Council Policies

What is a policy?

A policy is a high level strategic directive that establishes a principle-based approach to a subject. A policy should be adopted for any area of the Council’s operation where direction or purpose needs to be set in order to conduct Council business. They may also have significant public interest, a community focus or are required by legislation.

Policies must be formally adopted in a meeting of Council and comply with Council's legal obligations and relevant community standards.  Policies can be updated to reflect legislative or minor changes through delegated authority to the Assistant General Manager Corporate Services.

Why are policies important?

Nambucca Shire Council has many responsibilities and performs many tasks to maintain and improve the Shire and make it a great place to live, work and play.

Policies are essential to ensure that legal, fair and consistent decisions are made across the Council.  They support Council in achieving its corporate objectives and provide crucial guidelines for Councillors, staff and others.  Without reliable policies there is a greater risk of inconsistency, confusion and inefficiency.

The policies listed below have been assigned to the responsible management area. For a more comprehensive view of Council’s policy structure please refer to Policy No G 01 Policy and Procedures Framework.

GOVERNANCE

Policy No Policy Name Last Updated To be Reviewed
G 01 Policy and Procedures Framework October 2022 OCTOBER 2024
G 02 Governance Framework October 2022 OCTOBER 2024
G 03 Governance Assurance Framework October 2022 OCTOBER 2024
G 04 Code of Conduct - Council 17 March 2022 MARCH 2024
G 05 Code of Meeting Practice May 2022 OCTOBER 2024
G 06 Payment of Expenses and Provision of Facilities to Councillors 10 February 2022 OCTOBER 2024
G 07 Statement of Business Ethics 11 October 2018 OCTOBER 2020
G 08 Internal Reporting (Public Interest Disclosure) 11 November 2021 NOVEMBER 2023
G 09 Related Party Transactions 11 October 2022 OCTOBER 2024
G 10 Unreasonable Complainant Conduct 11 October 2022 OCTOBER 2024
G 11 Risk Management 11 October 2022 OCTOBER 2024
G 12 Procurement of Goods and Services  2 June 2022 DECEMBER 2022
G 13 Councillor Induction 11 October 2022 OCTOBER 2024
G 14 Donations (Charitable and Other) 24 November 2022 NOVEMBER 2023
G 15 Library Management Children and Young Adults 17 January 2019 JANUARY 2023
G 16 Library Management Fines and Fee Waiving 17 January 2019 JANUARY 2023
G 17 Library Management Internet 17 Janaury 2019 JANUARY 2023
G 18 Library Management Loans 17 Janaury 2019 JANUARY 2023
G 19 Legislative Compliance 11 October 2022 OCTOBER 2023
G 20 Code of Conduct - Councillors 17 March 2022 MARCH 2024
G 21 Code of Conduct - Staff 17 March 2022 MARCH 2024
G 22 Code of Conduct for Committees 17 March 2022 MARCH 2024
G 23 Bullying and Harassment Prevention 10 October 2019 NOVEMBER 2021
G 24 Annual Leave 11 October 2019 OCTOBER 2021
G 25 Leave Without Pay 11 October 2019 OCTOBER 2021
G 26 Long Service Leave 11 October 2019 OCTOBER 2021
G 27 Sick Leave (Under Review)    
G 28 Payment for Untaken Sick Leave 11 October 2019 OCTOBER 2021
G 29 Time in Lieu 11 October 2019 OCTOBER 2021
G 30 Removal Expenses 11 October 2019 OCTOBER 2021
G 31 Children in the Workplace 11 October 2019 OCTOBER 2021
G 32 Recruitment 14 October 2019 OCTOBER 2021
G 33 Delegations 13 October 2022 OCTOBER 2024
G 34 Trauma Management 10 March 2020 MARCH 2022
G 35 Alcohol and Other Drugs Policy 29 July 2020 JULY 2022
G 36 Alcohol and Other Drugs - Councillors 28 May 2020 MAY 2022
G 37 Secondary Employment 23 February 2021 SEPTEMBER 2022
G 38 Carer's Leave Policy 29 July 2020 JULY 2022
G 39 Working From Home 26 August 2020 JULY 2022
G 42 Model Litigant Policy 14 October 2021 JULY 2022
G 43 Councillor and Staff Interaction Policy 14 July 2022 JULY 2024
G 44 Donations (Dialysis Patients) 13 October 2022 OCTOBER 23
 

