Cr Rhonda Hoban (Mayor)

Cr John Ainsworth

Cr Martin Ballangarry OAM

Cr Brian Finlayson

Cr Susan Jenvey

Cr David Jones

Cr Janine Reed

Cr Anne Smyth

Michael Coulter (General Manager)

Scott Norman (AGM Corporate Services)

Paul Gallagher (AGM Engineering Services)

Monika Schuhmacher (Minute Secretary)

CONFIRMATION OF MINUTES - Ordinary Council Meeting 30 March and the special meeting on 3 April 2017

172/17 RESOLVED:        (Smyth/Reed)

1        That the minutes of the Ordinary Council Meeting of 30 March 2017 be confirmed subject to the following amendments:

          Cr Hoban     Item 9.10 Resolution 1 should read: "….as outlined in the body of this report."

          Cr Hoban     Item 10.7 Resolution should read: "That Council adopt resolution."

173/17 Resolved:        (Smyth/Ballangarry)

2        That the minutes of the Special Council Meeting of 3 April 2017 be confirmed.

ITEM 5.1      SF2303              130417      Notice of Motion - NBN Rollout Options (SF1673)

174/17 RESOLVED:        (Hoban/Reed)

That Council receive a report discussing the costs and benefits of an application to NBN Co to change the proposed fibre to the node rollout to either fibre to the kerb or full fibre to premises.

ITEM 5.2      SF2303              130417      Notice of Motion - Charges to Operate Onsite Sewage Management System (SF1232)

175/17 RESOLVED:        (Hoban/Ainsworth)

That Council receive a report addressing the matters raised by Mr Brookes in his correspondence regarding charges to operate on-site sewerage management systems (OSSMS) including any recommendations in relation to his suggestions for Council consideration.

ITEM 5.3      SF2303              130417      Notice of Motion - Reinstatement of Macksville as an "RV Friendly Town" (SF1573)

176/17 RESOLVED:        (Smyth/Jenvey)

That Council erect signage at Lions Park, Ferry Street, Macksville, indicating that overnight parking is allowed for recreational vehicles.

Vote: Cr Finlayson requested his vote be recorded against this motion as he believes that it poses unfavourable competition with caravan parks.

PUBLIC FORUMS

RECOMMENDATION

That the following delegations be heard:

i)        Mr Terry Baldwin -  Lower Buccrabendinni Road

ii)       Ms Jenny Argent -  Lower Buccrabendinni Road

177/17 Resolved:        (Reed/Ainsworth)

That Council writes to the Minister for Roads, The Hon Melinda Pavey MP, seeking timing of the funding program for the Fixing Country Roads Grant Program.

ITEM 9.1      SF959                130417      Outstanding Actions and Reports

178/17 RESOLVED:        (Ainsworth/Finlayson)

That the list of outstanding actions and reports be noted and received for information by Council.

ITEM 9.2      SF42                  130417      Local Government Performance Audit

179/17 RESOLVED:        (Reed/Ainsworth)

That Council note the topics for local government performance audits by the Auditor-General of NSW.

ITEM 9.3      LF6505               130417      Access to the Donnelly and Bonett Property - Rosella Drive (formerly Old Coast Road)

180/17 RESOLVED:        (Finlayson/Ainsworth)

That Council again request the RMS to construct the road connection to the Florence Willmont Drive on the basis that the RMS has created the situation and that the Minister's assistance be sought.

ITEM 9.4      DA2001/096        130417      Environmental Management Audit of Valla Quarry

181/17 RESOLVED:        (Finlayson/Reed)

1        That the information concerning the implementation of the recommendations of the annual environmental audit prepared by Groundwork Plus and dated November 2016 be received.

2        That Council note the assessment by Groundwork Plus that the total volume of in-situ material which has been extracted pursuant to the consent is 412,560.71m³.

ITEM 9.5      SF842                130417      Establishment of a Business Advisory Committee

182/17 RESOLVED:        (Reed/Ainsworth)

1        Council accept all expressions of interest for participation on the proposed Business Advisory Committee.

2        All Councillors be invited to participate on the Committee with the Mayor to be its Chair.

3        Ms Kerry Grace act as a facilitator for at least the initial meetings of the Committee.

4        The first meeting of the Business Advisory Committee review the suggested terms of reference for confirmation by Council.

ITEM 9.6      PRF28                130417      Gordon Park Rainforest Committee of Management - Concern about Damage Caused by Flying Fox and Request for an On-Site Meeting

183/17 RESOLVED:        (Finlayson/Jenvey)

That the information concerning the site inspection of the Gordon Park rainforest be received.

ITEM 9.7      SF2336              130417      Proposed Vodafone Communications Tower - 20 Gumma Road, Macksville (adjoining Council's Dog Pound)

184/17 RESOLVED:        (Finlayson/Ballangarry)

1        Council endorse in principle a proposed lease with Vodafone of a compound 8.4m x 12m for the purposes of erecting a 43m communications tower.

