NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

28 June 2018

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 28 June 2018

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 14 June 2018...................................................................................... 7

5        NOTICES OF MOTION  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 15

9.2     Draft 2018-19 Operational Plan (Budget).......................................................................... 20

9.3     Shed adjoining McKay Street boat ramp in Macksville - Proposed lease to Macksville-Scotts Head Surf Life Saving Club............................................................................................................. 24

9.4     Making of Rates and Charges 2018/2019......................................................................... 52

9.5     Council Ranger's Report May 2018.................................................................................. 58

9.6     Macksville Bridge - Brightening the future, highlighting our heritage - Office of Environment & Heritage funding.......................................................................................................................... 60

9.7     Development Applications greater than 12 months or where submissions received -  to 20 June 2018..................................................................................................................................... 63

9.8     Schedule of Council Public Meetings 2018....................................................................... 67

10      Assistant General Manager Engineering Services Report

10.1   2017-18 Capital Works Program Monthly Report............................................................... 68

10.2   Asset Management Plans for Sealed Roads and Buildings............................................... 84

10.3   E005/2018 - Design, Construction and Installation of Water and Sewerage Infrastructure to the new Macksville Hospital ........................................................................................................ 87

10.4   Nambucca Shire Traffic Committee Meeting Minutes - 5 June 2018.................................... 90

10.5   World Rally Road Damage Claim................................................................................... 134    

11      General Manager's Summary of Items to be Discussed in Closed Meeting

11.1   E005/2018 - Design, construction and installation of water and sewerage infrastructure to the new Macksville Hospital

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

 

11.2   Notice of Change in Laws – China's National Sword Policy

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

11.3   Incidents Pertaining to Regulatory Non-Compliance, Fines, Penalties, Prosecutions, Potential Major Claims or Loss of Reputation

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

11.4   Review of Lease, Water Licence and Rates - 72 Grassy Road, Bowraville

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (b) of the Local Government Act, 1993, on the grounds that the report contains a discussion in relation to the personal hardship of a resident or ratepayer.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

12      MEETING CLOSED TO THE PUBLIC

13      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 14 June 2018

The following document is the minutes of the Ordinary Council meeting held 14 June 2018.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 28 June 2018 and therefore subject to change.  Please refer to the minutes of 28 June 2018 for confirmation.

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth (Arrived 5.40 pm)

Cr Martin Ballangarry OAM (Deputy Mayor)

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Anne Smyth

Cr John Wilson

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Lorraine Hemsworth (Minute Secretary)

Paul Gallagher (AGM Engineering Services)

 

 

 

APOLOGIES

 

Cr Janine Reed

 

 

 

PRAYER

 

Pastor Paul Richardson (Minister for the Nambucca Heads and Macksville Seventh Day Adventist Churches) offered a prayer on behalf of the Nambucca Minister's Association.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 31 May 2018

247/18 RESOLVED:        (Smyth/Jenvey)

 

That the minutes of the Ordinary Council Meeting of 31 May 2018 be confirmed.

 

 

 


 

NOTICE OF MOTION - CR Hoban

ITEM 5.1      SF2433              140618      Notice of Motion - Locality Name - Valla Urban Growth Area

248/18 RESOLVED:        (Hoban/Jenvey)

 

1        That Council advertise its intention to determine a locality name for the Valla Urban Growth Area (VUGA) and seek naming suggestions from the public.

 

2        That the advertisement include some basic naming guidelines in accordance with Geographical Names Board Policy.

 

3        That Council consult directly with residents in the VUGA area, the Local Aboriginal Land Councils, Muurrbay Aboriginal Language and Culture Co-operative, the Nambucca Heads and Valla Chamber of Commerce and Industry, Nambucca District Historical Society, Valla Beach Community Association, Valla Hall Rural Committee, Nambucca Valley Tourism Association and any other community organisations identified by Councillors or Council staff.

 

4        That Council also seek a report on reinstating the Viewmont locality.

 

 

 

 

NOTICE OF MOTION - CR Hoban

ITEM 5.2      SF2433              140618      Notice of Motion - Closure of Macksville Court to Public on Non Court Sitting Days

249/18 RESOLVED:        (Hoban/Smyth)

 

That Council write to Attorney General and head of the Justice Cluster the Hon Mark Speakman SC MP and the Member for Oxley the Hon Melinda Pavey MP seeking adequate staffing and the reinstatement of Court services during normal business hours from Monday to Friday at Macksville Court House.

 

 

  

DELEGATIONS

RECOMMENDATION

 

That the following delegations be heard:

 

Item 9.9 - Results of Exhibition of the Environmental Levy program 2018/19

i         Mr Gary Soyka

 

Mr Gary Soyka – Addressed Council with prepared notes being placed on File TRIM 21121/2018.

 

Extension of Time for Delegation

250/18: RESOLVED:       (Finlayson/Ballangarry)

 

That there be an extension of time for the delegation.

 

 

 

ITEM 9.9      SF688                140618      Results of Exhibition of the Environmental Levy program 2018/19

251/18 RESOLVED:        (Ainsworth/Wilson)

 

1          That Council note the submissions received to the Environmental Levy.

 

2          That Council apply $15,000 of the Coast and Estuary Funding to the riparian improvements to Hughes Creek.

 

3          That Council seek grant funding through the Office of Environment Heritage to prepare a management plan for Hughes Creek and its immediate catchment.

 

 

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

General Manager Report

ITEM 9.1      SF578                140618      Outcome of Inquiry into Zonal Taxation

252/18 RESOLVED:        (Ainsworth/Wilson)

 

1        That information concerning the Final Report of the Inquiry into Zonal Taxation conducted by the NSW Legislative Assembly Committee on Investment, Industry and Regional Development be received.

 

2        That Council request Local Government NSW lobby in support of the adoption of the recommendations in the Final Report of the Inquiry into Zonal Taxation in the run up to the next State election in March 2019.

 

 

 

ITEM 9.2      SF1026              140618      Tender for Local Government Election Services

253/18 RESOLVED:        (Finlayson/Ainsworth)

 

That Council agree to participate in the Regional Procurement tender for the provision of local government election services.

 

 

 


 

ITEM 9.3      SF1856              140618      Board of Local Government NSW - Election to Fill a Casual Vacancy in the Office of Vice President (Rural/Regional Councils)

254/18 RESOLVED:        (Finlayson/Ainsworth)

 

That Council nominate the Mayor and Deputy Mayor to be Council’s voting delegates in the forthcoming election for the Local Government NSW Board position of Vice President (Rural/Regional Councils).

 

 

 

ITEM 9.4      SF2463              140618      Safe and Secure Water Program - Funding for Water & Sewerage to New Macksville Hospital

255/18 RESOLVED:        (Ainsworth/Ballangarry)

 

1        Council note that an application for $ for $ funding for the provision of water and sewerage services to the new Macksville hospital has now been lodged under the State Government’s Growing Local Economies Program.

 

2        Council make representations to the Member for Oxley and Minster for Roads and       Maritime expressing its disappointment that Council has been unsuccessful in a grant        application for $ for $ funding under the Safe and Secure Water Program to provide water and sewerage services to the new Macksville hospital and advising that it has now made a funding application on the same terms under the Growing Local Economies Program.

 

 

 

ITEM 9.5      SF1856              140618      Accounting for Rural Fire Service, State Emergency Services and Surf Life Saving Assets

256/18 RESOLVED:        (Wilson/Ainsworth)

 

That Council provide the NSW Auditor-General with a copy of this report and advise the Auditor-General that if the differences in reporting arrangements for emergency services assets across NSW councils are not resolved in 2018 that Nambucca Shire Council will investigate an accounting policy for the removal of those assets from its assets schedule.

 

 

 

 

ITEM 9.6      SF638                140618      Valla Community Pre-School Inc. - Renewal of Licence Agreement to Occupy Land

257/18 RESOLVED:        (Ainsworth/Ballangarry)

 

1           That Council enter into a new 3 year licence agreement with the Valla Community Pre-School Inc. (including the area for the community garden) with similar terms to the previous licence including that the rent be indexed by the CPI and that Council notify the Valla Beach Community Association of this action.

 

2        That Council’s seal be attached to the licence documents as required.

 

 

 

 

ITEM 9.7      DA2017/291        140618      Development Application DA2017/291 - 3 Adin Street Scotts Head

258/18 RESOLVED:        (Finlayson/Ainsworth)

 

That Council as the consent authority, pursuant to Section 8.4 of the Environmental Planning and Assessment Act 1979, confirm the approval of development consent DA2017/291 for shop top housing at Lot 15 Sec F DP 20823 3 Adin Street, Scotts Head, subject to a change in the conditions of consent as per attachment 1 of this report.

 

Upon being put to the meeting, the motion was declared carried.

 

For the Motion:                      Councillors Ainsworth, Ballangarry, Finlayson, Hoban, Jenvey, Jones, Smyth and Wilson

Total (8)

Against the Motion:                Nil

Total (0)

 

 

 

 

ITEM 9.8      SF688                140618      Environmental Levy 2017-18 and other projects

259/18 RESOLVED:        (Wilson/Ainsworth)

 

1        That Council revote remaining funds from WO2838 to finalise grant funded activities to implement parts of the Gordon Park Flying Fox Camp Management Plan.

 

2        That Council revote remaining funds from WO3111 to finalise grant funded activities to prepare the Councils Coastal Zone Management Plan.

 

3        That Council revote remaining funds from WO3047 as works at Dawkins Park will continue into the 2018/19 financial year.

 

4        That Council place unspent funds in WO1970 (Upgrade to Nambucca River Flood Warning System) into reserve until the Bureau of Meteorology is in a position to commence the project. Council note that this will be towards the end of 2018.

 

5        That Council place unspent funds from WO2305 (Macksville Street Tree Planting and Other Items) into reserve until the works are ready to commence in the 2018/19 works program.

 

6        That Council revote remaining funds from WO3066 (Deep Creek Boat Ramp) as Council awaits approval from the Crown for the works.

 

7        That Council revote remaining funds from WO3238 (RSL boat ramp improvements) as Council awaits approval from the Crown for the works.

 

8        That Council use duplicated funds in WO3065 (RSL boat ramp improvements) to support works being undertaken at the V-wall.

 

 

 

 

Item 9.9 was dealt with under Delegation.

 

 

 

ITEM 9.10    SF2423              140618      Development Applications greater than 12 months or where submissions received - to 6 June 2018

260/18 RESOLVED:        (Ainsworth/Finlayson)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 6 June 2018 be noted by Council.

 

 

 

 

ITEM 9.11    SF2423              140618      2018 May - Approved Construction and Complying Development Certificates

261/18 RESOLVED:        (Finlayson/Wilson)

 

That the Construction and Complying Development Certificates approved for May 2018 be noted and received for information by Council.

 

 

 

 

 

ITEM 9.12    SF2423              140618      2018 May - Development and Complying Development Applications Received

262/18 RESOLVED:        (Ainsworth/Finlayson)

 

That the Development Applications and Complying Development Applications received in May 2018 be received for information.

 

 

 

 

 

ITEM 9.13    SF2368              140618      Investment Report to 31 May 2018

263/18 RESOLVED:        (Wilson/Ainsworth)

 

That the Accountants’ Report on Investments placed to 31 May 2018 be noted.

 

 

 

 

 

ITEM 9.14    SF251                140618      Schedule of Council Public Meetings 2018

264/18 RESOLVED:        (Ballangarry/Smyth)

 

That the schedule of dates for Council meetings in 2018 be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF332                140618      Scotts Head Tennis Club Committee of Management - Annual General Meeting - 10 May 2018

265/18 RESOLVED:        (Finlayson/Ballangarry)

 

That Council note the minutes of the Scotts Head Tennis Club Committee of Management Annual General Meeting held on 10 May 2018 and thank the outgoing Committee for their work in the past twelve months.

 

266/18 Resolved:        (Smyth/Ballangarry)

 

That Council write to all Section 355 Committees of Management reminding them that it is Council’s expectation that they consider increasing their fees by the CPI each year.

 

 

 

 

 

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1067              140618      Rock Fishing Safety Act 2016 and Safety Initiative

268/18 RESOLVED:        (Ainsworth/Finlayson)

 

That Council not participate in the Rock Fishing Safety Initiative Program and not have the coastline of the Nambucca LGA declared as an area where life jackets are mandatory in accordance with the Rock Fishing Safety Act 2016 (the Act).

 

 

     

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

269/18 RESOLVED:        (Ainsworth/Wilson)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1549              140618      Incidents Pertaining to Regulatory Non-Compliance, Fines, Penalties, Prosecutions, Potential Major Claims or Loss of Reputation

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 6.40 pm.

 

RESUME IN OPEN MEETING

270/18 RESOLVED:        (Wilson/Ainsworth)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  7.09 pm.

 

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 12.1    SF1549              140618      Incidents Pertaining to Regulatory Non-Compliance, Fines, Penalties, Prosecutions, Potential Major Claims or Loss of Reputation

271/18 RESOLVED:        (Finlayson/Wilson)

 

That the information concerning incidents pertaining to regulatory non-compliance, fines, penalties, prosecutions, potential major claims or loss of reputation be received.

 

 

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.10 pm. 

 

Confirmed and signed by the Mayor on 28 June 2018.

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)

 

             


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager

ITEM 9.1      SF959              280618         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

AUGUST 2015

1

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22 March 2017 - AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

OCTOBER 2015

2

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

4/12/17 – awaiting effect of highway closure.

 

10/01/18 – Will be reported to Council in February.

 

31/01/18 – Pending negotiations with the RMS on the highway handover.

 

4/4/18 – Comments provided to rms on a review of traffic light phasing and also permitting left turns on red.

 


 

JANUARY 2017

3

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

15/05/17 – Ecologist has been engaged and a report has been prepared. It will be included/ considered in the housekeeping amendment going to the next council meeting.

 

01/06/17 – Housekeeping amendment planned to be finalised by end of 2017.

 

11/01/18 – Flora and Fauna report completed. Item removed from subject planning proposal to prevent delay in finalisation of housekeeping amendments.  It will be included in upcoming planning proposal to be presented to Council in 2018.

 

MARCH 2017

4

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Integrated Water Cycle Management Plan.

 

AGMCS

18/3/17 – Report late 2017

 

06/12/17 – Report to be presented in 2018 following receipt of draft IWCMP.

