NAMBUCCA
SHIRE COUNCIL
Ordinary Council Meeting
AGENDA ITEMS
29 August 2013
Council
has adopted the following Vision and Mission Statements to describe its
philosophy and to provide a focus for the principal activities detailed in its
Management Plan.
Our Vision
Nambucca Valley ~ Living at its best.
Our? Mission Statement
?The Nambucca Valley will value and protect its natural
environment, maintain its assets and infrastructure and develop opportunities
for its people.?
Our Values
in Delivery
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Effective leadership
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Strategic direction
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Sustainability of infrastructure and
assets
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Community involvement and enhancement
through partnerships with Council
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Enhancement and protection of the
environment
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Maximising business and employment
opportunities through promotion of economic development
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Addressing social and cultural needs of
the community through partnerships and provision of facilities and services
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Actively pursuing resource sharing
opportunities
Council
Meetings:? Overview and Proceedings
Council meetings are held on the last
Thursday of each month commencing at 5.30 pm AND a full day meeting
commencing at 8.30 am on the Wednesday two weeks and one day before the
Thursday meeting. Meetings are held in the Council Chamber at Council's
Administration Centre?44 Princess Street, Macksville.
How
can a Member of the Public Speak at a Council Meeting?
1??????? Addressing
Council with regard to an item on the meeting agenda:
Members
of the public are welcome to attend meetings and address the Council.?
Registration to speak may be made by telephone or in person before 2.00 pm on a
meeting day.? The relevant agenda item will be brought forward at 5.30 pm in
agenda order, and dealt with following preliminary business items on the
agenda.? Public addresses are limited to five (5) minutes per person with a
limit of two people speaking for and two speaking against an item.?
2??????? Public
forum address regarding matters not on the meeting agenda:
Council
allows not more than two (2) members of the public per meeting to address it on
matters not listed in the agenda provided the request is received before
publication of the agenda and the subject of the address is disclosed and
recorded on the agenda.
Speakers
should address issues and refrain from making personal attacks or derogatory
remarks.? You must treat others with respect at all times.
Meeting
Agenda
These
are available Council?s website: www.nambucca.nsw.gov.au
NAMBUCCA SHIRE
COUNCIL
Ordinary Council Meeting - 29 August 2013
Acknowledgement
of Country ? (Mayor)
I would like
to acknowledge the Gumbaynggirr people who are the Traditional Custodians of
this Land.? I would also like to pay respect to the elders both past and
present and extend that respect to any Aboriginal People present.
AGENDA?????????????????????????????????????????????????????????????????????????????????????????????????? Page
1??????? APOLOGIES
2??????? PRAYER
3??????? DISCLOSURE OF INTEREST
4??????? CONFIRMATION
OF MINUTES ? Ordinary Council Meeting
- 14 August 2013
5??????? NOTICES OF MOTION
5.1???? Notice of Motion - Wilson Road - Recently Raised Speed Zone
(SF1009)..... 6
5.2???? Notice of Motion - Request for Leave of Absence - Cr Bob Morrison
7 to 23 October 2013 (SF1788).............................................................................. 7 ?
6??????? PUBLIC FORUM
i)
Mrs June Owen ?Questions regarding the new Dam
7??????? ASKING OF QUESTIONS WITH NOTICE ??
8??????? QUESTIONS FOR CLOSED MEETING
WHERE DUE NOTICE HAS BEEN RECEIVED
9??????? General Manager Report
9.1???? Outstanding Actions and Reports................................................................ 8
9.2???? Costs to Communities and Councils arising out of Antimony Mining
and Processing in River Catchments............................................................... 12
10????? Assistant General Manager Corporate and
Community Services Report
10.1?? Outstanding DA's greater than 12 months, applications where
submissions received not determined to 5-16 August 2013............................................ 16
10.2?? Schedule of Council Public Meetings......................................................... 19
10.3?? Gordon Park Rainforest Committee of Management - Annual General
Meeting - 8 August 2013- Minutes.......................................................................... 20
10.4?? Unkya Reserve Committee of Management - Minutes of Annual General
Meeting - 17 July 2013............................................................................. 30
10.5?? Missabotti Community Centre Committee of Management AGM - 14 July
2013 - Minutes......................................................................................... 33
10.6?? Mary Boulton Pioneer Cottage and Museum - Committee of Management
- Annual General Meeting 10 August 2013................................................... 41
10.7?? Utungun Community Centre Committee of Management - Minutes of
Annual General Meeting - 27 November 2012....................................................... 50
10.8?? Contract Regulatory Officer's Report July 2013......................................... 56
10.9?? Integrated Planning & Reporting ? Delivery Program 2012-2016
Progress Report To 30 June 2013 ........................................................................... 57
11????? Assistant General Manager Engineering
Services Report
11.1?? Nambucca Emergency Operations Centre Committee - Minutes - 6
August 2013....................................................................................................... 107
11.2?? Road Rehabilitation - Revised Work Program 2013/2014.......................... 110 ???
12????? General Manager's Summary of Items to be
Discussed in Closed Meeting
12.1?? Valla Quarry - Compliance with Consent Conditions - Proposed
Application to Modify Consent to Permit Increased Output
It is
recommended that the Council resolve into closed session with the press and
public excluded to allow consideration of this item, as provided for under
Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the
report contains advice concerning litigation, or advice that would otherwise be
privileged from production in legal proceedings on the ground of legal
professional privilege.
??
??????????? a???? Questions raised by
Councillors at 8 above
?????? i???????? MOTION
TO CLOSE THE MEETING
?????? ii??????? PUBLIC
VERBAL REPRESENTATIONS REGARDING PROPOSAL
??? TO CLOSE
?????? iii?????? CONSIDERATION
OF PUBLIC REPRESENTATIONS
?????????????????? iv?????? DEAL
WITH MOTION TO CLOSE THE MEETING
13????? MEETING
CLOSED TO THE PUBLIC
14????? REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO
ITEMS DISCUSSED IN CLOSED MEETING.
NAMBUCCA
SHIRE COUNCIL
DISCLOSURE OF INTEREST AT MEETINGS
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Name of Meeting:
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Meeting Date:
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Item/Report Number:
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Item/Report Title:
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declare the following interest:
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???????? (name)
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Pecuniary ? must leave chamber, take no part in discussion
and voting.
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Non Pecuniary ? Significant Conflict ? Recommended that Councillor/Member
leaves chamber, takes no part in discussion or voting.
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Non-Pecuniary ? Less Significant Conflict ? Councillor/Member may choose to remain
in Chamber and participate in discussion and voting.
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For the reason that
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Signed
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Date
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Council?s Email Address ? council@nambucca.nsw.gov.au
Council?s Facsimile Number ? (02) 6568 2201
(Instructions
and definitions are provided on the next page).
Definitions
(Local Government Act and Code of Conduct)
Pecuniary ? An interest that a person has in a matter because of a reasonable
likelihood or expectation of appreciable financial gain or loss to the person
or another person with whom the person is associated.
(Local Government Act, 1993 section 442 and 443)
A Councillor or other member of a Council Committee
who is present at a meeting and has a pecuniary interest in any matter which is
being considered must disclose the nature of that interest to the meeting as
soon as practicable.
The Council or other member must not take part in the
consideration or discussion on the matter and must not vote on any question
relating to that matter. (Section 451).
Non-pecuniary ? A private or personal interest the council official
has that does not amount to a pecuniary interest as defined in the Act (for
example; a friendship, membership of an association, society or trade union or
involvement or interest in an activity and may include an interest of a
financial nature).
If you have declared a non-pecuniary conflict of
interest you have a broad range of options for managing the conflict.? The
option you choose will depend on an assessment of the circumstances of the
matter, the nature of your interest and the significance of the issue being
dealt with.? You must deal with a non-pecuniary conflict of interest in at
least one of these ways.
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It may be appropriate
that no action is taken where the potential for conflict is minimal.? However, council officials should consider providing an explanation of why they consider a conflict
does not exist.
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Limit involvement if
practical (for example, participate in discussion but not in decision making or
visa-versa).? Care needs to be taken when exercising this option.
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Remove the source of
the conflict (for example, relinquishing or divesting the personal interest that
creates the conflict or reallocating the conflicting duties to another
officer).
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Have no involvement by
absenting yourself from and not taking part in any debate or voting on the
issue as if the provisions in section 451(2) of the Act apply (particularly if
you have a significant non-pecuniary conflict of interest).
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Ordinary
Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Notice
of Motion
ITEM 5.1???? SF1817??????????? 290813??????? Notice
of Motion - Wilson Road - Recently Raised Speed Zone (SF1009)
AUTHOR/ENQUIRIES:?? Rhonda
Hoban, Councillor ????????
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Summary:
As a result
of community concerns for safety council requested that the Roads and
Maritime Services (RMS) conduct a speed zone review on Wilson Road
with a view to lowering the speed limit.? The RMS conducted the review and
although they recommended lowering the speed limit along most of Wilson Road,
they actually raised the speed limit from 200m west of Coronation Road to
400m west of Spaldings Lane, replacing the existing 60kph zone with a 70kph
zone.
I have
received representations from residents who access Wilson Rd along this
section requesting that the original 60kph zone be reinstated. They have
found that many motorists exceed the speed limit by at least ten kph and
where there is limited sight distance this extra speed significantly
increases the risk to motorists entering or exiting Wilson Road.
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Recommendation:
1??????? That Council write to the Roads and
Maritime Services requesting the reinstatement of the 60kph zone on Wilson
Road from 200m west of Coronation Road to 400m west of Spaldings Lane
Macksville.
2??????? That in the event Roads and Maritime
Services refuse to lower the speed limit, Council provide concealed driveway
warning signage in the vicinity of the access to 91, 95 and 105 Wilson Road.
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Attachments:
There are no attachments for this report.
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Notice
of Motion
ITEM 5.2???? SF1817??????????? 290813??????? Notice
of Motion - Request for Leave of Absence - Cr Bob Morrison 7 to 23 October 2013
(SF1788)
AUTHOR/ENQUIRIES:?? Bob
Morrison, Councillor ????????
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Summary:
I request
leave for the period 7 to 23 October 2013 inclusive, for personal
reasons.
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Recommendation:
That Cr
Bob Morrison be granted leave of absence in accordance with Section 234(d) of
the Local Government Act for the period 7 to 23 October 2013 inclusive.
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Attachments:
There are no attachments for this report. ?????
Ordinary
Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
General
Manager
ITEM 9.1???? SF959????????????? 290813??????? Outstanding
Actions and Reports
AUTHOR/ENQUIRIES:?? Michael
Coulter, General Manager ????????
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The
following table is a report on all outstanding resolutions and questions from
Councillors (except development consents, development control plans &
local environmental plans). Matters which are simply noted or received,
together with resolutions adopting rates, fees and charges are not listed as
outstanding actions. Where matters have been actioned they are indicated with
strikethrough and then removed from the report to the following
meeting. Please note that the status comments have been made one week before
the Council meeting.
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Recommendation:
That
the list of outstanding actions and reports be noted and received for
information by Council.
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No
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FILE
NO
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COUNCIL
MEETING
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SUMMARY OF MATTER
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ACTION
BY
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STATUS
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MARCH 2011
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1
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DA2010/234
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17/3/11
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Council develop a policy as to the
cumulative impacts of locating fill on the floodplain at Macksville and also
review the matrix in the Floodplain Risk Management Plan
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GM
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Brief to be prepared and new
floodplain study to be undertaken during 2011.
RTA has now engaged
Consultants to prepare a new full and comprehensive flood study which will be
provided to Council upon completion. At this time Council will be able to
proceed to complete a new Flood Plain Risk Management Plan incorporates a
revised matrix.
DEP advised meeting arranged
with RTA.
Draft flood study likely to
be presented to Council May/June 2012.
Re the delay, Council?s
Strategic Planner has followed up the RMS.
Staff meeting with
Consultants on Wednesday 18/10/12.
Part funding for a Flood
Risk Management Plan which would consider filling is included in the 2013/14
Environmental Levy program.? A grant has been applied for, if unsuccessful
will not proceed until next year.
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JULY 2011
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2
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SF1031
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21/7/2011
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That the policy for Climate Change
Adaption be deferred to allow amendments to be made to the draft policy
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GM
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Policy under revision and to
be reported to future meeting.? Also the State Government policy has recently
changed.
Awaiting finalisation of
Nambucca River Flood Studies which are presently on exhibition, will report
to Committee then Council once adopted then proceed with amending the climate
change policy and report to Council.
Council staff to report on
carbon emissions for Council activities to a meeting in September 2013.
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OCTOBER 2011
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3
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SF1460
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17/11/2011
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Structure of the Farmland (rate) Category
be changed to incorporate the statutory minimum with ad valorem maintaining
yield. Council undertake a review of the farmland criteria to better reflect
high intensity pursuits.
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AGMCCS
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Change in Rates staff meant
that there has not been the opportunity to review the criteria.? To be
reported in 2013/2014.
Once Finance Structure
resolved this matter should progress.
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OCTOBER 2012
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4
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DA2012/069
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25/10/2012
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Council to seek full external funding for
independent traffic study for Pacific Highway Upper Warrell Creek Road
Intersection
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MBD/
G&CO
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Investigations underway
Discussed at meeting on 18
March 2013.? Agreed that Boral and APS would prepare a traffic study.
Study completed & a copy
was provided to Council on 31 July.? Meeting to be arranged with RMS and
Trade & Investment preparatory to APS lodging an application to modify
the consent to increase output from 90,000 tonnes p.a. to 200,000 tonnes p.a.
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MARCH 2013
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5
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SF1031
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28/3/2013
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That there be a review in 6 months time
of the policy on rainwater tank rebates to determine whether or not there should
be an increase in funding.
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AGMES
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Report due October 2013
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6
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RF284
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28/3/2013
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Council write to the Minister for
Transport to expedite the upgrade and replacement of load limited railway
bridges (overpasses) on Browns Crossing Road
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AGMES
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Letter written w/e 5/4/2013
Verbal advice has been
provided to Council that a Ministerial request for information was forwarded
to the Rail Authority seeking information on the bridges.
Further letter sent 31/7/13
Staff investigating whether
letter have been sent.
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APRIL 2013
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7
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SF601
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10/4/2013
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Council request RMS to urgently prepare
for On and Off ramps for the Pacific Highway in the vicinity in North Macksville as to facilitate a discussion
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GM
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Letter sent to RMS on 12
April 2013
Mayor and Ms Janine Reed
attended Community Cabinet meeting in Taree on 20 May 2013 in relation to
this.
Meeting with rms 30 May 2013.? Issue discussed.? Rms are preparing a concept with
indicative costing and will supply to Council.
Suggested indicative costing
is $10M.
Concept plan not received as
at 7 August 2013.? Follow up letter sent.
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JULY 2013
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8
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SF251
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10/7/2013
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A delegation comprising the Mayor,
interested Councillors, a rep of the three Chambers of Commerce and a victim
of crime seek an urgent meeting with the Minister for Police and the Hon.
Andrew Stoner MP.? Also stat dec forms be distributed and a media release be
issued.
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GM
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Request sent to Andrew
Stoner?s office on 12/7/2013.? Media release issued on 12/7/2013.? Stat. dec.
forms circulated.
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9
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SF453
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10/7/2013
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Councillors be notified of the next
scheduled meeting of the Coffs Coast Waste Service and Council follow up
Bellingen Shire Council.
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GM
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Waste Management Officer to
advise Councillors of next meeting.? Follow up letter sent to Bellingen Shire
Council on 19/7/2013
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10
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RF275
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25/7/2013
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Council request that RMS consider
providing Natural Disaster Funding for the provision of a
bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to
Bellingen Road.
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GM
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Letter sent 1 August 2013.
