TIME

DESCRIPTION

WHERE

5.30 pm

1.Rachel Hussell Manager Community Relations North Coast  AND Don Page - Essential Energy Design Manager Essential Energy will both be at the meeting

2 Lachlan Ison – North Coast Bushfire Management Committee

Council Chamber

Name of Meeting:

Meeting Date:

Item/Report Number:

Item/Report Title:

I

declare the following interest:

          (name)

Pecuniary – must leave chamber, take no part in discussion and voting.

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

For the reason that

Signed

Date

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

CONFIRMATION OF MINUTES - Ordinary Council Meeting 16 January 2014

29/14 RESOLVED: (Flack/Smyth)

That the minutes of the Ordinary Council Meeting of 16 January 2014 be confirmed subject to the following amendments:

1        Cr Flack - page 13 GM’s report Closed Meeting…..no resolution to go into closed meeting.  Motion was not put so no resolution required.

2        Cr Smyth – Item 4.2 - mover and seconder required, although covered in 11.4 which mentions both items.  Mover and seconder for 11.4 should be noted at 4.2

3        Cr Morrison – Item 9.6 (6.4) page 10, Cr Morrison requested an explanation of meaning of Delegation with the Hon Andrew Stoner MP and was advised that this refers to representation from Council to meet with Mr Stoner.

ITEM 5.1      SF1933              300114      Notice of Motion - Review of Code of Meeting Practice (SF271, SF1031)

30/14 RESOLVED: (Hoban/Morrison)

That Council review its Code of Meeting Practice to provide greater clarification of the term “due notice” in relation to business transacted at Council meetings; the conduct of Public Forums and any other matters that need updating or review.

31/14 Resolved: (Hoban/MacDonald)

That Councillors who have items they wish to be considered in relation to the Code of Meeting Practice bring their comments or suggestions to the General Manager by close of business on Friday 28 February 2014.

32/14 Resolved: (Smyth/Flack)

That the following delegations be heard:

5.2     Notice of Motion - Hyland Park Electricity (SF869)

i)          Mr Robert Baker - objector

ii)         Mr Michael Siford – objector

9.3     Request to Acquire a Small Section of Gordon Park, Nambucca Heads

i)       Mrs Kelli Leckie – applicant

ITEM 5.2      SF1933              300114      Notice of Motion - Hyland Park Electricity (SF869)

Motion:      (Morrison/Ainsworth)

That Council write to Essential Energy advising them that we are a progressive Council who considers that our infrastructure development is of vital importance in attracting new development into the area.  Council requests Essential Energy that they do not defer the upgrading of the Power supply to Hyland Park and that Council further requests priority be given to this power upgrading.

Motion:      (Ainsworth/Finlayson)

That Cr Morrison be provided with an extension of time.

Motion was LOST

Amendment:       (Ainsworth/Morrison)

That this matter be deferred and that Council invite Essential Energy to address Council and Hyland Park residents (and any other stakeholders) in order to clarify the issue.

The amendment was carried and it became the motion and it was:

33/14 Resolved: (Ainsworth/Morrison)

That this matter be deferred and that Council invite Essential Energy to address Council and Hyland Park residents (and any other stakeholders) in order to clarify the issue.

34/14 Resolved: (Hoban/Smyth)

That Councillors with any information, letters or emails in relation to this matter, provide this information to the General Manager so that the information can be recorded on Council’s record system and circulated to all Councillors.

ITEM 5.3      SF1933              300114      Notice of Motion - Request for Leave - Cr Morrison 3 March to 3 April 2014 Inclusive (SF1788)

35/14 RESOLVED: (Morrison/Ainsworth)

That Cr Bob Morrison be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 3 March 2014 to 3 April 2014, inclusive.

ITEM 5.4      SF1933              300114      Notice of Motion - Approval of Small Donations (SF24)

36/14 RESOLVED: (Hoban/MacDonald)

That Council receive a report on possible ways to remedy the bureaucratic time wasting associated with the approval of minor donations.

DELEGATIONS continued

Mrs Leckie addressed Council making the following points:

·               Several issues under Risk not agreed with

·                Advertisement – comment not correct

·                Valuation – impossible to determine cost however, a valuation report has been forwarded to Council

·                Economic consequences – not agreed

·                No mention of landslip liability

ITEM 9.3      SF734                300114      Request to Acquire a Small Section of Gordon Park, Nambucca Heads - Kelli & Clint Leckie

Motion:      (Finlayson/Ainsworth)

1        That the Trust (Council) decides whether or not it wishes to sell approximately 290 square metres of Gordon Park to Mr and Mrs Leckie.

2        That, if Council decides to sell the land, it proceeds with the process set out by the Crown Lands Office in their letter (attached to this report).  Also that if the land is sold it be subject to a covenant restricting the use of the land to retaining wall structures only for the purpose of retaining the adjoining land.

Amendment:       (Flack/Smyth)

That this matter be deferred pending clarification from the  Crown Lands Department as to their awareness of the likelihood that the land will be built upon to gain sunlight access as per the delegation to Council and whether this affects their decision in terms of the Crown Lands’ recommendation.

The amendment was LOST.

FURTHER Amendment:          (Hoban/Finlayson)

          That the Trust (Council) sell approximately 290 square metres of Gordon Park to Mr and Mrs Leckie in accordance with the recommendation from Trade and Investments Crown Lands of 16 January 2014.

2        That Council proceeds with the process set out by the Crown Lands Office in their letter (attached to this report).  Also that if the land is sold it be subject to a covenant restricting the use of the land to retaining wall structures only for the purpose of retaining the adjoining land. And further, that the stabilisation is to occur within two (2) years of the sale.

The amendment was withdrawn.

FURTHER Amendment:          (Hoban/Flack)

That Council defer this matter and advise Trade and Investment Crown Lands until Mr Hurcum and Mr Cameron come to Council and explain the proposal and the implications of their recommendations.

The amendment was carried and it became the motion and it was:

37/14 Resolved: (Hoban/Flack)

That Council defer this matter and advise Trade and Investment Crown Lands that Mr Nessbit Hurcum and Mr Kevin Cameron come to Council and explain the proposal and the implications of their recommendations.

ITEM 9.1      SF894                300114      "Revitalising Local Government" - Final Report of the NSW Independent Local Government Review Panel October 2013

38/14 RESOLVED: (MacDonald/Flack)

That the information concerning the final report of the NSW Independent Local Government Review Panel, “Revitalising Local Government”, be received and that there be a further report to Council on a formal response.

ITEM 9.2      SF1431              300114      Valla Quarry - Environmental Management Audit Report - Period 2 October 2012 to 1 October 2013

39/14 RESOLVED: (Morrison/Finlayson)

That Quarry Solutions be provided with a period of one (1) month to submit a revised Quarry Environmental Management Plan (QEMP) for consideration by Council and the Environmental Protection Authority (EPA).

Note: Cr Flack requested that her vote be recorded against the resolution.

Motion:      (Flack/Smyth)

That the Quarry be fined for breaches, as listed in the Audit Report, for which Council has the capacity to impose fines.

Amendment:       (Finlayson/Morrison)

That consideration of fining for breaches be deferred until after the Quarry has submitted their revised Quarry Environmental Management Plan.

The amendment was carried and it became the motion and it was:

40/14 Resolved: (Finlayson/Morrison)

That consideration of fining for breaches be deferred until after the Quarry has submitted their revised Quarry Environmental Management Plan.

ITEM 9.4      SF1904              300114      Planning Proposal LEP Amendment no. 17 Reclassification of Bowraville Folk Museum

41/14 RESOLVED: (MacDonald/Ballangarry)

1        That Council proceed with the proposed amendment as drafted in this report.

2        That pursuant to Clause 59(1) of the Environmental Planning and Assessment Act 1979 Council request that a draft instrument be prepared by forwarding all relevant information to the Minister and request the plan be made.

