Agenda of Ordinary Council Meeting

NAMBUCCA

SHIRE COUNCIL

Ordinary Council Meeting

AGENDA ITEMS

28 August 2014

Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.

Our Vision

Nambucca Valley ~ Living at its best.

Our Mission Statement

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

Our Values in Delivery

· Effective leadership

· Strategic direction

· Sustainability of infrastructure and assets

· Community involvement and enhancement through partnerships with Council

· Enhancement and protection of the environment

· Maximising business and employment opportunities through promotion of economic development

· Addressing social and cultural needs of the community through partnerships and provision of facilities and services

· Actively pursuing resource sharing opportunities

Council Meetings: Overview and Proceedings

Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting. Both meetings commence at 5.30 pm. Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).

How can a Member of the Public Speak at a Council Meeting?

1 Addressing Council with regard to an item on the meeting agenda:

Members of the public are welcome to attend meetings and address the Council. Registration to speak may be made by telephone or in person before 2.00 pm on a meeting day. The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda. Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.

2 Public forum address regarding matters not on the meeting agenda:

Council allows not more than two (2) members of the public per meeting to address it on matters not listed in the agenda provided the request is received before publication of the agenda and the subject of the address is disclosed and recorded on the agenda.

Speakers should address issues and refrain from making personal attacks or derogatory remarks. You must treat others with respect at all times.

Meeting Agenda

These are available Council’s website: www.nambucca.nsw.gov.au

NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting - 28 August 2014

Acknowledgement of Country (Mayor)

I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land. I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.

AGENDA Page

1 APOLOGIES

2 PRAYER

3 DISCLOSURE OF INTEREST

4 CONFIRMATION OF MINUTES —

Ordinary Council Meeting - 14 August 2014.................................................................................. 6

5 NOTICES OF MOTION

5.1 Notice Of Motion - Donation of DA Modification Fee, Inspection Fee and Certification Fee - Proposed Additional Storage and Refurbishment of the Macksville-Scotts Head SLSC..................... 13

5.2 Notice of Motion - Request to Attend Local Government Aboriginal Network Conference 10-12 September 2014 - Narrandera (SF352).............................................................................. 14

5.3 Notice of Motion - Request for Leave - Cr Bob Morrison - 30 October to 19 November 2014 (SF1788)..................................................................................................................................... 16

5.4 Notice of Motion – Call For Report On Nambucca Skate Park (SF1690)............................. 17

5.5 Notice Of Motion - Community Feedback On Transition Away From Regional Library Service (SF1759)..................................................................................................................................... 18

6 PUBLIC FORUM

7 ASKING OF QUESTIONS WITH NOTICE

8 QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

9 General Manager Report

9.1 Outstanding Actions and Reports.................................................................................... 21

9.2 Update - Vegetation Mapping and Koala Habitat Study ................................................... 28

9.3 DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach..................................................................................................................................... 32

9.4 Outstanding DA's greater than 12 months, applications where submissions received not determined from 23 July - 20 August 2014......................................................................................... 60

10 Assistant General Manager Corporate Services Report

10.1 Missabotti Community Centre Committee of Management AGM - 27 July 2014 - Minutes.... 61

10.2 Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 17 July 2013 65

10.3 Schedule of Council Public Meetings............................................................................... 68

10.4 Gordon Park Tennis Centre Committee of Management - Annual General Meeting - 24 July 2014 - Minutes.......................................................................................................................... 69

10.5 Gordon Park Rainforest Committee of Management - Annual General Meeting - 14 August 2014 - Minutes.......................................................................................................................... 75

11 Assistant General Manager Engineering Services Report

11.1 Tender T030/2014 Mowing and Slashing Rural Roadsides................................................. 82

11.2 Feasability of providing sewerage infrastructure to Pelican Park and the South Nambucca Area 84

11.3 Nambucca District Water Supply Steering Committtee Meeting - 6 August 2014................. 89

11.4 Nambucca Emergency Operations Centre Meeting held on 5 August 2014......................... 95

12 General Manager's Summary of Items to be Discussed in Closed Meeting

12.1 Tender T030/2014 Mowing and Slashing Rural Roadsides

It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (d) of the Local Government Act, 1993, on the grounds that the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

a Questions raised by Councillors at 8 above

i MOTION TO CLOSE THE MEETING

ii PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL

TO CLOSE

iii CONSIDERATION OF PUBLIC REPRESENTATIONS

iv DEAL WITH MOTION TO CLOSE THE MEETING

13 MEETING CLOSED TO THE PUBLIC

14 REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.

NAMBUCCA SHIRE COUNCIL

DISCLOSURE OF INTEREST AT MEETINGS

Name of Meeting:
Meeting Date:
Item/Report Number:
Item/Report Title:

I		declare the following interest:
(name)

	Pecuniary – must leave chamber, take no part in discussion and voting.

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

For the reason that




Signed			Date

Council’s Email Address – council@nambucca.nsw.gov.au

Council’s Facsimile Number – (02) 6568 2201

(Instructions and definitions are provided on the next page).

Definitions

(Local Government Act and Code of Conduct)

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated.

(Local Government Act, 1993 section 442 and 443)

A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.

The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).

Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).

If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.

· It may be appropriate that no action is taken where the potential for conflict is minimal. However, council officials should consider providing an explanation of why they consider a conflict does not exist.

· Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa). Care needs to be taken when exercising this option.

· Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

· Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

NAMBUCCA SHIRE COUNCIL

Ordinary Council Meeting

MINUTES OF THE Ordinary Council Meeting HELD ON 14 August 2014

The following document is the minutes of the Ordinary Council meeting held on 14 August 2014. These minutes are subject to confirmation as to their accuracy at the next meeting to be held on 28 August 2014 and therefore subject to change. Please refer to the minutes of 28 August 2014 for confirmation.

PRESENT

Cr John Ainsworth (Deputy Mayor)	Cr Martin Ballangarry OAM
Cr Brian Finlayson	Cr Paula Flack
Cr Bob Morrison	Cr Elaine South

ALSO PRESENT

Michael Coulter (General Manager)	Scott Norman (AGM Corporate Services)
Paul Gallagher (AGM Engineering Services)	Monika Schuhmacher (Minute Secretary)

APOLOGIES

Cr Rhonda Hoban (Mayor)

Cr Anne Smyth

Cr Kim MacDonald

PRAYER

Pastor Paul Richardson from the Seventh Day Adventist Church offered a prayer on behalf of the Nambucca Minister's Association.

DISCLOSURE OF INTEREST

Councillor JA Ainsworth declared a non-pecuniary less significant conflict of interest in Item 9.4 Development Application DA2013/170 under the Local Government Act as Cr Ainsworth advises that (i) the applicant is a remote relative (ii) he has no business association with that person, and (iii) he has no more social contact with that person than with other residents of the Shire.

CONFIRMATION OF MINUTES - Ordinary Council Meeting 31 July 2014

391/14/14 RESOLVED: (South/Flack)

That the minutes of the Ordinary Council Meeting of 31 July 2014 be confirmed subject to the following:.

Page 12 Item 11.6 Resolution should read: That Council continue to carry out the testing of river water in the North and South Arms specifically related to base line monitoring for mining activity and testing the full a twelve (12) months period as planned.

NOTICE OF MOTION - CR Hoban

ITEM 5.1 SF1933 140814 Notice Of Motion - Proposal From Nambucca River Users Group To Reinstate Boat Launching Site (SF437)

Motion: (Flack/Ballangarry)

That Council receives a report regarding the boat launching site opposite Midco including: confirmation of ownership of site; options for a formal agreement with community groups for full responsibility for works and maintenance; need for fisheries approval and any environment assessment required; traffic issues; public safety; issues regarding flooding; legality of site especially in terms of liability; and waste management.

Amendment: (Morrison/Finlayson)

That the matter be deferred until the River Users Group submit a formal proposal to Council.

The amendment was carried and it became the motion and it was:

392/14 Resolved: (Morrison/Finlayson)

That the matter be deferred until the River Users Group submit a formal proposal to Council.

DELEGATIONS

Resolved: (Finlayson/South)

That the following delegations be heard:

Item 9.3 Acquisition of Casey Drive and the North Macksville Soccer Fields.................................... 7

i) Mr Jeff Borg

Item 9.4 Development Application DA2013/170............................................................................... 8

i) Ms Sue Jenvey – Objector

ii) Ms Vicki Pade – Objector

iii) Mr Andrew Black—Supporter

iv) Mr Brad Fortescue—Applicant

Note: The following people addressed Council at the onsite inspection for Item 9.4:

Mr Peter Sobey (objector) Mr Ian Pade (objector) Mr Brian Pade (owner) Mr Wayne Pade (applicant)

Mr Borg addressed Council and stated that he had received a telephone call from Mayor Hoban and resulting from her meeting with the Hon Duncan Gay MLC (Minister for Roads and Freight) that the Minister is willing to look at a land exchange which would result in the transfer of Casey Drive to Council’s ownership. This would in turn provide access for the redevelopment of the site..

ITEM 9.3 SF600 140814 Acquisition of Casey Drive and the North Macksville Soccer Fields

RESOLVED:

That the information in the report and the delegation from Mr Jeff Borg be received.

DELEGATIONS continued

Ms Sue Jenvey addressed Council to a prepared statement which is on file DA2013/170

Ms Vicki Pade addressed Council to a prepared statement which is on file DA2013/170

Mr Black addressed Council making the following points:

· Local resident in Macksville area (Upper Warrell Creek Rd)

· Has done door knock to ascertain how current business is conducted by Fortade

· Current NSW Police Officer…sees drivers acting and driving professionally on the road

· Vehicles are always in road worthy condition – never any complaints from his colleagues

· Mr Pade lived in area since 1950 and seen much change to his land and would know about the environmental impact on his land

· Give Fortade a go….two locals spending their money in this area.

Mr Fortescue addressed Council making the following points:

· The land size to be used is 2% of the farm, the remaining 98% will remain as farming land

· Cannot name one person who lives off growing vegetables

· The 2% will be used to supplement the income of land owner

· Will not be an eyesore

· Noxious weeds – wash down bay will be covered

· Had a successful relationship with neighbours

· Machines go from job to job and not often on site

· Complaints on how the business is conducted will be taken on board

ITEM 9.4 DA2013/170 140814 Development Application DA2013/170

393/14 RESOLVED: (Finlayson/South)

1 That Council as the consent authority, pursuant Section 80 of the Environmental Planning and Assessment Act 1979, grant consent for Development Application 2013/170 for a three lot subdivision (boundary adjustment) and truck depot at Lots 2, 3 & 5 DP 881651 & Lot 101 DP825215, subject to the schedule of conditions outlined in attachment 2 of this report.

