NAMBUCCA

SHIRE COUNCIL

 


Ordinary Council Meeting

AGENDA ITEMS

15 May 2014

 

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

 

Our Vision

Nambucca Valley ~ Living at its best.

 

Our  Mission Statement

 

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

 

Our Values in Delivery

·                Effective leadership

·                Strategic direction

·                Sustainability of infrastructure and assets

·                Community involvement and enhancement through partnerships with Council

·                Enhancement and protection of the environment

·                Maximising business and employment opportunities through promotion of economic development

·                Addressing social and cultural needs of the community through partnerships and provision of facilities and services

·                Actively pursuing resource sharing opportunities

 

Council Meetings:  Overview and Proceedings

 

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting.  Both meetings commence at 5.30 pm.  Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

 

How can a Member of the Public Speak at a Council Meeting?

 

1        Addressing Council with regard to an item on the meeting agenda:

 

Members of the public are welcome to attend meetings and address the Council.  Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day.  The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda.  Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item. 

 

2        Public forum address regarding matters not on the meeting agenda:

 

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

 

Speakers should address issues and refrain from making personal attacks or derogatory remarks.  You must treat others with respect at all times.

 

Meeting Agenda

 

These are available Council’s website: www.nambucca.nsw.gov.au


 

NAMBUCCA SHIRE COUNCIL

 

Ordinary Council Meeting - 15 May 2014

 

Acknowledgement of Country            (Mayor)

 

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land.  I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

 

AGENDA                                                                                                   Page

 

1        APOLOGIES

2        PRAYER

3        DISCLOSURE OF INTEREST

4        CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 24 April 2014...................................................................................... 6

5        NOTICES OF MOTION

5.1     Notice of Motion - Request for Leave - Cr Bob Morrison - 29 May 2014 (SF1788)............... 19

5.2     Notice of Motion - Support for Flying Fox Petition (SF430)............................................... 20  

6        PUBLIC FORUM

7        ASKING OF QUESTIONS WITH NOTICE   

8        QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9        General Manager Report

9.1     Outstanding Actions and Reports.................................................................................... 52

9.2     Nambucca River - Commercial Fishing............................................................................. 59

9.3     Community Forum on Reducing Crime............................................................................. 64

9.4     North Coast Local Land Services..................................................................................... 68

9.5     Planning Proposal LEP amendment no. 18 Reclassification of multiple land parcels relating to Council infrastructure and services.............................................................................................. 71

9.6     Outstanding DA's greater than 12 months, applications where submissions received not determined from 14 April - 8 May 2014.............................................................................................. 91

9.7     2014 April - Development and Complying Development Applications Received................. 98

9.8     Construction and Complying Development Certificates Approved April 2014................... 100

9.9     Council Ranger's Report April 2014................................................................................ 104

10      Assistant General Manager Corporate Services Report

10.1   Investment Report To 30 April 2014................................................................................ 107

10.2   Donations Program (Section 356) 2014/2015 - Recommendation of successful applicants 112

10.3   Schedule of Council Public Meetings............................................................................. 115

11      Assistant General Manager Engineering Services Report

11.1   Professional Lifeguard Services Report for the contract period 2013/2014 ...................... 117

11.2   Capital Works Report - 1 July 2013 - 31 March 2014........................................................ 155

11.3   Quotation Accepted for the Supply and Installation of  Cycleway Bridge - Nambucca Heads to Kingsworth Estate......................................................................................................... 165

11.4   Waste Management Quarterly Report January - March 2014............................................. 167

11.5   Options Workshop for the Investigation and Design Landslip Stabilisation - Riverside Drive Nambucca Heads ......................................................................................................................... 172

11.6   Release of Caveat 1.804028 held by Nambucca Shire Council over Lot 10 in DP 809906 following registration of transfer granting Right of Carriageway to Lot 7 in DP 809906.................... 177

11.7   Quotation - Garbage Compactor Truck........................................................................... 184    


 

12      General Manager's Summary of Items to be Discussed in Closed Meeting

12.1   Quotations Garbage Compactor Truck (Confidential)

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

  

            a      Questions raised by Councillors at 8 above

 

       i         MOTION TO CLOSE THE MEETING

       ii        PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

     TO CLOSE

       iii       CONSIDERATION OF PUBLIC REPRESENTATIONS

                   iv       DEAL WITH MOTION TO CLOSE THE MEETING

13      MEETING CLOSED TO THE PUBLIC

14      REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

 

 

 

 

 

 


NAMBUCCA SHIRE COUNCIL

 

 

DISCLOSURE OF INTEREST AT MEETINGS

 

 

Name of Meeting:

 

Meeting Date:

 

Item/Report Number:

 

Item/Report Title:

 

 

 

I

 

declare the following interest:

          (name)

 

 

 

 

Pecuniary – must leave chamber, take no part in discussion and voting.

 

 

 

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

 

 

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

 

For the reason that

 

 

 

 

 

 

Signed

 

Date

 

 

 

 

 

Council’s Email Address – council@nambucca.nsw.gov.au

 

Council’s Facsimile Number – (02) 6568 2201

 

(Instructions and definitions are provided on the next page).

 


Definitions

 

(Local Government Act and Code of Conduct)

 

 

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

 

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

 

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

 

 

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

 

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict.  The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with.  You must deal with a non-pecuniary conflict of interest in at least one of these ways.

 

·         It may be appropriate that no action is taken where the potential for conflict is minimal.  However, council officials should consider providing an explanation of why they consider a conflict does not exist.

·         Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa).  Care needs to be taken when exercising this option.

·         Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

·         Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

 


NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 24 April 2014

The following document is the minutes of the Ordinary Council meeting held on 24 April 2014.  These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 15 May 2014 and therefore subject to change.  Please refer to the minutes of 15 May 2014 for confirmation.

 

 

PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Paula Flack

Cr Kim MacDonald

Cr Bob Morrison

Cr Anne Smyth

Cr Elaine South

 

 

ALSO PRESENT

 

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Lorraine Hemsworth (Minute Secretary)

 

 

PRAYER

 

Captain Steve Dorman, Salvation Army, offered a prayer on behalf of the Nambucca Minister's Association.

 

 

DISCLOSURE OF INTEREST

 

Councillor A Smyth declared a non-pecuniary – less significant conflict of interest in Item 9.5 under the Local Government Act as she is a member of the Gordon Park Rainforest Walks Committee.  Cr Smyth remained in the meeting for this item.

 

Councillor R Hoban declared a non-pecuniary - significant conflict of interest in Item 9.6 Valla Quarry - Addendum to Quarry Environmental Management Plan under the Local Government Act as Cr Hoban was involved in negotiating conditions of consent for this development prior to becoming a Councillor.  Cr Hoban left the meeting for this item.

 

Councillor J Ainsworth declared a non-pecuniary – less significant conflict of interest in Item 9.6 Valla Quarry - Addendum to Quarry Environmental Management Plan under the Local Government Act as a Son-In-Law of a distant relative makes the occasional and irregular collection of material from the Quarry on behalf of local Trade persons.  Cr Ainsworth remained in the meeting for this item.

 

Councillor K MacDonald declared a non-pecuniary – significant conflict of interest in Item 9.7 DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP 1031509 – 125 Ocean View Drive, Valla Beach under the Local Government Act as she did not feel it appropriate to vote given that she was unable to attend the onsite inspection.  Cr MacDonald left the meeting for this item.

 

Councillor K MacDonald declared a non-pecuniary – significant conflict of interest in Item 12.1 under the Local Government Act as she did not feel it appropriate to vote given that she was unable to attend the onsite inspection.  Cr MacDonald left the meeting for this item.

 

Councillor K MacDonald declared a pecuniary interest in Item 11.2 Nambucca District Water Supply Steering Committee Meeting 2 April 2014 - under the Local Government Act as it has direct reference to Haslin who her employer is a supplier of fuel to.  Cr MacDonald left the meeting for this item.

 


 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 10 April 2014

 

211/14 RESOLVED:        (Smyth/Flack)

 

That the minutes of the Ordinary Council Meeting of 10 April 2014 be confirmed.

 

 

 

NOTICE OF MOTION - CR Smyth

 

ITEM 5.1      SF1933              240414      Notice of Motion - Request for Leave - Cr Anne Smyth - 25 April to 14 May 2014 (SF1228)

212/14 RESOLVED:        (Smyth/Flack)

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 25 April to 14 May 2014 inclusive.

 

 

 

 

DELEGATIONS

 

Resolved:          (MacDonald/South)

 

That the following Public Forums and Delegations be heard:

 

Public Forum:

i)        Mrs Janine Reed for Committee of Management on behalf of Update on Utungun Community Centre

ii)       Mr Neville and Mrs Maureen Ward - Maras Creek Road (Dairy)

iii)      Mr Doug Urquhart - Road side slashing & Active Tree Service

 

Delegations:

ITEM 9.6      DA2001/096 240414         Modification of Consent - Valla Quarry - DA 2001/096

 

i)        Ms Susan Jenvey - Objector

ii)       Dr Peter Sobey - Objector

iii)      Clayton Hill on behalf of Valla Quarry

 

ITEM 11.1    SF86  240414         Reallocation of Nambucca SES 4WD vehicle to the Nambucca District Volunteer Rescue Association (NDVRA) Rescue Squad

 

i)           Christopher Pearson on behalf of Nambucca District VRA

 

 

Mrs Janine Reed addressed Council making the following points:

·                Thanked Council for holding the Council meeting at Utungun. 

·                Utungun means “place of many frogs”

·                Thanked Pioneers and volunteers who support the hall

·                Photos around of the Hall of those who served our Nation and depicting the History of the area

·                Home of Nambucca Valley Entertainers

·                Great plans for future – hall not adequate and need to extend hall and put a shelter to one side

·                100th anniversary – October Long weekend

·                Provided News letter

 

 

Mr Neville and Mrs Maureen Ward addressed Council making the following points:

·                Letter previously sent to Council regarding dairy – lots of bus and trucks turning around at Dairy’s driveway

·                Watch school bus doing 3 point turnaround

·                Workplace safety for buses

·                Keep drainage

·                Dust flowing into dairy – extend bitumen to turnaround area to help alleviate the situation

 

Assistant General Manager advised that he will schedule an inspection and report to Council.

 

 

Mr Doug Urquhart addressed Council making the following points:

·                Thanked Council for coming and provided a welcome from community

·                Roadside slashing – approximately 1 metre wide on roadsides - who looks after unslashed area to properties? Do we slash ourselves – it is a mess as it is a fire risk

·                Rubbish left on side of road by Active Tree Services – side of road going to Boat Harbour Bridge – trees left on roadside – again fire risk

·                Traffic lights on Taylors Arm road that have been there for approximately 2 years.  Very expensive for that period.

·                Look at removing lights and put in “Give Way” signs

 

Mayor responded regarding slashing as per Council Policy and Active Tree Services being a change in Policy by Essential Energy.  The RMS pays for the traffic lights

 

Assistant General Manager – Engineering Services stated that the final design for the repair of the road had been completed and will go to Tender within next two weeks. 

 

Slashing – Council changed policy some time ago to do one width cut.  Slash yourself – no compensation back from Council however you must get it noted on your insurance that you are doing work to maintain own entrance.

 

Active Trees Service – Essential Energy changed policy to trim trees and Council to collect rubbish.  No indication to Council and landowners apparently.  Cost shifting to landowners and Council.

 

Savings made on mowing passed on to improved road maintenance.

 

Mavis Ward addressed Council making the following points:

·                Condition of Taylors Arm Road and safety from Utungun to Macksville

·                3 School busses travel twice a day

·                Bus could easily end up in river - main area around the cutting at Red Bank - barricade put up at least 15 yrs ago.  Asked that a secure barricade be put up.

 

Mavis Ward read a letter on behalf of John Cumberland (letter tabled)

·                Maras creek road is unsealed from Wards Dairy to forest

·                Road has degraded and is dangerous and now corrugated

·                Risk to road users, large wheel ruts

·                There has been lack of maintenance and urgent maintenance required on unsealed section

·                Requesting removal of large tree at Smiths bend

·                Bus has been bogged

·                Depression and vegetation blocking the view at Boat Harbour Road and Taylors Arm Road

·                Frustration in delays at traffic control lights on Taylors Arm Road – timeline

 

Delegations:

 

Cr Hoban left the meeting for this Item at 6.07 pm and returned after the conclusion of the Item at 7.05 pm

Cr Ainsworth took the Chair for the duration of this Item.

Cr Hoban resumed the Chair at 7.05 pm.

 

 

ITEM 9.6      DA2001/096 240414         Modification of Consent - Valla Quarry - DA 2001/096

 

i)                       Ms Susan Jenvey addressed Council making the following points:

·                Disappointed in way in which matter got here report and voting process

·                Through 2013 92,000m3 went out of the quarry

·                Residents woken at 6.30am, no peace and quiet, noise level increase, dust, peak usage, deteriorated road, truck drivers speed, rocks fall out

·                Residents loss of amenity to walk and ride bikes

·                Bond money, where is footpath, no properly constructed bus stops

·                Geological path of blasting, vibration from blasting, house structure deteriorates

·                Bores have turned yellow

·                Increased noxious air borne particles being released in form of arsenic in dust clouds

·                Council is responsible for increased risk

·                Will keep issue elevated to next elections

·                2012-2013 – illegal breaches of extraction

·                Poor governance – loss of Compliance Officer – State of lawlessness

·                Who oversees blasting charges?

·                Council should reflect desires of community

 

ii)       Dr Peter Sobey addressed Council making the following points:

·                Thanked Councillors Flack, MacDonald and the Mayor for responding to emails

·                Quarry has been a source of conflict for 18 years

·                Inadequate consent conditions for crushing plant

·                Residents took Development Application to Court

·                Council did not campaign for better consent conditions

·                Will there be other Development Applications to extract more on Mt England

·                Concern quarry will exceed new higher output limit

·                Conflict from poor planning decision

·                Crushing plant inadequate

·                Change in output – every change is for quarry to be made bigger

·                When this quarry ends where does this stop?

·                s94 register exceeding output and continues and needs to shut down for 6 weeks

 

Councillor Flack requests specific conditions – no work on Saturdays

 

 

i)          Clayton Hill on behalf of the Quarry addressed Council making the following points:

·                       On behalf of Ross Smith

·                       Decisions should be made on planning grounds

·                       No increase to footprint of Quarry

·                       No increase to plant and equipment

·                       Only increase is to annual extraction limit

·                       Have enclosed crushing and screening plant

·                       Have lined dump trucks

·                       Peak noise mitigation plan

·                       Code of Conduct for truck drivers has been developed

·                       Quarry employs 9 full time staff and ancillary staff – contributing to the local economy

·                       Protecting and maximising extractive resources is important to the community – roads, buildings

·                       Applications is substantially the same and should be approved on planning grounds

·                       5 properties subject to agreement and 2 properties purchased

·                       Have been discussing with Abigroup arrangements to meet consent conditions

·                       About 15 years resource left at proposed increased extraction rate

 

 


 

ITEM 9.6      DA2001/096        240414      Modification of Consent - Valla Quarry - DA 2001/096

Motion:      (Finlayson/South)

 

1        That Council accept the application as a modification to the existing development and approve subject to the modified conditions shown in attachment (a), additional conditions as appear in the body of the report concerning vibration and truck movement on Valla Road/interaction with resident users

 

2        That the modification not be released until the land purchases resolving noise issues have been finalised.

 

Amendment:  (Morrison/MacDonald)

1        That the application be approved for a twelve (12) month period only with a review at the end of that time.

2        That there be telephone notification of proposed blasting to all residents within a 2 km radius of the quarry.

3        That the modifications not be released until the land purchases resolving noise issues have been finalised.

4        That building inspections be undertaken where requested by concerned residents, detailing the present condition of any structures on the property.

5        That the quarry operator develop an appropriate Code of Conduct for truck drivers transporting quarry product on public roads.  The Code of Conduct is to be referred to Council for endorsement.

6        That Council formally request the Quarry to cease operations on a Saturday.

 

For the motion:               Councillors Morrison, Finlayson, South, MacDonald, Ainsworth            (Total 5)

Against the motion:         Councillors Smyth, Flack, Ballangarry                                                 (Total 3)

 

The amendment was carried and it became the motion and it was:

 

 

213/14 Resolved:        (Morrison/MacDonald)

 

1        That the application be approved for a twelve (12) month period only with a review at the end of that time.

2        That there be telephone notification of proposed blasting to all residents within a 2 km radius of the quarry.

3        That the modifications not be released until the land purchases resolving noise issues have been finalised.

4        That building inspections be undertaken where requested by concerned residents, detailing the present condition of any structures on the property.

5        That the quarry operator develop an appropriate Code of Conduct for truck drivers transporting quarry product on public roads.  The Code of Conduct is to be referred to Council for endorsement.

6        That Council formally request the Quarry to cease operations on a Saturday.

 

For the motion:               Councillors Morrison, Finlayson, South, MacDonald, Ainsworth            (Total 5)

Against the motion:         Councillors Smyth, Flack, Ballangarry                                                 (Total 3)

 

Note: Cr Flack requested that her vote be recorded against this item as she did not believe it was substantially the same development and should have been a new Development Application.

Cr Ballangarry requested that his vote be recorded against as he doesn’t like watering down of rules and regulations.

 

 

214/14 Resolved:        (MacDonald/Finlayson)

 

That all public submissions expressing concerns about breaches of road rules be forwarded to the Police and Local Area Command with a request for further patrols of Valla Road.

