The following document is the minutes of the Council meeting held on 14
August 2013. These minutes are subject to confirmation as to their accuracy at
the next meeting to be held on 29 August 2013 and therefore subject to change.
Please refer to the minutes of 29 August 2013 for confirmation.
PRESENT
Cr Rhonda Hoban (Mayor)
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Cr John Ainsworth
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Cr Martin Ballangarry OAM
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Cr Brian Finlayson
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Cr Paula Flack
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Cr Kim MacDonald
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Cr Bob Morrison
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Cr Anne Smyth
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Cr Elaine South
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ALSO PRESENT
Michael Coulter (General
Manager)
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Peter Wilson (A/g AGM Corporate
& Community Services)
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Paul Gallagher (AGM Engineering
Services)
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PRAYER
Rev Jilleen Chambers, Anglican
Church, offered a prayer on behalf of the Nambucca Minister's Association.
DISCLOSURE OF INTEREST
Councillor K
MacDonald declared a pecuniary interest in Item 9.11 Bowraville Off River
Water Storage - Amendments to Part 5 Approval under the Local Government
Act as Cr MacDonald’s employer has the fuel supply contract to both Haslin and
Litchfield. Cr MacDonald left the meeting for this item.
Mr Peter Wilson (Acting Assistant
General Manager Corporate and Community Services) declared a non-pecuniary less
significant conflict of interest in Item 12.1 Outcome of Recruitment for the
Positions of Assistant General Manager Corporate Services and Assistant General
Manager Development, Environment & Community Services under the Local
Government Act as Mr Wilson is a close friend of an applicant who was
interviewed for the position of Assistant General Manager Development
Environment and Community Services. Mr Wilson left the meeting for this item.
CONFIRMATION OF MINUTES - Ordinary Council
Meeting 25 July 2013
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RESOLVED: (Smyth/South)
That the minutes of the
Ordinary Council Meeting of 25 July 2013 be confirmed.
CONFIRMATION OF
RESOLUTION FOR ITEM 10.4A FROM 10 JULY 2013 which was
inadvertently omitted from minutes of 10 July 2013 which were confirmed on 25
July 2013:
10.4A - DA2013/043 10072013 Variation
to Council Policy 'Bushfire Buffers On Public Land' as it relates to DA
2013/043
13/13A – resolved: (Finlayson/Smyth)
That Council endorse the
variation to Council’s policy Bushfire Buffers On Public Land to permit an
‘Asset Protection Zone’ (bushfire buffer) to be created over a section of
Council Road Reserve in Boronia Street, Nambucca Heads in order to facilitate
the Development Assessment process as it relates to DA 2013/043.
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NOTICE OF MOTION - CR Hoban
ITEM 5.1 SF1817 140813 Notice
of Motion - Waste Service – Bulk Collection Arrangements (Trim SF453)
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1/13 RESOLVED (Hoban/MacDonald)
That the Waste Management
Officer report to Council on alternate arrangements for providing a bulk
waste collection service.
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DELEGATIONS
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Resolved: (Ainsworth/Flack)
That the following
delegations be heard:
Mr Peter Bateman - on
behalf of Mr Eric Webber - Inundation of Mr Webber’s property (water)
Mr Bateman addressed the
Council advising as follows:
·
He is assisting Mr Eric Webb who has a vision impairment
·
The property, 8 Creek Street, is engulfed by water
·
Would like a site meeting
·
Has met with Council staff about the matter
·
Mr Webb has lived at the property for 40 years but the
problem has become worse over the last 3 years
·
Nurses have had their cars bogged
·
Can’t mow the lawn
·
Can’t hang out washing
·
Many leeches
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GB3/13 - Cr. John Ainsworth - Excessive Water
Inundation - 8 Creek Street, Nambucca Heads (Ref SF593)
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2/13 Resolved: (Ainsworth/South)
That a report be brought to
Council and an onsite inspection be carried out at 8 Creek Street, Nambucca
Heads.
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ASKING OF
QUESTIONS WITH NOTICE
There were no Questions with
Notice.
QUESTIONS FOR CLOSED MEETING
WHERE DUE NOTICE HAS BEEN RECEIVED
There were no Questions for
Closed Meeting where due notice has been received.
