PRESENT
Cr Rhonda Hoban (Mayor)
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Cr Brian Finlayson
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Cr Martin Ballangarry OAM
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Cr Paula Flack
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Cr Kim MacDonald
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Cr Bob Morrison
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Cr Anne Smyth
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Cr Elaine South
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ALSO
PRESENT
Michael Coulter (General
Manager)
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Scott Norman (AGM Corporate
Services)
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Clint Fitzsummons (Acting AGM Engineering
Services)
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Monika Schuhmacher (Minute
Secretary)
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APOLOGIES
Cr John Ainsworth
PRAYER
Pastor Darryl
Spriggs (Presbyterian Church) offered a prayer on behalf of the Nambucca Minister's
Association.
DISCLOSURE
OF INTEREST
Councillor K MacDonald declared a
pecuniary interest in Item 9.4 Outstanding Item - Investigation into
opportunities to assist in the management of the Council reserve being Lot 40
DP711098 (Kingsworth Estate Lake Reserve) under the Local Government Act
as Cr MacDonald’s sister has property adjoining the lake and the price of the
property and/or amenity may be effected by Council decision making.
Cr Councillor
K MacDonald declared a non-pecuniary less significant conflict of interest in
Item 11.1 Request for interest free loan by the Gordon Park Tennis Committee
of Management under the Local Government Act as Cr MacDonald is a social
tennis player at the Nambucca Heads Tennis Club.
CONFIRMATION OF MINUTES - Ordinary
Council Meeting 28 April 2016
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203/16 RESOLVED: (South/Smyth)
That the minutes of the
Ordinary Council Meeting of 28 April 2016 be confirmed.
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PUBLIC FORUM AND DELEGATIONS
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Resolved: (Smyth/South)
That the following Public
Forum:
i)
Mr Stephen Ryan, President of the Tewinga Community Hall Committee
of Management and President of Radio 2NVR
and Delegations be heard
i)
Mr Dave Banks—Nambucca Valley Tourism Association
9.2 Visitor Information Centre - Future Options........................................................... 2
ii) Mr John Tait, Treasurer Gordon Park Tennis Centre
Committee of Management
11.1 Request for interest free
loan by the Gordon Park Tennis...................................... 3
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Mr Stephen Ryan addressed Council
(to prepared notes which are on File SF338) making the following points:
- Request to a reduction to Rodeo
Drive speed limit within proximity to 2NVR, Tewinga Hall
- Suitable advisory signage on
Rodeo drive leading up to 2NVR, Tewinga Hall
- Council’s assistance with
planting new trees at Tewinga Hall
- Council’s assistance with installation
of two (2) concrete slabs to hold 2 single table picnic shelters.
DELEGATIONS:
Mr Dave Banks addressed Council
making the following points:
- Has already addressed Council
on this matter at its meeting on 17 March 2016
- Walk-in visitation numbers at
Visitor Information Centre (VIC) are down
- Prefer to have a smaller VIC
remain at Nambucca Heads in its current building
- The current building to be leased
for an alternative purpose
- The new Highway Service Centre
could have a small, staffed VIC
- Request Coordinator be based at
the VIC Nambucca Heads or Highway Service Centre
- Volunteers have been consulted.
ITEM 9.2 SF929 120516 Visitor
Information Centre - Future Options
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204/16 RESOLVED: (Flack/MacDonald)
1 That Council call for Expressions of
Interest to rent or lease the existing Visitor Information Centre, with the
understanding that there would be a requirement for a small floor space to be
used for the Visitor Information Centre.
2 That Council continue to pursue a
visitor information outlet at the BP Travel Centre, including investigation
of the viability of a no-cost option.
3 That, should a staffed visitor
information outlet be favoured at the Travel Centre, Council seek Expressions
of Interest from organisations interested in operating it.
4 That the Tourism Co-ordinator be permanently
based at the Council Administration Centre to allow for an increased
strategic focus.
5 That Council make a formal application
to the Tourist Attraction Signposting Assessment Committee for
the old Pacific Highway (Giinagay Way) to become a Tourist Drive.
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DELEGATIONS continued
Mr John Tait addressed Council
(to prepared notes which are on File SF325) making the following points:
- Band of men and women from all
over the Shire who are prepared to build a new club house
- Committee has half the money
required
- Committee can pay it all
themselves but would take ten years to save the full amount
- New club house would benefit
residents and visitors
- Would like club house to be
finished by 2017
- Development Application has
been approved
- Committee has demonstrated that
they use funding wisely
- Committee has capability to
repay requested loan
- The Club has a policy of living
with the flying foxes.
ITEM 11.1 SF251 120516 Request
for interest free loan by the Gordon Park Tennis Committee of Management (SF325)
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205/16 RESOLVED: (Hoban/Finlayson)
1 That
Council provide an Interest Free Loan to the Gordon Park Tennis Centre
Committee of Management for $70,000 (seventy thousand dollars), to be repaid
over a period of 10 years and Council enter into a Deed Of Agreement that
includes the Loan Repayment Plan.
