General
Purpose Committee - 15 April 2009
AGENDA Page
1 APOLOGIES
2 PRAYER
3 DISCLOSURE OF INTEREST
4 CONFIRMATION OF MINUTES — General
Purpose Committee - 18 March 2009
5 DELEGATIONS—Motion to
hear Delegations
6 ASKING OF QUESTIONS WITH
NOTICE
7 QUESTIONS FOR CLOSED
MEETING WHERE DUE NOTICE HAS BEEN RECEIVED
8 General Manager Report
8.1 Pioneer
Community Centre
8.2 Grants
Hall
9 Director Environment and Planning Report
9.1 Report
for Exhibition of DCP 3 Residential Development
10 Director Engineering Services Report
10.1
10.2
10.3 O'Grady
Lane
10.4 Drainage
Problem at Farringdon Village
10.5 Road
Hierarchy Plan and Grading Schedule
TIME |
DESCRIPTION |
WHERE OS/CC |
PAGE
NO |
ITEM
NO |
08.45 |
Road
Hierarchy Plan |
CC |
98 |
10.5 |
9.30-10.00 |
Morning
Tea |
Comm Rm |
||
11.00 |
Inspection
of Pioneer Community Centre at 11.00am and Grants
Hall at 11.30am and discussion with user groups |
OS |
2 22 |
8.1 8.2 |
12.15 |
|
CC |
84 |
10.2 |
12.30 |
Lunch |
Comm Rm |
||
1.00
- 2.00 |
Draft
DCP 3 Residential Development |
CC |
25 |
9.1 |
2.00 |
|
CC |
30 |
10.1 |
2.30 |
O'Grady's
Lane - Request for works in 2009/10 Budget |
CC |
93 |
10.3 |
15
April 2009 |
General Manager's Report
ITEM 8.1 SF871 150409 Pioneer Community Centre
AUTHOR/ENQUIRIES: Michael Coulter, General Manager
Summary: Council has
resolved to conduct an inspection of the Pioneer Community Centre. The building report
and fire safety upgrade report indicates that for the existing building uses
to continue Council will need to immediately spend $72,000 with a further
$68,000 in 2009/2010 with additional financial expenditure in subsequent
years. Most of the “up front”
expenditure concerns fire safety, the provision of a disabled access and a
disabled toilet. Council has no
funding allocated to this expenditure. The Committee of
Management seeks to retain the building and has requested that it be provided
with a period of at least 2 and a half months from receipt of the building
report and fire safety upgrade report to present a plan to Council. It is
recommended that the matter be the subject of a further report to Council in
3 months time. |
1 That Council note the
inspection of the Pioneer Community Centre 2 That future of the
Pioneer Community Centre be subject to a further report to Council in 3 months time following receipt of any
proposal by the Committee of Management to retain the building and the outcome of the tender for the sale
of the building. |
OPTIONS:
Council has options as
to whether to retain the Pioneer Community Centre or not. If Council doesn’t sell the building it
should be aware there are no reserves or funds set aside for any capital
works. Council does not have the
financial resources to maintain its existing stock of halls and buildings, many
of which are old and will require significant funding in the immediate
future. Whilst some grant funding may be
obtained over time this will fall a long way short of the funds required.
DISCUSSION:
1 At Council’s meeting on 18 December 2008 it was resolved that:
“1 Council
advertise the Pioneer Community Centre for sale by tender.
2 Tenders
be invited for the property either in an unencumbered state and/or with the
tenderer agreeing to offer standard commercial 5 x 5 year leases to Aunt
Emily’s Craft Centre and Radio Nambucca at $14 per week and $25 per week
respectively plus CPI over the first 5 year term.
3 Council’s
preference be for a tender which makes provision for leases for Aunt Emily’s
Craft Centre and Radio Nambucca at the rental payments nominated in
recommendation no. 2.
4 That
the occupants of the building be notified of Council’s action.
5 That
nothing be done until after April 2009 having considered submissions from user
groups and that Council make a decision at that time.
Note: Cr Flack requested that her vote be recorded as against this resolution
because Council has not met with the
Committees of Management.
That Council at the April General
Purpose Committee meeting meet with user groups and inspect the Pioneer
Community Centre and Grants Hall.
That a member of staff work with the
Committee of Management for the Pioneer Community Centre regarding the
preparation of a Plan of Management for maintenance of the Centre.”
2 A copy of the report to Council’s meeting on 18 December 2008
is attached.
3 Following that meeting the
Management Committee advised Council of its intention to present a plan to
Council to bring the Centre up to Council’s requirements within 4 years. They sought a period of at least two and a
half months to consider the list of work which needs to be undertaken. The General Manager agreed to this by return
correspondence. A copy of the
correspondence is attached.
4 A building assessment
report and a fire safety upgrade report have now been completed and are circularised documents.
5 Given the time taken to
complete these reports and the community consultation which is still required
the building is still to be advertised for sale by tender. It is proposed that this process now proceed
during the period being provided to the Committee of Management to prepare
their plan for retention of the building.
6 The building report and
fire safety upgrade report indicates that for the existing building uses to
continue Council will need to immediately spend $72,000 with a further $68,000
in 2009/2010 with additional financial expenditure in subsequent years. Most of the “up front” expenditure concerns
fire safety, the provision of a disabled access and a disabled toilet. Council has no funding allocated to this
expenditure.
