Ordinary
Council Meeting - 04 December 2008
Acknowledgement of
Country (Mayor)
I would like to
Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this
Land. I would also like to pay respect
to the elders both past and present and extend that respect to any Aboriginals
present.
AGENDA Page
1 APOLOGIES
2 PRAYER
3 DISCLOSURE OF INTEREST
4 CONFIRMATION OF MINUTES — Ordinary
Council Meeting - 20 November 2008
5 Notices
of Motion
5.1 Notice of Motion - Cr Anne
Smyth - Request for Leave 22 December 2008 to 12 January 2009
5.2 Notice of Motion -
5.3 Notice of Motion - Section
355 Committees of Management - Improved Communications between Council and
Committees
6 DELEGATIONS—Motion to
hear Delegations
11.4..
i)
9.4 2007/2008
Financial Statements - 30 June 2008
i) Mr
Bob Finch – Forsyths
7 ASKING OF QUESTIONS WITH
NOTICE
8 QUESTIONS FOR CLOSED
MEETING WHERE DUE NOTICE HAS BEEN RECEIVED
Note: Council will break for dinner between 7.00 pm
and to allow the Mayor, interested Councilllors and the General Manger to meet
and welcome the Indonesian Minister Abri
at the Nambucca Heads Entertainment Centre.
9 General Manager Report
9.1 Outstanding
Actions and Reports November 2008
9.2 Grant
Application Status Report - December 2008
9.3 Grant
Application - Regional and Local Community Infrastructure Program 2008-009
9.4 2007/2008
Financial Statements - 30 June 2008
9.5 Election
Funding and Disclosure Act 1981 - Mayors and Councillors Obligation for Reporting
9.6 Macksville
Saleyards
9.7 Annual
General Meeting - Eungai District Community Centre - Committee of Management
9.8 Annual
General Meeting - Talarm Hall Committee of Management
9.9 Annual
General Meeting -
9.10 Annual
General Meeting -
9.11 Annual
General Meeting - Nambucca Senior Citizens Club - 18 November 2008
9.12 Grant
Application - Regional and Local Community Infrastructure Program - Strategic
Projects 2008-2009
9.13 Report
on Nature Conservation Council Conference held in Sydney 12-13 November
2008 - Cr Flack & Cr Smyth
9.14 National
Awards for Local Government - Commendation to Nambucca Shire Council for
Innovation in Regional Development
10 Director Environment and Planning Report
10.1 Outstanding
Development applications more than 12 months old and applications where
submissions have been received and not determined to 25 November 2008
10.2 Report
on Access Committee Minutes of 28 October 2008
10.3 Report
on Nambucca Shire Council Crime Prevention Plan
10.4 Report
on Youth Week 2009 Program
10.5 Joint
49th Annual Floodplain Management Authorities (NSW) & 6th Biennial
Victorian Flood Conference - Albury 17-20 February 2009
10.6 Environmental
Levy - Review of Income and Expenditure
10.7 Report
on Successful Funding Application - Estuary Management Program, Coastal
Management Program and Floodplain Management Program
11 Director Engineering Services Report
11.1 Plan
of Management - Donnelly Welsh Playing Fields
11.2
11.3 Liquid
Trade Waste - Grease Arrestors
11.4
12 General Manager's Summary of Items to be
Discussed in Closed Meeting
12.1 Monitoring
of General Manager's Performance
It is recommended
that the Council resolve into closed session with the press and public excluded
to allow consideration of this item, as provided for under Section 10A(2) (a)
of the Local Government Act, 1993, on the grounds that the report contains
personnel matters concerning particular individuals.
13 MEETING CLOSED TO THE PUBLIC
14 REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.
4
December 2008 |
Notice of Motion
ITEM 5.1 SF1228 041208 Notice of
Motion - Cr Anne Smyth - Request for Leave 22 December 2008 to 12 January 2009
AUTHOR/ENQUIRIES: Anne Smyth,
Councillor
Summary: Councillor Anne Smyth seeks leave of
absence from 22 December 2008 to Monday 12 January 2009 inclusive. |
That
Cr Anne Smyth be granted leave of absence from Monday 22 December 2008 to
Monday 12 January 2009 inclusive in accordance with Section 234(d) of
the Local Government Act. |
There are no attachments for this report.
4
December 2008 |
Notice of Motion
ITEM 5.2 SF91 041208 Notice of
Motion -
AUTHOR/ENQUIRIES: John Ainsworth,
Councillor
Summary: A number of residents (most of whom
elderly) of the Nambucca River Tourist Park do no have their own private
transport enabling them to commute to Macksville or Nambucca Heads for their
medical and other needs. Busways already provides a school bus into
the Park twice daily. This Notice of Motion is supported by a
petition (copy attached)
from some 27 residents of the Park who would regularly use the bus service if
it is established. |
That Council make
representation to Busways on behalf of the residents of the Nambucca River
Tourist Park with the view to establishing a regular bus service to the Park |
Note:
A
similar request was made of Council through the Member for Oxley, Mr Andrew
Stoner MP, in 2006. Busways did not want to add a further diversion to their
services and instead suggested that better infrastructure be provided to allow
crossing of the Highway to reach the existing stop.
The Director Engineering Service made enquiries
at the time and comments included:
· Crossing the highway is not an option for
Council to fund
· A matter for the Bus Co to address. RTA would only consider an overhead
bridge crossing if numbers were very high such as at a school.
Any
discussions on a variation to bus routes is a matter that must include the
Department of Transport and the Bus company involved.
1View |
29931/2008 - Petition - |
|
4
December 2008 |
Notice of Motion
ITEM 5.3 SF793 041208 Notice of
Motion - Section 355 Committees of Management - Improved Communications between
Council and Committees
AUTHOR/ENQUIRIES: Paula Flack,
Councillor
Summary: Council depends
on approximately 42 S355 Committees of Management to oversee the operation
and management of millions of dollars worth of Council owned assets and
facilities, from community hall and museums to sporting facilities and nature
parks. At each AGM a new executive is
elected, however there is no process in place to ensure that incoming
executives are aware of their responsibilities under s355 of the Local
Government Act. As a result committees
are potentially disadvantaged in their ability to operate effectively and
appropriately. |
That Council
receive a report regarding how it can improve the way it guides, supports,
consults and communicates with its s355 Committees of Management. |
DISCUSSION:
Committees of
Management are faced with enormous challenges in undertaking their roles on
Council’s behalf, especially in the face of deteriorating infrastructure,
reduced funding and increasingly complex health and building requirements. Committee executives also are required to
manage their volunteer membership which is not always an easy task with
different personalities and differing views.
Enormous voluntary
effort is contributed to this shire, however for our Committees of Management
and indeed the assets they manage to be sustainable it is timely for Council to
consider how it interacts with them. It
is council’s best interest to ensure that these committees are well informed
and supported.
Given the critical
role our Committees of Management play and the pressure they are under to
fulfil their duties, I believe that Council can do more to assist and guide
them. A short term and economical
investment will have a long term benefit for council’s assets and the
community.
Some possible
actions could include:
· Greater use of group email bulletins to committee
secretaries informing committees of grant programs, minimum standards,
opportunities and updates,
· A dedicated section on Council’s website for
committees to share news, updates, fundraising ideas and event opportunities etc.
· A hard copy information package for each committee
including the relevant s355 of the Local Government Act 1993, the Code of
Conduct and Code of Meeting Practice and relevant council contact numbers
including the grants officer.
· A workshop to explain the package to executive
committee members with the objective of bring everyone up to speed, explain
basic meeting procedures, allow networking and discuss committees needs. It would then be up to outgoing committees to
make sure any new committee members were aware of their roles and
responsibilities and available information.
· A letter to each new incoming committee drawing its
attention to the information package.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.1 SF959 041208 Outstanding
Actions and Reports November 2008
AUTHOR/ENQUIRIES: Michael Coulter,
General Manager
Summary: The following table is a report
on all outstanding resolutions and questions from Councillors (except
development consents, development control plans & local environmental
plans). Matters which are simply noted or received, together with resolutions
adopting rates, fees and charges are not listed as outstanding actions. Where
matters have been actioned they are indicated with |
That the list of outstanding
actions and reports be noted and received for information by Council. |
No |
FILE
NO |
COUNCIL MEETING |
SUMMARY OF MATTER |
ACTION BY |
STATUS |
MARCH
2007 |
|||||
1 |
QWN19 |
01/03/07 |
Floodgates Gumma |
DES |
Revised to end of Nov 08. main gate
operating two side gates on minor drains to be installed. |
SEPTEMBER
2007 |
|||||
2 |
SF428 |
20/09/07 |
That Council vigorously pursue
the exclusion of the Farmland Mapping from those areas already identified for
rural residential development that are already fragmented or removed from
primary production. All affected property owners within the quota zoning to
be directly notified. |
DEP |
Department of Planning advised by letter
12/10 that all previous 1(C) zoned land and land not identified as Class 1, 2
or 3 |
|
|
|
|
|
Draft RRS now on exhibition, with
submissions being considered. Met with DoP 20/5 to further discuss Rural
Residential & Farmland Mapping. Working towards a resolution. Met with DoP on Tuesday 11/11/08 where
agreement has been reached on the exclusion of 4 pockets and part of the
other 2 pockets. A map and letter from the DoP should be received by the end
of November 2008. |
||
APRIL 2008 |
|||||||
5 |
SF744 |
17/04/08 |
Rehabilitation Bonds Mac’scon
– that Council again write to the Dept of Water & Energy giving them 30
days to concur with release of 2 bonds |
DEP |
Letter received from DWE and forwarded to
Mac’scon. Met with applicant’s consultant 22/5.
Currently working through DWE issues. Follow up letter sent to Mac’scon
30/9/08. Further follow up letter sent 18/11
seeking a response by 12/12/08. |
||
6 |
SF699 |
17/4/08 |
A report be brought forward on
assessing the best arrangement for Town Services in subsequent years. |
DES |
Report December 2008. |
||
MAY 2008 |
|||||
7 |
QWN
103 |
15/05/08 |
Enviro Saver Program – further
investigations |
DEP |
Onsite inspection and assessment for the
retrofitting and installation arranged for late August/September 2008.