General Manager Report
ITEM 9.1 SF959 140813 Outstanding
Actions and Reports
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3/13 RESOLVED: (Flack/Finlayson)
That
the list of outstanding actions and reports be noted and received for
information by Council.
4/13 Resolved: (Flack/South)
That
Council write to Woolworths, Foodworks and the three Chambers of Commerce
reinforcing the critical need to report all incidents of crime no matter how
small and to encourage others to do so as failure to report is resulting in a
distorted crime statistics picture and is limiting Nambucca Shire’s ability
to lobby for increased policing and that similar information be provided in
the next newsletter. Further a copy of the letter be forwarded to Ray Rowe
at the Caltex Service Station acknowledging his valuable work in reporting
crime.
5/13 Resolved: (Ainsworth/Finlayson)
That
any newsletter article be couched in such a way that other issues beside the
policing issue are covered and that any draft of the wording of the policing
issue come to Council first.
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ITEM 9.2 SF309 140813 Transfer
of Ownership of the Bowraville Folk Museum from Council to the Bowraville
Folk Museum Inc.
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6/13 RESOLVED: (Ainsworth/Finlayson)
1 Subject to the reclassification of the property from
community to operational land, that Council transfer the Bowraville Folk
Museum to the Bowraville Folk Museum Inc. in accordance with the conditions
set down by the Incorporated Association.
2 Following the reclassification of the property and upon
confirmation from the Folk Museum of their acceptance of the transfer that
Council undertake the building repairs identified in the report by Mr Owen
Donnelly, Licensed Builder, with funding to be provided in the September
quarter budget review.
3 That Council’s seal be affixed to the relevant transfer
documents.
4 That the contract for the transfer provide that the
Council have first option to take the property back for its transfer price in
the event that Bowraville Folk Museum Inc. is wound up or seeks to transfer
the property.
5 That the Bowraville Folk Museum Inc. be advised of
Council’s decision.
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ITEM 9.3 SF29 140813 Clarence
Regional Library - Distribution of the Assets and Liabilities Pertaining to
the Agreement which Lapsed on 1 November 2011
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7/13 Resolved: (Flack/Smyth)
That the information from
Clarence Valley Council on the liabilities of the Clarence Regional Library
be received.
8/13 Resolved: (MacDonald/Ballangarry)
That prior to entering into
any future joint agreements with other Councils, that a full set of assets
and liabilities (including employee provisioning and reserves) be obtained
and that a clause be considered in any future agreements that Nambucca Shire
Council will only be responsible for the net assets movement during the term
of the agreement. Also that independent legal advice be sought on that same
agreement if considered to be required by Council.
9/13 Resolved: (Flack/MacDonald)
That Council receive a report
on how the above resolution will be captured/used in Council’s procurement
policy/processes. And further that the report also provide information on
the Destination 2036 Working Party report on local government alliances.
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ITEM 9.4 SF1865 140813 Adin
Street Reserve, Scotts Head - Proposed 21 year Lease of Community Land to the
North Coast Accommodation Trust
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10/13 Resolved: (South/Ainsworth)
1 That Council seek the Minister’s consent to the proposed
21 year lease of part of the Adin Street Reserve to the North Coast
Accommodation Trust and forward to the Minister the required information
under Section 47 of the Local Government Act 1993.
2 That Council approach the Trust Manager proposing a joint
project to construct the Adin Street footpath.
11/13 Resolved: (Flack/MacDonald)
That the annual rental
income be transferred to an internally restricted reserve for works and
services in Scotts Head.
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ITEM 9.5 SF1801 140813 Office
of Environment and Heritage successful grant applications for Beach Access
Improvement program - phase 2 and Health Estuaries (Boulton's Crossing and
Stuarts Island)
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12/13 Resolved: (Smyth/South)
1 That Council commit an additional $35,000 from the
Environmental Levy in order to provide adequate funding to match OEH funds to
continue with the Beach Access Improvement Program.
2 That Council note the successful grant funding for the
Stuarts Island area.
