Cr Rhonda Hoban (Mayor) |
Cr John Ainsworth |
Cr Martin Ballangarry OAM |
Cr Brian Finlayson |
Cr Paula Flack |
Cr Kim MacDonald |
Cr Bob Morrison |
Cr Anne Smyth |
Cr Elaine South |
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ALSO PRESENT
Michael Coulter (General Manager) |
Scott Norman (AGM Corporate Services) |
Paul Gallagher (AGM Engineering Services) |
Monika Schuhmacher (Minute Secretary) |
PRESENTATION TO WOOD FIRE COLOURING-IN COMPETITION WINNERS
The Mayor congratulated Miss Emily Piipari and presented her with a Winner Certificate and Wish Gift Card. Miss Piipari is one of three local winners of the Wood Fire Colouring-in Competition which was part of the Woodsmoke Campaign. The other two local winners (Nikita Short and Luka Quinn) were not in attendance.
PRAYER
The Rev Bernard Davidson from The Salvation Army offered a prayer on behalf of the Nambucca Minister's Association.
DISCLOSURE OF INTEREST
Councillor JA Ainsworth declared a non-pecuniary less significant conflict of interest in Item 9.7 DA2001/096 Modification of existing Extractive Industry consent - Lot 100, 101 & 104 DP 1118337, 491 Valla Rd Valla under the Local Government Act as Cr Ainsworth states the son of a distant relative makes the occasional and irregular collection of material from the Quarry on behalf of local trade persons.
Councillor R Hoban declared a non-pecuniary significant conflict of interest in Items 9.7 and 12.3 DA2001/096 Modification of existing Extractive Industry consent - Lot 100, 101 & 104 DP 1118337, 491 Valla Rd Valla under the Local Government Act as Cr Hoban was involved in negotiating the original conditions of consent prior to becoming a Councillor. Cr Hoban left the meeting for this item.
Councillor K MacDonald declared a pecuniary interest in Item 9.11 Transfer of the Eungai Pre-School to the Nambucca Valley Children's Group under the Local Government Act as Cr MacDonald’s sister is employed by the Nambucca Valley Children’s Group. Cr MacDonald left the meeting for this item.
Councillor B Morrison declared a pecuniary less significant conflict of interest in Item 11.2 Request for Donation of Seat Shelters for the Unofficial Rest Area on Link Road, Nambucca Heads, by the Lions Club of Nambucca Heads under the Local Government Act as Cr Morrison is a member of the Lions Club of Nambucca Heads. Cr Morrison holds no Executive position in the Club and is not involved in any decision making committees.
CONFIRMATION OF MINUTES - Ordinary Council Meeting 11 September 2014
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453/14 RESOLVED: (Smyth/Morrison)
That the minutes of the Ordinary Council Meeting of 11 September 2014 be confirmed. |
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Resolved: (Flack/Smyth)
That the following delegations be heard:
9.7 DA2001/096 Modification of existing Extractive Industry consent - Lot 100, 101 & 104 DP 1118337, 491 Valla Rd Valla ii) Ms Susan Jenvey—Objector iii) Mr Clayton Hill and Mr Ross Smith - Groundwork Plus - available to answer questions
9.10 Macksville Senior Citizens Centre - Handover of Day to Day Operations to Council Staff i) Mrs Kay Donnelly – available to answer questions
11.2 Request for donation of seat shelters for the unofficial rest area on Link Road Nambucca Heads by the Lions Club of Nambucca Heads i) Mr Don Parveez - on behalf of Lions Club of Nambucca Heads |
The Mayor left the meeting 5.37 pm. The Deputy Mayor, Cr Ainsworth, took the Chair for the duration of this Item. The Mayor returned to the Chair after the conclusion of this item at 6.16 pm.
Mr Sobey addressed Council making the following points:
Mrs Susan Jenvey addressed Council making the following comments:
Mr Hill and Mr Smith addressed Council making the following points:
DELEGATONS continued.
