NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

03 June 2010

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

 

Nambucca Valley ~ Living at its best.

 

Our? Mission Statement

 

?The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.?

 

Our Values in Delivery

 

?                Effective leadership

?                Strategic direction

?                Sustainability of infrastructure and assets

?                Community involvement and enhancement through partnerships with Council

?                Enhancement and protection of the environment

?                Maximising business and employment opportunities through promotion of economic development

?                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

?                Actively pursuing resource sharing opportunities

 

Council Meetings:? Overview and Proceedings

 

Council meetings are held on the first and third Thursday of each month commencing at 5.30 pm.? Council meetings are held in the Council Chamber at Council's Administration Centre?44 Princess Street, Macksville.

 

How can a Member of the Public Speak at a Council Meeting?

 

Members of the public are welcome to attend meetings and address the Council.? Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.? These items will be brought forward at 5.30 pm in agenda order, and dealt with before other items.? Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.?

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the business paper provided the request is received before publication of the business paper and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.? You must treat others with respect at all times.

 

Meeting Agenda

 

These are available from the Council's Administration Building, the Regional Libraries in Macksville and Nambucca Heads as well as outlets in all towns and villages of the Shire and Council?s website: www.nambucca.nsw.gov.au

 

 


NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 03 June 2010

 

Acknowledgement of Country????????? ? (Mayor)

 

I would like to Acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.? I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? APOLOGIES

2??????? PRAYER

3??????? DISCLOSURE OF INTEREST

4??????? CONFIRMATION OF MINUTES ? Ordinary Council Meeting - 20 May 2010

5??????? DELEGATIONS (if any)?Motion to hear Delegations

6??????? ASKING OF QUESTIONS WITH NOTICE ??

7??????? QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

8??????? General Manager Report

8.1???? Outstanding Actions and Reports

8.2???? 2010 March Budget Review

8.3???? Gumma (Boulton's Crossing) Reserve - Committee of Management - Income & Expenditure Statement to 30 June 2010

8.4???? Request for use of Macksville Showground by motorhomes and installation of a sewerage dump point

8.5???? Revision of Draft Lease for the White Albatross Caravan Park for Reserve R81262

8.6???? Release of Investment Policy Guidelines

8.7???? Response from Argents Hill Hall Committee of Management concerning Country Hall Renewal Fund grant offer of $50,000

8.8???? Discontinuation of Scotts Head New Years Eve Fireworks

8.9???? Review of Reserve Contribution for Macksville Memorial Aquatic Centre

9??????? Director Environment and Planning Report

9.1???? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 May 2010

9.2???? DA's and CDC's Received and Determined under Delegated Authority 11-24 May 2010

9.3???? Report on Community Services Committee Minutes of Meeting held 20 April 2010

9.4???? Report Outlining a Snapshot of Community Services at Nambucca Shire Council

9.5???? Report on Nambucca Heads Skate Park

9.6???? Report on Rural Financial Counselling Service for 2009

9.7???? Report on School Attendance Program

9.8???? Joint Regional Planning Panels - Review and Procedure Amendments

9.9???? Report on Nambucca Valley Conservation Association V Nambucca Shire Council and Paul Joseph

10????? Director Engineering Services Report

10.1?? Road Naming - Landy Drive Way Way

10.2?? Naming of Garden on the Corner of Wallace and Princess Streets, Macksville ????

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

????????? (name)

 

 

 

 

Pecuniary ? must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council?s Email Address ? council@nambucca.nsw.gov.au

 

Council?s Facsimile Number ? (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary ? An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary ? A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.? The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.? You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

?        It may be appropriate that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict does not exist.

?        Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).? Care needs to be taken when exercising this option.

?        Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

?        Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 

??????? ?


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.1????? SF959????????????? 030610???????? Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

No

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

JULY 2008

1

Item 11.4

03/07/08

That a new plan of management be prepared for Farringdon Playing Fields

DES

Preparation of Plan of Management commenced.

Nambucca River Masterplan has identified possible users.

Low priority.

Plan will need to be prepared by an external consultancy.? A budget will need to be provided.

 


OCTOBER 2008

2

RF256

 

16/10/08

Notice of Motion - Riverbank Erosion - Riverside Drive Nambucca Heads ? report re geotechnical engineers re stability of Riverside Drive

 

 

DES

 

Catchment Assessment:

Final report assessed.? Maintenance recommendation included in works program.? There are a number of existing stormwater inlet pits within the study area which require maintenance.? These pits are blocked with vegetation and debris both within the pit and in the grate and lintel, grates are broken, and lintels are broken, reducing the inlet capacity of each pit.? Maintenance and repair of these pits will at least ensure each pit is functioning to its capacity.

 

Phase 2 analysis of pipeline from Bismark to Nambucca Streets authorised.? Not expected to be completed until 30 June 2010.

 


FEBRUARY 2009

 

3

SF241

5/02/09

That a new plan of management for the reserve within Kingsworth Estate be prepared by DES.?

 

To include pedestrian and vehicular access arrangements and management of environmental values.

 

DES

October 2009

Preparation of Plan of Management commenced.

Requests for information sent to Nambucca Heads Local Aboriginal Land Council and DECC.

The Lands Council has advised they will charge for an archaeological assessment.

In respect to the Kingsworth Lake Reserve the potential for Aboriginal objects to be found near this area is HIGH and inspections should be carried out as a walk over site survey should any activity be planned for this area.

Plan will need to be developed by an external consultancy.? A budget will need to be provided.

 

 


 

MAY 2009

 

4

SF1213

07/05/09

Allocation for retaining wall at Little Beach be deferred for consideration at the September Quarterly Review

 

DES

GM

First letter sent 4 December 2007.

November 2009.

Followup letter sent.

26 June 2009.

No reply at 17 July 2009.

No reply at 10 August 2009.

No reply at 21 August 2009.

No reply at 7 Sept 2009.

No reply expected until Scotts Head Master Plan completed.

Followup letter sent 24 May 2010.

 

 

JULY 2009

 

5

SF283

16/7/09

Option for a rebated access ramp in lieu of removal of podium in Council Chambers is put to the Access Committee.

 

DES

Matter presented to Access Committee 28 July 2009.

Matter deferred for consideration at next Access meeting.

Matter further deferred for consideration by Committee.

Matter discussed and will come back to Council with recommendation.

Access Committee minutes to come to Council.

Concept design to be provided to Council. (Technical Officer ? Assets)

 

 

6

SF1272

16/07/09

Council consider as a first priority the provision of a data link and adequate server for backup in the quarterly review.? That Council consider suitable remote office space to house disaster recovery equipment at the quarterly review.

 

GM

Report to meeting on 19/11/09.

Deferred to December 2009.

Quotes being sought for fibre optic link to the Library.? Will report when quotes are in.

Indefinitely delayed due to workload, illness and completion of Civica (Authority) implementation.

Provision made in Budget for 2010/11

 

 

AUGUST 2009

 

7

QWN 262

20/08/09

Taylors Arm Road ? dangerous road sinkage

 

DES

Dip filled.? To be further assessed for Briffen fencing.

(Not suitable).

Guardrail design and costing in progress.

Expected cost $30,000 to install.

Work to be completed June 2010.

 

8

5.2

Notice of Motion

20/08/09

Council receive a bimonthly report that individually lists all required flood restoration work and the current status of each job.

 

DES

19 November 2009

July 2010

9

SF544

20/08/09

Council adopt the draft Bellwood Local Roads and Traffic Infrastructure Developer Contribution Plan and review within 12 months.

 

GM

September 2010.

OCTOBER 2009

 

10

SF1075

15/10/09

Council review staffing requirements & costs for CCP milestones as well as the savings made in 12 months time.

 

DES

October 2010


 

NOVEMBER 2009

 

11

SF1269

5/11/09

Council write to the Premier and Lands Department and to the Minister for Local Government requesting that caravan parks on crown land pay general rates.

 

GM

Letters sent 11 November 2009.? Rate notice issued for Scotts Head Caravan Park to Trust Manager.

Follow up letter sent 12 January 2010.

Minister has now responded advising that the Scotts Head Caravan Park, being located on part of Reserve 65963 for Public Recreation and Resting place, complies with the criteria outlined in Section 556 of the Local Government Act 1993 and qualifies for exemption from the general rate.

A copy of the Minister?s letter has been circulated to Councillors.

Notwithstanding the Minister?s response, legal advice is to be sought.

Legal advice has been obtained confirming requirement to pay general rates.? Advice has been referred to Minister for his consideration and comment.

 

12

SF1102

5/11/09

Council conduct a Value Management Workshop to examine financial components of the IWCM; rate modelling; forecast developer contributions and residential bills.

 

GM

Being discussed with Dept. of Commerce.? Suggested early February 2010 following completion of exhibition period for EIS.

Value Management workshop on dam to be held 10 February 20010 workshop on IWCM to be held in March 2010.

GM to chase up IWCM workshop date.

Workshop conducted on 12 May 2010.

Awaiting report on workshop.

 

13

SF624

19/11/09

Invite NRCMA to GPC

re MOU/blueprint.

 

GM

Invitation issued 24/11/09

Follow up letter on 8 February 2010.

Acceptance for May or June GPC.? (Chair Judy Henderson and acting General Manager Royce Bennett).? Reps attended May GPC.

Report deferred to Council meeting on 17 June 2010.

 

JANUARY 2010

 

14

SF839

21/01/10

General Manager and Directors be reminded to report on potential revotes at quarterly reviews.

 

GM

On-going.

 

 

 

 

15

SF839

21/01/10

General Manager uphold resolution of 18/12/2008 that as a matter of policy Council be forwarded draft Plans of Management by way of memo at least three weeks before a GPC meeting so those comments can be considered after collation and prior to the next GPC meeting.? This also applies to draft policies.

 

GM

On-going

 

FEBRUARY 2010

 

16

SF1471

18/02/10

That Council write to the Minister for LG seeking permission not to have a Bi-Election for a casual vacancy

 

GM

Letter written 24 February 2010

 

17

SF1471

18/02/10

Council canvass option on reducing Councillor numbers in the next customer survey

 

GM

Provision for Customer Survey to be made in 2010/2011 budget

 

18

SF741

18/02/10

That a further report be prepared on the operation of the Paveline Machine from July 2009 to June 2010

 

MCW

Report in August 2010

 

MARCH 2010

 

19

SF430

18/03/10

Council look at funding from the Environmental Levy to clear camphor laurels and that.

 

Council apply for urgent funding from NPWS Conservation grants.

 

Send copies of residents? petitions to Ministers and invite them to meet with Council and residents onsite.

 

DEP

In progress.

Funding application submitted and letter sent to the Minister.

 

Response from the Scientific Committee received.

 

Application made to deccw and Federal Department of Environment for removal of all camphour laurels.? Awaiting response.

 

20

SF1354

18/03/10

That Council write to the RFS to query why program costs were underestimated for the current year.

 

DES

Draft budget figures provided to RFP for explanation.

No response as at 23/4/2010.

RFS are changing to a 4 year plan that is reviewable annually.

 

 

APRIL 2010

 

21

SF1471

1/04/10

Council receive a report which includes a recommended brief and budget to undertake further investigation of an on-stream dam.

 

GM

Report to Council?s meeting on 15 April 2010.? Brief issued to Department of Services for a response on 16 April 2010.? Work underway as at 21 May 2010.

 

22

SF1471

1/04/10

Councillors to be advised regarding time and date of special meetings or workshops.

 

GM

On-going

 

23

SF1471

15/04/10

Council invite the RTA to address the flooding issues directly at a future Council meeting.

 

GM

By email on 19/4/2010 Bob Higgins, head of Pacific Highway taskforce, invited to address a GPC on 19 May 2010.? Followup letter sent 29/4/2010.

 

Meeting with Chris Clark on 27 May to brief RTA on issues.

 

 

24

SF1471

15/04/10

That prior to any meeting with the RTA, a list be provided to the RTA, the Department of Planning and Councillors identifying all issues Council has in regard to the flooding.

 

GM

Letter identifying all issues sent to Dept. of Planning and RTA on 29/4/2010.? Letter to Dept. of Planning also advises that Council does not accept RTA?s environmental assessment.

 

25

SF1484

15/04/10

Council consider funding an assessment of the odour issue (Tewinga piggery) in the 2010/11 budget.

 

DEP

To be reported in May/June 2010 with the draft budget.

 

26

SF1269

15/04/10

That a report with a recommendation on boundaries for collector areas comes back to Council before the end of October 2010 for consideration.

 

DEP

Report in September 2010.

 

27

SF30

15/04/10

That Council meet with reps from the other 2 Councils within the next 12 months to discuss the future of the Clarence Regional Library particularly in relation to the 10% per capita contribution increase.

 

DEP

Meeting to be arranged and reported to Council.

 

28

SF1446

15/04/10

That a report be prepared on the condition of Council?s public amenities buildings.

 

DES

Report for June 2010 GPC.

 

29

SF1446

15/04/10

A report be prepared on options for the insurance of all Council buildings.

 

GM

Report on or before June 2010 GPC.

 

30

SF1031

15/04/10

A report comes to Council in 6 months time to review the take up rate of the new tank rebate and identify any Council buildings where a rainwater storage tank could be installed.

 

DEP

Report to October 2010 GPC.

 

MAY 2010

 

31

SF380

6/05/10

Loan and lease matters relating to Bowraville Theatre be deferred for one month.

 

GM

To be reported in June 2010.

 

32

SF324

6/05/10

That Council defer requesting the Committee of Management to consider the opportunity for transfer of trusteeship of the Boulton?s Crossing Reserve to the NPWS until the Minister makes a decision on whether the number of sites can be maintained.

 

GM

Pending advice from Minister/Department.

 

33

SF324

6/05/10

That the Boulton?s Crossing Committee of Management provides its Treasurer?s Report from the AGM.

 

GM

Letter sent 12 May 2010.? Treasurer?s report received.

 

34

SF341

6/05/10

Council defer consideration of a request to change the name of the Valla Beach Urban and Hall CoM to the Valla Urban and Hall CoM to provide for consultation with the Valla Public Hall CoM.

 

GM

Letter sent 12 May 2010.? Response received from Valla Public Hall objecting to the name change.? Has been recommended that both Committees meet to consider alternatives.

 

35

SF1064

6/05/10

Council make urgent representations to both the NSW Government and Opposition concerning the removal/deferral of funding from the Country Towns Water and Sewerage Program arising out of the November 2009 Mini Budget and the impact that this will have on the proposed off river storage.