Rescheduled for Oct/Nov. Can only assist with incandescent globe
replacement and shower heads. Requires a Council Officer to accompany them to
visit all Council buildings. Deferred until Technical Officer Asset
commences. |
8 |
QWN
111 |
15/05/08 |
Second Hand Shop at
Newville—water coming off street into storage shed |
DES |
Speed humps installed. |
9 |
QWN
112 |
15/05/08 |
|
DES |
Specific herbicide required for lantana in
February. |
10 |
SF35 |
15/5/08 |
That as a 6 month trial,
Council amend the GM’s delegations so as to provide authority for functions
under Part 4 of the EPA Act except where objections have been received and
the application is “called in” by any Councillor. |
DEP |
Report to Council on 18 December
2008. |
JUNE 2008 |
|||||
11 |
SF357 |
05/06/08 |
NoM – That Council investigate
the establishment of a district map on the western wall of the pool complex
as public art and apply funds set aside for the tourist office. |
GM |
Grant application made under Regional Arts
Fund. |
12 |
SF793 |
05/06/08 |
NoM - Council write to the
appropriate department and request a total ban on night netting on all
Nambucca Shire Council beaches. |
DES |
Report on commercial fishermen to be
prepared for Council after further consulting with the Department of Primary
Industries. Ongoing discussions with DPI. |
|
|
|
|
|
|
JULY 2008 |
||||||
16 |
Item
9.9 |
03/07/08 |
Council make representation to
Minister for Lands seeking agreed compensation for subdivision of Reserve
91694 |
GM |
Letter sent 15/07/08. Follow up letter sent 14/11/2008 |
|
17 |
Item
9.1 |
03/07/08 |
Council form working party to
resolve conflicting issues surrounding the use of footpaths |
DEP |
Working party meeting to be arranged
August/ September. To be deferred to after elections. Arrangements made to hold meeting on 18
December at 2.00 pm |
|
18 |
Item
11.4 |
03/07/08 |
That a new plan of management
be prepare for Faringdon Playing Fields |
DES |
Awaiting outcome of grant application
before proceeding. Outcome of grant expected early December |
|
19 |
QWN
166 |
17/07/08 |
Road Base Repairs – Taylors
Arm road near |
DES |
Listed. |
|
20 |
SF42 |
17/07/08 |
Revised Model Code of Conduct
– seek co-operation of adjoining Councils to establish single conduct review
committee – invite Mr Terry Perkins to participate – direction attention of
staff to new Code – letter to all Committees of Management. |
GM |
Adjoining Councils notified. Letter sent
to Terry Perkins. Remainder underway. |
|
|
|
|
|
|
|
|
22 |
SF283 |
17/07/08 |
List of areas in Council
administration centre requiring work to ensure compliance with relevant
standard for access for people with disabilities be referred to Council’s
technical officers for assessment and if necessary a report be prepared for
Council or the Access Committee. |
DES |
Audit to be undertaken by a Building
Inspector and Community Manager. Audit to be undertaken by January 2009. |
|
23 |
LF3891 |
17/07/08 |
Access to timber mill –
Nambucca Heads. Council retrieve any reports and resolutions in relation to
the entry to the timber mill and determine who is responsible for the
maintenance of the drain at the entrance gate. |
DES |
Deferred to December 2008 |
|
AUGUST 2008 |
||||||
24 |
NoM |
07/08/08 |
Council seek quotations from
landscape designers to prepare, in consultation with Joan’s Army, a
landscaping Masterplan for riverfront from the Bridge to the public toilets. |
DES |
Deferred to December 2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
27 |
QWN
188 |
21/08/08 |
Dead trees to be removed at
Peter Trisley’s and at the gravel dump on Valla road |
DES |
To be removed by 28 Nov |
|
28 |
QWN
194 |
21/08/08 |
Cleanup roadsides at
Bowraville – request from Lions Club |
DES |
Draft agreement & risk Assessment
prepared. Forwarded to the Lions Club |
|
31 |
DA2006/056 |
27/08/08 |
Council received a report on
the standard width for cycleways and its implications for DCP 17. |
DES & DEP |
November 2008 Deferred to February 2009 |
|
SEPTEMBER 2008 |
||||||
32 |
QWN
197 |
04/09/08 |
Burn off maps to Council’s
website |
DEP |
Maps to be available on website during
October. Deferred until December 08 |
|
OCTOBER 2008 |
||||||
34 |
QWN
211 |
16/10/08 |
Buz Brazel Park – report to
Council of public meeting |
DES |
Report to GPC 17/12/2008 |
|
35 |
RF256 |
16/10/08 |
Notice of
Motion - Riverbank Erosion - |
DES |
Subject to GHD undertaking evaluation. Commenced. |
|
|
|
|
|
|
|
|
37 |
SF360 |
16/10/08 |
Argents Hill Hall – on site
meeting to be arranged with DoL and request for funding assistance from the
DoL. |
GM |
Letter sent 17/10/08. Follow up letter sent 14/11/2008 |
|
38 |
SF1222 |
16/10/08 |
Referral of request for
clothes optional beach to Valla Beach & Hall Management Committee and
Valla Tourist Resort & Police |
GM |
Letters sent 23/10/08. |
|
39 |
SF15 |
16/10/08 |
Council receive a budget on
the saleyards to determine whether facilities can be funded and for
consideration in 09/10 budget and seek grants & investigate effluent
management. |
GM |
Occ Health and Safety Committee
undertaking inspection. Report December 2008. |
|
40 |
SF740 |
16/10/08 |
|
DES |
Inspection by GSC in December |
|
41 |
SF1197 |
16/10/08 |
Report Environmental Levy |
DEP |
See Item in Business Paper |
|
NOVEMBER 2008 |
||||||
42 |
NOM
SF794 |
6/11/08 |
Report on grease arrestors and
trade waste |
DES |
Report for December 2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
45 |
SF429 |
6/11/08 |
Council review its current
bridge program |
DES |
|
|
46 |
SF544 |
6/11/08 |
Council receive a report on
options for the provision of matching general fund contributions for the S94
works schedule for community facilities and open space. Including the
possibility of establishing a reserve. |
GM |
To be considered with management plan for
2009/10. Report May 2009 |
|
47 |
SF544 |
6/11/08 |
Council review its Policy on
Deferment of Section 94 payments. |
GM |
Report December 2008 |
|
48 |
SF544 |
6/11/08 |
Council review biennial the
Community Infrastructure and Infrastructure Needs Study and review annually
the Section 94 Community Facilities and Open Space Contributions Plan Works
Schedule. |
GM |
Report November 2009 |
|
49 |
SF959 |
20/11/08 |
Inspection of Donnelly Welsh
Playing Fields at next GPC meeting |
DES |
Listed. |
|
50 |
SF844 |
20/11/08 |
Council invite Phillip Costa
to inspect off-stream water storage site @ Bowraville |
gm |
Invitation issued 26/11/08 |
|
51 |
SF98 |
20/11/08 |
|
DES |
To be advertised 4 December 2008. |
|
52 |
SF844 |
20/11/08 |
Copy to Council of Planning
Focus meeting minutes for 16 October 2008 and Council receive a report on
the IWCM Plan |
DES |
Report on IWCM will be prepared after
receiving current status from Dept of Commerce. |
|
53 |
135 |
20/11/08 |
That Council receive a report
of the allocation of resources for preparing the next comprehensive SOE
report and that this be considered as part of the 2009/2010 budget. |
DEP |
Report to be presented with budget
considerations. Feb/March 2009 |
|
54 |
SF285 |
20/11/08 |
Council consider what
resources might be needed to prepare a new Social and Community Plan as part
of the 2009/2010 budget. |
DEP |
March 2009 |
|
55 |
SF42 |
20/11/08 |
That Council receive a report
back on the Dept. of Local Government Circular 08-61 – Plumbing Inspections
by Council. |
DEP |
April 2009 |
|
56 |
SF382 |
20/11/08 |
That the exhibition for the
Scotts Head draft Master Plan be extended to end of February 2009 and be a
minimum of 2 months and Councillors receive the draft Master Plan a minimum
of 5 days before it is placed on public display. |
GM |
Resolution conveyed to consultants and
Department of Lands. |
|
57 |
SF820 |
20/11/08 |
The 3 Councils get together to
review the operation of the Coffs Coast Waste Service. |
DES |
|
|
58 |
SF820 |
20/11/08 |
Council receive a report on
the process of handling complaints concerning vehicles on beaches. The report to include process for handling
misdemeanours and advice as to the number of infringements issued. |
DES |
|
|
59 |
SF1163 |
20/11/08 |
Council investigate
refinancing of its loans and the matter be reported to a meeting of the
Finance Committee. |
GM |
Meeting of Finance Committee to be
arranged in December 2008. |
|
60 |
SF1163 |
20/11/08 |
That a report be prepared for
the Plant Committee on utilisation rates for all of Council’s heavy plant. |
DES |
|
|
61 |
SF1163 |
20/11/08 |
Report to Council on its
organisation structure to determine whether funding for redundant position of
excavator operator will be reallocated to another position. |
GM |
Report to 18 December 2008. |
|
4 December 2008 |
General Manager's
Report
ITEM 9.2 SF706 041208 Grant
Application Status Report - December 2008
AUTHOR/ENQUIRIES: Jenny
Chance, Grants Officer
Summary: At Council’s
meeting on 7 December 2006 it was resolved that there be a quarterly return
submitted to Council on grant programs. The following table provides a report
on grant programs which Council has been made aware of; their closing date;
consultation with community groups; their current status and eventual
determination by the funding body. |
That the list of grant programs and their status be
received. |
|
Grant Program |
Action |
Status |
|
|
|
|
2 |
New
Federal Environmental Programme - Still to be announced |
GM DES DEP |
The Area Consultative
Committee (ACC) is proposing to take a lead role in putting forward an
expression of interest for a major environmental project for Federal funding
based on a “Clean Waters Model” implemented for |
3 |
Department of Environment
& Climate Change Estuary and Coastal Management Programs 2008/09 Funding on a 1:1 basis Closing date: 28 May 2008 |
DEP |
Several
projects identified and supported through the Nambucca River Estuary and
Coastline Management Committee · Flood study—Deep Creek · Implementation of · Updated flood study Council
successful with three of the above being · Implementation
of · Updated Flood
study · Stage 2
Coastal Hazard management Plan Total funding
being $250,000 matched $ for $ from Council’s Environmental Levy |
4 |
NSW Environmental Trust
Round 3 – Urban Sustainability Program Closing date: 20 June 2008 |
DEP |
Council
previously resolved to submit both a joint application with Bellingen and
Coffs Harbour Councils and an individual application. Amended criteria
excluded individual applications. Joint application lodged. No
advice as at 12 November 2008. |
5 |
Northern Rivers CMA – River Reach Program. Ongoing funding program |
DEP |
Stage
2 Lower Nambucca River, River Bank stabilization, rubbish and weed
eradication. ( Funding
application proposal from the Nyambaga Green Team. Total application for
Stage 2 $35,000 - $45,000. Council
contribution of $5000 maximum to provide some machinery to collect and remove
rubbish, vegetation; prepare traffic management plan for traffic control on |
6 |
NSW Maritime – Maritime Infrastructure Program Funding on a 1:1 basis Closes: 22 August 2008 |
GO & MTS |
The
Maritime Infrastructure Program (MIP) provides up to $2M annually to local
government and community organisations for waterways infrastructure projects
that benefit the recreational boating community across NSW, including the
provision of public wharves/jetties, boatramps, public sewage pumpout
facilities and public moorings. Applications submitted for Pontoon and
Gangway at The
announcement of successful projects has been delayed until mid December. |
7 |
Caring for our Country Caring for our Country
Open Grants Closes: 1 August 2008 Community Coastcare Closes: 25 July 2008 |
GO |
Caring for our Country is the Federal Government's new natural resource
management program. An application has been submitted to the National Reserve System on
behalf of the Nambucca Heads Local Aboriginal Land Council to purchase
Faringdon Fields. Advice received that applications will be determined in early December
2008. |
8 |
Regional Arts Fund (NSW) Australian
Government – Regional Arts Fund Closes: 14 August 2008 |
MBD |
Application
for Macksville Memorial Aquatic Centre mosaic mural under the Partnerships
Program. The
announcement of successful projects has been delayed until early December |
9 |
NSW Blackspot Program Closes:
22 August 2008 |
MTS |
RTA
is inviting all Councils to identify and nominate new conforming projects for
the 2009-2010 programme. Construction costs must be greater than $10,000 for
rural Councils. Application
completed to gain funding for pedestrian refuge at Bowra Street (intersection