DELEGATIONS continued
Mr Don Parveez addressed Council making the following comments:
· He is a member of Lions of Nambucca Heads
· The Lions Club paid for concrete slabs on which seats are placed at the rest area
· Lions endeavour to continue beautification of Nambucca Heads eg installation and maintenance of barbeques, maintenance of flower beds, shelter at lookouts, concrete paths, tables and chairs at Vee Wall beach etc
· The Link Road is considered a focal point for the town and they have improved and maintained the site
· Two shelters in Council’s depot, Lions will install if Council deliver
· Cost of shelters are $5000 each
· Council advised shelters should be uniform, but Lions question why as this is not current practice around the Shire
· This entrance to Nambucca Heads is considered the worst entrance to any town in Valley…wish to make it a better place to visit.
ITEM 11.2 SF952 250914 Request for Donation of Seat Shelters for the Unofficial Rest Area on Link Road Nambucca Heads by the Lions Club of Nambucca Heads |
That Council not accede to the request to supply seat shelters based on Council not having funds allocated for the unofficial rest area and that Council prepare a plan of management for this parcel of land.
Amendment: (Ainsworth/Smyth)
That this matter be deferred to allow an onsite inspection at the next Council meeting on 16 October 2014 and that the Chamber of Commerce, Nambucca Valley Tourism and the Lions Club of Nambucca Heads be invited to the inspection.
The amendment was carried and it became the motion and it was:
456/14 Resolved: (Ainsworth/Smyth)
That this matter be deferred to allow an onsite inspection at the next Council meeting on 16 October 2014 and that the Chamber of Commerce and Nambucca Valley Tourism as well as the Lions Club of Nambucca Heads be invited to the inspection. |
ASKING OF QUESTIONS WITH NOTICE
There were no questions with Notice.
QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED
There were no questions for Closed Meeting where due Notice has been received.
General Manager Report
460/14 RESOLVED: (Ainsworth/Finlayson)
That the list of outstanding actions and reports be noted and received for information by Council. |
ITEM 9.5 SF399 250914 Productivity Suggestions to Offset Loss of Financial Assistance Grants Funding |
That Council adopt the recommendations in the report.
Amendment: (Flack/Smyth)
That Council adopt the recommendations in the report with the exception that comments in suggestion I be noted and that particular recommendation not be adopted.
The amendment was carried and it became the motion and it was:
MOTION: (Flack/Smyth)
That Council adopt the recommendations in the report with the exception that comments in suggestion I be noted and that particular recommendation not be adopted.
Further Amendment: (MacDonald/Morrison)
That Council adopt the recommendations in the report with the exception that comments in suggestion I be noted and that particular recommendation not be adopted and that in relation to suggestion F that Council express a desire to reduce the number of Councillors from 9 to 7 without a referendum and further, that Council delete “high use” in suggestion 26.
The further amendment was carried and it became the motion and it was:
Motion: (MacDonald/Morrison)
That Council adopt the recommendations in the report with the exception that comments in suggestion I be noted and that particular recommendation not be adopted and that in relation to suggestion F that Council express a desire to reduce the number of Councillors from 9 to 7 without a referendum and further, that Council delete “high use” in suggestion 26.
Further Amendment: (Hoban/Ainsworth)
That Council adopt the recommendations in the report with the exception that comments in suggestion I be noted and that particular recommendation not be adopted and that in relation to suggestion F; that pending the outcome of the Fit for the Future process Council consider reducing the number of Councillors from 9 to 7 via a referendum; and further, that Council delete “high use” in suggestion 26.
The amendment was carried and it became the motion and it was:
460/14 Resolved: (Hoban/Ainsworth)
That Council adopt the recommendations in the report with the exception that comments in suggestion I be noted and that particular recommendation not be adopted and that in relation to suggestion F; that pending the outcome of the Fit for the Future process Council consider reducing the number of Councillors from 9 to 7 via a referendum; and further, that Council delete “high use” in suggestion 26. |
461/14 RESOLVED: (Finlayson/MacDonald)
That Council note the information concerning the NSW Government’s “Fit for the Future” reforms. |
Item 9.7 was dealt with under Delegations.
Item 9.10 was dealt with under Delegations.
Cr MacDonald left the meeting for this item at 7.22 pm and returned after the conclusion of this item at 7.28 pm.