 

215/14 Resolved:        (MacDonald/Morrison)

 

That Council investigate the potential for constructing a cycleway/footpath along Valla Road between the Quarry and the highway and request that the Quarry make voluntary Section 94 contributions remit voluntary contributions to fund the work.

 

 

DELEGATIONS continued

 

i)        Christopher Pearson on behalf of Nambucca District VRA

ITEM 11.1    SF86  240414         Reallocation of Nambucca SES 4WD vehicle to the Nambucca District Volunteer Rescue Association (NDVRA) Rescue Squad

 

Christopher Pearson, on behalf of Nambucca District VRA, addressed the meeting making the following points:

·                Thanked Council and stated that when the 2 vehicles are to be returned to Council requested that  both are retained in the Valley for Emergency Services

·                All VRA members pay rates in valley amounting to $35,000 per annum

·                Capital items are the hardest thing to come up with funding for.  There is no central body to provide vehicles

·                VRA are now attending floods

·                Increased assistance required to Ambulance and beach rescues

·                Increased training requirements for volunteers

·                Ongoing involvement in community services

·                Involved in 4 major events in valley each year eg Fords, Hot Rods, World Rally, Scotts Head Food and Wine Fair

·                Value of vehicles have been written off but will continue to serve the community

·                Cannot raise money for vehicles

·                Can see a need for and will use both vehicles

·                Garage available for both vehicles

·                Worth lot more to community and serve for many years

 

ITEM 11.1    SF86                  240414      Reallocation of Nambucca SES 4WD vehicle to the Nambucca District Volunteer Rescue Association (NDVRA) Rescue Squad

Motion:      (Morrison/Finlayson)

 

That Council handover the two SES vehicles to the Nambucca District Volunteer Rescue Association (NDVRA) Rescue Squad as a one off donation with all future costs to be met by the Squad.

 

The Motion was WITHDRAWN.

 

216/14 RESOLVED:        (Morrison/Finlayson)

 

1        Council acknowledge the merit of providing operating funds to the NDVRA in terms of the benefit to the community and assistance to the volunteers but advise the NDVRA that Council are unable to accede to their request to contribute funds to the NDVRA operational costs as Council has removed the SES allocation from the budget with the implementation of the SES “Strategic Disaster Readiness Package (SDRP)” and that Council has a legislative requirement to pay the emergency service levy and which unfortunately does not extend to the NDVRA.

 

2        That upon the NSW SES supplying a new vehicle to the Nambucca SES Unit and their formal confirmation that the 4WD vehicle is ready for disposal, Council allocate one of the former SES 4WD vehicles to Nambucca District Volunteer Rescue Association (NDVRA) Rescue Squad, namely the Nissan Patrol, conditional that all costs pertaining to the transfer of ownership including registration and insurance are met by the NDVRA.

 

3        That the NDVRA acknowledge that the allocation of the vehicle is a “one-off” donation and Council will not be contributing any further funds towards its maintenance nor the NDVRA operation costs.

 

4        That Council dispose of the second SES 4WD vehicle through auction and the funds from the proceeds of the sale reverted to the plant reserve.

 

5        That the NDVRA be recognised for the wonderful effort put into this Committee.

 

 

 

217/14 Resolved:        (Ainsworth/Finlayson)

 

That Items 9.7 and 11.4 be brought forward as there were interested parties in the gallery.

 

 

Cr McDonald left the meeting for this Item at 7.28 pm and returned after the conclusion at 7.52 pm.

 

ITEM 9.7      DA2013/129        240414      DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

Motion:      (Flack/Smyth)       

 

1          That in accordance with clause 54(6) of the Environmental Planning and Assessment Regulation 2000, it is recommended Council refuse the development application, as insufficient information was provided to allow proper consideration of the matters listed in Section 79c of the Environmental Planning and Assessment Act 1979

 

     Without the requested information, Council cannot be satisfied that the development is consistent with:

                    

i         Objectives of the zone;

ii        Clause 5.5 of the Nambucca LEP 2010 (Development within the Coastal Zone) (which indicates consent must not be granted for development in the coastal zone unless Council is satisfied the proposed development will not be significantly impacted by coastal processes);

iii       The provisions of SEPP 71 (Coastal Protection) and the NSW Coastal Policy;

iv       Council DCP Part A5.5 Geotechnical Constraints; and

v        Council DCP Part F1.3.4 Buffer to Sensitive Environmental Receptors

vi       Section 79C(1)(b) of the EP&A Act, the potential impacts on the natural and built environments have not been demonstrated and could present unacceptable increase in risk to property.

vii      Section 79C(1)(c), the suitability of the site to allow a potential increase in development density has been inadequately demonstrated.

viii      Section 79C(1)(d) of the EP&A Act, it is considered the submissions received raised relevant concerns that have not been adequately addressed.

ix       Section 79C(1)(e) of the EP&A Act, the proposed development has inadequately addressed impacts to the public interest. The development will potentially increase Council liability in respect to the management of the Council reserve and future protection of additional dwellings in the area. It may also impact on the character of Deep Creek area as viewed from public spaces.

 

2        Pursuant to the Section 55 of the EP&A Act, Council prepare a Planning Proposal to support the following amendment.

 

i         The minimum lot size map at 125 Ocean View Drive Valla Beach (Lot 8 DP1031509) be amended from 450sqm to 40Ha a minimum lot size.

 

          ii        The Planning Proposal and associated material be submitted to the Minister for      Planning for consideration under Section 56 of the EP&A Act.

 

For the motion:         Councillors Flack, Smyth, Ballangarry                                           (Total 3 )

Against the motion:   Councillors Morrison, Ainsworth, Finlayson, South and Hoban     (Total 5)

 

 

218/14 Resolved:        (Finlayson/Morrison)

 

1        That Council inform the applicant that Council is satisfied with all aspects of the application for it to be approved other than the submission of a geotechnical report and that the matter be deferred.

 

2        That the applicant be advised that if approved, Council would impose a covenant to stipulate a on the height limit to 5 metres.

 

For the motion:         Councillors Morrison, Ainsworth, Finlayson, South and Hoban     (Total 5)

Against the motion:   Councillors Flack, Smyth, Ballangarry                                           (Total 3 )

 

 

 

ITEM 11.4    DA2011/071        240414      Review of a request for the reduction of fees -  Nambucca Valley Care and Autumn Lodge footpath occupation

219/14 RESOLVED:        (Ainsworth/Finlayson)

 

1        That Council acknowledge a request from Nambucca Valley Care for a reduction in the fee charged for footpath occupation for works at Autumn Lodge extending into the road reserve and advise that Council will charge a reduced fee of $3,400.00 being one quarter of the original fee and will refund the difference paid for the occupation of the footpath being $10,137.00.

 

2        That Council refund the amount of $10,137.00 to Nambucca Valley Care being three quarters of the fee paid for the footpath occupation at Autumn Lodge for works extending into the road reserve.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

                  

 

 

The meeting adjourned at 7.53 pm.

The meeting resumed at 8.12 pm.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                240414      Outstanding Actions and Reports

220/14 RESOLVED:        (Flack/Finlayson)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 


 

ITEM 9.2      SF1031              240414      Change to Code of Meeting Practice

221/14 RESOLVED:        (MacDonald/Smyth)

 

That Council adopt the changes to its Code of Meeting Practice as shown in the attached draft code of meeting practice and change the word “being” to “commencing” on page 30.

 

 

 

ITEM 9.3      SF203                240414      2012-13 NSW Water Supply and Sewerage Performance Monitoring Report

222/14 RESOLVED:        (Ainsworth/MacDonald)

 

That Council note the release of the 2012/2013 NSW Water Supply and Sewerage Performance Monitoring Report.

 

 

 

ITEM 9.4      SF309                240414      Transfer of Ownership of the Bowraville Folk Museum from Council to the Bowraville Folk Museum Inc.

223/14 RESOLVED:        (Finlayson/Flack)

 

1        That Council transfer ownership of the Bowraville Folk Museum to the Bowraville Folk Museum Inc. with legal agreement/s to incorporate the following:

 

i      Council to pay all the legal costs, stamp duty, GST etc associated with the transfer of ownership

ii     Council to pay a “one off” $5,000 for annual fixed charges for water and sewerage

iii       Council to pay $22,000 (excluding GST) for building repairs

iv    That Council have the first option to take the property back for its transfer price ($0) in the event that the Bowraville Folk Museum Inc. is wound up or seeks to transfer the property.

 

2        That Council’s seal be affixed to the legal documents as required.

 

3        That Council continue with its assistance to the Museum through its Grants Officer and other programs.

 

 

 

ITEM 9.5      PRF28                240414      Gordon Park Flying Fox - Extraordinary Meeting of the Gordon Park Rainforest Committee of Management - Outstanding Report on Signage

224/14 RESOLVED:        (Finlayson/MacDonald)

 

That Council:

 

1        Close the entrances on the lower side to the Gordon Park rainforest with appropriate barrier fencing or the like and appropriate signage, as recommended by the Gordon Park Rainforest Committee of Management and Council’s insurer.

 

2        Issue a media statement advising of its actions and incorporating the concerns expressed by the Committee’s Work’s Coordinator, Mr John Tait.

 

3        Provide information on its website, including links to relevant State Government webpages which explain the legal status of the flying fox and the options which are available to people affected by flying fox camps.

 

 

 


Item 9.6 was dealt with under Delegations.

 

 

Item 9.7 was dealt with under Delegations.

 

 

 

ITEM 9.8      SF97                  240414      Review of Alcohol Free Zone at Visitor Information Centre and Surrounds Nambucca Heads

225/14 RESOLVED:        (Flack/Smyth)

 

That Council establishes an Alcohol Free Zone under Section 644 of the Local Government Act in the area surrounding the Nambucca Shire Visitor Information Centre described as follows; Riverside Drive west of its intersection with Woodbell Street to the Pacific Highway; the Pacific Highway Underpass at Bellwood Creek; west and then south-west of the Visitor Information Centre through the foreshore road reserves known as Quota and Brotherhood Parks.

 

 

 

ITEM 9.9      SF1759              240414      Nambucca Shire Libraries – Progress Report

226/14 RESOLVED:        (Flack/Smyth)

 

That the Council receive and note this progress report for the Nambucca Shire Council Libraries.

 

 

 

ITEM 9.10    SF1947              240414      Outstanding DA's greater than 12 months, applications where submissions received not determined from 15 March to 11 April 2014

227/14 RESOLVED:        (Ainsworth/MacDonald)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1875              240414      Investment Report To 31 March 2014

228/14 RESOLVED:        (MacDonald/South)

 

That the Accountants’ Report on Investments placed to 31 March 2014 be noted.

 

 

 

ITEM 10.2    SF251                240414      Schedule of Council Public Meetings

229/14 RESOLVED:        (Flack/Ballangarry)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

ITEM 10.3    SF1031              240414      Adoption of Draft Policy - Rates Hardship

230/14 RESOLVED:        (Ainsworth/Finlayson)

 

That Council adopts the amended Draft Rates Hardship Policy.

 

 

 

ITEM 10.4    SF544                240414      Developer Contributions Report - Community Needs Study and Change to Works Schedule

231/14 RESOLVED:        (Finlayson/Flack)

 

1        That Council approve the use of a consultant to conduct the community facilities and public open space needs study.

 

2        That Council approve the change to the works schedule in the current Surf Lifesaving Contribution Plan to enable the Nambucca Heads Surf Lifesaving Club to purchase an inflatable rescue boat (IRB) and motor instead of an All Terrain Vehicle (ATV).

 

3        The General Manager in consultation with the Grants and Contributions Officer and Manager Financial Services be provided with delegated authority to appoint a consultant from submissions received in response to a call for expressions of interest.

 

 

 

Assistant General Manager Engineering Services Report

 

Item 11.1 was dealt with under Delegations.

 

 

 

Cr McDonald left the meeting for this Item.

 

ITEM 11.2    SF844                240414      Nambucca District Water Supply Steering Committee Meeting - 2 April 2014

232/14 RESOLVED:        (Finlayson/South)

 

That the minutes of the record of discussion held on 2 April 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

 

 

 

ITEM 11.3    SF1621              240414      Terms of Reference for the Off River Storage River Monitoring Committee

233/14 RESOLVED:        (Finlayson/Flack)

 

That Council adopt the Terms of Reference for the Off River Storage River Monitoring Committee replacing the words “including the continuation” with “and” in Section One - Aims.

 

 

 

Item 11.4 moved forward for discussion.

 

 

 

ITEM 11.5    SF1208              240414      Naming of Causeway - Sundowner Road Bakers Creek

234/14 RESOLVED:        (Finlayson/South)

 

That Council not accede to the request to name the causeway on Sundowner Road “Matildas Causeway” after the property owners’ horse and take no action in naming causeways or floodways on the local road network.

 

 


 

ITEM 11.6    SF90                  240414      Nambucca Shire Traffic Committee Meeting Minutes - 1 April 2014

235/14 RESOLVED:        (Ainsworth/South)

 

That Council:

 

1        Receive and note the minutes of the Nambucca Shire Traffic Committee held on the 1 April 2014.

 

2        Note the installation of a pedestrian crossing on Riverside Drive would create a greater hazard for pedestrians than the existing pedestrian refuge arrangement.

 

3        Replace the existing pedestrian refuge on Riverside Drive with a fully compliant refuge in accordance with the Roads and Maritime Services standards, subject to receipt of an RMS grant for 50% of the value of the works.

 

4        Advise Macksville Neighbourhood Watch Committee that the NSW default speed limit for urban roads is 50km/h and can only be reduced in High Pedestrian areas such as shopping precincts and at certain times around schools.

 

5        Install advanced warning signage and repeater signs on Old Coast Road Nambucca Heads near Link Road to reinforce awareness of the 60km/h speed limit.

 

6        Approve the request from the Uniting Care for a Left Turn Only traffic movement from Village Lane into Lee Street, Nambucca Heads.

 

 

 

ITEM 11.7    T012/2013           240414      T012/2013 Tender for Construction of Landslip Remediation Lower Parkes Street Nambucca Heads

236/14 RESOLVED:        (Ainsworth/MacDonald)

 

1        That Council accept the quotation for T012/2013 Construction of Landslip Remediation, Lower Parkes Street, Nambucca Heads from Sporting Services(Const.) Pty Ltd t/as Pan Civil.

 

2        That Council acknowledge a potential variation to the works may be evident due to latent conditions on the project site that will not become evident until work commences and the vegetation is cleared from the site, noting that approval for further works will not be granted unless the variation is verified by Councils consulting geotechnical engineer.

 

3        That Council update the Contract Register.

 

4        That the Mayor and General Manager be authorised to approve the variation if it is required.

 

5        Council defer the funding from the current 2013/14 budget allocation of $85,000.00 for Lower Parks Street and place the $85,000.00 into a reserve to complete the project mid to late July 2014 at the completion of the landslip remediation under the 2014/15 budget.

 

For the motion:            Councillors Hoban, Finlayson, Ainsworth, MacDonald, South, Morrison, Ballangarry, Flack and Smyth                                                           (Total 9)

Against the motion:     Nil                                                                                                       (Total 0)

 

 


 

ITEM 11.8    SF853                240414      Salvinia Molesta Infestation - Swimming Creek, Nambucca Heads

237/14 Motion:    (Ainsworth/Finlayson)

 

That Council approve the use of registered herbicides on the Salvinia Molesta infestation in Swimming Creek, following appropriate consultation, preparation of a media release and correct pesticide notification procedures, as outlined within this report.

 

amendment:       (Flack/Smyth)

 

That the matter be deferred to the next Council meeting so as to provide the opportunity to investigate biological control or mechanical opening of Swimming Creek to salt water.

 

The amendment was carried and it became the motion and it was:

 

238/14 Resolved:        (Flack/Smyth)

 

That the matter be deferred to the next Council meeting so as to provide the opportunity to investigate biological control or mechanical opening of Swimming Creek to salt water.

 

    

 

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

239/14 RESOLVED:        (Ainsworth/MacDonald)

 

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

 

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

 

 

 

 

240/14 Resolved:        (Flack/Ainsworth)

 

That Council note and receive the information for the following Confidential reports:

 

ITEM 12.1    SF1931              240414      DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach;

 

ITEM 12.2    DA2001/096        240414      Modification of Consent - Valla Quarry - DA 2001/096;

 

ITEM 12.3    SF1931              240414      T012/2013 Tender for Construction of Landslip Remediation Lower Parkes Street Nambucca Heads.

 

 

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 9.30 pm. 

 

Confirmed and signed by the Mayor on 8 May 2014.

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)

    


Ordinary Council Meeting                                                                                                     15 May 2014

Notice of Motion

ITEM 5.1      SF1933            150514         Notice of Motion - Request for Leave - Cr Bob Morrison - 29 May 2014 (SF1788)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

Councillor Bob Morrison is requesting leave for Thursday 29 May 2014 and will be absent from Council’s meeting on this date.

 

 

Recommendation:

 

That Cr Bob Morrison be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the Council meeting on 29 May 2014.

 

 

 

 

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     15 May 2014

Notice of Motion

ITEM 5.2      SF1933            150514         Notice of Motion - Support for Flying Fox Petition (SF430)

 

AUTHOR/ENQUIRIES:    Bob Morrison, Councillor         

 

Summary:

 

Nil

 

 

Recommendation:

 

1        That this Council support the petition from the Member for Cowper, the Hon. Luke Hartsuyker MP (our Local Federal Member) and the State Member for Clarence, the Hon. Chris Gulaptis in their State wide petition which aims to address the impact on flying foxes on local communities.  The petition being as follows:

 

PETITION

FLYING FOX MANAGEMENT IN URBAN AREAS

To the Honourable the Speaker and Members of the Legislative Assembly of New South Wales.

