal Taxation

 

  


Ordinary Council Meeting - 22 February 2018

Inquiry into Zonal Taxation

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.7    SF435              220218         Briefing on the Renewal of the NSW Regional Forest Agreements

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council make a submission to the Department of Primary Industries on the extension of the North East Regional Forest Agreement registering its objection to a new 20 year agreement being entered into without any provision for the payment of local government rates on State Forests despite the fact they are a commercial enterprise; cause significant damage to council roads and bridge networks; and provide unfair competition to private forestry which does pay rates.

 

 

OPTIONS:

 

Council can make a submission on the proposed extension of the North East Regional Forest Agreement as it sees fit or can also choose not to make a submission.

 

 

DISCUSSION:

 

I was invited to attend a stakeholder briefing on work which has been undertaken by the NSW and Commonwealth Governments on renewing the Regional Forest Agreements (RFAs) across NSW.  The invitation indicated that, “the NSW Government is encouraging all stakeholders to have their say on what shape the future RFAs should take, and is committed to working closely with all parties in getting the balance right in the long term management of our forestry resources.”

 

The opportunity to comment on the extension of the Regional Forest Agreements closes on 12 March 2018.

 

The stakeholder briefing occurred at the Cex Coffs on 7 February between 10am and 11am.   The stakeholders in attendance seemed to be mainly local sawmill operators with representatives from Coffs Coast Councils being Nambucca, Bellingen and Coffs Harbour.

 

Council may recall that there are three RFAs in NSW being Eden (expiring 26 August 2019); North East (which incorporates our region expiring 31 March 2020) and Southern (expiring 24 April 2021).

 

A copy of the power point presentation was not provided so the following is based on notes taken at the meeting.

 

At the commencement of the briefing it was indicated that the following aspects of the RFA’s were non-negotiable:

 

1.   They will continue for 20 years

2.   They will adopt the existing boundaries

3.   They will adopt the existing core objectives.

 

There is apparently agreement between the NSW Government and Federal Government in relation to these matters.

 

What is negotiable includes the matters considered in the five year reporting and climate change impacts.

 

The feedback from the local timber industry representatives in relation to the RFAs, their respective wood supply agreements and the future of public –v- private forestry was of interest.

 

The following lists the matters discussed in the facilitated discussion:

 

·      Those in attendance were concerned about the maintenance of the resource and in particular the wood supply agreements which occur under the RFA’s.  There was general criticism as to the lack of certainty provided by the wood supply agreements and a lack of knowledge as to how the wood supply agreements flow from the RFA’s.

 

·      There has apparently been undertaken an inventory review of forest resources which has not been released by cabinet.  Those in attendance believed that for reasons of transparency the inventory review should be released.

 

·      The local sawmill representatives were critical of the lack of transparency in relation to the wood supply agreements provided to Boral.  They were generally critical of the lack of transparency in relation to such agreements.  There were no representatives from Boral in attendance nor the Forestry Corporation, so there was no real opportunity to discuss individual wood supply agreements nor the agreements in place with Boral.

 

·      There was general concern that Boral get the best wood and the other (smaller) sawmills get the poorer quality wood.

 

·      There was no understanding as to why sawmills on the coast get wood from the Dorrigo area and incur higher transport costs rather than be supplied with wood from State forests on the coast.

 

·      In general there was a lack of understanding as to what the RFA’s have delivered and indeed one local operator could not understand why the Government has three as opposed to rolling them into one.

 

·      In relation to complaints about the wood supply agreements there were examples provided of sawmills requesting the delivery of six loads of wood for a week but only receiving one.

 

·      Another complaint noted that orders were put in every Friday for the following week and often only one third of what was requested was delivered.

 

·      There was discussion about the timber resource available in plantations.  The general view from the stakeholders was that the plantation wood was of poor quality and was not commercial.  Particular reference was made to the plantations of white gum and blue gum planted by APM.  There was general agreement that plantations and private forestry could supplement native forests but could not replace them.

 

·      By way of example of the previous point a local industry representative noted that the North East forests are essential for electricity poles and if they were not available it would have a significant impact on the cost of maintaining the electricity network.

 

On behalf of the Councils present I did raise the concern for all councils that State Forests pay no local government rates despite the fact that they are a commercial enterprise and cause significant damage to the road and bridge networks maintained by councils.  I also noted the obvious inequity with private forestry being required to pay rates.  This failure to pay rates is a hidden subsidy in the operation of the Forestry Corporation and is a matter which should addressed in the Regional Forest Agreements.  They are intergovernmental agreements and it is proper that this inequitable and blatant example of cost shifting be remedied.

 

The State and Federal Government representatives in attendance at the briefing were aware of the issue but provided no indication that it would be addressed.  For this reason it is recommended that Council make a submission to the Department of Primary Industries on the extension of the North East Regional Forest Agreement registering its objection to a new 20 year agreement being entered into without any provision for the payment of local government rates on State Forests despite the fact they are a commercial enterprise; cause significant damage to council road and bridge networks and provide unfair competition to private forestry which does pay rates.

 

 

CONSULTATION:

 

There has been consultation with the General Manager of Bellingen Shire Council.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The RFAs have significant implications for the environment.

 

Social

 

The RFAs have significant social implications in terms of forest industry employment.

 

Economic

 

The RFAs have significant economic implications in terms of forest industry employment and the economic multipliers associated with the industry.

 

Risk

 

There are many risks associated with the RFAs.  The purpose of this report is to highlight a significant financial risk being a continuation of the inequitable cost shifting arising out of the fact that State Forests do not pay council rates.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation to make a submission has no budgetary implications.

 

Source of fund and any variance to working funds

 

The recommendation to make a submission has no impact on working funds.

 

Service level changes and resourcing/staff implications

 

The recommendation to make a submission has no service level or staffing implications.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.8    SF2329            220218         Minutes of Business Advisory Committee Meeting Held 7 February 2018

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That Council allocate $20,000 from working funds for the provision of murals in Wallace Lane, Macksville.

 

 

OPTIONS:

 

The Council has many options in relation to its participation in a main street improvement program and the quantum of assistance it provides to the program.  In many respects the success or otherwise of the program will depend upon the level of interest from property owners and their willingness to invest in their properties to achieve returns for themselves and also for the pedestrian amenity of the adjoining public space.  The program will not achieve noteworthy outcomes unless it attracts significant private investment.

 

In relation to the proposed murals the Council can decide whether or not it wishes to provide financial support to the project.

 

DISCUSSION:

 

A meeting of Council’s Business Advisory Committee was held on 7 February 2018 at 6.00pm in the Council Chambers.

 

The following are the minutes of that meeting.

 

Present

 

Cr Janine Reed (Chair), Cr John Wilson, Cr Brian Finlayson, Rachel Ward, Ian Moule, Mickey Hawkes, Alan Rudge, Norm Poole, John Wood, Marion Wood, Barry Reed, Mary Lawler, Anthony Burton, Felice Burton, Chris Townsend, Margaret Townsend, Geoff Bryon, Beverley Byron, Rose Boxsell, David Ainsworth, Bob Lewis, Grant Nelson, Wayne Lowe, Michael Coulter, Zefy Psarros, Rob Torelli, Paula Davis, Michael Ettelson, David Hall, Lee Atkins, Joy Atkins, Luke Foley, Lesley Stanton, Alisa O’Brien

 

1.       Apologies

 

Kerry Grace, Mayor Cr Rhonda Hoban, Rod Edwards

 

2        Confirmation of Minutes

 

Resolved on the motion of Mary Lawler/Cr John Wilson that the minutes of the previous meeting be adopted.

3.1     Minutes of the Business Advisory Committee Meeting Held on 9 January 2015

 

As per item 2 the minutes were adopted.

 

3.2     Matters Arising from Meeting Held on 9 January 2018

 

Michael Coulter provided an update on the matters arising out of the meeting on 9 January 2018.

 

Main Street Facades

It was noted that architect Alan Rudge was in attendance and would be making a presentation on his work.

 

RFT for Architects to Undertake Work

It was advised that as per Council’s resolution of 18 January 2018 that architect Alan Rudge had been engaged to provide advice to property owners on improving their buildings.

 

Letter to Councillors about achievements to date

This was included in minutes considered by Council on 18 January 2018

 

Develop Action plan of steps for Macksville project to inform all stakeholders

It was advised that this plan will be developed following the meeting on 7 February.  It would be premature to develop without feedback from Macksville CBD property owners.

 

Expression of Interest for NSW Regional Growth Fund

It was noted that an Expression of Interest for $2m had been completed and lodged.

 

Seek funding for Project Manager

It was noted that Council had provided funding for a project manager and Macksville Rotary had agreed to undertake project management services at $40 per hour.

 

3.3     Presentations by Alan Rudge architect and Rachel Ward

 

Alan Rudge and Rachel Ward provided presentations on their work to date.

 

Felice Burton provided a presentation on the proposed murals in Wallace Lane.

 

Summary

 

Michael Coulter advised the property owners in attendance to approach Alan Rudge architect for advice on their buildings.  This preliminary advice would cost them nothing and may open up opportunities that had not been considered.

 

In response to the proposed murals in Wallace Lane, the Council does need to determine what, if any funding will be provided to facilitate the artwork.

 

The painting of the murals will require the walls to be washed down, prepared and finished with two coats of low sheen acrylic.  Originally it was considered that this work could be undertaken by a work for the dole crew.  However the crew would require council to supply an on-site manager and would only be available several days per week.  As the prep work and mural will require traffic control arrangements and scissor lift hire it was determined the additional costs of a managing a prolonged job would not be worth the saving in labour.

 

The Council has received a quote for the preparatory work (wash down, preparation and painting) of $7,775 including GST and scissor lift hire.

 

Whilst the principal artists are donating their time in painting the murals there are ancillary costs which would need to be met by Council being the required paint, scissor lift hire ($650 per week), traffic control arrangements, and the payment of Aboriginal artists for the elements of the murals containing their work.

 

All up it is considered that a provision of $20,000 would be required to complete the work.  Whilst this is a considerable amount of money, because the principal artists are donating their time it is considered that Council should support the initiative.  The other reason for supporting it is that the considerable goodwill which is building on rejuvenating Macksville post by-pass will be jeopardised if the project does not proceed.  The social and economic benefits of these types of main street improvements are discussed below.

 

CONSULTATION:

 

There has been consultation with the Business Advisory Committee.

 

The matter was discussed by Council’s Management Executive Committee on 14 February.  The majority of the Committee are not in favour of Council putting any funding into the murals for the reasons that it is inconsistent with the Council’s focus on infrastructural renewal (and financial sustainability); that the proposal has not been through a budgetary process; and that the laneway is not such a prominent position in terms of passing pedestrians and traffic to warrant the expenditure.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The program will have positive implications for the urban environment through street tree planting and enhanced pedestrian amenity,

 

Social

 

There are potentially very positive social outcomes from reinvigorated CBD’s with an emphasis on pedestrian amenity.  There have been many successful main street type programs in NSW and other States where traditional main streets have been restored to provide the social focus they had in the early 20th century and prior to the advent of “big box” retailing.  These improved social outcomes are tangible as evidenced by the positive feedback from people visiting places like Bellingen and Sawtell on the Mid North Coast of NSW, Noosa in Queensland as well as towns like Beechworth and Yackandandah in Victoria.  The commercial success of these towns is also apparent.

 

Economic

 

Improved pedestrian amenity in traditional “high streets” will result in increased local and tourist visitation which will in turn increase retail turnover, which will in turn allow for increased returns to property owners, which will in turn allow property owners to invest more in improving their premises consistent with the main street program.  These positive economic multipliers have been achieved in many successful main street programs.

 

Risk

 

There are risks in public art in terms of its acceptance.  There is also a maintenance cost over time as paint fades and also with the potential for graffiti.

 

There is another risk being that the walls to which the murals are to be attached are privately owned buildings and notwithstanding that agreements will be obtained from the property owners to the installation and care of the murals, the Council does not have legal control over the walls.  Council will not have much legal remedy if, in the future, a property owner sought to paint over the mural or cover it with signage.  This would particularly apply to a future owner who was not party to the agreement on the installation and care of the murals.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

The proposed murals will require an investment of $20,000 in working funds.  The proposed murals have been the subject of discussion by the Business Advisory Committee for many months.  The principal artists are ready to proceed with the project and it is expected that it can be largely completed by the end of this financial year.

 

Service level changes and resourcing/staff implications

 

The Rotary Club of Macksville will be engaged to undertake project management services for the murals.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.9    SF2397            220218         Macksville Memorial Aquatic Centre Master Plan

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1.       That Council note an expression of interest under the Regional Sports Infrastructure Fund   for funding the implementation of the Macksville Memorial Aquatic Centre Master Plan     including the heating of the 50m Olympic pool will be lodged by Council staff.

 

2.       That subject to the consideration by King & Campbell of the feedback which has been           provided on the Master Plan that Council formally adopt the concept Master Plan for the on-          going development of the facility.

 

 

OPTIONS:

 

There are no real options.  Council has already committed the expenditure to prepare the concept master plan and obtain the preliminary costing.  The Council can provide input into the master plan but the response from stakeholders to date has either been a general agreement to the plans or no response.

 

DISCUSSION:

 

Consultants King & Campbell have now completed a concept master plan and preliminary costing for the Macksville Memorial Aquatic Centre.  The concept master plan and costing is attached.

 

King & Campell have also provided a 3D model of the Master Plan.  This is a new innovation and is very useful in conceptualising the proposal.

 

The following link will take you to the 3D model of the Macksville Memorial Aquatic and Fitness Centre Master Plan. Enter the password below and the model will automatically start a fly-through.

 

Password: 6139NSC

 

https://sketchfab.com/models/dcbb036f47484ccca33b3bf1d246134a/embed?autostart=1&annotation_cycle=5&annotations_visible=1

 

The preliminary costing provided by King & Campbell of $2.38m did not include the capital cost for the heating of the Olympic pool because a separate estimate of this cost was obtained by Council staff.

 

The 20017 cost estimate for heating the pool provided by a very experienced Coffs Coast company is as follows:

 

“We have looked at the options for the heating of 50x15m Macksville outdoor pool and conclude as follows.

 

The use of Photovoltaic cells for conversion into electrical energy then heating energy for a pool is not yet considered viable. With a potential roof yield of 300m2 (PV panels spaced to prevent shading) at an average output efficiency of 15% then such a system has a capability of producing 45kW.  This will go little towards heating 750,000 litres of pool water.

 

Low grade solar collection can be the most efficient because the operating collector temperature range to ambient air temperature ratio is narrow (especially in a temperate climate like Macksville’s). Low grade collectors are recognisable as unglazed black plastic panels or rubber-like strips bonded to a roof substrate. Because the collectors are bonded direct to the roof the potential yield is higher. A collector of 400m2 or greater is possible utilizing the various available roof structures. The efficiency naturally falls of in the middle of winter but so does an individual’s desire to swim.