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ITEM 9.6 SF1875 140813 Investment
Report To 31 July 2013
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13/13 Resolved: (MacDonald/South)
That the
Accountants’ Report on Investments placed to 31 July 2013 be noted.
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ITEM 9.7 PRF71 140813 Coronation
Skate Park - Mediation Arrangements for Class 4 Proceedings
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14/13 Resolved: (Flack/MacDonald)
That the Mayor and General
Manager be provided with delegated authority to enter into a binding
agreement to resolve the Class 4 proceedings in relation to the Skate Park at
Nambucca Heads if, following the mediation on 30 August 2013, they believe
this to be in Council’s interests.
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ITEM 9.8 SF731 140813 Manager
Business Development - Update on Activities
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15/13 Resolved: (Flack/Ainsworth)
That the information
concerning the activities of the Manager Business Development be received and
that the plans referred to in the report (page 48) be made available on the
website.
16/13 Resolved: (Flack/Smyth)
That Council write to World
Rally and request they cover the cost of the recent mail out to advise
affected residents of the proposed road closures. Secondly that affected
residents be advised of the times of any practice sessions. Thirdly, that
World Rally issue comprehensive local media releases on road closures.
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General Manager Report – LATE
ITEM 9.9 SF848 140813 Undetected
Water Leak Policy
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17/13 Resolved: (Ainsworth/Finlayson)
That Council adopt the
following approach to varying water consumption as well as related sewer and
trade waste usage charges arising out of undetected water leaks:
Undetected
Water Leak Policy
Council
will consider varying water consumption as well as related sewer and trade
waste usage charges where:
The water service is constructed
of material approved by Council including
o copper pipe
o that the appropriate grade polyethylene
(PE) pipe for pressure applications and
A defect in the service has
occurred which is not readily visible or apparent and Council is satisfied
that there has been immediate and effective action to make repairs and
A copy of the invoice from a
licensed plumber for the repairs has been provided to Council
The
variation to an account will reduce the charges to an amount which is the
lesser of the actual metered amount or twice the average water usage for the
property as determined using three (3) previous equivalent billing periods
not affected by the unseen leak.
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General Manager Report – LATE
ITEM 9.10 SF1865 140813 Adin
Street Reserve, Scotts Head - Proposed 21 Year Lease - Additional Submissions
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18/13 Resolved: (Ainsworth/Flack)
That the information
concerning the support of Mr Christopher Preston and Mr Dennis Houghton to
the proposed 21 year lease of part of the Adin Street Reserve to the NSW
Crown Holiday Parks Trust be received.
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Cr MacDonald
left the meeting for Item 9.11 at 12.04 pm and returned after the conclusion of
the item at 12.15pm.
General Manager Report – LATE
ITEM 9.11 SF844 140813 Bowraville
Off River Water Storage - Amendments to Part 5 Approval
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19/13 RESOLVED: (Ainsworth/Finlayson)
That Council approve the
proposed amendments to the EIS requirements to permit surface burning and a
change to the dust monitoring methodology.
For: Councillors
Ainsworth, Finlayson, Hoban, Morrison, South (Total 5)
Against: Councillors
Ballangarry, Flack Smyth (Total 3)
Cr Flack recorded her vote against
the resolution because Council had not considered other options other than
burning; for example using the material in swales and windrows to work as
filters to improve water quality in the dam and to minimise carbon emissions.
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General Manager Report – LATE
ITEM 9.12 LF6107 140813 Provision
of legal access to 11 and 11A Bemago Street, Nambucca Heads
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20/13 Resolved: (Finlayson/Flack)
1 That Council as Trust Manager agree to relinquish the
section of public reserve 56790 which is required for the provision of access
to No’s 11 and 11A Bemago Street, Nambucca Heads.
2 That Council acquire by compulsory process the proposed
access across public reserve 56790 pursuant to the Land Acquisition (Just
Terms Compensation) Act 1991.
3 That council exclude minerals from the proposed
acquisition.
4 That Council advise that the proposed acquisition is not
for the purpose of resale.
5 That Council seek approval for the proposed acquisition
from the Minister for Local Government and the Governor.
6 Upon acquisition of the section of public reserve
required for access to No’s 11 and 11A Bemago Street, it be dedicated as
public road.
