Name of Meeting:

Meeting Date:

Item/Report Number:

Item/Report Title:

I

declare the following interest:

          (name)

Pecuniary – must leave chamber, take no part in discussion and voting.

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

For the reason that

Signed

Date

Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Paula Flack

Cr Brian Finlayson

Cr Bob Morrison

Cr Kim MacDonald

Cr Elaine South

Cr Anne Smyth

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Heather Leclercq (Minute Secretary)

CONFIRMATION OF MINUTES - Ordinary Council Meeting 11 June 2015

897/15 RESOLVED:        (MacDonald/Flack)

That the minutes of the Ordinary Council Meeting of 11 June 2015 be confirmed.

PUBLIC FORUM/DELEGATIONS

RECOMMENDATION:      (Smyth/Flack)

That the following delegations be heard:

i)        Damon Simon-Wilson and Jett Jarrett

          NAIDOC WEEK PRESENTATION on behalf of Frank Partridge VC Primary School

ITEM 5.1      SF2049              250615      Notice of Motion - Proposed Changes to the Fisheries Management Act 1994 Relevant to Recreational Fishing (SF1496)

MOTION:      (Morrison/Ainsworth)

That Council make a submission to the Department of Primary Industry in relation to the "Proposed Changes to the Fisheries Management Act 1994 Relevant to Recreational Fishing" emphasising the point that matters concerning recreational or commercial fishing in a council’s rivers, that there be direct communications and consultation between Fisheries and the council concerned especially in the matter of river closures to either commercial or recreational fishing including urgent amendments or revocation. Submissions are required by 26 June 2015.

amendment:       (MacDonald/Flack)

That Council make a submission to the Department of Primary Industry in relation to the "Proposed Changes to the Fisheries Management Act 1994 Relevant to Recreational Fishing" emphasising the point that matters concerning recreational or commercial fishing in a council’s rivers, that there be direct communications and consultation between Fisheries and the council concerned especially in the matter of river closures to either commercial or recreational fishing including urgent amendments or revocation relating to the Fisheries Management Act 1994 and with the inclusion of a paragraph proposed by Cr Morrison.  Further that Councillors make their own submissions with their own attachments as they see fit. Submissions are required by 26 June 2015.

The amendment was carried and it became the motion and it was:

898/15 RESOLVED:        (MacDonald/Flack)

That Council make a submission to the Department of Primary Industry in relation to the "Proposed Changes to the Fisheries Management Act 1994 Relevant to Recreational Fishing" emphasising the point that matters concerning recreational or commercial fishing in a council’s rivers, that there be direct communications and consultation between Fisheries and the council concerned especially in the matter of river closures to either commercial or recreational fishing including urgent amendments or revocation relating to the Fisheries Management Act 1994 and with the inclusion of a paragraph proposed by Cr Morrison.  Further that Councillors make their own submissions with their own attachments as they see fit. Submissions are required by 26 June 2015.

ITEM 5.2      SF2049              250615      Jamie Bekis - Donation

899/15 RESOLVED:        (MacDonald/Smyth)

That Council implement the following actions:

a        (Given Council’s Budget constraints) that Council assist by providing Jamie with a one off Payment to assist in covering his Expenses of his June/July 2015 tour of England in the amount of $500.00.

b        Request Council’s Grants Officer to Contact Jamie and Family to proactively ascertain whether Jamie may be eligible for Australian Government Local Sporting Champions Program over the coming 2 years. (Jamie is only 16 and could potentially qualify for the next 2 years)

c        That Council formally congratulate Jamie for his recent achievement of Selection in the Darren Lehmann Cricket Academy tour of England.

d        Finally, that Miss Henry be thanked for taking it upon herself to place a donation tin in Council Staff Rooms to help raise funds for Jamie in Recent Weeks.

ITEM 9.5      SF688                250615      Environmental Levy Proposed 15/16 Budget

900/15 RESOLVED:        (Ainsworth/Finlayson)

That Council endorse the proposed budget for the 2015/16 Environmental Levy Program.

ITEM 9.1      SF578                250615      Inquiry into Local Government in New South Wales

901/15 RESOLVED:        (Flack/Smyth)

That Council endorse the attached submission to the NSW Legislative Council’s General Purpose Standing Committee No. 6 which is enquiring into local government in NSW.

ITEM 9.2      SF959                250615      Outstanding Actions and Reports

902/15 RESOLVED:        (MacDonald/Flack)

That the list of outstanding actions and reports be noted and received for information by Council.

ITEM 9.3      SF2038              250615      Outstanding DA's greater than 12 months, applications where submissions received not determined from 4 June 2015 to 17 June 2015

903/15 RESOLVED:        (Flack/Morrison)

That the information be noted by Council.

ITEM 9.4      SF42                  250615      Profile & Performance of the NSW Local Government Section 2013/14 - Comparative Data

904/15 RESOLVED:        (Smyth/Flack)

The information concerning the comparative data on the profile and performance of NSW Local Government be received.

ITEM 10.1    SF1873              250615      Making of Rates and Charges 2015/2016

This matter was dealt with in Item 10.4.

ITEM 10.4    SF1873              250615      Amended Making of Rates and Charges 2015/2016

905/15 RESOLVED:        (MacDonald/South)

1          That it be confirmed that in accordance with Section 501 of the Act, the annual access charge for water supply services to all properties connected or able to be connected to Council’s water supply in accordance with Section 552(1) of the Act for 2015/2016 is made at one hundred and twenty eight dollars ($128.00) per occupancy for each assessment, for a 20mm or 25mm connection; five hundred and twelve dollars ($512.00) for a 40mm connection, eight hundred dollars ($800.00) for a 50mm connection, two thousand and forty eight dollars ($2,048.00) for a 80mm connection and three thousand two hundred dollars ($3,200.00) for a 100mm connection, to be charged per connection for each assessment; and one hundred and twenty eight dollars ($128.00) for vacant or unconnected land per assessment, and have a short title of “Water Access”; and a consumption charge of two dollars and ninety cents ($2.90) per kilolitre to apply to all water consumption billed during the financial year and such charge to have a short title of “Water Charge” in accordance with Section 543 of the Act.

2          That it be confirmed that in accordance with Section 501 of the Act the annual access charge for sewerage services to all properties connected or able to be connected to Council's sewer in accordance with Section 552(3) of the Act for 2015/2016 is made at six hundred and twelve dollars ($612.00) per occupancy for each assessment for residential connections; for non-residential connections two hundred and thirty nine dollars ($239.00)  for 20mm connection, nine hundred and fifty six dollars ($956.00) for 40mm connection, one thousand four hundred and ninety four dollars ($1,494.00) for 50mm connection, three thousand eight hundred and twenty four dollars ($3,824.00) for 80mm connection and five thousand nine hundred and seventy five dollars ($5,975.00) for 100mm connection, per connection for each assessment; and two hundred and thirty nine dollars ($239.00) for vacant or unconnected land per assessment, and have a short title of “Sewer Access”; and a sewer usage charge of three dollars and thirty one cents ($3.31) per kilolitre to be calculated on the estimated volume discharged from properties, excluding residential connections, using the total water consumption based on NSW Department of Water and Energy guidelines and such charge to have a short title of "Sewer Usage Charge" and be included on the ‘Water Account’.

3          That it be confirmed that in accordance with Section 501 of the Act, the waste management tip provision charge for 2015/2016 is made at one hundred and forty three dollars ($143.00) per assessment for properties categorised as Business or Farmland, or are Non Rateable, that are not vacant but do not, or have elected not to, receive a commercial waste service or are not on a waste collection route, or vacant land where the service is available; such charge to have the short title of “Tip Provision”.

