General Purpose Committee - 19
May 2010
AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page
1??????? APOLOGIES
2??????? DISCLOSURE
OF INTEREST
3??????? General
Manager Report
8.1???? Quarterly Performance Review - 31 March 2009
8.2???? Proposed Memorandum of Understanding with the
Northern Rivers Catchment Management Authority
4??????? Director
Environment and Planning Report
9.1???? Report on Draft Local Approvals Policy -
Exemption to obtain Section 68 Approvals under Local Government Act 1993
9.2???? Report on Draft Nambucca Shire Legionella
Management Plan
9.3???? Report on Strategic Management Plans for
Nambucca Heads, Macksville and Bowraville Cemeteries
5??????? Director
Engineering Services Report
10.1?? E J Biffin Playing Fields - Draft Plan of
Management
10.2?? Review of Cycleway Plan
10.3?? Progress Report on Cycleway Project ???
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TIME
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DESCRIPTION
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WHERE
OS/CC
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ITEM NO
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PAGE
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08.30-8.40
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Meet new
staff - Tina Stanlan(Temporary GIS Officer) Vipuli Narangoda (Water &
Sewerage Engineer)
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CC
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-
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-
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8.55-9.05
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Draft Local
Approvals Policy - Exemption to obtain S68 approval
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CC
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9.1
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65
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9.05-9.15
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Draft
Legionella Management Plan
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CC
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9.2
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72
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9.15-9.25
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Draft
Strategic Management Plan - Cemeteries
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CC
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9.3
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77
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9.25-9.45
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E J Biffin
Plan of Management
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CC
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10.1
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87
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9.45-10.00
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Quarterly
Performance Review ? 31 March 2010
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CC
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8.1
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4
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10.00-10.15
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Morning Tea
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CC
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10.15-10.30
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Review Cycleway
Plan
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CC
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10.2
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94
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10.30-11.30
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Inspect
Cycleway Project At Bellwood
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ON SITE
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10.3
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98
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11.30-12.00
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NRCMA -
Briefing re Proposed MOU
(See note on
SF623?? 6120/2010/ms)
Board Members Rod
McKelvey Steve MacDonald. Acting General ManagerRoyce Bennett
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CC
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8.2
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59
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12.00 noon
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Lunch
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NAMBUCCA SHIRE COUNCIL
DISCLOSURE OF INTEREST AT MEETINGS
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Name
of Meeting:
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Meeting
Date:
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Item/Report
Number:
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Item/Report
Title:
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I
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declare
the following interest:
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????????? (name)
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Pecuniary ? must leave chamber, take no part in discussion
and voting.
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Non
Pecuniary ? Significant Conflict ?
Recommended that Councillor/Member leaves chamber, takes no part in
discussion or voting.
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Non-Pecuniary
? Less Significant Conflict ?
Councillor/Member may choose to remain in Chamber and participate in
discussion and voting.
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For
the reason that
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Signed
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Date
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Council?s
Email Address ? council@nambucca.nsw.gov.au
Council?s
Facsimile Number ? (02) 6568 2201
(Instructions and definitions are
provided on the next page).
Definitions
(Local Government Act and Code of Conduct)
Pecuniary ? An interest that a person has in a matter because
of a reasonable likelihood or expectation of appreciable financial gain or loss
to the person or another person with whom the person is associated.
(Local
Government Act, 1993 section 442 and 443)
A
Councillor or other member of a Council Committee who is present at a meeting
and has a pecuniary interest in any matter which is being considered must
disclose the nature of that interest to the meeting as soon as practicable.
The
Council or other member must not take part in the consideration or discussion
on the matter and must not vote on any question relating to that matter. (Section
451).
Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act
(for example; a friendship, membership of an association, society or trade
union or involvement or interest in an activity and may include an interest of
a financial nature).
If
you have declared a non-pecuniary conflict of interest you have a broad range
of options for managing the conflict.? The option you choose will depend on an
assessment of the circumstances of the matter, the nature of your interest and
the significance of the issue being dealt with.? You must deal with a
non-pecuniary conflict of interest in at least one of these ways.
?
It may be appropriate that no
action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict
does not exist.
?
Limit involvement if practical
(for example, participate in discussion but not in decision making or visa-versa).?
Care needs to be taken when exercising this option.
?
Remove the source of the conflict
(for example, relinquishing or divesting the personal interest that creates the
conflict or reallocating the conflicting duties to another officer).
?
Have no involvement by absenting
yourself from and not taking part in any debate or voting on the issue as if
the provisions in section 451(2) of the Act apply (particularly if you have a
significant non-pecuniary conflict of interest).
??????? ?
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General Purpose Committee
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19 May 2010
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General Manager's Report
ITEM 8.1????? SF820????????????? 190510???????? Quarterly Performance Review - 31 March 2009
AUTHOR/ENQUIRIES:???? Lorraine Hemsworth, Executive Assistant ????????
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Summary:
In accordance
with the provisions of Section 407 of the Local Government Act 1993 I wish to
report the extent to which the performance targets set in Councils 2009/2029
Management Plan have been achieved.
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Recommendation:
That
Council note the extent to which the Performance Targets have been achieved
for the quarter to 31 March 2010.
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Attachments:
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1View
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8775/2010 - Performance Targets -
Quarterly Review - 31 March 2010
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?
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General Purpose
Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
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Performance
targets
to
31 MARCH 2010
People Today and Tomorrow
Environment Today and Tomorrow
Economic Today and Tomorrow
Infrastructure Today and Tomorrow
Leadership Today and Tomorrow
People ? Today and Tomorrow
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General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
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Principal Activity?????????????? Public Order and Safety
Objective?????????????????????????????? P1? To protect the environment,
health and safety of the community by providing an effective response to fire
related emergencies in accordance with the Service Land Level Agreement with
the Rural Fire Service by maintaining an effective volunteer Rural Fire Service
to protect the community from bush fire related emergencies
RESPONSIBLE OFFICER??????? Director
Engineering Services
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Strategy
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Action
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MEASUREMENT TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P1.1
Participate in Rural Fire Service
Management
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P1.1.1 Review Service Level Agreement
quarterly
P1.1.2 Maintain membership of the
Nambucca Bush Fire Management Committee
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???? Council
appoints a Councillor and the Director Engineering Services to the Lower Mid
North Coast Zone Review Committee
???? Minutes of
the quarterly review presented to Council
???? Council
appoints a Councillor as a delegate to the committee with the delegate to
provide feedback
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??? Appointed
1/10/2009
???? Nil at
this time
???? Appointed
1/10/2009
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P1.2
Support the suppression of bushfires
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P1.2.1 Council maintains the urban fire
trail network to protect public and private infrastructure
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???? Trails are
mown twice a year in October and February
???? Trail
maintenance is entered? into BRIMS (RFS Web based data bank)
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???? Commenced
early in September 2009 due to hot dry weather
???? To be
entered once program completed in October 2009
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P1.3
Provide funding
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P1.3.1 Council provides the statutory
financial contribution of 13.3% in each budget
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???? Council
adopts (with or without amendments) the draft budget as prepared by the RFS
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???? Noted by
Council
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P1.4
Provide a functional and safe Fire
Control Centre
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P1.4.1 Buildings and facilities at the
Fire Control Centre meet the requirements of the RFS Service Standard 5.1.10
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???? OH&S
inspections of the premises conducted 6 monthly
???? Appoint a
building management committee with representation of 1 Councillor (Chair),
Dir Eng Services, 1 RFS staff, 1 RFS volunteer, 1 SES Controller, 1 SES
volunteer
???? Committee
to meet as they determine but generally bimonthly. Minutes reported to
Council
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???? Council,
Safety Officer to coordinate inspections
???? Appointed
1/10/2009
???? Meeting
scheduled for 28 October 2009 was postponed.? No date set.
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Principal Activity?????????????? Public Order and Safety
Objective?????????????????????????????????? P2? To protect the environment, health and
safety of the community with an effective response to emergency situations by
supporting the State Emergency Service, Nambucca Valley Rescue Association and
Marine Rescue Squad in this area
RESPONSIBLE
OFFICER??????????? Director Engineering Services
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Strategy
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Action
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MEASUREMENT TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P2.1
Provide infrastructure and support the
State Emergency Services, Volunteer Rescue Authority and Marine Rescue
Authority
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P2.1.1 Provide and replace vehicles in
accordance with the Plant Replacement Policy for the State Emergency Service
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???? Distance
travelled and vehicle age as per Councils plant replacement program
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???? SES to
provide a contribution in 2011/2012.? Defer replacement to 2011/2012.?
Confirmed with SES.
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P2.1.2 Provide maintained office space
and storage area (equipment and plant)
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???? SES
Controller to provide an annual report on facilities by January prior to
budget allocations being determined
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???? Dealt with
at the NEOC Committee meetings
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P2.1.3 Phones, fax and office equipment
provided and maintained
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???? SES
Controller to advise on equipment condition by January prior to budget
allocations being determined
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???? Nil
required
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P2.1.4 Contribute to Volunteer Rescue
Authority and Marine Rescue Authority
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???? Annual
contributions
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???? All paid
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Principal Activity?????????????????? Public Order and Safety
Objective???????????????????????????????? P3 ?Establish,
implement and
maintain measures to ensure compliance with Companion Animal legislation for
the protection of health and safety of the community within approved allocation
of resources
RESPONSIBLE
OFFICER??????????? Manager Health and Building Services
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Strategy
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Action
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MEASUREMENT
TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P3.1
Maintain a register under the:
i????? Companion Animal Act & Regulations to ensure compliance
with the Acts
ii???? Impounding Act for stock
????? Undertaken compliance work to enforce the provision of the
Acts
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P3.1.1 Companion
animals are permanently identified & registered in accordance with Act
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???? CARS updated within 72 hours of
information being lodged with Council
???? No of letters and enforcement notices
issued
???? Complaints attended to and responses
recorded within 24 hours of complaint being received
???? Monthly reports to Council on animals
impounded within 5 days of the end of each month
???? Issue warning letters and penalty
notices for breaches under the Act
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???? Completed
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P3.1.2 Impounded
animals are recorded in Register & National Livestock Identification
System (NLIS)
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???? 15 Letters and 5
Nuisance Orders |
???? 25 Merits through Council
???? 185 CSR to Regulatory Officer direct
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P3.1.3 Undertake
routine patrols & respond to customer service reports for companion
animals and straying stock
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????
???? Monthly report to second monthly meeting
of Council |
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P3.1.4 Issue
notices to have companion animals registered
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???? 15 Warning letters |
???? 7 Penalty Notices issued
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P3.2
i???? Maintain leash-free areas in Nambucca Heads, Scotts Head, Valla Beach
ii???? Clean and paint cage area to improve animal welfare
iii??? Improved facility to handle animals
iv??? Upgrade security and signage
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P3.2.1 Audit signs and defecating bins at
each area annually
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???? Audit off leash areas annually by 28
February
???? Dog pooh bins being serviced weekly
???? Improve surface of cage areas to
maintain ease of cleaning
???? Upgrade euthanasia area and security
???? Improved security, new signage
???? Improved bedding and disease control
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???? Incomplete
???? Completed
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P3.2.2 Upgrade Animal Shelter -
Macksville
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????
???? Completed |
???? Completed
???? Completed
???? Incomplete
Principal Activity???????? Public Order and Safety
(P3
Continued)
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Strategy
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Action
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MEASUREMENT
TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P3.3
Regulatory Officer Contract
Review performance of contract annually
on anniversary of implementation date.
All ancillary documents are current
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P3.3.1 Assess
performance of contractor against signed contract documentation annually
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???? Review completed by 30 June annually
???? Non compliance issues recorded and
reported to Contractor with 14 days of review date
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???? Incomplete
???? Incomplete
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Principal Activity?????????????????? Public Order and Safety
Objective?????????????????????????????????? P4? Establish, implement and maintain
lifeguard services to ensure the health, safety and well being of the community
are protected during nominated patrol periods and ensure compliance with the
adopted level of service and within approved allocation of resources.
RESPONSIBLE
OFFICER??????????? Director Engineering Services
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Strategy
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Action
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MEASUREMENT TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P4.1
Promote beach safety
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P4.1.1 Lifeguard services provided as per
contract agreement during summer school vacation period
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???? Lifeguards
on duty during the identified times in the contract agreement
???? Annual
lifeguard activity reports submitted to Council by 31 March
???? Local surf
clubs provided with annual contribution
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???? New Tender
for 4 years let on 5/11/2009
???? Not at
this time
???? Not yet
claimed
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P4.1.2 Provide and maintain beach safety
signage
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???? Signage in
place and meets current standards
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???? General
signs in place
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P4.1.3 Voluntary Rangers supervise
vehicles on beaches
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???? 4WD
vehicles on beaches comply with the permit conditions and signage
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???? Extra
patrols by permanent staff (Ranger) over Christmas Holidays for 3 days
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Principal Activity?????????????????? Health
Objective?????????????????????????????????? P5? To
maintain acceptable public health standards within the community by providing
services to level of community expectations within approved budget and
available resources
RESPONSIBLE
OFFICER??????????? Manager Health and Building Services
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Strategy
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Action
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MEASUREMENT TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P5.1a
All new or modifications to existing
Onsite Sewage Management Systems to be assessed & approvals issued prior
to installation of system, under section 68 of LGA 1993
P5.1b
All registered onsite sewage management
systems (OSMS) to have an approval to operate (ATO) issued under section 68A
of the Local Government Act 1993
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P5.1.1 Assess
design for compliance with soil assessment reports, relevant guidelines,
Council's Management Plan and Australian Standards
P5.1.2 Only
accredited systems (by NSW Health Dept) to be installed
P5.1.3 Arrange
for renewal inspections of Onsite Sewage Management Systems 30 days prior to
expiry date of current approval to operate
P5.1.4 All
modification/upgrade works to be approved, installed & inspected prior to
approval to operate being issued
P5.1.5 Issue
notices and orders where non compliance works are identified on existing
systems
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???? Approvals
issued within 40 days of application for new & modified systems being
lodged
???? Systems
inspected while being installed
???? Inspect
existing On-site Sewage Management Systems 30 days prior to the expiry of
approval to operate
???? Renewal
notices issued prior to approval to operate expiry date
???? Approval
to operate issued and register updated within 14 days of compliance program
being finalised
???? Issue
penalty notices where systems operated without approval
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???? 98% -
Incomplete applications have caused backlog of approvals
???? Completed
? where inspection notified
???? Completed
???? 99% -
Modification to licensing period being undertaken
???? Completed
? where no works required
???? Ongoing
where no response to letters and orders.? One Penalty Notice issued
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Principal Activity???????? Health
(P5
Continued)
Strategy
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Action
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MEASUREMENT TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P5.2
Review On-Site Sewage Management Plan
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P5.2.1 Available
resources to undertake review
P5.2.2 Assess
need for review
P5.2.3
Compliance with relevant guidelines, Australian Standards
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???? Review
Plan every 4 years mid term to Council elections by 31 October of each review
year
???? Draft
amendments to be exhibited publicly for minimum 28 days
???? Any draft
changes to be reported to Council for adoption within 60 days of review being
completed
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???? Completed
???? Completed
???? Completed
? amended Plan ? updated July 2009
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P5.3
Registration and inspection of activities
under the Public Health Act 1991.
a ?? Skin penetration:- body piercing, tattoos, manicure, pedicure
treatments, beauticians hairdressing businesses & acupuncture
b ?? Monitor operation of Public Swimming Pools, Motels, Caravan Parks, Resorts, sporting complexes & learn to swim schools for water quality
& amenities
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P5.3.1 Premises to be registered with
Council
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???? Register
of premises to be updated within 7 days of notification by premises operator
???? Undertake
annual inspections of premises & complete inspection reports to ensure
compliance with Public Health standards
???? Report non
compliance issues to premises operator within 14 days of inspection
???? Inspect
public pools minimum of once per year
???? Carry out
water testing & sampling if required
???? Compliance
with Public Health (Swimming Pool/Spa) Reg. 2000 & Department of Health
Guideline for Public Swimming Pools & Spas
???? Water
treatment records being maintained by operator
???? Fencing
and access gates comply with AS 1926.1
???? Water
treatment equipment operating effectively
???? Resuscitation
signs present around pool area
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???? Completed
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P5.3.2 Premises to be inspected annually
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????
???? Incomplete ? approximately 75% completed |
???? Completed
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P5.3.3 Carry out routine inspections of
pools/spas
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????