of Wellington Drive, Woods Lane, Back Street, Fraser Street),
Nambucca Heads |
10 |
Northern Rivers CMA River Health Plan Development (Stage
1) Closes:
1 December 2008 |
GO |
River
Health Plan Development (Stage 1) A
River Reach plan needs to be developed prior to project implementation. In
most cases, groups undertake the plan development in one year and then apply
to implement the plan the following year. To
develop a river health plan Council can: Submit an
Expression of Interest (EOI) for Plan Development using form provided. This
is a competitive process, EOIs for plan development will be assessed (using
eligibility criteria) and ranked. Successful applicants will receive
assistance from an NRCMA officer to produce a plan, OR Produce a plan
independently. Council
successful with a $25,500 grant for water monitoring and testing of the river
and its estuaries within the oyster zone as well as Gumma, Tilly Willy and
Newee Creek. There is no matching contribution required of Council. |
11 |
Northern Rivers CMA Development and Implementation of local
Government local scale coastline NRM plans |
GO |
Funding to provide consistent standardised beach access signage across
the Shires coastal foreshore accesses utilising current best practice signage
systems for aquatic and recreational use. Joint application with DECC. |
12 |
Area Assistance Scheme Closes: 10 October 2008 |
GO & MCCS |
The Area
Assistance Scheme (AAS) is a regional community development program run by
the Department of Community Services. It provides grants to local councils
and non-government organisations for projects that improve community well
being and how communities function. The AAS works within a
whole-of-government framework to deliver its outcomes. Council staff
in consultation with the committees of management are in the process of
identifying possible projects for submission. |
13 |
NSW Sport and Recreation – Capital
Assistance Program Closes: 14 November 2008 Funding on 1:1
basis |
GO |
NSW Sport and Recreation
(the Agency) offers the Capital Assistance Program for the development of
local level facilities with the maximum grant available being $30,000. This program requires applicants
to fund at least 50 per cent of the net project cost. Voluntary labour and
donated materials are allowed as part of the applicant’s contribution to the
project. Eligible applicants are
those from local government |
14 |
Department
of Planning - NSW Heritage Grants Closes: 28 November 2008 |
GO |
Works projects for the conservation, maintenance and
adaptive reuse of heritage items listed on the State Heritage Register and
state significant heritage items. Minimum project value of $25,000 with
maximum funding of $75,000 per project. On ground interpretation works eg
signage etc for major tourism focused state significant heritage items with
funding up to $20,000 per project. Community
strategic products and services for the delivery of state significant or
state-wide heritage products and services with funding up to $30,000 per
project. Special program for major cultural and community heritage buildings
for the conservation, maintenance, ongoing and adaptive reuse of public
halls, town halls, theatres and cinemas etc that are heritage items listed on
the State heritage Register, or state or local heritage items listed in a
Local Environmental Plan. Minimum project value $25,000 with maximum funding
of $75,000 per project. |
15 |
Playground Equipment Upgrade Grants for Local Government – Round 2 Closes: 21 November 2008 |
GO/
MCW |
Grants for Upgrades of
Council Playground Facilities A total of $2 million has
been made available over two years. Round 1 grants for 2008/09 have been
allocated and councils are now invited to apply for Round 2 grants for
2009/10. The grants will only be
available for local government and must be used to either provide new
playground facilities and/or equipment or upgrade existing playground
facilities and/or equipment. Councils must utilize grants received for
playground projects on land which is council-owned or managed. Funded
playground projects must be free to use and publicly accessible. Projects
will be funded in 2009/10 to a maximum of $20,000. All councils in NSW are
eligible and encouraged to apply for funding under the program. There is a
limit of one project application per council. Council submitted an
application to upgrade existing parks to ensure they meet safety
requirements. |
16 |
Crime Prevention Grant - Crime Prevention Division of the NSW Attorney
General's Department Closes: 12th December 2008 |
GO/
MCCS |
NSW Crime Prevention
Project Grants are provided by the CPD to support the implementation of
strategies designed to reduce crime. The primary objective of the NSW Crime
Prevention Grants Program is to achieve the crime reduction goals of the NSW
State Plan, namely to reduce violent crime and property crime. Eligible councils are
currently invited to apply for up to $50 000 per annum each year for the
duration of their plan’s endorsement. |
17 |
NSW Coastline Cycleway –
Department of Planning Closes: 19th December 2008. Funding on 1:1 basis |
|
This program provides grants to non-metropolitan coastal councils to
improve cycling facilities by developing and implementing the NSW Coastline
Cycleway route. Councils can apply for dollar-for-dollar grants for projects on the
defined NSW Coastline Cycleway route. |
For Council’s information, as at
12 November 2008, the Grants Officer has applied for 25 grants totalling
$3,024,786. Of that total Council has
been unsuccessful with $1.38m. The
remainder are mostly still to be determined.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.3 SF923 041208 Grant Application
- Regional and Local Community Infrastructure Program 2008-2009
AUTHOR/ENQUIRIES: Michael Coulter,
General Manager
Summary: Council will receive $423,00 from the
Regional and Local Community Infrastructure Program announced by the Prime
Minister on 18 November 2008. It is
proposed that this funding be applied to the replacement of the |
1 That Council thank The Hon Anthony Albanese MP, Minister for Infrastructure, Transport, Regional Development and Local
Government for the Regional and Local Community Infrastructure Program, an important
funding initiative which will bring tangible benefits to our community. 2 That Council utilize the funds to be
made available under the Regional and Local Community Infrastructure Program for the replacement of the
Coronation Park amenities and kiosk building
and provide the details of the project to the Department of Infrastructure,
Transport, Regional Development and
Local Government. 3 That Council proceed with draft local
environmental plan no. 42 to rezone and classify the unused 1,640 sq. metres of 4 That Council staff immediately
finalise the location of the new amenities and kiosk building in consultation with the 5 That a budget of $935,677 be fixed for
the new amenities and kiosk building. 6 That plans to “development
application” standard be immediately prepared and referred to Council for endorsement prior to proceeding to tender. |
OPTIONS:
There are many options
for the expenditure of the $423,000 which will become available from the
Regional and Local Community Infrastructure.
In accordance with
accepted principles of asset management, it is recommended that the funds be
expended on existing building assets which are in poor condition rather than
the creation of new assets. It is also
recommended that the funds be applied to buildings with higher levels of usage.
If the recommendation is
not accepted or is not achievable then some other projects in order of
preference could be:
2nd
Preference - Upgrade/repair of existing building assets
· Refurbishment of toilets
· Upgrade of playgrounds
· Repair of Grants Hall and painting of Entertainment
Centre
· Improving fire safety arrangements in halls
· Rectifying safety issues at the Saleyards
· Acquisition of North Macksville Park from the RTA
3rd
Preference – Acquisition of new assets
· Skate Park (to replace proposed funding)
· Amenities for
· Development of
· Scotts Head Multi-Purpose Hall
· Extension of cycle ways (matching funding
available)
DISCUSSION:
The inaugural meeting of
the Australian Council of Local Government was held on 18 November at
Parliament House in
At the meeting, the
Prime Minister announced initial funding of $300 million to councils and shires
to build and improve community infrastructure and boost local economies through
the new Regional and Local Community Infrastructure Program.
The funding guidelines
for the program are now available. In
essence there are 2 distinct programs.
This report deals with one of the funding programs being the Regional
and Local Community Infrastructure Program 2008-2009.
This is a “one off”
funding package of $250 million to be made available for additional and
ready-to-proceed community infrastructure projects and for additional stages of
projects that are currently underway.
The funding will be provided directly to local governments as a one-off
payment.
The program will provide
funding for community infrastructure including new construction and major
renovations or refurbishments of assets such as:
· Social and culture infrastructure (eg art spaces,
gardens);
· Recreational facilities (eg swimming pools, sports
stadiums);
· Tourism infrastructure (eg walkways, tourism
information centres);
· Children, youth and seniors facilities (eg
playgroup centres, senior citizens’ centres);
· Access facilities (eg boat ramps, footbridges); and
· Environmental initiatives (eg drain and sewerage
upgrades, recycling plants).
A full list of examples
of community infrastructure the funding can be spent on is attached.
Funding will not be made
available for activities such as ongoing costs (eg operational costs and
maintenance); transport infrastructure, such as roads; or related
infrastructure covered by the Roads to Recovery or Black Spots programs.
Each Council will
receive a base component of $100,000 with the balance of the $250m to be
distributed on the basis of the Grants Commission methodology. Nambucca Shire Council will receive $423,000.
Councils are required to
provide the Department of Infrastructure, Transport, Regional Development and
Local Government with details of projects that will be funded by 30 January
2009. Councils will be required to enter
into an agreement prior to receipt of the payment. Funding must be expended by 30 September
2009.
Payments will be
structured to schedule the release of 100 percent of the funds to Councils on
signing the agreement.
Council has many, many
potential projects which fit within the funding guidelines and which could be
finished by 30 September 2009. In considering
a preferred project or projects consideration has been given to the following
criteria:
1. Priority
should be given to existing building asset/assets in poor condition rather than
the creation of a new asset.
2. Level of
usage – higher levels of usage preferred
3. Availability
of any funds which may be required to supplement the grant
4. Ability
to complete the project by 30 September 2009
5. Project
management – less resources required to manage a single project than multiple
projects
Replacement of the
The recommendation for
the application of the funding is for the replacement of the
The poor condition of
the existing amenities block has been the subject of at least one report to
Council.
The Director Corporate
Services reported to Council’s meeting on 20 April 2006 as follows:
“The amenities building in the south east corner was built some time in
the 1960’s. The building is in poor
condition and needs expenditure of $84,000 to address the issues
identified. Allowing for this
expenditure the building will still be an old building that is not in the best
location to service ground users and does not provide the multi-purpose
functionality of modern amenities”.
In response to the
report Council resolved:
“That Council note works with an estimated cost of $58,380 are
outstanding and works with a cost of $125,500 are required at Coronation Park
over the next three to five years to address the identified occupational health
and safety issues, to protect Council assets and minimize the risk of injury to
the public” and also:
“That Council investigate the options to fund the works program at
However Council has not
had the funds to undertake most of the work which was identified at that time.