 

5/4/18 – GM has followed up unacceptable delays in the review of the IWCM.

 

09/05/18 Issues paper received and workshop to be organised.

 

6/6/18 – Public Works have provided a timetable for the completion of the IWCM being:

·    Final Issues Paper – 30/4/18

·    Complete VGA water & sewer analysis 4/5/18

·    Complete Macksville sewer model & issue draft report 4/5/18

·    Issue draft scenario analysis 25/5/18

·    Council review scenario analysis 31/5/18

·    Complete financial  planning 29/6/18

·    Prepare draft IWCM Strategy 13/7/18

 

MAY 2017

5

SF1541

25/05/17

That the review of the local environmental plan include consideration and a subsequent report on the creation of more residential land near Macksville and more industrial land (including land for bulky goods) near Macksville.

 

GM

31/05/17 – Report in October 2017

 

18/10/17 - Deferred to December due to workload.

 

06/12/17 - Deferred to 2018 due to workload.

 

21/6/18 – the matter has been discussed with the Manager Development & Environment and Strategic Planner.  There is a longstanding proposal in the North Coast Regional Plan to locate industrial land to the west of the subdivision occurring around St Patrick’s Primary School.  It is unlikely satisfactory buffers and separation of industrial traffic can be achieved and as such the proposal is no longer supported.  Report in August 2018.

 


 

JUNE 2017

6

SF2290

15/06/17

That Council revise the Plan of Management for Gordon Park in consultation with the Section 355 Committee of Management.

 

GM

Report in November 2017.

 

22/11/17 - Deferred to January 2018 due to workload.

 

10/01/18 – CSPNR on leave.  Will need to be deferred to Feb/March 2018.

 

4/4/18 – Draft Plan and REF complete.  Section 355 Committee to be consulted and the matter reported back to Council by June 2018.

 

21/6/18 – A flying fox camp plan of management has been prepared as well as a vegetation management plan and a review of environmental factors for maintaining the vegetation around the tennis courts.  Together with the works undertaken as part of the estuary plan, these adopted plans will be the only substantive change to the Plan of Management.  The process of advertising these revisions to the Plan of Management is likely to result in the flying fox issue being revisited, a potentially unproductive outcome.  I would recommend that Council rethink this resolution otherwise I will need to attend to it myself when time permits.

 

SEPTEMBER 2017

7

SF2293

28/09/17

Council approach the Hon Melinda Pavey and request that the control of Casey Drive be handed to Council and further that Minister be asked to reconsider handing control of the Soccer field adjacent Casey at no cost.

 

GM

04/10/17 – Pending

 

31/10/17 – further representations made to the Member for Oxley and Minister for Roads, Maritime and Freight.

 

24/05/18 - GM followed up

OCTOBER 2017

8

SF2329

26/10/17

There be a report on amending Council’s policy on Urban and Rural Road Naming to incorporate the recommendation of the Business Advisory Committee for dual road naming.

 

AGMES

7/11/2017 - Policy to be reviewed and reported back to Council in March 2018 with other policy reviews.

 

4/4/18 – Report to May 2018 meeting.

 

23/05/18 - Draft Review in June 2018

JANUARY 2018

9

SF979

18/1/18

(Great Koala National Park) That if and when further information relating to the KPMG report, State Labor Policy or a transition package come forward, they be reported to Council.

 

GM

Awaiting further information.

10

SF2433

15/3/18

Council receive a report on the feasibility and options for the provision of a memorial wall at Scotts Head.

 

GM

27/3/18 – Report in May 2018.

 

23/05/18 –Will be reported in June 2018

 

21/6/18 – Has been discussed with Manager Development & Environment.  A “simple” solution has been identified and will be reported in July.

 

APRIL 2018

11

SF2433

12/4/18

That urgent representations to State and Federal Members and the Rural Doctors’ Network and seek a meeting of local GP practices’ to discuss and identify the opportunities and impediments to securing a GP for Bowraville

 

GM

18/04/18- Meeting date not organised as yet with the Mayor, General Manager, State and Federal members.

 

09/05/18 – General Manager has made representation to the North Coast primary health network and has been advised of an offer for a casual GP replacement on a bulk bill basis.  However, further advice is that the Mid North Coast Local Area Health District is close to procuring a permanent GP and the offer of the casual replacement will not be taken up. 

 

20/06/18 – Council has been advised that the MNCHD has appointed two GP’s to work in Bowraville.

 

12

PRF45

12/4/18

That Council investigate the possibility of overnight stays on the downside of the Macksville Bridge (northern side) and at western end of Crosswinds Wetland Nature Reserve.

 

GM

18/04/18 - Report being prepared for September 2018 meeting.

13

 

12/4/18

That Council research and develop an alternate car park strategy in the location of the Adin Street precinct.

 

AGMES

18/04/18- Report being prepared for September 2018 meeting.

14

SF1981

12/4/18

That Council makes representation to the Minister for Roads to fund a new bridge at Browns Crossing to protect Council Infrastructure from flood damage and allow residents flood free access emanating from the Pacific Highway upgrade.

 

AGMES

16/4/18 – Letter sent Friday 13 April 2018

15

SF2456

12/4/18

Submission to Safe and Secure Water Program for funding of a design and construct contract for the installation of the required infrastructure (water treatment plant).

 

AGMES

18/04/18 - Submission to be drafted for funding.

 

09/05/18 – A submission has been lodged for funding and an Options Report which is expected to be considered by DPI-Water in May 2018.

16

T012/2017

12/4/18

That Council make representation to the Member of Oxley seeking her support for reconsideration of additional grant funding consistent with 50% contribution of the project (for Bowraville STP effluent treatment).

 

AGMES

18/04/18 Letter sent 20/04/18.

 

09/05/18 – General Manager has spoken to Melinda Pavey’s office and is assisting them with their representations.

17

SF2303

12/4/18

That a further report to Council on actions arising out of the Review of the Capacity of the Finance Section report, “An Internal Review of the Capacity of the Finance Section to meet operational requirements.

 

GM

18/04/18 - Awaiting appointment of new AGMCS.

MAY 2018

18

SF600

17/5/18

Council work with the Flanders Family and Crown Lands to assist the family in further progressing this claim (for land at Grassy Road)

 

GM

23/05/18         Letter sent to Crown Lands on 22 May 2018.  The letter seeks their advice as to how to progress the transfer of land to Lesley Flanders.

 

20/06/18 – GM sent follow up letter.

 

19

SF2459

17/4/18

Outcome of negotiations re raising dwellings at 8 & 14 High Street, Bowraville or otherwise getting agreement be reported back to Council as soon as possible.

 

AGMES

23/05/18 - Report to Council in Sept. 2018.

20

SF2460

17/4/18

Council defer any decision on regulating horticulture in RU1 and RU2 until the outcome of a similar proposal put forward by Bellingen Council is determined by the Minister.

 

GM

20/5/18 – will track progress of Bellingen’s Planning Proposal and report on any developments.

21

SF941

31/5/18

Consideration of the 12 undertakings re the VIC be deferred (Cr Wilson absent)

 

GM

6/6/18 - Will report at conclusion of exhibition of draft Strategic Tourism Plan

22

SF1031

31/5/18

Staff report to Council once exhibition of the draft amendment to the Companion Animals Policy is completed.

 

GM

6/6/18 – report in August 2018

23

SF1031

31/5/18

There be a report to Council following the closing of the exhibition period (for the Review of Draft Beach Management Policy).

 

AGMES

6/6/18 – report by September 2018

JUNE 2018

24

SF2433

14/6/18

There be a report on reinstating the Viewmont locality.

AGMES

15/6/18 – report in August 2018

25

SF2433

14/6/18

Council write to the AG and member for Oxley seeking adequate staffing and the reinstatement of Court services during normal business hours from Monday to Friday at the Macksville Court House.

GM

Letter sent w/e 22 June 2018

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager's Report

ITEM 9.2      SF2358            280618         Draft 2018-19 Operational Plan (Budget)

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Paul Gallagher, Assistant General Manager - Engineering Services; Craig Doolan, Manager Financial Services         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

Council adopt the 2018-2019 Operational Plan (Budget) and Revenue Policy incorporating the recommended changes identified in this report.

 

 

OPTIONS:

 

The Council has discretion in determining its Operational Plan (Budget) and Revenue Policy.

 

 

DISCUSSION:

 

Council’s financial planning responsibilities are set out in the Integrated Planning and Reporting Manual for local government in NSW.  The planning requirements are set out in the following table.

 

Plan/Strategy

Requirements

Due Dates/Frequency

Community Engagement Strategy

Strategy based on social justice principles for engagement with community when developing the Community Strategic Plan

For use during development of the Community Strategic Plan and councils’ other planning activities

 

Community Strategic Plan

Plan which identifies the main priorities and aspirations for the future of the local government area.  Minimum 10 years.

From 2012, endorsed by 30 June in year following election.  Review every four years, and roll forward so remains at least 10 year horizon.  Exhibit for at least 28 days, copy of plan and amendments to plan to DLG within 28 days  of endorsement.

 

Long Term Financial Planning

Included in the council’s Resourcing Strategy for the provision of resources required to implement the community strategic plan.

Review in detail every 4 years as part of the Community Strategic Plan review.  Update annually when developing the Operational Plan.

 

Workforce Management Planning

Included in the council’s Resourcing Strategy for the provision of resources required to implement the Community Strategic Plan.  Minimum 4 years.

 

None but suggest it be reviewed in detail every 4 years.

Asset Management Planning

Including in the council’s Resourcing Strategy for the provision of resources required to implement the Community Strategic Plan.  Comprises an Asset Management Strategy and Plan/s.  Minimum 10 years.

None but this Council’s approach has been a rolling review of plans.  Given the huge network of infrastructure which this Council is responsible for, asset management planning is arguably the most critical aspect of this Council’s financial planning.  With the impending handover of the old Pacific Highway and associated new local roads there will need to be a thorough assessment of the impact of this on Council’s long term financial sustainability.

 

Delivery Program

Details the principal activities to be undertaken by the council to implement strategies established by the Community Strategic Plan.  Four years duration.

 

From 2012, adopt by 30 June in year following election.  Exhibit for at least 28 days.

Operational Plan

Details the activities to be engaged in by the council during the year, and annual budget.  Annual sub-plan of Delivery Program.

Adopt prior to beginning of financial year.  Exhibit for at least 28 days.  Post copy on website within 28 days of council endorsement.

 

This report concerns adopting the 2018-19 Operational Plan (Budget) and Revenue Policy (Fees and Charges).

 

The Council reviewed the draft Operational Plan at a special council meeting on 23 May 2018 and the draft Revenue Policy at the council meeting held on 17 May 2018.

 

Both plans were placed on public exhibition between Friday 25 May 2018 and Friday 22 June 2018.  At the time of preparing this report no public submissions had been received.  Any submissions received after the publication deadline for the business paper will be reported to this Council meeting as a late item.

 

A copy of the draft Operational Plan and Revenue Policy has previously been provided to Councillors.  It can also be found on Council’s website.  It is suggested that Councillors bring a copy of these documents to the meeting.

 

Overview – General Fund

 

The draft Operational Plan provides for a projected deficit of $54,600.

 

It is important to note that the draft Operational Plan has not brought to account the proposed transfer of the old Pacific Highway to Council nor many of the grant applications which have been submitted by Council under the NSW Government’s overarching Restart NSW program

 

In relation to the Pacific Highway handover because the negotiations have not been concluded and because the budgeted information was incomplete in terms of including all of the assets to be handed over, all highway handover related items have been removed.  It is recommended that Council deal with the handover (when it finally occurs) via a budget variation.  This will afford a greater opportunity for scrutiny of what will be a very significant change to the General Fund.

 

With the many grant applications which have been lodged by Council most of the applications requiring funding co-contributions have not been included as the likelihood or otherwise of Council securing the grant funding is unknown.  Again the Council will need to deal with these as budget variations when and if they occur.

 

It should also be noted the Council only achieved the budget result of a projected $54,600 deficit via a significant use of reserves, the taking of dividends from water and sewerage operations as well as by deferring major expenditure such as the replacement of the air conditioning in the Administration building which will still likely be required in the short term.  These accounting initiatives are not sustainable.

 

Notwithstanding the draft Operational Plan still features a strong capital works program featuring the replacement of Lanes Bridge which at $2.7m will be largest civil works project ever undertaken by Council staff as well as an extensive list of urban street reseals and pavement rehabilitation and major rehabilitation work on Bellingen Road and Rodeo Drive.

 

Overview – Water Fund

 

The draft Operational Plan provides for a projected deficit of $38,700.  The major planned capital expenditure is the provision of water to the new Macksville hospital.

 

Overview – Sewer Fund

 

The draft Operational Plan provides for a projected deficit of $20,700.  The major planned capital expenditure is the upgrade of the quality of recycled effluent at the Bowraville Sewage Treatment Plan and the provision of sewerage to the new Macksville hospital.

 

Recommended changes to the draft budget:

 

General Fund

 

Item

Amount ($)

Comment

Stormwater Infrastructure Maintenance W3123 p.41

150,000

Transfer inspection costs from capital to maintenance

Stormwater Drainage – Pipes, Pits, Open Drains p.42

(150,000)

Transfer inspection costs from capital to maintenance

DECC Landfill Levy Income 1430.105.91 p. 18

81,300

4,000 to 3,000 tonnage figure reduced to correlate with tonnage on expenditure accounts

Domestic Waste Surplus Reserve transfer from 1411.200.8206 p. 18

(81,300)

Transfer from reserve for above as Domestic Waste self-funding

Regional Roads Program Revenue 1371.135.821 p.39

41,000

Revenue overstated

Regional Roads Program Rodeo Drive W2396 p.38

(41,000)

Expenditure reduced in line with above

Retaining Wall renewal – West St p. 42

0

Council has made a provision of $80,000 towards the renewal of a retaining wall for West Street.  There are four sites requiring renewal of retaining walls which need to be prioritised.  The first priority is likely to be Mann Street rather than West Street so it is recommended that the budget description simply remove reference to West Street but otherwise remain unchanged.

