Minutes of Ordinary Council Meeting

PRESENT

Cr Rhonda Hoban (Mayor)	Cr Brian Finlayson
Cr Martin Ballangarry OAM	Cr Paula Flack
Cr Kim MacDonald	Cr Bob Morrison
Cr Anne Smyth	Cr Elaine South

ALSO PRESENT

Michael Coulter (General Manager)	Scott Norman (AGM Corporate Services)
Clint Fitzsummons (Acting AGM Engineering Services)	Monika Schuhmacher (Minute Secretary)

APOLOGIES

Cr John Ainsworth

PRAYER

Pastor Darryl Spriggs (Presbyterian Church) offered a prayer on behalf of the Nambucca Minister's Association.

DISCLOSURE OF INTEREST

Councillor K MacDonald declared a pecuniary interest in Item 9.4 Outstanding Item - Investigation into opportunities to assist in the management of the Council reserve being Lot 40 DP711098 (Kingsworth Estate Lake Reserve) under the Local Government Act as Cr MacDonald’s sister has property adjoining the lake and the price of the property and/or amenity may be effected by Council decision making.

Cr Councillor K MacDonald declared a non-pecuniary less significant conflict of interest in Item 11.1 Request for interest free loan by the Gordon Park Tennis Committee of Management under the Local Government Act as Cr MacDonald is a social tennis player at the Nambucca Heads Tennis Club.

CONFIRMATION OF MINUTES - Ordinary Council Meeting 28 April 2016

203/16 RESOLVED: (South/Smyth)

That the minutes of the Ordinary Council Meeting of 28 April 2016 be confirmed.

PUBLIC FORUM AND DELEGATIONS

Resolved: (Smyth/South)

That the following Public Forum:

i) Mr Stephen Ryan, President of the Tewinga Community Hall Committee of Management and President of Radio 2NVR

and Delegations be heard

i) Mr Dave Banks—Nambucca Valley Tourism Association

9.2 Visitor Information Centre - Future Options........................................................... 2

ii) Mr John Tait, Treasurer Gordon Park Tennis Centre Committee of Management

11.1 Request for interest free loan by the Gordon Park Tennis...................................... 3

Mr Stephen Ryan addressed Council (to prepared notes which are on File SF338) making the following points:

Request to a reduction to Rodeo Drive speed limit within proximity to 2NVR, Tewinga Hall
Suitable advisory signage on Rodeo drive leading up to 2NVR, Tewinga Hall
Council’s assistance with planting new trees at Tewinga Hall
Council’s assistance with installation of two (2) concrete slabs to hold 2 single table picnic shelters.

DELEGATIONS:

Mr Dave Banks addressed Council making the following points:

Has already addressed Council on this matter at its meeting on 17 March 2016
Walk-in visitation numbers at Visitor Information Centre (VIC) are down
Prefer to have a smaller VIC remain at Nambucca Heads in its current building
The current building to be leased for an alternative purpose
The new Highway Service Centre could have a small, staffed VIC
Request Coordinator be based at the VIC Nambucca Heads or Highway Service Centre
Volunteers have been consulted.

ITEM 9.2 SF929 120516 Visitor Information Centre - Future Options

204/16 RESOLVED: (Flack/MacDonald)

1 That Council call for Expressions of Interest to rent or lease the existing Visitor Information Centre, with the understanding that there would be a requirement for a small floor space to be used for the Visitor Information Centre.

2 That Council continue to pursue a visitor information outlet at the BP Travel Centre, including investigation of the viability of a no-cost option.

3 That, should a staffed visitor information outlet be favoured at the Travel Centre, Council seek Expressions of Interest from organisations interested in operating it.

4 That the Tourism Co-ordinator be permanently based at the Council Administration Centre to allow for an increased strategic focus.

5 That Council make a formal application to the Tourist Attraction Signposting Assessment Committee for the old Pacific Highway (Giinagay Way) to become a Tourist Drive.

DELEGATIONS continued

Mr John Tait addressed Council (to prepared notes which are on File SF325) making the following points:

Band of men and women from all over the Shire who are prepared to build a new club house
Committee has half the money required
Committee can pay it all themselves but would take ten years to save the full amount
New club house would benefit residents and visitors
Would like club house to be finished by 2017
Development Application has been approved
Committee has demonstrated that they use funding wisely
Committee has capability to repay requested loan
The Club has a policy of living with the flying foxes.

ITEM 11.1 SF251 120516 Request for interest free loan by the Gordon Park Tennis Committee of Management (SF325)

205/16 RESOLVED: (Hoban/Finlayson)

1 That Council provide an Interest Free Loan to the Gordon Park Tennis Centre Committee of Management for $70,000 (seventy thousand dollars), to be repaid over a period of 10 years and Council enter into a Deed Of Agreement that includes the Loan Repayment Plan.

