Ordinary
Council Meeting - 02 April 2009
Acknowledgement of
Country (
I would like to
Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this
Land. I would also like to pay respect
to the elders both past and present and extend that respect to any Aboriginals
present.
AGENDA Page
1 APOLOGIES
2 PRAYER
3 DISCLOSURE OF INTEREST
4 CONFIRMATION OF MINUTES Ordinary
Council Meeting - 19 March 2009
5 DELEGATIONSMotion to
hear Delegations
6 ASKING OF QUESTIONS WITH
NOTICE
7 QUESTIONS FOR CLOSED
MEETING WHERE DUE NOTICE HAS BEEN RECEIVED
8 General Manager Report
8.1 Outstanding
Actions and Reports March 2009
8.2 Transition
from Coal Powered to Renewable Energy and a National Feed-in Tariff Policy
8.3 Draft
Information Technology Strategic Plan 2009
8.4 Delegations
of Authority - Community Based Section 355 Committees
8.5 Marketing
Slogan
8.6 Grant
Application Status Report - 5 March 2009
8.7 Local
Water Utility Inquiry - Response from
8.8 Commercial
Release of Genetically Modified Rose
8.9 Scotts
Head Sports Field Committee of Management AGM
8.10 Financial
Assistance Grant Allocations and Methodology - Proposal by Sutherland Shire
Council
8.11 Lease
-
9 Director Environment and Planning Report
9.1 Report
on the Release of the Mid
9.2 Report
on the exhibition of Noise Report Macksville Industrial Estate
9.3 Report
for adoption of Draft Local Approvals Policy - Keeping of Animals within
Nambucca Shire
9.4 Outstanding
DA's >12 months and applications where submissions received and not
determined 24 March 2009
9.5 NSW
Environmental Trust - Urban Sustainability Program Grant - Our
10 Director Engineering Services Report
10.1
10.2 Donnelly Welsh Playing Fields - Plan of Management
2
April 2009 |
General Manager's Report
ITEM 8.1 SF959 020409 Outstanding
Actions and Reports March 2009
AUTHOR/ENQUIRIES:
Summary: The following table is a report
on all outstanding resolutions and questions from Councillors (except
development consents, development control plans & local environmental
plans). Matters which are simply noted or received, together with resolutions
adopting rates, fees and charges are not listed as outstanding actions. Where
matters have been actioned they are indicated with |
That the list of outstanding
actions and reports be noted and received for information by Council. |
No |
FILE
NO |
COUNCIL MEETING |
SUMMARY OF MATTER |
ACTION BY |
STATUS |
SEPTEMBER
2007 |
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1 |
SF428 |
20/09/07 |
That
Council vigorously pursue the exclusion of the Farmland Mapping from those
areas already identified for rural residential development that are already
fragmented or removed from primary production. All affected property owners
within the quota zoning to be directly notified. |
DEP |
Department of
Planning advised by letter 12/10 that all previous 1(C) zoned land and land
not identified as Class 1, 2 or 3 Response received
and being assessed. Draft RRS now
on exhibition, with submissions being considered. Met with DoP
20/5 to further discuss Rural Residential & Farmland Mapping. Working
towards a resolution. Met with DoP on
Tuesday 11/11/08 where agreement has been reached on the exclusion of 4
pockets and part of the other 2 pockets. A map and letter from the DoP should
be received by the end of November 2008. D of P to
respond in next few weeks. Response
received regarding Rural Residential Land Release Strategy which also refers
to the 6 pockets of land. See item in
business paper 19/2. A separate
report to come in regard to the six pockets of land |
JUNE 2008 |
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The meeting with Dave Mitchell was held on
the 25 March 2009 and as a result Council determined a number of actions: 1
That a letter be written to the Minister for Primary Industries
seeking legislation that enables enforcement of the Code of Conduct for Ocean
Haul Fishermen. 2
That information be sought on the success or otherwise of having a
Professional Fishermen's Motor Vehicle Beach Access Permit. 3
That the Department of Primary Industries Representative raise the
concerns of Nambucca Shire Council at the next meeting of the Ocean Haul
Operators Management Advisory Committee. 4
That the Department of Primary Industries be asked to provide
temporary signage on the beach that advises the public that Beach Haul
fishing is underway with reference to the Department of Primary Industries
Website. |
JULY 2008 |
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3 |
Item
9.9 |
03/07/08 |
Council make representation to
Minister for Lands seeking agreed compensation for subdivision of Reserve
91694 |
GM |
Letter sent 15/07/08. Follow up letter sent 14/11/2008. Minister for Lands has advised by letter
dated 8/1/09 that land will be made available to Council as per the agreement
following finalisation of an Aboriginal Land Claim. |
4 |
Item
9.1 |
03/07/08 |
Council form working party to
resolve conflicting issues surrounding the use of footpaths |
DEP |
Working party meeting to be arranged
August/ September. To be deferred to after elections. Arrangements made to hold meeting on 18
December at 2.00 pm Meeting held 26 February 09. Outcomes of meeting to come to Council in
a report. |
5 |
Item
11.4 |
03/07/08 |
That a new plan of management
be prepared for Farringdon Playing Fields |
DES |
Funding declined. Work on preparing plan to be scheduled. Interested parties will need to identify
potential uses for inclusion in revised plan of management. |
OCTOBER
2008 |
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6 |
RF256 |
16/10/08 |
Notice of
Motion - Riverbank Erosion - |
DES |
Subject to GHD undertaking evaluation. Three separate assessments underway: 1 GHD comment: Riverside Drive Bank Stability: Drilling carried out November
08 at Report for Jason Cottages due
by 3 April 2009. Additional clearing
and survey required for 2 GHD comment: Hazard mapping completed mid
December 08. draft report prepared in
January 09 for internal review. Report due by 3 April 2009 3 GHD comment: Catchment Assessment Development of methodology. Catchment base
maps and data being prepared as GIS resources permit. Approximate half forwarded to GHD. |
NOVEMBER
2008 |
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7 |
SF544 |
6/11/08 |
Council receive a report on
options for the provision of matching general fund contributions for the S94
works schedule for community facilities and open space. Including the
possibility of establishing a reserve. |
GM |
To be considered with draft budget for
2009/10. Report May 2009. |
8 |
SF544 |
6/11/08 |
Council review its Policy on
Deferment of Section 94 payments. |
GM |
Report January 2009 Government has changed
its policy on Deferred Contributions.
Awaiting clarification. Report in March 2009. Deferred to April 2009. |
9 |
SF544 |
6/11/08 |
Council review biennial the
Community Infrastructure and Infrastructure Needs Study and review annually
the Section 94 Community Facilities and Open Space Contributions Plan Works
Schedule. |
GM |
Report November 2009 |
10 |
SF844 |
20/11/08 |
Council invite Phillip Costa
to inspect off-stream water storage site at Bowraville |
GM |
Invitation issued 26/11/08 |
11 |
SF285 |
20/11/08 |
Council consider what
resources might be needed to prepare a new Social and Community Plan as part
of the 2009/2010 budget. |
DEP |
Target for Plans presentation is June
2009 in accordance with the 2008-09 Management Plan. |
12 |
SF42 |
20/11/08 |
That Council receive a report
back on the Dept. of Local Government Circular 08-61 Plumbing Inspections
by Council. |
DEP |
16 April 2009 |
13 |
SF820 |
20/11/08 |
The 3 Councils get together to
review the operation of the Coffs Coast Waste Service. |
DES |
Information conveyed to Deferred to April GPC |
DECEMBER 2008 |
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14 |
SF785 |
4/12/08 |
Submit application for grant
funding for Crime Prevention Grants Invite NSW Police + NSW
Attorney Generals department to discuss Crime Prevention Plan |
DEP |
Application submitted 10 December 2008.
See item in business paper. Invitation to be issued during week of
12-16 Jan. Invitations issued to NSW AGs - declined
due to travel bans |
15 |
SF15 |
4/12/08 |
That Council reconvene the
Saleyard Advisory Committee to determine mid to long term operational
strategies for the Macksville saleyards. |
GM |
Meeting to be arranged in January
2009. Representatives sought at sale
on 7 January 2009. Rescheduled to February 2009. List of Committee members obtained on 25
February. Meeting to be scheduled. |
16 |
SF688 |
4/12/08 |
That during the first half of
the 2009/10 year Council call for community input into a new Environmental
Levy program for the 5 year period to the end of 2014/2015. |
DEP |
Programmed for September 2009. |
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18 |
|
18/12/08 |
1 Argents Hill Hall - The Committee of Management be invited to
apply for grant funding to undertake repairs to the Hall under the Public
Reserves Management Fund. 2 Council as
Manager of the Trust formally concur to the addition of Lot 5 DP 879153 to
the Reserve. |
GM |
Letter sent 9 January 09 |
19 |
|
18/12/08 |
That Council seek the agreement of the
tenderers to an extended evaluation period which will conclude on 30 June
2009. |
GM |
MIT consulting with tenderers. Tender evaluation to occur April/May 2009. |
20 |
SF871 |
18/12/08 |
Council advertise the Pioneer
Community Centre for sale by tender.