???? Completed |
???? Completed
???? Order
served x 1
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P5.3.4 Monitor water quality
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????
???? Incomplete ? monitoring to continuing of
Motel Pools March 2010 |
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P5.3.5 Ensure public safety issues are
managed
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????
???? 90% completed |
???? Complete ?
no sampling undertaken
???? Complete
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P5.4 Register and inspect Microbial
Control systems:- Water Cooling, Hot & Warm water, Air Handling systems
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P5.4.1 Carry out annual inspections
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???? Inspections
carried out and recorded
???? Service
reports lodged with Council by service contractors
???? Register
updated within 14 days of annual inspection
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???? Incomplete
???? Incomplete
???? Incomplete
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Principal Activity?????????????????? Health
Objective?????????????????????????????????? P6? To
maintain acceptable public health standards for food premises through adequate
surveillance of food premises
RESPONSIBLE
OFFICER??????????? Manager Health and Building Services
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Strategy
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Action
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MEASUREMENT TOOLS & KPI?s
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Achievement
(Options completed or incomplete with
status comment)
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P6.1
Inspect and complete reports on all food
premises & mobile food vans annually
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P6.1.1 Maintain
a register of premises within the Shire and classify each premises
P6.1.2 Maintain
a regular inspection program Annually
P6.1.3
Compliance with Food Act and Food Safety Codes
P6.1.4
Maintaining construction standards for premises
P6.1.5 Respond
to notification of single food borne illness cases by NSW Food Authority
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?????? Premises
to be classified with Food authority Guidelines and Risk Assessment
?????? Register
updated annually or upon registration of premises
?????? Inspections
carried out and reports filed
?????? Letters
or improvement notices issued as required
?????? Premises
maintained in accordance with Australian Standard for construction
?????? Premises
registered with NSW Food Authority
?????? Undertake
follow up inspections within 72 hours of reports being received and respond
to NSW Food Authority where appropriate
?????? Followup
at Council?s discretion
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?????? Completed
?????? Completed
?????? Completed
? 60% of premises
?????? Completed
?????? Completed
?????? Completed
?????? Completed
?????? 1
notification ? 1 inspection
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P6.2
Provide public education and compliance
issues relating to food premises, handling, preparation and storage
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P6.2.1 Provide
advice and direct access to design, construction, food safety standards and
Australian Standards relating to food and food premises
P6.2.2 Offer
Food Education programs to industry as required.
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?????? Provided
verbal information to customers and written responses within 21 days of
request or enquiry
?????? Conduct
one Food Handlers forum annually or as required by industry
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?????? Ongoing
?????? Incomplete
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P6.3 Inspect and issue 5 year approvals
to operate for mobile food vending and water & effluent waste transport
vehicles under section 68 of LGA 1993
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P6.3.1 Maintain
up to date details of Food Premises operators
P6.3.2 Carry out
annual inspections of vehicles, as required by approval to operate
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?????? Vehicles
inspected within 30 days of approval date anniversary
?????? Inspection
reports completed and filed
?????? Approval
to Operate?s issued following compliance inspections
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?????? Incomplete
? Inspections booked but no follow-up on attendance
?????? Incomplete
?????? Complete
? 5 yr approvals
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P6.4 Comply with NSW Food Authorities
Partnership Agreement for reporting on Food Surveillance activities
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P6.4.1 Complete
annual report to NSW Food Authority on food surveillance activities
undertaken by Council
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?????? Complete
reports within 14 days of deadline dates
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?????? Completed
? Reports now annually after 1 July
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Principal Activity?????????????????? Community Services and Education
Objective?????????????????????????????????? P7? To
promote and provide for the social well-being of the community through the
provision of community services and facilities
RESPONSIBLE
OFFICER??????????? Manager Community and Cultural Services
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Strategy
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Action
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MEASUREMENT TOOLS & KPI?s
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Achievement
(Options
completed or incomplete with status comment)
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P7.1
Provide special programs for older people
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P7.1.1 Provide funding for Seniors Week
activities
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Seniors Week is conducted in accordance
with Council?s approved program and allocated budget
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???? Program
endorsed by Council.
???? Application
for grant sent
???? Seniors
Week 21-25 March 2010
???? 100%
completed
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P7.2
Undertake community planning which takes
into account the needs of older people
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P7.2.1 The role of Manager Community and
Cultural Services continues to include aged and disability services related
duties
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The project is conducted in accordance
with the terms and conditions of the Funding Agreement and the following are
submitted by December 2009
???? Report on
Achievements
???? 2008-09
Workplan
???? Income and
Expenditure Statement
????? Annual
Return
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???? Reports
submitted by deadline ? 100% completed
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P7.3
Council provides co-ordination, planning
and a range of programs for young people.
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P7.3.1 Manage funding provided by the
Department of Community Services for employment of a Youth Development
Officer and Youth Worker
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The projects are conducted in accordance
with the terms and conditions of the Funding Agreement:
???? Income/expenditure
statements, Annual Report on Achievements submitted by 31 October 2009
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???? Reports
submitted by deadline ? 100% completed
|
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P7.4
Provision of special programs for young
people
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P7.4.1 Co-ordinate and provide funding
for Youth Week activities
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Youth Week is conducted in accordance
with Council?s approved program and allocated budget
|
???? Youthweek
will be held 10-16 April 2010
|
Principal Activity???????? Community Services and Education
(P7
Continued)
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
P7.5
Provision of special programs for young
people
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P7.5.1 Council to co-ordinate and fund
?Girlsavvy? ? a program conducted by the NSW Office for Women which:
?????????? Increases young women?s skills in
financial independence
?????????? Communicates the standards of
behaviour, ethics and achievement which operate in the world of work and
business by involving local adult women role models
?????????? Council to coordinate and fund the
Responsible Educated New Tenant (RENT) program for young people;
How to gain accommodation, maintain a
tenancy, be a responsible tenant, get help if you need it and increase
knowledge of renting
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?????????? Girlsavvy completed by June 2010
?????????? Council provides funding
?????????? 100 young women participate
?????????? RENT completed by June 2010
?????????? Council provides funding
?????????? 40 young people participate
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??????? Girlsavvy workshop not held as workshops are no longer being
delivered by Office of Women.? Alternative arrangements being investigated
???? 1 Rent workshop completed 14-16 September. 6 young people
completed the workshop
???? Next workshop planned for 31 May and 1 & 2 June 2010
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P7.6
Delivery of a range of human services and
provision of community facilities to meet community expectations in
partnership with the community
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P7.7.1 Administration of North Coast Area
Assistance Scheme in partnership with the Department of Community Services
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???? Funding
submissions are assessed and ranked according to the AAS guidelines
???? Deadlines
on the AAS timetable are met
|
???? Scheme now
known as Community Builders.
???? Council is
no longer involved in assessing and ranking applications
|
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P7.7
Consult and seek advice from the
community regarding community service needs
|
P7.8.1 Resource Council?s Community
Services Committee to provide a range of advisory services
|
?????? The
committee meets according to its constitution (ie at least quarterly).
|
???? 100%
???? Meetings
held November 2009
|
|
P7.8
Continue to improve co-operation and
understanding between Council and Aboriginal communities
|
P7.9.1 Resource Council?s Aboriginal
Community Advisory Committee to provide a range of advisory services
|
???? The
committee meets according to its constitution (ie at least quarterly)
|
???? New
meeting arrangement is being trialled
???? Committee
met twice in the last quarter (November and December 2009)
???? Quarterly
meeting held March at Muurrbay, next meeting to be held in May
|
Principal Activity?????????????????? Community Services and Education
(P7 Continued)
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
P7.9
Deliver services appropriate to the needs
of the Aboriginal and Torres Strait Islander community
|
P7.10.1 Manage funding provided by
Department of Community Services for Community Development Officer
(Aboriginal)
|
The projects are conducted in accordance
with the terms and conditions of the Funding Agreement:
???? Income/expenditure
statements, Annual Report on Achievements submitted by 31 October 2009
|
???? Reports
submitted by deadline.
???? 100%
completed
|
|
P7.10
Conduct or contribute to special
Aboriginal and Torres Strait Islander people?s projects
|
P7.11.1 Provide funding to resource
special events as determined throughout the year (eg NAIDOC Week)
|
???? Council
contributes
|
???? NAIDOC
Week
???? Morning
tea ? flag raising held 6 July 2009
???? 100%
completed
|
|
P7.11
Communicate and consult with the
community in regards to the needs of people with disabilities
|
P7.12.1 Resource Council?s Access
Committee to provide a range of advisory services
|
?????? The
committee meets according to its constitution (ie at least quarterly)
|
???? 100%
???? Monthly
meetings continue
|
|
P7.12
Contribute to the services assisting
people in the rural sector
|
P7.13.1 Financial support for the Rural
Financial Counselling Service
|
?????? Council
contributes $3,800 per year
?????? That the
support provided by the service be reported to Council annually
|
?????? Council
has contributed
?????? Annual
Report due May 2010
|
|
P7.13
Support the co-ordination of and
networking between arts and cultural groups, Council and community
|
P7.14.1 Council?s continued involvement
with the Regional Arts Development Board and financial support in accordance
with the funding formula
|
?????? Council
contributes
|
?????? Council
has contributed
?????? 100%
achieved
|
|
P7.14
More effectively operating vibrant
museums, leading to greater tourism opportunities and increased capturing of
local heritage
|
P7.15.1 Participate in the Museum and
Galleries NSW ?Museum Advisers Program?
|
?????? Council
contributes
|
?????? Program
is continuing
?????? Council
has contributed
|
|
|
|
|
|
|
|
Principal Activity?????????????????? Housing and Community Amenities
Objective?????????????????????????????????? P8? To
provide available and acceptable cemetery facilities which meet statutory
compliance in a cost effective manner
RESPONSIBLE
OFFICER??????????? Manager Health and Building Services
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
P8.1
Operate cemetery activities within
adopted budget allocations
|
P8.1.1 Undertake quarterly review of
expenditure and revenue
|
???? Difference
between revenue and expenditure identified and report provided to Council,
quarterly
|
???? Completed
|
|
P8.2
Register of internments updated regularly
|
P8.2.1
i????? Maintain and update cemetery register and maps
ii???? Applications for burials issued in accordance with
regulations
iii??? Maintain register of private burials in approved private
local area
|
???? Maps
maintained and updated within 30 days of notice of internment
???? Burial
permits issued prior to internment
???? Private
burial areas have approval
???? Sites
comply with Council and NSW Health Guidelines
|
???? Completed
???? Not being
achieved
???? approvals
issued
???? No
approvals issued
|
|
P8.3
i? Cemeteries maintained to an acceptable standard
?? Mowing minimum of once per calendar month
ii? Graves are maintained in a safe condition
|
P8.3.1 Maintenance work carried out at
all cemeteries in accordance with budget allocation
P8.3.2 Graves and monuments/headstones
are maintained in a safe condition
|
???? Cemeteries
mown at least 12 times per year
???? Attend to
maintenance requests as required works and walk way area
???? Audit
cemeteries annually for unsafe grave sites and monuments/headstones
|
???? Being
undertaken
???? Completed
???? Partly
complete ? Issues with finding holders of burial rights on older graves
|
|
|
P8.4 Ensure adequate area is available
for cemetery expansion and columbarium walls
|
P8.4.1 Monitor and investigate available
land at each cemetery and survey available vacant niches in columbarium walls
|
???? Audit at
each cemetery to be conducted prior to 31 December annually
|
???? Incomplete
? Consultants Report, Strategic Plan, Policy procedures and Agreement to
General Purpose Committee meeting May 2010
|
|
|
P8.5 Provide improved signage and
sectional markers in all cemeteries
|
P8.5.1 Staged works program subject to
funding being allocated in annual budget
|
???? Direction
signs at each cemetery entry
???? Denominational
markers erected when funds made available in each cemetery
|
???? Incomplete
???? Completed
? Nambucca and Macksville
???? Incomplete
? Eungai & Bowraville, Argents Hill ? Signs to be erected April 2010
|
|
|
Principal
Activity?????????????????? Housing and Community Amenities
(P8
Continued)
|
|
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
|
P8.6
Stage Upgrade internal roads &
provide parking spaces for disable persons at Nambucca & Macksville
|
P8.6.1 Works being allocated funds in
annual budget
|
???? Audit work
once completed
???? Reduced
demand for maintenance works
|
???? Completed
? Roadworks/parking area signage to be installed
???? Additional
turf cells to be installed, works with staff to finalise
???? Maintenance
works at Macksville finalised
|
|
|
P8.7 Issue approvals of construction of
headstones and monuments on individual graves
|
P8.7.1 Respond to request for approval to
install headstones/monuments on individual graves
|
???? Issue
approvals to install
???? Contractors
have appropriate Public Liability Insurance when working in cemetery areas
|
???? Completed
? ongoing when applications received
???? Notification
issued on unauthorised works
|
|
|
P8.8 Compliance with Public Health Acts
and Regulations for interments in Public Cemeteries
|
P8.8.1 All internments are undertaken in accordance
with the Public Health Act and Regulations
|
???? Burial
permits issued for internments
???? Minimum
coverage to caskets
???? Grave site
left in safe condition after internment
|
???? Completed
???? Completed
by Funeral Industry
???? Completed
? monitored upon completion
|
|
|
P8.9
Provide Columbarium facilities at Council
cemeteries
|
P8.9.1 Ensure adequate niches are
available at each cemetery
P8.9.2 Construct additional columbarium
walls as funded in the annual budget program
P8.9.3 Walls and surrounds are maintained
in a safe condition
|
???? Audit
available niche space annually
???? Constricted
approved/funded walls
???? Monitor
condition of plaques
???? Audit
walls annually
???? Annual
contract in place to install ashes in wall and place plaques
|
???? Complete
???? Wall at
Nambucca complete 2009
???? Completed
???? Completed
|
|
|
|
|
|
|
|
|
Principal Activity?????????????????? Recreation and Culture
Objective?????????????????????????????????? P9? To
provide high quality library service to meet community needs
RESPONSIBLE
OFFICER??????????? Manager Community and Cultural Services
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
P9.1
Maintain per capita book vote at existing
levels of approx 1.8 books (State average = 2)
|
P9.2.1a Increase Council?s contribution
by 10%
|
???? Council
contributes
|
???? 100%
achieved
|
|
P9.2
A planned approach to providing a library
service which meets contemporary standards
|
Develop an Action Plan for Macksville and
Nambucca Heads Library in collaboration with Clarence Regional Library
|
???? Plan
developed by June 2010 (Tentative - Waiting on how/when this will occur at
Regional Library level)
|
???? Clarence
Regional Library Action Plan now finalised. Local plans can now be developed
|
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Environment ? Today and Tomorrow
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Principal Activity?????????????????? Development & Environmental Services
Objective?????????????????????????????????? E1? Minimise
the cost and delay to the community by the timely processing of Development
Applications, Part 4A Certificates, Section 149 Planning Certificates and
planning related correspondence. Appraisal and suitable rectification of
activities in contravention of Acts, Codes and Policies within approved
allocation of resources
RESPONSIBLE
OFFICER??????????? Director Environment & Planning, Manager Planning
& Assessment, Manager Health & Building
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E1.1
Achieve the following mean time for
processing DA?s:
Integrated/Designated/Concurrence
Development: 60 days
Other Development: 40 days
|
E1.1.1 Quarterly monitoring of
performance from application registration statistical data
|
??? % processed
within 60 processing days
??? % processed
within 40 processing days
|
??? 25%
??? 54.28%
|
|
E1.2
Complying Development Certificate 10 days
|
E1.2.1 Maximum use of delegated authority
and available staff resources
|
??? % processed
within 10 processing days
|
??? 100%
|
|
E1.3
Building Certificates - 14 days
|
E1.3.1 Maximum use of delegated authority
and availability of staff resources
|
??? % processed
within 14 processing days
|
??? 100%
|
|
E1.4
Carry out 100% of compliance inspections
including plumbing and new on-site sewage management systems associated with
new developments within 48 hours of inspections being booked.
|
Weekly monitoring of performance from
registration statistical data and departmental appointment calendars
|
??? % inspected
within time.
|
??? 100%
|
Principal Activity?????????????????? Development & Environmental Services
(E1 Continued)
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
E1.5
Process Section 149(2) Planning Certificates within 10 working days
|
E1.5.1 Quarterly monitoring of processing
from application registration statistical data.
|
???? Number
processed within 10 working days
|
???? 99.1%
|
|
E1.6
Keep planning appeals to a minimum
|
E1.6.1 Quarterly monitoring of
statistical data.
|
???? Number of
appeals recorded and appeals as % of applications determined
|
???? 0%
|
|
E1.7
Comply with statutory requirements and
responsible administrative practices in the keeping of planning, building and
development records
|
E1.7.1 Quarterly monitoring of
statistical data.
|
???? Completion
of registrations, referrals, notifications and receipt of internal referrals
within target dates
|
??? 100%
|
|
E1.8
Development is undertaken to approved
standards.
|
E1.8.1 Undertake mandatory inspection of
approved developments where notified, to ensure compliance with conditions of
consent where Council is the nominated Principle Certifying Authority
E1.8.2 Unauthorised developments are
followed up where detected
|
?????? % of
applications inspected.