4          That in accordance with Section 496 of the Act, the annual charge for 2015/2016 for domestic waste service on all occupied rateable land in the Shire, categorised Farmland or Residential under Section 515 or 516 of the Act, or are Non Rateable properties to which a domestic waste service is provided, is made at five hundred and twenty seven dollars ($527.00) per occupancy for each assessment which contains up to and including five residential occupancies, such charge to have a short title of “Full Domestic Waste Service”, the amount of the annual charge will be the amount derived by applying the formula A = B x $527.00, where “A” equals the annual charge, “B” equals the number of occupancies and $527.00 is the unit price. Residential assessments with six or more occupancies, upon request, may be charged one full service charge of five hundred and twenty seven dollars ($527.00) and sufficient additional bins, at the appropriate charge, to service the waste collection requirements of the assessment, as agreed between the property owner and the Council’s Waste Management Officer.

            A waste management ‘tip provision’ annual charge of one hundred and forty three dollars ($143.00) for the year 2015/2016 is made for properties categorised Farmland or Residential or are Non Rateable, that are not vacant, but do not receive a domestic waste service or are not on a waste collection route.

5          That it be confirmed that in accordance with Section 496 of the Act the annual charge for 2015/2016 for domestic waste on all vacant rateable land in the Shire, categorised Residential (under Section 516 of the Local Government Act 1993) or are Non Rateable and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville and all land within the rural sector with a residential building entitlement, including land categorised as Farmland, where the domestic waste collection service is available, is made at one hundred and forty three dollars ($143.00) per assessment, such charge to have short title of “Vacant Waste Management”.

6          That it be confirmed that in accordance with Section 501 of the Act, the annual charge for 2015/2016 for waste service on all occupied rateable land in the Shire, categorised Business (under Section 518 of the Act) to which a waste service is provided, or is Non Rateable land to which a non-residential waste service is provided, is made at five hundred and twenty seven dollars ($527.00) per occupancy per assessment, such charge to have a short title of “Full Commercial Waste Service”, the amount of the annual charge will be the amount derived by applying the formula A = B x $527.00, where “A” equals the annual charge, “B” equals the number of separate occupancies and $527.00 is the unit price.

7          That it be confirmed that in accordance with Section 501 of the Act the annual charge for waste for 2015/2016 on all vacant rateable land in the Shire, categorised Business (under Section 518 of the Act) or is Non Rateable land, and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head and the villages of Taylors Arm Upper, Taylors Arm Lower, Eungai Rail, Eungai Creek, Warrell Creek and Donnellyville, is made at one hundred and forty three dollars ($143.00) per assessment, such charge to have a short title of “Vacant Waste Management”.

8          That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2015/2016 for stormwater management services on all rateable privately owned developed non strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment, such charge to have a short title "Stormwater Charge".

9          That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2015/2016 for stormwater management services on all rateable privately owned developed strata residential land located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twelve dollars and fifty cents ($12.50) per lot/assessment, such charge to have a short title "Stormwater Res-Strata ".

10         That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2015/2016 for stormwater management services on all rateable privately owned developed business land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at twenty five dollars ($25.00) per land parcel/assessment plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres, such charge to have a short title "Stormwater Business " and be capped at $100.00 per assessment.

11         That it be confirmed that in accordance with Section 496A & 510A of the Act the annual charge for 2015/2016 for stormwater management services on all rateable privately owned developed business strata lots/land and located within the confines of the towns of Nambucca Heads, Valla Beach, Hyland Park, Macksville, Bowraville and Scotts Head is made at an amount equal to twenty five dollars ($25.00) per strata plan land parcel (parent parcel) plus an additional twenty five dollars ($25.00) for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres and capped at $100.00 then be charged the greater of five dollars ($5.00) or the relevant proportion of the maximum annual charge that would apply to the land subject to the strata scheme (the ‘relevant proportion’ is the proportion that the unit entitlement of that lot in the scheme bears to the aggregate unit entitlement of the scheme), such charge to have a short title "Stormwater Bus-Strata".

12         That a rate of zero point zero zero five five seven four dollars ($0.005574) on the land value of all rateable land in the rating category of “Farmland”, is made for the year 2015/2016, subject to a minimum rate of four hundred and ninety seven dollars ($497.00) per assessment, in accordance with Section 458 of the Act, such rate to apply to all properties categorised as “Farmland”, pursuant to Section 515 of the Act, such rate to a short title of “Farmland” in accordance with Section 543 of the Act.

13         That a rate of zero point zero zero five seven zero three dollars ($0.005703) on the land value of all rateable land in the rating category “Residential” is made for the year 2015/2016, subject to a minimum rate of seven hundred and fifty nine dollars ($759.00) per assessment, such rate to apply to all properties categorised as “Residential”, pursuant to Section 516 of the Act, excluding all properties in the sub categories “Town” and “Village/Estates”, such rate to have a separate short title of “Residential Non-Urban”.

14         That a rate of zero point zero zero five seven zero three  dollars ($0.005703) on the land value of all rateable land in the rating category “Residential”, sub category “Town” is made for the year 2015/2016, pursuant to Section 516 of the Act, subject to a minimum rate of seven hundred and fifty nine dollars ($759.00) per assessment, such rate to apply to all rateable land located in centres of population described as comprising all properties zoned residential, located in the towns of Nambucca Heads, Hyland Park, Macksville, Bowraville, Scotts Head and Valla Beach and serviced or able to be serviced with water supply, sewerage, or septic tank, such rate to have a separate short title of “Residential Town”.

15         That a rate of zero point zero zero five seven zero three dollars ($0.005703) on the land value of all rateable land in the rating category “Residential”, sub-category “Village/Estates” is made for the year 2015/2016, pursuant to Section 516 of the Act, subject to a minimum rate of seven hundred and fifty nine dollars ($759.00) per assessment, such rate to apply to all rateable land located in the villages of Eungai Rail, Eungai Creek, Warrell Creek, Donnellyville, Taylors Arm – Upper and Lower, and all Estates comprising all residential land within the rural sector with a residential building entitlement and within a subdivision both past and present which results in the concentration of holdings to create an estate of two or more lots, all ribbon development residential lots along rural roads contiguous to developed estates and villages and all ribbon development residential lots along rural roads immediately opposite to developed estates, such rate to have a separate short title “Residential Village/Estates”.

16      That a rate of zero point zero zero seven six six five dollars ($0.007665) on the land value of all rateable land in the rating category “Business” is made for the year 2015/2016, subject to a minimum rate of seven hundred and fifty nine dollars ($759.00) per assessment, such rate to apply to all properties  categorised as “Business”, pursuant to Section 518 of the Act, excluding all properties in the sub categories “Caravan Park”, “CBD” and “Industrial Estate”, such rate to have a separate short title of “Business Ordinary”.

17      That a rate of zero point zero zero nine two five eight dollars ($0.009258) on the land value of all rateable land in the rating category “Business”, sub category “Caravan Park”, is made for the year 2015/2016,  pursuant to Section 518 of the Act, subject to a minimum rate of seven hundred and fifty nine dollars ($759.00) per assessment, such rate to apply to all rateable properties categorised as Business sub category “Caravan Park” and have a short title of “Business Caravan Park”.

18      That a rate of zero point zero one one six seven nine dollars ($0.011679) on the land value of all rateable land in the rating category “Business”, sub category “CBD” is made for the year 2015/2016, pursuant to Section 518 of the Act, subject to a minimum rate of seven hundred and fifty nine dollars ($759.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “CBD” in the towns of Nambucca Heads, Bowraville, Macksville, Valla Beach, and Scotts Head and such rate to have a separate short title of “Business CBD”.

19      That a rate of zero point zero zero seven two six six dollars ($0.007266) on the land value of all rateable land in the rating category “Business”, sub category “Industrial Estate” is made for the year 2015/2016, pursuant to Section 518 of the Act, subject to a minimum rate of seven hundred and fifty nine dollars ($759.00) per assessment, such rate to apply to all rateable properties categorised as “Business”, sub category “Industrial Estate” in the towns of Nambucca Heads and Macksville, and such rate to have a short title of “Business Industrial”.