The petition of residents of New South Wales brings to the attention of the House:

·    The existing and potential impacts that flying fox colonies have on the health and wellbeing of residents when they roost in an urban area - they carry Hendra virus and Lyssavirus, both having had killed humans in Australia, in addition to other health issues;

·    That the existing legislation is too restrictive and does not provide effective solutions to give relief to residents when flying fox colonies roost within an urban area.

The undersigned petitioners therefore ask the Legislative Assembly to:

·    Undertake the preparation of a Management Strategy to effectively deal with impacts of flying fox colonies:

·         within urban areas across NSW and

·         within areas of intense horticultural production

 

·     The Management Strategy needs to be capable of being implemented expeditiously subject to the level of infestation of flying foxes and that it give priority to the health and wellbeing of the residents of NSW over the flying foxes when they roost in an urban area.

 

2          That Council practically support this petition to obtain 10,000 signatures by placing the petition papers for signature at the front desk of the Council Chambers and in Council libraries for any resident that may wish to sign such a petition.  Also to advertise in the local papers the existence of such a petition for signature.

 

 

 

DISCUSSION:

 

The reasons for this petition are well documented in the attached Joint Media Statement from the Member for Cowper The Hon Luke Hartsuyker MP (our Local Federal Member) and The State Member for Clarence The Hon Chris Gulaptis and also the petition statement.

 

It is obvious that the flying fax situation is having substantial effects on our sporting facilities, residents and business along Wellington Drive and sections close to urban areas in the Bowraville district.

 

I am attaching to this motion "A Report to the Department of Environment and Climate Change" by Dr John Nelson of Monash University, which discusses the "Options for the Management of Flying Foxes in Maclean", which gives an overview of what is happening to the Maclean area and the options for remedying the problem and required changes to our present state legislation.  What is alarming in this report is the destruction that can be caused by a flying fox colony and is described as follows;

 

"The rainforest Reserve has been so badly damaged by flying foxes (80% of trees dead, Tanton P. 37) that it no longer has an intact canopy and many of the plant species that made it unique are no longer present".

 

The situation in Nambucca has deteriorated to the extent that Council had agreed to cordon off parts of the rainforest around Wellington Drive.  What the Maclean report shows is that this is not just a constant problem but one that multiplies with the increasing population of the flying foxes, where it increasingly takes a huge toll on the local community.

 

The major factors that Council and residents have to decide are whether the bats and residents and businesses can live in harmony.  If not, and the bats are causing distress to our local residents and destruction to residential areas and businesses, then the decision should be obvious that "the people should be the priority over bats".  What this petition appears to do, is to change the legislative requirements to give councils the legal framework to move the bats onto a more suitable location.

 

 

Attachments:

1

11732/2014 - Joint Media Statement - Member for Cowper & Member for Clarence

 

2

11733/2014 - Petition - Flying Fox Management in Urban Areas

 

3

11790/2014 - Options for Management of Flying Foxes in Maclean by Dr John Nelson

 

  


Ordinary Council Meeting - 15 May 2014

Notice of Motion - Support for Flying Fox Petition (SF430)

 

2 May 2014

 

Statewide petition aims to have Maclean bats dispersed

 

A state-wide petition which aims to address the impact of flying foxes on local communities will be launched in Maclean today.

State Member for Clarence Chris Gulaptis will be joined by Federal Member for Cowper Luke Hartsuyker and Clarence Valley Council Mayor Richie Williamson at the launch in front of Maclean High School.

 

Mr Gulaptis said the petition aimed to secure 10,000 signatures and force the NSW Parliament and the responsible Minister to debate the issue.

“Over many years bureaucrats have failed to do anything about the impact of flying fox colonies on local communities. There is no better example of that in New South Wales than in Maclean.

 

“This is about the health of the students, teachers and residents. Every time the community finds a way of dispersing the pests, government departments step in, ban it and the noisy, smelly bats fly back.

“Maclean High School and the residents who live nearby have had enough and it is time for the Parliament to act. Because of the smell and bat faeces the school is now seeking further funds to cover walkways and eating areas plus install more air conditioning.

 

“This petition we are launching today must get 10,000 signatures and force the Minister to address the issue in the NSW Parliament. I have already secured the support of many of my State Parliamentary colleagues who will also be seeking signatures in their own electorates,” Mr Gulaptis said.

 

Mr Hartsuyker said it was a disgrace how previous governments had treated the school community and Maclean residents.

 

“My position on this issue is clear - the people should be the priority over the bats,” Mr Hartsuyker said.

 

“In the past we have had the ludicrous situation where the former Federal Member for Page even suggested relocating Maclean High School so that the colony could stay.

 

“The Federal Coalition is currently setting up a national one-stop-shop for environment approvals, to remove the Federal Government from the environment process where State Governments have addressed all environmental considerations.

 

“I am working with the office of the Federal Minister for Environment to ensure applications relating to the dispersal of flying fox colonies are a part of that one-stop-shop process.”

 

“Let me be clear. I don’t support taxpayer’s funds being used to purchase affected areas.  I support the dispersal of the bats.”

ENDS

Media Contacts

 

Chris Gulaptis: Deb Newton 0402 073 804

Luke Hartsuyker: Greg Pierce 0408 532 785

 


Ordinary Council Meeting - 15 May 2014

Notice of Motion - Support for Flying Fox Petition (SF430)

 


Ordinary Council Meeting - 15 May 2014

Notice of Motion - Support for Flying Fox Petition (SF430)

 




























     


Ordinary Council Meeting                                                                                                     15 May 2014

General Manager

ITEM 9.1      SF959              150514         Outstanding Actions and Reports

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

 

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

 

 

Recommendation:

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

 

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

 

MARCH 2011

 

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

 

GM

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program.  A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant.  Project will commence in 2014.

 

Update as at 16 April – the consultant brief for the project is with the OEH for their approval.  The OEH are providing contributory grant funding towards the project.

 

 

JULY 2011

 

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

 

GM

Policy under revision and to be reported to future meeting.  Also the State Government policy has recently changed.

Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council.

Funding has now been received for the Flood Risk Management Plans.

 

Work to commence in 2014.

 

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

 

 

OCTOBER 2011

 

3

SF1460

17/11/11

Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.

 

AGMCS

Change in Rates staff meant that there has not been the opportunity to review the criteria.  To be reported in 2013/2014.

Shall be reviewed as part of the 2014-15 budget.

To be included in with proposed rates workshop – April 2014.

 

Deferred to May 2014.

 

JULY 2013

 

4

RF275

25/7/13

Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.

 

GM

Letter sent 1 August 2013.

Follow up letter sent 8 November 2013

 

Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles.  National Parks also looking for rehabilitation of eroding slopes.  RMS advised that Council supports the submission from National Parks.

 

 

AUGUST 2013

 

5

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

 

 

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

 

 

OCTOBER 2013

 

6

SF1496

31/10/13

That Council note that the Nambucca River, Creeks, Estuary & Coastline Management Committee supports Council in any initiative to close our rivers to commercial fishing or reduce the impact of commercial fishing on our rivers and encourage Council to become fish friendly Council with the aim of protecting fish habitat and encourage sustainable fishing.  That in this respect, Council request the Dept. of Fisheries to write to those people and organisations where it is considered that this motion may have either a positive or negative effect on their business or the Shire if the river was closed and to ask these organisations and people their opinion eg those with fish licences, fish shops and other organisations that provide tourist facilities like caravan parks and our local tourist committee and associations.

GM

Strategic Planner

Grant Nelson wrote to Fisheries on 6/11/13 (28076/2013), no response to date.

Follow-up letter sent 7 February 2014

Arrangements being made for Fisheries to address Council in April 2014 in relation to both fish habitat and the impacts of commercial fishing.

 

Arrangements being made with Fisheries to attend meeting in May 2014.

 

 

 

NOVEMBER 2013

 

7

SF1817

13/11/13

RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection.  Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.

 

AGMES

Letter sent to RMS 15 November 2013.

 

Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.)

Raised at the Traffic Committee on 4/2/14.  RMS advised that the matter is being investigated.

 

 

 

8

SF600

13/11/13

That a further report come to Council on the estimated cost of the proposed subdivision of land adjoining the Macksville Sewerage Treatment Plant and the recommended terms of any agreement with Mr Gordon.

 

GM

Awaiting lodgement of EIS.

 

9

SF 825

13/11/13

There be an annual report on the disposal of Council owned surplus materials and small equipment; the items disposed of; how they were disposed of; and the prices received.

 

AGMES

Report to July 2014 Council meeting.

 

10

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

 

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

 

DECEMBER 2013

 

11

SF1830

11/12/13

Council consider options for upgrading its Pound when it considers its draft budget

 

GM

Report February/March 2014

Deferred to April 2014

Proposed upgrade to be considered in Draft Budget for 2014/15.

.

 

12

SF1830

11/12/13

That grants be sought to assist with the Pound upgrade costs.

 

GM

Report February/March 2014

DLG have announced a grant scheme arising out of the Companion Animals Taskforce.  Will need to await the formal release of the funding guidelines and criteria.

Grant officer has made enquiries about Grant Scheme

 

 

13

SF1830

11/12/13

Council contact local media outlets to establish whether as a community service they would be prepared to promote Council’s initiative to save animals from euthanasia and that a media release be issued once the web based animal re-homing scheme is operating.

 

GM

MDE

Implementation January 2014.

 

Update as at 6 February 2014 – as per comment on preceding item.

 

Email sent to local media.

 

14

SF1915

11/12/13

Council note that before a determination as to whether the pool inspection program be shortened, a compilation of the pools is required through investigation of aerial photographs and the current pool register and that a further report be provided to Council once staff have completed this investigation.

 

GM

MBD

April 2014

 

Deferred until May 2014.

 

15

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

 

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

 

16

SF1856

11/12/13

Council invite Mr Kent Lee (LLS Chair) to make a presentation on the Local Land Services

 

GM

Invitation issued 10 January 2014.

Follow up letter sent 20 February 2014

Mr Lee has advised that he will attend the Council meeting on 15 May 2014.  A report has been included in the business paper.

 

 

17

SF6515

11/12/13

(Macksville Industrial Estate Channel Remediation Works) That Council seek legal advice as to the ownership of the lot containing the drainage channel in the event that Eureka 2 Project 6 Pty Ltd becoming insolvent and the responsibility of liability to rectify the channel.  That following legal advice, Council receive another report to determine whether Council should issue a Notice of Intent to issue an order for the remediation of the drainage channel which shall include the terms of the proposed order to be issued to Eureka 2 Project 6 Pty Ltd a) to provide a firm timeline for the remediation of the blocked & unstable drainage channel b) carry out initial works to improve the integrity & capacity of the existing blocked drain c) carry our works that will provide for a permanent solution to unstable drainage walls and floor to the satisfaction of Council.

 

AGMES

Report in February 2014

 

Has not been actioned as yet - Council advised that the company has already been placed into liquidation. Brief being redrafted for the legal advice and report to April Council meeting.

 

Brief forwarded for legal advice, report deferred until May pending receipt of the legal advice.

 

 

 

JANUARY 2014

 

18

SF1933

16/01/14

DA 2013/170 (Boundary adjustment, shed, depot at Valla) be called in for determination by Council and there be a site inspection.

 

GM

Additional information in relation to the proposed crushing and processing of material is to be submitted by a planning consultant.  At this stage it is unknown when the application will be referred to Council for determination.

 

Additional information has been submitted and is currently being assessed.

 

 

19

SF1855

16/01/14

Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement

 

GM

The consultant is to be engaged in February 2014 to prepare the plans.  The matter was presented to the Local Traffic Committee on 5 February 2014.

 

Strategic Planner and Engineers to meet on site with consultants on 20 May to review engineering details.  The aim is to have the draft detailed concept plans completed by early June 2014.

 

 

20

DA2012/069

16/01/14

Council seek a delegation with the Hon. Andrew Stoner regarding a reduced speed zone on the Pacific Highway at the Upper Warrell Creek Road intersection.

 

AGMES

Delegation has not been organised as yet.  RMS has provided verbal information that the speed zone will be reduced. Council waiting for formal confirmation.  If the letter is not forthcoming, the delegation will be organised.

 

RMS has advised this matter is being reviewed at their head office in Sydney and Council will be advised accordingly.

 

 

21

SF1947

16/01/14

Investigate the possibility of reporting DA’s lodged in the previous month.

 

GM

Report in March 2014.

Deferred to April 2014.

Deferred to after replacement of Manager IT.

 

22

SF1933

30/01/14

Council receive a report on possible ways to remedy time wasting associated with the approval of minor donations.

 

GM

Advice sought from DLG.

Report March 2014

 

Advice from DLG obtained.  Report in May 2014.

 

FEBRUARY 2014

 

23

SF1933

13/02/14

Council consider a budget allocation of $10,000 for the purpose of recognising and/or supporting existing businesses within the Nambucca Valley ….

 

GM

Report May 2014

 

24

SF734

13/02/14

Council defer the request from the Leckie’s to acquire a small section of Gordon Park and request representatives of Crown Lands come to Council to explain the proposal and its implications.

 

GM

Letter to Crown Lands’ representatives requesting their attendance at a Council meeting sent on 11/02/14.  Email acknowledgement received the same day.

 

Follow-up letter sent week ending 18 April 2014.

 

25

SF1755

13/02/14

Council receive a brief report from the AGMCS indicating the progress in his section, strengths and weaknesses and future direction.

 

AGMCS

Report to March 2014.

Deferred to April 2014.

Deferred to May 2014.

 

26

SF844

27/02/14

That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.

 

AGMES

Report July 2014

 

MARCH 2014

27

SF125

SF1933

27/3/14

Report on staff training outlining what staff training requirements are, compared to training offered; perceived benefit/value/effectiveness of training

 

GM

MHR

Report in May 2014

Deferred to June 2014

28

SF706

SF1933

27/3/14

Convene community forum to develop strategies to reduce crime and consider impact of closure of Macksville Court House

Identify interested community groups

Council liaise with Bellingen Council on potential closure of both Macksville and Bellingen Court Houses

 

GM

Report May 2014 – following public meeting on 13 April 2014.

 

 

29

SF841

SF1933

27/3/14

Council make further representations re the option of bridging the NV floodplain in preference to a filled embankment and culverts.

 

Council make representations to the Minister re concerns regarding impact of construction phase – cut and fill and length of construction period and long term maint-enance costs and impact of addition flooding issue.

 

AGMES

Letter sent 24 April 2014 (TRIM 9433/2014)

Letter drafted 3 April 2014

 

 

30

SF1431

27/3/14

Council require that within 8 weeks Groundwork Plus provide Council and the EPA with a complete and current QEMP

 

GM

Letter sent 8 April 2014

31

SF1541

27/3/14

Commercially zoned land, Macksville – Council receive a further report for endorsement of a planning proposal once the matter has been further investigated.

 

GM

Report June 2014

32

SF732

27/3/14

Council receive a report on what it needs to make an application for funding under the NSW Gov Sust Dredging Strategy to develop a strategy and the costs involved.

GM

Report June 2014

33

SF251

27/3/14

Council workshop the Donations Program prior to the commencement of the next Council Meeting

 

AGMCS

Tentatively arranged workshop but awaiting Councillors’ responses (only one response received as at 2/4/14).

Report in business paper for 15 May meeting.

 

 

APRIL 2014

 

34

PRF54

10/4/14

Council allow dogs on leads at the Gumma Reserve up until November 2014 and review the situation prior to the peak season.

GM

Report December 2014

35

PRF54

10/4/14

Council undertake an inspection of the Gumma Reserve after the grant funds for its upgrade have been expended.

 

GM

To be scheduled – second half of 2014

36

SF853

24/4/14

Council defer consideration of the Salvinia Molesta infestation of Swimming Creek to the next Council meeting to provide the opportunity to investigate biological control or mechanical opening of the Creek to saltwater.

 

AGMES

Report to meeting on 29/5/2015.

 

Attachments:

There are no attachments for this report.

 


Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.2      SF1496            150514         Nambucca River - Commercial Fishing

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

A summary is not required.

 

 

Recommendation:

 

That the information provided by the Department of Primary Industries be received.

 

 

OPTIONS:

 

The report is for information.

 

Council may elect to make further representations in relation to their written response or any verbal presentation made by Fisheries staff to the Council meeting.

 

 

DISCUSSION:

 

On the 20 September 2013 the Nambucca River Estuary, Creeks and Coastline Management Committee considered a report on the status of fishing permits on the Nambucca River and resolved the following:

 

to support Council in any initiative to close our rivers to commercial fishing or reduce the impact of commercial fishing on our rivers and encourage Council to become fish friendly Council with the aim of protecting fish habitat and encourage sustainable fishing’.

 

In consideration of this resolution, on 31 October 2013 Council resolved to request the DPI NSW Fisheries write to organisations that may be affected in either a positive or negative manner should the Nambucca River be closed to commercial fishing and request feedback from these organisations.

 

It was also requested that for Council to understand the process through which some rivers are closed to commercial fishing and others not, that the Department provide information on the following:

 

-     Any monitoring that is undertaken in regards to the distribution and activity of commercial fishing licenses and if available information specifically in regards to the commercial activity in the Nambucca River.

-     Any processes which fisheries have in place to address displacement impacts or pressures that arise from retaining some rivers open to commercial fishing but closing others.

-     The process by which Council may aim to be classified as ‘Fish Friendly’;

 

The Department of Primary Industries has now responded to Council’s letter.  Their response is attached.

