Minutes of Ordinary Council Meeting

NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 01 December 2011

The following document is the minutes of the Council meeting held on 1 December 2011. These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 15 December 2011 and therefore subject to change. Please refer to the minutes of 15 December 2011 for confirmation.

PRESENT

Cr Rhonda Hoban (Mayor)	Cr John Ainsworth
Cr Martin Ballangarry OAM	Cr Janet Court
Cr Brian Finlayson	Cr Paula Flack
Cr Mike Moran OAM	Cr Elaine South
Cr Anne Smyth

ALSO PRESENT

Michael Coulter (General Manager)	Greg Meyers (Director Environment & Planning)
Paul Gallagher (Director Engineering Services)	Monika Schuhmacher (Minute Secretary)

PRAYER

Pastor Peter Lott of the Christian Life Church offered a prayer on behalf of the Nambucca Minister's Association.

DISCLOSURE OF INTEREST

Councillor PF Flack declared a non-pecuniary less significant conflict of interest in Item 5.2 Notice of Motion - Input Into The Mid North Coast Local Health District Renal Services Plan under the Local Government Act as Cr Flack is employed by the MNC Local Health District at Macksville Health Campus .

Councillor M Moran OAM declared a pecuniary conflict of interest in Item 5.2 Notice of Motion - Input Into The Mid North Coast Local Health District Renal Services Plan under the Local Government Act as Cr Moran is a patient of the renal services. Cr Moran left the meeting for this item.

The Director Environment and Planning declared a pecuniary significant conflict of interest in Item 9.19 Outcome of Land and Environment Court Appeal - Trustees of the Roman Catholic Church for the Diocese of Lismore -v- Nambucca Shire Council & Northern Region Joint Regional Planning Panel under the Local Government Act as the Directors wife is employed by the Lismore Diocese. The Director left the meeting for this item.

CONFIRMATION OF MINUTES – ordinary council Meeting

17 November 2011

3246/11 RESOLVED: (South/Flack)

That the minutes of the Ordinary Meeting of Council of 17 November 2011 be confirmed subject to the following:

Page 3 Resolution Item 6.1 should be set out as follows:

3247/11 Resolved: (Ainsworth/Moran)

1 That Council resolve to prepare a Shirewide Growth Management Strategy - Residential Lands and seek advice from the Director General of the Department of Planning and Infrastructure as to what specific matters it requires to be addressed in the Shire wide strategy.

2 That following receipt of the Director General’s requirements, Council consider either preparing the strategy internally or through a consultant following the organisational review.

For the motion: Councillors Court, Ballangarry, Flack, Smyth, Ainsworth, Moran, South

and Hoban (Total: 8)

Against the Motion Nil

NOTICE OF MOTION - CR Hoban

DELEGATION

3248/11 Resolved: (Flack/Court)

That the following delegations be heard:

(i) ITEM 5.1 Notice of Motion – Submission to the NSW Government’s School Bus Safety Advisory Committee

Ms Jan Gil Concerned resident

Ms Gill addressed Council making the following points:

No seatbelts and other safety features that our school buses are not required to have
300 routes identified and classified as high risk by Government
that list only relates to back roads - not highways
Government want to priorities where funding is to go with high risk at top of priority list
list is available on department of transport’s website….two sites available in our area
hoping for Rapid Risk Assessment to be done of the highway routes that have not yet been classified.

ITEM 5.1 SF1595 011211 Notice of Motion – Submission to the NSW Government’s School Bus Safety Advisory Committee (SF912)

3249/11 RESOLVED: (Hoban/Flack)

1 That Council write to the School Bus Safety Advisory Committee and the Minister for Transport supporting community calls for the longer term mandatory installation of seatbelts on school buses and the shorter term mandatory installation of seatbelts; banning of the practice of children having to stand and the removal of buses with steel bars and/or hard backed seats from all high speed routes in regional and rural areas.

2 That Council request a Rapid Risk Assessment be conducted of the highway routes in rural and regional areas that have not yet been classified.