2 That Council note the submissions in the confidential report.

For the motion Councillors Ainsworth, South, Finlayson and Morrison (Total 4)

Against the motion Councillors Flack and Ballangarry (Total 2)

Note: Cr Flack requested her vote be recorded against the resolution as Cr Flack believes that the development does not comply with Council’s LEP.

Note: Cr Ballangarry OAM requested his vote be recorded against the resolution as he believes prime agricultural land should remain as farmland.

ASKING OF QUESTIONS WITH NOTICE

There were no questions with Notice.

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

There were no questions for Closed Meeting were due Notice has been received.

General Manager Report

ITEM 9.1 SF959 140814 Outstanding Actions and Reports

394/14 RESOLVED: (Finlayson/South)

That the list of outstanding actions and reports be noted and received for information by Council.

ITEM 9.2 SF578 140814 Integrated Water Cycle Management (IWCM) Strategies and Strategic Business Planning (SBP) - New Check Lists and Reporting Arrangements

395/14 RESOLVED: (Finlayson/Flack)

1 That Council receive and note the information from the Office of Water in relation to new check lists and reporting arrangements for Integrated Water Cycle Management (IWCM) Strategies and Strategic Business Planning (SBP).

2 That Council note the planned timing of the preparation of a new IWCM being in the first half of 2016.

Item 9.3 was dealt with under Delegations.

Item 9.4 was dealt with under Delegations.

ITEM 9.5 SF1947 140814 2014 July - Development and Complying Development Applications Received

396/14 RESOLVED: (Ballangarry/Finlayson)

That the Development Applications and Complying Development Applications received in July 2014 be received for information.

ITEM 9.6 SF1947 140814 Construction And Complying Development Certificates Approved July 2014

397/14 RESOLVED: (Finlayson/South)

That the Construction and Complying Development Certificates approved for July 2014 be noted and received for information by Council.

ITEM 9.7 SF1148 140814 Council Ranger's Report July 2014

398/14 RESOLVED: (Finlayson/Ballangarry)

That the Council’s Rangers report for July 2014 be received and noted by Council.

399/14 Resolved: (Flack/Ballangarry)

That Council receive a report regarding nose to kerb parking including what other local government areas are doing in regard to parking; the pros and cons of various ways of parking; and a parking strategy for Council’s consideration.

ITEM 9.8 SF1933 140814 Dealing with Straying Cattle on South Arm Road

400/14 RESOLVED: (Finlayson/Flack)

1 That Council endorse the procedure for the handling of straying livestock contained in this report, effective immediately subject to the following:

a That an arrangement be made with cattle carters for the transportation of impounded livestock to the Macksville Showground.

b That the management of Macksville Showground be informed of the procedure for the impounding of livestock.

2 That Council write to landholders within the immediate South Arm area advising them of their responsibility to prevent stock from leaving their property onto a public road whether or not the stock is owned or agisted on that property.

ITEM 9.9 SF1915 140814 Status of Swimming Pool barrier inspections

401/14 RESOLVED: (Flack/Morrison)

That the content of the report be noted and that Council officers continue with programmed inspections and processing individual applications for Certificates of Compliance pursuant to Council’s inspection program and the requirements of the Swimming Pools Act 2012

ITEM 9.10 SF988 140814 Invitation for a Representative of Nambucca Shire Council to Join the Mid North Coast Health Promotion Alliance

402/14 RESOLVED: (Finlayson/Ballangarry)

That the Mayor be nominated as Council’s representative on the Mid North Coast Health Promotion Alliance.

Assistant General Manager Corporate Services Report

ITEM 10.1 SF251 140814 Schedule of Council Public Meetings

403/14 RESOLVED: (South/Finlayson)

That the schedule of dates for public Council meetings be noted and received for information by Council.

ITEM 10.2 SF1991 140814 Investment Report To 31 July 2014

404/14 RESOLVED: (Finlayson/Ballangarry)

That the Accountant’s Report on Investments placed to 31 July 2014 be noted.

Assistant General Manager Engineering Services Report

ITEM 11.1 SF1103 140814 Off River Storage Project - Compensation for Landowners Affected by Infrastructure Works

405/14 RESOLVED: (Finlayson/Morrison)

1 That Council make offers of compensation to the affected land owners with properties designated as Lot 3 DP 253386, Lot 102 DP 809380 and Lot 1 DP 1076377 based on the amounts determined in the valuation reports prepared by Herron Todd White.

2 That Council provide the affected landowners with a draft copy of the easement plans and advise them that payment of compensation will be made once they sign the Administration Sheets associated with the Deposited Plan that is to be lodged with the Lands Titles Office.

3 That Council classify the new lots created for the two additional bores and acquired by Council as operational land.

ITEM 11.2 SF90 140814 Nambucca Shire Traffic Committee Meeting Minutes - 5 August 2014

406/14 RESOLVED: (Finlayson/South)

That Council:

1 receive and note the minutes of the Nambucca Shire Traffic Committee held on the 5 August 2014.

2 does not request the Roads and Maritime Services to carry out a further speed zone review of Valla Road with a view to reducing the speed limit for trucks or cars on Valla Road.

3 widens the intersection of Valla Road and Sullivans Road to allow through traffic to safely pass turning vehicles and also look at appropriate advanced warning signage for the intersection.

4 investigate the status of the Code of Conduct for truck drivers using the Valla Quarry, this being a requirement of the recent consent modification.

5 approve the following road closures and advertise the road closures seven (7) days prior to the event as follows:

Event: Drag-Ens Hot Rod Display – Valla Rod Run

Date: 27 September 2014

Street: Bowra Street and Mann Street, Nambucca Heads from West Street to Ridge Street

Time: 10.00am and 12.00pm

Event: Ford Falcon GT Show N Shine

Date: 25 October 2014

Street: Bowra Street, Nambucca Heads from Rosedale Street to Ridge Street

Time: 8.00am and 12.30pm

Event: St Patricks School Fete

Date: 14 November 2014

Street: Wallace Street, Macksville from Durkin Street to Boundary Street

Time: 12.00 pm and 7.00pm

subject to the following documentation being received by Council:

• Certificate of Currency for Public Liability Insurance;

• Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

• Police approval for the road closure.

6 That Council replace the pedestrian crossing on Centenary Parade, Nambucca Heads with a school crossing with flags and blisters in a location closer to the Nambucca Heads High School entry.

7 That Council install compliant pram ramps either side of the school crossing to cater for all users.

8 That Council request Roads and Maritime Services consider providing a grant through the Safety Around Schools Program towards installing a new school crossing at Frank Partridge VC Primary School, Nambucca Heads, and removal of the redundant pedestrian crossing.

9 That the Local Traffic Committee recommends Council does not reinstall traffic calming devices on Valla Beach Road, South Valla due to certain vandalism.

ITEM 11.3 SF453 140814 Waste Management Quarterly Report April - June 2014

407/14 RESOLVED: (Flack/Ballangarry)

That Council receive and note the information provided in the Waste Management Quarterly Report for the period April - June 2014.

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

408/14 RESOLVED: (Finlayson/Ballangarry)

That the matters in Closed Meeting be noted.

CLOSURE

There being no further business the Deputy Mayor then closed the meeting, the time being 7.30 pm.

Confirmed and signed by the Deputy Mayor on 28 August 2014.

CR JOHN AINSWORTH

DEPUTY MAYOR

(CHAIRPERSON)

Ordinary Council Meeting 28 August 2014

General Manager

ITEM 9.1 SF959 280814 Outstanding Actions and Reports

AUTHOR/ENQUIRIES: Michael Coulter, General Manager

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with ~~strikethrough~~ and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

Recommendation:

That the list of outstanding actions and reports be noted and received for information by Council.

FILE

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

STATUS

MARCH 2011

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

Brief to be prepared and new floodplain study to be undertaken during 2011.

RTA has now engaged Consultants to prepare a new full and comprehensive flood study which will be provided to Council upon completion. At this time Council will be able to proceed to complete a new Flood Plain Risk Management Plan incorporates a revised matrix.

DEP advised meeting arranged with RTA.

Draft flood study likely to be presented to Council May/June 2012.

Re the delay, Council’s Strategic Planner has followed up the RMS.

Staff meeting with Consultants on Wednesday 18/10/12.

Part funding for a Flood Risk Management Plan which would consider filling is included in the 2013/14 Environmental Levy program. A grant has been applied for, if unsuccessful will not proceed until next year.

Grant funding application was successful and Council resolved at the 28 November 2013 meeting to accept the grant. Project will commence in 2014.

Update as at 16 April – the consultant brief for the project is with the OEH for their approval. The OEH are providing contributory grant funding towards the project. Brief now endorsed by Estuary Committee.

As at 20 July – a selective tender is being undertaken through Local Government Procurement.