?????? % of
final occupation certificates issued following inspections
?????? Issue
Infringement Notices
?????? Seek
compliance where appropriate
|
?????? 100%
?????? 100%
?????? 5
Penalty Notices issued
?????? Ongoing
?????? 10
properties being inspected
|
|
E1.9
Ensure existing buildings/structures
achieve the required level of access, fire safety, structural stability and
health and amenity, appropriate to their use.
|
E1.9.1 Area surveillance and visual
appraisal
E1.9.2 Approvals for places of Public
Entertainment and Shared Accommodation
E1.9.3 Change of use applications
|
?????? Notices/Orders
issued.
?????? Register
updated within 21 days of approvals being issued
????? Place of Public Entertainment
?????? Shared
Accommodation
|
?????? Nil
?????? Nil
?????? Nil
|
|
E1.9.4 Fire Safety Audits
E1.9.5 Annual condition assessment
|
???? Inspections
completed by February
???? Proposed
maintenance program submitted for budget consideration
?????? Current
maintenance program completed
|
???? Incomplete
|
|
E1.10 Process Subdivision Certificates
within 28 days fully compliance with development consent
|
E1.10.1 Quarterly monitoring of statistical data.
|
???? % of
applications processed
|
???? 75%
|
Principal Activity?????????????????? Development & Environmental Services
Objective?????????????????????????????????? E2? To
achieve the planning objectives of the Council and those set out in the EP
& A Act 1979 the North Coast Regional Environmental Plan and Council's
adopted strategies by managing growth that promotes innovative and economically
sustainable development that can be serviced at a minimum cost to the community
RESPONSIBLE
OFFICER??????????? Manager Planning & Assessment
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E2.1
Review Council?s Urban Land Release Strategy
|
E2.1.1 Review Urban Land Release Strategy
and prepare Local Growth Management Plan in accordance with draft Mid North
Coast Regional Plan
|
???? Urban Land
Release Strategy reviewed and incorporated as part of the Local Growth
Management Plan (LGMP) to be prepared by October 2010
|
???? Insufficient
funds received from DoP to undertake the entire project externally. Some
components are deferred and will now be undertaken in-house when other
strategic planning projects have been completed.
|
|
E2.2
Review Council?s Industrial Land Release
Strategy
|
E2.2.1 Review Industrial Land Release
Strategy and prepare new Commercial, Retail & Industrial Employment Lands
Strategy
|
???? Employment
Lands Strategy prepared by January 2010 and incorporated as part of the Local
Growth Management Plan to be prepared by October 2010.
|
???? Underway.
Advised that DSRD funding approved. Consultants to commence Nov 2009 and
completed by June 2010. To be included in LGMP.
|
|
E2.3
Review DCP 3 ? Residential Development
|
E2.4.1 Review DCP 3 and prepare new
amended Residential Development DCP in accordance with the DCP 3 review
undertaken by Sutherland Koshy and in accordance with the recommendations
provided by Ruker and Associates Urban Design
|
???? Draft
prepared and presented to Council by March 2009, exhibited April 2009 and
adopted July 2009
|
???? Completed.
Amended DCP 3 adopted by Council on 16 July 2009 and effective from 10 August
2009.
|
|
E2.4
Prepare draft LEP for Valla Urban Growth
Area
|
E2.5.1 Co-ordinate preparation of various
studies, master plan and LES required to undertake LEP amendment to rezone
land identified in the Valla Urban Growth Area (VUGA).
|
???? Studies to
be undertaken by Council to be completed by October 2010
???? Master
Plan to be completed by October 2010
???? LES to be
completed by October 2010
???? Draft LEP
ready for exhibition by November 2010
???? DCP and
s94 Plan to be completed by November 2010
|
???? Council
received $70,000 from DoP towards studies for VUGA.
???? Deep Creek
flood study commenced November 2009. Awaiting LIDAR availability to progress.
???? Landowners
have been requested to make a monetary contribution towards
incomplete/outstanding studies.
???? The
project is subject to funding availability.
???? Briefs
commenced for specialist investigations.
|
Principal Activity?????????????????? Development and Environmental Services
Objective?????????????????????????????????? E3? To
develop and implement procedures to enable the effective detection of
non-compliance and to ensure compliance and provide clear, reliable and
relevant information for Council and the community on the State of the Environment
and within approved allocation of resources
RESPONSIBLE
OFFICER??????????? Director Environment & Planning, Manager Planning
& Assessment, Manager Health & Building
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with status
comment)
|
|
E3.1
Prepare annual State of Environment
Report or Supplementary Reports
|
E3.1.1 Consult with Community & key
stake, Government Departments prior to preparation of Draft Report
E3.1.2 Co ordinate imput by staff,
community groups and Government agencies
E3.1.3 Update statistical information in
report
|
???? Consultation
to be completed with key interest groups & community by 31 August
annually
???? Draft
report to be completed 30 September and presented to Council in October
annually.
???? Final
report to go on Council's website
???? Submitted
to DLG with Council's Management Plan by 28 November annually
|
???? Completed
???? Completed
???? Completed
???? Completed
|
|
E3.2
To promote the ecological sustainability
of the Shire through identification, preservation, protection, restoration
& enhancement of environmentally sensitive areas and values
|
E3.2.1 Completion of programs as outlined
in annual SoE Report, Estuary Management Plan, Environmental Levy program and
community environmental programs that relate to area of responsibility grants
and budget allocation
E3.2.2 List of projects undertaken by
Council
?????? Riverbank Stabilization
?????? Water Monitoring Program
?????? Flood Studies
?????? Deep Creek
?????? Coastal Management Plan
?????? Newee Creek
?????? Gumma Wetlands
?????? Beer Creek
?????? Rainwater rebate scheme
?????? LGSA Sustainable choices Program membership
?????? Cities for Climate Protection membership and actions
|
???? Works
completed as per approved program & budget allocation.
???? Monitoring
ongoing programs to improve environment
???? Work with
Community Groups and organisations to achieve positive outcomes in local
areas
|
???? Incomplete
???? Completed
???? Completed
???? Commenced
(SKM)
???? Commencing
Nov ?09 (WMA Water)
???? Incomplete
(SMEC Draft Report)
???? Complete
???? Complete
???? Design in
Progress
???? Under
Review
???? Complete ?
Business Plan approval
???? Completed
|
Principal Activity?????????????????? Development & Environmental Services
(E3 Continued)
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E3.3
Promote ecologically sustainable
development
|
E3.3.1 Progressive application of the
principles of ESD to Council?s LEP and related environmental policies
E3.3.2 Vigorous assessment of
Developments to ensure minimum impacts are achieved on built and natural
environment as a result of the development
|
???? Ongoing
inclusion in revised and new policies
???? Documents
identified where principles included
????? Standard
of Development Approvals & condition applied
???? Compliance
with development standards & conditions of consent
???? Monitoring
of ongoing compliance conditions
|
???? Ongoing
????
???? Ongoing
???? Ongoing
???? Ongoing
|
Principal Activity?????????????????? Housing and Amenities
Objective?????????????????????????????????? E4? To
protect and where possible enhance the natural environment through ensuring a
regular, cost effective and environmentally responsible waste management system
RESPONSIBLE
OFFICER??????????? Director Engineering Services
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E4.1
Provision of Kerbside waste and recycle
|
E4.1.1 Coffs Coast Waste to provide
kerbside collection and processing of waste materials
E4.1.2 Provide local transfer station at
Nambucca Waste Management Facility
|
???? Kerbside
collection of domestic recycling, organics and mixed waste transported to Coffs Harbour for processing and resource recovery
???? Transfer
and processing of commercial and recycle
???? Provision
of separate bulk bins or collective areas for each waste type and transfer to
Coffs Harbour for processing and resource recovery at Nambucca Waste Facility
|
???? Ongoing
???? Ongoing
???? Ongoing
|
|
E4.2
Maintain an operational local waste
facility for non-perishable or inert waste
|
E4.2.1 Design and construction plans
regularly revised for future cell construction
E4.2.2 Landfill inert waste locally
E4.2.3 Reprocess concrete and masonry
|
???? Annual
review of needs
|
???? Current
priority is construction of Cell 3
???? On going
???? On going
|
|
E4.3
Achieve acceptable environmental outcomes
for the waste facility
|
E4.3.1 Meet Licence conditions
|
???? Monitoring
results, percent compliance with DECCW (EPA) licence.
|
???? Compare
options report for PRP012 lechate interception trench as for DECCW letter
dated 12 April 2010
|
|
E4.4
Rehabilitate filled waste disposal areas
|
E4.4.1 Cover cells after being filled to
capacity
|
???? Compliance
with licence conditions
|
???? Report on
side slopes capping of Cells 1 & 2 as per Pollution Reduction Program
|
Principal Activity?????????????????? Housing and Amenities
Objective?????????????????????????????????? E5? To
maintain and improve urban streets beautification by ensuring that the
footpaths and gutters are clean and free of litter
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E5.1
Maintain an acceptable level of street
and park cleanliness litter control and street cleaning
|
E5.1.1 Regular servicing of street and
park litter bins
|
???? Supervisor(s)
to inspect and assess standard achieved twice in a year in March and
September
|
???? Not
completed due to flood damage ? works taking priority.? March inspection
delayed due to staff leave
|
|
E5.1.2 Regular cleaning of commercial
areas in Nambucca Heads, Bowraville, Scotts Head, Valla Beach and Macksville
|
???? Supervisor(s)
to inspect and assess standard achieved twice in a year in March and
September
|
???? Not
completed due to flood damage ? works taking priority.? March inspection
delayed due to staff leave
|
|
E5.1.3 High profile areas swept by
specialised vehicle twice per year
|
???? Complete
in December and May
|
???? First
treatment completed
???? Second
treatment completed in April 2010
|
Principal Activity?????????????????? Housing and Amenities
Objective?????????????????????????????????? E6? To
provide sufficient resources to ensure safe and healthy public convenience
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E6.1
Public Conveniences are clean, healthy
and safe and are accessible to the public
|
E6.1.1 Daily servicing of public
conveniences
E6.1.2 Quarterly pressure cleaning of
public conveniences
E6.1.3 Respond to Complaints
|
???? Cleaning recorded in
Maintenance Management System
???? Supervisor(s) to
inspect and assess standard achieved
???? Reduction in number
of complaints received
|
???? Reported in
Maintenance Management Register
|
Principal Activity?????????????????? Housing and Community Amenities
Objective?????????????????????????????????? E7? To
enhance the environment by planting and maintenance of trees on public land
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E7.1
Manage number of trees in streets and
parks
|
E7.1.1 Prepare tree planting program
|
???? Program
proposed by Parks and Reserves Supervisor
???? Trees
planted in accordance with adopted programs
???? Species
have minimal impact on assets
|
???? Street
tree planting plan completed
|
|
E7.2
Maintain trees in public places to ensure
safety of people and minimise property damage
|
E7.2.1 Inspect and act on dangerous trees
(remove / lop / advise complainant)
|
???? Inspection
within one week of complaint in accordance with Council?s Policy
|
???? Inspections
carried out as required
|
|
E7.2.2 Maintain a register of all unsuitable
trees for programmed removal or lopping
|
???? Maintain
or remove based on priorities and available funds on recommended removals
|
???? New
Service Request System doesn?t have register available
|
|
E7.2.3 Carry out an annual maintenance
program by qualified contractor
|
???? Program
completed by December
|
???? 100%
complete
|
|
E7.2.4 Replace trees removed with more
appropriate species taking into account location, powerlines, visibility etc
|
???? Species
meet guidelines of Country Energy and Water and Sewer requirements
|
???? Planted in
accordance with guide
|
|
E7.3
Protect trees from and respond to
deliberate damage of trees on public land
|
E7.3.1 Develop a strategy of public
awareness. Reward information resulting in conviction. The issuing of fines.
E7.3.2 Implement strategy to counter
vandalism
|
???? Media
Release at least once a year advising of $5,000 reward
???? Reported
and/or detected tree damage investigated and actioned including warning
letters or fines in accordance with Council?s Policy
|
???? Media
release undertaken
|
Principal Activity?????????????????? Housing and Community Amenities
Objective?????????????????????????????????? E8? To
protect and where possible enhance the natural environment by reducing the
pollutant load on creeks and rivers by implementing the Stormwater Management
Plan
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E8.1
Maintain Gross Pollutant Traps (GPT)
provided on main drainage lines
|
E8.1.1 Stormwater treatment devices
inspected after every 100mm of rain or every month, which ever comes first
and undertake programmed maintenance
|
???? Inspection
undertaken and recorded in Maintenance Management System
???? Gross
pollutant traps cleaned and debris removed at intervals not exceeding 6
months
|
???? All sites
inspected and a maintenance program prepared for June
???? Nil at
30/09/2009
|
Principal Activity?????????????????? Housing and Community Amenities
Objective?????????????????????????????????? E9? To
protect the health of the community and viability of agricultural land from the
invasion of land by noxious weeds
RESPONSIBLE OFFICER??????????? Manager
Civil Works
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
E9.1
Control noxious weeds on private land
|
E9.1.1 Inspector to physically visit
properties and if required letter of advice, Section 18 or 20 Notice issued
or fine imposed
|
???? Inspect
minimum number of properties per annum as required by grant conditions.
|
???? Inspections
ongoing
|
|
E9.2
Control noxious weeds on Council
controlled land
|
E9.2.1 Inspect Council owned land as
required and utilise appropriate control methods to reduce noxious weeds
|
???? Net
reduction in noxious weed infestations
???? Compliance
with Pesticides Use Notification Plan
|
???? Detailed
mapping not currently available
|
|
E9.2.2 Map areas of infestation
|
???? Develop
the process to digitally locate and record locations
|
???? Not
currently available
|
|
E9.2.3 Apply for Noxious Weeds Grant
|
???? Noxious
Weed Grant application submitted in May
|
???? Draft WAP
funding identified. Report to Council 6 May 2010
|
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Economic Development ? Today and Tomorrow
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Principal Activity?????????????????? Economic Affairs
Objective?????????????????????????????????? ED1? Represent
the Nambucca Shire Council & Nambucca Valley Tourism Association as the
member for the shire sitting on the Regional Tourist Organisations committee to
promote the Council area as a desirable tourist or visitor destination. Provide
an efficient and relative tourism information
RESPONSIBLE
OFFICER??????????? General Manager/Manager Business Development
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
ED1.1
Ensure the services of the Visitor
Information Centre are well utilised
|
ED1.1.1 Coordinate the tourism admin
officer to continually update displays and presentation material at the
Visitor Information Centre
|
Increased visitation and enquiries to the
Centre
|
???? Marketing
budget for 2010/2011 being prepared
|
|
ED1.1.2 Promote booking services
|
????
???? Increased BookEasy sales |
|
ED1.1.3 Train and support Visitor
Information Centre Volunteers
|
????
???? Completed $15,000
marketing grant for Bowraville including banners |
|
ED1.1.4 Develop visitors guides &
marketing material for the Visitor Information Centre
|
????
???? Provided new marketing material for
future marketing initiatives ? 30 April 2010 |
|
ED1.2
Active and supportive participation in
local and regional marketing and events
|
ED1.2.1 Provide professional development
support in coordination and expansion of local events and festivals
|
???? Expansion
of existing and development of new events and festivals
|
???? There has
been a negative outcome with the loss of the Gordon Park Australia Day
Carnival.
|
|
ED1.2.2 Encourage participation of
tourist association in promotions and events that advertise and promote
tourism for Shire
|
???? Promotional
material distributed
???? Events
attended
|
???? Partnered
with tourism and property developer in marketing campaign and trade shows ?