NOTICE OF MOTION - CR Hoban – LATE

Cr Moran declared an interest and left the meeting at 5.56 pm and returned after the conclusion the time being 6.56 pm.

ITEM 5.2 SF1595 011211 Notice of Motion - Input Into The Mid North Coast Local Health District Renal Services Plan (SF988)

3250/11 RESOLVED: (Hoban/Smyth)

That Council write to the NSW Health Minister and the Chief Executive of the Mid North Coast Local Health District (MNCLHD) advising that it wishes to be contacted and included in the community consultation process when the new MNCLHD Renal Services Plan is being formulated.

NOTICE OF MOTION - CR Hoban – LATE

ITEM 5.3 SF1595 011211 Notice of Motion - Macksville Traffic Bridge (SF262)

3251/11 RESOLVED: (Hoban/Flack)

That Council write to the Roads and Marine Service (formerly RTA) and the Minister for Roads, drawing their attention to the increasing inadequacy of the Macksville Bridge and its approaches to cope with high traffic volumes, particularly large trucks and the need to make the Warrell Creek to Urunga Pacific Highway Upgrade the top priority for funding and completion.

DELEGATIONS continued

RESOLVED:

That the following delegations be heard:

(ii) ITEM 9.15 Financial Statements - 30 JUNE 2011—LATE

Presentation by Council’s Auditors, Forsyths

(iii) ITEM 9.13 Notice of Motion - Adin Street Reserve - Proposed Plan of Management

Mrs Janine Reed—Objector

Mr Paul Cornall from Forsyths presented Council with the Audit Report.

ITEM 9.15 SF1526 011211 Financial Statements - 30 JUNE 2011

3252/11 RESOLVED: (Ainsworth/South)

1 That the Financial Statements and the Auditor’s Reports for the year ended the 30 June 2011 be received.

2 That Mr Cornall be thanked for his presentation to Council.

DELEGATIONS continued

Ms Janine Reed addressed Council speaking to a prepared paper which is on Trim file SF1680.

3253/11 Resolved: (South/Finlayson)

That Council grant Ms Reed an extension of time in which to address Council.

ITEM 9.13 SF1680 011211 Adin Street Reserve - Proposed Plan of Management

3254/11 RESOLVED: (Court/Finlayson)

1 That Council note the report and recommendations of Bennell & Associates dated 25 October 2011 on the Public hearing into the re categorisation of Land at Adin Street Reserve Scotts Head.

2 That Council proceed with the re-categorisation of the community land known as the Adin street Reserve Scotts’ Head and more particularly as Lot 10 DP 722566 from “sportsground” to “general community use”.

3 That Council adopt the Amended Plan of Management for the Adin Street Reserve with the following amendments:

i Clause 4.2.5 to state:

Subject to current and future lease arrangements as identified in the Master Plan use of the Reserve for camping is expressly prohibited unless prior approval is obtained from the Council, such approval only being granted if the applicant can satisfy Council that all the relevant provisions of the Local Government (Manufactured Home Estates, Caravan Parks, Camping Grounds and Moveable Dwellings) Regulation 2005 have been complied with.

4 That future development of the Adin Street Reserve has regard to the Nambucca Coastal Zone Management Plan.

5 That Council give public notice of the adoption of the Adin Street Reserve Plan of Management including the terms of the amended Plan of Management

6 That Council review the Plan of Management at least once every four years.

Note: Cr Moran requested that his vote be recorded as against this resolution.

ASKING OF QUESTIONS WITH NOTICE

Cr Flack: The World Rally event was run in the Shire almost 3 months ago. Along with nine months of our (part time) staff resources, Council spent approximately $9000 including $1000 contribution to the event evaluation of the entire Coffs Coast Event. When can Council expect to receive the promised report and debriefing on the community survey results and cost/benefit evaluation?