Occupants of the building to be notified of Councils action. Nothing be done until after April 2009
having considered submissions from user groups and that Council make a
decision at that time. |
GM |
Underway.
CoM requested a period of 2.5 months to check report on building
condition before a Council meeting.
This has been agreed. Building
report expected this month. |
21 |
SF871 |
18/12/08 |
Council inspect the Pioneer
Community Centre and Grants Hall at the April GPC |
GM |
To be listed for April GPC |
22 |
SF639 |
18/12/08 |
Council consider the
appointment of an Asset Manager in its budget for 2009/10. |
GM |
Report May 2009 |
23 |
SF639 |
18/12/08 |
Council review the Planning
Department upon completion of current work program. |
GM |
Report July 2009. |
24 |
SF1046 |
18/12/08 |
That the Wellington Drive
component of the Urban Design Strategy be deferred pending a further report
to Council in relation to further studies re land slip, rising sea level and
traffic/parking. |
DEP |
Report March 2009. Deferred in Draft Budget. 16 April 2009 meeting. |
25 |
SF30 |
18/12/08 |
Council consider an increase
of 10% per capita in their contribution to Clarence Regional Library for
2009/10 ($14,000). |
DEP |
Included in Draft Budget. |
26 |
SF30 |
18/12/08 |
Council investigate becoming
registered as a deductible gift recipient in regard to library services. |
DEP |
Being investigated by Councils Finance
Staff. Report to March 2009. Deferred to April 2009 |
27 |
SF757 |
18/12/08 |
Council work towards
establishing an alcohol free zone in Bowraville and allocate $1,000 to implementation. |
DEP |
Awaiting statistics from Police for
inclusion in the consultation proposal for the AFZ. Written request sent 12 January with follow
up on 13 & 28 Jan and 6 & 9 February 09 The proposal is currently on exhibition
closing 30 March 09. |
JANUARY 2009 |
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28 |
NoM |
15/01/09 |
Council seek a time frame for
land acquisition for the highway upgrade.
That the Minister be requested to receive a delegation from Council. |
GM |
Letter written |
29 |
NoM |
15/01/09 |
What policies does Council
have with the Lands Dept for the leased area at Scotts Head? |
GM |
To be reported with Draft Master Plan. |
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31 |
SF62 |
15/01/09 |
Council advertise by open
tender the management and operation of the Macksville Aquatic Centre for an
initial period of 2 years. |
GM |
Tender documentation currently being
advertised closing 16 April 2009 |
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33 |
PRF53 |
15/01/09 |
Preparation of landscape
design for |
DES |
Quotations being sought. Late March. |
34 |
PRF53 |
15/01/09 |
Council investigate a grant to
provide a boardwalk from Macksville CBD along |
DES |
Referred to Grants Officer. Likely to be an issue with property owners
who have direct access to Views of residents in |
35 |
PRF53 |
15/01/09 |
DES enquire with Department of
Public Works about opportunities to remove or refurbish the river gauging
station in |
DES |
Letter sent to the Manly Hydraulics
Laboratory. The Dept of Commerce have advised that
Council in 1981 raised no objection to the Department of Public Works
proposal to install an automatic recorder after consideration of the
approximate location and type of structure, The site is important because of
the consistency with historical data. An alternative building or structure
must still use the same site. |
36 |
PRF614 |
15/01/09 |
Council request NSW Water
Solutions to undertake further modelling in the IWCM based on a variety of
population growth figures, including 1% growth, different capital costs so as
to assess the sensitivity of projected water rates and developer
contributions to changes in these variables. |
DES |
Further modelling will only be for the 1%
population growth scenario. Results will be included in the Final Strategy
paper which is due to be received by the end of March 2009. |
FEBRUARY 2009 |
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37 |
SF706 |
5/02/09 |
That Council staff prepare a
funding application for solar hot water and rainwater tanks for the Council
Administration building provided it is fully funded. |
GM |
Referred to Grants Officer for preparation
of grant. |
38 |
SF241 |
5/02/09 |
That a new plan of management
for the reserve within Kingsworth Estate be prepared by DES. To include pedestrian and vehicular access
arrangements and management of environmental values. |
DES |
October 2009 |
39 |
SF869 |
19/02/09 |
Council write to Country
Energy concerning energy being wasted with street lighting at the Pearl
Estate off the |
DES |
Letter sent seeking charge to Council
determining when street lights in new subdivisions are energised. No response as at 24 March 2009. |
40 |
SF1031 |
19/02/09 |
That a report come back to
Council on its capacity to keep electronic information long term and in a
fail safe condition. |
GM |
MIT to report
in July 2009. |
MARCH 2009 |
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41 |
SF1297 |
5/03/09 |
That Council make
representations to the DECC and RFS re requirements for bushfire asset
protection zones around houses. |
DEP |
Letters to be
prepared and sent. Letters sent 16
March 2009. |
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43 |
DA09/049 |
5/03/09 |
The RTA be requested to revise
the speed limit along the |
DES |
Letter sent. No response as
at 24 March 2009. |
44 |
SF135 |
5/03/09 |
That Council receive a
breakdown and explanation of the $9,000 (for the SoE Report) so that it may
be considered in the 09/10 budget. |
DEP |
Report to be
prepared and submitted with Budget |
45 |
DA09/061 |
5/03/09 |
That Council review the
Carparking Section 94 plan for Nambucca Heads |
GM |
Target report
to Council in July 2009 |
46 |
SF982 |
5/03/09 |
Report on income and
expenditure re Ranger when draft budget for 09/10 is considered. |
DEP |
Report to be
prepared and submitted with Budget |
47 |
SF1269 |
5/03/09 |
That Council investigate the
purchase of privately owned industrial land adjoining the Macksville
industrial estate |
GM |
Cost of
feasibility study being investigated.
Report by April 2009. |
48 |
SF1269 |
19/03/09 |
Section 94 Plan for the |
GM |
DES has engaged
RoadNet to prepare a report on required infrastructure and cost. Report May
2009. |
49 |
SF959 |
19/03/09 |
Council raise lack of
staffing, opening hours and security at the Macksville Court House with the
Attorney General. |
GM |
Letter sent
24/03/09 |
50 |
SF791 |
19/03/09 |
Proposed sale of old |
GM |
Report to next
Land Development Committee meeting. |
51 |
SF791 |
19/03/09 |
That a report come back to the
Land Development Committee on the outcome of advertising for expressions of
interest for the purchase and development of industrial land in Nambucca
Heads. |
GM |
Report to come
back following advertisting. |
52 |
SF1301 |
19/03/09 |
Council hold 1 workshop for
Section 355 Committees to explain information package and to discuss any
issues or concerns the Committees may have in relation to their operations. |
GM |
Workshop being
organised for 5.00pm Wednesday 3 June 2009. |
53 |
SF1213 |
19/03/09 |
Subcommittee be established to
review the Draft Management Plan 2009/2029 Targets/Objectives/Strategies |
GM |
Memo issued to Councillors re
participation. |
54 |
SF241 |
19/03/09 |
Nambucca LEP 2008 be deferred
to a workshop to allow for further discussion and consideration. |
DEP |
Workshop planned for Friday 3 April 2009. |
55 |
SF744 |
19/03/09 |
Council receive a report on
the released bond for the Wia-Ora sand and gravel quarry. |
DEP |
Report targeted for presentation prior to
end of May 2009. |
2
April 2009 |
General Manager's Report
ITEM 8.2 SF733 020409 Transition from Coal Powered to Renewable Energy and a National
Feed-in Tariff Policy
AUTHOR/ENQUIRIES:
Summary: A feed-in tariff (FIT)
is a policy mechanism used to encourage the use of both small dispersed
generating capacity and large utility-scale generators. A FIT is a rate, usually set by a regulator
or government, which electricity retailers or a regulator are required to pay
to particular electricity generators who want to feed power into the
electricity grid. At the broadest level
it needs to be understood that the FIT will be regulating the price of one
source of renewable energy. It may
well be that identified market failures justify such price regulation but on
the other hand FIT schemes may mean that the community pays more for
renewable energy than they otherwise would. There are also a plethora of micro issues in relation to the
implementation of a FIT scheme. These
have been examined in a recent Senate Inquiry into the Renewable Energy
(Electricity) Amendment (Feed-in-Tariff) Bill 2008. The issue of FITs is complex and to date there is no agreement as to
the design of a national scheme. Every
State which has looked at FITs has proposed a different scheme. |
That Council note the information concerning transition to renewable
energy and a feed-in tariff policy. |
OPTIONS:
The report is for
information. Council has other options,
in terms of supporting the position of Greenpeace Australia Pacific or adopting
a policy on Feed in Tariffs (FITs). The
issue of FITs is complex and to date there is no agreement as to the design of
a national scheme. Every State which has
looked at FITs has proposed a different scheme.
Council does not have the resources to undertake an investigation into a
preferred FIT scheme.