3        That those persons/agencies who made submissions be advised of Council's decision.

4        Council formally thank the Bellingen Shire Council General Manager for assistance in facilitating the public hearing.

For the motion                Cr Hoban, Morrison, Ballangarry, Flack, Smyth, Finlayson, Ainsworth and

                                       MacDonald (Total 8)

Against the motion          Nil

ITEM 9.5      SF688                300114      Our Living Coast Program Website and Environmental Levy

42/14 RESOLVED: (Flack/Smyth)

That Council retain its input into the sustainability hub for the Nambucca, Coffs Harbour and Bellingen Region during this current budget period. In preparing the budget for the 2014/15 financial year Council receive details on the program for that period.

ITEM 9.6      SF1920              300114      Minutes of the Access Committee meeting held 3 December 2013

43/14 RESOLVED: (Smyth/Ballangarry)

That the minutes of the Nambucca Shire Council Access Committee meeting held 3 December 2013 be endorsed.

ITEM 9.7      SF251                300114      Outstanding Actions and Reports

44/14 RESOLVED: (Ainsworth/MacDonald)

That the list of outstanding actions and reports be noted and received for information by Council.

ITEM 9.8      SF1947              300114      2013 December - Development Applications Received

45/14 RESOLVED: (Flack/MacDonald)

That the Development Applications and Complying Development Applications received in December 2013 be received for information.

ITEM 9.9      SF1947              300114      Outstanding DA's greater than 12 months, applications where submissions received not determined from 6-17 January 2014

46/14 RESOLVED: (Finlayson/Morrison)

That the applications where submissions have been received be noted and received for information by Council.

ITEM 10.1    SF1875              300114      Investment Report To 31 December 2013

47/14 RESOLVED: (Smyth/Morrison)

That the Accountants’ Report on Investments placed to 31 December 2013 be noted.

ITEM 10.2    SF251                300114      Schedule of Council Public Meetings

48/14 RESOLVED: (Ainsworth/Flack)

That the schedule of dates for public Council meetings be noted and received for information by Council.

ITEM 10.3    SF1031              300114      Adoption Of Draft Policy - Rates Hardship

49/14 RESOLVED: (Ainsworth/MacDonald)

1        That the Draft Policy Rates Hardship be exhibited for 28 days

2        That a further report be prepared for Council Meeting, to be held on 13 March 2014, to consider the adoption of the policy following the expiration date for the receipt of submissions.

ITEM 11.1    SF84                  300114      2014/2015 NSW Rural Fire Services 'BID'

50/14 RESOLVED: (Flack/Ainsworth)

1        That Council endorse OPTION ONE for the Rural Fire Service “BID” for 2014/15 financial year being an amount of $236,711.00, and thank the Rural Fire Service Zone Manager for the Lower North Coast Zone for his concerted effort to endeavour to provide a 2014/15 Rural Fire Service “BID” for the Nambucca Shire Council within the realms of the rate pegging levy

2        That Council write to the Commissioner for the Rural Fire Service and advise that:

a)       Council acknowledge that the Rural Fire Service Zone Manager for the Lower North Coast Zone has endeavoured to provide a 2014/15 Rural Fire Service “BID” for the Nambucca Shire Council, within the realms of the rate pegging levy and trust that the State Government will adhere to the same parameters.

b)       The 2014/15 Rural Fire Service “BID” of $236,711.00 has been endorsed by Council as presented by the Rural Fire Service Zone Manager for the Lower North Coast Zone at Council’s January meeting held on 30 January 2014 and that Council will not endorse any further increases to the draft bid as presented.

3        That Council write to the Minister for Police and Emergency Services and the Deputy Premier, the Hon Andrew Stoner MP, and advise that:

a)       That the Rural Fire Service Zone Manager for the Lower North Coast Zone has endeavoured to provide a Rural Fire Service “BID” for the Nambucca Shire Council within the realms of the rate pegging levy and trust that the State Government will adhere to the same parameters.

b)       The 2014/15 Rural Fire Service “BID” of $236,711.00 has been endorsed by Council as presented by the Rural Fire Service Zone Manager for the Lower North Coast Zone at Council’s January meeting held on 30 January 2014 and that Council will not endorse any further increases to the draft bid as presented.

ITEM 11.2    SF85                  300114      NSW Rural Fire Service Liaison Committee meeting No. 2 – 2013/14

51/14 RESOLVED: (Flack/Smyth)

That Council receive, note the report and endorse the minutes for the Rural Fire Service Liaison Committee Meeting No 2 - 2013/14 held on Thursday 10 December 2013.

ITEM 11.3    SF1676              300114      Capital Works Report - 1 July 2013 - 31 December 2013

52/14 RESOLVED: (MacDonald/Ainsworth)

1        That the Capital Works Report for the period 1 July 2013 to 31 December 2013 be received and noted.

2        That the proposed variations be endorsed and included in the December 2013 budget review.

ITEM 11.4    SF841                300114      Pacific Highway (Nambucca Heads to Urunga) - Assets Handover

53/14 RESOLVED: (Ainsworth/MacDonald)

1        That Council advise Roads and Maritime Services that as Council is unable to maintain and replace the existing infrastructure and cannot afford the maintenance and additional roads and bridges infrastructure it will not accept responsibility for:

a)   The existing Pacific Highway and associated infrastructure, including the Macksville Bridge

b)   The Boggy Creek interchange overbridge, roundabouts and associated infrastructure.

2        That Council advise Roads and Maritime Services that Council will only accept the responsibility of the 6 new proposed local roads created by the Nambucca Heads to Urunga bypass subject to the Roads and Maritime Services providing a 10 year rolling maintenance grant to an agreed value.

3        That Council request Roads and Maritime Services to provide a record of infrastructure of all assets it intends to handover to Council for Council’s consideration prior to any condition assessments or handovers are enacted.

4        That Council liaise with Bellingen Shire Council, local tourism bodies and Macksville, Nambucca and Urunga Chambers of Commerce for consideration of a suitable name for the existing Pacific Highway that will be by-passed when the Warrell Creek to Urunga Upgrade is complete, with examples being: Nambucca–Bellingen Way or Twin Rivers Way.

5        That Council carry the following road naming actions for the 6 proposed local roads;

          Road A                 Name-Boggy Creek Access Road

          Road B                 Name-Boggy Creek Link Road

Road C                 Advise owners of the 3 properties that have access to road C that Council intends to call this road Flame Tree Road as selected from a list of tree species native to the area

Road D (Sth)         Advise owners of properties that have access to road D (south) that Council intends to retain the name Blackbutt Road and that their street numbers will need to be amended to reflect the new start point of the road and the distance to their driveway from this start point.

Road D (Nth)         Advise owners of properties that have access to road D (north) and further residents of Burkes Lane that Council intends to call this new road Burkes Lane for a distance along the new alignment equal to that which has been closed along the old alignment to retain existing property numbers, with remainder of the road connecting Burkes Lane to East West Road approximately 750m long to be called Brush Box Road as selected from a list of tree species native to the area.

Road E               Advise owners of the properties that have access to road E Council intends to call this road Jackwood Road as selected from a list of tree species native to the area.

ITEM 11.5    SF1905              300114      Tender No T221314MNC Supply and Delivery of Bulk Cationic Rapid Setting (CRS) Grade Bitumen Emulsion

54/14 RESOLVED: (Morrison/MacDonald)

1        That Council accept the Tender submitted by Downer EDI Works for the supply and delivery of Bitumen Emulsion as recommended in the confidential report.

2        That Council update the Contract Register.

55/14 Resolved: (Flack/Ainsworth)

That Council note the confidential information in relation to Item 12.1.