The following comments
are made against the identified criteria:
1. The
existing amenities block is in an extremely poor condition. It is completely inadequate for attracting
any premier sporting fixtures. It is
located on a steep section of the site; has numerous trip hazards and drainage
problems. There have been on-going
inquiries from sporting users to seek grants to undertake improvements to the
building but it is in such poor condition that such expenditure would likely be
wasted. There is a community water grant
which has been approved for the building but which is only partly expended and
further expenditure is now on hold.
2.
3. The
funding of the proposed replacement amenities block is discussed in more detail
below.
4. The
project can be completed by 30 September 2009 if work on the project is
commenced immediately.
5. It is a
single project.
In terms of funding, the
estimate of cost for a new amenities building provided in Council’s recently
adopted Community Facilities and Open Space Section 94 Developer Contribution
Plan 2008 is as follows:
Floor Area 300 sq m (30m x
10m)
$/sq m $3,500
Sub Total $1,050,000
Prelims $73,500
Fees $39,322
Project Management $11,628
Contingency $148,259
TOTAL EST. $1,322,709
Of this estimated cost,
$262,677 was identified as coming from existing Section 94 funds. This funding will remain available to
supplement the funds derived from the Regional and Community Infrastructure
Program which are being provided directly to local governments as a one-off
payment.
At Council’s meeting on
7 June 2001 it was resolved to prepare an amendment to the Nambucca Local
Environmental Plan 1995 to reclassify and rezone an unused 1,640 sq m section
of
Council resolved that
the draft local environmental plan for the reclassification be placed on public
exhibition from 18 February to 18 March 2005.
Council resolved on 7
April 2005 that a public hearing be held with regard to the classification.
Council conducted a
public hearing in relation to the reclassification and rezoning on 28 November
2006 at the Nambucca Entertainment Centre.
The public hearing was facilitated by Mr Graham Gardner of Greater Taree
City Council and a copy of his report together with the report to Council’s
meeting on 5 April 2007 is enclosed with the business paper as a circularised document.
The premise of the
proposed reclassification and rezoning was that all of the proceeds of the land
sale be applied to assisting with the upgrading of the grounds and facilities.
Council considered the
outcome of the public hearing at its meeting on 5 April 2007. It was resolved,
”that Council proceed to prepare a detailed Plan of Management for
a. playing fields
b. amenities
c. spectator facilities
d. parking/access
e. passive facilities
and also,
“that Council defer consideration of rezoning and sale of the land and
liaise with
Council subsequently
adopted a detailed plan of management for
Proceeding with the
reclassification, rezoning and sale of the land should realize $250,000. It is proposed that the reclassification and
rezoning proceed in accordance with the recommendation of the independent
facilitator that any future development for the land be restricted to single
dwellings only with a maximum height of two storeys.
Therefore the available
funding for the replacement of the amenities block is as follows:
Regional and Local
Community Infrastructure Program $423,000
Section 94 Community
Facilities and Open Space funds $262,677
Proceeds from sale of
land $250,000
Total $935,677
Whilst this amount is
less than the estimate provided in the Section 94 contribution plan, it is more
than the provision made in the plan of management for
If for whatever reason,
the proposed reclassification and rezoning was not supported by Council or the
State Government, then the proceeds which were to be obtained from the sale of
land would need to be derived from the 2009/2010 budget.
CONSULTATION:
There has been
consultation with the Director of Engineering Services, Director Environment
and Planning, Manager Financial Services, Section 94 planner, the President of
the Coronation Park Committee of Management, and Mr Garry Johnson.
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the environment.
Social
Any improvement of the existing facilities
will be beneficial for sport in the Nambucca valley and may allow trial games
of national leagues to be reintroduced.
Economic
To the extent that the improvement of amenities
will improve the potential for regional, State and national level matches to be
held in Nambucca Heads there will be positive economic benefits.
Risk
There is a risk that the reclassification and
rezoning will not be supported and hence the finance for the budget will fall
short. If this were to eventuate, then
Council would need to budget for an equivalent funding commitment by general
fund in 2009/2010.
There are other risks associated with managing
a major building infrastructure project including budget overruns and design
issues.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Provided the project proceeds in accordance
with the budget and financing arrangements in the report, there will be no
impact on current budgets. The
replacement building will reduce Council’s future capital expenditure
requirements and accordingly will have a positive impact on future budgets and
Council’s overall financial position.
Source
of fund and any variance to working funds
Provided the project proceeds in accordance
with the budget and financing arrangements in the report, there will be no
impact on working funds.
1View |
29720/2008 - Regional and Local Community
Infrastructure Program - Examples of Community Infrastructure |
|
2View |
Plan showing land |
|
Ordinary Council Meeting - 4 December 2008 Grant Application - Regional
and Local Community Infrastructure Program 2008-2009 |
Attachment
2 Plan
showing land |
4
December 2008 |
General Manager's Report
ITEM 9.4 SF1126 041208 2007/2008
Financial Statements - 30 June 2008
AUTHOR/ENQUIRIES: Craig Doolan,
Manager Financial Services; Faye Hawthorne, Accountant
Summary: Pursuant to Section 418 and Section 419 of
the Act, Council is required to present the audited Financial Statements and
Auditor’s Reports to the public. The Financial Statements for the year ended
30 June 2008, have been completed and the audit reports required by the
provisions of Section 417 of the Local Government Act 1993 have been received
and copies are attached. As a result of end of year processes
consolidated Current Liquid Equity has increased by $145,139. General
activities’ net CLE balance is $1,631,273, Water Supplies $1,569,931 and
Sewerage Services $829,172. The attached
Audit Report under Section 417(2) and 417(3) provides an independent and
comprehensive explanation of Council’s financial position and Mr Bob Finch of
Forsyths, is expected to attend the public meeting to report on the
Statements. The financial statements indicate Council’s
financial position remaining sound despite the unexpected loss from
investment earnings and reflect Council’s undertaking towards its financial
policies. The Income Statement, Balance Sheet,
Statement of Changes in Equity and Statement of Cash Flows consolidate the
information contained in the notes to the accounts and provide the big
picture of Council’s operations and financial position and are attached for Council’s
information. Copies of the Consolidated Financial Statements are available on
Financial indicators regarding asset
management are also discussed as part of this report. Also attached
is a copy of Council’s investments detailing external and internal
restrictions for which the investments are held as at 30 June 2008. |
That the Financial
Statements and the Auditor’s Reports for the year ended the
30 June 2008 be received. |
OPTIONS:
Presentation of
the Audited Financial Statements and Auditor’s Reports is a requirement under
the Local Government Act 1993.
DISCUSSION:
With the
Accountant position vacated at the end of June and the position not being
filled until a month later, finalising the June Budget Review and end of year
financial statements was difficult. The
reports though have been completed within the statutory timeframe with a copy
received by the Department prior to the 7 November deadline.
CURRENT LIQUID EQUITY
Council at its
meeting of the 02 October 2008, as part of the 30 June 2008 budget review, was
provided with details of the current liquid equity position, operating results
for 2007/08, and list of revotes for General Activities, Water Supplies and
Sewerage Services.
As a result of the
audit process consolidated current liquid equity increased by $145,139.
General activities
increased by $81,123 as a result of adjustments to transfers to/from restricted
assets and/or movements between the current and non current classification
within debtors. Water Supplies and
Sewerage Services increased by $37,840 and $26,176 respectively.
The final current
liquid equity positions as at the 30 June 2008 (excluding revotes) are; General
Activities $3,479,359, Water Supplies $1,647,831 and Sewerage Services
$1,274,571.
The estimated
positions in the June budget review were General Activities $3,398,236, Water
Supplies $1,609,991 and Sewerage Services $1,248,395.
OPERATING RESULT
The consolidated
operating result for the year is a deficit of $1,717,000. Council’s operating result before capital
grants and contributions is a deficit of $3,837,000. The deficit result predominantly related to
the fall in investment income, increase in depreciation expense in particular
Water & Sewerage network assets revalued at the 30 June 2007, and an
increase in materials and contracts for operational works.
For Council’s
category 1 business activities Water Supplies and Sewerage Service, the
continuing operations result for the year after imputation of tax equivalents
is a surplus of $293,000 and $7,000 respectively.
The operating
results do not include capital expenditure and includes non cash items of
depreciation and increase in employees leave entitlement liability. In addition, the results do not recognise the
transfers to and from restricted assets, or items of expenditure revoted to
2008/2009.
TOTAL EQUITY
Council’s Total
Equity or Net Assets increased to $272,127,000 from the
$251,990,000 held as at 30 June 2007. The
Statement of Financial Position lists the items that make up this equity and
the Statement of Changes in Equity shows the increase from 06/07 to 07/08.
DEBT SERVICE RATIO
The Debt Service
Ratio highlights the amount of annual revenue necessary to service annual debt
obligations (loan repayments).
The consolidated
ratio as shown in the attached
Note 13 of the Financial Statements is: 4.69%.
The ratio for each
of General Activities, Water Supplies and Sewerage Services is:
|
2007/2008 |
2006/2007 |
2005/2006 |
2004/2005 |
General |
4.12% |
6.06% |
6.92% |
7.94% |
Water |
0.40% |
0.74% |
0.88% |
0.82% |
Sewerage |
13.55% |
12.49% |
13.74% |
21.56% |
The ratios reflect
a disparity of positions between the funds and the different borrowing
situations of each.
An industry
benchmark set by Local Government Managers Australia (LGMA) is between 10 -
15%. The ratios therefore indicate that
Council is not overcommitted in terms of debt and with the current downward
trend of interest rates provides Council with leverage opportunities to
supplement its recent borrowing strategy to improve the service level of its
existing assets which as Council is aware, still require significant
expenditure injections.
Council’s intended
borrowing program in relation to the Water Storage and Sewerage Augmentation
projects will impact significantly on the ratios. Water in particular will increase
considerably because of the magnitude of the project although the associated
debt will be contingent upon the level of subsidy secured which at this point
in time is still unknown.
ASSET RENEWAL EXPENDITURE
The asset renewal
expenditure indicator reflects the extent to which council is maintaining the
condition of its assets.
The measure used
is capital expenditure on existing assets over annual depreciation and is the
capital renewal capacity of
The consolidated
ratio as shown in Note 13 of the Financial Statements is: 0.61:1. A 1:1 ratio
is the ideal benchmark.
This ratio was not
included as part of the 2005/06 Financial Statements and not mandatory for
2006/07 but because it is considered an important indicator for Council’s
impending asset management strategy the ratio was included in 2006/07
Statements and 2005/06 comparisons have been made for Council’s information.
The improvement in
the ratio for general relates to both an increase in renewal expenditure but
also a refinement in the ratio to include building & infrastructure assets
only.