30 April and 6 August 2010
|
|
ED1.2.3 Contribute to and participate in
regional tourism activities/events
|
???? Participate
in regional activities/events
|
???? Finalised
Forto campaign and encouraged local rural producers and restaurants to
participate in regional activities
|
Principal Activity?????????????????? Economic Affairs
Objective?????????????????????????????????? ED2? To
foster local employment opportunities and economic self-sufficiency by
promoting the Council area as a desirable location for economic development
RESPONSIBLE
OFFICER??????????? Manager Business Development
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
ED2.1 Attract new business
|
ED2.1.1 Service all business and
investment enquiries received
ED2.1.2 Seek out and encourage new
investment opportunities
|
???? Number of
enquiries received
???? Business
and employment opportunities created
|
???? Attended
two Industry Trade shows and implemented TV and Radio advertising attracting
three new business relocation enquiries
???? Attracted
new companies ? Viper Boat
???? Enquiries
? Westech ? Switch Boards and Perfect Palate
|
|
ED2.2 Provide quality business
information to promote and expand Economic Development
|
ED2.2.1 Maintain database of economic
information and development opportunities
ED2.2.2 Develop economic development
information service on Website
ED2.2.3 Maintain and expand various
brochures, kits, promotional material for business and industry development
|
???? Database
current
???? Maintain
& update Website developed.
???? Material relevant
and distributed.
|
???? Updated,
reprinted and developed all new marketing material to be uploaded as PDF on
Council Website.? In the process of developing entire new marketing kit.?
Conducted several business and industry workshops and seminars
???? Completed
by 30 May 2010
|
|
ED2.3 Liaise with business and industry
with the Shire to assist their sustainability and growth
|
ED2.3.1 Maintain links with Department of
State and Regional Development and develop links with other relevant
government and non Government organisations
ED2.3.2 Regular meetings with existing
business
|
???? Existing
relationships maintained and new networks established
???? Meetings
held
|
???? 2 x
Industrial Relations Workshops
???? 1 x
Franchising Workshop
???? 1 x
e-business Workshop
???? 3 x local
business expansion grants
???? Innovation
Water-reuse 16 May 2010
|
|
ED2.4 Participate in local and regional
promotions etc
|
ED2.4.1 Attend relevant festivals,
events, promotions and exhibitions
|
???? Attendance or
relevant events etc
|
???? Sydney Food expo ? 6-10 August
2010
|
Principal Activity??? Economic Affairs
ED2 Continued
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
ED2.5
Apply for and secure grant funding from
other State and Federal government agencies for project development within
the shire. Grants Officer ? Manager Business Development
|
ED2.5.1 Search for and apply for grant
funding to fund development projects within the shire
ED2.5.2 Train the community organisations
by workshop/ seminars to apply for available grant funding from other
government agencies
|
???? Number of
grants secured
???? Financial
amount of funds gained
???? Number of
successful community grants delivered
|
???? Secured
$20,000 Marketing Grant
???? Secured
$31,000 Employment Lands Grant
???? Secured
and funded by DSRD New Tendering workshops, one for International business
and 1 for local service producers
???? Developed
and implementing Retail Skills Development Program ? start 27/10/09
???? Promoted
the Nambucca Shire as invited presenter at the National Economic Conference
2009
???? Held
Manufacture Nambucca and Nambucca Vehicle Body Manufacturing Networking
meetings
|
|
ED2.6
Further develop Macksville cattle sales
yards ? Manager Business Development
|
ED2.6.1 Continue to develop and improve
the condition of Macksville sales yards
ED2.6.2 Continue to achieve high workplace
OH&S standards at the facility
|
???? Install
new shade sales over the cattle yards.
???? Improvements
to sale yards area.
|
???? Effluent
management options investigated
???? Saleyard
OH&S workshop conducted 31 March 2010 ? Report to Council
6 May 2010
|
|
ED 2.7
Further develop Macksville Aquatic Centre
under one management structure
|
ED2.7.1 Continue to develop and improve
the condition of Macksville Aquatic Centre
ED2.7.2 Continue to achieve a high
workplace OH&S standard at the facility
|
???? Prepare
Tender and Lease terms and conditions for one total management structure
???? Continue
to pursue contracts to provide an effective solar system, ventilation to
contract specifications
|
???? Pool
contracted to 30 June 2011 under single management structure
???? Solar
system recommissioned September 2009
???? Air condition
recommissioned September 2009
|
Principal Activity?????????????????? Economic Affairs
Objective?????????????????????????????????? ED3? Ensure
a diversity of residential and industrial and throughout the Shire to meet all
growth demand
RESPONSIBLE
OFFICER??????????? Manager Business Development -? Property Officer
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
ED3.1
Maintain adequate supply of land stock
for residential and industrial development
|
ED3.1.1 Review land stock and identify
good quality real estate for development
ED3.1.2? Develop a Property Land
Development Strategy identifying existing land and future potential for
residential and industrial land development opportunities
|
???? Land stock
???? Land sales
???? Strategic
land purchases
|
???? Audit of
CT Register completed September 2009
???? Industrial
land feasibility study commissioned 12/2009.? Report due 02/2010
???? Investigation
of Cow Creek/Boggy Creek acquisitions pending? outcome of land development
workshop.
???? Land
development meeting to set 10?20 year strategy proposed for March 2010
|
|
ED3.2
Prepare and report to development
proposals for Councils owned land to Council
|
ED3.2.1 Review existing land stock,
identify impediments for development and prepare for sale
|
???? Land ready
for sale or future development
|
???? Hyland Park cleared and ready for sale or
further development
???? Nambucca
Heads Industrial cleared and ready for development or sale
???? Jellico
Street remediation complete and submitted to
market.
|
|
ED3.3
Prepare Hyland Park residential subdivision
for sale
|
ED3.3.1 Engage Encologist to oversee land
clearing in preparation for sale of development as englobo Lot
ED3.3.2 Commence marketing
|
???? Land
clearing prior to March 2009
|
???? Clearing
completed October 2009
???? Land
banked pending market improvement
|
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Infrastructure - Today and Tomorrow
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Principal
Activity???????????? Recreation
and Culture
Objective???????????????????????????? I1? To
provide and maintain parks, gardens, playgrounds and sporting fields that
satisfy the active and passive needs of the community
RESPONSIBLE OFFICER????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
I1.1
Maintain sporting grounds to service
existing needs
|
I1.1.1 Maintain playing surfaces to an
acceptable standard by mowing, aeration and fertilisation
|
???? Accomplishment
recorded in Maintenance Management System
???? Review
with the Committee of Management
|
???? Records
input
|
|
I1.2
Parks meet the passive recreational needs
to the community
|
I1.2.1 Playgrounds are maintained in a
safe condition and conform to Australian Standards
|
???? No
inspection more than 12 months old.
???? Damaged
equipment repaired, closed, removed or replaced as appropriate
|
???? Completed
November 2009 and repairs completed
|
|
I1.2.2 Parks maintained to an acceptable
standard
|
?????? Maintenance
program completed
?????? Emergency
repairs carried out
|
?????? No
issues
|
Principal Activity?????????????????? Recreation and Culture
Objective?????????????????????????????????? I2? To
provide safe and healthy swimming pool and facilities within allocated
resources
RESPONSIBLE
OFFICER??????????? General Manager/Manager Business Development
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
I2.1
Maintain water quality
|
I2.1.1 Testing and recording of water a
minimum of twice per day
|
???? Test
results compared to Health Department Standards / Guidelines
|
???? Filter
medium in Hydrotherapy Pool replaced
???? Ongoing
testing regime
|
|
I2.2
Improve pool facilities and maintenance
requirements
|
I2.2.1 Asset Management Plan
|
???? Ongoing
improvement funding
???? Meet
OH&S Standards and WorkCover safety requirements
|
???? First Aid
facility upgrade by contractor.
???? Upgrade to
Chemical delivery and storage top outdoor pool - quotations called
|
|
I2.3
Water safety guidelines
|
I2.3.1 Seasonal review of Management Plan
with pool management
|
???? Compliance
with State guidelines and legislation
|
???? Contract
audit completed
???? Pool Audit
(Plant and Equipment) conducted 25 March 2010
???? Safety and
Risk audit by RSLS carried out 25 March 2010 ? report pending
|
Principal Activity?????????????????? Transport and Communication
Objective?????????????????????????????????? I3? To
maintain and develop the urban and rural road network
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
I3.1
Rural road bitumen sealed network to be
maintained in accordance with the Road Hierarchy Policy
|
I3.1.1 Pavements inspected to monitor
maintenance requirements
I3.1.2 Pavements inspected to determine
the condition rating for use in setting forward plans and future financial
commitments
I3.1.3 Completed maintenance works are
recorded in a Maintenance Management System
|
???? Programmed
Maintenance carried out
???? Emergency
maintenance carried out with a priority for roads with high traffic counts
???? No rating
older than 12 months
???? Review the
forward plans by February each year for adoption in the next budget
???? A rolling
program of traffic counts is carried out to provide data on priorities based
on use
???? Staff
submit weekly reports with timesheets
|
???? Extensive
flood damage has resulted in reallocation of resources
???? Pothole
patching, heavy patching and resealing continuing
???? Completed
during budget preparations
???? Ongoing
???? Ongoing
reports submitted
|
|
I3.2
Rural road gravel network to be maintained
in accordance with the Road Hierarchy Policy
|
I3.2.1 Pavements inspected to monitor
maintenance requirements
I3.2.2 Completed maintenance works are
recorded in a Maintenance Management System
|
???? Programmed
Maintenance carried out
???? Emergency
maintenance carried out with a priority for roads with high traffic counts
???? A rolling
program of traffic counts is carried out to provide data on priorities based
on use
???? Staff
submit weekly reports with timesheets
|
???? Extensive
flood damage has resulted in reallocation of resources.
???? Ongoing
???? Ongoing
reports submitted
|
|
Principal Activity???????? Transport and Communication
(I3
Continued)
|
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
I3.3 Urban streets to be maintained in
accordance with the Road Hierarchy Policy
|
I3.3.1 Pavements inspected to monitor
maintenance requirements
I3.3.2 Pavements inspected to determine
the condition rating for use in setting forward plans and future financial commitments.
I3.3.3 Completed maintenance works are
recorded in a Maintenance Management System
|
???? Programmed
Maintenance carried out
???? Emergency
maintenance carried out with a priority for roads with high traffic counts
???? No rating
older than 12 months
???? Review the
forward plans by February each year for adoption in the next budget
???? A rolling
program of traffic counts is carried out to provide data on priorities based
on use
???? Staff
submit weekly reports with timesheets
|
???? Extensive
flood damage has resulted in reallocation of resources.
???? Completed
during budget preparations
???? Ongoing
???? Ongoing
reports submitted
|
|
I3.4 Bridges
|
I3.4.1 Bridges are inspected completely
every 2 years to determine the bridge condition and the risk rating to set
forward plans
I3.4.1 Bridges in poor condition (4 and
5) are inspected every year to ensure adequate maintenance is provided
I3.4.1 Bridges with load limits are
inspected 3 times a year to ensure that they remain safe to use
|
???? Record the
inspections in the Asset Register
???? Review the
forward plans by February each year for adoption in the next budget
???? Record the
inspections in the Asset Register
???? Record the
inspections in the Asset Register
|
???? Inspected
December 2009
???? Completed
during budget preparations
???? Ongoing
reports submitted
|
|
I3.5 Road Construction
|
I3.5.1 Only undertake the extension of
the bitumen road network for sections that can be demonstrated to have
undergone a significant change that warrants expenditure
|
???? Review
changes in the road network by February each year to determine if any road
construction sites have priority over maintenance
|
???? No
projects identified
|
Principal Activity?????????????????? Transport and Communication
Objective?????????????????????????????????? I4? To
maintain and extend the footpath network
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
I4.1
Render footpaths safe for use by
pedestrians
|
I4.1.1 Carry out annual inspections of 100%
of footpath network
|
???? Inspections
completed and details recorded in Maintenance Management System
|
???? Inspection
of high use areas commenced and progressing
|
|
I4.1.2 Prepare a list of reconstruction
priorities
|
???? Priorities
presented to Council in conjunction with annual budget
|
???? Nill
|
|
I4.1.3 Maintenance program to address
damaged section and trips
|
???? Progressive
improvement of path network
|
???? Works
on-going on Cooper Street, Macksville
|
|
I4.1.4 Emergencies
|
???? Inspect
within 24 hours
|
????
|
|
I4.2
Provide new footpaths in high usage areas
|
I4.2.1 Construct the adopted program
|
???? List
projects completed quarterly
|
???? Wellington
Drive constructed
???? Lee Street awaiting completion of adjoining development
|
|
I4.3
Maintain footpaths within CBD areas in a
clean and aesthetically pleasing condition
|
I4.3.1 Pressure clean footpaths once a
year in Bowraville, Macksville and Nambucca Heads CBD?s
|
???? Pressure
cleaning completed in November
|
???? completed
|
Principal Activity?????????????????? Transport and Communication
Objective?????????????????????????????????? I5? To
provide carparking areas that are well maintained and adequate in number
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
I5.1
Provide adequate number of spaces
|
I5.1.1 Ensure new developments provide
required number of car spaces as per Council?s off-street parking code
I5.1.2 Prepare long term parking plan for
Central Business areas
|
???? Car park
space numbers greater than or equal to Council?s off-street parking code.
???? Car
parking strategy plan incorporated into a Section 94 contribution plan
|
???? Subject to
new development
|
|
I5.2
Maintain carpark
|
I5.2.1 Provide biannual remarking of lines
and regular intermediate inspections
I5.2.2 repair bitumen surface
I5.2.3 Maintain landscaping by weeding
and replanting as necessary
|
???? Complete
no later than December biannually or as necessary
???? Pothole
patch at least quarterly
???? Maintained
twice a year by September and March
|
???? No
problems identified
???? Completed
|
Principal Activity?????????????????? Transport and Communication
Objective?????????????????????????????????? I6? To
provide shelters to protect bus commuters from extreme weather and provide bus
standing areas clear of carriageway at school bus stops on Rural sealed roads
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
I6.1
Install shelters at all locations where
the minimum number of commuters is ten (10)
|
I6.1.1 Annual review based on statistics
from bus operators
|
???? Minimum of
two new shelters provided annually if required
|
???? Zero
budget provided in 2009/2010
|
Principal Activity?????????????????? Transport and Communication
Objective?????????????????????????????????? I7? That
Council provide and maintain sufficient boat ramps to meet community
expectations
RESPONSIBLE
OFFICER??????????? Manager Civil Works
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
I7.1
Maintain ramps in operational condition
|
I7.1.1 Monthly inspection
I7.1.2 Repair damage to concrete surface
by August
I7.1.3 Pressure clean ramps on a monthly
basis
|
???? Inspection
carried out and recorded in Maintenance Management System.