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11
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SF1031
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25/7/2013
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There be a further report to Council on
11 September to consider the adoption of Local Approval Policies.
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AGMCCS
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Report to meeting on 11
September 2013.
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AUGUST 2013
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12
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SF1817
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14/08/2013
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That the Waste Management Officer report
to Council on alternate arrangements for providing a bulk waste collection
service.
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AGMES
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Will be combined with the
waste management quarterly report in October 2013.
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13
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SF593
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14/08/2013
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That there be a report to Council and an
on-site inspection of 8 Creek Street, Nambucca Heads in relation to the
reported drainage problems.
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AGMES
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Report and inspection on 11
September 2013.
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14
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SF29
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14/08/2013
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That Council receive a report on how its
resolution about seeking independent legal advice about any future council
alliances and then tracking net asset movements will be captured/used in
Council?s procurement policy/processes.? The report is to also provide
information on the Destination 2036 Working Party report on local government
alliances.
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AGMCCS
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Report in September 2013.
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15
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LF6107
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14/08/2013
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There be a report to Council on the
circumstances relating to the construction of a shed and other improvements
on the Alpha Street road reservation.
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GM
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Report in October 2013.
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16
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SF1031
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14/08/2013
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Council write to the RFS asking them what
their proposed service level for the future will be and from that what their
accommodation arrangements are likely to be (at NEOC).
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AGMES
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17
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SF1031
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14/08/2013
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That the tree policy be again presented
after Councillors have had sufficient time to comment on the amendments
presented by Councillors and in view of the previous motion of Council,
namely ?Tree Removal (SF629) containing the 6D principles.
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AGMES
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Report in September 2013.
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18
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PV4/2013
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14/08/2013
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That an appointment to the position of
AGM Development, Environment and Community Services be deferred pending a
further report to Council on the management of this section.
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GM
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Report to meeting on 11
September 2013
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Attachments:
There are no attachments for this report.
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Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
General
Manager's Report
ITEM 9.2???? SF757????????????? 290813??????? Costs
to Communities and Councils arising out of Antimony Mining and Processing in
River Catchments
AUTHOR/ENQUIRIES:?? Michael
Coulter, General Manager ????????
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Summary:
A summary is not required.
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Recommendation:
That the information from Kempsey
Shire Council concerning the costs to communities and councils arising out of
antimony mining and processing activities be received.
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OPTIONS:
There are no
options.? The report is for information.
DISCUSSION:
It will be
recalled at the Council meeting held at Burrapine Hall on 28 March of this year
there was considerable discussion about exploratory licences which had been
issued for mining and in particular the mining of antimony.
Some in
attendance at the meeting recollect that it was agreed to obtain information
from both Kempsey Shire Council and Bellingen Shire Council on the costs to
each respective Council and their community of the antimony mining and
processing which occurred within their river catchments.
Subsequently
a letter was sent to the General Managers of both Councils asking they provide
information on the specific costs, or if specific costs are lacking, any
general information they may have on monitoring or the work which has been
undertaken as a consequence of the antimony mining.
A response to
Council?s letter of 4 July 2013 has now been received from Kempsey Shire
Council and is attached.
CONSULTATION:
There has
been consultation with Bellingen and Kempsey Shire Councils.
SUSTAINABILITY
ASSESSMENT:
Environment
The response
from Kempsey Shire Council indicates the issues pertaining to current and
legacy antimony and gold mining activities.
Social
The
correspondence indicates the social issues.
Economic
There is not
enough information in the letter to consider economic issues.
Risk
The letter
from Kempsey Shire Council indicates the risks associated with mining in river
valleys affected by heavy rainfall and flooding.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There are no
budgetary implications for Nambucca Shire Council.
Source
of fund and any variance to working funds
There are no
implications for working funds.
Service
level changes and resourcing/staff implications
There has
been minor staff time allocated to sending and receiving letters and preparing
this report.
Attachments:
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1View
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20140/2013 - Response from Kempsey Shire Council
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0 Pages
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Ordinary Council
Meeting - 29 August 2013
Costs to Communities and
Councils arising out of Antimony Mining and Processing in River Catchments
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Ordinary
Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.1?? SF1823??????????? 290813??????? Outstanding
DA's greater than 12 months, applications where submissions received not
determined to 5-16 August 2013
AUTHOR/ENQUIRIES:?? Lorraine
Hemsworth, Business Service Coordinator ????????
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Summary:
In accordance with Council
resolution from 15 May 2008 meeting, the development applications listed
below are in excess of 12 months old (Table 1) (One application is in excess
of 12 months old).
Table 2 is development
applications which have been received but not yet determined due to
submissions received. In accordance with Minute 848/08 from Council meeting
of 18 December 2008, should any Councillor wish to ?call in? an application a
Notice of Motion is required specifying the reasons why it is to be ?called
in?.
If an application is not called
in and staff consider the matters raised by the submissions have been
adequately addressed then the application will be processed under delegated
authority. Where refusal is recommended the application may be
reported to Council for determination.
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Recommendation:
That the applications where
submissions have been received be noted and received for information by
Council.
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TABLE 1: ???? UNRESOLVED
DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD
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DA NO
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DATE OF RECEIPT
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PROPOSAL
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PROPERTY DESCRIPTION
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SUBMISSIONS RECEIVED/
STAFF COMMENTS
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2012/011
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03/02/2012
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Nambucca
Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works
? Staged
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Lot 2 DP
1119830, Alexandra Drive, Bellwood
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Submissions outlined in previous report to Council 27 September
2012 ? Item 10.1
Voluntary Planning Agreement supported by Council at its
28 February 2013 meeting.
Meeting with applicant and planning agreed that Council would
assess its section of the link road under Part 5 of the EPAA.? Concept plan
for Link Road currently being prepared for assessment.? Will be exhibited
with VPA.
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Please note that there is one
unresolved Development Applications in Excess of 12 months old.
TABLE 2: DEVELOPMENT
APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED
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DA NO
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DATE OF RECEIPT
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PROPOSAL
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PROPERTY DESCRIPTION
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SUBMISSIONS RECEIVED/
STAFF COMMENTS
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2013/029
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11/03/2013
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32
Lot Large Lot Residential Subdivision plus 1 Rural Residue Lot
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Lot
2 DP 773170, 166 Bald Hill Road, Macksville
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????? Road
design to provide flood free access to eastern end of the proposed
subdivision
????? Intersection
is extremely dangerous for existing residents as already many accidents
????? Dangerous
blind spots on Bald Hill road and grass shoulders
????? Existing
wildlife corridor which has been there for more than 50 years ? will this be
preserved or destroyed?
????? The Road,
Power and Phone lines are in constant disrepair
????? Not clear
on effluent disposal
????? Enquiring
if Council are going to notify all property owners on Bald Hill Road
Reviewing DA and submissions
Town Planning Staff and RFS concerns have been reported to
applicant
Applicant is preparing amended plans
RFS have now issued conditions and Town Planners
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2013/057
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02/05/2013
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Dual Occupancy & Demolition of existing dwelling
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Lot 10 Section C, DP 17707, 2 Waratah Street, Scotts Head
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????? Amenity ?
view sharing concerns ? height limits and loss of views therefore property
value decrease
????? Compliance concerns ? query on complying
with sq metre rule excluding access handles
????? Adjacent windows on 2nd floor
overlook external area
???? Privacy concerns ? increase in noise
levels due to increased housing density and location of buildings
????? Demolition
concerns ? regarding the removal of asbestos
????? Could set
precedent in dual occupancies and parking issues
Officer assessing proposal and submissions
To be reported to Council 11 September
2013.
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2013/098
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16/07/2013
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Health Consulting Rooms
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Lot 11 DP 255481, 8 Kuta Avenue, Valla Beach
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????? Parking
which may occur on Kuta Avenue speeding of vehicles down the street
????? Increase
in traffic where children play
????? Unrealistic
parking spaces and blocking in cards
????? Better
placed in Commercial zone
????? All
residents of Valla Beach should have access to this proposal and not just
neighbours
????? Effect on
rate value of properties
????? Bus stop
which is busy at school times
????? Ketut
Avenue too small for extra parking and steep incline
????? Centre
parking will not allow residents to have their own parking
????? Garbage
collection will be impossible
????? Details
missing from Development:
???? Hours of operation
???? Number of Staff
???? Loading facilities
???? Handicap facility
???? Are drugs stored on premises
???? Is there security
???? Not to scale
???? Potential 300 patients a week plus
staff and associated traffic
???? Any political donation or gifts
Officer assessing proposal
|
|
2013/099
|
19/07/2013
|
Dwelling
|
Lot
23 DP 1174254, Geoffrey Charles Place, Congarinni
|
????? Close to
proximity to the road and will set precedent
|
|
2013/103
|
24/07/2013
|
Earthworks
(flat area to ride horses)
|
Lot
3 DP 1088611, 288 Talarm Road, Talarm
|
????? Large
excavation
????? Council
to request sufficient plantings, some on western side or roadway to ensure
stability of all excavations
????? As large
size arena it is hoped that not used by large numbers of people on a regular
or commercial basis
|
Attachments:
There are no attachments for this report. ?
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Corporate
and Community Services
ITEM 10.2?? SF251????????????? 290813??????? Schedule
of Council Public Meetings
AUTHOR/ENQUIRIES:?? Monika
Schuhmacher, Executive Assistant ????????
|
Summary:
The following is a schedule of
dates for public Council meetings.? The meeting dates may change from to time
and this will be recorded in the next available report to Council.
|
|
Recommendation:
That the schedule of dates
for public Council meetings be noted and received for information by Council.
|
|
MEETING
|
DATE
|
VENUE
|
COMMENCING
|
|
Ordinary Council Meeting
|
29/08/2013
|
Missabotti Hall
Leave Council Chambers at 4.00
pm
|
5.30
PM
|
|
Water Supply Steering
Committee
|
04/09/2013
|
Bowraville site
Leave Council Chambers at
10.15 am
|
10.45
AM
|
|
Ordinary Council Meeting
|
11/09/2013
|
Council Chambers
|
8.30
AM
|
|
Access Committee
|
24/09/2013
|
Council Chambers
|
2.00
PM
|
|
Ordinary Council Meeting
|
26/09/2013
|
Warrell Creek Hall
Leave Council Chambers at 4.30
pm
|
5.30
PM
|
|
Water Supply Steering
Committee
|
02/10/2013
|
Bowraville site
Leave Council Chambers at
10.15 am
|
10.45
AM
|
|
Ordinary Council Meeting
|
16/10/2013
|
Council Chambers
|
8.30
AM
|
|
Access Committee
|
22/10/2013
|
Council Chambers
|
2.00
PM
|
|
Ordinary Council Meeting
|
31/10/2013
|
Taylors Arm Hall
Leave Council Chambers at 4.30
pm
|
5.30
PM
|
|
Water Supply Steering
Committee
|
06/11/2013
|
Bowraville site
Leave Council Chambers at
10.15 am
|
10.45
AM
|
|
Ordinary Council Meeting
|
13/11/2013
|
Council Chambers
|
8.30
AM
|
|
Access Committee
|
26/11/2013
|
Council Chambers
|
2.00
PM
|
|
Ordinary Council Meeting
|
28/11/2013
|
South Arm Hall
Leave Council Chambers at 4.30
pm
|
5.30
PM
|
|
Ordinary Council Meeting
|
11/12/2013
|
Council Chambers
|
8.30
AM
|
|
Ordinary Council Meeting
|
15/01/2014
|
Council Chambers
|
8.30
AM
|
|
Ordinary Council Meeting
|
30/01/2014
|
Council Chambers
|
5.30
PM
|
|
Ordinary Council Meeting
|
12/02/2014
|
Council Chambers
|
8.30
AM
|
Note:??
Departure times to Rural Halls have been added.
Note:??
Meetings at the Rural Halls commence with light refreshments at 5.00 pm.
Attachments:
There are no attachments for this report.
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.3?? SF312????????????? 290813??????? Gordon
Park Rainforest Committee of Management - Annual General Meeting - 8 August
2013- Minutes
AUTHOR/ENQUIRIES:?? Monika
Schuhmacher, Executive Assistant ????????
|
Summary:
The report acknowledges the
minutes of the Annual General Meeting of the Gordon Park Rainforest Committee
of Management, which was held on 8 August 2013, and the new Committee.? A
copy of the minutes and financial statement is at the end of this report.
|
|
Recommendation:
That Council endorse the
minutes of the Committee of Management of the Gordon Park Rainforest Annual
General Meeting which was held on 8 August 2013 and that Council thank the
outgoing Committee for their work in 2011/2012.
|
OPTIONS:
There are no
real options.? Council needs voluntary Committees of Management to manage
recreation and community facilities across the Nambucca Valley.
DISCUSSION:
The AGM of
the Gordon Park Rainforest Committee of Management was held on Thursday 8 August
2013.
The Committee
of Management for 2013/2014 consists of:
President???????????????????????????????? Gwen
Harden
Vice President???????????????????????? Edna
Stride
Secretary/Treasurer???????????????? John
Tait
Work
Coordinator???????????????????? John Tait
Other
Committee Members????? Rhonda Davies, Peter Dingle, Jenni Pass, John Pass, Dot
Secomb,
?????????????????????????????????????????????? Anne
Smyth, Margaret Anne Well
CONSULTATION:
There has
been no consultation in preparing this report.
SUSTAINABILITY
ASSESSMENT:
Environment
There are no
implications on the environment.
Social
There are no
social implications
Economic
There are no
economic implications.
Risk
There are no
risk implications.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There are no
financial implications.
Source
of fund and any variance to working funds
There is no
variance to working funds.
Attachments:
There are no attachments for this report. ?
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.4?? SF339????????????? 290813??????? Unkya
Reserve Committee of Management - Minutes of Annual General Meeting - 17 July
2013
AUTHOR/ENQUIRIES:?? Monika
Schuhmacher, Executive Assistant ????????
|
Summary:
The report acknowledges the
Minutes of the Annual General Meeting held on 17 July 2013 of the Unkya
Reserve Committee of Management and the new Committee.? Copies of the Minutes
of this meeting and the financial statement are provided at the end of this
report.
|
|
Recommendation:
That Council endorse the
Minutes of the Committee of Management for the Unkya Reserve?s Annual General
Meeting held on 17 July 2013 and thank the outgoing Committee for their work
during the past twelve months.
|
OPTIONS:
There are no
real options.? Council needs voluntary Committees of Management to manage
recreation and community facilities across the Nambucca Valley.
DISCUSSION:
The Annual
General Meeting of the Unkya Reserve?s Committee of Management was held on 17
July 2013.
The Committee
of Management for 2013/2014 comprises:
President????????????? Benita
Schuh
Vice
President????? Sharon Cunial
Treasurer???????????? Jenny
Gibson
Secretary ???????????? Karina
Daniels
Committee??????????? Kathryn
Dwyer, Nigel Thurgood, Jenny Gibson, Ali Buckley
CONSULTATION:
There was no
consultation.
SUSTAINABILITY
ASSESSMENT:
Environment
There are no
implications for the environment.
Social
There are no
social implications.
Economic
There are no
economic implications.
Risk
This report
poses no risk to Council.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There are
direct or indirect impacts on current and future budgets.
Source
of fund and any variance to working funds
There are no
implications on working funds.
Service
level changes and resourcing/staff implications
The matter is
being attended to by the General Manager.
FINANCIAL
STATEMENT
|
UNKYA RESERVE
COMMITTEE OF MANAGEMENT -RECONCILIATION REPORT - 3
|
|
1 JULY 2012 - 30 JUNE
2013
|
|
|
|
|
|
A/C 53958 - ANNUAL?