7 Radio Nambucca has now
also advised Council of their position in relation to the possible sale of the
Pioneer Community Centre and their letter is attached. Mr Ron Hawkins
from Radio Nambucca will be available to meet with the General Purpose Committee
at the inspection on 15 April.
CONSULTATION:
The Committee of
Management has been notified of the inspection and has been provided with a
copy of this report and its attachments.
SUSTAINABILITY
ASSESSMENT:
Environment
There are no implications for the environment.
Social
1 The social implications
have been previously reported on.
2 Some
believe the Pioneer Community Centre is an important venue for community groups
and meetings in Bowraville. Also that
Radio Nambucca must maintain a presence in Bowraville because it is more
accessible than Tewinga.
3 However
it should also be acknowledged that Bowraville is relatively well serviced with
community halls and facilities including the Bowraville Theatre, Grants Hall,
the Recreation Club, the Ex-Services Club as well as Church halls. There are also surrounding rural halls at
South Arm, Missabotti, Talarm and Tewinga.
A new hall has recently been constructed at the
4 The
lower level of the building which is occupied by Radio Nambucca is cramped and
has poor amenity to the extent that it’s difficult to accept it being a
satisfactory and permanent home for this important community service.
Economic
There are no economic implications.
Risk
There will be risks if Council does not act on the recommendations in the
fire safety upgrade report within a reasonable period of time.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
1 Given
the recommendations of the building assessment report and the fire upgrade
report, there are significant financial implications for the retention or
otherwise of the Pioneer Community Centre.
There is total expenditure of $140,000 required within the next 14
months.
2 Council's
valuation of the property dated 26 March 2008 nominates the following values:
a Market value of the unencumbered fee simple is $183,000
b Market value with Aunt Emily's as a tenant paying $14 per
week is $167,000
c Market value with Radio Nambucca as a tenant paying $25 per
week is $172,000
3 If the valuation were to be realised in
a sale price, the opportunity cost of retaining the building over the next 14
months would be approximately $300,000.
Source
of fund and any variance to working funds
There is no allocated funding for the
required upgrading works.
1View |
30889/2008 - Report on |
|
2View |
2392/2009 - Extension of time for Pioneer
Community Centre to present future plan |
|
3View |
2540/2009 - Response to request for time
extension |
|
4View |
8822/2009 Advice of Radio Nambucca position in
relation to proposed sale of Pioneer Community Centre |
|
Circularised Documents |
|
General Purpose Committee - 15 April 2009 Pioneer Community Centre |
Attachment
1 30889/2008
- Report on |
General
Manager's Report
ITEM 9.5 SF871 181208
AUTHOR/ENQUIRIES: Michael Coulter, General Manager
Summary: As a consequence of
the report to Council’s meeting on 21 February 2008 it was resolved as
follows: 1 “That Council seek a valuation of the
Pioneer Community Centre and negotiate with the Committees of Management for
the Pioneer Community Centre and Tewinga Community Centre as well as Radio
Nambucca with a view to relocating Radio Nambucca to the Tewinga Community
Centre and selling the Pioneer Community Centre with a long term lease in
place for Aunt Emily’s. 2 That
a further report be submitted to Council on the outcome of the valuation and
negotiations. 3 That
Council get indicative costs associated with the possible relocation of Radio
Nambucca.” In March 2008 a
valuation was obtained for the building and forwarded to the Centre’s
Committee of Management and also to Radio Nambucca. A joint meeting was sought with Council
staff to discuss the resolution of 21 February 2008. Since the
resolution of 21 February there have been changes in the composition of the
Committee’s of both the Pioneer Community Centre and Radio Nambucca. However from Council’s perspective there
has been no effective progress in relation to the resolution of 21 February
2008. In these
circumstances it is recommended that Council proceed to sell the building by
a tender process noting its preference for a tender which makes provision for
leases for Aunt Emily’s Craft Centre and Radio Nambucca. |
Recommendation: 1 Council
advertise the Pioneer Community Centre for sale by tender. 2 Tenders be invited for the property
either in an unencumbered state and/or with the tenderer agreeing to offer
standard commercial 5 x 5 year leases to Aunt Emily’s Craft Centre and Radio
Nambucca at $14 per week and $25 per week respectively plus CPI over the
first 5 year term. 3 Council’s preference be for a tender
which makes provision for leases for Aunt Emily’s Craft Centre and Radio
Nambucca at the rental payments nominated in recommendation no. 2. 4 That
the occupants of the building be notified of Council’s action. |
General Purpose
Committee - 15 April 2009 Pioneer Community Centre |
Attachment
1 30889/2008
- Report on |
OPTIONS:
Council can elect to
sell the building with or without tenancies in place or not sell the
building. If Council doesn’t sell the
building it should be aware there are no reserves or funds set aside for any
capital works which the building may require.
Council does not have the financial resources to maintain its existing
stock of halls and buildings, many of which are old and will require
significant funding in the immediate future.
Whilst some grant funding may be obtained over time this will fall a
long way short of the funds required.
DISCUSSION:
A report which was
considered by Council at its meeting on 21 February 2008 is attached. This report has followed other reports to
Council in relation to halls, the most significant being to Council’s meeting
on 21 June 2007. A report to a special
works inspection of all halls on 11 June 2003 resolved in part to advise all
Committees of possible hall closures.