 

As at the date of preparing this report arrangements were being made to have representatives of Fisheries in attendance at this Council meeting.

 

 

CONSULTATION:

 

There has been consultation with Council’s Strategic Planner.  Council’s Strategic Planner has been in communication with staff of the Fisheries section of the Department of Primary Industries.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The response from Fisheries concerns the long term sustainability of fisheries.  The report is for information.

 

Social

 

Any banning or displacement of commercial fishers may have some social impacts.

 

Economic

 

The information provided by Fisheries has limited information on economic impacts.

 

Risk

 

There are risks to the commercial fishing industry and also to recreational fishers and the tourism industry.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There is no budgetary impact.

 

Source of fund and any variance to working funds

 

There are no impacts on working funds.

 

Service level changes and resourcing/staff implications

 

The resourcing implications relate to writing letters, follow up letters and reports in relation to the matter.

 

Attachments:

1

5122/2014 - Commercial Fishing Activity in the Nambucca River

 

  


Ordinary Council Meeting - 15 May 2014

Nambucca River - Commercial Fishing

 




Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.3      SF706              150514         Community Forum on Reducing Crime

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Council has resolved to convene a community forum for the purpose of developing strategies to reduce crime in the Nambucca Valley.

 

It is proposed that the forum be held at 3.00pm on Wednesday 25 June in the Council Chambers.

 

It is proposed that the agenda for the forum comprise the following:

 

          1        Crime prevention strategies

2        Reporting crime and use of Police Assistance Line

3        Assisting Police after a crime has been committed

4        Lobbying strategies to improve Police resources

5        Positioning the Nambucca Valley for adequate policing in the future

 

Depending upon the responses to the letters concerning the future of the Court House, there may be an agenda item in relation to this matter.

 

It is proposed that the invitees to the forum be:

 

·      The Local Area Command Crime Prevention Officer

·   Inspector Matt Webb

·      1 representative from each Chamber of Commerce

·      1 representative from each of the Senior Citizens Clubs

·      1 representative from the Nambucca Valley Youth Services Inc.

·      The organisers of the public meeting held on 13 April 2014

·      1 representative of the Farringdon Village

·      1 representative from the NRMA

·      1 representative from each Lions Club

·      1 representative from each Rotary Club

·      1 representative from the Nambucca Heads Action Group

·      1 representative from Probus

 

 

Recommendation:

 

That Council note the proposed agenda for the Community Forum on Reducing Crime; the suggested list of attendees and the nominated meeting time being 3.00pm on Wednesday 25 June 2014.

 

 

OPTIONS:

 

Council has options in relation to the agenda, the invitees and the meeting date/time.

 

DISCUSSION:

 

As a consequence of a notice of motion from the Mayor to Council’s meeting on 27 March it was resolved:

 

“1       That Council convene a community forum for the purpose of developing strategies to reduce crime in the Nambucca Valley and to consider the impacts of possible closure of the Macksville Court House.

 

2        That Council identify interested community groups and invite no more than two representatives from each organisation to attend the forum.

 

3        That Council liaise with Bellingen Council on the potential closure of both Macksville and Bellingen Court Houses.”

 

By way of background the Mayor reported that she had received a delegation from the Combined Nambucca Valley RSL Sub Branches, representing Macksville, Bowraville, Nambucca Heads, Stuarts Point and Taylors Arm Sub Branches. Initially their request was for a public meeting to discuss the issue of Police resources in the Nambucca Valley.  The notice of motion stated in part:

 

“Crime and police numbers have been topical in the shire for many months and it now appears that there are moves to close the Macksville and Bellingen Courthouses which will have an impact on Police presence in the valley and the potential to deny residents reasonable access to justice. The Combined Sub Branches have since written to Council requesting that a community forum be arranged by Council to discuss these matters.

 

Council has lobbied for many years for improved Police resources and public meetings have been held in the past with limited success. There has never been a concerted effort to organise a community wide campaign of lobbying. Public meetings can be difficult to control and while residents willingly attend and express their frustration, public meetings often don’t produce real or rational outcomes.

 

In discussion with the representatives from the respective RSL Clubs it was agreed that an organised community forum was a better approach. It would provide the opportunity to develop strategies for lobbying for improved Police resources, strategies to reduce crime in the first instance and an opportunity to discuss the impacts of the potential closure of the Macksville Court House.

 

Council has in recent months received delegations and letters from a variety of community members and organisations such as the recent approach from the Macksville Chamber of Commerce & Industry over crime in our community. A recent letter is attached as an example. 

 

On the matter of the potential closure of the Court House, I have been approached by Mayor Troy of Bellingen Shire who has been advised that there is a move to discontinue funding for the Macksville and Bellingen Court Houses. Councillors will be aware that a new Police Station and Court facility are being built in Coffs Harbour. While the new facilities in Coffs Harbour are certainly warranted, there are some serious consequences in transferring local court services to Coffs Harbour, both in terms of Policing and the community’s access to justice.”

 

Since the meeting on 27 March the Mayor has written to the new Attorney General, the Hon. Brad Hazzard MP, noting that his predecessor had given a verbal assurance that the Macksville Court House would not be closed nor the level of service reduced, and seeking confirmation of this from the Hon. Brad Hazzard.  The Mayor has also written a similar letter to the Chief Magistrate, His Honour Judge Graeme Henson also seeking confirmation of his verbal assurance that the Macksville Court House would not be closed nor the level of service reduced.

 

To date there has been no response to the Mayor’s letter from either the new Attorney General or the Chief Magistrate.

 

The maintenance of the services provided by the Macksville Courthouse is essential to ensure that the right of everyone in the community to have reasonable access to justice is met.  Whilst the verbal assurances are promising, as the Ministerial responsibility has changed the letters seeking confirmation of the verbal assurances is a wise course of action.

 

Following on from the public meeting held at the Nambucca Heads Bowling Club on 13 April, it is proposed that a community forum be held in the Council Chambers on Wednesday 25 June at 3.00pm.  The agenda for the forum would comprise the following:

 

          1        Crime prevention strategies

2        Reporting crime and use of Police Assistance Line

3        Assisting Police after a crime has been committed

4        Lobbying strategies to improve Police resources

5        Positioning the Nambucca Valley for adequate policing in the future

 

Depending upon the responses to the letters concerning the future of the Court House, there may be an agenda item in relation to this matter.

 

It is proposed that the invitees to the forum be:

 

·      Interested Councillors

·      The Local Area Command Crime Prevention Officer

·   Inspector Matt Webb

·      1 representative from each Chamber of Commerce

·      1 representative from each of the Senior Citizens Clubs

·      1 representative from the Nambucca Valley Youth Services Inc.

·      The organisers of the public meeting held on 13 April 2014

·      1 representative of the Farringdon Village

·      1 representative from the NRMA

·      1 representative from each Lions Club

·      1 representative from each Rotary Club

·      1 representative from the Nambucca Heads Action Group

·      1 representative from Probus

 

The Council may wish to modify the agenda or suggested invitees.

 

CONSULTATION:

 

There has been consultation with the Mayor.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

The effects of crime can have significant social implications.  It is estimated there were approximately 400 people in attendance at the community meeting held on 13 April.  This was organised mainly through social media and word of mouth.  A Facebook page is being maintained by the organisers.

 

Economic

 

In addition to the direct effects of crime there is potentially a greater indirect impact through adverse publicity leading to a loss of attraction to new residents and as a consequence a loss of new investment.

 

Risk

 

As discussed there are potentially significant social and economic implications arising from crime.  Concerns about crime may be both real and perceived.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

There will be no budgetary cost in organising the proposed forum.

 

Source of fund and any variance to working funds

 

There is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

Some staff time will be required to organise the forum.

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.4      SF1856            150514         North Coast Local Land Services

 

AUTHOR/ENQUIRIES:    Michael Coulter, General Manager         

 

Summary:

 

Council is aware that the NSW Government has established a new entity, Local Land Services (LLS) to provide services to landholders.  There will be 11 regional LLS boards drawing together functions from 3 existing bodies – being Livestock Health and Pest Authorities, Catchment Management Authorities and parts of the Department of Primary Industries.

 

It was reported to Council’s meeting on 11 December 2013 that the LLS Board of Chairs made a submission to IPART recommending amongst other things that:

 

1.       Councils utilise their existing processes and databases to collect the LLS rates for areas below 2 hectares and

 

2.         Public landholders, including Councils, pay rates to the LLS.

 

In response to this report, Council resolved to invite the Chair of the North Coast Local Land Services, Mr Kent Lee, to address Council.  Mr Lee has advised that he will be able to attend and address this meeting of Council.

 

 

Recommendation:

 

That Council note the information provided by Mr Kent Lee, Chair of the North Coast Local Land Services, and thank him for attending and addressing Council.

 

 

OPTIONS:

 

There are no real options.  The recommendation is to note the information provided by Mr Lee.

 

DISCUSSION:

 

Council is aware that the NSW Government has established a new entity, Local Land Services (LLS) to provide services to landholders.  There will be 11 regional LLS boards drawing together functions from 3 existing bodies – being Livestock Health and Pest Authorities, Catchment Management Authorities and parts of the Department of Primary Industries.  The LLS boards will deliver a variety of services including:

 

·              Advice on production for farm businesses

·              Biosecurity including plant and animal health

·              Plant and animal pest control

·              Natural resource management

·              Emergency response

 

The LLS boards commenced operations in January 2014.

 

In September 2013 the Independent Pricing and Regulatory Tribunal (IPART) prepared a report on a cost recovery framework and complementary pricing system for use by the LLS.  IPART made a number of recommendations about financing LLS activities.  Not surprisingly, IPART recommended that where practicable, LLS should directly charge an individual landholder a fee for service as this provides the best link between the risk creator/beneficiary with the demand for the service.  However it was recognised that circumstances will arise where the link to an individual is difficult to establish or may create a disincentive to comply.  In these circumstances a broad based rate should be charged to a wider group of landholders.

 

IPART noted that notional stock carrying capacity can be linked with rates targeted at the livestock industry.  However it is less relevant to activities unrelated to the number of livestock.  Land area is an alternative in this case.

 

IPART recommended that LLS boards in setting non-livestock related rates should:

 

·              Use land area as the rate base, where the minimum rateable land area is set at less than 10 ha.

·              Have the option of using either land area or notional stock carrying capacity where the minimum rateable land area is 10 ha or greater.

 

IPART also recommended that in general, service fees should be collected by LLS for the activities it undertakes.

 

The LLS Board of Chairs then made a submission to IPART’s draft report recommending amongst other things that:

 

1        Councils utilise their existing processes and databases to collect the rates for areas below 2 hectares and

2          Public landholders, including Councils, pay rates to the LLS.

 

Local Government NSW (LGNSW) wrote to Council advising they will be strongly objecting to these proposals from LLS Board of Chairs.  LGNSW also strongly encouraged individual Councils lodge their own objection.  Submissions in response closed on 20 December 2013.

 

It was recommended that Council support LGNSW in lodging a strong objection to the proposals from the LLS Board of Chairs for the following reasons.

 

1.       The proposal for Councils to collect rates for areas below 2 hectares is contrary to the central tenet of IPART’s recommendations that there be a clear nexus between the service, the service provider and the risk creator/beneficiary.

 

2.       The use of a third party (Councils) to collect LLS rates for areas below 2 hectares will reduce LLS accountability for establishing and justifying their rates with the owners of the properties most likely to dispute the existence of a nexus. The small size of these properties will mean that in many instances they will be more akin to an urban garden than any type of farm.

 

3.       There will be costs to Councils in coding LLS rates, maintaining the LLS rating database, answering enquiries and in debt recovery.

 

4.         The use of a third party (Councils) to collect LLS rates will be confusing for LLS ratepayers.

 

5.       There are already too many State Government taxes and funding requirements for different agencies providing non local government services “hidden” in local government rates and charges.  The Waste Levy and Rural Fire Service funding are just two examples.

 

6.       In terms of equity there are numerous exemptions to local government rates, particularly Crown Land, which should be dealt with before any consideration is given to the nil tenure approach to rating recommended by the LLS Board of Chairs.

 

It was subsequently resolved:

 

1        That Council lodge with IPART strong objections to proposals by the Local Land Services          Board of Chairs that Councils firstly collect Local Land Services rates for properties with an          area of less than 2 hectares and secondly that public landholders, including Councils, pay   rates to the Local Land Services for the reasons indicated in the report.

 

2        That Council invite Mr Kent Lee to make a presentation to Council on the Local Land Services.

 

IPART’s website suggests that no determination has been made by IPART on the cost recovery framework for the LLS.

 

CONSULTATION:

 

There has been no consultation in preparing this report.

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no implications for the environment.

 

Social

 

There will inevitably be misunderstanding and confusion about LLS rates appearing on a Council rate notice.  Most ratepayers are unlikely to be aware that LLS rates levied by Council will not be used by Council and that Council is simply a collection agency.

 

Economic

 

There are no significant economic implications.

 

Risk

 

There is likely to be a loss of reputation to Council as a consequence of ratepayers believing that Council is in some way responsible for levying rates for LLS on small rural properties.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The budgetary impact would depend upon any reimbursement of Council’s costs by the Local Land Services.

 

Source of fund and any variance to working funds

 

At this stage there is no impact on working funds.

 

Service level changes and resourcing/staff implications

 

There could be substantial resourcing and staffing implications in the required coding of any LLS rates, the maintenance of the database and answering any queries about the LLS rates which have been imposed.  There are also likely to be significant costs in debt recovery.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.5      SF1541            150514         Planning Proposal LEP amendment no. 18 Reclassification of multiple land parcels relating to Council infrastructure and services

 

AUTHOR/ENQUIRIES:    Grant Nelson, Strategic Planner         

 

Summary:

 

Forsyths Chartered Accountants completed an audit of Nambucca Shire Council’s Financial Statements for the period ending 30 June 2013.  During the course of the audit of the classification of Council’s land Forsyth’s noted that there are a number of land parcels for pump stations which have been included in the Community Land category to which they have recommended that Council correct the classification in accordance with the code of accounting practice.

 

Also, in proceeding with the LEP amendment and reclassification of part EJ Biffin Fields for the purposes of Health Services Facility an additional portion of land needs to be reclassified to allow the land as proposed in the DA and original amendment to be disposed of. The details of this error are discussed in the report.

 

To change the classification of Council land an LEP amendment to the Nambucca LEP  2010 is required as well as a public hearing. The purpose of this report is to gain Council support to commence the process.

 

 

Recommendation:

 

1        Pursuant to the Clause 55 of the Environmental Planning and Assessment Act 1979, Council prepare a Planning Proposal to support an amendment to reclassify all the land as described in this report.

 

2        The Planning Proposal and associated material be submitted to the Minister for Planning for consideration under Clause 56 of the Act.

 

 

OPTIONS:

 

Council may choose not to proceed with all or part of the amendment.

 

 

DISCUSSION:

 

Details of the land parcels follow:

 

Lot 24 DP 841964, Cockburn Street Valla Beach

 

This parcel encompasses Valla Beach Pump Station 2, has an area of 78.2 square meters and is bounded by Cockburn Street, residential land and public reserve bushland.

 

The land was dedicated to Council as a drainage reserve in 1994 during the subdivision of Lot 102 DP 835964.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 

 

Lot 1 DP 794375, Banyandah Road Hyland Park

 

This parcel encompasses Hyland Park Pump Station 7, has an area of 122.7 square meters and is bounded by natural area bushland and Nambucca State Forest.

 

The land was acquired from The Minister for Public Works on 24 February 1995 for the construction of a pump station.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 


 

Lot 1 DP 789967, Max Graham Drive Valla Beach

 

This parcel encompasses Valla Beach Pump Station 1, has an area of 120.2 square meters and is bounded by Max Graham Drive and undeveloped residential land.

 

The land was acquired from The Minister for Public Works on 24 February 1995 for the construction of a pump station.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


Lots 96 and 97 DP1099538, Seaforth Drive Valla Beach

 

Lot 96 encompasses Valla Beach Pump Station 14, has an area of 144 square meters and is bounded by Swordfish Drive and undeveloped residential land.

 

Lot 97 encompasses a water retention basin, has an area of 5179 square meters and is bounded by Seaforth and Swordfish Drives and undeveloped residential land.

 

The land was dedicated to Council as drainage reserves in 2006 during the subdivision of Lot 31 DP 1044587 and Lots 1 and 2 DP 228703.

 

A report was submitted to the council meeting of 7 December 2006 on the classification of the lots to which it was resolved “that Council publicly notifies for a period of 28 days the acquisition of Lots 96 and 97 DP 1099538 inviting comments/submissions in regard to Council’s intention to include the lots in Council’s Register of Public land as Operational Land.”

 

A search of Council records has not found evidence of the submissions being reported back to Council nor the lots being formally classified as operational.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


Lot 11 DP 867138, Alexandra Drive Nambucca Heads

 

This parcel encompasses Nambucca Heads Pump Station 14, has an area of 40 square meters and is bounded by undeveloped residential land.

 

The land was dedicated to Council in 2007 during the subdivision of Lots 116 and117 DP 1107521.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 102 DP 1076306, Kylie Street Macksville

 

This parcel encompasses Macksville Pump Station 14, has an area of 112 square meters and is bounded by undeveloped industrial land.

 

The land was dedicated to Council in 2004 during the subdivision of Lot 101 DP 1041228.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 1 DP 712999, Matthew Street Scotts Head

 

This parcel encompasses Scotts Head Pump Station 4, has an area of 196 square meters and is bounded by Crown land.