 

Heat pump technology and swimming pool heating are recognised partners. Whilst relatively high in capital cost running cost can be reasonable especially if favourable supply tariffs are available. One, however, has to be mindful of the recent history of escalations in supply prices and the potential for more. We have costed a heat pump plant of 400kW capacity that is capable of maintaining, with the frugal use of heat retention blankets at night, a regulated pool temperature of 28°C all year round. At a predicted running cost of $47,887 p.a. common sense may still dictate a winter closure of at least three months. Most pools require a maintenance period anyway.

 

Heating using gas can be a favourable alternative where natural gas is available and at low enough supply rate. The use of L.P. gas is usually cost-prohibitive. We have not considered gas beyond this due to the non-availability of natural gas in the area.

 

Heating a pool without the use of heat-retention blankets during closure time is akin the heating a house with its windows and doors open. We have prepared an offer for the supply and installation of Sunbather laminated foam blankets.

 

Quotations

                                         

Heat Retention Blankets

 

For the supply and installation of Sunbather heat retention blankets with trolley-mounted stainless steel storage rollers complete with one “Super Slave” motorised assist device for ease of deployment and blanket retraction.

Price…….. $62,000 plus GST.

 

Solar Heating Strip Absorber

 

For the supply and installation of 400 square metres of Sunbather solar heating configured to multiple roofs around the pool. 

Price…….. $72,000 plus GST.

 

or

 

Heat Pump Pool Heating

 

For the supply and installation of 400kW output pool heating system consisting of two EvoHeat CS200 pool water heat pumps installed on purpose-built slab adjacent to plant room and inclusive of heating boos pump and main plant tappings. An EvoHeat heat pump is currently being installed at Nambucca Indoor Pool in readiness for reopening.

Price…….. $179,500 plus GST. 

 

Price currently excludes provision of sub-mains to our heating control panel as a power evaluation will need to take place with an power upgrade a distinct possibility.

 

Therefore the estimate for the capital cost of heating the pool would be in the vicinity of $314,000 plus GST or allowing for a reasonable contingency to cover the likely additional cost of providing sub-mains to the heating control panel, say $400,000 plus GST.

 

The $400,000 heating cost added to the $2.38m estimate for the Master Plan results in a cost of say $2.8m.

 

At Council’s meeting on 18 January 2018 it was resolved as follows:

 

That Council submit Expressions of Interest for funding under the Regional Sports Infrastructure Fund for the following projects as outlined in the discussion section of the report and including the following financial commitments from Council:

 

1        Nambucca Valley Connected – Sharing Sport Throughout the Region - $700,000

 

2        Macksville Memorial Aquatic Centre Upgrade - $500,000

 

3        Phillip Hughes Memorial Clubhouse and Oval - $400,000

 

Council staff will now proceed to lodge an expression of interest for funding of the Macksville Memorial Aquatic Centre upgrade under the Regional Sports Infrastructure Fund as per the resolution of 18 January 2018.

 

However given the work which has gone into the Master Plan it is considered that Council should also formally adopt its provisions in terms of being a “blue print” for the ongoing development of the facility.

 

CONSULTATION:

 

The concept master plan has been circulated to the stakeholders who attended a workshop in November 2017 seeking feedback.  The only feedback received to date noted that perhaps the shade sails over the new children’s water park and the steps where it was indicated parents would be able to sit and watch should be considered.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications in relation to the environment.

 

Social

 

The heating of the Macksville Olympic pool has been the subject of a number of representations to Council by the local swimming club, the Macksville Marlins.  It has been noted by the Macksville Marlins that the Macksville Olympic pool is one of the few pools in the region which is not heated; that the lack of heating is a constraint on local athletes’ training and significantly disadvantages them; and that the lack of heating dissuades the hosting of regional swimming carnivals at the facility..

 

Economic

 

An improved Aquatic Centre would attract more carnivals and swimming generally which would be good for the local economy.

 

Risk

 

There are no risks in making an application for funding under the Regional Sports Infrastructure Fund.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgetary impact is discussed in the report and was also reported to Council’s meeting on 18 January 2018.

 

The major financial issue is the on-going operational cost of heating the Olympic pool.  As indicated in the quotation this cost can be substantially reduced by closing the pool for the 3 winter months and just using the heating to extend the season at the shoulders (ie spring and autumn).

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there are no significant staffing implications.

 

 

Attachments:

1

5375/2018 - Aquatic Centre Master Plan

 

2

5376/2018 - Aquatic Centre Schedule of Quantities

 

  


Ordinary Council Meeting - 22 February 2018

Macksville Memorial Aquatic Centre Master Plan

 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 22 February 2018

Macksville Memorial Aquatic Centre Master Plan

 


 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.10  SF661              220218         Easy To DO Business - Partnership with Service NSW

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

It is proposed that Council enter into a partnership with Service NSW to deliver the Easy to do Business initiative to the Nambucca valley, which aims to streamline the processes of opening a new café, restaurant or bar business.  A Council resolution is required to initiate this partnership and to

 

 

Recommendation:

 

1.       That Council delegates authority to the General Manager to enter into a contract with Service NSW for Easy to do Business.

 

2.       That any necessary documents be authorised for execution under the Common Seal of           Council.

 

 

OPTIONS:

 

The Council has the option of not participating in the program.

 

DISCUSSION:

 

It is proposed that Council participate in the Easy to do Business program through a service partnership with Service NSW.

 

The Easy to do Business program was started by the Department of Premier and Cabinet, Service NSWS and the Office of the NSW Small Business Commissioner to encourage investment in small business.  A “flyer” with a brief description of the program is attached.

 

The initiative focuses on coordinating and navigating through the various government approvals required by a new business owner.  The business sector focus is currently the café, restaurant and bar sector.  The aim of the program is to streamline the processes of opening a new business, which typically require an owner to deal with 13 agencies, including Council, and to complete 48 forms.

 

Service NSW provides a digital platform and upfront information regarding what is required by a potential new business owner from all of the approval authorities, including Council and includes a single digital form which replaces the 48 existing forms.  A business concierge service, via a single phone number, is also provided to support customers through the process.

 

Benefits of the partnership include, improved support and a single source of information for target businesses, reduced duplication, particularly avoiding repeated entry of the same data such as name and address information by use of the single digital form, and streamlining of the processes associated with opening and growing a business, and improved quality of information provided to Council, helping to reduce processing and assessment times.

 

For reasons which are not obvious, under the Service NSW (One-stop Access to Government Services) Act 2013, a Council resolution is required to empower the Service Partnership Agreement and to delegate the relevant customer service functions related to the administration of the Easy to do Business program to the Chief Executive Officer, Service NSW.

 

The program is now underway in other Councils and should be valuable in that it is supported by a State agency with a responsibility to reduce costs to business through streamlined approval arrangements.

 

The program also has the potential to be applied to other State/Local approval processes.

 

CONSULTATION:

 

The matter was the subject of a presentation to the LGNSW Conference in Sydney in December.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There are no significant social impacts.  Making it easier to establish cafés, bars and restaurants will improve traditional shopping streets as social hubs.

 

Economic

 

Regulation does cost in terms of time and money and to the extent that it can be streamlined there will be positive economic benefits.

 

Risk

 

At this stage there are no apparent risks.  Service NSW has not at this stage provided a contract for endorsement.  Notwithstanding Service NSW has requested that Council adopt as a resolution the recommendation.

 

Based on the information which has been supplied to date, a contract wherein Council and State Agencies commit to making it easier to do business would seem to be a win for all involved.  However the contract will be examined when it is submitted and prior to any endorsement by the General Manager.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there are no budgetary implications.

 

Source of fund and any variance to working funds

 

There are no implications for working funds.

 

Service level changes and resourcing/staff implications

 

If the program is successful it should reduce the resourcing/staff commitment required for a number of regulatory activities by removing unnecessary duplication.

 

Attachments:

1

5447/2018 - Easy to Do Business Flyer

 

  


Ordinary Council Meeting - 22 February 2018

Easy To Business - Partnership with Service NSW

 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.11  SF979              220218         Impact on the permissible uses of land adjoining the proposed Great Koala National Park

 

AUTHOR/ENQUIRIES:    Daniel Walsh, Manager Development and Environment         

 

Summary:

 

It is not considered that a summary is necessary.

 

 

Recommendation:

 

That the advice received be noted.

 

 

OPTIONS:

 

Accept the advice or seek further advice.

 

DISCUSSION:

 

At the meeting on 17 August 2017 Council made the following resolution:

 

That Council receive advice from Council’s Planning Staff on whether the declaration of a Great Koala National Park would have any impact on the permissible uses of adjoining land.

 

The creation of the Great Koala National Park will not impact the permissibility of land uses specified in the land use tables contained within the Nambucca Local Environmental Plan 2010. As such, approval could still be granted to a proposed development which is permissible with consent in the relevant zone as long as it meets the relevant matters for consideration set by the Environmental Planning and Assessment Act 1979 (the act). Any operation of existing lawful land uses would not be impacted.

 

However, one of the matters for consideration under the act is the assessment of any development application having regard to the State Environmental Planning Policy No 44—Koala Habitat Protection (SEPP). The SEPP applies to any land with an area greater than 1 hectare. Prior to determining any development application to which the SEPP applies, Council must be satisfied that the land is not potential or core koala habitat. If the land is core koala habitat, there must be a plan of management prepared in accordance with the SEPP prior to Council granting development consent and the determination must be consistent with the plan of management.

 

Having regard to the above, there may be some areas which adjoin the proposed Great Koala National Park which are considered to be potential koala habitat but not core koala habitat. If the Great Koala National Park were to increase koala population numbers, it may result in the expansion of resident populations into the adjoining areas which would result in those areas being classified as core koala habitat. This would result in any development proposed on such lands being required to prepare a plan of management in accordance with the SEPP, which may present additional constraints to the development of the land.

 

CONSULTATION:

 

Nil.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

N/A

 

Social

N/A

 

Economic

N/A

 

Risk

N/A

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

N/A

 

Source of fund and any variance to working funds

N/A

 

Service level changes and resourcing/staff implications

N/A

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.12  DA2017/263      220218         Development Application DA2017/263

 

AUTHOR/ENQUIRIES:    Daniel Walsh, Manager Development and Environment         

 

Summary:

 

The proposed development includes the subdivision of Lot 11 DP 1225830 - 501 Old Coast Road, North Macksville into five allotments. A copy of the proposed plan has been included within attachment 1.

 

The application has been notified and assessed in accordance with the Environmental Planning and Assessment Act 1979 and subject to the recommended conditions of consent contained within attachment 2, is considered to be consistent with all of the relevant matters for consideration.

 

The application is being reported to Council for determination due to a proposed variation to the Nambucca Development Control Plan 2010, which seeks to rely on the upgrading of an unsealed section of Old Coast Road by Council as part of the works schedule within the Local Roads and Traffic Infrastructure section 94 contributions plan instead of sealing the section of road as part of the development. Contributions will be payable by the applicant for the sealing of the unsealed section of road in accordance with the above mentioned contributions plan.

 

NOTE: This matter requires a “Planning Decision” meaning a decision made in the exercise of a function of the council under the Environmental Planning and Assessment Act 1979 including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan.  Under Section 375A of the Local Government Act 1993 it requires the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2017/263 for a five lot subdivision of Lot 11 DP 1225830 – 501 Old Coast Road, North Macksville, subject to the schedule of conditions outlined in attachment 2 of this report.

 

 

OPTIONS:

 

(a)        Grant consent to the development application, either unconditionally or subject to conditions, or

 

(b)        Refuse consent to the development application.

 

 

DISCUSSION:

 

Subject Site

The subject site is located at 501 Old Coast Road, North Macksville and is legally known as Lot 11 DP 1225830. It is located within the R5 Large Lot Residential and RU1 Primary Production zones under the Nambucca Local Environmental Plan 2010. The site is irregular in shape and contains an existing shed and two vehicular access points from Old Coast Road constructed as part of the recent Pacific Highway upgrades.

 

Proposed Development

The proposed development seeks approval for the subdivision of the subject site into five allotments. A copy of the proposed subdivision plan has been included within attachment 1.

 

 

 

 

Locality Plan

 

The proposed development is assessed against the relevant sections of the Environmental Planning and Assessment Act 1979 as follows:

 

Section 5AA - Application of Part 7 of Biodiversity Conservation Act 2016 and Part 7A of Fisheries Management Act 1994

It is considered that sufficient information is available to satisfy Council that the proposed development will not be contrary to the matters for consideration outlined in this section subject to the recommended conditions of consent. As such, it is not considered that the proposal will have any significant effects on threatened species, populations, communities or their habitats.

Section 79C(1) In determining a development application a consent authority is to take into consideration such of the following matters as are of relevance to the development the subject of the development application:

 

(a)(i)   The provisions of any environmental planning instrument (EPI)

 

The proposed development is assessed against the relevant clauses of the Nambucca Local Environmental Plan 2010 in the following table:

 

Clause

Complies

Comments

2.3 - Zone objectives and land use table

Yes

The proposed development is permissible with consent and is considered to be consistent with the relevant objectives of the zone.

4.1B – Minimum subdivision lot size for certain split zones

Yes

Lot 1 will contain all of the RU1 zoned land and over 1ha of R5 land, with the remaining lots being all R5 zoned and containing over 1ha of land.

5.9AA – Trees or vegetation not prescribed by a development control plan

Yes

The Nambucca Development Control Plan 2010 (NDCP) is the only DCP applicable to the proposed development. The NDCP does not prescribe for the purposes of clause 5.9 any tree or other vegetation.

7.4 - Public utility infrastructure

Yes

It is not proposed to connect to reticulated water, sewer, or electricity which is supported and addressed later in this report. Telecommunications will be provided by NBN.

7.6 - Earthworks

Yes

The proposed earthworks will not impact significantly on surface water flows, will not result in any significant impacts on the future uses on the land or redevelopment, will not impact any contaminated soil or the amenity of surrounding properties, is unlikely to disturb any relics, and appropriate erosion control measures have been included within the recommended conditions of consent.

 

The proposed development is assessed against the relevant State Environmental Planning Policies in the following table:

 

State Environmental Planning Policy

Complies

Comments

SEPP 44 - Koala Habitat Protection

Yes

The site is not considered to be a potential koala habitat because specified feed trees do not constitute 15% of the total number of trees in the upper or lower strata of the tree component. It should also be noted that native vegetation will not be impacted by the proposal as the site is substantially modified.

SEPP 55 - Remediation of Land

Yes

The land is not considered to be contaminated because there are no known previous uses or activities on the site that would have resulted in any contamination of the land and the proposal does not include a change of use of the land.

SEPP 62 - Sustainable Aquaculture

Yes

It is not considered that the proposed development will result in any adverse effects on oyster aquaculture development or a priority oyster aquaculture area because of the sites location from any of these areas, with earthworks and stormwater flows resulting from the development being appropriately managed by conditions of consent.

