PRESENT

 

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Bob Morrison

Cr Brian Finlayson

Cr Anne Smyth

Cr Kim MacDonald

 

 

ALSO PRESENT

 

Paul Gallagher (Acting General Manager)

Scott Norman (AGM Corporate Services)

Monika Schuhmacher (Minute Secretary)

 

 

 

APOLOGIES

 

Cr Paula Flack; Cr Elaine South; Cr Martin Ballangarry OAM

Michael Coulter (General Manager)

 

 

DISCLOSURE OF INTEREST

 

There were no disclosures of interest.

 

 

CONFIRMATION OF MINUTES - Ordinary Council Meeting 28 August 2014

 

429/14 RESOLVED:        (Smyth/Finlayson)

 

That the minutes of the Ordinary Council Meeting of 28 August 2014 be confirmed.

 

 

 

NOTICE OF MOTION - CR MacDonald

 

ITEM 5.1      SF1933              110914      Notice of Motion - Macksville Gift Committee of Management - Request for Donation (SF316; SF24)

430/14 RESOLVED:        (MacDonald/Finlayson)

 

1        That the Nambucca Shire Council donate an amount of $250 to the Macksville Gift Committee of Management out of the 2014-2015 Donations Budget to assist in the running of the 2014 Macksville Gift Carnival.

 

2        That Nambucca Shire Council provide the Committee with a suitable advertisement for the Gift’s Annual Program.

 

3        That a member of staff arrange for a Council Banner to be available to the Gift Committee to display in Macksville Park on Race Day.

 

4        That Council request the Grants Officer to look for available grant funding over the next 12 months in regard to sport events that can be of benefit to the Gift Committee.

 

 

 

NOTICE OF MOTION - CR Smyth

 

ITEM 5.2      SF1933              110914      Notice of Motion - Request for Leave from 17 October to 12 November 2014  (SF1228)

431/14 RESOLVED:        (Smyth/MacDonald)

 

That Cr Anne Smyth be granted leave of absence in accordance with Section 234(d) of the Local Government Act for the period 17 October 2014 to 12 November 2014 inclusive.

 

 

 

PRESENTATION

 

Mr John Turbill from the Office of Environment and Heritage addressed and provided a PowerPoint presentation to Council in regard to Item 9.7: Update - Vegetation Mapping and Koala Habitat Study

 

ITEM 9.7      SF1804              110914      Update - Vegetation Mapping and Koala Habitat Study

432/14 RESOLVED:        (Smyth/MacDonald)

 

1        That Council note the information provided in the report and the presentation by Mr John Turbill from the Office of Environment and Heritage.

 

2        That Council thank Mr Turbill for his informative presentation.

 

 

 

DELEGATIONS

 

There were no delegations or public forums.

 

 

 

ASKING OF QUESTIONS WITH NOTICE

 

There were no Questions with Notice.

 

 

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

 

There were no Questions for Closed Meeting where due Notice has been received.

 

 

 

General Manager Report

 

ITEM 9.1      SF959                110914      Outstanding Actions and Reports

433/14 RESOLVED:        (Ainsworth/Smyth)

 

That the list of outstanding actions and reports be noted and received for information by Council.

 

 

 

ITEM 9.2      SF791                110914      Development and Sale of Council's Residential Zoned Land at Hyland Park

434/14 RESOLVED:        (Finlayson/Ainsworth)

 

1        Council support the preparation of a tender for the development of the 13 lot residential subdivision in Hyland Park with the lots to be sold “off the plan” prior to starting the subdivision civil works.

 

2        There be a further report to Council on the outcome of the tender for the development of the subdivision and the establishment of sale prices and reserve prices for the proposed lots.

 

 

 

ITEM 9.3      SF1984              110914      Minutes of Australia Day Committee Meeting held on 1 September 2014

435/14 RESOLVED:        (MacDonald/Ainsworth)

 

That Council commission the fabrication and signwriting for two Honour Boards, for firstly residents of the Nambucca Valley who are recipients of honours in the Australian Honours system (which commenced in 1975), and secondly for Citizen of the Year Award recipients.   Further that the Boards be placed in a prominent place in the foyer of the Administration Building or in the Council Chambers.

 

 

 

ITEM 9.4      SF1148              110914      Council Rangers' Report August 2014

436/14 RESOLVED:        (Ainsworth/Smyth)

 

That the Council’s Rangers report for August 2014 be received and noted by Council.

 

 

 

ITEM 9.5      SF1920              110914      Minutes of the Access Committee meeting held 26 August 2014

437/14 RESOLVED:        (Smyth/MacDonald)

 

1        That a letter be sent to the Nambucca Hotel Macksville asking whether the small step at the back door could be modified to make it wheelchair accessible?

 

2        That the remainder of the minutes of the Nambucca Shire Council Access Committee meeting held 26 August 2014 be endorsed.

 

3        That Council note the passing of The Disability Inclusion Bill 2014 by NSW Parliament and the proposed Disability Inclusion Regulation 2014 which will require Council to prepare a 4-year Disability Inclusion Action Plan and report its implementation in its Annual Report to the Division of Local Government.

 

 

 

ITEM 9.6      SF1947              110914      Outstanding DA's greater than 12 months, applications where submissions received not determined from 2 August to 2 September 2014

438/14 RESOLVED:        (Ainsworth/Finlayson)

 

That the applications where submissions have been received be noted and received for information by Council.