SUB-ACCOUNT TOTALS
|
|
|
|
|
|
|
|
|
|
|
|
?A/C AT 30/6/12
|
?INCOME
|
EXPENSES
|
?A/C AT? 30 JUNE
|
|
S11 - RESERVE
|
7592.75
|
3010.86
|
10367.37
|
236.24
|
|
S11.1 - GRANT
|
3366.86
|
43501.93
|
44056.14
|
2812.65
|
|
S11.2 MARKET
|
0.00
|
8995.71
|
4412.70
|
3482.11
|
|
|
|
|
|
(NB adj for outstanding
|
|
|
|
|
|
?chqs and mkt cash)
|
|
FLOAT TIN AT 30 JUNE
|
|
|
|
350.00
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
ACTIVITY JULY 2013 TO
DATE
|
|
|
|
|
|
|
|
|
|
|
|
S 11.2 -?? MKT TAKINGS BANKED
|
|
1198.4
|
|
|
|
S11 - NSC GST REFUND
|
|
3531.94
|
|
|
|
S11 - REGULAR? TFR
|
CSH FROM S11.2
|
200.00
|
200.00
|
|
Attachments:
There are no attachments for this report.
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.5?? SF321????????????? 290813??????? Missabotti
Community Centre Committee of Management AGM - 14 July 2013 - Minutes
AUTHOR/ENQUIRIES:?? Monika
Schuhmacher, Executive Assistant ????????
|
Summary:
The report acknowledges the
Annual General Meeting of the Missabotti Community Centre Committee of
Management and the new Committee.? Copies of the Minutes of this meeting are attached.
A copy of the Treasurer?s report is at the end of this report.
|
|
Recommendation:
That Council endorse minutes
of the Committee of Management for the Missabotti Community Centre?s Annual
General Meeting held on 14 July 2013, and thank the outgoing Committee for
their work in the past twelve months.
|
OPTIONS:
There are no
real options.? Council needs voluntary Committees of Management to manage
recreation and community facilities across the Nambucca Valley.
DISCUSSION:
The AGM of
the Missabotti Community Centre Committee of Management was held on Wednesday
14 July 2013.
The Committee
of Management for 2013/2014 is:
President?????????????????????? Dawn
Kennedy
Vice
President??????????????? June Owen
Secretary?????????????????????? Karen
Bindoff
Treasurer ????????????????????? Marnie
Moran
Maintenance
Manager??? Adrian Weir
Events
Manager???????????? Lisa Milner
Shed Manager??????????????? Mick
Moran
Committee Members:????? Dianna Trilsbach, Tina
Holmes, Sharon Coleman, John Owen, Mark Hudson
CONSULTATION:
There was no
consultation.
SUSTAINABILITY ASSESSMENT:
Environment
There are no implications for the
environment.
Social
There are no social implications.
Economic
There are no economic
implications.
Risk
There are no risk implications.
FINANCIAL IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There are no
financial implications.
Source
of fund and any variance to working funds
There are no
implications for working funds.
Service
level changes and resourcing/staff implications
There are no
changes or implications stemming from this report.
Attachments:
|
1View
|
19870/2013 - Missabotti Community Centre -? AGM meeting -
14 July 2013 - Minutes
|
0 Pages
|
??
|
Ordinary Council
Meeting - 29 August 2013
Missabotti Community
Centre Committee of Management AGM - 14 July 2013 - Minutes
|
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.6?? SF315????????????? 290813??????? Mary
Boulton Pioneer Cottage and Museum - Committee of Management - Annual General
Meeting 10 August 2013
AUTHOR/ENQUIRIES:?? Monika
Schuhmacher, Executive Assistant/Business Services Unit ????????
|
Summary:
The report acknowledges the
minutes of the Annual General meeting of the Mary Boulton Pioneer Cottage and
Museum Committee of Management held on 10 August 2013, and the new
Committee.? A copy of the minutes including the Treasurer?s Report is attached.
|
|
Recommendation:
That Council endorse the
minutes of the Annual General Meeting held on 10 August 2013 for the Committee
of Management for the Mary Boulton Pioneer Cottage and Museum and thank the
outgoing Committee for their work in the past twelve months.
|
OPTIONS:
There are no
real options.? Council needs voluntary Committees of management to manage
recreation and community facilities across the Nambucca Valley.
DISCUSSION:
The AGM of
the Mary Boulton Pioneer Cottage and Museum Committee of Management was held on
10 August 2013.
The new
office bearers for the Committee are:
President ????????????????????? Joy Lane
Secretary?????????????????????? Geoff
Minett and Joy Lane
Treasurer?????????????????????? Gwenda
Dew
Research
Officer??????????? Geoff Minett
Committee
Members????? Col Naphtali and John Kirkman
CONSULTATION:
There has
been no further consultation in regard to these minutes.
SUSTAINABILITY
ASSESSMENT:
Environment
This
Committee is dedicated to the care, control and management of the Mary Boulton
Pioneer Cottage and Museum.
Social
There are no
social implications.
Economic
There are no
economic implications.
Risk
There are no
risks associated with this report.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no
impact direct or indirect on current and future budgets.
Source
of fund and any variance to working funds
There are no
implications on working funds.
Source
of fund and any variance to working funds
There are no
implications for working funds.
Attachments:
|
1View
|
20245/2013 - Minutes of AGM held 10 August 2013
|
0 Pages
|
??
|
Ordinary Council
Meeting - 29 August 2013
Mary Boulton Pioneer
Cottage and Museum - Committee of Management - Annual General Meeting 10
August 2013
|
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.7?? SF340????????????? 290813??????? Utungun
Community Centre Committee of Management - Minutes of Annual General Meeting -
27 November 2012
AUTHOR/ENQUIRIES:?? Monika
Schuhmacher, Executive Assistant ????????
|
Summary:
The report acknowledges the
Minutes of the Annual General Meeting of the Utungun Community Centre?s
Committee of Management and the new Committee for 27 November 2012.? A copy
of the Minutes including the financial statement is .
|
|
Recommendation:
That Council endorse the
Minutes of the Committee of Management for the Utungun Community Centre?s
Annual General Meeting held on 27 November 2012.
|
OPTIONS:
There are no
real options.? Council needs voluntary Committees of Management to manage
recreation and community facilities across the Nambucca Valley.
DISCUSSION:
The Annual
General Meeting of the Utungun Community Centre was held on 27 November 2012.
The Committee
of Management for 2012/2013 comprises:
President????????????? Libby
Ussher
Vice
President????? Emelia Ussher
Secretary????????????? Vanessa
Bekis
Treasurer???????????? Janine
Reed
CONSULTATION:
Ms Janine
Reed, Treasurer
SUSTAINABILITY
ASSESSMENT:
Environment
There are no
implications for the environment.
Social
There are no
social implications.
Economic
There are no
economic implications.
Risk
This report
poses no risk to Council.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There is no
direct or indirect impact on current and future budgets.
Source
of fund and any variance to working funds
There are
implications on working funds.
Service
level changes and resourcing/staff implications
There are
changes to service levels or resourcing/staff implications.
Attachments:
|
1View
|
20042/2013 - Minutes of AGM - 27 November 2012 - including
Financial Statement
|
0 Pages
|
??
|
Ordinary Council
Meeting - 29 August 2013
Utungun Community Centre
Committee of Management - Minutes of Annual General Meeting - 27 November
2012
|
UTUNGUN COMMUNITY CENTRE
ANNUAL GENERAL MEETING HELD ON 27TH
NOVEMBER 2012
MINUTES
Welcome: By Paul Schadel
Open: 7.10pm
Present: John Cumberland, Libby Ussher and Peter Ussher,
Emelia Ussher, Doug Urquhart, Maureen Ward, Mavis Ward, Janine and Barry Reed,
Gwen and Mike Green, Paul and Gail Schadel, Vanessa Bekis
Apologies: Elaine South, Libby Cumberland, Michael Green, Tim
Bekis
MINUTES
FROM PREVIOUS AGM:???????????????????????????????????????????????
Moved
by Mavis Ward????????????? Seconded Gwen Green??? Carried
PRESIDENTS
REPORT:
Moved
by Paul Schadel??????????? Seconded Doug Urquhart? Carried
TREASURER?S
REPORT:
Moved
by Janine Reed???????????? Seconded John Johnson as tabled be accepted.????????????????????????????????????????????????????????????????????????????? Carried
ELECTION
OF OFFICE BEARERS:
The
President shall declare all office positions vacant
President: Libby Ussher?? moved Janine?? Reed??????????????? Seconded
Vanessa Bekis
??????? ????
: Paul Schadel???? moved John Cumberland? Seconded Doug Urquhart
???? Ballot conducted ? Libby Ussher voted as President
Vice
President: Paul Schadel? moved Doug
Urquhart?????? Seconded John Johnson
??????? ?????
: Emelia Ussher? moved Gwen Green Seconded Janine Reed
???? Ballot conducted ? Emelia Ussher voted as Vice
President
Secretary: Vanessa Bekis??????????????? moved Libby Ussher???????? Seconded
Peter Ussher
Treasurer: Janine Reed?????????? moved Mavis Ward?????????? Seconded
Doug Urquhart
Fundraisers: Emelia Ussher, Vanessa Bekis, Maureen Ward, Tim
Bekis, Mick & Debbie Green
Catering
Committee: Dulcie Johnson and Gwen
Green
Appointment
of Honorary Auditor: Dave McCormack
Hall
Fees and Membership Fees:
Hall
fees to be:
???? $25 per ? day, $50 per full day meeting (hall to be
left clean)
???? $150 per function with $250 Bond (bond to be returned
if hall left clean and all rubbish removed), financial members of Utungun
Community Centreget 50% discount.
???? Nambucca Entertainers ? Remain $1 per person
???? Quilters group- $2 per person on Wednesdays, $3 per
person on Fridays
Moved Janine?? Reed????????? Seconded Emelia Ussher??????????????? Carried
Membership
fees to be:
Doug
Urquhart moved to keep membership fees at $5 per person or $10 per family.?
Seconded Maureen Ward Carried
Meeting
Closed 9pm
UTUNGUN COMMUNITY CENTRE
GENERAL MEETING HELD ON 27TH NOVEMBER
2012-12-12
AGENDA
Open
& Welcome: Meeting declared open
by Libby Ussher and vote of thanks moved for Paul and Gail?s valuable
contributions and dedication in the past.
Present: John Cumberland, Libby Ussher and Peter Ussher,
Emelia Ussher, Doug Urquhart, Maureen Ward, Mavis Ward, Janine and Barry Reed,
Gwen and Mike Green, Paul and Gail Schadel, Vanessa Bekis
Apologies: South, Libby Cumberland, Michael Green, Tim Bekis
Minutes
from Previous meeting: Read by Vanessa
Bekis
Moved
as correct Janine Reed????????? Seconded Paul Schadel??? Carried
Business
Arising:
???? Tennis Court Grants- Janine
To reopen the courts it would need to be its own incorporated identity
and would need upgrading. The tennis court is vested to council and it would be
a long process to get it back. Janine moves to defer the discussion till next
meeting. Seconded Gwen. Carried.
???? Frog Flag- Vanessa Bekis
Vanessa has looked into the artist she knows but the artist has moved
away from the area. Libby moves that further discussion on this matter be moved
to next meeting. Seconded gwen. Carried
???? Utungun Hall Sign- Sign needs to be repaired. Janine
moves to defer till next meeting. Seconded John Johnson. Carried
???? Incorporation: need to monitor. Need to see how we
stand with council.
Correspondence
:
Treasures
Report:
Other
Reports:
General
Business
???? Applications for volunteer work- forms /fact sheets
tabled by Gail Schadel
???? Cooling system for supper room- 2 quotes provided.
Paul Schadel moves ?we install 2 ceiling fans in the supper room and an
oscillating fan in the supper room. Seconded Maureen. Carried. Barry moves
?change to switches with pilot lights in kitchen- Seconded Gwen. Carried.
???? Christmas Party- DJ Bisho booked. Flyers made and
delivered all around town and to locals. Donations from local business have
been received.
UTUNGUN
COMMUNITY CENTRE COMMITTEE OF MANAGEMENT
FINANCIAL
STATEMENT AS AT 26 NOVEMBER 2012
|
Income:
|
|
|
|
|
|
|
|
|
|
Hall Rental
|
|
?$1,037.00
|
|
|
Membership fees etc
|
|
?$
361.00
|
|
|
Donations
|
|
?$921.45
|
|
|
Events - Catering
|
|
?$3,139.34
|
|
|
Interest Received
|
|
?$186.07
|
|
|
Total Income
|
|
?$5,644.86
|
|
|
|
|
|
|
|
Expenses:
|
|
|
|
|
Electricity
|
-$1,048.24
|
|
|
|
Equipment - tables, refrigerator
|
-$1,898.36
|
|
|
|
Events, catering expenses
|
-$1,087.59
|
|
|
|
Maintenance
|
-$2,037.34
|
|
|
|
Interest
|
-$1.13
|
|
|
|
Landcare Project
|
-$
95.00
|
|
|
|
History Project - Nominal Board
|
-$2,450.81
|
|
|
|
Total Expenses
|
|
-$8,618.47
|
|
|
SHORTFALL:
|
|
-$2,973.61
|
|
|
|
|
|
|
|
|
?Funds
b/f
|
?Funds
On Hand
|
|
|
Bank Accounts:
|
26-Nov-11
|
25-Nov-12
|
Change
|
|
S1
|
Interest bearing account
|
?$5,274.85
|
-$2,031.23
|
?$3,243.62
|
|
S1.1
|
Landcare account
|
?$
17.18
|
-$17.18
|
?$??
-??
|
|
S10
|
Working account
|
?$651.42
|
-$1,016.43
|
-$365.01
|
|
S10.1
|
Landcare account
|
?$2,805.90
|
-$2,710.90
|
?$
95.00
|
|
S98
|
Shareholders
|
?$150.00
|
-$150.00
|
?$??
-??
|
|
I57
|
History fund
|
?$3,500.00
|
-$3,500.00
|
?$??
-??
|
|
|
?$12,399.35
|
-$9,425.74
|
?$2,973.61
|
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.8?? SF1148??????????? 290813??????? Contract
Regulatory Officer's Report July 2013
AUTHOR/ENQUIRIES:?? Teresa
Boorer, Administrative Support Officer ????????
|
Summary:
The following is the Contract
Regulatory Officer?s Report for July 2013.
|
|
Recommendation:
That the report from the
Contract Regulatory Officer for July 2013 be received and noted by Council.
|
|
|
Cats
|
Dogs
|
|
COUNCIL?S
SEIZURE ACTIVITY
|
|
|
|
Seized (doesn?t include those animals dumped or
surrendered)
|
???????? 2
|
8
|
|
Returned to Owner
|
0
|
5
|
|
Transferred to - Council's Facility from Seizure
Activities
|
2
|
3
|
|
ANIMALS IN AND
ARRIVING AT COUNCIL'S FACILITY
|
|
|
|
Animals In Council's Facility - (Start of Month)
|
0
|
1
|
|
Abandoned or Stray
|
2
|
4
|
|
Surrendered
|
0
|
1
|
|
Animals transferred from Seizure Activities
|
2
|
3
|
|
Total Incoming Animals
|
4
|
9
|
|
ANIMALS LEAVING
COUNCIL'S FACILITY
|
|
|
|
Released to Owners
|
0
|
2
|
|
Sold
|
0
|
1
|
|
Released to Organisations for Rehoming
|
0
|
0
|
|
Died at Council's Facility(other than euthanased)
|
0
|
0
|
|
Stolen from Council's Facility
|
0
|
0
|
|
Escaped from Council's Facility
|
0
|
0
|
|
Other
|
0
|
0
|
|
EUTHANASED
|
|
|
|
Restricted Dogs
|
|
0
|
|
Dangerous Dogs
|
|
0
|
|
Owner?s Request
|
0
|
0
|
|
Due to Illness, Disease or Injury
|
0
|
0
|
|
Feral/infant animal
|
2
|
0
|
|
Unsuitable for rehoming
|
1
|
2
|
|
Unable to be rehomed
|
1
|
0
|
|
Total Euthanased
|
4
|
2
|
|
Total Outgoing Animals
|
4
|
5
|
|
TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)
|
0
|
4
|
|
CSR?s (Customer Service Requests) Actioned ? Not
including Merit
|
55
|
Attachments:
There are no attachments for this report.