 

The land was acquired by Council in 1985 for the construction of a pump station.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 1 DP794376, Gregory Street Valla Beach

 

This parcel encompasses Valla Beach Pump Station 3, has an area of 44 square meters and is bounded by Crown land.

 

The land was acquired by Council in 1990 for the construction of a pump station.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 


 

Lot 5 DP 836673, Doncaster Place Hyland Park

 

This parcel encompasses Hyland Park Pump Station 10, has an area of 41.3 square meters and is bounded by developed and undeveloped residential land.

 

The land was dedicated to Council in 1994 during the subdivision of Lot 7 DP 817441.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 313 DP 836989, Preston Drive Macksville

 

This parcel encompasses Macksville Pump Station 15, has an area of 63 square meters and is bounded by developed and undeveloped residential land.

 

The land was dedicated to Council in 1994 during the subdivision of Lot 27 DP 804000.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


Lot 99 DP 263680 and 132 DP 710507, Banksia Crescent Nambucca Heads

 

Lot 99 encompasses Nambucca Heads Pump Station 10, has an area of 138.8 square meters and is bounded by Banksia Crescent, residential land and Council reserve.  This lot was dedicated to Council in 1983 during the subdivision of Lot 84 DP 262079.

 

Lot 132 is vacant land, has an area of 283.3 square meters and is bounded by Banksia Crescent, residential land and Council reserve.  This lot was dedicated to Council in 1985 during the subdivision of Lot 42 DP 602035.

 

Both lots were classified as Community Land on 7 October 1993 in Policy 1 (G10/76B) as Natural Area – Water.  However it appears that Lot 99 was incorrectly classified at this time due to the use of the land for a pump station.

 

Once the lots have been reclassified as operational it is intended to consolidate the two lots.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 3 DP 786358, Bellingen Road Bowraville

 

This parcel encompasses a bore pump, has an area of 25 square meters and is bounded by rural residential land.

 

The land acquired by Council in 1989 for the use of water supply bore sites.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 1 DP 790002, 92A Mann Street Nambucca Heads

 

This parcel shares a boundary with the water reservoir land in Mann Street Nambucca Heads on its western side and with residential land on its eastern side.  The land has an area of 179 square meters and is close in proximity to both the water reservoir and the buildings on the residential land.

 

The land was acquired by Council on 29 November 1996 for the use of water supply.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act, it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 6 DP 844170, Acacia Road Gumma

 

This parcel encompasses a redundant water reservoir, has an area of 225 square meters and is bounded by rural residential land.

 

The land was dedicated to Council in 1994 during the subdivision of Lot 19 DP 794178 for the use of water supply.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


 

Lot 2 DP 710419, South Pacific Drive Scotts Head

 

This parcel encompasses Scotts Head Pump Station 1, has an area of 138.4 square meters and is bounded by South Pacific Drive, National Park and Crown land.

 

The land was acquired by Council in 1985 for the purpose of a pump station.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

The picture below shows the pump station being located outside Lot 2 DP 710419.  This is due to the aerial photography not being accurately overlayed on the mapping system.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 

 


 

Lot 12 DP 598325, Uriti Road Macksville

 

This parcel encompasses both Macksville Pump Station 12 and a childrens playground.  It has an area of 2580 square meters and is bounded by Uriti Road, developed and undeveloped residential land.

 

The land was dedicated to Council in 1978 during the subdivision of Lot 1 DP 205453.

 

The land was classified as Community on 7 October 1993 in Policy 1 (G10/76B) as Community – Park.  It is intended to reclassify the area containing the pump station as operational. Later the land will be subdivided to create two lots. A lot will be created including the access handle to the pump station.

 

Recommendation:

 

It is recommended this land be part of the land containing the pump station and associated access handle be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 


Lot 101 DP 1063490, 74 Grassy Road Bowraville

 

This parcel is leased for a period of twenty years commencing 7 December 2006.  The tenant operates a farm using effluent water for irrigation.  This allows Council to dispose of effluent water.  It has an area of 44.9 hectares and is bounded by Grassy Road, Nambucca River and rural land.

 

The land was acquired by Council in 2004 for the purpose of disposing of effluent water.

 

A search of Council records has not found evidence of this land being classified as operational, therefore as per the Local Government Act 1993 it has been automatically classified as community land.

 

Recommendation:

 

It is recommended this land be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 

Lot 1 DP1004209 Fred Brain Avenue (EJ Biffin Field)

 

Council has recently approved an amendment to the Nambucca LEP 2010 for the provision of a Health Services Facility and the transfer of the land to the Mid North Coast Area Health. During the process Council negotiated with the Mid North Coast Area Health in relation to the design and layout of the facility to better relate to the use of the Council Open Space area and residue land.

 

As a result of the changes to the layout a small portion land required to be reclassified was not shown on the reclassification maps. Although the land to be rezoned and subdivided was all accurately exhibited, advice from NSW Planning indicated that in order to reclassify this land the reclassification map was required to be exhibited accurately.

The land subject to the above error is shown HATCHED on the south eastern edge of the map below, overlayed with the proposed facility. As can be seen in the figure the land is not required for the facility itself, but rather landscaping and a buffer to the open space area.

 

To rectify the error it was decided to proceed with the original Ej Biffin amendment as exhibited and incorporate this reclassification among these broader housekeeping reclassifications, thus avoiding additional public hearings and exhibition periods. This also allows the development consent for the facility to be released and construction to commence under legal contract.

 

The only negative of this approach is the final settlement of the land transfer may be delayed as Council awaits the finalisation of this reclassification.

 

Recommendation:

 

It is recommended part Lot 1 DP1004209 be reclassified as operational and added to Schedule 4 Classification and Reclassification of Public Land of the Nambucca LEP 2010.

 

 

 

CONSULTATION:

 

Engineering Support Officer

Manager of Water and Sewer

General Manager

Mid North Coast Local Area Health

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

This proposal aims to reclassify land across the Local Government Area. No physical changes are proposed to land that would result in environmental impacts.

 

Social

 

This proposal aims to reclassify land across the Local Government Area. No physical changes are proposed to land that would result in social impacts. Land to be reclassified is currently used as part of Council’s reticulated services or is required to rectify an anomaly.

 

Economic

 

NIL, the LEP amendment will be completed by staff. If agreeable the General Manager of Bellingen Shire Council will asked to facilitate the public hearing.

 

Risk

 

NIL

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Nil

 

Source of fund and any variance to working funds

 

NIL

 

Service level changes and resourcing/staff implications

Nil

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.6      SF1947            150514         Outstanding DA's greater than 12 months, applications where submissions received not determined from 14 April - 8 May 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1) (One application is in excess of 12 months old).

 

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

 

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

 

 

Recommendation:

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

TABLE 1:       UNRESOLVED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD

 

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2012/011

03/02/2012

Nambucca Gardens Estate 346 Lot Residential Subdivision with Residue, Associated Works – Staged

Lot 2 DP 1119830, Alexandra Drive, Bellwood

134 public submissions

Submissions outlined in previous report to Council 27 September 2012 – Item 10.1

Voluntary Planning Agreement supported by Council at its 28 February 2013 meeting.

Meeting with applicant and planning agreed that Council would assess its section of the link road under Part 5 of the EPAA.  Concept plan for Link Road currently being prepared for assessment.  Will be exhibited with VPA.

Status report to Council meeting 16 October On-site briefing meeting held with JRPP 18 October 2013 – advice to be sought from applicant.

 

Report in Business Paper of 13 Nov 2013.

 

As at 6 May 2014 consultant preparing report for JRPP.

 

Please note that there is two unresolved Development Applications in Excess of 12 months old.

 


TABLE 2: DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED AND ARE NOT YET DETERMINED

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

SUBMISSIONS RECEIVED/
STAFF COMMENTS

2013/092

29/08/2013

Health Services Facility & Subdivision

Lot 1 DP 1004209 & Lot 22 DP 1161807, Centenary Parade, Nambucca Heads

4 public submissions

 

·     Zoned community land and should be left that way.

·     Should be located closer to other health facilities or other appropriate zonings

·     Only one entry and exit road (Centenary Parade) therefore increasing traffic to area and can be dangerous with lots of school children. Issues with emergency evacuations

·     Parking an issue during carnivals etc

·     Little consultation into the development of this Health Care Centre - request for dialysis services to be included in the new centre

·     Existing levels and types of crimes already in area maybe exacerbated

·     Re-zoning costs borne by Council not required for alternate sites

·     Request for further consultation with police, schools, school bus providers and other primary health providers for another site

Matters pertaining to comments on the submissions particularly the type of health services provided and need for, car parking and traffic – Referred to Applicants Consultant

 

In principal support provided by Council.  LEP Amendment referred to DOP for consideration.  Conditions forwarded to applicant for consideration by the Crown.

 

Awaiting Planning Proposal and resolution of land sale

2013/170

18/11/2013

Boundary Adjustment, shed, operate depot

Lot 2 DP 881651, 296 Valla Road, Valla

11 public submissions

 

·     Land zoned Agricultural/Rural and this is to establish an Industrial enterprise

·     Industrial site planned for the Cow Creek area and this is where should be located

·     More than enough trucks on Valla Road especially with the application for the Valla Quarry being considered with more trucks

·     Applicant owns very large machinery

·     Increase in residential numbers over the past years therefore increase in vehicles and these will have to compete with industrial vehicles

·     Increase in noise and dust

·     If granted, potential to cause a decrease in the value of the land

·     Water issues – drains directly into Deep Creek and floods are observed frequently on this land

·     Air quality reduced by dust and toxics

·     Green fill would be odorous – comparable to a rubbish tip

·     Valla Road is not coping with current usage with pot holes – stone chips are common

·     No compatibility of the proposal to adjoining grazing properties

·     No mention of 2 operations involving use of concrete crusher and greenwaste tub grinder which is exceedingly noisy

·     Disagree with “development compatible with adjoining neighbours”

·     Feeders – running times and how monitored, location

·     No selling of materials – secondary aggregate is valuable commodity

·     Water pollution

·     Most properties in neighbourhood are rated Residential/Village Estate not compatible to industrial

·     Directors do not reside near property so removed from noise pollution

·     Visual amenity

·     Staff amenities not appear convenient for industrial use

·     Unsupported by adequate environmental impact studies

·     Council setting precedent for the use of vital agricultural land

 

·     SOEE

·     Small vegetable garden near by

·     No adjoining properties have similar development – how compatible

·     Servicing of site for plant and vehicles – what petroleum being used and storage

·     Drainage bunded to prevent fuels into water table

·     What sort of clean fill

·     Recycled materials being used – what

·     ? weekday will allow for non impact crushing and plant operation

·     Construction of sediment ponds

·     Rubbish – increase in traffic

 

This application has been “called-in” for determination by Council

2014/001

02/01/2014

Tourist Accommodation

Lot 3 DP 1035204, Seascape Place, Scotts Head

1 submission received and requested that content remain confidential

 

Information received – waiting Rural Fire Service response

2013/183

12/12/2013

Part Collector Road

Lot 74 DP 832082, Marshall Way, Nambucca Heads

15 public submissions

·      Increased traffic flow

·      Large delivery trucks and semi-trailers driving up quiet street

·      Impact of traffic with older residents of area eg Osprey Villas and Farrington Village

·      Thought to be a closed road

·      Decrease in land and house values

·      Increased noise

·      Traffic from homes onto street causing traffic hazards

·      Road in poor condition

·      Short cuts to Waste Transfer Centre and to and from Bowraville and other facilities at Plaza and area

·      Concerned over Endangered Ecological Community Swamp Sclerophyll Forest

·      Even though no recorded sites of Aboriginal cultural heritage values with the property does not mean there are not any

·      120m away fence shows little respect for area given

·      Provision of screening does not satisfy “the Aboriginal People”

·      Concerns of the men of the Gumbaynggirr Nation to be taken into account and the Aboriginal Cultural Heritage Management Plan 2003

·      Playing Fields will be exposed to traffic

·      Endangered swamp area

·      A number of steep driveway accesses

·      Reduction of speed limit to 40km/h in vicinity of the Plaza and Medical Centre

·      Vehicles parked on both sides of road at Pre-School

·      Vehicles go round RoundaBout the wrong way

·      Negative effect on Koala population

·      Means to “backdoor” to earlier DA2012/11

·      Statement of Environmental Effects associated with Collector Road does not address traffic issues

·      Dispute Traffic Report which states that traffic will use Old Coast Road overpass as consider vehicles will use Marshall Way

·      Sell properties

·      Conflict of Interest

·      Acid Sulphate soils

 

Planning Consultant to work in house and provide report

 

As at 6 May 2014 consultant has assessed DA.  More information sought on road design showing cycleway; RFS requirement for an 8 m pavement and a flooding analysis to demonstrate the road design will not impede flood flows.

2014/056

09/04/2014

3 Lot Subdivision

Lot 104 DP 622709, Adin Street, Scotts Head

10 public submissions

 

·      In permitting subdivision of Lot 622709 infers that there is a need to divide Lot 104 DP 622709

·      Council not published information on what provisions have been established on who owns what property eg landowner or Council

·      Relationship between North Coast Holiday Parks and North Coast Accommodation Trust has not been made clear to ratepayers

·      All ratepayers contributing rates in order to support Lot DP 622709 should be notified of any proposed changes

·      Full details of plan instead of outline so that individuals do not have to attend Council offices

·      No alternate measures for administration of running the land has been provided

·      The parcel of land was given over to ratepayers to keep for recreational benefit – now usurped by the Trust, this transaction is corrupt in law

·      Has previous proposal been relinquished for cabins

·      Previously requested to construct safe footpath access along street edge

·      Will this 3 Lot subdivision include building entitlements?  Not in favour of any type of unit development in this area

·      What is happening to existing tennis court facility

·      Where will Van Park patrons enjoy recreational activities?

·      Impact on nearby residents with increased noise, nuisance factors, safety issues, environmental issues, increased traffic problems, financial viability, lack of placement of proposed sites and new entrance

·      Lack of concern for those who will be immediately and permanently impacted

·      Lack of knowledge or understanding of what is planned

·      Relocation of semi-permanents to this proposed subdivision

·      Can Council advise what is going to be built on proposed Lots

·      Relocation of semi-permanents is almost impossible task given what it would take to do this (original objective)

·      Predicted rates increase

·      What will be built on Adin Street Reserve that was once Community land donated for that use?

·      Who will benefit and who will not?

·      Concerns about negative impact of utilising this area as a means of revenue

·      Will there be opportunity to debate this matter further?

·      Cannot recall one response with regard to closeness of sites and the noise factor

·      Holiday makers unable to voice concern as no details are able to be obtained due to Privacy Act

·      What consideration was given to 350 or so signatures on a petition submitted to Council objecting to the Masterplan?

·      Why were the Leaseholders not asked for a 21 year Grant from the NSC

·      Scotts Head has unique character with quite, laid back & restful holiday area.  Children play with friends close to camp site and should not have to go to Brazil Park to play

·      Requesting proof that further development is required

·      Accommodation already provided in form of homes already in Scotts Head and pay rates

·      Requires set around children’s playground area for campers to meet for activities

·      Plovers and other sea birds breed on proposed subdivision area

·      Not in interest of Scotts Head as a holiday destination

·      No mention was ever made of subdivision being required and is only means of Lands Department to permanently obtain community land as the entrance, office and residence

·      Lots 2 & 3 are below sea level – who will be responsible for any legal action taken during storm event.  Any build up of area will redirect flood water making existing and proposed storm water drainage useless – this is main catchment for Scotts Head

·      Whole community should have been consulted

·      Do not support subdivision of community land

·      Not included in Plan of Management

·      Community residents of Scotts Head ignored on views of previous meetings

·      Privacy issue will impact on home as entry and exit is directly opposite driveway with entry of large motorhomes and caravans. 

·      At night lights shine directly into home

·      Blind corner and with large vehicles coming and going will be an accident waiting to happen

·      Entry on curve and downhill slope and dangerous area for traffic

·      Suggest entrance to middle of straight for ample vision

·     

 

As the land is owned by Council, the application will be referred to Council for determination.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.7      SF1947            150514         2014 April - Development and Complying Development Applications Received

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

Council at its meeting 16 January 2014 resolved:

 

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigate the possibility of reporting Development Applications lodged in previous month.”

 

Below is a list of Development Applications and Complying Development Applications received in April 2014 as at 6 May 2014.

 

Recommendation:

 

That the Development Applications and Complying Development Applications received in April 2014 be received for information.