2 That Council
investigate opportunities for securing financial interests in the tennis
courts and associated buildings.
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ASKING OF QUESTIONS WITH
NOTICE
There were no questions with
notice.
QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN
RECEIVED
There were no questions for
Closed Meeting where due notice has been received.
General Manager Report
ITEM 9.1 SF959 120516 Outstanding
Actions and Reports
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206/16 RESOLVED: (Finlayson/MacDonald)
That
the list of outstanding actions and reports be noted and received for
information by Council.
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Item 9.2 was dealt with under Delegations.
ITEM 9.3 SF544 120516 Draft
Section 94A Developer Contributions Plan for Approval
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207/16 RESOLVED: (Finlayson/Ballangarry)
That this item be deferred.
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Cr MacDonald left the meeting for
this Item at 6.40 pm and returned after the conclusion of the item
at 6.42 pm.
ITEM 9.4 PRF72 120516 Outstanding
Item - Investigation into opportunities to assist in the management of the
Council reserve being Lot 40 DP711098 (Kingsworth Estate Lake Reserve)
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208/16 RESOLVED: (Flack/Smyth)
That
Council take no further action in respect to this matter.
Note: Cr
Finlayson requested his vote be recorded against this resolution because he
believes the asset requires more attention.
Cr Hoban requested her vote be recorded
against this resolution because she believes that it is a significant asset
adjoining land that belongs to Council.
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ITEM 9.5 SF2173 120516 Outstanding
DAs greater than 12 months OR where submissions received - 21 April 2016 - 5
May 2016
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209/16 RESOLVED: (Finlayson/Flack)
That the information be
noted by Council.
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ITEM 9.6 DA2004/250 120516 DA2004/250/01
12 Lot subdivision and Lapsed Contribution Agreement Owner - V Edgehill
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Motion: (Flack/Morrison)
The applicant/developer be advised that
because the current modified consent allows for a lot by lot release when the
land is sold a deferred Section 64 and 94 payment agreement is considered
onerous in delivery and not merited considering the sum involved.
Amendment: (Finlayson/Morrison)
That this item be deferred.
The amendment was carried and it became
the motion and it was:
210/16 Resolved: (Finlayson/Morrison)
That this item be deferred.
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ITEM 9.7 SF2173 120516 2016
April - Received Development Applications and Complying Development
Applications
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211/16 RESOLVED: (Flack/Finlayson)
That the
Development Applications and Complying Development Applications received in
April 2016 be received for information.
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ITEM 9.8 SF2173 120516 2016
April - Approved Construction Certificates and Complying Development
Certificates
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212/16 RESOLVED: (Flack/MacDonald)
That the Construction and
Complying Development Certificates approved for April 2016 be noted and
received for information by Council.
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Assistant General Manager Corporate Services Report
ITEM 10.1 SF2130 120516 Draft
Operational Plan and Long Term Financial Plan
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213/16 RESOLVED: (Flack/Smyth)
1 That Council endorse the draft 2016-2017
Operational Plan, draft 2016-17 Revenue Policy (Fees and Charges) and that
the draft documents be placed on display for public comment.
2 That an environment levy program
including a component for staff wages be included in the advertised document.
3 That, with change in unit description for
plumbing and drainage inspections and an increase in the POEO fees from $492
to $520 as per legislation.
4 That a correction be made to budget line
item 3100405622 reducing the amount to $20,000 to remove the duplication of
the donation to the Cancer Council Resource Centre.
5 That
Council further consider the addition of the $5000 in the donations budget.
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ITEM 10.2 SF2116 120516 Investment
Report To 29 February 2016
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214/16 RESOLVED: (Finlayson/Ballangarry)
That the
Accountants’ Report on Investments placed to 31 April 2016 be noted.
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ITEM 10.3 SF251 120516 Schedule
of Council Public Meetings
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215/16 RESOLVED: (Smyth/Flack)
That the schedule of dates
for public Council meetings be noted and received for information by Council
with amendments to take into consideration the Local Government Elections.
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Assistant General Manager Engineering Services Report
Item 11.1 was dealt with under
Delegations.
ITEM 11.2 SF818 120516 Bowra
Dam - Request to Amend the Operating Licence
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216/16 RESOLVED: (Flack/Smyth)
That Council:
1 Place the Review of Environmental Factors (REF) on public
exhibition for the required period of 28 days.
2 Receive and forward submissions from the general public
and affected landowners to the consultant preparing the REF to making any
amendments considered necessary to address any reasonable concerns raised by
the submissions prior to finalising the document for the endorsement of
Council for issue to DPI -Water.
3 That Council
receive a further report at the completion of the exhibition period.
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CLOSURE
There being no further business
the Mayor then closed the meeting the time being 7.15 pm.
Confirmed and signed by the Mayor on 26 May 2016
CR RHONDA HOBAN
MAYOR
(CHAIRPERSON)