The report which was
submitted to Council’s meeting on 21 June 2007 was prepared by the former
Director Corporate Services and provided a comprehensive review of all
community halls and buildings. In
relation to the Pioneer Community Centre it recommended that Council consult
with the Committee of Management regarding a timetable for the sale of the
premises and the future of 2NVR and Aunt Emily’s Craft Shop. Council resolved to defer closures of any
halls for 12 months to allow the Committees of Management to consider their
long term financial sustainability.
There were also other resolutions but none specific to the Pioneer
Community Centre.
The essence of all of
these reports is that maintaining the status quo of halls is not sustainable in
terms of responsible asset management.
Also in some instances the dedicated volunteer groups who comprise the
Committees of Management may not be sustainable as advancing age and a
dwindling supply of new recruits makes it difficult to spread the workload.
Local government has
historically focussed on the creation of assets with little regard for their
life cycle costs and has not considered the need to review the acceptability
and requirement of existing assets. The
Allen report identified a $10 billion “black hole” in infrastructure spending
in local government as a consequence of this.
Some of the questions
Council should consider in reviewing its assets are:
Is the asset meeting a need?
Is the asset required in its present
form?
What is the cost of maintaining the
asset?
What is the community benefit?
What is the impact if the asset is withdrawn?
Why is the asset unviable?
What else can be achieved if the asset is
disposed of or withdrawn?
As a consequence of the
report to Council’s meeting on 21 February 2008 it was resolved as follows:
1 “That Council seek a valuation of the
Pioneer Community Centre and negotiate with the Committees of Management for
the Pioneer Community Centre and Tewinga Community Centre as well as Radio
Nambucca with a view to relocating Radio Nambucca to the Tewinga Community
Centre and selling the Pioneer Community Centre with a long term lease in place
for Aunt Emily’s.
2 That
a further report be submitted to Council on the outcome of the valuation and
negotiations.
3 That
Council get indicative costs associated with the possible relocation of Radio
Nambucca.”
On 12 March 2008 the
then Secretary of the Committee of Management for the Pioneer Community Centre
advised that the Committee met on 8 March 2008 along with representatives of
the Bowra Country Markets and Aunt Emily’s Craft Centre and agreed that in any
negotiations about the sale of the Pioneer Community Centre preference should
be given to potential purchasers who would maintain the present uses of the
building, particularly the Craft shop and the Markets.
A valuation for the
Pioneer Community Centre was completed by North Coast Valuation Services Pty
Ltd on 26 March 2008 and so as to allow meaningful negotiations was circulated
to the Committee of Management and also to Radio Nambucca on 29 April
2008. The letter also advised of
Council’s resolution on 21 February and suggested there be a joint meeting of
the management committees for both the building and Radio Nambucca with Council
staff. The letter also sought advice as
to the indicative costs of the relocation of Radio Nambucca to the Tewinga Community
Centre.
A copy of the valuation
is attached.
There has been no formal
response to Council’s letter of 29 April 2008 from either the management
committee of the Pioneer Community Centre or Radio Nambucca.
There was a substantial
change to the Committee of Management for the Pioneer Community Centre at its
Annual General Meeting on 14 August 2008.
The minutes report that;
”the new Committee will talk to permanent tenants re change of their
contributions. Rents as set are:
(including GST): Aunt Emily’s Craft Centre $66/month, Radio Nambucca
$88/month. Also talk to Radio Nambucca
about moving …”.
The Radio Nambucca
newsletter for Spring 2008 contained the following article.
“Possible Move From Bowraville”
The Nambucca Shire Council has been considering selling the Community
Centre in Bowraville. This is the
building from which Radio Nambucca operates.
If the sale does happen the radio may have to move. To look into the possibilities a sub
committee was formed at the last AGM.
Their report prepared by Richard Laxton costed a move to Tewinga
Community Centre.
At the meeting where the report was tabled it was decided to investigate
helping the committee running the community centre to prevent the sale, look
into the provision of a strata title over the area in the building developed by
Radio Nambucca and request some estimates of the moving of the technical
equipment from Bowra to Tewinga. After
his information is compiled we will present it all to members asking their
opinions.”
It is understood that
Radio Nambucca conducted their Annual General Meeting on 18 October and that
the composition of the Committee also changed.
It is not known whether the new Committee supports the views expressed
in the Station’s Spring 2008 newsletter.
Council has not been provided with a copy of the report costing a move
to the Tewinga Community Centre.
Council has endeavoured
to undertake a consultative process in relation to the future of the Pioneer
Community Centre but there has been no effective progress in the past 8
months. In these circumstances it is
recommended that Council proceed to sell the building by a tender process.
A previous expression of
interest in the purchase of the building has been reconfirmed and is in a closed (confidential) attachment.
As it is proposed to
sell the building by a tender process it is not necessary to set a reserve
price as the tenders will come to Council for determination. However assuming Radio Nambucca and Aunt
Emily’s wish to remain in the building, Council should prefer any tender which
sees them retained as tenants on a standard commercial 5 x 5 year lease at the
rates nominated in the valuation report.
CONSULTATION:
There has been
consultation with the Pioneer Community Centre Committee of Management and with
Radio Nambucca.
SUSTAINABILITY
ASSESSMENT:
Environment
There are no implications for the environment.
Social
It has been argued by some that the Pioneer Community Centre is an
important venue for community groups and meetings in Bowraville. Also that Radio Nambucca must maintain a
presence in Bowraville because it is more accessible than Tewinga.