SEPP (Rural Lands) 2008

Yes

The matters in clause 10 of the SEPP are similar to Council’s general controls that are considered in the assessment of the proposal against the LEP and DCP. Please refer to the assessment of the proposal against Part F of the DCP.

 

 (a)(ii)   The provision of any draft environmental planning instrument (EPI)

 

The proposal will not be contrary to any draft environmental planning instruments applicable to the land.

 

(a)(iii)   The provision of any Development Control Plan

 

The proposed development is assessed against the relevant clauses of the Nambucca Development Control Plan 2010 in the following table:

 

NAMBUCCA DCP 2010

Complies

Comments

Notification and advertising (Part A)

Yes

The application was notified and advertised in accordance with Part A of the DCP. No submissions were received.

Environmental context (Part A)

Yes

Subject to the recommended conditions of consent and as assessed throughout this report, the proposed development is considered to be satisfactory having regard to the relevant matters for consideration under clause A5.0.

Subdivision (Part B)

Yes

The proposal is assessed against the relevant clauses of this part as follows:

B2.1 and B2.2– The design of the proposed allotments are considered to be consistent with these clauses.

B2.3 – Vehicular access to each lot was not specified in the proposed development. However, each lot has frontage to Old Coast Road (OCR). Furthermore, the subject site has two existing vehicular access points from OCR within its frontage. Both access points are contained within the road reserve and were constructed by the RMS as part of the Pacific Highway upgrade. Both accesses are over 3.5m wide and would not cater for more than 6 lots as a result of the proposal. Internal access roads to each BE would connect to these access points, with no internal road catering for more than two lots. A condition requiring the use of the existing access points has been included within the conditions of consent.

B2.7 – It is not proposed to connect the proposed lots to reticulated water and sewer.

B2.9 – The proposal does not include connection to reticulated power as it is intended that each lot be reliant on renewable energy. This is contrary to this clause because each lot is less than 40ha.

However, a precedent has been set by Council as part of previous rural residential subdivisions where connection to reticulated power has not been enforced when not providing connection will not impact on the viability of the future expansion of the network to the surrounding area. An amended clause which reflects this is contained within the existing draft DCP.

In the subject case, there are existing electricity lines that dissect the rear of proposed lot 1 within the easement illustrated on the submitted plan. These lines connect all surrounding properties to the grid. Given that the proposed development will not impact the extension of the network to surrounding land and future connection to the individual lots is still possible; it is considered that strict compliance with this clause is unreasonable subject to the inclusion of a condition of consent which requires easements for future connection to be provided for each lot and for a warning to be placed on the 88b instrument. It is considered that this is showing reasonable flexibility as required by the act.

B2.10 – The provision of telecommunications has been conditioned.

B3.3 – The proposed building envelopes are not subject to flooding, comply with PBP 2006, are no steeper than 15%, and contain sufficient room for effluent disposal.

The proposed building envelope on Lot 5 will be within 300m of an unsealed section of OCR (approx. 65m) and will be below the road level. However, after sealing of the frontage of the site as required by clause B3.4, there will be an existing substantial vegetation buffer between the dwelling envelope and the remaining unsealed section of OCR which will dissipate any potential dust impacts. As such, a variation to the required 300m setback and 10m sealing of road is considered to be reasonable.

All building envelopes will be over the required 150m buffer distance to the adjoining blueberry farm to the north with the exception of the existing shed/approved dwelling on proposed lot 1. This dwelling was approved prior to the commencement of the farming operations as part of a separate DA. Approval was granted based on the preferred and predominant land uses being residential given the residential zoning of the land.

B3.4 – It is not considered that the proposal will be contrary to the rural character of the locality or the fragmentation of rural land. All lots will be utilising existing entrances constructed by the RMS.

As outlined earlier, a condition has been included within the consent which will require the sealing of the lands frontage to OCR. This will be approximately 50m as the majority of the frontage has already been sealed as part of the recent upgrade of OCR by the RMS.

However, this clause also requires a bitumen sealed connection from each lot to an urban area. There is an unsealed section of OCR towards Macksville between the subject site and Mattick Road (approximately 400m) as well as towards Nambucca Heads between the subject site and Councils landfill (approx. 2km). It is not considered reasonable to require the applicant to seal the entirety of either of these unsealed sections given the size of the development (5 lots) and that there are other rural residential allotments which will benefit from the sealing works and can be subdivided in the future. Furthermore, Councils s94 plan includes the sealing of the 400m section in its works schedule. Given that the applicants contributions will $16,136.00 which will be half the estimated $32,000 upgrade cost of the unsealed section, it is considered reasonable to use the developer contributions from the applicant to assist in funding the road and recoup the remaining costs outlaid by Council (approx. $16,000) by way of s94 contributions.

Conditions requiring the payment of the s94 contributions have been included within the recommended conditions of consent. No conditions requiring the sealing of the unsealed section have been included.

Car Parking & Traffic (Part C)

Yes

Having regard to the comments earlier in this report and the size of the proposed allotments, it is not considered that the proposal will be contrary to this clause.

Sediment and erosion control (Part D)

Yes

All works to be undertaken as part of any consent will be subject to a condition of consent requiring the installation of adequate erosion and sedimentation devices which are consistent with Part D of the DCP.

Rural and environmental development (Part F)

Yes

The proposal is considered to be acceptable having regard to the requirements of this Part as outlined earlier in this report.

Waste Minimisation and Management (Part N)

Yes

Conditions have been recommended to be included within the consent regarding the management of waste during construction.

 

(a) (iiia) Any planning agreement that has been entered into under section 93F, or any draft planning agreement that a developer has offered to enter into under section 93F.

 

There are no planning agreements applying to the subject site.

 

(a) (iv) Any Matters prescribed by the Regulation

 

There are no matters prescribed by the regulation. 

 

(a) (v) any coastal zone management plan

 

It is not considered that the nature or location of the proposed development will be contrary to any of the management actions outlined within the Coastal Zone Management Plan for the Nambucca Shire Coastline.

 

(b)        The likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality.

Subject to the recommended conditions of consent, it is not considered that the proposal will result in any significant impacts on the natural or built environments or any social or economic impacts on the locality due to its scale, location and consistency with surrounding uses.

(c)      The suitability of the site for the development

 

It is considered that the site is suitable for the proposed development because it will not result in any significant impacts on the natural, social, or economic environments.

d)      Any submissions made in accordance with this Act or the Regulations

 

No submissions were received.

 

(e)     The public interest

 

Subject to the recommended conditions of consent, it is not considered that the proposal is contrary to the public interest because it will not result in any significant impacts on the natural, social, or economic environments.

 

Section 94 - Contribution towards provision or improvement of amenities or services

 

Development Contribution Plan

Applicable

N/A

Contribution Amount

Community Facilities and Open Spaces

x

 

4 lots x $1,747.00 = $6,988.00

Local Roads & Traffic Infrastructure

x

 

4 lots x $4,034.00 = $16,136.00

Surf Lifesaving Equipment

x

 

4 lots x $116.00 = $464.00

Mines and Extractive Industries

 

x

 

Upper Warrell Creek Overbridge

 

x

 

Upper Warrell Creek Road

 

x

 

Smiths Lane Upgrade

 

x

 

Section 94A Development Contribution Plan

 

x

 

Administration 

x

 

10% of the above contributions = $2,358.80

 

CONSULTATION:

 

Engineering - Council’s Manager of Technical Services has no objections to the proposed development subject to the recommended conditions of consent.

 

Health and Building - Council’s Water and Sewer Technical Officer reviewed the submitted effluent report and considers that there is sufficient room on each proposed lot for the adequate disposal of effluent from future dwellings.

 

NSW Rural Fire Service - The application was referred to the NSW Rural Fire Service (RFS) for general terms of approval in accordance with section 91 of the Environmental Planning and Assessment Act 1979. General terms of approval were received from the RFS with the recommended conditions included within the consent.

 

NSW Roads and Maritime Service – The application was referred to the NSW Roads and Maritime Service (RMS) for comment regarding the proximity of the proposed development to the new Pacific Highway motorway. The RMS responded by saying that the proposal is to be assessed having regard to the NSW Road Noise Policy 2011 and that the proposed vehicular entrances should be consolidated with safe sight distances.

These matters are addressed earlier in this report.

 


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Addressed earlier in report.

 

Social

 

Addressed earlier in report.

 

Economic

 

Addressed earlier in report.

 

Risk

 

Addressed earlier in report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

There may be a need to reallocate s94 contribution funds to construct the missing link in Old Coast Road as provided for by the plan.

 

Source of fund and any variance to working funds

Local Roads and Infrastructure s94 contributions plan.

 

Service level changes and resourcing/staff implications

Nil.

 

Attachments:

1

4758/2018 - Attachment 1 - Proposed Subdivision Plan

 

2

4757/2018 - Attachment 2 - Recommended Conditions of Consent

 

  


Ordinary Council Meeting - 22 February 2018

Development Application DA2017/263

 


Ordinary Council Meeting - 22 February 2018

Development Application DA2017/263

 

Attachment 2 – Recommended Conditions of Consent

 

GENERAL CONDITIONS OF THIS CONSENT

 

Development is to be in accordance with approved plan(s)

 

1.       The development is to be implemented in accordance with the plan(s) endorsed with the Council stamp, dated TBC, and set out in the following table except where modified by any conditions of this consent.

 

Plan Title/Description

Dwg. No

Prepared by

Dated

Proposed 5 Lot Subdivision

LL-01

Stuart Design

9/8/16

 

In the event of any inconsistency between conditions of this development consent and the plan(s) referred to above, the conditions of this development consent prevail.

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE (SUBDIVISION)

 

Engineering Construction Plans

 

2.       Engineering construction plans and specifications must accompany the Construction Certificate application. Such plans are to provide for the works in the following table in accordance with Council’s current Design and Construction Manuals and Specifications.

 

The engineering plans and specifications are to be designed by a qualified practising Civil Engineer. The Civil Engineer is to be a corporate member of the Institution of Engineers Australia or is to be eligible to become a corporate member and have appropriate experience and competence in the related field.

 

Required work

Specification of work

Full Width Road Construction

Old Coast Road shall be constructed and sealed to public road standards to provide sealed frontages to each lot.

 

Driveways Rural – sealed roads

Sealed driveways, in accordance with Council’s rural driveway standards, from the edge of the bitumen seal to at least the property boundary to each of the proposed new allotments.

 

No more than the two existing access points are permitted from Old Coast Road to service the development.

Intersection of Old Coast Road and Driveways and driveway access

Signs warning of driveways shall be installed in advance of driveway access points where the approach sight distance is less than 100m.

 

Traffic Control Plan

 

3.       Consent from Council must be obtained for a traffic management plan pursuant to Section 138 of the Roads Act 1993. The plans and specifications are to include the measures to be employed to control traffic (inclusive of construction vehicles) during construction of the development. The traffic control plan is to be designed in accordance with the requirements of the Roads and Traffic Authority’s Manual, Traffic Control at Work Sites, and Australian Standard 1742.3 - 1985, Manual of Uniform Traffic Control Devices Part 3, ‘Traffic Control Devices for Works on Roads’.

 

The plan must incorporate measures to ensure that motorists using the road adjacent to the development and residents and pedestrians in the vicinity are subjected to minimal time delays due to the approved works.

 

The traffic control plan must be prepared by a suitably qualified and RMS accredited Work Site Traffic Controller.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO SUBDIVISION WORKS COMMENCING

 

Construction Certificate

 

4.       Subdivision work the subject of this development consent MUST NOT be commenced until:

(a)      A Construction Certificate for the subdivision work has been issued by Council or an accredited certifier, and

(b)      The person having the benefit of the development consent has appointed a Principal Certifying Authority for the subdivision work, and

(c)      The person having the benefit of the development consent has given Council written notice, at least two days prior to work commencing on site, of the name and details of the Principal Certifying Authority and the date construction work is proposed to commence.

 

Public Liability Insurance

 

5.       The developer and/or contractor must produce evidence to the Principal Certifying Authority of public liability insurance cover for a minimum of $20 million. Council is to be nominated as an interested party on the policy. The public liability insurance cover is to be maintained for the duration of the period of the works and during any maintenance period.

 

Erosion & sediment measures

 

6.       Erosion and sedimentation controls are to be in place in accordance with Managing Urban Stormwater - Soils and Construction Vol 1, 4th Edition prepared by Landcom and Development Control Plan (Erosion and Sediment Control) 2009.

 

Note: Council may impose on-the-spot fines for non-compliance with this condition.

 

Site Construction Sign

 

7.       A sign must be erected before the commencement of the work in a prominent position within the frontage of the subject land:

 

a        Showing the name, address and telephone number of the Principal Certifying Authority for the work, and

b        Showing the name of the principal contractor (if any) for any building work and a telephone number on which that person may be contacted outside working hours, and

c                 Stating that unauthorised entry to the work site is prohibited.

 

The sign is to be maintained while the building work, subdivision work or demolition work is being carried out, but must be removed when the work has been completed.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH DURING SUBDIVISION WORKS COMMENCING

 

Inspection of Public Works

 

8.       Development works on public land/land to be dedicated to the public are not to proceed past the following hold points without inspection and approval by Council. Notice of required inspection must be given 24 hours prior to inspection. You must quote your development application number and property description to book your inspection.

 

·           at completion of installation of erosion control measures

·           at completion of installation of traffic management works

·           at the completion of each pavement (sub base/base) layer;

·           on completion of road gravelling or pavement;

·           prior to sealing and laying of pavement surface course.

 

All works at each hold point are to be certified as compliant, in accordance with Council’s current Design and Construction Manuals and Specifications, prior to proceeding to the next hold point. Council will undertake random audit of work sites to verify compliance of public works as required.

 

Construction times

 

9.       Any works involving the generation of noise which extends beyond the boundary of the land, other than works required in an emergency to avoid the loss of life, damage to property and/or to prevent environmental harm, shall only be carried out between 7:00 am and 6:00 pm Monday to Saturday inclusive. No works shall occur on public holidays.

 

The builder/site manager is responsible to instruct and control sub-contractors regarding the hours of work.

 

Maintenance of Sediment and Erosion Control Measures

 

10.     Sediment and erosion control measures must be maintained at all times until the site has been stabilised by permanent vegetation cover or hard surface.

 

Approved Plans to remain on site

 

11.     A copy of the approved Construction Certificate including plans, details and specifications must remain at the site at all times during the construction of the subdivision.

 

Discovery of a Relic

 

12.     The development is to proceed with caution. If any Aboriginal objects are found, works are to stop immediately and the NSW Office of Environment and Heritage (OEH) notified. If human remains are found work is to stop immediately, the site is to be secured and the NSW Police and OEH are to be notified.

 

 

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO THE RELEASE OF THE SUBDIVISION CERTIFICATE

 

Plan of Subdivision

 

13.     An application for a Subdivision Certificate must be made on the approved form. The Subdivision Certificate fees, in accordance with Council's adopted schedule of fees and charges, must accompany such application. Two (2) copies of the plan of subdivision are to be submitted with the application for a Subdivision Certificate.