DISCUSSION:
At Councils meeting on
15 January 2009 it was resolved that:
Council advise Greenpeace Australia Pacific that it acknowledges that
carbon pollution may be contributing to climate change; that there is a need
for global action to reduce carbon emissions and that Council endorses the
establishment of targets for reducing greenhouse pollution and increasing the
use of renewable energy.
Council seek further information regarding transition from coal powered
to renewable energy and a National Feed-In Tariff Policy with a view to
developing a position on this issue.
Greenpeace Australia
Pacific has now responded and their comments are attached.
In relation to the
second resolution the following provides a summary of the issues concerning the
development of a Feed-in Tariff Policy.
What is a Feed-in
Tariff?
Most electricity is
generated by a small number of large power stations. Their energy is distributed, through the
electricity grid, to many consumers.
However, it is possible for electricity to be produced by small
dispersed generating units, which are often based on renewable energy
technologies such as wind or photovoltaic cells.
A feed-in tariff (FIT)
is a policy mechanism used to encourage the use of both small dispersed
generating capacity and large utility-scale generators. A FIT is a rate, usually set by a regulator
or government, which electricity retailers or a regulator are required to pay
to particular electricity generators who want to feed power into the
electricity grid.
There are at least two
main reasons why a FIT may be set. It
may be intended to correct a market failure, such as a lack of a price signal
reflecting the environmental harm caused by greenhouse gas emissions. It may also be used to stimulate the
development of particular electricity generating technologies, such as
photovoltaic cells.
Issues with Feed-in
Tariffs
At the broadest level it
needs to be understood that the FIT will be regulating the price of one source
of renewable energy. It may well be that
identified market failures justify such price regulation but on the other hand
FIT schemes may mean that the community pays more for renewable energy than
they otherwise would.
There are also a
plethora of micro issues in relation to the implementation of a FIT
scheme. These have been examined in a
recent Senate Inquiry into the Renewable Energy (Electricity) Amendment
(Feed-in-Tariff) Bill 2008. They
include:
· Whether to adopt gross or net metering as the basis for paying a premium
tariff;
· Whether existing renewable energy generators should be eligible for the
new tariff;
· What renewable energy sources should qualify, and what premium tariffs
each should receive;
· How and when tariff moneys should be collected and distributed;
· What size of renewable energy generator should be
eligible under the scheme, and whether the tariff should vary according to
generating capacity;
· Who or what pays any costs associated with grid connection or grid
upgrading if it is required;
· For how long a scheme should operate given that the
price of renewable energy is likely to substantially fall over time and that
micro generators will likely want some price certainty before investing in
expensive photovoltaic panels.
The majority view of the
Senate Committee was the current bill should not proceed because of these and
other design issues.
The NSW Government has
also recently announced its intention to introduce a FIT scheme for small
scale, grid connected, solar photovoltaic (PV) panels and establish a taskforce
to determine an appropriate design for the FIT.
According to the
Department of Water and Energy website a taskforce comprising representatives
from various State Government departments is scheduled to finalise its
recommendations for a NSW feed-in tariff scheme in early 2009 with the scheme
expected to be commence in mid 2009.
Given there is a
national electricity market (NEM) the desirability of state based FIT schemes
is another issue. In fact,
recommendation no. 1 of the Senate Inquiry was that the Commonwealth Government
through COAG, work as quickly as practicable to implement a FIT framework that
is as far as possible nationally uniform and consistent.
Already various states
have established FITs with different tariffs ACT with a gross tariff at 3.88
times the standard retail tariff; SA with a net tariff of 44 cents per kWh and
VIC has set a net tariff at 60 cents per kWh.
Energy providers will potentially cherry pick the states with the most
advantageous tariff structure.
Other issues are the
relationship of FIT with a Carbon Pollution Reduction Scheme (CPRS) and an
expanded Renewable Energy Target (RET).
CONSULTATION:
There has been an
exchange of correspondence with Greenpeace Australia Pacific in relation to the
matter.
SUSTAINABILITY
ASSESSMENT:
Environment
In terms of the environment, climate change is a significant issue. The discussion is about how best to increase
the use of renewable energy.
Social
There has been opposition to renewable power sources such as wind farms
so a FIT is a means of encouraging small scale power generators which should
result in less opposition.
Economic
The issue concerns the price of renewable energy so it has potentially
significant economic implications.
Risk
There is no risk for Council.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no implication for Councils
budget. The report is for information.
Source
of fund and any variance to working funds
There is no impact on working funds.
1View |
6523/2009 - Greenpeace response |
|
Ordinary Council Meeting - 2 April 2009 Transition from Coal Powered
to Renewable Energy and a National Feed-in Tariff Policy |
Attachment
1 6523/2009
- Greenpeace response |
2
April 2009 |
General Manager's Report
ITEM 8.3 SF489 020409 Draft Information Technology Strategic Plan 2009
AUTHOR/ENQUIRIES:
Summary: Recommendation no. 26
of the Promoting Better Practice Review Report is that: Council should prioritise the development and adoption of an Information
and Communication Technology Strategic Plan. The major strategic
information technology initiatives proposed over the next 3 financial years
are the replacement of the corporate information system (Fujitsu 2000 plus);
reviewing the disaster recovery and business continuity plan; and purchasing
asset management software. |
That Council adopt the Information Technology Strategic Plan 2009. |
OPTIONS:
Council can provide
different priorities in an Information Technology Strategic Plan to those
recommended.
DISCUSSION:
Recommendation No 26 of
the Promoting Better Practice Review Report is that,
Council should prioritise the development and adoption of an
Information and Communication Technology Strategic Plan.
Councils Manager Information
Technology has now prepared the attached draft plan.
The major strategic
information technology initiatives proposed over the next 3 financial years are
the replacement of the corporate information system (Fujitsu 2000 plus);
reviewing the disaster recovery and business continuity plan; and purchasing
asset management software.
The reasons for these
initiatives and their estimated cost are indicated in the draft Information
Technology Strategic Plan.
Following the adoption
of the plan there will be further reports in relation to its implementation
with an early priority being addressing IT disaster recovery and business
continuity.
CONSULTATION:
The draft Information
Technology Strategic Plan was prepared by the Manager Information Technology
based on his knowledge of Councils systems.
Manex have also reviewed the draft plan.
There has not been consultation with all Council staff concerning its
content.
SUSTAINABILITY
ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
There are a variety of risks in information technology. Disaster recovery and business continuity is
an obvious one. Making software
investments which provide a best fit in terms of:
· Need
· Cost (purchase, support
and training)
· Useability
· Longevity
· Compatibility
· Integration
is also a major risk.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
The draft Information Technology Strategic
Plan 2009 indicates a number of areas of expenditure which will need to be
incorporated in the 5 year Infrastructure Management Plan and the annual
budget.
Source
of fund and any variance to working funds
There is no impact on working funds.
1View |
6708/2009 - Information Technology Strategic Plan
2009 |
|
Ordinary Council Meeting - 2 April 2009 Draft Information Technology
Strategic Plan 2009 |
Attachment
1 6708/2009
- Information Technology Strategic Plan 2009 |
DRAFT
Nambucca Shire Council
Information Technology
Strategic Plan
2009
Corporate Services
Directorate
(March 2009)
Our Vision
The
1. Executive Summary
2. Introduction
2.1 Exclusions to the Plan
2.2 Reference Documents
2.3 Definitions and Acronyms
3. Current Assessment
3.1 Nambucca Shire Council Snapshot
3.2 Corporate Systems
3.2.1 Fujitsu 2000plus
3.2.2 ESRI (Arcview) GIS
3.2.3 Website Content Management System (Pagemind)
3.2.4 Records Management (Trim)
3.2.5 Business Paper Management (InfoCouncil)
3.2.6 Customer Requests (Merit)
3.2.7 Office Automation (Microsoft Office)
3.2.8 Online DA Tracking (Masterview)
3.2.9 Other and External Applications
3.3 IT Infrastructure
3.3.1 Servers and Storage
3.3.2 Data communications (Switches, routers,
firewalls)
3.4. IT Security
3.5 IT Disaster Recovery Plans/Business Continuity
3.6 Collaborative Issues
3.7 NSC Strategic Initiatives
4. Information Technology Staff
5. Major Strategic Initiatives
5.2 Disaster recovery infrastructure
5.3 Asset Management (Software Implementation)
5.4 Council Intranet Implementation
5.5 Access, Anywhere, Anytime
5.6 Helpdesk
5.7 Information Systems Directory & Governance
5.8 Summary
6. Financial Analysis
6.1 Summary of Forecast IT Expenditure
7. IT Governance &
Management
7.1 Roles & responsibilities
7.2 Managing the Plan
8. Summary of Strategies
and Projects (not identifed as Major Strategic Initiatives Section 5)
1. Executive Summary
The major strategic
Information Technology initiatives over the next 3 financial years can be
summarised as follows.