 

OPTIONS:

 

DA No

Date Received

Applicant/Owner

Proposal

Property

Amount

2014/049

01/04/2014

J Fuller

Continued use of additions

Lot B DP 354076, 23 Matilda Street, Macksville

6,600

2014/050

02/04/2014

Mr P Wood

Awning

Lot 8 Section 39 DP 758749, 55 Charlton Street, Nambucca Heads

6,600

2014/051

03/04/2014

Allan Dollin

Dwelling Additions

Lot 1 DP 1089435, 183 Coronation Road, Congarinni North

46,800

2014/052

03/04/2014

Nambucca & Valla Chamber of Commerce/Nambucca District Rescue Squad

Business Identification Sign 

Lot 12 DP1054434, 2 Railway Road Nambucca Heads

4,500

2014/053

04/04/2014

Voyee Pty Ltd & Supa East Pty Ltd

New Dwelling

Lot 4 DP 1183068, Giiguy Close Macksville

160,000

2014/54

04/04/2014

Terrence Mackney

Garage & Swimming Pool

Lot 2 DP 1137083, 12 Max Graham Drive Valla Beach

120,000

2014/55

04/04/2014

Perry Homes/Ms R A Dunn

Single Storey Dwelling and retaining wall

Lot 88 DP 1099538, 78 Seaforth Drive Valla Beach

296,000

2014/056

09/04/2014

Nev Green C/- North Coast Holiday Parks

3 Lot Subdivision

Lot 104 DP 622709, Adin Street, Scotts Head

5,000

2014/057

09/04/2014

Lindsay Cooper

Single Storey Garage

Lot 13 DP 1076134, 25 Langsford Way, Valla Beach

5,000

2014/058

11/04/2014

Nambucca Shire Council

Alterations to Gymnasium

Lot 250 DP 755539, 23A Cooper Street, Macksville

409,000

2014/059

14/04/2014

Richard Olive

Construct roofed deck to southern side of house

Lot 3 DP 839069, 3 Bangalow Drive Nambucca Heads

16,000

2014/060

14/04/2014

Arakoon Homes Pty Ltd/L C & D L Schultz

New Dwelling

Lot 12 DP 1056240, 9 Julie Ann Court Hyland Park

170,000

DA No

Date Received

Applicant/Owner

Proposal

Property

Amount

2014/61

14/04/2014

B J Ormandy

Rural Shed

Lot 1 DP 574239, 266 Rodeo Drive Wirrimbi

17,500

2014/62

16/04/2014

Spanline Homes/M H & A P Hvass

New Patio

Lot 13 Sec D DP 17707, 26 Waratah Street Scotts Head

5,000

2014/063

16/04/2014

Rosalie Stollery/D M Ryan and A T Gillin

Demolish dwelling and shed and erect new dwelling

Lot 217 DP 755550, 2 Newry Street Nambucca Heads

800,000

2014/064

17/04/2014

Marcia Baxter

Erection of signage

Lot 3 DP 1015406, 180 Coronation Road Congarinni North

464

2014/065

29/04/2014

Pei De Zhong & Deavid Lee

Food Premises Fit Out

Lot 2 DP382674, 10 Bowra Street Nambucca Heads

20,000

2014/066

30/04/2014

G A & B J Devine

Swimming Pool and Rural Shed

Lot 211 DP 834399, 228 Allgomera Road Allgomera

30,000

2014/67

30/04/2014

Randall & Carolyn Cook

Double Garage

Lot 2 DP566890, 10 Creek Street Nambucca Heads

27,000

 

 

CD No

Date Received

Applicant/

Owner

Private Certifier

Proposal

Property

Amount

2014/615

01/04/2014

R & C Wrobel

Private Certifier - Brian Dwyer

Dwelling

Lot 12 DP 1044587, 74 Ocean View Drive, Valla Beach

381,000

2014/616

15/04/2014

Alan Rudge Architects

Nambucca Shire Council

Remove Bottle Shop & restore to courtyard

Lot 17 Sectio 31 DP 758749, 31 Bowra Street, Nambucca Heads

25,000

2014/617

14/04/2014

Yarra Steel

Private Certifier - Brian Dwyer BPB0104

Farm Building

Lot 231 DP 589180, 4411 Pacific Highway, Warrell Creek

55,000

2014/618

28/04/2014

L Swan & J Huyshe

Private Certifier - Coastcert BPB0431

Dwelling

Lot 141 DP 1117427, 26a Sandpiper Drive, Scotts Head

226,564

2014/619

28/04/2014

Anthony Bonett

Private Certifier - Brian Dwyer BPB0104

Swimming Pool & Retaining Wall

Lot 9 DP 1185837, Old Coast Road, North Macksville

44,483

2014/620

28/04/2014

Joshua Tutt

Private Certifier - Brian Dwyer BPB0104

Dwelling

Lot 30 DP 1044587, 112 Ocean View Road, Valla Beach

120,000

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.8      SF1947            150514         Construction and Complying Development Certificates Approved April 2014

 

AUTHOR/ENQUIRIES:    Lorraine Hemsworth, Executive Assistant         

 

Summary:

 

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of April 2014 as at 6 May 2014.

 

 

Recommendation:

 

That the Construction and Complying Development Certificates approved for April 2014 be noted and received for information by Council.

 

 

Attachments:

1

12055/2014 - April 2014 Construction Certificates and Complying Development Applications Approved

 

  


Ordinary Council Meeting - 15 May 2014

Construction and Complying Development Certificates Approved April 2014

 




Ordinary Council Meeting                                                                                                     15 May 2014

General Manager's Report

ITEM 9.9      SF1148            150514         Council Ranger's Report April 2014

 

AUTHOR/ENQUIRIES:    Teresa Boorer, Business Services Officer         

 

Summary:

 

The following is the Council Ranger’s Report regarding Council’s Companion Animal Activities and listing of penalty notices issued by both Council’s Rangers for April 2014.

 

Recommendation:

 

That the report for April 2014 be received and noted by Council.

 

 

 

Cats

Dogs

COUNCIL’S SEIZURE ACTIVITY

 

 

Seized (doesn’t include those animals dumped or surrendered)

         7

6

Returned to Owner

0

3

Transferred to - Council's Facility from Seizure Activities

7

3

ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY

 

 

Animals In Council's Facility - (Start of Month)

0

3

Abandoned or Stray

1

0

Surrendered

0

0

Animals transferred from Seizure Activities

7

3

Total Incoming Animals

8

6

ANIMALS LEAVING COUNCIL'S FACILITY

 

 

Released to Owners

0

0

Sold

0

2

Released to Organisations for Rehoming

0

0

Died at Council's Facility(other than euthanased)

0

0

Stolen from Council's Facility

0

0

Escaped from Council's Facility

0

0

Other

0

0

EUTHANASED

 

 

Restricted Dogs

 

0

Dangerous Dogs

 

0

Owner’s Request

0

0

Due to Illness, Disease or Injury

1

1

Feral/infant animal

6

0

Unsuitable for rehoming

1

1

Unable to be rehomed

0

0

Total Euthanased

8

2

Total Outgoing Animals

8

4

TOTAL IN COUNCIL'S FACILITY - (END OF MONTH)

0

2

 

 

Apr-14

 

 

 

 

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

 

3081195747

#12572 - Pollute Land - Individual

750.00

10.04.14

 

3081195756

#12572 - Pollute Land - Individual

750.00

10.04.14

AV 57 ZM

3081195765

#9246 - Not park rear to kerb

101.00

15.04.14

 

3081195774

#12572 - Pollute Land - Individual

750.00

29.04.14

 

3081195783

#12572 - Pollute Land - Individual

750.00

29.04.14

 

 

 

3101.00

 

 

Apr-14

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

BW67HS

3081196196

not park rear to kerb

101.00

3/04/2014

AUS09E

3081196205

disobey no stopping sign

236.00

3/04/2014

YIZ485

3081196214

stop in loading zone

169.00

3/04/2014

BK11NE

3081196223

stop in loading zone

169.00

3/04/2014

BY30EW

3081196232

not park rear to kerb

101.00

3/04/2014

CHU51W

3081196241

disobey no stopping sign

236.00

3/04/2014

AJ52WI

3081196250

stop in loading zone

169.00

3/04/2014

BV07CY

3081196260

stop in loading zone

169.00

7/04/2014

BLQ93A

3081196279

stop in loading zone

169.00

7/04/2014

CPU18S

3081196288

not park rear to kerb

101.00

7/04/2014

AC32MI

3081196297

not park rear to kerb

101.00

7/04/2014

ZCM194

3081196306

not park rear to kerb

101.00

7/04/2014

PT30004

3081196315

disobey no stopping sign

236.00

7/04/2014

ZJJ231

3081196324

disobey no parking sign

101.00

7/04/2014

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

Date Sent

AW09ZK

3081196333

not park rear to kerb

101.00

7/04/2014

QNB553

3081196342

not park rear to kerb

101.00

7/04/2014

BBI11R

3081196351

not park rear to kerb

101.00

7/04/2014

AQ90NP

3081196360

disobey no parking sign

101.00

7/04/2014

YRX221

3081196370

stop in loading zone

169.00

7/04/2014

BI81LR

3081196389

disobey no stopping sign

236.00

7/04/2014

AV15KO

3081196398

not park rear to kerb

101.00

7/04/2014

LB927

3081196407

not park rear to kerb

101.00

10/04/2014

CGY80U

3081196416

stop in loading zone

169.00

10/04/2014

AZ89VD

3081196425

not park rear to kerb

101.00

10/04/2014

BG64PA

3081196434

disobey no stopping sign

236.00

10/04/2014

AR10XS

3081196443

not park rear to kerb

101.00

10/04/2014

CNE03L

3081196452

not park rear to kerb

101.00

10/04/2014

BE10KH

3081196461

disobey no parking sign

101.00

10/04/2014

BL03HQ

3081196470

not park rear to kerb

101.00

10/04/2014

JMB088

3081196480

stop in loading zone

169.00

10/04/2014

BPK39L

3081196499

not park rear to kerb

101.00

10/04/2014

BY17FP

3081196508

not park rear to kerb

101.00

10/04/2014

AJ02FZ

3081196517

disobey no stopping sign

236.00

10/04/2014

AM37VQ

3081196526

stop in loading zone

169.00

10/04/2014

BP17JZ

3081196535

not park rear to kerb

101.00

10/04/2014

BBQ17N

3081196544

stop in loading zone

169.00

10/04/2014

 

 

 

5126.00

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                     15 May 2014

Assistant General Manager Corporate Services Report

ITEM 10.1    SF1875            150514         Investment Report To 30 April 2014

 

AUTHOR/ENQUIRIES:    Faye Hawthorne, Accountant         

 

Summary:

 

The return on investments from 1 July 2013 to 30 April 2014 is $1,229,902.67 (Cash Result)

Estimated Accrual interest up to 30.6.14 is $553,194.21.

Anticipated interest return for financial year is $1,783,096.88.

 

The budget allocation for the financial year “2013/14” is $1,511,000.

 

Council currently has $39.775 Million invested:

·      $5.773   Million with Managed Funds,

·      $1.210   Million with On Call Accounts

·      $32.278   Million on Term Deposits,

·      $0.514   Million in a Floating Rate Note.

 

This report details all the investments placed during April and Council funds invested as at 30 April 2014.

 

The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council Policy 1.9 – Investment of Surplus Funds

 

C P Doolan

Responsible Accounting Officer

 

 

 

Recommendation:

 

That the Accountants’ Report on Investments placed to 30 April 2014 be noted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OPTIONS:

 

This report is for information only.

 

DISCUSSION:

 

This report details all the investments placed during April 2014 and Council funds invested as at April 2014.

 

CONSULTATION:

 

Grove Research and Advisory

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental implications.

 

Social

 

There are no social implications.

 

Economic

 

Risk

 

That Council may not meet its budget returns for 2013/2014 based on current performance.

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A review of budgeted interest returns for 2013/2014 will be completed with the March 2014 Budget Review and GPG Research & Advisory have provided Council with the updated interest rates.

 

Source of fund and any variance to working funds

 

Interest on investments will be assessed with the March 2014 Budget Review.  Variances have been distributed between the Water, Sewerage and General Funds for the first half of the financial year.

 

Service level changes and resourcing/staff implications

 

Not applicable

 

Attachments:

 

There are no attachments for this report.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     15 May 2014

Assistant General Manager Corporate Services Report

ITEM 10.2    SF25                150514         Donations Program (Section 356) 2014/2015 - Recommendation of successful applicants

 

AUTHOR/ENQUIRIES:    Colleen Henry, Grants and Contributions Officer         

 

Summary:

 

Council’s Donations Program 2014/2015 accepted applications from November 2013 to mid-February 2014. Copies of all applications were distributed to Councillors prior to the 24 March meeting with a request for Councillors to rank applications and recommend preferred level of funding if appropriate. Four assessments were returned and form the basis of the recommendations in this report.

 

Requests from five charitable organisations for assistance to pay tip fees are supported, however it is recommended that these organisations do not receive any monetary reimbursement but continue to have their tip fees waived up to a limit based on previous year’s tonnages.

 

 

RecommendationS:

 

1. That Council approve the donations under the 2014/2015 Donations Program in accordance with the recommendations set out in the schedule below:

 

Donations Program Budget 2014/2015

 

Organisation                                            

Original Request

$ Donations Program

2014/2015

Frank Partridge Military Museum

$500.00

$500.00

Nambucca Entertainment Centre

$1,275.00

$1,275.00

Nambucca District Historical Society

$1,000.00

$1,000.00

Nambucca Heads Lions Club

$1,000.00

$1,000.00

NSW Marine Rescue – Nambucca

$2,000.00

$2,000.00

Nambucca District Band

$7,250.00

$2,000.00

Scotts Head Sports Field Committee (s.355)

$1,200.00

$1,000.00

Mary Boulton Pioneer Cottage

$6,400.00

$2,775.00

Nambucca Valley Craft and Art

Photocopying

Nil charge

Shire Schools 7 @ $50 (no application req.)

 

$350.00

North Coast TAFE, Macksville (no application required)

 

$100.00

2014/2015 Annual Program

 

$12,000.00

Balance

 

$3,000.00

TOTAL

 

$15,000.00

 

2. That Council approve the waiver of tip fees for the following organisations up to the tonnage amount each one used in 2013/2014:

Salvation Army

Anglican Parish – Op Shop

Nambucca Heads Men’s Shed

Nambucca Camp Quality

Nambucca Valley Christian Life Care

 

 


OPTIONS:

 

1        Council make amendments to the donation amounts recommended.

2        Council not approve the donations or the waiver of tip fees.

 

 

DISCUSSION

 

Four Councillor assessments were received in time to be considered for this report. These assessments form the basis for the recommended successful applicants and the amounts to be awarded.

 

One application, from the Nambucca Heads Lions Club for $1,000 towards the construction of a jetty structure at Anzac Park Nambucca Heads, was not supported by Councillor Flack on the basis that the project has not been subject to the usual planning processes that would establish its suitability. The inclusion of this project in the recommended list is provisional based on Council’s deliberations either in Council or during the pre-meeting workshop when it is expected this matter will be resolved. If the allocation is not made to the Lions Club, it is recommended that the Mary Boulton Cottage receive the additional $1000 as this amount will enable them to complete one of their two proposed re-roofing projects.

 

With these recommendations, all applicants will receive some level of assistance and most will receive the full amount they have requested. The three exceptions to this are the Nambucca District Band, Scotts Head Sport Field Committee and Mary Boulton Cottage Museum. These three applications were ranked the lowest in Councillors’ assessments. Additional considerations were that the Scotts Head Sports Field Committee received funding in last year’s round and the Mary Boulton Cottage Museum project will be eligible for funding under Council’s Heritage Funding program in 2014/2015.

 

The waiver of tip fees instead of an actual financial contribution from Council’s waste management budget is supported by Council’s Waste Management Officer. To allocate a financial contribution from the waste management budget would require the subsequent deficit in the budget to be made up by ratepayers, which would be inequitable.  The Donations Program process has given transparency to Council’s provision of in-kind support to these organisations and has therefore met the intent of the Council’s Donations Policy.

 

 

CONSULTATION:

 

General Manager

Manager Financial Services

Waste Management Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental impacts associated with this issue.

 

Social

 

There are positive social benefits with the donation of money and waiver of tip fees to these community groups in supporting the work they do throughout the Shire.

 

Economic

 

There are economic benefits to each of the organisations receiving assistance.

 


Risk

 

There are no risks associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

A total amount of $12,000 (80% of the total allocation of $15,000) is available in the 2014/2015 budget.

 

Source of fund and any variance to working funds

 

General ledger funds as established by Council.

 

Service level changes and resourcing/staff implications

 

No change or implications.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     15 May 2014

Corporate Services

ITEM 10.3    SF251              150514         Schedule of Council Public Meetings

 

AUTHOR/ENQUIRIES:    Monika Schuhmacher, Executive Assistant/Business Services Unit         

 

SUMMARY:

 

The following is a schedule of dates for public Council meetings.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

 

 

Recommendation:

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

MEETING

DATE

VENUE

COMMENCING

Land Development C’tee

15/05/2014

Council Chambers

3.30 PM

Ordinary Council Meeting

15/05/2014

Council Chambers

5.30 PM

Special Council Meeting

22/05/2014

Council Chambers

5.30 PM

Access Committee

27/05/2014

Council Chambers

2.00 PM

Asset Management Workshop

29/05/2014

Council Chambers

3.30 PM

Ordinary Council Meeting

29/05/2014

Scotts Head SLSC – depart at 4.30 pm

5.30 PM

Water Supply Steering Committee

04/06/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Economic Directions C’tee

10/06/2014

Council Chambers

11.30 AM

Ordinary Council Meeting

12/06/2014

Council Chambers

5.30 PM

Access Committee

24/06/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

26/06/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

02/07/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

17/07/2014

Council Chambers

5.30 PM

Access Committee

22/07/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

31/07/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

06/08/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

14/08/2014

Council Chambers

5.30 PM

Access Committee

26/08/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

28/08/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/09/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Economic Directions C’tee

09/06/2014

Council Chambers

11.30 AM

Ordinary Council Meeting

11/09/2014

Council Chambers

5.30 PM

Access Committee

23/09/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

25/09/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

01/10/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

16/10/2014

Council Chambers

5.30 PM

Access Committee

28/10/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

30/10/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

05/11/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

13/11/2014

Council Chambers

5.30 PM

Access Committee

25/11/2014

Council Chambers

2.00 PM

Ordinary Council Meeting

27/11/2014

Council Chambers

5.30 PM

Water Supply Steering Committee

03/12/2014

Bowraville site

Leave Council Chambers at 10.15 am

10.45 AM

Ordinary Council Meeting

11/12/2014

Council Chambers

5.30 PM

 

Note:   Departure times to off-site meetings have been added.