 

Completion of All Works

 

14.     All roads, drainage and civil works, required by this development consent and associated Construction Certificate, are to be completed.

 

Certificates for Engineering Works

 

15.     The submission of all test certificates, owner’s manuals, warranties and operating instructions for civil works, mechanical and/or electrical plant, together with a certificate from a suitably qualified engineer certifying that all works have been constructed in accordance with the approved plans and Council’s Adopted Engineering Standard.

 

Works-As-Executed Plans

 

16.     Works-as-executed plans, certified by a suitably qualified engineer or a registered surveyor, are to be submitted with the application for a Subdivision Certificate. Where the design is carried out utilising computer aided design CAD, all CAD computer files are required to be provided on CD (Compact Disc) with the final drawings. The CAD files must include all lot and road boundaries, lot numbers and easements. The data is to be supplied in accordance with the requirements of Council’s GIS Officer.

 

Telecommunications

 

17.     Written evidence from Telstra or NBN is to be submitted with the application for a Subdivision Certificate stating that satisfactory arrangements have been made for the provision of telecommunications throughout the subdivision.

 

Maintenance Bond

 

18.     A maintenance bond of 10% of the value of the works constructed is to be lodged with Council. A copy of the contract construction cost of the subdivision works is to be submitted with the bond. The maintenance period is 6 months and will commence from the date of issue of the final Compliance Certificate. The security may be provided, at the applicant's choice, by way of cash bond or a satisfactory bank guarantee. An application in writing for the release of the bond must be made at the satisfactory completion of the maintenance period.

 

Plan of Subdivision and Section 88B Instrument requirements

 

19.     A Section 88B Instrument and 1 copy are to be submitted with the application for a Subdivision Certificate. The final plan of subdivision and accompanying Section 88B Instrument are to provide for the items listed in the following table:

 

Item for inclusion in Plan of Subdivision and/or Section 88B Instrument

Details of Item

Dwelling Envelope

Restrictions to limit the erection of dwellings to the nominated dwelling envelope.

Rights of Carriageway

The creation of suitable rights of carriageway where direct access cannot be obtained from Old Coast Road.

Electricity

A positive covenant is to be placed on the proposed lots under section 88B of the Conveyancing Act 1919 which states that reticulated electricity is not connected to the land and that any extension of supply will be at the expense of the owner.

Necessary easements for electricity purposes as required by the electricity supply authority to provide future connection of the proposed lots to reticulated electricity must be provided to the satisfaction of Council.

 

Bushfire Protection

 

20.     In accordance with Section 91 of the Environmental Planning and Assessment Act 1979 the following conditions are required to be consistent with the General Terms of Approval issued by the Rural Fire Service under section 100B of the Rural Fires Act 1997:

 

a.   Any alteration to the electricity supply network, required to service the subdivision, shall comply with either section 4.1.3 of 'Planning for Bush Fire Protection 2006' or the requirements of Essential Energy NSW.

 

Certificate for Pipes, Access Driveways, etc Within Easements

 

21.     A certificate from a registered surveyor is to be submitted to Council certifying that all pipelines, structures, access driveways and/or services are located wholly within the relevant easements.

 

Boundary Realignment

 

22.        The boundaries of lots 4 and 5 must be clear of the drainage line located directly to the north-west of the eastern dam within lot 1.

 

Section 94 Contributions

 

23.     Contributions set out in the following Schedule are to be paid to Council prior to the issue of a Subdivision Certificate. The following contributions are current at the date of this consent. The contributions payable will be adjusted in accordance with the relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

 

Schedule of Contributions pursuant to Section 94 of the Environmental Planning and Assessment Act 1979

 

Contribution Plan

Unit type

No of Units

Contribution Rate (Amount per Unit)

Contribution Levied

Date until which Contribution rate is applicable

Community Facilities and Open Space

Lot

4

$1,747.00

$6,988.00

June 2018

Local Roads & Traffic Infrastructure

Lot

4

$4,034.00

$16,136.00

June 2018

Surf Life Saving Equipment

Lot

4

$116.00

$464.00

June 2018

Section 94 Administration Charge

10% of the above contributions

$2,358.80

June 2018

TOTAL

$25,946.00

June 2018

 

 

REASONS FOR CONDITIONS

 

·           To ensure that the proposed development:

a        achieves the objectives of the Environmental Planning and Assessment  Act 1979;

b        complies with the provisions of all relevant Environmental Planning Instruments;

c        is consistent with the aims and objectives of Council’s Development Control Plans, Codes and Policies.

·           To ensure that the relevant public authorities have been consulted and their requirements met, or arrangements made, for the provision of services to the satisfaction of those authorities.

·           To meet the increased demand for public amenities and services attributable to the development in accordance with Section 94 of the Environmental Planning and Assessment Act 1979.

·           To ensure the protection of the amenity and character of land adjoining and in the locality of the proposed development.

·           To minimise any potential adverse environmental, social or economic impacts of the proposed development.

·           To ensure that all traffic, car parking and access requirements arising from the development are addressed.

·           To ensure the development does not conflict with the public interest.

 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.13  DA2017/270      220218         Development Application DA2017/196 - Use of Building as Secondary Dwelling

 

AUTHOR/ENQUIRIES:    Anthony Brandie, Senior Health and Building Surveyor         

 

Summary:

 

Development Application 2017/270 was lodged with Council on 28 November 2017. The Applicant proposes to utilise part of an existing building as a Secondary Dwelling. The proposed development plans are in Attachment 1.

 

A detached dwelling house exists on the site, with the subject building having been constructed for the purpose of a squash court with an attached garage. It has been fitted out to be used as a flat (secondary dwelling) with the attached garage and storage area. The area for use as a flat has a small kitchen and a ground floor toilet and shower cubicle with shared laundry facilities in the garage area. The toilet and shower cubicle will need to be fitted with a hand basin.

 

Note:  the Applicant is a Council staff member and as such the matter is being reported to Council for consideration in the interest of transparency and to manage any potential conflicts of interest.

 

NOTE: This matter requires a “Planning Decision” meaning a decision made in the exercise of a function of the council under the Environmental Planning and Assessment Act 1979 including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan.  Under Section 375A of the Local Government Act 1993 it requires the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

That the application be approved subject to the conditions contained in Attachment 2.

 

 

OPTIONS:

 

1.   To determine the application by granting Development Consent to the proposal subject to the recommended conditions in Attachment 2.

2.   To determine the application by granting Development Consent to the proposal by way of amendment to the recommended conditions in Attachment 2.

3.   To determine the application by refusal.

 

DISCUSSION:

 

ENVIRONMENTAL PLANNING AND ASSESSMENT ACT 1979 ASSESSMENT

 

The proposed development is assessed against the relevant sections of the Environmental Planning and Assessment Act 1979 as follows:

 

Section 5AA - Application of Part 7 of Biodiversity Conservation Act 2016 and Part 7A of Fisheries Management Act 1994

 

It is considered that sufficient information is available to satisfy Council that the proposed development will not be contrary to the matters for consideration outlined in this section subject to the recommended conditions of consent. As such, it is not considered that the proposal will have any significant effects on threatened species, populations, communities or their habitats.

Section 79BA - Consultation and development consent—certain bush fire prone land

 

Conditions have been included within the conditions of consent which will ensure the proposed development is consistent with Planning for Bushfire Protection 2006. Bushfire Attack Level (BAL) 12.5 will apply to the building fabric.

Section 79C(1) In determining a development application a consent authority is to take into consideration such of the following matters as are of relevance to the development the subject of the development application:

 

 (a)(i)  The provisions of any environmental planning instrument (EPI)

 

NAMBUCCA LOCAL ENVIRONMENTAL PLAN 2010

 

The proposed development is assessed against the relevant clauses of the Nambucca Local Environmental Plan 2010 in the following table:

 

Clause

Complies

Comments

2.3 - Zone objectives and land use table

Yes

Consistent with zoning objectives

5.5 - Development within the coastal zone

Yes

Existing storm water arrangements (via tanks). No considered adverse impacts in this regard.

5.9AA – Trees or vegetation not prescribed by a development control plan

Yes

The Nambucca Development Control Plan 2010 (NDCP) is the only DCP applicable to the proposed development. The NDCP does not prescribe for the purposes of clause 5.9 any tree or other vegetation.

7.1 – Acid Sulfate Soils

Yes

Class 5 – no earthworks required.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

The proposed development is assessed against the relevant State Environmental Planning Policies in the following table:

 

State Environmental Planning Policy

Complies

Comments

SEPP 71 – Coastal Protection

Yes

 

 

(a)(ii)    The provision of any draft environmental planning instrument (EPI)

 

There are no draft environmental planning instruments relevant to the proposed development.

 

(a)(iii)   The provision of any Development Control Plan

 

NAMBUCCA DEVELOPMENT CONTROL PLAN 2010

 

The proposed development is assessed against the relevant clauses of the Nambucca Development Control Plan 2010 in the following table:

 

NAMBUCCA DCP 2010

Complies

Comments

Notification and advertising (Part A)

Yes

14 days. No submissions

Environmental context (Part A)

Yes

 

Site Analysis (Part A)

Yes

 

Car Parking & Traffic (Part C)

Yes

Sufficient car parking exists on site.

Sediment and erosion control (Part D)

N/A

No earthworks required.

Rural and environmental development (Part F)

Yes

The proposal is not considered to conflict with surrounding development.

Waste Minimisation and Management (Part N)

Yes

There is no building work associated with the subject application.

 

(a) (iiia) Any planning agreement that has been entered into under section 93F, or any draft planning agreement that a developer has offered to enter into under section 93F.

 

There are no planning agreements applying to the subject site.

 

(a) (iv) Any Matters prescribed by the Regulation

 

The proposed development is assessed against the relevant matters for consideration prescribed by the regulation in the following table:

 

Clause

Complies

Comments

Clause 92(1) (a) - For the carrying out of development on land to which the Government Coastal Policy applies, the provisions of that Policy.

Yes

Matters for consideration to implement the NSW Coastal Policy are provided in Clause 5.5 (Development within the coastal zone) under the NLEP 2010. These are similar to Clause 8 (Matters for Consideration) under SEPP 71. It is considered that the matters for consideration under Clause 5.5 of the NLEP 2010 and Clause 8 of SEPP 71 have been satisfactorily addressed, therefore, satisfying the requirements of the NSW Coastal Policy.

 

(a) (v) any coastal zone management plan

 

It is not considered that the nature or location of the proposed development will be contrary to any of the management actions outlined within the Coastal Zone Management Plan for the Nambucca Shire Coastline.

 

(b)        The likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality.

 

Issue

Applicable

N/A

Comments

Context and Setting

Yes

 

Existing structure.

Heritage

 

 

In accordance with the Due Diligence Code of Practice, there are no relevant confirmed site records or other associated landscape feature information on AHIMS, no other sources of information of which a person is already aware, and the development will not impact on any landscape features that are likely to indicate the presence of Aboriginal objects.

Set Design and Internal Design

Yes

 

Buildings clustered in R5 arrangement.

On site sewerage

Yes

 

The scale of the development would only facilitate low occupancy rates (1 -2 person’s maximum). Fixtures include kitchen, toilet, shower and hand basin with shared laundry. The existing on site sewerage management system is functioning satisfactorily and has a current Approval to Operate.

 

(c)      The suitability of the site for the development

 

Does the proposal fit in the locality?

Yes

No

 

x

 

Are the site attributes conducive to development?

Yes

No

 

x

 

 

d)      Any submissions made in accordance with this Act or the Regulations

 

No submissions were received.

 

(e)     The public interest

 

Subject to the recommended conditions of consent, it is not considered that the proposal is contrary to the public interest because it will not result in any significant impacts on the natural, social, or economic environments.

 

Section 94 - Contribution towards provision or improvement of amenities or services

 

The gross floor area of the dwelling is not greater than 60 square metres therefore Section 94 contributions do not apply.

 

Section 64 – Construction of Works for Developers (Local Government Act 1993)

Section 64 of the Local Government Act 1993 enables council to levy developer charges for water supply, sewerage and stormwater. This derives from a cross-reference in that Act to Section 306 of the Water Management Act 2000.

 

The site is not connected to reticulated water or sewer

 

No charges apply in this regard.

 

CONSULTATION:

 

The Manager of Development and Environment was consulted during the assessment of the subject proposal.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The proposal is not considered to have any adverse environmental impacts.

 

Social

 

To proposal is not considered to pose any social impact.

 

Economic

 

The proposal has no economic impact

 

Risk

 

The proposal poses no risk to the natural or built environment.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nil

 

Attachments:

1

5112/2018 - DA2017/270 - Recommended plan for granting of Development Consent

 

2

5131/2018 - DA2017/270 - draft consent for Council report

 

  


Ordinary Council Meeting - 22 February 2018

Development Application DA2017/196 - Use of Building as Secondary Dwelling

 


Ordinary Council Meeting - 22 February 2018

Development Application DA2017/196 - Use of Building as Secondary Dwelling

 

Enquiries to:        Anthony Brandie

Contact Phone:    6568 0240

Our Ref:             DA 2017/270

 

 

 

14 February 2018

 

 

 

Mrs CA O'Donnell

1061 Scotts Head Road

WAY WAY  NSW  2447

 

 

 

NOTICE TO APPLICANT OF DETERMINATION OF A

DEVELOPMENT APPLICATION

(Issued under Section 81(1)(a) of the Environmental Planning and Assessment Act 1979)

 

 

Development Application No:                   2017/270

 

Applicant:                                                Mrs CA O'Donnell

 

Subject Land:                                          Lot: 11 DP: 251749, 1061 Scotts Head Road Way Way

 

Development Proposal:                            Use of part of building as Secondary Dwelling

 

 


DETERMINATION

 

Determination:                                         The development application has been determined by Nambucca Shire Council by way of granting of consent subject to conditions described below.

 

Made on:                                                  -

 

Consent to operate from:                         -

 

Consent to lapse, unless the development has commenced in accordance with the provisions of Section 95 of the Act:                                                               

 

 


REVIEW OF DETERMINATION

 

An applicant may request a review of this decision under Section 82A of the Environmental Planning and Assessment Act 1979. A request for a review must be made within six (6) months after the date on which you receive this notice and must be accompanied with the prescribed fee.

 

 


RIGHT OF APPEAL

 

If you are dissatisfied with this decision, Section 97 of the Environmental Planning and Assessment Act 1979 gives you the right to appeal to the Land and Environment Court within six (6) months after the date on which you receive this notice.

 



Ordinary Council Meeting - 22 February 2018

Development Application DA2017/196 - Use of Building as Secondary Dwelling

 

DETAILS OF CONDITIONS

 

 

GENERAL CONDITIONS OF THIS CONSENT

 

Development is to be in accordance with approved plan(s)

 

1        The development is to be implemented in accordance with the plan(s) endorsed with the Council stamp, dated xxx, and set out in the following table except where modified by any conditions of this consent.