???? Maintenance
completed by August
???? Monthly
cleaning completed and accomplishment recorded in Maintenance Management
System
|
???? Increased
cleaning required due to flood damage
???? Completed
???? Recorded
in MMS
|
Principal Activity?????????????????? Water Supply
Objective?????????????????????????????????? I8? To
ensure the community has access to water supply that meets current and future
demand
RESPONSIBLE
OFFICER??????????? Manager Water and Sewerage
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
I8.1
Provide a cost effective water supply
system at equitable charges
|
I8.1.1 Regular maintenance and
improvements to the system
|
???? Annual
operating cost/connection are competitive in the Local Government Comparators
???? Average
annual account/connection are competitive in the Local Government Comparators
|
???? Council?s
operating costs & charges are competitive in comparison to other similar
sized Councils
|
|
I8.2
Provide a quality water service
|
I8.2.1 Effective treatment and
maintenance of the system
I8.2.2 Timely responses to emergencies
|
???? 100%
compliance with Microbiological, chemical and Pesticide Guidelines
???? Staff
arrive within 2 hours
|
???? Compliance
obtained
???? Emergency
response times satisfactory
|
|
I8.3
Provide for future growth
|
I8.3.1 Construction of new infrastructure
that caters for growth
|
???? New urban
developments are able to be serviced
|
???? Water
supply is available to all new subdivision areas
|
|
I8.3.2 Construction of off-stream water storage
|
???? Progress
made against the Project Development Plan
|
???? Work has
proceeded to pre-construction phase.? EIA and concept design 90% complete
|
Principal Activity?????????????????? Sewerage
Objective?????????????????????????????????? I9? To
ensure that the community has a sewerage service that collects and treats waste
now and into the future
RESPONSIBLE
OFFICER??????????? Manager Water and Sewerage
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
I9.1
Provide a cost effective sewerage service
at equitable charges
|
I9.1.1 Regular maintenance and
improvements to the system
|
???? Annual
operating costs/connection are competitive in the Local Government
Comparators
???? Average
annual account/connection are competitive in the Local Government Comparators
|
???? Council?s
operating costs and charges are competitive in comparison to other similar
sized Councils
|
|
I9.2
Provide a quality sewerage service and
protection of the environment
|
I9.2.1 Effective treatment and
maintenance of the system
I9.2.2 Timely responses to emergencies
|
???? 100%
compliance with EPA requirements and licence conditions
???? Staff
arrive within 2 hours
|
???? A number
of non-conformances were recorded on individual licence parameters ? mainly
in Bowraville
|
|
I9.3
Provide for future growth
|
I9.3.1 Construction of new infrastructure
that caters for growth and changing standards
|
???? All new
developments are able to be services
|
???? Sewerage
reticulation is available to all new subdivision areas
|
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Leadership ? Today and Tomorrow
|
General
Purpose Committee - 19 May 2010
Quarterly Performance Review - 31 March 2009
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L1? Develop
strategic corporate and financial planning objectives that reflect the
reasonable expectations of the Community
RESPONSIBLE
OFFICER??????????? General Manager
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
L1.1
Ascertain community
values so as to prepare a long term strategy plan
|
L1.1.1 Undertake
community survey
|
?????? Community
survey undertaken in 2007 with results to be incorporated in Management Plan
for 2009/2014
?????? Community
survey to be carried out every three years
|
?????? Achieved
Additional
community surveys undertaken in November 2009 in relation to renewal of the environmental
levy and the community?s attitude to climate change.
?????? Budget
provision made for community survey in late 2010.
|
|
L1.2
Develop a long term strategic plan
for the community
|
L1.2.1 Identify community's main
priorities and expectations for the future and plan strategies for achieving
these goals
|
???? Community strategic
plan completed in 2008
|
???? Councillors sub
Committee reviewing the existing Management Plan, Objectives and Targets
|
|
L1.3
Develop a long term asset management
plan
|
L1.3.1 Implement an asset management
system to meet corporate, financial and community requirements for asset
maintenance, asset renewal and asset upgrades and asset acquisition
|
???? Manage through Asset
Management Committee
???? Asset revaluations
completed in accordance with Department of Local Government requirements
???? Develop Risk
Management Plans
|
???? Manager Asset
commenced in January 2010
???? Valuations of roads
and bridges due by 30/06/10
???? Risk management plan
completed
|
|
L1.4
Review Council's policies and
delegations
|
L1.4.1 Review and update policies and
delegations
|
???? Removing redundant
policies from the 250 which are currently on Council?s register during 2009
|
???? Ongoing
|
|
L1.5
Action recommendations arising out of
2007 Promoting Better Practice Review
|
L1.5.1 Action plan submitted to
Council for adoption
|
???? Progress in
accordance with Action Plan
|
???? Mostly complete.?
Progress report has been submitted to the Division of Local Government.
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L2? Refine
and maintain processes to deliver timely and accurate information to Council
and the Community
RESPONSIBLE
OFFICER??????????? General Manager
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
L2.1
Make management plan more accessible
to the public
|
Prepare summary of management plan to
be made available to the community via Council?s website and on request
|
???? Summary document is
prepared for 2009/2014 Management Plan
|
???? Summary of Capital
Works Program included with 2009/10 Rates Newsletter
|
|
L2.2
Advise community of Council
activities
|
Issue a newsletter with the 2009/2010
rates notice
|
???? Accurate and easy to
read newsletter issued with rates notice
|
???? Completed
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L3? Ensure
the timely provision of financial advice and information to support Council?s
decision making processes
RESPONSIBLE
OFFICER??????????? Manager Financial Services
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
L3.1
Prepare a long financial plan
|
L3.1.1? Prepare a 10 year financial
plan which incorporates estimates for growth in revenue and grants, planned
capital projects including asset management, and projected operational
expenditure
|
???? Plan ready for
consideration for 2009/2014 Management Plan contingent upon Asset Management
Plan
|
???? Manager Asset to
commence in January 2010. Manager of Assets commenced.
|
|
L3.2
Maximise return on investment
portfolio
|
L3.2.1? Invest funds not committed to
short term works and services in accordance with Council?s Policy and
strategy and independent advice incorporating amendments to Ministerial Order
as a result of Review of NSW Local Government Investments
|
???? Investment returns
comparable with benchmarks that are monitored and revised in light of current
economic climate in accordance with Council?s Investment Strategy
|
???? Returns for 2009/2010
exceeding original budget.
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L4? To
sustain a high level of customer satisfaction through consistent quality
service delivery
RESPONSIBLE
OFFICER??????????? General Manager
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
L4.1
Improve Customer Service
|
L4.1.1 Customer Service training for
front line staff and then all staff
L4.1.2 Full implementation and reporting
on Merit customer request system
|
?????? Customer
service training provided for front line staff by 1 July 2009
?????? Customer
service training for remaining staff by 31 December 2009
?????? Management
reporting on Merit customer request system by 1 July 2009
|
?????? Customer
Service Training undertaken for Tourism Volunteers and VIC Coordinator
?????? Existing
staff trained.? New staff put through a course
?????? Commenced
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L5? Implement
policies, procedures, practices and initiative in the workplace and public
environments to improve safety and protect Council?s assets
RESPONSIBLE
OFFICER??????????? Safety and Risk Officer
|
Strategy
|
Action
|
MEASUREMENT
TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
L5.1
Maintain a Strategic Risk Management
Program
|
Deliver relevant training and effective
awareness programs to staff on workplace safety
|
???? Induction
of staff
???? Number of
training and awareness programs conducted.? Introduction of Chemwatch with
ongoing training for all staff
???? Number of
work related claims or reported incidents
|
???? Completed
as required
???? Ongoing
awareness training with Plant Assessor, Chemwatch and Safety Systems
including SMP, EPM, SWMS, SOP?s.
???? 5
|
|
Conduct regular safety audits of work
sites
|
???? Ten (10)
safety audits conducted
???? Level of
compliance
???? Staff
awareness
|
???? Nil
conducted due to need to complete OH&S documentation first.
???? No
reported breaches
???? Ongoing
|
|
Develop and maintain relations with
external service providers to ensure legislative compliance and awareness of
latest developments in risk management
|
???? Attendance
at Risk Management Group and Safety Group meetings
???? Legislative
compliance
???? Policies
and procedures are reviewed in response to legislative requirements and
industry developments
|
???? Meetings
attended
???? No
reported breaches
???? As
required
|
|
Carry out risk assessment and analysis
|
???? Safety
Management Plans and Safe Work Methods Statements, Standard Operating
Procedures and Hazard Identification Forms under review
|
???? 95%
complete
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L6? Serve
the Council with current, cost effective and responsive information technology
RESPONSIBLE
OFFICER??????????? Manager Information Technology
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options completed or incomplete with
status comment)
|
|
L6.1
Investigate cost of replacing Council's
Fujitsu software
|
Assess alternative software products
|
???? Select a
preferred tenderer for the replacement of the Fujitsu software by 1 July 2009
???? Implementation
of replacement software by 30 June 2010
|
???? Preferred
Tenderer selected and contracts completed
???? Implementation
commenced and expected go-live date 5 July 2010
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L7? Implement
and maintain appropriate human resource management practices to provide human
resources management
RESPONSIBLE
OFFICER??????????? Manager Human Resources
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
L7.1
Enhance Council?s ability to attract and
retain quality staff
|
L7.1.1 Implementation of a Work Force
Plan
L7.1.2 Use benchmark data to develop
regionally competitive remuneration packages for positions where there is a
national skills shortage
|
???? Retention
rates increase over time
|
???? Complete
???? Complete
|
|
L7.2
Enhance skill levels
|
L7.2.1 Increase the number of Operations
staff to have a truck licence and/or plant operator ticket by 3 each year
L7.2.2 Prepare organisation-wide training
plan
L7.2.3 Implement ongoing staff training
and development activities in accordance with training plan and budget
|
???? Staff have
the capabilities to meet service delivery priorities
|
???? Ongoing
???? Complete
???? Ongoing
|
|
L7.3
Improve staff morale
|
L7.3.1 Conduct an employee opinion survey
every 4 years
L7.3.2 Communicate and consult with staff
via mechanisms such as staff meetings, Consultative Committee, OH&S
Committee, staff noticeboards etc
L7.3.3 Implement ongoing staff training
and development activities
|
???? Desired
actions emanating from the employee opinion survey conducted in 2009 are
implemented
???? Employees
are actively involved in organisational change processes
???? Employees
have the skills to adapt to changes in legislation and technology
|
???? Action
plan complete; actions underway and being monitored by Consultative Committee
???? Ongoing
???? Ongoing
|
Principal Activity?????????????????? Administration
Objective?????????????????????????????????? L8 To
provide a cost effective plant management service to Council incorporating
plant replacement and maintenance service
RESPONSIBLE
OFFICER??????????? Manager Civil Works, Manager Assets
|
Strategy
|
Action
|
MEASUREMENT TOOLS & KPI?s
|
Achievement
(Options
completed or incomplete with status comment)
|
|
L8.1
Replace plant at the most cost effective
time
|
L8.1.1 Identify replacement in a 20 year
rolling program
L8.1.2 Establish and maintain a Plant
Replacement Reserve
|
?????? 20 year
plan reviewed annually in February and Funds allocated in accordance with 20
year plan in the annual budget
|
?????? Completed
during budget preparations
|
|
L8.2
Maintain an adequate level of plant
utilisation, operating costs and income
|
L8.2.1 Minimise downtime
L8.2.2 Monitor plant operating costs
|
???? Stand down
time compared to previous period
???? Review
costs quarterly
|
???? Deferred
pending implementation of Authority System
|
|
L8.2.4 Reasonable level of income
|
???? Annual
review of rates
???? Quarterly
income assessment
|
???? Rates
reviewed in conjunction with implementation of Authority System
|
|
L8.3
Have plant available for use on each
working day as required
|
L8.3.1 Maintain a mechanical workshop and
associated staff and equipment
L8.3.2 Ensure all plant and vehicle items
are inspected for RTA registration
|
???? Workshop
in place and staffed
???? Inspections
completed in February
|
???? Not due
???? Completed
|
?
|
General Purpose Committee
|
19 May 2010
|
General Manager's Report
ITEM 8.2????? SF624????????????? 190510???????? Proposed Memorandum of Understanding with the
Northern Rivers Catchment Management Authority
AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????
|
Summary:
This report
was deferred from 19 November 2009 General Purpose Committee so that Council could invite Northern Rivers Catchment Management
Authority to address Council with regard to what the Memorandum of
Understanding involves and issues relating to the Blueprint.
The Northern
Rivers CMA proposes that Council and the CMA enter into an agreement based on
a set of principles for a coordinated regional approach to managing natural
resources, to define the roles of each organisation, to promote information
sharing and investment and to publicly demonstrate our intent to work
together.? The agreement would be in the form of a memorandum of
understanding (MOU).
The effective
management of natural resources, and particularly our river system, does
require a coordinated approach by relevant government agencies.? For this
reason, Council should enter into the MOU for an initial period of 3 years.
|
|
Recommendation:
That
Council enter into a Memorandum of Understanding with the Northern Rivers
Catchment Management Authority as proposed in their letter of 22 September
2009.
|
OPTIONS:
Council can either enter into the Memorandum of Understanding (MOU)
as proposed or suggest amendments or not enter into any MOU.
DISCUSSION:
Council has received the attached letter from the
General Manager of the Northern Rivers Catchment management Authority (CMA).
The Northern Rivers CMA proposed that Council and the CMA enter into
an agreement based on a set of principles for a coordinated regional approach
to managing natural resources, to define the roles of each organisation, to
promote information sharing and investment and to publicly demonstrate our
intent to work together.? The agreement would be in the form of a memorandum of
understanding (MOU).
The proposed MOU is attached.? It is in the form of a
general statement of intent that is founded on the desire of both parties to
facilitate the effective management of natural resources by working in
partnership.? It does not require council to make any financial commitment nor
does it obligate Council to determine any matters in any particular way.
The effective management of natural resources and, in particular,
our river systems, does require a coordinated approach by relevant government
agencies.? For this reason Council should enter into the MOU for an initial
term of three (3) years.
CONSULTATION:
There has been consultation with the Northern Rivers CMA.
SUSTAINABILITY ASSESSMENT:
Environment
A coordinated approach to the management of natural resources will
result in a positive outcome for the environment.
Social
There are no social implications.? The Northern Rivers CMA operates
in a consultative manner and it's difficult to perceive any adverse social
outcomes.
Economic
A coordinated approach to natural resources management should not
have any adverse economic implications.? In fact the reverse should be the
case.
Risk
There are no identified risks.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
There is no direct or indirect impact on budgets.
Source of fund and any variance to working funds
There is no impact on working funds.
Attachments:
|
1View
|
25217/2009 - Letter and Proposed
Memorandum of Understanding
|
|
??
|
General Purpose
Committee - 19 May 2010
Proposed Memorandum of Understanding with
the Northern Rivers Catchment Management Authority
|
??
|
General Purpose Committee
|
19 May 2010
|
Director Environment & Planning's Report
ITEM 9.1????? SF1031??????????? 190510???????? Report on Draft Local Approvals Policy -
Exemption to obtain Section 68 Approvals under Local Government Act 1993
AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????
|
Summary:
Subject:?????????? Draft Local Approvals Policy ? Exemption to obtain Section 68
Approvals under Local Government Act 1993 for
stormwater drainage from buildings, structures and disposal of waste water
from swimming and spa pools on large rural properties in excess of 20ha in area
Section 68
Part B (5) of the Local Government Act 1993 requires an approval to carry out
stormwater drainage work.
Where Council
is not the nominated Principal Certifying Authority (PCA), or the
construction work is exempt development, council staff resources are required
to issue section 68 approvals for storm water and backwash trenches for
swimming pool waste water and carry out compliance inspections of these
works.
The purpose of
this Local Approval Policy is to exempt larger rural properties owners from
the need to obtain approvals under Section 68 of the Local Government Act
1993 subject to conditions.
|
|
Recommendation:
1????????? Draft Local Approval Policy to
exempt the need for approvals under section 68 of the Local Government Act
1993 for the on-site disposal of stormwater and swimming pool waste water on
rural properties greater in area than 20ha be publicly exhibited in
accordance with the provision of Section 160 of the Local Government Act
1993, for a period of 28 days and a period of 14 days for the receipt of any
public submissions,
2????????? Draft
Local Approvals Policy be exhibited on Council?s website.
3????????? The
draft policy be circulated to the three (3) Private Certifiers operating
within the Shire.
|
OPTIONS:
1????????? Not adopt the Local Approval Policy and
require Section 68 approvals for all storm water disposal systems and swimming
pool backwash systems for large rural properties, or
2????????? Vary the draft policy to increase or
reduce the size of rural properties to which the policy applies.
DISCUSSION:
The draft policy will require assessment of the storm
water and swimming pool disposal system by the nominated Principal Certifying
Authority (PCA) as part of the approval process or the principal contractor or
property owner where the development is exempt.
The Draft Local
Approval Policy will also reduce demands on Council authorised officer for the
need to travel to more isolated areas of the shire to undertake compliance
inspections of any storm water and swimming pool drainage water disposal
systems when Council is not the PCA.
Non compliance
issues may be dealt with under the orders provision of the Local Government Act
1993 Section 124 Order No 11.
CONSULTATION:
Director of Planning & Environment
Representative of NSW Department of Planning
SUSTAINABILITY ASSESSMENT:
Environment
The draft policy
will require assessment of any proposed drainage systems associated with storm
water and swimming pool waste waters as part of any Construction Certificate,
Complying Development Certificate by the PCA or where the work is exempt
development as set out in the State Environmental Planning Policy for exempt
and complying developments. The conditions of assessment set out in the policy
will provide safe guards for the local environment.
Social
The draft policy
is not expected to have any social impacts.
Economic
The draft policy
will have a small economic impact, being a reduction in cost to the property
owner, being the Section 68 fee normally paid to Council to obtain an approval.
It is noted that applications for Section 68 Approvals have not been applied
for in the past for many rural development activities.
