NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

26 July 2018

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Nambucca Shire Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values.  Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 2.00 pm on a meeting day) and the subject of the address is disclosed and recorded on the agenda.

 

In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum.  In particular the Council has to provide procedural fairness and consider all relevant information. 

 

Generally this cannot be done with matters which have come direct to Council via the public forum.  So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.

 

Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.”

 

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au

 

 

 


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 26 July 2018

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 12 July 2018....................................................................................... 7

5        NOTICES OF MOTION  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 15

9.2     Encroachments White Albatross Holiday Park, Nambucca Heads...................................... 21

9.3     New Macksville Hospital Development Application........................................................... 32

9.4     Development Applications greater than 12 months or where submissions received - to 18 July 2018..................................................................................................................................... 37

9.5     2018 June - Approved Construction and Complying Development Certificates................... 38

9.6     2018 June - Development and Complying Development Applications Received................. 43

9.7     Minutes of the Nambucca Shire Council Access Committee meeting held 22 May 2018...... 47

9.8     Minutes of the Nambucca Shire Council Access Committee meeting held 26 June 2018..... 51

9.9     Council Ranger's Report June 2018................................................................................. 55

10      Assistant General Manager Corporate Services Report

10.1   Investment Report to 30 June 2018.................................................................................. 57

10.2   Schedule of Council Public Meetings 2018....................................................................... 62

10.3   Valla Beach Community Association Committee of Management - Annual General Meeting - 16 July 2018.............................................................................................................................. 63

11      Assistant General Manager Engineering Services Report

11.1   2018-19 Capital Works Program Monthly Report............................................................... 68

11.2   Revised Plan of Management Adin Street Reserve Scotts Head ....................................... 77

11.3   Bulk Street Light Upgrade to LED.................................................................................. 116

11.4   Q019/2018 Riverside Drive Nambucca Heads Upslope Stabilisation under Tender T008/2016 123    

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Incidents Pertaining to Regulatory Non-Compliance, Fines, Penalties, Prosecutions, Potential Major Claims or Loss of Reputation

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

12.2   Confidential - Q019/2018 Riverside Drive Nambucca Heads Upslope Stabilisation under Tender T008/2016

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (c) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.


NAMBUCCA SHIRE COUNCIL

 

Description: nambucca valley nsc

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 12 July 2018

The following document is the minutes of the Ordinary Council meeting held 12 July 2018.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 26 July 2018 and therefore subject to change.  Please refer to the minutes of 26 July 2018 for confirmation.

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM (Deputy Mayor)

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Cr John Wilson

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Lorraine Hemsworth (Minute Secretary)

Paul Gallagher (AGM Engineering Services)

 

 

 

PRAYER

 

Reverend Clyde Appleby - Minister for the Macksville Anglican Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Mr Michael Coulter declared a Non Pecuniary – Significant Conflict interest in Item 9.4 Revised Plan of Management – Adin Street Reserve, Scotts Head under the Local Government Act as he is the Secretary of the Macksville-Scotts Head Surf Lifesaving Club.  He is involved in organising events which from time to time may require use of the Adin Street Reserve for overflow parking. Mr Coulter left the meeting for this Item.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting

 

SUBJECT:   CONFIRMATION OF MINUTES - Ordinary Council Meeting 28 June 2018

296/18 RESOLVED:        (Wilson/Reed)

 

That the minutes of the Ordinary Council Meeting of 28 June 2018 be confirmed.

 

 

 

NOTICE OF MOTION - CR Hoban

ITEM 5.1      SF2433              120718      NOTICE OF MOTION - Trial Opening of Nambucca Heads Library between Christmas 2018 and New Year 2019

297/18 RESOLVED(Hoban/Jenvey)

 

That Council open the Nambucca Heads Library between Christmas and New Year 2018 as a trial to determine the level of use and whether one or both of our libraries should be open during this time period into the future.

 

 

 

NOTICE OF MOTION - CR Smyth

ITEM 5.2      SF2433              120718      NOTICE OF MOTION - Cr Anne Smyth - Request for Leave of Absence from Wednesday 18 to 30 July 2018

298/18 RESOLVED:        (Smyth/Jenvey)

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period Wednesday 18 July to Monday 30 July 2018 inclusive.

 

 

  

DELEGATIONS

RECOMMENDATION

 

That the following delegations be heard:

 

 

9.1 & 9.14  Development Application DA2017/179 - Telecommunication Towers and Late Report

         

          Vista Way (Water Tower) - Against the Development:

          i   Rama Gennat

          ii  Moira Ryan

 

                   Vista Way (Water Tower) - For the Development:

                   iii  Neil McLeod

 

                   1079 Scotts Head Road, Scotts Head - Against the Development:

          iv   Dave Perry

         

          1079 Scotts Head Road, Scotts Head - For the Development:

          v   Pauline Cox

          vi  Howard Game – Optus’ National Site Acquisition & Regulatory Manager (Mobile Network Deployment)

 

9.2     DA2018/053 Proposed Alterations and Additions to Dwelling House at 22 Matthew Street, Scotts Head Lot 3 Section B DP 17707

          vii  David Brewester

9.4     Revised Plan of Management Adin Street Reserve Scotts Head

                   viii   Chris Mattick – Chairperson Adin Street Reserve Committee of Management

 

 

Delegations:

9.1 & 9.14  Development Application DA2017/179 - Telecommunication Towers and Late Report

         

          Vista Way (Water Tower) - Against the Development:

          i   Rama Gennat addressed Council with prepared notes being placed on File TRIM 25193/2018

          ii  Moira Ryan addressed Council with prepared notes being placed on File TRIM 25377/2018

 

                  

                   Vista Way (Water Tower) - For the Development:

                   iii  Neil McLeod addressed Council with prepared notes being placed on File TRIM 25380/2018

 

                  

                   1079 Scotts Head Road, Scotts Head - Against the Development:

          iv   Dave Perry addressed Council with prepared notes being placed on File TRIM 25175/2018

         

          1079 Scotts Head Road, Scotts Head - For the Development:

          v   Pauline Cox addressed Council with prepared notes being placed on File TRIM 24842/2018

          vi  Howard Game – Optus’ National Site Acquisition & Regulatory Manager (Mobile Network Deployment) addressed Council with prepared powerpoint being placed on File TRIM 25177/2018

 

 

ITEM 9.1      DA2017/179        120718      Development Application DA2017/179 - Telecommunication Towers

This Item was considered in conjunction with Item 9.14.

 

General Manager Report - LATE

 

ITEM 9.14    DA2017/179        120718      Development Application DA2017/179 - Telecommunication Towers - Late Report

299/18 RESOLVED:        (Finlayson/Ainsworth)

 

That Council as the consent authority, pursuant Section 4.16 of the Environmental Planning and Assessment Act 1979 (the Act), grant consent for Development Application 2017/179 for the construction of a telecommunications facility on Lot 3 DP 1147417 - 1079 Scotts Head Road, Scotts Head subject to the conditions contained within the attachment.

 

Upon being put to the meeting, the motion was declared carried.

 

For the Motion:                      Councillors Ainsworth, Finlayson, Hoban, Reed and Wilson

Total (5)

Against the Motion:                Councillors Ballangarry, Jenvey, Jones and Smyth

Total (4)

 

 

 

 

Delegations Continued:

9.2     DA2018/053 Proposed Alterations and Additions to Dwelling House at 22 Matthew Street, Scotts Head Lot 3 Section B DP 17707

          vii  David Brewster addressed Council with prepared notes being placed on File TRIM 25379/2018


 

 

ITEM 9.2      DA2018/053        120718      DA2018/053 Proposed Alterations and Additions to Dwelling House at 22 Matthew Street, Scotts Head Lot 3 Section B DP 17707

300/18 RESOLVED:        (Ainsworth/Finlayson)

 

That Council as the consent authority, pursuant to Section 4.16 of the Environmental Planning and Assessment Act 1979, grant development consent subject to conditions provided as Attachment 6.

 

Upon being put to the meeting, the motion was declared carried.

 

For the Motion:                      Councillors Ainsworth, Finlayson, Hoban, Jenvey, Reed, Smyth and Wilson

Total (7)

Against the Motion:                Councillors Ballangarry and Jones

Total (2)

 

 

 

Delegations Continued:

 

Mr Michael Coulter left the meeting before the commencement of this item, the time being 6:47 PM

 

9.4     Revised Plan of Management Adin Street Reserve Scotts Head

viii   Chris Mattick – Chairperson Adin Street Reserve Committee of Management

addressed Council with prepared notes being placed on File TRIM 25323/2018

 

ITEM 9.4      PRF10                120718      Revised Plan of Management Adin Street Reserve Scotts Head

301/18 RESOLVED:        (Reed/Smyth)

 

That Council defer the Plan of Management for the Adin Street Reserve and to seek further information.

 

Mr Michael Coulter returned to the meeting at the completion of this item, the time being 7:04 PM

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

General Manager Report

 

Item 9.1 was considered in conjunction with the Late report 9.14 and dealt with earlier in the meeting under Delegations.

 

 

Item 9.2 was dealt with under delegations.

 

 

ITEM 9.3      SF46                  120718      Scotts Head Remembrance Wall

302/18 RESOLVED      (Hoban/Reed)

 

1        That Council defer consideration of a memorial wall until a further report is received which considers in detail the plans submitted by Rupert Milne Holme including indicative costings and potential sources of funding.

 

2        That there be consultation with the Local Aboriginal Land Councils and Native Title Claimants in relation to the plans.

 

 

Item 9.4 was dealt with earlier in the meeting under Delegations.

 

 

Councillor Janine Reed left the meeting before the commencement of this item, the time being 7:14 PM

 

ITEM 9.5      SF959                120718      Outstanding Actions and Reports

303/18 RESOLVED:        (Ainsworth/Finlayson)

 

1        That the list of outstanding actions and reports be noted and received for information by Council.

 

2        That Council thank the Mid North Coast Local Health District for recruiting Dr Jayne Schofield and Dr Ryan Partridge to work in Bowraville.

 

Councillor Janine Reed returned to the meeting at the completion of this item, the time being 7:17 PM

 

 

ITEM 9.6      SF621                120718      Notification of Aboriginal Land Claims

304/18 RESOLVED:        (Ainsworth/Finlayson)

 

That Council advise the Department of Industry – Lands and Forestry that it has no interest in Claim no. 45770 and Claim no. 45769 and provide relevant evidence to the Department of Industry – Lands and Forestry, Aboriginal Land Claim Investigation Unit (ALCIU) that the land the subject of Claim no. 45766 is used for the essential public purpose of a cemetery and further that the property descriptions provided for Claim no. 45767 and 45768 pertain to privately owned land.

 

 

 

ITEM 9.7      SF983                120718      Notice of an Application for the Protection of Bellwood Sacred Site

305/18 RESOLVED:        (Finlayson/Reed)

 

That Council note the information pertaining to the notice of an application for the protection of a specified area, being the area known as the Bellwood Sacred Site.

 

 

 

 

ITEM 9.8      SF66                  120718      Audit Arrangements for 2018-19 and Beyond

306/18 RESOLVED:        (Wilson/Finlayson)

 

That Council note the information concerning the proposed audit arrangements for 2018-19 and beyond.

 

 

 

 

ITEM 9.9      SF2423              120718      Development Applications greater than 12 months or where submissions received - to 4 July 2018

307/18 RESOLVED:        (Ainsworth/Wilson)

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 20 June 2018 be noted by Council.

 

 

ITEM 9.10    PRF47                120718      Results of Australian White Ibis Management Plan Dawkins Park - Year 1

 MOTION:     (Finlayson/Jenvey)

 

1        That Council endorse the continuation of the Ibis Management program for 18/19 period.

 

2        That funds be sourced from the 2018/19 budget already allocated for Dawkins Park improvements.

 

Motion was withdrawn.

 

308/18 Resolved:        (Ainsworth/Reed)

 

1        That Council endorse the continuation of the Ibis Management program for 18/19 period.

 

2        That funds be sourced from the 2018/19 budget already allocated for Dawkins Park improvements.

 

3        That Council review the Master Plan for Dawkins Park including the possibility of providing a foot bridge to the islands in Dawkins Lake and Ibis Management to be by Council staff.

 

 

 

ITEM 9.11    SF1897              120718      Scotts Head Events Committee of Management - Decision to become Incorporated and request to retain funds

309/18 RESOLVED:        (Finlayson/Ainsworth)

 

1        Council note and endorse Scotts Head Events Committee of Management’s intent to transition to an Incorporated Association.

 

2        That the Section 355 Committee be disbanded once an Incorporated Association has been established.

 

3        That Council agree, subject to the appropriate process, to the transfer all funds currently held by the Scotts Head Events Committee of Management to the newly Incorporated Association once established and upon presentation of evidence of Incorporation.

 

 

 

ITEM 9.12    SF1120              120718      Grant Application Status Report

310/18 RESOLVEDS:      (Reed/Wilson)

 

That Council receive the list of grant applications to 30 June 2018.

 

 

 

 

ITEM 9.13    SF251                120718      Schedule of Council Public Meetings 2018

311/18 RESOLVED:        (Ainsworth/Reed)

 

That the schedule of dates for Council meetings in 2018 be noted and received for      information by Council and the Clean Energy Committee be added.

 

 

 

Late Item 9.14 was dealt with earlier in the meeting under Delegations.

 

 

Assistant General Manager Corporate Services Report

ITEM 10.1    SF588                120718      Nambucca District Historical Society Committee of Management - President

312/18 RESOLVED:        (Ainsworth/Reed)

 

That Council note the appointment of Ms Carrolline Rhodes as President of the Nambucca District Historical Society Committee of Management.

 

 

     

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

313/18 RESOLVED:        (Ainsworth/Reed)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

Reason reports are in Closed Meeting:

 

 

 


 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 11.1    SF1549              120718      Incidents Pertaining to Regulatory Non-Compliance, Fines, Penalties, Prosecutions, Potential Major Claims or Loss of Reputation

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

 

 

 

CLOSED MEETING

 

The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.05 pm.

 

RESUME IN OPEN MEETING

314/18 RESOLVED:        (Ainsworth/Wilson)

 

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at  8.33 pm.

 

FROM COUNCIL IN CLOSED MEETING

 

General Manager Report

For Confidential Business Paper in Closed Meeting

ITEM 11.1    SF1549              120718      Incidents Pertaining to Regulatory Non-Compliance, Fines, Penalties, Prosecutions, Potential Major Claims or Loss of Reputation

315/18 RESOLVED:        (Ainsworth/Wilson)

 

That the information concerning incidents pertaining to regulatory non-compliance, fines, penalties, prosecutions, potential major claims or loss of reputation be received.

 

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 8.35 pm. 

 

Confirmed and signed by the Mayor on 26 July 2018.

 

 

 

 

Cr Rhonda Hoban

MAYOR

(CHAIRPERSON)

 

             


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager

ITEM 9.1      SF959              260718         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Paul Gallagher, Assistant General Manager - Engineering Services         

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

AUGUST 2015

1

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

 

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

 

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

 

22/3/17 - AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

 

OCTOBER 2015

2

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

 

GM

Report late 2017

 

4/12/17 – awaiting effect of highway closure.