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Corporate and Community Services Report
ITEM 10.9?? SF1620??????????? 290813??????? Integrated
Planning & Reporting ? Delivery Program 2012-2016 Progress Report To 30
June 2013
AUTHOR/ENQUIRIES:?? Peter
Wilson, Assistant General Manager Corporate and Community Services ????????
|
Summary:
A report on
the progress in achieving the objectives in Council?s Four Year Delivery
Program 2012-2016 for the year ending 30 June 2013.
|
|
Recommendation:
1??????? That Council endorse the 2012/13?2015/16 Delivery Program
Progress Report for the year ending 30 June 2013.
2??????? That the summary of
achievements, highlights and events for 2012/13 be noted.
|
OPTIONS:
There are no
options as Council has resolved to adopt a six monthly reporting cycle in line
with the legislative provisions of the Act.
DISCUSSION:
The Delivery Program and Operational Plan is
the point where the community?s strategic goals are systematically translated
into actions. These are the principal activities to be undertaken by the
council to implement the strategies established by the Community Strategic Plan
within the resources available under the Resourcing Strategy.
The Delivery Program is a statement of
commitment to the community from each newly elected council. In preparing the
program, the council is accounting for its stewardship of the community?s
long-term goals, outlining what it intends to do towards achieving these goals
during its term of office and what its priorities will be.
The Delivery Program replaces the former Management
Plan requirements. It is designed as the single point of reference for all
principal activities undertaken by the council during its term of office. All
plans, projects, activities and funding allocations must be directly linked to
this Program.
Supporting the
Delivery Program is an annual Operational Plan. It spells out the details of
the Program ? the individual projects and activities that will be undertaken
each year to achieve the commitments made in the Delivery Program.
The presentation of the progress
report is an opportune time to reflect on the achievements of the council and
events that occurred over the past 12 months that have impacted on our
community and the organisation:
???? NSW Minister for Planning
and Infrastructure approved the rezoning for stage one of the ?Valla Urban
Growth Area? encompassing a 280 hectare area identified for industrial and
residential development and environmental living.
???? Nambucca Shire Council?s
standalone library service commenced in July 2012.
???? Council?s application for
a 4% loan interest subsidy under the NSW Government?s Local infrastructure
Renewal Scheme (LIRS) for the Bridge Replacement Program totalling $1.314M
successful.?
???? Tenders awarded to build
the $54million Off-River Water Storage Dam at Bowraville.
???? Council agreed to sell
the Macksville Saleyards and Showground to the Nambucca River District
Agricultural Association for $1.00. Sale conditions included a commitment from
Council to pay legal costs, upgrade the wastewater management system and to
provide annual financial assistance for a 10-year period.
???? Grant of $566,000
provided by the Australian Government Department of Health and Ageing to
deliver a number of healthy eating, living and activity programs in 2012/13 and
2013/14.
???? Nambucca Valley hosted
the 19 Volkswagon Spectacular in August 2012 and the annual Rusty Iron Rally
was held at the Macksville Showground in September 2012.
???? Council received a
Development Application for an $18million 346 residential lot subdivision in
Nambucca Heads. The proposed development, which will be subject to approval by
the Northern Joint Regional Planning Panel (NJRPP) would see the estate
developed in nine stages and include six public reserve areas and extension of
roads and services.
???? Boat Harbour Road
reopened following a major landslip. The works cost $1million and was funded by
the State Government through Natural Disaster funding.
???? Roads and Maritime
Services informed Council that the restoration of the southern section of the
Bellingen-Bowraville Road will not be supported unless work is simultaneously
undertaken by Council to mitigate the risk of future landslips. The road
suffered significant damage during major rain events in 2009.
???? Local Government
Elections held on Saturday 8 September 2012.
???? Annual Valla Hot Rod Run
held in September 2012.
???? The Macksville Memorial
Aquatic Centre became a model of environmental sustainability thanks to a NSW
Enviro Fund grant of $70,000. Major energy efficient infrastructure was
installed including new heat pumps for the indoor pool, solar hot panels to
heat the water for showers, green pool pumps, salt water chlorinator and shade
sails over the baby pool.
???? State Government
announced that a round of the international FIA World Rally Championship would
return to the Coffs Coast in September 2013.
???? The Catchment Management
Authority provided funding of $70,000 and the Office of Environment and
Heritage contributed $60,000 towards the construction of three specially
designed access ways at Nambucca Heads, Scotts Head and Valla Beach. The
project will help protect the beach ecosystem and provide all season access to
the beaches.
???? Comprehensive Regional
State of Environment (SoE) Report 2011/12 was endorsed in November 2012.
???? The Nyambaga Walking
Trail, connecting Shelly Beach to the river break wall was officially opened on
Friday 30 November 2012. Features of the track are the interpretive signboards
which detail the geography, history, flora and fauna of the Nambucca Heads
area.
???? Council resolved in
December 2012 to allocate Environmental Levy funding to prepare streetscape
plans for the town centres in the Shire. The Macksville Town Centre
Revitalisation plans will take into consideration the planned Pacific Highway
bypass of the town centre.
???? Australia Day
celebrations held at Nambucca Heads.
???? Superstorm Oswald lashed
the area over the January long weekend with the Shire being declared a natural
disaster zone.
???? Council resolved in
February to re-establish the Rainwater Tank Rebate Scheme in 2013/14.
???? Final report on the Our
Living Coast Project submitted to Council in February. The project was a joint
initiative of Coffs Harbour City Council, Bellingen Shire Council and Nambucca
Shire Council and was funded through a $1.998m grant from the NSW Environmental
Trust, under the Urban Sustainability Program.
???? Northern Joint Regional
Planning Panel approved the development of a new primary school at Upper
Warrell Creek Road, valued at more than $5million.
???? The biggest flood in
decades hit the Mid North Coast in late February, with Nambucca Council being
among 11 local government areas to be declared a disaster area.
???? Announcement made that 11
Nambucca Valley towns had been added to the list to have NBN fibre technology
rolled out from March 2016.
???? Council participated in
the NSW Treasury Corporation (TCorp) review of Local Government Industry
Financial Sustainability with the Nambucca Shire Council ?Financial Assessment
and Benchmarking Report? being released in March 2013.
TCorp?s report assessed Council as having a WEAK Financial Sustainability
Rating (FSR) and assigned a NEGATIVE outlook.
For Councils assigned a Negative Outlook, TCorp provided some
recommendations and areas of investigations to assist in improving the
sustainability position. The recommendations included:
-???? The need to source additional revenue, such
as under an SRV, to improve financial flexibility and to assist in reducing the
Infrastructure Backlog
-???? For Councils with the borrowing capacity,
consider using debt funding to reduce the Infrastructure Backlog and improve
intergenerational equity
-???? Devising programs and strategies to contain
rising costs and improve efficiencies
-???? Further improvement required in AMPs and
integration into the Long Term Financial Plan (LTFP)
-???? Increasing spending on maintenance and
infrastructure renewal, balancing this with the need for capital expenditure on
new assets
???? Section 94A Contribution
Plan adopted in April 2013.
???? Review of Organisation
Structure adopted in May 2013.
???? Council
commissioned Jetty Research, an independent research firm, to assess the level
of satisfaction among our residents on the Council?s managed facilities and
services, frontline customer service (call and contact), a possible special
rates variation specifically to fund road/bridge infrastructure and attitudes
towards 4WD vehicle access on beaches in the Shire. The survey results of the community
satisfaction survey, undertaken in May/June, will provide information and
insight for setting priorities, reviewing levels of service and preparing
budgets based on the feedback from residents.
???? Forsyths Business
Services Pty Ltd was appointed as Auditors in June for the period 2013-2019.
???? Integrated Planning and
Reporting (IP&R) suite of documents adopted in June 2013. The documents
included the Community Strategic Plan 2013-2023, Delivery Program and Budgets
2013-2017, Operational Plan 2013/14, 10 Year Long Term Financial Plans for
General Fund, Water and Sewerage and Workforce Management Plan 2013-2017.?
???? Participated in the NSW
Local Government Infrastructure Audit with the report being released in June
2013. The report confirmed that there is a large local government
infrastructure backlog in NSW and some councils face real and significant
challenges in terms of maintaining and renewing the infrastructure that is
critical to their communities and the NSW economy.
The total
infrastructure backlog for all NSW councils was estimated to be $7.4 billion at
30 June 2012, of which $4.5 billion relates to roads and related assets and $1
billion relates to buildings. The Mid North Coast region had the second largest
total reported backlog at $738.2 million and the combined backlog in the
northern rivers and mid north coast area of NSW equated to 29% of the State
total. The infrastructure backlog is over $1,000 per head of the NSW population
with the mid north coast region per capita rates just below $3,000.
The report
stated that a key option for councils to help address their infrastructure
backlog is through a special rate variation, however it is unrealistic to
believe that many councils will ever be able to address their backlog problem
solely through additional rate increases.
To put this in
perspective, in 2011/12 total rating income for all NSW councils was $6.784
billion, while the reported backlog was $7.359 million. Therefore if councils
sought to fund the current backlog over a 10 year period, it would require an
average annual cumulative special rate variation increase of approximately 7%.
More
alarmingly is that on a mid-north coast regional basis, the annual rate
increase required each year over 10 years would be 15.5%. For Nambucca this
would generate additional annual ordinary rate income of $1.35 million compared
to the additional rate income of $297,000 permissible under the 2013/14 rate
pegging limit of 3.4%.?
???? Council introduced
alcohol free zones in Bellwood, ANZAC and Gordon Parks, Nambucca Heads to
enable police to enforce relevant legislation to provide park users with
greater safety and security.
???? Council launched the ?Do
Your Bit? campaign in June aimed at local and sustainable tourism. The campaign
is designed to encourage conservation of resources and the correct disposal of
waste.?
???? A range of road and
bridge infrastructure projects were completed in 2012/13 including:
-???? Bellwood Road Nambucca Heads $50,000
-???? Ridge Street Nambucca Heads $150,000
-???? Taylors Arm Road $710,000
-???? Valla Road $150,000
-???? Eungai Creek Bridge $320,000
-???? Kelly?s Bridge $85,000
-???? Millers Bridge $150,000
These initiatives align with the
following Strategic Direction within the Nambucca Valley 2023 Community
Strategic Plan:
Strategic Direction: Leadership
and Administration
Goal:
Delivery of Services - To deliver services to the community consistent
with their requirements and Council?s core values.
CONSULTATION:
Council
resolved on 16 January 2013 ?That Council continue with a Quarterly Budget (or
Operational Plan) Review and adopt a six (6) monthly cycle for progress reports
against its four (4) year Delivery Program.
The General Manager must ensure that progress reports are
provided to the Council, with respect to the principal activities detailed in
the Delivery Program, at least every 6 months. [s.404 NSW Local Government Act
1993]
Each responsible officer has
reviewed their relevant areas of the Delivery Program.
SUSTAINABILITY
ASSESSMENT:
The IP&R
Framework arises from state wide planning reforms that are based on
sustainability principles and each component addresses social, environmental,
economic and civic leadership issues.
The Delivery Program includes an
overview of the main sustainability issues facing the Shire and its community
and indicates in broad terms how Council proposes to deal with those issues.
The Program also details Council?s principal activities, programs and
strategies to be pursued and specific actions to be taken during 2012-2016.
Environment
The draft
documents include a number of strategies to assist and contribute to the
environmental sustainability of the Nambucca Shire.
Social
The Delivery
Program includes a range of strategies to enhance the social development of the
shire.
Economic
The Program
includes a number of strategies aimed at assisting and contributing to the
economic development of the shire.
Risk
Failure to
submit a six-monthly progress report would contravene a council resolution and
legislative requirements.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
There are no financial and
resource implications for Council as the Quarterly Budget Review Statement
details the budgetary position of Council.
Source
of fund and any variance to working funds
Not
applicable.
Service
level changes and resourcing/staff implications
Resourcing
strategy implications are incorporated in the Program Budget.
Attachments:
|
1View
|
16059/2013 - Half Yearly Performance Targets (Delivery and
Operational Plans) Ending 30 June 2013
|
0 Pages
|
??
|
Ordinary Council
Meeting - 29 August 2013
Integrated Planning
& Reporting ? Delivery Program 2012-2016 Progress Report To 30 June 2013
|
TWELVE MONTH REVIEW ENDING 30 JUNE 2013
of
DELIVERY PROGRAM 2012 ? 2016
and
OPERATIONAL PLAN 2012 ? 2013
[TRIM 16059/2013]
INTRODUCTION
This is Council?s second sixth monthly review report
under the new Integrated Planning and Reporting Framework.? The intention of
the report is to document Council?s progress and effectiveness of Council
activities as it strives to implement its stated strategies to achieve the objectives
under each of the eleven (11) Key Strategic Directions outlined in its
Community Strategic Plan 2022.
The 11 Key Strategic Directions are:
1?????? Civic Leadership and
Administration
2?????? Public Order and Safety
3?????? Public Health
4?????? Community Support and Education
5?????? Environmental Planning
6?????? Building Regulation
7?????? Environmental Services and
Community Amenities
8?????? Recreation and Culture
9?????? Transport
10???? Local Economy
11???? Water Cycle
This report should be read in conjunction with
Council?s Quarterly Budget Reviews which outline how Council is tracking
against allocated budgets.? Over time, it is intended to better integrate both
the financial measures and strategic outcomes into one snapshot, easily
understood document, rather than the two current large standalone documents.
Under Council?s Community Strategic Plan the 11 Key
Strategic Directions are embellished with 31 Objectives, which are subsequently
supported by some 58 Strategies.? The 58 Strategies are carried through into
the 4 year delivery plan and allocated across the organisation with specific
tasks, programs or actions for which their progress is reported on through this
6 monthly review report.
Council?s systems are not yet integrated sufficiently,
nor does Council have the resources to provide very sophisticated reports with
benchmarks or performance percentages which other larger Local Government areas
are able to produce. Given time the Nambucca Shire Council Integrated Planning
and Reporting processes will be embellished.
The Delivery Program 2012 ? 2016 and Operational Plan
2012 ? 2013
Strategic
Direction: Leadership and Administration
1.1 Objective:
Citizen Engagement
The Council and the community support open
government where public participation is encouraged in policy development and
major decisions, as well as in Council?s daily operations.
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Using a variety of tools, engage with the
community in ways that are accessible and transparent, and use information
from the community in decision making
|
Continue to liaise with Council Section
355 committees to provide advice on policy areas
|
General Manager
|
Minutes of the nine advisory committees
are submitted to Council for consideration
|
Section 355 information evening held on 7
June 2012.? Minutes reported.
|
|
Use public relations, printed materials,
Council?s website and personal communications to inform stakeholders and
community
|
General Manager
AGMs
|
Media releases are developed and
distributed.
Website is kept up to date.
|
Media releases issued.? Rates newsletter
issued.? Information Technology Officer periodically checking website.? Away
Council meetings commenced in 2013.
