The following document is the minutes of the Special Council meeting held on 26 September 2012.  These minutes are subject to confirmation as to their accuracy at the meeting to be held on 10 October 2012 and therefore subject to change.  Please refer to the minutes of 10 October 2012 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Coral Hutchinson (Acting AGM Corporate & Community Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

 

 

PRAYER

 

Pastor Jon Ventham from C3 Church offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor PF Flack declared a non-pecuniary less significant conflict of interest in Item 9.5 Provision of a Renal Dialysis Service at the Macksville District Memorial Hospital (from Council’s meeting on 27 September 2012 as the Delegate Ms Rona Freeman was advised that Council would receive her delegation at this point).  Cr Flack is employed by the North Coast Area Health Service.

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no questions with notice.

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no questions for Closed Meeting where due notice has been received.

 

 

 

3525/12 Resolved:       (South/Ainsworth)

 

That Council hear a delegation from Ms Rona Freeman in regard to Item 9.5 (Provision of a Renal Dialysis Service at the Macksville District Memorial Hospital) in the Agenda for Council’s meeting on 27 September 2012

Ms Freeman addressed Council making the following points:

·    Community behind a renal dialysis unit at the Macksville Hospital

·    Approximately 20 people need to travel out of the Shire for treatment ie travel 3 times per week for treatment at Coffs Harbour or Kempsey

·    A response is required now

·    Without treatment, people die

·    Has been corresponding with Mr Andrew Stoner MP for the past 8 years

·    If established in Macksville Hospital it could have 6 seats, with 2 staff, ie 18 people per week.

 

 

 

General Manager Report

 

ITEM 9.1      SF830                260912      Election of Deputy Mayor

3526/12 RESOLVED:       (Flack/Ballangarry)

 

1        That the election of a Deputy Mayor proceed by ordinary (secret) ballot if a ballot is required.

 

2        That nominations be invited and received by the General Manager as returning Officer for the election of Deputy Mayor.

 

3        A single nomination was received from Cr John Ainsworth.

 

4        The Mayor declared Cr John Ainsworth elected as Deputy Mayor for the term of office expiring September 2013.

 

 

 

ITEM 9.2      SF842                260912      Aboriginal Community Advisory Committee

Motion:      (Flack/Ballangarry)

 

That Councillors Flack and Ballangarry plus the Aboriginal Community Development Officer (in an advisory capacity) be appointed to the Aboriginal Community Advisory Committee and that it meet at least quarterly.

 

Amendment:       (Hoban/Finlayson)

 

That Council defer the establishment of the Committee pending advice from Council’s Manager Community and Cultural Services in consultation with Council’s Aboriginal Community Development Officer on alternative structures that may assist in achieving outcomes for the Aboriginal community and that a report come to Council in January 2013.

 

The amendment was carried and it became the motion and it was:

 

3527/12 Resolved:       (Hoban/Finlayson)

 

That Council defer the establishment of the Committee pending advice from Council’s Manager Community and Cultural Services in consultation with Council’s Aboriginal Community Development Officer on alternative structures that may assist in achieving outcomes for the Aboriginal community and that a report come to Council in January 2013.

 

 

 

ITEM 9.3      SF842                260912      Access Committee

3528/12 RESOLVED:       (Smyth/Flack)

 

That Councillors Smyth and South be appointed to the Access Committee.

 

 

 

ITEM 9.4      SF842                260912      Arts Mid North Coast

3529/12 RESOLVED:       (Flack/Smyth)

 

That Councillor Flack be appointed as Council's representative on the Arts Mid North Coast Board.

 

 

 

ITEM 9.5      SF842                260912      Community Services Committee

Motion:      (Flack/Smyth)

 

That Councillor Flack and Councillor South be appointed as Council’s representatives on the Community Services Committee.

 

Amendment:       (Hoban/Flack)

 

That Council defer the re-establishment of this Committee pending a meeting of stakeholders to workshop different options for liaison between Council and the community services sector.

 

The amendment was carried and it became the motion and it was:

 

3530/12 Resolved:       (Hoban/Flack)

 

That Council defer the re-establishment of this Committee pending a meeting of stakeholders to workshop different options for liaison between Council and the community services sector.

 

 

 

ITEM 9.6      SF842                260912      General Manager's Performance Review Committee

3531/12 RESOLVED:       (Ainsworth/South)

 

The General Manager’s Performance Review Committee comprise all Councillors.

 

 

 

ITEM 9.7      SF842                260912      Internal Audit Committee

3532/12 RESOLVED:       (Flack/South)

 

1        That the Mayor, Rhonda Hoban, be appointed to the Internal Audit Committee.

 

2        That Forsyths be advised that following advice from the Division of Local Government, their services as Internal Auditors have been terminated.

 

3               That Council seek expressions of interest for the provision of an internal audit service.

 

3533/12 Resolved:       (Morrison/Ainsworth)

 

That Council request the Local Government and Shires Association to seek support that NSW councils should be able to make their own decisions in relation to the provision of internal audit services.

 

 

 

ITEM 9.8      SF842                260912      Land Development Committee

3534/12 RESOLVED:       (Ainsworth/Finlayson)

 

That all Councillors be appointed to the Land Development Committee.

 

 

 

ITEM 9.9      SF842                260912      Library Committee

3535/12 RESOLVED:       (Flack/South)

 

1        That Council considers the matter of a Library Committee in six months time to allow staff to concentrate on establishing Nambucca Shire Council Library services.

 

2        That Councillor Smyth be Council’s representative at the Public Libraries NSW North East Zone Meetings with Councillor MacDonald as observer, and, together with the Senior Librarian, to report back to Council on matters of interest. 