CORPORATE

Policy No Policy Name Last Updated to be reviewed
CS 01 Community Engagement Strategy 10 February 2022 FEBRUARY 2024
CS 02 Customer Service Charter 11 October 2022 OCTOBER 2024
CS 03 Requests and Complaints 11 October 2022 OCTOBER 2024
CS 04 Records Management Policy and Program 11 October 2022 OCTOBER 2024
CS 05 Councillor Record Keeping 11 October 2022 OCTOBER 2024
CS 06 Privacy Management Plan 11 October 2022 OCTOBER 2024
CS 07      
CS 08 Investment Policy 2022 25 August 2022 SEPTEMBER 2023
CS 09 Social Media Policy May 2022 MAY 2024
CS 10 Home Dialysis Patients Allowance 10 November 2022 NOVEMBER 2024
CS 11 Debt Recovery 25 November 2021 NOVEMBER 2023
CS 12      
CS 13 Asset Accounting Policy 24 November 2022 NOVEMBER 2023
CS 14 Ordinary Rates & Annual Charges Hardship 27 January 2022 JANUARY 2023
CS 15 Pensioner Concession Rebate Policy 25 November 2021 NOVEMBER 2022
CS 16 Undetected Water Leak 25 November 2021 NOVEMBER 2022
CS 17 Creation and Funding of Financial Reserves 27 September 2018 SEPTEMBER 2020
CS 18 Financial Management 25 November 2021 NOVEMBER 2023
CS 19 Fraud Management Strategy 11 October 2022 OCTOBER 2024
CS 20 Fraud and Corruption Prevention 11 November 2021 NOVEMBER 2023
CS 21 Inventory 25 November 2021 NOVEMBER 2022
CS 22 Portable and Attractive Items 25 November 2021 NOVEMBER 2023
CS 23 Purchase Card 25 November 2021 NOVEMBER 2022
CS 24 ICT Change Management 24 October 2022 OCTOBER 2024
CS 25 ICT Incident Management 24 October 2022 OCTOBER 2024
CS 26 ICT Wireless Network 24 October 2022 OCTOBER 2024
CS 27 Buy Local Procurement 27 January 2022 JANUARY 2024
CS 28 Information Security and Management 24 October 2022 OCTOBER 2024
CS 29 CCTV 15 September 2022 SEPTEMBER 2024
CS 30 Secure Disposal of IT Equipment and Information 24 October 2022 OCTOBER 2024
CS 31 Remote ICT Access Policy 14 October 2021 OCTOBER 2023
CS 32 Use of Internet and Email 24 October 2022 OCTOBER 2024
CS 33 Use of Personal Computers 24 October 2022 OCTOBER 2024
CS 34 Telephone Usage 12 August 2021 AUGUST 2023
CS 35 Fleet Procurement 24 February 2022 FEBRUARY 2023
CS 36 Fuel Cards 25 August 2022 AUGUST 2024

DEVELOPMENT AND ENVIRONMENT

Policy No Policy Name Last Updated to be reviewed
DE 01 Companion Animals 13 June 2019 AUGUST 2020
DE 02 Water Carters 13 December 2018 JANUARY 2021
DE 03 Local Orders 29 October 2015 SEPTEMBER 2019
DE 04 Local Approvals 27 October 2022 OCTOBER 2025
DE 05 Bushfire Buffers on Public Land 22 February 2018 MARCH 2020
DE 06 Wood Fire Heater - Domestic Solid Fuel 17 March 2011 FEBRUARY 2019
DE 07 Environmental Compliance - Environmental Management System Manual EM - Shire Works Depot October 2010 FEBRUARY 2019
DE 08 Control of Burning 21 October 2010 FEBRUARY 2019
DE 09 Compliance, Enforcement and Prosecution 14 July 2016 FEBRUARY 2019
DE 10 Contaminated Land 15 June 2017 JUNE 2019
DE 11 Rural and Residential Land Activities 20 October 2010 FEBRUARY 2019
DE 12 Smoke Free Outdoor Areas 22 February 2018 MARCH 2020
DE 13 Model Asbestos Policy for NSW councils 9 February 2017 JANUARY 2021
DE 14 Climate Change Policy 17 January 2019 DECEMBER 2020
DE 15 Cemetery 29 November 2018 NOVEMBER 2020
DE 16 Outdoor Dining Policy and User Guide - Appendix A 31 October 2019 AUGUST 2023
DE 17 Voluntary House Raising Scheme 27 January 2022 OCTOBER 2024

ENGINEERING SERVICES

Policy No Policy Name Last Updated to be reviewed
ES 01      
ES 02 Street Lighting - Public Roads April 2019 MARCH 2019
ES 03 Footpaths and Cycleways 28 February 2019 DECEMBER 2020
ES 04 Reserves and Parks - Conditions of Use of Sports Grounds 30 May 2019 FEBRUARY 2019
ES 05 Extension to Bitumen and Provision of Rural Road Seals 14 October 2021 FEBRUARY 2019
ES 06 Asset Management 8 February 2018 JULY 2022
ES 07 Memorials on Council Controlled Land 28 February 2019 DECEMBER 2020
ES 08 Bridges Services Levels 22 February 2018 FEBRUARY 2022
ES 09 Beach Management 13 September 2018 JANUARY 2022
ES 10 Trees - Maintenance and Removal of Trees and Street Gardens on Public Land managed by Council 22 February 2018 MARCH 2022
ES 11 Tree Vandalism 22 February 2018 FEBRUARY 2022
ES 12 Backflow Prevention Containment 4 August 2020 MARCH 2019
ES 13 Easement and Sewerage, Water and Stormwater Pipelines 22 February 2018 MARCH 2021
ES 14      
ES 15 Roads - General - Erection of Public Gates and Motor Bypass Grids 22 February 2018 MARCH 2022
ES 16 Roadside Vegetation Management 13 June 2019 MARCH 2022
ES 17 Road Signage on Public Land 22 February 2018 FEBRUARY 2022
ES 18 Waste Collecton Service Availability Conditions 13 December 2018 DECEMBER 2022
ES 19 Water Supply November 2018 FEBRUARY 2022
ES 20      
ES 21 Biosecurity 14 March 2019 NOVEMBER 2020
ES 22 Remote Signage 28 February 2019 NOVEMBER 2022
ES 23 Urban an d Rural Road Naming 28 February 2019 DECEMBER 2022
ES 24 Pesticide Use Notification Plan 28 February 2019 NOVEMBER 2020
ES 25 Sewerage - Building in the Vicinity of Sewers 22 February 2018 JANUARY 2020
ES 26 Trees on Public Land - Guidelines 11 February 2021 MARCH 2020
ES 28 Private Works 4 March 2020 MARCH 2022
ES 29 Contract Management 24 June 2021 JULY 2023