20      That a special rate, pursuant to Section 495 of the Act, consisting of a base amount of twenty dollars and twenty cents ($20.20) per assessment, with a short title of “Environmental Base” and an ad-valorem amount of zero point zero zero zero one three nine five dollars ($0.0001395) on the land value of all rateable land in Council’s area (refer Section 538 of the Act), with a short title of “Environmental Levy”, is made for the year 2015/2016. The base amount will produce approximately forty nine point seven six percent  (49.76%) of the total amount payable by the levying of the special rate so as to comply with Section 500 of the Act.

21      That a charge of ninety four dollars ($94.00) for the annual fee for Category 1 (Low Risk) Sewer Trade Waste, is made for the year 2015/2016 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 1”.

22      That a charge of ninety four dollars ($94.00) for the annual fee for Category 1A (Low Risk) Sewer Trade Waste, is made for the year 2015/2016 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 1A”, with an additional charge of one dollar and seventy seven cents ($1.77) per kilolitre for Non-Conforming Usage (if required pre-treatment is not installed or properly maintained), is made for the 2015/2016 pursuant to Section 502 of the Act.

23      That a charge of one hundred and fifty six dollars ($156.00) for the annual fee for Category 2 (Medium Risk) Sewer Trade Waste, is made for the year 2015/2016 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 2”, with a usage charge of one dollar and seventy seven cents ($1.77) per kilolitre or fifteen dollars and eighty two cents ($15.82) per kilolitre for Non-Conforming Usage (if required pre-treatment is not installed or properly maintained), is made for the 2015/2016 pursuant to Section 502 of the Act.

24      That a charge of one hundred and fifty six dollars ($156.00) for the annual fee for Category 3 (High Risk) Sewer Trade Waste, is made for the year 2015/2016 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 3”, with an additional charge of one dollar and thirteen cents ($1.13) per kilogram for Excess Mass, is made for the year 2015/2016 pursuant to Section 502 of the Act.

25      That a charge of ninety four dollars ($94.00) for the annual fee for Category 4 Septic tank Effluent Disposal Sewer Trade Waste, is made for the year 2015/2016 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 4”.

26      That a charge of ninety four dollars ($94.00) for the annual fee for Category 4 Caravan Dump Effluent Disposal, is made for the year 2015/2016 pursuant to Section 501 of the Act and have a short title “Trade Waste Fee–Cat 4”, with a charge of one hundred and thirty seven dollars ($137.00) for Disposal at Treatment Works with a maximum of 2,500L, disposals over 2,500L will have an additional charge of fifty dollars ($50.00) per 1000L, is made for the year 2015/2016 pursuant to Section 501 of the Act.

27      That an interest rate of 8.5% per annum is set for the year 2015/2016, pursuant to Section 566 of the Act, and be charged on overdue rates and charges.

ITEM 10.2    SF251                250615      Schedule of Council Public Meetings

906/15 RESOLVED:        (Flack/Smyth)

That the schedule of dates for public Council meetings be noted and received for information by Council.

ITEM 10.3    SF1621              250615      Revised Long Term Financial Plan

907/15 RESOLVED:        (Finlayson/Ainsworth)

That Council adopt the Revised Long Term Financial Plan 2015-2025.

ITEM 10.5    SF2025              250615      Fit For the Future Submission Update

908/15 RESOLVED:        (Flack/Ainsworth)

1        That Council note the report and allow a verbal presentation on Council’s Fit for the Future Improvement Proposal.

2        That Council adopt the substantive content of Councils Fit For The Future Improvement Proposal and authorise the Assistant General Manager Corporate Services to make any refinement to the details prior to submission.

3        That Council thank the Assistant General Manager Corporate Services and finance staff for their effort in preparing the Fit for the Future Improvement Proposal response.

ITEM 11.1    SF565                250615      Application for Temporary Road Closure -  NAIDOC Week March and Drag-Ens Hot Rod Displays

909/15 RESOLVED:        (Ainsworth/MacDonald)

1        That Council endorse the Temporary Road Closure Application from Bowraville Local Aboriginal Land Council to conduct the 2015 NAIDOC Week March to be held between 10.00am and 10.30am on Monday 6 July 2015 as follows:

·      High Street, Bowraville – Bowra Street to Young Street

2        That Council the endorse temporary road closure application from Drag-Ens Hot Rod Club to hold a hot rod display and billy cart derby, to be held between 10.00am and 2.00pm Friday 25 September 2015 as follows:

·      High Street, Bowraville – George Street to Young Street

3        That Council the endorse temporary road closure application from Drag-Ens Hot Rod Club to conduct the annual hot rod display, to be held between 10.00am and 12.00pm Saturday 26 September 2015 as follows:

·      Bowra Street and Mann Street Nambucca Heads – Ridge Street to West Street

4        That Council notes the following information has been received for all the above 3 events:

·      Certificate of Currency for Public Liability Insurance

·      Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

·      Police and Roads and Maritime Services approval for the road closures.

ITEM 11.2    SF95                  250615      Suitability of Nose-to-Kerb Parking within Nambucca Shire

MOTION:      (Flack/Morrison)

1        That Council note the contents of the report and retains existing rear-to-kerb angled parking arrangements throughout the Nambucca Shire townships, with the exception of

·      That subject to consideration of the Local Traffic Committee and in consultation with the Macksville Chamber of Commerce and Industry, Council endorse a 6 month trial of nose-to-kerb on-street parking arrangements in River Street (West) adjacent to the river bank.

2        That after the 6 month trial period of nose-to-kerb on-street parking arrangements in River Street (West) adjacent to the river bank Council receive a further report on the outcome of the trial period.

3        That Council include a question in the next Community Survey in relation to nose to kerb parking.

AMENDMENT:       (Ainsworth/Smyth)

That the matter be deferred for a presentation by the Manager Technical Services and that the Chambers of Commerce be invited to the presentation.

The amendment was carried and it became the motion and it was:

910/15 RESOLVED:        (Ainsworth/Smyth)

That the matter be deferred for a presentation by the Manager Technical Services and that the Chambers of Commerce be invited to the presentation.

ITEM 11.3    RF275                250615      Bellingen-Bowraville Road

911/15 RESOLVED:        (Smyth/Flack)

1        That Council accept the offer of $190,925 for planning and survey works to investigate the provision of an access trail on the southern section of Bellingen Road as per the offer from Roads and Maritime Services in their letter dated 10 February 2015.

2        That Council liaise with the National Parks and Wildlife Service, Forests NSW and the Rural Fire Service in relation to their requirements and the intended work.

ITEM 11.4    SF265                250615      DRAFT Water Policy with Demand Management and Water Conservation 

912/15 RESOLVED:        (Ainsworth/MacDonald)

1        That Council receive and note the information included in the DRAFT Water Supply Policy (Our Ref: 17106/2015).

2        That Council review and provide written comment on the DRAFT Water Supply Policy by 15 July 2015 so that any agreed changes can be included in the document prior to Council approval for public exhibition.

Summary:

At the Ordinary Council Meeting of 11 June 2015 Council resolved:

That Councillors forward proposed motions for the LGNSW Annual Conference Business Paper to the Mayor by COB 30 June 2015 for reporting back to Council for endorsement prior to submission to the Association.

The proposed motions are listed individually and are to be dealt with individually.

In considering the proposed motions Council should consider the following advice from the Association:

The Board of LGNSW has resolved that motions will be included in the Business Paper for the Conference where they:

1.                are consistent with the objectives of the Association (see Rule 4 of the Association’s rules)

2.                relate to Local Government in NSW and/or across Australia

3.                concern or are likely to concern Local Government as a sector

4.                seek to advance the Local Government policy agenda of the Association and/or improve        governance of the Association

5.                have a lawful purpose (a motion does not have a lawful purpose if its implementation would        require or encourage non-compliance with prevailing laws)

6.                are clearly worded and unambiguous in nature; and

7.                do not express preference for one or several members over one or several other members.

Recommendation:

1        That LGNSW request that when the Department of Primary Industries is considering any change to legislation, or any action that impacts on either commercial or recreational fishing on a river system that the Councils adjoining that river be notified and consulted.