7 That common seal of Council be affixed to all documents
associated with the proposed acquisition, if necessary.
8 There be a further report to Council on the circumstances
relating to the construction of a shed and other improvements at the rear of
11A Bemago Street on the Alpha Street road reservation.
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Assistant General Manager Corporate and Community Services Report
ITEM 10.1 SF1026 140813 Conduct
of Local Government Elections to 2016
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21/13 Resolved: (Flack/Finlayson)
That Nambucca Shire Council
(“the Council”) resolves:
1 Pursuant to s. 296(2) and (3) of the Local
Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered
into by contract for the Electoral Commissioner to administer all elections
of the Council.
2 Pursuant to s. 296(2) and (3) of the Act, as
applied and modified by s. 18, that a council poll arrangement be entered into
by contract for the Electoral Commissioner to administer all council polls of
the Council.
3 Pursuant to s. 296(2) and (3) of the Act, as
applied and modified by s. 18, that a constitutional referendum arrangement
be entered into by contract for the Electoral Commissioner to administer all
constitutional referenda of the Council.
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ITEM 10.2 SF1875 140813 Review
Of Investment Of Surplus Funds Policy & Strategy
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22/13 Resolved: (Finlayson/MacDonald)
That the Councillors
consider the draft Investment of Surplus Funds Policy and Strategy and
provide any comments to the General Manager so that it can be reported to the
next meeting of Council.
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ITEM 10.3 SF894 140813 Community
Briefing Program - Coal Seam Gas (CSG)
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23/13 Resolved: (Flack/South)
Council note that NSW Trade
& Investment, Resources and Energy Division cancelled the briefing.
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ITEM 10.4 SF1823 140813 Outstanding
DA's greater than 12 months, applications where submissions received not
determined to 16 July - 2 August 2013
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24/13 Resolved: (Ainsworth/Finlayson)
That the applications where
submissions have been received be noted and received for information by
Council.
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ITEM 10.5 SF251 140813 Schedule
of Council Public Meetings
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25/13 Resolved: (Flack/Morrison)
That the schedule of dates
for public Council meetings be noted and received for information by Council.
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ITEM 10.6 SF1897 140813 Scotts
Head Events Committee of Management AGM - 14 May 2012 - Minutes
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26/13 Resolved: (Ainsworth/Flack)
1 That Council endorse minutes of the Committee of
Management for the Scotts Head Events Annual General Meeting held on 14 May
2012.
2 That the Guide to Operations and Delegations of
Authority be updated to include reference to the Scotts Head Events
Committee and to delete reference to the Scotts Head New Year’s Eve Committee
of Management.
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ITEM 10.7 SF325 140813 Gordon
Park Tennis Centre Committee of Management - Annual General Meeting - 25 July
2013 - Minutes
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27/13 Resolved: (Flack/Finlayson)
That Council endorse the
minutes of the Committee of Management Gordon Park Tennis Centre’s Annual
General Meeting which was held on 25 July 2013 and that Council thank the
outgoing Committee for their work in 2012/2013.
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Assistant General Manager Engineering Services Report
ITEM 11.1 SF1031 140813 Relocation
of the primary NSW Rural Fire Service Control Centre from Nambucca Emergency
Operation Centre to Kempsey Fire Control Centre
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28/13 Resolved: (Flack/Finlayson)
1 That Council receive and note the report.
2 That Council advise the Rural Fire Service Zone Manager
Lower North Coast of Council’s disappointment that the Rural Fire Service had
not formally notified Council of the decision prior to the relocation to
Kempsey and the move had not been placed on the agenda of the Liaison meeting
that was scheduled for 11 July 2013 nor raised at the previous meeting held
11 April 2013.
3 That Council write to the Rural Fire Service asking them
what their proposed service level for the future is and from that what their accommodation
arrangements are likely to be.
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ITEM 11.2 LF3590 140813 Request
for donation for Section 138 General Works Application Fee - Macksville High
School
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29/13 Resolved: (Flack/South)
That Council donate the
amount of $110.00 being the amount equivalent of the Section 138 General
Works Application Fee to the Macksville High School for the production of a
mural on the school retaining wall in Boundary Street, Macksville.