 

GM

Letters sent 10 May 2010.

 

36

SF1461

20/05/10

Council respond to the draft Library Regulation 2010 with strong representations on the inadequacy of the current State Government subsidy and seek the support of the Shires Association.

 

DEP

Responses being developed.

 

37

SF21

20/05/10

Council reconsider the budget allocation for 2010/11 to allow the cost of addressing risks at the Saleyards identified in the South Eastern Safety Report.? Also that Council receive a report on all future options for the Saleyards.

 

GM

To be considered in finalising draft budget for 2010/11 in June 2010.

 

38

SF98

20/05/10

Road naming ? item be deferred so that Unkya LALC can be consulted regarding appropriate local Aboriginal names.

 

DES

No response at this stage.

 

39

SF820

20/05/10

Quarterly performance review be presented to Clrs for comment at the first Council meeting of the month; with comments to be received by the next business paper deadline; and with the Performance review + Councillors comments to be considered at the following GPC.? Also dot points be replaced with no?s & an electronic copy to be provided to those Councillors who want it.

 

GM

On-going

 

40

SF624

20/05/10

Council defer consideration of the MOU with the Northern Rivers CMA until it can be considered by all Councillors.

 

GM

Report on MOU has been relisted for Council?s meeting on 17 June 2010.

 

41

SF46

20/05/10

Council consider becoming a member of the NSW Cemetery and Crematoria Association in 12 months time.

 

DEP

Report in May 2011.

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.2????? SF1485??????????? 030610???????? 2010 March Budget Review

 

AUTHOR/ENQUIRIES:???? Craig Doolan, Manager Financial Services ????????

 

SUMMARY:?

 

General Fund:??????????????? This review revises the net operating result for 2009/10 to a surplus of $2,700 and varies Current Liquid Equity to $1,645,390, an improvement of $9,300 since the Original Budget.

 

Council?s estimated Current Liquid Equity (available working capital at year end) is satisfactory at approximately $369,000 above the minimum level as per Council?s policy.

 

Water Supplies:???????????? This review revises the net operating result for 2009/10 to a deficit of $63,700 and varies Current Liquid Equity to $1,329,576, a decline of $51,600 since the Original Budget.

 

Council?s estimated Current Liquid Equity (available working capital at year end) is healthy at approximately $742,000 above the minimum level as per Council?s policy.

 

Sewerage Services:??????? This review revises the net operating result for 2009/10 to a deficit of $71,500 and varies Current Liquid Equity to $520,815, a decline of $29,300 since the Original Budget.

 

Council?s estimated Current Liquid Equity (available working capital at year end) is satisfactory at approximately $112,000 above the minimum level as per Council?s policy.

 

The circularised budget review document includes, as variances, amounts required to match unexpected income/expenditure items plus resolved inclusions to the budget. Items varying $5,000 or more are briefly discussed commencing page 2 and are referenced to the page number in the body of the budget review document. Significant variations influencing the result are discussed further in this report.? Circularised also is a pictorial review of projects, quarterly capital works report and revotes list.

 

Recommendation:

 

1??????? That the budget review for the quarter ended 31 March 2010 be received.

 

2??????? That the recommended increases and decreases in votes be included as subsequent votes for the financial year 2009/2010.

 

 

OPTIONS:

 

Not Applicable

 

 

DISCUSSION:

 

GENERAL ACTIVITIES

 

The summary of current liquid equity is on page 1 of the Budget Review document. The estimated current liquid equity surplus is $1,645,390 inclusive of internal loans.

The original 2009/10 budget forecast a net operating deficit of $6,600. Items revoted from 2008/09 amounted to $947,900. The balance of internal loans borrowed from current liquid equity was $675,547.

 

The September review revised the result for 2009/10 to a net operating surplus of $361,600, an improvement of $368,200.

 

The December review revised the result for 2009/10 to a net operating surplus of $205,200 a decline of $156,400 on the September review and an improvement of $211,800 on the original budget.

 

This March review revises the result for 2009/10 to a net operating surplus of $2,700 a decline of $202,500 on the December review and an improvement of $9,300 on the original budget.

 

The net deficit variance of $202,500 incorporates a number of individual variations. Firstly though, it should be noted that the deterioration in the result from that forecast at the December Budget Review has implications for the Draft 2010/11 Budget. The draft budget was cautiously considered in conjunction with the expected surplus of $205,200 pending the updated March Budget Review result. The major decline from December means that in order for Council to bring down a balanced budget for 2010/11, being prudent financial management, savings of $200,000 will need to be found within this financial year prior to 30th June, the draft 2010/11 budget, or a combination of both.??

 

After completion of the Budget Review document an up to date analysis of investment income, taking into account the April 2010 returns, increase in the portfolio and predicted interest rates has been undertaken and revealed a possible increase in interest on investments of $180,000. However general fund is only expected to benefit around $16,000 as the increase is primarily reflected by an increased portfolio due to the additional $12.75m received under the NSW Local Infrastructure Fund for the Nambucca Heads Sewerage Augmentation.

 

The following variations of note in this budget review are:

 

Town Planning Legal Expenses

 

Director Environmental & Planning advises that Council has received written advice that the company required to reimburse Council legal fees totalling $74,000 are being wound up. This reimbursement to council has been identified by the liquidator as unsecured. Therefore, in light of the Liquidator's report it is unlikely that Council will receive any reimbursement. In addition, further legal expenses of $20,000 relating to other matters have been included in this review.

 

Waste Management

 

A number of variations have been required in the processing and collection areas of both the Domestic Waste and Other Waste activities resulting from an underestimate in the quantity of material collected. The healthy Domestic Waste Management Reserve was able to absorb the increases in that activity with the Other Waste Management costs more than offset by additional tipping fees revenue and metal crushing income.

 

Plant

 

The plant operating result for general activities is a deficit of $104,000. This has been offset by the transfer of the balance of $88,000 from the plant operating reserve and transfers to and from supervisory vehicle expense items. There were no identified plant charge offsets in the operating or capital works jobs. The net impact on the budget is a deficit of $16,000. The associated variations are shown within the budget review document.

 

The plant operating result appears to be a reflection of the overall hire rate/km for the plant fleet being too low. It is important that plant rates are monitored regularly during the financial year to ensure plant income reflects the operating costs, depreciation and plant management costs of plant. Plant rates need to be accurate, to not only produce the budget outcome, but to give a true cost for expenditure items. Accurate plant rates are also important when charging to grant jobs.

 

It is critical that plant charges are sufficiently monitored for 2010/11 as there are now no reserve funds to rely on if a deficit in plant operations occurs.

 

Flood Damage

 

A variance of $68,900 for unfunded emergency flood damage works was required. Manager Civil works has advised, after consultation with then RTA since the production of the Budget review document, that the majority of these works will be funded.

 

Rural Roads - Sealed Pavement Maintenance

 

Additional work was required for rural roads sealed pavement maintenance which required a variance of $50,000. This is the delayed effect of rain damage to the bitumen pavements as a result of the 2009 floods.

 

Street and Gutter Cleaning

 

The increase required for the original budget does not appear to be required. The vote has therefore been reduced by $30,000 reflecting costs to date. The cost of the extra staff member including vehicles and cleaning products has not been as high as anticipated. Overtime has also been reduced as a result of a review.

 

Parks & Reserves Maintenance

 

A number of variances were required in parks and reserves maintenance and mowing. The net impact on the budget was $29,100.

 

Cycleway Coastline Grant Program

 

Council is required to contribute $75,000 to the cycleway coastline program. Director Engineering advises that originally it was proposed to utilise the funding from the ?Cycleway Linkage Foreshore Master Plan? component as the funding source. It has now been determined that $36,000 is eligible under the guidelines. As certain parts of the cycleway do not meet the sustainability criteria of that particular program funds are needed to be sourced elsewhere with the remaining $39,000 from working funds.

 

Private Works

 

The estimates for the railway crossing works provided for the December Budget Review were only preliminary and prepared prior to final requirements with ARTC being known. Final requirements have since been received with an overall adjustment of $31,000 to the estimate for both jobs required, thus reducing the profit margin to 20%.

 

Road Land Sale

 

The sale of a lane next to the Nambucca Heads Primary School to the Department of Education netted $24,500 and is shown in this review.? Council resolved to sell the land after consulting the one neighbour that may have used the lane.

 

Insurance Excess PI & PL

 

The allocation for this item has been reduced to $10,000 based on claims history for the last 3 years. Council must be mindful though that these costs fluctuate on a claims made basis and an original vote of $30,000 needs to be maintained in the annual budget.

 


It should also be noted that the half yearly review and redistribution of actual overheads has not been completed due to time constraints brought about by the conversion and training tasks associated with the Civica implementation. Therefore the 30 June distribution will be the only actual allocation for the 2009/10 year and larger than normal variations may show up between the activities in the June Budget Review.

 

 

DIRECTOR ENGINEERING COMMENTARY:

 

Bridge Construction

 

Byrnes Bridge

 

The Contractor Bridge Solutions believe that they will still complete construction of the bridge by 30 June 2010 despite the late start.? Practically this is unlikely so it is assumed that Council?s $140,000 will be spent by 30 June 2010 but not the $140,000 from the Roads and Traffic Authority.

 

Congarinni North Bridge

 

The Contractor Civilbuild have provided the following timetable:

 

Planks (girders) fabrication for 3 spans to be totally replaced????????????????????? 14 May 2010

Deck panel fabrication to commence??????????????????????????????????????????????????????? 17 May 2010

Girder bearings??????????????????????????????????????????????????????????????????????????????????????? 6 June 2010

Steelwork?????????????????????????????????????????????????????????????????????????????????????????????????????????? TBA

Site establishment??????????????????????????????????????????????????????????????????????????????? mid June 2010

 

There will be a progress claim for the fabrication costs but some $300,000 can expect to be payable between July and September 2010 possibly before finalisation of the 2010/11 budget.

 

Huttmans Bridge

 

Completion by the end of May 2010 by Council staff.

 

Buchannans Bridge

 

Completion of bridge by mid June by Council staff.

 

Hamptons Bridge

 

Site establishment by mid June 2010.

 

It is expected that deck units, girders and side track will be built and foundations started by 30 June 2010.? It is likely that $100,000 will have to be revoted.

 

It should be noted that Council staff have replaced two bridges on Sheet O Bark and one other being Morans Bridges as a result of the flood damage in additions to the normal program.

 

 

WATER SUPPLIES

 

The original 2009/10 budget forecast a net operating deficit of $12,100.? Items revoted from 2008/09 amounted to $41,300.

 

The September review revised the result for 2009/10 to an operating deficit of $21,500, a decline of $9,400 on the original budget deficit.

 

The December review revised the result for 2009/10 to an operating deficit of $59,600 a decline of $38,100 on the September review and $47,500 on the original budget.

This March review revises the result for 2009/10 to an operating deficit of $63,400 a decline of $4,100 on the December review and $51,600 on the original budget.

 

 

SEWERAGE SERVICES

 

The original 2009/10 budget forecast a net operating deficit of $42,200. Items revoted from 2008/09 amounted to $20,000.

 

The September review revised the result for 2009/10 to a net operating deficit of $98,800, a decline of $56,600 on the original budget deficit.

 

The December review revised the result for 2009/10 to a net operating deficit of $50,000, an improvement of $48,800 on the September review and a $7,800 decline on the original budget deficit.

 

This March review revises the result for 2009/10 to a net operating deficit of $71,500, an decline of $21,500 on the December review and a $29,300 decline on the original budget deficit.

 

Variances of $10,000 were required for the Bowraville and Macksville treatment works operations and maintenance budgets.

 

 

CONSULTATION:

 

?????????????? General Manager

?????????????? Directors

?????????????? Responsible Officers

?????????????? Accountant

 

 

SUSTAINABILITY ASSESSMENT:

 

Not applicable.

 

 

FINANCIAL IMPLICATIONS:

 

Refer to discussion.

 

 

 

Attachments:

1View

?- Circularised Document - Budget Review as at 31 March 2010

 

2View

?- Circularised Document - Pictorial Review of Projects - 31 March 2010

 

3View

?- Circularised Docment - Capital Works & Major Programs

 

4View

?- Circularised Document - Budget Revotes from 2009/2010 to 2010/2011

 

??


Ordinary Council Meeting - 3 June 2010

2010 March Budget Review

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

2010 March Budget Review

 

 

 

Circularised Document - Budget Review as at

31 March 2010

 

 

?


Ordinary Council Meeting - 3 June 2010

2010 March Budget Review

 

 

 

 

 

Placeholder for Attachment 2

 

 

 

2010 March Budget Review

 

 

 

Circularised Document - Pictorial Review of Projects

31 March 2010

 

 

?


Ordinary Council Meeting - 3 June 2010

2010 March Budget Review

 

 

 

 

 

Placeholder for Attachment 3

 

 

 

2010 March Budget Review

 

 

 

Circularised Docment - Capital Works & Major Programs

 

 

?


Ordinary Council Meeting - 3 June 2010

2010 March Budget Review

 

 

 

 

 

Placeholder for Attachment 4

 

 

 

2010 March Budget Review

 

 

 

Circularised Document - Budget Revotes

from 2009/2010 to 2010/2011

 

 

?


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.3????? SF324????????????? 030610???????? Gumma (Boulton's Crossing) Reserve - Committee of Management - Income & Expenditure Statement to 30 June 2010

 

AUTHOR/ENQUIRIES:???? Monika Schuhmacher, Executive Assistant ????????

 

Summary:

 

At its meeting on 6 May 2010 Council resolved to endorse the Gumma (Boulton?s Crossing) Reserve Committee of Management?s annual general meeting minutes.? However, Council also resolved to request the Committee?s Treasurer?s Report.

 

The Committee has now forwarded this report and it attached for Council?s information.

 

 

Recommendation:

 

That Council note the Gumma (Boulton?s Crossing) Reserve Committee of Management?s income and expenditure statement for the period 1 July 2009 to 30 June 2010.

 

 

OPTIONS:

 

There are no other options.

 

 

DISCUSSION:

 

In requesting the Treasurer?s Report, the Committee was reminded that they must report their financial statement to Council on a regular basis in line with the Section 355 Committees of Management Guidelines.

 

 

CONSULTATION:

 

There has been no further consultation in regard to this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

There is no impact on the environment.

 

Social

There is no social impact.