ITEM 11.6    T008/2013           300114      T008/2013 South Macksville Sewerage Stage 2 - Construction of New Sewage Pump Station PS16 and Rising Mains RM 16A & B

56/14 RESOLVED: (Ainsworth/MacDonald)

That Council accept the tender submitted by Northpipe Constructions for the construction of South Macksville Sewer Pump Station 16 and Rising Mains 16A and 16B.

57/14 RESOLVED: (Flack/Ainsworth)

That Council note the confidential information in relation to Item 12.2.

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

Council did not go into Closed Meeting.

Summary:

The NSW Legislative Council has established a Select Committee to inquire into Social, Public and Affordable Housing.

NSW faces significant challenges ensuring that people have access to appropriate and affordable housing, nowhere more so than in the Nambucca Valley.

One of the items listed in the Inquiry’s terms of reference is “the role of residential parks”.

The Nambucca Shire has one of the highest proportions of population living in residential parks of anywhere in NSW.  Whilst residential parks provide affordable and for the most part quality housing, they place a significant burden on Council in terms of infrastructure and service provision that is not recoverable because of the rating structure.  One residential park can house hundreds of people who have the same needs for services such as libraries, swimming pools, parks, sporting fields and playgrounds, and the same access to our roads, bridges and footpaths etc as any private home owner.

Altering the rating structure would only mean that park owners would pass on the costs to residents so the parks would no longer be “affordable housing”.  However the proportion of population living in residential parks could and should be considered as a disability factor by the NSW Grants Commission when allocating funds to councils.  This would encourage councils to provide more residential park zonings and ensure the continued, if not increased provision of affordable housing.

The closing date for submissions is Friday 28 February 2014.

Recommendation:

That Council make a brief submission to the NSW Parliamentary Inquiry into Social, Public and Affordable Housing, recommending that the NSW Grants Commission adopt the proportion of people living in residential parks as a disability factor when allocating funding to councils.

Summary:

Mr Jim Martin of 71 Sundowner Road, Bakers Creek, has requested that Council place flood height indicators on the causeway located 100m prior to his property.  Mr Martin advises that in wet weather he is regularly called upon to assist motorists who have “come to grief” trying to cross the flooded causeway.

In recent years there has been an increase in traffic on this road which Mr Martin attributes to a combination of more adventurous Grey Nomads and tourists and the increased use of GPS’s.  Motorists try to circumvent Pacific Highway closures due to floodwater by travelling from the Macleay to Taylors Arm. 

Mr Martin also asked whether the causeway could be named as this would assist in identifying closure of the causeway in times of flood; and emergency services in locating anyone in difficulty.  He suggested the name “Matilda” after his horse.

Recommendation:

1        That Council erect flood height indicators at the causeway located 100m before 71 Sundowner Road, Bakers Creek.

2        That Council receive a brief report on the merit or otherwise of naming the causeway.

Summary:

Council’s community surveys have highlighted the importance to our community of our existing businesses and indicated that business development is an area where the community would like to see greater focus from Council.  (This may be due to a low profile rather than a lack of activity on Council’s part).

Council already allocates economic development funds for marketing and promotion of the valley, but the proposed allocation is to specifically target our existing businesses, celebrate their success and assist in their recognition, growth and development.

Many existing businesses have the available market to expand but lack the expertise to take advantage of their situation.  The funding could be used, for example to hold a business dinner and subsidise the cost of a good guest speaker with expertise in particular areas of business development.  It is very difficult for the owner of a small business to find the time and the money to travel to Sydney to hear such speakers.  Businesses may be able to suggest, through the Economic Directions Committee or the Chambers of Commerce, areas where support and information is needed.

Some years ago Council’s Manger of Business Development organised a workshop in the Council Chambers to provide an explanation of new Workplace Health and Safety legislation and how it affected local businesses.  This was well attended by local businesses and well received.

The funding could also be used for profiling a number of successful businesses at an annual “gala” business dinner or awards night in categories such as export, expansion, new business and innovation.  Money could be used to develop a professional profile of the selected businesses for marketing purposes eg a short DVD which could be used on the presentation night and given to the business for use as a marketing tool afterwards.

If the Nambucca Valley needs to celebrate anything it should be business success and we do have some very successful and entrepreneurial business people.  It would require financial sponsorship ie a budgetary allocation by Council but the publicity and economic development marketing opportunities should make it worthwhile.

Recommendation:

That Council budget an amount of $10,000 specifically for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley, the expenditure of which is to be determined by the General Manager in consultation with the Manager of Business Development.

Summary:

Due to the relocation of the previous MEN’S SHED to Macksville , many of our senior residents who were deprived of such a facility, established their own Men’s Shed in the Nambucca Industrial estate by renting a shed in that area.  The community support including Council in getting that shed equipped and providing funds for the rental over the last few years has been excellent.

Copy of letter from Men’s Shed is attached.

Recommendation:

That Council allot a piece of land of approximately 1,500m² from one of its allotments from the Railway Road, Industrial Area Nambucca for the establishment of a Men's Shed.

1

2744/2014 - Men's Shed for Nambucca Heads - proposed donation of Council land

Ordinary Council Meeting - 13 February 2014

Notice of Motion - Council Land for Men's Shed in Nambucca Heads (SF1479)

Summary:

At Council’s meeting on 30 January 2014 it was resolved:

“That Council defer this matter and advise Trade and Investment Crown Lands that Mr Nessbit Hurcum and Mr Kevin Cameron come to Council and explain the proposal and the implications of their recommendations.”

If the following recommendation does not succeed then what is the use of calling a Senior Office Crown Lands Division in Grafton to come and address Council on this matter relating to their letter of 16 January 2014.

Recommendation:

That Council formally request Mr Clint and Mrs Kelli Leckie to withdraw their letter informing Council that they no longer want to proceed with the purchase of 290 square metres of Gordon Park.

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

Recommendation:

That the list of outstanding actions and reports be noted and received for information by Council.

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

Work to commence in 2014.

OCTOBER 2011

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

Shall be reviewed as part of the 2014-15 budget

MARCH 2013

4

RF284

28/3/13

Council write to the Minister for Transport to expedite the upgrade and replacement of load limited railway bridges (overpasses) on Browns Crossing Road

AGMES

Letter written w/e 5/4/2013

Verbal advice has been provided to Council that a Ministerial request for information was forwarded to the Rail Authority seeking information on the bridges.

Further letter sent 31/7/13

Staff investigating whether letters have been sent.  No evidence letters were sent.  GM sent letter to the Minister, the Hon. Duncan Gay on 10 September 2013.

Staff met with ARTC last week to investigate access along the rail corridor.  No alternative identified. Council can only access its roads and bridges with plant less than 9 tonnes.

Staff are investigating the availability of plant rated under 9 tonne to comply with the bridge load limit to undertake the repairs.

Letter sent to Luke Hartsuyker on 11 November and a reply was received from Mr Hartsuyker advising that he has made representation to the Hon Warren Truss to have the matter expedited, (a copy of the letter was provided to Councillors week ending 6 December)

The GM was contacted by Raphael Miller Freight & Regional Development Transport for NSW seeking further information from Council on the issues expressed in the Council’s letter to Minister Gay and offered to assist Council with establishing a business case for the project and recommend potential options for funding.

Email reply sent to Raphael Miller from GM on Thursday 28/11/12. 

Access approval gained by ARTC through rail corridor bridge abutment repaired 18/12/2013.

APRIL 2013

5

SF601

10/4/13

Council request RMS to urgently prepare for On and Off ramps for the Pacific Highway in the vicinity in North Macksville as to facilitate a discussion

GM

Letter sent to RMS on 12 April 2013

Mayor and Ms Janine Reed attended Community Cabinet meeting in Taree on 20 May 2013 in relation to this.