JULY 2011
2	SF1031	21/7/11	That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy		GM			Policy under revision and to be reported to future meeting. Also the State Government policy has recently changed. Awaiting finalisation of Nambucca River Flood Studies which are presently on exhibition, will report to Committee then Council once adopted then proceed with amending the climate change policy and report to Council. Funding has now been received for the Flood Risk Management Plans. Work to commence in 2014. Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.
OCTOBER 2011
3	SF1460	17/11/11	Structure of the Farmland (rate) Category be changed to incorporate the statutory minimum with ad valorem maintaining yield. Council undertake a review of the farmland criteria to better reflect high intensity pursuits.		AGMCS			Change in Rates staff meant that there has not been the opportunity to review the criteria. To be reported in 2013/2014. Shall be reviewed as part of the 2014-15 budget. To be included in with proposed rates workshop – April 2014. 2014/15 rating structures set as per Special Rate Variation include with rating workshop October 2014
JULY 2013
4	~~RF275~~	~~25/7/13~~	~~Council request that RMS consider providing Natural Disaster Funding for the provision of a bicycle/walking/horse riding trail in lieu of reinstating the Bowraville to Bellingen Road.~~		GM			~~Letter sent 1 August 2013.~~ ~~Follow up letter sent 8 November 2013~~ Recent (January 2014) advice received from National Parks supporting provision of restricted 4 wheel drive access for National Parks and emergency vehicles. National Parks also looking for rehabilitation of eroding slopes. RMS advised that Council supports the submission from National Parks. ~~Recommend be removed from outstanding list as there has been no proposal by the RMS for funding despite numerous representations.~~
AUGUST 2013
5	SF1031	14/08/13	That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.		AGMES			Report in September 2013. Deferred to October 2013. At the request of Cr Morrison this item has been deferred to the first meeting in November 2013. Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting. Staff on leave during December – deferred until February 2014. Deferred until April – Staff dealing with landslips. Deferred until May 2014 Deferred until June 2014 Deferred until September 2014 and a report will be prepared on the outcome of the meeting.
NOVEMBER 2013
6	SF1817	13/11/13	RMS be requested to place speed cameras at the northern approach/exit of the Macksville Bridge and a red light camera at Partridge/Cooper Street intersection or Boundary Street/Highway intersection. Also RMS be requested to make the left lane at the Cooper/Partridge Street lights southbound a left turning lane only.			AGMES	Letter sent to RMS 15 November 2013. Acknowledgement letter received from RMS advising the matter has been referred for investigation, (copy of RMS letter provide to Councillors on 17/12/13.) Raised at the Traffic Committee on 4/2/14. RMS advised that the matter is being investigated. Letter sent to RMS 6 June seeking update on progress. RMS advised, still under investigation.
7	SF642	28/11/13	That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.			AGMES	Report to April 2014 meeting and will include the State change to Noxious Weeds Act. Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.
DECEMBER 2013
8	SF1830	11/12/13		That grants be sought to assist with the Pound upgrade costs.		GM	Report February/March 2014 DLG have announced a grant scheme arising out of the Companion Animals Taskforce. Will need to await the formal release of the funding guidelines and criteria. Grant officer has made enquiries about Grant Scheme.
9	SF1842	11/12/13		That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.		GM	The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice. Report produced.
JANUARY 2014
10	SF1855	16/01/14		Council resolve to progress to detail plans for River Street – Macksville Streetscape Improvement		GM	The consultant is to be engaged in February 2014 to prepare the plans. The matter was presented to the Local Traffic Committee on 5 February 2014. Strategic Planner and Engineers to meet on site with consultants on 20 May to review engineering details. The aim is to have the draft detailed concept plans completed by early June 2014. Concepts reported to LATC meeting held on 3 June 2014. Further concept designs received. To be reported in September 2014.
FEBRUARY 2014
11	SF1755	13/02/14		Council receive a brief report from the AGMCS indicating the progress in his section, strengths and weaknesses and future direction.		AGMCS	Report to March 2014. Deferred to April 2014. Deferred to May 2014. Financial Briefing at the Budget Meeting on 22 May 2014. Asset Management briefing to meeting 12 June Invitations emailed to all Councillors 27/5 - Papers to be distributed prior to the meeting. Report on asset accounting to Council in September.
12	SF844	27/02/14		That Council prepare a Dam Filling Options report as required by the Office of Water and undertake consultation with Fisheries, EPA and downstream landholders.		AGMES	Report July 2014 Deferred until September meeting scheduled with Office of Water and a response will be presented to Council with the outcome of the meeting.
MARCH 2014
13	SF125 SF1933	27/3/14		Report on staff training outlining what staff training requirements are, compared to training offered; perceived benefit/value/effectiveness of training		GM MHR	Report in May 2014 Deferred to June 2014 A draft report has been prepared which was considered by MANEX on 18 June. Requires more work. Deferred to July. Deferred to August due to end of year wrap up. Deferred to September.
14	SF841 SF1933	27/3/14		Council make further representations re the option of bridging the NV floodplain in preference to a filled embankment and culverts. Council make representations to the Minister re concerns regarding impact of construction phase – cut and fill and length of construction period and long term maint-enance costs and impact of addition flooding issue.		AGMES	Letter sent 24 April 2014 (TRIM 9433/2014) Letter drafted 3 April 2014 Mayor discussed matter with the Deputy Premier on 27/6/2014 and is meeting with the Minister for Transport (train timetabling) and the Minister for Roads on 14/8/14. Response provided to Councillors. Council has been supplied with preliminary (15% complete) design for Nambucca River Crossing by the Acciona Ferrovial Joint Venture. The Mayor met with Minister for Transport Gladys Berejiklian MP on and the Minister for Roads Duncan Gay MLC 14 August 2014.
APRIL 2014
15	PRF54	10/4/14		Council allow dogs on leads at the Gumma Reserve up until November 2014 and review the situation prior to the peak season.		GM	Report October 2014
16	PRF54	10/4/14		Council undertake an inspection of the Gumma Reserve after the grant funds for its upgrade have been expended.		GM	To be scheduled – second half of 2014
MAY 2014
17	SF1496	15/5/14		Commercial Fishing – Andrew Goulston and Darren Reynolds from Fisheries be invited to address Council on state of recreational fishing		GM	Letters sent 6 June 2014. Follow up letter sent 18 August 2014.
18	SF851	29/5/14		Council make representations to the Member for Cowper, the Australian Labor Party and the Australian Greens calling for the Government to restore FAGs indexation.		GM	Letters sent w/e 6/6/2014.
19	SF1948	29/5/214		Council make a submission to the RMS in support of the revised policy for the location of highway service centres, and particularly the proposed service centre at the NH’s interchange.		GM	Letter sent w/e 6/6/2014
JUNE 2014
20	SF1933	12/06/14		That, in order to offset the impacts of the loss of FAGs indexation, all Managers be asked to identify and report on opportunities to make savings or increase revenue in their own area of operations which preferably maintain the service levels anticipated in Council's CSP: or alternatively and less preferred, propose a reduction in service levels on matters considered secondary to our mission statement.		GM	Report to Council August 2014. Preparation of report underway. Additional time being made for consideration by management which is to occur in August/September with a report to Council in September 2014.
21	SF1933	12/06/14		That based on advice given by the Regional Manager of NSW Trainlink to the public meeting of 26 May 2014, Council again write to Transport NSW and the Hon Andrew Stoner MP requesting reinstatement of the Nambucca Heads stop of the 2.41pm Sydney to Brisbane XPT train.		GM	Letter sent 19 June 2014. Mayor discussed matter with Deputy Premier on 27/6/2014. Mayor meeting with Minister for Transport on 14/8/2014.
22	SF988	12/06/14		That Council write to the NSW Minister for Health & the CEO of the MNC Local Health District emphasizing the urgent need for the planning & funding of a replacement of Macksville hospital and the urgent need for support for, and the recruitment of doctors & nurses. Further that Council extend an invitation to the Minister to inspect the hospital and hear the concerns held for its future.		GM	Letter sent 20 June 2014 Mayor discussed matter with Deputy Premier on 27/6/2014.
23	SF988	12/06/14		Council look for possible sites for a new Macksville Hospital which are in flood free areas.		GM	Offer to assist MNCLHD in locating a new site referred to Minister and CEO of MNCLHD in letter of 20 June 2014. Follow up letter to be sent 8 August 2014.
24	SF732	26/06/14		Council seek funding in the next round of the Sustainable Dredging Program to employ a consultant to prepare a report on the merits of a dredging strategy etc.		GM	Awaiting next round of the Government’s dredging program.
25	SF688	26/06/14		Council receive a report on ways to manage the preparation of the Environmental Levy program including consideration of Council’s earlier process that managed a strategic planning aspect.		GM	Strategic Planner on leave first 2 weeks in July. Report in September 2014.
26	SF90	29/06/14		Traffic Committee consider speed zones and the policing of traffic in the Macksville Industrial Estate due to speeding.		AGMES	Report back to Council following the next scheduled Traffic Committee meeting.
27	SF1496	29/06/14		That RMS and Acciona Ferrovial be invited to attend the next meeting of the Estuary Committee to explain how the new Pacific Highway bridge over the Nambucca River is to be constructed		GM	Letter sent w/e 4/7/2014. As indicated the design of the bridge by the Acciona Ferrovial Joint Venture (AFJV) is 15% complete. The time available for having an input into its design and construction is running out.
JULY 2014
28	~~SF1232~~	~~17/07/14~~		Council staff investigate and report to Council within 6 months, the viability of a low pressure or vacuum sewer or any other option so as to enable the caravan park (Pelican Park) to be connected to Council’s sewerage system at Bellwood. The report is to include options to finance the work and the contributions expected from the caravan park and other property owners who may benefit.		GM	~~Report to Council meeting on 28 August 2014.~~
29	SF1480	31/07/14		Transfer of encroachment licence from Shibba to Dennien be deferred until 28 August 2014 pending receipt of information from Ms Gee in regard to the legal doc, plus clarification on any order plus advice on previous and proposed licence conditions.		GM	Report to 28 August 2014 Deferred to September 2014
30	SF791	31/07/14		Council obtain two valuation assessments from Nambucca Heads Real Estate Agents for the potential sale of the Hyland Park property as is.		GM	Report to 14 August 2014. One valuation obtained. Chasing second valuation. Valuations in hand – report pending
31	SF791	31/07/14		That in relation to the proposed reclassification and sale of part of lot 8 DP 821952, Valla Beach Road, Valla Beach, the item be deferred to a future Council meeting and that there be clarification on whether a reclassification can occur without a plan of management and that the information in the report include all information which Council holds on the land including threatened species, vegetation etc.		GM	Report in September 2014
32	SF791	31/07/14		That item 2 (sale of part of Gordon Park to Leckie) be deferred until a further report from Crown Lands is received following their discussion with the Leckies and whether they (Crown Lands) have changed their opinion.		GM	Letter emailed to Crown Lands seeking their advice on 6/8/14.
33	SF791	31/07/14		Consideration of the proposed reclassification and rezoning of the Kingsworth Lake Reserve be deferred for 3 months so the matter can be reconsidered and those Clrs who did not attend the onsite visit have the opportunity to do so.		GM	Report November 2014
AUGUST 2014
34	SF1933	14/08/14		Proposal from Nambucca River Users Group to reinstate boat launching site at Wirrimbi be deferred until the Group submit a formal proposal to Council.		AGMES	Awaiting receipt of proposal.
35	SF1148	14/08/14		That Council receive a report regarding nose to kerb parking including what other LGAs are doing in regard to parking; the pros and cons of various ways of parking; and a parking strategy for Council’s consideration.		AGMES	Report March 2015

Attachments:

There are no attachments for this report.

Ordinary Council Meeting 28 August 2014

General Manager's Report

ITEM 9.2 SF1894 280814 Update - Vegetation Mapping and Koala Habitat Study

AUTHOR/ENQUIRIES: Grant Nelson, Strategic Planner

Summary:

The purpose of this report is to provide Council with an update on the Vegetation mapping project and Koala Habitat Study previously endorsed by Council.

Recommendation:

That Council note the information provided in the report and the presentation by Mr John Turbill from the Office of Environment and Heritage.

OPTIONS:

Nil

DISCUSSION:

On the 29 May 2013 Council resolved to accept funding offers from the Office of Environment and Heritage as follows:

1. That Council accept the funding offer of $70,000 from the Office of Environment and Heritage to commence CLASS 5 vegetation mapping of the areas (gaps) not included in the previous mapping of Endangered Ecological Communities.

1. That Council accept the funding offer of $50,000 from the Office of Environment and Heritage under the state government’s Saving Our Species koala ‘iconics’ funding in the next financial year for koala habitat study, mapping and reporting.

2. That $10,000 and be committed from Councils Environmental Levy to contribute to the project and staff resources be allocated as necessary to assist OEH in the management of project.