 

Economic

There is no economic impact.

 

Risk

There is no risk associated with this report

 

FINANCIAL IMPLICATIONS:

There is no direct or indirect impact on the budget.

 

Attachments:

1View

12393/2010 - Income and Expenditure Statements

 

??


Ordinary Council Meeting - 3 June 2010

Gumma (Boulton's Crossing) Reserve - Committee of Management - Income & Expenditure Statement to 30 June 2010

 



?


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.4????? SF617????????????? 030610???????? Request for use of Macksville Showground by motorhomes and installation of a sewerage dump point

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

A local resident, Mr Bob Phipps, who is also an enthusiastic member of the CMCA, is seeking Council?s support for the use of the Macksville Showground by self contained vehicles who may wish to overnight or make short term stays.? He also proposes that a sewage dump point be provided at the Showground which would allow self contained vehicles to empty their grey and black water and take on potable water.? The expectation is that the camping fee for self contained vehicles would be minimal, sufficient to cover out of pocket expenses in relation to the removal of solid waste, the provision of water and maintenance of the dump point.

 

At Council?s meeting on 1 April 2010 it was resolved to seek the views of the Macksville Showground Committee of Management to the establishment of limited term camping for ?self contained? recreational vehicles at the Macksville Showground and also to the installation of a sewage ?dump point? for use by recreational vehicles.? Further, that the General Manager ask Kempsey and Coffs Harbour City Councils how they are approaching becoming an RV friendly town.

 

The Committee is opposed to the proposal as they are unable to administer such a facility with volunteers and further that the Showground is often hired out, for example the days of hire in 2010 total 129.

 

The advice from Coffs Harbour City Council indicates that a similar enquiry at that Council has not progressed for similar reasons.

 

 

Recommendation:

 

That Council advise Mr Phipps it is unable to agree to his proposal that self contained vehicles be allowed to camp at the Showground because both the Council and the Committee of Management lack the resources to manage such a facility, and further, there would likely be conflict with existing approved uses.

 

 

OPTIONS:

 

There are limited options.? Council relies on the Showground Committee of Management to operate the facility.? Council has insufficient staffing of its own to manage camping at the Showground.

 

 

DISCUSSION:

 

At Council?s meeting on 1 April 2010 it was resolved to seek the views of the Macksville Showground Committee of Management to the establishment of limited term camping for ?self contained? recreational vehicles at the Macksville Showground and also to the installation of a sewage ?dump point? for use by recreational vehicles.? Further, that the General Manager ask Kempsey and Coffs Harbour City Councils how they are approaching becoming an RV friendly town.

 

From discussion with some members of the CMCA and also their dump point promotion, it would seem they prefer to avoid the tariffs at local caravan parks for the reason they are largely self contained.? An enquiry made with a local caravan park indicates they have 26 sites which are suitable for self contained motorhomes, with tariffs ranging from $30 per night in the off season to $45 per night in the Christmas peak period.

 

It will be recalled that a local resident, Mr Bob Phipps, who is also an enthusiastic member of the CMCA, is seeking Council?s support for the use of the Macksville Showground by self contained vehicles that may wish to overnight or make short term stays.? He also proposes that a sewage dump point be provided at the Showground which would allow self contained vehicles to empty their grey and black water and take on potable water.? The expectation is that the camping fee for self contained vehicles would be minimal, sufficient to cover out of pocket expenses in relation to the removal of solid waste, the provision of water and maintenance of the dump point.

 

The CMCA has a dump point subsidy scheme whereby they will supply dump point installations to Councils at no cost subject to the Council installing the dump point as a free public facility that is available for use at least during normal daylight hours every day.

 

Mr Phipps gathered numerous letters of support from business houses in relation to the proposal.

 

A response has now been received from the Macksville Showground Committee of Management which is attached.? In summary the Committee is opposed to the proposal as they are unable to administer such a facility with volunteers and further that the Showground is often hired out, for example the days of hire in 2010 total 129.

 

A response has also been received from Coffs Harbour City Council which is attached.? No response has been received from Kempsey Shire Council.

 

Consideration has been given to alternative locations for a sewage dump point.? Locations already frequented by RV?s such as Ferry Street are subject to flooding and are unsuited to a sewage dump point because of the risk of inundation to the sewerage system.? Similar to the concerns expressed by Coffs Harbour City Council there is also a risk that unrestricted access to dump points will have the potential for abuse with the illegal dumping of trade waste.

 

Mr Phipps has provided further figures concerning the economic benefit of a designated camping area for RV?s at the Macksville Showground.? That information is attached.

 

For the reasons provided, Council is not in a position to agree to Mr Phipp?s request.

 

 

CONSULTATION:

 

There has been consultation with one member of the executive of the Showground Committee of Management, a local caravan park proprietor, members of the Solos group and Mr Phipps.? There has also been consultation with Coffs Harbour City Council and Kempsey Council.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no significant implications for the environment.

 

Social

 

There are no social implications.

 

Economic

 

The CMCA believes there are considerable economic benefits to local communities in becoming an RV friendly town.

 

Risk

 

The dump point provides a direct connection to Council?s sewer.? The opportunity would exist for trade waste to be illegally dumped by an unscrupulous contractor.? For this reason it is desirable that there either be passive surveillance of the dump point, for example by campers in a camping ground, or alternatively that it be locked at night.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

At this stage there is no impact on Council?s budget.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Attachments:

1View

12242/2010 - Advice from Showground Committee of Management

 

2View

9487/2010 - Response from Coffs Harbour City Council

 

3View

12983/2010 - Figures on economic benefit of RV tourists

 

??


Ordinary Council Meeting - 3 June 2010

Request for use of Macksville Showground by motorhomes and installation of a sewerage dump point

 

?


Ordinary Council Meeting - 3 June 2010

Request for use of Macksville Showground by motorhomes and installation of a sewerage dump point

 



?


Ordinary Council Meeting - 3 June 2010

Request for use of Macksville Showground by motorhomes and installation of a sewerage dump point

 

 

 

 

 

Placeholder for Attachment 3

 

 

 

Request for use of Macksville Showground by motorhomes and installation of a sewerage dump point

 

 

 

Figures on economic benefit of RV tourists

 

 

?


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.5????? SF764????????????? 030610???????? Revision of Draft Lease for the White Albatross Caravan Park for Reserve R81262

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Council is the Reserve Trust manager of the Nambucca Heads Public Recreation Reserve (R81262) being the reserve surrounding the White Albatross Holiday Centre at the eastern most end of Wellington Drive, Nambucca Heads.

 

A number of dwellings, sheds, awning and garden spaces in the Caravan park encroach onto the Reserve.

 

The Trust has previously leased with the Ministers consent, the encroached area to the park operator on the proviso the encroachments would be corrected.

 

The previous Lease has now expired but the encroachments remain. The Holiday Centre operator has requested grant of further tenure.

 

The trust can seek to enforce removal of the encroachments or pursue the grant of a further Lease. As the Lease of the land is not technically consistent with the gazetted purposes of the Reserve the Minster?s consent will be required for the grant of a Lease.

 

It is recommended that Council grant further tenure for a period of ten years on the proviso the Lessee meets all costs associated with the preparation and registration of the Lease and such other conditions required by Council?s legal advisors on the matter.

 

 

Recommendation:

 

1????????? That Council in its capacity as Reserve Trust Manager for Reserve R81262 offer to the registered proprietor of Lot 520/859627 (?the operator?) a ten year Lease of Part Lot 7016 in Deposited Plan 1056524 being the area encroached upon by improvements on the White Albatross Holiday Centre on the proviso the operator meets all costs associated with the preparation and registration of the Lease and that the encroachments will be entirely removed prior to or upon expiry of the Lease.

 

2????????? That the rent under the proposed Lease of part lot 7016 in DP 1065524 be determined by independent market evaluation on a best and highest use basis and such valuation to be obtained at the expense of the Lessee.

 

3????????? That Council in its capacity as Reserve Trust Manager for Reserve R81262 and pending finalisation of a ten year Lease Agreement grant a Licence to the registered proprietor of Lot 520 in Deposited Plan 859627 for occupation of the area of encroachment onto Lot 7016 in DP 1056524 for a period of three years subject to terms and condition deemed reasonable and appropriate by Council?s legal advisor on the matter.

 

4????????? That Council in its capacity as Reserve Trust Manager for Reserve R81262 prepare a Plan of Management in consultation with the centre patrons and other interested parties for the future management of the Reserve including eradication of exotic plant species and the managed and controlled planting of natives plants within the Reserve.

 

5????????? The operator of the White Albatross Holiday Centre be advised that Council is unable to renew the Operating Approval for the Caravan Park/Holiday Centre until such time as the encroachment issues are either resolved or a new Lease over part of the adjoining Reserve area R81262 (Lot 7016 DP 1056524) is granted.

 

 

OPTIONS:

 

Options are relatively straight forward. Council in its capacity as Reserve Trust Manager for Reserve R81262 can seek to remedy the encroachments now or later. It is proposed that the grant of a long term tenure will afford the Trust and the Holiday Centre operator sufficient time to address the encroachment issues whilst reducing the adverse affect on current occupants. This approach will of course require ongoing management.

 

Alternatively Council can seek to resolve the encroachment issue immediately and thereby avoid ongoing operational and management costs. It is proffered that aggressive action in this regard will likely result in a costly exercise with negative public relation outcomes in the short term.

 

Council can make representations to the Department of Lands for the encroached land to be transferred to the Holiday Centre operator at market consideration.

 

Note:? The Department of Lands has indicated that it will not acquiesce to this request.

 

 

DISCUSSION:

 

Council is the Reserve Trust Manager for the Nambucca Heads Public Recreation Reserve (R812632) and also has a compliance role under the Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005 in relation to design of such parks and placement of buildings and moveable buildings within the licensed area of the park.

 

Many of the issues that impact on Council?s role as the Reserve Trust Manager also may impact on Council?s ability to issue ongoing operating approvals for the park, particularly where there are encroachments on the reserve and no formal Lease in place to recognise these encroachments.

 

Numerous portable buildings, awnings, sheds and gardens associated with sites within the Caravan Park encroach onto the Reserve and are non compliant with the Regulations. Previously the Trust has leased the area of encroachment to the park operator. The most recent Lease commenced in June 2004 and expired in June 2009. There is currently no Lease in place to manage the encroachments. ?This presents a significant risk to council.

 

The Caravan Park is currently being assessed for renewal of its operating approval and without either removal of all encroachments, or a formal Lease over the Reserves area to recognize these encroachments, a new operating approval can not be issued under section 68 of the Local Government Act 1993.

 

The express intention of the previous Lease was that the Lessee would, throughout the course of the tenure, remove encroachments from the leased area and deliver the land in its original state and condition, free of encroachments, upon expiry of the Lease.

 

The Lessee did not remove the encroachments (further it appears that garden encroachments are now more pronounced and in one instance gardens have been established on the escarpment on the far side of the Reserve). Conversely the Trust had not enforced the Lease provisions throughout the course of the tenure. It is incumbent on the Trust to ensure that the encroachments are managed and controlled so that further encroachment does not occur and efforts are directed to removing the encroachments in due course.

 

The Lessee has requested that the area the subject of encroachments be transferred to the Lessee by way of a boundary adjustment with appropriate consideration. The Land and Property Management Authority (LPMA)(Grafton) however resolutely advised that the transfer of the land was not an option.

 

The Lessee also requested the grant of a further long term tenure.

 

There have been numerous discussions with representatives from the Land and Property Management Authority (Grafton) on this matter.

 

Issues canvassed include:

 

1????????? Practicality of enforcing the removal of the encroachments

 

??????????? There are two aspects to the encroachments, dwelling encroachment and garden encroachment. Dwelling encroachments are the more problematic as they are privately owned by the occupiers who use them as their principal place of residence. Reportedly the dwellings constitute the owners only major asset and therein represent substantial security for the owners.

 

The park operator advises that in some instance there is insufficient room within the park to allow for relocation and remain compliant with setback and access requirements.

 

In some instances the dwellings are not in a condition that would allow relocation without substantial cost and/or damage to the structure.

 

Having regard to the above it is likely that any attempt to relocate the residence would result in adverse media attention (Notwithstanding the legal legitimacy of the action).

 

It is not considered practical or cost effective to seek to enforce the removal of encroachments at this stage.

 

2????????? Legality of ongoing Tenure

 

The Grant of Lease for the encroachment is inconsistent with the gazetted purpose of the Reserve and is not generally permissible. In any event the consent of the Minster would need to be obtained. Land and Property Management Authority staff have advised that they would support an application for ongoing tenure on certain conditions, principally that the rent was at market rates and that efforts were being made to restore the Reserve to its gazetted purpose (see recommendations).

 

3????????? Cost of administering ongoing Tenure

 

It is proposed that any costs arising from the tenure be borne by the lessee.? If appraisal of current market rent does not meet these costs then the proposed Lease payment should be increased accordingly.

 

4????????? Ongoing Management of the Reserve

 

The current tenants have assumed a sense of ownership and pride in the presentation of the Reserve. Whilst this is not discouraged it is incumbent on the Trust to ensure that the use of the Reserve does not preclude the general public and does not displace native vegetation or oversee the introduction of exotic plant species or weeds.

 

The Land and Property Management Authority staff have recommended that a Plan of Management for the Reserve be compiled in consultation with park residents and a native vegetation expert. In so doing it is envisaged that the Reserve can continue to be gardened by the park patrons but in a controlled manner which is consistent with the Reserve purpose.

 

 


Proposed terms of the grant of a long term Lease to include:

 

1????????? The Lessee at the Lessees expense:

 

i?????????? Obtain an independent market valuation of ?best and highest use? rent for the area of encroachment. Note: it is not proposed that any discount be offered with respect to this tenure irrespective of the terms of previous Leases

ii?????????? Compile the plan of subdivision and all other documents required to register the Lease

iii?????????????? Meet all legal costs of the Lessor (the Trust)

 

2????????? The underlying premise of the lease is to remove/relocate the encroaching structures prior to the expiry of the Lease or as they are vacated or sold whichever occurs earlier.

 

3????????? That the perimeter of the leased area be defined by the erection of a bollard style fence line to be erected at the Lessee expense.

 

4????????? That the Lessee submit a bond of $25,000.00 redeemable by the Trust in the event the terms of the lease are breached or further encroachments are made onto the Reserve.