2009/10 |
20010/11 |
2011/12 |
Replacement of
Corporate Information System (Fujitsu 2000plus) |
Replacement of
Corporate Information System (Fujitsu 2000plus) |
|
Disaster recovery
infrastructure |
Asset Management
(Software Implementation) |
|
Council Intranet Implementation |
|
|
Access, Anywhere,
Anytime |
Access, Anywhere,
Anytime |
Access, Anywhere,
Anytime |
Helpdesk |
|
|
Information
Systems Directory & Governance |
Information
Systems Directory & Governance |
|
The other 28 initiatives
and projects outlined in this document provide for ongoing support and
enhancement of the existing IT infrastructure and will support the major
initiatives above.
2. Introduction
The purpose of this plan is
to support to the NSC Management and Strategic Plans, and formalise strategies
for Information Technology.
The plan itself focuses on:
§ Building and
strengthening the IT infrastructure through sound planning and financial commitment
§ Enhancing the
range of methods to access the resources provided by the IT infrastructure
§ Identifying
strategies and initiatives to further align IT services with the business.
2.1 Exclusions to the Plan
The plan does not discuss
infrastructure operated and managed by areas outside of IS such as
infrastructure for the Water & Sewerage telemetry system and the Library
systems.
2.2 Reference Documents
This plan references the
NSC Management Plan and is based on the NSW Government Chief Information
Offices Information Management and Technology Strategic Plan Template.
2.3 Definitions and Acronyms
DLG |
Department Local Government |
EDMS |
Electronic Document Management System |
GIS |
Geographical Information System |
IS |
Information services |
IT |
Information Technology |
NSC |
Nambucca Shire Council |
|
|
3. Current Assessment
This section assesses the
current status of the IT infrastructure including the equipment, systems
(applications), services provided and risk mitigation strategies.
3.1 Nambucca Shire Council Snapshot
Nambucca Shire is
a rural coastal Council located in the
Through its
Management Plan 2006/7 NSC has identified that:
1 Technology should be used to effectively
interact and transact with the community
and Council should:
§ Promote
Councils website in all promotional materials
§ Update Council
website on an ongoing basis
§ Provide online
functions which meet community need and encourage use of the website (e.g.
local statistics, reports for use in funding applications)
§ Become an online portal to the community by
providing links to local websites,
service guides and directories
2 Strategically, Council should ensure that it has current,
cost effective and responsive
information technology systems.
Corporate information
systems require a significant financial commitment by the organisation to
ensure that the management plan objectives and initiatives are delivered to the community.
3.2 Corporate Systems
Council operates numerous
corporate systems. These can be broken down into the four following categories.
Core Applications
1. Fujitsu 2000plus integrated
application suite encompassing Rating, Land and Property Information, Financial
Management, Payroll, Personnel, Planning Certificates and Developments, Water
Billing and Cemeteries Management.
2. Spatial Information (ESRI
Arcview)
General Applications
3. Councils Website (PageMind CMS)
4. Records Management (Trim Context)
5. Business Paper Management
(InfoCouncil)
6. Customer Requests (Merit)
7. Office Automation (Microsoft Office)
8. Online DA tracking (Masterview)
Other Applications
The table below contains a range of other
software applications used within NSC.
System |
Function |
Civilcad |
Civil Design |
Autocad |
Engineering & Design |
Reflect |
Pavement Management |
MVRS |
meter reading |
Power Budget |
Financial reporting & analysis |
OOSoft |
Job Evaluation |
Symantec Endpoint protection |
Antivirus |
Tecom Titan Security |
Building Security |
External Applications
Council staff
currently access a number of information systems owned and managed by external
organisations. These organisations include:
§ DLG (Companion Animals)
§ Roads and
Traffic Authority
§ NSW Police
§ National
Australia Bank
§ StateCover
Mutual (Workers Compensation Claims)
§ Australian
Taxation Office
3.2.1 Fujitsu 2000plus
Councils major corporate software (Fujitsu 2000plus)
includes its property information system, applications system, rating system,
payroll and all financials. The software
is integrated in that Council staff have the ability to readily move between
its different applications. The software
was purchased from a firm called ICL Australia in 1990 which was subsequently
taken over by Fujitsu
Fujitsu
Following a report to Council in August 2008 it was endorsed
that Council proceed with an alliance tender for the supply, installation,
training and annual maintenance of a corporate software system to replace
Fujitsu 2000plus.
This tender process is current and a recommendation is
expected by 1 July 2009.
The following modules have been tendered for:
Financial
Modules |
Property Modules |
Other Modules |
Asset Accounting |
Building Certificates |
Payroll |
Creditors |
Cemetery |
Personnel |
Debtors |
Customer Names |
Superannuation |
Direct Debits |
Licenses |
|
General Ledger |
Mapping Integration |
|
Loans |
Online services eg DAs etc |
|
Online Receipting |
Ordinance 70 |
|
Plant |
Planning Certificates |
|
Stores |
Planning Developments |
|
Trust Deposits |
Property |
|
|
Rates |
|
|
Section 94 |
|
|
Water Billing |
|
Integration with the
following third party products was also required:
§ Trim Records
Management
§ ESRI ArcGis
§ MVRS meter
reading
Tenderers were also
required to provide details of any proposed or additional modules.
Issues:
§ Replace Fujitsu
2000plus core application software.
§ Reduced
productivity and efficiency levels during the implementation and
post-implementation phases of the
replacement product as staff
gain knowledge in new system and reengineered business processes.
§ Ongoing
maintenance costs for the system may be higher than anticipated if training is
not adequate.
§ Demand for
access to property information in the public domain is increasing.
§ Demand for use
of mobile devices in the field for recording data such as inspection results
etc.
Strategies / Projects:
§ Evaluate tenders
and select suitable replacement product.
§ Adequate
financial funding is built into the IS recurrent budget for annual costs.
§ Significant
benefits can be achieved by implementing the the replacement product .
§ NSC to implement
the the replacement product
system in a timely manner ensuring all staff are adequately trained (see Major
Strategic Initiative 5.1).
§ Staged
implementation of eservices modules will achieve significant efficiencies and
benefits in Councils business with the ability to interact with customers
including:
o Pre-Lodgement Advice
o Application Online
Lodgement
o Applications Monitoring
& Management
o Government Agency Interface
(to enable integration to government agencies to handle referrals and appeal
processes.
§ Commence publication
of maps on the Councils website.
3.2.2 ESRI (Arcview) GIS
Council recently upgraded
the Councils GIS software from Informaster to ESRI as the Informaster product
was being withdrawn from the market place and no longer supported.
Issues:
§ Additional
ArcGis editing licences may be required after implementation of an Asset
Management application software.
Strategies / Projects:
§ A recent audit
of user requirements was undertaken and these requirements have been
prioritised and scheduled for completion.
3.2.3 Website Content Management System
(Pagemind)
Council has a limited
presence on the internet with its web site (www.nambucca.nsw.gov.au ) . This
site has minimal transactional capability.
The information contained
on Councils website is managed using PageMind Content Management System.
Rapid growth in the
capabilities of the internet and related technologies, the growing use of the
internet by customers, and expectations by customers to access Council services
via the internet provides great opportunities to enhance service delivery and
improve the performance of staff.
Issues:
§ Councils
website has minimal information and not always current.
§ Minimal
eservices are available through website.
Strategies / Projects:
§ Training of
staff in the development of their own content for publication on Councils
website
§ Establish a
management group for the web site and its content.
§ Consider a
future transition to an eServices (electronic transactions) site or portal
enabling electronic transactions between Council and Councils customers and
suppliers.
3.2.4 Records Management (Trim)
Councils Electronic
Document Management System, Trim Context, has been in operation for 3 years.
This system provides for the electronic storage, retrieval and tracking of
documents and images.
Issues:
§ Document
workflows to be scoped and developed.
§ Acceptance and
commitment by staff.
Strategies / Projects:
§ Develop business
rules for workflows.
§ Implement staff
educational and training programme to increase awareness of benefits of system.
3.2.5 Business Paper Management (InfoCouncil)
Infocouncil was implemented at Council 18 months ago. It is a software
package for producing and managing electronic business papers for Council. The
software covers all the business processes involved in reporting up to Council
and then recording decisions and putting them into action. It incorporates the
latest internet and office technologies.
Issues:
§ There are no
known current issues with this system.
3.2.6 Customer Requests (Merit)
Merit was implemented Dec
2008. The system enables the recording and tracking of customer service
requests.
Issues:
§ System is not
fully implemented throughout organisation.
Strategies / Projects:
§ Additional
rollout and training throughout organisation.
§ Additional
scoping and configuration of software as required.
3.2.7 Office Automation (Microsoft Office)
Microsoft office is the
desktop application environment adopted by NSC.
Issues:
§ Maintaining
relative version currency and compatibility. (Current version is 2003).
Strategies / Projects:
§ Upgrade version.
3.2.8 Online
DA Tracking (Masterview)
Masterview was implemented
3 years ago to provide online tracking for planning and development
applications.
Issues:
§ There are no
known current issues.
3.2.9 Other and External Applications
A range of other and
external applications are in use by Council and are generally very position
specific and will not be covered in detail in this plan.