Website updated with latest information
with respect to private swimming pools, Trade night held with local plumbers
and interested persons with respect to new Plumbing and Drainage Act and
Council?s regulatory function.
|
|
Encourage involvement by a variety of
community stakeholders in the activities of Council
|
General Manager
AGMs
Managers
|
Advertisements for relevant activities as
required
|
Encouraging use of media releases instead
of paid advertisements to reduce cost.? Paid advertisements used where there
is a statutory or other requirement.
|
|
|
Plan to undertake Community Satisfaction
Survey in December 2013
|
General Manager
|
Contract survey as required.
|
Community Survey of 400 residents
undertaken by Jetty Research in June 2013
|
|
Issue a newsletter with the 2012/2013
rates notice
|
General Manager
|
Newsletter is issued with 2012/2013 rates
notice.
|
Newsletter mailed out with 2012/13 Rate
Notices. Newsletter prepared for mail out in July 2013
|
Strategic
Direction: Leadership and Administration
1.2 Objective:
Delivery of Services
Delivery of services to the community is
consistent with their requirements and Council?s core values
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Ensure the sustainable delivery of
infrastructure and services
|
Periodic review and ongoing
implementation of asset management plans and use in budget and work plan
development
|
Manager Assets
|
All infrastructure has up to date
management plans
|
Asset Management Plans for major
infrastructure assets are under review.
|
|
Implement organisation structure and
staffing review outcomes
|
General Manager
AGMs
|
All adopted review recommendations have
been implemented.
|
Review of Organisation Structure adopted
in May 2013
CBSU Implementation Plan developed in May
2013
|
|
|
Continue performance reviews of staff performance
and provide training and attendance at external conferences where identified
to ensure Council?s goals are being met
|
General Manager
AGMs
Managers
|
All performance reviews are conducted.
Staff receive training and have the
capability to meet service delivery requirements.
|
Scheduled
performance reviews generally complete.?
Performance
management on-going.
Training
undertaken to meet statutory and professional development requirements.
|
1.2 Objective:
Delivery of Services continued
Delivery of services to the community is
consistent with their requirements and Council?s core values
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Provide opportunities for Councillors,
especially new ones, to attend training relevant to their duties.
|
Manager Human Resources
|
Councillors attend training and support
sessions.
|
Ethics and Code of Conduct training for
new Bellingen and Nambucca councils held on 21 September 2012
|
|
|
Implement human resource management
practices
|
General Manager
Manager Human Resources
|
Retention rates increase over time.
|
Staff turnover has increased.? 5.3% in
2009/10; 7.5% in 2010/11; 11.2% in 2011/12; 8% in 2012/13.
|
|
|
Comply with local government legislation,
policies and agreed standards.
|
All staff
Manager Applications and Compliance
|
Fulfillment all reporting requirements.
|
MANEX maintains a register of known
legislative or regulatory noncompliance.
ES works undertaken in accordance with
local government legislation, policies and agreed standards.
Coverage achieved
MACS
New reporting requirements for Public
Health and NSW Food Authority being implemented - new registers developed.
|
|
Comply with financial management
requirements.
|
All staff
Manager Applications and Compliance
|
Fulfillment of all financial management
requirements.
|
2011/12 Financial Statements and Auditors
Report presented to Council December 2012
September 2012 QBR submitted to Council
in January 2013
December 2012 QBR and March 2013 QBR
reported within statutory timeframes
|
1.2 Objective:
Delivery of Services continued
Delivery of services to the community is
consistent with their requirements and Council?s core values
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Provide information and assistance at
front counter for a range of community needs
|
Business Services Unit
Community & Cultural Services
|
Provision of information on development
applications, complaints handling protocol,
Customer service training.
|
Information being applied and
distributed. MERITS being taken and processed
|
|
Ensure Council adheres to Equal
Employment Opportunity (EEO) principles
|
All staff
Manager Applications and Compliance
|
All recruitment processes incorporate EEO
principles.
|
Compliance being met
|
|
Provide and maintain information
management systems that meets user needs, including GIS, software and data
systems to manage corporate information
|
Implement Merit customer request system
?
|
Manager Information Technology
Sr GIS Officer
RO
|
Systems are efficient, effective and
information is easily accessible.
|
1,813 service requests logged in 2012/13.
Roads accounted for 42%, Health/Regulatory 23% and Parks/Reserves 12%
Merit implemented with plans to update to
the latest version in place
|
|
Continue to improve new Authority
software operation
|
Manager Information Technology
Corporate & Community Services
|
Systems are efficient, effective and
information is easily accessible.
|
Authority improvements are continuing via
the following:
-?? additional training
for staff
-?? upgrade to version 6.7
completed
-?? eServices Pilot
program progressing
-?? move to CRM when
integration work is completed.
-?? Intranet went Live May
2013
|
|
Establish community needs through
consultation and involve community in review and future development of
Community Strategic Plan, and Delivery and Operational Plans
|
Conduct community consultation to review
Delivery and Operational plans for 2013-2014 and promote awareness of
Community Strategic Plan
|
General Manager
AGMs
Managers
Manager Applications and Compliance
|
Community consultation opportunities are
facilitated and feedback is incorporated into plans where appropriate.
|
Detailed review and community engagement
conducted in 2013. IPR suite of documents adopted in June 2013 in line with
legislative requirements
|
|
Use Community Satisfaction Survey to
inform planning processes and help identify infrastructure needs
|
General Manager
AGMs
|
Survey outcomes are used in developing
plans.
|
Survey conducted in June 2013.? Findings
from the 2010 survey being used as appropriate
|
Strategic
Direction: Leadership and Administration
1.3 Objective:
Risk Management
Reduce risks to Council?s and community
operations through effective, timely and affordable risk management strategies
|
Four Year
Delivery Objective
|
Operational
Plan Actions
|
Lead
responsibility
|
Annual Success
Measures
|
Achievement
|
|
Implement the risk management action plan
|
Review the risk management action plan
and update if required
|
Safety & Risk Officer
|
Documented review of plan.
|
Completed and endorsed by MANEX
|
|
Implement WHS action plan, conducting WHS
audits and reviewing as required
|
Safety & Risk Officer
|
Action plan activities and audits are
completed.
|
Completed ? see WHS Action Plan
|
|
Annual review of insurance coverage
|
Safety & Risk Officer
|
Up to date certificates of currency.
|
Completed
|
|
Manage instances of safety, regulatory or
financial mishaps which cause a financial risk to Council
|
Safety & Risk Officer
General Manager
|
Reduction of impact on Council resources.
|
WHS Action Plan ? approximately 200 items
completed
|
|
Maintain database of all loss events
|
Safety & Risk Officer
|
Accurate information is available for
insurance purposes.
|
Database maintained
|
|
Maintain and review risk register
|
Safety & Risk Officer
|
Accurate risk register kept.
|
Risk Register maintained
|
|
Deliver relevant training and effective
awareness programs to staff on workplace safety
|
Safety & Risk Officer
|
Induction of staff.
Number of training awareness programs
conducted.
Reduction in number of work related
claims or reported incidents.
|
All new staff inducted.? Training
provided as per training needs plans and supervisor requests.? Number of W/C
claims reduced
|
Strategic
Direction: Leadership and Administration
1.4 Objective:
Sustainable Energy Use
Provide community leadership in sustainable
energy use and strive to meet the State government?s commitment to becoming
carbon neutral by 2020
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Implement technologies in Council
facilities and infrastructure to reduce Council?s greenhouse gas emissions
|
Complete Macksville Aquatic Centre
improvements under the WASIP grant allocation
|
Manager Business Development
Technical Officer - Assets
|
WASIP grant is fully expended.
|
Centre has become a model of
sustainability with funding provided by NSW Enviro Fund grant of $70,000.
Major energy efficient infrastructure installed.
|
|
Make information available to the
community to help them reduce energy use
|
Provide links on Council?s website to
reputable websites that provide information on sustainable energy use and
Government objectives to reduce greenhouse gas emissions
|
General Manager
Environmental Compliance Officer
|
At least one link to be provided, and
updated as required.
|
Link to Our Living Coast with information
on sustainable living including energy use.
If Council continues to use environmental
levy money to keep the Our Living Coast (OLC) website going each year the
link on Council?s website to the OLC project will suffice.
|
?
Strategic
Direction: Public Order and Safety
2.1 Objective:
Community Safety
To foster a community where people feel
safe and secure
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide support for local emergency
services and beach safety
|
Participate in rural fire service
management and maintain membership of the Nambucca Bush Fire Management
Committee.
|
Engineering Services
|
Council is represented on Committee.
Service level agreement is reviewed
quarterly.
|
In progress, Cr Ainsworth elected as
Council representative to the Committee.? Four meetings scheduled for 2012/13
? Minutes of the meetings reported to Council
|
|
Maintain the urban fire trail network to
protect public and private infrastructure from bush fires
|
Engineering Services
|
Fire trails are mown twice a year, in
October and February
|
Trails were maintained in October as
scheduled and the next programmed work is scheduled for February 2013.? completed
works entered into the RFS BRIMS
|
|
Contribute statutory 13.3% in budget to
fire control and other contributions to Volunteer Rescue Authority and Marine
Rescue Authority.
|
Engineering Services
|
Allocations are made in annual budget in
line with draft budget prepared by Emergency Services.
|
A budget allocation was provided in the
2012/13 financial year
|
2.1 Objective:
Community Safety continued
To foster a community where people feel
safe and secure
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Ensure buildings and facilities at fire
control centre and SES/Volunteer Rescue/Marine Rescue are managed to meet
standards.
|
Engineering Services
|
WH&S inspections are conducted.
Building Management Committee meets
regularly.
|
Council resolved that the NEOC meet twice
a year and maintenance issues addressed as they arise through the year
|
|
Provide and replace vehicles in
accordance with policy for State Emergency Service
|
Engineering Services
|
Vehicles are replaced.
|
This item in now administered through the
NSW RFS
|
|
Provide lifeguard services as per
contract, including annual contribution through s.94 plan.
|
Engineering
Services s.94 Officer
|
Lifeguards are on duty at required times
and activity reports are submitted to Council by 31 March.
Equipment is purchased.
|
Life guard services provided over
Xmas/New Year holiday period
Contributions allocation is included in
budget
|
|
Provide and maintain beach safety signage
|
Engineering Services
|
Signage is in place and meets current
standards
|
New signage installed at all beach
locations with regulatory and non-regulatory warnings
|
2.1 Objective:
Community Safety continued
To foster a community where people feel
safe and secure
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Provide ranger service to supervise
vehicles on beaches
|
Corporate and Community Services
|
4WD vehicles on beaches comply with
permit conditions.
|
Ranger now undertaking random
surveillance of beaches
Community Survey 2013 canvassed
resident attitudes towards 4WD vehicles on beaches and level of monitoring
|
|
Provide leadership in safety initiatives
|
Advocate for adequate police resources
|
Mayor
General Manager
|
Increase in number of hours that police
officers spend in Nambucca District.
|
Additional police officer (detective)
appointed to Nambucca.? Mayor attends periodic briefings.? Liaison with crime
prevention officer.
|
|
Advocate for road safety initiatives,
including through active Traffic Advisory Committee considering road safety
improvements.
|
Engineering Services
|
Committee progresses road safety actions.
|
Traffic Committee meetings conducted
which addressed a number of safety improvements resulting in a number of
speed zones on rural roads being reduced. Minutes reported to Council for
formal resolutions
|
|
Work with District Police to implement
specific safety initiatives such as Alcohol Free Zones
|
Manager Community & Cultural Services
Engineering Services
|
Number of safety initiatives implemented.
|
Consumption of alcohol is prohibited in
Gordon, ANZAC and Bellwood Parks.? Signage reviewed and 29 new signs
erected.?
Review of Bowraville Alcohol Free Zone
completed and
re-established for 4 years.? Signage
updated by 30 June 2013.
|
Strategic
Direction: Public Order and Safety
2.2 Objective:
Companion Animal Welfare
To proactively manage companion animals to
ensure the community?s safety and to improve animal welfare
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Manage companion animals to ensure the
community?s safety and improve animal welfare.
|
Undertake patrols and respond to
complaints about companion animals
|
Manager Applications & Compliance
Ranger
|
Number of impounded animals is reduced.
Number of euthanised animals is reduced.
|
Ongoing
Initial discussions with Newcastle Dog
Rescue Service to operate in this area
|
|
Support programs to improve the welfare
of companion animals, including investigating grant opportunities for owner
education.
|
Manager Applications & Compliance
Ranger
Contractor
Grants Officer
|
A program is run which educates owners on
responsibilities.
|
Program initiated with NSW Land Council
to prevent occurring problems on Mish.
Ongoing but with little resolution due to
lack of responses from LACL
Grant Needs List includes this program
|
|
Ensure signage identifying permissible
dog walking areas is in place and up to standard on Council land
|
Manager Applications & Compliance
Ranger Contractor
|
All areas are checked and signage is
adequate.
|
New signs in place
|
Strategic
Direction: Public Health
3.1 Objective:
Safe Food
Reduce the incidence of illness from unsafe
food by monitoring systems for food hygiene and safe food handling
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Reduce the incidence of illness from
unsafe food
|
Conduct regular inspections and follow-up
of premises that handle food for public consumption
|
Manager Applications and Compliance
|
Number of inspections.
Reduction in the number of warnings or
infringements.
Reduced number of illnesses.
|
60% inspections carried out due to staff
shortages
100% complete for 2012/2013 reporting
|
|
Respond to complaints
|
Manager Applications and Compliance
|
Reduced number of complaints.
|
Ongoing with matters resolved
|
3.2 Objective:
Clean Water
Improve and maintain healthy waterways
through active catchment management including promoting and, where relevant,
implementing the protection and restoration of riparian areas and minimizing
pollution sources.
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Carry out 100% of inspections including
plumbing and new on-site sewage management systems associated with new
developments within 48 hours of being booked
|
Conduct regular inspections in accordance
with risk rankings
Weekly monitoring of performance from
registration statistical data and departmental appoint calendars
|
Manager Applications and Compliance
|
100% of inspections conducted within time
No. of warnings or infringements
|
Complied although timing due to staff
shortages sporadic
Note new requirement for Council as
delegated water authority to undertake requirements of Pluming and Drainage
Act for Department of Fair Trading being integrated into department
operations.? Forms and inspection regime provided to user groups - plumbers.
|
|
Respond to complaints
|
Manager Applications and Compliance
|
Reduction in number of complaints
|
Problems being resolved with emphasis on
impactive systems (impactive on health and/or the environment)
|
|
Implement actions from the Nambucca River
Estuary Management Plan
|
Review plan and identify funding sources
through grants and Environmental Levy to complete highest priority actions.
|
Strategic Planner
Environmental Compliance Officer
|
Implementation of at least one priority
action.
|
Gumma Wetlands project continuing;
Riverbank stabilization projects complete along Nambucca River;
Grants funds received from OEH for
Stuarts Island.
|
Strategic
Direction: Public Health
3.3 Objective:
Personal Health and Wellbeing
Help improve the overall health and
wellbeing of the community of the Nambucca Valley
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Support existing and initiate new public
health activities
|
Implement the Healthy Communities
Initiative
|
Project Officer
Live Healthy Nambucca
|
Meeting the range of targets identified
in program plan
|
All program delivery, evaluation and
financial reporting milestones achieved to date.
|
|
Lobby State Government for adequate bed
allocation for aged care
|
General Manager
|
Increase in number of aged care beds
|
Not achieved
|
|
Lobby State Government for infrastructure
to provide adequate health services
|
General Manager
|
Number of letters and meetings about this
issue.
|
Numerous reports and letters lobbying for
the provision of a kidney dialysis service
|
|
Provide grant application support to
relevant community organisations
|
Grants Officer
|
Number of applications assisted.
|
Seven (7) applications
|
Strategic
Direction: Community Support and Education
4.1 Objective:
Connected Community
Our community is proud of its identity and
is mutually self-supporting
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Engage with the community, providing
social and community infrastructure and programs to meet the needs of all
residents
|
Continue to support and liaise with Council?s
Section 355 Committees which represent a range of community members.
|
General Manager
|
Meetings attended on regular basis
|
Roster maintained for attendance at S355
AGM?s.
|
|
Continue to support the community through
the auspice of grant applications and grant writing support
|
Grants Officer
|
Number of grant applications made
|
Nine (9) applications
|
|
Ensure the services of the Visitors
Information Centre are of a high standard through training and supporting
volunteers
|
Manager Business Development
|
Number of familiarisations undertaken
|
Provided volunteer Book Easy training and
industry familiarisations
|
|
Provide funding for Seniors Week
Activities
|
Manager Community and Cultural Services
|
Annual event is held
|
Live Life ? Go for Gold themed event held
20 March 2013 in partnership with Bowraville Central School and Lions Clubs.
170 people attended.
|
|
Continue involvement with Regional Arts
Development Board, including financial support and representation on Board of
Management
|
General Manager
|
Implementation of Regional Arts
initiatives relevant to Nambucca Shire
|
Financial support provided annually and
Councillor representation on the Board
|
|
Manager Community and Cultural Services
role to continue to include aged and disability services
|
Manager Community and Cultural Services
|
Funding Agreement service levels are met,
2012-2013 work plan is adhered to, and all reporting requirements are met.
|
Reporting for 2011 ? 2012 submitted on
time ? 100% achieved.? Meeting work plan targets.
|
Strategic
Direction: Community Support and Education
4.2 Objective:
Engaged Youth
Foster the social well-being of our youth
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide support for? young people through
youth-oriented programs including coordination, planning and funding
|
Manage funding provided by the NSW
Department of Family and Community Services to undertake youth development
|
Manager Community and Cultural Services
|
Report against service agreement.
|
Reporting for 2012 ? 2013 submitted on
time ? 100% achieved.? Meeting agreed targets and outcomes.
|
|
Identify, quantify, prioritise and
publicise the needs of young people
|
Youth Development Officer
|
Number of media releases.