The Office of Environment and Heritage (OEH) has indicated that it is in a position to offer funding of $70,000 to Nambucca Council to undertake CLASS 5 vegetation mapping of the areas (gaps) not included in the previous mapping of EECs. This funding would benefit council and the community in all aspects of strategic planning and land management and across the Local Government Area (LGA).

Additionally under the state government’s Saving Our Species koala ‘iconics’ funding OEH has identified Nambucca LGA as a priority area for up to $50,000 in funding in the next financial year for koala habitat mapping and reporting. This work would require the CLASS 5 Vegetation mapping as a scientific basis for the mapping and ranking of koala habitat.

There is a commitment from Nambucca Council to support the project by way of ‘in kind’ support through a level of project management and if available additional funding to ensure a level of ownership of the project and project outcomes.

Given the funding for the project is relatively limited in relation to the size of the shire, survey work will be restricted to the precincts of Warrell Creek-Eungai; Nambucca and Valla shown on the below plan. To commence survey work staff have prepared a letter to be distributed to landholders advising of the survey work – please see the attached.

One of the major aims of this report is to advise Council that mail out will be occurring in the coming weeks with an aim to commence survey work in September.

John Turbill from the Office of Environment and Heritage is available to do a short presentation to Council on the project.

CONSULTATION:

General Manager

SUSTAINABILITY ASSESSMENT:

Environment

The vegetation mapping and koala plan of management will provide positive result the environment

Social

Nil

Economic

The proposed mapping and studies will largely be undertaken with funding provided by OEH. A small amount of funding will be provided from Councils Environmental Levy to contribute to the project.

Risk

Nil

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

A contribution of $10,000 is proposed to be allocated from the environmental levy.

Source of fund and any variance to working funds

Environmental Levy

Service level changes and resourcing/staff implications

The vegetation mapping project and koala habitat study will require staff resources to oversee the project but the majority of the engagements, contract management, mapping and reporting will be undertaken by OEH, similar to mapping undertaken last year.

It is unknown how much staff time will be required to oversee the Habitat study at this stage as it has not been undertaken in the Nambucca Shire before. However it is estimated that this work would be substantially undertaken by OEH in conjunction with council. Should any issues arise they will be discussed with management and reported as necessary.

Attachments:

23574/2014 - letter to landholders Koala and veg survey

Ordinary Council Meeting 28 August 2014

General Manager

ITEM 9.3 DA2013/129 280814 DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

AUTHOR/ENQUIRIES: Grant Nelson, Strategic Planner

Summary:

The purpose of this report is for Council to determine a development application for a proposed 2 lot subdivision at 125 Ocean View Drive Valla Beach.

NOTE: This matter requires a “Planning Decision” referred to in Section 375A of the Local Government Act 1993 requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

Recommendation:

1 That Council engage a geotechnical firm specialising in coastal and riverine processes to review the geotechnical study.

2 The matter be reported back to Council for determination in September 2014.

OPTIONS:

Council approve the application.

DISCUSSION:

This report relates to a rezoning matter reported to Council on the 30 May 2013 and a later report to Council dated 24 April 2014 regarding a Development Application for subdivision. The later report considered all aspects of the proposed 2 Lot subdivision and Council resolved the following:

1 That Council inform the applicant that Council is satisfied with all aspects of the application for it to be approved other than the submission of a geotechnical report and that the matter be deferred.

2 That the applicant be advised that if approved, Council would impose a covenant to stipulate a on the height limit to 5 metres.

Pursuant to the above resolution Council is satisfied with all aspects of the development accept for the potential geotechnical constraints and for this reason this report only discusses the geotechnical matters.

As resolved staff requested the applicant provide a geotechnical report to address the following matters:

- Coastal processes and geotechnical stability (coastal and watercourse considerations geotechnical investigation addressing issues associated with the creek bank stability and both coastal and riverine processes is requested.

On the 30 May 2014, Council received a Geotechnical Report (Regional Geotechnical Solutions) to support the proposed subdivision. A copy of the report is attached for Councils information. The report concludes the following:

Erosion of the creek bank has occurred and will continue to occur as the creek naturally migrates. The site is located along a straight section of the creek and is underlain by resistant strata including indurated sands and rock. Given the 20m set back between the top of the creek bank and the proposed development, and the resistant nature of the underlying strata there is little or no feasible mechanism for this form of erosion to impact the site within the life of the development.

Also

The site is currently protected from beach erosion by the sand spit and dune on the southern side of the creek entrance. As such, there is no immediate risk of the site being exposed to direct wave action.

In the event of long term predicted sea level rises and the resultant loss of the sand spit separating the beach and creek, the site would remain protected from deep erosion and scour by the remaining presence of a resistant profile comprising indurated sands and weathered rock below the creek and site. Taking into account the presence of these resistant units, scour associated with wave action is not expected to directly impact on the site within the life of the development.

On review of the geotechnical report Council’s Strategic Planner made a number of enquiries to the consultant:

Life of the Development

Question 1: In your conclusions you indicate that erosion will not impact the site for the life development. Could you please provide some further explanation regarding what is meant by the life of the development. Is this an estimated time period, and are you talking about the subdivision and creation of new allotment or a future dwelling on the site. I assume that this would be within 50 years as referred to on page 1 of the report with regards to the design life of a proposed house on the site; it would be useful for Council to understand what impacts may occur between 50 and 100 years as once the lot is created it will be available for development indefinitely;

Consultant Response 1: We consider there will be a low risk of impact within the typical design life of the structure, which we assumed to be 50 years. Based on site conditions, likelihood of impact for 100 year period is still considered low. Any assessment beyond 100 year time frame is not realistic.

Question 2: In regards to the location of the bank as I understand it the reserve and the subject site were created by survey in 1967 and 2001; A current survey of the bank would accurately reflect your comments that significant erosion has not occurred over the last 70 years. This would be useful information.

Consultant Response 2: I spoke to our surveyor about past and recent survey of creek bank location – wasn’t able to get a hold of anything at the time not sure if there is anything available that shows past and current creek bank location. Google Earth images go back to 2004. They show sand loss on the beach front on the sand spit over that 10 year period, but no visible change to the creek bank or channel in the vicinity of the site.

Question 3: In your experience would you think that any design criteria should apply to future development on the site; Noting the significant sand profiles. Some sites I have been involved with in the past have required piling and socketing into the refusal point. For example:

“A report and design by a professional engineer experienced in soil mechanics is to be provided to the Principal Certifying Authority prior to the issue of Construction Certificate that demonstrates the footings required will be able to sustain the building load as the foundations transform with subsurface water inundation and the bearing capacity of the foundations diminish. The report shall also assess the effect of rising salinity to account for the degradation of concrete quality if this type of footing is selected.”

Timed consent conditions are being considered for example:

“Prior to issue of any subdivision Certificate release, a covenant is to be registered on the land title that will require all buildings and structures to be removed from the site when affected by coastal processes or riverine processes. The following wording may be used:

The use of the land permitted by the development consent must cease if at any time:

(i) storm bite/ coastal or creek processes has caused erosion within the property boundary which has the potential to impact on the foundation of the development .

(ii)The buildings and works used in connection with the development must be removed immediately to an approved location by the owner of the land. Further, the owner must return the landform of the subject land to its natural predevelopment state and vegetate the site. In this restriction coastal inundation means high tide water levels that reach ground level (mean)for the site.”

Consultant Response 3: This is more along the lines of coastal erosion process where the site is exposed to coastal erosion risk. This site is well outside the coastal erosion zone based on SMEC report. With sea level rise and complete erosion of the sand spit approximately 300 metres to the east this may become an issue, otherwise the footings will not be within the zone of reduced foundation capacity resulting from coastal processes.

The development isn’t going to impact on or cause these coastal processes. The coastal processes are natural processes and will occur whether the development proceeds or not. It is highly unlikely that the processes will occur to the extent that they reach the site, based on the SMEC report and the geomorphological conditions that surround the site. The profile is not within the zone of reduced foundation capacity that develops as a result of storm scour based on the SMEC modelling. Water levels rising within the sand profile beneath the site may cause some densification of the sands at depth, potentially producing small settlements, however, these would be expected to be accommodated by provision of some articulation in the structure.

Other General Comments

In various sections of the report including the sampling sections the underlying soils are identified as sands and weakly cemented sands until the depth reaches a refusal point (approx. 2.3 to 3m). It specifically states that the bank comprises approximately 3m of sand overlaying cemented sand with rock exposures.

In times of general flow and low flow it would be expected that the resistant subsurface strata would more likely be subjected to erosion. However during a large rainfall events and subsequent high flow velocities the upper more erodible 3m of the bank would be subjected to these processes.

The Deep Creek system has not been subject to a large flood in recent times, however even during small events and times of closed entrance Council receives submissions from the public regarding active erosion on the banks and tree slumping. This is visible on the subject land and other nearby areas.

Further to these recent observations Council is reminded that in the last 30 years the access road between the south Valla Beach Carpark and Thompson Street was eroded and has not since been replaced. The two (2) areas now disconnected. Aerial Photographs in 1986 show the road still in place see below.

2000 and 2012 aerial photographs have also been examined to estimate bank migration but it is difficult observe changes along bank at the subject site, largely due to the scale and lack of resolution of the older photographs it is difficult to estimate minor incremental areas foreshore loss of such a short period. Parish maps and other available information has also been examined but without knowing exactly where the bank or the creek has been measured from makes the variance mapping sources inconsistent.

Conclusion

Despite a geotechnical report being received and questions being responded to, Councils Strategic Planner remains unsatisfied that the geotechnical attributes of the site will not pose a significant risk to the property in the future. This partly due to the fact that Council staff do not have the technical expertise in house to critically review the investigation and difficulties in gauging historic creek bank migration.

As such a quote has been sourced from another external geotechnical firm to review the document and for a fee of $1500 Council will receive.

1. Peer review of the geotechnical report;

2. Identification of any significant concerns which may be present risk to Council (as an asset manager) or a future land owner;

3. Identification of potential mitigation measures such as conditions of consent that may accompany a development consent;

Given the potential implications for Council and/or future land holders it is recommended Council engage geotechnical expert to review the Regional Geotechnical Solutions Report. This will provide re-assurance that the future development of the site would not expose Council of the landholder to physical or financial risk.

CONSULTATION:

Nil

SUSTAINABILITY ASSESSMENT:

Environment

Although the geotechnical attributes of the site have been addressed in the form of a report, it is recommended Council engage the services of another consultant to review the document. To ensure Council is not exposing itself to future risks.

Social

Nil

Economic

The proposed development is unlikely to have an economic impact on the locality. Future protection or retreat measures may have significant cost implications for Council.