 

5????????? To protect the interest of the Lessee it is recommended that formal agreement to Lease be entered into detailing the above conditions as a prerequisite to the grant of a Lease.

 

 

With respect to the garden encroachments and the ongoing management of the Reserve.

 

1????????? Commission a vegetation consultant to compile a plan of management for the Reserve in consultation with the park patrons with a view to removing exotic species from the Reserve and replanting with native species endemic to the area.

 

2????????? Seek and apply for Grants to assist in meeting the costs of the abovementioned process.

 

It is likely that the above matters will take a number of months to complete. Accordingly it is also recommended that in the interim a Licence be granted effectively acknowledging and legitimising the encroachment s for the period of the tenure.

 

 

CONSULTATION:

 

1??????? Senior Land Development Officer Land and Property Management Authority (Grafton)

2??????? Council Solicitor

3??????? Manager Health and Building Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations do not give rise to any environmental issues with the exception that the Plan of Management will serve to protect and enhance the Reserve.

 

Social

 

The recommendations do not give rise to any social issues.

 

Economic

 

The recommendations do not give rise to any economic issues.

 

Risk

 

Council will almost certainly be joined in any legal action arsing from damage or injury occurring on the reserve. Currently this risk is not mitigated in any way as there is no formal tenure agreement in place. It is proposed to include indemnity and insurance clauses in the Lease agreement which will serve to protect Council

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendations propose that all costs associated with the lease be drawn from Lease payments.

 

Source of fund and any variance to working funds

 

No Variance to working funds is required at this stage.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.6????? SF394????????????? 030610???????? Release of Investment Policy Guidelines

 

AUTHOR/ENQUIRIES:???? Faye Hawthorne, Accountant ????????

 

Summary:

 

The Department of Local Government have released the final Investment Policy Guidelines after considering feedback from Councils.? The Department has developed these guidelines to assist Councils with the preparation of an investment policy and the prudent and appropriate management of Councils surplus funds.

 

 

Recommendation:

 

That the information in relation to the investment policy guidelines be received.

 

 

OPTIONS:

 

Not Applicable

 

 

DISCUSSION:

 

The Department states that the guidelines are to apply to all general purpose and special purpose councils in New South Wales and that they are issued under section 23A of the Local Government Act 1993 (the Act).

?

Under the guidelines the Department of Local Government states the objectives are to:

 

1????????? assist councils in investing funds in a prudent and appropriate manner

2????????? outline legislation associated with the investment of surplus funds

3????????? assist councils in preparing a suitable investment policy

4????????? outline key issues when investing funds

5????????? define duties and obligations of the Council and council officers

6????????? outline requirements for internal control procedures

7????????? establish proper reporting and monitoring procedures

 

Some of the Department?s recommendations in the guidelines are:

 

1????????? That Councils implement an appropriate investment policy that guides the investment of ratepayers? funds in compliance with the council?s charter.

2????????? The responsible accounting officer of a council: must provide a written monthly report to Council

3????????? A Council?s main objective in investing funds should be to preserve the capital, i.e., prevent any loss to the amount invested, while gaining the most advantageous rate of return with minimum risk.

4????????? A prudent risk management strategy is to diversify the allocation of funds across different financial institutions and government authorities, based on credit ratings.

5????????? Regular monitoring and review of investments will help ensure that the council?s investment objectives are achieved.

6????????? Councils may also wish to seek expert financial advice from an investment advisor, who is licensed by the Australian Securities and Investment Commission, when undertaking this review.

7????????? Council?s external auditor is also required to review council?s investments as part of the audit of the Annual Financial Reports.

8????????? The Ministerial Investment Order prescribes the types of investments that councils may invest in under section 625 of the Local Government Act.

 

Council has currently sought an expression of interest for the supply of Investment Advisory Services and this Expression of Interest closes on 27 May 2010, and a report will be provided at the June Council meeting.

 

One of the services that Council has asked the Financial Advisors to provide in this Expression of Interest is to assist Council to review its investment policy and strategies.? These guidelines will be utilised when this process is to be completed by Council.

 

The Investment Policy Guidelines are available from the ?Publication? page of the Division?s website at www.dlg.nsw.gov.au.

 

 

CONSULTATION:

 

General Manager

Manager Financial Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Not Applicable

 

Social

 

Not Applicable

 

Economic

 

Not Applicable

 

Risk

 

Refer to Investment Policy Guidelines available on website www.dlg.nsw.gov.au.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Refer to Investment Policy Guidelines available on website www.dlg.nsw.gov.au.

 

Source of fund and any variance to working funds

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.7????? SF360????????????? 030610???????? Response from Argents Hill Hall Committee of Management concerning Country Hall Renewal Fund grant offer of $50,000

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

Council has been advised that it was successful with a grant application for the Argents Hill hall under the State Government?s Country Hall Renewal Fund.? The grant applications were co-ordinated by Council?s Grants Officer.? Funding of $50,000 has been offered for the refurbishment of the Argents Hill hall on a 2 for 1 basis such that for every $2 provided by the State Government, the community must contribute $1 either in kind or as a financial contribution.

 

Council considered the grant offer at its meeting on 15 April 2010 and resolved:

 

?That Council accept grants offered to both Argents Hill Hall and Burrapine Hall and that the acceptance of the grant would be subject to the Argent?s Hill Hall Committee of Management taking responsibility to project manage the work and acquit the grant funding.

 

That prior to signing off on the grant that the Argent?s Hill Hall Committee of Management be asked to meet to discuss the option of a replacement shed, their ability to use this grant to get the Hall to a state of being open, and their ability to fund the ongoing maintenance of the building.?

 

The Argents Hill Hall Committee of Management have now advised they have discussed the option of a replacement shed; their ability to use the grant to get the Hall to a state of being open; as well as their ability to fund the ongoing maintenance of the building.? They also advise that they will acquit the grant and take responsibility for project management.? These were the requirements identified in Council?s resolution of 15 April 2010.

 

 

Recommendation:

 

That Council note the response from the Argents Hill Hall Committee of Management concerning their discussion of the matters identified by Council at its meeting on 15 April 2010; their agreement to project manage the refurbishment of the hall; and their agreement to acquit the grant.

 

 

OPTIONS:

 

Alternative options being to demolish the hall or require the Committee of Management to accept trusteeship have been recommended on four occasions over three years but have not been supported.

 

DISCUSSION:

 

At Council?s meeting on 15 April 2010 it was resolved as follows:

 

?That Council accept grants offered to both Argents Hill Hall and Burrapine Hall and that the acceptance of the grant would be subject to the Argent?s Hill Hall Committee of Management taking responsibility to project manage the work and acquit the grant funding.

 

That prior to signing off on the grant that the Argent?s Hill Hall Committee of Management be asked to meet to discuss the option of a replacement shed, their ability to use this grant to get the Hall to a state of being open, and their ability to fund the ongoing maintenance of the building.?

 

Following this resolution Council wrote to the Committee of Management.? A copy of that letter is attached.? A response has now been received which is also attached.? The response indicates that the Committee has discussed the matters raised by Council.

 

The $50,000 grant offer for Argents Hill Hall proposes to replace all 105 concrete piers with steel and brace; supply and replace rotten and ant eaten weatherboards; fix the sagging ceiling and place a strengthening beam in the roof; replace damaged timber on the western wall; removal and replacement of the asbestos lining plus an electrical and emergency exit upgrade.? A provision of $1,045 has been made for the purchase of paint but it is proposed that the painting be undertaken by voluntary labour as part of the in-kind contribution.

 

Without revisiting all of the recent history of reports to Council concerning the Argents Hill Hall, the view of Council staff is that the $50,000 grant offer, whilst being the maximum allowable under the grant program, will still fall well short of the funds required to adequately restore the building.? Besides the funding being inadequate Council does not have the staff resources to undertake a project management role for the expenditure of the funds, the organisation of the volunteers and the acquittal of the grant.

 

Even if Council could fund the additional capital investment required to bring the Argents Hill Hall up to a satisfactory standard, in terms of the life cycle of the building, it will require considerable and on-going funds for repair and maintenance.

 

It has previously been recommended to Council that the building either be demolished or that the grant funding only be accepted on the condition that the Committee of Management become an Incorporated Association and agree to accept trusteeship for the hall and the Department of Lands agree to transfer trusteeship from Council to the Committee of Management.

 

The Argents Hill Hall Committee of Management have now advised they have discussed the option of a replacement shed; their ability to use the grant to get the Hall to a state of being open; as well as their ability to fund the ongoing maintenance of the building.? They also advise that they will acquit the grant and take responsibility for project management.? These were the requirements identified in Council?s resolution of 15 April 2010.

 

Accordingly the process now will be to remit the $50,000 in grant funds to the Committee of Management for the refurbishment of the hall.

 

CONSULTATION:

 

The Argents Hill Hall Committee of Management has been provided with a copy of this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The retention of Council?s halls always attracts community attention.? Council has to balance the expectation of the various communities that their halls will be maintained against its available finance and asset management principles such as life cycle cost, usage and alternatives.

 

Economic

 

There are no significant economic implications.

 


Risk

 

There are risks to Council if the grant funding is insufficient to upgrade the Argents Hill hall to a satisfactory standard which will permit its continued use.? If this is the case, there will likely be pressure placed on Council to provide additional unbudgeted funding.

 

As Trustee of the hall Council is also ultimately responsible for both the building and the acquittal of the grant funding.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Concern is expressed about the risk to Council?s current and future budgets.? To embark on a major building refurbishment without adequate, budgeted funding is not financially responsible.

 

Source of fund and any variance to working funds

 

There is no budget provision for work on the Argents Hill hall and any expenditure will impact directly on Council?s working funds.

 

 

Attachments:

1View

11980/2010 - Letter to Argents Hill Hall Committee of Management

 

2View

12790/2010 - Response from Argents Hill Hall Committee of Management

 

??


Ordinary Council Meeting - 3 June 2010

Response from Argents Hill Hall Committee of Management concerning Country Hall Renewal Fund grant offer of $50,000

 

Enquiries to:? Michael Coulter

Phone No:????? 6568 0200

Email:???????????? michael.coulter@nambucca.nsw.gov.au

Mobile:?????????? 0409 153 788

Our Ref:??????? SF360,? SF1391

 

 

17 May 2010

 

 

Mr Barry Tasker

President

Argents Hill Hall Committee of Management

1163 North Arm Road

BOWRAVILLE?? NSW?? 2449

 

Dear Barry

 

GRANT OFFER OF $50,000 FOR ARGENTS HILL HALL?GRANT DEED FOR SIGNATURE AND EXECUTION

 

Please find enclosed the documentation that is required by the Office of Rural Affairs to process the payment of the grant.

 

At Council?s meeting on 15 April 2010 it was resolved that Council accept a grant subject to the Hall Committee of management taking responsibility to project manage the work and acquit the grant funding.? It was also resolved that prior to signing off on the grant that the Committee of Management be asked to meet to discuss the option of a replacement shed, your ability to use the grant to get the Hall to a state of being open, and your ability to fund the ongoing maintenance of the building.

 

It is requested that you attend to the requirements above and when they are completed that two representatives of the Hall Committee of Management sign both copies of the Grant Deed.? You will also need to provide the banking details for the deposit of the funds.? You are requested to return both copies of the signed Grant Deed to Council so that we may record them in our document management system.? We will then forward the signed Grant Deed to the Office of Rural Affairs.?

 

As Council is registered for GST we will forward the Grant Deed together with the tax invoice for $55,000.

 

Yours faithfully

 

 

 

 

Michael Coulter

GENERAL MANAGER

 

MAC:ms

 

Enc?? Original Grant Deed and explanatory letter

????????? Copy of Council?s resolution

????????? Copy of letter of 19 April 2010

?


Ordinary Council Meeting - 3 June 2010

Response from Argents Hill Hall Committee of Management concerning Country Hall Renewal Fund grant offer of $50,000

 


?


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.8????? SF333????????????? 030610???????? Discontinuation of Scotts Head New Years Eve Fireworks

 

AUTHOR/ENQUIRIES:???? Michael Coulter, General Manager ????????

 

Summary:

 

The Scotts Head New Year Eve Celebrations Committee of Management has now advised that after 11 years they will not continue to conduct the event.? Arising out of concerns about controlling such a large event, this decision is based on advice from Council staff and their own deliberations.

 

Whilst the discontinuation of this very popular family event is disappointing, this era of accountability requires that Council weigh up the potential for an incident or injury which could leave Council potentially liable and certainly subject to scrutiny.

 

The Committee propose to distribute their retained funds between the Volunteer Rescue Association, the Scotts Head Bush Fire Brigade and the Macksville Hospital.

 

 

Recommendation:

 

1??????? That Council note the discontinuation of the Scotts Head New Years Eve fireworks.

 

2??????? That Council formally thank the Committee of Management and its many volunteers for their ????????? outstanding work in fundraising and conducting the Scotts Head New Years Eve fireworks ????????? for the past 11 years.

 

 

OPTIONS:

 

Council could require a more detailed risk assessment, however, it is ultimately a matter for the Committee of Management as to whether the event is conducted.? A more detailed risk assessment would require the employment of a specialist consultant to advise on the requirements for managing a crowd of up to 10,000 people at Scotts Head.

 

 

DISCUSSION:

 

On 22 February 2010 there was a meeting involving Council representatives and representatives of the Scotts Head New Year Eve Celebrations Committee of Management concerning the future of the event.? The Committee representatives were concerned about dwindling volunteers, increasing attendance and the occurrence of some problems arising out of alcohol consumption.? The Committee of Management sought advice as to the standards for crowd control at large events.

 

An investigation indicated there is no relevant legislation or standards which state specific security to crowd ratios except for licenced premises which have live or pre-recorded music.? There are some security forums on the internet which recommend that one security person be provided for every 200-250 patrons at alcohol free events.? However it is also clear there is a need to assess each event individually to determine suitable security to crowd ratios eg carols by candlelight ?v- a football grand final.

 

A number of police commands will not let events with large numbers of patrons go ahead without local security.? For example a trial NRL game at Coffs Harbour in late February 2010 attracted 5,500 people with 32 security personnel and 6 Police being in attendance.

 

To date the Committee of Management has managed to conduct the event involving crowds of between 7,000 and 10,000 people with between 4 and 6 paid security personnel plus volunteer traffic control.

 

New Years Eve is obviously a difficult time to attract volunteers or even paid personnel.? It is a difficult night for rostering police.? The event itself also presents some additional challenges in crowd control as with a very large number of access points it is impossible to control the flow of people and alcohol.