Risk
The draft policy
will not create any greater risk to the environment as the responsibility of
assessment and compliance will be with the PCA, either a Private Certifier or
Council?s Building Surveyor.
FINANCIAL
IMPLICATIONS:
Direct and indirect impact on current and future budgets
The Draft Policy will have minimal impact on the current budget as
Section 68 approvals have not been charged in the past where drainage systems
for waste water drainage from swimming pools and stormwater drainage from
buildings have not been required for rural properties.
Source of fund and any variance to working funds
Not expected to
have an impact on the level of working funds due to fees not being charged in
the past.
Attachments:
|
1View
|
6564/2010 - DRAFT Local Approval Policy -
Exemption for approvals
|
|
|
2View
|
8473/2010 - Comments on Local Approvals
Policy Section 68 - Cr Flack
|
|
|
3View
|
9988/2010 - Comments on Local Approvals
Policy - Section 68 - Cr Smyth
|
|
??
|
General Purpose
Committee - 19 May 2010
Report on Draft Local Approvals Policy -
Exemption to obtain Section 68 Approvals under Local Government Act 1993
|
|
|
NAMBUCCA SHIRE COUNCIL
LOCAL APPROVALS POLICY ? EXEMPTION TO
OBTAIN SECTION 68 APPROVALS UNDER THE LOCAL GOVERNMENT ACT 1993 FOR
STORMWATER DRAINAGE FROM BUILDINGS, STRUCTURES AND DISPOSAL OF WASTE WATER
FROM SWIMMING AND SPA POOLS ON LARGE RURAL PROPERTIES IN EXCESS OF 20HA IN
AREA
|
|
Function:?
Environment and Planning
|
Adopted: 20 May 2010
Last
reviewed:?
|
Our Vision
Nambucca Valley ~ Living at its best
Our Mission Statement
?The Nambucca Valley will value and protect its natural
environment, maintain its assets and infrastructure and develop opportunities
for its people.?
1.0?????? Policy objective
The objectives of
this policy are to:
?
a????????? specify the
conditions whereby stormwater and waste water disposal from swimming & spa
pools are exempt from obtaining an approval under section 68 of the Local
Government Act for Exempt Developments, Complying Developments Certificates and
Construction Certificates;
b????????? specify what
assessment process is required to be undertaken and by whom to comply with this
policy;
c????????? specify other
legislation and guidelines that must be complied with as part of this policy;
d????????? outline circumstances
when the policy may not apply;
e????????? identify
documentation to be submitted to Principal Certifying Authority (PCA) to comply
with the policy; and
f?????????? provide a
mechanism for response where non-compliance issues with the policy are
detected.
2.0?????? Related
legislation
??????????? This policy is
to apply for exempt and complying developments undertaken under Council?s
Development Control Plan for Exempt and Complying Developments, State Codes
(SEPP Exempt and Complying Developments Codes), Construction Certificates,
under the EP&A Act 1979 and Regulations 2000, where the drainage and waste
water disposal system have been approved as part of a development consent.
??????????? Drainage pipes
are installed and used in accordance with the manufacturer?s Specification and
AS 3500 ? 2003, Part 3.
3.0?????? Definitions
3.1?????? Large rural property ? relates to property title sized 20ha or
greater in area.
??????????? On-site
storage facility ?
includes the following structures; rainwater tanks, gutter storage facilities,
landscape ponds, earth storage dams or reservoir created to contain and hold
stormwater and swimming pool drainage water on a property.
4.0?????? Policy
statement
4.1?????? This policy has been prepared to exempt the
need to obtain an approval under Section 68 Part 5 of the Local Government Act
1993 to carry out stormwater drainage work associated with buildings,
structures and waste water disposal systems associated with swimming and spa
pools on large rural and rural-residential properties within the Shire.
5.0?????? Conditions that
allow the exemption to be permitted
5.1?????? Roof water and rain water tank overflows:
i???????? buildings, structures located a minimum of
5m clear of any property boundary or right-of-carriageway;
ii???????? drainage pipes and disposal trenches to be
a minimum of 5m off any boundary, right-of-carriageway or access road, with
water to be dispersed so as to not create a nuisance to any neighbour?s
property;
iii??????? all dispersion points of drainage water to
the ground are to be protected against damage from mowers and other plant and
equipment and provided with protection to prevent erosion to receiving natural
drainage lines;
iv??????? pipe work is to direct drainage water a
minimum of three (3) metres away from any building/structure?s footings and
disperse water in a manner to avoid water ponding and creating breeding areas
for mosquitoes and other insects;
v??????? all drainage water is to be disposed of to
avoid discharge across any existing on-site sewerage management system disposal
area. This includes any overflow pipes from an on-site storage facility;
vi??????? Complying
Development and Construction Certificate drainage plans assessment and
compliance to be undertaken by the Principal Certifying Authority;
vii?????? water containing chemicals is not to be
discharged to natural water courses unless treated to neutralise the chemical
content, this includes chlorinated pool water, when backwashing filters and
emptying pools. Water is to be tested before discharged to land to ensure it
contains no harmful chemicals. Results of tests are to be provided to the Principal
Certifying Authority or retained by the property owner where works are deemed
to be exempt;
viii????? prior to issuing
an Occupation Certificate a works as executed plan of all drainage lines and
associated works is to be submitted to the Principal Certifying Authority;
ix??????? where buildings
are constructed as exempt development, the stormwater drainage design and
installation is to be undertaken by the principal contractor or the property
owner to ensure compliance with sections 5.1-5.8 above.
5.2?????? Backwash waste water and water from swimming
pools:
i???????? pools and spas to
be located a minimum of five (5) metres clear of any property boundary or
right-of-carriageway;
ii???????? water containing
chemicals is not to be discharged to surface drainage lines that will permit
flows into natural waterways, unless pool water has been treated to neutralise
the chemical content;
iii??????? when discharging
of pool water is undertaken, the water is to drain slowly so that it soaks into
the ground with minimal ponding and without running off the property, or
causing flooding issues;
iv??????? all regular
backwash water is to be disposed of to a trench with a suitable filter bag or
device on the entry to the trench;
v??????? surface drainage
water from around pool area is to be disposed of to subsurface trench on-site
and not disposed of above ground.
6.0?????? History
The requirements to obtain approval to undertake
stormwater drainage works are set out under Section 68 Part B of the Local
Government Act 1993 with Council as the authorised authority.
The option to provide an exemption to the provisions
of section 68 may be provided in a Local Approvals Policy adopted by Council.
The introduction of Exempt & Complying
Developments and deregulation of the building construction approval process has
created circumstances where Council is required to assess applications under
Section 68 of the Local Government Act 1993 for stormwater drainage and to
attend compliance inspections at sites where all other components of the
building project are either exempt or being attended to by a private certifier.
It is considered the impacts of drainage works on
larger rural properties will have minimum impact on neighbouring properties
when undertaken in accordance with this policy.
The policy will reduce the demands on Council?s
Building Surveyors to attend isolated rural sites to carry out drainage
compliance inspections when works are under the control of a Private Certifier
or are exempt development works.
---oo0oo---
?
|
General Purpose
Committee - 19 May 2010
Report on Draft Local Approvals Policy -
Exemption to obtain Section 68 Approvals under Local Government Act 1993
|
Comments
in regard to Local Approvals policy ? exempt under s68 LGA 1993 from Cr
Flack 5/4/10
|
Page Number
|
Proposed
Changes/Comments/Questions
|
Staff Response
|
|
5.4
|
This section refers to pipe work
directing drainage a minimum of 3 metres from buildings but no reference of
distances from water course, water bodies or wetlands.
|
This condition is to protect the
integrity of building foundations/ footings. See changes to 5.6
|
|
Section
5.6
|
This clause is far
to open.? What is a ?large volume??? By default this clause allows smaller
(than large) amounts of chemically pollution water to be discharged into a
watercourse!? This is absolutely unacceptable.? It is unacceptable to
discharge any drainage water directly into a water course - thermal
pollution, sediment pollution are all issues not just chemical pollution.
This section must be specific.? Aren?t there EPA requirements involved here
also?
We should require
proof that any chemically polluted water has been appropriately treated prior
to discharge anywhere.
|
Revised Section 5 to separate
conditions that apply to roof/ stormwater from swimming pool waste/drainage
waste.
|
?
|
General Purpose
Committee - 19 May 2010
Report on Draft Local Approvals Policy -
Exemption to obtain Section 68 Approvals under Local Government Act 1993
|
Comments
in regard to LOCAL APPROVALS POLICY ? EXEMPTION UNDER S.68 OF THE LOCAL
GOVERNMENT ACT?? from Cr Anne Smyth
|
Page Number
|
Proposed
Changes/Comments/Questions
|
Staff Response
|
|
1
|
1.0 ?e?? and? f
Should begin with a verb to be
consistent with a,b,c,d
e ? suggest? the word ?identify? or
other suitable word be used to commence the sentence
f ? suggest? ?provide a mechanism
for ??? or another suitable phrase be used to commence the sentence
|
Done
|
|
2
|
2.0? Related
legislation
First paragraph ? Does not read
well.? Seems to be a word missing in the first line?
Second paragraph ? ?manufactures?
should be replaced with ?manufacturer?s??
|
Done
|
|
2
|
5.0 Conditions that permit the
exemption to be permitted
Suggest replacing ?permit? with an
alternative word, such as ?allow?, so that the sentence reads better.
|
Done
|
|
2
|
5.1?
First line - ?Buildings? rather
than ?Building?
Second line ? ?right of
carriageway.??? Suggest? hyphenating, so there is consistency throughout the
policy, i.e. ?right-of-carriageway?
|
Done
|
|
2
|
5.4
Second line ? replace ?dispersed?
with ?to disperse?
|
Done
|
|
2
|
5.5
This should be two sentences:?
needs a full-stop after ?area?.?
|
Done
|
|
3
|
5.9
Suggest rewording the first line to
?Where buildings are constructed as exempt development, the stormwater
drainage design and ?.??
|
Done
|
|
3
|
6.0? History
First line ? replace the word ?is?
with ?are?
Third paragraph, fourth line ?
suggest rewording to ?attend compliance inspections at sites where all? other
components ??
Final paragraph, first line ? the
last word should be ?sites? not ?site?
|
Done
|
?
|
General Purpose Committee
|
19 May 2010
|
Director Environment & Planning's Report
ITEM 9.2????? SF57??????????????? 190510???????? Report on Draft Nambucca Shire Legionella
Management Plan
AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building ????????
|
Summary:
Council has
recording and compliance inspection responsibilities under the provisions of
the Public Health Act 1991 and Public Health (Microbial Control) Regulations
2000 to register and ensure any Air Handling Systems, Hot Water & Warm
Water Systems and Water Cooling Systems are being maintained to avoid
Legionella outbreaks. The types of systems are usually associated with large
shopping complexes, Public Office & Hospital Buildings and Aged Care Facilities.
Council
currently has two (2) systems registered in the shire with letters being
issued to other premises which may have installed systems that need to
register.
|
|
Recommendation:
1????????? The draft Legionella Management Plan
be adopted.
2????????? The Regional Office of the North Coast Area Health Service in Port Macquarie be notified of Council?s resolution.
|
OPTIONS:
1??????? Not
adopt the Legionella Management Plan
2??????? Adopt
the Legionella Management Plan
DISCUSSION:
Through the Mid
North Coast Regional Public Health Committee a decision was taken by the member
Councils to have the HSW Health (Public Health Section) develop a draft Region
Management Plan for distribution to member councils for consideration and
adoption.
Council?s
obligations under the Public Health Act 1991 and Public Health (Microbial
Control) Regulation 2002 are the same for all Local Government Authorities,
with the only variation being the number and type of systems each Local
Government Area has to record and undertake compliance inspections on.
Council
currently has two premises registered with possible three or four premises that
may need to register systems. Correspondence has been issued to these premises
to advise them of the regulations and to ascertain if they have any systems
that need to be registered with Council.
A new electronic
register has been established for the systems previously registered with
Council.
CONSULTATION:
NSW Health Department ? Regional Office Port Macquarie Environmental Public Health Unit
Mid North Coast Regional Public Health Group
SUSTAINABILITY ASSESSMENT:
Environment
The Management
Plan provides Council with uniform procedures to comply with its
responsibilities when dealing with statutory requirements under the Public
Health Act & Regulation when dealing with Legionella issues.
Social
The social
impacts of an outbreak of Legionnaires disease in a system can have major
implications and potential death risks for members of the public. Maintenance
of these systems is the best preventative measure to reduce potential problems
from microbial disease within air handling, warm & hot water systems and
water cooling towers.
Economic
Any outbreak of
disease within a system can have a major impact, especially if it is a shopping
complex and the centre has to be closed until the air handling or water cooling
system can be cleaned and disinfected.
Risk
There is no risk
associated with the adoption of the draft Management Plan, however there are
some very serious risks associated with managing any outbreak of Legionella
disease in an air handling, warm and hot water system and cooling towers.
FINANCIAL
IMPLICATIONS:
Direct and indirect impact on current and future budgets
The adoption of the management plan will have no impact on Council?s
budget. Should there be any outbreaks of disease in a registered system then
Council?s authorise officers would be involved in ongoing inspections and
sampling until the system is given the all clear and allowed to be put back in
operation. These activities would be undertaken with the assistance of the
Public Health Environmental Unit staff and the property owner or management of
the facility.
Council?s draft fees & charges for 2010/11 has been modified to
include an inspection fee where Council staff carry out any inspections on
registered systems.
Source of fund and any variance to working funds
No variations to
working funds are anticipated due to the adoption of the draft management plan.
Attachments:
|
1View
|
?- CIRCULARISED DOCUMENT - Draft
Legionalla Management Plan
|
|
|
2View
|
9987/2010 - Comments re Legionella
Management Plan - Cr Smyth
|
|
|
3View
|
8481/2010 - Comments on Draft? Legionella
Management Plan - Flack
|
|
??
|
General Purpose
Committee - 19 May 2010
Report on Draft Nambucca Shire Legionella
Management Plan
|
Placeholder for Attachment 1
Report on Draft Nambucca Shire
Legionella Management Plan
CIRCULARISED DOCUMENT - Draft Legionalla
Management Plan
??Pages
?
|
General Purpose
Committee - 19 May 2010
Report on Draft Nambucca Shire Legionella
Management Plan
|
Comments
in regard to LEGIONELLA MANAGEMENT PLAN ?from Cr Anne Smyth
|
Page Number
|
Proposed
Changes/Comments/Questions
|
Staff Response
|
|
3
|
Second paragraph, second line -
Change ?compliment? to ?complement?
|
Done
|
|
3
|
4.2? Monitoring and Inspections
Last line ?
Suggest adding a comma after the
word ?warranted?
|
Done
|
|
4
|
4.3? Reporting
Requirements
Third line ?
Add the word ?and? after the words
??previous financial year?
|
Done
|
|
?????????? 4
|
4.4? Notifying NSW Health of
Failures or Potential Risks
Third line ?
Delete the words ??when there is??
and replace with ?have? or ?indicate? (sentence does not make sense as it now
reads).
|
Done
|
|
6
|
First paragraph, third line ?
The word? council should be
replaced with the word? Council?s
|
Done
|
|
6
|
Third paragraph
First line ?
Suggest a comma after the word
?instances? and a further comma after the word ?Council?.
Suggest adding the word ?that?
after the word ?important?
Third line ?
Suggest a comma be added after the
word ?premises?
|
Done
|
|
|
THE SPELLING OF THE WORD ?COUNCIL?
SHOULD BE CONSISTENT THROUGHOUT THE MANAGEMENT PLAN, I.E. WITH AN UPPER-CASE
?C?
|
Done
|
?
|
General Purpose
Committee - 19 May 2010
Report on Draft Nambucca Shire Legionella
Management Plan
|
Comments
in regard to draft Legionella MP from Cr Flack 5/4/10
|
Page Number
|
Proposed
Changes/Comments/Questions
|
Staff Response
|
|
2?? 1.5, last sentence
|
Should read ?widely felt??
|
Done
|
|
2
2.0
Background
|
I think the last sentence needs to be clearer given the subject
and the importance of understanding transmission.? Whilst ?aerosols? may be
the technical term for transmission mode, in plain English that could mean
deodorant or hairspray to some.? Suggest transmission is dealt with in a
separate para and such as:
Legionella
bacteria are generally transmitted through inhalation of contaminated
airborne droplets of water.? No human-to-human transmission has ever been
recorded.
|
Done
Has been included
|
|
4
4.4
|
Second sentence needs fixing up.
|
Done
|
|
P 5
& 6
5.3
|
This section refers to things
Council should do or are encouraged to do.? It would be helpful to know who
is doing the encouraging.? This policy should be clear about exactly what
Council is doing, eg do we have a kit of any sort?? If so we should stipulate
what it contains, where it is kept and what officer is responsible (position
not name).? Likewise the ?list of resources which could be used during an
outbreak investigation? ? do we have one.? If not we should develop one.
|
Encouraging is done by
Director-General Department of Health -Local Public Health Unit is support
agency.