 

 

Sewerage

 

Item

Amount ($)

Comment

Sewerage Charges Income p.63

173,000

Charges revised based on availability of reserves and IWCM forecasts (refer to explanation below)

Sewerage Augmentation Reserve transfer from p.65

(173,000)

Transfer from reserve for above ensuring minimum variation to charges and revision of IWCM

 

In relation to the recommended changes to the sewerage charges income, Council has received advice from Public Works that sewerage charges income can be reduced.  The reason for this is that Council should be “smoothing out” its required revenue over a 30 year period, accepting that there will be spikes in expenditure for capital works which should be funded from reserves.  The advice Council has received is that this real reduction in sewerage charges income will still provide sufficient reserves to fund required capital works over the next 30 years.

 

 

CONSULTATION:

 

The draft plans have been advertised for public comment for a 28 day period.  At the date of preparing this report no public submissions had been received.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The implications for the environment are set out in the budget.

 

 

Social

 

The social implications are set out in the budget.

 

Economic

 

The implications for the local economy are set out in the budget.

 

Risk

 

There are many risks pertaining to budgeting.  First and foremost is having an annual operational plan aligning with the outcomes of a long term financial strategy.  It can be the case in local government that there is little alignment between what needs to be done in the long term and what is proposed in an annual budget.  There are also risks pertaining to cost estimates, revenue estimates and aligning capital works projects with the available day labour.

 

Except for minor expenditure of say less than $5,000, should Councillors wish to add any additional expenditure to the advertised operational plan it is recommended that an equivalent saving be identified

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

As indicated in the draft budget documents.

 

Source of fund and any variance to working funds

 

As indicated in the draft budget documents.

 

Service level changes and resourcing/staff implications

 

As indicated in the draft budget documents.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager's Report

ITEM 9.3      SF2468            280618         Shed adjoining McKay Street boat ramp in Macksville - Proposed lease to Macksville-Scotts Head Surf Life Saving Club

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

Council advertise the draft Plan of Management for the community land being Lot 2 DP 1011698, McKay Street, Macksville for a period of not less than 42 days and including the terms of the proposed lease of the building to the Macksville-Scotts Head Surf Life Saving Club for the building situated on the land.

 

 

OPTIONS:

 

The Council has options in relation to the use of its land.  However potential issues do arise from having allowed another entity to construct improvements on Council owned land without any lease or licence being in place.

 

 

DISCUSSION:

 

It is my understanding that many years ago the late Michael “Cactus” Moran OAM facilitated the erection of a boat shed beside the McKay Street boat ramp to Tilly Willy Creek for the purpose of storing surf boats and as a training base for Macksville-Scotts Head SLSC surf boat crews.  The land the boat shed sits on is Lot 2 DP 1011698 which has an area of 1,336m2 and is owned by Nambucca Shire Council.  The shed is shown in the middle of the attached aerial photograph.  The concrete apron on the eastern side extends down to a public ramp which provides access to Tilly Willy Creek.

 

It is also understood the shed was constructed with surf club funds and volunteer labour.  The building has never been available to the general public and is controlled by the Macksville-Scotts Head SLSC.  Presumably for these reasons the building has never been recorded in Council’s asset register despite the fact that it is located on Council owned land.

 

Given the purpose of the building is entirely associated with the operations of the Macksville-Scotts Head SLSC, it should be the Club’s and not Council’s responsibility to maintain and renew the building as required.

 

As such the depreciation expense for the building (approximately $2,000 per annum) should appear in the financial statements of the club and not council.  In order to satisfy Council’s Auditors of this it is necessary to have a lease in place which specifically makes the Leasee responsible for its maintenance and renewal rather than council.

 

A draft lease has been prepared to this effect and is attached.  It relevantly provides that the Lessor and Leasee acknowledge that the Leasee erected the improvements depicted within the leased area and that the Lessor has no proprietary interest in the improvements (clauses 52 and 53) and further that the Council will have first option to purchase the shed should the Club ever desire to sell it (clause 54).

 

It is proposed that the term of the lease be 3 years so as to avoid the cost of registering the lease on the title to the land.  For a lease of longer than 5 years it is also necessary to register a plan of subdivision for lease purposes.  Whilst there will be some administrative work involved in renewing the lease every three years this is considered preferable to incurring significant legal and survey expenses.

 

Given the existing arrangements for the use of the land and its continuing use for a prescribed purpose being public recreation it is recommended that the annual rental paid by the Club be $1.

 

Whilst the status of the Macksville-Scotts Head SLSC will mean that it is exempt from rates, it will not be exempt from Council charges.  In this respect outgoings for the building will include the payment of Council charges for water access, sewerage access and waste availability currently totalling $511 per annum.

 

With new accounting standards for leasing land wherein the Lessor will be by default responsible for accounting for any improvements on that land, the proposed lease is likely to be the first of a number to resolve responsibility for building maintenance and renewal.  Under the recent Crown Land reforms Council will become solely responsible for the management of Crown Land Reserves under the Local Government Act which will also require similar leasing arrangements to avoid Council accepting financial responsibility for work undertaken on that land.  Examples of this include the Nambucca Heads Surf Life Saving Club, the Nambucca Heads RSL car park as well as the kiosk on the same site.

 

The subject land in McKay Street, Macksville is zoned RE1 Public Recreation under Nambucca Local Environmental Plan 2010 and is categorised as unclassified community land under the Local Government Act.  There is no plan of management for the land.

 

Section 46 of the Local Government Act provides that a lease, licence or other estate in respect of community land may be granted, in accordance with an express authorisation in the plan of management for a prescribed purpose.  Prescribed purposes include public recreation and the physical, cultural, social and intellectual welfare or development of persons.  A lease to the Macksville-Scotts Head SLSC is a prescribed purpose but the Council needs to prepare a plan of management for the land which expressly authorises the lease.

 

Sections 47 and 47A of the Local Government Act provide that the Council must give notice of the proposed lease as follows:

 

(a)  give public notice of the proposal, and

 

(b)  exhibit notice of the proposal on the land to which the proposal relates, and

 

(c)  give notice of the proposal to such persons as appear to it to own or occupy the land adjoining the community land, and

 

(d)  give notice of the proposal to any other person, appearing to the council to be the owner or occupier of land in the vicinity of the community land, if in the opinion of the council the land the subject of the proposal is likely to form the primary focus of the person’s enjoyment of community land.

 

And

 

(2)  A notice of the proposal must include:

 

•  information sufficient to identify the community land concerned

 

•  the purpose for which the land will be used under the proposed lease, licence or other estate

 

•  the term of the proposed lease, licence or other estate (including particulars of any options for renewal)

 

•  the name of the person to whom it is proposed to grant the lease, licence or other estate (if known)

 

•  a statement that submissions in writing may be made to the council concerning the proposal within a period, not less than 28 days, specified in the notice.

 

Section 38 of the Local Government Act provides that council must give public notice of a draft plan of management and place it on public exhibition for a period of not less than 28 days.  The public notice must also specify a period of not less than 42 days after the date on which the draft plan is placed on public exhibition during which submissions may be made to the council.  The Council must, in accordance with its notice, publicly exhibit the draft plan together with any other matter which it considers appropriate or necessary to better enable the draft plan and its implications to be understood.

 

In the circumstances it is proposed to advertise the draft plan of management and notice of the proposed lease concurrently.  A draft Plan of Management identifying the proposed lease is attached.

 

CONSULTATION:

 

There has been consultation with Council’s Finance staff, Council’s Auditor, Council’s Surveyor and the Macksville-Scotts Head SLSC.  As Secretary of that Club I have a significant conflict of interest in dealing with this matter but have done so because there was no other staff member available to deal with it.  I also dealt with the matter as it will be the forerunner of much more significant leases for other buildings and improvements on Crown Land which will come to Council as part of the Crown Land reforms and new accounting standards.  Collectively they will have a significant impact on Council’s operating performance ratio if this proposal does not proceed.

 

As there is no one else with knowledge of the matter it is suggested that before I leave the Council Chambers to allow Council to deliberate on the matter they put any questions they may have to me before I leave.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no implications for the environment.

 

Social

There are no social implications.

 

Economic

There are no economic implications.

 

Risk

 

The major risk pertains to Council becoming responsible for significant improvements on land which it owns or is trustee of.  Cumulatively this could result in a substantial increase in Council’s depreciation expense which will adversely impact on its operating performance ratio.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The budgetary impacts are discussed under risk.

 

Working funds – justification for urgency and cumulative impact

There is no impact on working funs.

 

Service level changes and resourcing/staff implications

There will be significant staff resources required to prepare numerous plans of management together with the negotiation of a number of similar leases.

 

Attachments:

1

21798/2018 - McKay Street Surf Club Shed

 

2

21797/2018 - Lease for McKay Street Surf Club Shed

 

3

22370/2018 - McKay Street Boat Ramp - Plan of Management - pdf

 

  


Ordinary Council Meeting - 28 June 2018

Shed adjoining McKay Street boat ramp in Macksville - Proposed lease to Macksville-Scotts Head Surf Life Saving Club

 


Ordinary Council Meeting - 28 June 2018

Shed adjoining McKay Street boat ramp in Macksville - Proposed lease to Macksville-Scotts Head Surf Life Saving Club

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Meeting - 28 June 2018

Shed adjoining McKay Street boat ramp in Macksville - Proposed lease to Macksville-Scotts Head Surf Life Saving Club

 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager's Report

ITEM 9.4      SF2358            280618         Making of Rates and Charges 2018/2019

 

AUTHOR/ENQUIRIES:    Chris Wills, Rates Officer         

 

Summary:

 

The Independent Pricing and Regulatory Tribunal (IPART) confirmed a rate peg increase of 2.3% under Section 508 of The Local Government Act 1993 for 2018/2019 financial year.

 

Council is now required to make the rates and charges in accordance with Section 535 of The Local Government Act 1993 (hereinafter referred to as the Act)

 

 

Recommendation:

 

1          Council resolves that in accordance with Section 501 of the Act, the annual access charge for water supply services to all properties connected or able to be connected to Council’s water supply in accordance with Section 552(1) of the Act for 2018/2019 is made at one hundred and thirty six dollars ($136.00) per occupancy for each assessment, for a 20mm or 25mm connection; five hundred and forty four dollars ($544.00) for a 40mm connection, eight hundred and fifty dollars ($850.00) for a 50mm connection, two thousand one hundred and seventy six dollars ($2,176.00) for a 80mm connection and three thousand four hundred dollars ($3,400.00) for a 100mm connection, to be charged per connection for each assessment; and one hundred and thirty six dollars ($136.00) for vacant or unconnected land per assessment, and have a short title of “Water Access”; and a consumption charge of two dollars and ninety cents ($2.90) per kilolitre to apply to all water consumption billed during the financial year and such charge to have a short title of “Water Charge” in accordance with Section 543 of the Act.

 

2          Council resolves that in accordance with Section 501 of the Act the annual access charge for sewerage services to all properties connected or able to be connected to Council's sewer in accordance with Section 552(3) of the Act for 2018/2019 is made at six hundred and three dollars ($603.00) per occupancy for each assessment for residential connections; for non-residential connections two hundred and twenty eight dollars ($228.00)  for 20mm or 25mm connection, nine hundred and twelve dollars ($912.00) for 40mm connection, one thousand four hundred and twenty five dollars ($1,425.00) for 50mm connection, three thousand six hundred and forty eight dollars ($3,648.00) for 80mm connection and five thousand seven dollars ($5,700.00) for 100mm connection, per connection for each assessment; and two hundred and twenty eight dollars ($228.00) for vacant or unconnected land per assessment, and have a short title of “Sewer Access”; and a sewer usage charge of three dollars and forty cents ($3.40) per kilolitre to be calculated on the estimated volume discharged from properties, excluding residential connections, using the total water consumption based on NSW Department of Water and Energy guidelines and such charge to have a short title of "Sewer Usage Charge" and be included on the ‘Water Account’.

 

3          Council resolves that in accordance with Section 501 of the Act the annual access charge for sewerage services to all residential properties connected to Council's low pressure sewer system in accordance with Section 552(3) of the Act for 2018/2019 is made at five hundred and seventy eight dollars ($578.00) per occupancy for each assessment for residential connections, and have a short title “Sewer Access – Res – Pressured”

 

4          Council resolves that in accordance with Section 501 of the Act, the waste management tip provision charge for 2018/2019 is made at one hundred and forty seven dollars ($147.00) per assessment for properties categorised as Business or Farmland, or are Non Rateable, that are not vacant but do not, or have elected not to, receive a commercial waste service or are not on a waste collection route, or vacant land where the service is available; such charge to have the short title of “Tip Provision”.


 

5          Council resolves that in accordance with Section 496 of the Act, the annual charge for 2018/2019 for domestic waste service on all occupied rateable land in the Shire, categorised Farmland or Residential under Section 515 or 516 of the Act, or are Non Rateable properties to which a domestic waste service is provided, is made at five hundred and forty three dollars ($543.00) per occupancy for each assessment which contains up to and including five residential occupancies, such charge to have a short title of “Full Domestic Waste Service”, the amount of the annual charge will be the amount derived by applying the formula A = B x $543.00, where “A” equals the annual charge, “B” equals the number of occupancies and $543.00 is the unit price. Residential assessments with six or more occupancies, upon request, may be charged one full service charge of five hundred and forty three dollars ($543.00) and sufficient additional bins, at the appropriate charge, to service the waste collection requirements of the assessment, as agreed between the property owner and the Council’s Civic Services Coordinator. Owners of secondary dwellings with a gross floor area of up to 60 square metres will have the option of a second domestic waste service.

            A waste management ‘tip provision’ annual charge of one hundred and forty seven dollars ($147.00) for the year 2018/2019 is made for properties categorised Farmland or Residential or are Non Rateable, that are not vacant, but do not receive a domestic waste service or are not on a waste collection route.

 

6          Council resolves that in accordance with Section 496 of the Act the annual charge for 2018/2019 for domestic waste on all vacant rateable land in the Shire, categorised Residential (under Section 516 of the Local Government Act 1993) or are Non Rateable and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville and all land within the rural sector with a residential building entitlement, including land categorised as Farmland, where the domestic waste collection service is available, is made at one hundred and thirty two dollars ($132.00) per assessment, such charge to have a short title of “Vacant Waste Management”.