 

Plan Title/Description

Dwg. No

Prepared by

Dated

Development plan

-

-

-

 

In the event of any inconsistency between conditions of this development consent and the plan(s) referred to above, the conditions of this development consent prevail.

 

 

THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH PRIOR TO OCCUPATION OF THE BUILDING

 

Ember Protection

 

2        The existing building is required to be upgraded to improve ember protection. This is to be achieved by enclosing all openings (excluding roof tile spaces) or covering openings with a non-corrosive metal screen mesh with a maximum aperture of 2mm. Where applicable, this includes any sub floor areas, openable windows, vents, weepholes and eaves. External doors are to be fitted with draft excluders.

 

Provision of hand basin

 

3        The toilet and shower cubicle shall be fitted with a hand basin.

 

 

REASONS FOR CONDITIONS

 

·           To ensure that the proposed development:

a        achieves the objectives of the Environmental Planning and Assessment  Act 1979;

b        complies with the provisions of all relevant Environmental Planning Instruments;

c        is consistent with the aims and objectives of Council’s Development Control Plans, Codes and Policies.

 

·           To ensure the protection of the amenity and character of land adjoining and in the locality of the proposed development.

 

·           To minimise any potential adverse environmental, social or economic impacts of the proposed development.

 

·           To ensure the development does not conflict with the public interest.

 

 

NOTES

 

nil

 

 


OTHER APPROVALS

 

The following Section 68 Approvals

have been issued with this consent:        NIL

 

Integrated Development:                          NO

 

 

 


Signed on behalf of Consent Authority

 

 

 

 

Signature: ....................................................................

 

Name:           Anthony Brandie

                     SENIOR HEALTH & BUILDING SURVEYOR

 

Date:              xxx

 

Consent Authority:           Nambucca Shire Council

 


Ordinary Council Meeting - 22 February 2018

Development Application DA2017/196 - Use of Building as Secondary Dwelling

 




Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM           SF2423            220218         Development Applications greater than 12 months or where submissions received -  to 14 February 2018

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

Recommendation:

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 10 January 2018 be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/179

3 August 2017

Telecommunications Facility (Mobile Phone Tower)

Lot 3 DP 1147417, 1079 Scotts Head Road, Scotts Head

Thirty-seven submissions have been received within the specified notification period – thirty-four oppose the proposal, one does not object but offers an alternative site and two support the proposal.

·           Proposed development is unsightly and will spoil the bushland views and visual amenity

·           It will threaten existing native fauna and impact habitat of native fauna – comprehensive impact study required

·           Concerned about electromagnetic energy impacts on nearby residents and the school

·           No evidence that the local community will benefit from it

·           Exceeds height limit for site – tower is much too high – over 20m above the tree line

·           In Acid Sulphate Soils Class 2 area

·           Located in an area of “threatened Remnant Coastal Wetland” and the site floods

·           This would be better situated on the other side of Scotts Head Road

·           More suitable sites should be investigated

·           Could be bad for people’s health

·           Properties will be devalued

·           If a red light is placed on top of the tower, residents should receive compensation or blinds to reduce the impact

·           Too close to the school, the oval, yarning circle and adjoining residences

·           Low-lying site will not provide for optimal effectiveness of the tower

·           Will have a detrimental impact on lifestyle and tourism for Scotts Head

·           Does not comply with relevant planning principles set by the NSW Land & Environment Court, including impacts on neighbouring properties, including amenity, reasonableness, loss of reasonable development potential and poor design

·           Does not comply with Visual Impact Minimization principles as provided within the NSW Telecommunications Facility Guideline - it does not respond appropriately to its rural landscape setting

·           Exact location of tower not clear from information provided

·           Proposal is not visually aesthetic – too close to neighbouring residences

·           Too much vegetation will need to be cleared.

·           Not required as homes with broadband internet can make and receive calls using the NBN

·           A visual montage should be provided by the applicant

·           Council should conduct a site visit

·           Causing stress and anxiety in the local community

·           Would like it to be considered at a public council meeting

·           Could pose a catastrophic risk to residents in the event of a bushfire

·           More property owners should have been notified and the local community consulted with more thoroughly

·           Appears to be a cost savings exercise by Optus

·           Area is of significance to the Gumbaynggirr people

·           Should be a more suitable colour to blend in with the surrounding landscape

·           Does not comply with Clause 5.5 objectives of the Nambucca Local Environmental Plan 2010 – Coastal Policy

·           Owner of Lot 106 DP 251748 would be happy to have the tower on their property and believes this would have less of an impact as it would be close to main power transmission lines

·           The tower will provide better reception for Scotts Head which is important in emergency situations

·           Mobile phone reception is now an essential service and many parts of Scotts Head do not have mobile phone coverage

STATUS: Applicant is reviewing the application

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/238

18 October 2017

2 Lot Subdivision & Change of Use to Dwelling

Lot 3532 DP 793199, 349 Newee Creek Road, Newee Creek

One submission has been received – it opposes the development

·           Development will add to dust nuisance of Newee Creek Road unless sealing is undertaken

STATUS: Being assessed – RFS requires additional information from applicant

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/272

30 November 2017

Shop Top Housing

Lot 413 DP 611276, 7A Ocean Street, Scotts Head

Six submissions have been received – they oppose the proposal

·           Affect the amenity of the adjoining properties with respect to views, solar access, shading and privacy

·           Reducing side setback to zero will impact light and solar access on that boundary and may create issues with stormwater.

·           Bulk and scale of the proposed building not in keeping with the village appeal of Scotts Head

·           Design of building does not respond to constraints of the site or the controls in the DCP

·           Boundary fence design will result in noise and fumes being experienced next door

·           Floor space ratio should not be exceeded and applicant has not submitted a formal request in writing to justify varying the LEP development standard

·           Assumptions have been made in the SEE about future plans of an adjoining property which are speculative and misleading. SEE is biased, inconsistent and misleading.

·           Proposal to build over the right of carriageway exceeds the limitations and provisions of the Conveyancing Act 1919. Large/heavy (eg removalist trucks) would no longer be able to use the right of carriageway.

·           Excessive number of requests to vary DCP (over 12 controls not complied with) and LEP.

·           Concerns regarding the safety and risk of proposed construction methods on the adjoining property

·           Not enough off-street parking is being provided plus it will be difficult to use that which is being proposed leading to more parking on the street

·           Council should consider referring the proposal to a Design Review Panel or external expert for advice

·           Proposed commercial use is very minor – difficult to see how development meets criteria and development standards for “mixed use”.

·           Unclear what some of the ground floor will be used for

·           Proposed development will compromise the amenity and aesthetic appeal of the Scotts Head coastline as it will be highly visible from the adjacent Little Beach

·           No visible green space provided for. Deep Soil Zone does not meet DCP requirement of 25%

·           Documentation with DA insufficient – bushfire assessment done on single dwelling template, no BASIX documentation, no written request/justification for Clause 4.6 variation to development standards and no statutory evaluation of the proposal in the SEE

STATUS: Being assessed.  Will be reported to Council for determination. Modified plans to be submitted by applicant.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2018/006

19 January 2018

Demolish existing dwelling-house and erect new dwelling-house

Lot 1 Sec 12 DP 758749, 1 Lackey Street, Nambucca Heads

One submission has been received. It has concerns about the proposal

·           Setback between proposed balcony and habitable room on adjoining property should be 12 metres as per DCP

·           Stormwater runoff needs to be appropriately dealt with.

STATUS: Being assessed

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.15  SF2278            220218         Minutes of the Clean Energy Committee Held 7 February 2018

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

The minutes of the Nambucca Shire Council Clean Energy Committee meeting held Wednesday 7 February 2018 are attached for Council’s endorsement.

 

The minutes contain 6 recommendations for Council’s attention.

 

Dr Peter Sobey will present a short address to Council members with additional information regarding these matters.

 

 

RecommendationS:

 

1        That Council endorse the minutes of the 7 February 2018 Clean Energy Committee meeting.

 

2        That Council staff investigate if any Council owned land is suitable for a mid-scale solar PV installation.

 

 

3        That funds from the Environmental Levy be allocated in 2018-2019 to fund developing a Renewable Energy and Carbon Emissions Reduction Plan.

 

4        That Council install solar PV panels at either:

 

a)       the River Street Treatment Works, STW Tertiary Transfer Pump, River Street, Nambucca Emergency Management Centre and the Works Depot; or

b)       the Bowraville Dam and Macksville Library

with specifications as per Page 14 of the Julien Freed Consulting Report

 

5        That Council develop a plan to implement solar PV panel installation on Council’s assets

 

6        That Council’s five key actions under the Cities Power Partnership be as follows:

 

a)       Install renewable energy (solar PV and battery storage) on council buildings, for example libraries, street lighting, recreation centres, sporting grounds, and council offices. Set targets to increase the level of renewable power for council operations over time.

b)       Open up unused council managed land for renewable energy, for example landfills, and road reserves.

c)       Roll out energy efficient lighting (particularly street lighting) across the municipality.

d)       Provide fast-charging infrastructure throughout the area at key locations for electric vehicles.

e)       Implement an education and behaviour change program to influence the behaviour of Council officers, local residents and businesses within the municipality to drive the shift to renewable energy, energy efficiency and sustainable transport.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

Information concerning the above recommendations can be found in the 7 February 2018 Agenda for the Clean Energy Committee which is attached.

 

On the morning of the meeting, correspondence from the NSW Minister for the Environment was received in response to a letter from the Mayor. The response is attached.

 

Regarding recommendation no. 4, the consultant’s report presents two options – both based on the best financial payback. The first, on page 13 of his report, proposed installing the most suitably sized system for current usage. Following this option, installing solar panels at the Depot, NEMC, Sewage Treatment Work and Transfer Pump will cost approximately $50,000. To install systems at the Dam and Macksville Library will cost approximately $18,000.

 

A second option is presented where “oversized” systems are installed at these sites – please see pages 14 and 15. This option proposes doubling the size of the systems and will result in a bigger reduction in emissions immediately, together with enabling battery storage to be easily implemented when it becomes affordable (possibly within two to three years). Any excess energy that is created would be sold back to Council’s energy supplier. The cost of option two for each proposal would be double that of option one - $36,000 and $100,000.

 

 

CONSULTATION:

 

Consultants – Chargeworks and Barbara Albert

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The installation of solar panels, LED street lighting and take-up of electric vehicles will have a positive impact on the environment by reducing Council’s and the community’s greenhouse gas emissions.

 

Social

 

Pursuing renewable energy and lowering carbon emissions will assist Council in achieving one of its strategies in its Community Strategic Plan: “Nambucca Shire Council will provide Community leadership in sustainable energy use”.

 

Economic

 

Rolling out solar panel and battery storage installation will positively impact on Council’s bottom line and support employment in the renewable energy industry.

 

Installing electric vehicle charging stations in the Shire will encourage tourists and visitors to spend time and money in the area, and will encourage the take-up of this emerging technology by residents and ratepayers.

 

Risk

 

Transferring to renewable energy lessens the risk of being impacted by the adverse effects of climate change.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Purchasing solar panels and battery storage will require an investment of funds by Council, but if done according to a sensible business plan, will have a positive impact on Council’s financial bottom line. Initial information concerning the likely costs of solar panels can be found in the Julien Freed Consultant Report.

 

If Council wishes to prepare a Renewable Energy and Carbon Emissions Reduction Plan, funds will need to be set aside in the 2018-2019 budget.

 

Installing electric vehicle charging stations may be able to be done in conjunction with the NRMA and/or Tesla, otherwise Council will need to set aside funds in the 2018-2019 or future budgets.

 

LED street lighting has already been budgeted for.

 

Council staff have had discussions with Bellingen Shire Council, who are also a Cities Power Partnership member, concerning working together on achieving one of our five goals. It is thought that working together on a community education program would be a goal that would be viable to achieve by working together. It is likely that funds of between $2,500 and $5,000 will need to be found by each Council to achieve this goal.

 

Source of fund and any variance to working funds

 

Council currently has approximately $42,000 in the Environmental Levy Budget – Climate Change Adaptation Fund which could be used for the installation of solar panels and battery storage. There is an additional $8,000 in the Environmental Levy reserve which Council could resolve to allocate to the CCAF, bringing the total amount of funds available to $50,000. If Council wishes to spend additional funds at this stage, they will need to come from general funds or general reserves.

 

Service level changes and resourcing/staff implications

 

Implementing the recommendations of the Clean Energy Committee will impact on staff time, however all of the recommendations dovetail with staff plans and will be able to be incorporated into current staffing levels.

 

Attachments:

1

3733/2018 - Agenda - Clean Energy Committee - 7 February 2018

 

2

4121/2018 - Minutes - Clean Energy Committee - 7 February 2018

 

3

4916/2018 - Response from Minister for the Environment - Climate Change Funding

 

  


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

NAMBUCCA SHIRE COUNCIL

 

Clean Energy Committee Meeting - 07 February 2018

 

AGENDA                                                                                                   Page

 

Housekeeping and Emergency Procedures

 

Emergency exit points, Evacuation Plan and location of facilities

 

1        APOLOGIES

2        DISCLOSURE OF INTEREST

3        CONFIRMATION OF MINUTES —

Clean Energy Committee Meeting - 8 November 2017................................................................... 7

4        Reports

4.1     Council's response to the Clean Energy Committee's recommendations of 8 November 2017 Error! Bookmark not defined.

4.2     Update on Climate Change Funding from the NSW Government Error! Bookmark not defined.

4.3     Sustainability Advantage Prgram........................................... Error! Bookmark not defined.

4.4     Installation of Solar Panels on Council Assets........................ Error! Bookmark not defined.

4.5     Establishment of a Revolving Energy Fund...................................................................... 43

4.6     Cities Power Partnerships............................................................................................... 45

 

5        ASKING OF QUESTIONS WITH NOTICE        

 

NEXT MEETING DATE

 

CLOSURE

 



Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

PRESENT

 

Cr Anne Smyth (Chair)

Cr Susan Jenvey

Dr Peter Sobey

Mr Philip Margolis

Mr Colin Wilson

Mr Michael Blockey

Ms Lisa Hall

 

 

 

APOLOGIES

 

Cr Martin Ballangarry OAM

Cr Rhonda Hoban

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

CONFIRMATION OF MINUTES

 

 

That the Committee note the adoption and endorsement of the recommendations of the Minutes of the Meeting held 9 August 2017, by Council at its meeting of 17 August 2017, noting that Council also resolved that the Aims and Objectives include that members receive a copy of the draft Environmental Levy Budget.

 

 

 

 

Reports

ITEM 4.1      SF2278              081117      Council's response to the Clean Energy Committee's recommendations of 9 August 2017

RESOLVED:          (Sobey/Margolis)

 

That the information be noted.

 

 

 

ITEM 4.2      SF2259              081117      Sustainability Advantage Program

RESOLVED:          (Sobey/Blockey)

 

1        That the information be noted.

2        That Council undertake the Carbon Leadership module offered by Sustainability Advantage (SA) with a view to setting an emissions target.