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ITEM 11.3 SF86 140813 Appointment
of State Emergency Service Acting Volunteer Local Controller
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30/13 Resolved: (Flack/MacDonald)
1 That Council acknowledges the advice of the appointment
of Phillip Ashcroft as the Nambucca Shire Council State Emergency Service
Acting Volunteer Local Controller for a six month period.
2 That Council formally thank Mr
Paul Hendriks and Mr Peter Shales being the
joint Acting Volunteer Local Controllers for the Nambucca SES
Unit.
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ITEM 11.4 SF1031 140813 New
Draft Policy - Road Signage on Public Land
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31/13 Resolved: (Finlayson/Ainsworth)
1 That Council place the draft
policy “Road Signage on
Public Land” on public exhibition for
a period of 28 days for public comment with a view to adopting the policy
once any comment has been considered.
2 That Council in accordance with
the Local Government Act Regulation, advertise the proposed new fees and
charges associated with the draft policy “Road Signage on Public Land” for a
period of 28 days as follows:
a) non-refundable application fee
of $150.00 for processing the application
b) a non-refundable licence fee of
$250.00 for a 5 year approval period
c) purchase of signage material
and installation of the sign at Applicant’s cost.
3 That Council forward the draft
policy “Road Signage on Public Land” to the Macksville & District Chamber
of Commerce & Industry; the Nambucca Heads Chamber of Commerce &
Industry; Bowraville & District Chamber of Commerce & Industry and
the Nambucca Valley Tourism Association Incorporated for their comment.
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ITEM 11.5 SF1031 140813 Review
of Policy - Trees and Street Gardens Maintenance and Removal of Trees and
Street Gardens on Public Land Managed by Council
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32/13 Resolved: (Morrison/Ainsworth)
That
the tree policy presented to Council be again presented after Councillors have
had sufficient time to comment on the amendments presented by Councillors and
in view of the previous motion of Council, namely “Tree Removal (SF629)
containing the 6D principles, be incorporated in the present motion”.
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Councillor
Ballangarry left at 1.35pm and before the consideration of this item.
ITEM 11.6 SF90 140813 Proposed
Installation of a Pedestrian Refuge on Bellwood Road Nambucca Heads
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33/13 Resolved: (Smyth/Flack)
1 That in the event 100% of the funding is not forthcoming
from Roads and Maritime Services (RMS), that Council install a pedestrian
refuge island on Bellwood Road Nambucca Heads at a cost of approximately
$25,000 funded through Council’s working fund and or Section 94a contributions
or RMS contributions.
2 That Council amend the plan showing
the pedestrian refuge in Bellwood Road at a location closer to the entry of
McDonald’s restaurant as a majority of pedestrians crossing manoeuvres occur
at this location and advise the Access Committee of the change.
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ITEM 11.7 RF492 140813 Deer
Hill Road , Buckra Bendinni – Road Opening and Closing
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34/13 Resolved: (Finlayson/Flack)
1 That Council acquire by compulsory process for road
purposes pursuant to the Land Acquisition (Just Terms Compensation) Act 1991
Lots 1, 2 and 5 DP 1186557.
2 That Council dedicate Lot 5 as public road in lieu of
transfer of lots 1 & 2 to Sureshore Pty Ltd as full compensation.
3 That Council exclude minerals from the proposed
acquisition.
4 That Council advise that the proposed acquisition is not
for the purpose of resale.
5 That Council seek approval for the proposed acquisition
from the Minister for Local Government and the Governor.
6 That the common seal of Council be affixed to all
documents associated with the acquisition, if necessary.
7 That Council amend the Assets Road Register to reflect
that Deer Hill Road is now a dedicated public road once the transfer has been
finalised.
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ITEM 11.8 SF408 140813 Acquisition
of Crown land for easement and road purposes on Wallace Street and Upper
Warrell Creek Road Macksville
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35/13 Resolved: (Finlayson/Ainsworth)
1 That Council acquire by compulsory process an easement
for services variable width, designated (E) in DP 1186582, for infrastructure
purposes pursuant to the Land Acquisition (Just Terms Compensation)
Act 1991.