 

7          Council resolves that in accordance with Section 501 of the Act, the annual charge for 2018/2019 for waste service on all occupied rateable land in the Shire, categorised Business (under Section 518 of the Act) to which a waste service is provided, or is Non Rateable land to which a non-residential waste service is provided, is made at five hundred and nineteen dollars ($519.00) per occupancy per assessment, such charge to have a short title of “Full Commercial Waste Service”, the amount of the annual charge will be the amount derived by applying the formula A = B x $519.00, where “A” equals the annual charge, “B” equals the number of separate occupancies and $519.00 is the unit price.

 

8          Council resolves that in accordance with Section 501 of the Act, the annual charge for 2018/2019 for waste service on all occupied rateable land in the Shire, categorised “Business” or “non-Rateable” to which a waste service, including a Bulky Goods Pick-up service is provided, is made at five hundred and forty three dollars ($543.00) per occupancy per assessment, such charge to have a short title of “Commercial Waste with BGP”, the amount of the annual charge will be the amount derived by applying the formula A = B x $543.00, where “A” equals the annual charge, “B” equals the number of separate occupancies and $543.00 is the unit price.

 

9          Council resolves that in accordance with Section 501 of the Act the annual charge for waste for 2018/2019 on all vacant rateable land in the Shire, categorised Business (under Section 518 of the Act) or is Non Rateable land, and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville, is made at one hundred and thirty two dollars ($132.00) per assessment, such charge to have a short title of “Vacant Waste Management”.

 


 

10         Council resolves that in accordance with Section 496A of the Act & Regulation Clause 125AA the annual charge for 2018/2019 for stormwater management services on all rateable privately owned developed non strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment, such charge to have a short title "Stormwater Charge".

 

11         Council resolves that in accordance with Section 496A of the Act & Regulation Clause 125AA the annual charge for 2018/2019 for stormwater management services on all rateable privately owned developed strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twelve dollars and fifty cents ($12.50) per lot/assessment, such charge to have a short title "Stormwater Res-Strata ".

 

12         Council resolves that in accordance with Section 496A of the Act & Regulation Clause 125AA the annual charge for 2018/2019 for stormwater management services on all rateable privately owned developed business land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres, such charge to have a short title "Stormwater Business " and be capped at $100.00 per assessment.

 

13         Council resolves that in accordance with Section 496A of the Act & Regulation Clause 125AA the annual charge for 2018/2019 for stormwater management services on all rateable privately owned developed business strata lots/land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at an amount equal to twenty five dollars ($25.00) per strata plan land parcel (parent parcel) plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres and capped at one hundred dollars ($100.00) then be charged the greater of five dollars ($5.00) or the relevant proportion of the maximum annual charge that would apply to the land subject to the strata scheme (the ‘relevant proportion’ is the proportion that the unit entitlement of that lot in the scheme bears to the aggregate unit entitlement of the scheme), such charge to have a short title "Stormwater Bus-Strata".

 

14         Council resolves that a rate of zero point zero zero five nine three dollars ($0.00593) on the land value of all rateable land in the rating category of “Farmland”, is made for the year 2018/2019, subject to a minimum rate of five hundred and twenty six dollars ($526.00) per assessment, in accordance with Section 458 of the Act, such rate to apply to all properties categorised as “Farmland”, pursuant to Section 515 of the Act, such rate to a short title of “Farmland” in accordance with Section 543 of the Act.

 

15         Council resolves that a rate of zero point zero zero six zero eight three dollars ($0.006083) on the land value of all rateable land in the rating category “Residential” is made for the year 2018/2019, subject to a minimum rate of seven hundred and forty five dollars ($745.00) per assessment, such rate to apply to all properties categorised as “Residential”, pursuant to Section 516 of the Act, excluding all properties in the sub categories “Town” and “Village/Estates”, such rate to have a separate short title of “Residential Non-Urban”.


 

16         Council resolves that a rate of zero point zero zero six zero eight three dollars ($0.006083) on the land value of all rateable land in the rating category “Residential”, sub category “Town” is made for the year 2018/2019, pursuant to Section 516 of the Act, subject to a minimum rate of seven hundred and forty five dollars ($745.00) per assessment, such rate to apply to all rateable land located in centres of population described as comprising all properties zoned residential, located in the towns of Nambucca Heads, Hyland Park, Macksville, Bowraville, Scotts Head and Valla Beach and serviced or able to be serviced with water supply, sewerage, or septic tank, such rate to have a separate short title of “Residential Town”.

 

17         Council resolves that a rate of zero point zero zero six zero eight three dollars ($0.006083) on the land value of all rateable land in the rating category “Residential”, sub-category “Village/Estates” is made for the year 2018/2019, pursuant to Section 516 of the Act, subject to a minimum rate of seven hundred and forty five dollars ($745.00) per assessment, such rate to apply to all rateable land located in the villages of Eungai Rail, Eungai Creek, Warrell Creek, Donnellyville, Taylors Arm – Upper and Lower, and all Estates comprising all residential land within the rural sector with a residential building entitlement and within a subdivision both past and present which results in the concentration of holdings to create an estate of two or more lots, all ribbon development residential lots along rural roads contiguous to developed estates and villages and all ribbon development residential lots along rural roads immediately opposite to developed estates, such rate to have a separate short title “Residential Village/Estates”.

 

18        Council resolves that a rate of zero point zero zero eight two dollars ($0.0082) on the land value of all rateable land in the rating category “Business” is made for the year 2018/2019, subject to a minimum rate of seven hundred and forty five dollars ($745.00) per assessment, such rate to apply to all properties  categorised as “Business”, pursuant to Section 518 of the Act, excluding all properties in the sub categories “CBD” and “Industrial Estate”, such rate to have a separate short title of “Business Ordinary”.

 

19        Council resolves that a rate of zero point zero one two two dollars ($0.0122) on the land value of all rateable land in the rating category “Business”, sub category “CBD” is made for the year 2018/2019, pursuant to Section 518 of the Act, subject to a minimum rate of seven hundred and forty five dollars ($745.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “CBD” in the towns of Nambucca Heads, Bowraville, Macksville, Valla Beach, and Scotts Head and such rate to have a separate short title of “Business CBD”.

 

20      Council resolves that a rate of zero point zero zero seven eight dollars ($0.0078) on the land value of all rateable land in the rating category “Business”, sub category “Industrial Estate” is made for the year 2018/2019, pursuant to Section 518 of the Act, subject to a minimum rate of seven hundred and forty five dollars ($745.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “Industrial Estate” in the towns of Nambucca Heads and Macksville, and such rate to have a short title of “Business Industrial”.

 

21      Council resolves that a special rate, pursuant to Section 495 of the Act, consisting of a base amount of twenty dollars seventy five cents ($20.75) per assessment, with a short title of “Environmental Base” and an ad-valorem amount of zero point zero zero zero one four five dollars ($0.000145) on the land value of all rateable land in Council’s area (refer Section 538 of the Act), with a short title of “Environmental Levy”, are made for the year 2018/2019. The base amount will produce approximately forty seven point four two percent  (47.42%) of the total amount payable by the levying of the special rate so as to comply with Section 500 of the Act.

 

22        Council resolves that an annual charge of ninety six dollars ($96.00) for Category 1 (Low Risk) Sewer Trade Waste, is made for the year 2018/2019 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 1”.

 

23        Council resolves that an annual charge of ninety six dollars ($96.00) for Category 1A (Low Risk) Sewer Trade Waste, is made for the year 2018/2019 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 1A”, with an additional charge of one dollar and eighty cents ($1.80) per kilolitre for Non-Conforming Usage (if required pre-treatment is not installed or properly maintained), is made for the 2018/2019 pursuant to Section 502 of the Act.

 

 

24        Council resolves that an annual charge of one hundred and fifty nine dollars ($159.00) for Category 2 (Medium Risk) Sewer Trade Waste, is made for the year 2018/2019 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 2”, with a usage charge of one dollar and eighty cents ($1.80) per kilolitre or fourteen dollars and forty eight cents ($14.48) per kilolitre for Non-Conforming Usage (if required pre-treatment is not installed or properly maintained), is made for the 2018/2019 pursuant to Section 502 of the Act.

 

25        Council resolves that an annual charge of one hundred and fifty nine dollars ($159.00) for Category 3 (High Risk) Sewer Trade Waste, is made for the year 2018/2019 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 3”, with an additional charge of one dollar and fifteen cents ($1.15) per kilogram for Excess Mass, is made for the year 2018/2019 pursuant to Section 502 of the Act.

 

26        Council resolves that an annual charge of ninety six dollars ($96.00) for Category 4 Septic tank Effluent Disposal Sewer Trade Waste, is made for the year 2018/2019 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 4”.

 

27        Council resolves that an annual charge of ninety six dollars ($96.00) for Category 4 Caravan Dump Effluent Disposal, is made for the year 2018/2019 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 4”, with a charge of one hundred and forty three dollars ($143.00) for Disposal at Treatment Works with a maximum of 2,500L, disposals over 2,500L will have an additional charge of fifty two dollars ($52.00) per 1000L, is made for the year 2018/2019 pursuant to Section 501 of the Act.

 

28        Council resolves that an annual charge of one hundred and eighty dollars ($180.00) for On-site Sewer Management Systems (OSSMS) operated in the high risk zone is made for the year 2018-2019 pursuant to Section 68 of the Act and have a short title “OSSMS Zone 1”; properties with less than three OSSMS will be charged one charge unit while properties with three or more OSSMS will be charged two charge units.

 

29        Council resolves that an annual charge of fifty five dollars ($55.00) for On-site Sewer Management Systems (OSSMS) operated in the medium risk zone is made for the year 2018-2019 pursuant to Section 68 of the Act and have a short title “OSSMS Zone 5”; properties with less than three OSSMS will be charged one charge unit while properties with three or more OSSMS will be charged two charge units.

 

30        Council resolves that an annual charge of thirty dollars ($30.00) for On-site Sewer Management Systems (OSSMS) operated in the low risk zone is made for the year 2018-2019 pursuant to Section 68 of the Act and have a short title “OSSMS Zone 10”; properties with less than three OSSMS will be charged one charge unit while properties with three or more OSSMS will be charged two charge units.        

 

31        Council resolves that an interest rate of 7.5% per annum is made for the year 2018/2019, pursuant to Section 566 of the Act, and be charged on overdue rates and charges.

 

 

OPTIONS:

 

Council may resolve to adopt the Rates and Charges without applying the 2.3% rate peg increase or to adopt the Rates and Charges with a percentage increase between 0 and 2.3 %.

 

 

DISCUSSION:

 

IPART has approved a rate peg increase in general income of 2.3%.

 

Council's minimum rate for Residential and Business categories has been increased by $10.00 to $745.00.

 

Council’s minimum rate for the Farmland category has been increased by $13.00 to $526.00 (as determined by IPART vide, Regulation Clause 126).

 

Two new charges have been introduced this year and reference to the Business sub-category “Caravan Parks” has been deleted following their merging with Business “Ordinary” in 2017-18.

 

Item 3 - Relates to the low pressure sewer systems provided at the Pearl Estate north of Valla and the sewer main extension south of Nambucca. These systems require a pump and to help offset the electricity cost of operating the pump the Manager Water and Sewerage has agreed to rebate the affected ratepayers $25.00 off the normal Annual Residential Sewer Access charge. This rebate will be reviewed each year in line with the review of Fees & Charges.

 

Item 8  - Relates to four (4) business rated properties whose sole business purpose is the provision of residential accommodation, and who have requested, the Civic Services Coordinator, to be included in the Bulky Goods Pick-up Service as provided to residential ratepayers. The amount of the charge is identical to the Section 496 charge particularised at Item 5. These four businesses are charged a total of 430 waste management charges.

 

 

CONSULTATION:

 

General Manager

Assistant General Manager Corporate Services

Manager Financial Services

Civic Services Coordinator

Rates Officer

Office of Local Government

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no environmental impact.

 

Social

 

This report has no social impact.

 

Economic

 

There is no economic impact.

 

Risk

 

There is no risk to Council.

 

 

FINANCIAL IMPLICATIONS:

 

There are no additional financial implications to the adopted budget.

 

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager's Report

ITEM 9.5      SF1148            280618         Council Ranger's Report May 2018

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

The following is the Council’s Ranger’s reports regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger and other Council Officers for May 2018.

 

 

Recommendation:

 

That the Council’s Ranger’s report for May 2018 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

0

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

0

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

6

1

Abandoned or Stray

7

4

Surrendered

3

7

Animals transferred from Seizure Activities

0

0

Total Incoming Animals

16

12

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

1

1

Sold

2

4

Released to Organisations for Rehoming

7

1

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

2

Dangerous Dogs

 

0

Owner’s Request

0

0

Due to Illness, Disease or Injury

0

0

Feral/infant animal

0

0

Unsuitable for rehoming

0

0

Unable to be rehomed

0

0

Total Euthanased

0

0

Total Outgoing Animals

10

8

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

6

4

 

Cattle

Breakdown

Total

Seized

0

0

Returned to Owner

0

0

Impounded

               2

2

Total Seized

0

0

 


 

 

May 2018

PARKING

OFFENCE CODE.

PN NUMBER

DATE ISSUED

PENALTY $

 

82616

3168973510

4/05/2018

110.00

 

83595

3168973529

10/05/2018

257.00

 

83596

3168973547

18/05/2018

330.00

 

 

 

TOTAL:

697.00

 

May 2018

COMPANION ANIMALS & OTHER

OFFENCE CODE.

PN NUMBER

DATE ISSUED

PENALTY $

9325

3168973538

17/05/2018

110.00

 

 

TOTAL:

110.00

 

May 2018

OTHER

Issued By:

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager's Report

ITEM 9.6      SF2482            280618         Macksville Bridge - Brightening the future, highlighting our heritage - Office of Environment & Heritage funding

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

The purpose of this report is to advise Council of a grant offer of $100,000 under the Office of Environmental Heritage (OEH) Heritage Near Me Program, (Local Heritage Strategic Project), to support Council to light the Macksville Bridge and provide heritage signage, information and entrance statements for the bridge. The report requests Council allocate the funding, both cash and in-kind, submitted with our application, as required by the grant agreement.

 

 

Recommendation:

 

1        That Council accept the funding offer of $100,000 from the Office of Environment and Heritage to support the project: Macksville Bridge – Brightening the future, highlighting our heritage.

 

2        Council allocate an amount of $132,917 from the budget for improvements to Macksville,

 

3        That Council note the total project is valued at $232,917.

 

 

 

OPTIONS:

 

1        Council may choose not to accept the funding.

 

2        Council may choose to source the $132,917 from working funds, retaining the full $400,000 in the Macksville Revitalisation budget for other civic works in the Town Centre, such as street tree installation and other similar activities.