However it should also be acknowledged that Bowraville is relatively well
serviced with community halls and facilities including the Bowraville Theatre,
Grants Hall, the Recreation Club, the Ex-Services Club as well as Church
halls. There are also surrounding rural
halls being South Arm, Missabotti, Talarm and Tewinga.
The lower level of the building which is occupied by Radio Nambucca is
cramped and has poor amenity to the extent that it’s difficult to accept it
being a satisfactory and permanent home for this important community service.
Economic
There are no economic implications.
Risk
There are no risks at this stage.
Council can accept or reject any tender for the purchase of the
building.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Council’s budget will benefit from the sale
of the building as well as the opportunity cost of any capital improvements which
the building may require in the future.
Source
of fund and any variance to working funds
The sale of the building would improve
Council’s working funds.
1View |
2279/2008 - Funding of Halls |
|
2View |
10497/2008 - Inspection and Valuation Report |
|
General Purpose Committee - 15 April 2009 Pioneer Community Centre |
Attachment
2 2392/2009
- Extension of time for Pioneer Community Centre to present future plan |
General Purpose Committee - 15 April 2009 Pioneer Community Centre |
Attachment
3 2540/2009
- Response to request for time extension |
Enquiries to:
Phone No: 02
6568 0200
Our Ref: SF301
Your Ref:
03 February 2009
Mr Eddie Orrego
Management Committee
Bowraville Pioneer Community Centre
C/O BTBFC
BOWRAVILLE NSW
2449
Dear Eddie
EXTENSION
OF TIME TO ALLOW FOR THE PREPARATION OF A PLAN FOR THE BOWRAVILLE PIONEER community CENTRE
Reference is made to your
of letter 30 January 2009 which follows on from a conversation I had with Paul
Cole and Ken McKelvie in Council’s Foyer.
Whilst Council does have
significant issues in financing the maintenance of its assets, they are not so
pressing as to require any ‘short cuts’ in community consultation.
Council staff are
proceeding to seek expressions of interest in the sale of the building and to
also obtain a report on the condition of the building and any capital
expenditure which maybe required in the short – medium term.
When we have obtained the
Building Inspection Report, it will be forwarded to you so that you have two
and a half months to consider its recommendations and prepare your plan.
Yours faithfully
MICHAEL
COULTER
GENERAL
MANAGER
MC:lrh
cc: Councillors
Property Officer
General Purpose Committee - 15 April 2009 Pioneer Community Centre |
Attachment
4 8822/2009
Advice of Radio Nambucca position in relation to proposed sale of Pioneer
Community Centre |
General Purpose Committee - 15 April 2009 Pioneer Community Centre |
Attachment
5 Circularised
Documents |
Placeholder
for Attachment 5
Pioneer
Community Centre
Circularised
Documents
Pages
15
April 2009 |
General Manager's Report
ITEM 8.2 SF365 150409 Grants Hall
AUTHOR/ENQUIRIES: Michael Coulter, General Manager
Summary: At Council’s meeting
on 18 December 2008 it was resolved that the General Purpose Committee meet
with user groups and inspect the Pioneer Community Centre and Grants Hall. |
That the information concerning Grants Hall be received. |
OPTIONS:
Council resolved to
inspect Grants Hall and meet with the user groups. The report is for information.
DISCUSSION:
1 At Council’s meeting on 18
December 2008 it was resolved that the General Purpose Committee meet with user
groups and inspect the Pioneer Community Centre and Grants Hall.
2 It will be recalled that
Council received a grant of $43,600 to repair the ceiling and reseal the floor
in the main hall area. However prior to
undertaking the work, a detailed inspection of the roof indicated that it
needed to be replaced.
3 The roof has now been replaced at a cost to Council of
$38,757.
4 The circularised building report prepared by Council’s Technical
Officer – Assets indicates that further expenditure is required on replacing
the kitchen, providing fire protection, and resealing the remainder of the
floor. Additional expenditure is
recommended in 2009/2010 and 2010/2011 respectively to provide mainly for
painting and numerous sundry items.
5 The General Manager
attended the Hall Committee’s Annual General Meeting on 24 February 2009. The
CONSULTATION:
There has been
consultation with Council’s Technical Officer – Assets. The Committee of Management has been notified
of the inspection.
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the environment.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Future budget impacts are shown on the circularised spreadsheet.
Source
of fund and any variance to working funds
At this stage there is no impact on working
funds.
1View |
Circularised document. |
|
General Purpose Committee - 15 April 2009 Grants Hall |
Attachment
1 Circularised
document. |
Placeholder
for Attachment 1
Grants Hall
Circularised
document.
Pages
15
April 2009 |
Director Environment & Planning's Report
ITEM 9.1 SF1150 150409 Report for Exhibition of DCP 3 Residential Development
AUTHOR/ENQUIRIES: Grant Nelson, Strategic Planner
Summary: The purpose of this report is to
reintroduce Council to DCP 3 - Residential Development, which was previously
circulated in late 2008 for comment. The Draft DCP 3 has subsequently been
amended and is now presented for Council endorsement to exhibit the draft
DCP. |
1 That Council exhibit draft DCP 3 – Residential
Development and exhibit the Draft DCP in accordance with Clause 18 of the Environmental Planning and Assessment
Regulation 2000. 2 That following the exhibition period and consideration of
any submissions received, a further report be presented to Council. |
OPTIONS:
Council could choose to
defer the exhibition of draft DCP 3 – Residential Development.