A stand alone kit has not been set
aside, currently being prepared.
|
|
P 7
6.0
|
Likewise this section refers to all
the ?shoulds? and ?mays? but does not provide clear information about what
Council does or will actually do.? This section needs to be more specific
about what we do do and then what we will aim to do given adequate resources
etc.? Likewise the actual process of reviewing should be spelt out ? rather
than how Council should or might review, without the specifics this section
of the? policy amounts to information only.
|
Specific functions which Council
must undertake are set down under the Public Health Act and Regulation review
and audit of the Plan and procedures is not mandatory under the Legislation
but is suggested as best practice in paragraph 4 (Section 6.0), page 7
|
?
|
General Purpose Committee
|
19 May 2010
|
Director Environment & Planning's Report
ITEM 9.3????? SF46??????????????? 190510???????? Report on Strategic Management Plans for
Nambucca Heads, Macksville and Bowraville Cemeteries
AUTHOR/ENQUIRIES:???? Phillip Gall, Manager Health and Building; Greg Meyers, Director Environment and Planning ????????
|
Summary:
Insite
Planning have been engaged to undertake a review of Council?s cemeteries at
Nambucca Heads, Macksville and Bowraville with the view of developing a
strategic management plan to address the following key points:
??? Identify areas for future development for burial plots in each
cemetery
??? Maximise the useable area, while providing access, drainage and
landscaping
??? Identify suitable areas for parking and future columbarium
facilities
??? Plan for future expansion of the cemeteries using
non-denominational sections in each cemetery
??? Determine suitable areas and options for possible development for
specialised facilities
??? Provision of special needs burial areas
??? Options for beam or placement slabs for monumental/plaques in
future stages
??? Provide cost estimates to undertake stage development of each
cemetery expansion program
??? Options for computerised records of plans and registers for burial
plots and columbarium niches
??? OH&S options for handling dangerous monuments within the
cemeteries in relation to public safety
The draft
cemetery strategic management plan has been completed by the consultant for
specific cemetery sites and concept Master Plans for future development of
each cemetery.
The management
plan incorporates new draft procedures, a draft policy and draft agreement
for external agencies who may wish to undertake works within the cemeteries.
There are
issues that Council needs to provide input into the draft procedures, policy
and agreement which have been provided by the consultant. The key issues are:
i?????????? Consider Appendix A the draft
Requirements for Works within Council Cemeteries by External Agents,
ii?????????? Appendix B draft Cemetery Policy,
iii????????? Appendix C draft Cemetery Procedures,
iv????????? Consider the establishment of a Muslim
section in one of the local cemeteries,
v?????????? Consider the operation of new areas in
each cemetery to non denominational with central concrete beams to allow
interments either side of the beams. The beams will delineate the line for
future grave excavation and minimise the loss of space due to graves being
excavated off alignment. Headstone monuments/plaques to be erected on the
beam and remainder of the grave is left natural to grass over and maintained
by mowing.
Councillor
Moran submitted a notice of motion to Council?s meeting on 18 February 2010
and Council resolved in the following:
?Council investigate the number of sites remaining in the Catholic
section and all other sections of the Macksville Cemetery?.
|
|
Recommendation:
1????????? That Council not establish a separate
Muslim section in any of its cemeteries.
2????????? That the following principle be
included in the Policy, under Section 4.0 Principles:
To provide a cost effective and sustainable cemetery service
within Nambucca Shire Council.
3????????? The Draft Cemetery Policy be placed
on public exhibition for a period of twenty eight (28) days with a further
period of fourteen (14) days for submissions in accordance with Section 160
of the Local Government Act 1993.
4????????? New non-denominational sections be
developed in the following areas of each cemetery:
Nambucca Heads ? The northern end of
the existing cemetery area be considered for expansion of the current
non-denominational section of the cemetery.
Macksville ? Eastern area of cemetery
pass the northern prolongation of Hodge Street, north of Gillett Place.
Consideration be given to establishing an alternate service access road to
the cemetery off Hodge Street to delineate the beginning of the new
multi-denominational area.
??????????? Bowraville ? A non-denominational
area be considered for the western area of the cemetery.
5????????? The method of interment in the new
non-denominational areas shall be of double depth and either side of a
pre-constructed concrete beam, which will allow for the erection of
headstones/monuments or plaques.
6????????? The Draft Cemetery Strategic
Management Plan be exhibited on Council?s website for twenty eight (28) days
and the local Funeral Directors be advised of the draft plan and seek any
comments.
7????????? Enquiries be made through the NSW
Heritage Council and National Trust by Council?s Grants Officer to ascertain
what funds may be available to assist with the following works:
a??????? Restoration of any dangerous grave
sites and monuments within the cemeteries.
b??????? Preparation of Conservation Management
Plans for the three (3) cemeteries.
8????????? Consideration be given to
establishing a reserve fund for future capital works within the cemeteries,
with a maximum allocation on an annual basis of $10,000 from any surplus
created from income over expenditure relating to the cemetery operations.
9????????? Council consider becoming a member of
the NSW Cemetery and Crematoria Association at an annual membership cost of
$505.
|
OPTIONS:
1????????? Take no action and allow the development
and use of the cemeteries to continue in an add hoc way.
2????????? Determine a strategy for the future
development of the cemeteries to maximise the useable area within each cemetery
and ensure adequate facilities are provided.
3????????? Introduce a suitable management strategy
to address Council?s obligations and ensure all financial, OH&S matters are
being addressed.
4????????? Not
become a financial member of the NSW Cemetery and Crematoria Association
DISCUSSION:
Local Government
became responsible for the care control and management of public cemeteries in
1968 under the Local Government Act 1919.
The level of
details and accuracy of records varies depending on who controlled the
cemeteries prior to Council taking over responsibility of administering the
cemeteries.
Council holds
paper copies of plans of each of the cemeteries denominational areas, computer
records and other registers and miscellaneous documents.
The report
highlights several options for each cemetery which will require further design
work and costings before Council will be in a position to consider priorities,
ongoing works programs and availability of funds.
The draft report
has identified that each cemetery area based on current and historic burial
rates have in excess of thirty (30) years of burial capacity. The ability to
maximise the available land will depend on stricter controls over the layout of
future areas to be developed and possibly require earth works on the steeper
slopes to provide level sites for burial sites and access.
?
The adoption of
new cemetery procedures, the draft policy and establishing new external agents
agreements will assist in maintaining controls over the development of burial
sites, OH&S issues and ensuring vacant lands are utilised to there
potential while developing designs for the new expansion areas.
Council has
recently been made aware that there are some activities being undertaken within
the cemeteries which require approvals and these approvals have not been sort
prior to works and burials being undertaken.
Additional work
has been undertaken by staff to assess the availability of useable land within
the Catholic section at the Macksville cemetery. Preliminary investigations
have revealed that in excess of fifty (50) spaces are available in this section
for use. These sites are located adjacent to the Seven Day Adventist section
and on the slope on the northern side of the Catholic section.
There is a need
to undertake some minor clearing of vegetation (lantana) and lopping of lower
tree limbs along with minor earth works to clear surplus soil around the base
of the trees to open up area for additional spaces. These works are expected to
be achieved under current maintenance funding.
The maps
provided to Council at the change over period in the late 1960?s are
diagrammatic only and do not represent accurate lay outs of graves within the
denominational areas. Considerable land has been wasted in some of the
denominational areas with graves being dug off alignment and un useable space
being created between rows. Tighter controls over grave digging operations are
required to ensure future space is conserved within the existing denominational
area.?
The Draft
Strategic Management Plan does address the benefits of Council becoming a
member of the peak body.
One of the Local
Funeral Directors has been advised that the report has been commissioned for
the cemetery operations and future expansion programs.
CONSULTATION:
Director of Environment and Planning
Consultants - Insite Planning
Manager of Finance
Council staff responsible for cemetery administration
Council works staff
Lismore City Council Cemetery Administration staff
SUSTAINABILITY ASSESSMENT:
Environment
Ensure future
development areas are designed to have adequate access, drainage, be above any
possible localised flood levels.
Social
That internment
options are considered when looking at future designs for expansion of each
cemetery area to maximise the community?s expectation when looking to intern
bodies and ashes within each cemetery.
There is a
recommendation to look at non denominational areas within the cemeteries which
will accommodate future expansion of the cemetery areas. This may draw comment
form the community when the plan is exhibited.
Economic
To ensure future
sections of each cemetery are designed to maximise the yield of burial sites,
provide areas that can easily be maintained and OH&S issues can be
addressed and minimise risk to Council and the general public when accessing
the cemetery areas.
Financial
management is clearly defined to maximise future income and procedures are
clearly outlined for agents using the cemetery areas to avoid any loss of
income.
Risk
OH&S risks
exist due to deteriorating monuments/headstone and collapsed slabs over burial
sites. Early records prior to Council taking control of cemeteries are sketchy,
which makes it difficult and time consuming for staff to locate next-of-kin to
attend to the many old monuments which require maintenance.
FINANCIAL
IMPLICATIONS:
Direct and indirect impact on current and future budgets
There is a direct impact on Council?s annual management plan with
limited funds available for development works.
Funds have been allocated over the past five (5) years to have
various improvements works undertaken in the Nambucca Heads to deal with
drainage and internal road works and in all other cemeteries to have sectional
signs erected. New columbarium walls have also be erected at Nambucca Heads
& Eungai Creek (Unkya) cemeteries over this period.
There are internal road access and drainage issues in areas of the
Macksville cemetery that need consideration along with perimeter fencing issues
at all cemeteries.
Source of fund and any variance to working funds
Setting up a
reserve fund where annual operating surpluses are achieved from the cemetery
operations, and seeking grant funds from State and National funding sources.
Attachments:
|
1View
|
6543/2010 - DRAFT Cemetery Policy
|
|
|
2View
|
7123/2010 - Request for Muslim Burial
Sites
|
|
|
3View
|
9116/2010 - Comments on Cemetery Policy -
Cr Smyth
|
|
??
|
General Purpose
Committee - 19 May 2010
Report on Strategic Management Plans for
Nambucca Heads, Macksville and Bowraville Cemeteries
|
|
|
NAMBUCCA SHIRE COUNCIL
CEMETERY POLICY
|
|
Function:
Environment and Planning Department
|
Adopted: 20 May 2010
Last
reviewed:
|
Our Vision
Nambucca Valley ~ Living at its best
Our Mission Statement
?The Nambucca Valley will value and protect its natural
environment, maintain its assets and infrastructure and develop opportunities
for its people.?
1.0???? Introduction
Under the Local
Government Act 1993, the Public Health (Disposal of Bodies) Regulation 2002 and
the Local Government Control of Cemeteries Amendment Act 1966 Council as a cemetery
authority is required to establish policies and procedures in regards to the
control of the management and operation of Council?s cemeteries. The Nambucca
Shire Council policy outlines the overall principles that underpin how Council
manages its cemeteries in order to comply with legislative requirements and to
provide a dignified and responsive cemetery and memorialisation service to the
community. This policy applies to all cemeteries under the care, control and
management of Nambucca Shire Council.
2.0???? Policy
objective
To provide a
dignified and responsive cemetery and memorialisation service to the community.
3.0???? Related
legislation
?????????????? Local
Government Act, 1993
?????????????? Local
Government Control of Cemeteries Amendment Act, 1966
?????????????? Public
Health Act, 1991
?????????????? Public
Health (Disposal of Bodies) Regulations, 2002
?????????????? Occupational
Health and Safety Act, 2000
?????????????? Privacy
and Personal Information Act, 1998
?????????????? State
Records Act, 1998
?????????????? Heritage
Act, 1977
?????????????? Conversion
of Cemeteries Act, 1974
?????????????? Coroners
Act, 1980
?????????????? Births,
Deaths and Marriages Registration Act, 1995
?????????????? Human
Tissues Act, 1993
?????????????? Crown
Lands Act, 1989
4.0???? Principles
1????????? To provide places for quiet and safe
remembrance of the dead.
2????????? To provide sites within cemeteries for the
lawful disposal of human remains.
3????????? To consider the diverse religious, ethnic
and cultural backgrounds of those using, working in or visiting cemeteries,
when making decisions relating to cemeteries including planning for the future
use of cemeteries.
4????????? To provide equitable access to burial
sites to all members of the community.
5????????? To provide conditions in cemeteries which
have regard to minimising any risk to health or safety of persons working in or
entering cemeteries.
6????????? To consider conservation and heritage
issues when making decisions relating to cemeteries, including planning for the
future use of cemeteries.
5.0???? Policy
Statement
Nambucca Shire
Council has produced a set of guidelines, agreements and permits to compliment
this policy which include:
a????????? Procedure manual which guides Councils
actions in the planning, development and operation of all of the cemeteries
under its care, control and management
b????????? Agreement with external stakeholders
(funeral directors, grave digger) which states the requirements for working
within Councils cemeteries.
c????????? Permits for specified works, exhumation or
monumental work.
The accompanying
documents are guided by the following key areas:
5.1???? Management
Council does not
permit any person to undertake any activity within a cemetery unless:
a????????? the
activity has been approved by Council:
??????????? in respect of burial sites, the quiet and respectful commemoration
of the deceased or undertaking historical research;
??????????? in respect of the use of roadways and pathways to gain access to
burial sites.
b????????? the person holds a burial right exhumation permit, work
permit or monumental work permit issued by Council to undertake that activity.
5.2???? Records
Council is
required to maintain certain records under the Public Health (Disposal of
Bodies) Regulation 2002, clause 35A of the Public Health Regulation 1991, State
Records Act 1998, and Local Government Act, 1993. Council shall maintain a
register of all burials, exhumation and burial rights in respect of each
cemetery in order to comply with legislation and to provide information for
historical research references for the public.
5.3???? Significance
of Burial Sites and Monuments
Burial sites and
monuments are of cultural and historical significance to the community of
Nambucca Shire (and surrounds) and may confer rights to individuals.
Council in its
activities relating to cemeteries will aim to observe the significance of
burial sites and monuments (along with any rights associated with such burial
sites and monuments) within those cemeteries in which they are located.
Where a grave site is over 50 years old, it is subject to the
Heritage Act 1977. Council will not issue a monument permit in respect of a
burial site which is over 50 years old, unless the proposed works conform to
the requirements of the National Trust.
5.4???? Burial
Sites/ Rights
Items and human
remains may only be interred at any burial site with the written permission of
Council who will issue a burial right.
Burial rights
may not be sold or transferred. All burial rights must be exclusively transferred
to Council and subsequently Council may re-sell the burial right.
Council will buy
back burial rights previously purchased at the original purchase price.
The burial right
is for a period of twenty-five (25) years. Should the burial plot not be used
in during this period, the burial right will either need to be renewed or
relinquished to Council.
5.5???? Work
Undertaken in Cemeteries
A person may not
undertake work of any type in a cemetery unless that person and those engaged
by that person holds a valid work permit for that specific activity.
Council will
retain a standard agreement for all external parties wishing to undertake
specific works in Council?s cemeteries.
5.6???? Monuments
Council will not
issue a monument permit in respect of a burial site except for the erection of
monument of a size and type approved by Council. Council?s procedure manual
will provide a detailed outline of the permitted monument size and shape.
A monument
permit will only be granted in respect of a burial site with the consent of the
grantee of the burial right.
The grantee of a
monument right is responsible for maintaining and repairing monuments. All
monuments and monumental work must comply with Monumental & Headstones in
Cemeteries (1994) AS4204
If Council is
required to undertake any work relating to a monument so as to ensure public or
employee safety, it may recover these costs from the grantee.
5.7???? Exhumation
An exhumation
may only take place when ordered by a Coroner or an application has been
approved prior to commencing exhumation:
?????????????? Approval for exhumation by NSW Department of Health in accordance
with the provision of Clause 25, Public Health (Disposal of Bodies) Regulation,
2002;
?????????????? Approval from Council for activity in cemetery area.