Response from Manager Business Development: I have been following up the survey undertaken by Southern Cross University on a regular basis. It seems that there was a delay as some councils had not paid their financial contribution for the survey and until they did the University would not release the information. I am now advised that all councils have paid up and the report should be sent to Council no later than next week. Once the report is received it will be reported to the following Council meeting.

I have been verbally advised that the vast majority of survey participants indicated the social benefits of the event. Economically, most respondents found the event to have no significant impact on their businesses. However, there was a net economic benefit for Nambucca Shire which will be documented in the final report. Also, several respondents mentioned the long term benefits that may be derived from the positive exposure of the region to other markets.

I have also been able to secure a $4,000 contribution from Rally Australia to pay for road repairs, particularly at the start location of the stages

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

There were no Questions for Closed Meeting where due Notice has been received.

3255/11 Resolved: (Ainsworth/South)

That Item 11.2 Status of Deer Hill Road, Buckrabendinni be brought forward as there were interested parties in the public gallery.

ITEM 11.2 RF492 011211 Status of Deer Hill Road, Buckrabendinni

3256/11 RESOLVED: (Finlayson/South)

1 That Council advise Mr Rozenboom that Council resolved to take over control and maintenance of Deer Hill Road and request that he withdraw his application to close the road through h is property.

2 That Council acquire that part of the road formation (within Lot 3 DP 821906) which gives access onto Lower Buckra Bendinni Road for dedication as Public Road, and pay all the costs associated with the acquisition and dedication.

3 That Council designate Deer Hill Road as a ‘Category 4 road’ within its road hierarchy and that the extent of maintenance be approximately 1100 metres from Upper Buckra Bendinni Road, being up to Mrs McDonald’s driveway.

4 That the property owners benefited by access to Deer Hill Road be advised that once the road is gazetted as a public road it will be categorised as a Class 4 road within Council’s road hierarchy and future maintenance will be limited to a maintenance grade of the existing natural pavement only and shall exclude any gravelling of the pavement.

General Manager Report

ITEM 9.1 SF959 011211 Outstanding Actions and Reports

3257/11 RESOLVED: (Ainsworth/Finlayson)

That the list of outstanding actions and reports be noted and received for information by Council.

ITEM 9.2 SF873 011211 National Broadband Network - Digital Economy Strategy

3258/11 RESOLVED: (Court/South)

That Council note the report on the digital economy strategy.

ITEM 9.3 SF1389 011211 Grant Application Status Report - 25 October 2011

3259/11 RESOLVED: (Ballangarry/Smyth)

That the list of grant applications and their status to 17 November 2011 be received.

ITEM 9.4 SF358 011211 Macksville Memorial Aquatic Centre - Budget Variation Request

3260/11 RESOLVED: (Moran/Ainsworth)

1 That the Macksville Memorial Aquatic Centre Maintenance budget for 2011/2012 be increased by $21,655 to account for unexpected plant maintenance, repairs and replacements identified during contract changeover.

2 That Council include the adopted reserve allocation for the Macksville Memorial Aquatic Centre in the 2012/2013 budget.

3 That the Macksville Memorial Aquatic Centre maintenance budget be increased incrementally over the next three years to $84,000 pursuant to the recommendation of the Asset Manager.

ITEM 9.5 SF358 011211 Macksville Memorial Aquatic Centre - Heating Plant

3261/11 RESOLVED: (South/Court)

1 That Council engage Swimplex to install a 60kW heat pump system to the Macksville Hydrotherapy pool to replace the current solar system and that funds required for the project be sought from the Waste and Sustainability Improvement Program grants or in the event Council’s application is rejected from the Hydro Pool/Gymnasium Reserve.

2 That Council seek legal advice on what remedy may be available to Council for the failure of the Heat Plant supplied by Country Energy.

3 That Council modify the solar system to connect all heat exchange tanks to the hydrotherapy pool shower system.

4 Council note the proposed replacement of the gas heater at a cost of approximately $8,000.

ITEM 9.6 SF335 011211 Talarm Hall Committee of Management - Minutes of Annual General Meeting - 16 November 2010

3262/11 RESOLVED: (Court/Moran)

That Council endorse the Minutes of the Committee of Management for the Talarm Hall Annual General Meeting held on 15 November 2011 and thank the outgoing Committee for their work in the past twelve months.