3.3 IT
Infrastructure
The NSC IT infrastructure
is relatively up to date with regular investments in the upgrading of servers
and PCs however additional infrastructure will be required for the new corporate
application software. Disaster recovery infrastructure is also required.
Issues:
§ Additional
servers will be required for new application software
§ Disaster
recovery hardware inadequate and not located satisfactorily
Strategies / Projects:
§ Implement
suitable hardware for new application software.
§ Identify
satisfactory location for housing disaster recovery hardware.
3.3.1 Servers and Storage
The NSC IT data storage
infrastructure is server based and is located at the Administration Centre.
Issues:
§ Data back up not
efficient.
Strategies / Projects:
§ Monitor storage
holding over next 12-18 months and anticipate future requirements
§ In conjunction
with the review of the IT Disaster Recovery Plan develop a new model for data
protection
3.3.2 Data communications (Switches, routers,
firewalls)
The data communications
environment is 3Com and Cisco
environment using 10/100/1GB
Issues:
§ The overall
performance and security of the data network needs to be benchmarked and tested
§ Long term
solutions need to be found for problematic network areas such as the capacity
of the link to the Works Depot and other potential remote sites.
Strategies / Projects:
§ Identify third
parties to test existing data network for performance and security
vulnerabilities.
§ Develop
realistic and affordable solutions for improving performance to remote sites.
3.4. IT Security
Council does not have an IT
Security policy. Key elements of this policy should include:
§ Email Usage
Procedure
§ Internet Usage
§ Copyright and
Software Licensing
§ System Access
§ Physical
Computer Security
§ Information
Security
Issues:
§ Security
Policies need to be created and reviewed regularly.
§ The changing
nature of technology and the impact of the Internet including viruses, trojans,
spyware and other intrusive and potentially dangerous software relies on a
strong but practical security policy that is both accepted and followed.
Strategies / Projects:
§ Develop security
policies. Revise yearly.
§ Develop and
maintain an active staff awareness programme on IT security matters.
§ Update policies
to reflect changes in technology.
3.5 IT Disaster Recovery Plans/Business
Continuity
The last significant work
done on the IT Disaster Recovery plan was in 2005. The document outlines both
IT Disaster Recovery strategy as well as IT business continuity initiatives.
Issues:
§ The plan is not
current and would not provide for continuity of service in case of a disaster.
§ The plan has not
been tested.
§ Disaster
recovery hardware not available.
Strategies:
§ Review and
update the existing IT Disaster Plan including recovery procedures
§ Develop and
implement a Disaster Recovery Test plan and timetable
3.6 Collaborative Issues
The Mid North Coast
Strategic Alliance Group have worked together for many years on a range of
matters including purchasing incentives, software reviews and the sharing of
intellectual information.
3.7 NSC Strategic Initiatives
At a very simple level the
overall IT Strategy is to provide a robust and reliable infrastructure that
meets the organisations needs.
Opportunities for
collaboration with other Local Government Authorities are monitored through
active participation in the Mid North Coast Strategic Alliance Group.
Council is also a member of
LOGITA (Local Government Information Technology Alliance) which was formed in
2007 to address the future of 2000plus. It comprises the following member
Councils, Bega,
4. Information Technology
Staff
Information Technology
staff are focussed on providing 3 basic services:
§ Provision of a
reliable and robust IT infrastructure
§ Provision of a
systems support service
§ IT advisory
service (strategic and operational)
Issues:
§ No service level
agreement for user support.
§ Inadequate
staffing
Strategies / Projects:
§ Define and
develop Service Level Agreements.
§ Consider trainee
position
5. Major Strategic
Initiatives
The following are 7 key
initiatives that are expected to have a positive impact on the way Nambucca
Shire Council operates and does its business. These initiatives range from
replacement of its core business application to the provision of a secure
method for remotely accessing its network.
Each initiative has
indicative costs for establishment and recurrent funding as well as proposed
implementation timeframes.
5.1 Replacement of Corporate Information System (Fujitsu 2000plus)
Objective
To ensure that Council
continues to have a current, cost effective and responsive information
technology systems and to provide a range on new self service initiatives to
Customers it has been decided to replace its existing core corporate software
system.
This software
implementation will be the most significant technology change this Council has
seen in over 2 decades.
Expected Costs
Indicative
costs are summarised below:
2009/10 |
20010/11 |
2011/12 |
250,000 |
100,000 |
100,000 |
5.2 Disaster recovery infrastructure
NSC does not have adequate
disaster recovery infrastructure and would be unable to provide continuity of
service in the case of a disaster.
Objective
To identify a suitable
location to house the required hardware and ensure that appropriate
communication infrastructure is place to provide adequate bandwidth.
Expected Costs
Indicative
costs are summarised below:
2009/10 |
20010/11 |
2011/12 |
15,000 |
5,000 |
nil |
5.3 Asset
Management (Software Implementation)
NSC does not have a
consistent or corporate approach to managing assets. Over the years Council has
considered a number of asset management systems, however to date no system has
been selected.
Issues:
§ Council requires
an asset management system
Strategies / Projects:
§ Determine the
features required of an asset management system, including reporting,
integration and support.
§ Review and
consider implementation of Asset management modules included for consideration
in the tender process.
Expected Costs
Indicative
costs are summarised below:
2009/10 |
20010/11 |
2011/12 |
nil |
100,000 |
nil |
5.4 Council
Intranet Implementation
NSC has previously
considered intranet functionality for provide a central access point for
corporate documentation. This would allow for better management of corporate documents including Templates,
Policies and Procedures, Induction and Training Manuals, newsletters, publications
etc.
Issues:
§ Maintaining the
accuracy and quality of content by staff
Strategies / Projects:
§ Investigate new
technologies to support an intranet
§ Establish a
management group for the intranet site and its content.
Expected Costs
Indicative
costs are summarised below:
2009/10 |
20010/11 |
2011/12 |
5,000 |
2,000 |
2,000 |
5.5 Access, Anywhere, Anytime
Access to the information
held within Councils network is currently restricted to devices directly
attached to Councils network (i.e. a PC in an office. For staff off site or in
vehicles there is currently no mechanism to access Councils data network. With
the advent of PDAs, smart phones and the like that are capable of running
software and accessing the internet, the opportunity to develop a secure and
productive mechanism to permit staff Access to Council information from
Anywhere at Anytime has arrived.
Expected Costs
Indicative
costs are summarised below:
2009/10 |
20010/11 |
2011/12 |
5,000 |
20,000 |
5,00 |
5.6 Helpdesk
NSC does not document help
desk requests making it difficult to determine the amount of support being
provided. It is recommended that a formal help desk system and associated
policies and procedures be developed and implemented.
Expected Costs
Indicative
costs are summarised below:
2009/10 |
20010/11 |
2011/12 |
2,000 |
nil |
nil |
5.7 Information Systems Directory &
Governance
The acquisition of new
business information systems or changes to such systems (such as upgrades) is
currently not overseen by one group within Council. The impact of such
decisions (to buy new, upgrade or replace) can be significant as many systems
have multiple Business Unit stakeholders. The purpose of this initiative is:
1) Establish a register of
key business applications used by NSC that defines:
§ The owner of
the system
§ The operational
representative
§ The
relationships that the system has to other information systems
§ Other key
stakeholders in that system
§ Funding
arrangements
§ Support
arrangements
§ Responsibilities
of ownership
2) Establish a forum for:
§ Canvassing
future Information Systems requirements
§ Introducing new
or up and coming technologies
§ Reviewing IS
Business Case Proposals
§ Making decisions
about Information Systems consistent with the organisations Strategic and
Management Plans.
§ Signing off on
the IS Strategic Plan and its updates
§ Authorising IS
related policy
Expected Costs
Indicative
costs are summarised below:
2009/10 |
20010/11 |
2011/12 |
nil |
nil |
nil |
5.8 Summary
The following summary shows
the current conservative start and completion dates for the main strategic
initiatives. A number of new ones are expected to be spawned from the Access
Anywhere, Anytime and Customer Self Service projects.
Task Name |
Duration |
Start |
Finish |
5.1 Replacement
of Corporate Information System (Fujitsu 2000plus) |
12 Months |
Jun 2009 |
Jun 2010 |
5.2 Disaster recovery infrastructure |
3 Months |
Aug 2009 |
Nov 2009 |
5.3 Asset
Management (Software Implementation) |
12 Months |
Jan 2011 |
Dec 2011 |
5.4 Council
Intranet Implementation |
2 Months |
Oct 2009 |
Dec 2009 |
5.5 Access, Anywhere, Anytime |
3 Years |
Oct 2009 |
Dec 2012 |
5.6 Helpdesk |
12 Months |
Jul 2009 |
Jun 2010 |
5.7 Information Systems Directory &
Governance |
2 Years |
Jul 2009 |
Jun 2011 |
6. Financial Analysis
6.1 Summary
of Forecast IT Expenditure
The following table
summarizes current and proposed expenditure.