 

 

DISCUSSION:

 

Council engaged in a workshop with the Office of Environment and Heritage, (OEH), for the Heritage Near Me Program, and following favourable feedback, submitted an initial Expression of Interest (EOI) under this program, to light up the Macksville Bridge, in July 2017.

 

Council was then encouraged to proceed to submission of an application, pending initial approval of the EOI. This application was submitted in November 2017.

 

Council received advice on 5 June 2018, that our application for funding had been successful, for the full allocation of $100,000.

 

This project is to be completed within 6 months of acceptance of the grant funds, so this is expected to be 31 December 2018.

 

This project will support Council’s commitment to the beautification of Macksville post bypass, and effectively complement all the other proposed works to be undertaken in the 2018/19 financial year.

 

The primary objective of this project is to highlight the heritage significance of the Macksville Bridge. Since its opening in 1931, the Macksville Bridge has been a landmark urban feature within the Nambucca Valley, and for any person travelling up or down the east coast of NSW. An objective of this project is to create an even more memorable landmark through embellishments to the bridge that highlight its structural form and character and provide historic relevance to the feature.

 

In addition, the spaces providing pedestrian access to the bridge, at both the northern and southern entrances, will be embellished. The southern entrance will be re-designed to allow viewing of the bridge and provide interpretive information on the history of the bridge and other local heritage items, including the Nambucca Hotel, the Star Hotel, Macksville Post Office, and also the Nambucca River foreshore. This part of the project will also aim to provide connections with other heritage locations in the Shire such as Bowraville and the Pub With No Beer.

 

Matching Funding

 

Council has been allocated the maximum grant for our project, being $100,000, under the OEH funding program. The project is, however, valued at $232,917.

 

Council is required to allocate funding of $132,917, both cash and in-kind, in the following manner:

 

·      Council has noted in-kind commitment to the project of staff time to coordinate activities related to the project.

 

·      On 14 June 2018 Council resolved to place funding for the Macksville Streetscape revitalisation in reserve until works are ready to commence, (approximately $300,000). In addition to this, the draft budget presently on exhibition proposes $100,000 towards the civic works. Combined this allows for a budget of $400,000 to support Macksville revitalisation works, including street tree installations and other activities.

 

·      It is proposed that Council allocate the $132,917 from the Macksville Revitalisation budget to support this project. These funds will support the embellishments to pedestrian entrance space to the bridge, and the cost of electrical contractors for installation of the lights.

 

Note: Council has applied for a number of other grants to support improvements to Macksville and we are presently awaiting notification.

 

 

CONSULTATION:

 

Coordinator Strategic Planning & Natural Resources

Manager Development & Environment

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The embellishments at the entrance to the bridge will include landscaping improvements. The lighting of the bridge will incorporate LED lights or similar energy efficient lighting.

 

Social

 

Council will investigate opportunities to use lighting which may support various community events or charities by using coloured effects.

 

Economic

 

The project is one of a number of projects aimed at supporting post bypass improvements to the town for the local community and also visitors to the Shire.

 


 

Risk

 

There is no risk to Council, however should Council not accept the funding being offered by OEH for this project, Council will not be able to proceed.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The direct impact on the 2018/2019 budget is an allocation of $132,917 to demonstrate a commitment to the funding offer. These funds would be sourced from the Macksville Revitalisation budget.

 

Service level changes and resourcing/staff implications

 

The project will have the following implications:

 

-    Project administration will be undertaken by the Grants Officer and the Coordinator of Strategic Planning and Natural Resources;

-    Project Planning will be managed by the Coordinator of Strategic Planning and Natural Resources;

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager's Report

ITEM 9.7      SF2423            280618         Development Applications greater than 12 months or where submissions received -  to 20 June 2018

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 20 June 2018 be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/179

3 August 2017

Telecommunications Facility (Mobile Phone Tower)

Lot 3 DP 1147417, 1079 Scotts Head Road, Scotts Head

Since the revised plans have been notified, 111 submissions have been received.

·           12 submissions support the DA in any location that works. Comments include the necessity of being able to receive a reliable signal for residents, businesses and tourists, particularly when emergency services are needed. Some of these submissions also objected to the anonymous posters being distributed in Scotts Head.

·           3 submissions support the structure being placed on the water tower in Vista Way. Comments include Council receiving lease funds from the applicant instead of a private owner, coverage will be better, the structure shouldn’t be placed in a rural setting, less visual impact. Both submissions also object to the structure being placed in Way Way.

·           7 submissions support the structure being placed at Way Way (some of these, but not all, object to the water tower location) –coverage will be good, visual impact minimal, the sooner the better, impact would be greater on water tower as it would be closer to more people, painting it green will minimise the visual impact.

·           27 submissions and 2 petitions object to the structure being placed in Vista Way, however some of these support it being placed at Way Way. Objections include potential health impacts on residents, closer to more people in Vista Way than at Way Way, devaluing properties, visual impact, will prevent residents using the area on Vista Way for recreational purposes, once installed, further infrastructure could be added, salt air could damage the structure. Some state that the out-of-town location at Way Way would minimise these impacts.

·           19 submissions object to the structure being placed at Way Way, with a few of them stating it should go on Council land (at least one stating it should be in Vista Way at the water tower). Objections include tower would be placed in an EEC, danger to the structure through bushfire, structure is too high, impact on rural views and outlook, may not provide coverage to all of Scotts Head , too much clearing will need to occur, no Elder present during heritage assessment.

·           43 submissions and 1 petition object to the structure at either location. Objections include health impacts, incompatibility with a coastal village in a rural setting, income going to private individual, newer technology could come in soon, meaning tower will become a white elephant, visually overwhelming, people moving/living in a coastal village should not expect all the services available in bigger locations, having access to the internet 24/7 will lead to increases in both youth suicide and online gambling.

STATUS: Notification closed on 19 June.  Will be reported to Council on 12 July.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2018/053

16 March 2018

Dwelling Additions

Lot 3 Section B DP 17707, 22 Matthew Street, Scotts Head

Twelve submissions have been received plus a supplemental submission received after the closing date. All object to the proposal

·           Applicant should not be allowed to vary 6.5 metre LEP/DCP Height of Buildings control – would set a precedent and would result in view loss.

·           Overshadowing and loss of privacy will be experienced by adjoining owner.

·           Council’s planning documents should be reviewed to ensure they are clear.

STATUS: Being assessed – applicant has lodged information showing extent of view loss for various options

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2018/076

13 April 2018

Earthworks and Road (related to new health facility(

Lot 11 DP 883264, 19 Letitia Close, North Macksville

Three submissions and one petition have been received – they oppose the proposal

·           Access to hospital should be an intersection off Letitia Close, including an island and “give way” sign

·           Outbound lane width of 3.5 metres appears inadequate

·           Access road should be built on higher ground where Pacifico has already built a temporary road – will avoid some flood impacts.

·           Old Coast Road to Mattick Road should be considered as the access point

·           Mosquito infested swamp makes this an unsuitable area for the proposed development

·           Alterations will be required to power infrastructure at the intersection

·           Access to and from the private laneway will be restricted for people towing a caravan as well as waste services and roadside mail delivery.

·           Private access road may need sealing and waste and mail services may need relocating – who will pay for this?

·           The design of the access road and earthworks as proposed will be extremely unsafe for road users and will impact on residents’ amenity.

·           Residents were promised by Pacifico that the batch plant/beam construction site would be returned to its former farming condition and that no development would occur on the site.

·           Amenity has already been reduced with the new highway and off-ramp and hospital traffic will only worsen this. Headlights from traffic on the road will impact bedrooms and living areas.

·           An interchange at Mattick Road would make more sense.

·           Design of road and roundabout is dangerous with not enough line of sight and a tight turn. Will pose a danger to pedestrians, bicycle riders and horse riders who often use Old Coast Road. Will be particularly dangerous for ambulances travelling at speed, particularly as a school bus uses Letitia Close

·           When Pacifico used a version of the proposed road they had permanent traffic control on it as they obviously deemed it unsafe otherwise.

·           How will waste services, mail delivery, etc access Letitia Close mailboxes?

·           Who will maintain the extended section of Letitia Close?

·           An earth bank which minimises noise for Letitia Close residents will need to be partially removed

·           Security of Letitia Close residents has already been compromised by highway construction with motorists using it as an informal rest area. This will increase when the hospital access road is constructed.

·           Increased noise and light from vehicles on the road will impact residents’ amenity

·           Flooding issues may arise due to the proposed location of the road

·           A T-intersection should not be placed on a bend in the road, it should be on a straight section to reduce danger

STATUS: Applicant is considering issues raised in submissions and will provide revised plans.


DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2018/060

24 March 2018

Two Lot Subdivision

Lot 2 DP 1119830, Alexandra Drive, Nambucca Heads

Twenty-two submissions have been received. All oppose the proposal.

·           Not enough information has been provided with the proposal – what is proposed to be constructed on the lot/s being created? Will the lots be sold for the construction of quality permanent brick and tile residences or rentals for itinerant persons or holiday/traveller accommodations for caravans, etc or temporary demountable sheds?

·           Recreational areas should be part of the proposal

·           Need to know details of construction materials to be used in dwellings, as there are covenants to this effect on other properties in the area

·           Natural bush is to be cleared which could be detrimental to flora and fauna

·           Noise and traffic from the proposal will negatively impact residents’ amenity

·           Would like information on how long it will take for the blocks to be developed

·           Size and scale of development not compatible with rural aspect of surrounding residences

·           No mention is made in the application of increased traffic volumes. A conservative estimate would be an additional 65,000 vehicular traffic movements per annum.

·           No details provided as to onsite and visitor parking

·           Nearby roads will need to be upgraded due to the increased traffic movements

·           No details of how the site will be promoted – a holiday rental destination, a rental site for itinerant persons, permanent brick and tile home sites, a retirement village or something else?

·           Such a development could lead to an increase in crime statistics such as vandalism, graffiti, damage to property where itinerant populations are present.

·           Nearby properties could be devalued by the development.

·                 Will rate revenue be diverted away from Nambucca Heads to prop up Macksville community facilities?

·           Nearby residents appreciate their right to appeal to the Minister for Local Government, if required, for a proper and reasonable address of their concerns, including a deep and thorough forensic audit of Council. Such an audit would include how and why developments are approved, how and to whom contract are issued and why Council approves quality developments for Macksville and is maintaining the current hospital at Macksville, as well as building a new one. Why does Macksville need two hospitals?

·           Council has apparently rejected Development applications by both Coles and Aldi to build in Nambucca Heads as the retail developments were proposed in industrial areas. Council should not reject good solid developments for Nambucca Heads. Does this happen because the Council Chambers and majority of Councillors live in or close by to Nambucca?

·           Questions raised are not accusations of corruption or malfeasance by Council or individuals but a reflection of the disappointment/distrust that the people of Nambucca Heads feel towards Council.

·           Development should not be approved because it brings nothing to the people and community of Nambucca Heads and may damage already existing and struggling businesses.

STATUS: Being assessed – referred to RFS and LALC. RFS have responded with conditions.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2005/345/4

7 May 2018

Four Lot Subdivision - Modification

Lot 32 DP 1124339, 14 Thompson Street, Valla Beach

Two submissions have been received. They object to the proposal

·           Will impact on privacy of adjoining property

·           Concerned about possible future increase in stormwater flows.

·           The access road should be sealed, be at least 2 metres from the adjoining property and aligned as close as possible to the tennis courts.

·           The turning circle should be relocated to the far side of the tennis courts where the noise and impact on residents, etc would be reduced.

STATUS: Being assessed

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2018/125

13 June 2018

Alterations to existing caravan park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

Two submissions have been received. Both object to the proposal

·           Altering permanent sites to tourist sites will affect the amenity of the permanent residents

·           Residents living on the back road will be inconvenienced by the proposed turning area in front of site 48

·           The eastern road shouldn’t be two way as it does not appear to be wide enough and it will be unsafe

·           There are drainage issues in these areas that need to be addressed that are not mentioned in the proposal.

·           A private path between sites 48 and 49 is now to be a permanent public path. No consultation was undertaken with those site owners.

·           Lots currently approved as permanent are already being used as tourist lots – a change which has occurred without approval

·           The provided plans do not show recent improvements/changes eg carports, games room

 

STATUS: Being assessed. Has been referred to the RFs

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    28 June 2018

General Manager

ITEM 9.8      SF251              280618         Schedule of Council Public Meetings 2018

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2018.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for Council meetings in 2018 be noted and received for      information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Ordinary Council Meeting

12 July

Council Chambers

5.30 PM

Access Committee

24 July

Council Chambers

2.00 PM

Ordinary Council Meeting

26 July

Council Chambers

5.30 PM

Nambucca Business Advisory Committee

1 Aug

Council Chambers

6.00 PM

NSC Traffic Advisory Committee

7 Aug

Council Chambers

10.30 AM

Ordinary Council Meeting

16 Aug

Council Chambers

5.30 PM

Access Committee

28 Aug

Council Chambers

2.00 PM

Ordinary Council Meeting

30 Aug

Council Chambers

5.30 PM

Ordinary Council Meeting

13 Sep

Council Chambers

5.30 PM

Access Committee

25 Sept

Council Chambers

5.30 PM

Ordinary Council Meeting

27 Sept

Council Chambers

5.30 PM

 

Attachments:

There are no attachments for this report.    


Ordinary Council Meeting                                                                                                    28 June 2018

Assistant General Manager Engineering Services Report

ITEM 10.1    SF1676            280618         2017-18 Capital Works Program Monthly Report

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets; Matthew Leibrandt, Manager Infrastructure Services; Keith Williams, Manager Technical Services; Richard Spain, Manager Water and Sewerage; Wayne Lowe, Manager Business Development         

 

Summary:

 

The summary of the entire 2017/18 Capital Works Program is located on the Council website. The capital works primarily associated within Engineering Services has been developed to be generally updated on the Council website within the first week of each month. Capital works administered by other departments has been included and staff will provide comment on their individual areas with respect to the progress.

 

In lieu of the quarterly budget review (QBR) reports, the Capital Works are now reported monthly to Council through the Business Paper which is a more proactive approach to the review of the program and reporting of potential risks as they arise rather than after the fact as per a QBR report.