3        That the Clean Energy Committee gather information about comparative emissions goals from nearby Councils for reporting to their next meeting.

4        That the SA energy audit be undertaken at Council’s Administration Building, the Works Depot, libraries and one pump station.

 

 


 

 

ITEM 4.3      SF2278              081117      Installation of Solar Panels on Council Assets

RESOLVED:          (Sobey/Margolis)

 

1        That quotations be sought in accordance with Council’s Procurement Policy with the intention to install a 95 kilowatt solar PV system on the Administration Centre in Macksville and that the quotes be reported back to a Council meeting, together with estimated internal rate of return and sources of funding.

2        That Council investigates installing solar PV systems on other buildings identified in Dr Sobey’s attached report, commencing with the largest consumers, including the Macksville STP River Street Pump Station.

3        That Council investigates a grid connected PV solution for small halls and sporting fields that relies on the feed-in tariff to offset the connection charges, including investigating the availability of grant funding for these systems.

4        That Council investigates options to reduce the peak demands of the pumping stations.

5        That Council investigates the potential savings associated with changing the Breakwall lighting to LEDs.

6        That Council note the attached information concerning floating solar panels and community funded solar energy installed in the Lismore City Council area.

 

 

 

ITEM 4.4      SF2278              081117      Establishment of a Revolving Energy Fund

RESOLVED:          (Jenvey/Blockey)

 

That Council establish a Revolving Energy Fund, committing 100% of the identified savings resulting from transitioning to clean energy, with the funds in the REF to be invested in future clean energy projects. Savings from each project would be committed to the REF until zero emissions are achieved.

 

 

 

ITEM 4.5      SF2278              081117      Update on Climate Change Funding from the NSW Government

RESOLVED:          (Sobey/Margolis)

 

That the Mayor write to the NSW Minister for the Environment requesting information on when the Climate Change Fund money will be available and expressing concern that this information has not yet been made available.

 

 

 

ITEM 4.6      SF2278              081117      Cities Power Partnerships

RESOLVED:          (Blockey/Margolis)

 

That Council participate in the Cities Power Partnership program, with the five key actions to be determined by the Clean Energy Committee in discussions with Council staff.

 

 


 

 

ITEM 4.7      SF2278              081117      Nuclear Power Stations

RESOLVED:          (Sobey/Smyth)

 

1        That the report be noted

 

 

 

ITEM 4.8      SF2278              081117      Clean Energy - collaboration between Council and the community

RESOLVED:          (Jenvey/Blockey)

 

1        That the Clean Energy Committee further investigates this issue at a later date.

 

 

   

ASKING OF QUESTIONS WITH NOTICE

 

   There were no questions with notice.

 

 

NEXT MEETING DATE

 

The next meeting will be held on Wednesday 7 February 2018 commencing at 10.30am

 

 

CLOSURE

 

There being no further business the Chair then closed the meeting the time 1.07 pm. 

 

 

 

 

(CHAIRPERSON)

 

       


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

Reports

ITEM 4.1      SF2278            070218         Council's response to the Clean Energy Committee's recommendations of 8 November 2017

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

The Clean Energy Committee made a number of recommendations to Council at their 8 November 2017 meeting. They were adopted with amendment.

 

 

Recommendation:

 

That the information be noted.

 

 

OPTIONS:

 

None – the report is for information only.

 

DISCUSSION:

 

On 8 November 2017 this Committee made the following recommendations to Council:

 

1        That Council undertake the Carbon Leadership module offered by Sustainability Advantage (SA) with a view to setting an emissions target.

 

2        That the SA energy audit be undertaken at Council’s Administration Building, the Works Depot, libraries and one pump station.

 

3        That Council investigates installing solar PV systems on other buildings identified in Dr Sobey’s attached report, commencing with the largest consumers, including the Macksville STP River Street Pump Station.

 

4        That Council investigates a grid connected PV solution for small halls and sporting fields that relies on the feed-in tariff to offset the connection charges, including investigating the availability of grant funding for these systems.

 

5        That Council investigates options to reduce the peak demands of the pumping stations.

 

6        That Council investigates the potential savings associated with changing the Breakwall lighting to LEDs.

 

7        That Council note the attached information concerning floating solar panels and community funded solar energy installed in the Lismore City Council area.

 

8        Council establish a Revolving Energy Fund, committing 100% of the identified savings resulting from transitioning to clean energy, with the funds in the REF to be invested in future clean energy projects. Savings from each project would be committed to the REF until zero emissions are achieved.

 

9        That the Mayor write to the NSW Minister for the Environment requesting information on when the Climate Change Fund money will be available and expressing concern that this information has not yet been made available.

10      That Council participate in the Cities Power Partnership program, with the five key actions to be determined by the Clean Energy Committee in discussions with Council staff.

 

Council endorsed the minutes of the Clean Energy Committee and amended the recommendations and resolved as follows:

 

597/17 RESOLVED:        (Jenvey/Ainsworth)

 

1        That Council endorse the minutes of the 8 November 2017 Clean Energy Committee meeting.

 

2        That Council undertake the Carbon Leadership module offered by Sustainability Advantage (SA) with a view to setting an emissions target.

 

3        That the SA energy audit be undertaken at Council’s Administration Building, the Works Depot, libraries and one pump station.

 

4        That Council investigate installing solar PV systems on other buildings identified in Dr Sobey’s attached report, commencing with the largest consumers, including the Macksville STP River Street Pump Station.

 

5        That Council investigates a grid connected PV solution for small halls and sporting fields that relies on the feed-in tariff to offset the connection charges, including investigating the availability of grant funding for these systems.

 

6        That Council investigates options to reduce the peak demands of the pumping stations.

 

7        That Council investigates the potential savings associated with changing the Breakwall lighting to LEDs.

 

8        That Council note the attached information concerning floating solar panels and community funded solar energy installed in the Lismore City Council area.

 

9        That Council defer establishing a Revolving Energy Fund, committing 100% of the identified savings resulting from transitioning to clean energy until after the next Clean Energy Meeting.

 

10      That the Mayor write to the NSW Minister for the Environment requesting information on when the Climate Change Fund money will be available and expressing concern that this information has not yet been made available.

 

11      That Council participate in the Cities Power Partnership program, with the five key actions to be determined by the Clean Energy Committee in discussions with Council staff.

 

598/17 Resolved:        (Reed/Ainsworth)

 

That the report from Julien Freed Consulting be included in the audit noted in the previous recommendation.

 

599/17 Resolved:        (Jenvey/Smyth)

 

That when the minutes of the next Clean Energy Committee Meeting come to Council that Dr Peter Sobey be invited to make a presentation to Council.

 

 


 

CONSULTATION:

 

Nil

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil

 

Social

 

Nil

 

Economic

 

Nil

 

Risk

 

Nil

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

N/A

 

Source of fund and any variance to working funds

 

N/A

 

Service level changes and resourcing/staff implications

 

N/A

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

Reports

ITEM 4.2      SF2278            070218         Update on Climate Change Funding from the NSW Government

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

In 2016, the NSW Government released two documents for public comment – Climate Change Fund Draft Strategic Plan 2017 – 2022, and A Draft Plan to Save NSW Energy and Money. Together, the two plans promise $500 million worth of new funding for accelerating advanced energy, providing national leadership in energy efficiency and preparing for a changing climate.

 

The Mayor has written to the NSW Minister for the Environment requesting information on when the Climate Change Fund money will be available and expressing concern that this information has not yet been made available. No response has been received from the Minister’s office at this time

 

 

Recommendation:

 

That the information be noted.

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

In late 2016, the NSW Government released the above two documents regarding new funding for clean energy and climate change preparation. Public comments on the documents closed in December 2016.

 

Since then, Council has received no information on the details of any of this funding which may be available to Council.

 

Impacts are already being experienced because the funding has not yet been implemented. For example, the position of OEH’s North Coast Clean Energy Officer (previously held by Lynn Deldago) is no longer being funded by OEH, leaving Council with limited access to officers who can assist with clean energy projects.

 

Council has projects which are, or will shortly be ready to implement, such as solar panel installation which are waiting for the announcement of this funding.

 

Accordingly, the Committee recommended and Council resolved that the Mayor write to the Minister concerning this matter. A copy of the Mayor’s letter is attached.

 

No response from the Minister has been received at this time. The matter was followed up by Council staff a short time ago.

 

CONSULTATION:

 

Nil

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nil

 


 

Social

 

Nil

 

Economic

 

Nil

 

Risk

 

Nil

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

N/A

 

Source of fund and any variance to working funds

 

N/A

 

Service level changes and resourcing/staff implications

 

N/A

 

Attachments:

1

47546/2017 - Letter from the Mayor to Minister for the Environment re Climate Change funding

 

  


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

OFFICE OF THE MAYOR

 

Enquiries to:     Cr Rhonda Hoban

Phone No:       6568 0213

Mobile:            0408 661 412

Email:             mayor@nambucca.nsw.gov.au

Our Ref:          SF2278

 

 

7 December 2017

 

 

 

The Hon Gabrielle Upton MP

Minister for the Environment, Local Government & Heritage

GPO Box 5341

SYDNEY  NSW  2001

 

 

Dear Minister

 

NSW CLIMATE CHANGE POLICY FRAMEWORK

 

In 2016, Nambucca Shire Council welcomed the NSW Government’s Climate Change Policy Framework with the aspirational objectives of NSW achieving net zero emissions by 2050 and becoming more resilient to a changing climate. Council was particularly gratified to hear of a $500 million funding package to assist in achieving these objectives.

 

As a coastal Council, Nambucca Shire is only too aware of the potentially damaging impacts that will occur in our area unless carbon emissions are reduced and temperature increases slowed or stopped. Changes to the coastline and our estuarine waterways, along with increased natural disasters such as bushfires and floods could be catastrophic to our residents and the physical environment. We annually commit funds to manage these potential impacts through our environmental levy.

 

Further, Council is committed to reducing our own carbon emissions by reducing energy use and changing to alternative, carbon-neutral sources of power where possible. In anticipation of this significant funding commitment from the Government, this year our Council has established a Clean Energy Committee and also allocated budgets in the 2017/18 financial year to support activities available under this program.

 

Therefore, Council is disappointed that, a year on from the close of consultation on the $500 million funding package access to this funding remains unavailable.

 

As a relatively small regional Council we rely on funding assistance and other resources to support implementation of such programs. At present we are unable to carry out all the works required to achieve net zero emissions by 2050 and climate change resilience in our Shire without the financial assistance of the NSW Government. Also it is understood that due to slow release of this program, the regional OEH office has reduced the staff resources available to offer expert advice which was previously available. .

 


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

 

On behalf of Nambucca Shire Council, I urge you to release this funding as soon as possible so that all sectors of New South Wales can work together to move towards net zero emissions and a more resilient State.

 

Yours faithfully

 

 

Cr Rhonda Hoban

MAYOR

 

RH:lah


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

Reports

ITEM 4.3      SF2278            070218         Sustainability Advantage Prgram

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

Council has resolved to undertake the Carbon Leadership module offered by Sustainability Advantage (SA) with a view to setting an emissions target and to have an energy audit undertaken at some of Council’s facilities.

 

The Clean Energy Committee has resolved to gather information about comparative emissions goals from nearby Councils for reporting to this meeting.

 

This report provides a progress report on these matters.

 

 

Recommendation:

 

 

 

OPTIONS:

 

This Committee may choose to make a recommendation about an emissions goal or other aspects of Council’s SA membership.

 

DISCUSSION:

 

Information concerning the SA program can be found at the following link:

 

http://www.environment.nsw.gov.au/sustainabilityadvantage/

 

Council staff have been in discussions with SA concerning both the Carbon Leadership module and an energy audit but, due to Christmas and staff leave, no dates have been set for these to occur at this stage. It is hoped that dates will be set in the next two weeks.

 

OEH have arranged for Barbara Albert to run Council’s Carbon Leadership module and it is possible that she will be available for a phone hook-up during the Clean Energy Committee to discuss what the module involves and to ascertain how to tailor it to our Council’s needs. Please advise if you are happy for Barbara to address the meeting via phone hook-up if she is available.

 

The SA Council Cluster is currently undertaking a project to rate how valuable various data management programs are. These programs, including Planet Footprint and Carbontrack are designed to assist organisations track and manage their energy use and carbon emissions. Having a good program, whether it is one purchased from one of these organisations or one developed in-house/locally will be of great benefit to Council if a Revolving Energy Fund is established.

 

Following discussions between Council’s SA advisor, Ana Reilly and Council’s Manager Infrastructure Services, a workshop looking at more sustainable road base materials has been organised and will be held at Council on Thursday 15 February 2018. Approximately 40 people will be attending, including representatives from Councils from Coffs Harbour to Mid Coast, glass recyclers, the EPA, OEH, RMS and Midwaste.

 


 

CONSULTATION:

 

Sustainability Advantage

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Using Council’s SA membership to its full advantage will result in positive environmental impacts for the shire.

 

Social

 

Using Council’s SA membership to its full advantage will result in positive social impacts for the shire.

 

Economic

 

Using Council’s SA membership to its full advantage will result in positive economic impacts for the shire.

 

Risk

 

Nil

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

None at present

 

Source of fund and any variance to working funds

 

Not applicable

 

Service level changes and resourcing/staff implications

 

Not applicable

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

Reports

ITEM 4.4      SF2278            070218         Installation of Solar Panels on Council Assets

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

Dr Peter Sobey has been researching the business case for the installation of solar panels on various Council assets. Additionally, Council has also received a report from external consultants regarding solar panel installation coupled with battery storage solutions.

 

The Committee’s previous decision to install solar panels on Council’s administration building was deferred so that it could discuss the consultant’s report.

 

The minutes of this meeting of the Clean Energy Committee will go to Council on Thursday 22 February at which time Dr Peter Sobey will be invited to address Council.

 

 

Recommendation:

 

<Enter recommendation(s)>

 

 

OPTIONS:

 

A number of options are available to the Committee. The information in the various reports can be noted, or a decision made to recommend to Council installing solar panels (and battery storage, if appropriate) on various Council facilities either immediately, or following a timeline as funds become available. The Committee may request that further information be made available to it before decisions are made concerning solar panel installation.

 

DISCUSSION:

 

Council has resolved that the business case for installing solar panels be established. To this end, Dr Sobey has undertaken some research into Council’s electricity use and has produced a report for the Committee, which is attached. His recommendations are:

 

That Council:

 

1        Install a solar PV system on the Administration Centre in Macksville. Cost: $98,000. IIR ~34%. Annual savings ~$22,000pa.

2        Install solar PV systems on the other identified buildings, doing the largest consumers first. This would include the Macksville STP River Street Pump Station.

3        Investigate a grid connected PV solution for small halls that rely on the feed-in tariff to offset the connection charges. Grant funding may be necessary to get these systems over the line.