 

10/1/18 – Will be reported to Council in February.

 

31/1/18 – Pending negotiations with the RMS on the highway handover.

 

4/4/18 – Comments provided to rms on a review of traffic light phasing and also permitting left turns on red.

 


 

JANUARY 2017

3

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

 

GM

Report May 2017

15/5/17 – Ecologist has been engaged and a report has been prepared. It will be included/ considered in the housekeeping amendment going to the next council meeting.

 

01/6/17 – Housekeeping amendment planned to be finalised by end of 2017.

 

11/1/18 – Flora and Fauna report completed. Item removed from subject planning proposal to prevent delay in finalisation of housekeeping amendments.  It will be included in upcoming planning proposal to be presented to Council in 2018.

 

MARCH 2017

4

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Integrated Water Cycle Management Plan.

 

AGMCS

18/3/17 – Report late 2017

 

06/12/17 – Report to be presented in 2018 following receipt of draft IWCMP.

 

5/4/18 – GM has followed up unacceptable delays in the review of the IWCM.

 

09/05/18 Issues paper received and workshop to be organised.

 

6/6/18 – Public Works have provided a timetable for the completion of the IWCM being:

·    Final Issues Paper – 30/4/18

·    Complete VGA water & sewer analysis 4/5/18

·    Complete Macksville sewer model & issue draft report 4/5/18

·    Issue draft scenario analysis 25/5/18

·    Council review scenario analysis 31/5/18

·    Complete financial  planning 29/6/18

·    Prepare draft IWCM Strategy 13/7/18

 

18/7/18 – An IWCM strategy Workshop is scheduled for 16 August 2018 11.00am – 3.00pm

 

MAY 2017

5

SF1541

25/05/17

That the review of the local environmental plan include consideration and a subsequent report on the creation of more residential land near Macksville and more industrial land (including land for bulky goods) near Macksville.

 

GM

31/5/17 – Report in October 2017

 

18/10/17 - Deferred to December due to workload.

 

06/12/17 - Deferred to 2018 due to workload.

 

 

 


 

JUNE 2017

6

SF2290

15/06/17

That Council revise the Plan of Management for Gordon Park in consultation with the Section 355 Committee of Management.

 

GM

Report in November 2017.

 

22/11/17 - Deferred to January 2018 due to workload.

 

10/01/18 – CSPNR on leave.  Will need to be deferred to Feb/March 2018.

 

4/4/18 – Draft Plan and REF complete.  Section 355 Committee to be consulted and the matter reported back to Council by June 2018.

 

21/6/18 – A flying fox camp plan of management has been prepared as well as a vegetation management plan and a review of environmental factors for maintaining the vegetation around the tennis courts.  Together with the works undertaken as part of the estuary plan, these adopted plans will be the only substantive change to the Plan of Management.  The process of advertising these revisions to the Plan of Management is likely to result in the flying fox issue being revisited, a potentially unproductive outcome.  I would recommend that Council rethink this resolution otherwise I will need to attend to it myself when time permits.

SEPTEMBER 2017

7

SF2293

28/09/17

Council approach the Hon Melinda Pavey and request that the control of Casey Drive be handed to Council and further that Minister be asked to reconsider handing control of the Soccer field adjacent to Casey Drive at no cost.

GM

04/10/17 – Pending

 

31/10/17 – further representations made to the Member for Oxley and Minister for Roads, Maritime and Freight.

 

24/5/18 - GM followed up

OCTOBER 2017

8

SF2329

26/10/17

There be a report on amending Council’s policy on Urban and Rural Road Naming to incorporate the recommendation of the Business Advisory Committee for dual road naming.

AGMES

7/11/2017 - Policy to be reviewed and reported back to Council in March 2018 with other policy reviews.

 

4/4/18 – Report to May 2018 meeting.

 

23/5/18 - Draft Review in June 2018

JANUARY 2018

9

SF979

18/1/18

(Great Koala National Park) That if and when further information relating to the KPMG report, State Labor Policy or a transition package come forward, they be reported to Council.

 

GM

Awaiting further information.

 

18/7/18 – The matter was considered by the Valla Beach Community Association at their meeting on 16 July 2018 it was resolved to advise Council that the VBCA supports the GKNP in principle, and that the VBCA make available to Council further information re the practicalities involved, when to hand, from the National Parks Association of NSW, who originally proposed the GKNP.


 

APRIL 2018

10

PRF45

12/4/18

That Council investigate the possibility of overnight stays on the downside of the Macksville Bridge (northern side) and at western end of Crosswinds Wetland Nature Reserve.

 

GM

18/04/18 - Report being prepared for September 2018 meeting.

11

PRF10

12/4/18

That Council research and develop an alternate car park strategy in the location of the Adin Street precinct.

 

AGMES

18/4/18- Report being prepared for September 2018 meeting.

 

 

12

SF1981

12/4/18

That Council makes representation to the Minister for Roads to fund a new bridge at Browns Crossing to protect Council Infrastructure from flood damage and allow residents flood free access emanating from the Pacific Highway upgrade.

 

AGMES

16/4/18 – Letter sent Friday 13 April 2018

13

SF2456

12/4/18

Submission to Safe and Secure Water Program for funding of a design and construct contract for the installation of the required infrastructure (water treatment plant).

 

AGMES

18/4/18 - Submission to be drafted for funding.

 

9/5/18 – A submission has been lodged for funding and an Options Report which is expected to be considered by DPI-Water in May 2018.

14

T012/2017

12/4/18

That Council make representation to the Member of Oxley seeking her support for reconsideration of additional grant funding consistent with 50% contribution of the project (for Bowraville STP effluent treatment)

 

AGMES

18/4/18 Letter sent 20/04/18.

 

09/05/18 – General Manager has spoken to Melinda Pavey’s office and is assisting them with their representations.

15

SF2303

12/4/18

That a further report to Council on actions arising out of the Review of the Capacity of the Finance Section report, “An Internal Review of the Capacity of the Finance Section to meet operational requirements.

 

AGMCS

18/4/18 - Awaiting appointment of new AGMCS.

 


 

MAY 2018

16

SF600

17/5/18

Council work with the Flanders Family and Crown Lands to assist the family in further progressing this claim (for land at Grassy Road)

 

GM

23/5/18 - Letter sent to Crown Lands on 22 May 2018.  The letter seeks their advice as to how to progress the transfer of land to Lesley Flanders.

 

2/7/18 – GM followed up letter sent to Crown Lands on 22 May 2018.

 

4/4/18 – Ms Anne Gillin has been requested to provide a plan of the land that Ms Flanders seeks to be transferred to enable Council proceed with a road closure.  Council’s Surveyor advised that once Council closes a section of the road it will invest in the Crown Lands and will have to be purchased by Council to be transferred to Ms Flanders.

 

17

SF2459

17/5/18

Outcome of negotiations re raising dwellings at 8 & 14 High Street, Bowraville or otherwise getting agreement be reported back to Council as soon as possible.

 

AGMES

23/5/18 - Report to Council in September 2018.

18

SF2460

17/4/18

Council defer any decision on regulating horticulture in RU1 and RU2 until the outcome of a similar proposal put forward by Bellingen Council is determined by the Minister.

 

GM

20/5/18 – will track progress of Bellingen’s Planning Proposal and report on any developments.

19

SF941

31/5/18

Consideration of the 12 undertakings re the VIC be deferred (Cr Wilson absent)

 

GM

6/6/18 - Will report at conclusion of exhibition of draft Strategic Tourism Plan

20

SF1031

31/5/18

Staff report to Council once exhibition of the draft amendment to the Companion Animals Policy is completed.

 

GM

6/6/18 – report in August 2018

21

SF1031

31/5/18

There be a report to Council following the closing of the exhibition period (for the Review of Draft Beach Management Policy).

 

AGMES

6/6/18 – report by September 2018

JUNE 2018

22

SF2468

28/6/18

Council advertise a Draft Plan of Management for Lot 2 DP 101698 McKay Street Macksville.

 

GM

30/6/18 – report in October 2018


 

23

SF1437

28/6/18

Renewal of lease for the Golf Club – Stuart Island.

 

GM

2/7/18 – President of the Club has been contacted to arrange a meeting between representatives of the Board and Council (Mayor, GM, MBD).

 

4/7/18 - Mayor and GM meeting with Golf Club Board Friday 6 July 2018.

 

15/7/18 – NTS Corp requested to advise of availability of Native Title claimants to meet with Golf Club and also provide information on basis of compensation claim.

 

18/7/18 – That Council has been advised by the Crown Lands that they have a Ministerial and are going to issue a new Lease.  Council has not been advised as to the term.

 

Written advice is being sought from Crown Lands to as who is the responsible person for the Lease.

 

24

SF2453

28/6/18

Report on timed parking for Macksville and shared traffic zone for River Street Macksville.

 

AGMES

30/6/18 – report to October 2018

JULY 2018

25

PRF10

12/7/18

Council defer the Plan of Management for the Adin St Reserve to seek further information.

 

AGMES

 

26

SF46

12/7/18

Council defer consideration of a memorial wall until a further report is received which considers in detail the plans submitted by Rupert Milne Holme including indicative costings and potential sources of funding.

Further that there be consultation with LALCs and Native Title claimants.

 

GM

15/7/18 – report in September 2018

27

PRF47

12/7/18

Council review the Master Plan for Dawkins Park including the possibility of providing a footbridge to the islands and Ibis management by Council staff.

 

GM

15/7/18 – report in September 2018

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.2      SF2455            260718         Encroachments White Albatross Holiday Park, Nambucca Heads

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager; Wayne Lowe, Manager Business Development         

 

Summary:

 

The report concerns arrangements to legalise the many minor encroachments by the White Albatross Caravan Park on the adjoining Crown Reserve (R81262) for which Nambucca Shire Council is trustee.

 

The caravan park owners propose to purchase, lease or licence some 740m2 of land additional to that already occupied under licence to remedy all encroachments and establish a property boundary which more readily distinguishes the respective maintenance responsibilities of the Caravan Park and Council as the Reserve Trust Manager.

 

 

Recommendation:

 

1        That the Nambucca Shire Council as Reserve Trust Managers of (R81262) provide support in principle for Land Advisory services (Landas) to request directly to Crown lands for a boundary adjustment shown on the survey provided.

 

2        The Caravan Park be requested to provide Council with a current site plan identifying all dwelling/camp sites, roads, and communal areas, including the sizes of sites (areas and dimensions).

 

 

OPTIONS:

 

Council has the option of not agreeing to the proposal.

 

It should be borne in mind that the requiring the removal of the encroachments will affect many permanent caravan park residents.

 

 

DISCUSSION:

 

Prior to December 2014 the previous owner of the White Albatross Holiday Park did not effectively control the encroachments made by permanent residents residing in the park on the surrounding Crown land Reserve (R81262).  These encroachments have been reduced to an area of 2,904 m2 as shown on the attached plan however some areas of encroachment still exist outside the licence provided to land contained in this plan.  A survey plan is attached with the red line being the existing approved and mapped encroachments and the blue line representing further encroachments which are proposed to be rectified via a licence agreement.

 

In December 2014 the White Albatross Holiday Park (The Park) sold to Ingenia (INA) operations and since that time Council staff, the park operator and Crown lands have been working towards a solution to resolve the encroachments by way of finalising a licence for a period of 10 years.

 

INA seeks Council’s concurrence as Reserve Trust Manager to lease, licence or purchase land as a boundary adjustment. To provide council with information of the extent of the variations to the existing boundary a survey has been undertaken to identify:

 

·    encroachments of the Park onto the Reserve, and

·    encroachments of the Reserve into the Park, and

·    The proposed boundary extension in relation to the existing on-ground details at the south-eastern boundary.

 

Lagoon Boundary

 

Attached is a plan showing the base of the retaining wall, adjoining the Lagoon in relation to the property boundary.  The boundary crosses the retaining wall. This creates uncertainty as to the responsibility for the retaining wall maintenance. INA proposes that the new boundary would be better placed at the base of the retaining wall with INA assuming responsibility for maintaining the wall.

 

Northern and Eastern Boundaries

 

Attached is plan showing the existing encroachment of park infrastructure onto the adjoining reserve.  INA proposes that the blue line shown be adopted as the new boundary.

 

South Eastern Boundary

 

INA proposes a new south-eastern boundary be created 18m from the edge of the existing bitumen as

shown in the attached plan.  Part of this area is already subject to licence from Council, as Trust Manager to INA. INA will be seeking to purchase, lease or licence the remaining area including the open storm water drain up to the base of the existing break wall and take on the responsibility of maintaining the drain area to allow for future storm water to drain from that area so as to provide a safe cleared access for tourists to access the break wall from the Park.

 

Overall

 

The final attached plan shows the proposed new boundary of the entire Park (in blue) in relation to the existing boundary (in red).  In total, 4321m2 is proposed to be transferred from the Reserve to the Caravan Park with 677m2 transferred from the Caravan Park to the Reserve. This proposal leaves a net transfer of 3,644 m2 from the Reserve to the Park. INA proposes that the purchase, lease or licence be at market value.

 

This would mean that the overall size of the Caravan Park would increase from 5.2 hectares to 5.54 hectares being 740m2 more that the existing licenced encroachments.

 

Should Council as the Trust Manager of the reserve, agree to the proposal, Ingenia Operations (INA) will:

 

·    Seek approval in principle from the Department of Industry – Lands

·    Request to extend the current licence held by INA to cover all the land proposed to be purchased, leased or licenced being what option that the Crown supports.

·    Lodge a non-claimant application for the determination of native title with the federal Court of Australia over the land proposed to be purchased, leased or licenced.

·    Commence the formal purchase, lease or licence process.

 

Crown land is community land and only in special circumstances should this land be sold, leased or licenced for commercial purposes. However, the Park requires a revised site layout that allows for compliance with new flooding and bushfire legislation. Without the proposed boundary adjustments INA will be unable to gain compliance as old properties are replaced with new structures.  This will affect the existing permanent tenants.

 

Whilst Council are Trust Managers of the Reserve the Caravan Park has taken on the responsibility for the maintenance of the encroached land.

 

It is agreed that Council as Reserve Trust Managers should support in principle the proposal to rectify the various encroachments.

 

CONSULTATION:

 

Council’s Manager Development & Environment advises that any expansion of the Caravan Park onto Community land or for Council to approve the request as Trust Manager will require a modification to the caravan parks approval to operate under the Local Government Act 1993 and development consent under the Environmental Planning and Assessment Act 1979. Both approvals can be consolidated into one development application/consent.

 

As part of this process the park will be required to submit a site plan which identifies all dwelling/camp sites, roads, and communal areas. This is to include sizes of sites (areas and dimensions). A large amount of unlawful works have also been identified within the park mostly relating to additions to existing permanent dwellings. Many of these additions present significant fire safety risks and reduction in onsite parking which will need to be rectified as part of any approval.