 

 

Item 9.7 was dealt with at the beginning of the meeting.

 

 

 

ITEM 9.8      SF265                110914      Home Dialysis Patients Allowances - Amendment to Existing Policy

439/14 RESOLVED:        (MacDonald/Smyth)

 

1        Council adopt the amended policy on Home Dialysis Patients Allowances.

 

2        That Council’s policy register be updated with the amended policy.

 

 

 

ITEM 9.9      SF1947              110914      2014 August - Development and Complying Development Applications Received

440/14 RESOLVED:        (Ainsworth/MacDonald)

 

That the Development Applications and Complying Development Applications received in August 2014 be received for information.

 

 

 

ITEM 9.10    SF1947              110914      Construction And Complying Development Certificates Approved August 2014

441/14 RESOLVED:        (Ainsworth/Finlayson)

 

That the Construction and Complying Development Certificates approved for August 2014 be noted and received for information by Council.

 

 

 

ITEM 9.11    SF265                110914      Amended Debt Recovery Policy

442/14 RESOLVED:        (Finlayson/MacDonald)

 

That Council adopt the Debt Recovery Policy with the amendment to  4.1.12 that “General Manager” be deleted and replaced with “ the Council”.

 

 

 

Assistant General Manager Corporate Services Report

 

ITEM 10.1    SF1755              110914      Progress Report - Business Services Unit

443/14 RESOLVED:        (Finlayson/Smyth)

 

That Council notes this progress report on the implementation of Business Services Unit.

 

 

 

ITEM 10.2    SF251                110914      Schedule of Council Public Meetings

444/14 RESOLVED:        (Ainsworth/MacDonald)

 

That the schedule of dates for public Council meetings be noted and received for information by Council.

 

 

 

ITEM 10.3    SF308                110914      Donnelly-Welsh Playing Fields Committee of Management - Annual General Meeting - 21 July 2014 - Minutes

445/14 RESOLVED:        (Finlayson/Ainsworth)

 

That Council endorse the minutes of the Committee of Management of the Donnelly-Welsh Playing Fields Annual General Meeting which was held on 21 July 2014 and that Council thank the outgoing Committee for their work in 2013/2014.

 

 

 

ITEM 10.4    SF315                110914      Mary Boulton Pioneer Cottage and Museum - Committee of Management - Annual General Meeting 16 August 2014

446/14 RESOLVED:        (Ainsworth/Finlayson)

 

That Council endorse the minutes of the Annual General Meeting held on 16 August 2014 for the Committee of Management for the Mary Boulton Pioneer Cottage and Museum and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.5    SF334                110914      South Arm Hall Committee of Management - Minutes of Annual General Meeting - 24 August 2014

447/14 RESOLVED:        (Smyth/Finlayson)

 

That Council endorse the minutes of the Committee of Management for the South Arm Hall’s Annual General Meeting held on 24 August 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.6    SF323                110914      Nambucca Entertainment Centre Committee of Management Annual General Meeting - 20 August 2014

448/14 RESOLVED:        (Ainsworth/MacDonald)

 

That Council endorse the minutes of the Committee of Management for the Nambucca Entertainment Centre’s Annual General Meeting held on 20 August 2014 and thank the outgoing Committee for their work in the past twelve months.

 

 

 

ITEM 10.7    SF1991              110914      Investment Report To 31 August 2014

449/14 RESOLVED:        (Ainsworth/Morrison)

 

That the Accountant’s Report on Investments placed to 31 August 2014 be noted.

 

 

 

Assistant General Manager Corporate Services Report - LATE

 

ITEM 10.8    SF24                  110914      Donation to Nambucca Heads Primary School

450/14 RESOLVED:        (Smyth/Morrison)

 

That a contribution of $100 be made to the Nambucca Heads Primary School towards costs for their participation in the Mid North Coast Tournament of Minds Competition.

 

 

 

Assistant General Manager Engineering Services Report

 

ITEM 11.1    SF85                  110914      NSW Rural Fire Service Liaison Committee meeting Thursday 14 August 2014 – Service Level Agreement 2013/14

Motion:      (Ainsworth/Smyth)

 

1        That Council receive, note the report and endorse the minutes for the RFS Liaison Committee Meeting Service Level Agreement - 2013/14 held on Thursday 14 August 2014.

 

2        That Council transfer any unexpended funds from the RFS budget allocation to the RFS reserve for instances where there are RFS budget overruns due to fire activity or purchase of fire assets.

Amendment:       (Hoban/Finlayson)

 

1        That Council receive, note the report and endorse the minutes for the RFS Liaison Committee Meeting Service Level Agreement - 2013/14 held on Thursday 14 August 2014.

 

2        That Council transfer any unexpended funds from the RFS budget allocation to the RFS reserve for instances where there are RFS budget overruns due to fire activity for that current year.

 

The amendment was carried and it became the motion and it was:

 

452/14 Resolved:        (Hoban/Finlayson)

 

1        That Council receive, note the report and endorse the minutes for the RFS Liaison Committee Meeting Service Level Agreement - 2013/14 held on Thursday 14 August 2014.

 

2        That Council transfer any unexpended funds from the RFS budget allocation to the RFS reserve for instances where there are RFS budget overruns due to fire activity for that current year.

 

    

 

CLOSURE

 

There being no further business the Mayor then closed the meeting the time being 7.10 pm. 

 

Confirmed and signed by the Mayor on 25 September 2014.

 

 

 

 

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)