2        That LGNSW lobby the State Government to expedite determination of the numerous outstanding Aboriginal Land Claims across the State of NSW.

3        That LGNSW seek the reinstatement of the claimable expense pertaining to the use of council staff during their normal working hours to attend to natural disaster relief and recovery funded works.

4        That LGNSW lobby the State Government to finalise new funding arrangements for the SES, RFS and Fire Brigades via a property levy.

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

Recommendation:

That the list of outstanding actions and reports be noted and received for information by Council.

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

GM

Estuary Committee met on 30 October and have recommended the appointment of WMA Water to undertake the Floodplain Risk Management Plan.

At Council’s meeting on 13 November it was resolved that WMA Water to appointed to prepare the Flood Risk Management Plan.

The inception meeting will be held on 5 February 2015 to commence the process.

WMA Water have advised they are identifying properties requiring survey and reviewing the flood model developed for the highway crossing for application to the Council flood risk study.

As at 29 May 2015 public consultation on the preparation of the Flood Risk Management Plan had commenced.

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

GM

Update as at 16 April - the project is awaiting the completion of the floodplain risk management matrix which will formally consider the acceptance or otherwise of a forecast climate change induced sea level rise of 900mm by 2100.

AUGUST 2013

3

SF1031

14/08/13

That the tree policy be again presented after Councillors have had sufficient time to comment on the amendments presented by Councillors and in view of the previous motion of Council, namely “Tree Removal” (SF629) containing the 6D principles.

AGMES

Report in September 2013.

Deferred to October 2013.

At the request of Cr Morrison this item has been deferred to the first meeting in November 2013.

Cr Morrison has provided information to the Manager Civil Works who will draft a report to the December Council meeting.

Staff on leave during December – deferred until February 2014.

Deferred until April – Staff dealing with landslips.

Deferred until May 2014

Deferred until June 2014

Deferred until September 2014 and a report will be prepared on the outcome of the meeting.

Policy has been redrafted and a new operations procedures manual developed. A memo with the updated policy and procedures will be provided to Councillors for comment at the end of December

Deferred with staff on leave - Guidelines and tree assessment form developed and now being trialled for tree assessment with the Policy and guideline review to be presented to Council for comment after trial – anticipate April.

Deferred until September after the budget, restructure and staffing levels settle.

NOVEMBER 2013

4

SF642

28/11/13

That Council review both the Pesticides Use Notification Policy and Noxious Weed Policy.

AGMES

Report to April 2014 meeting and will include the State change to Noxious Weeds Act.

Deferred until September – pending outcome of the Noxious weeds review following the Minister of Primary Industries request that the Natural Resources Commission (NRC) conduct a review into the effectiveness and efficiency of weed management in New South Wales.

Report deferred to second meeting in November 2014 pending a meeting with Noxious Weeds Inspector and DPI regarding any changes to the Act.

Deferred with staff on leave. Memo to Councillors now set for end February with other policy review, will be provided to Councillors for comment in accordance with adopted procedure.

Now deferred to April 2015.

Deferred until September after the budget, restructure and staffing levels settle,

DECEMBER 2013

5

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

AUGUST 2014

6

SF595

28/08/14

That Council develop a plan of management for the ongoing maintenance of Hughes Creek.

GM

March 2015

Strategic planner seeking funding to engage a consultant to look at the entire system as part of the estuaries committee because of the nature of the creek system and its integration to the river PoM deferred pending funding.

OEH Estuary Grant application submitted in March 2015 (project value $20,000).  If successful a plan of management will be developed for Dawkins Lake to the Nambucca River via Hughes Creek.  A funding announcement is expected in 2015/16.

SEPTEMBER 2014

7

SF399

26/09/14

Pending the outcome of the Fit for the Future reform process Council consider reducing the no. of Councillors from 9 to 7 via a referendum.

GM

Deferred to late 2015 (next LG general election scheduled for September 2016).

OCTOBER 2014

8

PRF72

16/10/14

Council proceed with the proposed reclassification of the Kingsworth Lake Reserve from community to operational land.

GM

Strategic Planner preparing a gateway proposal for the Dept of Planning & Environment.  Following approval of the gateway proposal, the proposed reclassification will be advertised and a public hearing undertaken.

Draft planning proposal prepared and submitted to the Department of Planning.  Waiting on Department’s advice as to their requirements.

9

SF952

16/10/14

Unofficial rest area on Link Road – that a management plan for the future improvement of the site be prepared by Council and the Lions Club who have agreed to maintain the site after the management plan has been placed on public exhibition.

AGMES

Report March 2015.

Meeting scheduled with Lions Executive in early March to draft a PoM and provide to Council for comment in April/May.

Meeting with Lions Club on 4 March 2015.

Current projects and staff resources (doing budgets, Fit for the Future and asset revaluation) proposed to work on first draft and present the document to Council and Lions for comment.

Draft PoM to be provided to Councillors and Lions Club for comment towards the end of September 2015

NOVEMBER 2014

10

SF1997

27/11/14

Council’s Finance Section be asked to review, when time permits, Council’s current liquid equity levels & their relationship to the minimum level of Council’s policy.

AGMCS

Early 2015.

DECEMBER 2014

11

SF929

11/12/14

Council seek expressions of interest from BSC and CHCC on an alliance to operate a regional focussed Visitor Information Centre (VIC) from the proposed highway service centre.

GM

Letters sent 18/12/2014

Response received from Bellingen Shire Council on 2 March 2015.  As at 31/3/15 no response from CHCC.

To be reported in June 2015.

A tender for the Highway Service Centre has been accepted.  The Manager Business Development has made an enquiry in relation to securing 100m2 of floor space for a Visitor Information Centre and associated retail.  Awaiting advice as to potential cost and will then be reported to Council.

12

SF247

11/12/14

There is a further report to Council on the provision of sewerage to south Nambucca following the determination of the grant application under the National Stronger Regions Fund.

AGMES

Proposed for March 2015.

Report deferred - Awaiting presentation from the Public Works (see item 24) and outcome of grants status before preparing a report.

Funding application successful.  Report in July 2015.  Consideration being given to financing options.

Council’s Grants & Contributions Officer has written to property owners proposing a financing arrangement for their comment.  The financing arrangement is based on all property owners paying the sewer headworks charge for their existing ET with the Stronger Regions Funding being used to discount that contribution.  For example the Pelican Caravan Park has 38 ET @ $9,335 per ET = $354,730 but the $241,000 funding across 66 existing ET allows a discount of $3,651 per ET.  Therefore the contribution payable by Pelican Park would be $354,730 – ($3,651 x 38) = $215,992.

For the existing 66 ET Council will achieve $616,110 in sewer headworks contributions with further ET contributions possible from new development.

Will be reported back to Council following the receipt of any comments from property owners.

JANUARY 2015

13

SF1541

29/01/15

Housekeeping amendments to Nambucca LEP 2010 (items c and d) is deferred for 2 months.

GM

Report April 2015

Will incorporate requested report from meeting on 16 April concerning secondary dwellings.  Deferred until May.

Further deferral until June.

As at 16 June work had commenced on the housekeeping amendments and a report is now scheduled for a July Council meeting.

FEBRUARY 2015

14

SF843

26/02/15

Council write to Bellingen Shire Council inviting them to join the Beach Permit System.

AGMES

Letter sent 5 March 2015

GM has held discussion with the GM at Bellingen and the matter has not been progressed any further

MIDROC have spoken about a common permit for the MIDROC coastal councils and the matter has not been progressed any further

MARCH 2015

15

LF4225

12/03/15

2 Nelson Street – Council write to the Minister for Lands setting out the history, the issues Council is facing: there was no community consultation on the sale of the land; the issues faced by the private land owners regarding their land stabilisation; the resolution of Council to support a lease and the conflicting advice given by the Office of Lands in Grafton.  And further, that Council requires an urgent definitive response to finalise the matter.