Risk

Section 733 of the Local Government Act provides Council with an exemption from liability

(2) A council does not incur any liability in respect of:

(a) any advice furnished in good faith by the council relating to the likelihood of any land in the coastal zone being affected by a coastline hazard (as described in a manual referred to in subsection (5) (b)) or the nature or extent of any such hazard, or

(b) anything done or omitted to be done in good faith by the council in so far as it relates to the likelihood of land being so affected.

In respect to these provisions should council base its determination on professional advice provided by a geotechnical expert, it is likely these ‘good faith’ provisions would protect Council from future liability if the land is impacted.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

· Should Council approve the application without appropriate consideration being given to site constraints, Council may not be protected from litigation, should natural hazards affect the property in the future.

· Fee proposal of $1500 has been provided to Council to review the geotechnical study.

Source of fund and any variance to working funds

Environment and Planning Budget

Service level changes and resourcing/staff implications

Nil

Attachments:

1	9172/2014 - subdivision plan
2	10520/2014 - Draft Conditions
3	14975/2014 - Geotechnical Report for 2 Lot Subdivision at Lot 8 DP 1031509, 125 Ocean View Drive, Valla Beach - DA2013/129

Ordinary Council Meeting - 28 August 2014

DA2013/129 Proposed Two(2) Lot Subdivision Lot 8 DP1031509 - 125 Ocean View Drive, Valla Beach

DETAILS OF CONDITIONS

GENERAL CONDITIONS OF THIS CONSENT

Development is to be in accordance with approved plans

1 The development is to be implemented generally in accordance with the plans and supporting documents endorsed with the Council stamp, dated TBC??? and authorised signature, and set out in the following table except where modified by any conditions of this consent.

Plan No/Supporting Document		Version	Prepared by			Dated
Statement of Environmental Effects proposed 2 lot subdivision Lot 8 DP1031509 Ocean View Drive Valla Beach	REF:13017			Amos and McDonald Surveyors	September 2013
Proposed Subdivision Plan	REF:13017			Amos and McDonald Surveyors	07/03/2013

In the event of any inconsistency between conditions of this development consent and the plans/ supporting documents referred to above, the conditions of this development consent prevail.

Integrated Approvals

2 The following approvals are granted under Section 78A of Environmental Planning and Assessment Act

Integrated Approvals from other Authorities

a NSW RFS

Consent Granted For Works within the Road Reserve

3 This development consent includes the works within the road reserve set out in the table below. The work must be carried out in accordance with the standard specified in the column opposite the work. All works are to include the adjustment and/or relocation of services as necessary to the requirements of the appropriate service authorities.

Work	Standard to be provided
Driveway for Lot 2	The driveway shall be a minimum 3 metres wide. Paving to be 125mm thick reinforced with construction joints to suit service trenches. The footpath crossing must be designed to provide a cross-fall of 1 % or 1:100 (maximum 2.5% or 1 in 40) for a width of at least 2.4 metres to provide for pedestrians with access disabilities.

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO ISSUE OF CONSTRUCTION CERTIFICATE (SUBDIVISION)

Driveway details required

4 The application for a Construction Certificate is to include plans and specification that indicate vehicular access from the site boundary to the proposed car space(s). Vehicular access must be in accordance with AS 2890.1-2004: Parking facilities, Part 1: Off-street Car Parking No 1. Plans are to include the following items:

Driveway for Lot 2

The driveway shall be a minimum 3 metres wide. Paving to be 125mm thick reinforced with construction joints to suit service trenches. The footpath crossing must be designed to provide a cross-fall of 1 % or 1:100 (maximum 2.5% or 1 in 40) for a width of at least 2.4 metres to provide for pedestrians with access disabilities.

The plans must be in compliance with Council's Adopted Engineering Standards.

Sewerage and Water Mains

7 An approval is to be obtained under Section 68 of the Local Government Act 1993 to carry out water supply and sewerage works involving connections to Council’s existing water and sewer infrastructure. Sewerage and water mains are to be extended to service all allotments in the subdivision.

Engineering plans of the proposed water and sewer works shall be submitted for Council’s approval prior to the issue of the Construction Certificate.

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO SUBDIVISION WORKS COMMENCING

An ecological consultant must supervise works

8 A suitably qualified and experienced ecological consultant must inspect all native trees that have been approved for removal before they are felled. If any fauna species is detected in the tree, work in the vicinity is to cease until the animal has moved from the area. If it is likely that hollows are providing habitat for native species, any native species found must be relocated to an appropriate nearby location.

Erosion & sediment measures

9 Erosion and sedimentation controls are to be in place in accordance with Managing Urban Stormwater - Soils and Construction Vol 1, 4th Edition prepared by Landcom and Development Control Plan (Erosion and Sediment Control) 2009.

Note: Council may impose on-the-spot fines for non-compliance with this condition.

Construction times

10 Construction works must not unreasonably interfere with the amenity of the neighbourhood. In particular construction noise, when audible on residential premises, can only occur:

a Monday to Friday, 7.00 am to 6.00 pm.

b Saturday, 8.00 am to 1.00 pm.

c No construction work to take place on Sundays or Public Holidays.

THE FOLLOWING CONDITIONS ARE TO BE COMPLIED WITH DURING CONSTRUCTION

Consent required for works within the road reserve

5 Consent from Council must be obtained for all works within the road reserve pursuant to Section 138 of the Roads Act 1993. Three (3) copies of engineering construction plans must accompany the application for consent for works within the road reserve. Such plans are to be in accordance with Council's Adopted Engineering Standard.

Builders rubbish to be contained on site

6 All builders rubbish is to be contained on the site in a ‘Builders Skips’ or an enclosure. Building materials are to be delivered directly onto the property. Footpaths, road reserves and public reserves are to be maintained clear of rubbish, building materials and all other items.

THE FOLLOWING CONDITIONS MUST BE COMPLIED WITH PRIOR TO THE RELEASE OF THE SUBDIVISION CERTIFICATE

Plan of Subdivision

11 An application for a Subdivision Certificate must be made on the approved form. The Subdivision Certificate fees, in accordance with Council's adopted schedule of fees and charges, must accompany such application. Seven (7) copies of the plan of subdivision are to be submitted with the application for a subdivision certificate. The location of all buildings and/or other permanent improvements including fences and internal access driveways/roads must be indicated on 1 of the copies.

Completion of All Works

12 All roads, drainage and civil works, required by this development consent and associated Construction Certificate, are to be completed.

Electricity Supply Certificate

13 Written evidence from an electricity supply authority is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground electricity supply throughout the subdivision.

Telephone Supply Certificate

14 Written evidence from Telstra is to be submitted with the application for a subdivision certificate stating that satisfactory arrangements have been made for the provision of underground telephone supply throughout the subdivision.

Contributions and Certificate of Compliance (Water, Sewer and Drainage)

15 Contributions set out in the following table are to be paid to Council.

The contributions payable will be adjusted in accordance with relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

The Certificate of Compliance under Section 306 of the Water Management Act 2000, identifying payment of the contributions, is to be provided to the Principal Certifying Authority.

Public service	No of Equivalent Tenements	Contribution Rate (Amount per ET)	Contribution Levied	Date until which Contribution rate is applicable
Water	1	$12033	$12033	30 June 2014
Sewer	1	$9090	$9090	30 June 2014
TOTAL		$21123	$21123

Contribution to be paid towards provision or improvement of amenities or services

16 Contributions set out in the following Schedule are to be paid to Council. The following contributions are current at the date of this consent. The contributions payable will be adjusted in accordance with the relevant plan and the amount payable will be calculated on the basis of the contribution rates that are applicable at the time of payment.

Evidence of payment of the contributions is to be provided to the Principle Certifying Authority prior to the issue of the Construction Certificate.

Schedule of Contributions pursuant to Section 94 of the Environmental Planning and Assessment Act 1979

Public amenity or service	Unit type	No of Units	Contribution Rate (Amount per Unit)	Contribution Levied	Date until which Contribution rate is applicable
Community Facilities and Open Space	New lot (2.4 persons)	1	$1,904	$1,904	30 June 2014
Surf Life Saving Equipment	Subdivision lot	1	$107	$107	30 June 2014
Section 94 Administration Charge	-	-	10% of total contribution	$201.10	30 June 2014
TOTAL				$2212.10

Plan of Subdivision and Section 88B Instrument requirements

17 A Section 88B Instrument and 1 copy are to be submitted with the application for a subdivision certificate. The final plan of subdivision and accompanying Section 88B Instrument are to provide for the items listed in the following table:

Item for inclusion in Plan of Subdivision and/or Section 88B Instrument	Details of Item
Restriction on height	The height of the building (building height or height of building) on the land is not to exceed a maximum height of 5.5m. In this restriction ‘height of building’ has the same meaning as defined in the Nambucca LEP 2010.

NSW Rural Fire Service Requirements

18 The following bushfire requirements apply:

a The development proposal is to comply with the subdivision layout identified on the drawing prepared by Amos & McDonald Surveyors numbered 13017 and dated 7^th March, 2013 submitted as Figure 5 of the Holiday Coast Bushfire Solutions “Bushfire Hazard Assessment” report dated 7^th August, 2013.

b At the issue of the subdivision certificated and in perpetuity the entire property shall be managed as an inner protection area (IPA) as outlined with section 4.1.3 and Appendix 5 of “Planning for Bushfire Protection 2006’ and the NSW Rural Fires Service document “standards for asset protection Zones’.

c New water, electricity and gas are to comply with section 4.1.3 of “Planning for Bushfire Protection 2006”.

d Landscaping to the site is to comply with the principles of Appendix 5 of ‘Planning for Bushfire Protection 2006’.

e The applicant is required to submitted documentary evidence to Council prior to release of the subdivision certificate, demonstrating compliance with the requirements of the NSW Rural Fire Service, relating to the existing dwelling on proposed Lot . This may include a signed statement with photos attached or certification from an accredited Bushfire Consultant.

OTHER APPROVALS

The following Section 68 Approvals

have been issued with this consent: NIL

Integrated Development: yes NSW Rural Fire Service

Ordinary Council Meeting 28 August 2014

Corporate Services

ITEM 10.2 SF339 280814 Unkya Reserve Committee of Management - Minutes of Annual General Meeting - 17 July 2013

AUTHOR/ENQUIRIES: Monika Schuhmacher, Executive Assistant

Summary:

The report acknowledges the Minutes of the Annual General Meeting held on 17 July 2013 of the Unkya Reserve Committee of Management and the new Committee. Copies of the Minutes of this meeting and the financial statement are provided at the end of this report.

Recommendation:

That Council endorse the Minutes of the Committee of Management for the Unkya Reserve’s Annual General Meeting held on 17 July 2013 and thank the outgoing Committee for their work during the past twelve months.