2        Council’s solicitor review the proposed lease including the matters for consideration listed in the report being the proposed indexation arrangements; the cost of preparing a subdivision for lease purposes; and an option for Council to co-locate a microwave transmitter/receiver on the tower.

3        That the placement of the tower be adjusted as necessary so as to facilitate a microwave (line of sight) link between Council’s Works Depot and the Macksville Sewage Treatment Plant.

4        That the Mayor and General Manager be provided with delegated authority to enter into a lease with Vodafone for a proposed communications tower at 20 Gumma Road, Macksville.

5        That Council’s seal be attached to legal documents as required.

ITEM 9.8      DA2014/164        130417      Modification to DA2014/164

185/17 RESOLVED:        (Ainsworth/Finlayson)

1        That Council as the consent authority, pursuant to Section 96 of the Environmental Planning and Assessment Act 1979, modify development consent DA2014/164 subject to conditions of consent contained within attachment 1 of this report.

2        That Council amend the resolution made on 16 January 2014 relating to the precast facility approved under development consent DA2012/069 by permitting a maximum production of 200,000 TPA until 31 December 2019.

3        That Council staff commence the process of reducing the speed limit on the existing Pacific Highway within proximity of its intersection with Upper Warrell Creek Road once it is transferred to Council as a local road.

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Jenvey, Ballangarry

                                      (Total 7)

Against the motion:         Cr Smyth     (Total 1)

ITEM 9.9      SF1855              130417      Macksville Revitalisation and Results of Exhibition

Motion:      (Finlayson/Jenvey)

1        That Council endorse the draft revitalisation plan for implementation in principle and subject to design modifications to accommodate works. Council will be consulted on the implementation of plan as required.

2        That staff engage with Mrs Libby Ussher and a representative from local volunteer gardeners Joan’s Army in respect to the selection of ornamental tree species for focal points in the town centre. 

3        That staff engage with the Macksville RSL and other business owners in Winifred Street in respect to the street trees.

4        Council’s Business Development Committee to Council be provided with an opportunity to consider strategies to develop ideas for public art in the Macksville CBD for example Wallace Lane.

Amendment:       (Jones/Jenvey)

1        That Council endorse the draft revitalisation plan for implementation in principle and subject to design modifications to accommodate works. Council will be consulted on the implementation of plan as required.

2        That staff engage with Mrs Libby Ussher and a representative from local volunteer gardeners Joan’s Army in respect to the selection of ornamental tree species for focal points in the town centre;  from the Street Tree Planting Guidelines previously adopted by Council.

3        That staff engage with the Macksville RSL and other business owners in Winifred Street in respect to the street trees.

4        Council’s Business Development Committee to Council be provided with an opportunity to consider strategies to develop ideas for public art in the Macksville CBD for example Wallace Lane.

The amendment was carried and it became the motion and it was:

186/17 Resolved:        (Jones/Jenvey)

1        That Council endorse the draft revitalisation plan for implementation in principle and subject to design modifications to accommodate works. Council will be consulted on the implementation of plan as required.

2        That staff engage with Mrs Libby Ussher and a representative from local volunteer gardeners Joan’s Army in respect to the selection of ornamental tree species for focal points in the town centre;  from the Street Tree Planting Guidelines previously adopted by Council.

3        That staff engage with the Macksville RSL and other business owners in Winifred Street in respect to the street trees.

4        Council’s Business Development Committee to Council be provided with an opportunity to consider strategies to develop ideas for public art in the Macksville CBD for example Wallace Lane.

ITEM 9.10    SF1398              130417      Community Builders Funding Future - Department of Family and Community Service Targeted Earlier Intervention Reform

187/17 RESOLVED:        (Finlayson/Reed)

That Council note the information regarding the Department of Family and Community Service funding reform and that the Community Builders funding agreements will now conclude 30 June 2020.

ITEM 9.11    SF296                130417      Local Government NSW Tourism Conference 2017

188/17 RESOLVED:        (Reed/Smyth)

That the report from the 2017 Local Government NSW Tourism Conference be noted.

ITEM 9.12    SF2292              130417      Minutes of the Nambucca Shire Council Access Committee meeting held 28 March 2017

189/17 RESOLVED:        (Smyth/Ballangarry)

1        That the success of the Seniors Week luncheon be noted and that the Council staff be thanked for making it such a good day.

2        That the information regarding the Chair Scale be circulated by Council to disability and other services which might benefit from access to the equipment and that the Manager Memorial Aquatic and Fitness Centre liaise with the local media about publicity.

3        That the information from Council’s Engineering Services and Safety and Risk Officer regarding changes to signage at beaches be referred back to the Access Committee for its information. 

4        That Mark Bettini be endorsed as a Committee member. 

5        That Council endorse the minutes of the Nambucca Shire Council Access Committee meeting held 28 March 2017.

ITEM 9.13    SF97                  130417      Review of Alcohol Free Zone in Bowraville CBD

190/17 RESOLVED:        (Ainsworth/Finlayson)

That Council establishes an Alcohol Free Zone under Section 644 of the Local Government Act in the business precinct of Bowraville; described as High Street from its intersection with Young Street to its intersection with Bowra Street; Cook Street for the section between Young Street and the T intersection with Belmore/Conen Streets; and Belmore Street to its intersections with Adam Lane and Cook Street.