Note:   Meetings at the Rural Halls commence with light refreshments at 5.00 pm.

 

 

 

Attachments:

There are no attachments for this report.   


Ordinary Council Meeting                                                                                                     15 May 2014

Assistant General Manager Engineering Services Report

ITEM 11.1    SF61                150514         Professional Lifeguard Services Report for the contract period 2013/2014

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services         

 

Summary:

 

The 2013/2014 Contract Report from Australian Lifeguard Service has been received by Council for the patrol areas of Nambucca Heads, Scotts Head and South Valla Beach.  A copy of the report is attached for Council’s information

 

The report provides statistical information on each beach patrol area relating to the following functions:

 

·      Beach usage and rescue statistics;

·      First aid and preventative actions;

·      Ordinance control; and

·      Public relations

 

This is the first year of the new five year contract with Australian Lifeguard Service.

 

 

Recommendation:

 

That Council receive and note the Season Report for 2013/2014 by Australian Lifeguard Service.

 

 

OPTIONS:

 

1        Note the report.

2        Consider extending life guard service through other holiday periods of spring and Easter autumn school holidays.

3        Consider extending the hours of the life guard service from 9.00am to 5.00pm.

 

 

DISCUSSION:

 

Nambucca Shire Council uses the Australian Lifeguard Service to provide lifeguard services for Valla Beach, Nambucca Heads and Scotts Head beaches over the Christmas Holidays. 

 

Specifically this organisation patrolled these beaches between 9.30am and 3.30pm during the period 21 December 2013 to 28 January 2014.

 

Nambucca Heads and Scotts Head Surf Life Saving Clubs also provide valuable volunteer hours on weekends and public holidays in lieu of the contracted services.

 

Australian Lifeguard Service is required to provide a Contract Report at the end of the season and a copy of the 2013/2014 document is attached.  The report provides statistical information on each beach patrol area relating to the following functions:

 

·           Beach usage and rescue statistics

·           First aid and preventative actions

·           Ordinance control and

·           Public relations

 

The Nambucca Valley once again experienced reasonably favorable weather conditions over the season’s service, however there was a decrease in attendance from the previous corresponding December/January period.

 

Overall Patronage:

 

Statistically the patronage is higher when compared to the previous years:

 

2009/10

2010/11

2011/12

2012/13

2013/14

30,977

23,931

32,499

39,979

36,366

 

Individual Beach Patronage:

 

As with previous statistics the busiest beach was Scotts Head, however there was larger decrease in attendance at Nambucca Heads.

 

BEACH

2010/11

2011/12

2012/13

2013/14

Scotts Head

14,987

16,562

23,109

22,859

Valla Beach

  5,582

  9,548

  7,697

  7,961

Nambucca Heads

  2,482

  6,389

9,173

  5,546

TOTAL

23,931

32,499

39,979

36,366

 

Individual Beach Rescue Statistics:

 

During the contracted service there were 17 significant rescues (defined as Lifeguards rendering assistance to swimmers who find themselves in a difficult situation, but not imminent danger.

 

BEACH

2010/11

2011/12

2012/13

2013/14

Scotts Head

8

8

0

14

Valla Beach

7

0

1

3

Nambucca Heads

1

2

1

0

TOTAL

16

10

2

17

 

The extension of the service through the other holiday periods has been considered by Council each year on receipt of the season report, at which time Council has maintained the resolution to remain with the 6 week contract period commencing just before Christmas to the end of January between the hours of 9.30am to 3.30pm.

 

 

CONSULTATION:

 

There was no consultation in preparing this report.

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There is no impact on the environment associated with this report.

 

Social

 

The service provides a public safety and education program as well as performing life saving and rescues.

 

Economic

 

The provision of safe beaches is important to holiday visitors.

 

Risk

 

The peak holiday period is December to January during the school holidays and life saving needs to be in place for that period as a minimum.

 

There is a risk of confusion when adjoining Local Government areas have different arrangements.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The cost for life guard services is provided in the 2013/14 budget The annual costs for the service has been progressively increasing since the implementation of the contract service. The conditions of the contract allow for an annual increase.

 

Source of fund and any variance to working funds

 

Normal arrangements included in the budget.

 

Service level changes and resourcing/staff implications

 

There is no impact or changes to the level of service or staff resources as a result of this report.

 

 

Attachments:

1

10993/2014 - Australian Lifeguard Service Season Report 2013-14

 

  


Ordinary Council Meeting - 15 May 2014

Professional Lifeguard Services Report for the contract period 2013/2014

 



































 

 


Ordinary Council Meeting                                                                                                     15 May 2014

Assistant General Manager Engineering Services Report

ITEM 11.2    SF1676            150514         Capital Works Report - 1 July 2013 - 31 March 2014

 

AUTHOR/ENQUIRIES:    Paul Gallagher, Assistant General Manager - Engineering Services; Noel Chapman, Manager Civil Works; Richard Spain, Manager Water and Sewerage; Keith Williams, Manager Technical Services; Simon Chapman, Waste Management Officer; Clint Fitzsummons, Manager Assets         

 

Summary:

 

This report provides Council with a quarterly report on the Capital Works Program for the period 1 July 2013 to 31 March 2014.

 

 

Recommendation:

 

1        That the Capital Works Report for the period 1 July 2013 to 31 March 2014 be received and noted.

 

2        That the proposed variations be endorsed and included in the March 2014 budget review.

 

 

OPTIONS:

 

Receive the report.

 

 

DISCUSSION:

 

The Capital Works report is presented for the period 1 July to 31 March 2014.

 

Comments from Assistant General Manager Engineering Services:

 

The variations presented for the December QBR that were adopted by Council have been adjusted within the budget to reflect the changes.

 

The weather has been favourable over this period with minimal impact to works. As of this current review, the capital works program is substantially completed and there will be limited revotes for the civil works at 30 June 2014. The bridge program is progressing well and it is anticipated that works on Touts Bridge construction will carry over into July resulting in an anticipated carryover of $50,000.00 for labour to complete the project.

 

A substantial grant of $650,000.00 was awarded to Council for the extension of the cycleway to Kingsworth Estate. Work is progressing well and the project will be completed by a combination of contract and day labour by the end of the financial year.

 

There will be a substantial revote in funds associated with the Bowraville Off River Storage project which is being monitored monthly through the BORS committee meetings onsite.

 

All plant has been ordered with the exception of the garbage compactor (with the quotation being considered at the 15 May Council meeting). The bitumen patching truck and garbage compactor will not be supplied by the end of this financial year (30 June) and the allocations are recommended to be placed into the plant reserve for payment of the plant when delivered in July/August.

 

The March QBR spread sheet provided in this report reflects the expenditure for capital works for the March Quarterly Budget Review (QBR).

 


Comments from Manager Civil Works:

 

There are no significant issues associated with the Civil Works Capital Works program to date.  The works that were brought forward from the previous financial year have now been completed.

 

Reseals and urban street rehabilitation programmed for November 2013 were delayed due to a rainfall event and have now been completed.

 

Construction of Weekes Bridge was delayed over the Christmas period in order to maintain access in case of a flood event. This resulted in additional costs driving piles through the existing deck and a consequent delay in the remaining program. Touts Bridge will be commenced in this financial year and materials booked out and delivered to the site, but construction will carry over into July.

 

An inspection of Seaview Street identified that the pavement was in good condition. It was determined that an asphalt overlay was adequate and this resulted in a saving to the budget. West Street and Loftus Lane in Nambucca Heads have been identified as requiring overlays and the surplus funds from Seaview Street will be used to complete this work.

 

The estimate for the construction of the access ramp at Main Beach Nambucca Heads included significant contingencies due to the potential impact of tidal effects and latent site conditions. The tides were favourable during construction therefore there has been a significant saving.

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRYOVER

VARIATION

5

Construction of Touts Bridge

Construction will commence in June 2014. All materials will be onsite however construction being labour costs will carry over into July 2014.

$50,000

 

12

Weekes Bridge

Additional costs incurred in retaining the bridge over the Christmas Holiday period with piles being driven through the existing deck while maintaining access across the bridge in lieu of the sidetrack .

 

$8,190

15

Cycleway

This is an additional item to the budget being fully funded from RMS and will be completed by 30 June 2014

 

+ $650,000

28

Lower Parkes Street

Rehabilitation to be completed after Natural Disaster restoration. Transfer funds to reserve as per Council resolution 24 April 2014.

$85,000

 

34

Seaview Street

The existing pavement was found to be in satisfactory condition with only the seal failing. An asphalt overlay was adopted reducing the cost.

 

- $38,000

35

West Street/Loftus Lane

New Item to resurface the lanes using the saving in funding from Seaview Street.

 

$38,000

40

Bellwood Road Pedestrian Refuge

Funds allocated by Council minute 33/13 14 August 2014.

 

$25,000

47

Main Beach Access Ramp

Favourable working conditions with tides allowed the project to be completed under cost.

 

- $37,650

 

 

Comments from Assistant General Manager Engineering Services on plant replacement:

 

The Manager Assets resigned from Council in December 2013 and the replacement Manager commenced with Council in late March. 

 

The light vehicles have progressively been replaced as their respective Toyota lease expires. The following light vehicles have been replaced as per the budget allocations within this quarter for:

 

·      General Manager

·      Manager Assets

·      Manager Business Development

·      Manager Development & Environment

·      Manager Financial Services

·      Water and Sewerage Engineer

·      Water and Sewerage Supervisor

 

The final two light vehicles to be replaced this financial year are the Mayor’s and Manager IT which have been pre-ordered and are scheduled for delivery in June at the expiry of the Toyota lease.

 

Bitumen Truck – Council considered the tender at the March Council meeting and resolved to accept the quotation of $364,432 excluding GST from Austroad Systems Pty Ltd for the purchase bitumen patching truck and allocated an additional $80,000.00 from the plant reserve to fund the purchase of the truck.

 

The supplier has advised Council that there will be a delay in the supply of the new truck with the anticipated delivery being in the first week of August and therefore the allocation will need to be placed into the plant reserve and drawn down in the next financial year

 

Garbage Compactor - The procurement of the garbage compactor was temporarily placed on hold pending a review of the Town Service operations.  Some minor changes to the teams operations have been implemented for trial.  It has been determined that there is still a present requirement for the compactor and quotations closing 2 May were sought and a report being presented to the 15 May Council meeting.

 

The purchase will occur in the final quarter of this financial year, however supply of the new unit will roll into late July or early August and the allocation is recommended to be placed in the plant reserve to be drawn down in the next financial year.

 

Safety Barrier – Quotations have been sought and a purchase order raised, with delivery in the final quarter of this financial period.

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRY OVER

VARIATION

 

1

Bitumen patching truck

A delay in the supply of the new truck has an anticipated delivery being in the first week of August An allocation of $230,000.00 was made available in the 2013/14 budget for the purchase of a new bitumen patching truck and at the time of preparation of the budget an anticipated trade/sale value of $160,000.00 was placed in the budget. Additional funds were required to match the short fall for the purchase of the a new bitumen patching truck being $79,886.55 for a Jetpatcher machine.

 

+$310,000.00

+$80,000.00

 

2

Garbage compactor

Report to the May Council meeting for the acceptance of the quotation with an anticipated delivery being in the first week of August

An allocation of $140,000.00 was made available in the 2013/14 budget for the purchase of a new garbage compactor truck and at the time of preparation of the budget an anticipated trade/sale value of $140,000.00 was placed in the budget. Therefore if Council purchase either compactors there is an impact on the current budget allocation with additional funds required to match the short fall for the purchase of the a new garbage compactor truck.

+$153,100.00

+$13,100

 

Comments from Manager Water and Sewerage:

 

The following table provides a summary of the capital works items in the 2013/14 budget:

 

ITEM

DESCRIPTION

COMMENTS

PROPOSED CARRY OVER

VARIATION

 

WATER

W1

Reservoir Improvements

(WO1629)

Upgrade works on Bowraville Balance Tanks now completed.

N/A

N/A

W2

Water Mains Replacement

(WO1642)

Works in Bent Street completed.

Other works being planned

N/A

-$30,000

W3

Water Mains Upgrading

(WO1643)

Planning for work to upgrade main along Bellingen Road,

Bowraville.

N/A

-$30,000

W4

Water Supply Pumping Plant (WO1655)

No work commenced.

N/A

 

N/A

W5

Off River Storage Land Matters (WO1810)

Survey plans and valuations nearing completion in preparation for commencement of compensation negotiations with landowners.

Likely

TBA

 

W6

Off River Storage Project (WO2012)

Progress to date is well behind schedule and a significant variation / delay claim is required to be negotiated.

TBA

+$4,595,582

As reported through the BORS Committee

W7

Water Tank Removal Waterford Way (WO2145)

Revised scope of works  - pressure reduction valve has been relocated and concrete tank remains in place

N/A

-$40,935

W8

Seal Bore Casings (WO2149)

Delayed due to work injury to W & S Supervisor

Likely

TBA

 

SEWERAGE

S1

South Macksville Pump Station (WO 1675)

Competitive prices received – works well under way.

N/A

-$100,000

S2

Pump Replacement (WO1676)

Pumps ordered for programmed works.

N/A

+$20,000

S3

Sewer Mains Replacement / Rehabilitation (WO1945)

Works complete barring one item. Holding money awaiting advice as to intentions to complete this work prior to making final payment.

N/A

-$2,000

S4

Bowraville STP Constructed Wetland (WO1984)

Detailed design delayed waiting Section 60 Approval from Office of Water.

N/A

 

 

The following additional comment is made for those items that require or are considered to be at risk of requiring a variation or carry over.

 

ITEM W2 – Reduced scope of work on Bent Street pipe replacement reconsider preferred location of new pipe and re-examine need for work.

 

ITEM W3 – Overestimated the original cost of the proposed works due to potential latent site conditions.

 

ITEM W5 – Negotiations to enable final payment of landowner compensation claims are unlikely to be resolved this financial year.

 

ITEM W6 – Construction works on Package A (storage) of the project are well behind schedule and Council has received a significant variation / delay claim that will take some time to resolve.  As a result a carryover of the current budget will be required along with an additional allocation in the 2014/15 budget.

 

ITEM W7 – The buried tanks have been demolished and backfilled and an existing pressure reduction valve being relocated to control pressure in the area.  The revised scope of work has resulted in significant cost savings.

 

ITEM W8 – Work on the bores has been delayed due to an injury to the Water & Sewerage Supervisor.  It is preferable for these works to be undertaken under his close supervision and it is likely that they will be a carry over to 2014/15.

 

ITEM S1 – Competitive tender pricing and having some of the pipework completed by a contractor already on site has resulted in cost savings.

 

ITEM S2 – Additional expenditure has been required as a result of a late decision to upgrade some electrical switchboards at the same time pumps were replaced.

 

ITEM S3 – Upgrade works have essentially been completed however the contractor failed to complete an items that was included in the scope of work of the original tender.  Council is seeking clarification from the contractor as to whether or not he intends to complete the work. Money is currently being held prior to making a decision on the final payment.

 

ITEM S4 – Council is now waiting for the Section 60 approval prior to proceeding with detailed design.  It is hopeful that the design can still be completed this financial year.

 


Comments from Waste Management Officer:

 

There are no capital works to report.

 

 

CONSULTATION:

 

Assistant General Manager Engineering Services

General Manager

Manager Civil Works

Manager Water and Sewerage

Manager Technical Services

Manager Assets

Waste Management Officer

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

There are no environmental issues associated with this report.

 

Social

 

There are no social issues associated with this report.

 

Economic

 

There are no economic issues associated with this report.

 

Risk

 

There is no risk issues associated with this report.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

The direct and indirect impact on future budgets is the carryover of uncompleted works.

 

Source of fund and any variance to working funds

 

Sources of funds are across a various range of functions.

 

Service level changes and resourcing/staff implications

 

There are no changes to service levels or implications to resourcing or staff.

 

Attachments:

1

12223/2014 - Capital Report (Other) for Council 15 May 2014

 

2

12020/2014 - Capital Works Report for Council 15 May 2014

 

  


Ordinary Council Meeting - 15 May 2014

Capital Works Report - 1 July 2013 - 31 March 2014

 


Ordinary Council Meeting - 15 May 2014

Capital Works Report - 1 July 2013 - 31 March 2014

 



Ordinary Council Meeting                                                                                                     15 May 2014

Assistant General Manager Engineering Services Report

ITEM 11.3    SF102              150514         Quotation Accepted for the Supply and Installation of  Cycleway Bridge - Nambucca Heads to Kingsworth Estate

 

AUTHOR/ENQUIRIES:    Keith Williams, Manager Technical Services         

 

Summary:

 

Three quotations have been obtained for the supply and installation of a pedestrian bridge and two approach boardwalks required to form a section of the cycleway currently being constructed between Nambucca Heads and Kingsworth Estate.

 

 

Recommendation:

 

That Council receive and note that Wagners CFT Pty Ltd has been awarded the contract to supply and install a pedestrian bridge and two approach boardwalks for the Nambucca Heads to Macksville Cycleway project.

 

 

OPTIONS:

 

No options are necessary as the report is for Council information.

 

 

DISCUSSION:

 

Wagners CFT Pty Ltd have been awarded the contract to supply and install a pedestrian bridge and two approach boardwalks required to bridge an unnamed creek on the alignment of the Nambucca to Macksville shared cycleway project.