GM

Letter written w/e 20/3/2015

Follow up letter written 21/05/15

Mayor and GM meeting with Crown Lands staff in Grafton on 24 June.  This matter will be raised amongst others.

16

SF841

12/03/15

Council make representations to the Member for Oxley, both pre and post 28 March 2015, for their support for the proposition that the bridges and major culvert structures which are located on the existing Pacific Highway through the Nambucca Valley should remain State assets and not be handed over to Council.

GM

Letter written w/e 20/3/2015.

As at June 2015 arrangements being made for a consultant to assist Council staff in investigating the liability associated with the proposed handover of the existing Pacific Highway to Council.  Data provided by the RMS needs to be reviewed as well as a physical inspection of the road and bridge assets.

APRIL 2015

17

SF848

16/04/15

That Council approaches the property owners (of the small lot off Wallace Lane, Macksville) and discuss options of dedicating this land to Council as public land or pay the rates or consolidate the land into an adjoining property.

AGMCS

Report to June Council meeting.

As at 15 June 2015 - Council’s Rates Officer has met with Neville Miles.  A number of options were discussed, including dedicating the land to Council and consolidating the land with the adjoining strata.  Mr Miles advised that he would consult with other property owners and advise Council.  A response has not been received to date.

18

SF959

30/04/15

That Council write to our Local Member and respectfully ask her if she could intervene to obtain answers to Council’s questions regarding fishing matters in the Nambucca River … as listed in Council’s letter on 19 February.

GM

Letter sent 6/05/2015.

Follow up letter sent 30 June 2015.

MAY 2015

19

SF2049

14/05/15

That Council write to the Min. for Emergency Services, David Elliott (cc Member for Oxley) requesting that the flood event April 30 to May 2 be declared a Natural Disaster.

GM

Letter sent 20 May 2015.

Follow up letter sent 15 June 2015.

Natural Disaster Declaration has been made.

20

SF1699

28/05/15

Council await a future planning proposal to be presented to consider including secondary dwellings within the R5 Large Lot Residential Zone and detached dual occupancies within the RU1 Primary Production and RU2 Rural Landscape zones

GM

Report August 2015

21

SF1699

28/05/15

Staff prepare amended Water Supply and Sewerage Developer Servicing Plans and Section 94 Contribution Plans for Council’s consideration which includes specific criteria for secondary dwelling developments to be eligible for a developer contributions waiver.

GM

Report August 2015

JUNE 2015

22

SF639

11/06/15

That a report go to Council in two months on how the current Ranger is coping and options on enhancing the role.

GM

Report August 2015

23

SF2049

25/06/15

Council make a submission to the Dept. of Primary Industry in relation to the proposed changes to the Fisheries Management Act 1994.

GM

Submission sent to Dept. on 26/6/15.

24

SF95

25/06/15

That the matter (suitability of Nose to Kerb Parking) be deferred for a presentation by the MTS and that the Chambers of Commerce be invited to the presentation.

AGMES

Report August 2015.

25

SF265

25/06/15

Council review and provide written comment on the draft Water Supply Policy by 15 July so that any agreed changes can be included in the document prior to Council approval for public exhibition.

AGMES

Report to meeting in July 2015.

Summary:

Council will pay an annual membership subscription to the Mid North Coast Regional Organisation of Councils (MIDROC) of $12,511.47 for the 2014/2015 financial year.

The Office of Local Government has announced that the proposed Joint Organisations to be implemented as part of the “Fit for the Future” reforms are scheduled to be rolled out in September 2016.  It will be a legislated requirement that Councils join their nominated Joint Organisation.

The nominated core functions of the proposed Joint Organisations are very similar to the existing functions of regional organisations of councils, including MIDROC.

Given the overlapping functions of the proposed Joint Organisation and MIDROC and the cost of being a member of both, it is recommended that Council provide notice of its withdrawal from MIDROC.  Under the MIDROC constitution a Council may withdraw from membership of the organisation on giving twelve months written notice to the secretary.

Recommendation:

That Council agree to the dissolution of the Mid North Coast Regional Organisation of Councils (MIDROC) but in the event that dissolution is not agreed or not forthcoming within a reasonable period, that Council provide 12 months’ notice to MIDROC of its withdrawal for the reason that the Government’s proposed Joint Organisations will be operative by September 2016 and perform a similar function to MIDROC.

Summary:

The A R Bluett Memorial Award is arguably the most prestigious award of achievement for NSW local government.  It has been awarded annually since 1945 and is contested each year by councils in NSW who would like to be recognised as being the most progressive in the state.

Nambucca Shire Council does have a good story to tell in relation to achievement in its 100^th year.  Besides the completion of the Bowra Dam, there has been achievement across a broad range of Council activities including but not limited to asset management, control of operating costs, environmental plans and programs, community health and development and economic initiatives.

It is proposed that Council submit an entry for the 2015 Award.  The entry will also serve as a written record of Council’s achievement in its centennial year and the basis of a special annual report.

Recommendation:

1        That Council note the proposed nomination for the 2015 Bluett Award.

2        That Council adopt a budget of $8,000 for the preparation and lodgement of the entry to the 2015 Bluett Award.

Summary:

It is recommended that Council donate the development application and construction certificate application fees for the construction of a new memorial to the three Aboriginal children, Colleen Walker-Craig, Clinton Speedy-Duroux and Everlyn Greenup.

Recommendation:

That Council provide the $816.90 in application fees for the Bowraville Memorial proposed in DA2015/070 via its 2015/2016 donations budget.

Summary:

Council has received its invoice for its membership subscription to Local Government NSW (LGNSW) for the 2015/2016 financial year.  LGNSW has increased Council’s subscription from $24,582 in 2014/15 to $28,338 in 2015/16.  This represents an increase of 15.2%.

The increase in Council’s subscription has been queried and following a response from LGNSW it is recommended that Council pay the invoice for the 2015/2016 subscription.

Recommendation:

That Council pay the tax invoice for LGNSW membership for 2015/2016 and thank LGNSW for its response to Council’s questions.

1

18744/2015 - LGNSW tax invoice

2

19588/2015 - Queries about subscription increase

3

20349/2015 - Response to Council's letter

Ordinary Council Meeting - 16 July 2015

Local Government NSW - Membership Subscription

Ordinary Council Meeting - 16 July 2015

Local Government NSW - Membership Subscription

Ordinary Council Meeting - 16 July 2015

Local Government NSW - Membership Subscription

Summary:

A request and submissions from people within the Valla community with respect to the provision of an off leash area in the vicinity of Lions Park and Deep Creek have been received by Council which has pre-empted the review of the current policy – Companion animals.  In doing so additional off leash areas are offered for consideration for Bowraville.

Recommendation:

That Councillors provide any comments on the draft policy within 14 days, after which it will be placed on public exhibition (if no comments are received) or reported back to Council prior to exhibition (if comments are received).

1

11014/2007 - DEP - POLICY - Companion Animals - Control of Dogs and Cats

Ordinary Council Meeting - 16 July 2015

Policy review - Companion animals

NAMBUCCA SHIRE COUNCIL

COMPANION ANIMALS

ON-LEASH AND OFF-LEASH POLICY

Responsibility:

DEVELOPMENT & ENVIRONMENT

Adopted: 7 NOVEMBER 1996

Reviewed: 1 JULY 2004

20 NOVEMBER 2008

Last Reviewed: 16 JULY 2015

Summary:

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 26 May 2015 are attached for Council’s endorsement. 

There are no formal recommendations requiring Council’s attention.

Recommendation:

That Council note the Committee’s ongoing discussions regarding issues to be considered in developing the Disability Inclusion Action Plan and that the minutes of the Nambucca Shire Council Access Committee meeting be endorsed.