 

The Committee was advised that the event had grown to a size where it cannot be properly controlled by the available volunteers and they should consider a more manageable alternative or discontinue the event.

 

The Committee has now advised that after 11 years they will not continue to conduct the event.? They propose to distribute their retained funds between the Volunteer Rescue Association, the Scotts Head Bush Fire Brigade and the Macksville Hospital.

 

Whilst the discontinuation of this very popular family event is disappointing, this era of accountability requires that Council weigh up the potential for an incident or injury which could leave Council potentially liable and certainly subject to scrutiny.

 

Neither the Committee of Management nor Council have the resources to provide a level of crowd control and traffic management which might be deemed reasonable for a congregation of up to 10,000 people.

 

The future of the Committee of Management itself will be considered when Council undertakes its annual review of Committees in September.

 

 

CONSULTATION:

 

There has been consultation with representatives of the Scotts Head New Year Eve Celebrations Committee of Management.

 

 

SUSTAINABILITY ASSESSMENT:

Environment

 

There are no implications for the environment.

 

Social

 

The loss of a popular family oriented event from the calendar is a negative social impact.

 

Economic

 

There are no significant economic implications.

 

Risk

 

The discontinuation of the event is in response to a risk assessment.? The risk assessment is in part a value judgement.? The nature of New Year Eve celebrations and associated alcohol consumption is a particular risk.

 

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

 

There is no impact on budgets.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

General Manager's Report

ITEM 8.9????? SF358????????????? 030610???????? Review of Reserve Contribution for Macksville Memorial Aquatic Centre

 

AUTHOR/ENQUIRIES:???? Steven Williams, Property Officer ????????

 

Summary:

 

Reserves as at 30 June 2009 for plant and equipment maintenance and replacement are $60,000 with the 2009/2010 contribution amounting to $15,000.

 

Stevenson & Associates, an engineering and consultancy firm specialising in public swimming pools was commissioned to compile a plant audit of the outdoor, hydrotherapy and toddler pools.

 

The brief was to inspect and assess the different components making up the plant and to report on the following:

 

1??????? Make

2??????? Construction type

3??????? age

4??????? conditions rating ( based on the preliminary model devised by the Asset manager)

5??????? anticipated future life

6??????? replacement costs for items requiring replacement within the next five years, and

7??????? Maintenance costs over and above preventative maintenance for time period 1-5 years, 6-10 yrs and 11-20 yrs.

 

Whilst not a compliance audit, we also requested the consultant to comment on areas which were obviously noncompliant with current Health regulations and Occupational Health & Safety requirements.

 

The outcome identified a significant deficiency in our current reserve and reserve contribution rate.

 

We should be mindful that the pool is now over 50 years old and whist still operating satisfactorily the time will come where substantial work is required. Coffs Harbour City Council and Port Macquarie City Council both have pools of a similar age and are in the process of expending significant sums (reportedly greater than $1M and greater than$4m respectively) on repairs and maintenance? of the type detailed in our auditors report.

 

The assessment estimates costs likely to be incurred over and above preventative maintenance for period 1-5 years, 5-10 years and 20 years.

 

The assessment also identifies plant that is likely to require replacement either due to obsolescence or to ensure code compliance.? The time frame to affect such work has been projected over the next five years and amount to $700,000.

 

The assessment has not addressed the grandstand, office or amenities. ?The air conditioner in the hydro pool has also not been addressed in the audit.

 

Council needs to consider the most equitable way to finance the projected costs be it by establishing higher reserve contribution rates from working funds, through section 94 funds, grants or loan funds.

 

 

 


 

 

Recommendation:

 

1????????? That Council note the deficiencies in the current Pool reserve funds and contribution rates having regard to the expenses identified in the Macksville Memorial Aquatic Centre 20 year asset management plan complied by Stevenson & Associates and dated 25 March 2010.

 

2????????? That Council receive a report from the Property officer on funding sources for the projected expenditure, including working funds, section 94 contributions, grant funds and loan funds, to meet the 20 year asset management plan and the required reserve contribution rates.

 

 

OPTIONS:

 

I do not see any real options, particularly given the current experience of Coffs and Port Macquarie Councils.

 

Any increase in the current level of Reserve contribution rates would be an improvement on the current state. It would be imprudent to ignore the Consultants? advice entirely.

 

 

DISCUSSION:

 

In addition to the above summary:

 

The pool is now over 50 years old with the associated grandstand, concourse and pool, plant room infrastructure of similar age and condition. ?To date it has been maintained well by Council staff and is operating satisfactorily.

 

Water and sewer staff have advised that the pool pump motor will need to be replaced over the course of the current off season. ?Working funds have been budgeted for this expense.

 

We are still trying to resolve a cost effective way of managing the chemical delivery and storage facility short falls. ?Again working funds have been budgeted for the estimated expense.

 

In both cases however there were insufficient reserve funds to attend to the above works. ?Likewise there was no forward plan to anticipate and plan for the maintenance and replacement costs.

 

The consultant has identified that the outdoor pool does not meet NSW Health requirements for pool water turnover. ?Notwithstanding the deficiency in the pool water turn over the bacteriological criteria set under the New South Wales Department of Health guidelines in consistently met. ?(Council undertakes water sampling on a monthly basis and has the samples analysed by Coffs Harbour City Council laboratories). Obsolescence issues aside, the matter of pool turnover becomes one of risk management. In the event a patron becomes ill as a consequence of water quality Council will not be able to rely on its compliance with New South Wales Health Guidelines as a defence to any action for damages.

 

The Consultant has estimated the costs of replacing the new plant and distribution (including an ultra fine filtration system) for the pool in the order of $700,000 and recommends that this be effected within the next five years. ?The estimate has not been validated at this stage but for the purposes of this report and future planning it provides a indication of the sort of costs likely to be incurred.

 

The attached audit gives us the start of a long term Asset Management Plan. ?To implement this plan however we will need to ensure that we plan and budget for the projected costs.

 

 


CONSULTATION:

 

Manager Assets

Manex

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The recommendations do not give rise to any environmental issues.

 

Social

 

The recommendations do not give rise to any social issues.

 

Economic

 

The recommendations do not give rise to any economic issues.

 

Risk

 

The pool infrastructure is aging. ?There is an increasing risk of major structural and plant failure as a result. Having regard to the recent experience of neighbouring councils there is also a real risk of being unable to meet emergency works with available funds.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The recommendation does not affect current budgets although this is to be expected upon receipt of the next report.

 

Source of fund and any variance to working funds

 

The recommendation does not require a variance to working funds although this is to be expected upon receipt of the next report.

 

 

Attachments:

1View

?- CIRCULARISED DOCUMENT - Macksville Memorial Pool Audit - 25 March 2010 (9634/2010)

 

??


Ordinary Council Meeting - 3 June 2010

Review of Reserve Contribution for Macksville Memorial Aquatic Centre

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

Review of Reserve Contribution for Macksville Memorial Aquatic Centre

 

 

 

CIRCULARISED DOCUMENT ?

Macksville Memorial Pool Audit

25 March 2010 (9634/2010)

 

 

??


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.1????? SF1261??????????? 030610???????? Outstanding DA's greater than 12 months, applications where submissions received not determined to 10 May 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

 

Table 2 are development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to ?call in? an application a Notice of Motion is required specifying the reasons why it is to be ?called in?.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

1????????? That the list of outstanding development applications (at least 12 months old) and applications received, be noted and received for information by Council.

 

2????????? That the applications where submissions have been received be noted and received for information by Council.

 

 

 

TABLE 1: ????? UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

TOTAL APPLICATIONS OUTSTANDING 12 MONTHS OR MORE:? 0

 

TABLE 2:?????? DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/114

26/02/10

Change of Use - wine tasting

Lot 1522 DP 593173, 536 Welsh's Creek Road, Yarranbella

? Objection to sale of liquor so close to dwelling

? Increase in traffic and dust issues on narrow dirt road

? Loss of privacy as driveway looks onto living area

? Amenity with lights of vehicles

? Noise and security issues

? Potential anti-social behaviour

? Devaluation of property, especially if the development is expanded

Site inspection to be scheduled to discuss issues raised.
DES is considering road and traffic impact and will recommend conditions accordingly.
Site inspection and interview with objector 21/4/10 - recommend conditions to address concerns raised.

This has been Called in ?and will be considered at the 16 June GPC.


 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2010/123

11/02/2010

Dual Occupancy? - Second Dwelling

Lot 3 Section 7 DP 244537, 1 Henderson Street, Valla Beach

? Height and density not consistent with current community

? Lot size too small for proposed dwelling

? Concerns with stormwater provisions

DES is considering stormwater impact and feasibility of pumping stormwater to the street.
Site inspection 22/4/10 ? recommend conditions to address concerns raised.

Applicant engaging engineer to address stormwater concerns. Applicant given 30 days to lodge information.

 

2010/145

15/04/2010

Storage Area for Temp Fencing Panels & Blocks

Lot 1661 DP 748021, 40 Burkes Lane, Valla

? Concerns with visual amenity

Discussions will be held with applicant with a view to screening the development? from the road

Determination to be issued by end of May.

 

2010/146

27/04/10

Demolition of existing dwelling & construction of 3 townhouses

Lot 11 Section N DP 20823, 60 Wallace Street, Scotts Head

? Sun and natural light reduction to neighbouring dwelling

? 2 storey building imposition on skyline

? Potential noise issues

? Privacy issues

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.2????? SF1261??????????? 030610???????? DA's and CDC's Received and Determined under Delegated Authority 11-24 May 2010

 

AUTHOR/ENQUIRIES:???? Barbara Parkins, Executive Assistant ????????

 

Summary:

 

For Council?s information, below are listed Development Applications and Complying Development Applications received by Council and applications determined under Delegated Authority.

 

 

Recommendation:

 

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

 

 

 

DEVELOPMENT APPLICATIONS/COMPLYING DEVELOPMENT APPLICATIONS RECEIVED
11-24 MAY 2010

 

DA Number

Application Date

Development

Address

2010/156

10/05/2010

Front Fence

Lot 2 DP 217990, 89 Pacific Highway, Nambucca Heads

2010/157

12/05/2010

Shed

Lot 10 DP 1142986, 15 Rowe Drive, Macksville

2010/158

14/05/2010

2 Lot Subdivision

Lot 2 DP 865355, 1 Regatta Drive, Valla Beach

2010/159

17/05/2010

Dwelling Additions

Lot 79 DP 1080850, 1 Dickson Street, Nambucca Heads

2010/160

19/05/2010

Dwelling-House

Lot 5 DP 726509 & Lot 61 DP 260020, Sullivans Road, Valla

2010/161

19/05/2010

Storage Shed and Activity Area

Lot 1 DP 711098, 7 Florence Wilmont Drive, Nambucca Heads

2010/162

21/05/2010

Erect a steel frame shed on concrete slab

Lot 6 DP 259513, 2 Valla Beach Road, Valla Beach

2010/163

21/05/2010

Dual Occupancy Units & Strata title

Lot 51 DP 1099538, 23 Seaforth Drive, Valla Beach

 


 

DEVELOPMENT APPLICATIONS AND MODIFICATIONS DETERMINED UNDER DELEGATED AUTHORITY TO 11-24 MAY 2010

 

CONSENT/ DA

PROPERTY DESCRIPTION

DEVELOPMENT DETERMINED

EST VALUE $

2010/141

Lot 35 DP 829022, 18 Clarke Close, Hyland Park

Dwelling-House

163,000

2010/128

Lot 104 DP 1117507, Pickett Hill Close, Valla

Shed

70,000

2010/135

Lot 34 DP 711098, 44 Alfred Close, Nambucca Heads

Dwelling-House

230,000

2010/139

Lot 4 DP 1072289, Henry?s Lane, Warrell Creek

Shed

28,000

2010/134

Lot 3 DP 1091172, 728 Scotts Head Road, Way Way

Conversion of Shed to Rural Residential Dwelling

100,000

2010/629

Lot 37 DP 248911, 11 Cottage Close, Nambucca Heads

Dwelling Additions

15,000

 

Attachments:

There are no attachments for this report.

?


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.3????? SF285????????????? 030610???????? Report on Community Services Committee Minutes of Meeting held 20 April 2010

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

The minutes of the Nambucca Shire Council Community Services Committee meeting which was held on 20 April 2010 are attached for Council?s consideration.

 

The Minutes contain the following recommendation for Council?s attention and endorsement:

 

That Council seeks information from the Roads and Traffic Authority about its plans for promoting changes to child restraints in vehicles given the conflicting advice received by the Coffs, Bellingen, Nambucca Community Transport Service as to what rules apply to whom.

 

Council may also be interested to note the Committee?s decision to call for a report on gambling in the Shire following a presentation at the Nambucca Valley Network Meeting and although endorsement of this action is not required at this stage, Council may wish to receive a copy of the report.

 

 

Recommendation:

 

1????????? That Council write to the Roads and Traffic Authority to seek information about its plans for promoting changes to child restraints in vehicles given the conflicting advice received by the Coffs Bellingen Nambucca Community Transport Service as to what rules apply to whom.

 

2????????? That a copy of the report on gambling in the Nambucca Shire which is to be presented to a future Community Services Committee meeting, be forwarded to Council for information.

 

 

OPTIONS:

 

1????????? Endorse the minutes and their recommendations.

2????????? Not endorse the minutes.

3????????? Note the minutes with amendments to the recommendations.

 

 

DISCUSSION:

 

New Child Restraint Laws

 

Ms Jan Ryan, Manager Coffs Harbour/Bellingen/Nambucca Community Transport was in attendance at the meeting and spoke about the conflicting information the service has received in regard to the national Child and Infant Restraint laws which came into effect 1 March 2010 and how and when they apply to buses.? The Service will continue to work through its own specific issues, however the Committee felt there has been a lack of promotion to the general community about the new laws and that if Community Transport was having difficulty deciphering which laws apply to them and on which occasions, it must be a lot more difficult for the general public.

 

Impact on Gambling in the Nambucca Shire

 

The Committee made the following decision following a short verbal report from Mr Paul Sekfy from the Nambucca Valley Neighbourhood Centre Incorporated:

 


That as a result of a presentation on local gambling issues to the Nambucca Valley Network meeting on 23 March 2010, a report be presented to the Committee by the Co-ordinator of the Neighbourhood Centre noting the information that $97 million per annum is put through the 356 gaming machines in the Nambucca Shire; and that the Committee looks into ways of promoting awareness about the impacts of problem gambling.