ITEM 9.14    SF2293              130417      2017 March - Development and Complying Development Applications Received

191/17 RESOLVED:        (Finlayson/Ainsworth)

That the Development Applications and Complying Development Applications received in March 2017 be received for information.

ITEM 9.15    SF2293              130417      2017 March - Approved Construction and Complying Development Certificates

192/17 RESOLVED:        (Ainsworth/Finlayson)

That the Construction and Complying Development Certificates approved for March 2017 be noted and received for information by Council.

ITEM 9.16    SF2293              130417      Development Applications greater than 12 months or where submissions received -  to 6 April 2017

193/17 RESOLVED:        (Finlayson/Ainsworth)

That the information be noted by Council.

ITEM 9.17    SF1148              130417      Council Ranger's Report March 2017

194/17 RESOLVED:        (Reed/Finlayson)

That Council’s Ranger’s report for March 2017 be received and noted by Council.

ITEM 9.18    SF842                130417      Additional Expressions of Interest for the Business Advisory Committee

195/17 RESOLVED:        (Ainsworth/Finlayson)

1        That Council accept the additional expressions of interest for participation on the proposed Business Advisory Committee.

2        That Mr Ian Moule be added to the list of expressions of interest for participation on the proposed Business Advisory Committee.

3        That Council now considers the nomination process is closed.

ITEM 10.1    SF2230              130417      Investment Report to 31 March 2017

196/17 RESOLVED:        (Finlayson/Ainsworth)

That the Accountants’ Report on Investments placed to 31 March 2017 be noted.

ITEM 10.2    SF340                130417      Utungun Community Centre Committee of Management - Minutes of AGM - 17 January 2017

197/17 RESOLVED:        (Ainsworth/Jenvey)

That Council endorse the Minutes of the Utungun Community Centre’s Committee of Management for the Annual General Meeting held on 17 January 2017 and thank the outgoing Committee for their work in the past twelve months.

ITEM 10.3    SF314                130417      Grants Hall Committee of Management - Minutes of Annual General Meeting - 8 March 2017

198/17 RESOLVED:        (Finlayson/Ainsworth)

That Council endorse the minutes of the Committee of Management for Grants Hall’s Annual General Meeting held on 8 March 2017 and thank the outgoing Committee for their work in the past twelve months.

ITEM 10.4    SF251                130417      Schedule of Council Public Meetings 2017

199/17 RESOLVED:        (Ainsworth/Reed)

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

ITEM 10.5    SF25                  130417      Donations Program (Section 356) 2017/2018 - Applications for Approval

200/17 resolved:        (Ainsworth/Finlayson)

That Council:

1              Approves 4 of the 5 applications for monetary donation requests, for the proposed amounts noted below, and notes the previously approved donation to the Gordon Park Tennis Centre Committee of Management.

2         

3          Undertake a review of the Donations Policy. The report for the review of the Donations Policy is to be included in Council’s meeting on 27 April 2017.

4          Approves applications for a waste waiver from the charitable organisations of Nambucca Valley Christian Life Centre – Care n Wear, Macksville/Bowraville Uniting Church Op Shop – Bowraville, Anglican Op Shop, Nambucca Heads, Nambucca Valley Phoenix, Anglican Parish Opportunity Shop in Macksville and Nambucca Valley Community Church. Also approve an application from The Salvation Army Family Store (received 15/03/2017).

5          Approves applications for a waste waiver, and provision of services, for one-off events/regular events being: bi-monthly markets and Carols at Valla Reserve (Valla Beach Community Association); Christmas Carols at Macksville Park (Salvation Army); Lions Annual Fair at Valla Hall (Lions Club of Valla); and 2018 Challenge Cup at Coronation Park, Nambucca Heads (Nambucca Strikers Football Club).

Amendment:       (Smyth/Jenvey)

That Council:

1          Approves 4 of the 5 applications for monetary donation requests, for the proposed amounts noted below, and notes the previously approved donation to the Gordon Park Tennis Centre CoM;

2         

3          Undertake a review of the Donations Policy. The report for the review of the Donations Policy is to be included in Council’s meeting on 27 April 2017.

4          Approves applications for a waste waiver from the charitable organisations of Nambucca Valley Christian Life Centre – Care n Wear, Macksville/Bowraville Uniting Church Op Shop – Bowraville, Anglican Op Shop, Nambucca Heads, Nambucca Valley Phoenix, Anglican Parish Opportunity Shop in Macksville and Nambucca Valley Community Church. Also approve an application from The Salvation Army Family Store (received 15/03/2017).

5          Approves applications for a waste waiver, and provision of services, for one-off events/regular events being: bi-monthly markets and Carols at Valla Reserve (Valla Beach Community Association); Christmas Carols at Macksville Park (Salvation Army); Lions Annual Fair at Valla Hall (Lions Club of Valla); and 2018 Challenge Cup at Coronation Park, Nambucca Heads (Nambucca Strikers Football Club).