OPTIONS:

There are no real options. Council needs voluntary Committees of Management to manage recreation and community facilities across the Nambucca Valley.

DISCUSSION:

The Annual General Meeting of the Unkya Reserve’s Committee of Management was held on 17 July 2013.

The Committee of Management for 2013/2014 comprises:

President Benita Schuh

Vice President Sharon Cunial

Treasurer Jenny Gibson

Secretary Karina Daniels

Committee Kathryn Dwyer, Nigel Thurgood, Jenny Gibson, Ali Buckley

CONSULTATION:

There was no consultation.

SUSTAINABILITY ASSESSMENT:

Environment

There are no implications for the environment.

Social

There are no social implications.

Economic

There are no economic implications.

Risk

This report poses no risk to Council.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

There are direct or indirect impacts on current and future budgets.

Source of fund and any variance to working funds

There are no implications on working funds.

Service level changes and resourcing/staff implications

The matter is being attended to by the General Manager.

FINANCIAL STATEMENT

UNKYA RESERVE COMMITTEE OF MANAGEMENT -RECONCILIATION REPORT - 3
1 JULY 2012 - 30 JUNE 2013
A/C 53958 - ANNUAL SUB-ACCOUNT TOTALS

	A/C AT 30/6/12	INCOME	EXPENSES	A/C AT 30 JUNE
S11 - RESERVE	7592.75	3010.86	10367.37	236.24
S11.1 - GRANT	3366.86	43501.93	44056.14	2812.65
S11.2 MARKET	0.00	8995.71	4412.70	3482.11
				(NB adj for outstanding
				chqs and mkt cash)
FLOAT TIN AT 30 JUNE				350.00



ACTIVITY JULY 2013 TO DATE

S 11.2 - MKT TAKINGS BANKED		1198.4
S11 - NSC GST REFUND		3531.94
S11 - REGULAR TFR	CSH FROM S11.2	200.00	200.00

Attachments:

There are no attachments for this report.

Ordinary Council Meeting - 28 August 2014

Gordon Park Rainforest Committee of Management - Annual General Meeting - 14 August 2014 - Minutes

MINUTES OF THE ANNUAL GENERAL MEETING OF

THE GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT

14 August 2014

Meeting Opened: 11.26 am

Present: Gwen Harden, Dot Secomb, Edna Stride, John Tait, Michael Coulter

Apologies: Cr Anne Smyth, Margaret Ann Wells

Minutes of the last AGM on 8 August 2013 were read, moved, seconded and adopted.

Business arising from the minutes: Nil

President’s Report: Attached. Moved, seconded, and accepted.

Treasurer’s Report: Attached. Moved, seconded and accepted.

Works Coordinator’s Report: Attached. Moved, seconded and accepted.

General Business:

Motion 1: That the President writes to Peter Dingle, Jenni Pass and John Pass to thank them for their tremendous contribution to the work of the committee and to the work in the forest over the years and inviting them to join us again when their circumstances permit.

Motion 2: That all future meetings be held at the residence of John Tait to give flexibility to the meeting starting time when required, rather than having to wait for the tennis players to vacate the clubhouse. Starting time to continue to be 11.30 am unless otherwise agreed.

Motion 3: That the Committee liaise with Paul Gallagher in devising an amendment to the Management Plan to provide for the now established flying fox colony and the forest area it occupies.

There being no further business the President declared all positions vacant and called upon Mr Michael Coulter, the General Manager of Council to be the Returning Officer.

Mr Coulter thanked the committee and the forest workers for their efforts in a year made difficult by the flying foxes.

The following were nominated, seconded and elected unopposed:

President – Gwen Harden

Vice President – Edna Stride

Secretary/Treasurer – John Tait

Publicity Officer – vacant

Works Manager – vacant

Works Coordinator – John Tait

Committee Members –Dot Secomb, Anne Smyth, Margaret Ann Wells

Mr Coulter congratulated the new committee and handed the chair to the newly elected President, Gwen Harden.

In the absence of a Works Manager and forest worker with carpentry skills the need for a "bush carpenter" was suggested in case any committee member or the General Manager of Council knew of a potential candidate. Edna Stride will sound out the handyman at Illawong Village.

Meeting closed at 12.00 noon

GWEN HARDEN

President

Date

GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT AGM 2014

PRESIDENT’S REPORT

I would like to thank committee members for their continued support and enthusiasm during the past year. This year has been unsettled due to the impact of the flying foxes on the rainforest. Thank you John for your continued work in the forest and in keeping the committee informed and running smoothly.

Flying Foxes The number of flying foxes continued to fluctuate during the year, however, overall the number roosting in the forest is increasing. As a result the boardwalk is continually soiled with droppings and when covered in fallen leaves can be very slippery, especially in wet weather. As these conditions make much of the forest unattractive (and at times quite smelly and dangerous), it was decided to request Council to erect signs and close the boardwalk to the public. These signs were erected in June.

The dense congestion of the flying foxes has resulted in many branches becoming denuded of leaves by their continual activity, some branches have broken off and this has led to the death of some trees as well as damaging smaller sub-canopy plants below. This leads to longer-term problems as gaps occur in the forest canopy, which in turn encourages the growth of light-loving weeds.

Letters have been sent to members of State (from Port Macquarie to Clarence Valley) and Commonwealth Parliaments with request to review legislation to enable the dispersal of flying fox colonies from urban areas. Petitions have been circulated in the community to support this action.

Workers The number of workers continues to be down compared to previous years with John Tait and Ed Harley the only regular workers for the year. Margaret Anne Wells worked in the forest for the first part of the year, but unfortunately has not been able to return in recent months. Peter Dingle assisted one day with repairs to the bridge NE of the tennis courts. John and Ed are now wearing tick-repellent clothing and they have found it to be effective.

Due to the adverse conditions under the flying fox colony it was decided on 20 March to suspend all work in the main rainforest area adjacent to the tennis courts, mainly as it had become a “Health and Safety issue”.

It is essential that more volunteers are found to continue this work at Gordon Park, as at present maintenance is going backwards

Forest Conditions Rainfall was reasonable in the first half of the year, but has been lower than usual in the second half year and this has put much of the rainforest under stress.

Weeds continue to be one of the main ongoing challenges for the workers and the health of the forest. Madera Vine takes advantage of any clearing in the canopy or of periods of heavy rain.

Scrapbook history of Gordon Park rainforest is on hold since Rhonda Davies resigned from the committee.

Anonymous Benefactor We greatly appreciate the donation of another $1 000 to assist in funding maintenance requirements in the forest. Thank you.

Committee It is imperative that more interested members are found to assist in the running of the committee, as over the past year Rhonda and Paul Davies have resigned.

Thank you to John for your tireless efforts and time in seeking to maintain and upgrade this attractive rainforest remnant, committee members for your continued involvement. Also, thank you to Nambucca Council for your continued support.

GWEN HARDEN

President

GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT

TREASURER’S ANNUAL REPORT 2013/14

Income $

Anonymous donation 1000.00

GST Reimbursement 48.31

Cancellation of payment 150.00 (Funds unused by R Davies)

Interest 82.49

Total 1280.80

Payments $

John Tait 166.10 (Anti tick work clothes)

John Tait 295.50 (Plants and potting mix)

John Tait 193.10 (Tools and equipment)

John Tait 24.50 (Ad for AGM)

Total 679.20

Funds Situation $

Balance at 30/6/13 3218.29

Income 1/7/13-30/6/14 +1280.80

Payments 1/7/13-30/6/14 - 679.20

Balance at 30/6/14 $3819.89

Location of Funds $ Available

BCU Term Deposit 104657 (2.6% 3 months) 1035.44 24/7/14

BCU Term Deposit 110386 (2.6% 3 months) 1013.19 28/8/14

BCU Term Deposit 104656 (2.6% interest 3 months) 1089.51 24/9/14

BCU S20 account 681.75 Now

Total $3819.89

These figures correspond exactly with those in the 30 June 2014 BCU statement for

account 704-328: 206715

Inventory Gordon Park Volunteer Workers’ Equipment at 30/6/2014

$ Location

1x FS 85 Stihl Brushcutter Serial No 262614941 purchased 6/7/04 695.00 Peter

1x Earmuffs “ 29.50 Peter

1x Safety Glasses “ 12.95 Peter

1x Stihl Chainsaw MS 190T purchased 595.00 Peter

1x 4 stroke Scorpion generator (from Conservation Volunteers Australia) 395.00 Peter

1x loppers (CVA) Peter

1x loppers (CVA) John

1x wheelbarrow (CVA) Peter

1x fork (CVA) John

1x yard broom (CVA) John

1x leaf rake (CVA) John

1x spade (CVA) John

2 luminous vests (NSC) John

1 Makita angle grinder (23/4/07) 89.00 Peter

1 Cordless drill battery pack and charger (12/5/07) 184.00 Peter

1 bow saw (10/11/11) 24.55 John

2 sets anti tick work clothes (2/10/13) 166.10 John & Ed

2 Jerry cans (17/10/13) 64.00 John

1 Secateurs, 3 trowels (19/3/14) 77.35 John

3 picks (4/2/14) 29.82 John

Total (unwritten down value) $2362.27

JOHN R TAIT

Treasurer

5 August 2014

GORDON PARK RAINFOREST COMMITTEE OF MANAGEMENT

WORKS COORDINATOR’S ANNUAL REPORT OF SIGNIFICANT ACTIVITIES

AUG 2013-JULY 2014

Executive Summary: The continued and expanding damage being done to the forest by the flying foxes prompted the curtailing of work in the area of the flying fox colony and subsequently the closing of that part of the forest where the colony is located. Loss of public access to the most visited, most historical, and most interesting part of the forest overwhelmingly countered the work that continues in peripheral areas to keep those forest areas regenerating, safe, tidy, free of weeds and attractive.

Construction: 9 steps were replaced

Plantings: 66

Donations: We were fortunate again to receive $1000 from a person who wishes to remain anonymous, and 8 plants from John Tait and his neighbour Peter.

Guided Walks: 0

Workforce: During the year this comprised Margaret Ann Wells, Ed Harley and John Tait, though health problems particularly for Margaret Ann have kept the weekly hours to the lowest for 13 years.

Work Clothing: A set of work shirts, trousers and sox were purchased for Ed and John and have been very successful in fending off ticks. The wearing of work shirts alone steeped in Permethrin and usual trousers and sox have prevented any ticks adhering to the skin during the past 10 months.

Vandalism: None of any note by human visitors but the flying foxes have proven so destructive that it became pointless to continue working in the area where the colony has become well and truly established. As the flying foxes numbers have expanded so has the area and extent of the destruction of the canopy and the underlying vegetation. There has been no work in the area of the colony since 23 March. With no maintenance to the boardwalk and no removal of fallen branches, on the basis of safety issues the recommendation was made to Council that the area should be closed off to the public and signage erected to explain the closure. In fact the eventual signage seems to suggest potential danger from flying foxes rather than danger from unmaintained walkways and this fits in with the expectation of the uninformed or misinformed members of the public viz a viz flying foxes.