Meeting with rms 30 May 2013.  Issue discussed.  Rms is preparing a concept with indicative costing and will supply to Council.

Suggested indicative costing is $10M.

Concept plan not received as at 7 August 2013.  Follow up letter sent 2 September 2013.

Further follow up letter sent 8 November 2013.

Meeting with RMS, Mayor & MBD in relation to this on 21 November 2013.

Design has been released with an on/off ramp north of Macksville.  There is no money in the current budget to complete the works.

JULY 2013

6

RF275

25/7/13

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

GM

Letter sent 1 August 2013.

Follow up letter sent 8 November 2013

Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles.  National Parks also looking for rehabilitation of eroding slopes.  RMS advised that Council supports the submission from National Parks.

AUGUST 2013

7

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal (SF629) containing the 6D principles.

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

8

SF1817

29/08/13

Wilson Road from 200m west of Coronation Road to 400m west of Spaldings Road.  Council request the RMS to reconsider the 90kph speed zone.

And Further…..

Council write to the RMS requesting reinstatement of the 60kph zone on Rodeo Drive travelling east from Bowraville after the Valla Road turnoff where the “s” bends are.

AGMES

Manager Technical Services has requested a further review of these sections of the Drive.

No response as at 8/1/14.

Raised with RMS at the Traffic Committee 4 Feb 2014 and RMS advised that the matter will be investigated but is subject to resourcing within the RMS.

SEPTEMBER 2013

9

SF1755

11/09/13

That half yearly progress reports be submitted to Council on the Business Services Unit in February and August.

AGMCS

Report February 2014

10

LF6417

11/09/13

That Council dye test the spring (above 8 Creek Street) which has been identified and inspect the stormwater drainage of those properties identified as possible sources of ground and surface water.

AGMES

Dye test undertaken and no impact on 8 Creek Street identified.  Further investigation for other properties is required.

No further action taken to date due to staff resourcing.

11

SF1690

11/09/13

Council note the required variation to its budget to be reported with its September quarter budget review (Skate Park)

GM

Report in February 2014.

Report with December Budget Review.

12

SF1817

26/09/13

Council write to the NSW Small Business Commissioner and ask her if Council can be included in the forthcoming Pilot Program to encourage Councils to support small business.

GM

The Manager Business Development has contacted the Department of Small Business and registered to be involved in this program.  He has also registered Council as a member of the NSW Business Chamber so as to be eligible to participate in this program.  Council will be contacted early in 2014 regarding its participation in the program.

13

SF844

26/09/13

Council seek a more detailed report on the cost/benefit of the relaxation of the water extraction licence during the initial filling of the dam.

GM

GM has spoken to MWS.  A letter is being sent to the Commissioner for Water requesting the relaxation of flow rules for 12 months to assist with the initial filling of the dam.

Follow up letter sent 22 November 2013.

Advice has now been received (January 2014) from the Office of Water agreeing to the relaxation of flow rules subject to conditions.  Letter circulated to Councillors.

To be discussed at BORS meeting on 5/2/2014

OCTOBER 2013

14

SF1496

31/10/13

That Council note that the Nambucca River, Creeks, Estuary & Coastline Management Committee supports Council in any initiative to close our rivers to commercial fishing or reduce the impact of commercial fishing on our rivers and encourage Council to become fish friendly Council with the aim of protecting fish habitat and encourage sustainable fishing.  That in this respect, Council request the Dept. of Fisheries to write to those people and organisations where it is considered that this motion may have either a positive or negative effect on their business or the Shire if the river was closed and to ask these organisations and people their opinion eg those with fish licences, fish shops and other organisations that provide tourist facilities like caravan parks and our local tourist committee and associations.

GM

Strategic Planner

Grant Nelson wrote to Fisheries on 6/11/13 (28076/2013), no response to date.

Follow-up letter sent 7 February 2014

NOVEMBER 2013

15

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

AGMES

Letter sent to RMS 15 November 2013.

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

16

SF600

13/11/13

That a further report come to Council on the estimated cost of the proposed subdivision of land adjoining the Macksville Sewerage Treatment Plant and the recommended terms of any agreement with Mr Gordon.

GM

Awaiting lodgement of EIS.

17

SF 825

13/11/13

There be an annual report on the disposal of Council owned surplus materials and small equipment; the items disposed of; how they were disposed of; and the prices received.

AGMES

Report to July 2014 Council meeting.

18

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to March 2014 meeting.

19

S92

28/11/13

That Council write to Transport NSW to seek information about the representations made by NSW Trains so that Council may assist them in their lobbying.

GM

Letter sent to Department of Transport Tuesday

3 December 2013.

Response received from Dept of Transport and circulated to Councillors.

DECEMBER 2013

20

DA

2013/92

11/12/13

That Council receive a further report regarding any future sale of the land (proposed HealthOne Facility) to the Mid North Coast Local Health District.

GM

Report to January 2014 meeting

Awaiting valuation of land and outcome of negations on consent conditions.  Deferred to February 2014.

21

DA

2013/092

11/12/13

That Council continue its lobbying for the provision of renal dialysis services for the Nambucca Valley and Council note the assurance given by Mr Dowrick, CEO of the Mid North Coast Health District, that funding is available for the provision of a dialysis service.

GM

Email sent on 9 January 2014 to CEO of Health District seeking advice on the outcome of the current tender.

22

SF1830

11/12/13

Council consider options for upgrading its Pound when it considers its draft budget

GM

Report February/March 2014

23

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

GM

Report February/March 2014

24

SF1830

11/12/13

That an on-line companion animal re-homing scheme via the website, Facebook and the local veterinary clinics start as soon as possible.

GM

Implementation January 2014.

Update as at 6 February 2014 - Ranger and Manager Information Technology refining template for website and newspaper advertising as well as operational arrangements eg, length of time animals are held, whether website is updated daily, animals unsuited to re-homing.  The view of Council’s Ranger is that animals which are deemed unsuited to re-homing should not be part of the re-homing scheme.  These constitute the large majority of animals euthanized at the pound and comprise animals with a vicious nature or with health risks .

25

SF1830

11/12/13

Council contact local media outlets to establish whether as a community service they would be prepared to promote Council’s initiative to save animals from euthanasia and that a media release be issued once the web based animal re-homing scheme is operating.

GM

Implementation January 2014.

Update as at 6 February 2014 – as per comment on item 24.

26

SF1915

11/12/13

Council note that before a determination as to whether the pool inspection program be shortened, a compilation of the pools is required through investigation of aerial photographs and the current pool register and that a further report be provided to Council once staff have completed this investigation.

GM

April 2014

27

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

28

SF1856

11/12/13

Council invite Mr Kent Lee (LLS Chair) to make a presentation on the Local Land Services

GM

Invitation issued 10 January 2013.

29

SF818

11/12/13

(Nambucca District Water Supply – Documentation of Management Plans for Off River Storage licence requirements) – following the receipt of the fee schedule from the Public Works a further report be provided to Council on the engagement of the Public Works for the development of the Management Plans.

AGMES

Due to Christmas closure of Public Works – report to be presented to February 2014 meeting.

30

SF1621

11/12/13

(Nambucca District Water Supply – Off River Storage Adaptive Management Workshop) – that Council be provided with a draft Terms of Reference reflecting the amalgamation of the River Monitoring Committee and the Technical Group with a report to be provided for the 30 January 2014 Council meeting for formal adoption.

AGMES

Report to 30 January 2014.

Due to Christmas closure of Public Works – report to be presented to February 2014 meeting.