Task Name |
2009/10 |
20010/11 |
2011/12 |
5.1 Replacement
of Corporate Information System (Fujitsu 2000plus) |
250,000 |
100,000 |
100,000 |
5.2 Disaster recovery infrastructure |
15,000 |
5,000 |
nil |
5.3 Asset
Management (Software Implementation) |
nil |
100,000 |
nil |
5.4 Council
Intranet Implementation |
5,000 |
2,000 |
2,000 |
5.5 Access, Anywhere, Anytime |
5,000 |
20,000 |
5,00 |
5.6 Helpdesk |
2,000 |
nil |
nil |
5.7 Information Systems Directory &
Governance |
nil |
nil |
nil |
7.
IT Governance & Management
7.1 Roles & responsibilities
The governance of
Information Systems at Nambucca Shire Council needs reviewing and is expected
to be addressed in Strategic Initiative 5.7.
7.2 Managing the Plan
The success of this plan
will be reported on with annual updates. These updates will reference the
following:
§ Annual
assessment of existing IT&T infrastructure, systems development and current
commitments including expenditure
§ Projects
impacting on IT resources
§ Changes to basic
Business Services
§ Progress of
Strategic Initiatives
§ Disaster
recovery Status of IT infrastructure
8. Summary
of Strategies and Projects (not identifed as Major Strategic Initiatives Section 5)
ID |
Initiative |
Page |
1 |
Evaluate tenders and select suitable
replacement product. |
7 |
2 |
Adequate financial funding is built into
the IS recurrent budget for annual costs. |
7 |
3 |
Significant benefits can be achieved by
implementing the the replacement product . |
7 |
4 |
NSC to implement the the replacement
product system in a timely manner ensuring all staff are adequately trained
(see Major Strategic Initiative 5.1). |
7 |
5 |
Staged implementation of eservices modules
will achieve significant efficiencies and benefits in Councils business with
the ability to interact with customers |
7 |
6 |
Commence publication of maps on the
Councils website. |
7 |
7 |
A recent audit of user requirements was
undertaken and these requirements have been prioritised and scheduled for
completion. |
7 |
8 |
Training of staff in the development of
their own content for publication on Councils website |
8 |
9 |
Establish a management group for the web
site and its content. |
8 |
10 |
Consider a future transition to an
eServices (electronic transactions) site or portal enabling electronic
transactions between Council and Councils customers and suppliers. |
8 |
11 |
Develop business rules for workflows. |
8 |
12 |
Implement staff educational and training
programme to increase awareness of benefits of system. |
8 |
13 |
Additional rollout and training throughout
organisation. |
9 |
14 |
Additional scoping and configuration of
software as required. |
9 |
15 |
Upgrade version. |
9 |
16 |
Implement suitable hardware for new
application software. |
10 |
17 |
Identify satisfactory location for housing
disaster recovery hardware. |
10 |
18 |
Monitor storage holding over next 12-18
months and anticipate future requirements |
10 |
19 |
In conjunction with the review of the IT
Disaster Recovery Plan develop a new model for data protection |
10 |
20 |
Identify third parties to test existing
data network for performance and security vulnerabilities. |
11 |
21 |
Develop realistic and affordable solutions
for improving performance to remote sites. |
11 |
22 |
Develop security policies. Revise yearly. |
11 |
23 |
Develop and maintain an active staff
awareness programme on IT security matters. |
11 |
24 |
Update policies to reflect changes in
technology. |
11 |
25 |
Review and update the existing IT Disaster
Plan including recovery procedures |
12 |
26 |
Develop and implement a Disaster Recovery
Test plan and timetable |
12 |
27 |
Define and develop Service Level Agreements |
12 |
28 |
Consider trainee position |
12 |
2
April 2009 |
General Manager's Report
ITEM 8.4 SF1301 020409 Delegations of Authority - Community Based Section 355 Committees
AUTHOR/ENQUIRIES:
Summary: Section 380 of the
Local Government Act provides that Council must review all its delegations
during the first 12 months term of office. Recommendation no. 22
of the Promoting Better Practice Report also requires that, delegations should be reviewed at least
every 2 years or whenever a change in the responsibility of a Council has delegated
significant functions to forty seven (47) community based Committees of
Management under Section 355 of the Local Government Act. These are in addition to other Section 355
Committees which provide advice direct to Council. A proposed template operations guide and delegations of authority for
each of the community based Section 355 Committees of Management is
recommended. At Councils meeting on 19 March 2009 it was resolved that the General
Manager report back to Council on a number of delegations that require
reviewing. This has now been done. |
That Council delegate authority to the following Committees of
Management under Section 355 of the Local Government Act in accordance with
the circularised document:
|
OPTIONS:
Council has complete
discretion in relation to the formation of Section 355 Committees and the
delegation of functions to those Committees.
DISCUSSION:
This matter was deferred
from Councils meeting on 19 February 2009.
It was considered by the General Purpose Committee on 18 March 2009 and
at Councils meeting on 19 March 2009 a standard format for the delegations of
authority was adopted. However this had
to be adjusted to suit each Committee.
This has now been done and the revised delegations are contained in the circularised document.
CONSULTATION:
Following Councils
meeting on 19 March 2009 there has been no consultation in amending the
delegations of authority.
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the environment.
Social
For its size Nambucca Shire Council has a very large number of Section
355 Committees of Management. This has
many positives including engaging with volunteers in the community; building
community spirit and saving money as otherwise Council would need to directly
manage such assets. However it also has
negatives in placing a large reliance on volunteer effort and increasing risk
given that minimal staffing is available to supervise and co-ordinate such a
large number of Committees.
Economic
There are no economic implications.
Risk
Risk issues have been previously addressed.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no impact on current and future
budgets.
Source
of fund and any variance to working funds
There is no impact on working funds.
1View |
3318/2009 - Circularised Document - Guide to
Operators and Delegations of Authority |
|
Placeholder
for Attachment 1
Delegations
of Authority - Community Based Section 355 Committees
3318/2009
- Circularised Document - Guide to Operators and Delegations of Authority
Pages
2
April 2009 |
General Manager's Report
ITEM 8.5 SF939 020409 Marketing Slogan
AUTHOR/ENQUIRIES:
Summary: Arising out of a
discussion of Councils Vision/Mission and Values, at Councils meeting on
15 January 2009 it was resolved: That Council develop a marketing slogan for the Shire. The matter has been
discussed with Councils Manager Business Development who recommends that
Council use the branding which has been applied to economic development over
many years, being: Industry, Lifestyle and Tourism. In terms of marketing
this captures the essence of the A proposal has also
been obtained from Prickle Patch signs to apply this branding to replace the
Unpack your Bags billboards which are now a bit tired. It is recommended that
Council seek the views of the Chambers of Commerce and Nambucca Valley
Tourism to the proposed billboard to replace Unpack your Bags. |
1 That Council use Industry, Lifestyle and Tourism as a
marketing slogan. 2 That Council seek the
views of the Chambers of Commerce and |
OPTIONS:
There are many options
in terms of marketing. However any
message needs to be simple. Given that
most Councils on the
DISCUSSION:
Arising out of a
discussion of Councils Vision/Mission and Values, at Councils meeting on
15 January 2009 it was resolved:
That Council develop a marketing slogan for the Shire.
The matter has been
discussed with Councils Manager Business Development who recommends that
Council use the branding which has been applied to economic development over
many years, being:
Industry, Lifestyle and Tourism.
In terms of marketing
this captures the essence of the
A proposal has also been
obtained from Prickle Patch signs to apply this branding to replace the Unpack
your Bags billboards which are now a bit tired.
A colour copy of the
suggested billboard is a circularised
document. It seeks to use our successful
manufacturing cluster as a point of difference from other Mid North Coast
centres whilst still retaining a lifestyle and tourism message. With billboards it is important they contain
few words and one or two large and easily identified images. Too many words and pictures with too much
detail will not be recognised by motorists travelling at 100km per hour.
The cost for replacing
the two billboards at Eungai Rail and Valla would be $2,997.
It is recommended that Council seek the views of
the Chambers of Commerce and Nambucca Valley Tourism to the proposed billboard
to replace Unpack your Bags and any alternative proposals they may have which
pick up the branding of Industry,
Lifestyle and Tourism.
CONSULTATION:
There has been
consultation with the Manager Business Development. In relation to the proposed bill board
replacement it is proposed there be consultation with the Valleys three
Chambers of Commerce and also Nambucca Valley Tourism Inc.
The suggested billboard
replacement has been considered by the Macksville Chamber of Commerce. They were not generally supportive of
promoting the vehicle building cluster and believe that few people are aware of
its existence.
SUSTAINABILITY
ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no particular social implications.
Economic
It is important that Council reinforce its reputation for achieving the
relocation of new industry and jobs into the
Risk
There are no significant risks.
The proposed billboard will rely on the success of the manufacturing
cluster and in particular Express Coaches.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
The cost of replacing the existing billboard
signs will be $2,997. It is possible
that there may be grant funding to substantially reduce this cost. However at this consultation stage there is
no impact on current and future budgets.
Source
of fund and any variance to working funds
At this stage there is no impact on working
funds.