 

The Committee recognised its limitations in terms of possible action regarding problem gambling, however decided that the issue appeared to warrant further consideration with a view to raising awareness about the impact in the local community.

 

 

CONSULTATION:

 

Nothing required.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified.

 

Social

 

Nothing specific arising from this report.

 

Economic

 

Nothing specific arising from this report.

 

Risk

 

Nothing identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nothing specific arising from this report.

 

Source of fund and any variance to working funds

 

Nothing required.

 

Attachments:

1View

8727/2010 - Minutes - Community Services Committee Meeting - 20 April 2010

 

??


Ordinary Council Meeting - 3 June 2010

Report on Community Services Committee Minutes of Meeting held 20 April 2010

 

PRESENT

 

Ms Angie Evans (Chairperson)

Ms Coral Hutchinson

Ms Suzanne Homes

Ms Colleen Henry

Mr Paul Sekfy

Mr Glenn Robinson

Mr Ross Chalmers

Ms Jan Ryan

Mr Steve Austen

Ms Glenys Munro

 

 

APOLOGIES

 

Ms Gillian Howie

Ms Kerrie Bowtell

Cr Elaine South

Ms Mari Webb

Cr Paula Flack

Ms Jenny Zirkler

Ms Denise Olsen

Ms Christine Latta

Ms Kerry Grace

Ms Vicki Fernance

 

 

DISCLOSURE OF INTEREST

 

There were no Disclosures of Interest declared.

 

 

CONFIRMATION OF MINUTES

 

2064/10 RESOLVED??????? (Sekfy/Robinson)

 

That the Committee note the adoption and endorsement of the recommendations of the Minutes of the Meeting held 10 November 2009 and 9 February 2010 by Council at its meeting of 1 April 2010, however further noting that Mr Austen is Senior Finance Manager at Nambucca Valley Care and not Acting CEO.

 

 

 

Director Environment and Planning Report

ITEM 4.1????? SF285??????????????? 200410????? Report on Business Arising from the Previous Meeting held 9 February 2010

2065/10 RESOLVED:?????? ????????? (Sekfy/Homes)

 

That the Committee note the decisions of Council in regard to the survey of the community services sector and that a small sub-committee comprising representatives of Nambucca Valley Care, Nambucca Valley Neighbourhood Centre Incorporated and Nambucca Valley Community Services Council Incorporated now commence to undertake the survey and report back to the Community Services Committee by the 30 June 2010.?

 

 

 

 


 

ITEM 4.2????? SF285??????????????? 200410????? Report on Transport - Discussion with Regional Co-ordinator Ministry for Transport and Service Manager Coffs, Bellingen and Nambucca Community Transport Inc.

2066/10 resolved:?????? (Munro/Robinson)

 

That Council seeks information from the Roads and Traffic Authority about its plans for promoting changes to child restraints in vehicles given the conflicting advice received by the Coffs, Bellingen, Nambucca Community Transport Service as to what rules apply to whom.

 

 

 

 

 

ITEM 4.3????? SF285??????????????? 200410????? Report from Community Services Committee members regarding matters of interest

2067/10 RESOLVED:?????? (Chalmers/Homes)

 

That as a result of a presentation on local gambling issues to the Nambucca Valley Network meeting on 23 March 2010, a report be presented to the Committee by the Co-ordinator of the Neighbourhood Centre noting the information that $97 million per annum is put through the 356 gaming machines in the Nambucca Shire; and that the Committee looks into ways of promoting awareness about the impacts of problem gambling.

 

 

 

???

 

NEXT MEETING DATE

 

The next meeting will be held on Tuesday 29 June 2010 commencing at 2.00 pm. This will also be the Annual General Meeting.

 

 

CLOSURE

 

There being no further business the Chairperson then closed the meeting the time being 3.15 pm.?

 

 

????????????.

ANGIE EVANS

(CHAIRPERSON)

 

?


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.4????? SF285????????????? 030610???????? Report Outlining a Snapshot of Community Services at Nambucca Shire Council

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

At the 1 April 2010, Council considered a recommendation from the Community Services Committee requesting permission to undertake a survey of community services in the Shire. The aim was to demonstrate the importance of the sector. Council made 2 decisions at the meeting, as follows:

 

1????????? That Council concur with the Community Services Committee?s request to undertake a snapshot survey of the community services sector, to establish the economic contribution to the Shire, noting that it would be at no cost to Council as the members themselves would be collecting and bringing forward the information.

 

2????????? That the Manager Community and Cultural Services provide a snapshot of Community Services at Council as a part of the Community Services Committee survey. Further, that the snapshot be endorsed by Council prior to it being referred to the Community Services Committee.

 

This report deals with the second resolution.

 

 

Recommendation:

 

That Council note the snapshot report of Community Services at Nambucca Shire Council and that the report now be presented to the Community Services Committee.

 

 

OPTIONS:

 

??????????? Endorse the recommendation/s.

??????????? Not endorse the recommendation/s.

??????????? Make additional or different decisions as a result of the information contained in this report.

 

 

DISCUSSION:

 

?Community Services? at Nambucca Shire Council describes a small team of staff managed by the Manager Community and Cultural Services, and also an Activity of Council in terms of strategic and budgetary planning.

 

Community Services Team

 

Council currently has 6 positions in its community services section of the organizational structure:

 

1????????? Manager Community and Cultural Services ??????? (full-time)

2????????? Youth Development Officer ??????????????????????????????? (full-time)

3????????? Community Development Officer ??????????????????????? (part-time 28 hours per week)

4????????? Library Officer?????????????????????????????????????????????????? (2 part-time at 27.5 and 24.5 hours per week)

5????????? Library Assistant ???????????????????????????????????????????? (3 part-time at 21, 20.5 and 12.5 hours per week)

6????????? Community Safety Project Officer ????????????????????? (Casual up to 21 hours per week, Safer Women Around Nambucca Shire/SWANS project, concludes 30 June 2010)

 

Four out of the 6 positions are subsidised or fully funded by external funding.

 

Most external funding is currently negotiated annually, however from July 2010 it is expected that all Department of Human Services funding will move to 3-year agreements. This is not expected to affect funding levels. Also, most funding is subject to annual indexation.

 

Recruitment is underway for an additional position ? Project Officer, ?Drink? Don?t Sink?. Tenure is casual up to 21 hours per week for 12 months, shared across Bellingen and Nambucca Shires.

 

In 2009-10, the positions which were subsidized from external funding (which in most cases covers travel, on costs, programs, corporate support as well as salary) were as follows:

 

Position

Funding

Source

Youth Development Officer

$75,818

NSW Dept of Human Services, Community Services Agency

Aboriginal Community Development Officer

$53,354

NSW Dept of Human Services, Community Services Agency

Community Safety

Project Officer (SWANS)

$54,500

NSW Attorney General?s Department

Project Officer

Drink?...Don?t Sink

$80,000

NSW Health in partnership with Local Government and Shires Associations

Note:? The following roles, although funded from different sources, are part of the Manager Community and Cultural Services role.

Aged/Disability Worker

$14,700

NSW Dept of Human Services, Ageing Disability and Home Care

Community Project Officer

$9,250

NSW Dept of Human Services, Community Services Agency

(for Area Assistance Scheme program, now Community Builders)

 

During 2009-10, community staff utilised the following grants to assist with delivery of programs and activities:

 

Seniors Week????????????????????? $500

Youth Week???????????????????????? $1,230

Library Links ?????????????????????? $16,000

Skate Safe ????????????????????????? $11,300

Rainbow Reader project ?????? $3,000 (promoting reading to young children)

 

Council also directly funded two small programs in 2009-10 ? R.E.N.T or Responsible Educated New Tenant, and Hip Pocket for financial awareness ? both workshop-based programs for young people; $2,600.

 

2010 also marks 18 years of Council?s close association with the North Coast Area Assistance ? a community development funding program which has brought more than $1.3 million in one-off grants to the Shire, plus directly resulted in the establishment of two important local services. The Nambucca Valley Early Intervention Service commenced with an AAS grant of $30,000 in 1994-95 and 16 years later this has grown to $160,000 per annum plus around $40,000 for family therapy ? an estimated result of more than $1.6m over the time. A second important service, the Crisis Accommodation Brokerage Service commenced with a grant of $40,000 1998-99 and has also continued to grow since.? The Youth Development Officer and Community Development Officer positions at Council also commenced with AAS funding grants, in 1995 and 2003 respectively.

 

Current priorities for the community services team are:

 

1????????? Keep Them Safe ? changes to legislation and practice relating to child protection.

2????????? Resilient Young People?s Program/RYPP ? continue to rotate around local high schools for Year 9.

3????????? Winding up SWANS, and establishing Drink? Don?t Sink projects.

4????????? Negotiating changes from Area Assistance Scheme to Community Builders, including monitoring, finalizing and evaluating AAS funded projects and then a less administrative role for Council staff in the delivery of the Community Builders program.

5????????? Meeting annual targets in Clarence Regional Library Strategic Plan and local Library Action Plan.

6????????? Continue seeking external grant funding eg, to maintain the Rainbow Reader project to promote the importance of reading and story-telling to small children, together with promoting library services to their parents/carers.

7????????? Sustainability of the Local History in Print project for libraries, including eventual replacement of the microfilm reader printer and digitizing local records and newspapers.

8????????? Pedestrian Access and Mobility Plan

9????????? Better Practice Review report ? strategies for the ageing population

10??????? Walk of Fame project

 

Management Plan and Budget

 

These documents show other areas of contribution to community services by Council in 2009-10 which included financial support for:

 

1????????? Mid North Coast Rural Financial Counselling Services - $3,800

2????????? Cancer Resource Centre - $10,000 (in addition to DA fees and Development Contributions)

3????????? Life Education - $3,000 to tow the van between schools within the Shire

4????????? North Coast Computer Project - $2,700 towards rental of its West Street premises

5????????? NVYEOS Skills Centre - $12,000 (Year 1 of 3 years contribution to recurrent costs).

 

Council?s 2009-10 Budget shows operating expenses of $377,600, operating revenue of $198,100 and a net cost of $144,500 for the Community Services and Education Function.

 

?Community Services? is also mentioned in the budget at ?Housing and Community Services? which includes waste management, street cleaning, noxious plants, cemeteries and public conveniences. These are services to the community but are outside the scope of this report.

 

On the other hand, ?Recreation and Culture? lists libraries, museums, community centres and public halls together with sporting grounds, swimming pools, parks and gardens ? a mix of services to the community and arts/culture based activities, which are managed by a number of people across the Council?s organizational structure.

 

As a general comment most of the activities under this section are managed from the perspective of being a physical asset and for the most part, Council staff are not directly involved in co-ordinating, managing or conducting programs ? this is left to the voluntary committees of management.

 

The exceptions are libraries, Museum Advisor Program; and Macksville Aquatic Centre where staff or contractors are responsible for managing programs.

 

CONSULTATION:

 

Director Environment and Planning who provided the following comments:

 

Confusion often exists regarding the Community Services Section of Council (as outlined above), and the many services provided to or by Council or where initial and/or ongoing contributions are made for the benefit of the community which are not under the responsibility of the Manager Community & Cultural Services.

 

The operations or activities that fall into this latter category include, the Macksville Aquatic Centre, the Macksville Saleyards, The Bowraville Theatre, the Bowraville Folk Museum, the numerous public halls, sporting grounds and cultural facilities which operate under Section 355 Committees on behalf of the Council, and contribute directly and indirectly to the economic benefit and prosperity of an area or location.

?


SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified resulting from this report.

 

Social

 

Nothing identified resulting from this report.

 

Economic

 

Nothing identified resulting from this report.

 

Risk

 

Nothing identified resulting from this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

This report is for information only and does not impact on current or future budgets

 

Source of fund and any variance to working funds

 

Nothing required.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.5????? PRF71????????????? 030610???????? Report on Nambucca Heads Skate Park

 

AUTHOR/ENQUIRIES:???? Colleen Henry, Community Safety Project Officer ????????

 

Summary:

 

Since its construction, the Nambucca Heads Skate Park has been the subject of letters of complaint by some residents of Meadow Crescent. The most recent letter regarded the code of conduct (which is signposted at the park) and how it was being contravened.

 

This report is to advise Council that an audit using Crime Prevention through Environmental Design (CPTED) principles has been conducted, consultation with other stakeholders has been carried out and measures which address some of the residents' concerns and which fall within Council's responsibility have been identified for consideration.

 

 

Recommendation:

 

1????????? That Council note the findings of the Crime Prevention through Environmental Design Audit of the Nambucca Heads Skate Park.

 

2????????? That Council note plans for replacement of the existing signage with larger and more effective signs; and the installation of a rubbish bin closer to the Skate Park.

 

3????????? That Council note the success of the Skate Safe project and seek suitable funding sources to conduct workshops in the future.

 

4????????? That the residents' representative and the Nambucca Valley Skaters Association be informed in writing of these decisions by Council.

 

 

OPTIONS:

 

Council has the options of not adopting the recommendations or of making different determinations.

 

 

DISCUSSION:

 

The Nambucca Heads Skate Park has been the subject of letters of complaint by some residents of Meadow Crescent. Following a meeting by the Mayor with some of these residents, the Community Safety Project Officer was requested to examine the Skate Park using the principles of environmental design to manage/modify behaviour. An audit using Crime Prevention through Environmental Design (CPTED) principles was conducted and some observations are presented here. Consultations were held with representatives of the Nambucca Valley Skaters Association; Mr Richard Ellis Chairman of Coronation Park Committee of Management; Inspector Mark Rowney New South Wales Police Force; and Council's Youth Development and Safety and Risk Officers.

 

CPTED Audit

 

Six key areas comprise a CPTED assessment. The following provides an overview of the Nambucca Heads Skate Park in relation to each of the areas and sets the context for Council decisions:

 

1????????? Surveillance

 

Existing natural surveillance is provided by neighbours overlooking the Skate Park and other park users; and organised surveillance occurs when Police and Council?s Ranger visit the site. More activity around the Skate Park would increase the surveillance and therefore decrease inappropriate behaviour; however, surveillance levels are unlikely to change due to its location.