 

At the time of preparing this report Engineering Services Capital Works budget expenditure is $9,388,118 representing 80% of the allocation year to date The overall Capital Works Program expenditure (including other departments and special projects) is $10,170,944 representing 78% of the allocation year to date.

 

It is pleasing to report that 2017/18 Engineering Services Capital Works Program will substantially be completed at 30 June. At the time of preparing this report, there are a number of invoices for work to be received for works currently in progress and a number of savings across the program that reflects in the percentage of completion.

 

 

Recommendation:

 

1        That Council receive and note the information pertaining to the progress of the 2017/2018 Capital Works Program for June 2018.

 

2        That Council revote the allocations of:

 

·      WO 2355 NH Arts & Community Centre  Emergency Exit Stairs remaining $15,678.00

·      WO 3055 NH Arts & Community Centre replace roof remaining $57,817.00

·      WO 3074 V-wall upgrade –remaining expenditure at 30 June

·      WO 3085 Lanes Bridge- remaining expenditure at 30 June

·      WO 3098 Gumma Road $90,000.00

·      WO 3093 Scotts Head Road - remaining expenditure at 30 June

 

3        That Council reallocate the amount of $60,000 from WO 1353 Urban Roads heavy patching program onto WO 3203 Mann Street to cover the additional work required for unforeseen subgrade pavement.

 

4        That Council place the savings within the 2017/18 bridge program at 30 June 2018 into a bridge development reserve for use in the 2018/19 budget to construct two “green bridges” in partnership with external industries and potential grant funding.

 

5        That Council note the previous reports provided by the Coordinator of Strategic Planning and Natural Resources on the revote of funds across the special projects program.

 

6        That Council note the previous report provided by Manager Business Development on the land development projects anticipated revotes for the Railway Road industrial estate and Hyland Park residential subdivision, as well as endorse the revote of the remaining expenditure of $21,105.00 on WO 1960 Pool Improvements to complement works in the 2018/19 budget.

 

7        That Council endorse the revote of funds within the Development and Environment and Natural Resources projects for:

 

·      WO 2161 Cemetery improvements $30,000.00

·      WO 2160 Animal shelter sealing $16,000.00

 

 

 

OPTIONS:

 

No other options were considered with this report.

 

 

DISCUSSION:

 

A publicly available, rolling update of the progress of Council’s Capital Works Program will be of assistance to the public, Council staff and Councillors in answering enquiries.  It will also provide Council management with the opportunity to more proactively review the implementation of the program and potential risks.

 

Summary of approved variations for 2017/18 financial year across the Capital Works Program:

 

At the time of preparing this report, the variations or revote of funds that have been endorsed by Council in the Capital Works Program throughout the 2017/18 financial year are summarised as follows:

 

Council Meeting 28 September 2017

 

·      Allocate an amount of $50,000.00 from Working Funds to WO 2392 Thompson Street car park to complete the embankment revetment due to the Fisheries Permit conditions of not being able to reuse previously placed rock material being classified as habitat.

·      Reallocate the amount of $150,000.00 for WO 3053 Ridge Street Amenities for the construction of a new toilet block adjacent to the Nambucca Heads Library to the replacement of the Lions Park Reserve amenities at Valla Beach as the proposed extension design of the Nambucca Heads library incorporates new public toilet amenities as part of the overall project.

·      Allocate an additional $12,000.00 from the Rural Fire Service (RFS) reserve to WO 1716 RFS station toilet upgrade at North Arm.

 

Council meeting 26 October 2017

 

·      Reallocate the amount of $68,600.00 from Rodeo Drive (WO2396) to Scotts Head Road (WO2837).

 

Council meeting 30 November 2017

 

·      Reallocate the amount of $80,000.00 from Allgomera Road (WO 1966) to South Bank Road (WO 3090);

·      Allocate an additional $8,000 from working funds to be transferred into the plant reserve to plumb the necessary hydraulics for the bull blade to be fitted to the Cat grader;

·      Allocate an additional $10,000 from working funds to be transferred into the plant fund for the purchase of Plant 5119 (water service truck) increasing the allocation to $82,000;

·      Allocate an additional $20,000 from working funds to be transferred into the plant fund for the purchase a larger Hiab crane for Plant 5127 (Sewer - light rigid truck and Hiab) increasing the allocation to $105,000;

·      Reduce the allocation for WO 2352 Bowraville STP - upgrade of recycled water system by $500,000 and place the funds into sewer reserve to compliment external grant funding and complete the works within the 2018/19 financial year.

 

Council meeting 14 December 2017

 

·      That Council allocate an additional $8000 from working funds to WO 3068 Alexandra Drive open drain to complete works on Alexandra Drive.

 

Council meeting 22 February 2018

 

·      That Council allocate an additional $75,000 from working funds to WO3090 South Bank Road to cover the over expenditure on the project attributed to substantial rework with adverse weather conditions experienced over the duration of the project.

·      That Council reallocate the funding of $301,400.00 to WO3202 Bellingen Road (stage three) to the Bellingen Road stage four project (Tallowood School to Blackberry Lane) due to the cattle underpass not being constructed and that funding be allocated for stage three in the 2018/19 budget following the installation of the cattle underpass.

·      That Council reduce the 2017/18 budget allocation for WO3085 Lanes bridge to $300,000 and place the remainder $700,000 Council funding into a restricted bridge reserve for completion of the bridge works in the 2018/19 financial year; noting that $1M is Federally funded under an agreement and paid on milestones which will occur in the 2018/19 financial year; and $500,000 is State funded and the agreement for this funding is still to be provided to Council and signed.

·      That Council allocate an additional $25,000.00 from working funds to WO3249 Bellwood Park Shade Centre to complement the grant received and cover the total cost of the shade shelter and foundations.

·      That Council note the additional funding has been provided by the RFS for the station extension at Eungai WO3235 to increase the allocation to $180,000 and the forecast that it may not be fully competed at 30 June due to the timeframe of the funding announcement and the time required to tender and report to Council in accordance with the tender guidelines.

 

Council meeting 31 May 2018

 

·      That Council revote the allocation of $239,188 remaining on WO 3231 Riverside Drive and include the funding in the 2018/19 Capital Works Program.

·      That Council note that an amount of $50,000 is required to be carried forward into 2018/19 Capital Works Program for the final contract payment on WO 3235 Rural Fire Service station extension at Eungai.

·      That Council note that an amount of $50,000 is anticipated to be carried forward into 2018/19 Capital Works Program for the final contract payment on WO 3053 Valla Beach Reserve amenities.

·      That Council revote the allocation of $85,286.00 across WO’s 3261 and 3268 Scotts Head Tennis Club and include the funding in the 2018/19 Capital Works Program.

·      That Council reallocate the savings of $100,000 from within the Urban Street Rehabilitation Program onto WO 3203 Mann Street.

·      That Council revote the allocation of $135,000 remaining on WO 2352 Bowraville STP - Upgrades of Recycled Water System and include the funding in the 2018/19 Capital Works Program.

 

Revotes for 2017/18 end of financial year across the Capital Works Program

 

The Assistant General Manager Engineering Services, Manager Infrastructure Services, Manager Assets and Manager of Water and Sewerage have reviewed the Capital Works Program. The following projects have been confirmed that they will not be completed this financial year.

 

Building program:

 

The Manager Assets and Technical Officer Assets have reviewed the Capital Works Program for buildings and recommend the following allocations be revoted for inclusion in the 2018/19 financial year.

 

WO 2355 NH Arts & Community Centre Emergency Exit Stairs remaining $15,678.00

This project was placed on hold pending the outcome of the grant application for the library extension which would have incorporated this expenditure as part of the project. Council would recall that we were unsuccessful in the grant and will apply again in the 2018/19 financial year. As an interim to address the issue a structural engineer was engaged to inspect the stairs and a design a bracing mechanism which will now require manufacture from a local fabricator. Other minor works were identified at the steps to the entry of the complex which will not be completed at 30 June.

 

WO 3055 NH Arts & Community Centre replace roof remaining $57,817.00

This project was placed on hold pending the outcome of the grant application for the library extension which would have incorporated this expenditure as part of the project. Council would recall that we were unsuccessful in the grant and will apply again in the 2018/19 financial year. As an interim to address the leaks within the guttering system, a roof plumber has been engaged to find the location of the leaks within the box guttering system and has progressively been working on the roof. The works will not be completed this financial year and will need to be carried forward into 2018/19 budget as a revote.

 

Infrastructure works program:

 

The Manager Assets and Manager Infrastructure Services have reviewed the Capital Works Program for buildings and recommend the following allocations be revoted for inclusion in the 2018/19 financial year

 

WO 3074 V-wall upgrade –remaining expenditure

It was recommended to Council at the May meeting to reallocate the funding remaining on WO 3074 for Nambucca Boardwalk rehabilitation for use on the V-Wall footpath and lighting capital upgrade as part of WO 2020 in the 2017/18 capital works program, as the Crown are yet to provide an appropriate licence to undertake the work on the boardwalks. Work is progressing well on the project and at the time of preparing this report it is anticipated that the entire expenditure will not have been fully expended and it is recommended that the remaining funds be revoted to complement the allocation provided within the 2018/19 budget.

 

WO 3098 Gumma Road $90,000.00

This project has been left as the last project on the end of the works program as Pacifico were still using heavy plant and equipment on Gumma Road as part of the Pacific Highway upgrade causing deterioration to the pavement. Works were to be completed using Council day labour in June. These works were also subject to negotiations and a contribution from Pacifico for the damage caused to the road pavement emanating from the Pacific Highway bypass works.

 

The contribution towards the repair of isolated patches were to complement the pavement rehabilitation allocation within the 2017/18 budget based on a $;$ repair. Pacifico have not agreed to the dollar value for the repair and offered a value far less than the cost of the damaged caused to the pavement. Further negotiations are in progress with Pacifico and works will not be completed by 30 June, and it is recommended that the allocation be revoted to the 2018/19 budget to compliment external funding provided by Pacifico.

 

WO 3085 Lanes Bridge- remaining expenditure

It was recommended to Council at the February meeting to reduce the 2017/18 budget allocation for WO3085 Lanes bridge to $300,000 and place the remainder $700,000 Council funding into a restricted bridge reserve for completion of the bridge works in the 2018/19 financial year; noting that $1M is Federally funded under an agreement and paid on milestones which will occur in the 2018/19 financial year; and $500,000 is State funded and the agreement for this funding is still to be provided to Council and signed. At the time of preparing this report it is anticipated that the entire expenditure will not have been fully expended with committed orders for the design of the bridge and further hydrological investigation being undertaken following public consultation.  It is recommended that the remaining funds be revoted to compliment the allocation within the 2018/19 budget.

 

Development and Environment program:

 

The Manager Development and Environment has reviewed the Capital Works Program within his area and recommend the following allocations be revoted for inclusion in the 2018/19 financial year.

 


 

WO 2161 Cemetery improvements $30,000.00

A detailed list of works required across the cemeteries has been compiled and the cost of these works exceeds the available budget, it is recommended that the $30,000 allocation from 2017/18 be revoted to compliment the allocation within the 2018/19 budget.

 

WO 2160 Animal shelter sealing $16,000.00

Upgrades have been undertaken to the dog pens on the southern side of Councils pound and cat holding facilities have been renewed. Outstanding works to be undertaken is the re-concreting of the dog pens on the northern side of the pound and the upgrade of the security camera system. Re-concreting the pens will enable water/effluent to be drained to the front of each pen instead of through adjoining pens, which will minimise potential spread of disease. With regards to security cameras, the existing cameras do not provide sufficient coverage or quality images to assist in prosecuting people who break into the pound and let all the dogs out. As such, a revote of the remaining $16,000 and an additional $2,000 is requested to finalise these outstanding works.

 

The 2017/18 Works Program:

 

Roadworks (urban and rural works):

 

The Assistant General Manager Engineering Services, Manager Infrastructure Services and Manager Assets have reviewed the Capital Works Program for road works.

 

At the time of preparing this report the following remaining projects are scheduled to be completed by 30 June are as follows:

 

·      WO 3203   Urban Street rehabilitation Mann Street

 

This project has experienced unforseen adverse pavement conditions and will cost more than the allocation provided and extend to 30 June for completion. At the May meeting Council resolved to allocate any savings within the urban street rehabilitation program (and reduce the budget allocation accordingly to reflect the final cost of the works) towards the Mann Street allocation, and it is recommended to now also reallocate the amount of $60,000 from WO 1353 Urban Roads heavy patching program onto WO 3203 Mann Street to cover the cost overrun and not use working funds.

 

Whilst geotechnical investigation was undertaken and three separate pavement designs were required over the project length, an underground spring and water layer between the pavement and subgrade was not evident until the top pavement was actually removed and subgrade exposed.

 

The limit of geotechnical investigation did not reveal that timber culverts had been used to support and strengthen the original pavement near the roundabout. It appears that these timbers had been placed in or around 1972 -74 to repair the then failing pavement and the extent of this work had not been recorded. Coupled with a few days of adverse weather, extensive subgrade work outside the original brief was required to ensure the works were completed to an appropriate standard that would meet the design life of the road asset.

 

A substantial drainage layer was designed and constructed over the entire length of the project from the roundabout to the intersection of Bent Street requiring a geofabric layer and ballast rock to drain the sub terrain moisture layer away from the pavement.

 

·      WO 2213   Macksville Lane seal        $10,000.00

·      WO 3093   Scotts Head Road                    $190,400.00

This project has experienced unforseen adverse pavement conditions and will cost more than the allocation provided. Whilst geotechnical investigation was undertaken and separate pavement designs were completed for various sections, the poor pavement and subgrade was not evident until the top of the pavement was removed and subgrade exposed which revealed a number of varying repairs over the years from stabilised patches to subsoil drainage to support and strengthen the original pavement. The additional expenditure required will be sourced from the RMS Block Grant allocation negating the need to draw on any working funds. It is anticipated that the works may not be fully completed at 30 June and may require a revote of remaining funds into the 2018/19 financial year.                

·      WO 1505   Newee Creek Road landslip $18,000            

·      WO3077    Nelson Street pedestrian refuge island

 

At the time of preparing this report the following projects are in progress or nearing final completion:

 

·      WO 2364   Bowraville Bellingen Road (fire trail) – road was subject to another slip

·      WO 2758   Greenhills Road

·      WO 3202   Bellingen Road (Tallowwood School to Blackberry Lane)

·      WO 2396   Remaining pavement works on Rodeo Drive.