31

SF6515

11/12/13

(Macksville Industrial Estate Channel Remediation Works) That Council seek legal advice as to the ownership of the lot containing the drainage channel in the event that Eureka 2 Project 6 Pty Ltd becoming insolvent and the responsibility of liability to rectify the channel.  That following legal advice, Council receive another report to determine whether Council should issue a Notice of Intent to issue an order for the remediation of the drainage channel which shall include the terms of the proposed order to be issued to Eureka 2 Project 6 Pty Ltd a) to provide a firm timeline for the remediation of the blocked & unstable drainage channel b) carry out initial works to improve the integrity & capacity of the existing blocked drain c) carry our works that will provide for a permanent solution to unstable drainage walls and floor to the satisfaction of Council.

AGMES

Report in February 2014

Has not been actioned as yet - Council advised that the company has already been placed into liquidation. Brief being redrafted for the legal advice and report to April Council meeting.

JANUARY 2014

32

SF1933

16/01/14

Council write to RMS again as a matter of urgency requesting they make the left turn lane at Cooper Street and Partridge Street, left turn only.  And further the RMS be requested to investigate the sequencing of traffic lights in Macksville to improve traffic flow.

AGMES

Letter sent to RMS on 20/01/2014

Raised at Traffic Committee meeting on 4/2/14 and RMS have advised Council that line marking will be implemented to delineate traffic flow.

33

SF1933

16/01/14

DA 2013/170 (Boundary adjustment, shed, depot at Valla) be called in for determination by Council and there be a site inspection.

GM

Additional information in relation to the proposed crushing and processing of material is to be submitted by a planning consultant.  At this stage it is unknown when the application will be referred to Council for determination.

34

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

35

DA2012/069

16/01/14

Council seek a delegation with the Hon. Andrew Stoner regarding a reduced speed zone on the Pacific Highway at the Upper Warrell Creek Road intersection.

AGMES

Delegation being organised.

36

SF1947

16/01/14

Investigate the possibility of reporting DA’s lodged in the previous month.

GM

Report in March 2014.

37

SF201

16/01/14

Council consider a monthly sampling program for 12 months from 2 sites – bottom of Sth Arm and North Arm at Broughy’s Bridge and near the old weir when considering the Environmental Levy program so as to establish base line data.

AGMES

Funding for the monthly sampling program should come from the water fund, not the environmental levy.

MWS has been instructed to commence monthly sampling program as suggested. Any variation of cost be reported through quarterly budget review.

38

SF1031

30/01/14

Review Code of Meeting Practice to provide greater clarification of the term “due notice” in relation to business transacted at Council meetings; the conduct of public forums and any other matters that need updating or review.

GM

Report March 2014

39

SF1933

30/01/14

Council receive a report on possible ways to remedy time wasting associated with the approval of minor donations.

GM

Advice sought from DLG.

Report March 2014

40

SF734

30/01/14

Council invite Mr Hurcum & Mr Cameron from Crown Lands to attend Council to explain the proposal to sell a section of Gordon Park and the implications of their recommendations.

GM

Applicants have withdrawn their request to purchase the land.  No further action to be taken.

41

SF894

30/01/14

There be a further report to Council on the final report of the NSW Independent Local Government Review Panel

GM

Report 27 February 2014

42

SF1431

30/01/14

Quarry solutions be provided with 1 month to submit a revised Quarry Environmental Management Plan.  Consideration of fining for breaches be deferred until after revised QEMP is submitted.

GM

Report March 2014

43

SF1031

30/01/14

A further report on the draft Rates Hardship Policy be considered by Council on 13 March 2014 (following the close of the submission period).

AGMCS

Report 13 March 2014

Summary:

Nambucca Valley Landcare has offered to rent the vacant shop at the front of the Bowraville Theatre (previously a hairdresser) for six months rent free and then at $50.00 per week plus GST for the following six months.

Recommendation:

1        That Council offering temporary office accommodation for Nambucca Valley Landcare and Mid North Coast Farm Foresters in the vacant Bowraville Theatre shop rent free for the first six months and then at $50 per week rent plus GST for the following six months including outgoings.

2        There be a review of these leasing terms and payments 3 months before the 12 month anniversary of the lease so that Council may make a decision in relation to entering into a new lease with Landcare or alternatively testing the market before the expiration of the lease and the shop potentially becoming vacant.

3        That Council’s seal be attached to any lease documents as required.

Summary:

The Crown Lands office is requiring Council to account for all income from the use of Crown Land and only apply that income to expenditure on Crown Land for which Council has care, control and management of.  The Crown are withholding the transfer of $33,000 of rental income from the Headland Caravan Park pending the creation of an internally restricted reserve.

Recommendation:

That Council establish an internally restricted reserve to receive all income from the use of Crown Land for which Council has care, control and management of.

Summary:

Recent modelling of rate outcomes has indicated that the revaluation of rateable values in the Shire has had a material impact on the affordability of the proposed increases.

The decrease in valuation in the residential town category is of particular concern as it resulted in 75% of assessments in that category being levied at the minimum rate.  That leaves 25% of assessments in that category to cover the short fall in yield through the ad-valorem component of the levy.  This results in some substantial increases for that minority.   The application of a SRV compounds this result as the minimum rate is only increased at the rate peg amount of 2.3% whereas the increase in total yield is proposed to be 5.3%.

An alternate proposal that spreads the rate increase over three years instead of two is presented for Council’s consideration.

Recommendation:

1        That Council issue a media release advising that in response to the recently issued general revaluation for all properties in the Shire; it is considering a revised Special Rate Variation proposal which would spread the proposed rate increase over three years instead of two years.

2        That the options to be considered by Council at its Special Meeting on 20 February 2014 include spreading the proposed rate increase over three years instead of two years.

2014-15

2015-16

2016-17

Existing proposal put to IPART

2.3% rate Peg + 3% SRV = 5.7%

3% rate peg + 3% SRV = 6%

No application included to vary above rate peg

Additional SRV Income per year (above rate peg)

3% = $272,717

3%= $286,000

Alternate SRV spread over 3 years

2.3% rate Peg + 1.5% SRV = 3.8%

3% rate peg + 2% SRV = 5.0%

3% rate peg + 2.5% SRV = 5.5%

Additional SRV Income

per year

1.5% = $136,359

2.0% = $188,500

2.5%= $247,500

MENZIES NO. 3

             92,000

PETERKINS

           182,000

BROWNS CROSSING NO. 2

           139,000

BAKERS CREEK

           415,000

SINCLAIRS NO. 1

           125,000

TOTAL

           953,000

Total rate values

2010 Values

$1,449,976,224

2013 Values

$1,355,781,969

Net Change

-$    94,194,255

Net change in Residential Town Category

$ -81,652,651

Net change in Residential Village Category

$   -9,189,510

Total change in urban residential

$ -90,842,161

Comparison of 2014-15 levee alternatives for Residential Town Assessments with increases of over $200 per year