1

14385/2015 - Minutes - Access Committee - 26 May 2015

Ordinary Council Meeting - 16 July 2015

Minutes of the Nambucca Shire Council Access Committee meeting held 26 May 2015

Cr E South (Chairperson)

Mr Les Small

Mr Peter Shales

Ms Margaret Hutchinson

Cr A Smyth

Dr Dorothy Secomb

Ms Coral Hutchinson

Ms Alba Sky

Mrs Shirley Holmes

Mr Keith Davis

Ms Lee-anne Funnell

Ms Lyndel Bosman (Guide Dogs)

Ms Jenny Adams

ITEM 3.1      SF2037              260515      Confirmation of the Minutes of the Previous Meeting held 28 April 2015

Recommendation: (SKY/SMALL)

That the Committee confirm the minutes of the meeting held 28 April 2015 with an alteration that Mr Peter Shales was an apology for the meeting and was not in attendance.

ITEM 3.2      SF2037              260515      Business Arising from Previous Meeting held 28 April 2015

Recommendation:

That the matters arising be noted.

ITEM 3.3      SF2037              260515      Correspondence to the Access Committee meeting 26 May 2015

Recommendation:

The correspondence was noted, with the Committee deciding to consider attending the Living Well Expo in 19 August 2015, particularly due to the inclusion in the program of a briefing on the National Disability Insurance Scheme.

ITEM 3.4      SF2037              260515      Report on General Business to the Access Committee 26 May 2015

Recommendation:

The Committee discussed the next part of the Disability Action Inclusion Plan being “the creation of liveable communities for people with a disability”.

Summary:

The minutes of the Nambucca Shire Council Access Committee meeting held Tuesday 23 June 2015 are attached for Council’s endorsement. 

There are no formal recommendations requiring Council’s attention.

Recommendation:

That Council note the Committee’s ongoing discussions regarding issues to be considered in developing the Disability Inclusion Action Plan and that the minutes of the Nambucca Shire Council Access Committee meeting held 23 June 2015 be endorsed.

1

16951/2015 - Minutes - Access Committee - 23 June 2015

Ordinary Council Meeting - 16 July 2015

Minutes of the Nambucca Shire Council Access Committee meeting held 23 June 2015

Cr E South (Chairperson)

Ms Lee-anne Funnell

Ms Naj Hadzic

Ms Alba Sky

Ms Margaret Hutchinson

Mr Les Small

Dr Dorothy Secomb

Ms Coral Hutchinson (arrived at 3pm)

Mr Keith Davis

Ms Jenny Adams

Cr A Smyth

Ms Janet Pope

ITEM 3.1      SF2037              230615      Confirmation of the Minutes of the Previous Meeting held 26 May 2015

RESOLVED: (secomb/small)

That the Committee confirm the minutes of the meeting held 26 May 2015.

ITEM 3.2      SF2037              230615      Business Arising from Previous Meeting held 26 May 2015

RESOLVED:

The following matters arising were noted:

·      Living Well Expo, 19 August at Coffs Harbour – the Committee will decide at its July meeting whether to attend.

·      Feedback from Councillor Smyth regarding the access crossing at Woolworths in Nambucca Heads.  Walking the site may be warranted.

ITEM 3.3      SF2037              230615      Correspondence to the Access Committee meeting 23 June 2015

Recommendation:

The correspondence was noted with the addition of the DAISI Link newsletter.

ITEM 3.4      SF2037              230615      Report on General Business to the Access Committee 23 June 2015

Recommendation:

The Committee noted that the toilets at the Visitor Information Centre have been listed on the Public Toilet Map under the Spinal Cord Injuries Australia (SCIA) project.  Alba Sky reported that a number of Bowraville toilets, including those at Phoenix, have been added as well.

The Committee discussed the next part of the Disability Action Inclusion Plan: supporting access to meaningful employment. 

Summary:

In accordance with Council resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).

Table 2 is development applications which have been received but not yet determined due to submissions received. In accordance with Minute 848/08 from Council meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.

Recommendation:

That the information be noted by Council.

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/048

08/04/15

Residential Additions

Lot 412 DP 611276, 7 Ocean St, Scotts Head

SUBMISSIONS RECEIVED/STAFF COMMENTS

Four public submissions have been received. All oppose various aspects of the proposal

·        The submission requests that adequately sized guttering and stormwater drainage be installed due to the large size of the garage roof and the addition of the pergola roof.

·        Proposal will impose on neighbouring dwelling and will block the natural flow of the breeze

·        Proposal will overshadow neighbouring back yard making the area damp and mouldy

·        Proposal is too close to neighbouring boundary

·        Height of garage appears unnecessary for just housing a car.

·        Access issues will be created for an adjoining property

·        The access to the garage will cross over a right of footway

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/066

27/05/2015

Depot

Lot 10 Section 1 DP 758085, 32 Pacific Highway, Nambucca Heads

SUBMISSIONS RECEIVED/STAFF COMMENTS

Three public submissions has been received. All oppose the proposal

·        The development has already commenced without Council approval

·        The containers in the back yard should be painted or moved as they are an eyesore and lower the value of adjoining properties

·        Back gate is often open during the day and the back yard is very untidy and messy

·        Trucks and other vehicles enter the property from Mumbler Street, damaging the kerb and gutter and vacant land

·        The front driveway is shared with another property – who will maintain this?

·        Cars are often parked across the footpath, cycleway and grass verge of the highway which creates a safety concern for neighbouring properties and those using the footpath and cycleway.

·        There are ongoing discussions between a local Aboriginal family and the Nambucca Heads Local Aboriginal Land Council concerning an adjoining property with which the family has cultural and heritage links.

DA NO

DATE OF RECEIPT

PROPOSAL

PROPERTY DESCRIPTION

2015/067

27/05/2015

Two Lot Subdivision

Lot 10 DP 584683, 9 Richards Road, Newee Creek

SUBMISSIONS RECEIVED/STAFF COMMENTS

One public submission has been received – it opposes the development

·        The development would further contribute to a dust problem, therefore Newee Creek Road should be sealed from the end of the current bitumen to the furthest edge of the proposed subdivision.

Summary:

The following is the Council’s Ranger’s report regarding Council’s Companion Animal Activities and listing of penalty notices issued by Council’s Ranger for June 2015.

Recommendation:

That Council’s Ranger’s report for June 2015 be received and noted by Council.

June 2015

PARKING & OTHER

REGO NO.

PN NUMBER

INFRINGEMENT DETAILS

PENALTY $

DATE ISSUED

YBM-554

3106927322

Bus Zone (School Zone)

311.00

5/06/2015

BL-21-AQ

3106927331

Bus Zone (School Zone)

311.00

5/06/2015

RC-7476

3106927340

No Stopping (School Zone)

311.00

5/06/2015

BXA-03G

3106927350

No Parking

104.00

24/06/2015

DAI-57S

3106927369

Loading Zone

173.00

24/06/2015

730-DBX

3106927378

Loading Zone

173.00

24/06/2015

AK-41-VK

3106927387

No Parking

104.00

24/06/2015

WMX-137

3106927396

Fail to comply notice p/place

110.00

24/06/2015

ACD-87A

3106927405

Bus Zone (School Zone)

311.00

24/06/2015

631-TXH

3106927414

No angle park as on parking control sign

104.00

24/06/2015

BV-33-CZ

3106927423

No angle park as on parking control sign

104.00

24/06/2015

CC-87-SK

3106927432

Loading Zone

173.00

24/06/2015

QMS-463

3106927441

No angle park as on parking control sign

104.00

24/06/2015

XXN-530

3106927450

No Stopping

242.00

24/06/2015

BGL-79G

3106927460

No Stopping

242.00

24/06/2015

UYZ-157

3106927479

No angle park as on parking control sign

104.00

24/06/2015

VYE-405

3106927488

No angle park as on parking control sign

104.00

24/06/2015

ADK-04E

3106927488

No angle park as on parking control sign

104.00

24/06/2015

AU-59-GH

3106927524

No park in direction of travel

173.00

24/06/2015

YLP-510

3106927524

No angle park as on parking control sign

104.00

24/06/2015

CSG-26R

3106927542

No Stopping

242.00

24/06/2015

963-LPN

3106927551

No Stopping

242.00

24/06/2015

TOTAL:

3950.00

Summary:

Council at its meeting 16 January 2014 resolved:

“That Council endorse the method of reporting Construction and Complying Development Certificates as presented to the 16 January 2014 meeting and further that the General Manager investigates the possibility of reporting Development Applications lodged in previous month.”