Number of grants secured.
|
Youth Week grant of $1,230 and Shuttle
Bus Grant of $435 received.? Activities highlighted talent of young people.
|
|
Run Youth Week activities
|
Youth Development Officer
|
Youth Week activities held; evaluation
undertaken.
|
Youth Week held 5 to 14 April 2013.
Activities held with approximately 250 young people attending.
|
|
Run Responsible Educated New Tenant
(RENT) program
|
Youth Development Officer
|
Courses held; participation figures and
evaluation.
|
RENT Program delivered in May 2013 with
11 young people participating. Another program to run in second half of 2013.
|
|
Continue to seek funding for the Nambucca
Valley Sports Facilitation Program.
|
Manager Business Development
|
Level of funding secured.
|
Secured via Grants Officer assistance
$75,000 PA for three years
|
|
Plan and provide library services in
Nambucca Heads and Macksville
|
Seek external funding to supplement
library resources
|
Manager Community and Cultural Services
|
Level of resources secured
|
Funding applications to Country Libraries
Fund, Revitalising Public Libraries Fund and Local Priority Grants were
submitted by Community Services staff and all successful.? Council received
$66,650; $16,000 and $7,997 respectively in addition to the annual State
Library Subsidy.?
|
Strategic
Direction: Community Support and Education
4.3 Objective:
Cultural Diversity
Promote an understanding of the Nambucca Valley?s Indigenous culture and heritage and develop opportunities and
partnerships for people of culturally diverse backgrounds,
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Deliver services appropriate to the needs
of Aboriginal and Torres Strait Islander communities and continue to improve
awareness and understanding between Council and Aboriginal communities and
individuals.
|
Manage funding provided by the NSW
Department of Family and Community Services to undertake community
development for Aboriginal people
|
Manager Community and Cultural Services
|
Projects are delivered in accordance with
service agreement
|
Finance and outcomes reporting for 2011 ?
2012 submitted on time ? 100% achieved.
|
|
Coordinate and provide funding for NAIDOC
week event
|
Aboriginal Community Development Officer
|
NAIDOC Week event is held.
Number of participants.
Level of funding attracted.
|
NAIDOC
Week occurred 1 to 8 July 2012. Council activities included a short
Indigenous film screening titled "7 Movies In 7 Hours" at the
Bowraville Theatre and 'Town of Origin ? Battle of the Postcodes' touch
football series at Hennessey/Tape Oval, Bowraville.
|
|
Provide activities for learning or social
development for young people and their families on school holidays
|
Youth Development Officer
Aboriginal Community Development Officer
|
Three activities or workshops will be
conducted
|
100% achieved with 3 events being held in
January 2013 School holidays ? Photography workshop, Fishing Clinic, National
Parks canoe and bush tucker activity ? 47 young people attended the
activities.
|
|
Resource and support Council?s Aboriginal
Community Advisory Committee
|
Manager Community and Cultural Services
Aboriginal Community Development Officer
|
Executive Officer is provided to assist
Committee.
|
Committee is no longer operating.?
Council resolved 13 February 2013 to hold an
annual Aboriginal forum using Council?s Aboriginal Culture and Heritage
Management Plan as a point of reference with the aim of raising relevant
issues that can formally feed into Council?s processes. In addition, Council
is to maintain an annual Elders morning tea.
On
15 February 2013 Council wrote to the members of the Aboriginal Community
Advisory Committee thanking them for their contribution to the community and
advising of the new approach that Council is now taking.
|
|
Support Indigenous heritage and other
cultural projects when identified
|
Aboriginal Community Development Officer
|
Number of projects supported.
|
Gumbaynggir Language ?Taster? Course
conducted at Nambucca Heads Library; School Holiday Activity at Bongil Bongil
incorporated cultural heritage.
|
Strategic
Direction: Environmental Planning
5.1. Objective:
Well planned communities
A well-planned community which minimises
its environmental footprint and social costs, while maximizing its economic and
social well-being
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Promote sustainable development
|
Ensure sustainability is a feature of
strategic planning
|
Strategic Planner
|
Sustainability requirements are embedded
in plans
|
Vegetation mapping complete (to be
reported to Council) Gumma wetland management ongoing; Streetscape
improvement programs underway (landscaping a major component).
|
|
Progressive application of the principles
of ESD to Council?s LEP and related environmental policies
|
Strategic Planner
|
Inclusion in revised and new policies
|
Flood Studies drafted ? these are
preparatory to the development of a Flood Risk Management Plan. A Deep Creek
Entrance Management Policy has also been created.
DCP 2010 has been amended.
|
|
Standard of development approvals
improves and conditions applied reflect ESD principles
|
No significant change.
|
|
Compliance with development standards and
conditions of consent
|
See below
|
5.1. Objective:
Well planned communities continued
A well-planned community which minimises
its environmental footprint and social costs, while maximizing its economic and
social well-being
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Vigorous assessment of developments to
ensure minimum impacts are achieved on built and natural environment as a
result of the development
|
Strategic Planner
Senior Town Planner
Manager Applications and Compliance
|
Monitoring of ongoing compliance
conditions
|
Concern about inspection requirements for
subdivisions.? To be reported to Council.
Assessments comprehensive, staff
shortages affect ongoing environmental planning compliance surveillance
Development compliance team being
developed with MACS, STP and SH&BS to prepare procedures to be followed
by Rangers, AH&BS to deal with higher risk environmental and development
compliance issues.
|
5.1. Objective:
Well planned communities continued
A well-planned community which minimises
its environmental footprint and social costs, while maximising its economic and
social well-being
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Reflect the community?s desires through
appropriate planning instruments such as Local Growth Management Plan, and
Local Environmental Plan.
|
Consult with community and key
stakeholders and government departments prior to preparation of plans/reports
and coordinate their input.
|
General Manager
Strategic Planner
AGMs
Managers
Manager Applications and Compliance
|
Number and type of consultations held.
|
Consultation held in relation to Nambucca
River Flood Study:
Deep Creek Flood Study
Deep Creek Entrance Management Policy
Numerous LEP Amendments;
Streetscape improvements;
ES?works in progress.? Consultations with
various community groups used as input into the asset management plans
Good liaison with government, community
& other key stakeholders
Awaiting new planning scheme
|
|
Local Growth Management Plan:
Review and prepare new strategies for
rural residential land release areas and rural lands in accordance with the
Mid North Coast Regional Plan and incorporation into the Local Growth
Management Plan.
|
General Manager
Strategic Planner
|
Number of strategies prepared.
|
Rural residential land release strategy
completed.? Review of residential and rural land release strategies to be
completed in house as time permits.
|
5.1. Objective:
Well planned communities continued
A well-planned community which minimises
its environmental footprint and social costs, while maximising its economic and
social well-being
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Valla Growth Area Local Environmental
Plan (LEP): Review, coordinate and prepare various environmental studies,
master plan, local environmental study and development control plan required
to undertake the LEP amendment to rezone land identified in the Valla Growth
Area
|
General Manager
Strategic Planner
|
Level of progress made on LEP
development.
|
Completed
|
|
Report new information relating to land
use constraints to Council and include in planning and development activities
|
Finalise Climate Change Adaptation Policy
following completion of flood studies.
|
General Manager
Strategic Planner
|
Final policy completed.
|
Flood study nearing completion. Will
re-examined upon completion of the new flood studies.
|
Strategic
Direction: Environmental Planning
5.2. Objective:
Housing
Housing across the Nambucca Valley provides for choice and is affordable
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide diverse, sustainable, adaptable
and affordable housing options through effective land use planning
|
Ensure supply of vacant land stocks as
per Council?s adopted land release strategy for residential and rural
residential land
|
Strategic Planner
|
There is adequate vacant residential land
stock.
|
In 2011/12 there was an estimated 25
years plus of vacant land and 30 years of vacant rural residential land stock
|
Strategic
Direction: Building Regulation
6.1 Objective: Safe Buildings and Pools
Reduce the risk of public injury through
ensuring safe standards for buildings and pools are maintained
|
Four Year
Delivery Objective
|
Operational
Plan Actions
|
Lead
responsibility
|
Annual Success
Measures
|
Achievement
|
|
Ensure private infrastructure - buildings
and pools -are of a safe standard
|
Undertake building and swimming pool
certification
|
Manager Applications and Compliance
|
Certification is timely and accurate
|
Complied
Implementing new Swimming Pool Act and
Regulations compliance with determination of annual service delivery
capability.
|
|
Undertake a risk assessment based
compliance program for fire safety and backyard pools
|
Manager Applications and Compliance
|
Number of complying swimming pools
following audits.
|
Fire safety addressed as matters arise,
swimming pool assessment subject to new legislation and inspection regime
|
|
Promote sustainable building practices
including energy and water use efficiency
|
Information on sustainable building
practices made available on Council?s website and at Council?s enquiry
counter.
|
Business Services Unit
|
Information is made available and updated
where required.
|
Website link to Our Living Coast
established
|
Strategic
Direction: Environmental Services and Community Amenities
7.1 Objective:
Waste Management
Protect the natural environment through
ensuring a regular, cost effective and environmentally responsible system for
managing solid waste
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide operational and environmentally
acceptable waste management facility, including collection, weighbridge and
landfill cells
|
Contract for kerbside collection of
separated domestic mixed waste, recycling and green waste materials
|
Waste Management Officer
|
Annual review of performance.
|
Coffs Coast Waste Service contractors?
performance review undertaken 5 December 2012
Monthly monitoring undertaken Annual
review completed in June.? Reported on a quarterly basis to Council
Decision taken to introduce new rural
waste collection service in 2013/14
Council initiated formation of working
group to address future strategic and operational directions
|
|
Provide for management of local transfer
station at Nambucca Waste Management facility to source separate domestic
mixed waste, recycling and green waste.
|
Waste Management Officer
|
Annual review of performance, and
compliance with licences.
|
Review undertaken and completed in
November 2012 with transfer station shutes repaired and colour coded
accordingly to enhance waste separation
|
|
Prepare engineering design plans for
construction of landfill cells and rehabilitation of completed landfill
cells.
|
Waste Management Officer
|
Plans to be compliant with Environmental
Protection Licences
|
Future cell 4 area designed awaiting EPA
approval.? Cell 2 rehabilitation completed
|
|
Undertake ground and surface water
monitoring to meet licence conditions.
|
Waste Management Officer
|
Monthly sampling occurs and annual report
meets OEH licence requirements.
|
EPA annual return completed in September
2012 for EPL licence 6268
|
7.1 Objective:
Waste Management continued
Protect the natural environment through
ensuring a regular, cost effective and environmentally responsible system for
managing solid waste
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Undertake pollution
studies and reduction programs and any necessary infrastructure
works to meet licencing conditions.
|
Waste Management Officer
|
Compliance with Environmental Protection
Licences and Landfill Environmental Management Plans.
|
Wetland upgrade to old landfill completed
as per request from EPA June 2012
|
|
Implement waste minimisation strategies,
including reduce, reuse, and recycle
|
Ensure contractor?s delivery of yearly
education program.
|
Waste Management Officer
|
Reduced amount of waste directed to land
fill.
|
Mixed waste processing plant
modifications complete.? Commissioned and operational from 16 December 2012
(Education through the school system
undertaken when requested)
|
|
Minimise illegal dumping of waste.
|
Manager Applications and Compliance
Ranger
|
Reduced number of complaints.
|
Illegal dumping investigated with follow
up action & service of clean up notices
|
Strategic
Direction: Environmental Services and Community Amenities
7.2 Objective:
Street Cleaning
Provide a level of street cleaning which
minimises the creation of litter and the level of contaminants in storm water
runoff
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Maintain clean and attractive streets,
footpaths and public places.
|
Regularly service street and park litter
bins, daily service of public conveniences, and regularly clean commercial
areas.
|
Engineering Services
|
Inspections in March and September show
standard is achieved and maintained.
Maintenance system records all
inspections.
|
Spot inspections introduced during the
year and during peak seasons and remedial action taken when required
|
|
Sweep high profile areas with special
vehicle twice this year.
Pressure clean public conveniences
quarterly.
|
Engineering Services
|
Sweeping completed in December and May.
Supervisor inspections of pressure
cleaning show standard maintained.
|
December and May programs completed
|
|
Respond to complaints
|
Engineering Services
|
Reduced number of complaints.
|
Number of complaints reduced ? 14
complaints received for period July to Dec 2011 compared to 11 complaints
received for the period July to Dec 2012
|
|
Maintain footpaths within CBD areas to a
clean and aesthetically pleasing standard
|
Engineering Services
|
Pressure cleaning completed in November.
|
November 2012 program completed
|
Strategic
Direction: Environmental Services and Community Amenities
7.3 Objective:
Environmental Protection
Promote the sustainability of the Shire
through identification, preservation, protection, restoration and enhancement
of the natural environment
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Protect trees from and respond to
deliberate damage of trees on public land
|
Develop public awareness of importance of
trees, reward information resulting in conviction and issue fines.
|
Environmental Compliance Officer
|
Media release issued at least once
advising of $5000 reward.
|
Council released a media notification to
the general public advising of the reward.? Media response from both TV and
paper media on Parks Street tree vandalism
|
|
Implement strategy to counter tree
vandalism.
|
Environmental Compliance Officer
|
Tree damage investigated and responded
to, including warning letters or fines.
|
Council adopted a new Tree Vandalism
Policy.? Recent event in Parks Street Nambucca Heads followed the new
procedures
|
|
Implement programs as outlined in the annual
State of the Environment Report, Nambucca River Estuary Management Plan,
Environmental Levy Program and community environmental programs
|
Highest priority programs implemented as
funding allows.
|
General Manager
Strategic Planner
|
Number of recommendations implemented as
per approved program and budget allocation.
|
Review of Environmental Levy Program
completed. Budget for 2013-14 set. Programs ongoing and maximized through
grant opportunities.
|
7.3 Objective:
Environmental Protection continued
Promote the sustainability of the Shire
through identification, preservation, protection, restoration and enhancement
of the natural environment
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Engage and support the community and
organisations in undertaking sustainable natural resource management,
including best practice farming and land management
|
Council staff to assist with Landcare,
Dunecare and Wetlandcare projects where possible, as identified throughout
the year.
|
Noxious Weeds Officer
Environmental Compliance Officer
|
Level of in-kind support through advice
Level of grant funding received
|
Works are subject to funding.? Ongoing
support is provided to Landcare and other similar organisations such as
wetland care have been provided.
|
|
Place relevant information on Council?s
website and ensure it is regularly updated.
|
Business Support Unit
|
Information on website
|
Website content updated including IPR and
Community Surveys
|
|
Develop management plans for
environmentally sensitive areas
|
Finalise Coastal Zone Management Plan and
implement identified high priority actions where funding is available.
|
General Manager
Strategic Planner
|
Council endorses final plan.