The revaluation of
both water and sewerage assets has resulted in accounting for an increase in
depreciation expense thus reducing the ratio.
It is also assumed that the comparatively low ratios for both water and
sewerage reflect a different capitalisation methodology of renewal works to
that of general. Council’s Manager Water & Sewerage has indicated that an
asset management system will give scope to note the type, value and date of
each major work done on a particular asset and this will provide a clear
indication of whether it was capital works or maintenance.
|
2007/08 |
2006/07 |
2005/06 |
General |
0.82:1 |
0.57:1 |
0.59:1 |
|
|
|
|
|
|
|
|
Water |
0.18:1 |
0.77:1 |
1.02:1 |
|
|
|
|
|
|
|
|
Sewerage |
0.05:1 |
0.18:1 |
0.29:1 |
|
|
|
|
|
|
|
|
Consolidated |
0.61:1 |
0.54:1 |
0.58:1 |
|
|
|
|
The ratio needs to
be taken into account with Special Schedule 7 which is attached. Special Schedule 7 summarises the condition of
Council’s assets. Visual condition
ratings indicated an improvement in the condition of Council’s Sealed Roads
with the estimated cost to bring to a satisfactory standard for Public Roads
Infrastructure decreasing by over $20m at 30 June 2007 to $13m for 2008 as per
Special Schedule 7. More formal ratings
are currently being undertaken which should provide more precision in the
estimates.
As mentioned last
year, the asset renewal ratio is a longer term indicator and Council should
remain cautious in forming conclusions utilising this indicator. Actions from this indicator will come from
trends over time in conjunction with an asset management system. As
mentioned in the past, an asset management system is important to verify and
support financial information and guide Council on future asset decisions. The process of installing an asset management
system and the revaluations that are currently taking place will update asset
information. Possible variations to
valuations, depreciation rates, and recording of maintenance v capital
transactions, as seen this financial year, will tend to result.
RE – VOTES OF EXPENDITURE
This indicator is
not a requirement for disclosure in the Financial Statements but is considered
important for asset management to illustrate how well Council is planning and
utilising its resources. Re-votes at year end are the
commitments of expenditure that were not carried out during the budget year.
The ratio is
intended to highlight the effectiveness of planning and the co-ordination of
resources in terms of meeting project objectives in Council’s Management Plan.
The measure used
to indicate this level is the percentage of expenditure re-votes to the total
ordinary and capital expenditure of Council for the year. It should be noted that to prevent a
distortion of the ratio expenditure relating to the Water Storage and Nambucca
Augmentation projects have been excluded.
|
Total Expenditure Re-Votes |
|
Year |
Ordinary & Capital Expenditure |
Ratio |
|
|
|
2007/2008 |
$3,645,900 |
12.1% |
|
$30,203,000 |
|
|
|
|
2006/2007 |
$3,361,500 |
12.5% |
|
$26,979,000 |
|
|
|
|
2005/2006 |
$2,783,000 |
10.5% |
|
$26,482,000 |
|
|
|
|
2004/2005 |
$3,231,000 |
12.8% |
|
$25,259,000 |
|
A slight
improvement in the ratio is shown primarily as a result of increased capital
expenditure in most activities. In
addition to the commitment to the infrastructure strategy, Council increased
spending on plant and also to a lesser degree community, recreational and
environmental areas.
Having the
capacity to spend on capital works is important for the long term
sustainability of Council. It allows
Council to plan for the future and to ensure assets are maintained at an
acceptable level. The capacity to spend
on capital works not only refers to the ability to allocate funds but also the
ability to plan and allocate resources to ensure that works are completed
satisfactorily and timely. It is
therefore important that Council does not overcommit itself and thus fall short
on its sustainability objective.
Considering the
magnitude and diversity of Council’s expenditure, revotes cannot be avoided as
factors such as weather will always impact on annual commitments. Council though, should continue to endeavour
to reduce this ratio to ensure that resources can be properly estimated and
managed and not complicate future budgets.
A level of 5% or below is considered adequate by the industry.
CONSULTATION:
Local Government
Act 1993
Local Government
Code of Accounting Practice and Financial Reporting
Local Government
Asset Accounting Manual
Manager Civil
Works
Manager Water
& Sewerage
SUSTAINABILITY
ASSESSMENT:
Not applicable.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Council’s
financial position and performance are presented with this report and by
Council’s Auditors and were also discussed as part of the 30 June Budget Review
presented to Council’s Meeting 02 October 2008.
Source
of fund and any variance to working funds
1View |
29719/2008 - Audited Reports |
11 Pages |
2View |
29721/2008 - Income Statement, Balance Sheet,
Statement of changes in Equity and Cash Flows |
4 Pages |
3View |
29722/2008 - Investments as at 30 June 2008 |
2 Pages |
4View |
29723/2008 - Note 13 of the Financial Statements |
1 Page |
5View |
29724/2008 - Special Schedule 7 |
2 Pages |
Ordinary Council Meeting - 4 December 2008 2007/2008 Financial
Statements - 30 June 2008 |
Attachment
1 29719/2008
- Audited Reports |
Ordinary Council Meeting - 4 December 2008 2007/2008 Financial
Statements - 30 June 2008 |
Attachment
2 29721/2008
- Income Statement, Balance Sheet, Statement of changes in Equity and Cash
Flows |
Ordinary Council Meeting - 4 December 2008 2007/2008 Financial
Statements - 30 June 2008 |
Attachment
3 29722/2008
- Investments as at 30 June 2008 |
Ordinary Council Meeting - 4 December 2008 2007/2008 Financial
Statements - 30 June 2008 |
Attachment
4 29723/2008
- Note 13 of the Financial Statements |
Ordinary Council Meeting - 4 December 2008 2007/2008 Financial
Statements - 30 June 2008 |
Attachment
5 29724/2008
- Special Schedule 7 |
4
December 2008 |
General Manager's Report
ITEM 9.5 SF1067 041208 Election
Funding and Disclosure Act 1981 - Mayors and Councillors Obligation for Reporting
AUTHOR/ENQUIRIES: Monika Schuhmacher,
Executive Assistant
Summary: Under the Election Funding and Disclosure
Act 1981 the Mayor and Councillors have an obligation with respect to the
bi-annual reporting conditions. |
That the Mayor and
Councillors are aware of their obligation under the Election Funding and
Disclosure Act 1981. |
OPTIONS:
There are no options as
this is a requirement under the election Funding and Disclosure Act 1981.
DISCUSSION:
On 22 October 2008 the
Election Funding Authority wrote to all new Councillors advising them of their
obligations in regard to submitting a declaration of political donations
received and electoral expenditure incurred every six months. Councillors can glean further in information
regarding their obligations on the Authority’s website www.efa.nsw.gov.au.
CONSULTATION:
There has been no
consultation in preparing this report.
SUSTAINABILITY ASSESSMENT:
Environment
There is no impact on the environment.
Social
There is no social impact.
Economic
There is no economic impact.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no impact on current or future
budgets.
Source
of fund and any variance to working funds
There is no impact on working funds.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.6 SF15 041208 Macksville
Saleyards
AUTHOR/ENQUIRIES: Steven Williams,
Property Officer
Summary: This report is compiled in response to Council’s resolution of 16 October 2008 and to review the saleyard operation generally to identify a list of priority work required at the saleyards. The 2008/2009 saleyard operating budget accounts for a net operating deficit in the amount $35,100.00. This deficit does not include operational funds being sought to meet the shortfall in the saleyard improvement allocation. Significant costs to be incurred in the current financial year include the finalisation of shade sail installations and the continuation of internal fencing replacement to steel fencing ( budgeted $37,000.00) to remedy identified safety issues within the yards. General maintenance in the saleyard is budgeted to cost in the order of $14,000.00, a significant proportion of which is expected to be spent on Effluent Pump Out services. In order of priority current and future budgets will need to account for the following work: · Effluent Disposal System · Grandstand upgrade or replacement · Completion of internal fencing and irrigation · Completion of shade cloth sails; and · Provision of toilet facilities closer to the saleyards · General maintenance · Saleyard staff training The current waste management system at the saleyards is deficient insofar as we do not have any mechanism to control overflow from the waste collection pit. It is recommended that Council engage a suitably qualified Consultant to investigate options and the implementation of an affordable and reliable waste management system at the Macksville Saleyards. There appears to be a general trend of rationalisation of saleyards towards regional livestock exchanges. Smaller saleyards are finding it increasingly difficult to remain economically viable in light of the increasing costs of maintenance and OH & S compliance. It is predicted that two out of every three sale yards will have ceased operation within the next 20 years. The Macksville
Saleyards is socially and economically important to both the rural and
transport industries within the Shire. It would be prudent however for Council to
carefully consider the return period on infrastructure spending in light of
the predicted trends to best ensure the continuing economic viability of the
yards. |
1 That Council note the identified trend
of rationalisation of the saleyard industry towards regional livestock
exchanges resulting in the foreseeable closure of smaller saleyards. 2 That Council consider a variance to the
saleyard improvement budget (38601) to increase allocated funds in the amount
$4,000.00 to meet the cost of improvements required to remedy identified
safety risks within the saleyard enclosure. 3 That Council consider a variance to the
saleyard improvement budget (38601) to increase allocated funds in the amount
$10,000.00 required to engage a suitably qualified Consultant to report on
the optimum waste management system for the Macksville Saleyards and the most
economical implementation of that system. 4 That Council reconvene
the Saleyard Advisory Committee to determine mid to long term operational
strategies for the Macksville Saleyards. |
OPTIONS:
1 As
to recommendation 2 - Council has no option but to effect the necessary
work to the fencing to eliminate identified risk to livestock handlers
operating within the saleyards.
2 As
to recommendation 3 - Continue with existing effluent pump out
service, although this does not address the potential for overflow in extreme
wet weather or flood.
3 As
to Recommendation 4 - Utilise Water and Engineering staff to design
and implement the Kempsey model based on appropriate guidelines and
regulations.
4 As
to recommendation 5 – In light of the industry trends it is
critical that Council develop a strategic plan for the ongoing operation of the
Macksville Saleyards which accounts for a measured and economical return period
for infrastructure spending. It is
likely that any change to the operation of the Macksville Saleyards will
initially attract opposition from some sections of the community. Consequently it would be prudent to involve
interested parties in the strategic planning process.
DISCUSSION:
Council has requested a report on the saleyard operation budget to determine whether toilet facilities can be funded in some manner and for consideration in the 2009/2010 budget and to investigate what Grants may be available to assist with funding.
Council has also requested a report on the saleyard effluent management system.
This report is compiled in response to Council request and to review the saleyard operation generally to identify a list of priority work required at the saleyards.
General Overview of
Macksville Saleyards
Macksville Saleyards is currently operated under a
licence agreement by G J Kennedy & Co.
Under this agreement the operator conducts regular livestock sales and
manages the National Livestock Identification System scanning and reporting
requirements. The operator also attends
to saleyard cleaning and general upkeep and reports maintenance and OH & S
risk issues to Council for Council attention.