 

It is recommended that as part of any agreement for the proposed boundary adjustment that it be made clear to the park that a development application will be required which is to include the above mentioned site plan and a report identifying all structures/sites which do not comply with the Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005.

This will not only make the park compliant but enable disputes between residents and park management to be more easily resolved and enable Council to easily identify any further unlawful works.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This report has no environmental concerns as the lease/licence or sale of the encroached land is intended to preserve and maintain the identified Crown Reserves adjoining a primary tourism precinct area.

 

Social

 

This report and the activities implemented assist with the social wellbeing, lifestyle, tourism and employment of the shire.

 

Economic

 

The proposal is economically prudent to manage the compatibility between the Shires largest tourism business and community land.  The income from leasing, licencing or sale of the encroached areas will go towards ongoing reserve maintenance.

 

Risk

 

The risk to council is that the Department of Industry - Lands may not allow any further encroachments.  However if Council provides support in principle to the proposal by INA to seek the proposed boundary adjustments and they fail it will be at no financial cost to council.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there are no financial implications.

 

Working funds – justification for urgency and cumulative impact

 

There are no impacts on working funds.

 

Service level changes and resourcing/staff implications

 

At this stage there are no service level or staffing implications.

 

Attachments:

1

26129/2018 - White Albatross Encroachments

 

  


Ordinary Council Meeting - 26 July 2018

Encroachments White Albatross Holiday Park, Nambucca Heads

 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.3      SF542              260718         New Macksville Hospital Development Application

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

1        That Council note the information concerning the Development Application and Environmental Impact Statement for the new Macksville Hospital.

 

2        Council continue to make representations to the Member for Oxley, the Premier and senior staff from her Department in relation to $ for $ grant funding for the provision of water and sewerage services to the new Macksville Hospital.

 

3        Council note the proposed expenditure of $20,000 in funding provided by the Department of Premier and Cabinet for the preparation of business cases for grant applications under the Growing Local Economies Program.

 

 

OPTIONS:

 

The Council can put forward consent conditions for consideration by the Department of Planning and Environment and Planning.

 

DISCUSSION:

 

Council has received advice of the lodgement of the development application for the new Macksville Hospital.

 

The proposal comprises:

 

·    Construction of a three (3) storey building (including basement level) for the provision of clinical services including community health, sub-acute in patient unit, acute in-patient unit, maternity unit, emergency department, operating theatre, procedure room, 10 recovery bays and eight day procedure bays and associated administration areas;

 

·    Construction of an at-grade car parking area comprising 150 car parking spaces;

 

·    Associated landscaping, signage, infrastructure and service works; and

 

·    Provision of areas for future expansion

 

The development application (DA), including the Environmental Impact Statement (EIS), will be on public exhibition from Thursday 19 July 2018 until Wednesday 15 August 2018.  Council is invited to comment on the proposal, including advice on recommended conditions of consent by Wednesday 15 August 2018.  The DA will be assessed and determined by the Department of Planning and Environment as State Significant Development.

 

The DA and EIS may be viewed on the Department of Planning & Environment’s website at http://www.majorprojects.planning.nsw.gov.au/page/on-exhibition/

 

The proposed new hospital will expand the current hospital bed capacity from 42 to 58 beds.

 

The total budget for the project is $73m, up from the $50m which was initially proposed for the redevelopment of the current hospital site.

 

A description of each level is provided as follows:

 

·    The basement level will contain back of house services, food services and the main plant room

·    The ground floor will contain the public entrance and lobby, Aboriginal liaison, community health, emergency department, maternity, sub-acute inpatient unit; acute inpatient unit, medical imaging, medical records, pathology, cancer support group, staff dining, café and multi-faith

·    The first floor contains administration, education, perioperative unit, theatres, and additional plant area

 

A site plan and perspectives of the main entry and proposed façade are attached.  On the site plan north is straight up the page with the Pacific Highway to the left.  The local road connection to the roundabout at the Macksville off ramp extends to the south (down the page) and off the plan.

 

The gross floor area of the new building will be 6,470.67m2 comprising::

 

·    Basement Floor – 539.32m2

·    Ground Floor – 4,510.70m2

·    First Floor – 1,420.65m2

 

Indicative construction jobs to be created during the construction of the Proposal will be approximately 140 construction jobs.  Once operational the new hospital will generate additional jobs.  Currently the Macksville Health Campus has a full time equivalent staff of 111.1.  The projected staffing profile for 20121/22 is 142.6 which is forecast to increase to 180.8 in 2026/27.

 

Estimated daily trips generated by the new hospital would be approximately 1700 vehicles per day.  The additional peak hour traffic that will be generated at full development in 2026 is estimated to be 174 trips (87 inward and 87 outward).  The EIS assesses that the additional traffic will have a minor impact on daily traffic flows.

 

The EIS estimates that the hospital and associated facilities will require 127 off street parking spaces.  In this respect the proposed provision of 150 car parking spaces well exceeds the estimated requirement.  Provision is also made for a bus stop and for bicycle storage.

 

The development application and its numerous appendices are very detailed and considered and there are no obvious matters which warrant the application of conditions.

 

CONSULTATION:

 

There has been consultation with Council’s Senior Town Planner and with the Manager Technical Services.

 

SUSTAINABILITY ASSESSMENT:

 

The Greenfield Option for a new hospital provides for a range of benefits, including (but not limited to):

 

·    Improved health benefits in relation to enhanced community and primary health services

·    Freed-up resources – under the Greenfield option, the existing hospital site will be free up for alternative use or divestment

·    Avoided capital maintenance cost (aged building stock)

·    Optimal access to community and primary health care

·    Greater adaptability and sustainability

·    No disruption to the existing services during construction phase

·    Reduced environmental externality impact to the surrounding neighbourhood

·    Optimised staff and patients’ amenity benefits

·    Operating costs savings due to consolidation of primary and community health services into one building.

 

Environment

 

The existing site is highly disturbed and there are no significant environmental impacts.

 

Social

 

Compared to the previously proposed redevelopment of the existing Macksville hospital, the construction related activity on the greenfield site will be less than what would have occurred with a redevelopment of the existing site.

 

Economic

 

The proposal will inject a significant capital investment ($66m) into the Nambucca Valley area and greater region which will stimulate direct and indirect employment during construction as well as addtional operational employment opportunities.

 

Risk

 

The major risk to Council pertains to the financing of the provision of water and sewerage services to the site.  As part of the advocacy for a greenfield site, at Council’s meeting on 9 February 2017 it was resolved as follows:

 

“Health Infrastructure be advised that subject to a detailed assessment indicating that the extension of water & sewerage services to the RMS site will not require major augmentation works, that Council will provide capital assistance to a new hospital through the provision of reticulated water and sewerage to the site.  Further, that Council will waive application fees and any applicable water and sewerage headworks charges.”

 

Subsequently the Council funded the preparation of an options report which identified a preferred option of extending a water main from Florence Wilmont Drive and connecting the site via a pressure sewage line to North Macksville.  The options report has estimated the cost of this work at approximately $1.2m.  The Council then endeavoured to obtain $ for $ funding for the work via the State Government’s Safe and Secure Water Program only to be advised that it did not fit the criteria and, “could not be regarded any differently to a request for grant funding to support a shopping centre”!

 

Health Infrastructure has now written to Council referring to the resolution of 9 February and advising that they are not in a position to provide assistance in securing funding from the current hospital budget for any shortfall the Council incurs without impacting critical clinical service needs.

 

Council staff have now lodged an expression of interest and propose to proceed with the assistance of a consultant to develop a business case for the same $ for $ funding under the State Government’s Growing Local Economies Fund.  However the experience to date with this grant program is that the decision making process is very slow and based on other applications is unlikely to be resolved by the time Council has to commit to a tender.

 

It is proposed that Council make further representations to the Member for Oxley and endeavour to meet with the Premier or a senior officer of her Department in relation to the requested $ for $ funding under the Growing Local Economies Fund.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

These are discussed under risk.  Council’s budget currently provides for a net expenditure of $600,000. not $1,2m.

 

It has been agreed that Council will accept maintenance responsibility for the local road connection to the hospital which will be a new service road parallel to the Pacific Highway extending from the North Macksville off-ramp roundabout to the hospital.

 

Working funds – justification for urgency and cumulative impact

 

Any impact on working funds will be dependent upon the outcome of Council’s grant application.

 

It is proposed that Council spend approximately $10,000 in obtaining consultant assistance to prepare a cost/benefit analysis for the business case for Council’s funding application under the Growing Local Economies Fund.  The Council will be receiving an unbudgeted $20,000 from the Department of Premier and Cabinet for the preparation of business cases for funding applications under the Growing Local Economies Program.  Approximately half of this funding will be spent on the preparation of a business case for the funding application for the Valla Growth Area meaning that the other half is available to assist with the hospital application.

 

Service level changes and resourcing/staff implications

 

There is no service level or resourcing implications for Council.

 

Attachments:

1

26121/2018 - Hospital site plan and perspectives - PDF

 

  


Ordinary Council Meeting - 26 July 2018

New Macksville Hospital Development Application

 


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.4      SF2423            260718         Development Applications greater than 12 months or where submissions received - to 18 July 2018

 

AUTHOR/ENQUIRIES:    Lisa Hall, Technical Officer - Development and Environment         

 

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”. If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

That the information contained in the report on Development Applications greater than 12 months or where submissions have been received as at 18 July 2018 be noted by Council.

 

 

 

TABLE 1: UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

There are no Development Applications in excess of 12 months old.

 

TABLE 2: DEVELOPMENT APPLICATIONS NOT YET DETERMINED WHERE SUBMISSIONS HAVE BEEN RECEIVED

 

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2018/125

13 June 2018

Alterations to existing caravan park

Lot 162 DP 755560, 26 Swimming Creek Road, Nambucca Heads

Two submissions have been received. They object to the proposal

 

STATUS: Being assessed. Has been referred to the RFS and response has been received from them.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2006/142 - modification

14 June 2018

19 Lot Residential Subdivision

Lot 2 DP 1214814, Grandview Drive, North Macksville

One late submission has been received. It objects to the proposal

STATUS: Being assessed – referred to the RFS

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.5      SF2423            260718         2018 June - Approved Construction and Complying Development Certificates

 

AUTHOR/ENQUIRIES:    Candice Lopez, Business Service Officer         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of June 2018 as at 9 July 2018.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for June 2018 be noted and received for information by Council.

 

 

Attachments:

1

24849/2018 - CCs and CDs Approved - June 2018

 

  


Ordinary Council Meeting - 26 July 2018

2018 June - Approved Construction and Complying Development Certificates

 


 


 


 


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.6      SF2423            260718         2018 June - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Candice Lopez, Business Service Officer         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Attached is a list of Development Applications and Complying Development Applications received in June 2018 as at 9 July 2018.

 

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in June 2018 be received for information.

 

Attachments:

1

24848/2018 - DAs and CDs Received - June 2018

 

  


Ordinary Council Meeting - 26 July 2018

2018 June - Development and Complying Development Applications Received

 


 


 


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.7      SF2422            260718         Minutes of the Nambucca Shire Council Access Committee meeting held 22 May 2018

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development        

 

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 22 May 2018 are attached for Council’s endorsement. 

 

The minutes contain1 specific recommendation for Council’s attention:

 

That Council staff advise whether the steps/tiered seating at Macksville foreshore are steps or seating and also whether they comply with current standards given that they are uneven and vary in width.

 

 

RECOMMENDATION:

 

1        That Council staff advise whether the steps/tiered seating at Macksville foreshore are steps or seating and also whether they comply with current standards given that they are uneven and vary in width.

 

2        That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 22 May 2018.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

Inclusive Tourism – Everyone’s Business

 

The Committee supports any efforts to improve accessibility to tourist attractions, accommodation and to public infrastructure as this has been shown to increase visitation.

 

Macksville Foreshore

 

The Committee was advised that steps in the middle of tiered seating opposite the river stage are a problem for people with vision impairment due to the variations in width.  There is also no handrail.  People with vision impairment rely on steps having some regularity as often they cannot discern changes in level and are at risk of a fall when height or width unexpectedly changes. 

 

 

CONSULTATION:

 

Nothing required.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Improved access has positive social outcomes for the community particularly people with disability.

 

Economic

 

Nothing identified.

 

Risk

 

Risk of falls around the streetscape is a constant, however Council actively seeks ways to minimise the likelihood.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing required.

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

Attachments:

1

16722/2018 - Minutes - Access Committee - 22 May 2018

 

  


Ordinary Council Meeting - 26 July 2018

Minutes of the Nambucca Shire Council Access Committee meeting held 22 May 2018

 

PRESENT

 

Mr Peter Shales (Chairperson)

Cr Anne Smyth

Ms Coral Hutchinson

Cr Susan Jenvey

Ms Fiona Henwood (Guide Dogs)

Mr Lewis Parkins

Mr Michael Porter

 

 

APOLOGIES

 

Ms Margaret Hutchinson

Mr Les Small

Ms Alba Sky

Ms Lee-anne Funnell

Mr Keith Davis

Mr Mark Bettini

 

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1      SF2422              220518      Confirmation of the Minutes of the Previous Meeting held 24 April 2018

Recommendation: porter/parkins

 

That the Committee confirm the minutes of the meetings held 24 April 2018.

 

 

ITEM 3.2      SF2422              220518      Business Arising from Previous Meeting held 24 April 2018

Recommendation:

 

There was no Business Arising.

 

 


ITEM 3.3      SF2422              220518      Report on General Business to the Access Committee 22 May 2018

Recommendation: (parkins/porter)

 

Module 1 of the Inclusive Tourism training program was completed.  The Committee requested the Manager Community Development to circulate information about the online training course to the tourism industry, as the Committee sees real outcomes for businesses which embrace inclusion – it will increase visitation.

 

That Council staff advise whether the steps/tiered seating at Macksville foreshore are steps or seating and also whether they comply with current standards given that they are uneven and vary in width.  

 

 

 

 

ITEM 3.4      SF2422              220518      Correspondence to the Access Committee meeting 22 May 2018

Recommendation:

 

The DAISI Link Autumn Newsletter was received.

 

An email from Jon Daley was received, raising the following issues:

1.  Access to Cinema Centre at Plaza – Fiona Henwood will visit to try to pin-point exact issues.

2.  Island Golf Club bridge access by wheelchairs is difficult, will the upgrade improve this? – Coral Hutchinson to discuss proposed design with Planners.

3.  Pacific Highway extremely rough and a regular passenger has difficulty travelling due to a back injury – Committee to advise that Council has not been given responsibility for this road yet (assuming the reference is to Giinagay Way), and recommends using the Motorway between Macksville and Nambucca Heads as an alternative.

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 26 June 2018 commencing at 2.00 pm.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.54 pm. 

 

 

 

………………………………

PETER SHALES

(CHAIRPERSON)


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.8      SF2422            260718         Minutes of the Nambucca Shire Council Access Committee meeting held 26 June 2018

 

AUTHOR/ENQUIRIES:    Coral Hutchinson, Manager Community Development        

 

 

Summary:

 

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 26 June 2018 are attached for Council’s endorsement. 