 

Council’s adopted Procurement Procedures Manual requires that all purchases for capital works or tendered out maintenance over $100,000 including GST, must be reported to Council for information.  As the contract is between $100,001 and $150,000 in value this report has been submitted to Council.

 

Council received a grant of $650,000 from the Roads and Maritime Services (RMS) to extend the cycleway for a further stage to Kingsworth Estate.  The grant was awarded to Nambucca Shire Council as the project was ‘shovel ready’, with designs and environmental investigations complete, together with the necessary commitment to complete the project prior to 30 June 2014.

 

A 12m long prefabricated pedestrian bridge is required as part of the project to cross the unnamed creek. The bridge will be constructed with composite headstocks and rails with recycled plastic decking.  Wagners Composite Fibre Technologies (CFT) is a world leader in the use and development of sophisticated composite engineering materials. The two boardwalks 16.2m and 12m in length are made of the same materials and will be installed on site.

 

 

CONSULTATION:

 

John Hembry – Project Manager (Cycleway)

Assistant General Manager Engineering Services

Manager Civil Works

Manager Assets

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

The construction materials are inert, environmentally stable and far more environmentally friendly than traditional materials.

 

Social

 

The bridge, boardwalks and remainder of the cycleway provides a facility to encourage active communities in a much safer environment that currently exists.

 

Economic

 

The products have a long life span with low maintenance requirements. They will not rust, rot or corrode

 

Risk

 

An errant vehicle on the highway has the potential to collide with the bridge, however a wire rope system is in place adjacent to the carriageway to prevent this from occurring, a safe distance behind the wire rope has been left intentionally to avoid damage to the bridge if a heavy vehicle was to test the wire rope to its full extent.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

In the long term fixings will need replacing due to the close proximity of the marine environment, this is some years away and will be included in future parks maintenance inspections.

 

Source of fund and any variance to working funds

 

RMS 100% grant funding from the 2013/14 Road Safety and Traffic Management program.

 

Service level changes and resourcing/staff implications

 

There is no impact on service level or staff resourcing as it is part of the project.

 

 

Attachments:

There are no attachments for this report.


Ordinary Council Meeting                                                                                                     15 May 2014

Assistant General Manager Engineering Services Report

ITEM 11.4    SF453              150514         Waste Management Quarterly Report January - March 2014

 

AUTHOR/ENQUIRIES:    Simon Chapman, Waste Management Officer         

 

Summary:

 

Council resolved to receive a quarterly report on the status of waste management issues for the Nambucca Shire and this report covers the period January to March 2014.

 

 

Recommendation:

 

1        That Council receive and note the information provided in the Waste Management Quarterly Report for the period January–March 2014.

 

2        That Council engages in discussions with Bellingen and Coffs Councils for the drafting of a new Regional Waste Collection Tender/Contract.

 

3        That a further report be provided to Council on the progress of discussions regarding a new tender document and its content.

 

 

OPTIONS:

 

For information only.

 

 

DISCUSSION:

 

Kerbside Waste Collection Contract

 

The existing regional kerbside waste collection contract is due to expire in June 2016. The purpose of this section of the report is to gauge Nambucca Council interest in entering into discussions for a new regional waste collection contract. Initial contact with Officers of all the regional Councils, indicates support for the regional contract to be continued. Coffs Harbour Council has received a letter from Bellingen Shire requesting a meeting be arranged between Senior Management and staff representatives to discuss the options in moving forward.

 

Due to the type of Tender, expected life of the Contract, the size of the geographic area, and the possibility of multiple options to be tendered on, this type of tender requires a longer than average tender time period. It is therefore hoped to have the proposed Contract considered by the Councils for tendering at least fourteen (14) months prior to its commencement.

 

It is known that there are a number of issues and elements of the existing Regional Contract that each of the Council’s wish to consider as part of a future Collection Contract. Issue of the contract itself will be work shopped and reported to Council separately for consideration.

 

The continued regional approach to waste collection services will have the potential to achieve continued economies of scale whilst ensuring the ability of all three Councils to maximize resource recovery and diversion of waste from landfill through the source separation of the domestic/municipal stream whilst meeting State Government Legislation being the WARR Strategy which is identified in the section below.

 

CCWS Kerbside Waste Collection Services

 

Kerbside collections for the last quarter being 1 January to 31 March 2014 across the Coffs Coast region indicated the hotline received a total of 3072 calls during the period for the whole regional area.

 

Nambucca Shire had a total of 8119 properties receiving a waste collection service, 16 new services were implemented with repairs/damaged or stolen bins totalling 6. A total of 2,382.86 tonnes of kerbside and transfer station materials were collected and transported for reprocessing at the Coffs Coast Resource Recovery Park from the Nambucca Shire.

 

Kerbside bulky goods collections were not undertaken throughout the Nambucca Shire during this quarter. The next collections are programed to commence in June 2014 with all materials collected being received at Nambucca Landfill for disposal.

 

The table below reflects Nambucca Shire’s waste streams and tonnages over the last quarter:

 

Waste Stream

Source

Tonnes

Destination

Co-mingled recycling

Kerbside

516.88

CCWS Recycling Facility

Greenwaste organics

Kerbside

806.06

CCWS Biomass Facility

Mixed waste

Kerbside

823.56

CCWS Biomass Facility

Bulky goods

Kerbside

3.88

Nambucca Landfill

Reject & residual

Kerbside

284.06

Coffs Harbour Landfill

Co-mingled recycling

Transfer station

85.02

CCWS Recycling Facility

Greenwaste organics

Transfer station

63.80

CCWS Biomass Facility

Mixed waste

Transfer station

87.54

CCWS Biomass Facility

Batteries

Transfer station

3.88

Matthews Metal Management

Scrap metal

Transfer station

0

Matthews Metal Management

Gas bottles (kg’s)

Transfer station

0

Transpacific Industries

Hazardous chemicals (kg’s)

Transfer station

0

Transpacific Industries

Motor oil (lts)

Transfer station

1200

Australian Waste Oil

Chemical containers (farm drums)

Transfer station

12

Drum Muster

Concrete & masonry

Transfer station

62.34

Reprocessing at Nambucca Landfill

E-waste

Landfill

6.51

Matthews Metal Management

Asbestos

Landfill

1.80

Nambucca Landfill

Biosolids (grit)

Landfill

12.42

Nambucca Landfill

Building demolition

Landfill

364.02

Nambucca Landfill

Clean fill

Landfill

7.64

Nambucca Landfill (daily cover)

Commercial domestic waste

Landfill

0

CCWS Biomass Facility

Commercial building waste

Landfill

86.26

Nambucca Landfill

Charity groups

Landfill

18.88

Nambucca Landfill

Dead animals (small)

Landfill

0.36

Nambucca Landfill

 

The kerbside contamination program continued throughout the quarter with some properties in the following areas identified in the table below having contamination warnings issued:

 

Date

Address

Suburb

Bin

Offence No

Comment

13.01.2014

Blue Gum Street

Nambucca Heads

Green

1st

Contaminated

13.01.2014

Edgewater Drive

Nambucca Heads

Green

1st

Contaminated

13.01.2014

Pacey Street

Nambucca Heads

Green

1st

Contaminated

13.01.2014

Seaview Street

Nambucca Heads

Green

1st

Contaminated

14.01.2014

Wellington Drive

Nambucca Heads

Green

1st

Contaminated

16.01.2014

Bellinger Street

Nambucca Heads

Green

1st

Contaminated

27.01.2014

Bismark Street

Nambucca Heads

Green

1st

Contaminated

27.01.2014

John Avenue

Nambucca Heads

Green

1st

Contaminated

27.01.2014

Talara Crescent

Nambucca Heads

Green

1st

Contaminated

28.01.2014

Mann Street

Nambucca Heads

Green

1st

Contaminated

28.01.2014

Silky Oak Crescent

Nambucca Heads

Green

1st

Contaminated

03.02.2014

Bellwood Drive

Nambucca Heads

Green

1st

Contaminated

03.02.2014

Grevillea Close

Nambucca Heads

Green

1st

Contaminated

03.02.2014

McDonald Drive

Nambucca Heads

Yellow

1st

Contaminated

11.02.2014

Hallidise Street

Nambucca Heads

Green

1st

Overweight

17.02.2014

Blue Gum Street

Nambucca Heads

Green

1st

Contaminated

17.02.2014

Nambucca Street

Macksville

Green

1st

Contaminated

24.02.2014

Grevillea Close

Nambucca Heads

Green

1st

Contaminated

25.02.2014

Mann Street

Nambucca Heads

Green

1st

Contaminated

25.02.2014

Palmer Street

Nambucca Heads

Green

1st

Contaminated

03.03.2014

McDonald Drive

Nambucca Heads

Yellow

1st

Contaminated

03.03.2014

Salamanda Parade

Nambucca Heads

Yellow

1st

Contaminated

10.03.2014

Nelson Street

Nambucca Heads

Green

1st

Contaminated

11.03.2014

Bellinger Street

Nambucca Heads

Green

1st

Contaminated

11.03.2014

Liston Street

Nambucca Heads

Green

1st

Contaminated

17.03.2014

John Avenue

Nambucca Heads

Green

1st

Contaminated

17.03.2014

Waratah Court

Nambucca Heads

Green

2nd

Contaminated

25.03.2014

Banyandah Road

Hyland Park

Green

1st

Contaminated

25.03.2014

Meadow Crescent

Nambucca Heads

Green

1st

Contaminated

25.03.2014

Palmer Street

Nambucca Heads

Green

1st

Contaminated

31.03.2014

Marshall Way

Nambucca Heads

Green

1st

Contaminated

 

CCWS Materials Recovery Facility

 

The table below reflects the Coffs Coast regional recycling tonnages processed through the Materials Recovery Facility (MRF) during the quarter at Coffs Coast Resource Recovery Park. Contamination levels range seasonally between 4% and 9% and ongoing current markets for recovered glass fines are still being developed:

 

Tonnes Processed

Usable Product

Total Waste

Glass Waste

Days of Operation

4,516.19

4,067.47

448.72

173.94

63

 

CCWS Educational Activities

 

The tables below reflect the Coffs Coast Waste Services educational activities carried out during the last quarter:

 

Education

 

Month

School or Group

No’s Attending

January 2014

Bellingen Council

12

February 2014

Mary Help of Christians School Sawtell

25

March 2014

Coffs Christian Community School

89

Orara High School

60

Fuji Xerox

10

Bonville Public School

33

St Augustine’s Primary School

90

Woolgoolga High School

70

 

Media Releases

 

Month

Source

Method

January 2014

CCWS

Website

February 2014

CCWS

Website

March 2014

CCWS

Website

 

Website

 

Month

Visits

Social Media

January 2014

3679

496 likes

February 2014

3839

495 likes

March 2014

4511

498 likes

 

CCWS Rural Waste Collections

 

Council introduced a trial of rural waste collections through CCWS as a result of grant funding. These collections allow rural residents that do not receive a kerbside waste collection service to two collections within the 2013/14 financial year. The service requires residents to drop off waste items at the appropriate designated collection areas on the dates specified utilising a voucher system. Vouchers were mailed out to rural residents which must be presented at the collection point for proof of eligibility.

 

The table below identifies the scheduled collection areas, dates and tonnages collected.

 

Location

Dates

Mixed Waste

Recyclables

Scrap Metal

Missabotti

15/03/2014

1.68

0.84

0.14

Buckra Bendinni / Argents Hill

22/03/2014

1.24

0.08

0.32

Upper Taylors Arm / Burrapine

05/04/2014

1.02

0.20

0.68

South Arm

29/03/2014

0.46

0.00

0.24

 

NSW Waste Avoidance and Resource Recovery Strategy

 

The NSW Waste Avoidance and Resource Recovery Strategy (WARR) was developed by State Government to provide direction for local councils to reduce waste generated, optimise the recovery of usable resources from waste and manage the disposal of residual waste in an environmentally responsible way in the following waste streams:

 

Municipal Solid Waste (MSW) – the solid component of the waste stream arising from household waste placed at the kerbside for Council collection and waste collected by Council from municipal parks and gardens, street sweepings, Council engineering works and public Council bins.

 

Commercial and Industrial Waste (C&I) – Inert, solid or industrial generated by business and industries (shopping centres, restaurants, office warehousing, manufacturing, repair workshops retail outlets, hotels and clubs) along with institutions (schools, hospitals, universities, nursing homes and government offices).

 

Construction and Demolition (C&D) – materials in the waste stream which arise from construction, refurbishment, demolition and excavation activities.

 

The table below identifies the NSW ambitious targets set in 2003 for each of the waste streams identified above and the status of Nambucca’s compliance during the last quarter:

 

Waste Stream

NSW Target

Landfilled

Tonnes

Diverted

Tonnes

Diversion

%

Municipal (MSW)

66% recovery by 2014

300.36

2156.89

87

Commercial  Industrial (C&I)

63% recovery by 2014

477.32

236.36

33

Construction Demolition (C&D)

76% recovery by 2014

365.82

69.98

20

 

 

CONSULTATION:

 

General Manager

Handybin Waste Services

Bellingen Shire Council

Coffs Harbour City Council

Assistant General Manager Engineering Services

 

 

SUSTAINABILITY ASSESSMENT:

 

Environment

 

All kerbside waste materials are collected and reprocessed through the materials recycling facility and the biomass plant with only the reject and residual materials being landfilled. Self hauled wastes are sourced separated and recycled or landfilled accordingly.

 

Social

 

Potential increased costs.

 

Economic

 

Potential increases in the domestic waste management charge and landfill gate fees.

 

Risk

 

No identifiable risks.

 

 

FINANCIAL IMPLICATIONS:

 

Direct and indirect impact on current and future budgets

 

Potential increases in the garbage service and landfill gate fees per year.

 

Source of fund and any variance to working funds

 

Additional income will need to be sourced from the annual domestic waste management charge.

 

Service level changes and resourcing/staff implications

 

No identifiable changes or implications at this point.

 

Attachments:

There are no attachments for this report.  


Ordinary Council Meeting                                                                                                     15 May 2014

Assistant General Manager Engineering Services Report

ITEM 11.5    Q009/2013        150514         Options Workshop for the Investigation and Design Landslip Stabilisation - Riverside Drive Nambucca Heads

 

AUTHOR/ENQUIRIES:    Stephen Fowler, Engineering Designer         

 

SUMMARY:

 

A workshop with Councillors was conducted on 17 April 2014 to discuss the design options and recommendations for the construction of landslip stabilisation works on Riverside Drive, Nambucca Heads.

 

Mr Tom Nicholson of Coffey Pty Ltd delivered a Power Point presentation explaining the various options for the proposed stabilisation works. A copy of the presentation was forwarded to Councillors on the 29 April 2014 under separate cover and is not included within this report due to its size.

 

The proposed works are at two sites:

 

·                            Site 1      Riverside Drive, Nambucca Heads, between the Tourist Information Centre and Bellwood Park, and

·                            Site 2      Riverside Drive, Nambucca Heads, below No. 3 and 5 Foreshore Close.

 

At Site 1 the recommended solution is for a soil nails and steel mesh to be installed over the face of the embankment below the road. This was assessed as being the least expensive option and having a significant beneficial environmental engineering outcome retaining the large trees forming the canopy of the remnant littoral rainforest.

 

To reduce the potential of variations associated with the length of the soil nails during construction, it is recommended that test soil nails be installed at 10 locations along this site which will tighten the contract scope of works and remove the variations arising from additional length of soil nails during construction.

 

At Site 2 the recommended solution is for a gabion basket wall approximately 5m high with level backfill tied into the two adjoining gabion walls.

 

 

Recommendation:

 

1        That Council accept the recommendation by Coffey Pty Ltd for a soil nail and mesh retaining structure to the embankment below Riverside Drive at Site 1 between the Tourist Information Centre and the entrance to Bellwood Park, and approve Coffey Pty Ltd to proceed with the final design of this option.

 

2        That Council approve Coffey Pty Ltd conducting further testing of sacrificial soil nails and pull testing prior to the detail design phase to optimise the final design and contract documentation for Site 1 between the Tourist Information Centre and Bellwood Park.

 

3        That Council allocate an additional $100,000 from the 2013/14 general fund to be redeemed against the Federal Funding grant in the 2014/15 financial year for the project to fund the soil nail tests proposed by Coffey Pty Ltd.

 

4        That Council accept the recommendation by Coffey Pty Ltd for a gabion basket wall with level backfill for Site 2 Riverside Drive below Nos. 3 and 5 Foreshore Close and approve Coffey Pty Ltd proceeding with the final design for this option.

 

 

OPTIONS:

 

1        Accept the recommendations.

2        Not accept the recommendation and not proceed with the project.

3        Not accept the recommendation and select other options.

 

 

DISCUSSION:

 

In accordance with Council’s contract with Coffey Geotechnics Pty Ltd a workshop was held on 17 April 2014 to discuss design options and recommendations for the construction of the landslip stabilisation works on Riverside Drive.  The workshop was attended by the following:

 

·      Mayor Rhonda Hoban, Cr Bob Morrison and Cr Anne Smyth

·      General Manager and Assistant General Manager Engineering Services

·      Manager Civil Works, Manager Technical Services, Manager Assets and Engineering Designer

·      Coffey Pty Ltd - Tom Nicholson and Rian Vleggaar

 

The Design brief for Riverside Drive was to meet the following criteria:

 

·       In accord with Engineering Practice and AS4678: Earth Retaining Structures.

·       Final design certified by a Chartered Professional Engineer (CPEng) in accord with Institution of Engineers Australia (i.e. the Stage II work).

·       Design Factor of Safety 1.5 for long term conditions and 1.3 for short term / high groundwater level events.