---oo0oo---
?
|
General Purpose
Committee - 19 May 2010
Report on Strategic Management Plans for
Nambucca Heads, Macksville and Bowraville Cemeteries
|
?
|
General Purpose Committee
- 19 May 2010
Report on Strategic Management Plans for
Nambucca Heads, Macksville and Bowraville Cemeteries
|
Comments
in regard to CEMETERY POLICY? from Cr Anne Smyth
|
Page Number
|
Proposed
Changes/Comments/Questions
|
Staff Response
|
|
2
|
4.0? Principles
3??
First line ? insert comma after
?religious?
Second line ? insert comma after
?cemeteries?
6
First line ? insert comma after
?cemeteries?
|
Done
|
|
2
|
5.0? Policy
Statement
First line ? Change ?compliment? to
?complement?
a
First line - change Councils to
Council?s
b
Second line ? change Councils to
Council?s
|
Done
|
|
2
|
5.1? Management
a
Second dot point ? Suggest inserting
the phrase ?in respect of? at the beginning of the point, so that it is
consistent with the first dot point.
|
Done
|
|
3
|
Second line ?
Suggest deleting the comma after
?burial site? and inserting the word ?old? and a comma after ?50 years??? It
would then read? ??.in respect of a burial site which is over 50 years old,
unless the proposed?.?
|
Done
|
|
3
|
5.5? Work Undertaken in
Cemeteries
Second paragraph, second line ?
?Councils cemeteries? should be
?Council?s cemeteries?
|
Done
|
|
3
|
5.6? Monuments
Fourth paragraph, last line ?
Insert a comma after the word
?safety?
|
Done
|
|
3
|
5.7?? Exhumation
I found the first sentence
difficult to interpret.? Is it possible to reword this in some way to make it
clearer?
|
Reworded Section
5.7
|
|
|
There is no mention in the policy
about placing information about our cemeteries on Council?s website.? Is it
intended that this will occur??
|
Once Adopted, The Policy And
Management Plans Would Be Paced On The Website ? Final Report Adopting
Management Plan will address this issue
|
Comments
in regard to CEMETERY POLICY
APPENDIX
A
Requirements
for Works within Council Cemeteries by External Agents (Draft)
?
from Cr Anne Smyth
|
2
|
INSURANCES? 2.3
Is there a reason that the
amount of insurance cover required is different for Public Liability Insurance
($10,000,000) than for Motor vehicle/mobile plant insurance ($20,000,000)?
|
No ? Council may vary the amount
but should check with its Insurers before reducing
|
|
5
|
COMPLETING AN INTERMENT 3.5
d)? line 2
Do the words ?or from the
cemetery? mean that Council can designate an area away from the cemetery for
disposal of excess soil?? If so, perhaps this could be worded differently so
that it is clearer.
|
Done
|
|
|
I am assuming that this
Appendix will be proof-read? by the consultants prior to the final version
going on public exhibition.? There are a number of typos.
|
Yes
|
Comments
in regard to CEMETERY POLICY
APPENDIX
C
Cemetery
Procedures (Draft) From Cr Anne Smyth
|
11
|
4.??? Inform Council in writing
prior to the interment,
?????????????? That
the interment has been completed,
Comment -
Can?t see how Council can be advised that the interment has been completed prior
to it happening.
|
|
|
14
|
6.3? Conditions of Work Permit
ii. d)? Second line
Suggest changing the phrase?
??it is the grantee of the work permit?s responsibility???? to ??.it is the
responsibility of the grantee of the work permit??
|
Agree and waiting on electronic
copy of Management Plan so amendments can be made in-house
|
|
24
|
Point 4 at the
top of the page needs rewording to clarify.? To me, it reads as if the dead
person needs to be prevented from viewing the exhumation.?
|
Agree ? change made
|
|
|
In a number of
places in this Appendix, I was not able to find the clauses and sub-clauses
mentioned, e.g. on Page 1, there is reference to ?Procedures Clause 1 b)? and
?sub-clause a)?.?
I am assuming that this
Appendix will be proof-read? by the consultants prior to the final version
going on public exhibition.? There are a large number of typos, grammatical
errors and syntax problems which need correction.
|
Clause references have been asked
to be amended ? updated copy of plan requested.
Changes have been required by
staff.
|
??
|
General Purpose Committee
|
19 May 2010
|
Director of Engineering Services Report
ITEM 10.1??? PRF15????????????? 190510???????? E J Biffin Playing Fields - Draft Plan of
Management
AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????
|
Summary:
The exhibition
period for the Draft Plan of Management ended on the 8 April 2010.? the E J
Biffin Playing Fields Committee of Management made the only submission.? The
points raised are included in the report and where feasible incorporated in
the document.
|
|
Recommendation:
That
Council adopt the E J Biffin Playing Fields Plan of Management as revised.
|
OPTIONS:
?????????????? Adopt
revised Plan of Management
?????????????? Not
adopt and retain current Plan
DISCUSSION:
The Draft Plan of Management was placed before Council at the
General Purpose Committee on the 17 February 2010 which included
modifications as a result of comments put forward by individual Councillors.
It was then resolved to place the document on public exhibition.?
This period ended on the 8 April 2010.
One submission was received from the E J Biffin Playing Fields
Committee of Management.
Comments from the Committee of Management
|
Page
|
Proposed
changes/comments/questions
|
Staff response
|
|
1
|
Change ?Valla Beach? to ?Nambucca Heads?
|
Amended
|
|
2
|
Add 3 shot put circles to the list of facilities
|
Added
|
|
14
|
The long jump pit should have a current value of $20,000 and a
replacement value of $30,000
|
Amended
|
|
17
|
The statement that the Junior League Gala Day attracts 150 players
should be changed to 350 players, parents and spectators
|
Amended
|
|
20
|
The long-term development at the field should include a large
waterproof shade shelter on the western side of the amenities.? Value of
$50,000
|
Added to page 20 and 32 Clause 6.2.23
|
|
24
|
Change priority from medium to high for fencing to keep cars off
the field
|
Changed
|
|
31
|
Include a fitness trail to Clause 6.2.2.20
|
That was the intention of an ?exercise circuit? but? the extra
words of ?fitness trail? added
|
|
|
The Cricket Club would like to move the cricket nets to the
western end of the carpark.? Tree planting has already been done to screen
the nets
|
This was the original preferred site years ago but received
objections from the neighbours at the time.? Not excluded in the Plan but
will require consultation with neighbours
|
Comments in regard to E J Biffin continued
|
Page
|
Proposed
changes/comments/questions
|
Staff response
|
|
|
Please include a hammer cage javelin area plus 1 flood light
within the top end of the oval
|
Shown on Plan as ?future extension of the athletics events?
|
|
|
Replace existing Ghost Gums with trees that do not drop branches
|
Not feasible.? These are very large trees behind the Newville Cottage Park.? Would cost +$50,000
|
|
|
Make provision for a steeple chase pit to be installed on the
eastern side near the High School
|
Not included.? Expensive to build and could hold water when not
supervised
|
|
|
No costing on the open drain at the long jump pit
|
Maintenance of the open drain is a Roads and Traffic Authority matter
as it is road drainage
|
|
|
No costing for softball cages.? Sport is trying get up and running
|
Committee of Management will need to nominate the site.? Softball
will need to fund the cage.
|
|
|
No costing for high jump area or shed to place the high jump mats
in
|
Little Athletics will need to fund sport specific facilities
|
|
|
No mention of the crossing to get to the new car park or the cost
to build
|
Included in Action 6.2.2.11
|
|
|
Committee would like to go green and install solar hot water on
the building as existing hot water chews up the power
|
Building maintenance matter not relevant to the Plan of
Management.? Forms part of Council?s approach to energy conservation goals.
|
CONSULTATION:
?????????????? Councillors
prior to exhibition
?????????????? Public
exhibition for 42 days
?????????????? E
J Biffin Playing Fields Committee of Management
SUSTAINABILITY ASSESSMENT:
Environment
No major issues.? Vegetation and fauna is discussed on the Plan.
Social
E J Biffin Playing Fields provides social interaction through sport
for a range of sports and provides facilities for the nearby schools.
Economic
This is the largest recreation reserve in any urban area an hosts a
range of regional events.? Further upgrades will encourage and allow higher and
better events.
Risk
The cost of the proposed upgrade is a major financial expense that
will be difficult to achieve.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
No new costs for current operations.? Future budgets will need to
address the Forward Plan and the availability of funding.
Source of fund and any variance to working funds
The Forward Plan will require considerable funding from sources
other than Council.? Grants will be essential.
Attachments:
|
1View
|
8356/2010 - Submission - E J Biffin
Playing Fields Committee of Management
|
|
|
2View
|
?- Circularised Document - Plan of
Management E J Biffin Playing Fields
|
|
??
|
General Purpose
Committee - 19 May 2010
E J Biffin Playing Fields - Draft Plan of
Management
|
?
|
General Purpose
Committee - 19 May 2010
E J Biffin Playing Fields - Draft Plan of
Management
|
Placeholder for Attachment 2
E J Biffin Playing Fields - Draft Plan
of Management
Circularised Document - Plan of
Management E J Biffin Playing Fields
??Pages
?
|
General Purpose Committee
|
19 May 2010
|
Director of Engineering Services Report
ITEM 10.2??? SF102????????????? 190510???????? Review of Cycleway Plan
AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????
|
Summary:
The existing
Cycleway Plan has been in the current format since 1995 with two revisions
which amounted to updating the progress of work nominated in the Plan.
A new draft
plan has been prepared which while it recognises the previously nominated
routes gives priority to the construction of the Macksville to Nambucca Heads
route.
|
|
Recommendation:
That the
draft Cycleway Plan be placed on exhibition for 28 days.
|
OPTIONS:
?????????????? Exhibit
?????????????? further
modify and exhibit at a later date
?????????????? Retaining
the existing plan
DISCUSSION:
The current Cycleway Plan was first created in 1995 and reviewed in
1998 and 2005.
The plan was a simple document that essentially defined potential
routes in each urban area and some road linkages as well.? The extent of the
cycleway network proposal in the plan is very large and would cost $ ??millions
to achieve.? The existing plan does not set priorities.
The existing plan has successfully allowed applications for funding
which has resulted in Cycleways along Riverside Drive to the Nambucca Heads
Schools, Bellevue Drive, River Street and the current section on the southern
approach to Nambucca Heads.
In developing the new plan it was decided to identify and retain the
routes already determined as ?future? routes and to determine the priority and
hence the funding to one overall project being the linking of Macksville and
Nambucca Heads with a Cycleway.
The section currently under construction has provided the stimulus
for this approach as it is showing what can be achieved.? Providing a Cycleway
adjacent to the Pacific Highway also meets the goals of the Roads and Traffic
Authority which in turn makes funding available.? I would even expect that the
eventual highway upgrade may provide new funding for a Cycleway as an
alternative route.
The linking of the two towns is a major project up to 8 km long
after the current section is completed but is can be staged in a meaningful
way.
Priority one has been set as reaching the Kingsworth area.? This
would provide access for a residential area, a caravan park and businesses.
Priority two is the continuation to Macksville to connect up to the
Cycleway already built over Newee Creek.
In addition to the Cycleway plan each new subdivision will be
assessed for the inclusion of cycleways to be constructed as part of the cost
of the development.? Cycleways have already been incorporated into DCP17 for
the South Macksville residential area.
?
CONSULTATION:
?????????????? Director
Engineering Services
SUSTAINABILITY ASSESSMENT:
Environment
Impacts need to be considered.? Minimisation can occur from route
selection to protective measures such as silt fencing.? An environmental
assessment was carried out on the section around Teagues Creek to identify
issues before starting work.
Social
Cycleways aim to provide greater safety and to provide linkages to
schools, shops, sports, residential areas and town centres.
Cycleways are an alternate commuter choice to travel to work.
Economic
Encourage the growth of cycling in this area.
Risk
Relies on extended funding to be feasible.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
An average budget for this Council includes a $50,000 grant from the
Roads and Traffic Authority and $50,000 from Councils sources.
Source of fund and any variance to working funds
50% grants are often available.? The Roads and Traffic Authority
will consider 100% grants where it is a route related to the Pacific Highway.
Attachments:
|
1View
|
?- Circularised Document - Current
Cycleway Plan 1995 (11023/2010)
|
|
|
2View
|
?- Circularised Document - Cycleway Plan
Review - May 2010 (10997/2010)
|
|
??
|
General Purpose
Committee - 19 May 2010
Review of Cycleway Plan
|
Placeholder for Attachment 1
Review of Cycleway Plan
Circularised Document - Current Cycleway
Plan 1995 (11023/2010)
??Pages
?
|
General Purpose
Committee - 19 May 2010
Review of Cycleway Plan
|
Placeholder for Attachment 2
Review of Cycleway Plan
Circularised Document - Cycleway Plan
Review - May 2010 (10997/2010)
??Pages
?
|
General Purpose Committee
|
19 May 2010
|
Director of Engineering Services Report
ITEM 10.3??? SF1391??????????? 190510???????? Progress Report on Cycleway Project
AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????
|
Summary:
The Cycleway
project is about 75% complete and has reached the point where a bridge is
being erected over Teagues Creek with boardwalk approaches in addition to the
concreting of the path itself.
The project
was put in place as an indigenous youth employment project and has resulted
in the development of skills by the individuals as well as providing the
Cycleway infrastructure.
|
|
Recommendation:
1??????? That Council note the progress on the
Cycleway Project on the southern approach to Nambucca Heads.
2??????? That Council provide a letter of
congratulations to the work team on the Cycleway Project.
|
OPTIONS:
?????????????? As
recommended
?????????????? No
other options indentified
DISCUSSION:
The Cycleway became a reality when a grant of $441,350 (inc GST)
became available as an indigenous youth employment project.? The total cost of
this stage is $884,290 (inc GST) with cash of $641,350 provided from the
Department of Infrastructure, Transport, Regional Development and Local
Government ($441,350 inc GST), NSW Planning ($75,000), Roads and Traffic Authority
($50,000) and Council ($75,000) plus in-kind contributions from the
participating groups, Nyambaga Green Team ($50,800), MEGT Group ($89,024) and
TAFE Mentor Youth ($88,200).
Council appointed Mr Darryl Flanders as our supervisor and he has
been a major factor in making the project successful.
The section under construction is part of an ambitious proposal to
link Macksville and Nambucca Heads with a Cycleway.
There have been a number of obstacles to address and they include:
?????????????? Safety
considerations working beside the highway
?????????????? The
crossing over Teagues Creek (approvals etc)
?????????????? Staging
to allow continuous access for vehicles into properties via driveways
?????????????? Drainage
?????????????? Landscaping
modifications
?????????????? Access
over private land
?????????????? Job
planning for a large number of participants
Council is invited to inspect the site works and meet some of the
participants.
CONSULTATION:
Site Supervisor
SUSTAINABILITY ASSESSMENT:
Environment
Protection has been important.? This includes silt fencing at
drainage points.? The river crossing held to be approved by the Department of
Industry and Investment.
Social
Cycleway provides a safer route along the highway road reserve.? You
can already see the increased use of the path by children and pedestrians.
The work has also visually improved the entry into Nambucca Heads.
Economic
The Cycleway is a new facility that improves and makes safer the
activity of cycling.? The Aboriginal based projects involved benefited from the
funding.
Risk
Future funding is necessary to extend the cycleway and this is
subject to State and Federal Government Programs.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
The grants provide $641,350 of funding for construction.? The impact
of on-going maintenance has been minimised by the use of steel reinforced mesh
throughout and doweled joints to prevent trips.
Source of fund and any variance to working funds
Department of Infrastructure, Transport, Regional Development???????????????????????????????????????????????? $441,350
NSW Department of Planning?????????????????????????????????????????????????????????????????????????????????????????????? $?
75,000
Roads and Traffic Authority?????????????????????????????????????????????????????????????????????????????????????????????????? $?
50,000
Nambucca Shire Council????????????????????????????????????????????????????????????????????????????????????????????????????? $?
75,000
In-kind???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? $242,944
Attachments:
|
1View
|
7305/2010 - Progress photos for Cycleway
Project
|
|
??
|
General Purpose
Committee - 19 May 2010
Progress Report on Cycleway Project
|
START
OF CONSTRUCTION
BEFORE
AFTER
PROGRESS
PROGRESS
PROGRESS
?? ?