 

The minutes contain2 specific recommendation for Council’s attention:

 

That Council write to the Nambucca Plaza management to advise that the Access Committee has been made aware of the access issues raised and offers its support or advice if needed. 

 

That Council write to the Chambers of Commerce and ask if any Chamber business members are interested in being access-friendly appraised given the benefits to business.

 

 

 

RECOMMENDATION:

 

1        That Council write to the Nambucca Plaza management to advise that the Access Committee has been made aware of the access issues raised and offers its support or advice if needed. 

 

2        That Council write to the Chambers of Commerce and ask if any Chamber business members are interested in being access-friendly appraised given the benefits to business.

 

3        That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 26 June 2018.

 

 

OPTIONS:

 

Council has the option of not endorsing the minutes or making additional or alternative resolutions.

 

 

DISCUSSION:

 

Access around Plaza

 

The Committee was made aware of access issues between the Plaza shopping centre and the Cinema complex.  The person enquiring what could be done was advised that this is private property and that they should approach Plaza management which they said they would do.  The Access Committee is happy to advocate for improvements and would like to act collaboratively by assisting the Plaza management where appropriate. 

 

Inclusive Tourism

 

The value of accessible and inclusive tourism has been previously reported (nationally valued at $8.9 billion in first quarter of 2017 and growing).  The Committee encourages the industry to embrace inclusive tourism as a way to increase market share and visitation. 

 

 

CONSULTATION:

 

Nothing required.

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified

 

Social

 

Improved access has positive social outcomes for the community particularly people with disability.

 

Economic

 

People with a disability spent $3.3 billion on tourism during the first quarter of 2017 - 17% of the total market; whilst older people spent $2.9b and young families spent $2.7b – 15% and 14% of the market respectively.   People with a disability took 9 million day trips and 3.8 million overnight trips over this period.

 

Risk

 

There are no specific risks identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing required.

 

Source of fund and any variance to working funds

 

Nil

 

Service level changes and resourcing/staff implications

 

Nothing identified

 

Attachments:

1

22217/2018 - Minutes - Access Committee - 26 June 2018

 

  


Ordinary Council Meeting - 26 July 2018

Minutes of the Nambucca Shire Council Access Committee meeting held 26 June 2018

 

PRESENT

 

Mr Peter Shales (Chairperson)

Cr Anne Smyth

Ms Margaret Hutchinson

Mr Mark Bettini

Mr Keith Davis

Cr Susan Jenvey

Ms Coral Hutchinson

Mr Michael Porter

 

APOLOGIES

 

Ms Fiona Henwood (Guide Dogs)

Mr Lewis Parkins

Cr S Jenvey

 

 

 

Assistant General Manager Corporate Services Report

ITEM 3.1      SF2422              260618      Confirmation of the Minutes of the Previous Meeting held 22 May 2018

Recommendation: (smyth/bettini)

 

That the Committee confirm the minutes of the meeting held 22 May 2018.

 

 

 

 

 

ITEM 3.2      SF2422              260618      Business Arising from Previous Meeting held 22 May 2018

Recommendation: (porter/davis)

 

That Council write to the Nambucca Plaza management to advise that the Access Committee has been made aware of the access issues raised and offers its support or advice if needed. 

 

Recommendation: (SMYTH/HUTCHINSON M)

 

That Council write to the Chambers of Commerce and ask if any Chamber business members are interested in being access-friendly appraised given the benefits to business.

 

Note:  The Committee asked the Chairperson to discuss the steps at Macksville foreshore with Rod Edwards from Rotary as it is believed they were installed as a part of the Rotary supported project. 

 

 

 

 

ITEM 3.3      SF2422              260618      Correspondence to the Access Committee meeting 26 June 2018

Recommendation:

 

There was no correspondence.

 

 

 

ITEM 3.4      SF2422              260618      Report on General Business to the Access Committee 26 June 2018

Recommendation:

 

It was noted that the annual Living Well Expo will be held at Cex Coffs Harbour on Wednesday 15 August 2018.  The theme is “Healthy living for the whole community” – worth attending.

 

The training module Stream 2 was deferred to the July meeting.

 

The Committee discussed accessible parking in Nambucca Heads CBD but decided not to take any action.  

 

 

   

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 24 July 2018 commencing at 2.00 pm.

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting with the time being 3.15 pm. 

 

………………………………

 

PETER SHALES

(CHAIRPERSON)

 


Ordinary Council Meeting                                                                                                     26 July 2018

General Manager's Report

ITEM 9.9      SF1148            260718         Council Ranger's Report June 2018

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Grants Officer         

 

Summary:

 

The following is the Council’s Ranger’s reports regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger and other Council Officers for June 2018.

 

 

Recommendation:

 

That the Council’s Ranger’s report for June 2018 be received and noted by Council.

 

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         0

0

Returned to Owner

0

0

Transferred to - Council's Facility from Seizure Activities

0

0

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

6

4

Abandoned or Stray

5

8

Surrendered

4

2

Animals transferred from Seizure Activities

0

0

Total Incoming Animals

15

14

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

2

Sold

0

4

Released to Organisations for Rehoming

3

3

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

0

Due to Illness, Disease or Injury

0

0

Feral/infant animal

0

0

Unsuitable for rehoming

0

0

Unable to be rehomed

0

0

Total Euthanased

0

0

Total Outgoing Animals

3

9

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

12

5

 

Cattle

Breakdown

Total

Seized

0

0

Returned to Owner

0

0

Impounded

               0

0

Total Seized

0

0

 

 

June 2018

PARKING

OFFENCE CODE.

PN NUMBER

DATE ISSUED

PENALTY $

 

83518

3168973556

5/06/2018

183.00

 

82616

3168973592

5/06/2018

110.00

 

82616

3168973601

5/06/2018

110.00

 

83596

3168973610

5/06/2018

330.00

 

83596

3168973620

5/06/2018

330.00

 

82817

3168973657

5/06/2018

257.00

 

83573

3168973666

7/06/2018

110.00

 

82817

3168973675

8/06/2018

257.00

 

82890

3168973684

8/06/2018

183.00

 

82817

3168979000

8/06/2018

257.00

 

82890

3168979010

8/06/2018

183.00

 

82616

3168973702

29/06/2018

110.00

 

82616

3168973711

29/06/2018

110.00

 

 

 

TOTAL:

2530.00

 

June 2018

COMPANION ANIMALS & OTHER

OFFENCE CODE.

PN NUMBER

DATE ISSUED

PENALTY $

81540

3168973639

9/06/2018

220.00

6560

3168973648

9/06/2018

275.00

 

 

TOTAL:

495.00

 

June 2018

OTHER

Issued By:

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

Ranger

3168973583

Code: 9325 - Fail to comply with terms of notice erected by council

110.00

5/06/2018

 

Ranger

3168973693

Code: 9325 - Fail to comply with terms of notice erected by council

110.00

22/06/2018

 

Compliance Officer

3168973574

Code: 22242 - Burn anything in open in Schedule 8 Part 3 area without approval - Corporation

1000.00

9/06/2018

 

 

TOTAL:

1220.00

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                     26 July 2018

Assistant General Manager Corporate Services Report

ITEM 10.1    SF2368            260718         Investment Report to 30 June 2018

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2017 to 30 June 2018 is $1,135,615.

 

The original budget allocation for the financial year “2017/18” is $979,000.

 

Council currently has $37.741 Million invested:

 

·      $   6.287 Million with Managed Funds,

·      $   2.210     Million with On Call Accounts

·      $ 24.475      Million on Term Deposits

·      $   4.769     Million with Floating Rate Notes

 

This report details all the investments placed during June and Council funds invested as at 30 June 2018.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds.

 

 

 

C P Doolan

Responsible Accounting Officer

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 30 June 2018 be noted.

 

 

OPTIONS:

 

This report is for information only.

 

 

DISCUSSION:

 

This report details all the investments placed during June 2018 and Council funds invested as at 30 June 2018.

 

Details below are the following report and graphs:

 

·           Investments Matured & Interest & Returns 1 to 30 June 2018

·           Investments Held at 30 June 2018

·           Managed Funds, On/Call and Floating Rate T/D & Notes

·           Term Deposits

·           Monthly Investments Revenue Earned

·           Weighted Average Return

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CONSULTATION:

 

Grove Research and Advisory.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

That Council may not meet its budget returns for 2017/2018 based on current performance.

 

Risk

 

That Council may not meet its budget returns for 2017/2018 based on current performance.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2017/2018 has been completed with the June 2018 Budget Review and GPG Research & Advisory has provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments have been assessed with the June 2018 Budget Review. Variances will be distributed between the Water, Sewerage and General Funds for the financial year during the year.

 

Service level changes and resourcing/staff implications

 

Not applicable.

 

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     26 July 2018

Assistant General Manager Corporate Services Report

ITEM 10.2    SF251              260718         Schedule of Council Public Meetings 2018

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings to be held in 2018.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for Council meetings in 2018 be noted and received for      information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Clean Energy Committee

1 Aug

Council Chambers

11.00 AM

Nambucca Business Advisory Committee

1 Aug

Council Chambers

6.00 PM

NSC Traffic Advisory Committee

7 Aug

Council Chambers

10.30 AM

Ordinary Council Meeting

16 Aug

Council Chambers

5.30 PM

River Monitoring Committee

22 Aug

Committee Room

10.00 AM

Access Committee

28 Aug

Council Chambers

2.00 PM

Ordinary Council Meeting

30 Aug

Council Chambers

5.30 PM

Ordinary Council Meeting

13 Sep

Council Chambers

5.30 PM

Access Committee

25 Sept

Council Chambers

5.30 PM

Ordinary Council Meeting

27 Sept

South Arm Hall

5.00 PM

Nambucca Business Advisory Committee

3 Oct

Council Chambers

6.00 PM

NSC Traffic Advisory Committee

9 Oct

Council Chambers

10.30 AM

Ordinary Council Meeting

11 Oct

Council Chambers

5.30 PM

Access Committee

23 Oct

Council Chambers

2.00 PM

Ordinary Council Meeting

25 Oct

Agents Hill Hall

5.00 PM

Vehicular Access to Beaches Committee

9 Nov

Council Chambers

1.30 PM

Council Meeting

15 Nov

Council Chambers

5.30 PM

Access Committee

27 Nov

Council Chambers

2.00 PM

Council Meeting

29 Nov

Eungai District Soldiers’ & Memorial Hall

5.00 PM

NSC Traffic Advisory Committee

4 Dec

Council Chambers

10.30 AM

Nambucca Business Advisory Committee

5 Dec

Council Chambers

6.00 PM

Council Meeting

13 Dec

Council Chambers

5.30 PM

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     26 July 2018

Assistant General Manager Corporate Services Report

ITEM 10.3    SF341              260718         Valla Beach Community Association Committee of Management - Annual General Meeting - 16 July 2018

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The report acknowledges the minutes of the Annual General Meeting (AGM) of the Valla Beach Community Association Committee of Management.  A copy of the minutes and financial report are attached.

 

 

Recommendation:

 

That Council endorse the minutes of the Valla Beach Community Association Committee of Management Annual General Meeting held on 16 July 2018 and thank the outgoing Committee for their work in the past twelve months.

 

OPTIONS:

 

There are no real options.  Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

 

 

DISCUSSION:

 

The AGM of the Valla Beach Community Association Committee of Management was held on 16 July 2018.

 

The Committee of Management for 2018/2019 comprises:

 

President                        John Windmill

Vice President                 Peter Sobey

Secretary                        Melvyn Best

Treasurer                         Peter Sobey

Deputy Treasurer             Pete Rundle

 

Committee Members:

Tracey Suter          Luke Thompson

Michelle Nicholson          Keith Parker

Lori Warren

 

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no implications on the environment.

 

Social

 

There are no social implications.

 


Economic

 

There are no economic implications.

 

Risk

 

There are no risk implications.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are impacts on current and future budgets.

 

Source of fund and any variance to working funds

 

There is no variance to working funds.

 

Service level changes and resourcing/staff implications

 

There are no changes or implications stemming from this report.

 

 

Attachments:

1

26193/2018 - AGM (VBCA) Minutes and Income and Expenditure Statement

 

  


Ordinary Council Meeting - 26 July 2018

Valla Beach Community Association Committee of Management - Annual General Meeting - 16 July 2018

 


 


 

 


Ordinary Council Meeting                                                                                                     26 July 2018

Assistant General Manager Engineering Services Report

ITEM 11.1    SF1676            260718         2018-19 Capital Works Program Monthly Report

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets; Matthew Leibrandt, Manager Infrastructure Services; Keith Williams, Manager Technical Services; Richard Spain, Manager Water and Sewerage; Wayne Lowe, Manager Business Development         

 

Summary:

 

The summary of the entire 2018/19 Capital Works Program is located on the Council website. The capital works primarily associated within Engineering Services has been developed to be generally updated on the Council website within the first week of each month. Capital works administered by other departments has been included and staff will provide comment on their individual areas with respect to the progress.

 

In lieu of the quarterly budget review (QBR) reports, the Capital Works are now reported monthly to Council through the Business Paper which is a more proactive approach to the review of the program and reporting of potential risks as they arise rather than after the fact as per a QBR report.

 

At the time of preparing this report, work has not yet commenced on the Engineering Services Capital Works program.  The expenditure is presently $385,137.00 which is committed expenditure across a few projects. The revotes and works in progress (at 30 June) endorsed by Council have been added to the 2018/19 Capital Works report. The overall Capital Works Program expenditure (including other departments and special projects) is $16,350,900.

 

A report will be presented to Council on the completion of the 2017/18 capital works program in August once wages and invoices from contractors have been brought to account.

 

 

Recommendation:

 

That Council receive and note the information pertaining to the 2018/2019 Capital Works Program for July 2018.

 

 

 

OPTIONS:

 

No other options were considered with this report.

 

 

DISCUSSION:

 

A publicly available, rolling update of the progress of Council’s Capital Works Program will be of assistance to the public, Council staff and Councillors in answering enquiries.  It will also provide Council management with the opportunity to more proactively review the implementation of the program and potential risks.

 

The endorsed revotes and works in progress at 30 June for 2017/18 end of financial year across the works program have been included within the capital works report.

 

At the time of preparing this report, work has not yet commenced on the Engineering Services Capital Works program.  The preliminary bridge design for Lanes Bridge is under review and a tender has been called for the supply of bridge components and cranes. The structures team will be commencing work on Young’s bridge towards the end of July and have it completed before commencing Lanes Bridge.

 

As reported within June capital works report there is an exciting opportunity to pilot the construction of two concrete bridge projects using “green concrete” as an essential step toward in achieving sustainable based construction. The project will involve a partnership primarily with Lendlease who advise that they have now ordered the lab equipment required to design and undertake testing on the geopolymer concrete.

 

Staff are presently developing specifications for the heavy plant replacement and road rehabilitation program. It is anticipated that all the plant quotations and tenders will be advertised through August to September.