4        Investigate how to reduce the peak demands of the pumping stations.

5        Investigate the potential savings associated with changing the Breakwall lighting to LED.

 

Council has also received financial assistance from the Office of Environment & Heritage following attendance at an OEH workshop on Battery Storage in May. Participants were able to apply for $3,000 of advice relating to energy efficiency and battery storage for an outlay of $300. This funding was approved in the last 10 days and Evan Darmanin, from Chargeworks has prepared a report for Council (under the auspices of Julien Freed Consulting) outlining the business case for the installation of solar panels on Council’s assets with a particular focus on identifying sites that would benefit from battery storage. His report is attached and contains slightly different recommendations from Dr Sobey’s.

 

Mr Darmanin is happy to address this Committee meeting, via a conference call, if the members so desire.

 

CONSULTATION:

 

Office of Environment & Heritage

Dr Peter Sobey

Chargeworks/Julien Freed Consulting

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The installation of solar panels will have a positive impact on the environment by reducing Council’s greenhouse gas emissions.

 

Social

 

Installing solar panels will assist Council in achieving one of its strategies in its Community Strategic Plan: “Nambucca Shire Council will provide Community leadership in sustainable energy use”.

 

Economic

 

Formulating a sound business case for solar panel and battery storage installation will positively impact on Council’s bottom line and support employment in the renewable energy industry.

 

Risk

 

Transferring to renewable energy lessens the risk of being impacted by the adverse effects of climate change.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Purchasing solar panels and battery storage will require an investment of funds by Council, but if done according to a sensible business plan, will have a positive impact on Council’s financial bottom line.

 

Source of fund and any variance to working funds

 

Council currently has approximately $40,000 in the Environmental Levy Budget which could be used for the installation of solar panels and battery storage. Additional funds will need to come from other sources eg grants or reserves.

 

Service level changes and resourcing/staff implications

 

Nil – at this stage

 

Attachments:

1

43107/2017 - 2017-10-20-Report to the Clean Energy Committee - Solar Panel installation

 

2

45348/2017 - Nambucca Shire Council - Solar PV and Battery Storage Business Case and Prioritisation Report - vFinal

 

  


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

Potential for Savings by using Solar PV on Council Assets

written by Dr Peter Sobey

for the Nambucca Shire Council Clean Energy Committee

31-10-2017

1.    Introduction

There exists a recognised potential for the Council to save a lot of money by installing solar photo-voltaic (PV) panels on Council buildings.

A number of buildings have been identified as being high energy users. A number of works sites, such as pumping stations, are also high energy users.

2.    Benefits of installing photo-voltaic systems

Photo-voltaic systems, also called PV systems or simply solar panels (although this last term can be a bit ambiguous), convert sunlight directly into electricity. The biggest benefit is that most of the electricity generated is done so at the same time as it is required for air-conditioning and indoor lighting and computer use.

The amount of solar energy that can be harvested is variable on a day-to-day basis because of clouds but is quite predictable over the year.

2.1.   Regulatory limitations

At present there are regulatory limitations that prevent or limit the way that power can be shared between different metered locations. Most of this has to do with accounting for the usage of the network, the poles and wires. In short, we are limited to “behind the meter” solutions. That is, our connection to the network is via a meter that measures how much energy is used and how much is exported. What is done on the premises side of the meter is what we can control.

That control can take the form of: 1) a PV system to generate power on-site to offset usage and reduce the amount of power that has to be purchased; 2) a battery system to store power from the PV system and supply it to reduce peak loads (time-shifting); and, 3) feed excess power into the grid to generate income.

Of these, the most effective is the first one. The reason for this is that every kWh that is generated and used on-site is a kWh that does not need to be purchased, saving around 22c. Feeding excess power back into the grid can earn 9.7c/kWh.

2.2.   Types of electricity tariffs

There are three types of electricity tariffs that apply to sites across the shire. These are:

1.   Flat rate. As the name implies, the user is charged the same flat rate for every kWh of energy used at any time on any day. This is usually restricted to sites that use less than 100MWh/yr.

2.   Time of Use (TOU). These tariffs recognise that demand varies predictably throughout the day and charge higher rates during peak times (day time) and lower rates in off-peak times (nights, holidays and weekends). This tariff provides incentive to reduce energy use during peak times by installing PV and/or batteries, or by time shifting the usage of high demand systems like air conditioning. This tariff is usually restricted to sites that use less than 160MWh/yr.

3.   Demand. Demand tariffs further incentivise a shift in user behaviour by charging a flat tariff on all electricity used in the calendar month based upon the highest demand in that month in addition to (lesser) TOU charges. This can make it hard to interpret the bill.

3.    Identified sites

A number of sites have been identified as being suitable, mainly because of their large energy consumption. They are sorted, based on annual energy consumption, into two groups in the table below.

 

3.1.   Buildings

The buildings are identified as the “lowest hanging fruit” for a number of reasons. Firstly, the majority of their consumption is during the day, when the sun shines. Secondly, they have a structure, the roof, to which the PV panels can be attached. Adding PV panels in this situation is a reliable and well understood practice with a large benefit. The Internal Rate of Return (IRR) of these types on installations is often better than 25%.

The only item that is an anomaly in this list is the Nambucca Breakwall Lighting which, of course, has no demand during the day, only at night. Nor does it incorporate a building. For these reasons a PV system would not be practical for this site.

3.2.   Pump stations

The pump stations clearly have the highest energy usage but they present a particular challenge.

Firstly, they often have no structure on which to attach a PV system (as far as I can see). They are often located in highly shaded locations making them unsuitable for PV.

Secondly, and most importantly, their energy usage patterns are often in off-peak times, meaning that a PV system would not be able to offset the majority of their consumption.

All of these pumping stations appear to be on a demand tariff. A pump is, essentially, an electric motor which is a large inductive load. This often results in a poor power factor when the pump is not operating at full power.

Examining the power usage of these sites it can be seen that a better way to save money on these sites may be to modify their usage patterns, if that is possible.

For example, the Borefield Road Bowraville site has an annual consumption of 66,960 kWh, or about 183kWh per day. If this were to be spread evenly over the whole day then, roughly, each half hour period would see a demand of 3.82kVA. As it is the demand is highly variable and the peak demand for the month, upon which all the electricity is charged (for the demand component) is 54kVA.

The demand charge is also separated into peak, shoulder, and off-peak components. It is evident that some form of demand management is already being implemented as the peaks in the peak periods are much lower than the other periods (7kVA vs 54kVA). Unfortunately, the shoulder period, which covers a larger time period, is charged at the same rate as the peak period: $9.08/kVA/mth compared to $2.08/kVA/mth for off-peak.

One notable exception is the Macksville STP River Street pumping station. Although it demonstrates a spiking pattern in common with the other pumping stations it also has a consistent base demand that can be offset with a PV system. Considering that this unit has nearly twice the energy consumption of the Administration Centre there is a potential for a high level of IRR.

3.3.   Small halls

Another identified issue is the matter of small community halls. For many of these hall committees their greatest expense is the cost of electricity, not so much consumption but the ongoing network charges which are often about $1,000pa (this needs to be clarified).

One suggestion is to take these halls off the grid entirely. This will save the network charge but will require a large capital investment in a PV system, a battery, and a backup generator. The downsides to this is that no money can be earned by feeding excess power back into the grid; the added difficulty of maintaining the generator; and, the limitations of maximum power capacity. For example, the generator may prove inadequate when hosting a major event.

In short, disconnecting from the grid is often the most expensive option, as appealing as it may be.

The halls often use no electricity during the day, or very little when there is a yoga class of a club meeting. Much of the demand is often at night, but not regularly. This usage pattern makes batteries an expensive option. A battery would be a large capital expenditure for an asset that is rarely used.1.8

A more practical solution may be to install a grid connected PV system and rely on the feed-in tariff to offset the electricity used and to cover the network connection costs.

For example, a 5kW PV system may cost $10,000. In this simplified example, consider the cost of this money to be $1,000pa for a 10 year loan. This system will generate approximately 5 x 1.1MWh, or 5.5MWh, per year. Some retailers, such as Jinco and Enova, offer a feed-in tariff of 15 to 17c/kWh. At 15c/kWh this adds up to $825pa.

This suggests that the net cost of the system is around $175pa for ten years and then becomes a net saving of $825pa for the life of the system.

Some grant help to get the system off the ground will make a big difference to financial feasibility of this solution.

The big advantage of this solution is that the power is there when you need it (grid connection) and there is a minimal maintenance issue. There is also the fact that all the power fed back into the grid is power that does not have to be generated by burning coal.

The social advantages of assisting the small halls should be considered to be of greater importance than the strictly financial benefit. If a PV system can be shown to reduce the ongoing costs to the hall committees it will make them more viable and ensure their continued existence.

4.    Calculation of savings

In order to calculate the potential savings from installing a PV system the Sunulator program is used. This is an Excel spreadsheet that uses the half-hourly consumption data for a year, plus the solar insolation data from the Bureau of Meteorology, to calculate costs against the tariffs. However, it does not have the capability to properly calculate for demand tariffs as used in NSW.

For this reason, the Sunulator is only used for the Administration Building which uses a TOU tariff. These results are in good agreement with an evaluation by a local solar installer.  Such a system would cost slightly less than $100,000 based upon an installed rate of $1.04/kW peak for a 95kW system. An IRR of 33.9% suggests that such a system would be advantageous. The annual savings on the power bill are around $22,000pa.

Another analysis done for the Nambucca Library came up with an 8.1kW system, costing $16,570, with an IRR of 35%. This suggests an installed cost of around $2.00/kW peak.

5.    Conclusion

This study is not a rigorous financial analysis but is a reasonable guide as to where to direct efforts to realise the greatest benefit. The following list is the recommended avenues for investigation, with the most beneficial at the top.

1.       Install a solar PV system on the Administration Centre in Macksville. Cost: $98,000. IIR ~34%. Annual savings ~$22,000pa.

2.       Install solar PV systems on the other identified buildings, doing the largest consumers first. This would include the Macksville STP River Street Pump Station.

3.       Investigate a grid connected PV solution for small halls that rely on the feed-in tariff to offset the connection charges. Grant funding may be necessary to get these systems over the line.

4.       Investigate how to reduce the peak demands of the pumping stations.

5.       Investigate the potential savings associated with changing the Breakwall lighting to LED.


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

Reports

ITEM 4.5      SF2278            070218         Establishment of a Revolving Energy Fund

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

At its meeting of 30 November 2017, Council resolved to defer establishing a Revolving Energy Fund, committing 100% of the identified savings resulting from transitioning to clean energy until after this Clean Energy Committee meeting.

 

 

Recommendation:

 

 

 

 

OPTIONS:

 

The Committee may choose not to establish an REF.

 

The Committee will need to decide what proportion of savings to recommend be invested in a REF, if one is established.

 

DISCUSSION:

 

A Revolving Energy Fund involves Council in setting aside some of the identified savings from moving to renewable energy so they can be used to fund additional clean energy projects. For example, Council may choose to install solar panels on the Administration building which may realise annual savings of $25,000 on Council’s electricity bills. A Revolving Energy Fund would require a portion of these savings, say 25% or 50% to be set aside and not added to Council’s general funds.

 

If 50% of those savings were set aside each year, then $12,500 would be available each year to invest in new clean energy projects. The savings from those new projects would also be added to the fund.

 

Savings could be added each year in perpetuity, or Council could choose to add the savings to the REF for a particular number of years and then all subsequent savings would revert to Council’s general funds.

 

A verifiable method of calculating savings would need to be established. Bellingen Shire Council currently has a Revolving Energy Fund and may be able to provide Council with some advice to this end. Alternatively, the Office of Environment & Heritage may have some useful tools which could be utilised.

 

CONSULTATION:

 

Nil

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Establishing an REF would enable Council to more easily and quickly fund clean energy projects

 

Social

 

Nil

 

Economic

 

Nil

 

Risk

 

Nil

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Establishing an REF would reduce the amount of money from savings in Council’s working funds, but would make funds available immediately to invest in clean energy.

 

Source of fund and any variance to working funds

 

The funds would come from savings in Council’s energy costs.

 

Service level changes and resourcing/staff implications

 

Nil

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

Reports

ITEM 4.6      SF2278            070218         Cities Power Partnerships

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

 

Council is now a member of the Cities Power Partnership program, auspiced by the Climate Council. Council will need to commit to five key actions across renewable energy, efficiency, transport and working together. The Climate Council provides access to a knowledge hub, a power analytics tool to track savings in carbon, energy and finances, and domestic and international experts.

 

 

Recommendation:

 

That Council’s five key actions under the Cities Power Partnership are as follows:

 

 

 

OPTIONS:

 

The Committee may choose from a range of pledges. Please follow this link to see them all:

 

http://citiespowerpartnership.org.au/wp-content/uploads/2017/11/CPP-Councils-information-R2-web.pdf

 

DISCUSSION:

 

The Cities Power Partnership is a program auspiced by the Climate Council and is aimed at helping local councils to switch to clean energy and reduce emissions.

 

Their website can be found at

 

http://citiespowerpartnership.org.au/what-is-the-partnership/

 

On Friday 19 January 2018, Council received the following email:

 

We are happy to confirm that your expression of interest letter has been reviewed and that your council has received a place in the program. This email formally confirms your place in round 2, along with 34 other councils from around the country, bringing the total to 70 Power Partners from rounds 1 & 2.

 

What to do next

 

We are expecting a lot of web traffic following the media launch, so we want to make sure that all of the incoming CPP members have their web profiles complete.

 
1. Submission of text & images for your website profile page 

 

Each Council who is part of the CPP has their own profile page that can be viewed by the public and by other councils in the program.

For your council profile page, can you please submit the following:

·      A high-resolution photo of your Mayor

·      A quote from your Mayor on why council decided to sign up to the Cities Power Partnership. 

·      3 short paragraphs on:

What council has achieved in the past in energy efficiency, renewable energy, sustainable transport or broader sustainability

What council hopes to achieve in the future in energy efficiency, renewable energy, sustainable transport or broader sustainability

What council hopes to gain from being a member of the Cities Power Partnership


 

2. Council Media/Communications Contact

 

The Cities Power Partnership wants to work with you to profile the successes of your council in local, state and national media. Since its launch in July the CPP has generated over 550 media stories (and counting) across print, online, TV and radio.

 

Our media advisor Fiona Ivits is keen to work with your media & communications teams to identify great media opportunities for the January 29 & 30 launches. This will include pitching media releases, offering video interviews for all round 2 council launch attendees & packaging for local media.  Please supply the names & contact details to Fiona if you haven't already done so.

 

3. Knowledge Hub login

 

The CPP knowledge hub is an online resource consisting of over 200 fact sheets, guides, case studies, videos and reports to help you implement carbon emissions reduction projects. The resources are classified under the 4 topic areas of Renewable Energy, Energy Efficiency, Sustainable transport & Work Together & Influence. There is also a search function for quick reference. 

 

The knowledge hub is password protected.