Comparing 

Reval + 2.3% rate peg

2.3% rate peg + 1.5% SRV

2.3% rate peg + 3% SRV

Base Date

Base Date

Rate Peg

$ change

SRV

Addition $

SRV

Addition $

Assessment

1/07/2010

1/07/2013

2013-14

2.3%

increase

2.3% +1.5%

increase

2.3% + 3.0%

increase

Number

Valuation

Valuation

Levy

Levy

2014-15

SRV 1.5%

2014-15

SRV 3.0%

11217437

150,000

500,000

724

2,584

1,860

2,660

76

2,729

146

11269468

375,000

540,000

1,729

2,790

1,061

2,872

82

2,947

157

11197166

218,000

330,000

1,005

1,705

700

1,755

50

1,801

96

11197174

213,000

320,000

982

1,653

671

1,702

49

1,747

93

11197158

350,000

420,000

1,614

2,170

556

2,234

64

2,292

122

11166686

300,000

360,000

1,383

1,860

477

1,915

55

1,965

105

11213093

744,000

731,000

3,431

3,777

346

3,888

111

3,990

213

11163337

225,000

277,000

1,037

1,431

394

1,473

42

1,512

81

11180559

231,000

275,000

1,065

1,421

356

1,463

42

1,501

80

11199875

517,000

519,000

2,384

2,682

298

2,761

79

2,833

151

11131209

181,000

225,000

835

1,163

328

1,197

34

1,228

66

11269280

221,500

260,000

1,021

1,343

322

1,383

40

1,419

76

11199841

492,000

490,000

2,269

2,532

263

2,606

74

2,675

143

11199859

492,000

490,000

2,269

2,532

263

2,606

74

2,675

143

11151720

442,000

440,000

2,038

2,273

235

2,340

67

2,402

128

11134948

165,000

197,000

761

1,018

257

1,048

30

1,075

57

11165729

282,000

298,000

1,300

1,540

239

1,585

45

1,627

87

11199833

392,000

390,000

1,808

2,015

208

2,074

59

2,129

114

11173099

336,000

334,000

1,549

1,726

176

1,777

51

1,823

97

11118544

318,000

318,000

1,466

1,643

177

1,691

48

1,736

93

11133984

315,000

315,000

1,452

1,628

175

1,675

48

1,719

92

11130732

309,000

309,000

1,425

1,597

172

1,644

47

1,687

90

11180703

305,000

305,000

1,406

1,576

170

1,622

46

1,665

89

11117027

303,000

303,000

1,397

1,566

168

1,612

46

1,654

88

11145452

315,000

313,000

1,452

1,617

165

1,665

48

1,708

91

11192904

208,000

220,000

959

1,137

178

1,170

33

1,201

64

11202327

339,000

333,000

1,563

1,721

157

1,771

51

1,818

97

11164812

288,000

288,000

1,328

1,488

160

1,532

44

1,572

84

1

2904/2014 - Summary of written submissions

2

2048/2014 - Telephone Submissions

Ordinary Council Meeting - 13 February 2014

Special Rate Variation

Name

Support/

Objection

Submission

#1 Peter Moxon

Gumma

[TRIM 1575/2014]

Part support

Support for temporary variation to cover the bridges, but does not support a permanent rate rise.

Each year should be looked at on its merit and the financial planning based on current issues.

#2 Robert Barron

Scotts Head

[TRIM 1649/2014]

No position indicated

Seeking details on Minimum Rates under the proposed SRV

#3 DM Johnson

Utungun

[TRIM 1796/2014]

Objection

Concerned that rate increase disadvantages Farmland ratepayers. Already pay higher rates than Residential and Business ratepayers but receive none of the services (except roads and bridges). Live on a dirt road that receives little upkeep. Last two years have been impacted by drought, low cattle prices and low returns. Acknowledge that roads and bridges need to be maintained but why pay higher rates for roads and bridges that do not carry the same amount of traffic as the town roads do.

#4 Ann Pevinsky

Valla Beach

[TRIM 1795/2014]

Objection

Object to the rate increase as council has continually increased rates and annual charges over the last couple of years. Costs of living including fuel and grocery prices are increasing. More government grants and expenditure savings are preferred.

#5 Reverend Gillian Jones

Tamworth

[TRIM 1798/2014]

Part support

Owner of property in Nambucca Heads. Support for application, however given instability of the economy, employment and personal incomes in the Nambucca region, it would be desirable to revert back to the rate peg amount in 2016/17. Opposed for the special variation to be permanently incorporated into the general revenue, without a further re-evaluation.

#6 WF & JM Rowsell

Warrell Creek

[TRIM 1804/2014]

Support

Support application as roads and bridges are no good to anybody in their current condition.

#7 Ray & Sue Nash

Macksville

[TRIM 1808/2014]

Objection

Own several properties. Low wage earner, cattle prices are not good, experienced driest year ever and council wants more money.

#8 Gary Dallwitz

Way Way

[TRIM 1846/2014]

Objection

Self-funded retirees living on a semi-rural property. The only personal service received is garbage collection. Also Cookies Lane residents totally ignored at last bulk clean-up. Private enterprise has to do things smarter to reduce costs and remain competitive but Council just continues their inefficient practices and expect ratepayers to foot the bill.

#9 AJ Vine

Warrell Creek

[TRIM 1848/2014]

Support

Support proposal as it is extremely important to maintain the infrastructure if the area is to thrive and prosper. Rises should have been greater, even taking into account the impact on low income families and individuals. For Nambucca Valley to become a “to live” and “to do business” place its needs to be functional and affordable, and that can only come about by good infrastructure and sound financial management.

#10 Wendy Ritchie

Nambucca Heads

[TRIM 1850/2014]

Support

Support rate increase in order to better maintain the roads and bridges in the shire.

#11 Rhonda Davies

Valla

[TRIM 1852/2014]

Objection

Cannot support the rate increase because of amount of money being spent on Valla Road. Raises a number of issues relating to the quarry operations. Aware of hard times faced by farmers.

#12 S & A Wallwork

Valla Beach

[TRIM 1869/2014]

Objection

Critical of the manner in which council administers, communicates and attempts to address or action issues. The approach to repairing roads demonstrates poor quality workmanship. Maintenance to pathways, parks and reserves around North Valla Beach is nil. The bottom of Gregory street is a disgrace. A hand rail to provide disabled access to North Valla Beach still hasn’t been addressed. As a ratepayer I am getting the minimum value for money. The amount of roads and bridges is irrelevant. Council needs to present a more positive approach towards better governance and administration of budgets.

#13 Brian Barber

Nambucca Heads

[TRIM 1877/2014]

Objection

Council lost $24M in a share market slump a few years ago and it was a bad management decision to let that happen. Programming of works has been of a low standard. Think council is overstaffed. Why hasn’t the bridges been budgeted for over the years? The solution is good planning and costing and not let the council get ripped off by contractors.

#14 Rob & Lyn Fletcher

Scotts Head

[TRIM 1880/2014]

Objection

Do not support a rate increase of this magnitude. Cannot justify current rate bill for the services provided. Suggest do it right and do it once, have a maintenance program, reduce the number of councillors, consider amalgamation and shut some facilities. Pay 3 times the rates compared to a residence in the eastern suburbs of Sydney.

#15 Sandra & Charles Vella

Burrapine

[TRIM 1884/2014]

Objection

Only service received is a grading of the road approximately twice a year. Rates primarily fund town roads. Why has the wash way on Taylors Arm Road not been fixed? Increase is hard to justify on the basis that rates are already indexed and we don’t seem to see much for it.

#16 Graeme Schmidt

Utungun

[TRIM 1887/2014]

Support

Support the proposed rate increase to improve the roads and bridges.

#17 Ian & Lesley Taylor

Macksville

[TRIM 1886/2014]

Support

Support the proposed rate increase as the essential work needs to continue and taxpayers ought to contribute. Have lived in Macksville for 2 years and consider that town is clean and cared for and prepared to pay more in order to maintain the high standard.

#18 Sandy Saunders

Hyland Park

[TRIM 1890/2014]

Support

Support the proposed 2 year plan on the condition that the extra money is directed solely to the works identified. The upgrade of Hyland Park Road has vastly improved the life style and safety of residents. Disappointed at the Essential Power deferral of an alternative electricity supply to Hyland Park.

#19 Carole Parberry

Lake Macquarie

[TRIM 1898/2014]

Objection

Rates in Lake Macquarie (10 ha property) and Coogee are less than holiday house at Scotts Head. This would suggest that Council has a management and planning problems. Construction of beach accesses at Scotts Head and works on the adjoining property were shoddy. Reduction in waste would eliminate the need for the large rate rise.