 

Bridge replacement program:

 

The Assistant General Manager Engineering Services, Manager Infrastructure Services, Manager Assets and Engineering Designer have reviewed the Capital Works Program for the bridge program and there are no variations for this report period.

 

As previously reported through the capital work reports, with the endorsed amendment to Lanes Bridge in February, the bridge program has been completed. There is an overall saving across the bridge program of approximately $150,000, as the budget was prepared based on the cost of modular prefabricated bridge components and Council has modified the bridge design and construction techniques now using the combination of donated beams from Lendlease. The most significant saving was on the Thumb Creek bridge project, this is attributed to the precast beams being supplied at no cost to Council from Lend Lease which allowed the construction of a single larger span concrete bridge to replace a two span timber structure.

 

There is an exciting opportunity to pilot the construction of two concrete bridge projects using “green concrete” as an essential step toward in achieving sustainable based construction. The project will involve a partnership primarily with Lendlease and a number of sectors related to concrete production, i.e. cement and aggregate producers, ready mix plant, a consultant and a university to monitor the program. The use of green concrete is widely used in the United States and Europe, and would be generally a first for Australia.

 

The pilot project is designed to integrate the material characteristics and structural performance of concrete without using either no or minimal cement, i. e. high amounts of cement replacement materials, such as fly ash, silica fume and other natural pozzolans and concrete with waste materials such as stone dust, crushed concrete, concrete slurry, cement stabilised foundations with waste incineration and other inorganic residual products

 

Environmental assessment in construction is becoming more important and the social changes that are occurring in the world have placed demands on the construction industry in terms of the world's material and energy resources.

 

The ecological goals regarding the consumption of non-renewable natural resources and energy, and the degree of atmospheric pollution, which accounts for all tasks of the project, are as follows:

 

·      Reduction of the concrete industry's CO2-emmision

·      Increased concrete industry's use of waste products

·      Reduction of the concrete industry's use of non-renewal fuels

·      The recycling quality of green concrete must not be less compared to existing concrete types

 

Staff from Lendlease and Council have reviewed the bridges listed for future replacement and recommend two bridges being; Shorts Bridge and Frank Partridge Bridge. There is potential grant funding from Government NSW for “research and innovation” which is currently being investigated. A further report will be presented in greater detail to Council once the discussions between the project partners have been finalised. It is anticipated that the work would not occur until late in the second half of the 2018/19 financial year.

 

Buildings, Parks, Reserves and Kerb and Gutter program:

 

The Assistant General Manager Engineering Services, Manager Assets, Manager Water and Sewerage and Manager Infrastructure Services have reviewed the Capital Works Program for the buildings, parks, reserves, kerb and gutter, plant, water and sewerage.

 

At the time of preparing this report the following works have been completed or are in progress:

 

·      WO 1913             Electrical upgrade and sealing of the pavement at the works depot

·      WO 3053             Valla Beach reserve amenities

·      WO 3235             Extension of Eungai RFS Brigade Station

·      WO 3103             Painting and concrete repairs to Nambucca skate bowl

·      WO 3249             Bellwood shade structure

·      WO 3060             Hodge Park shelter and playground

·      WO 3069             Max Graham Drive stormwater

·      WO 3077             Nelson Street pedestrian refuge

·      WO 3205             South Macksville bike path

 

Water and Sewerage program:

 

The Assistant General Manager Engineering Services and Manager Water and Sewerage have reviewed the Capital Works Program and anticipate that there are no variation or revote of funds required at 30 June.

 

Plant program:

 

The Assistant General Manager Engineering Services and Manager Water and Assets have reviewed the Capital Works Program and anticipate that there are no variation or revote of funds required at 30 June.

 

 

CONSULTATION:

 

General Manager

Manager Water and Sewerage

Manager Infrastructure Services

Manager Assets

Manager Technical Services

Manager Business Development

Finance staff

Engineering Services staff

Coordinators at the Works Depot

Coordinator of Strategic Planning and Natural Resources

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report. Review of Environmental Factors have been undertaken for projects where required.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There are no direct risk issues associated with this report, the risk in delivering the program are external factors encompassing suppliers and weather.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The capital works are funded within the adopted 2017/18 budget. There is a potential impact on the current budget with additional funds required to complete Alexander Drive open drain.

 

Source of fund and any variance to working funds

 

The variation outlined in the report is to funded from working funds

 

Service level changes and resourcing/staff implications

 

There are additional staff resources to prepare the reporting, however, the IT Department have assisted in automating the reports to remove the burden of manually having to go to each individual Work Order to retrieve the information.

 

Attachments:

1

21865/2018 - Capital Works Program  2017-18 as at 19 June

 

  


Ordinary Council Meeting - 28 June 2018

2017-18 Capital Works Program Monthly Report

 


 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                    28 June 2018

Engineering Services

ITEM 10.2    SF1575            280618         Asset Management Plans for Sealed Roads and Buildings

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets; Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

Council resolved on 26 April 2018 to place the Asset Management Plans (AMP’s) for Sealed Roads and Buildings on public exhibition and have Council formally endorse the documents via a Council resolution following the public exhibition period.

 

At the end of the public exhibition period closing on 14 June 2018 there were no submissions received. There are no amendments to the two Asset Management Plans for Sealed Roads and Buildings provided to Councillors on 26 April 2018. The AMP’s have not been reproduced for Council due to the size of the document.

 

 

Recommendation:

 

That Council endorse the Asset Management Plans for Sealed Roads (TRIM 13651/2018) and Buildings (TRIM 13649/2018).

 

 

OPTIONS:

 

No other options have been considered

 

 

DISCUSSION:

 

Council uses the IPWEA NAMS (National Asset Management Strategy) template for the development of the AMP’s and Councillors received a briefing on the AMP’s summarising each AMP prior to the Council meeting on 26 April 2018.

 

This asset management plan details information about infrastructure assets including actions required to provide an agreed level of service in the most cost effective manner while outlining associated risks. The plan defines the services to be provided, how the services are provided and what funds are required to provide the services over a 20-year planning period. The plans being presented cover the infrastructure assets of sealed roads and buildings.

 

Council’s goal in managing infrastructure assets is to meet the defined level of service (as amended from time to time) in the most cost effective manner for the present and future. The key elements of infrastructure asset management are:

 

·      Providing a defined level of service and monitoring performance,

·      Managing the impact of growth through demand management and infrastructure investment,

·      Taking a lifecycle approach to developing cost-effective management strategies for the long-term that meet the defined level of service,

·      Identifying, assessing and appropriately controlling risks, and

·      Linking to a long-term financial plan which identifies required, affordable expenditure and how it will be allocated.

 


 

The key points within the plans are:

 

Levels of Service - Service levels are defined service levels in two terms as, customer levels of service and technical levels of service.

 

Customer Levels of Service measure how the customer receives the service and whether value to the customer is provided. Customer levels of service measures used in the asset management plan are:

 

Quality:              How good is the service?… What is the condition or quality of the service?

 

Function:           Is it suitable for its intended purpose?…. Is it the right service?

 

Capacity/Use:     Is the service over or under used?… Do we need more or less of these     assets?

 

Technical Levels of Service:       Supporting the customer service levels are operational or technical measures of performance. These technical measures relate to the allocation of resources to service activities to best achieve the desired customer outcomes and demonstrate effective performance

 

Operations:        the regular activities to provide services (e.g. Street lighting, Street Cleaning, infrastructure inspections / condition assessments, etc.

 

Maintenance:      the activities necessary to retain an asset as near as practicable to an appropriate service condition. Maintenance activities enable an asset to provide service for its planned life (e.g. Pothole repair and Crack repair).

 

Renewal:            the activities that return the service capability of an asset up to that which it had originally (e.g. surface reseals, Pavement rehabilitation).

 

Upgrade/New:     the activities to provide a higher level of service (e.g. road widening, pavement strengthening) or a new service that did not exist previously (e.g. new subdivision roads).

 

Financial summary

 

Funding for assets is provided from the budget and long term financial plan, resulting from all the information presented within the asset management plan. The financial strategy of the entity determines how funding will be provided, whereas the asset management plan communicates how and when this will be spent, along with the service and risk consequences of differing options. The financial projections will be improved as further information becomes available on desired levels of service and current and projected future asset performance.

 

Risk Management

 

An assessment of risks associated with service delivery from infrastructure assets has identified critical risks that will result in loss or reduction in service from infrastructure assets or a ‘financial shock’. The risk assessment process identifies credible risks, the likelihood of the risk event occurring, the consequences should the event occur, develops a risk rating, evaluates the risk and develops a risk treatment plan for non-acceptable risks.

 

Future demand

 

The infrastructure reality is that only what is funded in the long term financial plan can be provided. The emphasis of the Asset Management Plan is to communicate the consequences that this will have on the service provided and risks, so that decision making is “informed”.

 

 


 

CONSULTATION:

 

Asset Management Steering Group

MANEX

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are environmental implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Social

 

There are social implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Economic

 

There are economic implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

Risk

 

There are risk implications associated with this report with respect to levels of service and acceptable risk outlined in the AM Plans.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no implications to the budget associated with this report.  It is worthy to note that the AMPs reflect the long term financial plan adopted by Council.

 

Source of fund and any variance to working funds

 

There are no implications or variations associated with this report. The AMPs reflect the long term financial plan adopted by Council.

 

Service level changes and resourcing/staff implications

 

There are no proposed service levels changes associated with this report. All work is undertaken within current staff resources within the Assets team

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    28 June 2018

Assistant General Manager Engineering Services Report

ITEM 10.3    E005/2018        280618         E005/2018 - Design, Construction and Installation of Water and Sewerage Infrastructure to the new Macksville Hospital

 

AUTHOR/ENQUIRIES:    Richard Spain, Manager Water and Sewerage         

 

Summary:

 

Council has previously resolved to extend the water and sewerage infrastructure required to provide these essential services to the greenfield development site of the new Macksville Hospital.

 

An Expression of Interest (EOI) was called seeking experienced contractors to complete a design and construct contract for the proposed infrastructure works generally in accordance with a concept design previously prepared for Council by GHD Pty Ltd.

 

The EOI closed on 31 May 2018 with a total of five (5) submissions received.  These submissions have now been assessed and it is recommended that a maximum of three (3) preferred contractors be invited to tender on the project.

 

NSW Public Works were also requested to provide a fee proposal for the project management of the contract including preparation of tender documentation and tender assessment and it is recommended that it be accepted.

 

NOTE:  As per Clause 31 of Council's Code of Meeting Practice a division is required for all tenders considered at Council meetings, which requires the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1        That Council endorse the pre selection of the following contractors to be invited to submit a tender for the contract to provide water and sewerage infrastructure to the new Macksville Hospital site:

 

·      A J Civil Project Pty Ltd

·      Ledonne Constructions Pty Ltd

·      Northpipe Constructions

 

2        That Council accept the fee proposal from NSW Public Works for the project management of the contract including preparation of contract documentation and tender assessment.

 

 

OPTIONS:

 

Council has committed to providing this infrastructure for the new hospital and the project needs to be commenced as soon as practical and no alternative is proposed.

 

 

DISCUSSION:

 

An Expression of Interest (EOI) was called for experienced contractors wishing to be invited to tender on a design and construct contract for the provision of water and sewerage infrastructure to the new Macksville Hospital site.

 

The EOI closed on 31 May 2018 with five (5) submissions being received from the following consultants:

 

·      A J Civil Projects

·      Ledonne Constructions Pty Ltd

·      Coffs Harbour City Council t/as Coastal Works

·      Northpipe Constructions

·      Tobco (Civil and Electrical)

 

The advice provided from the Public Works is that in their experience there are an optimum number of three tenderers required to ensure that they feel they have a good chance of winning the tender and keenly price the work. It is proposed to invite three (3) contractors to tender on the works.  The EOI was assessed on the following criteria and weightings:

 

·      Applicants experience and capability                             40%

·      Proposed personnel                                           20%

·      Proposed consultants                                         20%

·      Understanding of the project requirements           10%

·      Ability to meet the project program                      10%

 

An assessment of the submissions was undertaken by the Assistant General Manager Engineering Services and the Manager Water and Sewerage.  The results of the assessment have determined that the following three (3) consultants are preferred and should be invited to provide a tender submission for the project.

·      A J Civil Projects Pty Ltd

·      Ledonne Constructions Pty Ltd

·      Northpipe Constructions

 

A copy of the confidential EOI assessment sheet and fee proposal from NSW Public Works is attached within the confidential report for the information of Council.

 

 

CONSULTATION:

 

·      Assistant General Manager Engineering Services

·      NSW Public Works Department (Coffs Harbour)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant environmental implications for the project.

 

Social

 

The project is expected to produce positive social outcomes.

 

Economic

 

The project is expected to produce positive economic outcomes.

 

Risk

 

Council have committed to providing the infrastructure for the hospital and need to get the project started in order to meet these commitments.  There is a risk that Council may have to fully fund the project.

 

 


 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Funding has been allocated in the 2017/18 budget for the construction works.

 

Working funds – justification for urgency and cumulative impact

 

Council’s application for funding through the Safe and Secure Water Program was been unsuccessful however it is seeking other opportunities to source grant funding for the project.

 

Funding will be sourced from reserves if no grant funding is forthcoming.

 

Service level changes and resourcing/staff implications

 

Not applicable.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                    28 June 2018

Assistant General Manager Engineering Services Report

ITEM 10.4    SF90                280618         Nambucca Shire Traffic Committee Meeting Minutes - 5 June 2018

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

The agenda and minutes of the Nambucca Shire Traffic Committee meeting held on 5 June 2018 are attached for Council’s information and adoption.

 

 

Recommendation:

 

1        That Council receive and note the agenda and minutes emanating from the Nambucca Shire Traffic Committee held on the 5 June 2018.

 

2        That Council review advanced warning signage at the approaches to the corner of Binalong Way and Yarrawonga Street (North intersection) and the bridge over the railway line on Upper Warrell Creek Road (entry into the Industrial Estate) and install additional signage where necessary.

 

3        That the Nambucca Shire Local Traffic Committee recommends that Council approve the road closure for the Volkswagen Spectacular event noting the following documentation being received by Council:

 

·      Certificate of Currency for Public Liability Insurance

·      Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

·      Police advice of the road closure.