ITEM 9.7 SF306 011211 Burrapine Public Hall Committee of Management - Minutes of Annual General Meeting - 13 November 2011

3263/11 RESOLVED: (South/Flack)

That Council endorse the Minutes of the Committee of Management for the Burrapine Public Hall’s Annual General Meeting held on 13 November 2011 and thank the outgoing Committee for their work in the past twelve months.

ITEM 9.8 SF841 011211 Upgrade of the Pacific Highway between Nambucca Heads and Urunga

3264/11 RESOLVED: (Court/Flack)

That the information regarding the upgrade of the Pacific Highway between Nambucca Heads and Urunga be received.

The meeting was adjourned at 7.41 pm.

The meeting resumed at 8.12 pm.

ITEM 9.9 RF275 011211 Repair of Bellingen Road - Response from Minister for Roads and Ports

3265/11 RESOLVED: (Moran/Court)

That the advice from the Minister for Roads and Ports, the Hon. Duncan Gay MLC, in relation to the repair of the southern section of the Bowraville to Bellingen Road be received.

ITEM 9.10 SF261 011211 Media Release - Night Works on the Pacific Highway at McGraths Creek, Valla

3266/11 RESOLVED: (South/Finlayson)

That the information concerning the installation of wire rope barriers along a section of the Pacific Highway be received.

ITEM 9.11 SF764 011211 Request for Consent to Sublease of Shop 2 being Part of Crown Reserve 85113 Riverside Drive Nambucca Heads

3267/11 RESOLVED: (Flack/Finlayson)

1 That Council in its capacity as Reserve Trust Manager of Reserve 85113 endorse the proposed sublease of 1/866932 and 2/866932 PART, being part of Reserve 85113 for public recreation notified 20 November 1964 and known as Shop 2 (The Kiosk) to Dean Cruikshank & Amber Elliott for a period of 5 years commencing 22 May 2011 and with an option of a further period of 5 years.

2 That Council authorise the General Manager and the Mayor to execute and to affix Council's seal on the sublease of 1/866932 and 2/866932 PART, being part of Reserve 85113 for public recreation notified 20 November 1964 and known as Shop 2 (The Kiosk) to Dean Cruikshank & Amber Elliott for a period of 5 years commencing 22 May 2011 and with an option of a further period of 5 years.

ITEM 9.12 SF841 011211 Proposal to Swap 8.9 Hectares of Council Land at Bellwood for 5.3 Hectares of RTA Owned Land (North Macksville Soccer Fields)

3268/11 RESOLVED: (Flack/Smyth)

That the response from Roads and Maritime Services (formerly known as the RTA) to the proposed swap of Council land at Bellwood with their land at North Macksville be received.

Item 9.13 was dealt with under Delegations.

ITEM 9.14 SF1460 011211 Proposed Special Rate Variation - Outcome of Community Consultation

3269/11 RESOLVED: (Court/Finlayson)

That Council advise the Independent Pricing and Regulatory Tribunal (IPART) of its intention to seek a permanent special rate variation of 10.04% in 2012/2013 under Section 508(2) of the Local Government Act comprising the following:

1 3.0% being a provision for the rate peg;

2 5.04% for the permanent continuation of the expiring special variation for the Environmental Levy and loan financing for the replacement of Deep Creek Bridge and the stabilisation of Riverside Drive;

3 2.0% being for additional revenue to fund a loan program to bring forward capital works indentified in Council’s Infrastructure (Asset) Management Plan.

Item 9.15 was dealt with under Delegations.

ITEM 9.16 SF1653 011211 Organisation Review Report

3270/11 RESOLVED: (Flack/Ballangarry)

That the Organisation Review Report be received.