DISCUSSION:
Background
Council staff have been
working on DCP 3 for residential development since the adoption of the Place
Based Studies and Residential Development Control Plan No 3 Review
(SutherlandKoshy July 2007). The process has been ongoing in between other
projects and has been hindered by a number of factors primarily including:
Planning
Reforms including the LEP 2008 and Housing Code;
Controls
for High Density areas (20m);
Other
strategic planning projects which have consumed resources; and
The
recent introduction of SEPP (Exempt and Complying Development Codes).
A draft DCP has been
prepared and was circulated two weeks ago for Councillors’ information. The DCP
has been prepared to be consistent with the Placed Based Studies, current best
practice planning guides and related legislation.
The following items
discuss matters related to the preparation of the DCP.
Purpose of changes - Mixed use Development
LEP amendment no. 46 to allow shop top housing in
commercial zoned land commenced in November 2002, and was gazetted on 11 May
2007. This amendment provided opportunities for the redevelopment of the CBD
area of Nambucca Heads and the other town centres not affected by the 1:100
year flood level.
At present Council has no controls in place to ensure
that well designed and functional mixed use developments occur in the
commercial areas. To provide these controls it was necessary to review and up
date our existing DCP. SutherlandKoshy were engaged to complete this task and
the development of mixed use controls was a major component of the DCP review
process.
Controls for mixed use development have been included
within Part B in the new DCP
Purpose of changes - Place Based Review
The other major component of the SutherlandKoshy DCP
Review was to undertake community consultation to determine visions and future
desired character for the Nambucca Shire localities.
Part A of the new DCP incorporates the results of consultation
and provides the overall visions for residential development in each of the 5
towns in the Shire - Nambucca Heads, Macksville,
Urban Design Strategies (Ruker and Associates)
The SutherlandKoshy DCP
Review and Place based studies determined that Nambucca Heads could potentially
accommodate some higher density development in the form of 20m height limit on
Specialist advice was
sought to examine the controls required to provided quality design outcomes in
these areas should the 20m height be endorsed. Advice was also sought for a key
development precinct in part of
Ruker and Associates
Urban Design prepared ‘The Urban Design Strategies for Nambucca Heads’, The adopted
sections of this study are proposed to be incorporated into Part C of the new
DCP, to guide development in the investigated precincts.
Given the similarities
between the areas investigated by Ruker and Associates and other areas within
the shire, controls from this study have been incorporated into part B of the
new DCP where appropriate.
Planning Reforms and Transitional Provisions
As Council has been
progressing the development of the new DCP, so has the State Government been
progressing the release of actions under the planning reforms including the
Standard Instrument LEP and the Housing Code for Exempt and Comply Development.
Both these projects have significant implications for the Development of the
new DCP.
Standard Instrument LEP
Council has prepared a
first draft of the standard instrument LEP, and the DCP is required to be
consistent with and compliment the new LEP. To do this the proposed heights,
the existing density, and zones within the new LEP are required to be
coordinated with the dwelling types and controls in the new DCP. The new LEP
will include height maps and floor space ratio maps to ensure these controls
function effectively and are relative to existing zone provisions.
The new DCP has also
been developed to provide a streamlined transition from the Nambucca LEP 1995
to the new LEP. This has required the inclusion of transitional provisions
which address definitions, zones, and specific clauses. By doing this the DCP
will be effective under the provisions of the Nambucca LEP 1995 and will only
need minor modifications when the new Nambucca LEP is gazetted.
It is noted that all
DCP’s will have to adhere to the one DCP per site Policy of the State
Government upon gazettal of the new comprehensive LEP.
Housing Code
Whilst drafting the new
DCP the state government released the SEPP and NSW Housing Code for Exempt and
Complying development. The purpose of the Code was to provide a Statewide
standard for exempt development and complying development for detached housing.
The provisions of the Code were examined in detail and where necessary
incorporated into the drafting process for the new DCP.
Despite this, Council
along with many other organisations, raised concerns with certain aspects of
the Code, however it was adopted on 12 December 2008, and became effective
(with a 12 month transitional period). From the review of the adopted code it
has the following major implications for the new DCP, new LEP and complying
development in the Shire.
- The code provides an
8.5m height limit for complying development in residential zones, which means
applicants can construct dwellings to 8.5m in residential zones despite any LEP
provision which adopts a 5m or 8m height. Except for
- Village zones have been
excluded from new complying development. For example, a new dwelling in
Bowraville must be submitted as a development application, alterations and
additions can still be Complying in these areas (to 8.5m).
- No
complying development can occur within
- Complying
development can not occur on flood affected lots.
- Setbacks
for complying development are to be 4.5m from the front boundary (currently 6m
for Nambucca Shire except for infill), our new DCP will need to reflect these
provisions.
CONSULTATION:
Councillors were
provided with a copy of the draft DCP in December. Comments from Councillors
have been reviewed and incorporated into the draft DCP where appropriate.
Director Environment and
Planning
Manager Planning
Senior Planner
SUSTAINABILITY
ASSESSMENT:
Environment
The draft DCP aims at ensuring development:
occurs in accordance with the
principles of ecologically sustainable development;
provides a visually attractive
environment;
achieves sustainable urban forms; and
considers the existing and future
desired character of a locality and its environment.