 

          and advertise the road closure seven (7) days prior to the event as follows:

 

          Event:         Volkswagen Spectacular 2018

          Date:           4 August 2018

Time:          8.00am and 1.30pm

          Streets:       Bowra St and Mann Street, Nambucca Heads from Ridge Street to Palmer Street

 

 

 

OPTIONS:

 

Seek clarification or refer matters back to the Traffic Committee.

 

 

DISCUSSION:

 

The Roads and Maritime Services (RMS) are legislated as the organisation responsible for the control of traffic on all roads in New South Wales.  Traffic is controlled by the installation of prescribed traffic control devices, such as regulatory signs, or traffic control facilities, such as medians.

 

The Local Traffic Committee (LTC) has no decision making powers and is primarily a technical review committee.  It only advises the Council on matters for which the Council has delegated authority, being certain prescribed traffic control devices and traffic control facilities.

 

The Council must refer all traffic related matters to the LTC prior to exercising its delegated functions.  Matters related to State Roads or functions that have not been delegated to the elected Council must be referred directly to Roads and Maritime Services or relevant organisation.

 

Council is not bound by the advice given by its LTC.  However, if Council does wish to act contrary to unanimous advice of the LTC or when the advice is not unanimous, it must notify Roads and Maritime Services and the NSW Police and wait 14 days before proceeding.

 

The Nambucca Shire Traffic Committee meets every two months, generally on the first Tuesday of that month.  The members of the Committee were contacted via email and determined a number of matters as per the attached Agenda and Minutes. 

 

 

CONSULTATION:

 

Nambucca Shire Local Traffic Committee

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No environmental impact as a result of the recommendations.

 

Social

 

The recommendations aim to achieve an acceptable road environment for drivers and pedestrians.

 

Economic

 

No economic impact as a result of the recommendations.

 

Risk

 

Risks associated with the recommendations have been balanced with available funding and public acceptance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Costs have been identified in the individual items

 

Source of fund and any variance to working funds

 

Working fund

 

Service level changes and resourcing/staff implications

 

Time associated with installation signs.

 

Attachments:

1

19053/2018 - Agenda - Nambucca Shire Traffic Committee - 5 June 2018

 

2

20026/2018 - Minutes - Nambucca Shire Traffic Committee - 5 June 2018

 

  


Ordinary Council Meeting - 28 June 2018

Nambucca Shire Traffic Committee Meeting Minutes - 5 June 2018

 

NAMBUCCA SHIRE COUNCIL

 

Nambucca Shire Traffic Committee Meeting - 05 June 2018

COMMENCING AT 10.30 am AT COUNCIL’S ADMINISTRATION CENTRE

 

Acknowledgement of Country         

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

 

AGENDA                                                                                                   Page

 

 

 

1        APOLOGIES

2        DISCLOSURE OF INTEREST

3        CONFIRMATION OF MINUTES —

Nambucca Shire Traffic Committee Meeting - 3 April 2018

4        Assistant General Manager Engineering Services Report

4.1     Sight distance at Macksville Industrial Estate...................................................................... .

4.2     Temporary Road Closure Application - Volkswagen Spectacular 4 August 2018....................   

 

5        GENERAL BUSINESS

6        NEXT MEETING DATE

7        CLOSURE   

 

 

 


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·    It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·    Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·    Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·    Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

              


Ordinary Council Meeting - 28 June 2018

Nambucca Shire Traffic Committee Meeting Minutes - 5 June 2018

 

Assistant General Manager Engineering Services Report

ITEM 4.1      SF90                050618         Sight distance at Macksville Industrial Estate

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Concerns have been raised regarding the safety of road users at the following locations at Macksville Industrial Estate

 

·      Corner of Binalong Way and Yarrawonga Street (North Intersection)

·      Bridge over the rail line – Upper Warrell Creek Road (Entry into the Industrial Estate)

 

 

Recommendation:

 

Provide Council with recommendations to reduce the likelihood of accidents at the corner of Binalong Way and Yarrawonga Street (North intersection) and the bridge over the railway line on Upper Warrell Creek Road (entry into the Industrial Estate).

 

 

OPTIONS:

 

Advise Australian Precast Solutions:

 

1    They must provide suitable traffic management measures to advise motorists of the likely impacts of entering the bridge.

 

2    Provide solutions to prevent vehicles transporting their materials from crossing the centre line of the Macksville Industrial Estate Bridge.

 

 

DISCUSSION:

 

Council has been advised of potential accident black spots at Macksville Industrial Estate and the following locations have been identified as areas of most concern.

 

1    Corner of Binalong Way and Yarrawonga Street (North Intersection)

 

The intersection is on top of a steep hill with limited sight distance to oncoming traffic or to vehicles entering Yarrawonga Street from Binalong Way.  The adjacent business operator has advised:

 

“Its only a matter of time before someone is killed outside his business. He states that the cement trucks come over the hill at 50kph (which is the seed limit) but even at this speed it is dangerous as its a blind hill and you have cars turning from Binalong way. You also have vehicle entering his premises and the storage premises across the road. He is requesting the speed limit be reduced for that area.”

 

Advisory signs have been installed advising of the T Intersection ahead, however the intersection remains hazardous.

 

2    Bridge over the railway line – Upper Warrell Creek Road (Entry into the Industrial Estate)

 

The bridge and its approaches were constructed to cater for beams and girders leaving the Abi Group casting yard (now Australian Precast Solutions).  Escorts and police were once required to guide the trucks to the Pacific Highway and stop opposing traffic at pinch points, however, this no longer appears to be the case.

 

Over dimensional trucks with longer loads have no option but to cross the centre line of the bridge when travelling in either direction and this manoeuvre is potentially dangerous for oncoming traffic.  Approaching heavy vehicles with 2 way radios are aware of the dilemma however other motorists enter the bridge unaware of trucks crossing the centre line

 

 

CONSULTATION:

 

Australian Precast Solutions

Stephan Price – Macksville Smash Repairs

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

N/A

 

Social

 

Preventing traffic accidents is considered socially beneficial

 

Economic

 

Impacts to the local work force may occur if vehicles are prevented from crossing the centre line

 

Risk

 

The risk of no action is that accidents may occur

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Depends on the recommendation, from $200 to $2,000

 

Source of fund and any variance to working funds

 

Signs budget

 

Service level changes and resourcing/staff implications

 

Signs Officer

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting - 28 June 2018

Nambucca Shire Traffic Committee Meeting Minutes - 5 June 2018

 

Assistant General Manager Engineering Services Report

ITEM 4.2      SF2393            050618         Temporary Road Closure Application - Volkswagen Spectacular 4 August 2018

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

summary:

 

Council has received a request for a temporary road closure for the Volkswagen Spectacular 2018.

 

The applicants have requested the closure of Bowra Street and Mann Street, Nambucca Heads from Palmer Street to Ridge Street between 0800 and 1330 hours on 4 August 2018.

 

 

Recommendation:

 

1        That the Nambucca Shire Local Traffic Committee recommends that Council approve the road closure for the Volkswagen Spectacular event noting the following documentation being received by Council:

 

·      Certificate of Currency for Public Liability Insurance

·      Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

·      Police advice of the road closure.

 

2        That the Nambucca Shire Local Traffic Committee recommends that Council advertise the road closure seven (7) days prior to the event as follows:

 

          Event:         Volkswagen Spectacular 2018

          Date:           4 August 2018

Time:          8.00am and 1.30pm

Streets:       Bowra Street and Mann Street, Nambucca Heads from Ridge Street to Palmer Street

 

 

OPTIONS:

 

1        Refuse the application for road closure.

2        Approve road closure for this event.

 

 

DISCUSSION:

 

Council has received a request for a temporary road closure of Bowra Street and Mann Street, Nambucca Heads from Ridge Street to Palmer Street between 0800 and 1330 hours on 4 August 2018 for the purpose of conducting the biennial Volkswagen Spectacular display.

 

The event has been held previously with no incidents and all approvals will be in place. The applicants have again requested that the closure of Mann Street extends to Palmer Street due to the increasing popularity of the event.

 

There was previous resistance to the extended road closure from residents who do not really support the event and want permanent access to their property.  Residents along the road closure will be notified by letterbox drop and the event will be advertised at least 7 days prior. Submissions will be considered, however the boost to the local economy needs to be weighed up against the wishes of a couple of residents who may demand retention of unrestricted vehicular access to their property.

 

A 2.5m wide clear emergency access path will be in place along the entire length of the road closure.

 

 

CONSULTATION:

 

Volkswagen Spectacular 2018 (Donna Pell)

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment.

 

Social

 

Car displays draw large crowds to the town centre.

 

Economic

 

The event contributes to the local economy.

 

Risk

 

There is minimal risk to road users and the event has been held previously with no incidents.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no impact on current or future budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

 

Attachments:

1

14474/2018 - Application - Volkswagen Spectacular 2018

 

  


Ordinary Council Meeting - 28 June 2018

Nambucca Shire Traffic Committee Meeting Minutes - 5 June 2018

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

   


Ordinary Council Meeting - 28 June 2018

Nambucca Shire Traffic Committee Meeting Minutes - 5 June 2018

 

PRESENT

 

Barry Reed (Representing Ms M Pavey – Member for Oxley)

Greg Aitken (RMS)

Owen Martin (NSW Police)

Keith Williams (Nambucca Shire Council

 

 

APOLOGIES

 

There were no apologies.

 

 

CONFIRMATION OF MINUTES

 

134/18 RESOLVED:

That the Committee note the Minutes of the Meeting held on 6 February 2018 were adopted and note that the meeting scheduled for 3 April was cancelled.

 

 

  Assistant General Manager Engineering Services Report

ITEM 4.1      SF90                  050618      Sight distance at Macksville Industrial Estate

135/18 RESOLVED:

 

That Council review advanced warning signage at the approaches to the corner of Binalong Way and Yarrawonga Street (North intersection) and the bridge over the railway line on Upper Warrell Creek Road (entry into the Industrial Estate) and install additional signage where necessary.

 

 

ITEM 4.2      SF2393              050618      Temporary Road Closure Application - Volkswagen Spectacular 4 August 2018

136/18 RESOLVED:

 

1        That the Nambucca Shire Local Traffic Committee recommends that Council approve the road closure for the Volkswagen Spectacular event noting the following documentation being received by Council:

 

·      Certificate of Currency for Public Liability Insurance

·      Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

·      Police advice of the road closure.

 

2        That the Nambucca Shire Local Traffic Committee recommends that Council advertise the road closure seven (7) days prior to the event as follows:

 

          Event:         Volkswagen Spectacular 2018

          Date:           4 August 2018

Time:          8.00am and 1.30pm

Streets:       Bowra St and Mann Street, Nambucca Heads from Ridge Street to Palmer Street

 

   

 


 

 

NEXT MEETING DATE

 

The next meeting will be held on 7 August 2018 commencing at 10.30am.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 12.00pm. 

 

 

 

 

 

 

KEITH WILLIAMS

(CHAIRPERSON)


Ordinary Council Meeting                                                                                                    28 June 2018

Assistant General Manager Engineering Services Report

ITEM 10.5    SF2195            280618         World Rally Road Damage Claim

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets; Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

This report had been prepared to advise Council that the invoice for damages incurred on Council roads emanating from the 2016 World Rally event have now been paid in full. Following a meeting with World Rally Australia (WRA) representatives in May 2018, WRA have now agreed to pay the damage bill of $36,457 excluding GST emanating from the 2017.

 

 

RECOMMENDATION:

 

1        That Council receive and note that the claim for damages of $108,795.79 to Council’s roads for the 2016 World Rally Event has now been paid in full.

 

2        That Council note that World Rally Australia has acknowledged the damages of $40,103.13 (inc GST), for the 2017 Rally event and that a debtor has been raised by Council to recoup the expenditure incurred on the repair of the roads.

 

 

OPTIONS:

 

The costs have been incurred so there are no alternate options.

 

DISCUSSION:

 

2016 World Rally Event - Councillors would recall the reports presented to Council following the damage incurred on Council roads during the 2016 World Rally Event in which Council resolved to invoice World Rally Australia (WRA) and seek compensation for the unbudgeted amount of $108,795.79, for the repair of damage to Council’s road network. A meeting with WRA, Mayor, General Manager and Assistant General Manager resulted in an offer from WRA to pay $44,000 only, (made up of $22,000 from each of the financial years 2016/17 and 2017/18). Letters were sent to the Minister Sport and Recreation seeking action pursuant to the provisions of the Motor Sports (World Rally Championship) Act 2009 to require the Rally promoter to fund the full cost of the reinstatement of Council’s roads.  The remaining amount of $64,795.79 was paid by the State Government in May 2018.

 

2017 World Rally Event - Following a meeting with Council staff in May, WRA have agreed to the value of damages caused to Council’s roads following the completion of the 2017 rally event. The amount of $40,103.13 (inc GST) has now been invoiced to WRA as debtor.

 

 

CONSULTATION:

 

General Manager

World Rally Australia (WRA)

Minister for Sport

CEO of Destination NSW

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The event increases the loss of gravel from Council Roads. The dust causes environmental damage, and also increases the consumption of gravel, which is in short supply. 

 

Social

 

Residents along the Rally route are inconvenienced by road closures, dust and noise. The Rally attracts people to the valley and brings national and international attention.

 

Economic

 

Damage to Council Roads has an impact on Council’s Budget, particularly if full compensation for damage is not received. The event has world attention which increases spend by tourists and spectators within the Nambucca Valley.

 

Risk

 

There are several risks that have been previously stated. This report brings a new risk that Council may have to partly fund the damage incurred which may take resources from other areas.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Additional funding may need to be allocated in future budgets to cover the costs of repairs, while ever the Rally Event is held on Council Roads.

 

Source of fund and any variance to working funds

 

Road repairs as a result of the Rally will need to be sourced from Working Funds in the interim with a claim made against WRA. Any payments from Rally Australia (or other sources) will need to be paid into Working Funds to offset this variance from working funds.

 

Service level changes and resourcing/staff implications

 

There are no service level changes or resourcing implications as a result of this report.

 

Attachments:

1

23111/2017 - Stadium funding will transform Rally

 

  


Ordinary Council Meeting - 28 June 2018

World Rally Road Damage Claim