Resources (grants) secured to implement
project.
|
CZMP Complete: Beach access improvement
program underway and access and protection at Nambucca Heads Surf club is
being examined.
|
|
Review on-site sewage management plan
|
Next review scheduled for 2013/2014
|
Manager Applications and Compliance
|
No activity required this year.
|
Review early 2013 due to new standards
for design and compliance 50% complete
Reviewed and on exhibition until 15
August 2013
|
|
Prepare State of Environment Report
|
Conduct public consultation and review
plan in context of any changes
|
General Manager
Strategic Planner
|
SoE Report placed on Council?s website
|
Commitment to regional SoE report 2016
confirmed May 2013 and to contribute $9,800
|
Strategic
Direction: Environmental Services and Community Amenities
7.4 Objective:
Biodiversity
The biodiversity of Nambucca Valley?s natural areas, including its waterways and bushland are protected and enhanced
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Deliver projects which assist in the
protection of biodiversity and the sustainability of our natural areas
|
Control noxious and other environmental
weeds on private land and Council controlled land
|
Noxious Weeds Officer
Works Crew
|
Reduction in number of noxious and other
environmental weeds in the Shire
|
Annual program developed with available
funding.? Substantial grant funding for 2012/13 was received to address
noxious weed control on the headlands
|
|
Deliver projects under the Environmental
Levy Program which are directly related to biodiversity
|
General Manager
|
Number of projects implemented
|
Vegetation mapping added to Environmental
Levy Program
|
7.5 Objective:
Cemeteries
Maintain Shire cemeteries
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide well maintained cemeteries
|
Prepare a plan of management for each of
Council?s cemeteries
|
Manager Applications and Compliance
|
Plans of management are implemented.
.
|
Initial plans conceptualised ? for further action
Planning Macksville cemetery extension ? involved
engineering section
|
|
Respond to complaints
|
Manager Applications and Compliance
|
Reduction in number of complaints
|
Ongoing ? vandalism still problem
Fencing along Hodge St Macksville has minimised.
|
Strategic
Direction: Recreation and Culture
8.1 Objective:
Cultural Activities
Active support of cultural services, our
local heritage and the arts
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Support the coordination of and
networking between arts, social and cultural groups, Council and the
community
|
Support for the Regional Arts Development
Board
|
Manager Community and Cultural Services
|
Annual contribution is made.
Council is a member of Arts Mid North
Coast.
|
100% achieved with the contribution
paid.? A Councillor is member of the Board
|
|
Support community efforts to gain funding
for cultural and community events
|
Manager Community and Cultural Services
|
Number of grants received.
|
Small grants received for NAIDOC Week
($3,500), Seniors Week ($1,000) and Youth Week ($1,200).?
|
|
Support local museums
|
General Manager
|
Museums attract new volunteers and
visitors, and outside funding
|
Museum Adviser Program concluded in
November 2012.? Maintaining volunteer numbers continues to be an issue.
|
Strategic
Direction: Recreation and Culture
8.2 Objective:
Meeting Places
Meeting places provide a way of fostering
an inclusive community
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Maintain public buildings where justified
by community use
|
Work with Section 355 committees
responsible for buildings to ensure they are being maintained.
|
Technical Officer - Assets
|
Buildings are maintained to required
standard
|
Ongoing maintenance and minor upgrade
work programmed as necessary.
|
Strategic
Direction: Recreation and Culture
8.3 Objective:
Recreational Activities
The Nambucca Valley has a variety of safe
and well-maintained sporting fields, recreation areas and facilities to meet
the recreational need of all age groups in the community
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Ensure all public parks and open spaces
are accessible, maintained and managed to meet the needs of residents
|
Works carried out regularly in existing
public parks and open spaces.
|
Engineering Services
|
Parks maintained at high standard.
|
Ongoing in accordance with the
maintenance program and available funding
|
|
Maintain playing surfaces to an
acceptable standard by mowing aeration and fertilization.
|
Engineering Services
|
Record in Maintenance Management System.
Review with relevant Committee of
Management.
|
Ongoing, works recorded in the
Maintenance Management System
|
|
Implement Alcohol Prohibited Zone in Gordon Park and other parks where alcohol consumption has been identified as an issue.
|
Manager Community and Cultural Services
|
Number of signs erected.
|
Consumption of alcohol is prohibited in
Gordon, ANZAC and Bellwood Parks.? Signage has been reviewed and 29 new signs
erected
|
|
Playgrounds are maintained in a safe
condition and conform to Australian Standards.
|
Engineering Services
|
Inspections of all playgrounds at least
once this year
Damaged equipment repaired, closed,
removed or replaced.
|
Ongoing in accordance with the
maintenance risk management program and available funding
|
|
Maintain the Macksville Memorial Aquatic
Centre
|
Continue to manage the contractor in the
provision of quality facilities and address infrastructure issues when they
arise.
|
Manager Business Development
|
Facility is maintained at a high standard
Number of customer complaints.
|
Installed new starter blocks to gain
regional swimming pool facility status.? Implemented maintenance in all areas
to core infrastructure.
|
8.3 Objective:
Recreational Activities continued
The Nambucca Valley has a variety of safe
and well-maintained sporting fields, recreation areas and facilities to meet
the recreational need of all age groups in the community
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Pursue partnerships and opportunities to
access additional funding to improve recreational facilities
|
Funding received via partnerships and
grants to improve recreational facilities
New projects added to Work Schedule of
Community Facilities and Public Open Space Contributions Plan.
|
Grants Officer
|
Level of grant funding received.
Contribution Plan work schedule updated
regularly.
|
One (1) application received
Work Schedule is under review
|
|
Develop new open space in line with
adopted development control plans
|
New parks proceeding as planned in DCPs
and contribution plans.
|
GM
S.94 Officer
Strategic Planner
|
Number of new parks.
|
Binalong Park
off Upper Warrell Creek Road nearing completion.
Considered in
review of S.94 plans currently underway.
|
Strategic
Direction: Transport
9.1 Objective:
Private Transport Accessibility
Nambucca Valley residents can get to where they need to go in a way that is
safe, efficient and affordable
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Continue to work with State and Federal
governments toward upgrade of Pacific Highway
|
Support community consultation activities
and help keep the community informed.
|
General Manager
Engineering Services
|
Updates provided as required.
|
Construction of Nambucca Heads to Urunga
proceeding in 2013 and RMS has advised that construction of Warrell Creek to
Nambucca Heads will proceed in 2014.? All to be completed by 2016.
|
|
Provide expertise in the planning and
implementation of aspects of the highway development.
|
Engineering Services
|
Highway development plans reflect local
needs.
|
Engineering Services have provided input
to RMS into plans with respect to localised needs and traffic management
|
|
Maintain the condition of rural road
bitumen seal, rural road gravel network and urban streets in accordance with
Road Hierarchy policy
|
Pavements inspected to monitor
maintenance requirements.
|
Engineering Services
|
Programmed and emergency maintenance
carried out.
|
Inspections carried out in June 2013.
Further inspections in July 2013.? Normal maintenance of pavements ongoing.?
Emergency maintenance undertaken when necessary
|
9.1 Objective:
Private Transport Accessibility continued
Nambucca Valley residents can get to where they need to go in a way that is
safe, efficient and affordable
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Pavements inspected to determine current
condition rating in setting forward plans and future financial commitments.
|
Engineering Services
|
Ratings reviewed in December each year,
forward plans reviewed by February each year for inclusion in budget.
|
Independent testing carried out in June
and July 2013.
|
|
Record completed maintenance works in
Maintenance Management System.
|
Engineering Services
|
Rolling program of traffic counts carried
out to provide data on priorities based on vehicle use.
|
Ongoing ? traffic counts conducted
through the year as required
|
|
Construct roads as required
|
Extension of bitumen road network for
sections that have undergone a significant change that warrants expenditure.
|
Engineering Services
|
Review conducted in February.
|
No funding provided in 2012/13 budget
|
|
Maintain and replace bridges according to
Infrastructure Management Plan
|
Bridge inspection program implemented to
determine bridge condition and risk rate
|
Engineering Services
|
Record in Asset Register
|
Inspections of bridges were carried out
during November/December 2012
|
|
Inspect poor condition bridges to ensure
adequate maintenance
|
Engineering Services
|
Record in Asset Register
|
Ongoing ? inspection carried out through
the year
|
|
Inspect bridges with load limits three
times this year to ensure safe usage
|
Engineering Services
|
Record in Asset Register
|
Not done this often undertaken as part of
the November/December 2012 bridge inspection program
|
|
Inspect bridges after each flood event
|
Engineering Services
|
Number of bridges inspected
|
As required after storm events
|
9.1 Objective:
Private Transport Accessibility continued
Nambucca Valley residents can get to where they need to go in a way that is
safe, efficient and affordable
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Maintain and enhance footpaths and cycle
ways in the Nambucca Valley
|
Implement next stage of cycle way plan if
funding is found.
|
Engineering Services
|
Length of cycle way constructed.
|
Nil this period as there has been no
funding allocated.? Waiting on notification of funds from RMS
|
|
Make footpaths safe for use by
pedestrians
|
Annual inspection of 100% of footpath
network
|
Engineering Services
|
Length of footpath network inspected.
|
Inspections completed
|
|
Develop list of reconstruction priorities
|
Engineering Services
|
Reconstruction priorities identified.
|
Reconstruction priorities identified and
a program is to be developed
|
|
Implement maintenance program to address
damaged section and trips
|
Engineering Services
|
Number of damaged sections and trips
fixed.
|
Work program generated from ?Reflect? and
to available funding following the footpath inspections and rating of the
risk
|
|
Conduct emergency repairs
|
Engineering Services
|
Inspect within 24 hours of complaint.
|
Inspections of hazards are undertaken as
soon as the hazard is reported to Council
|
|
Provide new footpaths in high use areas
|
Construct footpaths as identified
|
Engineering Services
|
List projects completed quarterly.
|
Nil construction this period
|
9.1 Objective:
Private Transport Accessibility continued
Nambucca Valley residents can get to where they need to go in a way that is
safe, efficient and affordable
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide car parking spaces
|
Ensure new developments provide for
required number of car spaces as per Council?s off-street parking code
|
Senior Town Planner
|
Car park space numbers are greater than
or equal to Council?s off-street parking code.
|
Ongoing consideration ? concerns about
limited carparking for larger dental and medical in established commercial
zones
|
|
Review parking in CBD areas in context of
s.94 plan review
|
S.94 Officer
|
Parking needs in CBD are assessed; S.94
plans reviewed
|
Proposed to proceed with a S94A Plan
(flat rate contribution on new development).? S94 Plan for parking will not
be required.
|
|
Maintain car parks
|
Provide biennial remarking of lines and
regular intermediate inspections
|
Engineering Services
|
Length of lines remarked.
|
Nil this reporting period
|
|
Repair bitumen surface
|
Engineering Services
|
Pothole patch at least quarterly
|
Ongoing throughout this reporting period
|
|
Maintain landscape by weeding and
replanting as necessary
|
Engineering Services
|
Conducted twice a year by September and
March
|
Ongoing throughout this reporting period
|
Strategic
Direction: Transport
9.2 Objective:
Public Transport
Be involved, to the extent possible, in the
maintenance and improvement of existing public transport services provided by
private bus companies, community transport and the north coast rail line
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Lobby for the provision of public
transport options for people who do not have access to private transport
|
Continue the work of the Shire?s Access
Committee
|
Manager Community and Cultural Services
Engineering Services
|
Number of meetings conducted.
Reduction in number of complaints
received about public transport
|
Monthly meetings have been conducted
except August 2012 when the meeting was replaced with an excursion to the
Seniors Expo in Coffs Harbour and December 2012 due to Administration Centre
closure.
|
|
Install bus shelters at all locations
where minimum number of commuters is 10
|
Conduct annual review based on statistics
from bus operators
|
Engineering Services
|
Minimum of one new shelter provided or
upgraded if required
|
No new shelters installed during review
period
|
Strategic
Direction: Dynamic, Resilient Local Economy
10. 1 Objective:
Economic Activity
The Nambucca Valley has a strong economy,
with a thriving and diverse business community
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Foster local development opportunities
and economic self-sufficiency through promotion, lobbying and direct action
|
Seek out and attend to all new business
and investment enquiries.
|
Manager Business Development
|
Number of enquiries responded to.
Deliver a regional FINA accredited swimming
facility to attract major swim events to the shire.
Deliver a government funded via grants
effluent system to the sale yards.
Facilitate the expansion of business to
build new pacific Highway.
|
Attracted investor for Highway Service
Centre. Facilitated Bio Dental new facility. Develop the Macksville memorial
aquatic centre into a regional swimming facility new FINA blocks and starting
system now 8 lanes, painting of facility.
Maintain the cattle industry network by
gaining EPA approval for implementing new effluent system ensuring the
sustainability of the sale yards into the future.
|
|
Provide business and marketing
information to all new business and investment enquiries
|
Manager Business Development
|
Database of economic information and
development opportunities on Council website.
Production and availability of brochures,
kits and promotional materials
|
Developing new social media marketing
material including investment attraction material data, skills attraction.?
Develop electronic media material. Develop new 2013 economic profile, deliver
new marketing material and promote at the Australian Tourism exchange to
promote international tourism visitation. Present new Aboriginal tourism
product to the market.
|
10. 1 Objective:
Economic Activity continued
The Nambucca Valley has a strong economy,
with a thriving and diverse business community
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
|
Liaise with local business and State and
Federal government departments concerned with industrial and regional
development
|
General Manager
Manager Business Development
|
Regular meetings with local businesses.
Regular meetings with relevant State and
Federal departments.
|
Implemented new clean energy funding AusIndustry
for Mainstar. Business feasibility funding for Mid Coast Trucks and Express
Coaches future developments. Australian Precast solution / Boral concrete
traffic study for new highway upgrade Upper Warrell creek.
Funding for sale yards effluent and
Swimming pool upgrade. Implementation of NBN wireless communication poles
throughout the shire.
|
|
Participate in local and regional
marketing events and promotions, including regional tourism promotions and
events
|
Manager Business Development
|
Attendance/participation at events.
|
Participated in Country Week, Regional
Tourism events and marketing initiatives including the Legendary Pacific
Coast x 4 campaigns. Attended Newcastle Tourism trade show
|
|
Facilitate the adequate supply and
take-up of land for new business development
|
Manager Business Development
|
Supply and take-up of zoned land for
development.
|
Industrial land, Macksville new business
enquiry regarding fuel storage depot, a new packaging facility and other
highway related enquiries.
|
|
Apply for and secure grant funding from
State and Federal government agencies for project development within the
Shire
|
Grants Officer
MBD
|
Number of successful grants
Amount of funding received.
|
Federal Government funding to Main star
for solar energy. Bio dental for Expansion funding.
EPA for sale yard effluent system
implementation. WASIP funding for effluent system and acquitting funding.
|
10. 1 Objective:
Economic Activity continued
The Nambucca Valley has a strong economy,
with a thriving and diverse business community
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Foster local development opportunities
and economic self-sufficiency through promotion, lobbying and direct action
(continued)
|
Skill up community organisations through
workshops/seminars to apply for available grant funding from government
agencies.
|
Grants Officer
|
Number of participating organisations in
workshops.
|
Assistance provided one-on-one in
relation to specific applications
Tourism award, Community achievement
awards Bowraville, Tidy towns Bowraville.