Social
The draft DCP aims at ensuring development:
creates a variety of housing types;
higher density development occurs in
areas with good access to shops and services;
reinforces the existing and/or future
desired character of a locality;
addresses the impact on adjoining
properties; and
encourages adaptable housing.
Economic
It is unlikely the draft DCP will not have any detrimental economic
impacts on Council or the community. Amendments to height limits through the
DCP 3 Review will provided for and encourage re development within the Urban
areas.
Risk
As the draft is proposed to be exhibited as a draft, there is no risk,
related the report.
It is noted here that the draft DCP 3 will need to be incorporated into a
shire wide DCP prior to the gazettal of the comprehensive LEP. This will allow
a short trial period of the DCP 3 which can be amended appropriately at this
time, reducing the risk of any anomalies in the document.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Considerable staff resources have been spent
working on this draft document.
Source
of fund and any variance to working funds
Nil. Council to be advised of any future
fund variations.
1View |
CIRCULARISED DOCUMENT - Draft DCP 3 - Residential
Development |
|
General Purpose Committee - 15 April 2009 Report for Exhibition of DCP
3 Residential Development |
Attachment
1 CIRCULARISED
DOCUMENT - Draft DCP 3 - Residential Development |
Placeholder
for Attachment 1
Report for
Exhibition of DCP 3 Residential Development
CIRCULARISED
DOCUMENT - Draft DCP 3 - Residential Development
Pages
15
April 2009 |
Director of Engineering Services Report
ITEM 10.1 SF444 150409 Mornington
AUTHOR/ENQUIRIES: Bruce Redman, Director Engineering Services
Summary: Council sought a
report on the experience of the Mornington Peninsula Shires (VIC) approach to
road network management. The
amalgamations of Councils in Victoria also saw new legislation such as the
Road Management Act (2004) which has driven changes relating to policies,
objectives, resources, decision making processes and standards. This is not the case in NSW. In a number of
cases this has lead to contracts with external companies to provide
infrastructure maintenance. Mornington
Peninsula Council has a 15 year contract for road maintenance with Downer EDI
Works. I note that it has just been
announced that Transfield has now won on separate contract for the next 5
years covering roadsides, drains, parks, gardens, open space and maintenance
for a total value of $48 million. |
That Council note the report on |
OPTIONS:
1 Note the report
2 Seek information on other authorities experiences
DISCUSSION:
1 The following comments are
based on a conference paper by Peter Clewer, Asset Manager (Roads) for
Mornington Peninsula Shire.
2 The Mornington Peninsula
Shire in
3 The aim of the 'Safer
Local Roads' contract is to fully integrate all road network management
services into one service provision to obtain greater value of money, improve
services, obtain a greater certainty in service delivery, and implement a
sustainable accelerated program of capital works deliveries.
4 Various specific
performance measures exist to enable contract performance to be assessed, and
this paper details the development of methodologies, processes and calculations
for measurement of one of the key indicators, being road pavement performance
for sealed roads. These were
infrastructure asset management.
5 The Mornington
6 Whilst being relatively
successful in terms of reducing existing rates of deterioration of the sealed
network condition over a period of time, the Shire decided to expand their
outlook to seek an alternative innovative method of achieving greater
efficiencies and value for money for their community from their road network
management services.
7 A 15 year contract for total road network management was
entered into with Downer EDI Works.
8 The resultant 'Safer Local
Roads' (SLR) contact is an outcome based on contract relying upon several
performance indicators used to measure contract performance.
9 One of the challenges
confronted was to determine a process to enable the Shire to monitor sealed
pavement performance throughout the contract term and to develop a repeatable
methodology of condition measurement so that regular reviews of sealed network
pavement performance could be undertaken to ensure desired outcomes were being
achieved.
10 The Shire provided Downer
EDI Works access to all historical Council records of road condition data and
pavement and road surface performance data during the tender period.
11 The existing Shire local
road network hierarchy was reviewed and updated to accurately reflect a
functional road hierarchy concept, and service levels (inspection frequencies,
intervention levels, and response times) were reviewed and adopted according to
each new individual hierarchy.
12 It was determined that the
SLR contractual requirement regarding sealed network pavement performance was
for the existing pavement condition as at the commencement of the contract to
be maintained for each pre-defined road hierarchy classification for the 15
year term of the contract. In short, the
network was to be handed back to the Shire at the end of the contract period in
the same condition as when the contract commenced.
13 It was determined that a
Pavement Condition Index (PCI) was to be calculated and used a measurement
pavement performance.
14 The PCI was to be
determined based upon the measurement of several existing road pavement defect
types, aggregated together and appropriately weighted to produce one overall
condition index figure for each defined road hierarchy.
15 A full network condition
assessment and pavement performance review based upon identical processes and
calculation methodologies will be undertaken on every third year of the
contract, and again in the final year of the contract.
16 In conclusion, an
innovative approach towards total integrated road network management within the
Mornington Peninsula Shire has provided the opportunity for considerable gains
to be made on the behalf of the community, in terms of more cost effective
service delivery, and a sustainably delivered accelerated capital works
program.
17 As you can imagine the
consequences of adopting this contract based approach would impact on local
employment and may not be cost effective without a number of companies
establishing a presence in the Mid North Coast Region.
CONSULTATION:
Reference material from
Mornington Peninsula Council and Downer EDI Works.
SUSTAINABILITY
ASSESSMENT:
Environment
No change as a result of this report.
Social
No change as result of this report.
Economic
No change.