 

 

CONSULTATION:

 

General Manager

Manager Water and Sewerage

Manager Infrastructure Services

Manager Assets

Manager Technical Services

Manager Business Development

Finance staff

Engineering Services staff

Coordinators at the Works Depot

Coordinator of Strategic Planning and Natural Resources

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There are no environmental issues associated with this report. Review of Environmental Factors have been undertaken for projects where required.

 

Social

There are no social issues associated with this report.

 

Economic

There are no economic issues associated with this report.

 

Risk

There are no direct risk issues associated with this report, the risk in delivering the program are external factors encompassing suppliers and weather.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

The capital works are funded within the adopted 2018/19 budget. There is a potential impact on the current budget with additional funds to be incorporated for works in progress at 30 June 2018 and revotes reported through the Capital Works report form various Council Officers.

 

Source of fund and any variance to working funds

There are no variations associated with this report.

 

Service level changes and resourcing/staff implications

There are additional staff resources to prepare the reporting, however, the IT Department have assisted in automating the reports to remove the burden of manually having to go to each individual Work Order to retrieve the information.

 

Attachments:

1

26124/2018 - Capital Works Program 2018-19 as at 18 July 2018

 

  


Ordinary Council Meeting - 26 July 2018

2018-19 Capital Works Program Monthly Report

 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                     26 July 2018

Assistant General Manager Engineering Services Report

ITEM 11.2    PRF10              260718         Revised Plan of Management Adin Street Reserve Scotts Head

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

Council resolved at the meeting held on 12 July 2018 to defer the adoption of the revised Plan of Management (PoM) for Adin Street Reserve to seek further information.

 

The author has ascertained that the additional information being sought emanates around the ‘Terms of Reference’ for Section 355 Committees as the revised PoM referenced a Letter of Appointment which was not included as an attachment with the PoM.

 

On reflection the substance pertaining to the ‘Terms of Reference’ for Section 355 Committees is a separate matter across all of Council committees and should be subject to a further report to Council outside the consideration of the Adin Street Reserve PoM. Council has many Section 355 Committees and applauds the continued work of all of these Committees and their dedicated volunteers, it is equally important that there is clear definition of the expectations and delegations of all parties associated with these Committees including Council’s involvement being underpinned by a set of Terms of Reference to avoid conflict or miscommunication.

 

The other matter raised during the public forum emanated around Council’s resolution:

 

“That Council permit the use of the Council reserve within Lot 3 DP 1202794 between the tennis courts and the bowling club for overflow parking by the community to ease congestion on roads and private car parks during local events and holiday periods.”

 

and whether there was legal access to the remaining portion of Lot 3 adjoining the tennis courts.

 

Since the Council decision to defer the adoption of the PoM, an instruction has been issued by Council to the contact for the Scotts Head Community Group and later to the Chairperson of the Scotts Head Adin Street Reserve Committee of Management to cease work on the construction of a community garden and tree plantings within the reserve. This has raised a number of issues pertaining to the PoM that have come to light which are further expanded within the discussion of this report.

 

 

Recommendation:

 

That Council:

 

1        Endorse the Plan of Management (PoM) for the Adin Street Reserve (TRIM 8406/2018) and place the document on Council’s website.

2        Include the landscape plan prepared by Rupert GH Milne for reserve as part of the PoM and note the additional comment of the PoM acknowledging reference to the plan.

3        Advise the Adin Street Reserve Committee of Management that the plantings outside of the adopted landscape plan including the community garden are to be removed.

4        Advise both the Scotts Head Community Group and the Adin Street Reserve Committee of Management that Council are prepared to allow them to establish a community garden at Buz Brazel Park reserve which has the endorsement of the Buz Brazel Committee of Management or at an alternate site being the Raleigh Street reserve following consultation with the adjoining residents.

5        Establish a clear and concise set of Terms of Reference for the Adin Street Reserve Committee of Management and amend the PoM.

6        Seek a further report on the ‘terms of reference’ for Section 355 Committees of Council.

 

 

OPTIONS:

 

The Adin Street Reserve Committee of Management is an advisory committee of Council and Council can choose to accept, modify or reject the Committee’s advice.

 

 

DISCUSSION:

 

Over the past 10-12 years there has been an enormous amount of dialogue over the Adin Street Reserve and its development. This report discusses the most recent events surrounding the establishment of the Adin Street Reserve Committee of Management and the development of a Plan of Management for the reserve following Council’s deferral to adopt the PoM.

 

Establishment of the Section 355 Committee of Management - Adin Street Reserve Committee of Management:

 

On 27 July 2017, Council endorsed the formation of a Committee of Management under Section 355 of the Local Government Act to be known as the Adin Street Reserve Committee of Management.  The resolution passed by Council is as follows:

 

That Council endorse the formation of a Committee of Management under Section 355 of the Local Government Act, known as the Adin Street Reserve Committee of Management, with the purpose of care, control and management of land known as the Village Green and Adin Street Reserve Scotts Head, to create a vibrant social space for residents and visitors.

 

That draft delegation be endorsed. 

 

That Council endorse the following membership of the Adin Street Reserve Committee of Management being: Mr Jasper Young, Ms Moira Ryan, Mr Chris Mattick, Ms Kelly Pacey, Mr Bernie Ashcroft, Ms Lorien Brien, Mr James Ledger, Ms Judy Browne, Ms Janet Court, Mr Russell Simmons, Mr Paul Foley, Mr Tom Rice and Ms Annette Balfour.

 

That the Committee be provided with a copy of the document Section 355 Committees - Guidelines to Operations and Delegations of Authority, and be requested to advise Council of its office bearers when elected.

 

Terms of Reference - Adin Street Reserve Committee of Management:

 

The report on 27 July 2017, proposed that the delegation would be in keeping with other similar Committees and PoM’s, and the reference was included within the PoM as follows:

 

1    Maintain, manage and improve the Adin Street Reserve (which includes the area known as the Village Green) Scotts Head;

2    Conduct of fund raising activities. Where such fund raising activities involve the sale of alcohol, a liquor license and the approval of Council is required.

3    Limit the expenditure of monies to the amount of funds held by the Committee at the time;

4    Seek grants for the maintenance and upgrading of the Reserve, subject to the General Manager‘s endorsement of the grant application;

5    Appoint such contractors as are deemed necessary by the Committee from time to time to assist in the administration and maintenance of the infrastructure and/or the conduct of programmes or functions therein, subject to contracts which are of necessity for a long term being reviewed once per year;

6    Make recommendations to the Council for any enhancement or upgrade of the Reserve as the Committee considers appropriate;

7    Make such other recommendations to the Council in respect of the Reserve as the Committee thinks appropriate from time to time;

8    Project manages capital works where a specific written authority for the particular works has been provided by Council.

9    Implement and review the Adin Street Reserve Plan of Management.

 

Other requirements of the Committee are outlined in the document Section 355 Committees - Guidelines to Operations and Delegations of Authority.

 

Development of the Adin Street Plan of Management:

 

As eluded at the beginning of the report over the past 10-12 years there has been an enormous amount of dialogue over the Adin Street Reserve and its development. This report will only address the most recent events surrounding the development of the PoM for the reserve concentrating on the landscape plan and parking.

 

The Chairperson of the Scotts Head Adin Street Reserve Committee of Management advised that they had been given the template of the PoM by Council and drafted it to the best of their knowledge. The Author updated the document to reference Council’s most recent resolution on the parking.  It is worthy to note that the PoM that was presented to Council on 16 July does not make any reference to the construction of a community garden, nor the agreed adoption of the landscape plan within the PoM.

 

Development of the Adin Street Landscape plan:

 

Council initiated and budgeted for works to construct the detention basin in the Scotts Head Town Green. The detention basin will be predominately dry and therefore has a secondary function as open space.  The detention basin was designed to engineering specifications and there was no scope to modify this design. On the 12 February 2016, the executives of the Scotts Head Community Group made representations to the Mayor and General Manager in respect to a number of matters in relation to this and other projects in Scotts Head.

 

One of those concerns was the lack of landscaping included in the detention basin design and integration/connectivity to the broader community and a recommendation was made to Council that a landscape architect be engaged to provide direction to the landscaping in the area. As a result Council staff were requested to seek expressions of interest to prepare a plan. Based on the estimated cost of the works quotes were sought from two (2) qualified landscape architects to examine the area to develop a simple concept plan in accordance with Council’s procurement procedures.

 

A report was presented to Council on the 26 May 2016, in which the following was resolved with respect to the landscaping plan.

 

          That Council allocate $7,000 from Council’s Environmental Levy to support the improvements to the Scotts Head public reserve and day area by engaging Rupert Milne Holme to develop a landscape architect plan.

 

          That Council note the Scotts Head Community Groups commitment to stick to the professionally designed plan once completed.

 

          That Council contact Crown Land and seek a financial contribution towards that part of the plan that covers the Crown owned Reserve.

 

As a result of being advised that work had been performed outside of the agreed landscape plan late afternoon on Tuesday 17 July 2018, an email to cease and desist and remove the plantings was issued to the author’s contact for the Scotts Head Community Group and later to the Chairperson of the Scotts Head Adin Street Reserve Committee of Management. Fortunately it stopped the volunteers undertaking any further work on Wednesday which may have created far more angst when directed to remove their hard work.

 

The author inspected the site on Wednesday 18 July with the adopted landscape plans that the Committee, Councillors and staff agreed to back in 2016 to ascertain what had been done and if anything was outside the landscape plan. The inspection confirmed:

 

·    that all the work that Council staff has undertaken was in accordance with the adopted landscaping plan prepared by Rupert GH Milne.

·    that the new tree plantings along the detention basin, the proposed plantings along the footpath and the community garden were not included in landscape plan which generated the email to cease work.

·    The use of coppers log surround on the community garden was also inappropriate edging which is unlikely to last or will be subject to damage from mowing/whipper snipper activities.

 

The author was also advised that North Coast Holiday Parks were “told” that the work was to be done without any consultation. The works will of course require extra maintenance in whipper snipping around the shrubs/trees and garden bed as well as maintaining them which is undertaken by North Coast Holiday Parks as part of their maintenance and lease arrangements.

 

The minutes of the Adin Street Reserve CoM meeting on 23 August 2017 advise that Scotts Head Community Group had obtained a grant for $5,000.00 for a community garden. “…… put forward that part of the community land on the oval be used as a community garden….. Agreed by majority there was a Motion to move that we give permission for part of the land on the oval to be used as a community garden to enable the Community Group to accept the grant……Kelly to put together a letter to the Community Group stating that we give permission.

 

It may have been an oversight from the members associated with the Scotts Head Community Group that they had not consulted the adopted landscape plan to ensure that the community garden formed part of the approved plan.

 

It appears that the Scotts Head Community Group applied for the grant, and the funding authority required the owner’s consent which was provided by Council on October 2017. It was noted that it was for a proposal to establish a community garden. There is correspondence back and forth with Council Officers which were advising of suitable areas which did not include the reserve.

 

Ultimately the land managed by Section 355 committees of Council still require Council’s endorsement and approval for infrastructure improvements to ensure they do not become a liability or risk and there may have been some miscommunication in this matter leading us to this point in the delegation and roles of the committee.

 

Determination of parking on Part Lot 3 of the Adin Street:

 

Council became aware of the access issue to Lot 3 when the tennis club emailed the Mayor and requested consideration to provide dedicated car spaces on the newly constructed car park adjacent to the tennis courts which revealed there was not a Right of Way (RoW) for legal access to the constructed car park or into Lot 3 traversing the lane area behind the tennis club.

 

In essence, there was no legal “vehicle” access to the open area which Council resolved to use as the overflow parking as well as the newly constructed parking bays adjacent to the tennis club. At the time of the Council resolution, the staff present and the Councillors were not aware of the technicality that a RoW was not created to allow vehicle access onto this area (although there is technically access to Lot 3 across the front of the courts and Adin Street itself (pedestrian access only).  However, it is Council land and the Council resolution to allow parking is lawful in its intent, the technicality is traversing over private land to access that area.

 

For the short term Council has since gained written approval from the Trust for the general public and Council to have the legal access to cross their area of land for access to the newly constructed car park adjacent to the tennis courts and the lane access behind the tennis club so it can be used as overflow parking in accordance with Council’s resolution.

 

It is Council land, and therefore any risk or WHS is under the auspice of Council like any other public land or reserves.  In the event of a vehicle accident, the responsibility rests solely on the driver of the vehicle in the first instance, and Council may potentially be drawn in as a third party.

 

In the long term to rectify the access issue, it is proposed to formalise the creation of RoW via an 88B instrument creating a right of access in favour of the Nambucca Shire Council.

 

Report to 16 July:

 

Council resolved to adopt the Scotts Head Master Plan after a lengthy consultation process.

 

The Master Plan provided for the redevelopment of the Adin Street Reserve which is owned by Council and classified as community land.  The sub categorisation was changed from Sports Ground to General Community Use.

 

The core objectives of sub-category General Community Use are (Section 36I of the Local Government Act):

 

          “promote, encourage and provide for the use of the land, and to provide facilities on the land, to meet the current and future needs of the local community and of the wider public:

 

          (a)      in relation to public recreation and the physical, cultural, social and intellectual welfare or development of individual members of the public, and

 

          (b)      in relation to purposes for which a lease, licence or other estate may be granted in respect of the land (other than the provision of public utilities and works associated with or ancillary to public utilities).”

 

Summary of Matters Raised in Submissions

Reporting Officers Comment

The statements in the PoM referring to the core objectives of general community use land, the reserve providing opportunities for active and passive recreation and the recreational values of the land being significant due to the limited community recreational land available in Scotts Head, do not reconcile with Council’s resolution to use the space for overflow parking.

Comment noted: the intent of the overflow parking is to cater for peak periods only as per the resolution of Council. “That Council permit the use of the Council reserve within Lot 3 DP 1202794 between the tennis courts and the bowling club for overflow parking by the community to ease congestion on roads and private car parks during local events and holiday periods”

How would the general community access this land for car parking when it is secured by boom gates under the control of the caravan park

Comment: Access to the reserve is not secured by the caravan park’s boom gates.  Whilst you do enter via the driveway into the caravan park, you turn left into the reserve before reaching the boom gates.

Which private car parks are referred to in the Council resolution of 12 April 2018?

Comment: Access across driveways, carpark within the shop precinct area.

Council decisions to date have benefited the caravan park against the wishes of many in the community.

Comment: The intent of the resolution is to ease the congestion on the local roads surrounding the area which have an impact on local residents and their access

The overflow parking is poorly disorganised unmarked parking on a surface totally unsuited for vehicle use, not compliant, non all weather surface and adjacent to a designated walkway and play/recreational area for families.

Comment: The intent of the resolution is to ease the congestion on the local roads during local events and holiday periods only, it is not intended to construct a hard stand area or mark out the parking which should be self-regulating.

This area was not scheduled for parking on the caravan park’s original DA.

Comment: noted

 

It is imperative that extra vehicle parks required must occur within the caravan park area itself and not utilise the adjacent community reserve.  Delete some caravan sites and redevelop into extra parking area.