2 That Council investigate opportunities for securing financial interests in the tennis courts and associated buildings.

ASKING OF QUESTIONS WITH NOTICE

There were no questions with notice.

QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED

There were no questions for Closed Meeting where due notice has been received.

General Manager Report

ITEM 9.1 SF959 120516 Outstanding Actions and Reports

206/16 RESOLVED: (Finlayson/MacDonald)

That the list of outstanding actions and reports be noted and received for information by Council.

Item 9.2 was dealt with under Delegations.

ITEM 9.3 SF544 120516 Draft Section 94A Developer Contributions Plan for Approval

207/16 RESOLVED: (Finlayson/Ballangarry)

That this item be deferred.

Cr MacDonald left the meeting for this Item at 6.40 pm and returned after the conclusion of the item at 6.42 pm.

ITEM 9.4 PRF72 120516 Outstanding Item - Investigation into opportunities to assist in the management of the Council reserve being Lot 40 DP711098 (Kingsworth Estate Lake Reserve)

208/16 RESOLVED: (Flack/Smyth)

That Council take no further action in respect to this matter.

Note: Cr Finlayson requested his vote be recorded against this resolution because he believes the asset requires more attention.

Cr Hoban requested her vote be recorded against this resolution because she believes that it is a significant asset adjoining land that belongs to Council.

ITEM 9.5 SF2173 120516 Outstanding DAs greater than 12 months OR where submissions received - 21 April 2016 - 5 May 2016

209/16 RESOLVED: (Finlayson/Flack)

That the information be noted by Council.

ITEM 9.6 DA2004/250 120516 DA2004/250/01 12 Lot subdivision and Lapsed Contribution Agreement Owner - V Edgehill

Motion: (Flack/Morrison)

The applicant/developer be advised that because the current modified consent allows for a lot by lot release when the land is sold a deferred Section 64 and 94 payment agreement is considered onerous in delivery and not merited considering the sum involved.

Amendment: (Finlayson/Morrison)

That this item be deferred.

The amendment was carried and it became the motion and it was:

210/16 Resolved: (Finlayson/Morrison)

That this item be deferred.

ITEM 9.7 SF2173 120516 2016 April - Received Development Applications and Complying Development Applications

211/16 RESOLVED: (Flack/Finlayson)

That the Development Applications and Complying Development Applications received in April 2016 be received for information.

ITEM 9.8 SF2173 120516 2016 April - Approved Construction Certificates and Complying Development Certificates

212/16 RESOLVED: (Flack/MacDonald)

That the Construction and Complying Development Certificates approved for April 2016 be noted and received for information by Council.

Assistant General Manager Corporate Services Report

ITEM 10.1 SF2130 120516 Draft Operational Plan and Long Term Financial Plan

213/16 RESOLVED: (Flack/Smyth)

1 That Council endorse the draft 2016-2017 Operational Plan, draft 2016-17 Revenue Policy (Fees and Charges) and that the draft documents be placed on display for public comment.

2 That an environment levy program including a component for staff wages be included in the advertised document.

3 That, with change in unit description for plumbing and drainage inspections and an increase in the POEO fees from $492 to $520 as per legislation.

4 That a correction be made to budget line item 3100405622 reducing the amount to $20,000 to remove the duplication of the donation to the Cancer Council Resource Centre.

5 That Council further consider the addition of the $5000 in the donations budget.

ITEM 10.2 SF2116 120516 Investment Report To 29 February 2016

214/16 RESOLVED: (Finlayson/Ballangarry)

That the Accountants’ Report on Investments placed to 31 April 2016 be noted.

ITEM 10.3 SF251 120516 Schedule of Council Public Meetings

215/16 RESOLVED: (Smyth/Flack)

That the schedule of dates for public Council meetings be noted and received for information by Council with amendments to take into consideration the Local Government Elections.

Assistant General Manager Engineering Services Report

Item 11.1 was dealt with under Delegations.

ITEM 11.2 SF818 120516 Bowra Dam - Request to Amend the Operating Licence

216/16 RESOLVED: (Flack/Smyth)

That Council:

1 Place the Review of Environmental Factors (REF) on public exhibition for the required period of 28 days.

2 Receive and forward submissions from the general public and affected landowners to the consultant preparing the REF to making any amendments considered necessary to address any reasonable concerns raised by the submissions prior to finalising the document for the endorsement of Council for issue to DPI -Water.

3 That Council receive a further report at the completion of the exhibition period.

CLOSURE

There being no further business the Mayor then closed the meeting the time being 7.15 pm.

Confirmed and signed by the Mayor on 26 May 2016

CR RHONDA HOBAN

MAYOR

(CHAIRPERSON)