1View |
7417/2009 Circularised - Proposed
Industry/Tourism Billboards |
|
Ordinary Council Meeting - 2 April 2009 Marketing Slogan |
Attachment
1 7417/2009
Circularised - Proposed Industry/Tourism Billboards |
Placeholder
for Attachment 1
Marketing
Slogan
7417/2009
Circularised - Proposed Industry/Tourism Billboards
Pages
2 April 2009 |
General Manager's
Report
ITEM 8.6 SF706 020409 Grant
Application Status Report - 5 March 2009
AUTHOR/ENQUIRIES:
Summary: At Councils
meeting on 7 December 2006 it was resolved that there be a quarterly return
submitted to Council on grant programs. The following table provides a report
on grant programs which Council has been made aware of; their closing date;
consultation with community groups; their current status and eventual
determination by the funding body. |
That the list of grant programs and their status to
5 March 2009 be received. |
TABLE
1
SUBMITTED APPLICATIONS |
|||
|
Grant Program |
Action |
Grant Details and Status |
|
|
|
|
2 |
NSW Environmental Trust Round 3 Urban
Sustainability Program Funding
basis: Fully Funded Opens: Joint application submitted Closed: 20 June 2008 Outcome: Successful Grant
1:
$1,998,820 between Nambucca, Bellingen and
|
DEP |
The Urban Sustainability
Program aims to facilitate projects of significant environmental benefit to
NSW, delivered by local government organisations in partnership with other
government agencies, local businesses, community organisations and
householders. Through these projects, the Program also aims to improve the
capacity of communities and organisations to protect, restore and enhance the
sustainability of our urban environment Council previously resolved to
submit both a joint application with Bellingen and Coffs Harbour Councils and
an individual application. Amended criteria excluded individual applications.
Joint application lodged. |
3 |
Northern
Rivers CMA River
Reach Program - Implementation Funding
basis: Fully Funded Opens: Application submitted Closed: 29 August 2008 Outcome: Successful funding
announcement date yet to be advised Grant
1:
$35,000 - $45,000 River Reach Program - Plan Development Funding
basis: Fully Funded Opens: Joint application submitted Closed 25 August 2008 Outcome: Successful Grant
2:
$25,500 Development and Implementation of local
Government local scale coastline NRM plans Funding
basis: Fully Funded up to $80,000 (total funding
available) Opens: Joint application submitted Closed: 25 August 2008 Outcome: Unsuccessful Grant
3:
$26,000 |
DEP |
The
River Reach Program is a Northern Rivers Catchment Management Authority
(NRCMA) grant scheme funded by the Australian Government through Caring for
Our Country. It aims to assist groups of landholders undertake rehabilitation
projects along their rivers. 1)
Application submitted for Stage 2 Lower Nambucca River, River Bank stabilization,
rubbish and weed eradication. ( 2) Application submitted for
water monitoring and testing of the river and its estuaries within the oyster
zone as well as Gumma, Tilly Willy and Newee Creek. Development
and Implementation of local Government local scale coastline NRM plans aims
to support Local Government in undertaking on-ground works to enhance High
Conservation Value ecosystems along areas of coastline not encompassed within
a completed Coastline Management Plan (Byron, Ballina, 3) Funding to
provide consistent standardised beach access signage across the Shires
coastal foreshore accesses utilising current best practice signage systems
for aquatic and recreational use. Joint application with DECC with DECC
contributing $3,000 to the project. |
4 |
NSW Maritime Maritime Infrastructure Program Funding basis: 1:1 basis Opens: Application Submitted Closed: 22 August 2008 Outcome: Both Successful Grant 1:$22,500 Grant 2:$30,720 Council contribution: $15,000
(Environment Levy)and the remainder in-kind contributions |
GO/ MTS |
The Maritime Infrastructure Program
(MIP) provides up to $2M annually to local government and community
organisations for waterways infrastructure projects that benefit the
recreational boating community across NSW, including the provision of public
wharves/jetties, boat ramps, public sewage pump out facilities and public
moorings. Two applications were submitted. 1) Pontoon and Gangway at 2) Pontoon and Gangway at |
5 |
NSW Blackspot
Program Funding basis: Fully Funded Opens: Application Submitted Closed: 22 August 2008 Outcome: Successful applications announcement date yet to be advised Grant: $34,000 |
GO/ MTS |
RTA is inviting all Councils to identify
and nominate new conforming projects for the 2009-2010 programme.
Construction costs must be greater than $10,000 for rural Councils. Council has been informed that since the
Blackspot funding panel meeting the Australian Government has made an announcement
(12th December) that the Federal Black Spot Program will receive an
additional $60 million in 2008-09 as part of the Australian Governments $4.7
billion Nation Building Package, it is anticipated that NSW
will gain an additional $19.199 million on top of next
Financial Years Federal Blackspot Allocation of $19.199million. The extra
$19.199million is provided on a condition that the projects will be completed
by 31 December 2009 and provided the Federal Blackspot Criteria is met. An application was completed
to gain funding for pedestrian refuge at Bowra Street (intersection of Wellington
Drive, Woods Lane, Back Street, Fraser Street), Nambucca Heads |
6 |
Department
of Community Services (NSW) Area Assistance Scheme Funding basis: Fully Funded up to $110,000 Opens: Applications Submitted Closed: 10 October
2008 Outcome: Successful applications to be announced mid 2009 Grant 1:$45,000 Grant 2:$110,000 Grant 3:$30,700 Grant 4:$24,761 |
GO |
The Area Assistance Scheme (AAS) is a regional community
development program run by the Communities Division, NSW Department of
Community Services. The AAS provides grants to local Councils and
non-government not-for-profit organisations for projects that improve
community well being and how communities function. The AAS works within a
whole-of-government framework to deliver its outcomes. In 2008/09 the AAS
will funds project between $10 000 and $110 000. Council submitted or assisted in the following
applications: 1) Argents Hill Hall Improvements to hall including
general maintenance and structural works. 2) 3) Warrell Creek Hall Improvements to hall including
insulating part of the building and adding exhaust fans, new floor coverings
in kitchen, refurbishing of stage area, fencing and boundary restoration
works, new footpath, water tank, installation of alarm device for the septic
overflow tank, new bbq, shade area and picnic tables. 4) Unkya Reserve Improvements including new |
7 |
Department of Families, Housing, Community Services and
Indigenous Affairs Volunteers Grants Program Funding basis: Fully Funded up to $5,000 Opens: Applications Submitted Closed: 19 October
2008 Outcome: Applications 1, 2 and 3 Successful, Application 4 Unsuccessful Grant 1:$3,030 Council contribution: $0.00 Grant 2:$4,950 Grant 3:$ 3,199 Grant 4:$ 4,990 |
GO |
Eligible organisations can apply for grant funding ranging from a
minimum of $1,000 up to a maximum of $5,000. An organisation applying for a
grant under the Volunteer Grants Program 2008 must be an Australian,
not-for-profit organisation that is a legal entity, engaging volunteers, whose work directly
benefits Australian communities. Council assisted with four applications: 1) Nambucca District Little Athletics
Funding to purchase computer, camera and filing cabinets. 2) Nambucca Heads Junior Rugby League
Football Club Funding to purchase a coffee maker and a step ladder. 3) Nambucca Heads Touch Football Funding
to purchase a computer and a photocopier 4) E J Biffin Playing Fields - Funding to
purchase a ride-on-mower |
8 |
NSW Sport and Recreation
Capital Assistance Program Funding basis: 1:1 basis Opens: Application Submitted Closed: 14 November 2008 Outcome:
Successful applications to be announced Mid 2009 Grant 1:$8,600 Grant 2:$21,000 Grant 3:$30,000 Grant 4:$14,341 |
GO/ MBS |
NSW Sport and Recreation (the Agency) offers the Capital
Assistance Program for the development of local level facilities with the
maximum grant available being $30,000. Eligible applicants are those from local government Council assisted with four applications: 1) Nambucca Tennis Club
Lighting Upgrade 2) Macksville Tennis Club
Court surface upgrade 3) Nambucca Valley Bridge Club
Funding towards new club house. 4) Scotts Head Bowling and
Recreation Club Installation of lights at |
9 |
Department of Local Government
Playground Upgrades Funding basis: Fully Funded up to $20,000 Opens: Application Submitted Closed: 21 November 2008 Outcome:
Successful
applications announcement date yet to be advised Grant: $20,000.00 |
GO/ MBS |
A total of $2 million has been made available over two years.
Round 1 grants for 2008/09 have been allocated and The grants will only be available for local government and must
be used to either provide new playground facilities and/or equipment or
upgrade existing playground facilities and/or equipment. Councils must
utilise grants received for playground projects on land which is All An application was submitted to install border and
softfall to |
10 |
NSW Attorney Generals
Department NSW Crime Prevention Grant Funding basis: Fully Funded up to $50,000 Opens: Application Submitted Closed: 12 December 2008 Outcome:
Successful Grant 1:$50,000 amount of
funding increased to $54,527 |
GO/ MCC |
NSW Crime Prevention Project Grants are provided by the CPD to
support the implementation of strategies designed to reduce crime. The
primary objective of the NSW Crime Prevention Grants Program is to achieve
the crime reduction goals of the NSW State Plan, namely to reduce violent
crime and property crime. Eligible An application was submitted to implement the successful STRAWs
project implemented in Albury Wondonga.