Other comment: Unfortunately the area of the forest bounded by the Rats of Tobruk Walk, the Tennis Courts, Wellington Drive and Ridge Street (the most historic, most interesting and most popular section of the forest) is now no longer available for the enjoyment of the towns people nor the town's visitors. As the town can ill afford to lose one of its assets, in cooperation with the Tennis Club, about 1500 signatures were collected on a petition seeking that the whole issue of flying fox colonies in urban situations be debated in State Parliament, a petition organised by the Member for Clarence and seeking 10000 signatures statewide. The debate is a first step towards getting some action approved to move the flying foxes humanely out of towns - as is permitted in Queensland.

JOHN R TAIT

Works Coordinator

10 August 2014

Ordinary Council Meeting 28 August 2014

Assistant General Manager Engineering Services Report

ITEM 11.2 SF247 280814 Feasability of providing sewerage infrastructure to Pelican Park and the South Nambucca Area

AUTHOR/ENQUIRIES: Richard Spain, Manager Water and Sewerage

Summary:

A report to the meeting of Council held on 17 July 2014 regarding issues associated with the on site sewerage management system at Pelican Park Caravan Park, South Nambucca has again focused attention on the feasibility of providing a sewerage system for the South Nambucca area. At this meeting Council made a resolution that included the following:

“That Council staff investigate and report to Council within 6 months, the viability of a low pressure or vacuum sewer or any other option so as to enable the caravan park to be connected to Council’s sewerage system at Bellwood. The report is to include options to finance the work and the contributions expected from the caravan park and other property owners who may benefit.”

Pressure sewer is considered to be the most cost effective means of providing a sewerage system to the South Nambucca Area. The findings of this report indicate that connecting this area to Council’s existing sewerage system is a viable proposition all be it at significant cost to existing property owners in the area.

Recommendation:

1 That Council correspond with landowners in the South Nambucca area between Teagues Creek to gauge their support for a proposal to provide a pressure sewerage system in that area taking into account the costs that will be imposed on them.

2 That Council engage a consultant experienced in pressure sewerage design to complete a concept design report for a pressure sewerage system to provide for existing development and future growth in the South Nambucca area including cost estimates for the initial stage from Teagues Creek to Pelican Park.

3 That Council provide a budget variation of up to $10,000 in the 2014/15 sewerage budget for the concept design report.

OPTIONS:

Council may choose to maintain the status quo and continue to inspect and monitor on site sewerage systems in the area and ensure compliance with current standards of operation.

DISCUSSION:

Council has previously looked at the feasibility of providing a sewerage system for the South Nambucca area.

A South Nambucca Sewerage Strategy Draft Options Report was prepared for Council by de Groot Benson Pty Ltd in 2004. This report investigated the provision of sewerage to the entire South Nambucca area extending from Teagues Creek through to Kingsworth Estate including the proposed development area to the south of the existing established area.

This study looked at a traditional gravity reticulation and pump station type sewerage system with total cost in 2004 dollars in the order of $5.7M. This cost did not include the new development area to the south of the existing Kingsworth Estate as it was assumed that this area would be sewered at the developers cost.

There is no immediate need to sewer the existing houses in Kingsworth estate as they all have on site systems that are assumed to be operating satisfactorily. If this component of the cost is removed from the estimate the report indicates that cost to provide sewer to the South Nambucca area up to Florence Wilmont Drive would be in the order of $5.1M.

However if Council were to provide the infrastructure in this area it would only be required to provide the backbone of the system, consisting of pump stations and rising mains. The gravity sewers would be installed at the cost of the developers as development takes place. For this scenario the cost to Council would reduce to $2.245M in 2004 dollars ($3.37M in 2014 dollars).

A report was prepared for Council in September 2008 advising Council that it was not considered to be economically viable to extend the sewer to this area. The Developer Servicing Plan current at that time meant that Council would be highly unlikely to recoup the cost of the infrastructure through development contributions.

Since that time a number of things have changed:

· Council has updated its Development Servicing Plans and developer contributions for sewerage in Nambucca Heads have increased significantly to $9,335/ET in 2014/15 mainly as a result of recently completed augmentation works.

· The Development Servicing Plan made an allowance for future works in South Nambucca in its capital works program.

· Pressure sewer systems have become a more accepted means of providing sewer services and provide a significant cost advantage over traditional sewer systems.

The increase in development charges is still considered to be insufficient to make a traditional sewerage gravity system viable. The linear nature and flatness of the development area means that relatively deep sewers and multiple pump stations would be required. This combined with the low lot densities and expected slow pace of development makes the cost per lot or ET very high and these costs are unlikely to be recouped.

A pressure sewer system is considered to be the most practical means of providing sewerage services to this area although a vacuum sewer may provide another viable alternative. However they are considered to be a more complicated system and although the capital cost may be similar the workings are less familiar to operations staff and there is likely to be higher operation and maintenance costs.

Pressure sewer systems involve the use of individual high head, low flow pump stations at each property sharing common pressure mains to transport the sewage to the point of discharge. The pumps macerate the sewage to a workable slurry and because it is a pressure system smaller diameter pipes at shallow depth are able to be used, reducing installation costs significantly.

These systems also operate at significantly lower flow rates than traditional pump stations thus reducing the impact on upstream infrastructure. This is very relevant as a large increase in flows from South Nambucca would likely require a significant upgrade of a number of pump stations in the existing system to enable sewage to be transported to the treatment works at Nambucca Heads.

The pressure sewer system also allows for the installation of pump station units as and when development of a lot occurs thus reducing the initial capital expenditure. It is envisaged that the cost of the pump station would be borne by the developer or landowner and that Council would specify the particular make and type of pump station that has to be installed.

There are also a number of issues associated with pressure sewer systems that would need to be addressed particularly during the early stages of development in this area.

Long detention times in the pressure main as a result of the low flows and distance from the discharge point can cause the sewage to become septic resulting in odour issues at locations where discharges occur. Odour management and control must be carefully considered in the design of the system.

The low velocities associated with low flows may be insufficient to enable self scouring and this may resulting in blockages in the main. The pressure mains must be correctly sized to obtain the desired balance between catering for ultimate development and achieving self scouring velocity when development is in its early stages.

A preliminary budget estimate to connect Pelican Park back to Council’s existing sewerage system near Teagues Creek by constructing a pressure main to suitable for use in a pressure sewer system that will cater for development of the South Nambucca area is detailed below.

DESCRIPTION	UNIT	QUANTITY	RATE	AMOUNT
Preliminary Works	Item	1	$15,000	$15,000
Common Pressure Main – PE pipe	m	2200	$200 *	$440,000
Allowance for underboring	Item	1	$50,000	$50,000
Odour Control	Item	1	$50,000	$50,000
Treatment of downstream access chambers	No	4	$3,000	$12,000
Sub Total				$567,000
Contingency (30%)				$170,100
Total				$737,100

* Assumes 150 NB pipe using NSW reference rates for moderately difficult construction (considered to be conservative) Say $750,000

With the Developer Contribution currently set at $9,335 per Equivalent Tenement (ET) this equates to a requirement for approximately 80 equivalent tenements to be connected to the system for Council to recoup its costs. For the proposal to be considered Council would have to make it mandatory for all existing development along the proposed pipe route to connect to the system.

Each property owner would also be required to pay for their own pump station and internal pipework to connect to the boundary junction box. The cost of a pump stations is estimated to be in the order of $25,000 for a caravan park or motel site and $15,000 for a residential dwelling.

It is estimated that the existing development that could be connected to the system equates to approximately 70 ETs and they would provide a contribution of $653,450. This is still some $100,000 short of the estimated cost to provide the pressure sewer pipe.

The main contributors would be the Pelican Caravan Park and the Nambucca Motel as estimated below:

Location	Rooms / Sites	ET rating	ET	Contribution
Pelican Park	60 sites*	0.63/ site	37.8	$352,863
Nambucca Motel	30 rooms	0.45 / room	13.5	$126,022

* Figure needs to be verified (estimated from aerial photography)

There contributions alone would equate to approximately 64% of the estimated installation cost.

The provision of the pressure pipe would also present an opportunity for the developers of the site adjoining the southern boundary of Kingsworth Estate to connect that development to the sewer system.

The developer would be responsible for installing a pressure sewer system through the development site at his cost but could benefit from a decrease in the required lot size.

Council would also have the potential to benefit from receiving Developer Contributions for sewerage for each lot developed in this subdivision.

If Council decided to proceed with the proposed sewerage connection it would have to borrow the money required to finance the construction works and recoup it through the ongoing collection of Sewerage Developer Contributions. The financial modelling completed as part of the documentation of the Development Servicing Plan for Sewerage dated November 2011 allowed for sewerage works in South Nambucca. This would indicate that projected rates and developer charges are sufficient to service this loan over the long term without the need for any significant change.

The Office of Waters Best Practice Guidelines stipulate that these Plans are reviewed regularly and updated at maximum interval of 8 years to ensure that Council’s financial position is tracking as expected.

The time frame in which money is recouped and the loan paid off will be dependent on the rate of further development in the area and the collection of the related developer charges. Before making a final decision on whether to provide a sewer connection to South Nambucca Council should consider the following:

· Engaging the existing landowners in the South Nambucca area to determine whether or not they are supportive of a proposal to sewer the area taking into account the costs that would be imposed on them.

· Engaging a consultant with expertise in the field of pressure sewerage to complete a concept design and cost estimate to confirm the infrastructure required to provide a pressure sewerage system that will cater for both the existing development and future growth in this area.

Discussions have been held with PS Solutions who have been involved in the design and documentation of a significant number of pressure sewerage systems including those for a number of communities on the north coast for Clarence Valley and Richmond Shire Council’s. They have indicated that with Council involvement a study could be completed for less than $10,000.

CONSULTATION:

Assistant General Manager Engineering Services

SUSTAINABILITY ASSESSMENT:

Environment

A proposed sewer connection for the South Nambucca area may provide an environment benefit by removing the risks associated with on site septic systems located in close proximity to the Nambucca River and minor tributary watercourses.

Social

A proposed sewer connection for the South Nambucca area would have no direct social impact.

Economic

A proposed sewer connection for the South Nambucca area would have a significant economic impact on existing landowners who would be required to pay sewerage contributions and connect to the system. It may also provide an economic benefit as a stimulus for further development in that area.

Risk

A proposed sewer connection to South Nambucca reduces the risk of ongoing problems with on site sewerage systems in this area. There is a risk that Council will have to take more serious action to ensure ongoing compliance of existing facilities if things stay as they are.