Comment: noted the intent of the overflow parking is to cater for peak periods only as per the resolution of Council. “That Council permit the use of the Council reserve within Lot 3 DP 1202794 between the tennis courts and the bowling club for overflow parking by the community to ease congestion on roads and private car parks during local events and holiday periods”

Not respectful to park on someone else’s land simply because you failed to provide adequately for one’s own needs.

Comment: noted

Allowing cars and recreational use to co-exist on the same area of land is a serious safety hazard.  Kids and cars must never mix.

Comment: noted the parking is during local events and holiday periods only.

The newly constructed path through this reserve has not provided a safe walkway for residents exiting from Kent Street heading towards down town Scotts Head or Club.  These pedestrians as before continue to complete with vehicle traffic on Adin Street.

Comment: The footpath was constructed to connect from the tennis courts to the bowling club area and negate people having to walk on the road above.

The limited use of the land for overflow car parking does not go far enough.  It should include peak holiday times such as Christmas and Easter holidays.

Comment:  These same comments were received by two separate submissions and included twice.

Last Christmas all the parking along Adin Street, Ocean Street and the beach reserve was being used as overflow parking for caravan park visitors.  It was impossible to park at the shops or beach at any time with these vehicles there for days on end.

Comment: These same comments were received by two separate submissions and included twice.

Implementing time restricted parking will antagonise locals and visitors.

Comment: These same comments were received by two separate submissions and included twice.

The public reserve should not be locked away by a small group of residents to the detriment of the broader community and visitors.

Comment: These same comments were received by two separate submissions and included twice.

The reserve should be available for overflow parking during all peak periods including holidays.

Comment: These same comments were received by two separate submissions and included twice

The PoM does not correlate with the Section 355 committee’s purpose to create a vibrant social space for residents and visitors.

Comment: Noted – however CoM is and arm of Council to manage the land which is owned by Council and has the overall administration of the area. 

The Pom does not correlate with the General Managers’ report dated 27 July 2017, Item 9.9 which states “My vision for the town green and the now connected public open space between the bowling club and the surf club is that is becomes a vibrant social space for regular community activities and events.

Comment: the intent of the overflow parking is to cater for peak periods only as per the resolution of Council. “That Council permit the use of the Council reserve within Lot 3 DP 1202794 between the tennis courts and the bowling club for overflow parking by the community to ease congestion on roads and private car parks during local events and holiday periods”

The Master Plan for the development of Scotts Head which was adopted in 2009 makes no reference to part of the reserve being used as a community car park and certainly not as an extended car park for use by the caravan park.

Comment: Noted, however the Masterplan has been through significant consultation and amended at varying stages

The PoM for the NSW Crown Holiday Parks Trust adopted 25 August 2014 states that existing sites and caravan park infrastructure will be removed to enable the development of an area of public domain passive open space with a visual link to the village centre and references reducing the intrusion of vehicles within open space areas.

Comment: the intent of the overflow parking is to cater for peak periods only as per the resolution of Council. “That Council permit the use of the Council reserve within Lot 3 DP 1202794 between the tennis courts and the bowling club for overflow parking by the community to ease congestion on roads and private car parks during local events and holiday periods”

The area is frequently used by children playing, especially during holiday times and if the area is continued to be used as a car park, then how will it be managed and who will take responsibility in the event that a child or adult sustains and injury from vehicle movements.

Comment: At the end of the day, the responsibility of an accident is the driver of the vehicle and the responsibility parents supervising their children, it will be evident that vehicles are parking in the area

During a recent event when the area was used for overflow parking vehicles were observed and photographed parking on the southern side of the footpath, (had to drive over the footpath) clearly demonstrating that strict parking management guidelines and monitoring will be required.

Comment: Noted and comment will be passed on to community groups using the overflow parking and the caravan park.

 

 

CONSULTATION:

 

Adin Street Reserve Committee of Management

General Manager

General public

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations do not give rise to any environmental issues.

 

Social

 

The recommendations do not give rise to any social issues which have not already been considered in detail during the process of drafting and adoption the Master Plan.

 

Economic

 

The draft Plan of Management provides for the long term tenure of part of the reserve. The proceeds of the tenure will assist in the ongoing management of the Reserve. Similarly the Master Plan identifies the continued operation and development of the caravan park is crucial to the economic viability and health of the Scotts Head township generally.

 

Risk

 

The recommendations do not affect the risk profile for the Reserve.

 

 

FINANCIAL IMPLICATIONS:

 

The Draft Plan of Management contains a table of planned works which are yet to be costed.

 

Attachments:

1

8406/2018 - Adin Street Reserve Draft POM-V7.doc

 

2

5935/2016 - Sketches of Adin Street Reserve, Scotts Head

 

3

26285/2018 - Scotts Head Caravan Park Upgrade / Adin Street Reserve Map

 

4

26289/2018 - Scotts Head Reserve Landscape Plans

 

  


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 

PLAN OF MANAGEMENT

 

Adopted by Nambucca Shire Council on {Date} Resolution {number}

 

 

Description: asr

 

 

ADIN STREET RESERVE

 

PUBLIC RESERVE – GENERAL COMMUNITY USE

Parcels 1002431 and 1002432

 

 

 

 

Prepared by:  Adin Street Reserve

Committee of Management

 

Nambucca Shire Council

PO Box 177

MACKSVILLE  NSW  2447

 


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 

TABLE OF CONTENTS

 

BACKGROUND.. 1

GENERAL DESCRIPTION.. 1

CLASSIFICATION OF LAND.. 3

OWNER OF LAND.. 3

TRUST, ESTATE, INTEREST, DEDICATION, CONDITION, RESTRICTION OR COVENANT APPLYING TO THE LAND.. 3

OWNERS APPROVAL OF MANAGEMENT PLAN.. 4

LEASEHOLD DETAILS.. 4

MANAGEMENT.. 4

SCHEDULE 1. 10

APPENDIXES.. 11

APPENDIX 1. 12

APPENDIX 2. 14

 

 


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 

PLAN OF MANAGEMENT

 

ADIN STREET RESERVE

PUBLIC RESERVE – GENERAL COMMUNITY USE

Parcels 1002431 and 1002432

 

 

BACKGROUND

 

This Plan of Management has been prepared to document the environmental, economic, recreation and social values of the Adin Street Reserve and to guide the future use, development and management of the reserve.

 

Underpinning the preparation of the plan is the involvement of the community in determining what values are important and how these should be protected and enhanced.

 

This Plan of Management has been prepared as per the Council Resolution of {Date}.

 

 

GENERAL DESCRIPTION

 

Adin Street Reserve is described as Lot 3 DP 1202794 and comprises 1.4 Ha in 2 parts (Part 3 east 4697m2 and Part 3 west 9299m2).  Council had undertaken extensive consultation with the Scotts Head Holiday Park and members of the community to develop a Master Plan for the development of Scotts Head which was adopted in 2009.

 

The NSW Crown Holiday Parks in conjunction with Council undertook and completed works in 2015 to redevelop the day reserve, caravan park and Adin Street Reserve.

 

On 27 July 2017, Council resolved to endorse the formation of a Committee of Management under Section 355 of the Local Government Act to be known as the Adin Street Reserve Committee of Management, for the purpose of care, control and management of land and to create a vibrant social space for residents and visitors.

 

The delegation and roles of the committee are detailed below:

 

·    Maintain, manage and improve the Adin Street Reserve (which includes the area known as the “Village Green”) Scotts Head

·    Conduct fund raising activities.  Where such fund raising activities involve the sale of alcohol, a liquor licence and the approval of Council is required

·    Limit the expenditure of monies to the amount of funds held by the Committee at the time

·    Seek grants for the maintenance and upgrading of the Reserve, subject to the General Manager‘s endorsement of the grant application

·    Appoint such contractors as are deemed necessary by the Committee from time to time to assist in the administration and maintenance of the infrastructure and/or the conduct of programs or functions therein, subject to contracts which are of necessity for a long term being reviewed once per year

·    Make recommendations to the Council for any enhancement or upgrade of the Reserve as the Committee considers appropriate

·    Make such other recommendations to the Council in respect of the Reserve as the Committee thinks appropriate from time to time

·    Project manage capital works where a specific written authority for the particular works has been provided by Council

·   Implement and review the Adin Street Reserve Plan of Management

The reserve is surrounded by Adin Street, private commercial land and the caravan park.

 

 

Issues to be considered by the Manager (Council) when deciding whether a particular land use or development is appropriate include:

 

Land use zoning

The land is zoned RE1 Public Recreation under the Nambucca Local Environmental Plan 2010 and the objectives of this zoning are:

 

·    To enable land to be used for public open space or recreational purposes

·    To provide a range of recreational settings and activities and compatible land uses

·    To protect and enhance the natural environment for recreational purposes

·    To identify proposed or existing publicly owned land that is used or is capable of being used for the purpose of active or passive recreation

 

The surrounding land is zoned R3 Residential Medium Density, B2 Local Centre and RE2 Private Recreation.

 

Current use of the land

Part lot 3 east 4697m² (Village Green) DP 1202794

The Village Green comprises of a triangular section of land situated generally to the east.  A large, shallow, centrally located grassed retention basin has been constructed as part of the storm water management system for Scotts Head.  The area also contains a sewer pump station and ventilation stack as part of the sewer reticulation network.  Bollards have been placed along the footpath and entry roadway.  The constructed retention basin can fill to capacity during heavy rain events.

 

Part lot 3 west 9299m²

A large constructed retention basin has been constructed on the western end that feeds into the storm water drain located on the north eastern boundary; the drainage is encompassed within an easement to drain water and forms part of the Scotts Head stormwater management system.  The constructed retention basin can fill to capacity during heavy rain events.

 

Trees and native shrubs have been planted along the embankment on the southern bank of Adin Street to minimise erosion and long term maintenance.  A public concrete path is located at the toe of the embankment and is regularly used as there is no footpath along Adin Street.  Children from the local area and the holiday park use the remaining open land for the casual passive playing of games.

 

The tennis courts and club house which are situated on the south eastern side of Lot 3 are managed under a separate Committee of Management being Scotts Head Tennis Courts Committee of Management.  The tennis courts are an integral component of the Adin Street Reserve.  This Plan of Management provides for the continuation of that Committee to oversee and manage the operation of the area of the tennis courts and clubhouse.

 

Current approvals for use of the land

The land is subject to Development Application No 2016/236 by Nambucca Shire Council for markets and the consent operates from 16 March 2017 to 16 March 2022.  Market stalls are permitted within the eastern retention basin on Lot 3.

 

Council resolved on 16 March 2017 that the Nambucca Shire Council Scotts Head Events Committee of Management and Wildlife Rescue Incorporated be approved to operate markets on the Adin Street Reserve Scotts Head with this approval to be reviewed after 12 months of operation.

 

At its meeting on 12 April 2018, Council resolved to permit the use of the reserve between the tennis courts and the bowling club (Part Lot 3 west) for overflow parking by the community to ease congestion on roads and private car parks during local events and holiday periods.

 

Development of the land

Council initiated and budgeted for works to construct the detention basin in the Scotts Head Town Green.  The detention basin will be predominately dry and therefore has a secondary function as open space.  The detention basin was designed to engineering specifications and there was no scope to modify this design.  On the 12 February 2016, the executives of the Scotts Head Community Group made representations to the Mayor and General Manager in respect to a number of matters in relation to this and other projects in Scotts Head.

 

One of those concerns was the lack of landscaping included in the detention basin design and integration/connectivity to the broader community and a recommendation was made to Council that a landscape architect be engaged to provide direction to the landscaping in the area.  As a result Council staff were requested to seek expressions of interest to prepare a plan.  Based on the estimated cost of the works quotes were sought from two (2) qualified landscape architects to examine the area to develop a simple concept plan in accordance with Council’s procurement procedures.

 

A report was presented to Council on the 26 May 2016, in which the following was resolved with respect to the landscaping plan.

 

          That Council allocates $7,000 from Council’s Environmental Levy to support the improvements to the Scotts Head public reserve and day area by engaging Rupert Milne Holme to develop a landscape architect plan

 

          That Council note the Scotts Head Community Groups commitment to stick to the professionally designed plan once completed

 

          That Council contact Crown Land and seek a financial contribution towards that part of the plan that covers the Crown owned Reserve.

 

 

CLASSIFICATION OF LAND

 

The Local Government Act 1193, Part 2 Public Land states:

 

“This Part requires all land vested in a council (except a road or land to which the Crown Lands Act 1989 applies) to be classified as either “community” or “operational””

 

Parcels 1002431 and 1002432 are classified as community land, sub-category of General Community Use.

 

The core objectives for the management of community land categorised as a General Community Use are:

 

·    to encourage, promote and facilitate recreational, cultural, social and educational pastimes and activities

·    to provide for passive recreational activities or pastimes and for the casual playing of games

·    to improve the land in such a way as to promote and facilitate its use to achieve the other core objectives for its management

 

 

OWNER OF LAND

 

Nambucca Shire Council is the owner of the land.

 

 

TRUST, ESTATE, INTEREST, DEDICATION, CONDITION, RESTRICTION OR COVENANT APPLYING TO THE LAND

 

There is no trust, estate, interest, dedication, condition, restriction or covenant applying to the land.

 


OWNERS APPROVAL OF MANAGEMENT PLAN

 

This information is shown in Schedule 1.

 

 

LEASEHOLD DETAILS

 

A 21 year deed of agreement was entered into in November 2014 which entails the Trust maintaining the reserve by mowing, edging and litter collection (excluding events) and providing public toilets.

 

The Reserve is able to be licensed for concerts and fairs to support the cultural experience of Scotts Head.  The fees charged will be set by Council in consultation with the Committee of Management and collected and kept by the Committee of Management for use on the grounds to both maintain and improve facilities.

 

 

MANAGEMENT

 

Consultation

Community consultation forms an integral part of the process of preparing a Plan of Management.  Continuous review and incorporation of community attitudes expectations and requirements into the ongoing management of the reserve is also paramount.

 

Under the requirements of Division 2 Clause 38 of the Local Government Act 1993 the Plan of Management will be placed on public exhibition during which submissions may be made to the Council.  Public notice of this exhibition will be published in the local print media and will detail where and when the plan will be on display and will invite submissions from interested members of the public.

 

During any exhibition period, the plan will be available for perusal at the offices of the Nambucca Shire Council, Princess Street Macksville and also at the Macksville and Nambucca Heads Libraries.

 

Recreation

The reserve provides opportunities for active and passive recreation for the community.

 

The recreational values of the land are significant as there is limited community recreational land available in Scotts Head.

 

Approvals for activities on the land

A person may carry out an activity specified in Part D community land as per the following table annexed to section 68 of the Local Government Act 1993 only with the prior approval of the Council.

