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Ordinary Council Meeting |
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MINUTES OF THE Ordinary Council Meeting HELD ON 16 December 2010 |
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The following document is the minutes of the Council meeting held on 16 December 2010. These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 20 January 2011 and therefore subject to change. Please refer to the minutes of 20 January 2011 for confirmation.
PRESENT
Cr Rhonda Hoban (Mayor) |
Cr John Ainsworth |
Cr Martin Ballangarry OAM (arrived at 6.10 pm) |
Cr Janet Court |
Cr Brian Finlayson |
Cr Paula Flack |
Cr Mike Moran OAM |
Cr Elaine South |
Cr Anne Smyth |
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ALSO PRESENT
Michael Coulter (General Manager) |
Noel Chapman (A/g Director Engineering Services) |
Greg Meyers (Director Environment & Planning) |
Monika Schuhmacher (Minute Secretary) |
PRAYER
Pastor Peter Lott from the Christian Life Centre offered a prayer on behalf of the Nambucca Minister's Association.
DISCLOSURE OF INTEREST
The Director Environment and Planning (Mr Greg Meyers) declared a pecuniary interest in Item 11.3 Clarification of the Role of the Local Development (Traffic) Committee under the Local Government Act as his wife is an employee for the school relating to DA2010/234. Mr Meyers left the meeting for this item.
Councillor BJ Finlayson declared pecuniary interest in Item 9.10 Review of Organisation Structure - Final Recommendations under the Local Government Act and left the meeting for this item.
NOTICE OF MOTION - CR Ainsworth
ITEM 5.1 SF1471 161210 Notice of Motion - Macksville Saleyards Committee |
2599/10 RESOLVED: (Ainsworth/South)
That Mr George Hicks OAM be appointed to the Macksville Saleyards Committee. |
Resolved: (Ainsworth/South)
That the following delegations be heard:
ITEM 9.9 Financial Statement and Auditors Report - 30 June 2010 i) Mr Geoffrey Allen – Presentation on behalf of Forsyths Chartered Accountants
ITEM 10.1 River Street Foreshore Improvements (Item 10.1 in the General Purpose Committee) i) Mr Luke Keogh ii) Ms Celia Ramsay iii) Ms Janine Reed on behalf of the Macksville & District Chamber of Commerce Inc
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PUBLIC FORUM/DELEGATIONS continued
Mr Luke Keogh addressed Council
· Lived in Valley for approximately 24 years
· Plum trees are just as healthy as ever
· Figs have very invasive roots
· Joan’s Army have done great job in the past
· Problem with keeping area clean – spoke with ETC and Work for the Dole can be implemented
· Has looked at Plans for foreshore development
· It would be cheaper to work with what is there rather than strip the lot and start again
· Area in front of Star does not attract people as no shade
· Problems with vandals in relation to decking around trees, decking is in other places around Shire
· Someone else could clean up from the plum trees other than Joan’s Army, who may wish to oversee this job
· Plan is elaborate for a little Council that hasn’t got much money
Ms Celia Ramsay addressed Council to a prepared statement which is on file SF1403.
Ms Janine Reed addressed Council to a prepared statement which is on file SF1403.
ASKING OF QUESTIONS WITH NOTICE
There were no Questions with Notice.
QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED
There were no Questions for Closed Meeting where due Notice has been received.
General Manager Report
2602/10 RESOLVED: (Finlayson/Smyth)
That the list of outstanding actions and reports be noted and received for information by Council. |
ITEM 9.4 SF674 161210 Coffs Coast Waste Services - Waste Processing and Resource Recovery |
1 Council make representations and lobby the NSW Government and the Department of Climate Change and Water, in concert with Coffs Coast Waste Service partner Councils, the Waste Management Association of Australia, other NSW Councils and the Local Government and Shires Associations of NSW, to seek to remedy elements of the new regulatory regime that unreasonably constrain waste resource recovery and which impose significant costs on our communities.
2 Council support the Waste Management Association of Australia in its representations to the Director General of the NSW Department of Environment, Climate Change and Water, to collaboratively work to address and resolve barriers to enable the production and utilisation of organic wastes for the production of renewable energy.
3 A further report be presented to Council early in the new year, with more detailed information, and independent expert advice that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
Amendment: (Court/South)
1 Council make representations and lobby the NSW Government and the Department of Climate Change and Water, in concert with Coffs Coast Waste Service partner Councils, the Waste Management Association of Australia, other NSW Councils and the Local Government and Shires Associations of NSW, to seek to remedy elements of the new regulatory regime that constrain waste resource recovery and which impose significant costs on our communities.
2 Council support the Waste Management Association of Australia in its representations to the Director General of the NSW Department of Environment, Climate Change and Water, to collaboratively work to address and resolve barriers to enable the production and utilisation of organic wastes for the production of renewable energy.