FINANCIAL:

Direct and indirect impact on current and future budgets

Funding to further investigate or construct a proposed sewer connection has not been provided in the current budget. An allowance has been made in the forward capital works program for this work and it has been included in the cost base for the calculation of Sewerage Development Contributions.

The proposed feasibility report would be a variation to the current budget.

Source of funds and any variance to working funds

The proposed feasibility report would be a variation to the current budget and could be sourced from sewerage resources. Funding for any construction works would be sourced from loans.

Service level changes and resourcing/staff implications

There are no implications related to levels of service.

However if Council was to pursue the option of utilising pressure sewerage systems it is considered appropriate for Council to take responsibility for the operation and maintenance of the pumping stations that are initially installed at the developers / owners cost. This may eventually require an additional position in the sewer crew dedicated to pressure pump maintenance. General sewer attendant duties would be undertaken at times when work on the pressure sewerage system was not required.

Attachments:

There are no attachments for this report.

Ordinary Council Meeting 28 August 2014

Assistant General Manager Engineering Services Report

ITEM 11.3 SF844 280814 Nambucca District Water Supply Steering Committtee Meeting - 6 August 2014

AUTHOR/ENQUIRIES: Richard Spain, Manager Water and Sewerage

Summary:

Water and Sewerage Steering Committee (WSSC) meetings relating to the Nambucca District Water Supply Bowraville Off-River Storage Project are scheduled to be held monthly at the construction site office.

A quorum was not available at the meeting held on 6 August 2014 so the agenda items were raised for the information and discussion only.

The minutes of the record of discussion relating to the meeting are attached for Council’s information.

Recommendation:

That the minutes of the record of discussion held on 6 August 2014 in lieu of the formal Steering Committee Meeting be received and noted by Council.

OPTIONS:

No other options considered.

DISCUSSION:

Main items of discussion were the ongoing risks to the project and their impact on the project budget including the following:

· Haslin’s major claim for delay and additional work with Public Works advising that negotiations had arrived at a settlement figure which will be formalised in the coming weeks.

· Construction of the upstream clay blanket has been progressing well and based on works to date it should be completed within the original budget figure.

· Backfilling of the downstream pipeline excavation utilising material excavated from the adjacent ridge using dozers.

· Design consultants’ fees to complete the project.

· Commissioning of the dam and the impact that the extended period of dry weather experienced to date may have on pumping to fill the dam. Pumping may commence in September.

CONSULTATION:

General Manager

Assistant General Manager Engineering Services

NSW Public Works

NSW Office of Water

Haslin Construction Pty Ltd

SUSTAINABILITY ASSESSMENT:

Environment

The environment impacts of the project are detailed in the Environmental Impact Statement (EIS) that was prepared by GHD. The contractors are required to prepare and work to Environmental Management Plans that conform to the requirements of the EIS.

Social

The project aims to provide a social benefit through security of water supply.

Economic

The project will have a significant economic impact on the community as increases in both the typical residential bill and developer charges will be required to service Council’s financial commitment to the project.

The construction works should also provide an economic stimulus to the Shire.

Risk

This is a major project for the Shire and there are significant risks associated with construction contracts of this size. An updated project risk register is kept by the Project Managers and the risks are discussed during the meetings.

FINANCIAL:

Direct and indirect impact on current and future budgets

Delays to the construction program and the contractor claim for delay and additional works has required additional funding to be allocated in the 2014/15 budget.

Source of funds and any variance to working funds

Funding for the project will be sourced from reserves, grants and loans.

The Office of Water has confirmed a $14.8 million subsidy as part of the existing Country Towns Water Supply and Sewerage program. $14.3 million of the funding has been claimed to date.

Council has also signed a Stage 2 funding deed for the remaining $9 million of a $10 million grant offered by the Federal Government. The full amount of $9 million has now been claimed and paid.

A significant variation is being negotiated between the NSW Public Works and the Contractor which will have a major impact on the budget.

Service level changes and resourcing/staff implications

There are no implications related to levels of service and resourcing.

Attachments:

23422/2014 - Minutes of Steering Committee held on 6 August 2014.

Ordinary Council Meeting 28 August 2014

Assistant General Manager Engineering Services Report

ITEM 11.4 SF992 280814 Nambucca Emergency Operations Centre Meeting held on 5 August 2014

AUTHOR/ENQUIRIES: Clint Fitzsummons, Manager Assets

Summary:

The Minutes of the Nambucca Emergency Operations Centre Committee held on 05 August 2014 are attached for Council’s information and adoption.

Recommendation:

1 That Council receive and note the minutes of the Nambucca Emergency Operations Centre Committee held on 05 August 2014.

2 That Council restrict the voting rights of the Nambucca Emergency Operations Centre Committee to the adopted Committee Members as follows:

· Any 2 members representing the State Emergency Service

· Any 2 members representing the NSW Rural Fire Service

· Any Councilor appointed to the Nambucca Emergency Operations Centre Committee

· Assistant General Manager Engineering Services (or Nominated representative)

Any other persons present at the meeting to be identified as observers only.

3 That the Asset Management Plan (AMP) presented at the meeting on the 05 August 2914 be received and noted.

4 That Council considers the request of the Committee to allocate $40,000 in the draft 2015/2106 budget considerations.

5 That Council no longer makes the Council Training Room available for public hire.

6 That Council allows the State Emergency Services, NSW Rural Fire Service and associated emergency services to utilise the Council Training Room provided they make a reservation through Council.

7 That all future bookings of Council Training Room at the Nambucca Emergency Operations Centre are to be made through Council.

OPTIONS:

1 Accept the recommendations

2 Not accept the recommendations

DISCUSSION:

The programmed meeting of the Nambucca Emergency Operations Centre Committee (NEOC) was held on 05 August 2014. There were three agenda items being:

1 Review of voting requirements for the Nambucca Emergency Operations Centre Committee.

It was resolved at the meeting held on the 12 February 2010 that the Nambucca Emergency Operations Centre Committee comply with the voting requirements enabling Committee members or nominated alternatives only to vote. Voting on items is restricted to the adopted Committee Members as follows:

J Ainsworth M Moran OAM (deceased) P Gallagher

M McHugh I Perkins P King R Townend

Other persons present at the meeting will be identified as observers.

This list now needs to be updated and it is recommended that in order to facilitate changes within the organisations attending the Nambucca Emergency Operations Centre Committee that the list be amended as follows:

· Any 2 members representing the State Emergency Services

· Any 2 members representing the NSW Rural Fire Service

· Any Councillor appointed to the Nambucca Emergency Operations Centre Committee

· Assistant General Manager Engineering Services, or nominated representative

Other persons present at the meeting will be identified as observers only.

2 Asset Management Plan update August 2014

The Asset Management Plan (AMP) provides a summary of all known current works identified for the site. Since the last NEOC meeting held on the 25 February 2014, no additional items have been completed.

The 2014/15 Budget has now been adopted. Due to competing demands, the allocation of $40,000 for the car par was not included

3 Review of Council’s training room as a public hire facility

Now that the NSW RFS is now no longer on the premises 5 days per week, it is time to review the current process which is as follows:

· Hirer either contacts NSW RFS direct and is referred to Council, or

· Hirer contacts Council

· Council contacts NSW RFS to check if room is available and makes the reservation

· Council confirms the reservations by email to the Hirer

· Payment must be made prior to using the room

· Room needs to be opened and closed with alarm deactivated and reactivated as required.

· Cleaning Contractor needs to be advised of reservation if outside normal cleaning roster.

The reason for ceasing the external hire is because there are no on site staff to deal with the following:

a Provide access through the front gate and into the building itself

b Deactivate alarm system

c Reactivate alarm system

d Secure building and gate on departure

e Rubbish removal

f Cleaning of facilities

g Return layout of room to original set up

Currently, we rely on either the Hirer or Council’s Stores Officer to open and close the building and look after the alarms. This has, on occasion, proved to be unsatisfactory, resulting in callouts from the Security Service necessitating a call out to the SES outside of normal working hours.

CONSULTATION:

Assistant General Manager Engineering Services

Technical Officer – Assets

NSW Rural Fire Service

SES

SUSTAINABILITY ASSESSMENT:

Environment

This plan supports ongoing social benefits associated with the provision of emergency services.

Social

This plan supports ongoing social benefits associated with the provision of emergency services.

Economic

This plan supports the economic development of the Shire.

Risk

Risk factors associated with each issue will be considered as the issue is progressed and work undertaken.

FINANCIAL IMPLICATIONS:

Direct and indirect impact on current and future budgets

Impacts on budgets are to be determined on a case by case basis. Pre-planning will allow consideration in Council’s budget process.

Source of fund and any variance to working funds

Variances to working funds are to be determined on a case by case basis. Funding will be provided from a range of sources including Council, Rural Fire Service, State Emergency Services and possibly Government grants.

Service level changes and resourcing/staff implications

Council may no longer provide a service to external customers for room hire.

Attachments:

22446/2014 - Minutes - Nambucca Emergency Operations Centre Committee - 5 August 2014

MEETING	DATE	VENUE	COMMENCING
Access Committee	26/08/2014	Council Chambers	2.00 PM
Ordinary Council Meeting	28/08/2014	Council Chambers	5.30 PM
Water Supply Steering Committee	03/09/2014	Bowraville site Leave Council Chambers at 10.15 am	10.45 AM
Economic Directions C’tee	09/09/2014	Council Chambers	11.30 AM
Ordinary Council Meeting	11/09/2014	Council Chambers	5.30 PM
Access Committee	23/09/2014	Council Chambers	2.00 PM
Ordinary Council Meeting	25/09/2014	Council Chambers	5.30 PM
Water Supply Steering Committee	01/10/2014	Bowraville site Leave Council Chambers at 10.15 am	10.45 AM
Ordinary Council Meeting	16/10/2014	Council Chambers	5.30 PM
Access Committee	28/10/2014	Council Chambers	2.00 PM
Ordinary Council Meeting	30/10/2014	Council Chambers	5.30 PM
Water Supply Steering Committee	05/11/2014	Bowraville site Leave Council Chambers at 10.15 am	10.45 AM
Ordinary Council Meeting	13/11/2014	Council Chambers	5.30 PM
Access Committee	25/11/2014	Council Chambers	2.00 PM
Ordinary Council Meeting	27/11/2014	Council Chambers	5.30 PM
Water Supply Steering Committee	03/12/2014	Bowraville site Leave Council Chambers at 10.15 am	10.45 AM
Ordinary Council Meeting	11/12/2014	Council Chambers	5.30 PM

1	24062/2014 - Minutes from AGM meeting 27 July 2014
2	24069/2014 - Treasurers Report - Annual General Meeting - 27 July 2014