Risk
No change.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
No cost impact as a result of this report.
Source
of fund and any variance to working funds
No funds sought.
1View |
8014/2009 - News Release from Local Government
Focus |
|
2View |
8016/2009 - Program of Workshop - Local
Government Infrastrucutre 2006 |
|
3View |
8019/2009 - Conference Paper - Peter Clewer |
|
4View |
8020/2009 - Downer EDI Works Website |
|
5View |
8022/2009 - Road Management Plan |
|
6View |
8825/2009 -
Sustainable Local Roads |
|
7View |
8826/2009 - Safer Local Roads |
|
8View |
8827/2009 - Safer Local Roads - Comments on the
Partnership and Outcomes that should be achieved |
|
9View |
8829/2009 - Safer Local Roads Contract - Briefing
|
|
General Purpose Committee - 15 April 2009 |
Attachment
1 8014/2009
- News Release from Local Government Focus |
General Purpose Committee - 15 April 2009 |
Attachment
2 8016/2009
- Program of Workshop - Local Government Infrastrucutre 2006 |
General Purpose Committee - 15 April 2009 |
Attachment
3 8019/2009
- Conference Paper - Peter Clewer |
General Purpose Committee - 15 April 2009 |
Attachment
4 8020/2009
- Downer EDI Works Website |
General Purpose Committee - 15 April 2009 |
Attachment
5 8022/2009
- Road Management Plan |
General Purpose Committee - 15 April 2009 |
Attachment
6 8825/2009
- Sustainable Local Roads |
General Purpose Committee - 15 April 2009 |
Attachment
7 8826/2009
- Safer Local Roads |
General Purpose Committee - 15 April 2009 |
Attachment
9 8829/2009
- Safer Local Roads Contract - Briefing |
15
April 2009 |
Director of Engineering Services Report
ITEM 10.2 SF674 150409
AUTHOR/ENQUIRIES: Bruce Redman, Director Engineering Services
Summary: Council
requested a review by the three Councils on the performance of Coffs Coast
Waste Services. This report was
presented to the Contract Management Committee and it was felt that the
existing information and assessments provided sufficient information for each
Council to make a judgement. This information
includes an annual performance assessment by the staff of the three
participating Councils that for 2008 scored the Contractor 9.59/10. |
That Council note the report outlining the good performance of the |
OPTIONS:
1 Note the report
2 Seek a presentation by the Contractor Supervisor at a future
meeting of the General Purpose Committee
DISCUSSION:
1 Council sought a review by the three Councils of the Coast
Waste Service.
2 There are two readily available sources to gauge the
performance of the operations:
a The Annual
Performance Review
b Summary of
the Hotline Calls (monthly)
2.1 Annual Performance Review
2.1.1 Under Clause 32, Part 5, General Conditions of
the Coffs Coast Waste Services there is performance
criteria. The results of the review is
used to determine if an bonus payment is payable.
2.1.2 A copy of the scoring system is attached. It applies a score to the degree of
performance achieved against nominated
criteria. The scores are shown on the
minutes of the meeting held on
the 17 November 2008. Overall Handybin
Waste Services scored an average of 9.59/10. This is a high level of compliance in all
areas of the performance criteria namely:
a. Quality
of Service
b. Compliance
with the Contract Specifications and Conditions
c. Customer
Service Approval by the Contractors
d. Customer
perception of the Contractor Service
e. Level
of Hygiene and Safety
2.1.3 This assessment
has resulted in a high level of compliance with the Contract Conditions.
2.2 Call Centre Data
2.2.1 Each month the Contractor provides a
summary of the enquires handled through the hotline phone number.
2.2.2 Attached is an example for December
2008. For all months items 4, 7 and 10
are the major area of
enquiry. Typically these are 700 to
1,200 calls per month.
2.2.3 There are some
250,000 bin pickups each month for the three Councils and 1,000 phone calls.
2.2.4 Calendar stickers have been provided this year
that allow residents to highlight the bulky bin collections dates.
This should reduce the calls related to this enquiry (Item 4).
2.2.5 The level of telephone enquires is acceptable
against the number of bin pickups with many calls
of a enquiry nature (dates for bulky goods collections) rather than complaints.
CONSULTATION:
1
2
SUSTAINABILITY
ASSESSMENT:
Environment
The three Councils allowance provides a high level of waste re-use with a
minimal level of waste to landfill.
Social
The Community Survey sought to determine the social aspects of waste
collection.
Economic
Collection charges are controlled by a 10 year contract. Processing charges are controlled by a 20
year contract.
Risk
No identifiable new risk.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
No costs associated with this report.
Source
of fund and any variance to working funds
No funding sought.
1View |
8164/2009 - 2008 Performance Review |
|
2View |
8163/2009 - 2008 December Summary of Telephone
Calls |
|
General Purpose Committee - 15 April 2009 |
Attachment
1 8164/2009
- 2008 Performance Review |
General Purpose Committee - 15 April 2009 |
Attachment
2 8163/2009
- 2008 December Summary of Telephone Calls |
15
April 2009 |
Director of Engineering Services Report
ITEM 10.3 RF477
AUTHOR/ENQUIRIES: Bruce Redman, Director Engineering Services
Summary: Mrs L O’Grady
has requested the upgrade of O’Grady’s Lane due to its poor condition and
poor drainage. The estimated
cost to construct a concrete driveway with drainage is estimated at $60,000
for a 90 metre section. |
That Council consider the construction of |
OPTIONS:
1 Consider with draft budget 2009/2010
2 No further action
3 Regular maintenance to gravel standard
DISCUSSION:
1 Mrs L O’Grady has requested
through the
2 The Lane on the western
side of the Council’s Administration Centre is deteriorating with use
especially from the truck used for the waste collection and the lack of
drainage.