Attached is a list of Development Applications and Complying Development Applications received in June 2015 as at 8 July 2015.

Recommendation:

That the Development Applications and Complying Development Applications received in June 2015 be received for information.

1

20657/2015 - DAs and Complying Development Applications - June 2015

Ordinary Council Meeting - 16 July 2015

2015 June - Development and Complying Development Applications Received

Summary:

The attached report, produced from Council’s computer system, Authority, is for the information of Councillors with regard to approved Construction and Complying Development Certificates for the month of June 2015 as at 8 July 2015.

Recommendation:

That the Construction and Complying Development Certificates approved for June 2015 be noted and received for information by Council.

1

20662/2015 - Construction and Complying Development Applications Approved - June 2015

Ordinary Council Meeting - 16 July 2015

2015 June - Construction And Complying Development Certificates Approved

Summary:

This report provides an overview of grant applications and their status for the previous quarter.

RecommendationS:

That the list of grant applications and their status to 30 June 2015 be received.

Grant and date of approval

Funding Amount

Amount Council

Description

OEH Coastal Management Grant

Closed 20 February 2013

$55,000

$55,000 (Enviro Levy)

Stage 2 – Beaches Access ways program extension

OEH Floodplain Management Grant

Closed 21 March 2013

$90,000

$45,000

(Enviro  Levy)

Develop Flood plain management study and plan for Nambucca River and Deep Creek.

Crown Lands

Public Reserves Management Fund

Closed 3 May 2013

$111,000

$10,000 (Reserve funds)

Renovation and other associated works at Boulton’s Crossing Reserve

Department Sport and Recreation Macksville Skate Park

Closed 30 October 2013

$25,000

$200,000

some in kind,

s.94 funds

Redevelopment of skate park to higher standard.

ClubGRANTS 13/14

Macksville Fun and Fitness Precinct

Closed 10 April 2014

$975,565

$163,000

($63k – s.94, $53k internal Council reserve for MMAC, $ – working funds)

Creation of Macksville Fun and Fitness Precinct with recreation room extension, skate park upgrade, lighting, fitness trails, and signage/bollards/landscaping

NEOC training facilities

Closed 18 October 2013

$20,060 but received $10,084

$4,600 (in-kind)

Purchase and installation of training equipment at NEOC

LIRS 3

Closed 31 December 2013

Up to $332,673 subsidy

NA

Bridges program III

OEH Coastal Management Grant

Closed 13 March 2014

$91,000

$91,000 (EL)

Nambucca Heads SLSC Protection Works

OEH Estuary Management Grant

Closed 13 March 2014

$50,000

$50,000 (EL)

Stuart Island estuary health improvement (rock revetment, fillets, reef balls, revegetation)

NSW Seniors Week

Closed 19 September 2014

$3,450

$6,520 (in-kind)

Seniors’ workshops and intergenerational celebration/gathering

Environmental Trust Restoration and Rehabilitation Grant

Closed 19 September 2014

$86,160

$23,060 (in-kind)

Protection of two endangered populations and treatment of Wakki Beach, Scotts Head and bush track

GRANT AND DATE OF APPROVAL

FUNDING AMOUNT

AMOUNT COUNCIL

DESCRIPTION

Land and Property Information – Crown Lands

PRMF

Closed 1 October 2014

$30,000

$3,000 (in-kind)

Construction of footbridge – Nambucca Heads Reserve 88483 (off Parkes St)

Land and Property Information – Crown Lands

PRMF

Closed 1 October 2014

$53,467

$40,500 ($25k – EL, $11k Crown management funds, remainder in-kind)

Construction of walkway in reserve between Ocean Drive and Beach

Office of Local Government – Responsible Pet Ownership Program

Closed 3 October 2014

$15,000

$15,000

(DES and in-kind)

Desexing, microchipping and vaccination program delivered in partnership with local vets

Indigenous Advancement Strategy – Nambucca Valley Sport and Wellbeing Program

$154,442

NA

Two year program paying Ritchie Donovan’s salary for continuation of program

Department of Trade and Investment – Crown Lands

Rescuing Our Waterways

Closed 15 December 2014

$10,000

$10,000 (EL)

Shoaling Strategy/Study for the Lower Nambucca River Estuary

Grant and Date of Notice

Amount

Amount - Council

Description

Primary Industries – Fish Habitat Action Grant

Closed 19 September 2014

$40,000

$35,000 (EL)

200m of bank stabilisation and habitat creation on land in the Nambucca River Wilson Road Macksville in partnership with OEH, Fisheries, Landcare and RMS

Department of Infrastructure and Regional Development National Stronger Regions Fund

Closed 28 November 2014

$241,340

$241,340

South Nambucca Sewerage Infrastructure Installation

FRRR – Repair, Restore, Renew 2013

Closed February 2015

$3,098

N/A

Train Up – Essential Equipment for Volunteer Training

Office of Environment and Heritage – Local Government Heritage Program - Advisor

$7,500

$7500 (TBC)

Provision of Heritage Advisory Services

Office of Environment and Heritage – Local Government Heritage Program - Places

$7,000

$7000 (TBC)

Provision of funding for Council’s small grants local heritage funds

Transport for NSW – Community Transport

$12,000

In-kind only

Young people’s awareness raising/skills sessions using public transport

Total

$2,403,779

Funding Body

Amount

Amount - Council

Project Name

Office of Environment and Heritage Estuary Management

Closed 12 March 2015

$25,000

$25,000 (EL)

Dawkins Creek to Nambucca River Riparian management plan

Office of Environment and Heritage Estuary Management

Closed 12 March 2015

$50,000

$50,000 (EL)

Nambucca River – Bank Stabilisation and Restoration

Office of Environment and Heritage Coastal Management

Closed 12 March 2015

$82,150

$32,150 (EL)

$50,000 (Local Land Services)

Nambucca EcoHealth Monitoring Program

Office of Environment and Heritage Coastal Management

Closed 12 March 2015

$85,000

$50,000 (EL)

$25,000 (NSW Coastal Holiday Parks Trust)

$10,000 (Local Lands Services)

Scotts Head Headland Coastal Hazard Reduction

Office of Environment and Heritage Coastal Management

Closed 12 March 2015

$10,000

$10,000 (EL)

$10,000 (Local Land Services)

Valla Crown Reserve (Valla Beach) Endangered Ecological Community Restoration – Weed management and revegetation

Crown Lands

Public Reserves Management Fund

Closed 10 April 2015

$29,040

NA

Weeds on Crown Reserves 2015

Royal Australian Historical Society

Closed 23 June 2015

$5,000

$240

Publication of Council’s Centenary History

Funding Body

Amount

Amount - Council

Project Name

RMS – Pedestrian and Cycleway Infrastructure

Closed 12 December 2014

+$2m

NA

1. Next stage Nambucca Heads to Macksville Cycleway 2. Macksville Bridge Widen Path for Cycleway 3. Nambucca River Boardwalk at RSL Widen to Cycleway 4.  Valla Beach Walkway between town and beach 5. Pedestrian infrastructure on Riverside Drive 6. School Crossing on Centenary Parade 7. Adam St. Walkway from Bowraville centre to oval.

Summary:

A late application to Council’s Donations Program 2015/206 has been submitted by Scotts Head Sports Field Committee of Management (CoM) with the explanation that Council’s original call for applications was misplaced and overlooked.  The CoM’s late application was accepted by the General Manager and is recommended for funding as the request for line marking paint is essential in the use of the Buz Brazel Oval for athletics and other sporting events.