ITEM 9.17 SF839 011211 General Manager's Performance Review

3271/11 RESOLVED: (Court/Ainsworth)

That Council adopt the performance review for the General Manager that was conducted on Monday 28 November 2011.

ITEM 9.18 SF1561 011211 Federal Election Commitment Funding - Radio Nambucca Relocation

3272/11 RESOLVED: (Flack/South)

That Council approve the expenditure of Council funds for the project which will be repaid to Council by the Commonwealth upon completion of milestones.

The Director Environment and Planning left the meeting at 8.40 pm and returned after the conclusion of the item at 8.41 pm.

ITEM 9.19 DA2010/234 011211 Outcome of Land and Environment Court Appeal - Trustees of the Roman Catholic Church for the Diocese of Lismore -v- Nambucca Shire Council & Northern Region Joint Regional Planning Panel

3273/11 RESOLVED: (Ainsworth/Court)

That the information concerning the outcome of the appeal be received.

Director Environment and Planning Report

ITEM 10.1 SF1589 011211 Outstanding DA's greater than 12 months, applications where submissions received not determined to 18 November 2011

3274/11 RESOLVED: (Court/Ainsworth)

1 That the list of outstanding development applications (in excess of 12 months old) be noted and received for information by Council

2 That the applications where submissions have been received be noted and received for information by Council.

ITEM 10.2 SF1589 011211 DA's and CDC's Received and Determined under Delegated Authority to 18 November 2011

3275/11 RESOLVED: (Ainsworth/Moran)

That Council note the Development Applications/Complying Development Applications received and determined under delegated authority.

ITEM 10.3 SF1496 011211 Minutes of the Nambucca River, Creeks, Estuary and Coastline Management Committee Meeting held on 12 August 2011

3276/11 RESOLVED: (Finlayson/Ainsworth)

1 That Council install River Gauge Posts at Wilson Bridge, Tilly Willy Bridge, Gumma Bridge and Highway Bridge over Warrell Creek.

2 That the report on building domestic waterfront structures process be noted.

3 That Council produce a fact sheet to present to customers who want to go through this process.

4 That Council also offer the Land and Property Management Authority Domestic Waterfront Facility Policy 2009 to customers who want to build.

5 That the presentation provided by Umwelt Environmental regarding the Draft Nambucca Coastal Zone Management Plan be received and the presenters thanked for their explanation.

6 That the Committee recommend that Council proceed to place the Draft Nambucca Coastal Zone Management Plan on exhibition for a minimum period of 30 days.

7 That three community information sessions be held during the exhibition period, 1 in Scotts Head, 1 in Nambucca Heads and 1 in Valla Beach.

8 That at the conclusion of the exhibition period a further report with recommendations arising from the submissions be prepared and presented to the Nambucca River, Creeks, Estuaries & Coastline Management Committee for consideration.

9 That the remaining Minutes from the Nambucca River, Creeks, Estuary and Coastline Management Committee Meeting held on Friday, 18 November 2011 be endorsed.

3277/11 Resolved: (Flack/Court)

That Council write to the Roads and Maritime Services (formerly known as the RTA) to follow up on their promise in regard to installing 1 in 100 flood markers to Kings Point and Nursery Road (with and without the Highway crossing).

3278/11 Resolved: (Court/Finlayson)

That Council receive a report on consistent terminology for reporting forecast flood frequency, for example 1 in 100 ARI floods.

Director Engineering Services Report

ITEM 11.1 SF916 011211 Tender for the Supply of Ready Mixed Concrete

3279/11 RESOLVED: (Ainsworth/South)

1 That Council reject all tenders submitted for the supply of ready mixed concrete as insufficient conforming tenders were received to create a panel of suppliers.

2 That Council engage Regional Procurement to recall tenders for the supply of ready mixed concrete.

3 That the tender be listed on Council’s Tenderlink site and advertised in the Nambucca Guardian News and Sydney Morning Herald..