2????????? Lighting/technical supervision

 

No lights are provided, which is intentional in order to stop skaters using the park after dark. Lighting could enable better surveillance of inappropriate activities after dark, and therefore lead to decreased incidents, however, the potential for increased use by skaters after dark would not be balanced by these potential benefits.

 

3????????? Territorial reinforcement

 

There are three small signs, placed high up (presumably to avoid malicious damage) which outline the rules of the Skate Park. These signs are too small for the large space and too high for the shorter park users to read. They are not likely to attract the attention of the users, or engage them in a way that they would obey, or even read the signs.

 

4????????? Environmental maintenance

 

The park looks well cared for and is relatively litter free. Landscaping is in place and vegetation has not be damaged, although on one visit there was a pile of tree branches and sticks which looks like it had been gathered from the fringing bush land. Street furniture is robust and undamaged, apart from the metal rubbish bin placed near the seating at the Skate Park. Lack of graffiti would indicate that skaters care for the Skate Park conditions and have managed to police other users so the surfaces are not painted.

 

5????????? Activity and space management

 

Due to its isolated location and the fact that the majority of the Coronation Park is largely unused except at times of sporting events, there is little other activity around the Skate Park, which may contribute to people using the facility for inappropriate activities such as late night drinking. Members of the Nambucca Valley Skaters Association provide some activity management when they are using the park, or when skaters are at the Nambucca Youth Centre and participating in Youth Centre activities. There would be use of the Skate Park by skaters who don't have exposure to either of these two groups, or non-skaters who use the park as a congregation point.

 

6????????? Access control

 

Currently, the fence and gate at Meadow Crescent provide clear access from one point only as access can also be gained through Coronation Park and the southern side of Skate Park. There are no access control modifications that would be effective in this situation.

 

Residents' Concerns

 

The Skate Park is located in a residential area and there is likely to be ongoing conflict between the users and residents. The Council can improve upon some of the aspects of the Skate Park, however the main concerns expressed by residents fall outside the area of Council responsibility. The neighbours' most recently reported concerns and the responsibility for addressing these concerns are outlined below:

 

Out of hours usage and noise/loud music ? the code of conduct sign states hours of use and the need to keep noise down for the sake of neighbours. If the use of the park is outside these hours and there is a public nuisance, then it is a Police matter as the Skate Park has the same status as any other public facility in the Shire.

 

Alcohol, drugs and smoking ? Underage drinking and smoking and drug use are illegal activities and require Police attendance. Police did act on reports of illegal drug use at the Skate Park when it was reported recently, by talking to three young people who were involved.

 

Slow response times to Police call outs ? Related to the above issues, this has been discussed with Inspector Mark Rowney who has confirmed that Police availability depends on other calls that Police are on at the time, and decisions are made to attend the most serious incidents first. Noise complaints may not rate as highly as assaults, for example.

 

Rubbish ? A metal rubbish bin lies within the gates of the Skate Park which is not affixed to anything and presents safety issues if it is used as a jump. There is a standard bin on a stand near the fence at Meadow Crescent, approximately 30m away. Skate park users do not generally use this due to the distance, and rubbish can end up on the ground if the nearer rubbish bin is full. The installation of a fixed rubbish receptacle closer to the Skate Park is recommended.

 

Lack of toilets ? The distance to the Headland toilets is too great for Skate Park users; the soccer club toilets were to be open during daylight hours (the hours of use for the Skate Park) and they have been confirmed open on two separate occasions. The Nambucca Valley Skaters Association will be encouraged to spread the word about skaters needing to use these toilets instead of using the bush.

 

Graffiti ? It is unclear why neighbours are complaining about graffiti when there is none on the Skate Park. Skate park users should be congratulated for looking after their park as there is a high incidence of graffiti at many of the other skate parks in the State, including Macksville and Bowraville skate parks.

 

Parking in Meadow Crescent ? The complaint has been made that skaters' cars are parked in Meadow Crescent, however street parking is available to skaters as it is to other persons. If the cars are parked illegally (on the wrong side of the street, or in such a way that there is less than 3m clear roadway), then offenders may be issued with infringement notices; the Council's Ranger has been informed that this complaint has been made, and will continue to monitor the area.

 

Code of Conduct signage ? Residents have pointed out that the Code of Conduct signage is inadequate and the CPTED review identified the visibility of the signage as a shortcoming as well. It is recommended that new signage be installed which is better aimed at its target group (ie more colourful and attention-getting) and placed in a space that is likely to attract more people to read it (ie, able to be read from within the Skate Park).

 

Respect for neighbours' rights by keeping noise down when arriving and leaving - It is important to note that not all users of the Skate Park are skaters or are even from the Nambucca area; a number of the problems could be caused by people who are not skaters or locals, and are unaware or unheedful of the way the Skate Park should be used. These users will not be reached through the Nambucca Valley Skaters Association, and it is unfair to blame the problems of usage on the Skaters Association, or indeed skaters.

 

Skate Safe Program

 

The Nambucca Shire Council ran five Skate Safe programs throughout the Shire in 2009-2010, with the one at Nambucca Heads attracting 19 participants. The objective of this program was to improve the safety of skaters in and around the Shire's skate parks. As part of the program, information was delivered by Nambucca Police regarding road rules and other legalities associated with skating. Feedback from participants was that they learned a great deal and that additional programs would be useful. The skate safe program would continue to spread the right sort of messages about skate park use, and be a forum for discussing the code of conduct for the Skate Park, if funding is received to run these.

 

 

CONSULTATION:

 

?????????????? Director Environment and Planning

?????????????? Director Engineering Services

?????????????? Manager Community and Cultural Services

?????????????? Waste Management Officer

?????????????? Youth Development Officer

?????????????? Safety and Risk Officer

?????????????? Nambucca Valley Skaters Association

?????????????? Coronation Park Trust

?????????????? NSW Police Force

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

None.

 

Social

 

Implementation of the recommendations will address those areas for which Council has responsibility and improve the way the Skate Park is used.

 

Securing additional Skate Safe funding will help continue the education of skaters about safety and skate park use.

 

Economic

 

None.

 

Risk

 

None.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

New signs ? Two new signs at the cost of $500 per sign.

Relocation of existing rubbish bin closer to the Skate Park ? Labour costs.

 

Source of fund and any variance to working funds

 

Youth Workers Skate Park Project Fund (signage).

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.6????? SF1120??????????? 030610???????? Report on Rural Financial Counselling Service for 2009

 

AUTHOR/ENQUIRIES:???? Coral Hutchinson, Manager Community and Cultural Services ????????

 

Summary:

 

The Rural Financial Counselling Service NSW was established in 1992 to foster sustainable economic development in the rural sector. The service includes financial counselling to assist people in rural industries to deal with the stresses of natural and economic change.

 

Nambucca Shire Council has been an active supporter of the service via a small budget allocation to assist with the operation of the service and in recognition of the importance of our rural sector. Mr Terry Pearce, the current Rural Financial Counsellor is based in Macksville, with offices in Matilda Street. The office covers the region from Halfway Creek (north of Woolgoolga) to Port Macquarie.

 

Council is now in receipt of the 2008-09 Northern Region Annual Report which provides information on outcomes, numbers of clients, issues dealt with, and other information of interest to Council. This report to Council contains a quick overview.

 

The Service thanks Council for its continued support.

 

 

Recommendation:

 

That Council note the availability of the 2008-09 Annual Report for Rural Financial Counselling Services NSW ? Northern Region, and the key issues dealt with by the Service?s Macksville office.

 

 

OPTIONS:

 

No options are being presented as the report is for information.

 

 

DISCUSSION:

 

During 2008-09, the Macksville office dealt with issues mainly relating to:

 

1????????? Beef Industry ? average gross farm income remains low and after years of drought most beef producer are still rebuilding stock numbers. The flooding that occurred in early 2009 was extensive, but with good seasonal conditions, and assistance from Flood Recovery grants made available by the Government pastures are visibly on the improve.

2????????? Dairying ? higher debt levels created during the drought has reduced viability for many producers although there are now signs of improvement in milk prices. Several farmers however have exited the industry and are diversifying.

3????????? Horticulture ? banana growers continue to endure low fruit prices with many continuing to make a partial switch to blueberry production for a more consistent form of cash flow; macadamia nut growers continue to experience a downturn in commodity price, although this is showing signs of an improve.

4????????? Fishing/Oyster Industries ? the heavy rain and flooding of 2009 has assisted yields for Fishers. Oyster producers however were devastated in the flooding which occurred on the 17 February, 31 March and 25 May 2009. The loss of stock and infrastructure will be felt by them for the next 2 to 3 years as they rebuild their business.

 

The services of the Rural Financial Counsellor may include support with access to financial assistance (eg applications for Exceptional Circumstances grants and Climate Change Adjustment Package); access to business planning; assistance to plan farm exit; and referral to support agencies.

 

The Macksville office has a total of 67 active clients. During this financial year, the focus of the Rural Financial Counselling program has seen a shift from assisting clients with Crisis Management to preparing farmers as Risk Managers. The majority of clients are now case managed with action plans and quarterly reviews to better prepare for climatic variations of drought and severe weather events, as well as an in-depth assessment of the financial strengths and weaknesses of the business so that better informed decisions can be made.

 

Interested Councillors can obtain the Annual Report extract from Council?s Manager Community and Cultural Services, Coral Hutchinson, or contact Terry Pearce on telephone 02 65683888.

 

 

CONSULTATION:

 

Rural Financial Counsellor

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

Nothing identified.

 

Social

 

Nothing identified.

 

Economic

 

Nothing identified resulting from this report, however a sound rural economy is the main rationale for continuing to support this service.

 

Risk

 

Nothing identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

An allocation of $3,800 is included in Council?s draft 2010-11 budget.

 

Source of fund and any variance to working funds

 

Nothing required.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.7????? SF278????????????? 030610???????? Report on School Attendance Program

 

AUTHOR/ENQUIRIES:???? Vicki Fernance, Youth Development Officer ????????

 

Summary:

 

The School Attendance Program is a community initiative to reduce the incidence of school truancy and is a partnership between Council, NSW Department of Education and Training, NSW Police Force and Macksville Chamber of Commerce.

 

Reference is made to a report to Council on 17 December 2009 outlining the program. Council agreed to support the School Attendance Program in principle, noting that the project would only proceed if all interested stakeholders also supported the program.

 

This report is to advise that the Program commenced on 20 April 2010, and to also give Council an update on its progress.

 

 

Recommendation:

 

That Council note the progress and success of the School Attendance Program in Macksville Business District.

 

 

OPTIONS:

 

None

 

 

DISCUSSION:

 

The School Attendance Program was initiated in the Macksville Business District on Tuesday 20 April.

 

Macksville High School held an assembly advising the students of the initiative and advising students how to get a pass and the consequences of not having a pass. The students were also shown the sign that would be displayed in shop windows.

 

Businesses that were asked to be part of the initiative were ones that would have a number of young people coming in during the school hours, eg, Beehive Take Away, Surf Shop, Bakehouse, Foodworks, Woolworths, to name a few. Approximately 20 businesses were approached with all accepting the signs and most, to date, displaying them at the entrance to their shop.

 

A number of businesses have been contacted to see whether the signs were making a difference to the amount of school students coming in during school hours. Comments received are:

 

?????????????? Numbers of students have decreased, very noticeable on Wednesday afternoons (sports day) ? all businesses contacted were pleased with the drop off in students on Wednesdays as this was a day when there were a number of students hanging around the shops;

?????????????? Grateful that the initiative has started;

?????????????? Comfort knowing there will be an immediate response from the school;

?????????????? Haven?t noticed a big difference, but still wanting to display the sign;

?????????????? Great initiative.

 

Macksville High School teachers report that businesses have been contacting them and maintaining good communication about student truancy.

 

Macksville Library has the sign displayed on the front counter, and staff have noticed that there seems to be less school students coming in to access the internet during school hours since the sign has been displayed.

 

Overall the initiative seems to be having the desired effect and businesses are still keen to take part.

 

 

CONSULTATION:

 

Department of Education and Training

NSW Police

Macksville businesses

Macksville and District Chamber of Commerce and Industry (Council's YDO and the Nambucca Valley Home School Liaison Officer attended the Chamber meeting on 22 February 2010)

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No impact.

 

Social

 

The aim of the School Attendance Program is to get truanting children back into school, improving their education.

 

Economic

 

None known.

 

Risk

 

Nothing specific identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

No impact.

 

Source of fund and any variance to working funds

 

None.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.8????? SF1406??????????? 030610???????? Joint Regional Planning Panels - Review and Procedure Amendments

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

The Department of Planning have advised that they have completed an Interim Review of Operation for the Joint Regional Planning Panels (the Review).

 

The identified amendments are detailed in two recent Planning Circulars and a comprehensive publication detailing the Review of Joint Regional Planning Panels (JRPP).

 

One of the major amendments is the proposal to "Delegate" certain functions of the JRPP back to Council. However the reference to "Council" is in fact to a Council Officer not the elected Council.

 

The Department have requested that Council respond within 21 days indicating its "commitment to confer the delegations to an appropriate level of officer and information on applicable precincts and areas".

 

Concern exists in this matter and is elaborated in the discussion section of this report.

 

 

Recommendation:

 

1??????? That Council advise the Department of Planning that it considers that any delegation from the Chair of the Joint Regional Planning Panel can only be to the Council who in turn delegate the relevant functions to the General Manager.

 

2??????? That Council advise the Department of Planning that it does not support the delegation to Council for Section 96 (1A) Modifications that have been previously approved by the JRPP but opposed by Council.

 

3??????? That Council advise the Department of Planning that it does support the delegation to Council for:

???????????????? "Designated Development" with a Capital Investment Value of $5 million or less, whether or not submissions/objections have been received and the Assessment report recommends approval;

???????????????? "Straightforward Applications" where no submissions have been received and the Assessment report recommends approval;

???????????????? "Areas and Precincts" whether or not submissions/objections have been received, where the proposal is in strict accordance with the detailed planning designs/guidelines and the Assessment report recommends approval.

 

4??????? That Council's Planning Department put together the detailed Planning Designs/guidelines for the Liston Street, Ridge/Bowra Street precincts in Nambucca heads and the Matthews Street precinct in Scotts Head.

 

 

 

OPTIONS:

 

Council could choose not to agree to any of the delegations

 

DISCUSSION:

 

Joint Regional Planning Panels (JRPP's) were established and took effect on 1 July 2009, some 11 months ago. In this time Nambucca Shire Council has not received an application which needed to be referred to the JRPP. However, the Mayor and Director Environment and Planning who are the Kempsey Shire Council appointed delegates on their JRPP have attended and dealt with one application.