The objective of the program is to assist in making licensed premises
safer for women and reducing violent crimes against them. |
11 |
NSW
Department of Planning NSW Coastline Cycleway Grants Program Funding basis: 1:1 Opens: Application Submitted Closed: 19 December 2008 Outcome:
Successful
applications announcement date yet to be advised Grant 1:$128,250 |
GO/ MTS |
This program provides grants to
non-metropolitan coastal Application submitted for shared
pedestrian/cycleway along |
12 |
Local Adaptation Pathway Program Grant
Round 2 - Expression of Interest Funding basis: Fully Funded Opens: Application Submitted Closed: 25 February 2009 Outcome:
Successful
applications announcement date yet to be advised Grant: $140,000 |
GO/ ECO/ SP |
Through the
Local Adaptation Pathways Program, the Australian Government is providing
funding to help councils undertake climate change risk assessments and
develop action plans to prepare for the likely local impacts of climate
change. Worth up to
$500,000, Round 2 of the Local Adaptation Pathways Program seeks to
complement and build on the work from Round 1. While all applications will be
considered, this round of funding seeks to improve participation from local
governments in Outer Regional, Remote and Very Remote regions. Consortia of
councils are also encouraged to apply. For Round 2, the
Program will provide local governments with grants of up to · $75,000 (GST exclusive) for a single council · $120,000 (GST exclusive) for two (2) Councils · $140,000 (GST exclusive) for three (3) or more
councils. The funding will
help councils integrate climate change risk assessment into their broader
decision-making processes. A joint
application has been submitted from Nambucca Shire Council, Kempsey Shire
Council and Bellingen Shire Council.
Further information has been submitted upon request of the Department. |
13 |
National Emergency Volunteer Support Fund Emergency Management Funding basis: Fully Funded Opens:
Application Submitted Closing: 6
March 2009 Outcome: Successful applications announcement date
yet to be advised Grant:
$150,000 |
|
The National
Emergency Volunteer Support Fund focuses on emergency management volunteers
in recognition of their needs and the significant front line role they play
in reducing vulnerability and enhancing community safety. To ensure ongoing
protection of communities it is critical that all volunteer agencies maintain
their current levels of staffing and training. The Australian
Government is offering funding in 2009/10 through the National Emergency
Volunteer Support Fund for projects which specifically address the
recruitment, retention and training of volunteers. Application submitted by Nambucca River
Volunteer Marine Rescue Squad. |
14 |
Country Halls Renewal Fund Funding basis: 2:1 Opens:
Currently Open Closing: Always
Open Outcome: Grant 1: $TBA Grant 2: $12,754.13 Grant 3:: $17,052.00 |
|
$2.5 million over 5 years towards renewing
country halls. The fund will be delivered by the Office of Rural Affairs. Applications are currently being prepared
for: 1) Argents Hill Hall Repairs 2) Nambucca Entertainment Centre
External painting 3) Taylors Arm Hall Kitchen, flooring
and windows Notice of the
program has been distributed to the Committees of Management for the halls |
15 |
Norman
Wettenhall Foundation Funding basis: Fully Funded
up to $10,000 Opens:
Application Submitted Closing: 31
March 2009 Outcome: Successful applications announcement date
yet to be advised Grant 1: $10,000 |
|
Support is given
to projects that enhance or maintain the vitality and diversity of the
Australian natural living environment. The objectives
of the Foundation are: · to build capacity in local communities to effect
long-term beneficial change in the natural environment · to support and encourage research into, and
monitoring of, all aspects of · to support education relating to our natural
environment · Principles Wherever possible, funded projects will: · be innovative and serve as a model for future projects · show collaboration with other groups,
particularly community groups · result in long term improvement of the natural
environment · indicate clearly, and thoughtfully, how advice of
the project's outcomes will be shared Pre-approval
to lodge a submission has been received for funding towards seating and
signage for the Crosswinds Wetlands Reserve.
An application has been submitted. |
16 |
The Department of Infrastructure, Transport,
Regional Development and Local Government Indigenous Road Safety Grants Funding basis: Fully funded
up to $30,000 Opens:
Application Submitted Closing: 27
March 2009 Outcome: Grant: $30,000 |
|
The Department of Infrastructure, Transport, Regional Development and Local Government is now inviting applications for Indigenous Road Safety Grants for 2009-2010. One or more grants up to a total of $30,000 will be awarded to applicants for projects that will help improve road safety for Indigenous people. Application forms and detailed information about the grants are available from the Departments website Objectives The grant is offered as a means to: · encourage innovative and worthwhile initiatives to help reduce road trauma affecting Indigenous people; and · increase the range of initiatives available to address road safety for Indigenous people. An application
has been prepared to fund engineering works, informative signage at |
17 |
Department of
Environment and Climate Change NSW Climate Change Fund Public Facilities
Program Funding basis: Fully funded Opens:
Application prepared Closing: 30
April 2009 Outcome: TBA Grant:$TBA |
|
$30m for water and energy saving projects in facilities
open to the public eg schools, community buildings, sporting facilities,
museums and art galleries. Eligibility criteria Applications are open to providers of non-profit public
or educational facilities for projects which: § publicly demonstrate how water and/or energy savings can
work § stimulate investment in innovative ways to save, harvest
and recycle water and/or reduce overall energy consumption (and related
greenhouse emissions) and/or peak electricity demand. Activities which are eligible for funding under the
Public Facilities Program include, but are not limited to: § education activities which have the potential to increase
the adoption of efficient technologies and practices § projects which improve the efficiency of buildings and
appliances § projects which reduce peak electricity demand § projects which reduce the demand for electricity or water
supplied from electricity or water supply networks, e.g. cogeneration,
fuel An application is currently being prepared to look at the
possibility of replacing the lighting in the Council administration building
and the use of wind turbines to generate power to feed back to the grid for
use as offsets. |
18 |
Australian
Government - Caring for our Country funding Funding basis: Fully funded Opens:
Application submitted Closing: 6
March 2009 Outcome: TBA Grant: $100,000 |
|
Caring for our Country funding The Australian
Government is now calling for investment proposals for projects that will
meet the targets outlined in the Caring for our Country business plan
2009-10. Caring for our Country is an Australian Government initiative that
seeks to achieve an environment that is healthy, better protected, well
managed and resilient, and provides essential ecosystem services in a
changing climate. The Australian Government is seeking
investment proposals for landscape-scale projects that achieve one or more
targets in specific geographic locations or key assets. Projects can be large, medium
or small: · large-scale projects in the
order of $20 million over four years · medium-scale projects of up to
$3 million per annum (a value of $2-3 million would be expected for most
medium-scale projects) · small-scale projects of between
$20,000 and $100,000 per annum. Council is working together with Landcare
to submit an application that includes weed removal, field days, workshops
and other on ground works and will involve a small devolved grant scheme for
land owners and community groups. |
19 |
Local Infrastructure Support Fund - Building the Country Package Department of State and Regional
Development Expression of Interest Funding basis: TBA Opens:
Application submitted Closing: 20
March 2009 Outcome: TBA Grant: $100,000 |
|
$52 million over 5 years supporting
infrastructure projects that are directly linked to economic development
opportunities. The fund will be delivered by the Department of State and
Regional Development. Application
submitted for infrastructure works at Macksville Salesyards. |
TABLE
2
FUNDING PROGRAMS RECENTLY OPENED OR SOON
TO BE RELEASED FOR INFORMATION |
|||
|
Grant Program |
Action |
Status |
1 |
Building the Country Package Funding basis: Opens:
Currently Open Closing:
Various Outcome: Grant:$ |
|
Building the Country Package announced by
the Rees Government. The funding programs are designed to
support people who live and work in country areas. Building the Country Package programs are: Country Libraries
Fund - $9
million over 5 years to help country libraries buy new books and digital media, and pay for building works. The fund
will be delivered by the Department of Arts, Sport and Recreation. Water Adjustment
Innovation Fund
- $9 million over 5 years to help communities affected by water reforms
invest in innovative water saving technologies. The fund will be delivered by
the Department of State and Regional Development. Nambucca Shire Council is
not eligible. Small Communities
Awareness Fund -
$450,000 over 5 years to help smaller and more isolated communities develop
their own websites to promote what they can offer as a business and tourism
destination. The fund will be delivered by the Office of Rural Affairs. Small Chamber of
Commerce Fund
- $450,000 over 5 years to help small town chambers of commerce with
promotional work, web sites, tourism promotions, small main street programs
and in conducting business seminars in country towns. The fund will be
delivered by the Department of State and Regional Development. |
2 |
Country Passenger Transport
Infrastructure Grants Scheme (CPTIGS) Ministry of Transport Funding basis: Fully Funded Opens:
Currently Open Closing: 25 June 09 Outcome: Grant:$ |
|