#20 Leo & Pam Debattista

Newee Creek

[TRIM 1908/2014]

Support

Support the rate increase for the 2014/15 and 2015/16 years. The roads require continued maintenance and are essential to safe travelling around the Valley. Good long term investment.

#21 Margy Hewetson

Gumma

[TRIM 1911/2014]

No position indicated

Would like to know how the work priorities are decided on and how ratepayers will be informed of the program expenditures.

#22 Brenda Santi

Talarm

[TRIM 1921/2014]

Support

Expected a simple questionnaire to complete as did not want to complete formal submission. Support the rate rise to maintain the roads and bridges.

#23 Joan Rossington

South Arm

[TRIM 1923/2014]

Objection

Objects to the proposal. Council should not have been granted the previous rate variation due to unsubstantiated information being included in the submission. Average Farmland rates are significant and the economic outlook for farmers is worsening. Ratepayers should receive a copy of the submission in order to assess the information provided by council.

#24 Howard Penn

Nambucca Heads

[TRIM 1924/2014]

Support

Support the variation.

#25 Dennis & Natascha Rutherford

Eungai Creek

[TRIM 1925/2014]

Objection

Object to the increase. As self-funded retirees the costs of living are a burden. Primary production is difficult at present. Urge council to be more lenient towards primary producers and businesses and to continue with the cost cutting strategy.

#26 Gina Bennett

Nambucca Heads

[TRIM 1926/2014]

Objection

Opposed to any further rate increase as currently struggling with current costs of living.

#27 Christine Johnson & Steve Saill

Nambucca Heads

[TRIM 1929/2014]

No position indicated

Local roads and bridges are not the only things that need upgrading. The poor appearance and lack of civic pride in the Nambucca Heads town centre is of concern. Retailers and café owners are reluctant to invest in the area because the street does not entice pedestrian traffic. Numerous improvement suggestions provided. Does council have plans to improve the town centre?

#28 Margaret & John Tait

Nambucca Heads

[TRIM 1932/2014]

Support

Support the proposed special rate variation as ratepayers have paid insufficient rates to maintain structures built many years ago.

#29 Kim Perry

Scotts Head

[TRIM 1952/2014]

Objection

Object to proposal. Low income earner and Nambucca Valley wages are the lowest in the state. Struggling with cost of living pressures. Scotts Head Road is unsafe due to the potholes.

#30 Chantelle & Warick Wheeler

Bowraville

[TRIM 1957/2014]

Objection

Object to the proposal as they do not use the bridges. Extra rates are not affordable.

#31 K Summerfield

Macksville

[TRIM 1984/2014]

Objection

Object to the proposed rate increase.

#32 Annie Higginson

Viewmont

[TRIM 1994/2014]

No position indicated

Dirt roads are dangerous and create ongoing dust problems. Seeking information on funding and reasons for road works on Valla Road. Also seeking evidence on the process for prioritising this particular work.

#33 P & S Rudolph

Scotts Head

[TRIM 2056/2014 & 2327/2014]

Objection

Pay significant rates and have been waiting for road works on the neglected Scotts Head Road. Seeking project details of bridge works and asking why a permanent increase in rates. No budget allocated for reseal of Scotts Head Road and replacement of asbestos water main pipes and coastal erosion infrastructure works not yet addressed. Also suggest that rate calculations for road works be user pay or a flat rates the same as water rates. Lobbying Scotts Head ratepayers to boycott and fund a legal challenge to the rate hike. It appears that the tax is representative of poorly prioritised spending and a thinly disguised rate increase for general revenue. Increase represents lousy value for Scotts Head rate payers.

#34 John Hangalong

Location unknown

[TRIM 2062/2014]

Objection

Not recorded as a council ratepayer. There is a lot of unnecessary expense and rip-offs going on. Stop these practices and might just have the money for the roads and other services.

#35 Lew & Helen Louden

Nambucca Heads

[TRIM 2066/2014]

Support

Support the proposed rate increase as they understand the infrastructure pressures on council. If council is able to attend to the pressing bridge maintenance issues then in time resources and energy will be able to focus on other issues.

#36 Peter Kent

Nambucca Heads

[TRIM 2138/2014]

Objection

Object to the proposed special rate rise due to financial burden of costs of living and being a pensioner.

#37 Erik & Birgit von Forell

Eungai Rail

[TRIM 2193/2014]

Objection

Object to the proposal. Based on key Census Data council is on a path of unsustainable development. In 15 years the median age will reach disastrous proportions and the council’s income will be dominated by retired ratepayer contributions. Rate increases on the backdrop of low average income will not address the fundamental long term issues. Expenditure reductions are not enough to overcome the required investment in infrastructure maintenance and renewal. Changes needed are increase in ratepayers, more opportunity to subdivide small farms, enlarge the council area through amalgamation.

#38 Melina Murphy

Eungai Creek

[TRIM 2195/2014]

Objection

Asking that farmland rates not be increased as the costs of running a farm is like a big hole.

#39 Diane Newbury

Yarranbella

[TRIM 2196/2014]

Support

Agree in principle but struggling to live. Farming is a very hand to mouth existence. Save council money by undertaking roadside weed management, control of riverbank erosion and collection of road litter.

#40 Donna & Terry Ryan

Macksville

[TRIM 2197/2014]

Objection

Instead of building the dam use some of the $50M on the roads. 

#41 D McIntyre

Valla Beach

[TRIM 2232/2014]

Objection

Object to rate increase. Rate should be the same for all rate categories and low income earners.

#42 Barry Hussell

Nambucca Heads

[TRIM 2233/2014]

Support

No objection to the proposed rate rise provided ratepayers get something back and the money is not wasted on silly things like the cycle path south of the Plaza. Alexandra Drive is one of the worst roads in the shire and needs urgent attention. Cannot understand why Seaview Street has been resurfaced leaving Alexandra Drive in limbo.

#43 Colin Edmonds

Nambucca Heads

[TRIM 2262/2014]

Objection

Oppose the proposal on the basis that the median weekly income is significantly below the national average, the variation should not be permanent, other services need to be reduced or deleted, rate pegging is an indication of affordability and further pressure should be applied on Federal and State governments for special grants to replace the bridges.

#44 Roger & Kerry Turner

Nambucca Heads

[TRIM 2264/2014]

Objection

Object to proposal. Business operators are faced with such situations every day. You have to decide to trim services or make the services more efficient and effective.

#45 David Sanday

Nambucca Heads

[TRIM 2269/2014]

No position indicated

Council should publish a list of the roads and bridges complete with priorities, costings, timelines and justifications, on the website. The roads and bridges to be repaired should only be those of high usage by the majority of the community.

Other comments were provided in regard to anti-social behaviour in Nambucca and the desire for some of the proposed rate variation to be used on measures to combat this issue.

#46 Karin Croghan

Gumma

[TRIM 2274/2014]

Support in part

Do not object “per se” to the proposal but wish to protest the gross inequity of the proposal which places a significantly increased financial burden on a relatively small proportion of ratepayers. Times have been difficult for farmers and the rate increase creates further financial stress due to tight budgets. The whole of the proposed rate variation outside any assumed rate peg will be sourced from 41% of ratepayers as 59% are on the minimum rate and the largest increase is on the farmland rate.

Infrastructure expenditure is required across the whole council area and is for the benefit of all the community. Any costs should therefore be shared equally by all ratepayers. As a matter of interest what would be each ratepayer’s share of the $580,000.

#47 PM & AM Turnbull

Point Clare

[TRIM 2277/2014]

Support

Owner of Bowraville property. Support the proposed rate increase. Also appreciate that council is also restricted by the 59% of all rate assessments being at the minimum rate. Questioned if council is reimbursed by the State government in respect of these reduced rate assessments and are the works subject to competitive sub contract tendering to ensure the maximum utilisation of rates revenue?