General Manager Report – LATE
General Manager Report – LATE
Assistant General Manager Corporate Services Report
ITEM 10.1 SF1874 250914 Financial Report – Statement By Councillors And Management – 30 June 2014 |
1 That the Mayor, one other Councillor, the General Manager and Responsible Accounting Officer be authorised to sign the Statement on the General Purpose Financial Reports by Councillors and Management made pursuant to Section 413(2) (C) of the Local Government Act.
2 That the Mayor, one other Councillor, the General Manager and Responsible Accounting Officer be authorised to sign the Statement on the Special Purpose Financial Reports by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting.
Amendment: (MacDonald/Smyth)
1 That the Mayor, the Deputy Mayor, the General Manager and Responsible Accounting Officer be authorised to sign the Statement on the General Purpose Financial Reports by Councillors and Management made pursuant to Section 413(2) (C) of the Local Government Act.
2 That the Mayor, the Deputy Mayor, the General Manager and Responsible Accounting Officer be authorised to sign the Statement on the Special Purpose Financial Reports by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting.
The amendment was carried and it became the motion and it was:
467/14 Resolved: (MacDonald/Smyth)
1 That the Mayor, the Deputy Mayor, the General Manager and Responsible Accounting Officer be authorised to sign the Statement on the General Purpose Financial Reports by Councillors and Management made pursuant to Section 413(2) (C) of the Local Government Act.
2 That the Mayor, the Deputy Mayor, the General Manager and Responsible Accounting Officer be authorised to sign the Statement on the Special Purpose Financial Reports by Councillors and Management made pursuant to the Local Government Code of Accounting Practice and Financial Reporting. |
ITEM 10.2 SF1874 250914 Financial Report – Primary Financial Statements – 30 June 2014 |
468/14 RESOLVED: (South/Ainsworth)
That Council notes the information. |
469/14 RESOLVED: (Smyth/MacDonald)
That the schedule of dates for public Council meetings be noted and received for information by Council. |
Assistant General Manager Engineering Services Report
ITEM 11.1 SF84 250914 NSW Rural Fire Service Information Forum at Coffs Harbour - Tuesday 26 August 2014 |
472/14 RESOLVED: (Smyth/Ainsworth)
That Council receive and note the report. |
Item 11.2 was dealt with under Delegations.
Resolved: (Ainsworth/Ballangarry)
1 That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.
2 That Council move into Closed Meeting to discuss the matters for the reason(s) listed above.
Reason reports are in Closed Meeting: |
General Manager Report
For Confidential Business Paper in Closed Meeting
ITEM 12.1 SF399 250914 Productivity Suggestions - Organisation Structure
It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (a) (d) of the Local Government Act, 1993, on the grounds that the report contains personnel matters concerning particular individuals; AND the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.
For Confidential Business Paper in Closed Meeting
ITEM 12.2 SF595 250914 Reconstruction failed stormwater drainage line in McNeill Close Macksville
It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
For Confidential Business Paper in Closed Meeting
ITEM 12.3 SF1931 250914 DA2001/095 Modification of existing Extractive Industry consent - CONFIDENTIAL ATTACHMENTS 491 Valla Rd Valla
It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (e) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, prejudice the maintenance of law.
For Confidential Business Paper in Closed Meeting
ITEM 12.4 SF1931 250914 Further Submissions - DA2001/096 Modification of existing Extractive Industry consent - CONFIDENTIAL ATTACHMENTS 491 Valla Rd Valla
It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (e) of the Local Government Act, 1993, on the grounds that the report contains information that would, if disclosed, prejudice the maintenance of law.
CLOSED MEETING
The Ordinary Council Meeting's Meeting IN CLOSED MEETING commenced at 8.02 pm.
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That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 8.10 pm.
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FROM COUNCIL IN CLOSED MEETING
General Manager Report
For Confidential Business Paper in Closed Meeting
For Confidential Business Paper in Closed Meeting
For Confidential Business Paper in Closed Meeting
For Confidential Business Paper in Closed Meeting
CLOSURE
There being no further business the Mayor then closed the meeting the time being 8.11 pm.
Confirmed and signed by the Mayor on 16 October 2014.
CR RHONDA HOBAN
MAYOR
(CHAIRPERSON)