2 That Council exclude minerals from the proposed
acquisition.
3 That Council advise that the proposed acquisition is not
for the purpose of resale.
4 That Council seek approval for the proposed acquisition
from the Minister for Local Government and the Governor.
5 That the common seal of Council be affixed to all
documents associated with the proposed acquisition, if necessary.
6 That Council advise the applicant in
DA2009/087 that they are required to pay all costs related to the acquisition
of the easement for services including, but not limited by, legal, valuation,
administration fees and the amount of compensation payable to the Crown.
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ITEM 11.9 RF201 140813 Acquisition
of land for access for Shelly Beach Road Nambucca Heads
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36/13 Resolved: (Flack/Smyth)
1 That Council in its capacity as Trust Manager for Reserve
47599 agree to the Acquisition of Road to Shelley Beach from the intersection
east of Pilot Street, encompassing road access to the beach and Captain Cook
Lookout.
2 That Council seek the consent from Crown lands for the
acquisition of the proposed road reserve.
3 That Council open a road 20 metres wide and variable over
the parts of the formation of Shelley Beach Road in an easterly direction
from the intersection of Pilot Street to the mean high water mark at the boat
ramp (including car parking area) and up to the Captain Cook Lookout
(including car parking area) and as shown on attached plan.
4 That Council amend the Road Asset Register once all works
are finalised.
5 Council allocate an amount of $6000.00 for costs
associated with the road opening including (but not limited by) survey,
legal, valuation and Council fees from Council working funds towards the
acquisition of the road to Shelley Beach in an easterly direction from the
intersection of Pilot Street, encompassing road access to the beach and the Captain
Cook Lookout.
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ITEM 11.10 SF929 140813 Creation
of a title for the Visitor Information Centre
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37/13 Resolved: (Finlayson/South)
1 That Council acquire by compulsory process the site of
the Nambucca Valley Visitor Information Centre (Riverside Drive, Nambucca
Heads) and shown as Lot 1 in DP 1186247 for infrastructure purposes pursuant
to the Land Acquisition (Just Terms Compensation) Act 1991.
2 That Council exclude minerals from the proposed
acquisition.
3 That Council advise that the proposed acquisition is not
for the purpose of resale.
4 That Council seek approval for the proposed acquisition
from the Minister for Local Government and the Governor.
5 That the common seal of Council be affixed to all
documents associated with the proposed acquisition, if necessary.
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ITEM 11.11 RF266 140813 Closure
and realignment of Argues Road and part of Higginbotham Road Upper Taylors
Arm
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38/13 Resolved: (Finlayson/Ainsworth)
1 That Council agree to the realignment of Argues Road from
Taylors Arm Road to Carson’s Road and part of Higginbotham Road until the
common boundary of Lot 28 in DP 755547 and Lot 3 in DP 661822 under road
opening and closure as shown on the plan attached to this report (TRIM Ref:
18771/2013), subject to survey, provided that:
a) Consent is received from all land owners;
b) An agreement be entered into between the land owners and
Council for;
i) Nil compensation for land that is to be resumed for
road purposes for the land that is to be closed and transferred to the
adjoining property owner; and
ii) Nil expense to the adjoining property owners for the
survey, legal, valuation and Council fees.
2 That Council open a road 20 metres wide over the parts of
the formation of Argues Road from Taylors Arm Road to Carson’s Road which
encroaches upon land owned by Mr J B and Mrs P Z Argue, Mr A M Laverty and
the land owned by Mr P J Argue and any costs associated with the road opening
be paid by Council including (but not limited by) survey, legal, valuation
and Council fees.
3 That Council open a road 20 metres wide over the parts of
the formation of Higginbotham Road from intersection with Argues Road to
common boundary between Lot 28 in DP 755547 and Lot 33 in DP 661822 which
encroaches upon land owned by Mr J B and
Mrs P Z Argue and any costs associated with the road opening
be paid by Council including (but not limited by) survey, legal, valuation
and Council fees.
4 That Council carry out the road realignment survey concurrently
on the same plan to minimise costs attributed to this work.
5 That Council amend the Road Asset Register once all works
are finalised.