3 A further report be presented to Council early in the new year, with more detailed information and independent expert advice, that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
The amendment was carried and it became the motion and it was:
Motion: (Court/South)
1 Council make representations and lobby the NSW Government and the Department of Climate Change and Water, in concert with Coffs Coast Waste Service partner Councils, the Waste Management Association of Australia, other NSW Councils and the Local Government and Shires Associations of NSW, to seek to remedy elements of the new regulatory regime that constrain waste resource recovery and which impose significant costs on our communities.
2 Council support the Waste Management Association of Australia in its representations to the Director General of the NSW Department of Environment, Climate Change and Water, to collaboratively work to address and resolve barriers to enable the production and utilisation of organic wastes for the production of renewable energy.
3 A further report be presented to Council early in the new year, with more detailed information and independent expert advice that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
FURTHER Amendment: (Ainsworth/Court)
That a further report be presented to Council early in the new year, with more detailed information and independent expert advice, including any additional costs, that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
The amendment was carried and it became the motion and it was:
2604/10 Resolved: (Ainsworth/Court)
That a further report be presented to Council early in the new year, with more detailed information and independent expert advice, including any additional costs, that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005.
2605/10 Resolved: (Flack/Court)
That Council write to Coffs Harbour City Council explaining that Council’s reason for only supporting recommendation 3: That a further report be presented to Council early in the new year, with more detailed information and independent expert advice, including any additional costs, that will recommend the way forward for mixed waste processing to satisfy the new requirements under the Protection of the Environment Operations (Waste) Regulation 2005, and Part 6, Clause 51 and 51A, of the Protection of the Environment Operations (Waste) Regulation 2005; was to obtain more information with which to lobby. |
Item 9.9 was dealt with under Public Forum/Delegations.
General Manager Report – LATE
Cr Finlayson declared a conflict of interest in this item (regarding the IT position) and left the meeting at 7.53 pm and returned after the conclusion of this item at 7.59 pm.
ITEM 9.10 SF275 161210 Review of Organisation Structure - Final Recommendations |
2610/10 RESOLVED: (Ainsworth/South)
1 That the changes to the Organisation Structure as recommended in the comments by the General Manager be considered for funding in the 2011/2012 budget including the consideration of different options for an additional mowing tractor over the growing season.
2 That the position of Water Attendant and Trainee Water Attendant be recruited immediately and be the subject of a quarterly budget variation.
3 The Clarence Regional Library be advised that Council foreshadows reducing the increase in per capita contributions in new agreement due at the end of 2011. |
General Manager Report – LATE
General Manager Report – LATE
ITEM 9.12 SF394 161210 Investment Report to 30 November 2010 |
2612/10 RESOLVED: (Ainsworth/South)
That the Accountants’ Report on Investments placed to 30 November 2010 be noted. |
General Manager Report – LATE
General Manager Report – LATE
Council adjourned at 8.36 pm.
Council resumed at 9.00 pm.
Director Environment and Planning Report
Director Engineering Services Report
The Director Environment and Planning left the meeting for this item at 9.35 pm and returned at the conclusion of the item at 9.51 pm.
ITEM 11.3 SF90 161210 Clarification of the role of the Local Development (Traffic) Committee |
1 That Council note Local Development Committees under SEPP 11 – Traffic Generating Developments have been repealed. The planning provisions previously in SEPP 11 have been updated and carried over into the Infrastructure SEPP. Clause 104 of the Infrastructure SEPP outlines the planning requirements for traffic generating development listed in Schedule 3 of the SEPP. As previously with SEPP 11, if development is proposed that meets the traffic generating criteria in Schedule 3, the RTA must be consulted. For details on consultation requirements and statutory timeframes refer to the SEPP (Clause 104).
2 That based on the above information and, as Council was not officially notified of the RTA structure change for Local Traffic Committees, the report submitted by Department of Environment and Planning including the minutes of the Local Development (Traffic) Committee held 2 November 2010 to discuss DA 2010/234 be noted.
Amendment: (Flack/Court)
That Council write to the Roads and Traffic Authority requesting formal advice about the statutory authority of the Local Development (Traffic) Committee, its terms of reference and its relationship with Council operations.
The amendment was carried and it became the motion and it was:
2625/10 Resolved: (Flack/Court)
That Council write to the Roads and Traffic Authority requesting formal advice about the statutory authority of the Local Development (Traffic) Committee, its terms of reference and its relationship with Council operations. |
Note: Cr Finlayson left the meeting at 10.51 pm.
General Purpose Committee REPORT
Item 10.1 was dealt with under Public Forum/Delegations.
ITEM 10.2 SF1031 161210 POLICY Review - Asset Management Policy (Item 10.2 in the General Purpose Committee) |
2633/10 RESOLVED: (Court/Flack)
That Council Adopt the Asset Management Policy. |
CLOSURE
There being no further business the Mayor then closed the meeting the time being 9.55 pm.
Confirmed and signed by the Mayor on 20 January 2011.
CR RHONDA HOBAN
MAYOR
(CHAIRPERSON)