The amendment was LOST.

ITEM 11.1    T010/2016           130417      Tender T010/2016 - Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station

201/17 RESOLVED:        (Ainsworth/Finlayson)

1        That Council award Tender T010/2016 for the Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station to Beyond Expectations Pty Ltd.

2        That Council update the Contract Register (TRIM: 31325/2016).

For the motion:               Councillors Hoban, Jones, Reed, Ainsworth, Finlayson, Smyth, Jenvey,                                               Ballangarry            (Total 8)

Against the motion:         Nil

ITEM 11.2    SF90                  130417      Nambucca Shire Traffic Committee Meeting Minutes - 4 April 2017

202/17 RESOLVED:        (Ainsworth/Finlayson)

1        That Council:

a)   approve the road closures for ANZAC DAY Marches in 2017 for Macksville, and the period 2017- 2019 for Nambucca Heads and Bowraville, noting the following being received by Council:

           Certificate of Currency for Public Liability Insurance

           Traffic Management Plan confirming Accredited Traffic Controllers will be on site, and

           Police approval for the road closure.

b)   endorse the road closures for the ANZAC DAY marches to be held on ANZAC DAY 25 April 2017 – 2019 as follows:

 Macksville - Dawn Service - Princess and River Streets between Mackay Street and Wallace Lane from 0515 to 0545 hours; then Princess and Wallace Street, Wallace Lane and River Street between Station and Mackay Streets from 1015 to 1230 hours;

    Bowraville - High Street between Bowra and Young Streets – from 0900 to 1115 hours;

 Nambucca Heads - Bowra and Nelson Streets between Rosedale Street and Riverside Drive from 0830 to 0930 hours.

c)   advertise the road closures seven (7) days prior to Anzac Day March.

d)   note that each RSL branch must reapply if there are any changes to the approved application i.e. times or march route, comply with the approved Traffic Management Plan and/or NSW Police instruction and hold a current Certificate of Currency for Public Liability Insurance.

2        That in accordance with the Nambucca Local Traffic Committee recommendations that Council retain the existing posted speed limits for the following roads:

 Gumma Road

 Taylors Arm Road/Maras Creek Road Utungun

 North Bank Road - Yarranbella

3        That in accordance with the Nambucca Local Traffic Committee recommendations that Council support the installation of 2 hour Parking restrictions in Short Street Nambucca Heads fronting:

a)   8 Short Street Nambucca Heads for a distance of approximately 12m, equal to 2 parking bays;

b)   6 Short Street Nambucca Heads for a distance of approximately 7m, equal to 1 parking bay; and

c)   A “No Parking Zone” fronting 6 Short Street Nambucca Heads for a distance of approximately 6m, equal to 1 parking bay.

COUNCIL IN CLOSED MEETING (CLOSED TO THE PUBLIC)

Resolved:          (Ainsworth/Jones)

1        That Council consider any written representations from the public as to why the Meeting should not be Closed to the public.

2        That Council move into Closed Meeting to discuss the matters for the reason(s) listed below.

Reason reports are in Closed Meeting:

RESUME IN OPEN MEETING

x:      (Ainsworth/Reed)

That Ordinary Council Meeting resume in Open Meeting. The Ordinary Council Meeting resumed IN OPEN MEETING at 10.25 pm.

ITEM 12.1    T010/2016           130417      Confidential - Tender T010/2016 - Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station

203/17 RESOLVED:        (Ainsworth/Jones)

That Council note the information contained in the tender evaluation for Tender T010/2016 for the Construction of a Roof Structure over Nambucca Waste Management Facility Transfer Station.

ITEM 12.2    SF839                130417      General Manager's Performance Review

204/17 RESOLVED:        (Ainsworth/Jones)

That the General Manager note the Council’s comments on his performance.

ITEM 12.3    SF839                130417      General Manager's Performance Review - Self Assessment

205/17 ReSOLVED:        (Ainsworth/Jones)

That Council note the General Manager’s self-assessment and provide feedback as required.

Summary:

As a new Councillor I am not aware of all land held by Council or under the control of Council.  This information may be of assistance when Councillors are required to consider the upcoming budget.  Most of this information may be available through an existing report which could be updated and therefore may not impose a burden on staff to compile.

Recommendation:

That a report be prepared to advise Councillors on operational land held by Council as well as Council’s community land and public community land under the control of Council; and that such report includes Council’s industrial land for sale but excludes pump stations, sewage treatment plants and drainage reserves.

The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters which are simply noted or received, together with resolutions adopting rates, fees and charges are not listed as outstanding actions. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status comments have been made one week before the Council meeting.

Recommendation:

That the list of outstanding actions and reports be noted and received for information by Council.

FILE

NO

COUNCIL

MEETING

SUMMARY OF MATTER

ACTION

BY

STATUS

MARCH 2011

1

DA2010/234

17/3/11

Council develop a policy as to the cumulative impacts of locating fill on the floodplain at Macksville and also review the matrix in the Floodplain Risk Management Plan

GM

The draft Floodplain Risk Management Plan has been circulated to Councillors and the Estuary Committee.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

Council staff and OEH are reviewing the draft.  The draft requires further work before it can be circulated to the Estuary Committee and Councillors.