 

The Department of Planning have advised that they have completed an Interim Review of Operation for the Joint Regional Planning Panels (the Review) which has identified a number of amendments and operational changes. These proposals are identified in two recent Planning Circulars (PS 10_008 and PS 10_009) and a comprehensive publication detailing the Review of JRPP. The Planning Circulars may be viewed on line at:

http://www.planning.nsw.gov.au/PlanningSystem/Circularsandguidelines/PlanningSystemCirculars/tabid/81/language/en-US/Default.aspx

and the Review may be viewed at: www.jrpp.nsw.gov.au

 

Attached for Councillors information are two letters, one from the Minister for Planning, Tony Kelly MLC and one from Deputy Director-General, Development Assessment and Systems Performance, Richard Pearson. Both these letters provide an overview of the proposed amendments.

 

The reference to "Council" in the letters is actually reference to a Council Officer who is proposed to be delegated to deal with any application the JRPP Chair determines should be dealt with by Council.

 

At a meeting with the Senior Executive Board of the Department of Planning being, Director-General ? Sam Haddad; Deputy Director-General, Strategies and Land Release ? Ian Reynolds; Deputy Director-General, Plan Making and Urban Renewal ? Tom Gellibrand; Deputy Director-General Development Assessment and Systems Performance ? Richard Pearson; Director Community and Stakeholder Engagement ? Liam McKay; Director of the Deputy-General's Office ? Veronica Young; North Coast Area Director ? Steve Murray and North Coast Area Senior Planner Greg Yeates at Coffs Harbour on Tuesday 25 May 2010, the proposed amendments were outlined and they stressed that the intent to delegate to Officer level and not Council is to retain the common goals of the JRPP's to "depoliticise the planning system and improve determination timeframes".

 

It is proposed "that the Regional Panel Chairs delegate Regional Panel applications in three circumstances but only where Council has agreed that these applications will be determined by appropriate senior staff and not by full Council or Council Committees, consistent with the theme of depoliticising the planning system".

 

It was put to the Director-General at this meeting that there is no current Legislation that allows the Department of Planning to intervene in the "Delegatory" provisions of the Local Government Act, as this is the Act that entitles Council to be the Relevant Planning Authority and only Council can delegate its regulatory functions and then only to the General Manager. It is the General Manager who then may sub delegate to other Officers of the Council. Acknowledging this point, the Director-General indicated that it was hoped that the Council would concur with the request outlined in the two letters from the Minister and the Deputy Director-General (see attached letters).

 

In addition to the three specific circumstances for the return of JRPP applications to Council it is also proposed that any Modification under Section 96(1A) [Modifications Involving Minimal Environmental Impact] where the relevant development consent has been determined by a Regional Panel.

 

The proposals provide for some serious implications for Council and Council's Officers. Section 96 modifications in particular may place an Officer at odds with Council when the Council may have made representations to the JRPP opposing an application which may have also been recommended for refusal by the processing officer but overturned by the JRPP. A subsequent modification is then proposed and given to the relevant Officer to process noting that the Officer will be processing a modification without regard to the Council's position and previous report.

 

The proposed delegation for Section 96 (1A) Modifications that have been previously approved by the JRPP but opposed by Council is not supported.

 

The proposed delegation for "Straightforward Applications" where no submissions have been received and the Assessment report recommends approval is supported.

 

The proposed delegation for "Designated Development" with a Capital Investment Value of $5 million or less, whether or not submissions/objections have been received and the Assessment report recommends approval is supported.

 

The proposed delegation for "Areas and Precincts" whether or not submissions/objections have been received, where the proposal is in strict accordance with the detailed planning designs/guidelines and the Assessment report recommends approval is supported.

 

The Department have requested that Council respond within 21 days indicating its "commitment to confer the delegations to an appropriate level of officer and information on applicable precincts and areas".

 

The above discussion and recommendations contained in this report should form the basis of Council's response.

 

 

CONSULTATION:

 

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts with this report

 

Social

 

There are no social impacts with this report

 

 

Economic

 

There are no economic impacts with this report

 

 

Risk

 

There are no risks with this report

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There are no direct or indirect budgetary impacts.

 

Source of fund and any variance to working funds

 

N/A

 

 

Attachments:

1View

12426/2010 - Joint Regional Planning Panels part of the NSW Planning System

 

2View

12499/2010 - Joint Planning Panels - Review and Procedure Amendments

 

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Ordinary Council Meeting - 3 June 2010

Joint Regional Planning Panels - Review and Procedure Amendments

 



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Ordinary Council Meeting - 3 June 2010

Joint Regional Planning Panels - Review and Procedure Amendments

 



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Ordinary Council Meeting

3 June 2010

Director Environment & Planning's Report

ITEM 9.9????? SF1254??????????? 030610???????? Report on Nambucca Valley Conservation Association V Nambucca Shire Council and Paul Joseph

 

AUTHOR/ENQUIRIES:???? Greg Meyers, Director Environment and Planning ????????

 

Summary:

 

In the above Land and Environment Court Matter Justice Biscoe Ordered that Council pay 60% of the applicants costs.

 

The Environmental Defenders Office have submitted their claim for costs which is being disputed as it includes a whole range of costs that cannot be claimed on a Party/Party basis and includes GST.

 

Norton Rose have been consulted who have advise that several options exist for Council. The option with the least cost is to highlight the anomolies and respond with an offer to the EDO.

 

The offer to the EDO has been made which is approximately $10,000 less than that claimed.

 

 

Recommendation:

 

1????????? That Council note the initial claim for costs from the Environmental Defenders Officer in the matter Nambucca Valley Conservation Association V Nambucca Shire Council and Paul Joseph has been rejected.

 

2????????? That Council endorse the submission of an offer to the Environmental Defenders Office for payment of costs.

 

3????????? That in the event that the offer to the Environmental Defenders Office is also rejected then Council authorise the General Manager to request that the Environmental Defenders Office submit their claim to the Costs Assessor for determination.

 

 

OPTIONS:

 

Council has several options which include:

 

1????????? Paying the $35,290.79 as identified in the letter from the letter from the Environmental Defender?s Office.

 

2????????? Proceed with a counter-offer.

 

3????????? Request that the matter be referred direct to the Costs Assessor for assessment.

 

 

DISCUSSION:

 

Council's Solicitors' Norton Rose have received advice from the Environmental Defenders Office on behalf or Nambucca Valley Conservation Association in regard to their claim for 60% of costs in regard to the above matter. This amount equates to $35,290.79.

 

This is currently in dispute and Norton Rose have been instructed to respond to the EDO confirming that Council will not be paying the amount identified as:

 

His Honour?s order is that our client pays 60% of your client?s party/party costs in the proceedings. It was not an order for indemnity costs. On review, your invoices and the requested amount of costs include a number of solicitor/client costs for which our client is not? liable. Nor have any other allowances been made for costs not incurred in proper furtherance of the proceedings. Additionally, many of the itemisations in your invoice are not sufficiently particularised to enable us or our client to reasonably understand the bases of those costs.

 

We note that the total amount is inclusive of GST. As you are aware, in accordance with GSTR 2001/4, your client is unable to claim any GST amounts in costs if it is registered for the purpose of GST.

However, to avoid any further costs for both parties a decision was made to provide a counter offer to the EDO which is 70% of the amount requested by the EDO that being $24,704.36.

Should the EDO not accept this offer, then Norton Rose will be instructed to request that the EDO refer the matter to the "costs assessor", which normally results in the assessed claimable costs reduced significantly.

 

 

CONSULTATION:

 

Norton Rose

General Manager

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts with this report.

 

Social

 

There are no social impacts with this report.

 

Economic

 

There are considerable economic impact for Council and challenging the costs sought is considered prudent financial management.

 

Risk

 

The risk for Council is minimal as it is considered that if the offer back to the EDO is also rejected and referred to a costs assessor the claimed amount is normally reduced significantly.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is a direct impact on Council's Budget for this amount as it has not been budgeted for.

 

Source of fund and any variance to working funds

 

The source of funding will come from General Funds.

 

Attachments:

There are no attachments for this report. ?


Ordinary Council Meeting

3 June 2010

Director of Engineering Services Report

ITEM 10.1??? SF98??????????????? 030610???????? Road Naming - Landy Drive Way Way

 

AUTHOR/ENQUIRIES:???? Keith Williams, Manager Technical Services ????????

 

Summary:

 

Council has initiated the naming of a private right of carriageway off Scotts Head Road Way Way.? The proposed road name is considered suitable by Council staff. Submissions were sought and a suitable name has been selected and advertised on the 15 October 2009 and no objections have been received.

 

 

Recommendation:

 

That Council adopt the name of Landy Drive, Way Way with the name to be gazetted, notification made to the relevant Government agencies and advertised in a local newspaper.

 

 

OPTIONS:

 

?????????????? Adopt the name

?????????????? Refusal

 

 

DISCUSSION:

 

Council has initiated the naming of a private right of carriageway within a new rural subdivision off Scotts Head Road, Way Way.? The road name, Landy Drive, is considered suitable by Council staff. The new road intersects with Scotts Head Road, provides access to 4 properties and gives the impression of being a separate road.? Therefore it is appropriate that it has its own name.

 

In accordance with the regulations the proposal was advertised and letters to Register General and Surveyor General and Cadastral Data Information Sourcing of Department of Lands, Australia Post, Ambulance Services NSW in Nambucca Heads and Macksville, NSW Fire Brigade, NSW Rural Fire Service, NSW Police Force, State Emergency Services, NSW Volunteer Rescue Assn Inc and Unkya Local Aboriginal Land Council were advised in writing.

 

The proposed name was advertised on the 15 October 2009 with submissions sought and no objections were received from the public.? The Department of Lands advised that the name was reviewed under the Geographical Names Board Guidelines and there were no objections.

 

The deadline for objections has now passed and the matter can be concluded for the new road name.

 

CONSULTATION:

 

??????????? Advertisement in the Guardian News on the 15 October 2009.

 

??????????? Letters dated the 7 October 2009 sent to Register General and Surveyor General and Cadastral Data Information Sourcing of Department of Lands, Australia Post, Ambulance Services NSW in Nambucca Heads and Macksville, NSW Fire Brigade, NSW Rural Fire Service, NSW Police Force, State Emergency Services, NSW Volunteer Rescue Assn Inc and Unkya Local Aboriginal Land Council.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

No new impact on the environment.

 

Social

 

The name and signpost provide means of identification.

 

Economic

 

Ongoing maintenance cost of the sign is low if only wear and tear apply.

 

Risk

 

Poor identifications of addresses can lead to difficulties for emergency services, couriers and services.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The costs of installing the sign being $150.00.

 

Source of fund and any variance to working funds

 

The current budget is sufficient to meet this cost.

 

Attachments:

1View

26375/2009 - Response - Department of Lands

 

2View

25276/2009 - Location Map - Landy Drive Way Way

 

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Ordinary Council Meeting - 3 June 2010

Road Naming - Landy Drive Way Way

 

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Ordinary Council Meeting - 3 June 2010

Road Naming - Landy Drive Way Way

 

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Ordinary Council Meeting

3 June 2010

Director of Engineering Services Report

ITEM 10.2??? SF1185??????????? 030610???????? Naming of Garden on the Corner of Wallace and Princess Streets, Macksville

 

AUTHOR/ENQUIRIES:???? Bruce Redman, Director Engineering Services ????????

 

Summary:

 

The Mary Boulton Pioneer Cottage & Museum wrote to Council asking that the garden on the corner of Wallace and Princess Streets, Macksville be named ?Centaur Gardens? in honour of Dr Hindmarsh who perished when the hospital ship Centaur was sunk in 1943.

 

The Macksville & District Chamber of Commerce and Industry pointed out that the existing sign suggests that it is already ?Hindmarsh Garden?.? This could be further discussed with the family.

 

 

Recommendation:

 

That Council name the garden at the corner of Wallace and Princess Streets, Macksville as ?Hindmarsh Garden? and that a sign be erected.

 

 

OPTIONS:

 

?????????????? Hindmarsh Garden

?????????????? Centaur Garden

?????????????? No name

 

 

DISCUSSION:

 

An approval has been made by the Mary Boulton Pioneer Cottage & Museum to consider naming the small garden at the corner of Wallace and Princess Streets, Macksville as ?Centaur Garden? in honour of Dr Hindmarsh who was a local General Practitioner who perished when the hospital ship Centaur was sunk in 1943.

 

As a courtesy the views of the Macksville & District Chamber of Commerce & Industry were sought due to the close proximity of the park to the shopping centre.? Their comment was they had considered it to be the ?Hindmarsh Garden? already.

 

There is already a sign on the site recognising Dr Hindmarsh and noting the sinking of the Centaur in 1943.

 

The garden does not have an official name and any choice can be made.? The selection of ?Hindmarsh Garden? gives greater recognition to the individual than ?Centaur?.

 

 

CONSULTATION:

 

1??????? Macksville & District Chamber of Commerce & Industry

2??????? Mary Boulton Pioneer Cottage & Museum

 

 


SUSTAINABILITY ASSESSMENT:

 

Environment

 

No changes.

 

Social

 

Naming the park provides recognition of a respected Macksville resident from 1925 to 1943.

 

Economic

 

No impact.

 

Risk

 

None identified.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The cost of a sign erected on site would be $100.

 

Source of fund and any variance to working funds

 

Existing Parks and Reserves funding.

 

Attachments:

1View

12648/2010 - Existing Sign corner of Wallace & Princess Streets Macksville

 

2View

7960/2010 - Mary Boulton Pioneer Cottage & Museum - Letter of request

 

3View

12497/2010 - Macksville & District Chamber of Commerce & Industry - Letter

 

4

12653/2010 - Background to "Centaur" Hospital Ship

 

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Ordinary Council Meeting - 3 June 2010

Naming of Garden on the Corner of Wallace and Princess Streets, Macksville

 

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Ordinary Council Meeting - 3 June 2010

Naming of Garden on the Corner of Wallace and Princess Streets, Macksville

 

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Ordinary Council Meeting - 3 June 2010

Naming of Garden on the Corner of Wallace and Princess Streets, Macksville

 

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Ordinary Council Meeting - 3 June 2010

Naming of Garden on the Corner of Wallace and Princess Streets, Macksville

 


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