6 That Council classify the section of road as a Category 4
under Council’s Road Hierarchy plan once all works are finalised.
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ITEM 11.12 SF453 140813 Waste
Management Quarterly Report April - June 2013
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39/13 Resolved: (MacDonald/South)
That Council receive and note the information provided in
the Waste Management Quarterly Report for the period 1 April – 30 June 2013.
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ITEM 11.13 SF683 140813 Tender
T121314MNC Collection, Sorting and Removal of Ferrous and Non-Ferrous Scraps
Metals and Used Lead Acid Batteries (ULABs)
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40/13 Resolved: (Ainsworth/Finlayson)
That
Council adopt the preferred tenderer for T121314MNC Collection, Sorting and
removal of Ferrous and Non-Ferrous Scrap Metals and Used lead Acid Batteries
identified in the report in the closed section.
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COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)
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Resolved: (Ainsworth/MacDonald)
That Council go into closed
1 That Council consider any written representations from
the public as to why the Meeting should not be Closed to the public.
2 That Council move
into Closed Meeting to discuss the matters for the reason(s) listed below.
Reason reports are in
Closed Meeting:
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General Manager Report
For Confidential Business
Paper in Closed Meeting
ITEM 12.1 PV4/2013 140813 Outcome
of Recruitment for the Positions of Assistant General Manager Corporate
Services and Assistant General Manager Development, Environment & Community
Services
It is recommended that the
Council resolve into closed session with the press and public excluded to allow
consideration of this item, as provided for under Section 10A(2) (a) of the
Local Government Act, 1993, on the grounds that the report contains personnel
matters concerning particular individuals.
For
Confidential Business Paper in Closed Meeting
ITEM 12.2 SF683 140813 Tender
T121314MNC Collection, Sorting and Removal of Ferrous and Non-Ferrous Scraps
Metals and Used Lead Acid Batteries (ULABs)
It is recommended that the
Council resolve into closed session with the press and public excluded to allow
consideration of this item, as provided for under Section 10A(2) (d) of the
Local Government Act, 1993, on the grounds that the report contains commercial
information of a confidential nature that would, if disclosed (i) prejudice the
commercial position of the person who supplied it; or (ii) confer a commercial
advantage on a competitor of the Council; or (iii) reveal a trade secret.
CLOSED MEETING
The Ordinary Council Meeting's
Meeting IN CLOSED MEETING commenced at 1.50 pm.
RESUME
IN OPEN MEETING
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Resolved: (Flack/Smyth)
That Ordinary Council
Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN
MEETING at 2.08 pm.
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FROM COUNCIL IN CLOSED MEETING
General Manager Report
For Confidential Business
Paper in Closed Meeting
ITEM 12.1 PV4/2013 140813 Outcome
of Recruitment for the Positions of Assistant General Manager Corporate
Services and Assistant General Manager Development, Environment &
Community Services
|
41/13 Resolved: (Flack/Smyth)
1 That Council note the offer of
employment for the position of Assistant General Manager Corporate Services.
2 That
an appointment to the position of Assistant General Manager Development, Environment
and Community Services be deferred pending a further report to Council on the
management of this section.
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For Confidential Business
Paper in Closed Meeting
ITEM 12.2 SF683 140813 Tender
T121314MNC Collection, Sorting and Removal of Ferrous and Non-Ferrous Scraps
Metals and Used Lead Acid Batteries (ULABs)
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42/13 Resolved: (Flack/Ainsworth)
That
the Tender T121314MNC submitted by
Matthews Metal Management offering a schedule of
prices to be paid for the Collection, Sorting And Removal Of Ferrous And
Non-Ferrous Scrap Metals And Used Lead Acid Batteries being the most
advantageous to Council be accepted for a tender period of 2 years
commencing 1 September 2013 and terminating 30 September 2015 with a further
1 year option that may be taken up based on satisfactory performance by
the successful Tenderer.
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CLOSURE
There being no further business
the Mayor then closed the meeting the time being 2.10 pm.
Confirmed and signed by the Mayor on 29 August 2013.
CR RHONDA HOBAN
MAYOR
(CHAIRPERSON)