 

 

 

ITEM 9.10    SF842                260912      Macksville Saleyards Advisory Committee

3536/12 RESOLVED:       (Flack/Finlayson)

 

That the Macksville Saleyards Advisory Committee be disbanded as the Saleyards have been transferred to the Nambucca River District Agricultural Association Ltd.

 

 

 

ITEM 9.11    SF842                260912      Nambucca Bushfire Management Committee

3537/12 RESOLVED:       (Ainsworth/Smyth)

 

That Councillor Ainsworth plus the Mayor ex officio be appointed to the Nambucca Bush Fire Management Committee.

 

 

 

ITEM 9.12    SF842                260912      Nambucca Emergency Operations Centre
Committee of Management

3538/12 RESOLVED:       (Morrison/South)

 

That Councillor Morrison and Councillor Ainsworth and the Assistant General Manager Engineering Services be appointed to the Nambucca Emergency Operations Centre Committee of Management.

 

 

 

ITEM 9.13    SF842                260912      Nambucca Entertainment Centre

3539/12 RESOLVED:       (Smyth/Ballangarry)

 

That Councillor Smyth and Councillor Ballangarry be appointed as Council’s delegates to the Nambucca Entertainment Centre Committee of Management.

 

 

 

ITEM 9.14    SF842                260912      Nambucca River, Creeks, Estuaries and Coastline Management Committee

Motion:      (Flack/MacDonald)

 

That Councillors Flack, Ainsworth, Ballangarry and Morrison be appointed to the Nambucca River, Creeks, Estuaries and Coastline Management Committee.

 

Amendment:       (Morrison/Ainsworth)

 

That Councillors Morrison, Ainsworth and Ballangarry be appointed to the Nambucca River, Creeks, Estuaries and Coastline Management Committee.

 

The amendment was WITHDRAWN.

 

3540/12 Resolved:       (Flack/MacDonald)

 

That Councillors Flack, Ainsworth, Ballangarry and Morrison be appointed to the Nambucca River, Creeks, Estuaries and Coastline Management Committee.

 

 

 

ITEM 9.15    SF842                260912      Nambucca Shire Traffic Committee

3541/12 RESOLVED:       (Ainsworth/Finlayson)

 

That Council note the membership and operation of the Nambucca Shire Traffic Committee.

 

 

 

ITEM 9.16    SF842                260912      NSW North Coast Weed Advisory Committee

3542/12 RESOLVED:       (Finlayson/Ainsworth)

 

That Councillor Ainsworth and Council’s Noxious Weeds Inspector be appointed to the NSW North Coast Weed Advisory Committee with Councillor Finlayson as the alternate delegate.

 

 

 

ITEM 9.17    SF842                260912      Plant Committee

3543/12 RESOLVED:       (Hoban/Flack)

 

That this Committee be disbanded and that a quarterly report on plant purchases and plant condition be provided to Council as part of the Quarterly Budget Review.

 

 

 

ITEM 9.18    SF842                260912      Vehicular Access to Beaches Committee

3544/12 RESOLVED:       (Flack/Ainsworth)

 

That Councillors Flack, Finlayson, Morrison and Ainsworth be appointed to the Vehicular Access to Beaches Committee with the Mayor as ex officio.

 

3545/12 Resolved:       (Morrison/Finlayson)

 

That Councillor Ainsworth be appointed as Chairman to the Vehicular Access to Beaches Committee.

 

 

 

ITEM 9.19    SF842                260912      Water and Sewerage Projects Steering Committee

3546/12 RESOLVED:       (Ainsworth/Flack)

 

That all Councillors be appointed to the Water & Sewerage Projects Steering Committee.

 

 

 

ITEM 9.20    SF842                260912      Zone Liaison Committee (Rural Fire Service)

3547/12 RESOLVED:       (Finlayson/South)

 

1        That Cr Ainsworth be Council’s representative on the Zone Liaison Committee (Rural Fire Service).

 

3548/12 Resolved:       (Ainsworth/Finlayson)

 

2        That the Assistant General Manager Engineering Services be appointed to the Zone Liaison Committee (Rural Fire Service).

 

 

 

ITEM 9.21    SF842                260912      Committees of Management - Facilities and Events

3549/12 RESOLVED:       (Smyth/South)

 

1        That Council note the roster for attendance at the Annual General Meetings of Section 355 Committees.

 

2        That Council abolish the following Committees of Management:

 

                   Macksville Showground

                   North Macksville Playing Field

 

3550/12 Resolved:       (Flack/Ainsworth)

 

That Council write to the Executive of all Section 355 Committee advising them of their allocated Council representative and requesting that the representative be provided with at least two weeks notice of the annual general meeting.

 

 

 

ITEM 9.22    SF251                260912      Council Meeting Arrangements

3551/12 RESOLVED:       (Smyth/Ballangarry)

 

1        That Council continue with two (2) Council meetings per month, being one Council meeting on the last Thursday of each month (an evening meeting commencing at 5.30 pm) and a full day meeting commencing at 8.30 am on the Wednesday two weeks and one day before.

 

2               That there be seven (7) “away” (evening) meetings in 2013 at Missabotti, Warrell Creek, Nambucca Heads, Valla Rural, Taylors Arm, Burrapine and South Arm.

 

    

 

ITEM 5.1 - NOTICE OF MOTION - Cr. Martin Ballangarry OAM - - Request for Leave - 10 October 2010 (Ref SF1714)

3552/12 Resolved:       (Ballangarry/Ainsworth)

 

That Cr Martin Ballangarry OAM be granted leave of absence, in accordance with Section 234(d) of the Local Government Act, for the period Wednesday 10 October 2012.

 

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.15 pm. 

 

Confirmed and signed by the Mayor on 27 September 2012

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)