Nambucca Shire Council as the owner of the facility
remains primarily responsible for the overall operation of the saleyards
including infrastructure, maintenance and repairs, worker and patron safety, OH
& S issues, livestock well being and environmental impacts.
Council resolved on
21/02/2008 to adopt the Australian Code of Practice for the selling of
livestock. The Code is designed to protect the owners
and operators of saleyards. Animal
welfare is the main driver of the Code.
By observing the Australian Code of Practice
Council and the operator would be deemed to be operating within acceptable
standards and the law, therefore should circumstances arise, this observance,
will help show that Council has exercised due diligence and care in the
workplace.
Core Business of
Macksville Saleyards
Macksville Saleyards deals almost exclusively in
cattle sales. The Saleyards are the
smallest of four saleyards in the area bordered by Kempsey, Grafton and
Dorrigo.
Cattle sold at Saleyards are drawn primarily from
the
Cattle turnover during the last quarter (July –
September 2008) was 2553 head. Revenue from this period was $18,032.80. This is representative of average quarterly
figures.
Budgeted revenue for the Macksville Saleyards for
2008/09 is $66,000.00.
Major operating costs to
be incurred in the current year include:
1 Pump Out of effluent pit
$11,000.00
2 Shade sail installation
(complete but not yet billed) $15,000.00
3 Saleyard improvements
(fencing to rectify the safety issues detailed below) $26,000.00
Funds allocated to
points 2 & 3 above exceed current budget estimates by the approx amount $4,000.00.
To ensure completion of this work funds will need to be raised by way of a
budget review. Should Council resolve
to obtain a Consultants report on the effluent management system further funds
will be required in the approximate amount $10,000.00.
It should be noted that in 2005 the saleyards
obtained an internal loan in the amount $100,000.00 to commence fence and yard
replacement. The outstanding balance of
this loan is currently approximately $88,000.00, payable by 2025.
Current Work
Schedule for Macksville Saleyards and in order of priority:
1 OH & S Issues
The Macksville Saleyards Manager has
identified the race leading to the weigh bridge and the mouthing chute as work
areas which, in their current state, present significant risk of injury to
livestock handlers. Both areas form part
of the internal fencing replacement project and as such have been prioritised
for immediate replacement. Quotes are
currently being obtained for this work. Based on rough estimates it is expected
that the work will cost in the vicinity $25-26,000.00.
As these
work areas have been identified as a significant risk of injury to livestock
handlers Council has no choice but to implement changes.
Utilisation of the 2005 loan funds: The perimeter fence had been replaced entirely with steel fencing. Work continues on replacing the internal fencing. It was intended to largely complete the fencing work this financial year however the substantial increase in the cost of steel over the last ten months has curtailed the amount that can now be completed with the budgeted funds ($24,000.00). Given the current costs of steel it is expected that replacement fencing will be limited to the race leading to the weighbridge and the mouthing race – these being areas that have been identified as posing significant risk of injury to livestock handlers.
Upon completion of the current year work schedule approximately two thirds of the yards will have been updated to steel fencing.
Irrespective of the future direction of the Macksville Saleyards the above mentioned work is required to be completed to best ensure the safety of the livestock handlers.
2 Effluent Management
Currently the saleyard effluent is
drained to a pit in the North Eastern corner of the saleyard complex. This pit is periodically pumped out by a
contractor.
This regime is largely acceptable
albeit expensive (in excess of $10,0000 per year). Of significant concern however is our
inability to control overflow from the pit in periods of extreme and prolonged
wet weather.
Council should consider implementing
an effluent management system which is compliant with current regulations for
larger saleyards (and which has operational capacity even during extreme wet
weather). Council staff were directed
to, and have since inspected, Kempsey Saleyards. This system incorporates a sediment
separation pit and two settling ponds.
Waste water is directed to the ponds and the resulting effluent used for
irrigation.
The Kempsey system includes a truck
wash facility. Macksville Saleyards
Manager has reported that the installation of a truck wash facility would
facilitate a further 12 sales per year.
Kempsey Council staff estimated the
cost of the system was in the order of $100,000.00. It should be noted however that Kempsey has a
stock turnover approximately 4 time greater than Macksville Saleyards. Accordingly any effluent system would not
necessarily need to be to the same scale as Kempsey’s.
Should Council seek to implement a
waste system based on the Kempsey model the placement of settlement ponds would
need to be carefully considered as they would need to be completely fenced.
Under certain condition such ponds can also generate significant odour. Options include siting the ponds within the
Showground complex or on private land adjacent to the showground complex. The latter necessarily involves long term
leasing and irrigation agreements.
It is recommended that Council engage
a suitably qualified consultant to report on the optimum effluent system for
the Macksville Saleyards. Enquiries of
3 Grandstand Replacement
Council has received a number or
reports of patrons falling from the grandstand.
As an interim measure to improve safety hand rails have been installed.
Notwithstanding this Council’s Risk
& Safety Officer has advised that the current Grandstand does not comply
with building guidelines and present a risk of injury from potential falls and
that replacement or modification of the grandstand is required.
Funding aside - This present two
issues. Firstly the Macksville Saleyards
Manager reports that current seating capacity is limited. Upgrading of the existing grandstand within
the current infrastructure will necessarily curtail available seating. The Macksville Saleyards Manager has advised
that this is not practical and will pose further risks to patron as a
consequence of overcrowding.
Secondly to maintain or increase the
seating capacity the infrastructure of the saleyard building/shelter would need
to be extended. This would entail
lifting and extending the roof and providing for entrance to the selling ring
by way of a central walkway. Neither
proposal has been costed at this stage.
4 Shade Sails
In the interest of animal welfare in
2007/2008 Council erected shade sails to the holding pens on the western side
of the saleyards. This work is complete
however an invoice is yet to be presented for payment. It is expected that the final account will be
in the order of $15,000.00.
Shade sails to the balance of the
yards were planned for the current year. In light of the significant increase in the
price of steel however (80% over the last ten months) the fencing work detailed
in the previous section has taken priority and the shade sail installation has been deferred pending
further funding.
5 Toilet Amenities
The catalyst for this report is to
explore the feasibility of toilet amenities at the Macksville Saleyards. The Director of Engineering Services has
reported that because of the location of the saleyard in relation to the sewer
main the cost of constructing and connecting toilet facilities to the existing
sewer main would be in the order of $120,000.00.
Kempsey saleyards have basic toilet
facilities on a septic system. The
facilities appear to be a similar distance from the sale ring as the existing
facilities at the Macksville Saleyards.
A costing for septic operated toilet facilities has not been obtained at
this stage.
Grant Opportunities
The author has liaised with Ms Jenny Chance for the
possibility of Grant funding to assist with improvements to the saleyards.
Possibilities include Aus Industries Infrastructure
Grants. DECC, Public Infrastructure
Funding, Green Precincts Funding, Department of Sport and Recreation Regional
Infrastructure Grant (although this would most likely require an application
through a sports body).
Future of Local
Saleyards
Saleyard auditors Huefner & Associates reported
to Wodonga Council in late 2005 that changes in the livestock industry will
have a negative impact on saleyards leading to the elimination of two out of
three saleyards in
A subsequent report in 2005 by GHD (again for
Wadonga Council) indicated that:
“it is anticipated
that livestock exchanges (saleyards) throughout Australia will be subject to
industry rationalisation with smaller facilities becoming increasingly less
viable over time, particularly where stock turnover is less than40,000 per
year” (Macksville Saleyards currently
has a stock turnover of 10,0000 per year)”.
Both reports cited an increasing trend towards
vertical integration of the livestock industry with movement of cattle
increasing distances to feed lots, collection and dispersal centres and
saleyards.
The critical factor with this trend is the capacity
of smaller yards to achieve a sale rate sufficient to offset or better the cost
of transport to the bigger yards. The
Weekly Times Newspaper reported in August 2008 that “the cost of transporting
cattle is in the order of 2 cents per kg live weight per 100km”. It should be noted that fuel costs have
increased substantially since that report was published.
Macksville Saleyards Manger Mr Tom Stanton advises
that average sale prices at Macksville Saleyards ensure that the vast majority
of producers within the Macksville Saleyards catchment continue to utilise the
saleyards in preference to other saleyards.
Council does not hold data to report on the total number of cattle
reared and/or sold within the Macksville Saleyards catchment to validate this
report.
Unless Macksville Saleyards can establish a niche
market that quarantines it from the industry trend towards rationalisation (or
seeks to establish itself as the
regional centre) it would be prudent to carefully consider the return period
for infrastructure spending on the saleyards generally.
Non
Financial Benefits of Macksville Saleyards
There is a national trend towards rationalisation
of saleyards to create centralized regional yards. Notwithstanding this and the ongoing
operating deficit at Macksville Saleyards consideration should also be made to
the non financial benefits generated by the Macksville Saleyards.
Non financial benefits of local saleyards
identified by the Saleyard operators of
· Congregation
of farmers from outlying areas in the town centre for re-stocking, shopping,
domestic chores such as bill payments and general town chores (often this
includes other family members).
· Networking opportunities between other farmers,
transporters, operators and stock gents.
· Community
and social benefits. The Macksville Saleyards Manager reports that whilst
farmers will on average sell at the Macksville Saleyards four times per year
they will attend up to three times more regularly, if not at every sale.
CONSULTATION:
G J Kennedy & Co – Mr Tom Stanton
Council’s Safety and Risk Officer
Department of Environment and Climate Change
Grafton
Kempsey Shire Council Saleyard Manager
SUSTAINABILITY ASSESSMENT:
Environment
Improvement to the current management of waste from the Macksville Saleyards will overcome the potential for waste contamination in the event of
overflow. Should
circumstances arise, positive action in this regard, will help show that
Council has exercised due diligence and care in managing waste from the Saleyards.
Social
The continued operation of the Macksville
Saleyards would have positive social
benefits to the patrons and service providers involved in the livestock and
associated industries.
Economic
The Macksville Saleyards contributes to a broader business community involving transporters,
livestock operators and traders, butchers, breeders and stock agents.
Risk
DECC advises that in the event Macksville
Saleyards waste overflows and
contaminates river water they would have no option but to issue an order for
Council to remedy the waste management arrangements. In extreme circumstances fines would be
issued.
There is a risk of overcapitalising the saleyards insofar as the market
trend indicates a rationalising of saleyards generally. It is foreseeable that Council would not get
a return on significant infrastructure spending if saleyard rationalisation
results in the closure of Macksville
Saleyards.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is insufficient fund allocation in the
current budget to address the immediate fencing work required. A budget
variance would be required to meet the additional costs.
The 2009/2010 budget will need to account
for the cost of completing the internal fencing and shade cloth improvements
(should Council so choose) and to meet the cost of implementing an improved
waste management system.