?Implementation of NBN wireless as per
telecommunication strategy Achieved.
|
|
Report to Council on development
proposals for Council-owned land
|
Manager Business Development
|
|
Sold Lot 1 and 3 Coronation Park, Short Street Nambucca Heads.?
|
|
Ensure the services of the Visitor
Information Centre are well-utilised through training volunteers and
developing promotional materials
|
Manager Business Development
|
Updated displays and brochures
Bookeasy system is used
Famils conducted
Guides and marketing material current
|
Famils, new Do Your Bit campaign energy
efficiency, visitor guides, new website look and updated and upgraded booking
system. Reprint of brochures.
|
Strategic
Direction: Dynamic, Resilient Local Economy
10.2 Objective:
Employment
Nambucca Valley residents have increased opportunities for employment
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Foster local employment opportunities,
reducing the unemployment rate in the Nambucca Valley
|
Promote the availability and benefits of
providing apprenticeships and traineeships, to industries, businesses and
schools
|
Manager Business Development
|
Trainee staffing maintained
Increase in number of trainees
|
Industry skills expo with local TAFE and
Industry. Technology workshops ETC,
Online marketing workshop Coffs Coast
Digital Enterpise NBN.
Assist industry with sustainability to
retain existing staff levels.
Inform local business of the New Dam
project to ensure local content. Inform local business networks of Pacific
Highway business opportunities.
|
|
Maintain links with the State and Federal
agencies and non-government agencies with a role in employment and economic
development
|
Manager Business Development
|
Industry outcomes
|
Trade and Investment, Industry Mid North
Coast, Manufacture Coffs Coast. NSW business chamber, the small business
commissioner reduced work comp premiums by 7%
|
Strategic
Direction: Dynamic, Resilient Local Economy
10.3 Objective:
Income and Wealth
Our residents have access to an improved
standard of living
|
Four Year
Delivery Objective
|
Operational
Plan Actions
|
Lead
responsibility
|
Annual Success
Measures
|
Achievement
|
|
Assist people to improve their standard
of living through the support of programs
|
Provide financial support for Rural
Financial Counseling.
|
Manager Community and Cultural Services
|
Payment of $3,800 is made.
Annual report to Council on service
provided.
|
AGM was held 28 November 2012.
Annual Report was received and made available for viewing. Offer of funding
for Service was withdrawn following Council?s review of its Donations
Policy.? The Committee may apply under the new procedure.?
|
|
Conduct regular meetings with existing businesses
to disseminate information and build networks.
|
Manager Business Development
|
Regular meetings are held.
|
Maintained all existing networks
|
Strategic
Direction: Dynamic, Resilient Local Economy
10.4 Objective:
Skills Development
Residents of the Nambucca Valley have access to a range of opportunities to improve skills which will enable them to
participate in the local economy
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Increase opportunities for and
participation in school and post school education and training
|
Lobby for and support the establishment
of education and training facilities and initiatives.
|
General Manager
Manager Business Development
|
Number of letters written and meetings
attended.
|
DEEWR, RDA, Industry Mid North Coast,
Aged Care, tourism, CSU, SCU, Catholic Church, Uniting Church
|
|
Promote the availability and benefits of
providing apprenticeships and traineeships, to industries, businesses and
schools
|
Manager Business Development
|
Trainee staffing maintained.
Increase in number of trainees.
|
New trade training allowance, local
Skills Expo with Industry
|
Strategic
Direction: A Sustainable Water Cycle
11.1 Objective:
Water Management
Ensure the water resources of the Nambucca Valley are used sustainably, meeting current and future demand
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide a water supply that meets
Government standards, through continued? implementation of the integrated
water cycle management strategy for water supply
|
Let tender for construction of proposed
off river storage project, subject to State funding being received
|
Manager Water and Sewerage
|
Successful tender is awarded and project
began.
|
Tender awarded by Council for two
contracts in August 2012. Preliminary works commenced in December 2012 and
project construction scheduled for completion in February 2014.
Project totals $54M with Federal and
State Governments contributing $24.8M
|
|
Refurbish existing older concrete
reservoirs
|
Manager Water and Sewerage
|
Improved water quality and safer working
conditions for maintenance workers.
|
Replacement of internal steel? ladders
with FRP ladders?
|
|
Continue replacement of remaining asbestos
cement pipework in reticulation system
|
Manager Water and Sewerage
|
Amount of asbestos cement pipe removed.
|
AC pipe replaced in Lower Lee Street
|
|
Renewal of fluoridation and chlorination
plants
|
Manager Water and Sewerage
|
Water treatment to required standard.
|
Sodium hypochloride dosing pumps upgraded
with duty/standby system.
Fluoride plant upgraded to latest
technology with subsidy from NSW Health. Plant installed ready for
commissioning.
|
|
Regular maintenance and improvements to
the system
|
Manager Water and Sewerage
|
Meeting maintenance standards.
|
Installation of pressure reduction valves
to reduce leakage and number of breakages.
|
|
Timely responses to emergencies
|
Manager Water and Sewerage
|
Time taken to respond.
|
Staff respond within two (2) hours
|
Strategic
Direction: A Sustainable Water Cycle
11.2 Objective:
Sewerage Services
Ensure the capacity of Nambucca Valley?s sewerage services meet population growth and community expectations for
improved effluent quality
|
Four Year Delivery Objective
|
Operational Plan Actions
|
Lead responsibility
|
Annual Success Measures
|
Achievement
|
|
Provide a water and sewerage supply which
meets Government standards through implementation of the integrated water
cycle management strategy for sewage collection and treatment.
|
Completion of Nambucca Heads Sewerage
Augmentation project.
|
Manager Water and Sewerage
|
Improved quality of treated sewage at
Nambucca Heads.
|
Contract works completed.
Full responsibility for operation and
maintenance of plant now rests with Council.?
|
|
Construction of sewerage pump stations at
South Macksville urban release area.
|
Manager Water and Sewerage
|
Improved sewerage infrastructure.
|
One pump station completed. Second pump
station scheduled to go to tender late 2013
|
|
Ongoing sewage pump replacements and
mains replacement/rehabilitation works.
|
Manager Water and Sewerage
|
Improved sewerage infrastructure.
|
Pumps replaced in Nambucca Pump Station
10 and Macksville PS 12. Ongoing improvements to pumps station lids.
|
|
CCTV investigation of existing sewerage
pipe network.
|
Manager Water and Sewerage
|
Completion of project enables Council to
determine where rehabilitation works are required and to develop works
program.
|
CCTV investigations completed and a works
program is being developed for rectification works.? Cross connections of
stormwater drainage to sewer have been identified for Council to request
remedial action from ratepayers.
|
|
Effective treatment and maintenance of
the system.
|
Manager Water and Sewerage
|
100% compliance with EPA requirements and
licence conditions.
|
Council carries out regular monitoring
program in accordance with EPA requirement. Some non ?conformance at
Bowraville STP and with phosphorous level at Nambucca STP
|
|
Timely response to emergencies.
|
Manager Water and Sewerage
|
Staff arrive within 2 hours.
|
All surcharge incidents are responded to
in a timely manner.
|
?
Ordinary
Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Engineering Services Report
ITEM 11.1?? SF992????????????? 290813??????? Nambucca
Emergency Operations Centre Committee - Minutes - 6 August 2013
AUTHOR/ENQUIRIES:?? Peter
Baynes, Manager Assets ????????
|
Summary:
The minutes of the Nambucca
Emergency Operations Centre Committee meeting held on 6 August 2013 are attached.
|
|
Recommendation:
1??????? That Council receive and note the
minutes of the Nambucca Emergency Operations Centre Committee held on 6
August 2013.
2??????? That Council receive and note that
the work to upgrade the kitchen and to install a windsock is proceeding.
|
OPTIONS:
1??????? Accept
the recommendation.
2??????? Not
accept the recommendation.
DISCUSSION:
The programmed
meeting of the Nambucca Emergency Operations Centre Committee (NEOC) was held
on Tuesday 6 August 2013. There was one agenda item being:
1????????? Update the Asset Management
Plan (AMP)
The Asset
Management Plan (AMP) provides a summary of all known current works identified
for the site.
At the
meeting held on the 19 February 2103 the Committee identified that upgrading
the kitchen be nominated as the top priority with attention being given to
bench tops and cupboards.? The Nambucca Shire Council budget for 2013/14
includes $5,000 for this work. The SES indicated they have sourced quotations
for work that fits within this budget amount.? The committee endorsed
proceeding on the basis of this quotation.
The committee
also noted that installation of a windsock adjacent to the helicopter landing
area is proceeding.? A sock has been sourced and design of a suitable mounting
is underway.
CONSULTATION:
Technical
Officer ? Assets
Manager
Assets
NSW Rural
Fire Service
State
Emergency Services
SUSTAINABILITY
ASSESSMENT:
Environment
There are no
environmental issues as a result of this report.
Social
There are no
social issues as a result of this report.
Economic
There are no
economic issues as a result of this report.
Risk
There are no
risks associated with this report.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
Continuation
of funding for upgrades to the Nambucca Emergency Operations Centre.
Source
of fund and any variance to working funds
??????????? External
funding through grants, SES and NSW RFS
??????????? Council allocation
for capital improvements.
Attachments:
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1View
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20530/2013 - Minutes - Nambucca Emergency Operations
Centre Committee - 6 August 2013
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0 Pages
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??
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Ordinary Council
Meeting - 29 August 2013
Nambucca Emergency
Operations Centre Committee - Minutes - 6 August 2013
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PRESENT
Cr J Ainsworth??????????????????????????????????????????????????????????????????????? Cr
B Morrison
P Baynes (Nambucca Shire Council)?????????????????????????????????????? R
Monk (Nambucca Shire Council)
P Ashcroft (State Emergency
Services)?????????????????????????????????? P Shales (State Emergency Services)
L Ison (NSW Rural Fire Service)???????????????????????????????????????????? P
Hughes
APOLOGIES
Paul Gallagher (Nambucca Shire Council)
CONFIRMATION OF MINUTES
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4/13 RESOLVED:
(Hughes/Morrison)
That the Committee note the
adoption of the Minutes of the Meeting held on the 19 February 2013.
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?
Assistant General Manager Engineering Services Report
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ITEM 5.1???? SF992??????????????? 060813???? Asset
Management Plan Update July 2013
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DISCUSSION:
?????? An allocation of
$5,000 has been made in Council?s Operating Budget for 2013/2014 for
renovations to the kitchen.
?????? Further scoping
information has been provided by RFS confirming their requirements for the
windsock so that Council staff can proceed with a design.
?????? RFS not vacating
premises, downsizing, maintaining service, 50% volunteer/training.
?????? Flat Pack ? $4,500
plus stove plus rangehood
5/13 RESOLVED: (Morrison/Ison)
That the amended Asset
Management Plan (AMP) presented at the meeting on the 6 August 2013 be
received and noted.
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NEXT MEETING DATE
The next meeting will be held in
February 2014 at a date to be advised commencing at 1.30pm.
CLOSURE
There being no further business
the Chairperson then closed the meeting the time being 1.50pm.
John Ainsworth
(CHAIRPERSON)
Ordinary Council Meeting??????????????????????????????????????????????????????????????????????????????????????? 29
August 2013
Assistant
General Manager Engineering Services Report
ITEM 11.2?? SF1676??????????? 290813??????? Road
Rehabilitation - Revised Work Program 2013/2014
AUTHOR/ENQUIRIES:?? Peter
Baynes, Manager Assets ????????
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Summary:
Council?s budget for 2013/14
includes allocations for refurbishment and rehabilitation of urban streets
and sealed rural roads.? The proposed works were subject to review as more
current asset condition data became available.
This report proposes a revised
program of works based on updated asset condition reports.
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Recommendation:
1??????? That Council receive and endorse the proposed revised
work program for road rehabilitation.
2??????? That the revised program be exhibited for a period of 28
days consistent with usual practice for budget documents.
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OPTIONS:
1??????? That Council receive and endorse the
proposed revised work program for road rehabilitation.
2??????? That
Council not endorse the proposed revised work program for road rehabilitation.
DISCUSSION:
Council?s budget for 2013/14
includes allocations for refurbishment and rehabilitation of urban streets and
sealed rural roads.? At the time the draft budget was being complied the
planned works were based on work planned for year 4 of an existing 5 year plan.
Acknowledging that the condition
of the streets and roads would have changed during the life of that plan and
that other remedial work may have altered the priority of these proposed works,
the proposed works were subject to review as more current asset condition data
became available.? (This was noted in the budget documents).
Since the preparation of the
draft budget two road condition surveys have been completed.? Conduct of these
services is by specialist service providers and despite efforts to conduct the
surveys earlier in the year the availability of the service providers meant the
surveys could not be completed prior to exhibition of the budget documents.
On the basis of these surveys and
further review of remedial works carried out on these streets and roads, such as
the recent heavy patching program, some changes to the proposed works program
are proposed.
The following table summarises
the proposed changes:
|
Street / Road
|
Original
Allocation
|
Proposed
Allocation
|
Comments
|
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Newry Street Nambucca Heads
|
50,000
|
0
|
Transfer to Parkes Street
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Ulrich Drive Nambucca Heads
|
90,000
|
90,000
|
Newry Street to car park
|
|
Bellwood Drive Nambucca Heads
|
150,000
|
0
|
Transfer to Seaview, Lower Lee, and Buckman Streets
|
|
Lower Lee Street Nambucca Heads
|
30,000
|
60,000
|
Full length
|
|
Buckman Street Nambucca Heads
|
10,000
|
30,000
|
Full length
|
|
Lower Parkes Street
Nambucca Heads
|
85,000
|
85,000
|
Now subject to Natural Disaster Claim*
|
|
Wallace Street Macksville
|
170,000
|
170,000
|
Upper Warrell Creek Road end
|
|
Various Lanes
|
100,000
|
100,000
|
Provost and Business Lanes
|
|
Parkes Street Nambucca Heads
|
|
51,000
|
Section off Ridge Street
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Seaview Street Nambucca Heads
|
|
99,000
|
Northern end
|
|
Upper Warrell Creek Road
|
300,000
|
350,000
|
Between Yarrawonga Street and Preston Drive
|
|
Albert Drive
|
50,000
|
|
Transfer to Upper Warrell Creek Road
|
|
Deep Creek Road
|
250,000
|
|
Transfer to Valla Road
|
|
Valla Road
|
250,000
|
500,000
|
2 sections
|
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South Arm Road
|
50,000
|
50,000
|
Weekes Bridge approaches.
|
|
*? Natural disaster funding
will be in addition to this amount, but work will need to be done concurrently.
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CONSULTATION:
Assistant
General Manager Engineering Services
Manager Civil
Works
SUSTAINABILITY
ASSESSMENT:
Environment
There are no
environmental impacts resulting from this report.
Social
The proposed
work program will provide improved conditions for the streets proposed to be
included with no negative impact on the streets removed as these have had
recent remedial work carried out.
Economic
There are no
economic impacts resulting from this report.
Risk
There are no
risk issues resulting from this report.
FINANCIAL
IMPLICATIONS:
Direct
and indirect impact on current and future budgets
The proposed
changes to the program have no impact on the current budget.
Source
of fund and any variance to working funds
Existing
General Funds and Roads to Recovery funding.
Service
level changes and resourcing/staff implications
The proposed
changes to the program have no impact on resourcing/staff.? The proposed
changes will improve service levels for the streets proposed to be included with
no negative impact on the streets removed as these have had recent remedial
work carried out.
Attachments:
There are no attachments for this report. ???