4 That the current contract with Boral be extended to 31 March 2012.

11.2 This item was dealt with earlier in the meeting.

ITEM 11.3 SF84 011211 NSW Rural Fire Service - 2011/2012 Budget

3280/11 RESOLVED: (Ainsworth/Finlayson)

1 That Council write to the Minister for Police and Emergency Services requesting a detailed itemised budget for the following:

a) The line item within the RFS budget titled “Other support” for the amount of $1,125,542.00 contained in the budget for the Nambucca Shire Council

b) The line item within the RFS budget titled “Insurances” for the amount of $73,815.00 contained in the budget for the Nambucca Shire Council.

2 That Council write to the Minister for Police and Emergency Services seeking an explanation as to why the RFS budgets are not provided to Council by the Commissioner by no later than the 28th February of each year in accordance with the Service Level Agreement (SLA) so that Council can prepare its annual budget knowing a true and accurate account of the RFS contribution.

3 That Council receive the 2011/12 RFS Budget.

ITEM 11.4 SF84 011211 NSW Rural Fire Service Information Forum

Motion: (Finlayson/Moran)

1 That Council write to the Premier seeking an end to the shambolic financing arrangements for emergency services and seek the introduction of a property based tax so as to provide for transparency and accountability of the Rural Fire Service other emergency services.

2 That Council write to the Minister for Police and Emergency Services seeking the justification for a 30.3 increase to the 2011/12 RFS contribution for Nambucca Shire Council and seek the introduction of a property based tax so as to provide for transparency and accountability of the Rural Fire Service other emergency services.

3 That Council writes to the Local Government Shires Association (LGSA) requesting the LGSA to lobby for an independent review of the RFS financial management practices by the Internal Audit Bureau and seek a detailed explanation as to the substantial increases to the RFS contribution when Local Government remain rate pegged.

4 That Council writes to the Local Government Shires Association (LGSA) requesting the LGSA to lobby for the introduction of a property based tax so as to provide for transparency and accountability of the Rural Fire Service and other emergency services.

Amendment: (Ainsworth/Court)

2 That the following recommendation be deferred for consideration at the General Purpose Committee meeting on 14 December 2011:

That Council write to the Minister for Police and Emergency Services seeking the justification for a 30.3 increase to the 2011/12 RFS contribution for Nambucca Shire Council and seek the introduction of a property based tax so as to provide for transparency and accountability of the Rural Fire Service other emergency services.

4 That the following recommendation be deferred for consideration at the General Purpose Committee meeting on 14 December 2011:

That Council writes to the Local Government Shires Association (LGSA) requesting the LGSA to lobby for the introduction of a property based tax so as to provide for transparency and accountability of the Rural Fire Service and other emergency services.

The amendment was carried and it became the motion and it was:

3281/11 Resolved: (Court/Ainsworth)

2 That the following recommendation be deferred for consideration at the General Purpose Committee meeting on 14 December 2011:

That Council write to the Minister for Police and Emergency Services seeking the justification for a 30.3 increase to the 2011/12 RFS contribution for Nambucca Shire Council and seek the introduction of a property based tax so as to provide for transparency and accountability of the Rural Fire Service other emergency services.

3 That Council writes to the Local Government Shires Association (LGSA) requesting the LGSA to lobby for an independent review of the RFS financial management practices by the Internal Audit Bureau and seek a detailed explanation as to the substantial increases to the RFS contribution when Local Government remain rate pegged.

4 That the following recommendation be deferred for consideration at the General Purpose Committee meeting on 14 December 2011:

That Council writes to the Local Government Shires Association (LGSA) requesting the LGSA to lobby for the introduction of a property based tax so as to provide for transparency and accountability of the Rural Fire Service and other emergency services.

ITEM 11.5 SF1031 011211 Review of Draft Noxious Weeds and Invasive Plants Policy and deletion of Class 4 Noxious Weed Plan of Management

3282/11 RESOLVED: (Flack/Court)

1 That the Council place the Draft Noxious Weeds and Invasive Plants Policy (TRIM 12179/2011) on public exhibition for a period of 28 days for public comment.