Source of fund and any variance to
working funds
It is intended to source the additional funds for the 2008/09 Financial
Year to address fencing requirements from working funds. This will mean a reduction in working funds
of $4,000.00.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.7 SF310 041208 Annual
General Meeting - Eungai District Community Centre - Committee of Management
AUTHOR/ENQUIRIES: Monika Schuhmacher,
Executive Assistant
Summary: The report acknowledges the annual general
meeting of the Committee of Management for the Eungai District Community
Centre. |
1 That
Council endorse the Committee of Management and thank the outgoing Committee
for their work in 2007/2008. 2 That
the Community Services Directory and Committees of Management data source be
updated to reflect the new Committee. |
OPTIONS:
There are no real
options. Council needs voluntary
Committees of Management to manage recreation and community facilities across
the
DISCUSSION:
The Annual Genera
Meeting of the Eungai District Community Centre
Committee of Management was held was held on Monday 27 October 2008.
The Committee of
Management for 2008/2009 is:
President Kosta Delimihalis
Secretary Tracy Davis
Treasurer Manda Godfrey
CONSULTATION:
There has been no consultation
in preparing this report.
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no impact on current or future
budgets.
Source
of fund and any variance to working funds
There is no impact on working funds.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.8 SF335 041208 Annual
General Meeting - Talarm Hall Committee of Management
AUTHOR/ENQUIRIES: Monika Schuhmacher,
Executive Assistant
Summary: The report acknowledges the annual general
meeting of the Committee of Management for the Talarm Hall and the new
Committee. |
1 That
Council endorse the Committee of Management and thank the outgoing Committee
for their work in 2007/2008. 2 That
the Community Services Directory and Committees of Management data source be
updated to reflect the new Committee. |
OPTIONS:
There are no real
options. Council needs voluntary
Committees of Management to manage recreation and community facilities across
the
DISCUSSION:
The Annual Genera
Meeting of the Talarm Hall Committee of Management was held was held on Tuesday
21 October 2008.
The Committee of
Management for 2008/2009 is:
President Jan Reibel
Vice Presidents Bernice Welsh and John Nebauer
Secretary Sue Nebauer
Treasurer Anne Tainell
CONSULTATION:
There has been no
consultation
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no impact on current or future
budgets.
Source
of fund and any variance to working funds
There is no impact on working funds.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.9 SF337 041208 Annual
General Meeting -
AUTHOR/ENQUIRIES: Monika Schuhmacher,
Executive Assistant
Summary: The report acknowledges the annual general
meeting of the Committee of Management for the Taylors Arm Reserve and the
new Committee. |
1 That
Council endorse the Committee of Management and thank the outgoing Committee
for their work in 2007/2008. 2 That
the Community Services Directory and Committees of Management data source be
updated to reflect the new Committee. |
OPTIONS:
There are no real
options. Council needs voluntary
Committees of Management to manage recreation and community facilities across
the
DISCUSSION:
The Annual Genera
Meeting of the Taylors Arm Reserve Committee of Management was held was held on
Tuesday 21 October 2008.
The Committee of
Management for 2008/2009 is:
President Syd Scott
Secretary Dawn Smyth
Treasurer Julie Gooch
Committee members Michael Spear and Kerry Keogh
CONSULTATION:
There has been no
consultation
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no impact on current or future
budgets.
Source
of fund and any variance to working funds
There is no impact on working funds.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.10 SF968 041208 Annual General Meeting -
AUTHOR/ENQUIRIES: Monika Schuhmacher,
Executive Assistant
Summary: The report acknowledges the annual general
meeting of the Committee of Management for the Nambucca Valley Netball
Association and the new Committee. |
1 That
Council endorse the Committee of Management and thank the outgoing Committee
for their work in 2007/2008. 2 That
the Community Services Directory and Committees of Management data source be
updated to reflect the new Committee. |
OPTIONS:
There are no real
options. Council needs voluntary
Committees of Management to manage recreation and community facilities across
the
DISCUSSION:
The Annual Genera
Meeting of the Nambucca Valley Netball Association Committee of Management was
held was held on Tuesday 4 November 2008.
The Committee of
Management for 2008/2009 is:
President Melanie Angel
Vice President Anne Peterkin
Secretary Di Glennon
Treasurer Robyn Madeley
Committee Members Jill Brown; Jackie Fatnowna;
Rochell Stewart: Karen Vick; Anita Wood;
Cathy McCullagh; Jill
Brown; Michael O’Keeffe; Michael Gibbs;
CONSULTATION:
There has been no
consultation
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no impact on current or future
budgets.
Source
of fund and any variance to working funds
There is no impact on working funds.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.11 SF377 041208 Annual General Meeting - Nambucca Senior Citizens
Club - 18 November 2008
AUTHOR/ENQUIRIES: Monika Schuhmacher,
Executive Assistant
Summary: The report acknowledges the annual general
meeting of the Nambucca Senior Citizens Club Inc. Committee of Management and
the new Committee. |
1 That
Council endorse the Committee of Management for the Nambucca Senior Citizens Club
and thank the outgoing Committee for their work in 2007/2008. 2 That
the Community Services Directory and Committees of Management data source be
updated to reflect the new Committee. |
OPTIONS:
There are no real options. Council needs voluntary Committees of
Management to manage recreation and community facilities across the
DISCUSSION:
The Annual Genera Meeting of the Nambucca Senior
Citizens Club Committee of Management was held was held in November 2008.
The Committee of Management for 2008/2009 is:
President June
Boag
Secretary Elaine
Armstrong
Treasurer Jill
Faint
Committee members Margaret
Parker; laurel Florent, Marcelle Nicoletti; Edna Bradburn, Cath Niezgodo, Gwen
Adams, Rita Newman and Helene Grantham
CONSULTATION:
There has been no consultation
SUSTAINABILITY
ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
There are no risk implications.
FINANCIAL
IMPLICATIONS:
Direct and
indirect impact on current and future budgets
There is no impact on current or future budgets.
Source of fund and
any variance to working funds
There is no impact on working funds.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.12 SF923 041208 Grant Application - Regional and Local Community
Infrastructure Program - Strategic Projects 2008-2009
AUTHOR/ENQUIRIES: Michael Coulter,
General Manager
Summary: The Commonwealth Government has made
available $50 million for a limited number of large strategic projects
seeking a minimum Commonwealth contribution of $2 million. Larger projects and projects which include
partnership funding will be given preference. It is recommended that Council submit an
application for funding under the Regional and Local Community Infrastructure
Program – Strategic Projects 2008-2009 for an upgrade of the Nambucca Heads
Sewerage Scheme. |
That Council
submit an application for funding under the Regional and Local Community
Infrastructure Program – Strategic Projects 2008-2009 for an upgrade of the
Nambucca Heads Sewerage Scheme. |
OPTIONS:
The funding priority is
for large projects (more than $2m) which include partnership funding. There would be other potential projects which
fit within the funding examples but Council would be unable to provide any significant
partnership funding. Further it would be
difficult to have a major strategic project in a form which is “ready to
proceed”.
DISCUSSION:
The inaugural meeting of
the Australian Council of Local Government was held on 18 November at
Parliament House in
The Prime Minister also
announced the Regional and Local Community Infrastructure Program – Strategic
Projects 2008-2009 Program where the Australian Government is making up to $50
million for a limited number of large strategic projects seeking a minimum
Commonwealth contribution of $2 million.
Larger projects and projects
which include partnership funding will be given preference.
Projects will be
allocated funding on a nationally competitive basis and will be assessed by the
Department of Infrastructure, Transport, Regional Development and Local
Government on a tight timetable.
All local councils or
groups of councils are eligible to apply for funds. There is a limit of one application per
council or group of councils.
Eligible projects must
be additional and “ready-to-proceed” (the project must be ready to commence
construction within six months of signing the Funding Agreement (contract), or
be additional stages of projects that are currently underway.
RLCIP – Strategic
Projects will provide funding for community infrastructure including new and
major renovations or refurbishments such as:
· Social and culture infrastructure (eg art spaces,
gardens);
· Recreational facilities (eg swimming pools, sports
stadiums);
· Tourism infrastructure (eg walkways, tourism
information centres);
· Children, youth and seniors facilities (eg
playgroup centres, senior citizens’ centres);
· Access facilities (eg boat ramps, footbridges); and
· Environmental initiatives (eg drain and sewerage
upgrades, recycling plants)
The eligible projects
are the same as the list attached to the Regional and Local Community
Infrastructure Program 2008-2009.
The Nambucca Heads
Sewerage Scheme Upgrade is a project which meets the eligibility criteria. The preferred stage 1 upgrade option is
estimated to cost $8.8 million plus an additional $2.1 million for associated
works involving the collection and transport of effluent. This is a total cost of $10.9 million
including survey, design and project management. The project is ready to proceed to tender and
construction would certainly be well underway within 6 months of signing the
Funding Agreement (contract).
CONSULTATION:
There has been
consultation with the Director Engineering Services.
SUSTAINABILITY ASSESSMENT:
Environment
The sewerage treatment plant upgrade will
substantially improve the quality of effluent and reduce the environmental
impact of its discharge.
Social
There are no significant social implications.
Economic
The sewerage treatment plant upgrade will
provide an economic boost to the local community during the construction phase.
Risk
There are no risks in seeking the grant.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
If Council is successful its Sewerage Fund
would benefit by $2 million.
Source
of fund and any variance to working funds
There is no impact on working funds.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.13 SF256 041208 Report on Nature Conservation Council Conference held
in Sydney 12-13 November 2008 - Cr Flack & Cr Smyth
AUTHOR/ENQUIRIES: Paula Flack,
Councillor; Anne Smyth, Councillor
Summary: Councillors
Smyth and Flack attended the Nature Conservation Council’s Conference ‘Saving
a Sunburnt Country – the challenges of species adaptation in a heating land’,
held in The conference
was attended by approximately 130 representatives from numerous organisations
and government departments, including councillors and staff from a number of
NSW councils. The conference
provided a wide ranging overview of some of the most important scientific
research, policy and programs on assisting adaptation and mitigation for
biodiversity and ecosystems facing climate change. Of particular relevance to Councils was
discussion on current policy and planning issues in relation to adaptation,
mitigation, sea-level rise, conservation on private land and the importance
of continuing to lobby State and Federal Governments for guidance. A copy of the
programme of speakers is available for any interested Councillors. Papers presented at the Conference are
available on the Nature Conservation Council’s website www.nccnsw.org.au |
That Council note the report on the Nature Conservation Council
Conference. |
OPTIONS:
There are no options to
consider.
DISCUSSION:
On 12th
and 13th November 2008, the Nature Conservation Council of NSW
hosted its conference, ‘Saving a Sunburnt Country? The challenges of species adaptation in a
heating land’. The conference was held
in
During the two
days, many topics were covered, including risks and opportunities of climate
change; conserving biodiversity under climate change; species adaptation and
predicting climate impacts on species;
protected areas and connectivity – travelling stock routes; ecological monitoring; impacts on flora and
fauna; adapting to climate change – a legal perspective; climate change
adaptation and the bushland urban interface; private land conservation;
invasive animal action; future distributions of invasive plant species under
predicted climate change; green carbon –
the role of natural forests in carbon storage.