3 The history of the use of
the Lane relates firstly back to the construction of the Council Administration
Centre. I understand that Council at the
time, 1987, agreed to block access onto
4 These remained in place until
Council approved the construction of a garage onto the Lane some 6 years
ago. The requirement to upgrade the Lane
as part of the development consent was removed by the Council of the day.
5 The Lane is a public road
and thoroughfare although rarely used because the Council carpark is a far
better access option.
6 The Lane would best be
upgraded as a concrete driveway style with stormwater drainage back to the
existing collection pit.
CONSULTATION:
1 Adjacent residents
2 Mayor
SUSTAINABILITY ASSESSMENT:
Environment
Water ponds in the
Laneway during rainfall and remains for a period of time.
Social
The Lane is
accessible by nearly all the properties in the blocks and receives occasional
use.
Economic
The low use does
not warrant major expenditure however Council did approve a garage access to
the Lane.
Risk
The Lane will
require regular maintenance to be useable.
Use of Council’s
carpark, by adjoining landowners, as a through access creates a safety hazard.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
1 The regularly used section is from
2 The estimate of cost for a concrete
drive 3.0 metres wide is:
Earthworks $ 3,000
Concrete 90 x 3.0 x $150 $41,000
Stormwater 80 x $100 $ 8,000
Pits 2 x $1,200 $ 2,400
Contingency $ 5,600
$60,000
3 This would need to be included in the
2009/2010 budget if construction was considered warranted.
Source
of fund and any variance to working funds
Specific
allocation in the budget.
1View |
8225/2009 - Map - |
|
15
April 2009 |
Director of Engineering Services Report
ITEM 10.4 SF593 150409 Drainage Problem at
AUTHOR/ENQUIRIES: Noel Chapman, Manager Civil Works
Summary: A major
stormwater pipe passes through The pipe has
separated at a number of joints and requires repair. An adjoining building is being adversely
affected. |
That Council allocate up to $10,000 for repairs to the main stormwater
pipe through |
OPTIONS:
1 Allocate additional funds.
2 Not allocate funds.
DISCUSSION:
Council has
previously undertaken similar work on other sections of this pipeline. Farringdon Village Management have removed a
verandah structure previously over this section of pipe and now consider it is
Council’s responsibility to repair the pipe to avoid any further property
damage.
CONSULTATION:
SUSTAINABILITY
ASSESSMENT:
Environment
There are no
issues as a result of this report.
Social
Possible property
damage if repairs not undertaken.
Economic
Possible cost to
repair private property.
Risk
Damage to private
property.
Further damage to
pipe network.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
No funds in
current budget. Additional funds
required.
Source
of fund and any variance to working funds
Cost to be taken from working funds.
There are no
attachments for this report.
15
April 2009 |
Director of Engineering Services Report
ITEM 10.5 SF444 150409 Road Hierarchy Plan and Grading Schedule
AUTHOR/ENQUIRIES: Noel Chapman, Manager Civil Works
Summary: Council adopted
an Interim Road Hierarchy on 17 April 2003.
Council has also requested the development of a Grading Programme of
Works. In view of the
fact that the hierarchy plan incorporates levels of service for road
maintenance activities and the plan is due for review the grading programme
has been incorporated within the revised plan. |
That the revised Road Hierarchy Plan, incorporating a Grading
Programme be adopted. |
OPTIONS:
1 Adopt the Plan as presented
2 Modify the Plan
DISCUSSION:
1 The Road Hierarchy Plan
sets out design and maintenance levels of service for Council’s Road
network. The Plan also identifies the
class of each section of road, associated inspection standards, funding
requirements and a theoretical grading programme.
2 As stated in the Plan the
actual grading works undertaken may vary significantly depending on weather
conditions and extra ordinary road usage by log trucks etc.
3 The Senior Overseer is
concerned that he will be in constant breach of the Plan when he responds to
the varying climatic conditions.
CONSULTATION:
Director Engineering
Services
Senior Overseer
SUSTAINABILITY
ASSESSMENT:
Environment
No change as a result of this report.
Social
Varying levels of service will impact on road users with an increase or
decrease in social wellbeing.
Economic
Lower levels of service can result in higher vehicle operating cost and
affect primary production profits.
Risk
Lower levels of service can lead to a greater risk of motor vehicle
accidents and also a deterioration of a major infrastructure asset.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Implementation of the plan will affect the
funding requirements of future budgets.
Source
of fund and any variance to working funds
Funding will be required for both Capital
and Maintenance works. There is no
direct funding requirement as a result of the report however adoption will
indicate a future requirement.
1View |
Circularised Document - Road Hierarchy Plan
Interim - April 2009 Revision |
|
General Purpose Committee - 15 April 2009 Road Hierarchy Plan and
Grading Schedule |
Attachment
1 Circularised
Document - Road Hierarchy Plan Interim - April 2009 Revision |
Placeholder
for Attachment 1
Road
Hierarchy Plan and Grading Schedule
Circularised
Document - Road Hierarchy Plan Interim - April 2009 Revision
Pages