#48 Marjory & Mervyn Ellison

Nambucca Heads

[TRIM 2326/2014]

Support

Support the proposed SRV.

#49 Kenneth Watson

Newcastle

[TRIM 2329/2014]

Objection

Landowner in Scotts Head. Aware of council positions generally across NSW, general condition of regional roads and bridges and NSW Government’s being less helpful with additional funding opportunities. Council proposal is an outrage as funding for civil works must be funded from general council budgeting first and assisted through special grants. These works are the bottom platform and must be provided before any environmental or administrative extensions. Other areas can be trimmed or dispensed with as unaffordable during tighter fiscal times. Council much better served by decreasing expenditure and shrinking departments and programs.

#50 Sue Smoothy

Bowraville

[TRIM 2331/2014]

Support

Agree with the proposed variation based on understanding of importance of maintaining infrastructure and the difficulty of obtaining sufficient funding.

Considering the fact that there will be more roads in the future to maintain, once the Pacific Highway bypass is complete, now is the perfect time to get our current assets up to the best condition we can.

#51 Marie Biggart

Valla Beach

[TRIM 2332/2014]

Support

The completion of the Pacific Highway is important and provided the rate increase can and will assist in this matter I am prepared to offer my support.

#52 Dorothy Laverty

Taylors Arm

[TRIM 2334/2014]

No position indicated

Seeking details of specific rate increase.

#53 T & J Nelson

Valla

[TRIM 2400/2014]

Objection

As concerned rural Farmland ratepayer object to proposed rate increase. Community survey stated that ratepayers were prepared to pay an extra $98 not $299. Farmers are experiencing increased transport costs and cattle prices are lower than 10 years ago. Also have to maintain council owned access road off East West Road.

#54 Noel Milson

Nambucca Heads

[TRIM 2500/2014]

No position indicated

Understand that the past few years have done a lot of damage to local roads and bridges. Also know how hard it is to meet all the increases in the cost of living. Have a small investment home which means a double rate hit.

#55 Richard B Wright, Valla Beach

[TRIM 2615/2014]

Objection

Objects to waste associated with a patch repair undertaken in Gregory Street, Valla Beach.  Drain under property needs attention.

#56 Keith & Lynne Jervis, Burrapine

[TRIM 2621/2014]

Objection

Pension increases limited to the CPI and so should Council rate increases.  Council needs to budget within its means and concentrate on traditional basic services.

#57 Raewyn Macky, Yaranbella

[TRIM 2629/2014]

Support

Wants money spent wisely.  Queries the money which has been spent on the traffic lights at Congarinni.

#58 Mike Gray, Valla

[TRIM 2676/2014]

Objection

Rates on our farm have increased more than 20% in the last 2 years.  Increases make farming unviable.  Suggests Council should increase efficiency and ensure value for money to achieve a balanced budget.

#59 Gregory & Gai Weaver, Allgomera

[TRIM 2781/2014]

Objection

As farmers they are against any additional rate increases.  Live on a dirt road and the level of maintenance is of a very poor standard.  Do not receive value for money.

#60  Stuart Field

[TRIM 2914/2014]

Objection

Senior staff not helpful in promoting development.  Lost employment opportunities.  Amalgamation may be better.  Work in Nambucca Heads not proportionate to rates collected.

#61  Cath Walsh

[TRIM 30028/2013]

Objection

Already too difficult to keep up with the cost of living.  There must be other ways for council to reduce their costs; sale of assets, close one of the libraries, reduce staff numbers.

#62  Brendan Coyne

[TRIM 30030/2013]

Objection

Vast majority of ratepayers can’t afford ever increasing council rates.  Council should make hard decisions to cut expenditure.  Two libraries is an extravagance.

#63  Jeff & Lynne Mott

[TRIM 2818/2014]

Support

Believe it is time something is done in relation to the state of roads and bridges.

#64  Ian & Bobbie Taylor

[TRIM 30443/2013]

Objection

Can’t afford constant rate increases.  Rely on farm income and constant price increases cause hardship.

#65  M Hewetson

[TRIM 1964/2014]

No position indicated

Seeks advice on how Council will decide on priorities for road and bridge works; would Council commit to spending all new money on roads and bridges; asks how ratepayers will know if money was spent on roads and bridges.

Ordinary Council Meeting - 13 February 2014

Special Rate Variation

Name & Address

For/Against

Comments

1

Barbara Williams – Nambucca Heads

For

Supports a rate increase for the repair of roads & bridges.  Believes the Council is doing a great job.  Is prepared to pay as she believes the increase is necessary.

2

Monica Delamare – Macksville

Against

Queries why all the timber bridges have to be kept and maintained.  Queries whether the users of the timber bridges could pay for them.  Doesn’t believe there are enough footpaths in Macksville.  Believes one side of Wallace Street should have a continuous footpath.

3

Hayley Bradley – Warrell Creek

Against

Owns vacant land in Warrell Creek.  Does not get anything for the rates which are paid.  Also objects to the tip availability charge.

4

Kathleen Fanning – Newee Creek

Against

Council should receive more money from the State and Federal Governments.  Does not have a high income and rates are a lot of money.

5

Arvai Cordingley – Allgomera

Against

Believes farmland rate is already too high.  Believes it would be unfair to increase those rates further.

6

Charles Hamilton – Nambucca Heads

Neither for or against

Believes the State Government should provide more funds to Council.

7

Steve Hayes – Missabotti

Against

The proposal is too expensive.  Does not have any suggestions as to how Council can increase its revenue.

8

John Christopher – Macksville

Against

Believes the Council should be building bridges in concrete, not timber, as concrete bridges will last 3 times longer.

9

Peter Bray – Macksville

For

Supports a rate increase as being required.

10

Marjorie Wade – Nambucca Heads

For

Believes the Council needs the additional funds.

11

Faye & Graeme Whan – Newee Creek

Against

Faye & Graeme live on an unsealed section of Newee Creek Road.  They have been writing to Council for 30 years to get the road sealed without success.  Their major concern is dust.  They may be prepared to reconsider their position if the Council undertook to seal the road in front of their property.

12

Hani Soliman – Valla Beach Road

Against

Believes that the people who use the rural roads and bridges, and not the community generally, should pay for them.  Also believes that the repair and maintenance of roads and bridges should be undertaken earlier before the asset is worn out.  This would reduce costs.

13

Allan Keens – Bowraville

For

Believes that the Council needs the funds to undertake works.

14

Barbara Hill - Nambucca Heads

Against

Pays over $1,600 per annum in rates.  The land value of the property has decreased by $21,000.  Believes the proposed increase is too large.

15

Keith McKay – Scotts Head

For

Believes the Council needs the funds to undertake works.

16

Mark Versace – Scotts Head

Against

Opposed to the increase because it is unaffordable.

17

Graeme Moxall – Newee Creek

Against

Lives on 25 acres.  Has 4 cows.  Is against the proposed rate increase but would accept rates being increased by the rate peg.  In 25 years of paying rates, has only ever asked for Gordons Knob road to be graded once a year.

18

Anonymous – Nambucca Heads

Against

There are too many people working for the Council who produce services and things that nobody wants, eg, the cycleway at Bellwood, beach walkways, the pedestrian bridge over Newee Creek.  Also the Council staff are always driving around in brand new trucks.  Also doing work that is not required, eg traffic control for replacing pipes, pressure cleaning boat ramps.  Council staff take extended lunches.  Residents are already paying too much for the services they get.

19

David Healy – Hyland Park

Against

Is involved with a neighbourhood association which he believes the Council should never have approved.  The association has a sinking fund to undertake maintenance on an internal road, a sewerage pumping station as well as insurance.  They pay $420 per year into the sinking fund.  His argument is that he has to pay additional costs which would normally be part of the rates funded services provided by Council.