 

Part D Community land:

·    Engage in a trade or business

·    Direct or procure a theatrical, musical or other entertainment for the public

·    Construct a temporary enclosure for the purpose of entertainment

·    For fee or reward, play a musical instrument or sing

·    Set up, operate or use a loudspeaker or sound amplifying device

·    Deliver a public address or hold a religious service or public meeting

 


 

Recreation




Management Issues

Objective/Performance Targets

Means Of Achievement

Cost Responsibility

Manner Of Assessment

Committees of Management

Adin Street Reserve Committee of Management - Maintain the Adin Street Reserve

 

Tennis Court Committee of Management - Maintain and operate the tennis courts and club house

Appoint Councilor(s) to oversee effective running of the Committees

Adin Street Reserve Committee of Management shall develop a budget for maintenance and improvements.

 

Council will consider any funding requirements as part of the annual budget consideration

 

Tennis Court Committee of Management shall be responsible for the ongoing maintenance of the courts and club house

 

Appointed Councilor’s review

Ensure members of Committees of Management abide by the appointment document and implement any council regulations

 

 

 

Maintenance

Maintain Adin Street Reserve

Involve Committee of Management in determining level of service for maintenance

Council

 

Committee of Management

 

The Trust maintaining the reserve by mowing, edging and litter collection (excluding events) and providing public toilets.

Periodic inspection and audit by council staff

 

Feedback from Committee of Management and public

Maintain grassed areas

Monitor mowing and rubbish removal from the Reserve carried out by NSW Crown Holiday Parks under the Lease Agreement

Council

 

 

Committee of Management

Periodic inspection and audit by council staff

Provide clean, safe and accessible facilities that reflect the needs of the reserve users

Undertake regular inspections to ensure all facilities are in a clean, safe and good working order

Committee of Management

 

Council

 

The Trust maintaining the reserve by mowing, edging and litter collection (excluding events) and providing public toilets.

Periodic inspection and audit by council staff.

Feedback from Committee of Management and public


 




Management Issues

Objective/Performance Targets

Means Of Achievement

Cost Responsibility

Manner Of Assessment

Environmental Management

Develop the Reserve for passive recreation

Undertake detailed development of Reserve Landscape Plan

Committee of Management

 

Council

Ongoing after initial plans achieved

Implement the landscape plan and development plan for passive recreation

Committee of Management

 

Council

 

Protect and enhance the area’s native flora and fauna

Native tree planting and maintenance as appropriate in accordance with the landscape plan

 

If trees are removed or damaged they should, where possible, be replaced with suitable endemic native trees

 

Fallen limbs or trees with hollows to be replaced with appropriately sized nesting boxes

 

Control of intruded pest species and feral animals

Council

 

Vegetation is maintained in a safe condition by removal of dead and damaged tree branches

 

Annual inspection and replanting schedule

 

Periodic inspection and assessment of pest species and feral animal encroachment onto Reserve

Protect soils to control erosion and minimise the effect of acid sulphate soils

Prevent and repair erosion and remove flood debris

 

Control runoff from road drainage

 

Inspect Reserve within three (3) days of major rainfall events

Council

 

Reserve receives minimal erosion damage during storm and flood events

 

Any flood debris is removed within seven (7) days of rainfall event


Soil and Drainage

To maintain a surface runoff system compatible with the reserve

Use natural drainage lines, pipelines, dish drains, grass drains

Council

The reserve is to maintain its natural environment

Control runoff from road drainage

Council

No evidence of siltation or water borne rubbish

Prevent and control erosion

Council

Annual inspection

Keep gullies free of debris

Council

Annual inspection

Permit surface drainage of storm water

Council

Plans and completed works to be approved by the Assistant General Manager Engineering Services and the manager responsible for recreation




Management Issues

Objective/Performance Targets

Means Of Achievement

Cost Responsibility

Manner Of Assessment

Landscaping

Implement landscaping as per the adopted landscape plan

Consultation with Council staff

Committee of Management

 

Council

Inspections as landscaping progresses

Trees

Protect and enhance the area’s native flora and fauna

Native tree planting and maintenance as appropriate an in accordance with the landscape plan

 

If trees are removed or damaged they should, where possible, be replaced with suitable endemic native trees

 

Fallen limbs or trees with hollows to be replaced with appropriately sized nesting boxes

 

Control of intruded pest species and feral animals

Council

Vegetation is maintained in a safe condition by removal of dead and damaged tree branches

 

Annual inspection and replanting schedule

 

Periodic inspection and assessment of pest species and feral animal encroachment onto the Reserve

 

Protect soils to control erosion and minimise the effect of acid sulphate soils

Prevent and repair erosion and remove flood debris

Council

Reserve receives minimal erosion damage during storm and flood events

Inspect Reserve within three (3) days of major rainfall events

Council

Any flood debris is removed within seven (7) days of rainfall event

Remove weeds to minimise the impact on the native environment

Manage the invasion of environmental weeds and remove noxious plants through a regular control program

Council

A reduction in exotic plants and the implementation of an annual weed control program

Car Parking

Overflow car parking permitted as per council resolution

During peak holiday periods the caravan park is to prepare a parking plan and provide directives to customers on where to park to ensure infrastructure is not damaged

 

During approved events, the organiser is to prepare a parking plan and provide directives to the attendees on where to park

Caravan park

 

 

 

 

 

 

Event organiser

Council inspection


 





Management Issues

Objective/Performance Targets

Means Of Achievement

Cost Responsibility

Manner Of Assessment

Public Image

For the public to perceive and use the rest area as their own

To make the reserve available to the public to use as public reserve

 

Increased number of people using the reserve once the construction is complete

Provide focal point for social interaction

Encourage community usage of the Reserve

Committee of Management

 

Council

 

Public Safety

Maintain trees to ensure public safety on and around the Reserve

Inspect for dangerous trees

Council

Vegetation is maintained in a safe condition by removal of dead and damaged tree branches

 

Annual inspection

Animals

Control animal access

Events which involve additional access by animals to obtain approval from Committee of Management and Council

Committee of Management

 

Council

 

Dog Control

A safe reserve where dog excrement does not constrain recreational enjoyment

Develop and implement a public education program regarding dogs in the reserve. Disseminate information as to dog owners’ responsibilities in regard to their dogs

Council

 

Committee of Management

Monitored by Council’s Ranger

 

Community feedback

 

 

Allow dogs on leads to traverse the reserve

Council

 

Committee of Management

Observation by Council Ranger

 

Community feedback

Installation of signage to advise the public

Council

Signs are in accordance with current legislation and standards

Signs

Used to identify the area and advise of limitations of usage

Erect signs at access points

 

Signs are in accordance with current Council policy, legislation and standards

Upgrade and install signage in accordance with Council risk management policy and procedures

 

Design is in accordance with appropriate current standards

 

Assessed during the preparation of the draft budget each year


 





Management Issues

Objective/Performance Targets

Means Of Achievement

Cost Responsibility

Manner Of Assessment

Utilities

To allow the maintenance of the site without causing damage to infrastructure and to allow the installation of utility services in the long term future

Permit the construction of underground pipelines for storm water, sewerage and water supply

Council

Plans and completed works to be approved by the Manager responsible for recreation

Permit overhead or underground electricity supply or the installation of solar panels

Council

Liaison with energy authority, plans and completed works to be approved by the Manager responsible for recreation

Allow services such as telephone lines to be installed above or below the ground

Assess private lines separately for their impact on the reserve

Council

Liaison with communication authority, plans and completed works to be approved by the Manager responsible for recreation


 

Management Issues

Objective/Performance Targets

Means Of Achievement

Cost Responsibility

Manner Of Assessment

Income

Raise income for management of reserve

Recommend to Council applicable fees for uses of the facilities on the reserve

Committee of Management

Ongoing depending on use approved

Recommend to Council applicable fees for uses of the facilities and tennis facilities

Tennis Court Committee of Management

 

Council

Ongoing depending on use approved

Provide input into the preparation of Council’s annual budget

Council

 

Committee of Management

Annual

Apply for Government grants with Councils consent

Committee of Management

 

Council

Number of grants received

 


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 

 

NAMBUCCA SHIRE COUNCIL

SCHEDULE 1

 

PUBLIC RESERVE – GENERAL COMMUNITY USE

ADIN STREET SCOTTS HEAD

 

 

Description

Parcels 1002431 and 1002432

Location

Adin Street, Scotts Head

Town Planning Zone

RE1 Public Recreation

Owner

Nambucca Shire Council

Trust, Estate, Dedication, Restriction or Covenant on the Land

None

Owners Approval

Yes

Leasehold Details

None


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 

APPENDIXES

 

 

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Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 

NAMBUCCA SHIRE COUNCIL

APPENDIX 1

 

PUBLIC RESERVE – GENERAL COMMUNITY USE

ADIN STREET SCOTTS HEAD

 

 

Basis of Plan of Management

 

The Plan of Management has been prepared in accordance with the provisions of Division 2, Clause 36 of the Local Government Act 1993.

 

 

Community Consultation

 

Community consultation forms an integral part of the process of preparing a Plan of Management.  Continuous review and incorporation of community attitudes expectations and requirements into the ongoing management of the reserve is also paramount.  Under the requirements of Division 2, Clause 38 of the Local Government Act 1993 the Plan of Management will be placed on public exhibition during which submissions may be made to the Council.  Public notice of this exhibition will be published in the local print media and will detail where and when the plan will be on display and will invite submissions from interested members of the public.  During any exhibition period, the plan will be available for perusal at the offices of the Nambucca Shire Council, Princess Street Macksville and also at the Macksville and Nambucca Heads Libraries.

 

 

Implementation

 

Following the adoption of the Plan by Council only operations or development permitted by the Plan will be allowed.  Amendments of the adopted plan is covered by Division 2, Clause 41 of the Local Government Act 1993 and may be required at regular periods to keep abreast of the changing expectations and requirements of the community and ensure the Plan remains useful and relevant.

 

Additional funding for management of the Reserve will be sought from a range of Government, Council and community sources.

 

 

Accountability

 

The Local Government (Financial Management) Regulation 1999 aims to ensure that councils adopt current contemporary best practice accounting policies and procedures, to enhance the ability to compare the financial performance of councils, to ensure the effective management of council finances and to ensure accountability and transparency.

 

 

Management Principles

 

The following principles establish the broad direction the Reserve Management will follow in protecting and enhancing the values of the Adin Street Reserve to achieve the vision:

 

·     Identification and preservation of the values of the natural and built environment

·     Recognition, protection and enhancement of the unique recreational values the location offers

·     Maintenance of the reserve to ensure safe, accessible and enjoyable use

·     Control of infrastructure

 

Values

There are four (4) main values to be considered.  These broad categories are:

 

·     Conservation

·     Economic

·     Recreation

·     Social

 

To manage community land effectively, it is essential that these values are identified and that their significance in terms of the management of the Reserve is determined.  Further to this significance, the role of these values at a local and regional Reserve level is important.

 

 

Natural Heritage

 

There are many issues to be considered by Council when deciding whether a particular land use or development is appropriate.  Some of which are detailed below.

 

Geology/Soils

It is likely that the original soils have been removed or disturbed and an assortment of imported material used to fill and level the site.  Natural areas are behind dunes and described as a Goolawah soil landscape.

 

Climate

The North Coast region enjoys a subtropical climate with mild average temperatures and relatively high rainfall.  This rainfall is variable, however, and may be low to moderate some years while high intensity summer rainfall in other years has caused various levels of flooding throughout the history of the area.

 

Flora

Native vegetation on the Reserve includes paper bark trees on the north-east corner of the field and near the tennis courts in the south-east corner.  Banksia trees have been planted on the Adin Street boundary and bottlebrush established around the tennis courts.  The reserve is essentially a grassed parcel of land with an assortment of fig trees, cheese trees and banksias amongst other species in and around the reserve area.

 

Fauna

The existing native vegetation in and adjacent to the reserve supports a broad range of native fauna.

 

Scenic and Landscape Values

The reserve provides an attractive park outlook within the village.  It also acts a buffer between the residential and the caravan park.

 

 

Cultural Heritage

 

Aboriginal History

The Unkya Aboriginal Local Land Council advise that there are no significant Aboriginal heritage issues pertaining to the reserve which would require specific management under this plan.

 

European History

There is no history identified which would require specific management under this plan.


NAMBUCCA SHIRE COUNCIL

APPENDIX 2

 

PUBLIC RESERVE – GENERAL COMMUNITY USE

ADIN STREET SCOTTS HEAD

 

References

 

Instrument

Principal Agency

Purpose

Application

Federal

National Coastal Action Plan ( 1993 )

Commonwealth Resource Assessment Commission

 

Fair and equitable public and commercial use of coastal resources which maintains public access, coastal areas and features, biological diversity, water quality and recognises indigenous interests.

 

National Ecotourism Strategy ( 1993 )

Federal Department of Tourism

Develop and promote the sustainable delivery of eco‑tourism products.

 

State

Environment Planning and Assessment Act 1979

Department of Planning

 

Local Government

Assess the environmental, social and economic impact of proposed developments and plans.

Environmental planning instruments including Local Environment Plans (LEP), Regional Environment Plans (REP) and State Environmental Planning Policies (SEPP).  Environmental impact assessment procedures.

Threatened Species Conservation Act 1995

 

Department of Environment and Conservation

Ensure developers consider threatened species and their habitat in planning process.

 

A licence to “harm” or “pick” a threatened species is required from the Director General where development impacts on a threatened species, population or ecological community or damages their habitat.

 

Crown Lands Act 1989

Department of Lands

Ownership and management of Crown Lands eg grazing, extraction, reservation for various purposes.

 

Outlines that Crown Land is managed for the benefit of the people of NSW.  Details the Principles for Crown Land Management and outlines the Plan of Management process.

 

Local Government Act 1993

Local Government

Allow local government to undertake a range of functions and responsibilities.

Allows opportunities for work such as drainage, removal of obstructions, erosion control, and protection of roads.

 


 

Instrument

Principal Agency

Purpose

Application

Rural Fires Act 1997

Rural Fire Service

 

Local Government

Outlines responsibilities of landholders in terms of minimising fire hazard and controlling fires on their properties.

All fire ignitions to be suppressed or at least prevented from spreading from one land tenure to another.  Landholders must implement fuel hazard reduction programs as per their local Fire Management Plan or direction from the Bushfire Management Committee.

Native Vegetation Conservation Act 1999

Department of Natural Resources.

 

Northern Rivers Catchment Management Authority

To conserve native vegetation in NSW.

Controls the clearing of native vegetation and protects habitats and threatened species.  Clearing for fire suppression exempt.

Catchment Management Act 1989

 

Northern Rivers Catchment Management Authority.

Implement Total Catchment Management (TCM).

Catchment Management committees coordinate policies, programs and activities as they relate to TCM.

 

Protection of the Environment Operations Act 1996

Department of Environment and Conservation

Overhaul of EPA legislation including the Clean Air, Clean Waters, Noise Control and other Act.

Provides for the protection of air and water quality and outlines enforcement and penalties.

NSW Costal Policy 1997

NSW Government

Manage coastal and foreshore areas to ensure environmental protection, community access and minimal impact on ecosystems and other values.

 

SEPP 46 (Protection and Management of Native Vegetation)

Department of Natural Resources

 

Northern Rivers Catchment Management Authority

Prevent inappropriate native vegetation clearance.