Draft now being circulated to Estuary Committee and Councillors.

Draft being uploaded to Council’s website.

Estuary Committee will be considering the study and plan at their meeting on 18 November 2016.

The study and plan are on public exhibition until 3 February 2017.  There will be drop in sessions in River Street, Macksville from 9.30am to 12pm on 14 December and also at the Nambucca Entertainment Centre between 1pm and 3.30pm on 14 December.

The study and plan will come off exhibition on 3 February 2017.  It is anticipated that they will be reported to a March Council meeting.

22/3/17 – Awaiting for consultant response to issues raised during the exhibition.  Aiming to report in April.

JULY 2011

2

SF1031

21/7/11

That the policy for Climate Change Adaption be deferred to allow amendments to be made to the draft policy

GM

The project is awaiting the completion of the floodplain risk management matrix.

Council has received a preliminary draft of the flood Risk Management Study and Plan which is presently being reviewed. The report will be distributed to Council and the Nambucca Rivers Creeks and Coastline Management Committee after this review is complete.

DECEMBER 2013

3

SF1842

11/12/13

That if Council and IPART support a rate increase above rate pegging, Council provide a quarterly report either through a media release or its rates newsletter to confirm to ratepayers that the additional funds are being spent on roads and bridges as indicated in our community consultation.

GM

The first quarterly report would be the rates newsletter to be distributed with the 2014/2015 rates notice.

Report produced.

Media release issued before 13 November Council meeting.

Second media release issued 20 May 2015.

Third media release issued 30 November 2015.

Proposed on-going progress report on Council’s capital works program with a monthly update to be listed on Council’s website.

7/3/17 – discussed with AGMES – awaiting IT to provide a report from Authority which identifies all capital expenditure items.

AUGUST 2015

4

SF674

13/08/15

Council write to the appropriate Minister drawing attention to the history of the matter (negotiations to extend Council’s Waste Depot) and particularly Council’s investment in studies made in good faith as well as the importance of the facility to the growth and security of our local community.

AGMES

Letter to be drafted to appropriate Minister.

Letter sent week ending 30 September 2015.

Nil response from the Minister to date, another letter sent 3 December 2015.

Response received from Minister and report to a meeting in March 2016.

Minister referred staff to Forests and a meeting is being organised with Forests NSW in 2016 for further discussion with a report to be presented to Council afterwards.

22 March 2017: AGMES has contacted Forestry and a further meeting to be arranged to consider sites for offset forestry.

OCTOBER 2015

5

SF1855

26/11/15

That Council receive a report regarding any options for traffic lights at River Street and Cooper Street following the completion of the Macksville by-pass.

GM

Report late 2017

APRIL 2016

6

SF1540

14/4/16

That Council apply to RMS through the Local Government Road Safety Program to have the speed limit from the railway bridge to the western side of Kuta Ave on Valla Beach Road reduced to 40kph.

AGMES

Letter sent

Response from RMS is forthcoming. Councils Manager Technical Services was verbally advised by the RMS that the section does not warrant a reduction in the speed limit to 40km/h and that RMS will be proposing traffic management solutions which are eligible for a 50:50 grant.

Still no response to date, MTS to send another letter.

27/4/27 - 12 April 2016 RMS advise:

·   The area does not qualify for a 40 km/h HPAA zone

·   Recent Traffic Counts suggest 96% of vehicles travel within 10km/h of the posted speed limit, speeding therefore is not an issue

·   Council can consider investigating traffic claiming devices with the aim that provides a greater road safety benefit to pedestrians, such as a speed hump and additional line marking to narrow travel lanes

In essence there is a perceived but not a demonstrated issue with speed at Valla Beach Road and Council can if it wishes spend money on additional devices to reduce the likelihood of vehicles speeding

AUGUST 2016

7

SF325

25/8/16

That in consultation with the (Gordon Park) Tennis Committee of Management, Council staff investigate the option for not including the new Club house on Council’s asset register.

AGMCS

To be discussed with Auditors.

JANUARY 2017

8

PRF19

12/01/17

Response from Illawong Village re trusteeship of Crown land at McMorrine Park.

GM

Letter sent 18 January 2017.

18/03/17 – Follow-up letter drafted

22/03/17 – Illawong have advised they accept Council’s recommendation regarding reacquisition of the lots.  Matter to be reported to Council in May.

9

SF2208

12/01/17

Council engage a qualified person to undertake an assessment of flora and fauna on Lot 701 Boronia Street, Nambucca Heads to determine impact of required APZ’s.

GM

Report May 2017

10

SF1134

12/01/17

There be a further report to Council when there has been some substantive progress in the matter (Council land behind NEOC) or in 6 months’ time, whichever occurs first.

GM

Report July 2017

FEBRUARY 2017

11

SF988

9/02/17

Representations re a new Macksville Hospital on a green fields site.