Keynote Speaker,
Dr Ben McNeil, Senior Fellow, Climate Change Research Centre,
Many presentations
highlighted the interconnectedness of environmental impacts and flow-on effects
to planning, human settlement, agriculture, fishing and aquaculture industries,
water quantity and quality, and natural disasters such as flooding, fire and
more intense storm events.
Biologist, Dr
Graeme Pearman, referred to a past sea level rise of 18cm over the last 100
years due to ocean warming (thermal expansion), but warned that glacial melt
was now accelerating the process. He
claimed that 20-30% of species are likely to be at high risk of extinction if
global temperatures exceed 1.5 - 2.5%.
Dr Pearman informed the conference that metabolic rates, photosynthesis
and rainfall are temperature-sensitive and explained that a species of fruit
fly has now made a southern migration in its known range of 400km due to
increasing temperatures.
Dr Michael Dunlop,
CSIRO stated that we must aim to manage change in response to climate change to
minimise loss. Maintaining habitat
diversity at a multiple/ecosystem scale he believes is the best strategy in
terms of biodiversity.
Dr Veronica Doerr,
CSIRO gave a very stimulating and informative address relating to the findings
of her habitat corridor and fauna dispersal study, concluding that restoring
connectivity across landscapes with wide (minimum 350m), fully functional
corridors is critical for species adaptation to changing climate
conditions. She emphasised the
importance of travelling stock routes and the national reserve systems as key
components to a broad scale system of habitat corridors across the country.
Dr Dan Lunney,
Principal Research Scientist, DECC gave a presentation on the impact of climate
change on selected forest mammals. Dr
Lunney explained that increasing CO2 levels reduce leaf nutritional quality for
koalas, which forces them to expand home ranges and travel further to gain
sufficient nutrition to survive. The
implications of this statement, in light of the incremental loss of koala
habitat along the east coast, should be easily understood.
Dr Michael Ray
Kearney, Zoologist from
Professor Bruce
Thoms gave a thought-provoking talk, emphasising that climate change goes
beyond political cycles. Prof. Thoms
pointed out the need for key Federal Government rules on climate change and for
all levels of government to work together overseeing adaptation to climate
change. He called for a halt to
cost-shifting to Local Governments and for State and Federal Governments to
provide core funding to Local Government, so that it could improve
decision-making and planning functions with regard to climate change. He concluded by suggesting the establishment
of an independent Climate Change Commission, which would report back to the
Federal Government.
Of particular
relevance to Local Government was the presentation by Adam Davis from Connell
Wagner, who is developing a Climate Change Adaptation Plan for Hornsby Shire
Council.
In the closing
address, Dr John Williams, Commissioner, NSW Natural Resources Commission,
discussed the possibility of turning challenges into opportunities and of
already having the knowledge to make a difference. He raised the question “how do we get our
science into policy"?
There was general
consensus amongst speakers that the Federal Government should provide
leadership; all levels of Government need to agree on the policies necessary to
deal with climate change; we need consistent direction in order to minimise the
projected impacts of future climate change; there is a need for standard policy
throughout all sectors, but Local Government needs direction in order to make
change. To this end, Dr Williams
stressed the importance of having policies ready, so that we are prepared to
make those changes speedily.
CONSULTATION:
Councillors Flack
and Smyth have consulted in the provision of this report.
SUSTAINABILITY ASSESSMENT:
Environment
The conference
emphasised the need to take action now, to prevent further degradation of
fragile environments and minimise negative impacts on biodiversity. There are significant environmental issues to
be addressed at a Local Government level.
Social
There are enormous
social impacts to be expected as a result of ‘climate change’. Many speakers stressed the role that society
needs to take in addressing future scientific projections now. An interesting presentation by Dr Haydn
Washington, Project Director of Sustainability Projects, Willoughby City
Council, discussed the Climate Change Action Campaign, which WCC are
implementing, to engage the community in a more proactive way, in an effort to
address the social impacts expected because of our warming environment.
Economic
All speakers were
very clear that there already are, and will continue to be, enormous economic
impacts as a result of global warming.
Much emphasis was given to the importance of being proactive now, in
order to reduce future costs. Actions to respond to climate change will be
costly; however the full economic impacts of not taking any action are likely
to be much higher - for example, tourism, agriculture, fishing and aquaculture
industries and legal challenges.
Risk
There was
consensus of agreement by all speakers that there are many and varied risks
associated with climate change. The
presentation by Tom Holden, Scientific Director of the Environmental Defender’s
Office, highlighted the legal aspects to be considered, both in legislation and
the possibility of litigation. To this
extent, it was interesting to note that on the Mornington Peninsula in
Victoria, one Council has denied a Development Application on the basis that it
was “too much of a risk” to allow the development, in light of future
scientific projections in relation to sea-level rise.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Council approved
travel and accommodation expenses for Cr Smyth and travel expenses for Cr Flack
to attend the conference. The actual
costs are: Councillor Smyth - $416 and
Councillor Flack - $280.
Direct and Indirect impact on future budgets
There is little
doubt, from the presentations and speeches given, that there will be enormous
impact on future budgets. It is also
obvious that the costs will be more if we do not begin to take some action now
to address these alarming issues.
Several Councils have invested in Climate Change Strategies, while
others have introduced Sustainability Levies to help implement changes and look
for strategies to help reduce future costs.
Source
of fund and any variance to working funds
The costs for
Councillors attending conferences were provided for in the 2008/09 budget and
no variations are required.
There are no attachments for this report.
4
December 2008 |
General Manager's Report
ITEM 9.14 SF882 041208 National Awards for Local Government - Commendation
to Nambucca Shire Council for Innovation in Regional Development
AUTHOR/ENQUIRIES: Michael Coulter,
General Manager
Summary: Council has received a Commendation for
Innovation in Regional Development in the National Awards for Local
Government which were presented in |
That the
information concerning Council’s Commendation for Innovation in Regional
Development be received. |
OPTIONS:
There are no
options. The report is for information.
DISCUSSION:
At a function at
Parliament House on 17 November 2008, the Minister for Infrastructure,
Transport, Regional Development and Local Government, the Hon. Anthony
Albanese, presented the Mayor with a Certificate of Commendation for Innovation
in Regional Development.
The citation in the National
Awards publication reads as follows:
“Nambucca Shire Council,
Collaborating
Industry and Local Government
The Nambucca Shire Council development an economic development plan that
set clear guidelines to create employment opportunities by positioning the
shire as a sustainable industrial, manufacturing and distribution hub to
service the 350,000 people who now reside in the Mid North Coast Region.
With the unemployment rate in the shire in 2001 at a record high of 21%,
the main purpose of the Council’s strategy was to lower the number of
unemployed people in the shire and increase the average weekly income of those
employed.
The strategy focussed on developing Macksville Industrial Estate by
providing improved infrastructure to attract new and expand existing niche
manufacturing in the shire.
By 2008, unemployment in the region was down to 10.4%, a drop of
10.6%. Ten new manufacturers have been
attracted to the shire and Council assisted in expanding a total of 44 local
manufacturing companies with a partnership formed with the NSW Department of
State and Regional Development.
Council’s success can be
attributed to its vision to achieve positive economic outcomes following the
closure of Midco; successful entrepreneurialism in acquiring land for
industrial development; and in developing close and collaborative relationships
with local manufacturers and the Department of State and Regional Development.
Finally the driving
force to bring these elements together has been Council’s Manager of Business
Development, Mr Wayne Lowe.
The community and
Council can be justly proud of their achievement.
CONSULTATION:
There has been no
consultation.
SUSTAINABILITY ASSESSMENT:
Environment
The report is for information. There are no implications for the
environment.
Social
The report is for information. There are no social implications.
Economic
The report is for information. There are no economic implications.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no impact on budgets.
Source
of fund and any variance to working funds
There is no impact on working funds. The Commonwealth Government paid for the
travel and accommodation expenses of the Mayor and General Manager in attending
the Award Ceremony.
There are no attachments for this report.
4
December 2008 |
Director Environment &
Planning's Report
ITEM 10.1 SF691 041208 Outstanding Development applications more than 12
months old and applications where submissions have been received and not
determined to 25 November 2008
AUTHOR/ENQUIRIES: Barbara Sadler,
Executive Assistant
Summary: In accordance with Council resolution from
15 May 2008 meeting, the development applications listed below are in excess
of 12 months old (Table 1). Table 2 are development applications which
have been received but not yet determined due to submissions received. These
DA’s are presented should any Councillor wish to “call in” the application to
a future meeting. If an application is not called in and staff consider the
matters raised by the submissions have been adequately addressed then the
application will be processed under delegated authority. Where refusal is
recommended the application may be reported to Council for
determination. |
1 That the list of outstanding
development applications (at least 12 months old) and applications received,
be noted and received for information by Council. 2 That the applications where
submissions have been received be noted and received for information by
Council. 3 That Council determine if any of the
applications where submissions have been received, are to be “called in” and
presented to a future meeting of Council. |
OPTIONS:
TABLE 1: UNRESOLVED
DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD
FILE
NO |
DATE
OF RECEIPT |
PROPOSAL |
PROPERTY
DESCRIPTION |
COMMENTS
ON APPLICATION |
2005/310 |
19/4/05 |
Change of Use to Furniture
Manufacturing Business |
|
DA approval relies upon rezoning under draft LEP 66. |
2008/013 |
12/07/07 |
Dwelling-House |
Lot 223 DP 828243, |
31/07/07 – Letter requesting Bush Fire assessment. |
2008/013 continued |
|
|
|
18/03/08 – Telephone contact with owner, owner has not made contact
with Bush Fire Consultant requested to lodge letter seeking extension of time
to have report prepared |
2008/043 |
24/08/07 |
Supermarket, three specialty shops and car park |
Lot 2 DP 544563, Lot 13 DP 654087 & |
DA relies on Department of Planning’s determination of draft LEP 66. Council
resolution 19/6/08 to approve the application subject to draft LEP 66 being
made by the Minister. |
TOTAL
APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:
3
TABLE 2: Development
Applications where submissions have been received and are not yet determined.
DA
NO |
DATE
OF RECEIPT |
PROPOSAL |
PROPERTY
DESCRIPTION |
SUBMISSIONS
RECEIVED/STAFF COMMENTS |
2008/193 |
11/3/08 |
6 |
Lot 15 DP 114372, Lot 1 DP 386702, Lot 71 DP 654563, Lot 120 DP
755538, Lot 23 DP 755548 & Lots 44,45,49 & 98 in DP 755546, 207-208
Upper Buckrabendinni Road Buckrabendinni |
§ Access from
proposed lots § Location of
dwelling envelopes § Aboriginal and
archaeological issues “Stop the clock” in place as it is an Integrated
application. Outstanding matters yet to be finalised and
discussed with applicant. Unlikely to be determined in the immediate future |