The Nambucca Valley Garden Club was a successful applicant in the current round, but has requested a further $388.03 to meet a funding shortfall between their original application and actual expenditure on marketing materials for the Garden Gala Day.  This amount is recommended for funding as the beneficiary of the money they raise is Macksville Hospital.

The Bowraville Central School has requested some level of financial support to meet the cost of sending two students to a Parliament House Conference.  An amount of $100 per student is recommended.

The CoM application is attached.

RecommendationS:

That Council approves:

1          An amount of $1200 to Scotts Head Sports Field Committee of Management.

2        An amount of $388.03 (additional to the $1800 already approved) to the Nambucca Valley Garden Club.

3        An amount of $200 to Bowraville Central School.

1

18652/2015 - Scotts Head Sports Field CoM Application

Ordinary Council Meeting - 16 July 2015

Donations Program (Section 356) 2015/2016 -

Late 2015/2016 application and two requests for donations

Project Title:

Promotion of Buz Brazel Park Sports Facility:                       Line Marking

Project Coordinator/Contact Person

Name: Allan Turner

Address: 28 Waratah Street, Scotts Head 2447

Email: ajmaturn@gmail.com

Phone: 0429 830 813

Project Location: Buz Brazel Park Scotts Head

Is the project on public land:   Yes    No                 Yes

Land Owner/Manager:                           Nambucca Shire Council

Proposed Start Date: July 2015

Proposed Completion Date:  June 2016

Projects must be completed within 12 months of signing the funding agreement.

Signature:

Date: 12/6/2015

Name: Allan Turner

Position: Correspondence Secretary

Organisation:

Scotts Head Sports Field Committee of Management and Promotion

Please provide background information about your organisation including its purpose / mission.

The Scotts Head Sports Field Committee of Management and Promotion has developed and maintains, in association with partners, a sports field that encourages and supports individuals and groups in benefitting from the discipline of sport. The success of this over time is indicated by the weekly athletics training being conducted by volunteers, the increasing number of valley schools using the facility for carnivals, the regular lifestyle and leadership camps conducted and the attraction of regional cricket and rugby league development programs. 2015 will also see the Little Athletics Zone Carnival conducted in Scotts Head.

The Scotts Head Sports Field Committee of Management and Promotion also supports the Nambucca Sports and Well-being Facilitation Program conducted by Ritchie Donovan. Ritchie uses the facility as the hub of his program and is actively involved in field development and maintenance, especially with regular mowing and line-marking.

The Scotts Head Sports Field Committee of Management and Promotion works in close association with the Nambucca Shire Council and now incorporates the Scotts Head Junior Sports Club. This association has existed for over two decades and has involved the committee in overseeing financial arrangements for the ongoing development of the field and the provision of resources. Transparency and recognised transactional practices are considered paramount.

Does the organisation have any outstanding acquittals or project work to be completed?   Yes      No         No

Please list reports and acquittals to be completed:

Please list project works to be completed:

 Project Description (max 100 words)

This committee uses the donation for the purchase of approved line-marking paint for marking out the athletics, cricket, soccer and rugby league fields. The lines requires periodic touch-up, all carried out by volunteers utilising equipment purchased through Sport and Recreation funding. The lines have impact on the presentation of the facility often acknowledged as contributing to the commitment and achievements of the sports people enjoying the facility.

Please list the project objectives (what you are intending to attain or accomplish overall)

Objectives:

Maintain the appealing presentation of the sporting facility.

Given this, promote the use of the facility by other sports-people, community members and groups.

Have this use encourage further development of the facility.

Maintain the field so as to assist the Nambucca Valley Sports and Wellbeing Facilitator in achieving his mutually supportive objectives

Encourage use of the field and associated facilities by the newly formed Nambucca Valley Sports Academy.

Please describe how the project aligns with the Nambucca Community Strategic Plan 2023 and helps deliver services aligned with Council’s objectives.

Maintaining the lines is essential for promoting Buz Brazel Park as an athletics and sporting field for the local community and the Nambucca Valley. The many and varied events now being enjoyed by people of all ages (including tourists) attests to this. Besides athletics, cricket and rugby league development squads now conduct training camps. This success together with school carnivals, lifestyle and leadership camps addresses many of the priorities contained in the Shire Community Strategic Plan.

 Buz Brazel Park inspires health and well-being through sport promoting priorities such as Leadership, Nutrition, Connecting Communities, Social Inclusion, Engaging Youth, recognising the benefits of Cultural Diversity and the importance of Recreation and Culture (now incorporating a Yarning Circle).

Are any approvals required to complete the project? E.g. Development Application

Yes      No       No

If yes, please list approvals and authorising agent.  It is a requirement that pre-approvals are already in place or, at a minimum, a letter in-principle stating that approval will be given.

Is your organisation registered for GST?   Yes     No                      No

How much money are you requesting?

$1200

Is this GST Inclusive?

Yes      No  

OTHER PROJECT FUNDING

Source

Amount

Approved

Other grants (please name)

NA

Yes     No 

Other cash contribution NA

Yes     No 

Summary:

The public exhibition period for the review of the Community Facilities and Public Open Space Developer Contributions (CFPOS) Plan ended on 25 June 2015 and two submissions were received. The draft plan’s work schedule has been amended in response to these submissions. The final plan is presented here for Council’s adoption. It will come into effect from the date notification in the newspaper of public record, scheduled for 23 July 2015, assuming the recommendation is adopted by Council.

NOTE: This matter requires a “Planning Decision” referred to in Section 375A of the Local Government Act 1993, requiring the General Manager to record the names of each Councillor supporting and opposing the decision.

Recommendation:

That Council adopt the Final Community Facilities and Public Open Space Developer Contributions Plan and it becomes effective from 23 July 2015 following public notification in the Guardian News on that day.

Submitter

Issue(s)

Response

Nambucca Heads Community Action Group

Support for Nambucca Entertainment Centre being prioritised.

Noted.

Need for extension at Nambucca Heads Library rather than Macksville Library.

Supported in principle, however CFPOS Strategy completed in early 2015 identified the opportunity to extend the Nambucca Heads Library in conjunction with an overall redevelopment of the Nambucca Entertainment Centre/Nambucca precinct. In its current configuration, it is not possible to extend the library. This larger project will need to be considered at a future review of the CFPOS Developer Contributions Plan. No change to works schedule.

Macksville Fun and Fitness Precinct Expenditure is excessive. Queries why Macksville, and a new project such as this has been prioritised.

Not supported. This project came about through a successful grant and the works that are included in the plan’s schedule enable the precinct to be brought up to a standard making it a fitness destination. When sources of funding other than Council funding becomes available these opportunities must be acted on so projects can take advantage of outside funding. No change to works schedule.

Funds budgeted for amenities should be brought forward and increased in amount.

Noted. Funding is available from this financial year to rebuild amenities and some projects are already underway. The funding amount was set in consultation with Engineering Services and meets that section’s requirements for the work that has been identified. No change to works schedule.

Bowraville Sports Ground Committee of Management and Bowraville Junior Rugby League Club

Hennessey/Tape Oval ought to be included in the works schedule, specifically car park expansion, amenities building upgrade or replacement.

Supported. In developing the works schedule, the physical nexus of population increase was considered and Bowraville, which is not expected to grow in size, was not included as a location for projects for that reason. However, the submission makes the case that an overall population increase in the Shire will put pressure on the popular Hennessey/Tape Oval facilities, and therefore there is a nexus between population growth and the need for improved facilities in this location. The works schedule has been changed, and the contributions rate has been changed to reflect this modification.

1

19863/2015 - Submissions

2

20288/2015 - Final for Approval

Ordinary Council Meeting - 16 July 2015

Developer Contributions Plan Review: Adoption of Final Community Facilities and Public Open Space Plan

Ordinary Council Meeting - 16 July 2015

Developer Contributions Plan Review: Adoption of Final Community Facilities and Public Open Space Plan

Version

Adopted

Commenced

Notes

V.5

XXXXXX

XXXXXX

V.2-V.4 updates were changes to work schedules. This is the first full review of V.1.