GM

Letters sent to RMS, Health Infrastructure, and Police on 13/02/2017

12

SF1031

9/02/17

Council receive a further report at the completion of the exhibition period with a view to endorsing the Policy for Trees and Street Gardens etc.

AGMES

13 February - Report to be provided to Council in April

19 April 2017 Report deferred to the first Council meeting in May due to a substantive resident submission received and staff are reviewing the comments

13

SF1031

9/02/17

Council investigate the feasibility of a Habitat Heroes Program similar to the ones running in some Victorian Councils.

AGMES

13 February - Report to be provided to Council in April

14

SF818

9/02/17

Council staff discuss determination by DPI – Water re Bowra Dam licence variation with a view to either requesting a review of the determination or a submission of a new proposal to amend the licence etc.  There be a further report to Council on the preferred course of action.

AGMES

13 February - Report to be provided to Council in May

15

SF2094

9/02/17

Council defer the sale of its land at Hyland Park and investigate the cost of undertaking the development itself.

GM

Amos & McDonald to be engaged to review development consent (subdivision plan) and following that to prepare a project budget for consideration by Council.

18/3/17 – Amos & McDonald not available.  Quote now being sought from De Groot & Benson Pty Ltd.

16

SF1208

23/02/17

Council receive a report and recommendation regarding the request to rename Kelseys bridge with Mrs Noble to be advised of the meeting date.

AGMES

Report to meeting in April 2017

17

PRF69

23/02/17

Council advertise its intention to revert the Welsh Pioneer Park to a natural reserve unless a volunteer CoM to undertake the maintenance of the reserve is forthcoming.

GM

27/2/17 - report late April or May 2017.

MARCH 2017

18

SF2303

16/03/17

That Council provide locality signs at the village of Taylors Arm.

AGMES

Sign to be erected and review of other localities to be undertaken.

19

PRF79

16/03/17

That Council call for expressions of interest for membership of a S355 CoM for the Adin St reserve, Village Green and other public land in the vicinity.

GM

To be reported in May 2017

20

PRF79

16/03/17

That the Plan of Management for the Adin St Reserve be reviewed.

GM

To be reported in May 2017

21

PRF79

16/03/17

That Council consider an allocation in the 17/18 budget to commence the Village Green planting.  Implementation to be in consultation with the community.

GM

18/3/17 - Allocation of $5,000 to listed in draft budget.

22

SF474

16/03/17

That Council support & fund a new tourism website etc.

GM

18/3/17 - Contractor being engaged.  Availability of required staff resources being assessed.

23

SF474

16/03/17

That Council receive a report on the development of a tourism strategic plan for consideration in the draft budget.

GM

18/3/17 – Tourism Coordinator is considering brief.  An allocation of $20,000 has been listed in draft budget.

24

SF2230

16/03/17

Council consider budgeting a cash deficit equivalent to excess of liquid equity above conservatively estimated requirements & that deficit funding only be applied to capital works that are included in the Forward Plan.

AGMCS

18/3/17 – To be considered in budget workshop in April

25

SF2230

16/03/17

Council as part of the 17/18 budget deliberation consider all internally restricted reserves & determine if the reserve is still required & remains an appropriate way to fund future expenditure requirements.

AGMCS

18/3/17 – To be considered in budget workshop in April

26

SF2230

16/03/17

Council assess the appropriateness of the Water & Sewerage restricted reserves after the completion of the review of the Water Cycle Management Plan

AGMCS

18/3/17 – Report late 2017

27

SF61

16/3/17

An extension of hours (9 to 5) at Scotts Head be considered in the draft 17/18 budget (life guard service)

AGMES

18/3/17 – To be considered in budget workshop in April

28

SF61

16/3/17

The provision of lifeguard services during the Spring and Autumn school holiday periods be considered in the draft 17/18 budget.

AGMES

18/3/17 – To be considered in budget workshop in April

29

SF2303

30/3/17

Council seek further advice from Mr Miles as to ways Council may be able to connect with the veterans either formally or informally on the Nambucca River leg (Operation Pilgrimage)

AGMCS

30

SF2195

30/3/17

Council seek to further negotiate the offer of compensation from RA for the damage caused by the 2016 World Rally Championship …

GM

4/4/17 – letter sent to RA requesting a meeting

20/4/17 – meeting organised for 10am Friday 5 May 2017.

31

SF2195

30/3/17

Council make representations to the Min. for Sport concerning damage caused to NSC roads by the 2016 World Rally event …

GM

4/4/17 – letter sent to Minister and cc to Member for Oxley

32

SF842

30/3/17

Council call for expressions of interest for membership of the Clean Energy Committee.

GM

33

SF25

30/3/17

Allocations of donations be deferred until those organisations requesting funding present Council with advice about their current financial position.

AGMCS

APRIL 2017

34

SF2303

13/04/17

Council receive a report discussing costs/benefits of an application to NBN Co to change the proposed fibre to node rollout to either fibre to the kerb or full fibre to premises.