 

Should you have any resources that could be added into the knowledge hub - eg pro-formas, contract templates, requests for proposals, please contact us.

 

4. Power Analytics tool 

 

Up to two staff will get logins to use the Power Analytics tool . This tool allows you to measure potential emissions reductions, energy savings and cost savings of projects. Please provide staff member names, job titles and email addresses and we'll be able to set you up with logins. 

 

5. Monthly newsletters & professional development webinars

 

As the nominated point of contact within your council for the Cities Power Partnership program, you will be added to the CPP monthly e-newsletter distribution list, which goes out to all Mayors, project officers & media contacts within member councils. The newsletters provide updates on key project news, events, media wins, relevant Climate Council research reports & invitations to the monthly training webinars.

 

Past webinar topics have included low carbon project financing, QLD's EV charging infrastructure rollout case study, energy procurement & the power analytics tool. Recordings of past webinars are stored on the knowledge hub, searchable under "webinar"”

 

Council staff are working with Councillor Jenvey and the Mayor to provide the information for our website profile page.

 

If any members of the Clean Energy Committee wish to receive the monthly newsletters, or access the knowledge hub, please let Lisa Hall know.

 

As well as providing the information above, Council has six months to set our five pledges.

 

Bellingen Shire Council is also participating in the program, and staff from Bellingen have indicated a willingness to work together on one pledge.

 

CONSULTATION:

 

The Mayor

Councillor Jenvey

 


 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The Partnership will assist Council in achieving positive environmental outcomes.

 

Social

 

Council’s participation in the program will enable Council to be seen in the community as leading the way with respect to emissions reductions and clean energy.

 

Economic

 

Participating in the program has the potential to reduce emissions and transition to clean energy in a cost-effective manner.

 

Risk

 

Nil

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil – the program is free.

 

Source of fund and any variance to working funds

 

None required.

 

Service level changes and resourcing/staff implications

 

Staff will be required to measure how Council is tracking against the actions chosen, however, those will be actions that Council wishes to achieve and implement regardless of participation in the program. Access to the knowledge hub and experts will reduce staff time in trying to find resources and information needed to successfully implement Council programs.

 

Attachments:

There are no attachments for this report.            


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 

PRESENT

 

Cr Anne Smyth

Cr Susan Jenvey

Cr Martin Ballangarry OAM

Mr Colin Wilson

Dr Peter Sobey

Mr Philip Margolis

Ms Lisa Hall

Mr Michael Blockey

 

APOLOGIES

 

Cr Rhonda Hoban

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

CONFIRMATION OF MINUTES

 

 

That the Committee note the adoption and endorsement of the recommendations of the Minutes of the Meeting held 8 November 2017, by Council at its meeting of 24 November 2017.

 

 

 

 

Reports

ITEM 4.1      SF2278              070218      Council's response to the Clean Energy Committee's recommendations of 8 November 2017

RESOLVED:          (Sobey/Wilson)

 

That the information be noted.

 

 

 

ITEM 4.2      SF2278              070218      Update on Climate Change Funding from the NSW Government

RESOLVED:          (Margolis/Sobey)

 

That the response from the Minister tabled at the Clean Energy Committee’s meeting be noted and that this issue be revisited in three months if no further initiatives are announced by the Minister.

 

 

 

ITEM 4.3      SF2278              070218      Sustainability Advantage Prgram

RESOLVED:          (Ballangarry/Wilson)

 

1    That Council staff investigate if any Council owned land is suitable for a mid-scale solar PV installation.

2    That funds from the Environmental Levy be allocated in 2018-2019 to fund developing a Renewable Energy and Carbon Emissions Reduction Plan.

 


 

 

 

ITEM 4.4      SF2278              070218      Installation of Solar Panels on Council Assets

RESOLVED:          (Sobey/Blockey)

 

1        That Council install solar PV panels at either:

a)   the River Street Treatment Works, STW Tertiary Transfer Pump, River Street, Nambucca Emergency Management Centre and the Works Depot; or

b)   the Bowraville Dam and Macksville Library

                 with specifications as per Page 14 of the Julien Freed Consulting Report

       2        That Council develop a plan to implement solar PV panel installation on Council’s assets

 

 

 

ITEM 4.5      SF2278              070218      Establishment of a Revolving Energy Fund

RESOLVED:          (Margolis/Blockey)

 

1        That this matter be deferred until the completion of Council’s Carbon Leadership workshop.

 

 

ITEM 4.6      SF2278              070218      Cities Power Partnerships

RESOLVED:          (Blockey/Ballangarry)

 

That Council’s five key actions under the Cities Power Partnership be as follows:

 

1        Install renewable energy (solar PV and battery storage) on council buildings, for example libraries, street lighting, recreation centres, sporting grounds, and council offices. Set targets to increase the level of renewable power for council operations over time.

2        Open up unused council managed land for renewable energy, for example landfills, and road reserves.

3        Roll out energy efficient lighting (particularly street lighting) across the municipality.

4        Provide fast-charging infrastructure throughout the city at key locations for electric vehicles.

5        Implement an education and behaviour change program to influence the behaviour of council officers, local residents and businesses within the municipality to drive the shift to renewable energy, energy efficiency and sustainable transport.

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice

 

NEXT MEETING DATE

 

The next meeting will be held on Wednesday 2 May 2018 commencing at 10.30 am

 

CLOSURE

 

There being no further business Cr Smyth then closed the meeting the time being 1.07 pm. 

 

 

Cr Anne Amyth

(CHAIRPERSON)


Ordinary Council Meeting - 22 February 2018

Minutes of the Clean Energy Committee Held 7 February 2018

 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.16  SF25                220218         Request for Donation - Valla Beach Community Playgroup

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

Council has received a request for a Section 356 donation for $1,000 - $1,500, from the Valla Beach Community Playgroup for installation of a shade sail on the side of the Valla Beach Community Hall. 

 

 

Recommendation:

 

That Council approve a Section 356 donation of $1000, from the Donations Budget 2017/2018, to assist the Valla Beach Community Playgroup with installation of a shade sail on the side of the Valla Beach Community Hall.

 

 

OPTIONS:

 

1        Council can resolve to donate $1,000;

2        Council can resolve not to donate.

 

 

DISCUSSION:

 

The Valla Beach Community Playgroup Committee is a relatively new group, however they have been active since inception with numerous fundraising activities, and grant applications submitted for the shade sail, and have been able to raise half the required funds. They have approached the Valla Beach Community Association, and they support the project, however currently have no funds to assist with the costs. The shade sail would not only be a benefit to the playgroup, but also to all users of the Valla Beach Community Hall. A copy of the quotation and plan is attached to this report, and the email request for the Section 356 donation is included in this report below.

 

Council has a limited amount of funds available for donation in the 2017/2018 Donations Budget – an up to date excerpt is attached to this report, and a donation of $1,000 would leave a balance of $1,327 in the budget until the end of June 2018, for any other one-off donation requests submitted during this financial year.

 

From: Carlie [mailto:carliesee@hotmail.com]

Sent: Wednesday, 31 January 2018 2:47 PM

To: Wayne Lowe

Subject: Valla Beach Community Preschool - Sail Quote

 

Good Afternoon Wayne,

 

Thank you for taking my call last Thursday and again I appreciate the time Chris Townend and yourself have already given us.

 

Our Playgroup has been up and running since May 2017 and as a fairly new group and zero funds we have poured all of our efforts into fundraising.

 

The grounds at the Valla Beach Community Hall although wonderfully appreciated were ( and still not ) in the perfect condition for small children to be playing in. The Preschool have had new fencing installed and we have had a section of the yard levelled and turf laid ( care of a committee members husband ).

 

The VBCA have been as helpful as they possibly can but do not have extra funding they can assist with.

 

They have helped with gardening and the installation of air-conditioning in the hall but our main focus is shade.

 

There is no shade in the yard at all making the mornings we can utilise outdoors very minimal.

With a committee of 3 we have applied for every grant suitable for early childhood learning, to no avail, held a Bunnings bbq and a mango fundraiser as well as held a market stall to spread the word and increase our members. As I also discussed with you we do not charge a weekly entry and offer tea, coffee & morning tea for a gold coin donation. Committee members and their families have not only offered funding but hours of their own time maintaining the grounds.

 

To date we have only raised enough funds for half of the quote we received (attached).

The $2,000 budget we have will only get us a shade sail similarly looking to a carport over our turfed area.

Although temporarily suitable for our needs is not something that will stand the test of time.

 

Chris Townend has offered so much of his time free of charge to us and has again mentioned if we were to continue our profit making efforts that an additional $1 - $1.5k would be needed to have something similar to the drawings attached installed.

 

We would kindly appreciate you and the other members of your team reviewing our case to see if there is any financial assistance you would be able to provide.

If you have any questions at all, please do not hesitate to get in contact with myself or Chris.

 

Kind regards

Carlie Guest

 

Treasurer

Valla Beach Community Playgroup

0409 325 728

 

 

CONSULTATION:

 

General Manager

Manager Business Development

Grants Officer

Valla Beach Community Association – Mel Best

Valla Beach Playgroup – Carlie Guest

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment

 

Social

 

Council's donation would assist this new and active committee group ensure the safety of the children and families attending the playgroup at the Valla Beach Community Hall, keeping them “sun safe”, with the installation of a shade sail.

 

Economic

 

There are no economic issues.

 

Risk

 

There is no risk to Council.

 

 

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funds are available from Council's donation budget.

 

Source of fund and any variance to working funds

 

There are no implications on source of funds or any variance to working funds.

 

Service level changes and resourcing/staff implications

 

There is no impact on service level changes or resourcing/staff implications.

 

 

Attachments:

1

5390/2018 - Word Document - Excerpt from Donations Register as at 15/02/2018

 

2

5399/2018 - Quotation and plan - shade sail for Valla Beach Community Playgroup

 

  


Ordinary Council Meeting - 22 February 2018

Request for Donation - Valla Beach Community Playgroup

 

EXCERPT FROM DONATIONS REGISTER AND CURRENT

DONATIONS BUDGET 2017 2018 AS AT 15 FEBRUARY 2018

Donations Register #

Donation Details

$ Donated

160.2017.29.1

Nambucca/Macksville Evening VIEW Club (Hire Fees)

120.00

160.2017.28.1

North Coast Academy of Sport

500.00

160.2017.27.1

Annual Donation to NV Schools - Tallowood Steiner

100.00

160.2017.26.1

Annual Donation to NV Schools - Medlow Public

100.00

160.2017.25.1

Annual Donation to NV Schools - St Mary's Primary

100.00

160.2017.24.1

Annual Donation to NV Schools - Macksville Adventist

100.00

160.2017.23.1

Annual Donation to NV Schools - St Patrick's Primary

100.00

160.2017.22.1

Annual Donation to NV Schools - Nambucca Valley Christian Community

100.00

160.2017.21.1

Annual Donation to NV Schools - Scotts Head Public

100.00

160.2017.20.1

Annual Donation to NV Schools - Nambucca Heads Public

100.00

160.2017.19.1

Annual Donation to NV Schools - Nambucca Heads High

100.00

160.2017.18.1

Annual Donation to NV Schools - Macksville Public

100.00

160.2017.17.1

Annual Donation to NV Schools - Macksville High

100.00

160.2017.16.1

Annual Donation to N V Schools - Frank Partridge VC Public

100.00

160.2017.15.1

Annual Donation to N V Schools - Eungai Public

100.00

160.2017.14.1

Annual Donation to NV schools - Bowraville Central

100.00

160.2017.13.1

Donation to Macksville Gift - Council meeting on 27/07/2017

1000.00

160.2017.11.1

Sponsorship for Wires Mid North Coast - 2017/18 DONATIONS

200.00

160.2017.9.1

Donation towards repair Bowraville town clock - 2017/18 DONATIONS

1500.00

160.2017.10.1

Line Marking - Scotts Head Sports Field - 2017/18 DONATIONS

1000.00

160.2017.12.1

Annual Legacy Appeal

200.00

160.2017.8.1

Council Resolution - annual donation to Talarm Hall CoM

500.00

160.2017.6.1

Contribution for Neurological Nurse - 2017/18 DONATIONS

500.00

160.2017.5.1

Utungun Hall CoM - Freezer  for Hall - 2017/18 DONATIONS

484.00

160.2017.3.1

Nambucca Valley Craft & Art Inc - running costs - 2017/18 DONATIONS

1000.00

160.2017.1.1

Gordon Park Tennis Club - Reimburse CC fees for DA2016/35

1769.00

160.2017.2.1

NCAC CoM - Contribution towards purchase of seating - 2017/18

2500.00

Total Donations to 18/09/2017

12673.00

$

Donations Budget 2017/2018

15000.00

Less Donations already paid

-12673.00

BALANCE AVAILABLE FOR DONATION 17/18

2327.00

 


Ordinary Council Meeting - 22 February 2018

Request for Donation - Valla Beach Community Playgroup

 


 


Ordinary Council Meeting                                                                                              22 February 2018

General Manager's Report

ITEM 10.17  SF1148            220218         Council Ranger's Report January 2018

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

The following is the Council’s Rangers’ reports regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger and other Council Officers for January 2018.

 

 

Recommendation:

 

That the Council’s Ranger’s report for January 2018 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

0

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

0

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

4

2

Abandoned or Stray

7

8

Surrendered

11

9

Animals transferred from Seizure Activities

0

0

Total Incoming Animals

22

19

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

4

Sold

2

3

Released to Organisations for Rehoming

9

7

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

0

Due to Illness, Disease or Injury

0

0

Feral/infant animal

4

0

Unsuitable for rehoming

0

1

Unable to be rehomed

0

0

Total Euthanased

4

1

Total Outgoing Animals

15

15

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

7

4

 

Cattle

Breakdown

Total

Seized

0

0

Returned to Owner

0

0

Impounded

               0

0

Total Seized

0

0

 

 

January 2018

PARKING

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

Electronic

3168973033

Park longer than permitted

110.00

1/01/2018

Electronic

3168973042

Park longer than permitted

110.00

1/01/2018

Electronic

3168973051

Park longer than permitted

110.00

1/01/2018

Electronic

3168973060

Park longer than permitted

110.00

1/01/2018

Electronic

3168973070

No Stopping

257.00

1/01/2018

Electronic

3168973089

Park longer than permitted

110.00

1/01/2018

Electronic

3168973098

Park longer than permitted

110.00

1/01/2018

Electronic

3168973107

Park longer than permitted

110.00

1/01/2018

Electronic

3168973116

No Parking (School Zone)

183.00

1/01/2018

Electronic

3168973134

Park longer than permitted

110.00

6/01/2018

Electronic

3168973143

Park longer than permitted

110.00

6/01/2018

Electronic

3168973152

No Parking (School Zone)

183.00

6/01/2018

Electronic

3168973161

Park longer than permitted

110.00

6/01/2018

 

 

TOTAL:

1723.00

 

 

January 2018

COMPANION ANIMALS & OTHER

CHIP NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

 

January 2018