Refers to all native vegetation, except native grasslands, for which regional grassland plans have been prepared.  Permits needed to clear areas greater than 2 hectare with a Vegetation Management Plan to be prepared by the proponent.  Urban areas excluded from this policy.

NSW Open Space Strategy 1992

NSW Government

Planning for open space and facilities which is equitable, ensures public access and protects significant features.

 


 


Instrument

Principal Agency

Purpose

Application

Local

Draft Mid North Coast Regional conservation plan

Department of Planning

The primary objectives of the draft plan are to identify important conservation values, guide offsetting and assist local councils and other land managers in strategic conservation planning.

 

Mid North coast Regional Strategy 2009

Department of Planning

The strategy maps growth areas that are available for future urban development.  These areas aim to reinforce the Regions’ settlement hierarchy

 

Northern Rivers Regional Economic Development Strategy Plan

Northern Rivers Regional Development Board

Develop a local industry, which caters for domestic tourism via development of facilities with a focus on the middle and lower ends of the market rather than on high priced international style resort development.

 

Local Environment Plan (LEP) 2010

Nambucca Shire Council

The main means of development control with zoning maps and a written instrument categorising developments as either permissible or prohibited.

 


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 


 


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 


Ordinary Council Meeting - 26 July 2018

Revised Plan of Management Adin Street Reserve Scotts Head

 


 


 


 


 


 


 


Ordinary Council Meeting                                                                                                     26 July 2018

Assistant General Manager Engineering Services Report

ITEM 11.3    SF616              260718         Bulk Street Light Upgrade to LED

 

AUTHOR/ENQUIRIES:    Clint Fitzsummons, Manager Assets         

 

Summary:

 

Council resolved a number of years ago to transgress into LED Street lighting when the bulk street lamp upgrade fell due, this program has been subject to delays as the lighting providers and industry suppliers evaluated the technology, conducted the procurement process, and developed contracts. This process has resulted in the delay of the implementation for the LED Street Lighting.

 

Essential Energy has now notified Council that the Bulk Street Lamp Upgrade is scheduled to commence in the Nambucca Shire Area between August and October 2018. As part of this Bulk Street lamp upgrade, there is an opportunity for Council to upgrade all the Category P Lighting to a more environmental and sustainable LED light at an estimated cost of $357,620. By conducting the LED upgrade during the planned bulk upgrade there are significant financial savings to Council in both the short and long term.

 

Category P Lighting is the lighting located within the residential streets and excludes the main roads, which have Category V lighting. Essential Energy has advised that suitable LED luminaire for Category V lighting has not been evaluated as yet, and there is no immediate plan to upgrade to LED’s until sometime in the future.

 

Four (4) lighting options with varying estimates and yearly savings have been provided by Essential Energy for the LED upgrade. Following an assessment of the options offered to Council it is recommended to accept Option 1, as this uses luminaires that are within the standard Essential Energy catalogue. The other 3 options use LED’s which are not contained in the Catalogue, and the advice received is that if one of these other options are selected there will be:

 

·           a delay in the commencement of this project as they are non-catalogue luminaires,

·           there will be potential delays into the future for the replacement of failed lamps as they are non-catalogue luminaires’ that may result in some street lights not being able to be repaired in a timely manner until a replacement luminaire is sourced.

 

The upgrade to LED lighting is expected to replace 1,126 luminaires within the Shire, with a yearly energy saving (Option 1) of around 273,000 kWh. This represents about a 41% reduction in energy use for street lighting. As an indication and based on 14c/kwh, energy the anticipated savings are in the order of $42,600. Additionally, with further savings on the SLUOS charge of $74,900 there is a total approximate anticipated annual saving of $117,500 expected with the LED street lighting upgrade.

 

 

Recommendation:

 

1        That Council accept Essential Energy’s offer of upgrading the Category P street lighting to LED’s in conjunction with the planned bulk lamp replacement program at an estimated cost of $357,620, as per option 1.

 

2        That Council use the $158,000 within the restricted reserve for street lighting (Council report 16 May 2012, Item 11.3 Nambucca Shire Emissions Reduction Program (NARP) - Street Lighting Upgrade), for this project.

 

3        That Council applies for a $200,000 low interest loan from either the Clean Energy Finance Corp or through LIRS, to fund the remainder of the expenditure required for the LED lighting upgrade with the repayments of the loan to be offset through the anticipated savings.

 

4        The council places the savings resulting from the upgrade to LED lighting into a restricted reserve to fund the loan repayments.

 

 


 

OPTIONS:

 

1        Notify Essential Energy that Council will carry out the upgrade to LED lighting (option 1) in conjunction with the bulk lamp upgrade. Council cost of $357,620, with annual savings in the order of $117,562.

2        Notify Essential Energy that Council will carry out the upgrade to LED lighting (option 2) in conjunction with the bulk lamp upgrade. Council cost of $292,448, with annual savings in the order of $108,971. Noting that with this option non-catalogue luminaires’ are used that may delay the project and result in some street lights not being able to be repaired in a timely manner as a replacement luminaire is sourced. 

3        Notify Essential Energy that Council will carry out the upgrade to LED lighting (option 3) in conjunction with the bulk lamp upgrade. Council cost of $300,517, with annual savings in the order of $108,352. Noting that with this option has non-catalogue luminaires’ are used that may delay the project and result in some street lights not being able to be repaired in a timely manner as a replacement luminaire is sourced. 

4        Notify Essential Energy that Council will carry out the upgrade to LED lighting (option 4) in conjunction with the bulk lamp upgrade. Council cost of $365,689, with annual savings in the order of $116,942. Noting that with this option has non-catalogue luminaires’ are used that may delay the project and result in some street lights not being able to be repaired in a timely manner as a replacement luminaire is sourced

5        Do not accept the LED upgrade cost, and notify Essential Energy that Council wishes to proceed with the bulk lamp replacement only.

6        That Council take up the opportunity of a low interest loan to fund the LED light upgrade.

7        That Council utilise Working Funds of $200,000 to fund the remaining cost of the LED upgrade project.

8        That Council Fund the entire project from Low Interest Loans, and utilise the $158,000 in other Environmental Projects.

 

 

DISCUSSION:

 

No discussion is necessary.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

LED lights have a significant saving in Energy costs and due to their longer life, reductions in greenhouse gases are achieved through less globe replacements, and mobilisation of Essential Energy maintenance teams. The LED’s replace Mercury vapour lamps, where Mercury is a hazardous substance. Modern LED lights have less light spill into the night sky.

 

Social

 

LED luminaires have a whiter light and a flatter more focused lens, that may provide better lighting on the road/street areas with less light spill onto private property. This may eliminate some of the glare issues currently experienced. The whiter light may provide a safer street environment for motorists and pedestrians.

 

 

 

 

Economic

 

The expected savings in energy and globe replacement costs are significant and provide a continual saving for Council into the future.

 

Risk

 

Technology change would be the only risk, and may occur where new technology would make this technology obsolete. Considering the short payback period, it is unlikely there would be an impact on Council Savings.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be a reduction in Street lighting operating expenses for this and future years.

 

Working funds – justification for urgency and cumulative impact

 

No Working Funds required as proposal is to apply for a low interest loan and fund the repayments from the Energy and SLOUS savings.

 

Service level changes and resourcing/staff implications

 

It is not anticipated that there would be any resourcing or staffing implications. LED lights may provide a better light with less light spill onto private property.

 

Future Street Light technologies may allow for adaptive lighting and reporting. Through the Internet of Things, a street lighting network connected to the internet, greater savings may be achieved through dimming of lights (i.e. late at night), or active brightening only when a person or vehicle is in the vicinity. Reports on lights (on/off, usage, failures, etc.) may aid council staff in managing the lighting network in a more proactive way.

 

Attachments:

1

25832/2018 - Bulk LED upgrade for Category P lighting offer

 

2

25836/2018 - Bulk LED upgrade for Category P lighitng Cost Benefit

 

  


Ordinary Council Meeting - 26 July 2018

Bulk Street Light Upgrade to LED

 

 


 


 


 


Ordinary Council Meeting - 26 July 2018

Bulk Street Light Upgrade to LED

 


Ordinary Council Meeting                                                                                                     26 July 2018

Assistant General Manager Engineering Services Report

ITEM 11.4    Q019/2018        260718         Q019/2018 Riverside Drive Nambucca Heads Upslope Stabilisation under Tender T008/2016

 

AUTHOR/ENQUIRIES:    Stephen Fowler, Project Engineer; Clint Fitzsummons, Manager Assets         

 

Summary:

 

A landslip occurred along the slope above Riverside Drive, Nambucca Heads, in the storm event of 15 to 20 March 2017.  Emergency works were undertaken to remove an overhanging block of weathered rock with an embedded tree stump.

 

An investigation was undertaken and design report prepared dated 10 April 2018 which recommended a soil nail and mesh solution to stabilise the slope above Riverside Drive adjacent to No’s 45,43,41 Woodbell Street, Nambucca Heads.

 

To expedite the tender process emanating around landslip works, Council has established a panel tender with accredited contractors on the panel so as Council can call for quotations in lieu of going through the entire tender process. An invitation for Quotations for construction of Upslope Stabilisation was issued to five companies on the panel and closed on Tuesday 3 July 2018.  Three (3) conforming submissions and three (3) alternate submissions were received.  Negotiations were undertaken to clarify the details of the alternate proposals.

 

Pan Civil has proposed to undertake construction using Regional Geotechnical Solutions as Engineering Consultant to revise the details of soil nail length and spacing in accord with geotechnical appraisal of the in situ conditions as work proceeds.

 

This report now seeks the endorsement from Council to appoint Pan Civil as the contractor to undertake stabilisation works.

 

NOTE: This matter is a “Tender Decision” requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

 

 

Recommendation:

 

1        That Council accept the quotation from Pan Civil Pty Ltd t/as Pan Civil as a lump sum price for Q019/2018 Upslope Stabilisation – Riverside Drive Nambucca Heads (Project GC-NH-69).

 

2        That Council note the report within confidential.

 

3        That Council update the Contract Register (TRIM: 31325/2016).

 

4        That Council allocate an amount of $44,600 identified as savings from within the Roads to Recovery program and $36,400 from the Regional Roads Block grant to fund the additional $81,000.00 expenditure required to undertake the works.

 

5        That Council reduce the allocation for W2396 Regional Road – Rodeo Drive by $36,400.

 

 

OPTIONS:

 

1    Council could decide to accept the quotation of an alternate contractor from the panel.

2    Council could invite tenders in an open tender to attract other contractors.

 

 

DISCUSSION:

 

Council resolved at the meeting held on 14 July 2016 to adopt a panel of pre-approved providers for landslip remediation works under Tender T008/2016.

 

A landslip occurred along the slope above Riverside Drive, Nambucca Heads, in the storm event of 15 to 20 March 2017.  Emergency works were undertaken to remove an overhanging block of weathered rock with an embedded tree stump. A risk assessment conducted by Coffey Pty Ltd identified a high risk of further landslips of soil and weathered rock which would endanger traffic on Riverside Drive and potentially affect private property on Woodbell Street. The construction of stabilisation mechanisms was recommended and Coffey Pty Ltd was commissioned to undertake design. It was anticipated that the council funding available would cover the cost of the works, however once further investigation and the design was completed it became evident that a larger area required stabilisation that initially thought.

 

An investigation was undertaken and design report prepared dated 10 April 2018 (TRIM 21386/2018). Coffey’s report details a soil nail and mesh solution to stabilise the slope above Riverside Drive adjacent to No’s 45,43,41 Woodbell Street. All the proposed works are to be undertaken from Riverside Drive and are wholly contained within the road reserve.

 

An invitation for quotations for construction of Upslope Stabilisation closed on Tuesday 3 July 2018.  Three (3) conforming submissions and three (3) alternate submissions were received from the following Contractors:

 

·      Specialised Geo Pty Ltd

·      EarthTEC Pty Ltd

·      Pan Civil Pty Ltd

 

Negotiations were undertaken to clarify the details of the alternate proposals.

 

Pan Civil has proposed to undertake construction using Regional Geotechnical Solutions as Engineering Consultant to revise the details of soil nail length and spacing in accord with geotechnical appraisal of the in situ conditions as work proceeds.

 

A revised proposal from Pan Civil includes the condition that Pan Civil have exclusive access to the subject section of Riverside Drive for a period of 3 weeks and that Council take responsibility to install a traffic diversion around the site via Woodbell Street for this period.

 

This report now seeks the endorsement from Council to appoint Pan Civil as the contractor to undertake stabilisation works.

 

The quotations received for project GC-NH-69 have been assessed by the following evaluation criteria and weightings.

 

·              Value for money                              50%

·              Expertise and Resources                 30%

·              Duration of construction                            10%

·              Enhancement of Local Economy      10%

 

The quotation for the alternate solution from Pan Civil offered the best value for money, level of experience and project duration. 

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

Manager Assets

Coffey Geotechnics Pty Ltd

 

 

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment:

 

The proposed remedial works are environmentally sustainable and ensures works are in accordance with the review of environmental factors (REF).

 

Social

 

There are social implications with safe access along Riverside Drive and some reassurance for residents in Woodbell Street above the potential landslip zone.

 

Economic

 

There are potential economic implications to the residents along Woodbell Street if the works are not undertaken to stabilise the slope.

 

Risk

 

The recommendation is to engage contractors and consultants experienced in this type of construction for a lump sum price. Supervision by Council’s Project Engineer will minimise the potential for variations. The stabilisation will also relieve any risk that stems from the potential for further landslips at this location.

 

 

FINANCIAL:

 

Direct and indirect impact on current and future budgets

 

There is a direct impact to the current budget only, with additional $81,000.00 funding to be sourced from savings across the Roads to Recovery program projects and some funding from the Regional Roads Block Grant for 2018/19. The majority of the funding $239,000.00 is provided through Councils 2018/19 Capital Works program.

 

Source of funds and any variance to working funds

 

$239,000.00 Council’s Capital Works program for 2018/19,

$44,600 saving from within the Roads to Recovery projects and

$36,400 from the Regional Roads 2018/19 Block grant.

 

This will require a reduction of $36,400 from W2396 Regional Roads Programme - Rodeo Drive. Due to economies of scale and savings within the road rehabilitation programme, it is anticipated that there will be no change in the length of rehabilitation works on Rodeo Drive.

 

Funding for the project is provided through Council’s Capital Works program for 2018/19, Work Order 3231 which are the remaining funds within the restricted reserve from the works previously undertaken on Riverside Drive. Additional funds are required to the amount of $81,000.00 which are to be sourced from the Roads to Recovery program savings and savings from the Regional Road Rehabilitation Programme tender.

 

Service level changes and resourcing/staff implications

 

The level of service on Riverside Drive will be maintained and ensured into the future by undertaking the proposed works.

 

Attachments:

1

21386/2018 - Design Report_Final

 

  


Ordinary Council Meeting - 26 July 2018

Q019/2018 Riverside Drive Nambucca Heads Upslope Stabilisation under Tender T008/2016