GM

Report in May 2017

Briefing by NBN staff on 21 April 2017

35

SF2303

13/04/17

Council receive a report addressing the matters raised by Mr Brookes in his correspondence regarding charges to operate on-site sewage management systems including any recommendations in relation to his suggestions for Council consideration.

GM

Report in May 2017

36

13/04/17

Council write to the Min. for Roads, seeking advice as to the timing of Fixing Country Roads Grant Program.

GM

Letter sent

37

LF6505

13/04/17

Council again request the RMS to construct the road connection to Florence Wilmont Drive on the basis that the RMS has created the situation and that the Minister’s assistance be sought.

GM

Letter sent

38

SF25

13/04/17

The report for the review of the Donations Policy is to be included in Council’s meeting on 27 April 2017.

AGMCS

Summary:

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Recommendation:

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Summary:

Council is advised that the recently form Library Strategic Plan Committee has commenced regular meetings in March, and the minutes of meetings held 11 April 2017 are attached for Council’s attention.

Note:  The meeting held 7 March largely dealt with election of a Chair (Cr Smyth) and an analysis of the terms of reference. 

Recommendation:

That after consideration of other Strategic Plans and previous reports to Council, the Library Strategic Plan Committee recommends an allocation be made in the draft 2017-2018 Council Budget for an additional library staff member who is a qualified Librarian with Information Technology skills. 

1

12113/2017 - Minutes - Library Service Strategic Plan Committee - 11 April 2017

Ordinary Council Meeting - 27 April 2017

Minutes of the Library Strategic Plan Committee meeting 11 April 2017

Cr Ann Smyth (Chairperson)

Cr Susan Jenvey

Cr David Jones

Coral Hutchinson

Tracey Ross

ITEM 3.1      SF2327              110417      Confirmation of the Minutes of the Previous Meeting held 7 March 2017

Recommendation: (jones/jenvey)

That the Committee confirm the minutes of the meeting held 7 March 2017.

ITEM 3.2      SF2327              110417      Development of Library Strategic Plan

Recommendation: (SMYTH/JENVEY)

That after consideration of other Strategic Plans and previous reports to Council, an allocation be made in the draft 2017-2018 Council Budget for an additional library staff member who is a qualified Librarian with Information Technology skills. 

Summary:

A review of the Donations Policy, last adopted on 31 March 2016, has been done to reflect an adjustment to the process of review of applications for Section 356 donations by Council.

This review aims to provide for the increased regularity of donation requests throughout the year by introducing 3 programs each year. Capping the donation requests to a maximum of $500 to enable fair and equitable provision of donations to local organisations, to provide clear guidelines for delivery of waste to Council’s facility by Charitable organisations, and the costs involved.

Recommendation:

That Councillors provide any comments on the reviewed policy within 14 days, after which time it will be reported back to Council, for adoption, with any comments/submissions taken into consideration.

1

12244/2017 - CS- POLICY - Review of Donations Policy - April 2017

Ordinary Council Meeting - 27 April 2017

Review of Donations Policy

NAMBUCCA SHIRE COUNCIL

 (REVIEWED) POLICY

DONATIONS

(CHARITABLE AND OTHER)

Our Vision

Nambucca Valley ~ Living at its best

Our Mission Statement

‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’

Department:

Corporate Services

Last Reviewed

Author:

Monika Schuhmacher

Teresa Boorer

Document No.

6416/2011

5556/2016

First Adopted:

27 September 2012

31 March 2016

Resolution No:

150/16

Review Due:

Department:

Corporate Services

Last Reviewed

Author:

Teresa Boorer

Teresa Boorer

Document No.

5556/2016

12244/2017

Adopted:

31 March 2016

4 April 2017

Resolution No:

150/16

Review Due:

Summary:

In accordance with Council's resolution from 15 May 2008 meeting, the development applications listed below are in excess of 12 months old (Table 1).  Table 2 shows development applications which have been received but not yet determined due to submissions received. 

In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a Notice of Motion is required specifying the reasons why it is to be “called in”.

If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority.  Where refusal is recommended the application may be reported to Council for determination.

Recommendation:

That the information be noted by Council.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/003

6 January 2017

18 Lot Subdivision

Lot 1 DP 1212394, 1 Regatta Drive, Valla Beach

Seven opposing submissions have been received.

·      One has no major objections, just want reassurances that stormwater runoff/drainage will be appropriately managed

·      Bought into the park because of its over 50s lifestyle – the proposed subdivision will change that

·      New development will have an adverse effect on wildlife

·      Noise, dust, etc from building will negatively impact them

·      Concerns regarding privacy, overshadowing and drainage

·      Exit will be insufficient in case of an emergency

·      If approved, Council should place controls on new development permitted – drainage, noise, dogs

·      TV and mobile phone reception will be impacted

·      Setback breaches regulation

·      View loss

·      Loss of vegetation – much vegetation was removed prior to the DA being lodged – habitats of kookaburras, possums, kangaroos, frogs and snakes

·      Negative impacts on SEPP 14 Wetlands

·      Traffic will increase

·      Fire risk increased

·      All Valla Park residents should have been notified

STATUS: Being assessed. Amended plans are being prepared by the applicant.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/020