2 That the Plan of Management for the Class 4 weeds be deleted.

ITEM 11.6 SF565 011211 Temporary Road Closure for Events on Roads

3283/11 RESOLVED: (Flack/South)

That Council approve the following road closure for the Children’s Christmas Party, 14 December 2011:

· HIGH STREET, Bowraville from Young to Belmore Street between 3.00 pm and 7.30 pm

· Subject to the following being received and carried out by Council:

· Certificate of Currency for Public Liability Insurance

· Traffic Management Plan confirming Accredited Traffic Controllers will be on site

· Advertising is carried out 7 days prior to the event by Nambucca Shire Council; and

· Police approval.

ITEM 11.7 SF1676 011211 Capital Works Program (Civil Works) - Update

3284/11 RESOLVED: (Ainsworth/Finlayson)

That the report be received and noted.

ITEM 11.8 SF869 011211 Lighting Along V-Wall, Nambucca Heads

3285/11 RESOLVED: (Flack/Ballangarry)

1 That Council accept the offer from the Land and Property Management Authority (LPMA) to pay for the replacement of six missing light poles, replacement of six existing corroded light poles and repair and repaint the remaining eleven light poles along the V-Wall for the amount of $36,905.00.

2 That Council pay for the supply and installation of 23 new light efficient Kaos 159w MH luminaries at a cost of $6,785 and funded from the general fund and report the expenditure through the quarterly budget review.

3 That Council project manage the light pole repair and replacement project on behalf of the Land and Property Management Authority (LPMA) under a work order issued by the LPMA.

4 That Council accepts the ongoing periodic scheduled maintenance for the light poles for a period of ten years funded through income generated from the Crown reserve trust.

Director Engineering Services Report – LATE

ITEM 11.9 SF843 011211 Minutes of the Vehicular Access to Beaches Committee - 11 November 2011

3286/11 RESOLVED: (Court/Ainsworth)

1 That Council adopt the Terms of Reference for the Nambucca Shire Vehicular Access to Beaches Committee, including the following amendments:

a Item 8 first paragraph should read: The quorum required to enable business to be transacted at meetings shall consist of 2 Councillors and 4 representatives.

b Item 7.6 Other Office Bearers, add: The Deputy Chairperson of this Committee shall be a Councillor representative elected by the Committee in November of each year following the nomination of Councillors to Committees.

c Item 9 Timetable For Meetings, first paragraph should read: The meeting will occur on a biannual basis scheduled for the second Friday in November and February of each year commencing at 1.30 pm.

2 That Cr John Ainsworth be elected to the position of Chairperson and Cr Janet Court be elected as Deputy Chairperson of the Vehicular Access to Beaches Committee.

3 That Council respond to the Nambucca Heads Community Action Group Inc (NHCAG) advising that:

a That Council has limited funds and resources to monitor drivers of 4WD traffic on beaches

b That the action of drivers of 4WD traffic on the beaches is generally monitored through Council Ranger and Volunteers Rangers

c That Council’s Ranger is deployed through peak periods to monitor traffic on the beaches and ensure compliance with the beach permit conditions

d That in the event that the Nambucca Heads Community Action Group become aware of an incident or observe an incident that they report the matter to Council’s administration Centre on (02) 6568 2555 during business hours or alternatively report the matter to the NSW Police

e That Council will undertake a series of media releases leading up to the summer

holiday period through the local papers and radio stations with respect to:

· the conditions of the permits and drivers observing the designated speed limits, and

· inviting interested residents to become volunteer rangers.

4 Council accept the offer by the Valla Beach Tourist Park and the Nambucca Tourist Information Centre to issue Beach Driving Permits on behalf of Nambucca Shire Council.

5 That the minutes of the Vehicular Access to Beaches Committee meeting on 11 November 2011 be noted and adopted.

CLOSURE

There being no further business the Mayor then closed the meeting the time being 9.21 pm.

Confirmed and signed by the Mayor on 17 December 2011.

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)