30 January 2017

68 Lot Subdivision

Lot: 176 DP: 1190467, Seaforth Drive, Valla Beach

Six opposing submissions have been received:

·      Developer should provide playground – not enough community space has been provided by the developer

·      Consider speed bumps to slow down traffic to improve safety for children

·      Only one entrance/exit raises safety concerns

·      Footpaths should be provided

·      Disappointed that so many lots are proposed to be crammed in

·      Environmental Protection zone shouldn’t be in private ownership or have a dwelling envelope

·      Climate change projections should be reflected in lot levels

·      Perimeter road be placed to minimise vegetation loss

·      Public access should be maintained along the coastal foreshore

·      Information concerning works within Acid Sulphate Soils Class 2 appears incomplete/inadequate

·      40m buffer to the SEPP 14 boundary is inadequate

·      All APZs should be contained within privately owned areas

·      Roads are too narrow, making parking difficult

·      Highly likely that a bus service will be required – roads should be built accordingly

·      More public open space is required

·      Development not in accordance with Council’s Structure Plan – makes Valla Beach a town, not a village

·      Suitable wildlife corridors need to be retained

·      DA called in for determination by Council.

STATUS: Called in by Council. OEH & the applicant are to meet concerning buffers.

DA NUMBER

DATE OF RECEIPT

PROPOSAL

ADDRESS

2017/069

22 March 2017

Additions to Seniors Housing

Lot: 483 DP: 755550, 1a Illawong Drive, Nambucca Heads

One submission has been received by Council. It opposes the proposal

·      Assurances were given in 1991 that no additional units would be built in this location due to the slope of the land

·      Proposed units are too high – would result in loss of privacy and loss of breezes

·      Will devalue adjoining property

STATUS: BASIX Certificate required to be lodged by applicant. Being assessed.

SUMMARY:

The following is a schedule of dates for public Council meetings to be held in 2017.  The meeting dates may change from to time and this will be recorded in the next available report to Council.

Recommendation:

That the schedule of dates for public Council meetings in 2017 be noted and received for information by Council.

MEETING

DATE

VENUE

COMMENCING

General Fund Budget Workshop

20 April

Council Chambers

5.30PM

Access Committee

25 April

ANZAC DAY

No Meeting

General Fund Budget Workshop cont. plus Water & Sewerage Funds

27 April

Council Chambers

2.00PM

Ordinary Council Meeting

27 April

Council Chambers

5.30 PM

Budget Workshop cont. (if required)

4 May

Council Chambers

5.30PM

Ordinary Council Meeting

11 May

Council Chambers

5.30 PM

Access Committee

23 May

Council Chambers

2.00 PM

Ordinary Council Meeting

25 May

Council Chambers

5.30 PM

Audit Risk & Improvement

14 June

Council Chambers

2.00 PM

Ordinary Council Meeting

15 June

Council Chambers

5.30 PM

Access Committee

27 June

Council Chambers

2.00 PM

Ordinary Council Meeting

29 June

Council Chambers

5.30 PM

Summary:

The report acknowledges the Minutes of the Annual General Meeting of the Nambucca Valley Netball Association Committee of Management and the new Committee.  Copies of the Minutes of this meeting and the financial statement are attached.

Recommendation:

That Council endorse the Minutes of the Committee of Management for the Nambucca Valley Netball Association’s Annual General Meeting held on 8 November 2016 and thank the outgoing Committee for their work during the past twelve months.

1

12959/2017 - AGM Minutes - 8 November 2016

Ordinary Council Meeting - 27 April 2017

Nambucca Valley Netball Assoc Committee of Management - Minutes of Annual General Meeting - 8 November 2016

Summary:

Council received a delegation from the South Arm Hall Management Committee on 23 February 2017, requesting that Council change a bridge name. That bridge being Kelseys Bridge just before Simpsons Ridge turn off on South Arm Road, Bowraville.

Council resolved to receive a report and recommendation regarding the request to rename Kelseys bridge and advise Ms Ilse Noble of the meeting date that the report will be considered.

Recommendation:

That Council advertise to advise the community of its intention to rename Kelseys Bridge to Days Bridge in accordance with the original pre 1980 Rural Bridge Index for a period of 21 days and replace the bridge name signage, amend the Asset Register for Bridges, GIS and Authority reference accordingly.

Summary:

At the Council meeting held on 9 February 2017, Council resolved to investigate the feasibility of a Habitat Heroes Program similar to the ones running in some Victorian Councils.

The Habitat Hero’s program was launched for Earth Day in 2009 and ceased its existence in September 2016. It was a program introduced into the school syllabus and had at its height some 550 Victorian schools participating in the program.

The sustainability programs that Victorian Councils are aligned to are operated through an organisation called “CERES” – Centre for Education and Research in Environmental Strategies, which is a “not-for-profit” sustainability centre located on a 4.5 hectare former landfill site on the Merri Creek in East Brunswick, Melbourne.

Recommendation:

That Council receive and note the report.